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2009-09-23 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~. Meeting Date: September 23, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # p00~£11 County Administrator's Top 40's List I. II. Critical Projects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. CBLAB Discussions 5. Community Risk Analysis/Emergency Service Coverage 6. Countywide Comprehensive Plan/Public Facilities Plan 7. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 8. Irrigation Policies/Demand Management for Water Use 9. Magnolia Green CDA 10. Meadowville Interchange 11. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 12. Minor League Baseball 13. North American Project (at Rt. 288 and Rt. 10) 14. Postal Zip Codes 15. Private Sewer Treatment Facility 16. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 17. Utilities Policies and Managed Growth 18. Watkins Centre 19. Woolridge Road Reservoir Crossing Project Ongoing Projects/Activities 1. Capital Regional Collaborative Focus Group 2. Citizen Budget Advisory Committee 3. Efficiency Studies -Countywide 4. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 5. Financial/Budget Issues 6. Fort Lee Expansion 7. In-Focus Implementation -Phase II (Payroll/HR) 8. RRPDC -Large Jurisdiction Committee 9. RRPDC -Transportation Strategies Work Group 10. UASI (Regional) 11. Upper Swift Creek Water Quality Ordinances ~®Ot`~O~ Page 1 of 3 Updated - 9/17/2009 County Administrator's Top 40's List III. Completed Projects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Capital Improvement Program 4. Cash Proffers 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Employee Health Benefits -Contract Renewal 10. Financial/Budget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 11. 457 Deferred Comp Plan Approved 12. Hosting of Hopewell Website 13. Impact Fees for Roads 14. In Focus Implementation -Phase I 15. Insurance Service Upgrade (ISO) for Fire Department 16. Joint Meeting of Board of Supervisors/School Board 17. Leadership Exchange Visits with City of Richmond 18. Legislative Program - 2009 19. Meadowdale Library 20. Multi-Cultural Commission (Quarterly Reports due to Board) 21. Planning Fee Structure (General Increases) 22. Planning Fee Structure (Reductions for In-Home Businesses) 23. Planning Fees (Holiday for Commercial Projects) 24. Potential Legislation -Impact Fees/Cash Proffers 25. Property Maintenance and Neighborhood Preservation (countywide) 26. Public Safety Pay Plans Implemented (Phase I) 27. Redistricting Calendar/Process Report - 2011 28. Regional Workforce Investment Initiative 29. Southwest Corridor Water Line 30. Sports Tourism Program with Metropolitan Richmond Sports Backers 31. Ukrops Kicker Complex -soccer fields (opened 8/09) 32. Upper Swift Creek Plan (Adopted) 33. VDOT Subdivision Street Acceptance Requirements 34. Website Redesign 35. Wireless Internet Access in County Facilities Page 2 of 3 Updated - 9/17/2009 ~ ' ~ ` ~ ~ ~,~ ~ •, , ~;' .~.' ... j:. ~ ~ .. O .,,. ~''~e k ''' ' O • ., .. ,f',... . .,~5 ~ '. ,; ..~. ~; CHESTERFIELD COUNTY BOARD 01= SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: September 23, 2009 Item Number: 2.6. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Renee Wyatt-Chapline, Executive Director of Virginia's Gateway Region, will be present to update the Board on activities of this economic development organization, which serves the cities of Petersburg, Hopewell and Colonial Heights, and the counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ yes ^ No #oooa~4 .. I ~.. ~ '~ a~ ~, ~ o v v .1 ~' .~ ~ p, i~-+ U ~ O ~ O N ~ ~ ~ .~ O ~' S O ~ ~ ~ ~ ~ N ~ ~ U ~ ~ O ~ ~ v ~ ' O Ol O e r .rrrr n. 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Subject: Resolution Recognizing Mr. Jeffery Swanson for His Commitment in Providing Excellent Customer Service Throughout Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren has requested that the Board of Supervisors adopt the attached resolution. Summary of Information: Mr. Jeffery Swanson has been recognized by the Society of Certified Insurance Counselors for 20 years of participation and for demonstrating a continuous commitment to excellence in providing important services and products to his clients throughout Chesterfield County and the region. Preparers Don Kappel Title: Director of Public Affairs Attachments: ^ Yes ~ No # ~~4~~ RECOGNIZING MR. JEFFERY SWANSON FOR HIS OUTSTANDING PROFESSIONAL ACHIEVEMENTS WHEREAS, Mr. Jeffery Swanson formed Total Insurance Planning, LLC, in 2004; and WHEREAS, the agency serves auto, home and business insurance needs in Chesterfield, Henrico, Powhatan and Hanover counties; and WHEREAS, Mr. Swanson recently was honored by the Society of Certified Insurance Counselors for his 20 years of participation in the Certified Insurance Counselors program; and WHEREAS, participants in the Certified Insurance Counselors program must complete five required courses and accompanying examinations; and WHEREAS, in order to maintain his status as a Certified Insurance Counselor, Mr. Swanson was required to complete an update annually; and WHEREAS, by acquiring and maintaining the Certified Insurance Counselor status, Mr. Swanson has committed himself to providing the highest level of professional service to his clients; and WHEREAS, Mr. Swanson and his associates at Total Insurance Planning, LLC, provide their clients with important products and services that provide security and peace of mind; and WHEREAS, Mr. Swanson's professional diligence in maintaining his certification for 20 years is worthy of recognition. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2009, publicly recognizes the outstanding professional achievements of Mr. Jeffery Swanson, thanks him for his commitment to providing excellent service to his clients, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Swanson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~®®6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 5.6. Subject: Resolution Recognizing Senior Battalion Chief Richard Lee Bucher, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Senior Battalion Chief Richard Lee Bucher will retire October 1, 2009, after providing 36 years of dedicated service to Chesterfield County. Preparers Edward L. Senter. Jr. Title Attachments: ^ Yes ~ No 000007 Fire Chief RECOGNIZING SENIOR BATTALION CHIEF RICHARD LEE BUCHER UPON HIS RETIREMENT WHEREAS, Senior Battalion Chief Richard Lee Bucher will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on October 1, 2009; and WHEREAS, Chief Bucher attended Recruit School #3 in September of 1973; Truck School #1 also conducted in 1973; and is the last active member of these schools; and WHEREAS, Chief Bucher has faithfully served the county for 36 years in various assignments as both an operational and as a staff officer; beginning his career as a volunteer firefighter with Bon Air Fire Station; career firefighter (1973), Sergeant (1977), Lieutenant (1981), Captain (1984), Battalion Chief (1988), Senior Battalion Chief (1995), Division Commander (2008) and retiring as a Shift Commander; and further recognized as the longest serving career member in the history of Chesterfield Fire and EMS; and WHEREAS, Chief Bucher served as the Director of Maintenance and Logistics and the Training and Safety Divisions, extensively working to hire firefighters, developing and conducting promotional processes, and ensuring fire officer development; and WHEREAS, Chief Bucher was a founding member of the Scuba Rescue Team; and WHEREAS, Chief Bucher was recognized as an effective team member at many emergency scenes, including key tactical and command positions at numerous fires that resulted in lives being saved and reduction of property loss; among the most memorable are serving with the U.S. Forest Service battling a 50,300-acre fire in Northern California; the Crash of Air Florida Flight 90 into the Potomac River; the DuPont Nylon Plant fire; and Tropical Storm Gaston; and WHEREAS, Chief Bucher is an advocate of higher education for members of the fire service as well as a proponent of life-long learning, a role model in this area himself by obtaining an Associates Degree in Fire Science (1977); a Bachelors Degree in Fire Administration (1990); a Masters Degree in Human Resource Management (2005); and currently completing a Masters Degree in Divinity. WHEREAS, as a United Methodist pastor, Chief Bucher serves as a Chaplain in the department, as well as a mentor and coach to many members of Chesterfield Fire and EMS; and WHEREAS, the Chesterfield County Board of Supervisors wishes God's blessing upon him as he begins to serve the people of Powhatan County, Virginia as the Chief of Fire and EMS. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors publicly recognizes the contributions of Chief Richard Lee Bucher, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and congratulations upon his retirement. AND, BE IT FURTHUR RESOLVED that a copy of this resolution be presented to Chief Bucher, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ® ~'~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: s. A, Subject: Work Session Regarding Proactive Inspections and Proposed Rental Housing Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Conduct a work session regarding proactive inspections and proposed rental housing ordinance. Summary of Information: The Board requested that the building official initiate two new programs to protect the viability of our neighborhoods, proactive inspections and a rental housing inspection ordinance. Staff will provide the Board with detailed information about these two items through a work session. Preparers William D. Dueler Title: Building Official Attachments: ~ Yes ^ No 000009 ,~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 6.6. Subiect: Work Session on Permanency Services - the Department of Social Services Foster Care and Adoption Programs County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on Permanency Services highlighting responsibilities and accomplishments in the Foster Care and Adoption Programs. Summary of Information: Mrs. Dorothy Jaeckle, Board of Supervisors representative to the Board of Social Services, requested a work session on the accomplishments of the Department of Social Services Permanency Services Team. Staff will review the Department's responsibilities for foster children in the custody of Social Services and the activities of the community's child-serving agencies directed to ensuring permanency (e.g. return home or adoption) for these children. Preparers Suzanne Fountain Attachments: ^ Yes Title: Assistant Director, Social Services ^ No 00002 (~~~~~i1 ~~~~~.~ o®~~~~ U~~~~5 ®~~~.~ ~~~~~.~ ~~~~~..~ n u O O O N ~_~ O O N ti O O N O O O N O O N Q~~~.~,~ 000 ~ ~ ON O oO0 COO ~ O O ~ ~ r ~ r as >, o ~ 0 N ~ O ~ O ~ N ~ 7 1 07 ~ O ~ N ~ L O Q O Q N O L O ~ N O ~ O ~ O ~ N C1 = O ~ O N 00 V O ~ O ~ N O ~ O C O Z N 00 .~.~ O V O Q N O C. O G1 N (n 00 ~ O ~ N Q ~ _ L d L ~ U Z ~~~~~~ !O ~' N O 00 ~ ~ N O r r r r v- M ... C~fl~~~1 ~~'U~i~~ 0~~~~3 ~~~~~~ • ... c m E d as c L Q • ` ~ ~ J .. .. ._.. .. -.. O = ' L ~ ~ M M ~ > r c ~ .3 -~ ~ O LL ~ r _ y ~ m ~ ~ : m ~ m , -_ _;.., ti ~ N d' ~~ d. o N ~ N Q ~~~ ~~"~~<~~ CHESTERFIELD COUNTY ~`~ BOARD OF SUPERVISORS Page 1 of 1 ~. ~ AGENDA Meeting Date: September 23, 2009 Item Number: 7. p. Subiect: Request to Vacate a Portion of a Fifty-Foot Right of Way off Winterpock Road County Administrator's Comments: County Administrator: Board Action Reauested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute quitclaim deeds to vacate a portion of a 50' right of way off Winterpock Road. Summary of Information: This item was deferred from the June 24, 2009, July 22, 2009, and August 26, 2009 meetings. Charles and Shirley Miller have requested the quitclaim of a 50' County right of way as shown on the attached plat. This right of way was dedicated in 1974, has never been used and is not needed. Staff contacted all owners affected by this request. Two owners did not respond. One of the adjacent owners, Mr. Ralph Mattox, objected to the request but has deeded access to North Spring Run Road. Staff met with Mr. Mattox and provided him with all information requested and he is no longer opposed to the vacation. If vacated, right of way along Winterpock Road will be retained for future road improvements. This request has been reviewed by staff. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O 9 0 ~~~ VICINITY SKETCH Request to Vacate a Portion of a 50' Right of Way off Winterpock Road C PORTION OF A 50' RIGHT QF-WAY OFF YNNTERPOGK ROAR TO BE VACATED C`y N Chesterfield County Right of Way Office w ~ ~-E July 27,2009 S I hcl a qra K ~02~ to t ~~~~~~ MAP OF OWN E RS Request to Vacate a Portion of a 50' Right of Way off Winterpock Road PC3F7TIUN ~~ A far RrGM'r' MATTOX Q~.+~4Y T(J BE V/~CATED DEt"D B~;JK 1111, PAGE BD9 A MATTOX BRENNER CHARLES AND SHIRLEY MILLER 7901 WINTERPOC 64 0AD KNEESSI PIN: 72366858 PEED BOOK 1138, PAGE 515 N Chesterfield County Right ofWay Office w ` - - E MAY 27, 2009 $ 1 hCI lgrak 166bi !et O®®J~1 o~oa~z ouu~ 1 J+~ Pa+)e ~ ~3~ . ~ ~ ~ ~. scerZ ii~ ~a+~~ f i~ -~ .. .„ f ' ~~ RD N. SPR~N~ R^,, - d~2a' Rd ' S~ . P c~ .~ t' ~~ :fwd ~~ i _,~t^~,sl~/~~~ Po -..gyp- ~- D~. - ~i~0c,~ '9TF P~~r of ~ '4~~0 ZPAkZ'ELS ON GU/NTERPQC/{~ RD --~- '~, CCOUE,P N/L L DlST,PlCT -CHESTE~PF/ELD L2~U/V7Y ~/j,F~'/~y/~q ~, -- ~ .. S^c ,,,. ~,.. 2G0' R ~ \`~ .; i ` : - obf M. ~'on~znshp,d1' r,/ou 30, /973 Lb~hfieio' 9.,,rrceyor- '~ ~v.-r~'a!!v Comte%d RiC~imox; f/O. - 4 p^' _^( CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: September 23, 2009 Item Number: 8.A.1. Subject: Nomination and Reappointment to Virginia's Gateway Region Board County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board suspend the rules and simultaneously nominate/ reappoint Mr. Gary Thomson and Ms. Dorothy Jaeckle to serve on Virginia's Gateway Region Board. Summary of Information: The purpose of Virginia's Gateway Region Board is to assist the Counties of Chesterfield, Dinwiddie, Prince George, Surry and Sussex and the Cities of Colonial Heights, Hopewell and Petersburg in their efforts to enhance the economic development opportunities for participating communities within the Virginia's Gateway Region service area. The term of Mr. Gary Thomson and Ms. Dorothy Jaeckle will be effective October 1, 2009, and will expire December 31, 2010. The Board received an application from Mr. Thomson for reappointment. No additional applications were received. Board members concur with the reappointments. Preparers Will Davis, Jr. Title: Director, Economic Development Attachments: ^ Yes ^ No ~ooos4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: September 23, 2009 Item Number: 8.A.2. Subject: Nomination/Appointment to the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint Mr. William "Ed" Nicely to serve on the Camp Baker Management Board. Summary of Information: The Camp Baker Management Board has the responsibility of overseeing and monitoring the operation of Camp Baker. The position serving as administrative liaison for the County of Chesterfield has been vacated with Mr. David Mangano leaving county employment. Mr. William "Ed" Nicely is employed by Chesterfield County Department of Mental Health Support Services as the Intellectual Disability Services Manager, and is a strong advocate for services and opportunities available to those with intellectual disabilities. Mr. Nicely's knowledge and expertise will be an asset to the Camp Baker Management Board. The Camp Baker Management Board concurs with the appointment of Mr. Nicely. The term would be effective August 1, 2009 through April 30, 2012. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ~ Yes ^ No #0~l~~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~®®~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 23, 2009 Item Number: 8.A.3. Subiect: Nomination/Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominee for appointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 Meeting, the Board adopted a Resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparers Sarah C. Snead Title: Interim Deputy County Administrator Attachments: ^ Yes ^ No # 0®03`7 BOARD OF SUPERVISORS Page 2 of 2 AGENDA It is requested the following individual be appointed to serve the remainder of a two-year term that began July 1, 2009 and ends June 30, 2011. This vacancy occurred when Mr. D. Gregory Carr, Defense Attorney Representative, resigned to assume his new duties as a Juvenile & Domestic Relations Court Judge. Mr. Randy Rowlett (Defense Attorney) Mr. Rowlett, a defense attorney who resides in the Matoaca District, has submitted an application to serve on the CCJB. No additional applications have been received from individuals who meet this criterion. Mr. Rowlett has agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~®®~$ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: September 23, 2009 Item Number: 8.A.4. Subject: Nomination/Appointment to the SAFE Board of Directors County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint representative to the SAFE Board of Directors. Summary of Information: SAFE is the county, school and community coalition working to prevent substance abuse in Chesterfield County. The SAFE bylaws allow for some SAFE board members to be appointed by the Board of Supervisors. Supervisor Warren recommends that the Board reappoint Dr. Bancroft Greene, representing the Clover Hill district, to the SAFE Board of Directors for a term from November 1, 2009 through October 31, 2012. Dr. Greene meets all eligibility requirements and has indicated his willingness to serve. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Jana D. Carter Attachments: ~ Yes Title: Director, Juvenile Services ^ No # 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: September 23, 2009 Item Number: 8.A.5. Subject: Nomination/Appointment to the Petersburg Area Regional Tourism Corporation County Administrator's Comments: County Administrator: Board Action Requested: Nominate/appoint a member to serve on the Petersburg Area Regional Tourism Corporation. Summary of Information: The purpose of the Petersburg Area Regional Tourism Corporation is to develop and implement a regional tourism marketing initiative that will result in increased tourism visitation and spending. In addition, the corporation will assist member localities in strategic product development planning. The Board of Supervisors received two applications from citizens interested in serving on the Petersburg Area Regional Tourism Corporation. Ms. Jaeckle has recommended that Mr. Chris Andreano serve as the at-large representative on the Petersburg Area Regional Tourism Corporation for a three-year term effective immediately and ending June 30, 2012. Board members concur with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No # 0®®4~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 23, 2009 Item Number: 8.6. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda District and incorporation into the county streetlight program of a private light in the Matoaca District Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # 00®®~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: • In the Walthall Ridge subdivision: Walthall Cost to (Design Does not Walthall Cost to (Design Does not Ridge Drive, in the install streetlight: Cost: $350.00) vicinity of 400/406 $1,289.51 meet minimum criteria for intersection or vehicles per day Crest Court, in the vicinity of 412/418 install streetlight: $1,289.51 Cost: $350.00) meet minimum criteria for intersection or vehicles per day MATOACA DISTRICT: • On Church Road, in the vicinity of 19111, Union Grove Baptist Church, incorporate into the county streetlight program. Cost to remove the existing light from transfer monthly billing to the county and upgrades: $829.49 on the south side of the an existing private light current private billing, perform necessary fixture (Administrative and Design Cost: $365.00) Does not meet minimum criteria for intersection. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Q+©0®~2 STREETLIGHT REQUEST Bermuda District Request Received: July 2, 2009 Estimate Received: August 31, 2009 Estimate Requested: July 2, 2009 Days Estimate Outstanding: 60 NAME OF REQUESTER: Ms. Gabriela Wetherington ADDRESS: 406 Walthall Ridge Drive Colonial Heights, VA 23834 REQUESTED LOCATION: Walthall Ridge Drive, vicinity of 400/406 Cost to install streetlight: $1,289.51 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "We request installation of streetlights due to safety concerns for community residents. Vehicles, motorcycles, and 4 wheelers routinely speed through our neighborhood only to realize there is no outlet. All homes are sparse on one to three acre lots. Many have steep drop offs on VDOT easements and the streets are narrow. There are no sidewalks for early morning and late evening walkers, joggers, and bikers. We have elderly walkers and over 30 children at play on foot, bikes, scooters, rollerblades, skateboards and tricycles. We have undeveloped lots that cause frequent nature visits by stray dogs, wandering deer, fox, and the unwelcomed copperhead snakes. We respectfully request approval of our request." 00003 STREETLIGHT REQUEST Bermuda District Request Received: July 2, 2009 Estimate Received: August 31, 2009 Estimate Requested: July 2, 2009 Days Estimate Outstanding: 60 NAME OF REQUESTOR: Mr. Joe Fischer ADDRESS: 418 Walthall Crest Court Colonial Heights, VA 23834 REQUESTED LOCATION: Walthall Crest Court, vicinity of 412/418 Cost to install streetlight: $1,289.51 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "We request installation of streetlights due to safety concerns for community residents. Vehicles, motorcycles, and 4 wheelers routinely speed through our neighborhood only to realize there is no outlet. All homes are sparse on one to three acre lots. Many have steep drop offs on VDOT easements and the streets are narrow. There are no sidewalks for early morning and late evening walkers, joggers, and bikers. We have elderly walkers and over 30 children at play on foot, bikes, scooters, rollerblades, skateboards and tricycles. We have undeveloped lots that cause frequent nature visits by stray dogs, wandering deer, fox, and the unwelcomed copperhead snakes. We respectfully request approval of our request." 000044 Streetlight Request Map September 23, 2009 UAIL RING ~'y ?i ~ ~~ O '- ~O o .p _ • D \ r WALTHALL CREST CT m z WALTHALL RIDGE DR 5 pR~~G `'9C ~yRo 0 z ~~ This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation Streetlight Legend to existing streetlights. Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. ~ requested light 650 325 0 650 Feet G~S ~~ Q~~~~~ STREETLIGHT INCORPORATION REQUEST Matoaca District Request Received: December 22, 2008 Estimate Received: August 27, 2009 NAME OF REQUESTOR ADDRESS: REQUESTED ACTION: Mrs. Vivian J. Clark 20611 Church Road Petersburg, VA 23803 Estimate Requested: December 22, 2008 Days Estimate Outstanding: 248 Incorporate the existing private light on the south side of the Union Grove Baptist Church (19111 Church Road) into the county streetlight program. Cost to transfer billing from the church to the county and perform necessary fixture upgrades to meet municipal lighting standards: $829.49 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Qualified Petition: Not required, no residences within 200 feet Requestor comments: None Staff comments: Representatives of Union Grove Baptist Church at the noted address contacted staff requesting that the watch lights located on church property be incorporated into the county streetlight inventory. This request was to relieve the church from monthly billing for these fixtures. Staff visited the site and found one light in the parking area to the north of the church and another near a driveway on the south side. Representatives of Dominion Power also visited the site. It was determined by Dominion personnel that the watch light in the parking area on the north side of the church was sited too far away from the Church Road right of way verge to be considered as a municipal streetlight. The fixture on the south side at the driveway entrance was close enough to the right-of-way, but, having only athree-foot arm, did not meet their minimum municipal streetlight fixture configuration. The noted cost was supplied to staff by Dominion for parts and labor removal of the existing three- foot arm, replacement with asix-foot, plus administrative costs for transferring this one light from the church's Dominion account to the county's. As Dominion has determined that the watch light in the north side parking area cannot meet the contract requirements for a municipal light due to its distance from Church Road, its monthly costs will remain the responsibility of the church. Q0~~~4~i Streetlight Request Map This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light :~ N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 1,400 700 0 1,400 Feet cjs _.,~~~ ''i ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.1.a. Subject: Resolution Recognizing October 4-10, 2009, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County and throughout the Commonwealth of Virginia and the nation. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ~ No o~i~~48 RECOGNIZING OCTOBER 4-10, 2009, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (NAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, NAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the NAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 4-10, 2009, as "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. a©~~~~ _ _; ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.1.b. Subject: Resolution Recognizing Captain David L. Daniels, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Captain David L. Daniels retired from the Fire and Emergency Medical Services Department on September 1, 2009, after providing nearly 32 years of dedicated service to Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ()~®~? i~ RECOGNIZING CAPTAIN DAVID L.DANIELS UPON HIS RETIREMENT WHEREAS, Captain David L. Daniels retired from the Chesterfield County Fire and Emergency Medical Services Department on September 1, 2009; and WHEREAS, Captain Daniels attended Recruit School #8 in 1977 and has faithfully served the county for nearly 32 years in various positions, as a firefighter, fire sergeant, fire lieutenant, administrative officer, safety officer and fire captain; and WHEREAS, throughout his career, Captain Daniels was assigned to the Chester, Ettrick, Wagstaff, Bensley, Bon Air and Manchester Fire and EMS Stations; and WHEREAS, notable among his many achievements, Captain Daniels rescued an occupant from a house fire in March 1979; and WHEREAS, Captain Daniels submitted a suggestion in 1984 that initiated the smoke detector loaner program for the department; and in 1986 a suggestion that enforced the use of nomex hoods and bunker pants as mandatory personal protective equipment for structural firefighting; and WHEREAS, Captain Daniels was an advanced life support provider, and he was certified as a Cardiac Technician in 1994 and Paramedic in 1996; and WHEREAS, Captain Daniels was recognized with a unit citation for the rescue of three trapped occupants from the second floor of an apartment fire in 1996; and WHEREAS, in 2005, Captain Daniels managed the relocation of Engine Company 10 to Manchester Volunteer Rescue Squad, Engine 24 to improve service delivery; and WHEREAS, Captain Daniels assisted in the development of the Back Injury Program and Respiratory Protection Program; and WHEREAS, Captain Daniels has been a member of the Health and Fitness Process Action Team, the Promotional Education Requirements Workgroup, the Organizational Climate Assessment Workgroup, the Chesterfield County Workers' Compensation Workgroup, and the Chesterfield Accident Review Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Captain David L. Daniels, expresses the appreciation of all residents for his service to the county, and extends appreciation for this dedicated service and congratulations for his retirement. 0®0®~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS A ENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.1.c. Subject: Resolution Recognizing the United Negro College Fund County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Holland has requested that the Board of Supervisors adopt the attached resolution recognizing the work of the United Negro College Fund. Preparers Steven L. Micas Title: County Attorney 82292.1(82293.1) Attachments: ^ Yes ~ No # 000052 RESOLUTION RECOGNIZING THE UNITED NEGRO COLLEGE FUND WHEREAS, the United Negro College Fund was incorporated in 1944 to raise funds to assist black students and to provide general scholarship funds for 39 historically black colleges and universities; and WHEREAS, in 2005 alone the Fund provided approximately 65,000 students at over 900 colleges and universities with approximately $113 million in grants; and WHEREAS, the United Negro College Fund is headquartered in Fairfax County, Virginia, and assists many students each year from Chesterfield County high schools; and WHEREAS, many famous Americans have received United Negro College Fund scholarships such as Martin Luther King, movie producer Spike Lee and actor Samuel Jackson; and WHEREAS, the United Negro College Fund adopted as its motto, "A mind is a terrible thing to waste," one of the most widely recognized slogans in advertising history; and WHEREAS, the efforts of the United Negro College Fund allow many deserving minority students to enroll in college and complete their education; 62% coming from families with incomes of less than $25,000. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors applauds the efforts of the United Negro College Fund to provide scholarship funds for deserving minority students. 00OOS3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.1.d. Subject: Resolution Recognizing October 4-10, 2009, as "Fire Prevention Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Each year, the United States Fire Administration recognizes the week of October 9 as "Fire Prevention Week" in an effort to raise awareness of the impact of fires in the United States. This year's theme, "Don't Get Burned" is focusing on home fire injuries and deaths. The Fire and EMS Department has a number of open houses and education efforts scheduled for the weeks surrounding this year's Fire Prevention Week to raise awareness in Chesterfield County. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # 00®~5~ RECOGNIZING OCTOBER 4-10, 2009, AS "FIRE PREVENTION WEEK" IN CHESTERFIELD COUNTY WHEREAS, the County of Chesterfield is committed to ensuring the safety and security of all those living in and visiting our county; and WHEREAS, fire is a serious public safety concern both locally and nationally, and 830 of all fires occur in the home according to the National Fire Prevention Association; and WHEREAS, as a result of this statistic, homes are the locations where people are at greatest risk from fire accounting for 84% of all fire fatalities; and WHEREAS, the American Burn Association (ABA) has documented through its research an average of 500,000 burn injuries per year, which necessitated pre-hospital and emergency department treatment; and WHEREAS, Chesterfield Fire and Emergency Medical Services first responders are dedicated to reducing the occurrence of burn injuries from fire through prevention and protection education; and WHEREAS, Chesterfield County encourages its residents to take personal steps to lessen their chances of burn injuries from f ire ; and WHEREAS, using proper fire prevention practices will have a positive effect on reducing the chances of burns; and WHEREAS, each burn injury that is prevented in Chesterfield County is an opportunity to increase the quality of life for our citizens and their children; and WHEREAS, the 2009 Fire Prevention Week theme, "Don't Get Burned" effectively serves to remind us all of the simple actions we can take to keep our families safe from fire and burn injuries during Fire Prevention Week and year-round. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 4-10, 2009, as "Fire Prevention Week" throughout the county, and urges all people of Chesterfield County to heed the important safety messages of Fire Prevention Week 2009, and to support the many public safety activities and efforts of Chesterfield County Fire and Emergency Medical Services. OOOOSS _, ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 23, 2009 Item Number: 8.C.2. Subiect: Authorize the Receipt and Appropriation of 2009 Emergency Operations Grant Funds from the Department of Homeland Security to Improve the Communication, Security and Capability of the Chesterfield County Emergency Operations Center (EOC) County Administrator's Comments: County Administrator: Board Action Requested: Authorize the receipt and appropriation of $250,000 in grant funds from the Department of Homeland Security to improve the communication, security and capability of the Chesterfield County Emergency Operations Center. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $250,000 in grant funds awarded from the Department of Homeland Security for improvements to the Chesterfield County Emergency Operations Center. Grant funds are planned to be used in the following manner: Communication/Audio-Visual Equipment ($114,000); Security Enhancements ($66,000); Technical Support ($36,000); Furniture ($24,000); and Consulting Services ($10,000). Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ~ Yes ^ No 00005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The primary goals of the Chesterfield County EOC are gathering and disseminating information during disasters. During emergency disasters, the EOC operates out of the same space normally used as classroom space by the Center for Organizational Excellence (formerly Chesterfield University). The grant will be used to make enhancements beneficial to both organizations in order to maximize the effectiveness of the available funds. Audio-visual and communications enhancements will bolster the county's ability to exchange critical information between public safety and disaster recovery departments engaged during disaster operations. As the scope of this project is determined staff will evaluate whether or not there will be ongoing operating cost associated with this project. The grant has a local match requirement of $62,000 over the three year life of the award. ~~~~~~ ~~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board accept and appropriate the 2009 Emergency Operations Grant Funds in the amount of $250,000 from the Department of Homeland Security to improve the communication, security and capability of the Chesterfield County Emergency Operations Center The grant requires a $62,000 local match that will be satisfied with an in-kind contribution that consists of the value of staff time associated with managing the grant and installing some of the grant provided equipment over a three year grant period. Sufficient resources are available in the budget. Preparers Allan Carmody Title: Director. Budget and Management 0®Or~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.3.a. Subject: Proposed Amendment to the Introduction to the Plan For Chesterfield Relative to Dam Break Inundation Zones County Administrator's Comments: County Administrator: Board Action Requested: Set October 14, 2009 for a public hearing to consider amendments to the Plan For Chesterfield. Summary of Information: As mandated by the General Assembly, dam break inundation zone requirements are to be added to the County's Comprehensive Plan. The proposed language will be added to the Important Resources section of The Introduction to The Plan for Chesterfield. The Planning Commission reviewed and discussed this item at their May work session and held two public hearings on the proposed amendment on June 22, 2009 and August 18, 2009. No citizens spoke to the proposed amendment during the hearings. The Commission voted unanimously to recommend approval of the proposal. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No OOOOS3 Excerpt from The Introduction to The Plan for Chesterfield, with proposed language in italics: IMPORTANT RESOURCES The Plan protects the environment and enhances the County's quality of life by recommending planning and design that preserves environmental functions and protects important environmental, cultural and historic resources. The Plan for Chesterfield strives for: • Making land use recommendations that take into consideration the conservation and wise use of the County's natural resources. • Shaping appropriate development and public access along the 75 miles of James and Appomattox Riverfront. • Promoting environmental protection within the County by instituting protection measures in combination with broader land use policies. • Preserving the quality of the County's streams, reservoirs and rivers. • Identifying and encouraging the preservation of lands, sites, and structures that have archaeological and/or historic significance. • Developing and promoting open space corridors as a framework to protect the natural environment and scenic values and provide outdoor recreation opportunities. • Identifying dam break inundation zones and potential impacts to downstream properties 0®~~~i~ 3 1 ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 23, 2009 Item Number: 8.C.3.~ Subiect: Set a Public Hearing to Consider Amending the Chesterfield County Code by Adding Sections 5-20 through 5-31 Relating to a Rental Inspection Program County Administrator's Comments: County Administrator: Set a public hearing for October 14, 2009 to consider amending the Chesterfield County Code by adding Sections 5-20 through 5-31 related to a rental inspection program. Summary of Information: During the FY09-FY10 budget adoption process, the Board asked the building official to initiate two new programs to protect the viability of our neighborhoods. These programs are to initiate proactive inspection of neighborhoods and to adopt a rental housing inspection ordinance. The proactive inspection program is currently underway. Staff has completed proactive inspections of 595 single family homes and the program has been received in a positive light. One of the key components of the proactive neighborhood inspection program is placing a notice on the front door of every house in the neighborhood approximately two weeks before the initial inspection is conducted. By advising residents that inspections are coming, we have documented a reduction of 54o in the number of homes with potential violations. Preparers William D. Dueler Attachments: ^ Yes Title: Building Official ^ No # OOOOSI BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff has also developed a rental inspection ordinance pursuant to authority provided by state law. State law requires that the Board create separately identified rental inspection districts based on a finding that the districts contain residential rental housing units that are blighted, deteriorating or in the process of deteriorating, and that inspections are necessary to maintain safe, decent and sanitary living conditions for tenants and other residents. Inspectors conducted a field survey of subdivisions meeting the initial criteria to determine the percentage of structures that had some visible building defects. Based on the findings from that survey, it was determined that subdivisions with a defect discovery rate of over 10% would be included as part of the proposed rental inspection districts. Staff's recommendation of the subdivisions or other areas to be included in rental inspection districts is shown, by magisterial district, in the attachment. Since the selection criteria used to identify specific areas employed only numerical data and did not take into account concerns about maintenance issues expressed by residents, it is anticipated that additional subdivisions may need to be added based on comments from the public or Board members. Time Line June 1, 2009 - Initiated development of proactive and rental housing inspection programs. July 1, 2009 - FY budget funded programs team of inspectors assembled including transfer of staff within Building Inspection and from Planning. July 20, 2009 - First proactive neighborhood inspections initiated. September 23 - Board updated with work session. October 14 - Proposed public hearing on Rental Inspection ordinance. The proposed ordinance is attached and staff requests that the Board conduct a public hearing on October 14, 2009. ~®~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTIONS 5-20, 5-21, 5-22, 5-23, 5-24, 5-25, 5-26, 5-27, 5-28, 5-29, 5-30 AND 5-31 RELATING TO RESIDENTIAL RENTAL INSPECTION DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-20, 5-21, 5-22, 5-23, 5-24, 5-25, 5-26, 5-27, 5-28, 5-29, 5-30 and 5-31 of the Code of the Count~of Chesterfield, 1997, as amended, are added to read as follows: ARTICLE I. Building Code 000 ARTICLE II. Residential Rental Inspection Districts Sec. 5-20. Purpose and intent. The purpose of this article is to require the inspection of residential rental dwelling units for compliance with the Building Code and to promote safe, decent and sanitary housing, in accordance with the Code of Virginia. Sec. 5-21. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning; Building Code means the Virginia Uniform Statewide Building Code. Building code official means the director of the county's building inspection department, his designees and employees of the building inspection department. Dwelling unit means a building or structure or part thereof that is used for a home or residence by one or more persons who maintain a household. Certificate of compliance means a certificate issued after an initial or periodic inspection by the department of building inspection indicating compliance with the provisions of the rental inspection ordinance. The certificate of compliance can have a term of twelve (12) or forty-eight (48) months. The certificate can be revoked as provided by this ordinance. Multiple family development means any structure or building(s), consisting of 10 or more residential rental dwelling units under common ownership. Owner means the person or entity shown on the current real estate assessment records of the county or the fee simple titleholder of the property if ownership has changed since such tax assessment records were last updated. Residential rental dwelling unit means a dwelling unit that is leased or rented to one or more tenants. However, a dwelling unit occupied in part by the owner thereof shall not be construed to be a residential rental dwelling unit unless a tenant occupies a part of the dwelling 2723(00):79875.2 1 ~ ~ ®®~ unit which has its own cooking and sleeping areas, and a bathroom, unless otherwise provided in the zoning ordinance by the local governing body. Sec. 5-22. Factors for establishing rental inspection districts. The county finds that within the inspection districts described below, (i) there is a need to protect the public health, safety and welfare of the occupants of dwelling units; (ii) the residential rental dwelling units are either (a) blighted or in the process of deteriorating, or (b) in the need of inspection by the building code official to prevent deterioration, taking into account their number, age and condition; and (iii) the inspection of residential rental dwelling units is necessary to maintain safe, decent and sanitary living conditions for tenants and other residents living there. Sec. 5-23. Rental inspection districts established. The following areas are included and hereby declared to be rental inspection districts which are subject to the requirements of this article. For purposes of this section, the boundaries of the listed subdivisions are as shown on the Chesterfield Online Mapping Program (CHOMP) as of the effective date of the ordinance: (a) The following subdivisions are each designated an individual residential rental inspection district: Archbrooke, Beaver Pointe, Brevard, Cabin Creek, Carriage Pines, Cheshire, Chesswood, Chester Station, Clarendon, Colonial Pine Estates, Cutter Court, Evergreen Hills, Glen Tara, Happy Hill Farms, Huntingcreek Hills, John Tyler Woods, Kings Forest, Kingsland Acres, Lost Forest, Matoaca Manor, Meadow Park, Morningside Woods, Oak Brook, Oak Forest Estates, Orchardhill, Plum Creek at South Ridge, Pocoshock, Providence Meadows, Rabbit Run, Shady Creek, Solar II, Somers Lark, Somerset, South Ridge, Stanwick, Stonewood Manor, Sunnybrook, Sussex Estates, The Woods, Wendover Hills, William Gwyn Estates, and Woodbine. (b) In addition, the Ettrick residential rental inspection district is designated and includes the area bounded by Dupuy Road on the north, the Colonial Heights corporate limits on the east, the Petersburg corporate limits on the south and the Seaboard Coastline Railroad on the west. (c) A map or maps showing the rental inspection districts shall be prepared by the building code official and shall be available for public inspection in the building inspection department. Said districts are hereinafter referred to collectively as "inspection districts" and individually as "inspection district." Sec. 5-24. Applicability. The provisions of this article shall apply to residential rental dwelling units located within the districts identified in this article and shall further apply to certain structures located outside of such districts but meeting the requirements of section 5-26(g) below. Sec. 5-25. Notice to building inspection department. (a) The building official may require that all owners of dwelling units located within the inspection district notify the building inspection department in writing as to whether the 2723(00):79875.2 2 ~ ~ ~ ~~ ~~ dwelling unit is used for rental purposes or is exclusively owner occupied. Notification shall be on forms provided by the department. (b) If such notice is required, a civil penalty may be assessed for failure to comply, as provided in this article. Sec. 5-26. Inspection and certificate required. (a) The building code official may make periodic inspections of dwelling units in the designated rental inspection districts to determine if the dwelling units are being used as a residential rental property and for compliance with the provisions of the Building Code that affect the safe, decent and sanitary living conditions for tenants of such property. Such periodic inspections shall not be performed more than once each calendar year. (b) The owner of each residential rental dwelling unit located in an inspection district shall arrange for and permit an initial inspection and subsequent inspections of such residential rental dwelling unit as provided in this article. Inspections shall be conducted by the building code official. If the unit to be inspected is occupied at the time of a required inspection, it shall be the duty of the owner thereof to notify the occupants of such inspection and make the residential rental dwelling unit available for inspection. (c) If inspection reveals that a residential rental dwelling unit has no violations, the building code official shall issue a certificate of compliance for such unit. (d) If inspection of a residential rental dwelling unit reveals violations, the building code official may not issue a certificate of compliance until the violations are satisfactorily remedied. However, the building code official may issue a temporary certificate of compliance if in the opinion of the building code official such violations do not constitute an immediate threat of injury to the occupants of such residential rental dwelling unit. The temporary certificate of compliance shall list the violations and indicate a date for abatement of the violations. It shall be the responsibility of the owner to contact the building inspection department for scheduling a re- inspection to verify correction of violations. If a follow-up inspection, whether requested or not requested, reveals that the owner has failed to remedy the noted violations within the timeframe indicated, the building code official is authorized to issue a notice of violation and revoke the certificate of compliance. If conditions warrant, however, the building code official may require that the residential rental dwelling unit be vacated or remain unoccupied until brought into compliance. If upon re-inspection, the violations have been corrected within the timeframe indicated, the building code official shall issue a certificate of compliance. (e) Nothing in this article shall alter the duties or responsibilities of the building code official to conduct any other inspections as allowed under the provisions of the building code. Inspections for obtaining a certificate of compliance under this article do not supplant or preclude any other inspection authorized under the Building Code. (f) Unless a current certificate or temporary certificate of compliance is in force for a residential rental dwelling unit in accordance with this article, no owner of such unit shall permit any person to occupy such unit as a tenant or otherwise. (g) An individual residential rental dwelling unit located outside of a rental inspection district shall nevertheless be subject to the terms of this article upon the board of supervisors making a separate finding for each such unit that (i) there is a need to protect the public health, welfare and safety of the occupants of that individual residential rental dwelling unit; (ii) the 0~4~~5 2723(00):79875.2 individual residential dwelling unit is either (a) blighted or (b) in the process of deteriorating; or (iii) there is evidence of violations of the Building Code that affect the safe, decent and sanitary living conditions for occupants of such individual dwelling unit. Upon said finding by the board of supervisors, said residential rental dwelling unit shall be subject to this article, notwithstanding its location outside the inspection districts. (h) Should the owner fail to contact the building inspection department within the required time in order to schedule any inspection required under this article, or should such owner fail to allow such inspection to proceed on the date for which it was scheduled, the owner shall be in violation of this article and shall be subject to such penalties and enforcement remedies as provided. Sec. 5-27. Certificates of compliance; applications and exemptions. (a) The following provisions shall apply to all residential rental dwelling units located within inspection districts unless exempted under paragraph (b) of this section: (1) The initial inspection of each residential rental dwelling unit which is subject to inspection under this article shall take place no later than 45 days from the date that the owner thereof contacts the building inspection department to schedule such inspection. Each residential rental unit for which a certificate of compliance has been issued shall be inspected again within 30 days from the expiration or revocation of the certificate. (2) Prior to expiration of the certificate of compliance or upon revocation of a certificate of compliance, the owner of such residential rental dwelling unit shall contact the building inspection department and arrange for an inspection of such unit. (3) A residential dwelling unit which, upon inspection under this article, has violations and upon reinspection the violations have been corrected will be issued a certificate of compliance with a term of twelve months. (4) A residential rental dwelling unit which, upon inspection under this article, has no violations shall be issued a certificate of compliance with a term of forty-eight (48) months. (5) If a residential rental dwelling unit covered by a certificate of compliance is found in violation of the Building Code during the term of such certificate of compliance, the building code official may revoke such certificate of compliance. (6) Should a residential rental dwelling unit be sold, or the title thereto be otherwise transferred to another owner during the term of any certificate of compliance issued for such unit, the term of such certificate shall continue and will expire at the conclusion of its initial term, unless disqualifying Building Code violations are found, in which case the certificate of compliance shall be revoked. (b) The following shall be exempt from the requirements of this article as stated: (1) No inspection of a newly constructed residential rental dwelling unit located in an inspection district shall be required within forty-eight (48) months of the issuance of a certificate of occupancy for such newly constructed unit. Thereafter, said unit shall in all respects become subject to the requirements of this article. 2723(00):79875.2 4 (2) All hotels, motels, inns, bed and breakfast establishments, nursing homes, convalescent facilities, hospitals, and other similar facilities, to the extent occupied by transients, shall be exempt from compliance with this article. Sec. 5-28. Multi-family developments. (a) If amulti-family development contains more than 10 residential rental dwelling units, then the building code official shall inspect no less than two units and not more than 10 percent of the residential rental dwelling units and shall charge the fee authorized by this article for inspection of no more than 10 dwelling units. (b) If the building code official determines upon inspection of a sampling of dwelling units in accordance with subsection (a) above that there are violations of the Building Code that affect the safe, decent and sanitary living conditions for the tenants of such multi-family development, the building code official may inspect as many dwelling units as deemed reasonably necessary to enforce the Building Code, in which case the fee shall be based upon a charge per dwelling unit inspected, notwithstanding the provisions of subsection (a) of this section. (c) The building code official shall determine which units will be inspected. Sec. 5-29. Issuance of certificate; fees. (a) Except as provided in section 5-28(b) above, there shall be a $100 inspection fee for the inspection of each dwelling unit. If repairs or corrections are deemed necessary by the building code official and one reinspection is required, no additional fee shall be charged for the reinspection. If, however, subsequent reinspections are required, there shall be charged an additional fee of $57 per dwelling unit for each subsequent unit reinspection. No reinspection shall be performed, nor any certificate of compliance issued, until all fees have been paid. (b) Requests for an inspection may be made by telephone; provided, however, that the building inspection department must, in all cases, receive notice from the owner and payment of the applicable inspection fees prior to conducting any inspection required under this article. (c) The building code official shall issue a certificate of compliance when, upon inspection, the building code official determines that the residential rental dwelling unit has no violations. (d) If the dwelling unit fails to comply with any one or more provisions of the Building Code, and any amendments thereto, the building code official shall furnish the owner with a written list of specific violations. Failure to list any violation shall not be deemed a waiver of enforcement of such violation. Upon the completion of all corrections and repairs, the owner shall arrange a reinspection of the residential rental dwelling unit. Reinspection shall be for the purpose of determining compliance with the written list of specific violations furnished to the owner by the building code official. However, if upon reinspection, the building code official discovers other violations that were not listed on the written list of specific violations previously furnished to the owner, the building code official shall furnish the owner with a supplemental list of violations and shall provide the owner a reasonable opportunity to make corrections. This provision, however, shall not preclude the building code official from revoking the certificate of compliance if the subsequently discovered violations have not been corrected. Sec. 5-30. Appeals. 2723 (00):79875.2 5 ~ ~ ~ ~ ~' (a) Any person aggrieved by any determination or decision of the building code official made pursuant to this article shall have the right to appeal such determination or decision in accordance with the provisions of the Building Code and amendments thereto. (b) Nothing in this article shall be construed to limit, impair, alter or extend the rights and remedies of persons in their relationship of landlord and tenant as such rights and remedies exist under applicable law. (c) Nothing in this article shall be construed to relieve or exempt any person from otherwise complying with all applicable laws, ordinances, standards and regulations pertaining to the condition of buildings and other structures. (d) Nothing in this article shall be construed to limit the authority of the building code official to perform housing inspections in accordance with applicable law. Sec. 5-31. Violation; penalty. (a) Any violation of this article shall be a misdemeanor and any owner or any other person, firm or corporation convicted of such a violation shall be punished by a fine of not more than $2,500, except as otherwise provided in this article. If the violation concerns a residential unit and if the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six months of the date of conviction. Each day that a violation continues after conviction or after the court ordered abatement period has expired shall constitute a separate offense. Any person convicted of a second offense committed within less than five years after a first offense under this chapter shall be punished by a fine of not less than $1,000 nor more than $2,500. Any person convicted of a second offense committed within a period of five to ten years after a first offense under this chapter shall be punished by a fine of not less than $500 nor more than $2,500. Any person convicted of a third or subsequent offense involving the same property committed within ten years after an offense under this chapter shall be punished by confinement in jail for not more than ten days and by a fine of not less than $2,500 nor more than $5,000. (b) The building code official may take such further actions as allowed by law in order to ensure compliance with the requirements of this article including, but not limited to, seeking injunctive relief and obtaining inspection warrants. (c) If the building official requires notice to the building inspection department as provided in this article, a $50 civil penalty shall be assessed to the owner of a dwelling unit who is using the unit for rental purposes and willfully fails to comply with the written notification requirement. Sec. 5-32. Regulations implementing article. The building code official may establish regulations governing the implementation of the provisions of this article. State law reference -Authority to adopt, Code of Virginia, § 36-105.1:1 (2) That this ordinance shall become effective immediately upon adoption. 2723(00):79875.2 6 ~ 0 ~ ~ ~ 8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 23, 2009 Item Number: 8.C.3.c. Subject: Set Public Hearing to Consider Proposed Amendment to Sections 17-1, 17-32, 17-38, 17-63, 19-1, 19-55, 19-56, 19-58, 19-59, 19-264, 19-268, and 19-274 of the Code of the County of Chesterfield, 1997, as Amended, Pertaining to Dam Break Inundation Zones County Administrator's Comments: County Administrator: Board Action Requested: Set October 14, 2009 as the date of public hearing to consider amendments to the Code of the County of Chesterfield relating to dam break inundation zones. Summary of Information: The Planning Commission held a public hearing on the proposed amendment on August 18, 2009, and voted 5-0 to recommend approval of the proposal, with one minor modification to the proposed text. The 2008 General Assembly passed House Bill 837, which the Governor signed into law. This bill provides localities with the authority to address development in dam break inundation zones, and requires localities to include new provisions within their subdivision and zoning ordinances. These new standards are designed to mitigate hazards of dam failure and resulting flood damage. The proposed amendments would align the county development review process with these new state requirements. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No 000069 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Commission reviewed this matter at two work sessions (May 19 and June 22) and two public hearings (July 21 and August 18), focusing on development community concerns whether the proposed ordinance exceeded the minimum requirements of the new state law. This discussion focused on one state law provision which requires "reasonable consideration for the protection of life and property from impounding structure failure." However, state law does not specify the exact form that such "reasonable consideration" should take. Staff had suggested language for proposed Section 19-58(f), as part of zoning ordinance flood protection standards, as follows: "Principal structures within a mapped dam break inundation zone will be prohibited unless the director of environmental engineering and the building official determine that the structure will be constructed or configured so that there is not a significant adverse risk to life or safety." The Commission found that this language exceeded the minimum requirements of state law and recommended approval of less stringent language, as follows: "Reasonable consideration shall be given to protect life and property in mapped dam break inundation zones against impounding structure failure, in accordance with state law." This amended language is reflected in the attached draft ordinance text. ~~®~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-1, 17-32, 17-38 AND 17-63 RELATING TO DAM BREAK INUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-1, 17-32, 17-38 and 17-63 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-1. Purpose of chapter. This chapter is adopted for the following purposes: 000 (i) To promote safety from fire, flood, failure of im op unding structures and impacts within dam break inundation zones, panic, and other dangers. 000 Sec. 17-32. Procedure for lot subdivision approval. 000 (b) Procedure for approving tentative plats, adjusted tentative plats and tentative renewals. 000 During the tentative plat review process, the county shall review the potential impacts of mapped dam break inundation zones in accordance with the provisions of state law. 000 Sec. 17-38. Required information. Written application for approval by the subdivider, shall accompany each submittal of a tentative, substitute, adjusted, or tentative renewal plat. The tentative plat shall be drawn at a scale no greater than one inch equals 50 feet for townhouse subdivisions; other subdivisions shall be at a scale of one inch equals 100 feet. Variations iri scale may be made upon request at the discretion of the director of planning. The plat shall show correctly the following information: 000 (d) Basic facts and proposals pertaining to the property including the following shall be graphically shown: 000 1~7,~ The location of mapped dam break inundation zones. 000 2723:81270.1 Sec. 17-63. Floodplains and Dam Break Inundation Zones. (a) No land shall be subdivided unless it complies with article III, division 3 of chapter 19 and the Environmental Engineering Reference Manual as determined by the director of environmental engineering. (b) No land shall be subdivided within the boundaries of a mapped dam break inundation zone unless such division complies with the provisions of state law. If the State Die artment of Conservation and Recreation determines that the plan of development would change the spillway design flood standards of the impounding structure and the proposed subdivision would allow development of three or more residential dwelling units the county shall not permit the subdivision unless: 1. The subdivider agrees to alter the plan of development so that it does not alter the spillway design flood standard required of the impounding structure• or 2. The subdivider submits an approved en ing_eering study in conformance with the Virginia Soil and Water Conservation Board's standards under the Virginia Dam Safety Act and the Vir ing is Impounding Structure Regulations and makes the appropriate payment under state law related to the necessarv~grades to the affected impounding structure and administrative fees. State law reference -Code of Virginia, § 10.1-606.3, 15.2-2241(3) and 15.2-2243.1 (2) That this ordinance shall become effective immediately upon adoption. a~23:si27o.i 2 0J®x`72 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-1, 19-55, 19-56, 19-58, 19-59, 19-264, 19-268 AND 19-274 RELATING TO DAM BREAK INUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-1, 19-55, 19-56, 19-58, 19-59, 19-264, 19-268 and 19-274 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-1. Purpose of chapter. The purpose of this chapter is to promote the health, safety, convenience and general welfare of the public and to accomplish the objectives of Code of Virginia, §§ 15.2-2200 and 15.2-2283. To these ends, this chapter is designed: (1) To provide for adequate light, air, convenience of access, and safety from fire, flood, failure of impounding structures, crime and other dangers or conditions. 000 DIVISION 3. FLOODPLAIN DISTRICTS AND DAM BREAK INUNDATION ZONES* *Cross references: Design standards for subdivisions, § 17-61 et seq.; subdivisions to comply with floodplain management ordinance, § § 17-65, 17-72; preservation of land for floodplains, § 17-70. *State law reference: Code of Virginia, ~ 15.2-2284 Sec.19-55. Purpose. The purpose of these provisions is to prevent loss of life and property, hazards to health and safety, disruption of commercial and governmental services, extraordinary and unnecessary expenditure of public funds for flood protection and relief and impairment of the tax base by: (a) Regulating uses, activities and development which, acting alone or in combination with other existing or future uses, activities and development will cause unacceptable increases in flood heights, velocities and frequencies, or risk of inundation due to a dam break. (b) Restricting or prohibiting certain uses, activities and development from locating within areas subject to flooding or dam break inundation. (c) Requiring all those uses, activities and developments that do occur in flood prone areas or dam break inundation zones to be protected and/or flood proofed against flooding and flood damage. (d) Protecting individuals from buying lands and structures which are unsuited for intended purposes because of flood hazards or risk of inundation due to a dam break. a~a3:siiss.i i p00~D'~3 Sec. 19-56. Duties generally of director of environmental engineering. 000 The director of environmental en ineering shall maintain copies of all mapped dam break inundation zones. 000 Sec. 19-58. Floodplain regulations and dam break inundation zones. (a) General provisions. 000 ~ Reasonable consideration shall be given to protect life and property in mapped dam break inundation zones against impounding structure failure, in accordance with state law. Sec. 19-59. Applications for variances or modifications to development standards or requirements. The burden of proof rests upon the applicant for a variance or modification to development standards or requirements, and without such proof the request must be denied. The applicant must show, in addition to the requirements contained in sections 19-21 and 19-19, good and sufficient cause; that failure to grant the variance or modification would result in an exceptional hardship; that granting the variance or modification will not result in increased flood heights, additional threats to public safety or extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances; and that the variance or modification is the minimum necessary, considering the flood hazard or risk of dam break inundation, to afford relief. 000 Sec. 19-264. Preparation and submission of site plans. 000 (d) Every site plan shall contain the following information, where applicable: 000 (16) The limit of any established 100-year floodplains and the location of mapped dam break inundation zones; 000 Sec. 19-268. Administrative site plan review process. (a) All site plans which are properly submitted for administrative review in accordance with the county's site plan application and checklist shall be reviewed and recommended for approval or denial by: 000 (4) The director of environmental engineering relative to: 000 b. Flood protection and protection from dam break inundation. a~23:siiss.i 2 O'tD00'~4 000 Sec. 19-274. Preparation and submission of improvement sketches. 000 (b) When necessary and applicable, as determined by the director of environmental engineering, every improvement sketch shall be prepared in the following manner and show the following information. 000 (9) The limits of any established 100-year floodplains and the location of mapped dam break inundation zones; (2) That this ordinance shall become effective immediately upon adoption. ©~f~ 4 2723:81155.1 ,,,8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: September 23, 2009 Item Number: 8.C.3.d. Subject: Set Public Hearing to Consider Amendments to Sections 19-5, 19-25, 19-161, 19-613, 19-632, 19-633, 19-634, 19-636, 19-637, 19-638, 19-643, 19-645, 19- 646, 19-650, and 19-651 of the Code of the County of Chesterfield, 1997, as Amended, Relating to Electronic Message Centers County Administrator's Comments: County Administrator: Set October 14, 2009 for a public hearing to consider amendments to the Code of the County of Chesterfield relative to electronic message centers. Summary of Information: The Planning Commission held their public hearing on the attached electronic message center (EMC) sign ordinance amendments on August 18, 2009. Twenty citizens spoke at the hearing with the majority speaking in favor of shortening the length of time for each message while other citizens desired to see the County continue to use the Conditional Use process. Following the public hearing, the Planning Commission unanimously recommended denial of the attached ordinance amendments due to the Commissioners' differences regarding message timing and consideration for the Conditional Use process. The Planning Commission is considering options for revising the current EMC sign policy. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # Q®~®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of proposed sign ordinance amendments: The amendments are the result of three months of discussions by a citizens committee appointed by the Planning Commission. The primary amendments accomplish the following: 1. Provides for timely code enforcement and self-enforcing compliance due to potential for an EMC sign permit to be suspended. 2. Requires automatic reduction of EMC sign brightness between sunset and sunrise, and establishes a maximum brightness during the day and at night. 3. Requires all signs in A or R Districts to not be illuminated between the hours of 10 pm and 6 am. 4. Removes the use of banners for sites with EMC signs. 5. Requires an EMC sign to be incorporated into a sign that is architecturally compatible with the building or project it serves. 6. Allows EMC signs by right in O, C, and I Districts and in TND Districts on nonresidential or mixed-use parcels. 7. Allows EMC signs only by Conditional Use in A, R, R-TH, R-MF, and MH zoning districts and any zoning district in a Village District. 8. Requires EMC sign messages to be static, not changing in light intensity during each displayed message, and not changing more frequently than once per three (3) minute message. 9. Specifies that an EMC sign shall only be allowed with a freestanding sign that fully complies with chapter regulations. ~~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-5, 19-25, 19-161, 19-613, 19-632, 19-633, 19-634, 19-636, 19-637, 19-638, 19-643, 19-645, 19-646, 19-650, AND 19-651 RELATING TO ELECTRONIC MESSAGE CENTERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5, 19-25, 19-161, 19-613, 19-632, 19-633, 19-634, 19-636, 19- 637, 19-638, 19-643, 19-645, 19-646, 19-650, and 19-651 of the Code o the County off' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-5. Enforcement. 000 (6) If the director of planning determines that any person has violated this chapter or failed to comply with any condition of a zoning or development approval, then he shall serve upon that person a notice to comply by either: a. Delivering the notice to the person by hand; or b. Mailing the notice by first class mail to the last known address of the person. The notice shall set forth the nature of the violation or failure to comply. Upon failure of the person to remedy the violation, comply with the condition or receive an extension within ten days after the date of delivery or mailing of the notice, the person shall be subject to the penalties set forth above. With respect to violations or failures to comply involving portable signs, electronic message center signs or the parking or display of motor vehicles, the person shall remedy the violation or comply with the condition within 24 hours of service of the notice or receive an extension, or the person shall be subject to the penalties above. 000 ~°~~®`~~ 2723:81949.1 1 Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Office, Residential Uses Commercial, and Industrial Uses 000 20. Sign permits, temporary signs as permitted by sections 19-631--19-6581 100.00 100.00 000 Sec. 19-161. Conditional uses. The following uses may be allowed by conditional use in the C-3 District, subject to the provisions of section 19-13: 000 ~y wiu (~}~ Multiple-family dwellings. f~~ Townhouses. {~}~ Subject to the following requirements, .. . 000 Sec. 19-613. Signs. The applicable sign standards for property located within a village district are contained in sections 19-631 through 19-6581. 000 Sec. 19-632. Definitions. For the purposes of sections 19-631 through 19-6581, the following words and phrases shall have these meanings: 000 2723 :81949.1 2 Q' ®~'~ Changeable copy sign: An accessory sign incorporated into a freestanding sign whose copy can be changed or altered by manual or eie^~~eleetre-n3ee~i~^~ electronic means, °°^°r* ~ ~ °^°~°''°^~•a~. Changeable copy signs do not include scoreboards. Changeable copy signs include the following types: (1) Manual: Signs whose copy can be changed or altered by manual means. (2) Electrical.• Signs whose copy can be changed or altered on a fixed display surface composed of electrically illuminated individual lights. Electrical signs include two types: a. Fixed message electronic signs: Signs whose copy is limited to numeric displays which''^°'^°°^ ^r°„-•°~--•°~~°a *° include e~ly time, temperature and date, and fuel prices for motor vehicles;. ~ u ° , . b. Electronic message center EMC signs: Signs, other than fixed message electronic signs, having a variable message wl}ese copy that is controlled and c-an be changed ^~o 'yea through a remote electronic device ~-e€ 000 Copy.• The display on a sign surface in either permanent, electronic, or removable letter, graphic, or numeric form and any associated background distinguishable from the sign structure or building_ 000 Refacing: The replacement of a sign~e cony, regardless of change in copy, of equal size to the original, without altering any other aspect of the sign. 000 Sign box: A structure that encloses the sign €aee cony and other components. 000 Sec. 19-633. General regulations. The following regulations apply to all signs, whether or not a sign permit is required, and are in addition to the regulations contained elsewhere in this article: 000 (~®®~-~~ 2723:81949.1 (b) A county sign permit is required for all signs in excess of eight square feet in area, unless otherwise provided in this chapter. A separate sign permit is required for all electronic message center (EMC signs. 000 (d) An application for a sign permit shall contain: 000 ~5,) An EMC sign permit application shall include documentation of a designated electrical control box servicing only the EMC, and documentation of the photocell providing an automatic change of the illuminative brightness between sunset and sunrise. (~} ~ Information regarding other signs demonstrating compliance with the requirements of subsection (h) of this section; and ~ ~ The filing fee. 000 i) Any time the owner of an EMC sign receives two (2) notices of violation within 12 months, the director of planning can suspend the EMC sign permit for a period of thirty~30) days. If additional violations occur within twelve months, the director of planning can suspend the EMC sign permit for a period of thirty (30Lays for each additional violation. During suspension of the permit, the EMC sign shall be disconnected from electric power. Sec. 19-634. Prohibited signs. 000 (h) Moving signs intended to attract attention regardless of whether or not the sign has a written message or whether all or any part of it moves by any means, including but not limited to rotating, fluttering or being set in motion by movement of the atmosphere. This paragraph does not apply to the hands of a clock operating as such;-er . However, within village districts, the director of planning may approve such signs for a period not to exceed two days for special community events if notified at least five business days in advance in writing. (i) Signs displaying flashing or intermittent lights, or lights of changing degrees of intensity, except as required for EMC signs between sunset and sunrise.; ©fl~~~~ 2723:81949.1 4 000 Sec. 19-636. Sign design and setback requirements. (a) With the exception of signs permitted to be placed in the right-of--way pursuant to subsections 19-635(f), 19-636(e), and 19-637~)~, all signs, including directional signs, shall be set back a minimum of 15 feet from all property lines, unless a greater setback is specified by conditions of zoning, approved site or subdivision plans, or by this chapter. 000 (g) Illumination. 000 (2) Internal lighting shall be contained within translucent copy and internally illuminated sign boxes, provided the area illuminated for sign boxes is restricted to the sign €ae~copy only. The illumination shall not cause glare on any adjoining R, R-TH, R-MF or A district or public right-of--way. If internal illumination is used, external lighting shall not be allowed. However, incidental lighting of buildings shall not be considered to be external lighting of signage. (3) ~,.~,,,,.' ~~a ~'~~~«~'' ~S~ located in residential or agricultural districts shall not be illuminated between the hours of 10:00 p.m. and 6:00 a.m., subject to section 19-500. Sec. 19-637. Limitation on specific signs. ~~~ If c i.,,~,~o„t,io ,. ~, oa :+ ~t,,,ii .,~„+ +~.o ~: ~ ~ ,.o „« ~v ;,,+o,~«.,+oa • + • • @e-,-~~f9'b ~E~,-1~9i~ ~+L.o c, 4e~ +~ i in« 2'o crir-cnc~igirz~-iiiEvipvi~%ccccr=rircv + + + ~znvnaxncnracravcar~ GLl1l1V11 1,V J1r.,11J VlSI pl3ysisall~pess JLIIZ , (~}~ Farming signs. 000 (~~b,) Offsite directional signs advertising special community events.. . (~)~c,) Offsite directional signs are limited to seven square feet in area .. . 2723:81949.1 5 ~~~~~~ (e~~ Onsite directional signs are limited to no more than two per public road entrance, and the signs shall be legible from the adjacent public road. Business names and/or logos are not permitted on the sign. If directional signs are used adjacent to the roadway, at least one shall include the street address of the business it references. The directional sign shall include no more than two colors, including black and white, with the lettering as one color and the €aee background as the other. Lighting of directional signs shall be by internal illumination only. Except as noted below for parking row designation signs, onsite directional signs shall not exceed four square feet in area and five feet in height. ~}~ Onsite directory signs shall be limited to .. . (g~~f Order boards:.. . (~r}~ Residential community identification signs... . (~}~h,~ Scoreboards as well as signs advertising goods, services or products .. . (~~i,~ Signs advertising events for nonprofit organizations .. . (~~ Signs attached to or immediately above fuel dispensers .. . {~~k,~ Signs displaying the name of a house or a home occupation .. . (~}~ Signs prohibiting trespassers, hunting, fishing, solicitors or parking .. . (~-}~ Temporary onsite signs bearing the single message "now hiring".. . ~}~ Temporary vendors selling Christmas trees .. . {p~~ Under canopy signs within shopping centers .. . {q3~ Signs attached to, or visible through, doors or windows .. . ~}~ Yard sale signs shall not exceed four square feet in area... . {-~}~ Temporary campaign signs are permitted .. . (~}~ Civic community service organization signs .. . (~~t,~ Signs containing religious, educational or charitable messages .. . (~-}~u,~ Nonresidential or mixed use community identification signs .. . ~}~ Noncommercial signs, other than those specifically regulated.. . Sec. 19-638. Banners. 000 Banners are permitted, subject to the following provisions: (a) Banner purpose. Banners may advertise special promotions, community events or new businesses, and shall not solely advertise a business name and/or logo. Banners shall not be allowed at any nonresidential parcel or nonresidential community which has an EMC sign 000 2723:81949.1 6 Sec. 19-643. Calculation of building mounted sign area. The area of building mounted signs shall be calculated as follows: (a) Projecting signs. The area of a projecting sign shall be calculated as the area of a rectangle which encompasses the extreme limits of earl} sign copy, including all background visible from any direction at one time. 000 Sec. 19-645. Freestanding sign design. (a) Sign structures for freestanding signs shall be covered with (1) a material having a similar color and finish to the building which it advertises; (2) a material and color used elsewhere on the signs; or (3) disguised as an architectural detail such as a column or a decorative wall. Suns incorporating an electronic message center (EMC) sign shall be architecturall com atible in appearance with the project or building it serves. 000 l A «., ~.oo~~.,«,7:«.. ~ > L.o :«~„ z T + ~ r ~ v pcrc c ~.~ ~v rrg-ccJ v„4.> ;.~1 or,4'~i,n4•~ l~•p~~~ ~vi ii . 1 L , T u . ui oiIA ~7e~Ci .~~'~Y'~Cilli-CSGt~ ~lln;una 4L,u;.. .. ,,, ~-.•00>.4 .a• L... 4L.o .~ ..«.7:«.,«..,. ,. .~1:._..L1 .. ~ ~~:a_---- -r b b .. ~ « 4l. o o.•F. (dl &~r n~nrp ~:ao«+:.,1 «•+ •a +•~ .,+;,.« ~ o • +• A •1 . « . b , s Y .~. ~ r~nrtnlrtr~rl nn Lla '+~ :« l;o„ .,~'.«,.,7'~}~~ TL•~ } ~kS ~-E6~p~}~}} ,., « o ~,~+l,o ~' ,] 1. 11 L. F ~ r r mnmim~«* ~~>lo ~i~ b ..~. ~, i ii c~ n T ~ 11f ~ ~ ~ ' ~ r n Cn urx f~ 3~S-z rA P-C ~s-~Sr~r rriccr~~'~ 71 ~a ~ a " 'v '- cc`~ f •1 •.~:••:« F t- YC t P7 ~r~ icre~cc r v'r" s v u1,c~vzu--~.T «b YY w uu (~}~ Any freestanding sign advertising multiple franchise businesses located inside one building on a nonresidential community outparcel where common access is 2723:81949.1 7 ®''i~ ~'~ shared between the franchises, may be increased by a maximum of ten square feet for the purpose of identifying the franchise(s). Sec. 19-646. Calculation of freestanding sign area. Area is measured in square feet. The area of a freestanding sign €aee cony shall be computed by means of calculating the area of the smallest square, circle, rectangle, triangle or combination thereof that will encompass the extreme limits of the copy together with any material or color forming an integral part of the background of the display or used to differentiate the sign from the backdrop or structure against which it is placed. The area shall not include any sign structure when such structure otherwise meets these or other regulations and is clearly incidental to the sign itself. For a sign consisting of two or more sides, where the interior angle between any of the sides of cony exceeds 90 degrees, the third and each succeeding sign copy area shall be counted when calculating sign area. 000 Sec. 19-650. Changeable Copy signs. (a) Any freestanding si n copy may be increased up to 25 percent so long as the increase is for the purpose of including changeable copy., „a..o,.~;~;,,,~ ..., o ~~,o.,~o,.~ ,..,a ,. „~;.,o~a;o~o~ ~,o, ».... va ..a.,aaab auv . av ~aavuwa.~ cuau 1ZiIG"f7ZIG~GITRGTt7i2'GT+T (b) Manual changeable copy is only permitted if the changeable component of the sign copy occupies one half or less of the total area of the sign cop. (c) Electronic message center signs located in any A R R-TH R-MF MH or Village districts may be allowed as a conditional use. (d) An electronic message center (EMC si ng is a permitted use only in Office (O), Commercial (C), Industrial (I) Districts or on a nonresidential or mixed-use parcel in a Traditional Neighborhood Development (TND) District. ~1) For any freestanding sign the EMC sign co~y may occupy no more than ei ht 80 ercent of the total co (2) Displayed messages on an EMC sign shall be static shall not Chan e in light intensity for the duration of each displayed message and shall not change more frequently than once per three (3) minute time interval (3) The transition between messages on an EMC sign shall be either an instantaneous or a fade transition with only one second of time between each displayed message. (~~0~~5 2723:81949.1 8 (4) The brightness of the EMC sign shall not exceed a maximum illumination of one thousand (1000) NITS during daylight hours and a maximum illumination of three hundred and fifty (350) NITS between sunset and sunrise as measured at the sign's face. EMC signs shall be eauipped with a photocell that automatically adjusts the illuminative brightness of the display according to this schedule. (5) An EMC sign shall be allowed only with a freestanding sign that fully complies with the requirements of this chapter and conditions of zoning-. e) Any freestanding sign advertising onsite retail sale of gasoline or diesel fuel may be increased by 25 square feet for the purpose of adding changeable co~y advertising fuel prices only. This increased sign area shall be calculated based on the maximum area of freestanding signage permitted before any other additional area is added. (fl If a changeable copy sign is used, it shall abut the freestanding sign co~y area, unless the changeable copy sign is incomorated into a monument structure. Sec. 19-651 ~°°°°. 'moo. Nonconforming and illegal signs. 000 (d) Any sign lawfully existing prior to November 9, 1994, which does not comply with the requirements of this chapter shall be deemed to be a nonconforming sign and may continue subject to the following conditions: (1) The sign shall be properly maintained. An electronic message center (EMC sign with unlit portions of copy area shall be turned off until it can be returned to full working condition. 000 (g) A nonconforming sign may be replaced under the following conditions: 000 (2) Except for signs that will have an accessory EMC sign, Tthe area and height of the signs are reduced by 50 percent of the amount the size and height exceed the current ordinance and all other requirements of this chapter are met. Secs. 19-652--19-660. Reserved. (2) That this ordinance shall become effective immediately upon adoption. C1~~A?l-~~i 2723:81949.1 9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~, Meeting Date: September 23, 2009 Item Number: 8.C.3.e. Subiect: Set Public Hearing for Chesterfield Towne Center - Southport Area Service District County Administrator's Comments: County Administrator: Set public hearing for October 28, 2009 to consider the establishment of a Chesterfield Towne Center - Southport Service District. Summary of Information: A service district is proposed to provide a two-cent supplemental real estate tax to property owners in the Chesterfield Towne Center - Southport Area to finance median landscaping and quality maintenance for Midlothian Turnpike. The Chesterfield County Revitalization Office and business leaders have met since September 30, 2008 and have produced a first phase improvement project for the Chesterfield Towne Center - Southport Area. Staff has held over fifteen meetings with area business leaders to design the scope and details of the landscaping project. A business support group, Midlothian Initiative to Revitalize Rights of Way (MIRK) has organized to support this project and other initiatives to sustain this key business area. Preparers Thomas E. Jacobson Title: Director of Revitalization Attachments: ^ Yes ~ No Q~O~J~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Three meetings have been held, to which all area property owners have been invited by mail, Southport Association notice, and news and media stories. On August 25, 2009, all property owners within the proposed district were mailed a notice of the proposed two cent supplemental tax and invited to a meeting to discuss the proposed improvements and tax. This project has wide property owner support. Quality landscaping and maintenance is proposed for a mile and one-half median section of Midlothian Turnpike between the Alverser Drive intersection and the Johnston Willis Drive intersection. This project is estimated to cost $340,000 for landscape installation and $68,000 annually for quality maintenance. The project is proposed to be financed through a two-cent supplemental real estate tax on benefiting properties in the area. A service district is proposed to establish this source of funding. See attached map for the proposed boundaries. It is proposed that Chesterfield County finance the landscaping installation and be reimbursed by the proposed service district over five to seven years depending on the future assessed value of the property. MIRK and the Revitalization Office jointly funded the preparation of the streetscape concept drawings and the construction drawings for this phase one landscaping project. Project drawings are available at www.mirr-midlo.org. A public hearing must be held before a service district can be established. Virginia law provides no minimum requirements for property owner support for the proposed service district. Q~®~~J AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ENACTING SECTIONS 9-258, 9-259, 9-260, 9-261, 9-262, 9-263 AND 9-264 CREATING THE CHESTERFIELD TOWNE CENTER -SOUTHPORT AREA SERVICE DISTRICT WHICH PROVIDES FOR THE INSTALLATION AND MAINTENANCE OF LANDSCAPING ON MIDLOTHIAN TURNPIKE AND WHICH IMPOSES A TAX ON REAL ESTATE LOCATED WITHIN THE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That an Ordinance enacting Sections 9-258, 9-259, 9-260, 9-261, 9-262, 9-263 and 9-264 creating the Chesterfield Towne Center -Southport Area Service District which provides for the installation and maintenance of landscaping on Midlothian Turnpike and which imposes a tax on property located within the District is enacted as follows: Section 9-258. Definitions. The followin¢ words shall have the following meaning within this ordinance: Director of Revitalization• The Director of Revitalization of Chesterfield County or designee. District• The Chesterfield Towne Center -Southport Area Service District Map of the District• The Map entitled "Chesterfield Towne Center -Southport Area Service District" dated July 29 2009 and prepared by the Chesterfield County Revitalization Office and that is on file with the Director of Revitalization. That map also shows the boundaries of the District and all parcels located in the District. Plan of the District• The~lan entitled "Midlothian Initiative to Revitalize Rights Of Way" prepared b~Timmons Groff dated July 29 2009 and as may be subsequently amended That plan is on file with the Director of Revitalization, and shows the landscaping to be installed within the District. Project• The installation and maintenance of landscaping as described in Section 9-261. Section 9-259 Establishment of the Chesterfield Towne Center -Southport Area Service District. Pursuit to Code of Virginia Section 15 2-2400 et. seq. and to Sections 2.1 and 2 4 of the Charter of the Count of Chesterfield there is hereby created in the county the Chesterfield Towne Center -Southport Area Service District. 0505:82291.1 1 0 ~ ®~ ~~ Section 9-260. Boundaries of the District. The boundaries of the District shall be defined as shown on the Map of the District. Section 9 261 The Purpose of the District and the Facilities and Services Proposed Within the District. The purpose of the district is to~rovide high quality landscaping and landscaping maintenance on the Midlothian Turn ike median within the Distract as shown on the Plan of the District The current condition of landscaping and maintenance of the median degrades the appearance and image of the District in a way that, over time, can lead to lower business customer satisfaction reduced property values lessening of business activity and blight. The landsca in materials to be installed are illustrated on the Plan of the District. The final installation design shall meet the requirements of the Virginia Department- of Transportation and shall be approved by the Director of Revitalization. The entire median of Midlothian Turnpike thro~h the District shall be periodically mowed, pruned and lanted with seasonal annual flowers. Debris shall be removed and other maintenance shall also be~erformed as necessarYto maintain a high Quality landscaping appearance. Section 9 262 Plan for Financing the Facilities and Services Within the District. The installation of landscaping and maintenance of the Midlothian Turnpike median within the District shall be financed by a $0.02 per $100 of assessed value, su lemental real estate tax laced on all real estate located within the District. This tax is in addition to the real estate tax imposed on real estate in the county pursuant to the county's annual tax lew. The supplemental tax shall fund construction and maintenance costs of the Proiect for a period of ten (l0~years The supplemental real estate tax of $0.02 per $100 of assessed value shall expire on January 1, 2020. Section 9-263 Benefits That Can Be Expected From The Proiect. The~roposed landscaping and maintenance will improve the image of Midlothian Turnpike which is the primary transportation and access road through the District. This proiect will~rovide benefit to properties throughout the District. Customers, employees, residents and visitors to the businesses in the District form impressions of the businesses and properties within the District based on the appearance and condition of Midlothian ~'~®~~~ 0505:82291.1 Turnpike A quality landscaping installation on the center median of Midlothian Turnpike and a high gualit~of maintenance will provide a positive image and appearance for the property and businesses within the District. This project will assist in sustaining this important business area and preventing blight and deterioration. Section 9-264. An abstract of this ordinance shall be recorded among the land records of the Clerk of the Circuit Court of Chesterfield County so as to place subsequent purchasers of any_property located in the District on notice of the supplemental real estate tax imposed pursuant hereto. 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740708853600002 740708853600003 740708853600005 742706078500001 742706078500004 742706078500013 742706078500015 742706078500016 742710312800012 742710312800014 742710312800015 742710312800017 742710312800018 742710312800020 745706025000012 745706025000018 745706025000028 745706025000043 745710747500011 745710747500013 745710747500019 745710747500023 741708594700000 743707908600000 743707936200000 743708201300000 746707655600000 738707489100000 744709195200000 746708118200000 743711371100000 743708318600000 743709243200000 ®®~~~ 0505:82291.1 6 ~00~~~ OJ©~~S ~~~'®~~ O~~S~ OU®099 Meeting Date: Se Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ber 23, 2009 Item Number: 8.C.4. Acceptance and Appropriation of Community Development Block Grant Recovery Funds Received Through the American Recovery and Reinvestment Act County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to accept and appropriate $336,859 in federal Community Development Block Grant Recovery (CDBG-R) funds received through the American Recovery and Reinvestment Act (ARRA) Summary of Information: The American Recovery and Reinvestment Act of 2009 allocated federal Community Development Block Grant Recovery (CDBG-R) funds to states and entitlement communities to carry out, on an expedited basis eligible projects under the CDBG program. Priority should be given to projects that can award contracts based on bids within 120 calendar days from the date the funds are made available to the recipient. CDBG-R funds must be used in a manner that maximizes job creation and economic development benefit. Chesterfield County was awarded $336,859 in CDBG-R funds from the U.S. Department of Housing and Urban Development (HUD). These funds will be used to complete two environmental engineering drainage projects located at Providence Forest Court and Laurel Road, which are CDBG eligible areas. Ten percent of the allocation, $33,685, is allowed for administrative costs related to managing the grant award; the balance of $303,174 will be used for costs related to the completion of the projects. Preparers Allan Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # 0©®~ ~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Administrative costs include grant management expenses such as advertising costs for required announcements related to the grant and costs related to required environmental reviews. Remaining funds available for administrative costs can be used for additional costs necessary to manage the grant or additional costs related to the completion of the drainage projects. No matching funds are required for this award. ~~Q".~..~a2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 23, 2009 Item Number: 8.C.5. Subiect: Authorize the County Administrator to Apply for a Severe Repetitive Loss Grant from the Federal Emergency Management Agency (FEMA) to Acquire Property on Beach Road County Administrator's Comments: County Administrator: Authorize the County Administrator to apply for a Severe Repetitive Loss Grant to acquire property on Beach Road flooded by rainstorm events. Summary of Information: As the members of the Board of Supervisors will recall, Hurricane Isabel and Tropical Storm Gaston resulted in significant flooding, especially areas surrounding Swift Creek and Falling Creek. In the aftermath, the Department of Building Inspection met with homeowners who incurred flood damage and prepared hazard mitigation grant applications on behalf of residents who have been subjected to flood damage. The county has successfully removed 7 homes from flood plains with grant funds provided by FEMA and the Virginia Department of Emergency Services. This summer the Virginia Department of Emergency Services contacted the County Administrator and Building Inspections and requested that we apply for a severe repetitive loss grant to acquire and remove a repeatedly flooded home at 7311 Beach Road. This property is the only property in the county eligible to apply for this grant which is based upon the number and dollar value of previous flood insurance claims. The objective of the grant is to reduce the impact of flood loss claims upon the National Flood Insurance Program. Preparers William D. Dueler Attachments: ^ Yes Title: Building Official No (300° ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of3 AGENDA We have contacted the current owner, Ms. Andrea L. Mann, who has expressed a desire to participate in this Severe Repetitive Loss Grant with conditions that are similar to the grants that were received for the flooded homes on Beach Road and Hudswell Lane (see attached letter). Participation in the grant by the homeowner is strictly voluntary and they can decline at any time if they believe the grant does not offer them an acceptable outcome. One of the conditions of application for such a grant requires that the body making application declare its intention at a public meeting. Staff is requesting that the Board authorize the county to apply for a grant to acquire the flood damaged home at 7311 Beach Road with a stipulation that county funds would not be expended on this acquisition. This has been a county stipulation in all previous grant applications to acquire flooded homes and remove them from the flood plain when utilizing FEMA funds. A previous grant removed 3 other homes from the flood plain in the vicinity of Ms. Mann's home; they are shown on the attached map. In addition the National Flood Insurance Program provided financial assistance for the adjacent home constructed at 7321 Beach Road to be replaced with a new elevated home in full compliance with the national flood plain regulations. If this grant is awarded, Ms. Mann's property would be acquired by the county, she would be paid fair market value for the property with proceeds from the grant, the house would then be permanently removed from the flood plain and the county would own the property with a perpetual easement permanently precluding construction of dwellings or buildings within the flood plain. OQ~~ O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: The Board of Supervisors is requested to authorize the county administrator to apply for a Severe Repetitive Loss Grant to acquire property on Beach Road routinely flooded by rainstorm events. The proposed grant is a pass through of Federal dollars and completion of the associated project would require no local funds. Preparers Allan M. Carmody Title: Director, Budget and Management 000'i05 aaattsr il.2lit39 ~_=1 i >=E~~~h x~~~ Chestcrii;ld, VA 2?3?S Lis. Patricia [{. I{indt:rvater ~clminis'ruti~•c .As.=.istcnt. CLcs! _ricld County Uerartment of Bu~ldine tnspecti~~n ?. U. Rnx ~~ Chestcrft~ld, VA 2333? Dear Ivts. Kin~lcnater: first le: me apofu;~ze for rot responding tc yvur corrsnvndence sooner. ]have expo^et;cud 5t~mt heal*,h issues war the past several months whic~ left me sQmew~Itt dehilitated. Hopefully, the new regimen which my doctor has provi~ed recently mill enable me to accomplish rnun tasks in a tinkly mar:;cr. I wvu;d fiery mac;i like to participate in'he hazard mitigAtian prnKrmn for roy' properly' at ?3.1 Beach Ruad. Clustcrlield, VA. X3838. please let ate ttu:v whaE 1 cal; do to assist ,n ±his prcxess. Phase feel floc to wntact rte by phone citlter zt work (5Ua) 25?-ZG i ~, o~' at dome f St)41'. 1?- 55'U. Also, if }'o'.t t~'ou1J l:i:e to correspond by' email, my perscmal amaii account is sma~t~ +ratyr%ii%utt~l~. lfyr~u need to Send docurtc~ttis to me for completion, you ca.~t sel:d them to that aceotlnt. 'Charl< you for your assistxncc with this matter. Best wishes f ). Andrea ~(arr l~ 0©®~. ~ o -__ ~ if- uTi/ Q T i ~ x A~ P~ W/` ~ , ~ ~ f~ W ~ - c~ ~ ~ ~~ _~ D Q Q w W ,, ~ o m ~ J W o p~ ~ ~Z ~'' ~ ~ M ti ALL I.L. '- .R v R "g a Q Q U Q ~~ W (~: m 0 $ 0 = Q W o ~ M O a^ ~ ti ~ ~ W W U Z ~ ~ O ~ O 0 b \ F~ $g ~ a ~ Q ~ ~ v ~ ^ ~ Z , Q O - t O ~ 1 `, J LL. N ~ ~ F~ r~ O O as ~~ O I ~ ~~ ,_ Y ~~ p~~~ °~ ~~ «Yn Ew< cmZ ~~~ 3 C 'S 't m e Z'~.4 3z? ma E`M. q~Q §~~ u~ ~~~ ~I 2 ~~ ~~~ 3~~ va? ~z ~~ =~ ~~ vas m~ E~ u ~~ ~ 75bg g 5 ~~~~ 2Z ~~_~ _~; ~~ 3 lac: m5E_ ~~5€ a e r y 3'a s. ~a ~= ~o E ~ ~ c t- 9 ~k~a €E~~ =~ Q;s ~.~ ~E°~ .€'- $ ~ ~ E ¢ ~y 3 g ~x 3rs~ I ~~g~ ~~~° ~~~a -~~~ CHESTERFIELD COUNTY - ' BOARD OF SUPERVISORS Page 1 of 1 ""' AGENDA Meeting Date: September 23, 2009 Item Number: 8.C.6. Subject: Street Name Change County Administrator's Comments: County Administrator: Board Action ReQuested: The Board of Supervisors is requested to approve renaming Devmeghaled Terrace to Bon Air Depot Lane. Summary of Information: Staff has received a request from the Midlothian Supervisor to rename a hard to pronounce name in the Bon Air area. The connector road that parallels the railroad tracks approximately 450 feet connects Rockcrest Road with Rockaway Road and has no parcels addressed off of the road. Bon Air Depot Lane has been approved by the Richmond Regional Planning District Commission and GIS. Staff Recommendations: Recommend the Board of Supervisors approve renaming Devmeghaled Terrace to Bon Air Depot Lane. District: Midlothian Preparers Richard M. McElfish Attachments: Yes Title: Director Environmental Engineering ^ No # ooo~~zs Map of CLe~terfield County d. ... ,.. N !~ ~~ 8~ ~ - _ ~ ~ ~ ~ ~ MTt ~` ~ 8785 8812 1 ~ ` ~~ ~~ ~. 1.~{ fTZ7 7D1 X ~~ r J I - - - 'A 85Zi ~O OM ~~ OM ~ i ~ ~~ 812 Q~ ~~ O~ ~~a ffM ~~ M PI v ~~ ~~ nv X13 ~ 882! ~ ~ ~ ~ „~, ~ 18Z8 iM ~/ ~ 878D 18Za ~ ~ Sfi 871118 '~ ~~ mi ~K ~ ~ ~ 8718 V' ~ ~t ~ 18~ ~ ~~~ mt ~ ~ >A ~~ ..{ m. mr 870 7 8811 bM 8719 ~3 ww o0 s~v ao 1T;i8 8413 ~ am a~ +~ ao~ ast 1731 173A *~ 17~ ~ as s s ~ s ar 1722 i~ r~~ rr. awM,~rra..rre.aww• O~W d.~rrrr y/rr~Yyrrivr rr~r~ yy raY/ r Y .r. Y r r r, r r r r•t rr~r .+g..r~~~rr.+rr..r~"~ .w~^~.~ ~ 'rYr+1Y1~' w~` ..°"n r+~r~.irti..r~rr.wn.a.rM~.wor. ~~~~4r~'w' ~~~ irrs i rW r Iri ~yr.~ WID. O V lI ~.. `SJ Y CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 - AGENDA ~~. Meeting Date: September 23, 2009 Item Number: 8.C.7. Subject: Request for Music/Entertainment Festival Permit for Annual Magnificent Midlothian Food Festival on Wednesday, October 7, 2009 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Midlothian Rotary Club on Wednesday, October 7, 2009. Summary of Information: The Midlothian Rotary Club proposes to conduct its Annual Magnificent Midlothian Food Festival ("Festival") for the purpose of raising funds for charities in the Richmond Metropolitan area. Because the festival will feature outdoor music, the Club must obtain a Musical/Entertainment Festival Permit. The Festival is planned to take place at the Westchester Commons. The Festival will be held on Wednesday, October 7, 2009 from 4:30 p.m. until 8:30 p.m. Approximately 4,000-5,000 people are expected to attend. The cost of the event is $30.00 per person. The Midlothian Rotary club is the promoter of the Festival and the Bon Air, Brandermill, Chester, and Huguenot Trail Rotary Clubs team-up to assist in putting on the event. Preparers Steven L. Micas Attachments: ~ Yes ^ No Title: County Attorney 0505:82164.1 OJ011fl CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The security and safety arrangements for the Festival have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Rotary has a long history of conducting its Festival safely, in accordance with County ordinances, and with consideration to surrounding residents and businesses. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:82164.1 0®0~.'~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA ,~, Meeting Date: September 23, 2009 Item Number: 8.C.8.a. Subiect: Award Construction Contract to United Refrigeration of Virginia, Incorporated for Construction of the Security, HVAC and Electrical Upgrades at the Chesterfield County Jail Annex County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a construction contract with United Refrigeration of Virginia, Incorporated in the amount of $1,767,500 for the construction of security, HVAC and electrical upgrades at the Chesterfield County Jail Annex. Summary of Information: United Refrigeration of Virginia, Incorporated was the lowest responsive and responsible bidder out of six bids submitted for construction of the security, HVAC and electrical upgrades at the Chesterfield County Jail Annex. This contract includes selective interior demolition of portions of the existing Jail Annex building and replacement of the security electronics systems, detention equipment, detention hardware, CCTV systems, HVAC equipment and the emergency generator. The contract also includes a control station in the master control room in the main jail to facilitate monitoring and control of the Jail Annex at times when annex control may not be manned or in the event of an emergency. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # ~2 Q~~®~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Jail Annex was constructed and placed into operation in 1994. The HVAC system, emergency generator, and detention equipment have all seen heavy use in the 24/7 operation of the jail and need to be replaced. The Jail Annex security system is being replaced to upgrade the older analog technology to digital and provide for compatibility with the system in the new jail constructed and placed into operation in 2005. ®®01.3 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board of Supervisors award a construction contract to United Refrigeration of Virginia, Incorporated in the amount of $1,767,500 for the construction of security, HVAC, and electrical upgrades at the county jail annex. Sufficient funding has been appropriated to award this construction contract and complete the project. Of the six bids received, all were below the project construction budget. Construction should take approximately one year to complete. Operating budget impacts, expected to begin in FY2011, include utility costs associated with the re-opening of the facility for regular operation as well as ongoing maintenance costs for the new systems. Any funding requests will be evaluated during the FY2011 budget process. Preparers Allan M. Carmody Title: Director, Budget and Management p~®~.'~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 1'N9 Meeting Date: September 23, 2009 Item Number: 8.C.8.b. Subject: Award of Construction Contract for County Project #06-0379, Nutrient Compliance for Proctors Creek Wastewater Treatment Plant County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award the construction contract to Mid Eastern Builders, Inc. in the amount of $38,171,000.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: This project consists of the construction of a Biological Nutrient Removal (BNR) system at the Proctors Creek Wastewater Treatment Plant to meet the new Chesapeake Bay nutrient removal regulations. The project includes the construction of a new clarifier, new methanol and polymer facilities, replacement of the existing blower system to include additional blowers, and the replacement of existing pumps and launders. In addition, various piping, mechanical, electrical and civil modifications will be made to support the various treatment processes at the Proctors Creek Wastewater Treatment Plant. Staff received seven (7) bids ranging from $38,171,000 to $44,973,900. The lowest bid, in the amount of $38,171,000, was submitted by Mid Eastern Builders, Inc. The County's engineering consultant, Malcolm Pirnie, Inc. has evaluated the bids and recommends award of the contract to the low bidder. Funds are available in the current CIP. District: Bermuda Preparers George B. Hayes Title: Assistant Director of Utilities Attachments: ~ yes ^ No 000215 CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~~' AGENDA Page 3 of 3 Budget and Management Comments: The Board of Supervisors is requested to award the construction contract to Mid Eastern Builders, Inc. in the amount of $38,171,000.00 and authorize the County Administrator to execute the necessary documents. The bid for this project came in less than a half percent over the estimated cost. However sufficient funds are available due to other projects within the Wastewater Treatment Plant Upgrades coming in lower than budgeted. To date, the Wastewater Treatment Plant Upgrades capital improvement project has spent $47,307,908.54 of the appropriated $157,508,000.00. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~~~~ oFSUp~~ CHESTERFIELD COUNTY __ ~ BOARD OF SUPERVISORS Page 1 of 4 IH9 '° AGENDA RPIEL9 Meeting Date: September 23, 2009 Item Number: 8.C.9. Subject: Authorization to Enter into an I-295/Meadowville Road Interchange Construction Grant Agreement with the Federal Highway Administration (FHWA) and a Construction Agreement with the Virginia Department of Transportation (VDOT); and Authorization to Acquire Remaining Right-of-way Necessary for the Interchange Construction County Administrator's Comments: County Administrator: if Board Action Requested: The Board is requested to authorize the County Administrator to enter into an I-295/Meadowville Interchange FHWA grant agreement and a VDOT/county construction agreement, to authorize staff to acquire the remaining right-of- way for the construction of the interchange and to authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities. Summary of Information: The construction of an interchange on I-295 at Meadowville Road is on the Board's priority list of highway improvements. The interchange is needed to promote economic development in the county and to accommodate anticipated traffic generated by the development of the Meadowville Technology Park. FHWA has advised staff that it has awarded the county a $444,600 grant to provide support for a Transportation and Community and System Preservation Program (TCSP) project for the construction of the interchange. These funds are in addition to the $3.2 million in Federal funding previously identified for the interchange. (Continued on next page) Preparers R.J. McCracken Title: Transportation agen717 Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (continued) A 200 local match is required ($111,150). The federal funds need to be obligated by September 30, 2009. The attached FHWA/County Grant Agreement needs to be executed by the county in order to receive the grant. Staff is requesting the Board's authorization for the County Administrator to execute the agreement, upon approval of the County Attorney. Staff is also requesting authorization for the County Administrator to execute a VDOT/County Project Agreement for the financing of the interchange. The attached draft agreement was forwarded to VDOT on August 20, 2009, for their consideration. The major terms of the proposed agreement are as follows: • The interchange will be funded jointly by the county, VDOT, and FHWA. • The county will provide funds via debt financing and any TCSP funds it receives from FHWA. Federal transportation funds identified for the interchange will be used. VDOT agrees to provide $5 million in Transportation Partnership Opportunity Funds (TPOF) and the county agrees to cover the cash flow for the TPOF if necessary. • The county will acquire all remaining right-of-way (currently estimated at three acres) needed for the interchange. • VDOT will complete the design, construct the interchange and request reimbursement from the county. VDOT has not responded to the draft agreement. Additional negotiations may be required. If substantive changes are required, staff will bring them back to the Board for consideration. If the remaining three acres of right-of-way cannot be obtained through donation, staff requests the Board's authorization to proceed with the acquisition of the right-of-way in the customary fashion, to include advertisement of a condemnation hearing if necessary. (Continued on next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Recommendation: Staff recommends the Board: 1. Authorize the County Administrator to enter into a TCSP Grant Agreement with FHWA; 2. Authorize the County Administrator to enter into a VDOT/County Project Agreement; 3. Authorize staff to acquire additional right-of-way needed for the interchange; and 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5. Authorize the advertisement of an eminent domain public hearing if necessary. District: Bermuda CHESTERFIELD COUNTY BOARD OF SUPERVISORS "" AGENDA Page 4 of 4 Budget and Management Comments: The Board is requested to authorize the County Administrator to enter into an I-295/Meadowville Interchange FHWA grant agreement and a VDOT/county construction agreement, to authorize staff to acquire the remaining right-of- way for the construction of the interchange and to authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities. The proposed I-295/Meadowville Interchange is one the Board's top economic development priorities as it is expected to promote further activity at the Meadowville Technology Park. In addition, the interchange project is on the Board's priority list of highway improvements. Approximately $8.7 million in project funding has been identified thus far: $3.7 million in Federal funding (the $3.2 million previously secured plus the $444,600 grant discussed in this item) and $5.0 million in TPOF funds from the State. The county is also actively pursuing additional Federal funds for the project. Net of the results of those efforts, the remainder of necessary funding will come from local sources. The local funding portion is scheduled to consist of debt financing backed by Business, Professional, and Occupational License (BPOL) revenues. Beginning in FY2007, BPOL revenue in excess $15.7 million has been set aside for transportation and economic development purposes. Even with the recent economic fluctuations, projections for BPOL revenue are sufficient to support the anticipated debt on the interchange. The $111,150 local match on the TCSP grant will also be funded through the issuance of the BPOL backed debt. Preparers Allan M. Carmody Title: Director, Budget and Mana ement 0®0`~ ~~ •~ Crrant Agreement Na. 09TCSP°VA405 Grant Administered by: FHWA'Virginia Division C~7 U.S. Department of Transportation Federal Highway Administration Transportation and Community and System Preservation Program (TCSP) GRANT AGREEMENT Between: The Federal Highway Administration and Chesterfield County PA. Box d0 C6es#erfield, VA 23832 ~ • AI~QBLTY AND P'URP~()S11v This Scant is awarded pursuant to the authority contained in Ti#e I, Subtitle B, of the Safe, Aooountable, Flexible, Efficient Transportation Equity Act: A Legacy for Users, and its subatyuent amendments referred to as "SAFETEA-I,U." In accordance with Section 1117 of the SAP~'EA-lU, the Federal Highway Administration (here-in- after refereed to as "SHWA") hereby awards the sum of to provide support fora 'Transportation and Community and System Preservation Program (TCSF) project titled I-39SIMesdowville ltaad ntercha~~ne ~ descn`bed in the approved application. GRAINY AMOUNT At11Tj Riln[s~' The funds awarded to this project must be expended avoordirrg to the approved application. The federal share of the approved costs shall be 80 percent ro the rna,ximum of the grant unless otherwise author~i~ed. Any revisions to the grant budget must be approved by FHWA and made in aooor+daarce with 49 CFR 16. FHWA wiU cwt reimburse the recipient for any costs in exee~s of the awarded amount. These funds should be obligated by September 30, 2009. After obligation, these funds .arc available until expended. a Payment grill be made to the recipient in accordance with procedures set forth in the Federal -Aid and Federal Highway Ants, as amended. A list must be provided to the grantor of every parson authorized by the ®rantee to request funds. {Also sec Grant Administration Pmcess) ¢. BEPORTING AND LrVAL1lATION The Reapicnt must submit an original and one copy of the quarterly Financial and Narrative t~epor'ts to the FI~IWA Virninia Division 4(l0 Nnrrh R~ Street. Room 750 Richmandi~! ~~~ o~ 7 aad one Dopy to FHWA, Office of Plannins~ Eav~mnment nd 9lly u~~_2 a.,~ E72 316. 1x00 New Iersey~ve~p SF ~ssWngton 13C 20590. A sample template of tl~c Evaluation report is descnbed in Attachment 3. The evaluation repot must be submitted annually within 90 days after the Sscal year to FHWA Division and the Offioc of Planning, Environment, and Realty. The Reporting Schedule for this Grant is as follows: [NOTE: BELOW IS AN EXAMPLE OF A REPORTING SCHEDULE. THE FIRST REPORT, REPORTING PERIOD MUST BEGIAi OlY THE DATE THAT THE AGREEMENT IS EXECUTED AND END AT THE END OF A QUARTER. THE REPORTING SCHEDULE SHOULD REQUIRE REPORTS TO BE SLJBIVIITT'ED NO FREQUENTLY THAN QUARTERLY OR LESS FREQUENTLY THAN ANNUALLY. ANNUAL REPORTS ARE DUE 90 CALENDAR DAYS AFTER THE FISGAL YEAR; QUARTERLY REPORTS A~ D~ 30 DAYS AFTER THE REPORTING PERIOD. THE FINAL REPORTS ARE DUE 90 DAYS AFTER THE EXPIRATION OR TERMINATION OF THE AWARD.] ~rt Covers $~~ is Due FINANCIAL AND NARRATIVE REPORT AprU 1-June 3Q July 31 3uly 1-September 34 October 1- Devember 31 January i -March 31 T7~SP EVALUATION R6PQRT Aouaal Report Final Report October 31 January 31 Apri130 9D days afiier the fiscal year 94 days after the pro,]ect is completed Q~®~.~2 Revised August ~tI09 S. TERMHVATiON This agrocment is subject to termination by either party $s described in AUachawnt 1, Grant Provision 8, Appendix A» 4'1 CFR 18, Paragraph 44. The Chesterfield County agrees to give FHWA at least 9Q days notice of intent to terminate this agreement. (, R~SPONSIBILtTIFS ,e1t~YD GRAIYr PROVISIONS This agreement is made an coadidon that these funds will be administered in accordance with the terms and conditions as set forth in this agreement and the attached grant provisions. The catalog of Federal Domestic Assistance number for this project is 2{1.2Q5. Please sign the orlg~iaai and each Dopy of this letter bu aclmowledge your receipt of the grant aed return the original and two copies to the E~tWA Diwfisioa. NOTE: The DiFisian mast sabmit one sully e~oecuted Dopy to FHWA Headquaroera Otfice.l Authorized Reprtiseatati~ve Sy~ ~~: Date: FEDERAL HIGHWAY ADMINISTRATION ACICNt7W'I.EDGE.D CHESTERFIELD COilNTY Authorized Representative By: Title: Date: Attachments: Grant Administration Processes Grant Provisions Sample TCSP Evaluation Report Atl Q®~:~ ~a3 Grant Adnatnistrasioe Proc~es (HEPH-ZO Revised JQmeary, 2001 j 3ta~e-A~datiaiste~d Grant (FMiS~ Dtviaion-Adnlnjstex~ed Ghat (FMI5} 1. The Secretary approves projocts acct amannts bo be awarded. Project awards may include earmarks and competitive grants. I . The Secretary approves projects and amounts to be awarded. Project awards may include earmarks and competitive grants. 2. Soon after the U.S. Ttsnsportation Secretary wakes an announcement of the FHW'A-TCSP program funding for the I year. FHWA, Office of Human Environment will send an allocation memorandum to the FHWA Division Offices and Office of Budget and Finance announcing the projects aeletyed by Store, avvar+d amount, and a brief description or title of the project. 3. B~gl Finance Information•• - otvision sawuld intone ap b9 Julp 3v o! tde status of obligations. - Fends must be obligated by Sept. 30 of fiscal year aWardOd. - FIvR3 lnf0[mat100 will be provided. 2. Soon after the U.S. Tramportation Secretary makes an announcement of the FHWA-TCSP program funding for the fiscal year. H~iWA, Qff"x5e of Humana ~nviroament will send an allocation memorandum to tllc FHWA Division Offices and Office of Budget and Finance announcing the projects selected by State, award amount, and a brief description or title of the project. 3. $~,ge~y/ Finance Infomnation;• - Division should inform HQ by July 30 of the status of obligations. - Puada awst bs obligated ]ay Sept. 30 of fiscsl ytar aiwardad. - Division will ir~aut t'MIS infotrnation. - Division must assign a project number. - Division should notify HQ of assigned project number. HQ Budget and Finance rnntact is Minnie Baskerville (202-366-2924). Appropriation code for TCSP-TEA-21-fuadod grants is QbB; tht appnoptintiop code for TCSP GOfi-funded grants is 9?.E. - Division approves grant applications, oootdinates witty the Office of Human Environment - Changes to approved grant application (statement cf woaic) need approval o#' Divisicm. Division must notify HQ H~'H of proposed changes w scaaope of work.. • Division must assign a project number. - Division should notify HQ of assigned project number. HQ Budge! and linanee contacx is Minnie Baskerville (2(12-366-2924}. Appropriation code for TCSP-TEA-21-funded grants is Q(e9; the appropriation code for TCSP GOE•funded grants is 92D. - Division approves grant applications, ooardinates with the OfGcx of Human Envirotyraent. - Changes to approved grru~ application (statement of work} need approval of Division. Aivision must notify HQ HEPH of proposed changes to scope of work. Grant Agrcenxmt batweaa FHWA and Grantee DOT must indude the {}: must include the samnlel: - Grant amount "FHWA dollsis.," Projecx - Grant amount "FHWA dollars," Project Title atbd Budget as stated in the approved Title and Budget aa, stated in the approved grant application. grant application. - Cost Reimbuasement Payment Basis - Cost Reirobursenient Payment Basis (billing o4 less frequently than monthly) (billing a'o less fr+equeiatly than monthly) - Quattedy Reports and Anneal Evaluations. - Quarterly Reports and Annual Evaluations - Cancellation by either party with notice - Cancellation by either patty with notice and for cause (i.e., lack of progress). and for tense (i.e., lack of progress) ~®~~`~~ - Other Grant Provisions. - Other Grant Provisions Division has signoff authority. Division has signoff authority. d. PR2 haasfers contract authority from Division to State, goes with Grant Agr+ee:trent-FM15 data must be provided. d. Grantee forwards Tl ~ (grant~oes financial itistilution, accxwnt number for direct deposit) to L~HWA Division. Division provides -f l6 grantee information to HQ for direct deposit reimbursement and DAPIS tracking. S. FHWA Division provides FMIS hacking information to HQ. 3. Grantee provides PR20 to Division DAFIS Office. Division approves voucbtrs. 8. Granue submits vouchers to State. 6. Division inputs vouchers into pAF7S sad forwards to Financs for payment. 7. The State uses the PR20 pn~oess ro request reimbursement from FHWA. •[i~icite: A total of S50 million wens made available for the NY 20b1 TCSP Program. Twenty Sve minion dollars of the TCSP prag<atn ('lEA-21) funds acre subject o0 oonp~resaioosuy mandated ob6g~iorl limitation of 87.9 pcrctnt. The crthcr S25 million of the TCSP Program funds anmc from GOE funds which acre ais4 abject to an obligation limitation of 100 peroeat. In othar words, die TC5P Program (TEA-21) foods were reduced by a 12.1 percent takedmtim but the CA}3 funds wire not taduoad by a laloedown. In addition, the FY 2001 omonibus ~feading bill fruetuded a U.22 percent acrom-thc-board apcading wt to all pnagTams. Tl<uuefore both the TCSP {'IBA-21) and Go>; iw~ds ,~ fintber cat by o.23 percent. The TcsP pntgram node ~ (far'PCSP 5tt-e-admi,r~ered giants) esd Q611 {'f~CSP FHVYAD1vision-administered grants) an uRed curly mr'PCBr Pr+ogrsm c1RA-21) ifuuda. TCSP program code 92~ (for TCSPState- administered giants) sad 9aD ('1 CSP FHWA Divi~ion- atbm~iniaterod grants) are used only 6ir t~OE tlumds.] Saanpk A~ocatioa of iFY ?A01 TCSP funds (based oa hypottu~tlcal award amontst of ~100,011g) TEA-Zl project funds SSO,tl00 GO~ject funds S50. t Total Con9t~iot~tl Awnrard :100,000 TEA-21 funds (87.9 96 ob. limit plus 0.22911 r~cduction) S 43,853 ~OFi funds f0.22~- 'onl ___ S 49.890 Total ~wat'd with ob. limp plus .2oZ_~ _i+edsctiaa S 93.'143 i~~Q~~~ GENERAL P1l:0YISl+dNS lt~("-R 1'CSP AGREEMENT tgPPly to graitt& being adtxtittisund by States and FHWA Divisiwts) 1. General >Provlaio~ The StatedGrantea will ~mpl)- with all Federal laws and r~quiremtnts whidr arc applicable to grant and ' by the Federal Hi~}tway Administration (FFiVVA) conoerntaQ spCCiat reyuit~- mRats of wal p:ngtam requ~~~, and ott~tr adm~niatralivc r+cquiraoueats. Z` Madi~~att: This agroamerrt maybe amended at soy time by a written modification properly exxutcd by both the FHWA and tht StatdGantce. 3. Retention and Getotilal for R~o~rda: (a) Finandal ~d~, docuzncnts, statisdc~t records, and all other reoords pertinent to this instrument shall bt rctairbd fare app ' n~of thra years, with the follo~vring earcep~ion: (]) U' any Ii#ination, daim,,or audit is eluted before the expiration oI the 3-yrar period, the roovrds shall be retained until al' litig~tron claims, or audit fiadiags involving the raona~ds liavc been rraolved. {2) Rercrda far non-expendable property, if anY, required with Fcdrrral fwrds shall he retained for three yrus atZer its Final dispaettwn. (3) When records are trartsforred to or maimairted by FHWA, the 3-year rctcntian rrgnirement is not applicable oo rho recipient. (b}The rcteadon period starts from the dare of the s~rbnussian of the find expenditure report. (c) The Secretary of Transportation noel the Ca troller t,reneral of the United States, or any of then duly sutlwrised represealatives, shall have aooesa to any pertinent books, docuaoents, papers, aryd reaaids of the recipient, and its contractara and eubmatracaore. w mslae audits, a:amittationa, a:cerpts, and tramcripls. 4. t )~~T1re~Pb7~nr~c~: to ' to in all wntracts having a value of over S 10,000, the provisiarts oomapliauce wrtl-~tiveu~ icr 1124tr, as amended, aud~implemeatiag regulations of the United States of labor at 41 CFR tit}, rho provisiorur of which, other than the starxiard EEO dense and applicable gnats far employment of minorities and women, may be inoprporated by reference. {b}The applieaHoa/reciPient agrrea to ct~suro that its contractors and sub~xmtrac~tara, regaodleas of tier. awarding oontracta and/or sung po~t~chsse orders tar nssterial,~~~plies, ar equr~pmeat aver $iO,f100 in value +vill inootporate the required EEO provisions in such eon and pun,~TiaRe arden+. (c) The appUcant/recipient further ag~era that its awn er~b~meat policies and practices will be without d~cximtnatioa based on race, color, religion, ae: rratronal origin, handicap or aaggee; and that it has ar will develop and submit to FHWA by A 1 an af~mative action oonsistenfwith We Uniform t3uidelfites on Employee Seem Prveodores, 29FR 2607, and the Afficmaiive A~ctian C}uickkliinns, 29 CSR 1t~08. S. Copeland Act: Ali contacts itt excess of X2,000 far oorr<stnution ar repair awarded byy recipient and its csymtractara tx subaootracoors shall include a provisicm tar ~p~1i with the Capdarrd "Asti-Kick Hack" lyct {18 U.S.G. 8'74) as supplemeatod in Department of Labor ie (atia(29 CFR, Part 3). Thin act pnmdcs that each oomtratsar or subcontractor shall be proht'bited from i~ by any mtana, and peraan ear~loyed in dre oonstructiotr, completion, or repair of public work, or give up nay part of the compensation to which he is otherwise entitled. The recipient shall n-port all svspcctcd or reported violations to FHR/A. 6. Dom-Renee Ad: When required by the Federal program 1 elation, all c~natruction carrtracts awarded by the and its contactors or auboontracwrs of oaore than~2,00(? shall irrchrdc a provision for compUsaoa with ~9acon Act (40 U.S.C. 276a to a-7) and as sttpplemertted by Depatttatrtt of Labor regulations (29 CFR, Pori S). Under this act, ccmtractara shall be required, to pay wages m labaa~ers and mechanics at a rate opt less than the mtnimttm wages spa~&ed in a wage determination made by the Secretary of Labor, la addition, oontractora shall bt eregttired to pay wages oat lams than once a wcek.'1'he reel ''stir shall plane a Dopy of the current ng wage determination >sstmd 6y the D~t r,f Labor in es~h ao rl'citatian and dto sward of a contract s~ ounditioood upon the saxptanoe of wa;gc determination. 'Ilse retdpierrt shall report all suspected or reported violations ba the GICAO. 7. Caotr~ad Work 13ottrs au~l Battery Staudar+de Act. Where applicable, all contracts awarded by recipient in encase of 53,500 that involve rho emplaytoortt of mechanics or laborers, shaA Indude a ~ravisiart for camplianae with sections 1IXi and 107 of the Gantrad Work [;once end 5s6ety Standards Act 40 U. G 327-330} as le- ttu~tted by Departasent of Labor r~dalion {29 GFR, Part 5). Under section 103 of the each oattra~ctor sltaU be required to aar~pute the or entry m~echarr~ and la on the basis of a eta workday of 8 hours and a standard wortwoek afhours. Work in excxss of the standard workday or workvPetek is permie~le pravidod drat the worker is comper-saoed at a rate of not less than 1-2 times the basic rrte of Pa for all hours warlxd in e~esa of 8 hours in any calendu day or 40 hours in the workweek Section ] 07 of the Act if a licabk to cousttuction vwrk pma den that no laborer or mechanic shall be required to work in $utx~o+rrrdirtgs nr under working conditions which era ta~aanitary, hazardous, or dangerous to his health end safety as ddetmiried under cx~nenn safety and health standards pronwlgsted by the Secretary of Lobar. These t+egtrlremcttls da not apQlY tv the pnuxfiases of supplies or rpatcriala or articles ordinarily available on the open market, or contracts for tranaporfativn or transmission of intelligence. 8.Amtsm ~ Seooarda: All negotiated ooatracts (except those of S10 {!q0 a~ less) awarded by x+ec~pienta altal! include a provisioe to the effiect that the itnt, A, the Gomptroi~er Croncral of the United States, ar an of their dul authorised represeatativesy shall have mesa to any books, docaments, papers and records of the oyoatractor mss ~dirtctly pcriinartt to a specific program for the purpose of aurlting audits, examinations. cxoorpts, and 9. ti-it Rights Act: The recipient shall comply with Titic'Vt of the Civi[ Rights Ast of 1964 (P.L. S&352), and in ac~cordsnec with Title VI of that Act, no person in the United States sha1C on the ground of race. polar. ar national bo wrcludod from participation in. be denied that benefits ~i; ar be othorwrsc subjected tv discrimination er any program ar adrvrty for which rho recipient r~xived Federal linaacid assistance and sbaU immodiately take anp measures neaesaary to ~ this A,groemotrt. It slrsli comply with Title VI of the Civil Rights Act of 1964 (42 U.S.G 20004) prabibiting employment discrirnirtation where: (a) The primary purpose of and instrument is to provide employment, or (b)Diacr~irratory ermploymorn~ pr~actioos wt7l result to unequal trestrnent of persoons who are or should be benefitittg from the grant~aided activity. lO.Not>dfecritatiastfoa• 7'ho applicanthecipitnt hczeby agmea that, as a vandition to rxetvirtg any Federal firumcirtl assistance ftaaar the ~par of Transportation. it will damply with Tula VI of t>:e GiviI Rights Acct of 1964 (7t3 Scat, 252., d2 U.~,G. ]O(), Mated ntmdiscrimination statutes, sad appGcabie regulutary requirt:mcxtta to the sad that no in the United States bhaIl, on the grounds of rape. color, ttatiaaat origin, sex, ar a bo excluded from~~~tion ia, be ciemi~ the benefits of, or otherwise bo arrbjerted m dimaimimtion under, any or ty which the applic~nt/recdpient ravtives Federal financial aasiatanoe. The specific or the United Staoos Department of lion standard Civil Rights asatrrrtnaca with ngard to ~~'~safcty progrrtms required by 49 It 21.7 and on fUe with the U.S. Dt')T) arc inc~rporatod in 11.iehabiritstioe Ad: The recipient shall comply with Sedian 5(a4 of rite Rehabilitation Acct of 1973, as amended {29 U.S,G 794, P.G 93-112)), and all re nts ~'mp~~ by ar pursuant tv the r~t~lotions of the Department of Heallly Education, trod Welfare (45 R~, Parts 80,$1, and 84 p~rornutgated undo the fore 'ng statute. It a~eos that, in acoordancc with the 6or~aiag requir~enierrts, no ot~rwige qualified hand persart, by reason of tta~icap, shall be err~cluded from two in, be dcatied the benefit of, or bo sub~'~~dis<ximraaLao coder amy proggrraamm a activity mcxiv~i~edera! financial ttssi6tartce, and that it shall talon any measures aecassry b of~tttatt this Agreement. 12,Goset~ar~dat ~f~tts (Ur~iiatiboa): t<HWA shall have unlimited rights for the bertefii of the Gav~crnment in all other wont dtve fA the ~e,r~rmarrve of this Ay~eotnent. iaclading the right to use same on say atlrer Goverrtmont wrsrk wrthaut additional coat to FHWA. 13.Acoaunta3rility of equiptacat sogoired is prior years will be transfcrrod to the carrront year Grant. An updated iavcnEOry Iist will be provided by FHWA. 14,'19iis Grant is subject to the ogrrditioas apecifiod in rho oraclaecd Negotiation Document. Y5. )lam Wor~lmx: By ng this agreomenl, the re+vipieat that it is is ov with the Dru~- Frrx orkpiatxt Act (41 U.S.~ Sec. 701 ~ ~.) And iQar n~ twos (49 C~'R~), whidt restore, in part, that ~~rrsnnteca prohibit dnrg use in the worltplace, ttatify tbcd ]~A of vrntvictians f+ar violatrvns of criminal tiros laws occurring in rho worltplacet and take appropriate persom~actian againtrt a onnvictnd employee or require the entplvyoc to particrpatc in a drug abuse asslstarrct program. 16.I3miteti~ on Use o! l~'aieral Lends tar Lebbyirag for Grrrats in messes of S10f~,r000: $y this a~eament the r+oci~pient declares that it is in oomtplianoe with 31 U.S.G. Soc. 1352, which pro use of tly a ated funds to htiiuenes a Federal emplayoe, officer, ar Mcatber of Congress in oonrtoctian wiW the irm~ madifisation of any Federal f , oantnid, cr oooperativc agrtemcnt. Unless rho ad great' paymem of is atbcrwiat roptut , to 1!HWA, sigtting this agnoemeat odnsiid,trs a dedaratwit that nv funds, tncltiding funds not Fedet~aTly uppmpa~tatod, warp used or agreed W be used to intitrcnoe this grant. Reeipieats of ~~ of funds roof fivO,DOO mane mialm the ssmo declarations tv the ~rattt recipient. ~4'itit re:pec~ to the ppaa}} y appropriated by the t tend subreeipientg, the recipient must rt to the FHWA the name and addt+ess of each person paid or~orming ecrviecs for w 'ch payment rs mat~the amount paid, said the activity bar which die person was paid. ©~~.~~ TCSP Pnajjec# Reporting Teeaplttte I.ocatton: Pt~a~ect Title: Spo^ear. Key C.oataCt: [Name [Address] Phone: Fax: Email: 1. 5nt~nruary of P~ject end Aatiicipeted Pradacts What are the objectives of the project? What are its itroended products and outcomes? Haw will the l?r'o1~ ~ accomplished? 1~hat is the tirneframt for completing the project? Z. I^novstive Aspects What is unique or innovative about this project? Please consider process issues te.&, partnerships, planning process, oaoMination, finatuae, evaluation, etc.) as well ag expected products {c-,g,, master putt, handbool4 implemented project). 3. Bvalustian What is the status of the evaluation plan and related activities? What methods arc being used to evaluate the grant's accomplishments? What measures of performatyce are being used? vVlro is responsible far conducting the evaluation? What is the time ~edule for oonspkting the evaluation? 4. Stetws end Aooumpllshiaents What is the current status of tl~e project? What products have been prndtreed? Have the anticipated prooducts attdlor outcomes changed compared to what was initially identified in the project epplicsition? If ao, how and why? S. Learoes Learned What have bees the general reactions to the projoCt? What aspects of the projet~ have been most successful? Have any significant barriers been eneountet+ed? If so, haw ate these barriers being addressed? Have any signiftcaet delays ocxurtcd compared to the initial anticipated time schedule? tf sa, what was the reason for these delays? (Revised Jewry N1101 f ~~~~ ~~ TRANSPORTATION, COMMUNITY, AND SYSTEM PRESERVATION PROGRAM GRANT APPLICATION PART A. PROJECT INFORMATION Fiscal Year Authorized: FY09 Project Title: 295/Meadowville Interchan e Project Location (City/County, State): Chesterfield County, VA GRANTEE CONTACT INFORMATION Grantee Contact Name: R. J. McCracken A enc Chesterfield County, Trans ortation Mailin Address (Street/P.O. Box : P. O. Box 40 Ci ,State, Zi code: Chesterfield, VA 23832-0040 Phone: 804-748-1037 Fax: 804-748-8516 E-Mail: mccacken' chesterfield. ov STATE DOT CONTACT INFORMATION State Contact Person: Tom Hawthorne Phone: 804-524-6000 Fax: 804-524-6115 E-Mail: thomas.hawthorne vdot.vir inia. ov FHWA DIVISION OFFICE CONTACT INFORMATION Division Contact Person: Tamm e Davis Phone: 804-775-3349 Fax: 804-775-3356 E-Mail: tammye.davis dot.gov CONGRESSIONAL INFORMATION Con ress Member: Forbes Congressional District No.: TCSP Pro ram Funds: 4 $475,000.00 Matchin Funds/In-kind Services Value: $118,750.00 Matchin Funds/In-kind Services Source: Local Total TCSP-Related Project Costs: ~1.J: ti:~~ y~j $593,750.x00 c-. Yy_ J tl(FF~^^S~~~a"... J '~ >Ii 'tC~:..' k~.,~ ~u'~ fie fL`f.. ~ ~~rk t '~} _'a r_ V V l./' ~ f?v State Administered? Division Administered? "Transfer" TCSP funding for Project Administration? If es, which Federal A enc Will the project be obligated by Se tember 30, 2009? Date grant application approved by FHWA Division Office Part B. Project Abstract This project involves the construction of a new interchange on I-295 at Meadowville Road in Chesterfield County, VA. TCSP Funds will be used to ready plans for construction advertisement and transfer right-of-way into VDOT's name. Part C. Project Narrative This project involves the construction of a new interchange on I-295 at Meadowville Road in Chesterfield County, VA. This interchange project is essentially ready for construction. VDOT and FHWA approved the access point to I-29S in 1988. A citizen information meeting was held in June of 1996, but no objections to the project were raised. The Commonwealth Transportation Board approved the construction plans in 1997. Environmental permits have been obtained and are valid through 2012. Right-of--way has been secured by Chesterfield County. Only minor construction plan revisions will be required, and they can be completed within 60 days after the funds are authorized. Once the project is fully funded, the project can be completed one year. Part D. Project Eligibility a. Is the project located on a Federal-aid highway? Yes, I-29S is a federal-aid interstate highway. b. If the project is not located on a Federal-aid highway, how do you consider the project eligible for assistance under Title 23 or Chapter S3 of Title 49, United States Code? (i. e., list program(s) and describe how the project meets the statutory eligibility criteria for that program.) N/A 0~~'~ ~~D c. Is the project a corridor preservation activity necessary to implement transit-oriented development plans, traffic calming measures, or other coordinated transportation, community, and system preservation practices? This project is necessary to support some of the traffic generated by the Meadowville Technology Park (MTP). The MTP is located near Route 10 and the I-295 interchange (see location map). Route 10 is a primary road in Chesterfield County which carries 43, 000 vehicles per day. Currently, the majority of Route 10 is four-lane and in need of widening. The county has been seeking funds for the widening project prior to1999. It is not likely the project will be funded in the near future based on the current economic climate. The interchange is essential to the long-term viability and success of one of Virginia's premier economic development sites -Meadowville Technology Park (MTP). The Virginia Economic Development Partnership considers the 1, 300-acre Park as one of only a few "ready-to-go "mega-sites in Virginia that can be actively marketed to business prospects around the world. Construction of the interchange will allow direct access into MTP, enhancing the economic development opportunities it offers. Full build-out of the Park is projected to create more than 7,200 jobs and generate more than $26 million annually in state income tax revenue for the Commonwealth. The County's public investment towards MTP has already helped to generate private development within the Park. Northrop Grumman is the MTP's first anchor tenant, housing the primary data center and computer services operations for the Commonwealth of Virginia. In order to support the businesses locating at the MTP, the county Board of Supervisors has rezoned adjacent properties to attract a variety of residential and retail sites. The MTP is unlikely to realize its full potential unless adequate access to the 1,300 acre site is provided via the interchange at I-295 and Meadowville Road. I-295 is a limited access highway. Meadowville Road has been reconstructed to a two-lane secondary roadway to the east, and to the west it connects with Rivers Bend Boulevard, afour-lane roadway (designed to accommodate a future six lanes). The current transportation route into MTP is circuitous via residential neighborhoods and on a substandard two-lane road (North Enon Church Road). The Park can also be accessed through Rivers Bend Center, via a congested Route 10 corridor. The interchange will provide substantial relief to the existing road network for some of the existing and anticipated traff c generated by MTP. C~~?~. ~1 -295/Meadowville Interchange Project 1 2a~ ®tJ®~, ;PGr -~.. ~`,~r f>i COMMONI~EA~T.~I o, f VI.I~GINIA Pierce R. Hager SeaetuT of Tmroporuxion Office of the Governor P.O. Box 1475 Richmond, Virginia 23218 (804) 78b-8032 Pax: (804) 786.66$3 7'iY: (806) 828-1120 August 18, 2009 Mr. James J. L. Stegmaier County Administrator County of Chesterfield 9901 Lori Road P. O. Box 40 Chesterfield, Virginia 23832-0040 Re: Transportation Partnership Opportunity Fund County of Chesterfield I-295/Meadowville Road Interchange Dear Ivlr. Stegmaier: auG 1 ~ 2ao9 Thank you for the County of Chesterfield's {County) revised application requesting $5,000,000 in grant assistance from the Tnulsportation Partnership Opportunity Fund (TPOF or Fund). Your project to design and construct an interchange at Interstate 295 and Meadowville Road was specifically identified through Item 449.10 of Chapter 847 of the Acts of Assembly of 2007. The project is to be funded from the $305 million allotted to TPOF out of the $500,000,000 for the 2007 Transportation Initiative (Initiative). The Lvtiative included funding for five various transportation programs. IA 2008, the General Assembly, through Item 462 of Chapter 879 of the Acts of Assembly of 2008, reappropriated $180,000,000 of the $500,000,000 back to the Commonwealth of Virginia's General Fund. To substitute for these monies, Item 459.H. of Chapter 879 of the Acts of Assembly of 2008 authorized the issuance of $180,000,000 of Capital Project Revenue (CPR) bonds. Due to the significant transportation revenue reductions that have occurred as a result of the downturn in the economy, the first sale of the CPR bonds will not occur until the latter part of Fiscal Year 2010. These circumstances have led to insufficient funds being presently available to provide immediate financial assistance to the County from TPOF. ~o~~.~. Mr. James ]. L. Stegmaier August 18, 2009 Page Two The TPOF Advisory Panel has considered the County's application, recommended conditional award of the grant and the Governor has approved, subject to the satisfaction of the following conditions, award of a $5,000,000 grant from the Fund. • Adequate funding is available to take the place of the TPOF portion of the $180 million in general funds that were reverted by Item 642 of the 2008 Budget, • Concurrence/acceptance by the Virginia Department of Transportation's Richmond District staff that the reduced scope interchange will continue to meet existing state and federal approvals for the project. ~ Execution of a financing agreement between the Virginia Department of Transportation and the County. ~ 'The grant will be disbursed on a reimbursable basis, based on costs incurred for the project. Furthtr, because of the lack of ftu~ding to provide immediate assistance, I understand that the County has offered to advance with County funds, the $5,000,000 portion of the project cost that would be funded with the TPOF monies. These funds would be advanced to expedite the project with the understanding that when the CPR bonds are issued, or another source is identified to substitute for the reverted TPOF monies, the County would be reimbursed the $5,000,000 by the Virginia Department of Transportation (VDUT). I appreciate the County's willingness to deliver this project as quickly as possible and concur and accept the offer to advance the funds for the project. I hereby direct VD(7T to include appropriate language in the grant agc~ecment to effect this arrangement. Please do not hesitate to contact Ms. Beta R. Busher or me should you have any questions. i cerely, Pierce R. Homer Cc: Mr. Ralph M. Davis Ms, Lyn Hammond Mr. David S. Ekern, P.E. Ms. Reta R. Busher Ms. Deborah E. frown Mr, Thomas Hawthorne, P.E. Mrs. Janet A. Aylor Mr. Michael Maul Q~4~.34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 23, 2009 Item Number: 8.0.10. Subject: Appropriate $90,000 in Federal Revenue for the Chesterfield Community Service Board's Chesterfield Employment Services (CES) Program County Administrator's Comments: County Administrator: The Board of Supervisors is requested to appropriate $90,000 in federal revenue and expenditures for the Chesterfield CSB's Chesterfield Employment Service to design and provide customized employment opportunities for individuals with intellectual disabilities. Summary of Information: The Chesterfield CSB, through its Chesterfield Employment Services (CES) program has offered employment services to individuals with intellectual disabilities since 1975. Currently, over 177 individuals are placed in jobs in the community. However, there are approximately 340 with mild to severe intellectual disabilities in need of employment services. CES has the capacity to serve an additional 40 people and is searching for jobs for these individuals. Out of the 40 people on the CES waiting list there are approximately 24 that because of their intellectual disability level are the most challenging for staff to find a job. CES staff has been researching different approaches to place these individuals in jobs. Preparers Debbie Burcham Title: Executive Director, Chesterfield Community Services Board Attachments: ~ Yes ~ No # 0~®~.~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Commonwealth's Virginia Board for People with Disabilities is authorized under the Developmental Disabilities Assistance and Bill of Rights Acts of 2000 (P.L. 106-402) to receive and award federal funds on behalf of people with developmental disabilities and their families. The CSB's Chesterfield Employment Service (CES) made application to the Virginia Board for People with Disabilities to train 25 staff to design customized employment opportunities for the hard to place people with significant intellectual disabilities. The grant award includes the provision for the collaboration with the Virginia Commonwealth University - Rehabilitation Research and Training Center (VCU-RRTC) to provide the training to CES staff on the concepts of customized employment through on- line and face to face training, and provide technical assistance to CES staff in order to implement a customized employment approach for consumers. CES will share the benefits and effectiveness of customized employment with other regional and state employment service organizations that serve this population. The total grant award is $153,322 for the period of October 1, 2009 to September 30, 2011. This includes $90,000 in federal funds and $63,322 in required in-kind match funds. The in-kind funds are a percentage of the salaries of the staff participating in this training and customized job development initiative. No new positions will be created under this grant. Q®®~_~~ O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: The Board of Supervisors is requested to appropriate $90,000 in federal revenue and expenditures for the Chesterfield CSB's Chesterfield Employment Service to design and provide customized employment opportunities for individuals with intellectual disabilities. The total project cost of $153,322 requires $63,322 in matching funds from the Chesterfield County CSB. These funds are already budgeted in the CSB as a percentage of the FY2010 staff personnel costs for those staff who will be participating in this program. Preparers Allan M. Carmody Title: Director, Budget and Management 0~~~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.11. Subiect: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance Summary of Information: Bermuda: Cypress Woods Section 3 Holly Trail Dale: Autumn Grove Section A Preparers Richard M McElfish Attachments: ^ Yes ~ No OOQ238 Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -CYPRESS WOODS SECTION 3 DISTRICT: BERMUDA MEETING DATE: September 23, 2009 ROADS FOR CONSIDERATION: GREEN SPIRE CIR GREEN SPIRE CT NAYLORS BLUE DR Vicinity Map: CYPRESS WOODS SECTION 3 ~ `~ ~ w Slay SCRIMSN~POO~~\~~,~cRO ~ E iillNbREO RD ~~ ~~O J~~ ~JdP ,~ ~ 0`~~ ~~``G r~ z 0 ~~ -t`~O~S r~~~ ci Z `~ ~ U~ g me ~~ Q OJ ~~~ Py ~~ ~ y V~~~~ O \G~ OL ~Z O O ~pP'~ F OOO ENON OAKS IN O cT '~' ~ ~9 0 ~~ O~ 90~ yPy~~ L~~ A ~O~r1NILl P~ Produced By Chsstsrflsld County GIS l,J 0 ®~ ~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -HOLLY TRAIL DISTRICT: BERMUDA MEETING DATE: September 23, 2009 ROADS FOR CONSIDERATION: HILLSIDE RD Vicinity Map: HOLLY TRAIL vim- n Z N Sq m ~ RAN ~ c X02 ~ ~ ~ <2 ~ R O v ~~ O c7 r O~ I T d r ~~ ~ ~ p,NBUR O ~t0 gANBUR`~ O ~ r Ftp z ~ ~- CT s ~~ ~ 2 O ~ O <2 z ~ Z y ap ~ti ti O~~O 9-C ~'o 0 RIO Igo P ST J~ J~ ~~ ~ ~ v ~~2 ~~~ ~~ ~~~ ~` ~- G~FN~ LFS OJ~~ v T 1-, 0 OSBORNE RD ~ ~ T m ~ OJT CT Z Q~ a 1 N f!N 1 EI? _ O ~ 3 QFtINGS pR ~ ~ ~T ~ Produced By Cheaterflsld County GIS ll©~~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -AUTUMN GROVE, SECTION A DISTRICT: DALE MEETING DATE: September 23, 2009 ROADS FOR CONSIDERATION: AUTUMN POINT DR KOUFAX DR Vicinity Map: AUTUMN GROVE, SEC A DNA RD ~ ~ r v ~C ~sr ~~~a oyes/o a~~ ~, ~ ~ ~~~ o ~~~ ~ q ~R ~ ~ ~ LIK~~ ~ ~ ~ ~' TE y z G~ YMCSS OELL w Ro >~`~ m h rq p~ Ml$TYH1lL RD m ~ ~.`r~ 'n ~ CABtiNMILti- ~ ~ 2 rni ~ RD 6 O ~ GAZEBR4DGERD ~ Z ~ _z m x R p pUFAX O a ~~ K G O 30~~ $R~DGE VDE DR ~ OR o' ~ ~ 9~~FY ~ gR1AROAKRD n-+ ~R ~ BRIAROAK R9 TUCKER A ~ D ~`~ ~~F W)N TERL~P O ? C> ~ APPLELEAF CT G ELEAF q ~ z o Q~ F\ ~ NG ~ p A ~ ~ ~- SUMMERLEAF pR ~e . 0 3 9 ~ , ~ o ~ PV J`b yo ~ y '~ 4 y ~ v CC 29 P~ ~ o GC ~~ ^` w ~ U v 4' w aZv F ~ n ~ ~ y{,~ ~~ w a BRANCH d ~ CT y 4i" `~L' A m Produced By ChestsAlsld County GIS 00®~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 „~ ~ AGENDA Meeting Date: Seatember 23, 2009 Item Number: 8.C.12. Subject: Approval of a Change in the Terms of the Economic Development Authority Note for the Cloverleaf Mall Purchase, and Amendment to the Sale Contract with Crosland, LLC County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve (1) a change in the terms of the note between the Economic Development Authority and Wachovia Bank and (2) the First Amendment to the Amended and Restated Purchase and Sale Agreement. Summary of Information The Chesterfield Economic Development Authority has a line of credit with Wachovia Bank on which it has drawn $16,596,200 to fund the acquisition of Cloverleaf Mall. Crosland, LLC is under contract to purchase Cloverleaf Mall from the EDA and redevelop it into a mixed use development known as Stonebridge which will include retail, commercial and residential uses in accordance with the rezoning of the property approved by the Board on April 23, 2008. Closing on the sale of the property to Crosland is contingent on the sale of Community Development Authority bonds which will be used to finance infrastructure improvements on the property. The current economic climate has caused slower progress on the redevelopment plans than was originally anticipated. Accordingly, there is a need to renew the line of credit which matures in October. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No # ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Wachovia is willing to renew the existing line of credit at $17 million subject to an increase in the interest rate from LIBOR plus 45 basis points to LIBOR plus 90 basis points and an extension of the note's maturity date to October 2010. The budget office has investigated other borrowing opportunities and the terms offered by Wachovia are the most favorable. Crosland committed to paying the interest accruing on the line of credit as of October 15, 2008, at the then-current interest rate. Crosland has now agreed to pay the higher interest proposed by Wachovia. Their agreement to pay the higher rate is stated in the attached First Amendment to the Amended and Restated Purchase and Sale Agreement. At their September 17 meeting, the Economic Development Authority will consider approving the new interest rate and extension of the maturity date of the Note as well the First Amendment to the Amended and Restated Purchase and Sale Agreement. 1~~0~43 FIRST AMENDMENT TO AMENDED AND RESTATED PURCHASE AND SALE AGREEMENT This First Amendment to Amended and Restated Purchase and Sale Agreement is made as of September , 2009, by and between the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "Owner"), Crosland Investments, LLC, a limited liability company existing under the laws of the State of North Carolina (hereinafter "Purchaser") and the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "County"). WHEREAS, on June 26, 2008, Owner, Purchaser and County entered into an Amended and Restated Purchase and Sale Agreement (hereinafter the "Amended Purchase Agreement") pursuant to which Owner agreed to sell and Purchaser agreed to buy an approximately 83 acre site known as Cloverleaf Mall; and WHEREAS, Owner, Purchaser and County wish to modify the Amended Purchase Agreement as follows: 1. The following words are deleted from Paragraph 3 "closing actually occurs" and replaced with the following "October 1, 2009. As of October 1, 2009, the Purchase Price shall increase by an amount equal to the interest actually accruing on the Purchase Price at a rate not to exceed LIBOR plus 0.90% per annum and continuing until Closing actually occurs." 2. Except as expressly amended herein, the provisions of the Amended Purchase Agreement are hereby ratified and reconfirmed and shall remain in full force and effect in all respects. ~~®~~4 3. This First Amendment to Amended and Restated Purchase and Sale Agreement shall be construed and governed by the applicable laws of the Commonwealth of Virginia. CROSLAND INVESTMENTS, LLC sy: Name: Title: Approved as to form: COUNTY OF CHESTERFIELD, VIRGINIA By: Assistant County Attorney Name: Title: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Name: Title: ~~~~.~~ 2723:82281.1 2 ~~ ~ ~ ,r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.13.a. Subject: Request Permission to Install a Private Water Service Within a County Unimproved Right of Way to Serve Property at 12401 Lewis Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Travis Wright and Sherry Wright permission to install a private water service within a county unimproved right of way subject to the execution of a license agreement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Travis Wright and Sherry Wright have requested permission to install a private water service within a county unimproved right of way to serve property at 12401 Lewis Road. This request has been reviewed by the Utilities Department, Transportation Department and Comcast Cablevision. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request Peilnission to Install a Private V4'ater Service ~'4'itlwi a t'owity iTnimproved Right of `'~'a~ to Seine Pi•opei•ty at 12401 Lewis Road E REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE N Chesterfield County Department of Utilities W ! - -E S t hcl a qra ti 383JJ t:e t 1 TRAVIS & SHERRY WRJGHT 1 D.B. 6846/267 ~ ~ 775-649-445800000 ~ ~ 12401 _ '13'x~ E _ - - -s_~3~~~ 2t8 S 18- M _ • 2s.oo' 1 12.00' N.A'Q '83 ~~ 1 1 1 , b~ $ 1 1 r EXISTING 50 ACCESS EASEMENT ~ ~ ~1 1 D.B. 1234/168 ~ ^ ^ 1 1~ ? `~ I 1 LICE 1 1 1 NSED AREA 1 1 1 PRQPOSED 10' WATERLINE 1 1 EASEMENT TANYA WRIGHT ~' 1 1 D.B. 6846/270 ~`' 0 1 775-6.49-254800000 1 1 1 ' 1 ~ 12413 g 1 ~~ 1 '~ ~ ~ ~~`rN ~ I- nl "~i QNo ~ N ~_ ~ ~_ lo- _ _ _ _ +1 ~1 - N 1 _ m ~ 1 , _ !-- _ 1 __~ ~ , tI i ~ ~o >- ~,~ `''I N ;`'1 ~ ANTHONY R. LIVELY 1 1 Q ^ ~ 1 ^ ~ ~ D.B. 1557/177 1 775 649 ~ ~1 - ~1 -054200000 a N ~ 1 I # 12411 r Z` Z 1 i 1 12.00 C1 ~ 0'15'17" R=1044.13' L= 4.64' CH= 4.64' CB=N 08'54'27` W T= 2.32 C2 o= 0.33'20' R=1044.13' L=10.12' CH=10.12' CB=N 09'18'45" W T= 5.06 c3 ~= 3'59'00' R=1044.13' L=72.59' CH= 72.58' CB=N 1134'55" W T=36.31 y o ~~ S1~PHBN L BARCENA z l.~s~.No..3826 ~~ 1 ~ 1" PL~lr Sf1D1-11UC - --- 1 ~! P.RITr~tT1~ 11'~T~'RIIN~' dc'AS1~'~!~'1V7' 11~ I 1 ACROSS PROP~'RTY OArN~'B BY 10.00 ---1 ~ CJ~1~'.ST1~'RFl1~'L~D COUNTY 1 1 g~~ru~a ~rsrRrcr, c~r~.sr~~f~~ cvu~vrr, vr~acf~vra 1 ' SCALE: l'=60 FEET 1 ~ ' 1 1 1 1 0 30 60 120 •----~ ~"°Raw c11 1 _ _ _ ASELINE, INC. - - _ N ~ ,~,~, W - - LAND SURVEYING 23 74' 804-520-9180 222 N. SYCAMORE STREET PETERSBURG NRpN/A 23803 L E W1 S !~ O A D DATE.• Aucusr 4, 2009 scALE.• 1 ~ = so' S R. ,~ 632 'PRESCRIPTIVE R/W DRANN BY.• ~B ...,_.._.._ .-- . •- CHECYCED BY.• CALC. CHK.: SLB ©®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.13.b. Subject: Request Permission for Light Poles and Sidewalks to Encroach Within a Ten- Foot Water Easement, and a Variable Width Water Easement Across Property at 13101 Midlothian Turnpike County Administrator's Comments: County Administrator: Board Action Requested: Grant First Citizens Bank permission for encroach within a 10' water easement and across 13101 Midlothian Turnpike, subject agreement. Summary of Information: light poles and sidewalks to a variable width water easement to the execution of a license First Citizens Bank has requested permission for light poles and sidewalks to encroach within a 10' water easement and a variable width water easement across property at 13101 Midlothian Turnpike. This request has been reviewed by the Utilities Department and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No # 000'! ~3 VICINITY SKETCH Request Peilnission for Light Poles cued Sidewalks to Encroach 'Within a Ten Foot '4'4'ater Easement, and a Variable 'width V4'ater Easement across property at 1310111~Iicllotluan Tmzipike ~ h; 0 ~, ~n HOPPER L `~ AAF,p ~~~, LN REQUEST PERMISSION FOR LIGHTPOLESRND SIDEWALKS Y AMO V L GE' 2. SY AMO E IL GE 3 VI AG RI DR 4. A E R 5. VILLAGE PL 6. VILLAGE VIEW DR 7. ENCLAVE CREEK L $'~QOVE HILL RD t1 ,~ ~ Z -~+ r -~ z R~IrV~~ ~ O .. N Chesterfield County Department of Utilities - W i - ~E S 1 hcl egrak 1.16b7 tet g t Station: 2+90' _ ~ ~e - 0' I ~ 'IO wAT~R EASeMENr or ~ »~, Pa 71 = oe: ova, PC, asp o De: ,aye PG, ass ~ 3 h + ~ r- W ~ J O~ a ~ it a ~I Y ~ p~j a w z tt z ~ o~~l 0 0 J ~ W ~ ~ O ~ tD ~ O iO W Z I~ ~ =O o vi I ~ I I STATE ROUTE N0. 668 ,(VARIABLE NORTH WOOLRIDGE ROAD ,/~ WIDTH R/W) ~ 5~~~ I SO179 ~8t-~e•. ~21 JZ~ J 91.82' ATfRUNE EASEA~IENT' ~ ~ DB~: 740, PC. ~3a _ Station: ~+2 Offset: 11' F1RST CITIZENS BANK 13101 MIDLOTHIAN TNPK. DS 6959 vs, eL~ ZONING: C2 GPIN: 732-707-0433 stctron: 1+ T Offset: -1 stotron: o+s1' 0 j: 2' AREA i ~ ~ Station: 0+36' ~ ' ' , Offset: 2' ` ~ N/F `7 ~ ~ ~ I / DAVID G. PACKARD ~ D.B.1722, PC.116>i I © ~ f13/31 MIDLOTHIAN TNPK. GPM1:731-707-r~3a ~ ZONE C3 # R7 PLAT SHOWING LOCATION OF NEW LIGHT POLES ALONG GPIN: 732-707-0433, ~,~.ti'~ of LOCATED IN MIDLOTHIAN DISTRICT, CHESTERFEILD COUNTY, VIRGINIA ~~ NOTES v ~~ ~• LIc. N 20 I OTHE SETRICS SHOWN TAKEN FROM BASE PROJECT CAD FILES BY 9~~7(~ ~~~ 2. LIGHT POI~S SHOWN FROM FIELD SURVEY. ~ SURV~ 3. NO BOUNDARY SURVEY PERFORMED. PROPERTY LINES COMPILED FROM RECORD DATA. Draper Aden Associates DRAWN AMD SCALE 1"=40' Eaglaeering • Sorveyieg• Eavinrtmental3ervkea CHECKED WCY DATE 6/7/Qg 8090 Vipa Perk Drive Bpdcabury, vA R+u,ma,d. VA 23228 ~nadoe.e„~~t., ~A PLAN NO. R08472-01 S 804284-2228 Fax: 804-2848773 Hampton Ronde, VA D01S1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.C.13.c. Subject: Request Permission for an Existing Private Water Service Within a County Unimproved Right of Way to Serve Property at 12413 Lewis Road County Administrator's Comments: County Administrator: Grant Tanya Wright permission for an existing private water service within a county unimproved right of way subject to the execution of a license agreement subject to the execution of a license agreement, and authorize the County Administrator to execute the water connection agreement. Summary of Information: Tanya Wright has requested permission for an existing private water service within a county unimproved right of way to serve property at 12413 Lewis Road. This request has been reviewed by the Utilities Department, Transportation Department and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Prope Manager Attachments: ^ Yes ~ No # ®®O~~S2 VICINITY SKETCH Request Peilttission foi• an ExistLtg Pilvate V4'atei• Service Withui a Cotuity Uiwnproved Right of Way to Serve Property at 12413 Lewis Road E IRD REQUEST PERMISSIQhI FC}R AhJ EXISTING PRNATE WATER SERVICE N Chesterfield County Department of Utilities , W ~~E S I Irol a qra k 883,33 !e t TRAVIS do SHERRY WRIGHT ~ D.B. 6846/267 ~ ~ 775-649-445800000 12401 ~ ,~ _ " " _ _ ,~-.-.- 218.41 E S 16~ 3'46 00' N.A.D. ' '8 . 12 28 ~ 3 $ O ~ ` bh ~ ' ~ EJQS7ING 50' ACCESS EASEMENT ~ ' D.B. 1234/168 4b ~~ -~1 ~ ^ ' '' ~~ I ' TANYA WRIGHT 1 PROPOSED 10' 1 ~ ' S -18'13~'~" E ~ D.B. 6846/270 ~~ 775-649-254800000 WATERLINE EAS EMENT ' 12 ~ 12413 ~- ' ~ ~ LICENSED AREA l '' g ~$ ' ' N ' ' Q -1. QN~N ~ti ~'~~ _-_"~ ~~- ~m~ ' - ~ >. ~ ~ u~ ~ ^ ~ . WI W -~ .ANTHONY R. LIVELY . N' a D.B. 1557/177 ~~ ~ . ^ U W ~~ ~' 775-649-054200000 ~' Lic a ~ ; ~ ~ 12411 ~ ,1~ 2' 2 ' 12.00 ~ ~ ph~r sx~lrl~ C1 ~ 0'15'17" R=1044.13' L= 4.64' CH= 4.64' CB=N 06'54'27" W T= 2.32 C2 ~= 0'33'20" R=1044.13' L=10.12' CH=10.12' C8-N 09'18'45" W T= 5.06 C3 ~= 3'59'00" R=1044.13' L= 72.59' CH= 72.58' CB= N 11'34'55" W T=36.31 ' ~ 1 ,2 PRJ~~tT~' IYAT~'RIIN~' 1~'AS~'~il~'NTS ~ ~ ~tCROSS PROP1~'RTY OA'N~'~ BY 10.00 ---~ CtJ1~'ST1~'R1~'J1~'LD CDUIVTY ' ~ BBRYIIDA DISTRICT, Cf~fB.S'TBRJiYBLD Cnll1V1'Y, f~IJ41C11VIA ' ~ SCALE: 1'=60 FEET ` 0 30 60 120 urcE DALE RQAD c °`~'~ `" "° ~ 1 ASELINE, INC. - - - - - - LAND SURVEYING ~- N 08 46'48' W 804-520-8180 23.74' 222 N. SYCAMORE STREET LEWI S ROAD S R. ~ 632 'PRESCRIPTIVE R/W PREVIOUS JIOi6 NO. RENSED 8/f7, ~ DA 7E• AUGUST 4, 2009 SCALE: 1 " = 60' ~ DRANK BY: SLB CHECKED BY.• JAB NO.: 19398 CALC. CHK.: SYB ®'~~~~~ -~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 "" AGENDA Meeting Date: September 23, 2009 Item Number: 8.0.14. Subject: Request to Vacate and Rededicate a Variable Width Water Easement Across the Property of Bethia United Methodist Church County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board and County Administrator to execute an agreement to vacate and rededicate a variable width water easement across the property of Bethia United Methodist Church. Summary of Information: Bethia United Methodist Church has requested the relocation of a variable width water easement across its property. This request has been reviewed by the Site Plan Team. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~~'~ .~S VICINITY SKETCH Request to Vacate and Rededicate a Vsuiable V4'idtlt'4'4'ater Easement Across the Pi•opei•ty of Betlua Uiuted NIetltoclist Cluu•ch 1/tt~e~e end Redsdi~ete N~tsr Ea~ssm~nt ~c pU Q ~? .-' ~E~ ~~k N Chesterfield County Department of Utilities , w ~~E s 1 hol egraK664.6i let Off)`! ~ ~ ~ ~ n.i~fl / rr{11 ^6 f q ~ . ~ ~ -~r~ k ~ i° ley I G+. Gp, () G. ~~ ^ ,!Z'µ ~ ' ~ ~ e ~- r ~., °;b. , , I ~ ~`~ J~1J.1 ~ ^ 377'w'031Y 10]A3' '*' p, ~~~ ~ ~ ----- i~gf '''' k i ------------ ~"~li ~$/Y ~:`_.~ ' ~ y~ I `/~ Inrw'wTi aa3.3G' -- y,_~~~ P ~'` I~ 1 f5 r ~ /;, i ~/YWl`` ~ ~~~~ i~~ I$~ J'~ 1 i ~j I I g~ ~~ I lri 1 I // ~~ ~`Acyy:@r. I ~ I i 41 ~ ~ „~~ ~ I , ~ ~~ ~ 1 / ~ , I i _ _ ~ w ~ 1 ~- -- 9 :~~ F ~ ~'+~r`/ o ~ 1 sal $ I ~$ NII ~ d! ~ ;1 I ^ v~ ~ ±" 81 n ~' aY~~~ ~~~ ~ s¢ ~~ I I .py 11 , E ~ ~ .. ~ .. I I V I }_ r ~ I" iT ~ 1' Mb7p'glTi Il G.l3' I J E ~ 1 7t C Y ' 1Q0^v_ll av i nn ~P..~~ ~RI I~~ -$_~~- ~ ~€I rP.,~ nI ~ i ~ I (P`°,1)•CVi_ri3~.OWZN~i- jl ~~r 9 ~~ ..1~ ~ I . p ~ i \ 9MOi'W'W t FF 1 ~") •py'Gy1 I re ~ ~ \ e13Y M,$ qly ~-,Oi a (I°~Kp`L~ ~.~ D]y ~ . 3 Q ~R{~~~ e).q.rM' s ~/ i I I~ I I ~~ r~ K~ .. ,._ ~i ~ -~--' k n~ ,f j / PLAT BNDWINO A VARIABLE WIDTH DRAINAQE F EASEMENT, A VARY,BLE WIDTH WATERLMIE EASBB30T, A 8W WBMP EASEMENT. AND A p0' 81N1YB15P ACCESS EASEMENT TO BE CDNVE1lED FRDM BETf+a LIMITED MEngdSi CHURCH r,A,oAaorae~. a+mvr,acoaMrr,vworGw ~~ ,_ ~~~~~ ~~ ~~ ~~~ V~ I ~,~:~ ~ j 7 ~Na ,q ~~~ 9i`Q~s ", G Y .~~,~ I~ Draper Aden Associates ~~ • SYowygB • B~ivlro~waraJ savkw Gr~irlr~iw.a~a~ .r+rr.w srrerwer.wsw Ne~.erw, .e..wee~r...ea.e ,rge,.si.,v~ Q'®~' --, t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 8.0.15. Subject: Conveyance of an Easement to Verizon Virginia Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. for underground cable at the Clover Hill Fire Station and Water Tank sites to upgrade the service to cell carriers on the water tank. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Verizon Virginia Inc. to upgrade the service to cell carriers on Clover Hill Water Tank. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Q~O7 . Title: Real Property Manager VICINITY SKETCH Conveyaiue of an Easement to Verizon Vu•guua Tiic. N Chesterfield County Department of Utilities W -E S I kcl egrak 116b7 het (~~a~ 59 EXM/BUT •A' ,,\, \, I ~ ~7~'~~~Z ice. ,,\ ,\ \ .~ i' `\ ~\ ~, -y-•'~ \, `. ,\ \~ w1~E~R . \ ~~ == ,,\ . ~~' '~\~ ' `'~ c';\ A~~ 1 STRE T po ` , PA ITT a `` GPIN T~~iY~Y `~, / '\ .~ .• '\ .~~ ,, ~. \ .~\ \, ~,~~~ ~\\ VERIZ~1 EASEMENT ~ ~~ \` ~/ \ ` \ -,. ~~\ ~' - \ ' ~ ~ J• ~. •~'~ ~0 .~• ,~ ' ~~,~ .~, g'( -,~- ~ JVv ~~` ~ ~ °A GPW 727.67~I42NYi0 i i' /, ~,,~' ~' ~, ~,. -~- - ~. LICENSED AREA ~ PAACEtr 727673120200000 13810 HULL STREET RD MIDLOTHIAN. VA 23112 ~ VER/ZOYY VIRGINIA IAAw EASEMENT EXN/B? A' GRAA/TOR / OM~A-EAir CHESTEFIELD COUNTY Cm' ~ COUNTrr CHESTEFIELD MAGISTERIAL DISTRN.'Tr Clover H1 ----P/~ ---- DEMOTES P/~AND/QR RG, - - - - - - - UM/TS AF EASEMENT Preporee byr L. R. HOWARD AOOIRESSr P. 0. Box 40 Chesterfleld,VA 238 TELEPHgNEr GRANTOR TAx MAP Abe N/A P/Nr 727673120200000 DEED B~ 1549 PAGE: 129 INSTRUMENT Abe N/A Pbne Abr (804) 772-5237 ~ 8330 E 5 ~ ~ CENTRAL OFFACEr BETHIA ~,ayT~ RO!/TE 2A5 PLAT 1 v2 RpY Moe CTE-09-267369-R A^GS F0505 QOVER SHEET Na WQRK ORQERr 6A0AD64 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~ Meeting Date: September 23, 2009 Item Number: 8.C.16.a. Subject: Accept and Appropriate the Award from the United States Department of Justice, Office of Justice Programs, FY2009 Drug Court Discretionary Grant Program County Administrator's Comments: County Administrator: Accept and appropriate the award from the US Department of Justice, Office of Justice Programs, FY2009 Drug Court Discretionary Grant Program in the amount of $162,320. Summary of Information: The Chesterfield/Colonial Heights Adult Drug Court Program has been awarded a $162,320 federal grant from the US Department of Justice, Office of Justice Programs, Drug Court Discretionary Grant Program. The funding will be used over an eighteen month period to provide expedited access to psychiatric services for individuals enrolled in drug court that have co-occurring disorders and provide additional family support services to drug court participants. Funding will also be used to provide technical assistance to the drug court team on prescription drug abuse. The approved grant funding will enhance and improve the operational abilities of the Adult Drug Court Program. That, in turn, will provide better service to the citizens of Chesterfield County. This grant requires a $65,304 in-kind match of funds from the locality. These funds are available within the existing Adult Drug Court budget and no new funds are needed. No new positions will be created under this grant. Preparers Tara Kunkel Title:_ Administrator of the Adult Drug Court Attachments: ~ Yes ^ No # 1748 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board of Supervisors accept and appropriate funds for US Department of Justice, Office of Justice Programs, FY2009 Drug Court Discretionary grant in the amount of $162,320. This grant requires an in-kind match of $65,304. The in-kind local match consists of staff time associated with managing and reporting on the grant and is available and appropriated in Drug Court's operating budget. No new or additional funds are needed. No new positions will be created under this grant. Preparers _ Allan M. Carmody Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: September 23, 2009 Item Number: 8.C.16.b. Subject: Acceptance and Appropriation of a Grant Awarded by the United States Department of Justice, Bureau of Justice Assistance, from the FY2009 Justice Assistance Grant Program County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Commonwealth's Attorney's Office to accept and appropriate the grant awarded by the US Department of Justice, Bureau of Justice Assistance, from the Justice Assistance Grant Program in the amount of $123,109 and authorize the County Administrator to execute documentation associated with the grant. Summary of Information: The US Department of Justice, Bureau of Justice Assistance awarded the Chesterfield County Commonwealth's Attorneys Office $123,109 from the FY 2009 Justice Assistance Grant Program. The grant will allow the Commonwealth's Attorneys Office to purchase digital audio and visual equipment for the courtrooms of the Chesterfield Circuit Court. The updated technology in the courtrooms will enhance the presentation of evidence in court proceedings. There are no matching funds required by the department. Preparers William W. Davenport Title: Commonwealth Attorney Attachments: ~ Yes ^ No # Q~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests the Board to consider the acceptance and appropriation of funds awarded by the US Department of Justice, Bureau of Justice Assistance from the FY2009 Justice Assistance Grant Program in the amount of $123,109. The grant will allow the purchase of digital audio and visual equipment for use in the courtrooms of the Chesterfield Circuit Court. Since the grant does not require local matching funds, there is not an impact on the FY2010 department budget. Preparers Allan M. Carmody Title: Director, Budget and Mana eq_ment ~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: September 23, 2009 Item Number: 8.C.16.c. Subject: Acceptance of a Grant Awarded by the United States Department of Justice, Bureau of Justice Statistics to Assist the Police Department with the Enforcement of Counterfeiting and Fraud Prevention Efforts County Administrator's Comments: County Administrator: Board Accept and appropriate the award from the U. S. Department of Justice, Bureau of Justice Statistics for the FY2009 Intellectual Property Enforcement, Training, and Technical Assistance Program grant in the amount of $199,919 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $199,919 federal grant from the U. S. Department of Justice, Bureau of Justice Statistics for the FY2009 Intellectual Property Enforcement, Training, and Technical Assistance Program. The funding will be used to purchase surveillance equipment and overtime to enhance the police department's counterfeiting and fraud prevention efforts. In addition, a required 50% in-kind match has been identified by the department and is already included within its FY2010 operating budget. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes ^ No # (~~®~ ~i5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA ,~, Budget and Management Comments: This item requests that the Board accept and appropriate funds for a Federal U.S. Department of Justice, Bureau of Justice Statistics grant in the amount of $199,919. The grant will be used to purchase surveillance equipment and provide over-time for officers in the department's counterfeiting and fraud prevention area. The 50% required in-kind match is currently available and appropriated in Police's FY2010 operating budget in salaries. Preparers Allan Carmody Title: Director, Budget and Management ~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~, Meeting Date: September 23, 2009 Item Number: 8.C.17. Subject: Transfer of $5,000 Each in Clover Hill and Dale District Improvement Funds, $2,500 in Matoaca District Improvement Funds and $1,000 Each in Bermuda and Midlothian District Improvement Funds ($14,500 total) to the Chesterfield County Health Center Commission (Lucy Corr Village) to Build a Therapeutic Wellness Garden County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $5,000 each in Clover Hill and Dale District Improvement Funds, $2,500 in Matoaca District Improvement Funds and $1,000 each in Bermuda and Midlothian District Improvement Funds($14,500 total) to the Chesterfield County Health Center Commission(Lucy Corr Village) to build a therapeutic wellness garden. Summary of Information: Supervisors Warren and Holland have each requested the Board to transfer $5,000 in Clover Hill and Dale District Improvement Funds, Supervisor Durfee has requested the Board to transfer $2,500 in Matoaca District Improvement Funds and Supervisors Jaeckle and Gecker have requested the Board to transfer $1,000 Each in Bermuda and Midlothian District Improvement Funds ($14,500 total) to the Chesterfield County Health Center Commission to build a therapeutic wellness garden at Lucy Corr Village. Preparers Allan Carmody Title: Director Budget and Mana ement 0400(25):82328.1 Attachments: ^ Yes ~ No 00016'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Health Center Commission is a public body which was created by the Board of Supervisors and which operates Lucy Corr Village, a continuing care retirement community providing health care, housing, and services to Chesterfield seniors. The Commission desires to construct a therapeutic wellness garden for Lucy Corr residents, their family members and guests. The project was initiated with a donated master plan which shows plantings, accessible walkways and outdoor activity spaces designed to enhance the quality of life of the residents living and recuperating at Lucy Corr. The garden will provide a safe location for residents to be outdoors away from the parking areas and streets located in front of the buildings at Lucy Corr Village. Therapeutic gardens have also been shown to help the healing process, regulate sleep patterns and reduce stress. The total cost of the project is estimated to be $300,000. Phase I of the project is estimated to cost $50,000. Lucy Corr Village has raised $9,000 to date. The remainder of the funding for this project will be raised through fundraising events, foundation grants and individual donations. The Board is legally authorized by Va. Code § 15.2-953B(i) to transfer public funds to the Health Center Commission since it is a non-profit political subdivision of the Commonwealth which provides housing for persons 60 years of age and older and operates a nursing home. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~~~~~ Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? The Health Center Commission for the County of Chesterfield (Lucy Corr Village) 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3. 4 The Health Center Commission is a Public Body Corporate and Political Subdivision of the Commonwealth of Virginia created by the Chesterfield Board of Supervisors to govern Lucy Corr Village, a Continuing Care Retirement Community located in Chesterfield Virginia. As a public body, we provide healthcare, housing and services to Chesterfield seniors. What is the amount of funding you are ~ ~~ d - seeking? The total cost of the project is estimated to be 5300,000. Phase I of the project is estimated to cost 550,000. We would appreciate any level of support. Describe in detail the funding request and how the money, if approved, will be spent. The Arts Committee at Lucy Corr Village had a vision of building a Theraputic Wellness Garden for the Health Care Center Residents, their family members and guests. The project was initiated with a donated master plan which includes plantings, accessible walkways and outdoor activity spaces -all designed to enhance the quality of life of the residents living and recuperating at the Health Centers of Lucy Corr Village. This garden will provide a safe location for residents to be outdoors away from the parking areas and drives located in front of the buildings at Lucy Corr Village. Theraputic Gardens have been ~~0'~ ~°~ Page 2 proven to help the healing process, regulate sleep patterns and reduce stress. Funding will be used to support the construction of the garden. 5. Is any County Department involved in the project, event or program for which you are seeking funds? We will need to acquire approval from the appropriate county departments prior to beginning construction of our project. 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? It is our desire to garner community support for this project through fundraising events, foundation grants and individual donations. The Lucy Corr Foundation has raised 59,000 to date for the Wellness Garden. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ® No ^ 8. What is the address of the applicant making this funding request? 6800 Lucy Corr Boulevard, PO Drawer 170 Chesterfield, VA 23832 9. What is the telephone number; fax number, e-mail address of the applicant? (804) 748-1511 -main number (804) 706-5712 -executive office Irobbins@lucycorrvillage.com fax - (804) 706-5572 ~~~'~ ~ Page 3 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. i ature CEO Title (if signing on behalf of an organization Leigh W. Robbins Printed Name 8-27-09 Date ~~D~1'71 ~~ • :• v ;~ 'o ~ ' d „ ~ ~ h ° ~ ° ° Q ~ ~ ~+) ~ ~ o C o ~ ~ U J ~ ~ u ~ 3 L' v ~ - r N V Q= ~ 0 o ~ ~ o ` ~ . ~ ~ ~ eq : ~ C u , ~ ~~ y c ~ oq C ~~ 0 , > ~~ , ~ u F 3 ~ ~~~v ~~ c ~~~~ 3~ u ~~~ ~ ~ ° q O 1 ^! ~ w h `c ~ ao ~ ~ O ~ ^! ~~ •~ ~ <:5: :i; ~~ • ~ ~,. „ 0 w J .tee ~ \ ~~ ~~ ~ ~ ~~~ ~ j AC w ® ~` ,~ O V .. ~ • : ~ ~ ~b Q N `~ ~ U V z _~ ,y m u k o ~~ E ~ LL1~ uj~ ~ ~~?+~ ~ w ,C ~ C / ` H y ~ u ~ ~ C ~ r ~ ,~ ~~~w h~~ o oo~gv J u u p o v . ~ ~ '~ u ~ p ~ ` 11 '' ll-J U ^i ~ w h `a ~ I__ ~~ 2 ~~ - _~ ~r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: September 23, 2009 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 05-0048 Project Name: Stone Harbor Developer: ASC Land Corporation Contractor: R.M.C. Contractors, Incorporated Contract Amount: Water Improvements - $91,453.00 Wastewater Improvements - $63,402.00 District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) 2. Contract Number: 07-0020 Project Name: Westchester Townhouses, Section 3 Developer: Contractor: Contract Amount: District: 3. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 4. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Westchester, LLC R.M.C. Contractors, Incorporated Water Improvements - $61,495.00 Wastewater Improvements - $52,062.00 Bermuda 07-0097 Ashton Dell, Section 1 Holiday Properties, Inc. Water - Carr Contracting Company, LLC Wastewater - McLane Construction Company Water Improvements - $139,587.00 Wastewater Improvements - $107,105.50 Bermuda 07-0359 Mt. Gilead Youth Building Mt. Gilead Full Gospel International Ministry Derricott E. L. P. T., Incorporated water Improvements - Wastewater Improvements - Clover Hill $142,277.50 (Private) ~}®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA ~ ~~ Summary of Information: (Continued) 5. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 6. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 08-0249 Minit Mart Sewer Extension Minit Mart, LLC Castle Equipment Corporation Water Improvements - Midlothian 08-0309 River Forest Apartment, Phase II AERC River Forest, LLC Castle Equipment Corporation Water Improvements - Wastewater Improvements - Dale $78,127.13 $44,516.00 (Private) C}®~~.~~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 9.6. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ~®0'76 Board Meeting Date 07/01 /09 CHESTERFIELD COUNTY GENERAL FUND BALANCE September 23, 2009 Description FY2010 Beginning Budgeted Balance * Pending outcome of FY2009 audit results Amount Balance $53,495,000 Q~®~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS September 23, 2009 Board Meeting Date Description Amount FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 4/9/2008 FY2009 Capital Projects (16,792,400) 6/24/2009 Tax Collection Customer Service project (244,400) FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 4/9/2009 FY2010 Capital Projects (13,946,400) Balance $22,647,488 5,855,088 5,610,688 $19,557,088 5,610,688 (~~~~~C~ a R i °o ~ o ~ ~ o ~ ~ N r ~ M ~ a Q 69 N 69 69 69 d 69 br9 u R R R ~ ~ ~ C C ~ y y ~ O O M O ~ ++ ~ M ~ ~ Vl M ^-~ ~ M N A z ~~ R F ~' O o°OO o ~ vQ`i z O N y (~ '., N p L W N ~ ;r d ~ 0~ = O O O ~ [~ O ++ N O O O ~ ~ 'L 00 00 00 00 00 ~ ~ d' ~ ~ ~t i 1~1 Q d VI L L 6a O~ O [~ l~ R > Q ~O O~ [~ N I~ O N O 00 o0 ' M L y~ M oo ~ O~ O y. ~ 69 .~ L CQ ~+. U as ~° R x R a = 3 o ~ _ A ~ U A ~ ~ U ~o~l.~~ Prepared by Accounting Department August 31, 2009 Date BeSan 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,119 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.319 Outstanding Date Balance Ends 08/31/2009 11/19 $8,855,000 11 /21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/09 16,596,119 12/17 1,185,377 12/10 136,076 11 /24 11,405,000 11/24 9,545,000 11/27 21,050,000 97.982.572 Approved Amount ®~~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IN9 Meeting Date: September 23, 2009 Item Number: 9.C. 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'.. ~ ~ N LL F^ M ~ +4J ~ ~I V d O ~ N [~ ^ R t ~ rC C A rC C {0 ~ C ~ C_ ~ ~„~ ~ ~ ~ ~ c~ ~ w ~ ~ ~ 3 ~ ' 3 ~ ' ~ a ~ h~ ~r yV ~ Q~ V O y y ''V p ' ~ M ~O M OD ~ ~ N h 'p ' (~ ~ ~ s ~q ~ e a a r o M 0 M 0 M o V a Q o ~ U ~ ~ ~ N bq ~ ~ ~ ~ m ~ y ~ 01 ~ ~ '~ ~ ~ 0 4 ~ o Q ~ U ~ a ~ ~ ~~, ~Q h Ci U .°_ a~ wo C U _z R F Q®0~~2 M O 0 4 O N b O~ b b Q O u ~i °u o q qN O~ ~ O r h C A d i V O ti ~, r y h ~ ~ O A .o'' d h CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~. Meeting Date: September 23, 2009 Item Number: 11. Subject: Closed Session County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(7), Code of Vir inia, 1950, as amended, for consultation with legal counsel regarding specific legal matters requiring the provision of legal advice with respect to the application of "guidance" by The Chesapeake Bay Local Assistance Board on the Chesapeake Bay Preservation Act. Preparers Steven L. Micas Attachments: ~ Yes ^ No County Attorney 0800:82297.1(81792.1) # 000193 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~x~ Meeting Date: September 23, Zoos Item Number: 15.A. Subject: Resolution Recognizing "Christmas Mother Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution. Summary of Information: Mrs. Gail Feind has been elected Christmas Mother for 2009. She will be present at the meeting to accept the resolution. Preparers Janice Blakle~ Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No # QOQ~'~4 RECOGNIZING OCTOBER 13, 2009, AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children, elderly and the less fortunate, who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield-Colonial Heights Christmas Mother Program has successfully provided food, gifts and clothing to many of our citizens in the past; and WHEREAS, Mrs. Gail Feind has been elected Christmas Mother for 2009 and requests support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2009, publicly recognizes October 13, 2009, as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2009 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Feind and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OQ®1~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IA9 Meeting Date: September 23, 2009 Item Number: 15.8. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Phillip Andrew Polk, Jr., Troop 867, sponsored by the Church of Jesus Christ of Latter Day Saints, Mr. Brendan Tyler Westfall, Troop 806, sponsored by Woodlake United Methodist Church, Mr. Daniel Jay Metz, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Robert Adrian Jones, Troop 184, sponsored by Wesley United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 00019 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Phillip Andrew Polk, Jr., Troop 867, sponsored by the Church of Jesus Christ of Latter Day Saints, Mr. Brendan Tyler Westfall, Troop 806, sponsored by Woodlake United Methodist Church, Mr. Daniel Jay Metz, Troop 1891, sponsored by Bon Air United Methodist Church, and Mr. Robert Adrian Jones, Troop 184, sponsored by Wesley United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Phillip, Brendan, Dan and Robert have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of September 2009, hereby extends its congratulations to Mr. Phillip Andrew Polk, Jr., Mr. Brendan Tyler Westfall, Mr. Daniel Jay Metz and Mr. Robert Adrian Jones and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~©~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 15.C. Subject: Resolution Recognizing October 2009, as "Domestic Violence Awareness Month" County Administrator's Comments: County Administrator: Board Action Requested: The Chesterfield County Domestic Violence Resource Center requests the Board proclaim October 2009, as "Domestic Violence Awareness Month." Summary of Information: Domestic Violence Awareness Month is observed in Chesterfield County and nationwide as a gesture to draw attention to the harsh reality of violence in the home and the work being done to end this violence. Activities throughout the month will remember those who have lost their lives as a result of domestic violence, celebrate those who survived, and support those who work all year to provide safety and support to victims and their children. It is requested that the clerk read the attached resolution and present to Patricia Jones-Turner, Chesterfield Domestic and Sexual Violence Coordinator, and members of the Chesterfield County Domestic Violence Task Force. Preparers Sarah Snead Title: Interim Deputy County Administrator, Human Services Attachments: ^ Yes ~ No # UO®~.~~ RECOGNIZING OCTOBER 2009, AS "DOMESTIC VIOLENCE AWARENESS MONTH" WHEREAS, violence in the home continues as a major social problem affecting all members of the family and community and dramatically reduces the quality of life for many citizens; and WHEREAS, we understand the problems of domestic violence occur among people of all ages and in families of all economic, racial, and social backgrounds; and WHEREAS, the crime of domestic violence violates an individual's privacy, dignity, security, and humanity, due to systematic use of physical, emotional, sexual, psychological and economic control and abuse; and WHEREAS, the impact of domestic violence is wide ranging, directly affecting women, men and their children and our community as a whole; and WHEREAS, Chesterfield County is committed to supporting the well being of families by advocating for intervention and prevention activities that decrease the incidents of domestic violence; and WHEREAS, only a coordinated and integrated effort, which obtains a commitment from all elements of the community to share responsibility in the fight against domestic violence, will put an end to this horrific crime. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23Rd day of September 2009, publicly recognizes October 2009, as "Domestic Violence Awareness Month" and urges all citizens to actively support the efforts of the Chesterfield County Domestic and Sexual Violence Resource Center, the Chesterfield Domestic Violence Task Force and our local domestic violence service providers in working towards the elimination of domestic violence in our community. RECONOCIENDO A OCTUBRE DEL 2009 COMO "EL MES DE CONCIENCIA DE LA VIOLENCIA DOMESTICA" CONSIDERANDO QUE, la violencia en el hogar continua como un problema social mayor, afectando a todos los miembros de la familia y la comunidad y reduciendo dramaticamente la calidad de la vida para todos los ciudadanos, y CONSIDERANDO QUE, entendemos que los problemas de la violencia domestica ocurren entre la gente de todas las edades y en las familias de todos los antecedentes economico, racial, cultural y social; y CONSIDERANDO QUE, el crimen de la violencia domestica viola la privacidad, la dignidad, la seguridad y la humanidad individual debido al use sistematico del control y abuso fisico, emotional, sexual, psicologico y economico; y CONSIDERANDO QUE, el impacto de la violencia domestica tiene gran alcance afectando directamente a mujeres, hombres y sus ninos y nuestra comunidad como un todo, y CONSIDERANDO QUE, el Condado de Chesterfield ester comprometido a apoyar el bienestar de toda las familias abogando por actividades de intervention y prevention que disminuyan las incidencias de la violencia domestica; y CONSIDERANDO QUE, solamente un esfuerzo coordinado e integrado, que se obtiene de un compromiso de todos los elementos de la comunidad para compartir la responsabilidad en la lucha contra la violencia domestica, pondremos fin a este horrible crimen. AHORA, POR LO TANTO, SE RESUELVE, que la Junta de Supervisores del Condado de Chesterfield, este dia 23 de septiembre de 2009, reconoce publicamente el mes de octubre del 2009, como "E1 Mes de la Conciencia de la Violencia Domestica" y anima a todos los ciudadanos a apoyar activamente los esfuerzos del Centro de Recursos para la Violencia Domestica y la Sexual del Condado de Chesterfield, el Equipo de Fuerza de Trabajo de Violencia Domestica de Chesterfield, y todos nuestros proveedores locales de servicios de violencia domestica trabajando hacia la elimination de la violencia domestica en nuestra comunidad. ®®~i~~~ {lawrlrl/ < ir0 Chesterfield County Domestic and Sexual Violence Resource Center' ~cic and Senzat Communi Correction Services P.O. Box 4o Chesterfield Vi V~eJ°Q e ty rginia 23832 ~;~~, Coordinator 804-706-1 272 Victim Advocate 804-706-1267 2008 GET THE FACTS: DOMESTIC AND SEXUAL VIOLENCE IN CHESTERFIELD COUNTY, VIRGINIA Chesterfield County's coordinated Response to Domestic and Sexual Violence is an interagency effort working to change the climate of tolerance toward family abuse by integrating policies and procedures that centralize victim safety and offender accountability in domestic assault cases. Chesterfield County recognizes the need to assess and document the current state of domestic violence and sexual assault in the county and to develop collaborative plans for intervening. This annual fact sheet gives a glimpse of the problem of domestic and sexual violence in our Agency Services In 2008, the Chesterfield County Police Department reported 11 homicides; four of these were domestic violence-related. There were 8,806 domestic-related calls for service. Police responded to 1,893 domestic assault calls and made 1,276 arrests for domestic assault, stalking and violation of protective order. Domestic violence training was provided to 225 people, including 179 law enforcement officers. In 2008, the Chesterfield County Commonwealth's Attorney's Office prosecuted approximately 1,076 domestic violence-related cases, including felony and misdemeanors that involved malicious wounding, abduction, third-offense domestic violence assault and battery, assault and batter, violation of protective order, violation of probation, threatening phone calls, stalking, larceny and sexual assaults. The Commonwealth's Attorney's Office provided two domestic violence trainings to approximately 35 personnel. In 2008, the Chesterfield County Victim/Witness Assistance Program assisted 1,044 domestic violence victims in criminal hearings with direct services such as crisis intervention, case status and court information, jail notifications, employer intercession and court escorts. Victim/Witness assisted with 960 protective order hearings. The Pro Bono Attorney Protective Order Project, which links victims to free legal representation for protective hearings, assisted 296 victims. Cell phones were provided to seven victims. The DV Unit of Victim/Witness served record numbers of clients in 2008. In July, a record 108 protective order hearings were held. That same month, the DV unit had a record 126 new DV clients. In October 2008, the unit broke its July record with 128 new clients. ~®~~~~.. In 2008, the Chesterfield County Victim/Witness Sexual Assault Coordinator served 182 clients. Eighty-three percent of the clients were children under 18 (151 clients) and 17 percent were adults (31 clients). Sexual assault victimization includes sexual battery, rape, sodomy, carnal knowledge, indecent exposure, indecent liberties, aggravated sexual battery, object sexual penetration and solicitation by electronic means. In 2008, the Chesterfield County Domestic and Sexual Violence Resource Center provided direct services to 1,253 victims, including legal advocacy crisis counseling, safety planning, community referrals, court accompaniment and information/resources to victims of offenders supervised by Community Corrections Services. Intervention affected 457 children. Civil court accompaniment was provided for 197, victims and 310 clients received non-crisis counseling services. In 2008, the Chesterfield County Community Corrections and Pretrial Services Domestic Violence Unit received over 461 probation referrals from Juvenile and Domestic Relations District Court and over 175 received pretrial services. In 2008, the Chesterfield County Sheriff's Office served 623 preliminary and permanent protective orders. In 2008, Chesterfield County Prevention Services, a division of Mental Health Support Services, received 100 referrals through its REACT program (Referral and Education to Assist Children in Trauma). Ninety-seven referrals came from 481aw enforcement officers and the rest came from other sources, including the Chesterfield County Police Department DV Coordinator, Victim/Witness Assistance Program, YWCA of Richmond and the Domestic and Sexual Violence Resource Center. The referrals represented 200 children who were present during violence. Of those, 134 children were reported to be between the ages of 4 and 17 years. These children have witnessed parents or other loved ones involved in a domestic dispute. In 2008 in Chesterfield County, the YWCA of Richmond provided 9,624 nights of shelter for 131 women and 124 children seeking safety from abusive relationships. The YWCA staff provided over 3,000 hours of direct service including crisis intervention, information, referrals, counseling (individual and group). Seventy-two percent of clients that remained in the shelter more than 30 days moved to safe, permanent or transitional housing upon exiting the shelter. Eighty percent of the clients remaining over 30 days obtained or maintained employment, or secured some form of income before exiting the shelter. All women who applied for protective orders while in shelter were granted them. Ninety-five percent of adult clients in the shelter had a completed safety plan. All children in the shelter had mental and physical health assessments. l?€~©~~2 2 Trainin In 2008, the Chesterfield County Domestic and Sexual Violence Resource Center (DSVRC) provided 14 training sessions to 525 allied professionals and volunteers about domestic and sexual violence. DSVRC, the Hispanic/Latino Immigrant Task Force and the Chesterfield County Domestic Violence Task Force, in conjunction with the Chesterfield County Families First program, presented a special program during Domestic Violence Awareness Month, El Dia de la Familia Hispana. The event was aimed at the Hispanic/Latino community and provided information to 450 people. A program for survivors of domestic violence and service providers also was held during Domestic Violence Awareness Month. The DSVRC and the Women of Color Caucus of the Virginia Sexual and Domestic Violence Action Alliance presented celebrating Healthy Relationships and You. The event provided spa treatments and domestic violence information to 125 survivors of domestic violence and Chesterfield County employees. The Chesterfield County Domestic Violence Task Force hosted three mini-trainings. The trainings focused on these topics: elder abuse, gangs and working with lesbian, gay bisexual, transgender and queer clients. Over 160 people attended these trainings. Awareness In October 2008, Domestic Violence Awareness Month activities included: • El Dia de la Familia Hispana (sponsored by the Hispanic/Latino Immigrant Task Force, a subcommittee of the Chesterfield County Domestic Violence Task Force) • The signing of the Board of Supervisor's proclamation declaring October as Domestic Violence Awareness Month • A contribution by the Chesterfield County Domestic Violence Task Force to a Style Weekly article on domestic violence • The development of resource material concerning stalking and cyber stalking by the Public Awareness Committee of the Chesterfield County Domestic Violence Task Force. Materials were distributed to all Chesterfield County Employees during the month. • Distribution of information about domestic violence to over 1,300 school employees during the Chesterfield County Public Schools' Informational Technology Expo • The launch of a healthy relationship Web site for teens, Relate2You.com, by the DELTA program and the upkeep of the task force Web site, dvtaskforce.com 3 ®Jd~~~13 Domestic Violence in Vir inia A 24-hour census of Domestic Violence Services in Virginia Computed by the National Network to End Domestic Violence in 2008 On September 17, 2008, 41 out of 47, or 87 percent, of identified domestic violence programs in Virginia participated in the 2008 National Census of Domestic Violence services. The following figures represent the information provided by 41 participating programs about services provided during the 24-hour survey period. • 1,371 victims served in one day • 636 domestic violence victims found refuge in emergency shelters or transitional housing provided by local domestic violence programs. • 736 adults and children received non-residential assistance and services including individual counseling, legal advocacy and children's support groups. • 610 hot line calls • 341 educated in prevention and education trainings • 170 unmet requests for services in one day Many programs report a critical shortage of funds and staff to assist victims in need of services such as transportation, childcare, language translation, mental health and substance abuse counseling and legal representation. Of these unmet requests, 132 were from victims seeking emergency shelter or transitional housing.1 ' National Network to End Domestic Violence, http://www.nnedv.org/resources/census/67-census- domestic-violence-counts/232-census2008.html 4 Q~©~~'1~ September 23, 2009 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ruth Chappell Colonial Heights Food Pantry 919-3261 2. Stan Kennedy 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 198 Meeting Date: September 23, 2009 Item Number: 18.A. Subject: Public Hearing to Consider Amendments to Sections 14-26, 14-27 and 14-28 Regulating Excessive Noise and Providing for a Penalty County Administrator's Comments: County Administrator: The Board is requested to amend sections 14-26, 14-27 and 14-28 regulating excessive noise and providing for a penalty. Summary of Information: The Board has already held two public hearings and a work session on the proposed amendments to the county's noise ordinance. A revised noise ordinance must be adopted because a decision by the Virginia Supreme Court this spring invalidated the Chesterfield County noise ordinance thereby requiring the County to suspend enforcement of the noise ordinance. In order to cure the legal deficiency, the proposed amendment substitutes objective noise standards for the subjective ones that are in the current ordinance. In addition, noise from lawn care activities has been added as a new category at the request of the police department. Based on comments received at the work session on August 23, the ordinance has been revised to (1) add noise from parties as a new category; (2) clarify that noise from farm animals is excluded; and (3) allow the Board to set a specific penalty for noise violations. Staff recommends setting a minimum fine of $100 and a maximum of $500. Other issues raised by citizens and Board members were considered, but did not result in revisions to the proposed ordinance because of legal or policy considerations. The police department and Commonwealth's Attorney's office have reviewed and approved the amended ordinance. Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 2723(00):82299.1(81381.3) ^ No 000215 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING SECTIONS 14-26 AND 14-28 AND AMENDING AND RE-ENACTING SECTION 14-27 RELATING TO NOISE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-26 and 14-28 of the Code of the Count~o Chesterfield. 1997, as amended, are repealed and Section 14-27 is amended and re-enacted to read as follows: Sec. 14-26. ,.T°;~° iT....°°~,,..°T.1., i,,..a~ n+°, n,.,,~,;1.;*na. Reserved. Nn no«~~,,, ~1,n11 .. ° n+° ., ° .,nL,t., 1.,,,,a .,« ,1;~~„«1.:.,.' ., +11 ~ TAT ~ ~ i,V rva ervaa Jaa,xaa va v C17C1" ^1"n«nn4°« ~4°., n:4.. i.« ~ ,.a,v asaa' Klu VMJVaaN 1' 1V KM Vl \i1Jll11V ~l„«n4; .... .... 4.. 1,.. a.,4«:......«4..1 4,. 4T.° 1:~ .~« 1,°n141•. ..~ ..~.. .~. 4,. ll ] 1 1, V VV V1V 111111Rr1 • ~~~!f«°n[, l,Nn Nl<. A,n+„«Y, n J l 1 1 .+11A " °~ ,y,~ ,.~ n A~n ry T, ry y~•} ~J `1„ ~ •• °y"nv V cull !(''...1° 7 x'14 ~. 1 c 1 7^1 CF6~P°~ «n«,.°~. TT.....~E~6i'S2-~i~6~er~kB1~-tlt~1Y6~6~'bz°ciiEl2'S~-~-~~-i.TC~i~'-~i: ,S#~e-la~~~e~f~e~~9e-~eg>~° ., r~ ~• ~~ 1 c~ o i ~ 1 c ~ ~ i o Sec. 14-27. Loud noises prohibited. ~e-~e~ei~e~s ~i, a •t~c~a+ ' • •+ tie a 1 ~~ >+ 1 a a ~ mi:vrr~^vtn~'fSza cicr=drr c-rarrrcu =x~ csrc-c~cc=cQ a:~+„«>,:~,~ ~ ° „ln+:,.~ „~ n°,.+:,,~ ' ^ '~ It shall be unlawful for anv person: (a) ~g to use, operate or pla~any radio, phonograph, television, record, compact disc or tape player, er musical instrument, loudspeaker, sound amplifier or other machine or device capable of producin og r reproducin sound in such a manner or with such volume or duration that it is audible~,~°-tl~c~e between 12:01 a.m. and 7:00 a.m., ~, *~ « a;~*„«>, +1,° `1 ~ n Y~ Y .,V J 111 Vr Vlr , (i) inside the confines of the dwelling unit house or apartment of another person or (ii at fifty~50) or more feet from the device except for devices permitted to be used at public parks or recreation fields sporting events, school-sponsored activities on school grounds or duly authorized parades, public functions or commemorative events. to allow noise between the hours of 12:01 a.m. and 7:00 a.m. that is audible either inside the confines of the dwelling unit, house or apartment of another person or at fifty (50) or more feet when the noise is generated from a gathering of ten or more people. (-b).~c,) ~g to allow any animal or bird except farm animals to caHSe create "° ~°~+ ~«'~~rt n°~*~~~•°a noise (i) such that it can be heard inside the confines of the dwelling unit, house or apartment of another person between the hours of 10:00 p.m. and 7:00 a.m.; (ii) such that it can be heard inside the confines of the dwelling unit, house or apartment of another person at least once a minute for 10 consecutive minutes; (iii) such that it can be heard at fifyy (50) or more feet from 2723(00):81381.3 1 Q ®®~~~ the animal or bird between the hours of 10:00 p.m. and 7:00 a.m.; or (iv such that it can be heard at fifty (50) or more feet from the animal or bird at least once a minute for 10 consecutive minutes tl~~t ui,t~•"'~~ *'~° ° ~~~ ~* °"`' -'° ° °~ rva..rvaa aaa ~aav •avaaaa,, ,v Kai v[a ~vai~ ~aaK~ VVa1J ~1~KlVJ K 111i1JCQIVVi. (~}~ C-reat~g to create any e~~s~e noise on any street adjacent to any school, institution of learning or court while it is in session, or adjacent to any hospital at any time, which t~easenobl~x~e~feres-~t~r-t13c~~=eel-af ~• '~ '' ', is audible inside the confines of the school, institution of learning, court or hospital provided conspicuous signs are displayed in the streets indicating that the street is a school, hospital or court street. ~~~~~~ S:h~i~tin~ of yo„a,,..~ ,. +1,° .. „F 1.°ll~ 1,' 1, a' ~,.«L... ~L,° a ~ ~ ~y / ab •, .,aa.a.,a J, ~. ~......ibiig ..1 .,..11J, ..~irczrcri~caroT~zx~-p°caCi-mxcr~axcc-vz +''° ^°~^'~''°Y''°°a. to operate, install, have, or permit on the outside of any store, shop, business establishment, warehouse or commercial building, an l~peaker or other sound-producing or reproducing device capable of emitting music noise sounds, tapes or voice in such manner that it can be heard on any public sidewalk or street unless it is used only intermittently for announcing or paging an individual or unless it signals the ringing of a telephone, danger from smoke a fire or a burglary or the be ig nnin or stopping of work or school, or unless it is operated in accordance with conditions of zoning .~., ~ C~71~.L 7 Tom. ..a... 1..,,.a~., ~L° .,~L,°,.:,,~+.-,,.4,°.,+ ,. .7 ~ ~ + ~ *' ~ ~}-per~e~~she~j;-gale-e~sp~-e€~re~c~~d~°~T~e-atmg-~~ to yell, shout, whistle or scream for the purpose of attracting attention to a performance show, sale or display of merchandise between the hours of 10:00 p.m. and 7:00 a.m. on any public street, sidewalk, or parking lot or any privately-owned street sidewalk or parking lot open to the public, except to summon aid in an emergencx ~}~ ~g to p1aX or permit~g the playing of any radio, stereo, tape player, compact disc player, loud speaker or other electronic device or mechanical equipment used for the amplification of sound, which is located within a motor vehicle and which is audible from outside the motor vehicle at a distance of 50 feet or more from the vehicle. This provision shall not apply to sirens, loud speakers and emergency communications radios in public safety vehicles, nor shall it apply to motor vehicle alarms or other security devices. (g}~ C~ea~g to create'°•~a ~~~' ° ° noise in residential areas''°~ -'° *'~°''°~•-' °~ between 10:00 p.m. and 5:00 a.m. in connection with the loading or unloading of refuse1 er waste or rec..~g collection vehicles. to create noise in residential areas between 10:00 p.m. and 5:00 a.m. in connection with lawn care, leaf removal, gardening, tree maintenance or removal and other landscaping, lawn or timbering activities. Violations of this section shall constitute a misdemeanor punishable by a fine of not less than $ nor more than $ (Code 1978, § 15.1-25) 2723 (00):813 81.3 2 ~ ~ ~ ? ~ "7 Cross references: Unnecessary noise in operation of motor vehicles § 13-15' zoning ch 19 State law references: Authority to regulate noise, Code of Vir inia §§ 15.2-917 15 2-919 ~y]~o 41,o nl .7o no n .,,,4n:,7o „f ' n 1.,,;1,7: /;:\ , ,.L,:lo 41, o nl .7o,,:no l,nn 41,., ,. ,,..4..-,. ,.F :+~ ~~, ,,.7 1.,, ~ ~7:«nn4~.7 n4 n.,.7 .:4}lixl tPY1 frx~r taf nn rnitrirl M o ~* 4 41, 1 " , '1.7' 1, +l, b y uaaab ~zxci~-caic ~~~+~~ f ~~ '- ';' ~ ~ n 1. w, o 4 :~ :17 ~ n «, . O~T~ .7~ ~L[T~I ~ Yttt~C .+0«4,,..0 ~~ 41,u 1.,,,.7n,.onl~o.. n44n nl.w,n n lYr Id . , CCtrr~T'2 «4 :n .7.rni,4oi7 n4 iiiLT n.,.7 , r:41 ~ ~ 7 ,:., 4ov, ~ n4 .,~ n ~r C '"___C .,4n:.7 ~, .. Y Y v v aaa aJ ua F~~~6i~-{'~ \ Tl. n4 41, 6 ; n 6,~n o 1 " nrv ° zi ~ ° •7 ' 4 1 ~ ~' c~ Jr rc t?c 9~~ c cE ` l.b~Q.J~~t~S7 2723(00):81381.3 C 4 '~ ~~~ Your Communit News er Since 1995 P.O. Box 1616, Midlothian, Virginia 23l t3 • Phone: (804) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Excessive Noise 9-9, 16 1 col x 4.14 in. $204.79 Board of Supervisors The Observer, Inc. Publisher of na;u that d~;~a~st>per.isors CHESTERFIELD OBSERVER of ehesterfidd conntx vr~ia, ~ an ad- ~~ ~: op~~ c~ This is to certify that the attached legal notice was published by Pt~lie lrleeting'Room.at the Chesterfield Administration > Monte to ana Chesterfield Observer in the county of Chesterfield, state of Virginia, on Lo~Road.dl°~.`.mhow the following date(s): 9/09/2009 & 9/16/2009 ai>~ and present rhea views concernm~ An otdiaanoe to amend Sections 1426, / ~ .14.27 afla 14-28 at'the Code regn- eu3a~e noise gad providing fora Sworn to and subscribed before me this (~ da of Y A Dopy of the ordinance is as 5k ie the ~riyh , 2009. county ~S once. ~~ma .the oer~ ~ ~ Eoarda ol>fice (Roonn so4) at the Lane $. Aanainistratioe Build- ing, 991 Lars Field, 6or ublic ezaminaTion between She p ilar of 8 30 a nd 5d1t1 m ~ ea h t : . .m. a p . c eg~ business day. ;~ ~ ~ a i y ~_ Legal Affiant J ,Grooms Jr., otary Public aigoea ~ beaaoea~le ro. w#h ~- abilities. Any persons with gnestiona on the accea of the dr the aces for reasonable aoeommodadons should lame cla~eo-tl~soa~t, My commission expires: February 29, 2012 ~ 74a"~ der servkeslyr eV ~~rrssbtbe aerk Commission LD. 7182093 to the )~erN! rrf° Wrt $it•M~j, Septem- ber 18, 2Y@!. , (SEAL) ,•• ~ROO ••. ,, ,,,, M ,, ~ . ,...., s , . . o _~ . Q ~ ° X2'19 3 S s2C~ ~ ' ~,•~ V ~ ii1 ~ ra;gir THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. September 10, 2009 Chesterfield County Board of Supervisors P.O. Box 40 Chesterfield, VA 23832-0040 Subject: Proposed Noise Ordinance Dear Board of Supervisors: We respectfully request that you pass the strongest noise ordinance possible at the earliest possible date. We live in the Woodland Pond subdivision. We have been dealing with a neighbor who lives on the street behind us for over two years over their dogs barking. Our houses are separated by about 200 feet and a large wooded area. These dogs have been allowed to bark uncontrolled all hours of the night and day. One of these dogs has the most obnoxious and loud bark that we think a dog could have. When this dog barks, we literally cannot hear the TV or carry on a normal conservation in house with all of the windows and doors closed. This particular dog has barked continuously for more than two and one half hours at a time and the time of day that the dog has barked has varied from during the day to the wee hours of the morning. We have documented 30 times the dog has awakened us before 7:00 AM since Thanksgiving of last year. These are just the times we have been at home. We travel a lot so we don't know how many other times the dogs have barked uncontrolled during this time period. We have left voice mails for these neighbors with no response. We have called the police on a number of occasions. Each time the police came, they heard the dog, left a note on the door of the dog owners as the dog owners were not home, but the problem has continued. (We do note that since the last episode in June when the police came and we left some very strong voice mails and our neighbors left voice mails, the problem has gotten better but is still not solved.) We are sure that we are not the only people in Chesterfield Co that have similar problem. The citizens of Chesterfield Co deserve a noise ordinance that can be enforced. We did not retire to a very nice neighborhood to be subjected to the harassment of barking dogs. We deserve better, as do all of the citizens of Chesterfield Co. Again we respectfully request that you pass a noise ordinance that can be enforced so that the police have a viable tool to control the noise in neighborhoods. Respectfully, Jesse A. Atkins Frances T. Atkins 1719 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 23, 2009 Item Number: 18.6. Subject: Public Hearing to Consider Proposed Amendments to County Code Sections 19-65; 19-124, 19-301, 19-507, and 19-555(1) to Permit Residential Wind Energy Systems (RWES)in Agricultural and Residential Zones on Lots/Parcels of Five Acres or More County Administrator's Comments: County Administrator: Board Action Reauested: Approve the proposed amendments to County Code §§19-65, 19-124, 19-301, 19- 507 and 19-555(1). Summary of Information: The Planning Commission held a public hearing on July 21, 2009, and recommended approval of the Ordinance. The proposed amendments to the zoning code permit the installation of residential wind energy systems (RWES) in residential and agricultural districts with certain restrictions. This ordinance establishes development standards including minimum lot size, height, setbacks and rated capacity for tower and roof mounted RWES. The Ordinance as approved by the Planning Commission is attached. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # (~00~~9 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-124, 19-301, 19-507 AND 19-555 OF THE ZONING ORDINANCE RELATING TO REQUIREMENTS TO LOCATE RESIDENTIAL WIND ENERGY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-124, 19-301, 19-507 and 19-SSS of the Code of the Count~o~' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Residential Wind Energy Systems (RWES) provided that: (1) the RWES shall be located on a lot that is a minimum of 5 acres; the RWES shall have a rated capacity of no greater than 10 kilowatts (kWl: (3) RWES shall be limited to one per lot; (4) the tower height (including the blade assembly measured from the highest sweep point) shall not exceed height restrictions as set forth in sections 19-507 and 19- 507.1; ~5) no portion of the blade sweep shall extend within twenty (20) feet of the rg ound or over parking areas, driveways, or sidewalks; f6) setbacks from any property line shall be a minimum of 1.1 times the tower height including the blades measured from the ground to the hi hg est point of the blade sweep area; (7) the RWES noise level shall not exceed 50 decibels as measured from the closest property line. The level may be exceeded during short-term events such as utility outages and/or severe wind storms; (8) guy wired or lattice towers shall be prohibited; ~~~~~.® 1923:81289.1 (9) RWES shall not be artificially lighted unless required by the FAA or appropriate authori (10) the base of the RWES tower shall incorporate measures to prevent non-authorized personnel from ascending the tower for a distance of 12 feet from rg ade• (11) at such time as the RWES ceases to be used for its intended purpose for a period exceeding twelve (12) consecutive months, such RWES shall be dismantled and it and all associated equipment removed from the property; and (12) RWES may be roof mounted provided that: a. the RWES will be mounted to a principal dwelling or accessory structure on the property it is intended to serve. b. the lowest point of the arc of the blade shall be ten feet above the hei hg t of the structure being mounted to; and c. the RWES height does not exceed height restrictions set forth in section 19-507 and 19-507.1 for principal and accessory structures. (13) The applicant shall comply with all applicable federal, state, and local laws ordinances and regulations. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124 Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (g) Residential Wind Energy System (RWES) as specified for R-88 District. 000 ARTICLE VI. DEFINITIONS Sec. 19-301 Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Residential Wind EnerQV System (RWES): A wind energy system, consisting of a wind turbine, a tower, and associated control or conversion electronics which is used primarily to reduce on-site consumption of utility power; except that when a lot on which a system is installed and receives electricity from a utilityprovider, excess power generated and not presently needed for on site consumption may be used by the utility (i.e. net metering). 1923:81289.1 2 ~,~ ®*~.kl 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* Subdivision I. General Provisions-Countywide 000 Sec. 19-507. Height exemptions and limitations. 000 (f) Except for the height limits set forth in this section and the limitations of sections 19- 507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, residential wind energy systems (RWES), or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: 000 DIVISION 2. DEVELOPMENT REQUIREMENTS -RESIDENTIAL, TOWNHOUSE RESIDENTIAL, MULTIFAMILY RESIDENTIAL AND AGRICULTURAL Subdivision I.• General Provisions, Development Requirements -Countywide 000 Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R, MH-2 and A Districts and in R-TH Districts identified in section 19-106, detached accessory buildings less than 12 feet in height, accessory structures which have a roof or any structures specified in section 19-507(f) except amateur radio antennas in excess of 50 feet in height and residential wind energysystems R( WES) shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as has a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or 1923:81289.1 3 structure which has a roof located on a corner lot shall observe a corner side yard setback not less than the required front yard setback for a permitted use. In any R District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall conform to the side and rear yard setback requirements for principal structures of the respective zoning district and a front yard setback of the lesser of half the average depth of the lot or 80 feet. Provided, however, the antenna may be attached to the side or rear of the principal structure if the principal structure meets the setback requirements of the respective zoning district. In any R-TH District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall be attached to the side or rear of the principal structure. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:81289.1 4 ~ ~ ®'? «: ~~ r ~,. ~ _ Y , ~ , s Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23l l3 • Phone: (8(}4) j45-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Residential Wind 9-9, 1 col x 5.27 in. $233.41 Board of Supervisors 16 The Observer, Inc. ~" ~ ~"~~ Publisher of CHESTERFIELD OBSERVER apnhtich~ap~~„r This is to certif that the attached le al notice was ublished b andpn~thsrview: Y g p Y ~'~ ~,~ Chesterfield Observer in the county of Chesterfield, state of Virginia, on at'~es1lh 19~'y;a4.ans~sdtd, the following date(s): 9/09/2009 & 9/16/2009 ~~~~ :~ ~ . or mare. This wand also es- +~dn~t ~'sc AWES, -~. bt 'siee, set- ~r towe+r~d'roof A copy of the ordinance is ~ Shin the ~!~'l ~deoi'a tf~ara> ~I,~l. the . Cte~ m the Baaeds (Room 564)"a~, the Lane B.= 11dmratiioa Build= , P~ ~ of &3t- aas:aME l~tiiness d Sworn to and subscribed before me this ~ l9 ~ day of 2009. vr`~t~ ~ Legal Affiant es T, Grooms Jr., N ary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) g : ~ EXPttt£s °~ ~?1 = I -s L ~ ~7ttt993 ~~ TARY THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 „, ~~ AGENDA Meeting Date: September 23, 2009 Item Number: 18.C. Subject: Public Hearing to Consider Revising Section 10-10 of the County Code Relating to Service Fees for Emergency Ambulance Transport and Establishing Rates County Administrator's Comments: County Administrator: Public hearing to consider revising the County Code to allow the county to bill for emergency ambulance transport by certain volunteer rescue squads and to change the method for revising rates. Summary of Information: The rate schedule in the ordinance applies to services provided by Chesterfield Fire & EMS as well as services provided by the Ettrick-Matoaca Volunteer Rescue Squad because the county has a billing agreement with Ettrick-Matoaca. The proposed revision will make any volunteer rescue squad within Chesterfield County eligible to participate in the county's emergency ambulance transport billing program. The amendment is requested because other volunteer rescue squads have expressed an interest in participating. In addition, the proposed amendment changes the procedure for revising the rate schedule by eliminating the current language that allows the rate schedule to be revised by resolution of the Board. Future changes to the rate schedule would be adopted by the Board after a public hearing which is consistent with the procedure for revising other fees and ordinances. Preparers Edward L. Senter, Jr. Title: Fire Chief 0823:82320.1(80982.1) Attachments: ^ Yes ~ No # 0002:14 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 10-10 of the Code of the County of Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Sec. 10-10. Service fees for emergency ambulance transport. (a) Pursuant to Code of Virginia, § 32.1-111.14, it is hereby determined and declared that the exercise of the powers and duties set forth herein is necessary to assure the provision of adequate and continuing emergency services and to preserve, protect and promote the public health, safety and general welfare. (b) Definitions. The following definitions shall apply to ambulance charges: Basic life support (BLS), Advanced life support level 1 (ALS-1), and Advanced life support level 2 (ALS-2) shall be those services as defined by applicable federal or state regulations and administered in accordance with applicable law. Ground transport mileage (GTM) shall be assessed from the location of the point of pick- up of the patient to a hospital or other facility where a patient is transported. (c) The schedule of rates for emergency ambulance transport services by the county department of fire and emergency medical services (including ~ ~~r:°'~ "~~*~~°~ ~~~'••~*°°~ p°°°~•° ~,,,•~a any volunteer rescue squad with which Chesterfield Fire and EMS has a billing agreement) shall be as follows: Service Fee BLS $ 350.00 ALS-1 450.00 ALS-2 575.00 GTM 8.50 per patient loaded mile in addition to transport charges (d) T~:° ~--~c~m''xe~4' ,.,roc cc~~et--~ern~~--'r~~-r~iivsec-~eia--~,.~ „L.,,~,° 1.° ic~r~cu vT ~~The chief of the county department of fire and emergency medical services is hereby authorized and directed to establish policies and procedures, and to execute and maintain documentation necessary for the administration of this program, including, but not limited to, a subscription program for county residents or other eligible persons, and payment standards for those persons who demonstrate economic hardship, as permitted by applicable law. (2) That this ordinance shall become effective immediately upon adoption. 2723:80982.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN: Service Fees 9-9, 16 1 col x 4.23 in. $207.63 The Observer, Inc. Publisher of Take notice that the Boazd of Supervi; of Chesterfield County, Virginia, at an journed meeting on Wednesday, Sept ber 23, 2009 at 6:30 p.m. in the Cou Public Meeting Room at the Chesterf Administration Building, Route 10 Lori Road, Chesterfield, Virginia, will t a public hearing where persons may apl and present their views concerning: An ordinance to amend the Code of County of Chesterfield, 1997, as amenr by amending and re-enacting Section 10 relating to service fees for emerge ambulance transport. A copy of the ordinance is on file in County Administrator's Office and Clerk to the Board's Office (Room 504: the Lane B. Ramsey Administration Bu' ing, 9901 Lori Road, Chesterfield, Virggu for public examination between the ho of 8:30 a.m. and 5:00 p.m. of each regr business day. The heazing is held at a public facility signed to be accessible to persons with ~ abilities. Any persons with questions the accessibility of the facility or the n for reasonable accommodations sho contact Janice Blakley, Clerk to the Bo. at 748-1200. Persons needing interpr~ services for the deaf must notify the C] to the Boazd no later than Friday, Septr ber 18, 2009. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/09/2009 & 9/16/2009 Sworn to and subscribed before me this / (Y ~ day of 2009. ~ i~%~~ Legal Affiant J es T, Grooms Jr., tary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) c- ;~ EXPIAE$oT: ~ ~ i w 02-29-12 ~ . ~ '_ 11182093 _~ ,TA.R Y THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Aox 1616, Midlothian, Virginia 23113 • Phonc: (8O4) 545-75(X) • Fax: (A(kl) 714-3269 • Ernail: news@chcsrerfieldobsuver.com • Internet: www.chesterfieldobserver.com CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 „. AGENDA Meeting Date: September 23, 2009 Item Number: 18.D. Subject: Public Hearing to Consider Repealing Section 14-13 of the Code of Chesterfield County Relating to Businesses Reporting Sales of Handguns to the Circuit Court Clerk County Administrator's Comments: County Administrator: Hold a public hearing to consider repealing Section 14-13 of the Code of Chesterfield County. Summary of Information: Section 14-13 of the Code of Chesterfield County creates a requirement that businesses engaged in selling pistols and revolvers make reports of such sales to the Circuit Court Clerk's Office. The local ordinance is authorized by Virginia Code Section 15.2-1207. However, it does not appear that the ordinance has ever been enforced by the Police Department or that the Clerk's Office has historically kept any system for entry of such information. More importantly, for years the Police Department has relied on the federal Alcohol, Tobacco and Firearms agency database for investigations involving firearm purchases and registration. Use of the electronic search capabilities of ATF and the State provides a much faster and more effective way to track gun sales. Accordingly, there is no practical utility for the local ordinance to remain in effect and the Police Department concurs that it should be repealed. Preparers Steven L. Micas Attachments: ^ Yes ~ No Title: County Attorney 1305:82085.1(82086.1) 0002'6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff is recommending that the Board consider repealing Section 14-13 of the Code of Chesterfield County. 1305:82085.1(82086.1) (~~~~~ ~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY REPEALING SECTION 14-13 RELATING TO REPORT OF SALES OF PISTOLS AND REVOLVERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-13 of the Code of the County o Chester reld, 1997, as amended, is repealed as follows: ~a e~se~rer~ a ed}~ gels ~~ ~ ~: ~ ~ ~„'~':~ '' " ~p g g - ei e~s e e (2) That this ordinance shall become effective immediately upon adoption. U~J~Di~1_~ 1305:82086.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County Board of Supervisors !r* TAKE NOTICE Take notice that the Board of Supervis of Chesterfield County, Virginia, at an journed meeting on Wednesday, Septe ber 23, 2009, at 6:30 p.m. in the Cou Public Meeting Room at the Chesterfi Administration Building, Route 10 Lori Road, Chesterfield, Virginia, will h a public heazing where persons may app and present their views concerning: An ordinance to amend the Code of County of Chesterfield, 1997, as amend by repealing Section 14-13 relating to bt nesses reporting of sales of pistols and volvers. LN: Pistols & Revolvers 1 col x 4.27 in. $208.08 9-9, 16 A copy of the ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Build- ing, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. The heazing is held at a public facility de- signed to be accessible to persons with dis- abilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, Septem- ber 18, 2009. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/09/2009 & 9/16/2009 Sworn to and subscribed before me this f (~~ day of ~~~,1~~ , 2009. ~~~ egal Affiant J T, rooms Jr., N ry Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) ~~~,•~,~. G R 0 p,~~,~~~, o y ~ S ~~ EXPIRES o ': ~ ~ Q ; v p2-29-12 '? ' ¢7112083 t \Q, ~ V .~ ., _ •._ L, ,. ,. , a ~ .TARY THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (R04) 545-7500 • Fax:1804) 744-3269 • F,mail: news@chesterfieldohserver.com • lnremet: www.chesterfieldoburver.com CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~. Meeting Date: September 23, 2009 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 14, 2009 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 004?-~