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02-13-85 MinutesBOARD OF SUPERVISORS MINUTES February 13, 1985 Supervisors in Attendance: Mr. G. H. ApDlegate, Chairman Mr. Jesse J. Mayes, Vice Chairman Mr. ~arry G. Daniel Mr. R. Garland Dodd Mrs. Joan Girone ~ir. ~lmer Hedge Assistant County Administrator Staff in Attendance: Mr. Stanley R. Balderson, Dir. of Planning Mr. Ed Beck, Asst. Dir. of Utilities Mr. Phil Hester, Dir. of Parks & Rec. ~r. Robert Masden, Asst. CO. Admin. for ~uman Services Mr. Richard McSlfish, Dir. of ~nv. Eng. Mr. R. J. McCracken, Transp. ~irector Mrs. Mary A. McGuire, County Treasurer FLr. Steve Micas, Co. Attorney Mr. Jeffrey Muzzy, Asst. CO. Admin. for Community Develop. Mr. Glen Peterson, CDI Coordinator Mr. Lane Ramsey, Dir. of Budget & Acctg. Mr. James Schiavo, Zoning Admin. Mgr. Mr. Jay Stegmaier, Chief of Bud. & Mg%. Mr. M. D. Stith, Jr., Exec. Asst., Co. Adm. Mr. David Welchons, Dir. of Utilities Mr. Applegate called the meeting to order at the Courthouse in Room 502 at 2:30 p.m. (EST). 1. WOI~K SESSION ON PROPOSED SIGN ORDINANC~ Mr. Baldsrson reviewed the history of the request for a proposed sign ordlnanc~, the Planning Commission's recommenda=ion and rational. ~. $chiavo reviewed the special sign districts proposed, the basic ordinance as well as the special sign districts for each zoning category and the method of relief from the ordinance. Mr. Batderson also distributed copies of the zoning ordinance amendment summary and the proposed ordinance. (A copy of the in£ormation presented is filed with the papers of this Board.) The Board expressed appreciation for the review and indicated this matter was on the Board's agenda for action this evening. WORK SESSION ON UTILITIES Mr. Muzzy stated the staff would be presenting information on the Sewer Master Plan, the Sewer Capital Improvement Program, the 01d Nater Master Plan, the Water Capital Improvemen= Program and the Capital Financing. ~r. Alex Sadler with Austin Brockenbrough and ~ssoci~tes reviewed the Sewer Master Plan which is anticipated to 85-064 cover the next 40 years, the existing system, the growth, the system deficiencies, the alternative solutions, the recommended plan, etc. Mr. Ed Beck reviewed providing required treatment capacity, financially encouraging growth within the service area, providing improvements to the system tu meet growth and providing sewer service to existing homes to relieve failing septic systems ae goals of the Sewer Capital Improvements Program which is anticipated to cover the next six years. Mr, Welchons reviewed upgrading the water system to provide the water needed except for lawn sprinkling during dry periods, the updated water master plan, providing water service to exieting homes to relieve failing wells and financially encouraging growth within the service area ae goals of the Wa%er Capital Improvements Progrmm which is anticipated to also cover the next six years. Mr. Ramsey reviewed the financing for the $30,000,000 needed for the sewer system, the $10,000,000 needed for the water system, the $43,000,000 Outstanding of which Richmond will assume $7,000,000; how the systems have been financed in the past and %he problems experienced, recommended future financing which would involve Converting the sewer system financing to revenue bonds, defeasing the existing sewer and water debt and co~bining the water and Sewer systems under one covenant. He stated the above recon~endatiens would not affect the tax rate structure of the County. Mr. Muzzy Stated that future action requested of the Board would be as follows: 1. February 27 - Adopt Sewer Master Plan. February 27 - Adopt Water and Sewer Capital Improvement~ Program. 3. February 27 - Adopt the 1984-85 Capital Improvement Budget. 4. February 27 - Authorize Sale of Water and Sewer Bonds. 5. Approve the 1985-86 Capital Improvement Budget with Overall County Budget. 6. May - Adjust rates to cover debt service on bonds. The Board expressed appreciation to staff for their presentation. ( A copy of the information presented is filed with the papers of the Board.) EXECUTIVE SESSION On motion of Mrs. Girone, seconded by Mr.-Dodd, the Board went into Executive Session for consultation with counsel pertaining to tax-exempt financing of multi-family housing, and discussion of the condition, acquisition, or use of real property for public purposes Or the disposition of publicly held property pursuant to Sections 2.1-344 (a) (6) and (2), respectively, of the Code of Virginia, 1950, as a~ended. Vote: Unanimous 4. DINNER The Board recessed for dinner at the Airport Crosswind Restaurant. Reeonvening: Mr. Applegate called the regularly scheduled meeting to order at the Courthouse at 7:00 p.m. (FST). S5-065 5. INVOCATION Mr. Daniel introduced Reverend Cecil J. Chambers, Pastor of Branch's Eaptist Church, who gave the invocation. 6. APPROVAL OF MINUTES 0n metion of Mr. Dodd, seconded hy Mr. Mayes, the Board approved the minutes of January 23, 1985, as amended. Vote: Unanimous 7. COUNTY ADMINISTRATOR'S COM~I~NTS Mr. Applegate introduced Mr. Elmer Hedge, Assistant County Administrator, who would be attending the meeting in the absence of Mr. Richard L. Hedrick, County Administrator, who is ill. Mr. Applegate expressed sympathy to Mrs. Pauline Mitchell, Director of News and Information Services, who was absent this evening due to the death of her father. Mr. Hedge stated the press should contact Mr. M. D. "Pete" Stith, Administrative Assistant to the County Administrator~ until Mrs. Mitchell Mr. Hedge stated the County Budget and Acco~ntlng Department for the past several years has received an award of excellence for its financial reporting which is the Municipal Finance Officers Association (MECA) Certificate of Conformance. Ee stated this year the MFOA started a new program to look at the budget to see if that could fit into a program that was similar. He stated the budget was submitted and the County has been notified that it has received the Distinguished Budget Award for this year. He introduced Mr. Jay Stegmaier. Mr. Stegmaier presented the award tO the Board. He stated the attainment of the Distinguished Budget Award represents a significant accomplishment for the Hoard and the staff Of the Budqet and Accounting Department. ~e stated to date, 0nly 55 localities nationwide have received the award with only five in the State of Virginia. He outlined the process of submission, review and evaluation for the award. The Eoard commended staff on their efforts. 8. BOARD COFa~ITTEE REPORTS Mr. Dodd indicated he did not have any committee reports at this time, Mr. Mayes stated he attended the Matoaca Advisory Committee at which Mr. Brett from ~he Highway Department and the Planning staff were present and they discuSSed the design for the underpass/grade separation at Route 36 in ~ttrick. He stated members of the County staff locked at several possibilities and have narrowed it down to four. Mr. Mayes stated a meeting was also held by the Spring Run and Qualla Road Associations to discuss various matters of concern to their communities. He stated he viewed this as a healthy activity by the groups getting together to determine what the Matoaca Magisterial District will look like in the future. Mrs. Girone stated she had attended a dinner meeting and day-long seminar on economic forecasts at which four economists spoke and agreed that the economy will be favorable for the next 18 months. 85-066 Mrs. Girone ~tated she attended a meeting at the Extension Service on January 12, 1985 and they have plans for the Keep Chesterfield Clean litter pick-up in the spring and have assigned a day a week for each district. She stated they also have a staff position available for 20 hours per week to work with the program. She stated they are also embarking on a program to improve health and are going to meet in the communities at civic association meetings, etc. to discuss an individual's "health age". She stated they also have received a grant to promote leadership and they are lookin9 for an applicant to spend 100 hour~ developing their leadership capabilities. She displayed a brochure on the subject. Mr. Daniel stated that he had attended ~eeti~g~ with the ~istorical Society regarding the use and renovation of Magnolia Grange which subject is on the agenda. He stated they agreed the basic purpose for Magnolia Grange is to serve as an in-house museum and that it be completely restored, maintained and operated in a manner betitting it~ historical significance and to complement other buildings on the Historical Tour. He stated there are two issues which should be included in the agenda item which are: 1) to add an item "I" which would reserve the right to the Board to review the Operating agreement and 2) that this would be a use of County-owned property for a particular group, as a matter of formality a public hearing would have to be set. Mr. Micas stated these issue~ can be handled at the time the issue is discussed. Mr. Daniel stated further that there was a newspaper article relating to the budget for the renovation and restoration of ~agnolia Grange. Ne explained that attached with the program, the Historical Society has proposed a three year budget and if they cannot secure the adequate funding~ they wilt adjust the budget comparably and it is not a County funded project. Mr. Mayes stated the Planning staff of the County ha~ attended every ~atoaca Advisory Council meeting teaching them how the County works. He stated on February 1R, 1985, representatives from the State and County Police were also present and explained their operations in the County. Ne complimented staff On their attendance and efforts in these meetings. Mrs. Girone s~ated that she and Mr. Mayes met with the Planning Committee for the Social Services and Health Building and they are proceeding on schedule with that project. Mr. Applegate stated he had attended the Metropolitan Economic Development Council's annual meeting in Richmond. He stated, having just been nominated to serve on the Committee, he found it most enlightening and Richmond, Henrieo and the County have progressed very nicely in this council tO promote economic development. H~ stated even though it has grown by leaps and bounds this year, projections for the coming year are even more enoouraqing. 9. REQUESTS TO POSTPONE AC~%0N~ F~fERGENCY ADDITIONS OR C~ANGES IN THE OR~ER OF PRESENTATION Dn motion of Mr. Dodd, seconded by Mrs. Girone, the Board added Item 14.J.9., Contract with VDE&T for Iron Bridge Park Recreational Access Project because of the emergency nature of the issue; added Item 14.J.10, Set Public Hearing Date to ~onsider Issuance of Tax Exempt ~onds to Rehabilitate the kmpthill Square Apartments because of the emergency nature of the issue; deferred 14.E., Revised Powhite Contract Hight of Way Rgreement with VD~&T indefinitely; deleted 13.Dj, Public ~earing ~o Consider Request by Storer Cable Television to Replace Channel 27 with Channel 63; and adopted the agenda as amended. gr. Meyes inquired when Item 14.E. would come back to the Board. Mr. Micas stated as soon as possible. Mr. Mayes indicated 85-067 for the record that he opposed the issue in its present form. Mr. Applegate stated Item 13.D. is unnecessary as the Cable Company has agreed to reinstate Channel 27. There was no one present to discuss the matter. Vote: Unanimous RESOLUTIONS OF SPECIAL RECOGNITION Hedge indicated there were no resolutions of special r~¢cgnition scheduled for this meeting, 11. E~ARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS ll.A. MR. JERRY SILVERTHORN~ - DEER HUNTING Mr. Hedge stated that Mir. Jerry Silverthorne is listed on the agenda but Mr. Thomas Gordon and Mr. Don Shumaker will be the speakers. Mr. Gordon stated they were present to seek a letter from the Board to the Commission of Game and Inland Fisheries to shorten the 12 day doe season. He stated the reasons were because there has been a drastic decrease in the deer population in. the County, that the Com~ission will be making a decision on hunting season in March which decision will be fur two years, he quoted statistics which indicated there are more and more doe being killed in comparison tO the total amount of deer killed during the past several years, that there are only three local jurisdictions which allow a 12 day doe season which draws hunters to tho County for th~ additional days when they are unable to hunt in their own jurisdictions, the County draws no benefit from Others coming into thc County but this eliminates the deer available in the County, etc. He stated they are not requesting any restrictions placed but that the County write a letter to the Commission of Game and Inland Fisheries requesting doe season for 1985 and 1986 be shortened. He stated there was a m~eting of 10 hunt clubs with 300-450 members who are in support of this request. He stated the hunters feel they contribute to the well-being of the County and feel they should be allowed to hunt in the County which necessitates the need to let the population of the deer increase so deer will not become extinct, Mr. Daniel inquired if the hunters would prefer tho elimination of the doe season for two years or until the deer population is rejuvenated. Dr. Gordon stated they are concerned with having the deer population increase. The hunters in the audience indicated they would be in favor of total elimination of the doe season for the next two years. Mr. Applegate stated that anyone who deer hunts, knows that when a doe is shot, the lives of three are ~sually taken as the doe is carrying two young. He further discussed the killing of young bucks during the season as well. Re read a statement by the County Attorney indicating the process which should be followed which he presented to Mr. Gordon for his information. He stated the Commission is aware of the hunters' concerns in the County as well. He stated that normally the Board would refer this back tO staff for further investigation, however, the matter has been reviewed thoroughly at this time. ~e suggested that the Board adopt a resolution r~questing the elimination of doe season for 1985-86. Mr. Daniel suggested that a resolution be drawn and prepared for the next Board meeting as there is ne emergency to neet the deadlines of the Commission. Mrs. Girone suggested that there be a limit of no more than six days in the event the 85-068 Commission does not eliminate the season completely. Mr. Gordon stated that they are not concerned especially with numbers or days, but just that the season be reduced dramatically and drastically. Mr. Applegate stated that the request came to the County in November and has been researched thoroughly by the County Attorney's Office and a delay wo~ld not serve any purpose. Mr. Dodd stated the Board does support this request and a resolution should be sent but stated that when a similar resolution was adopted by the Board regarding turkey season, there was not much relief given. There was approximately 100 hunters present in support o~ this request. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board adopted the following resolution: Whereas, the Board of Supervisors has concerns that the deer kill has reduced dramatically the deer population in Chesterfield County since the implementation of the 12 day doe season; and Whereas, this decrease in deer in the County has led hunters to have major concerns regarding the survival of the animals as well as the continuation of the sport in the County. Now, Therefore~ Be It R~solved that the Chesterfield County Board of Supervisors hereby respeet£ully requests that doe season be eliminated completely during 1985 and 1986; however, if the Co~ission of Game and Inland Fish,ties finds this is not acceptable that the Board requests a reduction to no more than six days which is comparabl~ to seasons in neighboring jurisdictions. Vote: Unanimous Mr. Applegate expressed appreciation for the hunters bringing this matter beFore the Board. Mr. Gordon expressed appreciation on behalf of the those present for the Board's action. ll.B. MR. JOHN SMITM ANn MR. JOSEPH MATYIKO REGARDING HIGHWAY PLANS A~D TPu~FFIC FLOW STUDIES IN WESTEt~N CHESTERFIELD Mr. S~ith stated Mr. Matyiko could not be present but Mr. Morris Mason would be substituting for him. He stated they would also accept a two week deferral if it was the Board~s pleasure. It was generally agreed Mr. Mason could proceed. Mr. Mason stated that at a meeting in January, 1985, Mr. Matyiko had addressed the Board about the extension of Powhite Parkway and Mr. Applegate indicated the study was completed and that staff would be meeting with major property owners regarding access, etc. He stated a meeting was held on January 31, 1985 but it was not a meeting regarding the consultant's plans but was a meeting regarding the County Administration's conceptions to the General Plan 2000. He stated it is virtually impossible for them to develop alternative plans while being denied access to the consultant's plans, justifications, supporting data, etc. He stated they were interested in having a meeting with ~ellerco, County staff and other interested parties to review the Kellerco plans, maps, etc. in reference to their highway plans. Mr. Applegate stated Mr. Muzzy has informed him that the Kellerco Plan is in the process of being finalized and it is anticipated that it will be presented to the Board by the end of the month and it will be made public. He stated that the two week deferral requested earlier might be in order. Mr. Smith and Mr. Mason stated that answered their questions and that would be acceptable. 85-069 12. DEFE/h~ED ITEMS Mr. Hedge stated there were no deferred items for consideration et this time. 13. PUBLIC R~ARINGS 13.A. LEASE OF TEE SOUTHERN AR~A LANDFILL ~r. Hodqe stated this date and time had been advertised for a public hearing to consider the lease of real property known as the Chesterfield County Southern Area Landfill to Mr. Jack Shoosmith. He stated further that he had been approached by the Mid-Virginia Radio Control Club, a model airplane club, who has expressed an interest in leasinq the property for the purpose of flyinq their model airplanes. He stated the staff has ~eviewed both and staff has concerns about the maintenance of the property as it would have to be seeded, mowed periodically, holes filled in, erosion corrected, test wells monitored, etc. Ho stated the County also may be interested in plaoinq a microwave tower on the site for omerqency communications. He stated of the two groups applying, staff feels Mr. Shoosmith's use would be preferable. Ne stated Mr. Shcosmith has offered to lease the property for $1,482 per year and will maintain it as Set forth in the contract. Mr. Dodd stated that in reference to the model airplane club, he had requested staff to seek a proper place for this aotivity. He stated that he felt the landfill site was inappropriate for the olub's use and he felt staff can find a ~ore suitable location which is not as rough, is not a hsalth hazard, etc. Mr. Daniel agreed. Mr. Bob Goyne stated the ground was not smooth enough to fly airplanes and suggested tho use of space at the Chesterfield Airport. Mr. Hedge stated the Airport could not be used because Df interference and safety reasons. ~r. Robert Linebe~ger, .representing the Mid-Virginia Radio ~ontrol Club, stated they had contacted Mr. Don Nuttall and the Department of Parks and Recreation regarding the leasing of the property. He stated their club has 80 members of which at least kalf are residents of the County, he stated there are all types Df recreational areas available for normal regular recreational activities, there is always a safety problem with any activity, their group is well disciplined, they currently use tho Fort Leo airstrip on weekends and after 5:00 p.m., their planes are small, instructions are free, the pilots are more than adequately insured, this is a national sport, there ars eight landfills in the State used for recreational facilities, the State Health Department feels that a properly closed landfill does not cause a ~eal%h hazard and the risk to the public is extremely low, there are 307 flying sites provided by jurisdictions in the nation of ~hich 16 ane on closed landfills, etc. He stated this is an )xcellent training area for aeronautics, there are 87,000 members [n the nation, people take pride in building their aircraft, they ~eed treeless space for flying, they will offer $100 per year to Lease the site, their use will not place ruts in the fields as ~attle will, they will allow Mr. Shoosmith to seed and harvest ~he area around the site they need for landing the aircraft, they ~ould like the County to develop an airpark for this recreational ase, they felt the site was too large for a microwave tower, etc. ~e explained their operation, indicated that at least 40 acres cf 3hoice land is necessary and Stated this site is ideal. 4r. Hedge stated various departments in the County reviewed the ~roposed lease and the use of the site. He stated that a ~icrowave tower will probably be placed on the site in the nean ~uture as several other towers to be const~oted are to bo Located on landfill sites. ~r. Mayes stated that if the Beard :onsidered leasing this to the club, the adjaoent landowner could ~bject and tie it up in court for years because of noise, otc. 85-070 Be stated the adjacent landowner, Mr. Shocsmith in this case, wants to use the property. ~e stated this would guarantee a small income to the County and at the same time guarantee that the ebligatiens of the County will be met without the possibility of suit. He ~tated he also had a problem with allowing youth on a landfill for recreational purposes. Mr. Dodd stated he felt the Doard is obligated to take the best offer for the County but he felt the County has not done the club justice. ~e stated there are a lot of possibilities that could be suitable and he felt with all the land in the County there must be an adequate ~ite. NO one else was present to address this issue. On motion of Mr. Mayes, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute the agreemen~ leasing the Southern Area Landfill site to Mr. Jack Shoosmith for a period of five years at a price of $1,482 per year with the understanding the County can locate a microwave tower on the site if desirable and further that staff begin to locate a site suitable for use by the Mid-virginia Radio Control Club for flying their model aircraft. Mr. Applegate stated he shared the concerns for the new form of recreation as described and agreed that the County should be a able to locate a suitable site. He requested that Mr. Lineberger contact him as he feels there is a site that might be suitable on a temporary basis. Mr. Daniel stated felt staff should report back on a timely basis on their findinqs. Vote: Unanimous 13.B. LEASE AT ROCKWOOD PARK TO OPERATE FOOD CONCESSIONS Mr. Hedge stated this date and time had been advertised for a public hearing to consider the conveyance of a lease for real property at Rockwood Park to Chesterfield Ea~ebsll Clubs to operate food conc~ions. Mr. Hester stated the lease would be for a three year period and explained the senditlons which are the same as previous leases for the same purpose. ~e stated Mr. Don Unmussig was present to answer any questions. There was ne opposition present. On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute any necessary documents leasing the food concessions at Rockwoed Park to Chesterfield Baseball Clubs, Inc. for a period of three years. Vote: Unanimous Mr. Bester announced that this is the 25th anniversary of the Chesterfield Baseball Clubs, Inc. 13.C. LEASE AT HOBIOUS COMPLEX TO OPERATE FOOD CONCESSIONS Mr. Hedge ~tated this date and time had been advertised for a public hearing to consider the conveyance of a lease ~or real property at the Robious Athletic Complex fo the Huguenot Little ~eague to operate food concessions. Mr. Hester stated the lease ~ould be for a three year period and explained the conditions ~hich are the same as previous leases with this group for the same purpose. There was no opposition. 9n motion of Mrs. Girone, seconded by Mr. Dodd, the Board ~pproved and authorized the County Administrator to execute any aecessary documents leasing the operation of food ooncession~ at ~he Robious Athletic Complex to the ~uguenot Little League for a period of three years. ~ote: Unanimous 85-071 13.D. CHANNEL CHANGES FOR STORER CABLE T~LEV~SION Mr. Hedge stated the Board had cancelled the public hearing regardinq the channel chanqes for Storer Cable as the company had agreed to reinstate the channel. There was no one present regarding this matter. 14. NEW BUSINESS 14.A. PARKS AND RECREATION ITEMS 14.A.1. FUN~E FOR PLAYGROUND EQUIPMENT AT GATES ELEPLENTARY Mr. Hester stated his department has been working with various groups to obtain funds for specially designed playground equipment at Gates and Reams Elementary Schools which schools have the special population. He introduced Mr. Peter Ward,. Prssldent of Gates PTA, who presented a check in the amount of $3,000. Mr. Ward expressed appreciation to Mr. Eester for hie assistance in this endeavor which will help the special population children be as normal as possible. Mr. Eester introduced Mr. James Marilla, Jr., Manager of Virqinia Power at the Chesterfield office, who donated $500 for this project immediately upon request. Mr. Hester introduced Mr. Bob $tallworth, President of the Rotary Club of Midlothian, and Mr. Gene Autrey, a member of the Club. Mr. Stallworth stated C&P will also be aiding the Club with their project and they are delighted that they can help the County in this regard. On motion of Mr. Daniel, seconded by Mrs. Girone, the Board accepted the $3,000 from the Gates Elementary PTA; requested that an appropriate letter of appreciation be written to the Gates Elementary PTA and Virginia Power for their contributions; recognized the commitment of the $3,000 from the Rotary Club of Midlothian and authorized the Parks and Recreation Department to order and install the playground equipment. Vote: Unanimous Mr. Applegate stated he felt this was another effort by the private secret to financially assist the County when there has been a reduction in State and Federal aid. He encouraged Mr. Hester to continue to work in that manner in the future. Mr. Daniel stated at Beulah Elementary School the private sector had also assisted financially in the purchase of playground equipment. 14.A.2. AGREEMENT WITH CAPITAL AREA AGENC~ ON AGING Mr. Hester explained that for a number of years, the Capital Area Agency on Aging (CkAA) had contracted with the Chesterfield-Colonial Heights Department of Social Services to provide transportation for participants to and from the congregate meal sites in the County. Me stated the CAAA has notified the County that they could no longer do this. Me stated the CAAA has agreed to assume all costs associated with providing the services if the County assumed th~ responsibility for transportation until September, 1985. He stated the agreement does include a clause for e×tending the program if it is satisfactory. Mr. Applegate inquired about replacing the van. Hr. Eester stated that was not included as part of the agreement and if at some point in time the van has to he replaced, it would be up to the CASA and if they did not, the program could be terminated. ~n motion cf Mrs. Girone, seconded by Mr. Dodd, the Beard ~pproved the letter of aqreement with the Capital Area Agency on Aging whereby the Parks and Recreation Department would provide transportation to congregate meal sites in Chesterfield and 85-072 authorized the County Administrator to execute any necessary documents to implement this agreement. Vote: Unanimous SALISBURY SUBDIVISION DESIGNATED AS BIRD BANCTUARY Om motion of Mrs. Girone, seconded by Mr. Dodd, th~ Board adopted the following resolution: WMEREAS, conservation or the saving, protecting, preserving of our natural resources should claim the deep and considered concern of every patriotic citizen of the County; and WHEREAS, some provision must be made for wildlife if it is to continue to exist. NOW, THEREFORE, BE IT RESOLWED, by the Board of Supervisors of Chesterfield County, Virginia, that the entire area known a~ the Salisbury Subdivision be deeignated as a Bird Sanctuary. That it shall be unlawful to trap, hunt, shoot or attempt to shoot or molest in any manner any bird or wild fowl or to rob bird nests or wild fowl nests. Provided, h~wever, if mtarlings or similar birds are found to be congregating in such numbers in a particular locality that they constitute a nuimance or menace to health or property in the opinion of the proper health authorities of Chesterfield County, then in such event said health authorities shall meet with representatives of the Audubon Society, Bird Club, Garden Club or Humane Society, or as many o~ said clube as are found to exist in the Salisbury Subdivision, after having given at least three days actual notice of the time and place of said meeting to the reprementatives of said clubs. If as a result of said meeting no satisfactory alternative i~ found to abate such nuisance, then said birds may be destroyed in such numbers and in such manner as is deemed advisable by said health authorities under the supervision of the Chief of Police of the County of Chesterfield. Permission is hereby granted to the Salisbury Garden Clu~ to place, subject to the regulations of the State Highway D~partment, suitable plaques at the various entrances of Salisbury stating that said Salisbury Subdivision is'a Bird Sanctuary, as an appeal and reminder to Tourist and Native alike. Vote: Unanimous 14.C. LITERARy LOAN FOR WOODLAKE, 360 NEST ELEMENTARY SCEOO?. Mr. Tom Fulghum was present and explained the request by the School Board for the submission of a literary loan for the elementary school at Woodlake and known am the 360 West ~lementazy School. Mrs. Girone inquired about the n~ed to go to the public for the Virginia ~ublic School Authority or the Literary Loans. Mr. Micas stated neither would have to be voted en by the public. Mr. Ful~hnm stated they are going to be ~onsidering duplicating th~ design in order to save fees, etc. ~hey may use that of Swift Creek Elementary or of West Providence School which can accommodate 900 students. After further discussion, on motion of Mr. Dodd, seconded by Mr. Daniel, the $oard adopted the following resolutlun: ~t a meeting of the Board o~ Supervisors for the County of Chesterfield, held in said County on the thirteenth day of February, 1985. 85-073 Whereas, the School Board for the County of Chesterfield, on the ninth day of January, 1985 presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund 52,000,000 for the new school building at 360 West in Woodlake, to be paid in twenty annual installmmnts, and the interest thereon at four percent paid annually. Resolved, that the application of the County School Board to the State Board of Education of Virginia for a loan of $2,000,000 from Literary ~und is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set OUt in said application. The Board of Supervisors for said County will each year during the life of this loan, at the t~me they fix the ~egular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon~ as required by law regula- ting loans from the Literary Fund. Vote: Unanimous 14.D. CASE MANAGER POSITION FOR COMMUNITY DIVERSION PROGRAM On motion of Mrs. Girone, seconded by Mr. Dcdd, the Board approved the request to establish a previously approved part-time community services coordinator as a full time case manager position {or the Community Diversion Incentive Program due to the · nerease zn workload. It is understood no additional funds are necessary for this action. Vote: Unanimous 14.F. ANTICIPATION NOTES FOR CAPITAL REGION AIRPORT COMMISSION Mr. Dodd introduced Mr. Vines Tolson, Operations Manager for Byrd Airport, who was present to answer any questions. Mr. Totson stated this should be the last of the financial paperwork necessary for the expansion at the Airport. On motion of Mr. Dodd, seconded by Mrs. Girone, the Board adopted the following resolution: WHEREAS, the Capital Region Airport Commission {the Commission) has determined to issue its airport grant anticipation note in an amount now estimated not to exceed $3,350,000 (the Note) to finance the construction of certain n~w aircraft ramps and the reconstruction of certain existing aircraft ramps and related airfield improvements (the Project) at Richard Evelyn Byrd International Airport in Henrico County, Virginia; and WHEREAS, Section 15 of Chapter 380 of the Acts of the 1980 General Assembly, as amended (the Enabling Act), provides that the Commission shall not issue the Note unless and until the maximum amount and general purpose thereof have been approved by the governing body of each of the Con~nission's participating political subdivisions; and WHEREAS, the Commission has requested the Board of Supervisors (the Board) of ihs County of Chesterfield, Virginia (the County) to approve the maximum amount of the Note and the general poses for which the Note will be issued in order to comply with the ~nabling Act. 85-074 T~EREFOtLE, BE IT RESOLVED BY T~ BOARD OF SUPERVISORS OF TEE COUNTY OF CNESTERFI~LQ, VIRGINIA: I. In accordance with the ~nabling Act, the Board approves the issuance of the Note in the maximum amount of $3,350,000, to permit the Commission to undertake the financing of the project. 2. The approval of the issuance of the Note does not constitute an endorsement of the Note. The undertakings of the County, the City of Richmond (Richmond} and the County of Henrico (aenrico) contained in the First Amendment to %he Tripartite Agreement among the County, Richmond and Nenrieo, shall not be applicable to the Note, and the County shall have no obligation under the Note. As required by the Enabling Act, the Note shall p~ovide that the Nots shall not be a debt of the Commonwealth or any political ~ubdivi$ion thereof, other than the Commission, and neither the Commonwealth nos any political subdivision thereof, other than the Commission, shall be liable thereon. The Commi~slon shall not be obligated to pay the Note or the interest thereon or the other costs incident thereto except from the revenues and moneys pledged therefor and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Commission shall be pledged thereto. This resolution shall take effect immediately upon its adoption. Vote: 14.~. ORDINANCE REGARDING CREDIT CARDS IN PAYMENT Mrs. MeGo,re was present and stated she would like the Board to amend its ordinance to allow for the payment of taxes with credit cards and explained the reasoning, the additional charge by the credit card company, the three cards that would be acceptable, etc. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board set the date of March 13, 1985 at 7:00 p.m. for a public hearing to consider an ordinance to amend the Code of ~he County of Chesterfield, 1978, as amended, by adding Section 8-12.5 relating to the use of credit cards for payment of Vote: Unanimous 14.H. CONSENT ITEMS 14.N.1. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Soard, made report in writing upon hie examination of Cloverfield Circle and Cloverfield Court in Spring Run, remaining portion Of Section B, Clover Hill District. Upon consideration whereof, and on motion of Mrs. ~irone, seconded by Mr. Dodd, it is resolved that Cloverfield Circle and Cloverfield Court in Spring Run, remaining portion of Section B, Clover Hill District, be and they hereby are established as )ublic roads. ~nd be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby i$ requested to %aka into the Secondary System, Cloverfield Circle, beginning at the intersection with Goldenbrook Drive, State Route 3175, and ~oing 0.06 mile northwesterly to a cul-de-sac; and Cloverfield Court, beginning at the intersection with Coldenbrook Drive, State Rout~ 3175, and going 0.05 mile southeasterly to a ~ul-de~sae. 85-075 This request is inctusiv~ of the adjacent slope easements. These roads serve 12 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Bighways a 50 foot right-of-way for all of these roads. This section of Spr~ng Run is recorded as follows: Section B. Plat Book 34, Pages 1 and 2, June 18, 1979. Vote: Unanimous This day the County ~nvirenmental ~ngineer, in accordance with directions from this Board, made report in writing upon his examination of Spruce Pine Drive and South ~wilight Lane in Three Pines, a portion of Section 1 and Section 3, Clover Hill District. Upon consideration whereof, and on motion of Mrs. Girone, seconded by Mr. Dodd, it is resolved that Spruce Pine Drive and South ~wilight Lane in Three Pines, a portion cf Section 1 and Section 3, Clover Bill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Spruce Pine Drive, beginning at the intersection with Muuntaln Pine Boulevard, State Route 3194, and goinq 0.16 mile southeasterly to the intersection with South Twilight Lane; and South Twilight Lane, beginning at the intersection with Spruce Pine Drive and going 0.12 mile northeasterly to a temporary turnaround. Again, beginning at the intersection with Spruce Pine Drive and going 0.03 mile southwesterly to tie into proposed Twilight Lane, Foxberry Subdivision, Section 1. This request is inclusive of the adjacent slope easements. These roads serve 34 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50 foot right-of-way for all of these roads. These sections of Three Pines are recorded as follows: Section 1. Plat Sock 36, Pages 42, 43 and 44, June 23, 1980. Section 3. Plat Book 43, Page 61, dated July 26, 1983. Vote= Unanimous 14.H.2. BINGO AND/OR RAFFLE PERMITS On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved the requests for bingo and/or raffle permits from the Beach Co~unity Grange No. 958, the Crestwood Elementary pTA and the Midlothian Rotary Club for calendar year 1985. Vote: Unanimous 14.H.3. PROGRAM FQR 5~GNOLIA GRANGE On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved the program for Magnolia Grange which includes the amendment by the addition of "I", a copy of which is filed with the papers of 85-076 this Soard, and further the Board sst the date of March 13, 1985 at 7:00 p.m. for a public hearing to consider the conveyance of a lease of real property known as Magnolia Grange for use by the Historical Society. Vote: Unanimous Nr. Applegate introduced Mr. an~ Mrs. Ed Moseley and Mrs. Mary Ellsn ~owe who are representatives of the Historical Society. APPOINTMENTS 14.1.1. MPO FY 1986 UNIFIED WORK PROGRAM COMMITTEE On motion of Mr. Daniel, seconded by Mrs. Girone, the Board appointed Mr. John McCraeken as Chesterfield County's technical representative to the Richmond Area MPC FY 19B6 Unified Work Program whose term is effective immediately and will expire on June 30, 19B5. Vote: Unanimous 14.I.2. KEEP C~EgTERFIELD CLEAN CORPORATION On motion of Mr. Daniel, seconded by Mr. Dodd, the Board nominated the following people to the Keep Chesterfield Clean Corporation as follows which appointments will be made at the February 27, 1985 meeting: Mrs. Willie ~mith, Dale Dist:ict Mrs. Ann ~elsha, Clover Hill District Mrs. Marilyn Klm, Bexmuda District Mr. William F. Harris, Matoaca District Mr. and Mrs. W. C. Dieterich, Midlothian District Vote: Unanimous M~. Micas indicated the by-laws of the Corporation would have to be reviewed as he did not know if there were suffleisnt positions for two representatives from Midlothian District. 14.I.3. APPOMATTOX BASIN INDUSTRIAL DEVELOPMENT CORPORATION ~r. Dodd expressed concern regarding the future of ABDIC0 and its 2ffectiveness and the need to instruct the staff to give an update of the organization. Mr. Daniel suggested that at least one position b~ reserved for the Director of Economic Development. Mr. Applegate stated while that is being taken care ~, that a~ a Chairman's directive, Mr. Mayes be nominated as the Beard's representative, and Mr. Muzzy, as the staff ~epresentative, for the County until such time as other appointments are advisable. ~r. Daniel disclosed to the Board that his regular employer, Philip Morris~ is in the business of manufacturing smoking )roducts as is the business discussed in the next item. He ~eclared a possible conflict of interest p~rsuant to the Virginia ~omprehensive Conflict of Interest Act and excused himself from the meeting. [4.J. CO,UNITY DEVELOPMENT ITEMS t4.J.1. INDUSTRIAL DEVELOPMENT BONDS FOR PMB, INC. motion of Mrs. Girone, seconded by Mr. Dodd, the Board adopted 2he following resolution: 85-077 ~R~AS, the Industrial Development Authority of the County of Chesterfield (the Authority), has considered the application of EMS, Inc. (the Company) for the issuance cf the Authority's industrial development revenue bonds in an amount not to exceed $250,000 (the Bonds) to assist in the financing of the company's acquisitlen, construction and equipping of a building for sales and service of cigar, cigarette, tobacco and packaging machinery and small parte manufacturinq, including appurtenant office space (the P~oject) to be located a% 1201 Bellwood Road, in Chesterfield County, Virginia, and has held a public hearing thereon on January 22, 1985; and W~REAS, the Authority has requested the Board of Supervisors (the Board) of the County of Cheeterfield (the County), to approve the issuance of the Bonds tc comply with Section 103(k) c~ the Internal Revenue Code of 1954, as amended Ithe Code); and W~REAS, a copy of the Authority~s resolution approving the i~suance of the Bonds, subject to te~ms to be agreed upon, a record of the public hearing and a "fiscal impact statement" with respect to the Project have been £iled with the Board; and BE IT RESOLVED BY THE BOARD OF SUP~RVI~0RS OF T~E COUNTY OF CHESTERFIELD: 1. The Board of Supervisors of the County of Chesterfield, approves the issuance of the Bonds by the Industrial Development Authority of the County of chesterfield, for the benefit of the Company, to the extent required by Section 103(k), to permit the Authority to assist in the financing of the Project. 2. Tko approval of th~ issuance of the bonds, as required by Section 103(k), does not constitute an endorsement of the Bonds or the creditworthiness of the Company, but, as required ~y Section 15.1-1380 of the Code of Virginia of 1950, as amended, the Bonds skall provide that neither the County nor the Authority shall be obligated to pay the Bonds or the interest thereon or other costs incident thereto except f~om the revenues and moneys pledged therefor, and neither the faith or credit nor the taxing power of the Commonwealth, the County nor the Authority shall be pledged thereto. 3. The Bonds shall not be issued unless they shall have received an allocation of any "private activity bond limit," as provided in Section 103(n) cf the code shall be made to bonds from the Project. Nothing in this resolution shall be con~trued as any assurance that such allocation will be available or, if available, will be made. This resolution shall take effee~ i~mediately upon its adoption. Ayes: Mr. Applegate, Mr. Mayes, Absent: Mr. Daniel. Mr. Dodd and Mrs. Girone. Mr. Daniel returned to the meeting. 14.J.2. STREET LIGHT INSTALLATION COST APPROVAL On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved the installation cost of $1,100 for a street light at the intersection of Centralia Road and Agincourt Lane, with said funds be to be expended from the Dale District Street Light Vote: Unanimous 85-078 .4.J.3. STREET LIGHT REQUEST On motion of Mr. Applegate, seconded by Mrs. Girone, the Board approved the installation of a street ligh~ a~ the intersection of Old Hundred Road and Genito Road with any necessary costs to be expended from the Clover Hill District Street Sight Funds. Vote: Unanimous 14.J.4. REQUEST TO TAKE OVER STREET LIGMT PAYMENTS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved the taking over of street light payments for a light at 1208 Apex Road subject to Virginia Power turning the light so that it lights the public street with funds to be expended from the Midlothian District Street Light Funds. Vote: Unanimous 14.J.5. RIGHT OF WAY FOR ACCESS TO IRON BRIDGE PARK On motion of Mr. Daniel, seconded by Mrs. Girone, the Board rescinded its resolution of January 9, 1985, establishing a public hearing date to convey the access road to Iron Bridge Park to the Virginia Department of Highways and Transportation, Vote: Unanimous On motion of Mr. Daniel, seconded by Mrs. Girone, the Board adopted the following resolution: WHEREAS, th~ Highway and ~ransportation Commi~ion adopted a resolution on March 15, 1984 approving a $255,000.00 allocation from the 19S3-84 Recreational Access fund to provide access to Iron Bridge Park, formerly called Dale Park, (Project 0701-020-185, M503); and WHEREAS, this allocation wa~ contingent upon the right-of-way and adjustment of the utilitie~ being provided at no co~t to the Commonwealth; and WHEREAS, the Chesterfield County Board of Supervisors desires that the Iron ~ridge Park access road be extended 350 feet beyond the terminus of the 0701-020-185, M503 project. NOW, THEREFOr, BE IT RESOLVED that the Chesterfield County Board Df Supervisors requests the Virginia Department of Highway~ and ~ransportation to accept the access extension to Iron Bridge Park a length of 0.07 mile into the State Secondary System in acCordance with Section 33.1-229 of the Code of Virginia as ~mended. %ND BE IT FURTHER RESOLVED that the Chesterfield County Board of ~upervisors guarantees to the Commonwealth of Virginia a 60 foot ~nrestricted right-of-way for this road with necessary easements for cuts, fills, and drainage. This right-of-way is recorded in Deed Book 48, Page 75, Dated February 26, 1985. Vote: Unanimous On motion of Mr. Daniel, seconded by Mrs. Girone, the Board adopted the following re~olution: 85-079 WEEREAS, the Highway and Transportation Commission adopted a resolution on March 15, 1984 approving a $225,000.00 allocation from the 1983-84 Recreational Access fund to provide access to Iron Bridge Park, formerly called Dale Park, (Project 0701-020-185, M503); and WHEREAS, this allocation was contingent upon the right-of-way and adjustment of the utilities being provided at no cost to the Commonwealth. NOW, THEREFORe, BE IT RBSOLV~D that the Chesterfield County Board of Supervisors guarantees to the Commonwealth of Virginia a 60 foot to 107 foot variable unrestricted right-of-way from Route 10 to 0.74 mile east of Route 10 for this read with necessary easements for cuts, fills, and drainage. This right-of-way is recorded for public use in Deed Book 48, Page 75, Dated February 26, 1985. Vote: Unanimous 14.J.6. ACC=SS ROAD TO MANCHESTER HIGH SCHOOL PARKING LOT Mr. McCracken stated that several requests had been received regarding the access to the Manchester High School parking lot and three alternatives have been outlined. He Stated the School Board supports the effort to provide acceas to the parking lot from Walmeley Boulevard and had indicated a preference for Option B. He stated they were in favor of the acces~ road from Walmsley to the parking lot and they would maintain it after it is constructed and restrict its use. He stated the Fire Department is also interested and would like staff to consider the access road to the parking lot behind their station. He stated no funds have been budgeted for this construction. Mr. Applegate stated the road situation in this area is less than d~slrable, there are a number of automobile accidents weekly, something should be done prior to a fatality, etc. He stated he felt to combine this with the request of the Fire Department may be in order. Mrs. Girone stated she felt it would be wrong to run the road from Walmsley to Route 360 as it would become a public road and she felt Option "C" would be best which is to reconstruct the existing entrance road from Walmsley to the parking lot, Mr. Appleqate stated he agreed the through street is not the answer to the problem but if access for the Fire Department is in the recommendation, that would be appropriate. Mr. McCrackeh etated none of the options include access for the Fire Department. On motion of Mr. Appleqate, seconded by Mr. Daniel, the Board approved Option "C" to reconstruct the existing entrance from Walmsley Boulevard to the Manchester High School parking lot which is estimated to cost $50,000, a Copy of the plans are filed with the papers of this Board. Mr, Daniel stated there i~ another similar situation at Meadowbrook High School on Coghill Road and he felt staff should also look into this matter. Vote: Unanimous Mr. Micas ~tated funding was necessary. M~. Applegate stated it · was his understanding that the $50,000 would be appropriated from the General Fund. Mr. Daniel stated he intended that the funds for Meadcwbrook High School come from the General Fund as well. Mrs. Girone stated she felt if there were schools with major access problems, they should be addressed in the CIP and put on a bond referendum. Mr. Applegate stated the Manchester High School problem was identified six months ago and he was very concerned about safety in the area. Mr. Dodd stated he felt this was a 85-080 worthwhile project and to wait £or the CIP would be too long. Me stated if Mr. Daniel has a problem on Cogbill Road then staff can review the situation and bring it back to the Roard. He stated he felt this was too important to defer because of money. Mrs. Girone inquired how this road would improve the situation on Route 360. Mr Applegate stated the students would exit onto Walmsley Boulevard rather than Route 360. He stated currently the students use the same entrance which the Fire Department has to use, they cross Route 360 without the benefit of a light, there is service road across the street, etc. Mrs. Girone Stated she did not See how this project would improve the area. Mr. Applegate explained the layout in detail and the volatile situation which exists. Mrs. Girone stated she felt this was a worthwhile project but it should be planned for. On motion o£ Hr. Applegate, seconded by Mr. Daniel, the Board appropriated $50,000 from the General Fund since there are no funds budgeted for the Manchester High School project, that the County Acl~inistrator be authorized to execute any necessary documents for the project and in addition, that staff be instructed to evaluate the traffic conditions at Meadewbrook High School along Cogbill ~ead. Mr. Dodd stated he had problems with adding on other projects as he has problems with Thomas Dale as well but there is no school with the problems that exist at Manchester Eigh School. Vote: Unanimous 14.J.7. TRAFFIC SIGNAL STUDY R~QU~ST On motion of Mrs. Girone, seconded by Mr. Daniel, the Board adopte~ the following resolution= Whereas, the Chesterfield County Board of Supervisors has received requests from citizens to install traffic signals at the intersections of Huguenot Road (State Route 147) and Old Coach Drive (state Route 1210), ~uguenot Road and Featherstone Drive (State Route 1206) and Buguenot Road and Woodmont Road (State Route 1985). Now, Therefore, Be It Resolved that the Virginia Department of Highways and Transportation is requested to perform a traffic signal study at each of these locations. 14.J.8. ZONING ORDINANCE AMENDMENT - SIGN REGULATIONS Mr. Sohiavo stated staff would like the Board to sat a public hearing date to consider an ordinance amending the County sign ordinances. Mr. Daniel stated he would llke the ordinance advertised to include Route 360 from Courthouse Road to the A~elia County line as a proposed sign district. Mr. Micas stated that at the time the Board considered advertising before the Planning Commission it was indicated that every area would have to be established otherwise it would have to be readvertised all the way to the Planning Commission. Mr. Daniel stated he would still like the Planning Commission to advertise and consider the additional area. Be inquired if the Board could request the Planning Commission to consider the area On Route 360 from Courthouse Road to the Amelia County line. Mr. Micas stated that could be requested. Mr. Applegate requested that the Board handle the matter on the agenda first and then take any other actions that might be appropriate. On motion of Mrs. Girone, seconded by Mr. Daniel, the Board set the date of ~arch 13, 1985 at 7:00 p.m. for a public hearing to 85-081 consider an ordinance to amend the Coda of the County of Chesterfield, 1978t as amended, by amending Sections 21-3, 21-58, 21-59, 21-60, 21-61, 21-62, 21-144, 21-145, 21-160, 21-161, 21-163, 21-165, 21-183 and 21-184 and enacting Division 7.1, Sections 21.63.1 through 21-63.5 relating to signs. Mr. Dodd stated that he supported the public hearinq date but he felt the ordinance would have to be amended before he could vote for it. Mr. Daniel suggested an amendment be made to have the Planning Corm~iesion review the merits of a proposed sign district on Reute 360 from Courthouse Road to the Amelia County line. Mr. Applegate stated he felt the proposed sign ordinance should be considered and put into its proper form before adding another district. Mr. Daniel etated he felt it could be advertised in its present form for the other area and whatever is decided for the already proposed districts could be applied, Mr. Applegate stated he felt the Board should continue with the proposed ordinance first and stated the suggested amendment was not desirable at this time. 14.J.9. IRON BRIDGE PARK RECREATIONAL ACCESS PROJECT On motion of Mr. Daniel, seconded by Mr. Dodd, the Board authorized the County Administrator to enter into contract with the Virginia Depar~ent of Highwaye and Transportation for the Iron Bridge Park recreational accas~ road. Vote: Unanimous 14.J.10. PUBLIC HEARING FOR AMPTHILL SQUARE APARTMENTS On motion of Mrs. Girone, secended by Mr. Dodd, the Board set the date of March 13, 1985 at 7:00 p.m. for a public hearing to aonsider a resolution authorizing the Lynchburg Redevelopment and Housing Authority to issue $2,250,000 in tax exempt bonds to rehabilitate the Ampthill Square Apartments. Vote: Unanimous 14.K. HIGHWAY ENGINEER Mr. Tommy Reynolds, Assistant Highway ~ngineer was present. He stated the painting of the lines at Old Hundred Read and Genito has been approved and when the weather improves they will begin. ~r. Reynolds stated the construction project at the intersection Df Hopkins and Beulah has been awarded to Interetate and =onstruetlon will begin in late March or early April. ~r. Reynolds stated the first phase of the relocation of the secondary routes at Chippenham and Route 360 has been awarded. He stated the second phase will probably be advertised in April. Mr. Reynolds stated another constr~etion project iL Providence Road from A. M. Davis School to Route 60 which has been awarded to Interstate. He stated the So~thlake H×ta~sion from Branchway to Courthouse ~oad wall be advertieed in April. Mr. Dodd expressed appreciation for the ±netallation of a traffic signal at 01d Stage and Route 10. Mr. Mayas expressed appreciation for the work and cooperation received from Mr. Reynolds in Matoaca District. 85-082 Mrs. Girone inquired about the timetable on the Midlothian High School work at Route 60 and Winterfield. Mr. Reynolds stated that it has been awarded and as ~oon as the weather breake they will begin. N_rs. Gi~one requested that the Eighway Department inform the principal of the status. Mrs. Girone inquired about the guard rail on Old Gun Road. ~r. Reynolds stated h~ had written to the City but he had not yet received a reply. Mre. Girone inquired if the widening of the remainder of Route 147, to be advertised in July, 1986, could be moved up a year. Mr. Reynolds stated he would check into the matter and let her Mrs. Girone inquired about the painting of the line~ for Buford Road and Forest Hill and Huguenot at Robious. Mr. Reynolds Stated all the paint has worn but this is the wrong time to paint and as soon as spring breaks they will begin. Mrs. Girone inquired about the flooding on Route 711 at the Powhatan Line and if anything can be done. Mr. Reynolds stated they are trying to secure right of way to install larger pipe and, hopefully, it will be done before the end of the fiscal year. Mrs. Girone inquired about the pot holes. Mr. Reynolds stated they are working on them and are making routine checks. Mrs. ~irone incfalred about the right of way on Cranbeck. Mr. Reynolds stated that every response was negative from the residents regarding donating the ten feet necessary. 14.L. UT%~ITIEE DEPARTMENT ITEMS 14.L.1. RESULTS OF SEWER SURVEY IN BRI~KTON GREBN/NORTB PINETTA On motion of Mrs. Girone, seconded by Mr. Daniel, the Board approved and authorized the Utilities Department to proceed with the design and construction of the sewer line to serve a portion of North Pinetta Drive in Brighton Green Subdivision, Contract No. S85-16C/7(8)5161, and further the Board appropriated $35,000 from 574 Surplus to 380-1-75161-4393 for this project. Vote: UnanlmQus 14.L.2. EXTENSION OF WATER LINE TO SERV~ BURNETT DRIVE Mr. Bobby Wiley was present and stated there were some questions regarding the easements on his property as to where the water line was to be constructed, the destruction of shrubbery, etc. Mr. Welchons stated it appeared this situation could be worked out satisfactorily as the contractor feels he can install the lines with very little damage but Mr. Wiley will be compensated for any damages. On motion of Mr. Applegate, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute any necessary documents for Contract No. W85-12C/6(8)5121, extension of public water service along Burnett Drive to Sydnor Hydrodynamics, Inc., in the amount of $136,91S.50, based on P.V.C. pipe and a construction time of 120 days and further the Board appropriated $30,500.00 from 566-1-00640-0000 (Advances by Developers) to 380-1-65121-4393 and $117,000.00 from 563 surplus to 380-1-65121-4393. These appropriations include a 10% contingency. Vote: Unanimous 85-083 14.L.3. RIGKT OF WAY ITEm,S 14.L.3.a. AID TO ACQUIRE EASEMENTS FOR GEORGE P. EMERSON, JR. Mr. Welchons stated Mr. Emerson has been unable to reach an agreement in acquiring a sewer and drainage easement to serve Kingsland Woods Subdivision from Mr. H. O. Lyne, III and has requested that staff aid him in this acquisition. Mr. Daniel stated he thought the County could not condemn in drainage easement situations. Mr. Micas stated this is not a condemnation only an assist to acquire the easement. He stated if they cannot agree on this matter, the drainage easement would not come back to the Board for condemnation. After further discussion, it was motion of Mr. Daniel, seconded by Dodd, resolved that the Board approve a request from George P. Emerson, Jr., Of Construction Company, Inc.~ to aid him in acquiring a sewer easement across the property of ~. 0. Lyne, II~ which is necessary to serve the Kingstand Woods Subdivision provided Mr. Emerson executes a contract agreeing to pay a pro rata share of the cost of this acquisition based on the 16-foot sewer easement required for his development. Vote: Unanimous 14.L.3.b. CONDEMNATION FOR WATER EASEMENT ON BURNETT DRIVR On motion of Mr. Applegate, seconded by Mr. Mayes, the Board authorized the County Attorney to institute condemnation proceedings against the following property owners if the amount as set opposite their names is not accepted. And be it further resolved that the County Administrator notify said property owner by registered mail of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency eximting, this resolution shall be declared in full force and effect immedlat~ly upon passage. William E. and Geneva G. Nunnally W85-12C/D $375.00 Vote: Unanimous 140L.3.c. COND~fNATIOW FOR WATER EASEMENT ON BURNETT DRIVE, On motion of Mr. Applegate, seconded by Mr. Mayes, the Board authorized the County Attorney to institute condemnation proceedings aqainst the following property owners if the amount as set opposite their names is not accepted. And be it further resolved that the County Administrator notify said property owners by registered mail of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this reselu~ien shall be declared in full force and effect immediately upon passage. Wilton A. and Dorothy A. Dance W85-12C/P $160.00 Vote: Unanimous 14.L.3.d. CONDEMNATION FOR WATER EASEMENT ON BURNETT DRIVE On motion of Mr. Applegate~ s~conded by Mr. Mayes, the Board authorized the County Attorney to institute condemnation proceedings against the following property owners if the amount as set opposite their names is not accepted. And be if further resolved that the County Administrator notify said property owners by registered mail of the County's intention to enter upon and 85-084 take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be declared in full force and effect immediately upon passage. R. Franklin and Betty B. Wood W85-12C/Q $140.00 Vote: Unanimous 14.L.3.e. CONDEMNATION FOR WATER EASEMENT ON BURNETT DRIVE On motion of Mr. Applegate, seconded by Mr. Mayes, the Board authorized the County Attorney to institute condemnation proceedings against the following property owners if the amount as set opposite their names is not accepted. And be it further resolved that the County A~inistrator notify said property owners by registered mail Of the County's intention to enter upon and take the property which is to be the subject o~ said condemnation proceedings. An emergency existing, this resolution shall be declared in full force and effect immediately upon passage. Walter M. and Audrey T. Weeks W85-12C/T $136.00 Vote: Unanimous 14.L.3.f. CONDEMNATION FOR WATER EASEMENT ON EURNETT DRIVe, On motion of Mr. Applegats, seconded by Mr. Dodd, the Board authorized the County Attorney to institute condemnation proceedings against the following property owners if the amount as set opposite their names is not accepted. And be it further resolved that the County Administrator notify said property owners by registered mail of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. An emergency existing, this resolution shall be declared in full force and effect immediately upon passage. W. Keith and Sentra E. Weeks WBt-12C/U $136.00 Vote: Unanimous 14.L.3.9. CONDEMNATION FOR WATER EASEMENT ON BURNETT DRIVE On motion of ~r. Applegate, seconded by Mr. Daniel, the Board authorized the County Attorney to institute condemnation prncseding$ against the following property owners i£ the amount as set opposite their names is not accepted. And be it further resolved that the County Administrator notify said property owners by registered mail of the County's intention to enter upon and take the property which is to be the subject of said condemnation proceedings. /~n emergency existing, this resolution shall be declared in full force and effect immediately upon passage. Donald C. and Ruth L. Kilbourn W85-12C/A $136.00 Vote: Unanimous 14.L.4. CONSENT ITE~IS 14.L.4.a. CONTRACT FOR WATER LINES ON DELGAD0 ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for Contract No. W84-116~/6(8)4166 for 85-085 installation cf water lines on Delgado Road to the iow bidder, ~chani~sville Utilities, Inc., in the amount of $5~167.02 using PVC pipe and further the Board appropriated $6,000 from 567 Bond Surplus to 380-1-64166-4393. 14.L.4.b. CONTPJkCT FOR WATER LINES ON HILLTOP FAPd~, SEC. A On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorised the County Administrator to execute any necessary documents for the following contract: W85-39CD/6($)5392, Installation of Water Linee for Hilltop Farm, Sec. A Developer: W. Jay Rowe Contractor: R.M.C. Contractors, Inc. Total Contract Cost: Total Estimated County Cost: Estimated Developer Cost: NO. of Connections: 16 Ced~: 556-1-0055~-0000 Vote: Unanimous $25,350.00 4,069.80 (Refund through Connections) $21,280.20 14.L.4.O. CONTRACT FOR WATER LINES FOR WARFIELD ESTATES, SEC. B On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for the following contract: W85-38CD/6(8)53@2, Installation of Water Lines for Warfield Estates, Section B, Developer: Pioneer Financial Corporation Contractor: Shoosmith Bros., Inc. Total Contract Cost: $48,817.77 Estimated Cash Refund: $ 7,141.06 Refund through Connections: 5,100.00 $12,241.06 Total Estimated County Cost: Estimated Developer Cost: No. of Connections: 15 Code: 12,241.06 $36,576.71 Refund through Connections - 556-1-00556-0000 Cash Refund - Transfer $7,900 from 380-1-62000-7212 to 380-I-65382-7212 ~te: Unanimous 14.L.4.d. EXTENSION OF TIME FOR R~UNDS FOR W7$-14CD On motion of Mrs. Girone, seconded by ~r. Dodd, the Board approved a request from Max H. Gcodlce fo~ an extension of time £cr refunds under Contract No. W78~14CD, Fernbrook Subdivision, until February 8, 1986. Vote: Unanimous 14.L.4.e. R~$CIND RESOLUTION SETTING PUBLIC HEARING DATE On motion of Mrs. Girone, seconded by Mr. Dodd~ the Board rescinded its resolution of January 23, 1985 setting a public hearing for conveyance cf land to the Virginia Department of Highways and Transportation for the construction of Powhite Parkway as the Highway Department does not want the parcels conve~ed. 85-086 14.L.4.f. EASEMENTS ACROSS MIDLOTHIAN STATION On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the Chairman and County Administrator tc execute any necessary documents vacating an~ accepting a rededication for a sewer easement across the Property of Midlothian Station, LTD. Vote: Unanimous 14.L.4.g. DEEDS 0F D=DICATION ALONG CATTAIL ROAD On motion of Mrs. Girene, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents, accepting On behalf of the County, deeds o£ dedication for two 35-foot strips of land along Cattail Road from A/ocs E. Wilmoth and Rebecca A. Wilmoth (husband and wifa}. 14.L.4.h. DEED OF DEDICATION ALONG JACODS ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any ~ecessary documents, accepting On behalf of the County, a deed of dedication for one 10-foot strip of land along Jacobs Road from R. C. Wheeler Construction Company. Vote: Unanimous 14.L.4.i. DEED OF DEDICATION ALONG OLD BEPd~UDA HUNDRED ROAD On motion of Mrs. Girone, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary document~, accepting on behalf cf the County, a deed of dedication for a 35-foot strip of land along Old Bermuda Eundred ROad from Dixie Gas Company, Inc. Vote: Unanimous 14.L.5. REPORTS Mr. Welchons ~resented the Board with a list of developer water and sewer contracts executed by the County Administrator. 14.M. REPORTS Mr. Hodqe presented the Board with a report on the General Fund Balance, the General Fund Contingency account and the contribution to the Capital Area Training Consortium. Mr. Hedge informed the Board that the roads in the following subdivision~ had been officially accepted into the State Secondary System, effective as indicated: ~eritage Village, Section A (1-24-85) Early Settlers Road - From Route 675 to Route 777. Red Lion Place - From Route 1952 to ~arly Settlers Road. 85-087 0.45 mi. 0.05 mi. Length Lest Forest Subdivision (1-24-85) Forest Acre~ Lane - From State Route 750 running easterly 0.09 milo to existing State Route 3067. 0.09 mi. ~dgewoud Subdivision, section 1 (1-29-85) Sunbeam Read - From State Route 2339 to 0.05 mile south of Deertrail Drive. 0.21 mi. Dee~t~ail Drive - From State Route 2339 to Sunbeam Road. 0.13 mi. Hoof Circle - Fram Sunbea~ Road running westerly to a cul-de-sac. 0.04 mi. ~ylten Park Subdivision, Section D (2-7-85) Eastman Road - From 0.05 mile northeast Route 2891 to Keithwood Parkway (Route 1792) 0.29 mi. Kel~ont Court - From Eastman Road extendin~ southwest to a cul-de-sac. 0.06 mi. Northeliff Pa~k - From Eastman Road extending northeast to a cul-de-sac. 0.14 mi. Northcliff Court - From Northcliff Place extending northwest to a cul-de-sac. 0.03 Fernridgo Court - From Eastman Road extending southwesterly to a cul-de-sac. 0.13 mi. Haverford Lane - From 0.06 mile northeast of Route 1461 to 0.04 mile northeast of Eastman Road (Route 2890). 0.10 mi. 15. ADJOURNMENT On motion of Mr. Mayas, seconded by Mrs. Girone, the Board adjourned at 10:15 p.m. until 9:00 a.m. on February 21, 1985 at the Rrandermill Con£erenca Center. Vote: Unanimous Rich~C~ L. Hedrick County Administrator 85-088