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06-26-85 MinutesBOAteD OF SUPERVISORS MINUTES June 26, 1985 Supervisors in Attendance: Mr, G, H. Applegate, Chairman Mr. Jesse J. Mayer, Vice Chairman Mr. Harry G. Daniel Mr, R. Garland Dodd Mrs. Joan Girone Mr. Richard L. ~edrick County Administrator Staff in Attendsnce: Mr. Stanley Balderso~, Dir., Econ. Develop. Mr. William Cor~ell, Construction Coord. Mr. Ken Cronil~, Asst. Dir. of Personnel Mrs. Doris De,art, Legislative Coord. Mr. Nilliam Diggs, Estate Assessor Chief Robert Eanes, Fifo Departs, ant Mr. Robert Galusha, Personnel Dir. Mr. James Gillentine, Nur~in~ ~ome Admin. Mr. Phil ~ester, Dir. of Parks & Rec. Mr. ~lmer ~odga, Asst. County Administrator M~. Robert Masd~n, Asst. Co, Admin. for Human Service~ Mr, Richard McElfish, Dir. of Env. Eng. Mr. R. J. MoCracken~ Transp. Director Mr. Steve Micas, Co. Attorney Mrs. P~ul.~ne Dir. of Naws/]info. Mr, Jeffray Muz~y, Asst. Co. Admin. for Developmen~ Mr. R~obard ~unnally, VPI/$U ~xtention Agt. of Budget & Acctg~ Mr. M. D. Stith, Jr., ~xec. Asst.~ CO. Adm. Mr. David Welchons, Dir. of UtititJ.es Dir. of Planning Mr. Applegats called the meeting to order aa 'the Courthouse at 9:05 a.m. (EDST}. Mr. Daniel expressed appreciation to the Board members~ County staff and ¢itlze~s who had e~preu~e~ ooncern over the recent illness of his ~on. Re stated he would be released from the hospital this date. ~e requested that another fame!y, %ha~ Of Mr. Colon Ro%;e whose wJfe recently died~ be remembered in every- one's prayers a~ well. 1. INVOCATION Mr. Dodd gave the invocation. 85-398 2. APPROVAL O~,,~INUTES On motion of Mr. Mayas, seconded by M-r. Dodd, the Board approved the minutes of June 12, 1985, as amended. Ayes: Mr. Applegate, Mr. Mayas, Mr. Daniel and Mr. Dodd. Abstention: Mrs. Girone as she was not present during that meeting. 3. COUNTY ADMINISTRATOR'S CO~4ENTS Mr. Phil ~eeter stated the County had applied for funds trom the Metropolitan Richmond Private Industry Council for Summer Jobs 85 for the Richmond area. }~e statad the County has been no- tified that it will receive $3,~93 to fund the salary of three youth this summer in the Parks and Recreation Department. He outlined the work which would be accomplished because of the availability of the funds. Mr. Nunnally stated several years ago the Extension Service receive~ a grant to work at Bermuda Run to initiate project~ at the complex for the children. ~e stated this has been successful through the efforts of Mr. Skip Todd and ~4s. Cathy Winchester, whom he introduced. ~e stated they had involved 60 children in weekly club meetings, formed an ecology club by adopting a building each week to stimulate pride among the community, etc. He stated that MS. Winchester submi=ted this project to the Virginia Division of Litter and it ranked second in the region and third in the State. Ms. Winchester displayed the plaques awarded. Mr. Nunnally stated that an additional grant was just recently received to do a similar project at Park Lee and two ~art-time technicians were recently hired to negin the preject. ~he Board congratulated both gzoups on their accomplishments. BOARD COMMITTEE R~ORTS Mr. Daniel stated that the MPC held a meeting recently at which the 1985 Work Program was adopted which included a study of the Route 18 corridor which is similar to that which was done in }~anover on its business corridor. Mr. Daniel stated there was a meeting of the RRPDC at which time there was u frank discussion on economic development in the Richmond Metropolitan Area with the state Department of Economic Development. ~e stated it was a forum of airing out issues of concern that local government leaders }]ave expressed for the entire region. }{a stated he felt thes~ discussions have been beneficial. Mrs. Girone stated that she had received a letter from the Chairman of the Virgznia AssccJ. mtiun of Counties appointing her to the Transportation Committee~ composed of 12 membe~ of the Executive Bo~rd. They wi]i be meeting on July 8th in Prince William and she hoped this would be tbs initiation of support for ~tatewide bond referendum for reads. rs. Girone stated that she was Chairman of the MPC Goals and Objectives Co~a~ittee which will be me,ting before the MPC next week to develop goals and objectilves for the Mrs. Girone stated that Mr. Hedrick had assured her that the money set aside iu this budget to develop transportation plans for the handicapped which is about $30~000 will be carried over into the new fiscal year. ~he proposal has been expanded to a regional program. ~5-399 Mr. Applegate stated the Capital Region Airport Commission met and stated the traffic at the Airport is up 19% from last year and that American Airlines will be at the Airport within 30 days taking the last gate. Re stated the Commission reelected the present officers for an additional term: Mr. Anthony Mehfoud, Chairman; Mrs. Claudette MoDaniel, Vice Chairman; Mr. Nell November as Treasurer and himself as Secretary. Mr. Applegate stated he met with the Chesterfield Planning Commission and it was felt that two members each of Planning Commission and Board should form a subcommittee to draft an agenda for which a joint meeting could be held to discuss the growth in the County. He staned he would make the Board appoint- ments in the n~ar future. 5. REQUESTS TO POSTPONE ACTION~ EMERGENCY ADDITIONS OR CHANGES IN THE ORDER OF PRESENTATION On motion of Mrs. Gfrone~ seconded by ~tr. Mayas, the Board added Item 10.D.7., Resolution Requesting Highway Department to Install Road Side Guards along the Reservozr on Hopkin~ Road; deferred Item 10.G., Executive Session for Personnel ~tters until July lO, 1985; and adopted the agenda as amended. Vote: Unanimous 6. RESOLUTIONS OF SPECI~-L RECOGNITION 6.A. J. EDWARD RY~/~{ INDUSTRIAL DEVELOPM~T AUTHORITY Mr. Balderson introduced Mr. J. Edward Ryan~ briefly outlined his service on the Industrial Development Authority and expressed appreciation fo~ hie efforts and expertise. On motion of the Board, the following resolution was adopted: WHEREAS, J. Edward Ryan was duly appointed to the Chesterfield County Industrial Development Authority on July 13, 1977; and WHEREAS, ¥~. Ryan has faithfully performed the duties and discharged the responsibilities incumbent upon a member of the Industrial Development Authority; and WBEREAS~ Mr. Ryan has provided leadershi~ and invaluable time and effort to the County. NOW, THEREFORE, BE IT RESOLVED, by the Chesterfield County Board of Supervisors this 26th day of June, 1985, that J. Edward !Rya~ be a~d is hereby extended the gratitude oi the Chesterfield County Board Of Supervisors on behalf of the citizens of Chesterfield County for his contributions of wisdom, =aleut and time to the affairs o~ the County during his tenure as a member of the Industrial Development Authority. ~D, TB~RE~Og~, BE IT FURTHER RESOLVED, that J. Edward Ryan is wished the best in all of his future endeavors. Vote: Unanimous Mr. Applegate presented Mr. Ryan with the executed resolution. 6.B. MR. CHARLES B. PERRY, HIGHWAY DEPARTMENT Mr. McCracken introduced Mr. Perry, r~cog~i~ed his assistance to the County and expressed appreciation for his c0o~3sration while working on County projects. On motion of ~hs Board, the following resolution was adopted: 85-400 WHEREAS, ~ir. Charles B. Perry, II began employment with the Virginia Department of Highways Auguat 1, 1970, in the Engfneer Trainee Program; and WHEREAS, Mr. Perry became the Resident Enginee~ in Chesterfield County November, 1983, after serving as Resident Bngineer in Petersburg, Virginia, and as Assistant Resident ~ngineer in Charlottesville; and WHEREAS, AS of June 1, 1985, Mr. Perry was promoted and transferred to the Central Office of the Virginia Department of Highways and Transportation to become the Assistant State Con- struction Engineer under Mr. Claude D. Garret, Jr., State Con- struction Engineer; and ~THEREAS, The Board of Supervisors has enjoyed a friendly, cooperative and fruitful relationship during his tenure as Resident Engineer in Chesterfield County: and W~{EREAS, Mr. Ferry has exhibited an attitude expressing cooperation, attentiveness, interest and thoroughness. NOW, THEREFORE, BE IT RESO~VED that the Chesterfield County Board of Supervisors hereby expresses its deep appreciation for the outstanding service rendered to the County by Mr. Perry; and BE IT PURTB~R RESOLVED, that the Hoard hereby extends to Mr. Perry its best wishes for success in his new capacity; and B~ ~T FURTHER RESOLVED, that a copy of this resolution be forwarded to Mr. Harold C. King, Commissioner of the Virginia Department of Highways a/id Transportation, informing him of Chesterfield County's expressed appreciation. Vote: Unanimous Mr. Applegate presented the executed resolution to Mr. Perry. Mr, Perry expressed appreciation to the Board for this recogni- tion but stated that the service that the Highway Department has been able to provide to the County was not only a credit to him but to the Chesterfield Residency and he accepted the resolution on their behalf as well. CLUB OF CHESTER AND CHESTER CIVITAN$ Mrs. Mitchell stated that Mr. Dodd brought to the County's attention a ~pecial prelect being undertaken by two clubs in the Chester area, the Woman~e Club of Chester and the Cheater Civitans. She fntroduced Mrs. Gayle ~cCants who wa~ present. Mrs. McCants~ Health Chairman of the Weman's Club of Chester, stated that a project called "~dopt a Grandparent" came about at a public hearing in March when funding for Camp Baker was b~ing considered and also when they became aware that Nursing Home residents needed f~naneial assistance to continue their fourth annual camping trip to Camp Baker. She stated that the Chester Civitans and the Woman's Club decided to join forces and lend support to these two County facilities. She stated the success of this program is due to the financial assistance and support from the business community in the area. She stated they dedicate this project to two men who cared fo~ Camp Baker and for the Lucy s. Curt Nursing Home, Mr. Albe~t E: ~cCants, Sr. and Mr. Jack Manuel. She i~v~.ted the Board to attend July 11 and July 25 from 1:30 to 4:3[, ~,nd July 18 and August I from 7~00 to 9:00 p.m. to see the progr~i., become a reality. She recognized residents fro~ the Nurs~i Home and campers from Camp Baker who were present. Mr. B.~.~ Green and MS. Lizzie i{igh, residents-of the Nursing Eome, e'~:~ ~sed apprecia=ien to the Woman's Club, the Civitan Club and ube Board fc~ their support and financial assistance for this prcgra~ which is so important to their well-being. 85-401 Mr. Dodd recognized Mr. Lee Price, President, and Mr. Paul Micou and Mr~ Robert Galusha, ~ast Presidents of the Chester Civitans and as well as members of the Woman's Club of Chester who were present. on motion of the Board, the following resolution was adopted: WHeReAS, The Woman's Club of Chester, and the Chester Civitan Club have recognized a need for recreational activities to be provided to some elderly residents of the Lucy Corr Nursing Home; and WHEREAS, The mentally retarded young campers at Camp Baker have both the need for attention and love that the Nursing Home residents can share; and WHEREAS, Many businesses in the community are working cooperatively with the Woman's Club of Chester and the Chester Civitan Club to bring these elements together in a productive and beneficial union by co-spon~cring a 5-week "Adopt a ~randparent" Program at Camp Raker. NOW, THEREFORE, B~ IT RESOLVED, that the Board of Supervi- sors congratulates the Woman's Club of Chester and the Chester Civitan Club for providing this much-n~eded co,unity service, and wishes them success in this generous endeavor. Mr. Dedd presented both groups with au executed resolution. He stated that these two groups o~ people who are being assistmd hy the Clubs need love and care and commended the unrecognized labors of community consern. Mr. Micou expressed appreciation for the resolution and stated they hsue tried to help the under- privileged in the County as far a~ 'their ability and finances ~will allow. 6.D. UEROFS, WRVQ-94, EAGLE SNACKS, ARMOUR FOOD COMPANY AND WOODMEN OF THE WORLD Mr. Hester stated the annual 4th of July Extravaganza would be held again this year and that Ukrops, WRVQ-94, Eagle Snacks, Armour Food Company and Woodmen of the World have come forth to assist the County in providing funds for the fireworks and other activities scheduled. He introduced Ms. Charlotte Stewart, representing Ukrops, who will prov~ding fund~ for the Richmond Pops Rand at the event; Ms. S~$an Bick£ord from WRVQ-94, MS. Donna McCown f~em Eagle Snacks and Mr. Ken Chitty from Armour Foods who are providing the funds for the fireworks display. On motion of the Board, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department functions to positively e~fect the quality of life of those it serves; and WRER~AS, the provis~on of high quality special events represents an important aspect of the Department's services; and ~qEREAS, the 1985 4th of July Extravaqanza represents a wholesome, enjoyable, family oriented and cdnvenient means of 0ommemorating the 209th anniversary of our nation's independence; and WHEREAS~ Ukrop's has chosen to provide ~ignificant support for this annual, community wide event, a~ well as for numerous other aspects of the Park~ and Recreation Oepartment's operation. NOW, THEP~FO~LE, BE IT RESOLVED that the Chesterfield County 8card of Supervisors does hereby recognise Ukrop'a for their 85-402 © © generous contribution to the event and to the quality of life in Chesterfield County. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and gratitude to Ukrop'~ for their goodwill and community concern. Vote: Unanimous Mr. Applegate presented Ms. Stewart with the executed resolution. On motion of the Board, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department functions to positively effect the quality of life of those it serves; and W~RgAS, the provision of high quality special events represents an important aspect of the Department's services; and WHEREAS, the 1985 4th of JBly g×travaganza represents a wholesome, enjoyable¥ family oriented and convenient means of commemorating the 209th anniversary cf our nation's independence; and WHEREAS, WRVQ - 94 has chosen to provide significant support for this annual community wide event, as well as for numerous other aspects of the Parks and Recreation D~partment's Operation. NOW, THEREFORE, BE IT ~ESOLVED that the Chesterfield County Board of Supervisors does hereby recoqnize WRVQ - 94 for their generou~ contribution to the event and to the quality of life in Chesterfield County. AND, TEEREFOR~, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and gratitude to WRVQ ~ 94 for their goodwill and community concern. Vote: Unanimous Mr. Applegate presented MS. Bickford with the executed resolu- tion, On motion of the Board, the following r~sol~tion was adopted: W~EPO~AS, The Chesterfield County Parks and Recreation Department functions to positively ef£ect the quality of life of those it serves; and WHEREAS, the provision of hiqh quality special, events represents an important aspect of tbs Department's services; and WHEREAS, the ]985 4th of July Extravaganza represents a wholesome, enjoyable, fami!y oriented and convenient means of commemorating the 209th anniversary of our nation's independence; and WHEREAS, Eagle Snacks has chosen ho provide significant ~upport for this annual c0m~unity wide event, as well as for numerous other aspects of the Parks and Recreation Department's operation. NOW~ THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supszvisors does hereby recognize Eagle Snacks for their generous contribution to the evenf and to the quality of life in Chesterfield C0~nty. A~D, TH~SEFORE, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and 85-403 © © gratitudm to Eagle Snacks for their goodwill and community concern. Vote: Unanimoue Mr. Applegate presented MS. McCown with the ex~cuted resolution. On motion of the Board, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department functions to positively effect the quality of li~e of those it serves; and WHEI~EAS, the provision of high quality special events represents an important aspect of the Department's services; and WHEREAS, the 1985 4th of July Extravaganza represents a wholesome, enjoyable, family oriented and convenient means of commemorating the 209th anniversary of our nation's independence; and WMEREAS, Armour Food Company has chosen to provide signifi- cant support for this annual community wide event, aK well as for numerous other aspects of the Parks ~nd Recreation D~partment's operation. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors does hereby reoognlze Armour Food Company for their generous contribution to the event and to.the quality of life in Chesterfield County. AND, THEI%EFORE, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and gratitude to Armour Food Compa~%y for their goodwill and oommu~%ity Mr. Applegate presented Mr. Chitty with the executed resolution. Mr. Hooter ~ntroduced Mr. Eob VandeLind~, member of Woodmen of the World~ Mr. VandeLinde briefly outlined the history of the American Flag and presented the Board with an Oversized flaq for use by the Park~ and Recreation Department. Mr. Walker, another member o~ the Woodmen of the World, presented men, ers of the Board with an .~merican flag desk set. On motion of the Board, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department functions to positively effect the quality of life of those it serves; and ~EREAS, the provision of high quality special events represents an important aspect of the Department's services; and WHEREAS, the 1985 4th of July Extravaganza represents a wholesome, enjoyable, family Oriented ~nd convenient means of commemorating the 209th anniversary of our hation's independence; and WHEREAS, Wood/non of the World ha~e chosen to provide significant support for this annual =ommuD~ty wide event, as well as for numerous other aspects of the Parks and Recreation Depart- ment's operation. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of S~pervisors does hereby ~ecognise Woodmen of the World 85-404 for their generous contribution to the event and to the quality of life in Chesterfield County. AND, THEREFORE, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and gratitude to Woodmen of the World for their goodwill and commun- ity concern. Vote: Unanimous Mr. Applegat~ pre~ented Mr. VandeLinde with the e~ecuted resolu- tion. 6.E. M~. LeNA M/LB BUTERBAUGH~ TREASUI~R'S OEEIC~ Mrs. McGulre was present and introduced Ms. Lena M. Buterbaugh. She briefly outlined Me. Buterbaugh's dedicated efforts in the Treasurer's Office and stated she had retired due to an illness. On motion of the Board, the following resolution was adopted: WHEREAS, Lena M~e Buterbaugh retired from the Treasurer's Office, Chesterfield County, on October 1, 1984; and WHERRAS, Me. Buterbaugh has provided over ten years of quality service to the citizens of Chesterfield County~ and W~EBEAS, Chesterfield County and the Board of Supervisors will miss MS. Buterbaugh's diligent service. NOW, T~R~FORE, R~ IT RESOLVED, that this Board of Supervisors publicly recognizes Ms. Buterbaugh and extends on behalf of its me,fours ~nd the citizens of Chesterfield County their appreciation for her service to the County. AND, B~ IT FURTHER R~SOLV~D, that s copy of this Resolution be presented to MS. Buterbaugh and that this Resolution be permanently recorded among the papers of this Board of eupervi~or~ of Chesterfield County, Virginia. Vote: Unanimous Mr. Applegate presented Mrs. Mc~uire with the exmcuted resolution for Ms. Buterbaugh. 6.F. MS. FRANCES Q. COLE, DEPARTMHNT OF REAL ESTATE ASSESSMHNTS Mr. Bill Diggm introduced Ms. Franc~s Colm, outlined her 36 years of eervice with ~he County and e~p~ees~d ~ppre¢iati0n for her dedication. On motion of the Board, the following re~olution was adopted: W~=R~A$, Frances Q. Cole will retire from the Department of Real Estate Assessment, Chesterfield County, on J%~ly l, ~995; and W~t~AS, Ms. Cole, as Administrative Offlc~z, Department of Real Estate A~sessment~ ha~ been a faithful and dedicated employee of Chesterfield County, since June~ 1949; and WHEREAS, Ms. Cole's thirty-six years of quality service to the citizens of Chesterfield County has bee~ characterized by professional excellence and selfless dedication; and WHEREAS, Chesterfield County and 'the Board of Supervisors will especially miss Ms. Ccle's diligent service and unique ability to work in complete harmony with the public. NOW, THEREFORE, BE IT RESOLVED, that this Boazd of Supervimors proudly recognizes Ms. Cole and extend~ on behallf of its members and the Citizens of Chesterfield County their 85-405 appreciation for her long service to thm County, and wishes for her a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Ms. Cole and that this Resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Applegate presented Ms. Cole with the executed resolution. 6.G. MR. WILLIAM B~ C0RR~LL,...~UIID~NG INSPECTOR'S OFFICE Mr. Robert Rollston introduced Mr. William Correll and briefly outlined his profassional career with the County. On motion of the Board, the following resolution was adopted: W~EREAS, Mr. Willia~ B. Correl! retired from the Building Inspector's Office, Chesterfield County, on May 31, I985; and WHEREAS~ Mr. Correll~ as County Construction Coordinator, has provided ove~ five years of quality service to the citizens of Chesterfield County; and W~EREAS~ Mr. Correll's five years of selfless dedication to the citizens of Chesterfield County will be missed by Chesterfield County and the Board of Supervisors. NOW, THEREFORE, BE IT RESOLVED, that this Soard of Supervisors publicly recognizes Mr. Correll's faithful and dedicated service and extend~ on behalf of its~member~ and the citizens of Chesterfield County their appreciation for his servic~ to the County and wishes him a long and prosperous retirement. AND, BE IT FURTheR RESOLVED, that a copy o~ this Resolution be presented to Mr. Correll and that this Resolution be ~nermanently recorded among the papers of thio ~oard of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Applegate presented Mr. Co%~r~ll with the executed resolution. Mr. C0rrell expressed appreciation ~or the recognition and stated his pleasure at being an employee of bhe County. 6.N+ MS. PINKIE FRIEND, LUCY CORR NURSING }tOMB Mr. Gillentlne introduced MS. Pinkie Friend and outlined her dedicated service to the County~ On motion of the Board, the following resolution was adopted: WHEREAS, Ms. Piukle Friend will retire from the Nurs~n~ ~ome, Chesterfield County~ on Joly 1, 19~5; and W~EREAS, Mm. Friend has provided ever fifteen years of quality service to the citizens of Chesterfield County; and W~EREAS~ Chesterfield County a~d ~he Boa~d of Supervisors will mi~ M~. Friend's diligent service. NOW, THEREFORE, BE IT RESOLVED, that this Board of Supervisors publicly zecognizes Ms. Friend and extends on behalf of ~ts members and the ~itizens of Chesterfield Coonty their appreciation for her service to the County. AND, ~BE IT FURTHER RESOLVED~ that a copy of this Resolution >e presented to Ms~ Friend and that this Resolution be 85-~06 permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Applegate presented MS. Friend with the executed resolution. Mr. Applegate recognized retired Sheriff Gates who was present at the meeting, 6.I. MR. ROBERT B. GALUSBA, PERSONNEL D~PAETM~NT Mr. Bedrick introduced Mr. Robert Galusha, Personnel Director, and outlined his dedicated service to the County. On motion of the Bosrd, the following resolution was adopted: W~ER~AS, Mr. Robert B. Galusha will resign as Personnel Director effective July 5, 1985 after establishing the Personnel Department in July, 1975 and after providing 10 years of quality service to the citizens of Chesterfield County; and WHEREAS, Mr. Calusha's conscientious efforts and concern have provided numerous health care programs which give employees a choice in their benefits, established a recruitment and retention program assuring the County of high quality employees and established a classification and compensation program that is internally equitable and externally competitive, as well as providing other significant contributions to th~ staff, administration and governing body; and WHEREAS, Mr. Galusha's ten years of selfless dedication tu the citizens of Chesterfield County will be missed by Chesterfield County and the Board of Supervisors. NOW, THElkEFO~, BE IT RESOLVED, 'that this Board of Snp~rvisor~ publicly recognizes Mr. G~lusha's faithful and dedicated service and extends on behalf of its members and citizen~ of Chesterfield County their appreciation for his service to the County and wishes him a lonq and prosperous retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Mr. Galusha and that thia Resolution be permanently recorded among th~ papers of this Board Of Supervisors of Chesterfield County, Virginia. Vote: Unanimou~ Mr. Applegate presented Mr. Galusha with the executed resolution. Mr. Galusha stated appreciation fc~ the recognition and for the opportunity to serve the County, 6.J, MS. JEANNE Ci STILLWAGON, BUILDING INSPECTOR'S OFFICE ~r. Robert Rollston introduced MS. Jeanne Stillwagon and briefly outlined her employment with the County. On motion of the Board, the following resolution was adopted: ~{HE~EAS~ Ms. Jea~lne C. stillw~gon will retire from the Building Inspection Departman~ Chesterfield County, on July I; and W~EREAS, ~s. Stillwagon has provided six years of quality 85-407 service to the citizens of Chesterfield County; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Stillwagon'~ diligent service. NOW, THEREFORE, BE IT R~S0LVED, that this Board of Supervisors publicly recognizes Ms. Stillwagon and e×tends on behalf of its members and the Citisens of Chesterfield County their appreciation for her service to the County. AND, BE IT PURTBER RESOL%IED, that a copy of this Resolution be presented to Ms. Stillwagon and that this Resolution be per~nently recorded a~ong the papers of thi~ Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Appl~gate presented Ms. stillwagon with the executed resolution. ,7,. HEARINGS OF CITIZENS ON UNSCHEDULED MATTERS OR CLAIMS Mr. Hedrick indicated there were no citizens scheduled for this meeting. DEFERRED ITF24S~ WATER AND SEWER CONTRACTS ~'OR ROCK SPRING FAPJ4S Mr. Welchons stated that consideration of the water and sewer contracts for ROCk Spring Farms was deferred from the last meeting in an effort to discuss the matter with the property owners. Be stated one property owner is still not satisfied with the sewer line crossing his property but understands it is impractical to use an alternate route° On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved and authorized the County Administrator to execute any necessary documents for contracts W84~46B/6(8)461 and S73~2T/7(7)302t for the Rock Spring Farms area in the amount of $922,978.75 (Sewer - $896,694.75 and Water - $26,284.~0) to Cantral Builders, Incorporated. It is noted funds were p~epicusly appropriated for this project. Vote: Unanimous 8.B. CONDE~ATION ACROSS PROPERTY OF DR. AND MRS. ~. O. Mr. Welchonm stated consideration of condemnation proceedings against Dr. and Mrs. H. O. Lyne had been deferred from the June 12, 1985 Board meeting to allow staff to obtain additional information. Re stated during subdivision approval of the property, public sewer and water was required. Be presented a map indicating the route of the proposed sewer extension, the area that can be served by the proposed extension, the route of the alternate extension, the area to be served by the alternative extension, the natural drainage breaks and the two proposed subdivisions in the area. He stated the estimated cost of the proposed route is $36,500 which would sarve'139 acres of which 47 acres is the Kingsland Woods Subdivision. He stated the cost cf the alternate route is $87,00~ which serves about 131 acres of which 47 acres is Kingsland Woods. He stated both routes have been reviewed and staff recommends the original route because it will serve 90 additional acres, it requires a lesser depth of cut for construction for ease of maintenance and the development plans for Kingsland Woods are ahead of the plans for Ashtom Woods and would cause additioDal costs ir, de%~e~opment delays. 85-408 ~tr. Daniel stated this is a difficult situation whereby a proper- ty owner would be damaged by the line but the Board approved the zoning, the County does have a policy (through the subdivision review process) that this level of devel0pment will have public water and sewer, etc. He stated there have been similar situations over 8 times in the last 2-3 years and it is not a unique County policy. He ~tated based on the information presented, he would recommend condemnation but he would expect the County to mare every effort to minimize the damage to Dr. Lyne's property. Mr. Dodd indicated Mr. Rudy and Dr. Lyne were present. Mr. Applegate stated that the Board did suspend the rules at the last meeting, heard Dr. Lynets and Mr. Rudy's comments and felt it would be improper at this time to allow further debate. On motion of Mr. Daniel, seconded by Mr. Mayas, the Board authorized the County Attorney to institute condemnation proceed- ings against the following property owners if the amount as set opposite their names is not accepted. And be it further rssolved that the County Administrator notify said property owr~ers by registered mail on June 27, 1985 of the County's intention to enter upon and take the property which is to be the subject oi said condemnation proceedings and pursuant to Section 15.1-238.1 of the Code of Virginia, 1950, this resolution shall be in full 9orca and effect on an emergency baeie. The Board further directed staff to take every step possible to protect the environment and minimize damage to the property of Dr. and Mrs. Lyne. H. 0. Lyne, III and Georgianna M. Lyne S85-47CD/1 S860.00 Vote: Unanimous 8.C. SET DATE FOR PUBLIC HEARING FOR POWHIT~/ROUT~ 288 F~r. Applegate disclosed to the Board he has ownership interests in some land that could be affected by Powhite/Route 288 and pending an opinion from the Commonwealth's Attorney, declared a potential conflict of interest pursuant to the Virginia Compre- hensive Conflict of Interest Act and excused himeelf from meeting. Mr. Daniel inquired if it would be wise to set a separate meeting date to hold the public hearing fo£ Powhite/R0u~e 288. Mrs. Giro~e stated there will be a final come, unity meeting oD the issue on July i, 1985, written statements have been received, and she felt the public will be pleased with the recommendation. She stated she did not fee]. a separate ~eeting would be necessary because of the number of public meefingz already held, etc. On motion of ~s. Girone, seconded by Mr. Dodd, the Board set the date of August 14, 1985 at 7:00 p.m. for a public hearing to consider the Powhite/Ronte 28S Land Use and Transportation Plan. Ayes; ~. Mayas, Mr. Daniel, Mr. Dodd and Mrs. Girone. Absent; Mr. Applegate. Mr. Applegete returned to the meeting. 9. PUBLIC HEARINGS ~ P~TE INCREASE BY STORER CABLE COMPAN¥ Mr. Hedrick stared this date and time had been advertised for a public hearing to consider a ra~e increase by Storer Cable Company. M~. Hedge stated ~ta~ has reviewed the request and presented the Board with a report. He stated the report indicates that S'~orer does accept the Board's a%~thority to 85~.409 regulate basic and expanded basic service to the cable viewers in the County. He stated the request today involves an increase from $10.45 for the expanded basic to $10.95 effective september 1, 1985 and also an increase from $10.95 to $12.05 effective January 1, 1986. He stated if these requests are approved, Storer will roll back the rate increase that they began two months ago from the $10.95 to $10.45 for the two month period. He stated this increase would be a return on investment of 2.4% for the Company for 1985 and for 1986 a 6.2% rate of return. stated the effect on the consumer will be an average of 7.5% for the entire year. He compared costs of other cable companies in the metropolitan area for the e×panded basic which are higher than both of the requested increases if they are approved. He also reviewed the channels provided by each indicating Storer provides two more channels than either company in Richmond or Henrico. He stated staff feels the request is reasonable. Applegate inquired if the effect of the increase is 7.5% over the two year period. Mr. Hedge stated that was correct. No one was present in favor of the increase. Mrs. Dettie Armstrong stated she was not in favor or opposed to the request but was concerned with consumer advocacy. She discussed the destruction of her property by the company when installing lines~ the service, the programming, the arrogance of billing before an increase was settled, sending a revised bill without explaining the increase, the recourse a citizen has with a monopoly such as this, the difference of definition as to basic and expanded basic service, etc. She stated that in 1986 the company will be able to do whatever they please, they do not use their own terminology on their bills, that she is against a monopoly, and that she fears for the future of the company's integrity as an uncontrolled monopoly. Mr. Daniel stated that the Cable Company would make restoration for damages if notified, Me stated the definitions will be defined by the ~CC in the future through their regulatory powers and the Federal Com~aunicatlons Act. Mr. Micas stated that if everythinq remains ss is, cable rates will be deregulated as of January 1, 1987. Be stated Storer was not granted e non-exclusive franchise 'so there exists a technical possibility that there might be other cable operators in the Cot%Sty but it is not a practical or financial likelihood. There was no one else present to discuss the matter. Mr. Maye$ sta~ed his concern was whether or not the services were underpriced and this'is the first report that assures him that this is the case and that if it is approved, it will bring these prices in line with other companies. Mr. Dodd stated he support- ed the compromi~ . ~at lie felt $% was beteer but 7~% is liveable and they have ~e~'~ ,.~ized the County's authority to control the rates. Mr. Apple.?. ~e stated originally the request was for 10% and they Dave nc :~mpromised to 7.5%~ Mr. Mayes stated h% f~lt the emphasis sho~.~ i be made that the services are properly priced as he has l~ss c.:~ ,:~rn as to what they receive as a rate of re=urn or what t~3e~r pro,it is. Ne stated ~e felt that it is the County's business tO m~ke sure they are treated fairly and their services are properly priced. M~. Daniel stated that his concern was what body between now and January, 1987. had the authority to set the rates which has been resolved. He stated it is the Board of Supervisors and it has been recognized by Storer and he felt this was the prim~ry issue. Mrs. Girone inquired about the over all rate= Mr. Hedge stated ~t wou!.d be 7.5% over the two year period of time and not 15%. Mr. ~ics~ stated that the January increase w~tl include the 5% increase that is permitted by federal law any%,ay and is not in excess of that. Mr. Mayes inquired if the Board was guaraDteein~ tbema 7.5% increase or was the County gran=ing then] an i~ncrease 'khat was producing that %~hich was ~n line with the cost of their services. Mr. Daniel stated the County ie not guaranteeing them any rate of re=urn. 85-410 D~ motion of the Board, the Board granted Storer Cable Company Pates increases as follows: September 1, 1985: ~asio - From $7.82 to $8.20 Expanded Basic - From $10.45 to $10.95 3anuary 1, 1986: Basic - From $8.20 to $8.60 Expanded Basic - From $10.95 to $12.05 Vote: Unanimous ~r. Applegate excused himself from the meeting. 10. N~WBVStN~SS i~. BUDGET ITEMS !10.A.1. SCHOOL BUDGET YEAR-END ADJUSTMENTS It was generally agreed that consideration oi the School Budget iyear-end adjustments be deferred until after the Board mot with the School Board for lunch. Mr. bpplegate returned to the meeting. 10.k.2. GENERAL COUNTY BUDGET YEAE-END ADJUSTMENTS On motion of Mr. Dodd, seoonde~ by Mrs. Girone, the Board authorized the County Administrator to transfer funds from departments which will have surplus funds left in their budget and to appropriate additional revenue, to those departments as follows: Board of Supervisors County Administrator Public Information Accounting and Budget County Attorney Purchasing Circuit Court Clerk Fire Communications Center Transportation Sanitation $ 29,100 30,200 28,000 18,700 ~0,200 13,000 32,000 15,000 90~000 279,800 11,500 $ 677,500 And further the Board appropriated an additi0nal $1,000,000 to the School Board budget. Vote: Unanimous M~. Hedrick introduced amd congratulated Ms.' Sara J~mes of WWBT/Channel 12 who was recently promoted to Weekend Anchorwdman. He expressed appreciation for her effort~ while assigned to cover ~ho County. 10.A.3. FUND FOR ARCHITECTURAL WC. RK FOR C05E4L~ICATIONS CENTER On motion.of Mr. Dodd, seconde~ by Mr. Mayee, th~ Board made the following budget adjustments to cover architectural work for the communications center= 85-411 D, 0 111-1-06150-3302 $5,000 111-1-06170-3621 1,000 111-1-07500-4592 500 Increased: 330-1-02163-2121 $6,500 Vote: Unanimous 10.B. APPOINTMENTS 10.B.1 CA~P BAKER MANAGEMENT BOARD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board appointed ~[r. William Easkins, representing Bermuda District effective immediately and whose term will expire April 30, 1985 and Mr. William Suttles, representing the Richmond Area Association for Retard Citizens, effective immediately and who~e term will expire April 30, 1987, to the Camp Baker Management Board. Vote: Unanimo~a 10.B.2. CHESTERFIELD COUNTy INDUSTRIAL DEVELOPMENT AUTHORITY On motion of Mr. Daniel, seconded by Mr. Dodd, the Board appoint- ed Mr. Robert Goyne, representing Bermuda District, and Mr. James A. Spencer, representing Dale District, to the Chesterfield County Industrial Development Authority effective July 1~ 1985, who~e terms will expire on June 30, 1989~ Vote: Unanimous 10.B.3. COMMUNITY CORP~ECTIONS RESOURCES BOARD On motion of Mr. Dodd, seconded by Mr. Mayes, the Board accepted Mr. Jack Snyder's resignation from the'Community Corrections Resources Board effective July t0, 1985. Vote: Unanimous The Beard nominated Mr. Lewis Chaffe and Mr. Gary K. Johnson for eonslderation to fill the vacancy crea~ed by Mr. Snyder's resignation from the Community Corrections Resources Board. It is noted that the Board would maks the formal appointment at the July 10, 1985 meeting. 10.B.4. CORMUNITY SERVICES BOARD On motion of Mr. Daniel~ seconded by Mr. ~odd, the Board nominat- ed Mr. Ste~e Martin, replesenting Bermuda District, to fill the vacancy created by the resignation of Mr. Charles Jackson, to the Come,unity Services Board. Vote: Unanimous 10.C. CONBBNT ITEMS 10.C.1. REQUEST FOR BINGO/RAFFLE PERM!T On motion of Mrs. Girone, seconded by Mm.. Mayes, the Eoard approved a request for a bingo ~n~/0r raffle permit from St, Augustine's Church/Parish CouDoil for calendar year 1925. 85-412 Vote: Unanimous 10.C.2. FIREWORKS/EXTRAVAGANZA PERMITS On motion of Mrs. Girone, seconded by Mr. Mayes, the Board approved the requests for fireworks displays subject tn the rules and regulations of the Fire Department for Mr. George F. Hoover to be held at 2 Bellona Arsenal on July 4, 1985; the Brandermill Community Association to be held at Woodlake Idirected across the lake) on July 4, 1985; and for the Parks and Recreation Depart- ment to hold a fireworks display on July 4, 1985 at 9:30 p.m. at the County Courthouse Complex as well as permission to conduct the 8th Annual 4th of July Extravaganza on July 4, 1985 from 4:00 - 10=00 p.m. subject to the music and festival ordinance, Vote: Unanimous 10.C.3. APPLICATION FOR 1985-86 LITTER GRANT On motion of Mrs. Girone, seconded by Mr. Mayes, the Board adopted the ~ollowing resolution: WHEREAS, The Hoard of Supervisors recognizes the existence of a litter problem within the boundaries of Chesterfield County; and WHEREAS, The Virginia Litter Control Act o~ 1876 provides, through the Department of Conservation and Historic Resources, Division of Litter Control, for the allocation of public funds in the fo~m of Grants for the purpose of enhancing local litter control programs; and WHEREAS, Raving reviewed and considered the Regulations and the Application covering administration and use of said funds; and WHEREAS, The Board of Supervisors hereby endorses and supports such s program for Chesterfield County as is indicated in the attached application. NOW THEREFORE, B~ IT R~SOLVED that the County Administrator plan, budget, and apply for a Grant which if approved, will be used to fund said Program; and BE IT FURTHER R~SOLVED that the Department of Conservation and Historic Resources, Division of Litter Control, to consider and approv~ said Application and Program, said Program being in accord with the regulations governing use and e~penditure of said funds. Vote: Unanimous 10.C.4. CANCEL UNCOLLECTIBLE ACCO[~TS On motion of Mrs. Girone, seconded by Mr. Mayes, the Hoard cancelled the following uncollectible accounts with ~he under- standing that staff will continue efforts to collect said amounts:' A. Utilities 1. Sewer Service Charges $18,969.67 2. Water Service Charges 13,760.26 Total Utilities Landfill Total Landfill $32,729.93 $ 5,519.13 85-4i3 Grand Total $38~249.06 Vote: Unanimous i0.C.5. STAT~ ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Stigall Drive, Stigall COurt, Sunfield Drive, Sunfield Court, Sunfield Plac~ and Alanthus Road in Clifton Farms, Section 4 and a remaining portion of Section 2, Matoaca District. Upon consideration whereof, and on motion of Mrs. Girone, second- ed by Mr. Meye~, it is resolved that Stigal! Drive, Stigall Court, Sunfield Drive, Sunfisld Court, Sunfield Place and Ala~thus Road in Clifton Farms, Section 4, and a remaining portion of Section 2, Matoaca District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take info the Secondary System, Stigall Drive, beginning where State Maintenance ends, Stigall Drive, State Route '759, and going 0.10 mile southwesterly to the intersection with Stigall Court, then continuinq 0.07 mile southerly to the intersection with Sunfield Drive; Stigatl Court, beginning at the intersection with Stigall Drive and going 0.10 mile southeasterly to a cul-de-sac; Sunfield Drive, beginning where State Maintenance ends, Sunfield Drive~ State Route 2036, and going 0.06 mile westerly to the intersection with Sunfield Court, then continuing 0.24 mile southwesterly to the intersection with Stigall Drive, then continuing 0.03 mile westerly to a dead end; Sunfield Court, beginning at the intersection with Sunfield Drive and going 0.07 mile northwesterly to the intersection with Sunfield Place, then continuing 0.05 mile northwesterly to a cul-de-sac; Sunfiel~ Place beginning at the intersection with Sunfield Court and going 0.05 mile northerly to a cul-de-sac; and Alanthus Road, beginning at the intersection with Overlea Drive., State Route 919, and going 0.10 mile westerly to a cul-de-sac. This reqnest is inclusive of the adjacent slope easements. These roads serve 76 lots. And be it further resolved, that the Board of S~pervisors guarantees to the Virginia Department of Sighways a 50~ right-of-way for all of t]~ese roads, These sections of Cli~ton Farms are recorded as follows: Section 4. Plat Book 43, Pages 84 & B$, August 24, 1983. Section 2. Plat Book 15~ Pages 1 & 2, October 19, !965. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Donegal Drive and Donegal Terrace in Donegal Forest, Section 2 and a p0rtie~ of Seet~o~ 1, Mato~ca Di~trlct. Upon consideration whereof, and on motion of Mrs. Girene, second- ed by Mr. Mayes, ~t ia resolved that Dosegal Drive and Donegal Terrace in Donegal Forest, Section 2 and'a portion of Section ~, Matoaca District, be and they hereby ~re established as public roads. B5-414 ~nd be it further resolved, that the Virginia Department of {ighways and Transportation, be and it hereby is requested to ~ake into the Secondary System, Donegal Drive, beginning at the Lntersectien with Donegal Place, State Route 1274, end r~nning ~onthweaterly 0.25 mile to the intersection with Donegal Terrace, Then continuing southwesterly 0.11 mile to tie into proposed )onegal Drive, Donegal Glen Subdivision, Seeti0n 1; and Donegal ~errace, beginning at the intersection with Donegal Drive and manning northerly 0.11 mile to end in a cul-de-sac. Phis request is inclusive of the adjacent slope easements. ~h¢~e road~ ~erve 13 lots. ~nd be it further resolved, that the Board of Supervisors ~uarantees to the Virginia Department of Highway~ a 58' Eight-of-way for Donegal Terrace and a 60~ right-of-way for Donegal Drive. ~hese sections of Donegal Forest are recorded as follows: Section 1. Plat Book 28, Pages 20, 21, & 22, February 11, 1977, Section 2. Plat Book 30, Page 5, November 14, 1977. Phis day the County Environmental Rngine~r, in accordance with ~irections from this Board, made report ~n writing upon his ~xaminetion of Donegal Road North in Donegal Forest North, ~ection 1, Matoaca District. Upo~ con$ideratio~ whereof, and on motion of M~s. Girone, eeeond- ~d by Mr. Mayas, it is resolved that Donegal Road North in Donegal Forest North, Section 1, Matoaca District, be and it hereby is established as a public road. And be it further resolved~ that the Virginia Department of Highways ~nd T~anspo~tation, ~e and it here~y is requested to take into the Secondary 9ystem, Donegal Road North, beginning at the intersection with Hensley Road, State Route 659, and running southerly 0.26 mile to end in a temporary turnaround. This request is inclusive of the adjacent slope easements. ~his road serves 8 lots. And be it further r~solved, that the Board of Supervisors guarantees to the Virginia Department of ~ighways a ~0' right-of-way for this road. This section of Donegal Forest North is recorded as follows: Section 1. Plat Book 39, Pages 92, 93 and 94~ October 15, 1981. Vote: Unanimous COF~4UNITY DEVELOPMENT ITEMS RESTRICTION OP THROUGN TR~CK TRAFFIC - DALEBROOK DRIVE On motion of Mr. Daniel, seconded by Mr. Dodd, the Board set the data of July 24, i[955 at 9:00 a.m0 for a public hearing to consider the res%ricfion of through truck 'traffic on Dalebrcok Drive. ~ Vote ~. ~n ~nimous @5-415 10.D.2. IRON,ATE VIL~GE SHOPPING CENTER STOR~ WATER MANAGEMENT On motion of Mr. Daniel, seconded by Mrs. Girone, the Board approved and authorized the County Administrator to execute the Storm Water Management Maintenance Agreement with the developer of Irongate village, as approved by the County Attorney's office. Vote: Unanimous 10.B.3. REAR ACCESS TO MR%NCHESTER HIGH SCHOOL On motion of Mr. Applegate, seconded by PLr. Dodd, the Board authorized staff to include the construction of a hard surface road to the Manchester Fire Station parking let with the construction of a rear access to Manchester High School which Iunds were appropriated previously in the amount of $50,000. Vote~ Unanimou~ 10.D.4. STREET LIGHT REQUEST On motion of Mr. Dodd, Seconded by Mr. Mayes, the Board approved the installation of a street light at the intersection of Central Avenue and Cameron Avenue with any necessary funds to be expended from the Bermuda District Street Light Funds. Vote: Unanimous 10.D.5. BeN AIR PLAN Mr. rook stated that staff had been contacted by Mrs. Girone regarding a Ben Air community study which resulted from a zoning recommendation by the Planning Commission. Mrs. Girone stated that in 1979 a plan was done for Ben Air and the Board decided at that time not to recognize community scale plans so it was never ratified. She stated that another zoning case has come up and she felt a community scale plan was necessary for the area. She stated the Board has changed it~ policy and there have been three such plans requested because of zoning requests which were for Enon, Matoaca and Turner Road. She stated she felt the community ~lan is necessary but it would delay completion of the ~eneral Plan 2000 by approximately a month cz until the end of January, 1986. She stated the General P]an 2000 was interrupted for other ~cmmunity scale plans and although she fe61s the General Plan is important, this would be the best way to resolve the situation. Mr. Daniel inquired if any other plans would be impacted by the Ben Air Plan. Mr. Zook discussed thc Central Area Plan and Mr. Daniel requested a briefing by ~taff at another time. Mr. Daniel inquired if all the individual plans that are being done, can he assembled to form the overall County plan. Mr~ Zook stated that was the intent, that the land use plan will be in sections to form a complete plan when co~pilmd. ~e stated after the November 30, 1985 date, there will be a need to look at the goals and objectives in the various areas. Mr. Nayes stated that Matoaca District is the only district not included in any land use plan~ he has asked ~or one and has been ~romised one by August. He stated he has no opposition to the Ben Air Plan but that it not hold up any ot~er plans and that it fall in line behind those previously approved for study. Mr. Zook stated the Matoaca Village Plan would be incorporated into the Southern Area Plan and reviewed other plans and their status, He stated the Ben Air Plan will change the dates of completion of the other plans from November 30 to January 30. Mr. ~ayes stated he was not in favor of changing the priorities as a Southern Area Plan is necessary. Mr. Dodd stated he felt the cenL~unity planning is a good tool for making the right decisions and felt it would be good for Ben Air. Mrs. G~rone outlined the area to he considered in Ben Air. She 85~4J. 6 stated that this will impact the Gonadal Plan from November, 1985 until January, 1986. M~. Sock stated that the Northern Area Plan, the Southern Area Plan, the Powhite/288 Plan, all plans will come together and be a complete revision to the General Plan 2000. He stated the Matoaca Plan was on scheduled and would be complete by November 20, 1989. He stated, distinct from that, are the community scale plans which are als0 being incorporated into the area plan~ but are separate and distinct from the overall effort. He stated the Ben Air Plan will delay all projects by approximately 2 months. Mr. Mayes stated Matoaca has been forgotten too long and he did not feel any plan should interrupt the plan for the southern area. Be stated development is beginning in Matoaca and good decisions cannot be made without a good plan. Mr. Daniel inquired if additional resources could be obtained to help this situation. Mr. Zook also stated resources could not be obtained in time to prevent the delay and it would probably take additional tim~. Mr. Mayas stated he was not opposed to the Eon Air Plan only that he felt it should net delay the Southern Area Plan as that is important also. Mrs. Girone stated the delay would only be two months, a developer has a zoning case that is scheduled to come to the Board in July and we cannot move without a plan. She stated December is a lost month so it will really only be a month's delay. She referred to other plans which de~erned the General Plan 2000. Mr. Hedrlck stated Mr. Mayes is co, corned with the delay of the Southern Area Plan and Mrs. Girone is discussing the delay of the General Plan 2000. He stated he did not feel the Ben Air Plan would have to slow down the Southern Area Plan. Mr. Zook stated that there were five planning areas in the County and the revision of those five large planning areas at the 2000 scale will constitute the General Plan revision. He stated Matoaca, Enon (Eastern Area), and Ben Air are community plans which would revise the General Plan 2000 as well but they are on con,unity scales. He stated the Southern Area Plan is an element of the General Plan. Mr. Hedrick inquired if the Southern Area Plan could be accomplished on schedule as a single element, concurrently work on the Ben Air Plan and d~fer other elements of the General Plan until completion of both of those plans. Mr. Mayas stated he would ~upport that suggestion. Mr. Hedrick stated ths consultants could concentrate on the Southern Area Plan and at the same time, since staf~'is doing the Ben Air Plan in-house, bring them up concurrently and defer other elements until such time as this is completed. He stated that the total General Plan 2000 would be deferred until the first of the year. Ee further stated that it may be that staff may not be exactly on tract with the Ben Air or the Southern Area Plans but will try to bring them up as quickly as possible. After farther discussion, it was on motion of Mrs. Girone~ seconded by Mr. Mayas, resolved that the Ron Air Plan be prepared by the planning staff beginning August 1st with completion expected in three months with an eye to addressing the specific zoning case at the completion of the public hearings on the Ben Air Plan. The Board authorized the staff to prioritize the Southern Area Plan with the consultants and the Ben Air Plan to be done in-house concurrently with the General Plan 2000 to be completed on January 31, 1986. Mr. Daniel excused himself from the meetingl 10.D.6. CITIZEN APPEAL REGARDING PLANTATION PIPELINE COMPANY Mr. Muzzy stated the Planning Commission on June 18, 1985 made a determination that the location of %he 14 i~uh proposed Planta- tion Pipe line was in substantial accord with the County's General Plan. He stated residents in the area have submitted a petition requesting that it be en~red into the official record and that the Beard of S~pervisor~ hear an appeal to that 85-4].7 ~ubstantlal accord. He submitted petitions from several hundred residents exDressing their concerns to both the Planning Commission and the Supervisors. Mrs. Girone inquired if there was anything the Board could do about this. She stated she did not want this to come forward if there was nothing the Board could do any more than the Planning Commission. She stated she hesitates to get the hoped of the people up. Mr. Micas stated the Board will have the ability to vote the project up or down. Re stated the only issue will be if it is in substantial accord with the General Plan. He stated there may be new or additional information which may change the d~t~rmination. He stated that the Board's decision will be to look at the substantial accord but no more. Mr. Applegate stated ha has requested staff to prepare a report, obtain additional information, etc. should the Board consider this matter further. He stated the residents have asked the Plantation Pipe Line representatives to consider an alternate route to take it away from subdivisions, through flood plains, etc. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board accepted the appeal from area residents and introduced it into the record and set the date of July 10~ 1985 at 7:00 p.m. for a hearing of the appeal. Ayes: Mr. Applegate, Mr. Mayes~ Mr. Dodd and Mrs. Girona. Absent: Mr. Daniel. Mr. Daniel returned to the meeting 10.D.7. P~ESOLUTION FOR GUARDRAILS ON HOPKINS ROAD AT BRIDGE On motion of Mr. Daniel, seconded by Mr. Mayas, the Board hereby requests the Virginia Department o~ Highways and Transportation to install appropriate warning signs, delineation and gusrdrails on Hopkins Road at the approaches to the bridge crossing Falling Creek. Vote: Unanimous Mr. Dodd and Mr. Daniel excused themselves from the meeting. 10.E. UTILITIES DEPARTMENT ITEMS 10.E.1. REPORTS 10.E.l.a. WATER AND SEWER FINANCIAL REPORTS Mr. Welchons presented the Board with the water and sewer financial reports. 10.E.l.b. DEVELOPER WATER AND SEWER CONTRACTS Mr. Welehons presented the Board with th~ developer water and sewer contracts executed by the County Administrator. Mr. Dodd and Mr. Daniel returned ~c ~hs meeting. 10.E.2. CONSENT ITEMS 10.E.2.a. ROUTE 60 WATER LINE CONTRACT On motion of Mrs. Giroue, seconded by Mr. Mayas, the Board approved and authorized the County Administrator to execute any necessary documents awarding contract W84.-47R/6{8)4477, Route 60 water line to the low bidder, Stoneman Excavating Company, Incorporated, in 'the amount of $76,052.19 based on 16 inch ductile iron pipe. It is noted that this project has been 85-418 previously funded in the 1984-1985 Capital Improvement Budget; therefore, no additional appropriations are necessary. Vote: Unanimous 10.E.2.b. WA~ER CONTRACT FOR REAMS ROAD WATER LINE On motion of Mrs. Gir~ne, seconded by Mr. Mayes~ the ~oard approved and authorized the County Administrator to execute any necessary documents for Water Contract Number W82-48B/6(8)2487, Reams Road water line to Sydnor Hydrodynamics, Incorporated, in the amount of $104,033.00 based on Alternate "A" using 16 inch ductile and 12 inch E.V.C. pipe and further the Board appropriated $69,600 from 563 surplus to 380-1-62487-4393. It is noted that funds in the amount of $50,400 were previously appropriated in the Capital Improvement Budget... Vote: Unanimous SEWER CONTRACT FOR CENTRAL PARE REMAINDER On notion of Mrs. Girons, seconded by Mr. Mayas, the Board approved and authorized the County Administrator to execute any necessary documents for contract S84-23C/7(8)4231, Central Park Remainder to the low bidder, Richard L. Crowder Construction, Incorporated, in the amount of $337,809.86 and further that $203~380.85 be appropriated from 574 surplus to 3~0-t-74241-4593 which included a 10% contingency. It is noted that this project is included in the 1984-1985 Capital 7mprovement Program. Vote: Unanimous 10.E.2.d. SEWER CONTRACT FOR JIk~4.Y WINTERS ROAD On motion of Mrs. Girone, seconded by Mr. Mayas, the Board approved and authorized the County Administrator to execute any necessary documents for contract 884-133C/7($)4334, Jimmy Winters Road sewer connection to thc low bidder, G. L. Howard, Incorporated, in the amount of $90,426.00 and further appropriated $34,119.60 from 574 surplus to ~80-t~74334-4393 which fnclude~ a 10% contingency. This pro,act is included in the 1984-1985 Capital Improvement Program and the amount previously appropriated was $66,000.00. Vote: Unanimous 10.E.2.e. SEWER CONTR~,CT FOR AFTQN, SECTION 7 On motion of Mrs. Girone, seconded by Mr. Mayas, the Board approved and anthorized the County Administrator to execute any necessary docnments for the following sewer contract: Sewer Contract Number B85-69CD/7(~)5692, Afto~ Section 7 Developer: Model Development Corporation Contractor: Piedmont Construction Company, Inc. Total Contract Cost: $48,667.90 Total Estimated County Cost: 5,670.90 (Cash Refund) ~stimated Developer Cost: $42,997.00 NO. of Connections; 52 And further.the Board appropriated $5,670.90 from 574 surplus to 380-I-75692-7212. vote: Unanimous DEED OF DEDICATION kLONG CENTI~LIA.~j~q3 OLD CENTRA~IA On motion of ~rs. Girone, seconde.d by ~4r. Mayas, the Board ~5-4].9 approved and authorized the County Administrator to execute any necessary documents aoeeptiag on behalf of the County, a 15' strip of land a~ong Centralia Road and Old Centralla Road from P.E.Y. Construction Company, Incorporated. Vote: Unanimous 10.E.2.~. DEED OF DEDICATION ALONG LITTLE CREEK LANE On motion of Mrs. ~irone, seconded by Mr. Hayes, the Board approved and authorized the County Administrator to execute any necessary documents, accepting on behalf of the County, a 30T strip of land along Little Creek Lane from Delmonaco and Kamosky Builders, Incorporated, a Virginia Corporation. Vote: Unanimous 10.E.2.h~ PURCHA$~ CONTRACT FOR PALLING CREEK SEWAGE PUMPING On motion of Mrs. Girone, seconded by Mr. Hayes, the Board approved and authorized the County Administrator to execute any necessary contracts and deeds, on behalf of the County, with Jettie M. Robinson for the purchase of 2.1~ acres along Turner Road at Falling Creek in the amount of $35,000 for the construction of the Falling Creek Sewage Pumping Station. Vote: Unanimous 10.P. REPORTS Mr. Hedrick presented the Board with a status report on the General Fund Contingency a~d the General Fund Balance. Mr. Hedrick stated that the County had b~en officially notified that the roads in the following subdivisions had been formally accepted into the State Secondary Road system, effective as indicated; Glen Tara~....~ections 3 and 4-B (June 19, 1985) Glen Tara Drive - Prom 0.02 mile south of Route 3124 to 0.02 mils south of White Manor Lane White Manor Lane - From Route $~.25 to 0.05 mile east of Glen Tara Drive ~en~th 0.10 mi. 0.11 mi. Glen Taza~ Section 2 (June 19, ].985) Larkin Lane - From 0.12 mile south of Route 908 to Southernbelle Lane Dehaviland Driv~ - From 0.04 mile east of Route 907 to Southernbelle Lane Southernbelle Lane - From Dehaviland Drive ~o a south'cul-de-sac Southernbelle Court - From Southernbe!le Lane to a west cul-de-sac. Briarwood Subdivision, Section 2 (June 19, 1985) Murray Hill Drive - From 0.03 mile west of Route 1225 to a west cul-de-sac 0.].3 mi. 0.07 mi. 0.13 mi. 0.05 mi. 0.14 mi. 85-420 unning Brook Lane - From Murray Hill Drive to a north cul-de-sac Running Brook Circle - From Running Brook Lane to a west cul-de-sac. 0.14 mi. 0.05 mi. On ~otion of Mr. Dodd, seconded by Mr. Mayes, the Board recessed to travel to lunch in Room 502 with the School Board members. Vote: Unanimous Reconvening: Mr. Mayes excused himself from the Board meeting to attend a Virginia State University meeting. 10.N. LUnCHeON MEETING WITH SCHOOL BOARD The Board expressed sympathy upon the r~cent death of Mr. Richard Duggan, a Midlothian High School teacher. Mr. Applegate stated the purpose of the luncheon meeting was to discuss the public school facility needs update. Dr. Partin stated the School Board would tike some decisions today with regard to l~terary loans and a program for the bond referendum. Mr. Eulghum reviewed the projects in progress for the school system, the five year membership projections, new literary loans ($18,500,000), the literary loan schedule, the proposed bond issue ($27,000,000), funding approved for various schools, summary of financing for 1984 and 1985 facility studies, etc. Mr. Ramsey presented the ~oard with a potential tax rate impact of budget decisions for 1985/86 - 1989/90. (A copy of all the material is filed with the papers of this Board.) There was discussion regarding sites for proposed schools, attendance at schools, school boundary changes and their effects and the cooperation of real estate people in this regard, the possibility of schools to accommodate larger populations, the school age population in the Clovsr Hill/Midlothian areas which ix larger than anticipated, the same delivery and ~vailability of services in each school, the need to reconstruct the list of improvements under the specific school and not in the improve- ments category~ energy conservation measures, that perhaps utilities and roads should be included in the cost of construction for new facilities, etc. Mr. Mayea returned to the meeting. Mr. ~{edrick stated that in past years the County has absorbed the COSt of interest on new construction but that it would not in the f~t~re because of financial constraints. Mr. Ramsey reviewed the tax impact in detail. Mrs. Gifon~ inquired if the Midlethian High School literary loans could be ~ncluded ill the bond referendum but still utilize literary loans. There. was some discussion that this could n0~ be ~coommodated. Mr. Applegate inquired about ~he use of school facilities, !lighting, etc. which could be worked out between the General ICounty Government and the School System. M~. Fulghum stated he iunderstood this was being done On a mutually agreeable basis at this time. Mr. Applegate inquired about the lighting. Dr. Sullins stated the school facilities are not li~ if the schools do not need them for activities. Mr. Appiegate requested that lighting of school facilities, building facilities ne×t to parks, etc. be investigated for future considerations. It was generally agreed that the list as presented with the'restructuring of the improvement projects pi.~lced under the individual school was acceptable. 85~421 ~. Dodd inquired about the $700,000 for which the School System cas asking for year-end budget adjustments. Dr. Sullins stated ~o~t of the transfers were routine, that he felt very pleased ~hat they absorbed approximately $500,000 in additional teachers' ~alaries, that the surplus mDnies were transferred back into instruction, that there should be approximately $500,000 coming ~ack to the County, that they absorbed the cost of debt service aoney, a large amount of money will go into textbooks as there ~as a 40% increase, etc. Mr. Hedrick reminded the Board that there have been other requests from other departments for ~dditional funds and other unexpected items such as the Fair Labor Standards Act requirements. He stated the budget is ~asleally balanced and we do not have additional funds from which to draw. He stated that if funds are increased in One area they ~ill have to be decreased in another. He stated that this will reduce the surplus by approximately $500,000. Dr. Sullin$ stated the School SyStem has lived within its budget, has absorbed the 25 positions and the amount to be turned ove~ is about normal. Seth Hoards expressed appreciation at the Opportunity to have a joint meeting, It was generally agreed that tbs Board would recess until 2:00 ~.m. in the Board Room. ~convening: Mr. Applegate cs]led the meeting to order and stated that Mr. Mayas would be presiding over the zoning session per the procedures of the Board. ~5SR087 In Matoaca Magisterial District, R. J. Ellis r~quested a Mobile Some Permit to park a mobile home on property located along the sast line of Hillview Street approximately 280 feet south of ~ahone Street, and better known as 21613 Hillview Street. Tax Map 186-~ (2} Augustus=Wright, part of Let 23 (Sheet 52). Mr. Ellis was present and requested approval. Mr. Charles Jones stated he was in opposition because the trailer has been here 11 ~ears in an effort to allow Mr. Ellis ~ime to rsmodel his home, the house is falling down, the site is a disgrace, etc. He stated he personally has to clean his site, he pays taxes on his property which is constantly going up, etc. He stated other neighbors are in opposition but could not be present. Mr. Dodd stated that Mr. Ellis was supposed to clean the area but has not ~one so. On motion of Mr. Dodd, seconded by Mr. Daniel, the Board approved ithe request for one year in order to allo%~ Mr. El. lis tim~ to relocate the mobile ho~e and clean the lot with the understanding it will probably not be renewed. Vote: Unanimous 85S048 In Dale Magisterial District, VERNON R. LaRF~DB, JR. requested rezoning from Agricultural (AP 'to Residential (R-9) plus Conditional Use Planned Development to permit use (recreation) exoeptions. This request lies on two [2) tracts of land, tot~l- lng approximately 109.0 acres, fronting approximately 2,360 feet on the east line of Salem Church Road across from Huntingcreek Drive. Tax Map 80-10 (1) Parcel 5 (Sheet 22). Mr. Peele stated the applicant hsd regueuted a deferral of 30 days. There was no opposition present to ,the request. On motion of Mr. Daniel, seconded by Mr. Dodd, the Hoard de~erred consideration of this matter until July 24, 1985. 85-4~2 85S039 (Amended) In Midlothian Magisterial District, C. PORTER VAUGHAN, JR. requested amendment to a previously granted use permit (Case 68-66A) to: I. Exceed the ten (~0) unit per building limitation by fourteen (14) units; and II. Permit more than 239 units with only two (2) accesses. This request is for multifamily develop- ment in a Residential (R-7) District ena 28.3 acre parcel fronting approximately 290 feet on the north line of Iron Mill Road, also fronting approximately 1,420 feet on Old Ben Air Read, and located in the northwest quadrant of the intersection of these roads. Tax Map 10-13 (1) Parcel I (Sheet 3). Mr. Peele stated a letter had been sent to the Board from five a~ea civic associations requesting that this matter be deferred 30 days. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Dodd, the Board deferred consideration of this matter until July 24, 1985. Vote: Unanimous Mrs. Girone stated she would b~ meeting with the leaders of th~ civic groups during that 30 day period. Mr, Apple~at~ excused himself from the meeting. 85S053 In Midlothian Magisterial District, RAPP AND MARTIN, A VIRGINIA GENERAL PARTNERSHIP requested amendment to a previously granted Conditional Use (Case 78S157) plus Conditional'U~e Planned Development to permit use (office/warehouses) and bulk (setback) exemptions in an Agricultural (A) District on a 2.9~ acre parcel fronting approximately 311 feet on the north line of Midlothian Turnpike, approximately 2,070 feet east of Otterdale Road. Tax Map 15-10 ~1) Parcel 2 (Sheet 7). Mr, Peele stated the Planning Co~nission had recommended approval of the request. Mr. Skitch Rudy was p~esent representing the applicant. He stated they are in agreement with the conditions imposed by the Planning Commission except for #10 which requires the applicant to close the crossover. He stated they have been werking with the Highway Department who indicates they do not agree with that condition. ~r. Applegate ~etuz~ned to the meeting. Mrs. Girone submitted the two memoranda from the ~ighway Depart- ment ind£eating their position with regard to the crossover. There was no opposition present. On motion of Mrs. Girone, seconded by Mr. Applegate, the Board approved this request subject to the following conditions: The followinq condition~ not~ith~tanding, the plan prepared by E.J. Beamon, Jr., revised 2/5/85, shall be considered the Maste~ Plan. {P) 2. There shall be no outside storage othe~ than that associated with the existing building supply and hardware business. All outside mtorage a~$ociatcd with the building supply and hardware business shall be located to the rear (north) of the existing structure. (P) 3, Exterier lighting shall be low level, not to exceed a height of fifteen (15) feet, (P) 4. Concrete curb and gutter shall he in,tailed around the perimeter of all driveways mnd parking ~reas. (HE~ 85-423 5. A twenty-five (25) foot buffer shall be maintained along the western property llne. A five (5) foot buffer shall be maintained along the eastern property line between Building A and the property line. ~xisting vegetation shall be supplemented, where necessary, to break the mOnotony of the building facades and minimize the view of the proposed buildings and parking areae. There shall be no dumpstere, heating er air conditioning equipment or other facilities located within these buffers. Doors adjacent to these buffer areas shall be used solely for emergency access. Within the required fifty (50) foot setback along Route 60, existing vegetation shall be supplemented with ornamental trees and shrubs. A landscaping plan depicting th~se requirements shall be submitted to the Planning Department for approval in conjunction with site plan approval. (P) 6. In conjunction with the approval of this request, the following setback exceptions shall be granted: a. A fifteen (t5) foot exception to the twenty~ive (25) foot rear yard setback. b. A ten {10) foot exception to the fifteen (15) foot side yard setback along the eastern property line, only. 7. In addition to the hardware and building supply business, uses shall be limited to office/warehouse and those uses permitted in the Light Industrial IM-1) District. (CPC) The structures shall have an architectural style as depicted in the elevatione submitted with the application. The facades which are generally parallel to RDute 60 shall be all brick. The other facades shall be a combination 0f brick and painted block. The painted block, foci, and other trim shall be subdued colors. Prior to obtaining a building permit, color samples shall be submitted to the Planning Department for approval. (P) 9. Signs shall be aa permitted in the Route 60 Special Sign District for Convenience Business (S-l) zoning. 10. In conjunction with the approval cf this request, the Planning Commission shall grant schematic plan approval of the Master Plan. (P) ~ote: Unanimous 35S032 {~n%nded) In Bermuda Magisterial District, TROLLINGWOOD PARTNERSHIP yequested rezoning from Residential (R-7}, Con, unity Business (B-2), and General Business (~-3) to Mobile Home Park (MH-1) on a ~13.21 acre tract, plus Conditional Use Planned Development tO ~ermit bulk exceptions on 62.0 acres of the 113.21 acre tract. ~his request fron~s in three places on the east line of Jefferson )avis Highway for a total o~ approximately 220 feet, beginning at ~ point approximately 1,140 feet north of Southland Drive. Tax ~ap 116-2 (!) Parcels 5 and 11 (Sheet 321. ~r. Dodd stated that he had talked with 'the Co,~ur~nwealth's %ttorney and the County Attorney and both h~ve informed him that %e has a conflict of interest in this matter. He stated he had ~ot voted on any new mobile home parks in eight years, as be has ~bstained on each one. Mr. Dodd disclosed to the Board that he is in the mobile home business, declared a conflict of interest )ur~nant to the Virginia Comprehensive Conflict of Interest Act ~nd excused himself from the meetinq. 4r. Poole stated the Planning Co.~u~i~On had recommended approval )f this request subject to certain conditions. 85-424 Mr. skitch Rudy was present representing the applicant. stated that application for straight zoning was filed in February, Planning staff recommended approval of that application with no conditions say~ng that the proposed aching and land use are compatible with the existing mobile home park land use and the proposed zoning will bring tho existing mobile home park under M~-i zoning and therefore in conformance with the zoning ordinance. He stated there was a quirk in the rezoning of the original parc01 in that apparently somewhere along the line they went ~rom mobile homee to apartments. He stated years ago you zoned the property R-2, got a use permit from the Board of Zoning Appeals and if you did not start work under your usa permit within a year, you lost the use permit which l~ft the property zoned for residential use although it had been approved for mobile homes from its very inception. He stated that Mr. Wyman thought he was buying property already zoned for mobile homes. He stated this property is a logical extension of Trollingwood and it was recognized in the General Plan 2000 as being the proper use for this property. Ye stated the map shows that this would be properly used f0~ mobile homes since General Plan 2000 and before. He stated that it is an appropriate land use and is the only use that can be made that is compatible with what is there and that it will not disrupt 289 residential units already in place. BO state~ cos~ercial use would require trucks to run through privately maintained mobile home roads as there is no other access to the property. He explained what has progressed with regard to the Planning Co~uuission and deferrals, the amended request, the approval of the project with 17 conditions and iproffered conditions, etc. He stated Mr. Wyman agrees with all the conditions and he has a piece of property he is entitled to fuse and there is nothing else he can do with it, the density Iproposed is below the normal density for townhouses, etc. He stated this is a logical extension for development for a mobile homo park which was purchased for that purpose. ~e stated Mr. Wyman has no access north or south, there are only two parcels botween this and T-95, it is basically landlocked, etc. He stated the people living in Trollingwood are taxpayers, the mobile home park owner is paying real estate tax on the land, there are road and utilities maintained by the owner, and every lot is owner occupied. Mr. Wyman presented a slide presentati6n indicating the type of facility he planned to construct showing playground facilities, offices, roads, landscaping, street lights, curbs, natural areas, ate. ~e stated the group that he represents Owns and operates abo~t 3,000 mobile home spaces in various developments. stated they are planning to develop another 1,000 sites excluding this proposal. He stated this type of housing is neede~ and in great d0mand. Mr. Rudy stated that the figures presented by staff with regard to school children should be decreased by half as Mr. Wyman will reserve 50% of the new mobile homes !for adults only. Me stated the Board and citizens are concerned about density, but this is not the time to limit the density, as this has been planned for this particular use for a number of years. He stated there is no other reasonable use of the property. Mr. Billy Davenport, representing the opposition, was present. He introduced appro×imately 125 people who were present ia apposition. He submitted petitions which w~en added to others previously submitted represent approximately 1,187 residents who are opposed. H~ stated they are concerned with density and with school conditions and with distribution of mobile homo parks. He stated there are 29 trailer parks in Bermuda District with 1,680 trailers, Clover Mill has 1 park with 48 trailers, Dale has ~o parks, Mat0a0a has i park with 43 trailers, Nid!ethian has five parks with 314 tra~lers. ~e stated of the 36 parks in the County, 29 are in ~armuda District and 1,680 of the 2,085 trailers are in their area. He stated the money generated from this project will be spent in Maryland where Mr. Wyman lives. He stated that if the Hoard considered the analysis made by the S5-425 tpplicant that there is no other use of the land, it will set a precedent for additional zoning of other property for mobil~ homes. Be stated they also have concern about crime and vandalism where the density is higher, about the Overcrowding of schools, about public services being overburdened, erosion, the traffic problem at the Route 10/301 intersection and the devaluation of the adjacent property. Be stated all of the above are valid points but they are mainly concerned about numbers in that Richmond, Henrico, Hanover, Dinwiddie and Powhatan combined have fewer trailer parks than currently exist in Bermuda Magisterial District. He Stated that Prince George, which has the next highest number of trailer parks, has 1~ which is 11 less in the entire County of Prince George than in Bermuda Magisterial District. Me stated there is a General Plan 2000 which is to provide guidance so that the Petersburg Pike develops properly. He quoted from the Plan which indicated mobile homes are not very attractive, they generally are occupied by a lower income family, are considered social liabilities to neighborhoods, etc. Be stated they are opposed to additional trailers, they are not wanted, they are not necessary, and requested that the Board deny the request. Mrs. Phyllis Bass stated she is a resident of Chester and a meraber of the Woman's Club of Chester. She stated the Club has chosen excellence iu education ae their project in the coming years, they have strongly endorsed that goal by their Own projects and in light of this co~unitment they have authorized her to speak against this proposal. She stated that it is not only to this rezoning to which they object but to anymore trailers in Bermuda District. She stated thiz proposal will nearly double the size of the largest mobile home park in the County. She requested that the Board consider the long range plan for the community as a whole and not the financial return on investment by a land speculator, she stated one goal of the General Plan 2000 indicates that various densities and types of housing, range of costs and typee should be provided in each cormmunity. She stated staff's reconhmendatlon for approval is based on being compatible with the existing mobile home park which ignores and runs directly counter to Goal 2 in the General Plan. She stated Bermuda District has already .~ccapted more than its share of this typo of housing which is reflected in the school population as well. She ~tated the proposal will bring about the same number of lesidents to the Chester area which existed in the 19~0's, She stated that Mr. Wyman cannot control the number of children in the homes, cannot help with the impact on schools, and has mentioned he may not be able ~o legally limit 50% cf the homes to adults only if it were s0 restricted. She stated the applicant's analysis indicates that there could be overcrowding in the schools but there is also the danger the fiqures are 10w and if they were, it would unquestionablely c~use overcrowding in the schools combined with other projects already approved in the area. She stated consideration should bc given to the ratio between residential and commercial development as the Board has indicated they ar~ ~n favor of a 70-30 ratio end declining quality of schools caused by ren0wed overcrowding will change that trend. She requested that the Board deny the request and submitted, on behali of the Woman's Club cf Chester, a proposed resolution requesting a moratorium on any expansions or additions to mobile home parks in the County. Dr. W. Robert Floyd, Preszdent of the North.Chester Homeowners Association, stated he had met with the Presidents of the Gay Farms Civic Association, the South Chester Civic Association and the Bensley Civic Association and they are united in opposition to the proposal because Bermuda District already has a disproportionate concentration of mobil~ home parks. ~e stated they are not opposed to trailer parks as they have their place and are necessary but not in Bermuda Qistrict. Be presented slides and pictures of the existing Trollingwood Park showing pOOr pavement, no curbing, no landscaping at the trailers, a dangerous gully with an open drain and discarded household 85-426 appliances, erosion, and other detrimental aspects of the exist- ing park which is currently owned by the applicant. He stated denial of this request would halt the proliferation of trailer parks in the district, would facilitate achievement of the desired County developmental ratio by prohibiting the development of that 62 aere~, and make the sams 62 acres available for altsrnate devslopment considerations. Mr. David Sauer stated he had forwarded a letter to the Board regarding the tremendous growth and disproportionate number of trailer parks in Bermuda District, the Enon Civic Association would like to know what legal steps can be taken to restrict, restrain or prohibit the growth of trailer parks in the district or County. He stated they have had many meetings on this matter as well as the proposal to eliminate R-7 zoning, etc. He stated the average units per acre for R-9 is 2.48. He stated the Board is considering restricting density under R-7 which has the ~otential for seriously overtaxing the ability of the County to ~rovide adequate services in areas such as scho~ls~ roads, parks, ~ublic safsty, etc. which are substsntially affected by high ~ensity development resulting in diminished quality of life for Chesterfield County ~esidents. He stated they are not opposed to eliminating R-7 zoning and they would like to know what can be done to restrict or prohibit trailers. No one else was present to speak. Mr. Rudy stated he would llke to have a rebuttal. Mr. Davenport stated if Mr. Rudy were allowed bo respond, he would like the same opportunity. Mr. Micas stated it had been normal and consistent practice to allow the applicant to make a short rebuttal and not to allow any additional co~ent. Mr. Rudy stated that the Police Department indicates that crime occurs where people do not own the property where they live and these new mobile home~ will be owner occupied. He stated he did not ieel crime or school population would cause a problem. He stated that Mr. Wyman did not build Trollingwood and has been trying to improve the area and will continue to do so if he is allowed to develop the back parcel. He stated that Mr. Wyman wants to clean up the property which Dr. Floyd referred to. He stated the staff and Planning Commissidn have reconm~ended approval. He stated the reason the mobile homes are on ~oute 1 is because that is where the travel was for the first 50 years of the County as this was the main north and south route along the East Coast, He stated although citieen input is i~ortant it is not the only consideration. Mr. Daniel expressWd appreciation for those who contacted him regarding this zoning case and provided him with their thoughts. He stated there are considerations in zoning cases such as th~ health~ safety and welfare of the residents. He stated the applicant has done a good job as to conditioning his zoning but stated the Beard has to assess the impact on the health, safety and welfare o~ the cor~mtlnity and he had not heard anything that would present a positive impact in those aspects. ~e stated this request is totally inconsistent with the direction the Board has taken regarding the elimination of R-7 zoning, tightening the restrictions on H-9 zoning to bring it under more scrutiny, the bighting of restrictions on multi-family zoning, etc. and would suggest that this proposal with this densit~ would not be in the best interest of the health, safety and w~lfare of the public. He stated he felt there was a crisis in Bermuda District, the statistics are there that S0% of the mob{l~ homes in the region are in Bermuda District, etc. He stated the Board has not singled out Bermuda District to house all tbs mobile homes in the region. He ssated he wo~ld ~ot support the request as he felt it would have an overall negative impact on the health, safety and welfare of the citizens in the area an~ it is inconsistent with the direction given by the Board with regard to zoning matters. 85-427 Mr. Applegate responded to the request that a moratorium be placed on mobile homes in the d/strict or County by stating this could not take plaee today and ~ir. Micas will prepare a report for the Board on the matter. Mr. Applegate responded to Mr. Sauer's request for information as to what can be done legally to restrain or prohibit future development of mobile homes and requested that Mm, Micas provide the Board with a report which would answer Mr. Sauer's letter. Mr. Applegate stated although the staff report indicates there will not be an overcrowding of schools and there is adequate fire protection, sewer and water, he is concerned with density. Be stated the Board in dealing with R-7, multi-family, apart~ents~ etc. and he considers this to be the s~me situation and at the same situation and at some time it does overtax the services of the County even though it may not happen today. He stated that ithe applicant, who has purchasoO the property, has not taken action to remedy a poor ~ituati0n and he needs to correct those iproblems in an effort to work out something in 'the future. He Istated since the Planning Commission has just been given the task of dealing with the high density issue, and if he had to decide on the casa, he would have to deny it but would give nome consideration to the applicant straightening up Trollingwood before consideration on the balance takes place. Mr. Mayes stated he felt there is a fundamental issue of whether or not a property owner ha~ the right to develop his property which he ~eels he does as long as it does net infringe on the rights of the neighbors. He stated the neighbors have a right to protect their surrounding~ as long as they do not legally deprive the rights of the developer. }Ia stated there is a clear lack of co~unication between the developer and the neighbors. He stated with the opposition, he could not support the re~uest even though he feels a developer should b~ able to develop his property to its fullest potential except when it infringes on his neighbors' right~. Mr. Daniel moved denial based On the judgment that the specific zoning request would adversely impact the health, sa£ety and welfare of the cltisens of the CouDty. Ms. Girone seconded the motion. Ayes: Mr. Applegate, Mr. Mayas, Mr, Daniel and Mrs. Girone. Absent: Mr. Dodd. It was generally agreed the Beard would recess for five m~nut~s. Reconvening: Mr. Dodo returned 'to the me~tin~. ~SS03g In Matoaca Magisterial District, WILLIAF~ B. DUVAL r~quested rezoning from Agricultural (A) to Residential (R-12) of 357.4 acres; to Office Business (0) of 16.0 acre~; to Convenience Business (B-l) of 38.0 acres; and to Light Industrial (M-I) of 17.3 acres plus Conditional Use Planned Develop~ent to permit use and bulk exceptions on a total of 428.7 acres fronting in two places on the south line cf Hull $~reet -Road for a total of approximately 2,878 feet, also fronting in two places on North Spring Run Road for a total of approximately 2,174 feet, and located in the southeast quadrant of the intersection of these roads. Tax Map 75-4 (1) Parcel 2 (Sheet 20~. Mr. Poole state= the Planning Commissiorl had recommended approval. of the request subject to cer~air~ conditions. He distributed an addendum offered by the applicant aa well. Mr. Ed willey~ Dr. was present representing tb~ app]iuant. He stated the staff and 85-42~ Planning Con~ission had approved this request and the applicant agrees with all the conditions recommended by staff. ~e reviewed the status of the development of the area with regard to flood plain, the acreage, office space, B-l, M-l, a one acre library site, etc. He stated the traffic plan is for internal access which will prevent the development from interfering with traffic on Route 360, a traffic light will be installed along Route 360 and it is a plan that has been thoroughly studied, has been conditioned by the staff and is one that meets all the criteria of the zoning ordinance. He stated an adjacent subdivision and properties owners were concerned with drainage, stub roads, size of homes, etc. for which they have proffered conditions which have satisfied them. He presented pictures of homes which were proffered as part of the ca~e. He stated the developer has also agreed not to build on the industrial or office business zoning for a period of five years so that the residential property would be developed out before the commercial uses would be constructed. ~e stated the developer als0 proffered restrictive covenants and reviewed further the size of homes, unfinished homes permitting young families to be able to expand at their own financial pace, the addendum as presented, the selling price of each home, etc. Mr. Mayas inquired if staff's recommendation included the addendum. Mr. Peele stated it did. Mr. Applegate disclosed to th~ Board that he has ownership interests with a piece of property located in the general area but by the map he could not determine how close it actually was, hut declared a possible conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and himself from the meeting. Mr. Peele noted that the plan called for a four acre library site whereas Mr. Willey alluded to a one acre site. Mrs. Girone stated she liked the flexibility of the financial planning for home purchasers. She inquired about condition #7 and Deer Run Drive which Mr. Willey explained would not have homes facin~ on the entrance ways. Mr. M~yes stated he also liked the concept and the flexibility for people buying homes. On motion of Mr. Dodd~ seconded by Mr. Mayas, the Board approved this request subject to the following conditions: 1. The following conditions notwithstanding, the plan titled Deer Run, Conceptual Master Plan~ prepared by Lewis & Owens, Inc., and the textual statement shall be considered the plan of development. 2. Thirty-five (35) feet of right of way, measured from the centerline cf ~pring Run and North Spring Run Roads, shall h~ dedicated to and for the County of Chesterfield, free and unrestricted. This dedication may be phased in conjunction with the phasing of the development. (T) 3. In conjunction with the first schematic or tentative plan submission, a phasin~ p~an for the following improvements shall be submitted to the Transportation Department and VDH&T for approval: a. Additional pavement and curb and gutter alon~ North Spring Run Road end Route 360. b. Additional pavement along Spring ~un Road a~ its intersection with "a" Street. c. Relocation of the crossover on Route 360 to align with Deer Run Drive and Harbou~ Pointe Parkway Extended. d. Construction of adequate left-turn lanes on Route 360 at each crossover location. (T) 4. Prior to full development, VDH&T flay conduct a traffic signal study along Route 360 and: if a signs~ is warranted, 85-429 the developer shall bear the full cost of signal installation. Access to North spring Run Road, Spring Run Road, and Route 360 shall be limited to the proposed public roads shown on the Master Plan. The Planning Conu~ission may modify this condition at the time of tentative or schematic plan review. "B" Street shall align with the existing crossover on Route 360. Deer Run Drive shall align with proposed Harbour Pointe Parkway. 7. Prior to any schematic or tentative subdivision plan approval, a traffic impact analysis shall be submitted to the Transportation Department and VDH&T. The improvements specified herein may be modified by the Planning Commission at the time of tentative or schematic plan review if the traffic impact analysis warrants modification. Deer Run Drive, from Route 360 south to its intersection with the first residential road, "B" Street and "C" Street shall have minimum rights of way of seventy (70) feet and shall be con- struct~d to a four 14} lane, curb and gutter, typical section. The remaining portion ef Deer Run Drive and "A" Street, from Spring Run Road to Deer Run Drive, shall have minimum rights of way of sixty {60) feet. Dots shall not front nor have individual access to either Deer Run Driv~ or "A" Street, between Spring Run Road and Deer Run Drive. (T) Parcels A, B, C, D, E, and F shall be designed with an internal focus similar to development which has occurred at Brandermill. Parking and buildings shall.be designed to impart a character not representative of typical strip coam%ercial development. At the time of schematic plan review for these tracts, particular conditions may be imposed which further insure that the spirit and intent of this condition is met. Schematic plans for these parcels shall include the entire parcel and not part of a parcel. Buffers shall be provided within each parcel where adjacent to residentially zoned property. The exact width and treatment of these buffers shall be addressed at the time of schematic plan review. (P) (~ote: This condition supersedes the Textual Statement section titled "The following conditions are requested for Parcels A, B, C, D, E, and F.") 9. Where residential lo~s back or side to public roads, buffers shall be provided. The exact width and treatment of these buffers shall be addressed at the time of schematic/ tentative plan review. Conceptual buffer plans shall be submitted to the Planning Commission for approval in conjunction with schematic/tentative subdivision review. Detailed plans shall be submitted to the Planning Department for approval in conjunction with final site plan/check plat review. (P) (Note= This condition supersedes Textual Statement, Conditions for Parcel G, 2.) 10. In conjunction with the first schemati6/eentative plan submission, the developer shall submit an acceptable pro- posal for dedication of a minimum of four (4) acres for a library site either on or in the vicinity of Parcel Dedication shall be est~>lished at the time of schematic plan review. 11. Drive-in establishments shall not be permitted in Parcel E. (P) 85-430 (Note: This condition supersedes Textual Statement, Conditions for Parcel E, Use Exceptions, 12. l{~creational facilities shall be permitted should the developer desire to provide them for use by resident~ in Parcel G0 The exact location shall be approved at the time of the first tentative/schematic plan review for the subdi- vision. Schematic plans for these facilities shall be submitted to the Planning Commission for approval. (~) 13. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas ~n the office, corm~ercial and industrial tracts. Parking areas in the industrial tracts shall be paved. Drainage ~hull be designed so as not to interfere with pedestrian access. (SE) 14. The developer shall provide an accurate account of the drainage situation for each phase of development, showing existing drainage, and the impact this project will have on the site and surrounding area. The developer shall submit a plan to Environmental Engineering providing for on- and off-site drainage facilities to be utilized in thc hydraulic engineering of this project. This plan shall be approved by Environmental ~ngineering prior to the clearing of any land and implemented prior to the issuance of any occupancy permit. 15. The ~evelepsr shall submit a plan for erosion and sediment control to Environmental Engineering for approval. This plan shall adhere to the requirements of the "Virginia Erosion and Sedimen~ Control ~andbook, Second Edition 1980," prepared by the Virginia Soil end Water Conservation Commission. The plan shall he approved by Environmental Engineering prior to the issuance of any building permit and implemented prior to the clearing of any land. (EE) 16. Access shall be provided from this development to the outparoels (i.e., Tax Map 75-3 (]) ~arcels 6, 7 and $) which front Route 360. The exact location of access shall be determined at the time of schematic plan review for either Parcel B or E. (P) 17. SIZE Or The following minimum square footages shall govern house sizes. Required amenities shall include attached covered porches, covered stoops, breezs~ays and garages, which shall not be included in computing mlnimum square footage: One story (Ranch style) . 1,200 finished sq. ft, ~o story . ].,660 gross sq. ft. One and one-half stcry . 1,430 gross sq. ft. 18. The developer shall record the following as restrictive covenants: a. Ail homes shall conform to a colonial or traditional architectural style as shcwn on the pictures submitted at the Planning Commission pub]iq hearing. b. No home shall be erected or altered on any lots until the construction plans have bee~ approved in writing by an Architectural Control Cor. lmittee. c. All houses must have some exterior appurtenance on either ~he front or side elevatlcn such as covered stoops, porche~ or decks. These exterior appurtenances must have a mi~imcn( of forty (40) square feet. 85-431 d. There will be no strip clearing of all t~ees frem any lot. Where possible, a natural tree buffer shall remain on beth thc rear and sides of all lots. Brush and scrub trees under six (6) inches in diameter may be removed from all lets, if so desired. e. No fences shall be permitted between the residence and the street line. Split rail fences or other wooden fences may be built between the rear ef the house and the rear lot line. The split rail fences may be backed with wire to provide animal retention. There shall be no metal or chain link fences permitted. f. All visible foundations shall be constructed of brick only on all exterior walls. g. All exterior chimneys shall be constructed of brick or stone only. h. No prefabricated houses will be erected on any lots. i. No aluminum or vinyl siding will be used with the exception of aluminum trim. j. All one and one-half (1½) story houses will have at least one (1) do~mer window. k. Roof pitch, except for covered porches, shall have a minimum e£ five (5) inch rise par foot. 1. There shall be no clearing or other disturbance of the area within the 100 year floodplain except utility and drainage easements. The floodplain area shell ether- wise remain in its present natural state. m. No ranch style homes will be built on adjoining lots~ and ranch style hemes shall constitute no mere than 25% of the homes constructed in the subdivision. There shall be no bi-level or split foyer homes allowed. Ayes: Mr. Mayes, Mr. Daniel, Mr. Dodd end Mrs. Girone. Absent: Mr. Applegate. Mr. Applegate returned to thc meeting. 85S038 In Clover Hill M~fsterial District, SAMCO DE%~LOPMENT CORPORATION requested rezoning from Agricultural IA} and Residential (R-7) to Residential (R-9) plus Cenditional Use Planned Development to permit uae and bulk exceptions on a 26.42 acre parcel fronting in two places on the southwest line of Reams Road for a total of approximately 155'feet, acress from Wadsworth Drive. Tax Map 27-16 (1} Part o~ Parcel ll and Tax Map 28-13 (]) Parcel 3 and Part of Parcel 2 (Sheet 8). Mr. Peele stated the Planning Co~nissicn had reco~mmended approval of the request subject to certain conditions. Mr. Clarke Plaxco was present representing the applicant a~ stated the conditions were acceptable. There was no epposition p~esent. On motion of Mr. Applegate, seconded by Mr. Dodd, the Board approved this reqllest subject to the following conditions: 1. The following conditions notwithstanding, the plan entitled Tentati~ Site Plan (property formerly known as Kingswood North), prepared by the Planning and D~sign Collaborative, dated January 21, ].985 (;;~vised ~ay 13, 19~5), and the Te~t.ual Statement shall be sensider~d the Master Plan. (P} $5-432 © © The access road to this development shall align with Wads- worth Drive, provided minimum sight distance is available. Prior to the recordation of any lots, the developer shall submit a profile of Reams Road to V~&T and the Transporta- tion Department. If adequate sight distance is not avail- able at this location, access shall be provided as shown on Master Plan. If access is provided as shown on the Master Plan, the turn lane shall be extended the entire length of the property. (VDH&T and T) Prior tO recordation, schematic plans shall be approved for the open space areas. 4. Turn lanes shall be constructed along Reams Road, as deemed necessary by VDH&T and the Transportation Department. (VDH&T and T) 5. Concrete curb and gutter shall be installed along all roadways in this project. (ER) 6. A minimum two hundred (200) foot buffer and landscaped area skall be provided between the centerllne of the closest lane of Powhite Parkway and the rear yard setback of adjacent residential lots. This buffer may be modified by the Planning Commission at schematic (tentative subdivision) review if the applicant provides plans verifying that adequate buffering can be provided in a lesser distance. (Note: This condition supersedes General Condibion l(b) of the applicant's Textual S~atement.) 7. A copy of any covenants, deed restrictions, and amendments related to any property owner association shall be approved by the Planning Department and %he County Attorney's Office for adherence to County Ordinances prior to recordation of any lots. (Note: ~hi$ condition supersedes General Condition l(f) of the applicant's Textual Statement.) Vote: Unanimous 85S051 In Bermuda Magisterial District, LAURENE C. B~AZZ~Y requested Conditional Use Planned Development to permit use (office) and bulk Ipaving) exceptiOnS in a Residential (R-7) District on a 0.5 acre parcel £ronting approximately 113 feet on the north line of West ~undred Road, approximately 100 feet west of Lee Street. Tax Map 115~6 (6) Nunnally's Addition, LOtS lSA and 19B (Sheet 32). Mr. Peele stated the Planning Commission had wecon%W, ended approval of this request subject to certain conditions. Mr. Hunter Beazley was present z~pre~enting the applicant. He stated they have tried to rent the property as a residence and have been unsuccessful and have a person now interested in renting it for commercial use. ~e stated they had some co~cerns with the conditions as it is an existing building and if it were new, they would be understandable. He stated he would like condition 92 modified because i~ will place the right of way just outside the door. Mr. Dodd stated he felt condition ~2 could be reduced to 35 ft. rather than 45 ft. Mrs. Girone inquired if it were wise to set a figure in this condition. Mr. Micas stated that it would be hard to make a future property owmer dona~:e the right of way and it would be best to obtain it today. There was some discussion regarding Condition #7 w~th regard to the sign setback and it was d~cided that this condition could net ~a amended at 85-433 - © © this time without additional advertising or amendment to the request. On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved this request subject to the following conditions: 1. The following conditions notwithstanding, the plan prepared by Harvey L. Parks, Inc., dated February 18~ 1985, shall be considered the Master Plan. (CPC) 2. Thirty-five (35} feet of right of way, measured from the centerline of Route 10, shall be dedicated to and for the County of Chesterfield, free and unrestricted when neeessar to widen Route 10 or relocate the sidewalk. (BS & CPC} 3. Driveways and parking areas shall be graveled with a minimu of %21 or %21A stone and delineated by a permanent means (i.e, timber curbs, railroad ties, etc.) (CPC) 4. Uses permitted shall be limited to those permitted in the Office Business (0) District except medical or dental offices which shall be prohibited. There shall be a maximu of five (5) on-site employees. (CPC) 5. There shall be no additions to the existing structure to accommodate this use. (CPC) 6. A single freestanding sign or a single building mounted sign identifying this use shall be permitted. This sign shall not exceed an aggregate area of twenty (20) square feet. If the siqn is freestanding, it shall not exceed a height of four (4) feet. The sign may be externally lighted, or may be internally lighted if the signfield i~ opaque and letters are translucent. (CPC) (Note: The Zoning Ordinance requires that a freestanding sign be set back a minimum of fifteen 115) feet from the ultimate Route 10 right of way.) 7. Previous conditions notwithstanding, all bulk requirements of the Office Business (O) District shall apply. (CPC) 8. In conjunction with approval of this request, th~ Planninq Commission shall grant schematic plan approval cf the Master Plan, subject to the conditions herein. (CPC) Vote: Unanimous Mr. Beazley expressed appreciation to the ~oard for the new pavement in Cheater. Mr. Daniel excused himself from th~ meeting. 85S056 In Matoaca ~agisteria] District, SR00$MITB BROTBRR$, INC. requested rezoning from Agricultural IA) to Residential (R~lS) on two tracts of land totaling 48.8 acres. The first tract fronts approximately 90 feet on the nor'~h line of Glebe Poin~ Road approximately 1,160 feet west of Rockyrun head. The second tract £ron~$ thc north line of Glebe Point Road in two places for a total of approximately 180 feet, beginning at a point approximately 355 feet east of Bradley Br:[dge Road. Tax Map 147-2 (1) Part of Parcel 1 (Sheet Mr. Peele stated the Planning Cem~ission had reco~mended approval subject to acceptance of the proffered conditions. Mr. Lewis was present representing the applicant. He stated this would be an expansion of Glebe Point Sub~ivision, all of it is zoned R-15~ ~t will have public water in sections 4, 5 and 6~ ~5-434 explained the house sizes which will be identical to the other sections and the need for flexibility, stated the restrictive covenants will remain the same, etc. There was no opposition present. Mr. Daniel returned to the meeting. On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved this request subject to acceptance o£ the following proffered condition: The minimum lot area shall be 25,000 square feet. Vote: Unanimous 85S057 In Matoaca Magisterial District, J~M~S B. FRIEND, JR. requested rezoning from Agricultural {A) to Residential (R-12) of 18.33 acres plus Conditional Use Planned Development on this tract, and an additional 7.93 acre tract to permit use exceptions in an Agricultural (A) District. This request lies on a 26.26 acre parcel fronting approximately 476 feet on the south line of Carver Heights Drive, approximately 170 feet west of ~randers B~idge Road. Tax Map 114-16 (1) Parcel lO (Sheets 31 and 40}. Mr. Peele stated the Planning Commission had r~commended approval of the request subject to certain conditiens. Mr. Dean Hawkins was present representing the applicant and stated the conditions were acceptable. Mrs. Upsbaw, an adjacent property Owner, inquired what would be placed on the back property. Mr. Dodd stated there would only be homes comparable to the homes in Carver Heights as the applicant could not extend the business portion any further than on his submitted plans. There was no one else present to address the matter. On motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved this request subject to the following conditions: 1. The following conditions notwithstanding, the plan prepared by Dean E. Hawkins, dated February 19, 1985, shall be considered the Master Plan. (P) 2. The office and mini-warehouse structures shall have an architectural style as depicted in the elevations prepared by Dean E. Hawkins, dated February 19, ]985. 3. Buildings A, E and the existing cinder block structure shall be limited to those uses permitted in the 0~fice Business (0) District. The existing cinder block structure may also be used as a residence to be occupied by the manager or security person for the mini-warehouse facility. Buildings A and B may also be permitted the following use exceptions= a. Appliance store b. Barbersbop c. Beauty shop d. Candy store e. Dairy products store f. Delicatessen g. Frozen food locker and sales h. Hardware store i. 5ocksmith j. Medical facility Or clinic k. Optometrists, sales and service 1. Radio, television and other hem~ entertainment sales and service m. Savings and loan a~ociations ~no drive-in window) n. Sewing machine sale~, instruction and service o. Specialty shops 85-435 p. Telephone booth q. Carpenter and cabinet shops r. Contractor's offices and display rooms s. ~lectrical, plumbing or heating shops, sales and t. Printing shops Repair services, except of motor vehicles v. Schools, commercial, trade, music, dance, business, vocational and training w. Tool and equipment rental (P) (Note~ These uses may require additional parking spaces,) 4. The mini-warehouses shall be limited exclusively to storage. Retail or industrial uses shall Ds prohibited in these structures. (P) 5. A fifty (50) foot buffer shall be maintained along the southern boundary of the office/warehouse tract. With the exception of the proposed road, there shall be no facilities within this bu~er. Prior to any clearing or grading, the buffer shall be flagged and the Planning Department ~hall be contacted to inspeat the buffer area. If existing vegetation is not sufficient to screen this use from the residential tract to the south, additional landscaping shall be installed. I~ additional landscaping is necessary, landscaping plan shall be ~ubmitted to the Planning Depart- ment for approval prior to release of any building permits. (P) 6. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas in the office/warehouse tract. 7. The proposed public ~oad shall not be dedicated until such time as the residential tract is developed. If, at the time the residential tract is developed, access is available to Branders Bridge Road or Bradley Bridge Road, the road shall not be dedicated but rather maintained as a private driveway with no access to the residential tract. (T) 8. Lighting in the office/warehouse tract shall he Iow level, not to exceed a height of f~fteen (15) feet, and positioned so as not to project into adjacent residential and agricul- tural properties. 9. A single freestanding sign, not 'to exceed fifty (50) square feet and a height of ten {10) fact, shall be permitted to identify the office/warehouse bract. All other signs shall be as permitted in the Convenience Business (B-l) District. (P) Vote: Unanimous $55O58 In Bermuda Magisterial Distr~ct~ EUGENE D. AWD SBARLENE ~. PRESLEY requested a Conditional Use to permit a family day care home in a Residential (R-7) District on a ~.43 acre parcel fronting approximately 130 feet on the wast'line of Brandywine Avenue also fronting approximately 145 feet on Perlock Road, and located in the southwest quadrant of the i~tersection Of these road~. Tax Map 81-16 (1) Part of Parcel 5 (Sheet 23). Mr. Pools stated the Planning Commission had recommended approval subject to certain conditions. Ms. Presley was present and stated the conditions w~re acceptable. There was no opposition present. 85--436 C) 0a motion of Mr. Dodd, seconded by Mr. Applegate, the Board approved this request subject to the following conditions: 1. The Conditional Use shall be granted to and for Eugene D. and Sharlene K. Presley and shall not be transferable nor run with the land. {P) 2. This Conditional Use shall be granted for a period not to exceed five (5) years from date of approval and may be renewed upon satisfactory reapplication and demonstration that the use has not adversely affected adjacent or area residents. (P) 3. The number of children permitted at any one time shall not ex~oed nine (9) and the applicants shall Be the only employees. ~P) There shall be no additions or alterations to the existing structure to accommodate this use. (p) There shall be no signs permitted to identify this u~e. Unanimous 85S060 In Bermuda Magisterial District, CHESTERFIELD TOWING, INC. requested rezoning from Community Business (B-2) tO General Business lB-3) On a 0.38 acre parcel fronting approximately 112 feet on the eastern line of Jefferson Davis Highway, approxi- mately 185 feet south of Sherbourne Road. Tax Map 53-15 (1) Parcel 8 (Sheet 1~). ' Mr~ Peele stated the Planning Commission hsd recommended approval subject to certain conditions. Mrs. Clara Pillow was present representing the applicant and stated the conditions were accept- able. Mrs. Bonnie Yates, an adjacent property owner, statsd this is a quiet neighborhood, and she was concerhed that this business would devalue their property, was concerned with the traffic to the site, etc. Hr. Brian Walker, ~ resident on Sherbourne Road, stated he was concerned with property 'that was zoned previously and is a disgrace, inquired about the buffering and stated the area does not need anything detrimental. Mr. Neilson was present, and stated he was also concerned with the area and did not want zoning of that would be detrimental to the neighbor- hood. Mr. Dodd crated that he had sympathy for Mr. and Mrs. Pillow as they were relocated from Hopkins Bead. Ha stated they do run a fairly neat operation for the type of operation it is but there is only so much that can be done because of the nature of the business. He stated he felt this was the wrong location. He stated finally that property owners in the area are uaking pride in the area and trying to improve its appearance a~d he felt this would be a step in the wrong direction. There was some discussion of withdrawal, the purchase contract, etc. On motion of Mr. DodO, s~cended by Mr. Mayes, the Board denied this request. Vote= Unanimous 858062 In Midlothian Maqisterial District, SEERWOOD C. ~ARRISH requastad a Conditional ~s~ to permit a second dwelling On one parcel of ].and in an Agricultural (A) District on a 7.007 acre parcel 85-437 o fronting approximately 200 feet on the east line of Mallsboro Road, approximately 163 feet south of County Line Road. Tax Map ~3 (1) Parcel 53 (Sheets 5 and 6). Mr. Peele stated the Planning Commission had recommended approval subject to certain conditions. Mrs. Nancy Pettish was present and stated the conditions were acceptable. There was no opposition. On motion of Mrs. Giron~, seconded by Mr. Applagate, the Board approved this request subject to the following conditions: Vote: Occupancy of the second dwelling unit shall be limited, ~xclusively, to family members of the property owner, At no time shall the unit be rented. The plan submitted with the application shall be considered the plan of development. Unanimous 85S063 In Midlothian Magisterial District, JEFEERSON GREEN, A VIRGINIA PARTNERSHIP requested rezoning from Residential (R-7) to Office Business (O) on 2.57 acres, plus Conditional Use Planned Develop- ment to permit use and bulk exceptiens~ fronting approximately 180 feet on the north line of Midlothian Turnpike approximately 440 feet west of Sycamore Square Drive. Tax Map 15-12 (1) Parcel 44 (Sheet 7). Mr. Peele stated the Planning Commlsaion had r~commended approval of the request subject to certain conditions. Mr. Cleveland ~urphey was present representing the applicant and presented two renderings. He stated under condition ~2 and ~@, they were to he amended subject to a site plan and are closely related to each other in the appropriate design of Jefferson Green. He stated is the necessity for off-site drainage and ~8 deals with the parking. ~le stated they have not investigate on-site or off-site drainage at thi~ time but they would ~ike to meet with Environmental Sngineering, look at the ma~ter plan for the project and, if required, submit a new master plan that may require on-site detention which could affect parking. He suggested that conditions be made ~ubject to on-site or off-site drainage and they will submit a landscape plan when the site drainage issue is determined. Mr. Peele stated this was brought up at the Planning Con~imsi0n meeting and condition ~2 was amended as requested. Mr. ~Iurphey stated he just wamfed the issue clar]fled. There was ne opposition present. On motion of Mrs. Girone, s~cended by Mr. Dodd, the Board approved this request subject to the following conditions: ~. The following conditions notwithstandinq, the plan prepared by Alternatives in Arehltecture, P.C., dated 3/16/85, shall be considered the Master Plan. (P) 2. The developer shall provide an accurat~ account of the drainage situation for the area which d~ain$ to th~ north, shewing existing drainage, and the impact this project will have on the site and the surroanding area. The developer shall s~bmit a construction plan to Environmental Engineer- ing and VD~&T providing for on-site and elf-site drainage facilities. This plan shall be approved by Environmental ~ngineering and VDH&T, and all n~scssary casements shall be obtained prior to any vegetative disturbance. The approved plan may have to be implemented prior to clearing. 0 e 3. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. 4. The structures shall be similar in style to those depicted in the elevations prepared by Alternatives in Architecture, P.C., dated 3/16/85. (P) 5. Buildings D, E and F shall be limited to uses permitted in the Office Business (O) District. The one-story brick co~u~er¢ial building shall be limited to uses permitted in the Office Business (O) District plus the following commer- cial Antique Shop Art Gallery Bank (not drive-in) Bock or Stationery Store Clothes Store Gift Shop Drug Store Delicatessen Dress Shop Florist Shop Jewelry Store Medical Facility c~ Clinic Optometrist Sales and Services Po~t Office Pharmacy Restaurants (not drive-in) Savings and Loan (not drive-in) Specialty Shops Variety Store Traveling Arranging Veterinary Clinic (P) (Note: Buildings A, B and C are not included in this zoning request. They are located on property currently zoned Office Business (O) with Conditional Use Planned Development.) 6. In conjunction with the approval of this request, an excep- tion to the requirement that parking areas be screened from view of adjacent Residential (R-7) property to the west ~hall be granted. (P) 7.. A twenty {20) foot buffer shall be ~intained al.cng the northern propsrty line. Prior to any clearing or gredingr this buffer shall be flagged and the Planning Department shall be contacted to inspect the buffer. If existing vegetation is not sufficient to screen the use, additional landscaping shall be required. 8. Parking areas shall have at least five (5) square feet of interior landscaping per parking space. Each landscaped area shall contain a minimum of fifty (50) square feet and shall be at least five (5) feet wide. At least one (1) tree, having a clear trunk of at least five (5} fast, shall be provided for each 200 square feet of interior landscaped area. The remaining area shall be landscaped with shrubs or ground cover, net to exceed three (3) feet in height. Such landscaped areas shall be located to da.vide and break up the expanse of paving. The area dasignate~ as required setbacks or buffers shall not be calculated as required land~caped area. A landscaping plan depicting this requirement shall be submitted to the PlanDing Staff for approval in conjunction with site plan review. This condition may be modified at the time of schematic plan review, i~ necessary, because of required drainage improvements. 9. A landscaping plan for the required fifty (50) foot setback along Midlothian Turnp]ke shall be submitted to the Planning © Staff for approval in conjunction with site plan review. This plan shall include ornamental trees and shrubs. (P) 10. All exterior lighting shall be concealed source lighting not to exceed a height of thirty (30) feet, and positioned so as not tO project light into adjacent properties. Only light-- ing required for security purposes shall be allowed after midnight. In conjunction with site plan review, a lighting plan shall he submitted tu the Planning Staff for approval. 11. Sidewalks shall be constructed of a combination of brick, cobblestone, or expoeed aggregate concrete. Samples of materials and a sidewalk plan shall be submitted to the Planning Staff for approval in conjunction with site plan review. (P) 12. ACCESS to this development shall be limited to a single entrance/exit which shall be shared with the adjacent office development tO the east. (P) (Note: Detailed information will be required at schematic plan review to determine gross ~loor area, uses, and the required number of parking spaces,) Vote: Unanimous 85s064 In Midlothian Magisterial District, R.H. STAPLES CONSTRUCTION ~4ANAGEM~NT/DEVELOPMENT r~quested Conditional Use Planned Develop- ment on a 9.4 acre tract zoned Cozm~unity Business (B-2) plus amendment to previously granted Conditional Use Planned Develop- ments (Cases 79S078 and 84S141) on S 1.6 acre tract zoned Office Business (O) to permit use and bulk exceptions, on a total of 11.0 acres lying approximately 2(}0 feet off the north line of Midlothian Turnpike, approximately 670 feet west of Grove Road. Tax Map 16-8 (1) Part of Parcel. 20 (Sheet 7}. Mr. ~oole stated the Planning Commission had recommended approval of the request subject to certain conditions. Mr. Charles Pike was present representing the applicant. He stated the conditions are agreeable. There was no one present in opposition. Mrs. Girone inquired about the dedication of the road and staff explained that the condition does indicate it shall be dedicated. ~rs. Girone reqnested that a convenience afore be listed as a prohibited use and that drive-in establishments include fast food restaurants. Mr. Pike stated that was acceptable. Mrs. Girone inquired about the landscaped berm to protect the loading area from view. Mr. Pike stated they b=ve not focussed on that at this point but they recognize that the loading area fronts a very large building that they would want to protect from view of the loading area. ~e stated a lot will depend on what type of loading area it is and the use of the buildings in front of it. He stated currently they intend to widen the island to allow a substantial berm four to ~ive feet high to be constructed and plant it extensively. Mrs. Girone stated just as long as the applicant was aware o~ the situation. On motion of Mrs. Girone, seconded by Mr. ~odd, the Board approved the request subject to the following conditions: 1. The following conditions notwithstandin§, tl%e plan prepared by J.K. Timmons, Inc., dated 3/22/85, a~d the textual statement shall be considered the Master Plan. (P) 2. The developer shall provide an accurate account of th~ drainage situation showing existiDg drainage, and the impact this pro3ect will have on the site and the ssfroundin9 area. The developer shall submit a construction plan to $5-44O Environmental Engineering and VDH&T providing for on-site and off-site drainage facilities. This plan shall be approved by Environmental Engineering and VDH&T, and all necessary easements shall be obtained prior to release of any building p~rmits. 3. Concrete curb and gutter shall be installed around the perimeter of all driveways and parking areas. (EE) 4. Pre-cast manhole tees shall be used for all manholes and drop inlets with thirty-six (36) inch or greater diameter storm eewer~ (EE&CPC) Prier to iseuanoe of any building permits, Alverser Drive Extended from Old Buckingham Road to Reute 60 shall be dedicated by recordation of a subdivision plat. (T) A thirty (30) foot buffer shall be maintained along the northern property line adjacent to the J.C. Penney site (Tax Map 16-8 (1) Parcel 34). if the applicants obtain permission kc utilize ten (10) feet of Tax Map 16-8 (1) Parcel 34 for landscaping, only twenty (20) feet shall be required along the northern boundary of the request parcel. A twenty (20) foot buffer shall be maintained along the southeastern property line adjacent to the Wallo Tract (Tax Map 17-8 (1) Parcel 4}. This buffer may be modified at the time of schematic plan review if the applicants demonstrate that buffering can be accomplished in a leseer width. Within these buffers, dense landscaping shall be installed to minimize the view of loading areas from adjacent property and from Old Buckingham Road and Midlothian Turnpike. A conceptual landscaping plan shall be submitted to the Planning Commission for approval in conjunction with sche- matic plan review. A detailed landscaping plan depicting this requirement shall be submitted to the Planning Depart- ment for approval in conjunction with final site plan review. (P&CPC) 7. The rear of the buildings shall be finiehed' with subdued colors. NO high centrast color schemes shall be permitted. Prior to obtaining a building permit, color samples shall be submitted to the Planning Department for approval. There shall be no signs attached to the rear of the buildings which would be visible fsom adjacent property, Old Buckingham Road or Route 60. (P) 8. Aecee~ shall be provided from this development into the adjacent property to the south. This access may be in the form of a shared driveway from Alverser Drive Extended. The exact location and design shall be de~ermined by the Planning Commission at the time of schematic plan review. (P&T) The proposed berm located adjacent to the internal losding area shall be landscaped with plants of sufficient density and height to screen the area frem buildings which face the loading area. A conceptual landscaping plan depicting this requirement shall be s~bmitted to the Planning Co~ission for approval in conjunction with schematic plan review. A detailed landscaping plan shall be submitted to the Planning Department for approval in conjunction, with final site plan review. (P) (Note: It may be necessary to increase the width of the proposed berm.) 10. All parking spaces shall be a minimum of ten (10} feet by twenty (20) feet. This condition may be modified at the time of schematic plan review if sppgific areas are reserved for rstal]./¢0~ereial ~ses. (P&CPC) 85-441 11. Outside display of merchandise for sale and/or outside storage shall be prohibited. (P) (Note: The request parcel lies within tho limits of the Route 60 Special Sign District. Therefore, all signs must comply with applicable Zoning Ordinance requirements.) 12. In addition to the prohibited uses noted in the Textual Statement, the following uses shall also be prohibited: Convenience stores Fast food restaurants Tire vulcanizing Truck terminals Veterinary clinics and/or boarding kennels Vote: Unanimous 85S065 In Dale Magisterial District, FIRST FEDERAL SAVINGS RANK requested an amendment to a previously granted Use Permit (72-83CS) to permit a bank, plus Conditional use Planned Develop- merit to permit an exception to parking setbacks in an Agricul- tural (A) District on a 1.02 acre parcel fronting approximately 256 feet on the north line of Bonn=ebank Road, also fronting approximately 170 fe~t on Nopkins Road, and located in the north- west quadrant of the intersection of these roads. Tax Map 52-8 Il) Parcel 2 (Sheet 15). Mr. Daniel disclosed to the Board that his wife lea~es an office in this particular building, declared a conflict of interest pursuant to the Virginia Comprehensive Conflict cf Interest Act and excused himself from the meeting. Mr, Peele stated that the Planning Commission had recommended approval of the request subject to certain conditions. Ne stated the applicant has submitted a revised plan showing the develop- ment will be constructed to con~ly with those conditions. He stated after reviewing the revised plan, staff has suggested additional conditions. Mr. Dick Allen was present representing the sellers and purchasers of the property. He stated that the area residents are happy with the proposal and there are no objections. He stated the Planning Commission imposed a brick wall being constructed along the entire north line of the property which they agreed tn do, He stated the conditions were agreeable except for ~1 because of a new plan submi=ted which increases the parking by 2-3 spaces above the requirements, Mr. Mayas inquired if the plan had been reviewed by staff. Mr. Peele stated it had not. Mr. Hedrick cautioned the Board that sometimes changes of this nature can sffect the entrances, exits, internal traffic flow, etc, and staff would like to be sure everything is in conformance. Mr. Allen inquired if the plan as reviewed previously by staff could be approved if it ~s understood that it may be nates'aery to take miner revisions back to the Planning Commission. He stated they would like to increase the square footage in condition ~9 to 2,098 sq. ft. There was some discussion of how to accommodate this with ,the conditions and Mr. Micas indicated they were bound to provide adequate parking Spaces by ordinance. Mr. Peele stated that if the requirements are not met, the applicant will have to understand that he will have to reduce the square footage. Mr. Allen stated that was acceptable, He stated further that Condition ~11 addresses a 50 sq. ft. sign and they would l~ke a ]arger sign. He presented a picture and d~seussad the sign that they would prefer approved. Mr. Peele stated that the sign recommended is smaller than normal because th~ site is near a residential neighborhood. ~e stated Mr. Allen is requesting 230 sq. ft. sign whereas the largest allowed by the ordinance would be 220 sq. ft. 95-~42 After further discussion, it was on motion of }ir. Applegate, seconded by Mr. Dodd, the Board approved this requemt subject to the following conditions: 1. The following conditions notwithstanding, the plan prepared by Kenneth L. Barton, revised June 23, 1985, shall be considered the Master Plan. The plan may be modified to increase the number of parking spaces if the modification is approved by Planning Staff, (P&BS) 2. Concrete curb and gutter shall be installed around the perimeter of ell driveways and parking area~. (~E) Prior to release of a building permit, thirty (30) feet of right of way, measured from the centerline of ~onniebank Road, shall be dedicated to and for the County of Chester- field, free and unrestricted. (T) 4. Additional pavement and/er curb and gutter shall be in- stalled along Hopkins Road, as deemed necessary by VDH&T and the Transportation Departm=nt. (T) 5, A minimum fifteen (15) foot buffer shall be maintained along the north property line. (CPC) 6. A forty-eight (48) inch high brick wail shall b~ installed along the entire length of this buffer. (CPC) 7. Ornamental plantinqs shall be placed along both sides of the wall. (CPC) 8. There shall be no Sunday operation. (CPC) 9. There shall be no medical use in excess o~ 2,098 square feet inside the building. The medical use shall not exceed 1,260 square feet unless a revised parking plan is approved by Planning Staff. (DS) i0. Driveways shall be clearly marked as one-way. In conjunc- tion with schematic plan review, a plan shall be submitted ~or approval showing the manner in which the driveways will be designated. (P} 11, A single freestanding business sign, not to exceed one hundred (100) square feet in area and a height of twenty (20) feet, shall be permitted identifying this development and the tenants therein. The sign may be illuminated by external or interal lighting. External lighting shall be limited to white lighting and intera! lighting shall be limited to lights which silhouette behind opaque letters, lights contained within translucent letters or internal illuminated sign boxes, provided th~ background is opaque. (P&BS) 12. Any outdoor lighting shall be low level and positioned ~o as not to project into adjacent residential properties. (P) Ayes: Mr. Applegate, Fur. Mayes, Mr. Dodd and Mrs. Girone. Absent: Mr. Daniel. Mr. Daniel returned to the meeting. 85S067 Tn Dale Magisterial District, BUILDER'S SUPPLY OF ROkEWELL, INC. requested amendment to a previ0u~iy granted Conditional Uae Planned Development (Cas~ 84S]62), relative to access, in a General Business {B-3} District on an 8.96 acre parcel fronting approximately 480 feet on the east line of Iron Bridge Road, approximately 880 feet south of Beulah Road. Tax Map 79-4 (1) Parcel 4 (Sheet g5=443 Mr. Peele stated the Planning Commission had recommended approval of this request subject to certain conditions. Mr. Skitch Rudy was present representing the applicant and stated under the previous zoning cf this parcel, condition 9, referred to in the staff report, indicated that at such time as the land south of the gravel road along the applicant's southern property land is converted to commercial ~Se, the front entrance to this parcel would be eliminated and moved to the side location. He stated they would lik~ that option at the present time so that he does not have to wait until the Spencer's engage in any activity if he can secure the right to use that right of way. Mr. Daniel stated he thought that the original coning gave that right. Mr. Peele stated the condition indicates that the access is in front of the parcel until the property to the south is developed for commercial purposes and at that time the applicant will have to move his roadway. Mr. Rudy stated that the applicant is asking that if they can effect the right to use the easement, they will have the option to use it for access before the site to the south is developed. Mr. George Edwards, representing Mr. and Mrs. Taylor who are adjoining property owners, was present. H~ stated at the last meeting there was concern about whether ur not the applicant had legal access to the easement. He stated the Board did not want to discuss the legal questions and addressed only the land use compatibility issues between the TaYlor family residence and this applicant's proposed development. Be stated nothing has beer~ put forth or addresses the quality of living for the Taylor family with this request and stated the request ~uday is t~e same that was addressed at the time of the last zoning. Me stated the Taylors' life style has not changed and what the applicant i8 proposing will not make their life easier but is a variation of a theme asking the Board to decide a legal argument and suggested that the request be denied or that Condition ~9 stand as originally approved. Mr. Daniel stated if the Board took no action today, the applicant could construct and enter onto Route 10 through direct access in front of their property. Be stated at the time of zoning, the Board said that when the parcel to the south is developed, all would use the easement to the south. He stated that if this request is approved, the ~pplicant will still have to settle legal ownership, property lines, etc. which is not for the Board to determine. Mr. Micas stated the contention on the property rights, etc. ia the not question before the Board today and that will have to he resolved by the individual property owners. Mr. Daniel stated he did not see any conceptual inconsistency in what was approved and what was being requested at this time. Mr. Peele explained that at this time the appli- cant is required to use the front access until the adjacent property develops, Me stated if that parcel never develops they will use only the front access. He s'tated if this southern property develops before they develop theirs, then they wOul~ have to use the access on the Southern property line. Mr. R~dy stated that there is still the question of the applicant's right to dedicate the right of way and he e×plained various methods of proving to the Planning staff that they have a right to use the easement. He. stated his client is asking to use this easement if the right of way issue is settled with the dedication established without having to wait for the ether'prOperty to develop. Mr. Daniel inquired if the dedication is not secured, and the property on the south is ~oned for co~ercial use, does this applicant have to immediately shut down the front access a~d use the side access, Mr. Peele stated ~hat once the second property is developed, the applicant will have to close the front access. Mr. Rudy stated that all are concerned with having o~e entrance to serve all the properties and they would like the flexibility to do it now if they resolve the legal problems. Mr. ~dwards stated the couditions will give the applicants the either or position and force him to go to cour= to protect his client. ~e stated they could live with the oriqinal zoning, but ~his may force them into a legal situation and expensive court battle. Mr. Earl Spencer, representing property to the south, stated he wants the road placed in the dedicated easement. He stated there is a dispute over the right of way and they are prepared to work with ths applicant to settle this matter. He discussed the crossover situations at its intersection with Route 10. There was no one else present to discuss the matter. Mr. Daniel stated that at the time of the original zoning, it was the intention of the motion that the primary ingress and egress to the development would be through the easement although at that time there was questions regarding the title. He stated that it was specifically said that in the interim there could be a temporary ingress and egress to Route 10 from the front but under any circumstances that entrance would be closed a~ the time of the development of the adjacent property. He stated this request allows for use of the easement if title can be obtained and if not they will use the temporary easement to Route 10. He stated that if the neighboring property is developed, the applicant has to close the t~mporary easement and will have to use the easement between the two properties. On motion of Mr. Daniel, seconded by Mr. Dodd, the Board approved this request sub]eot to the followi~9 conditions: 1. Access may be provided ~ither directly te Route 10 or via the easement located south of the property. If access is initially provided directly to ROUte 10, that access shall be closed at such time that access is available tO the easement, south of the property. At any such time that access is intended via the easement, the developer shall provide the Planning Department with documentation that they have the legal right to utilize the easement. Purther, at such time as access is intended via the ease~ ~nt, the easement plus five (5) additional feet north of the easement, plus additional right of way needed to align the access road to intersect ROUte 10 at a ninety (90) degree angle, shall be dedicated to and for the County of Chesterfield, free and unrestricted, from its intersection with Route 10 to the easternmost driveway into the facility. Access to this right of way shelf be located a minimum of 165 feet from the western property line. When other properties develop that access this road and/or as requested by the County, the remaining length of the ~ifty 150) foot easement plus the additional five (5) feet, north of the easement, shall be dedicated to and for the County, free and unrestricted. These dedications shall be accomplished through recordation of s~bdivision pla~s. (T&~) 2. At such time that the easement is dedicated, a public road shall be constructed within the right of way in accordance wi~h VDH&T standards with a minimum pavement width of forty (40) feet, face of curb to face of curb, from Route 10 ~o the easternmost access to this site. The access road ~hall be maintained by the developer until it is taken into the State system. (T) (Note: Condition 2 supersedes Condition 9 of Zoning Case 84S162. Ail Other conditions cf ConditioDal Use Planned Development 845162 remain in effect.) ~ Vote: Unanimous 10.A.1. SCHOOL BUDGET YEAR END ADJUSYMENTS On motion of Mrs. Girone, seconded by Mr. Dodd, the Board authorized School transfers as follows for th= year-end adjustments: $5..445 21500 21200 21500 21200 21700 22~00 Vote: Unanimous 10.H. $125,000 110,000 135,000 RESULTS OF LUNCHEON MEETING WITH SCHOOL BOARD 10.H.1. LITER/tRy ~QANS On motion the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in tha Said County on the 26th day of June, 1985: WHeReAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Bo~rd of Education of Virginia for the purpose of borrowing from tile Literary Fund $1,500,000 for the new school building (or for adding to or improving the present school building) at Bird High School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED~ That the application of thc County School Board to the State Board of Education of Virginia for a loan of $1,500,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expunses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous On motion of the Hoard, the following resolution was adopted: At a meeting of the ~oard of Supervisors for the County of Chesterfield, held in the said County On the 26th day of June, 1985z WHEREAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Board Of Education of Virginia for the purpose of borrowing from the Literary Fund $1,500,000 for the new school building (or for adding to' or improving the present school building) at Chester Mid~le School, to be paid in 20 annual installments, and the interest thereon at 4 per cent )aid annually. RESOLVED, That the applicmtion of the County School Board to ~he State Board of Education of Virginia for a loan of $1,500,000 from the Literary Fund is hereby approved, and authority i~ hereby granted the said County School. Board.to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fi× the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulatin~ loans from the Literary Fund. Vote: Unanimous On motion of th~ Board, the following resolution was adopted: © At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WBER~AS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $500,000 for the new school building (or for adding to or improving the present school building) at Chesterfield Technical Canter, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. P~SOLVED, That the application of the County School Board to the State Board of Education of Virginia for a loan of $500,000 from the Literary Fund is hereby appnoved~ and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County ~ill each year during the life of thi= loan, at the t~me they fix the regular levies, fix a rate of levy for ~chools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WHEREAS, The School Board fur th~ County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Beard of Education of Virginia for the purpose of borrowing from the Literary Fund $2,000,000 for the new school building (or for adding to or improving the present school building)oat Clover Hill ~{igh School, to be paid in 20 annual installments, and the interest thereon at 4 per cent ~aid annually. RESOLVED, That the application of the County School Board to ~he State ~oar~ of ~ducatien of Virginia for a lean of $2,000,000 from the Literary Fund is h~reby approved, and authority ~s hereby granted the said Cou~ty School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life Of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation e×penses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous On motion of the Board, the ~ollowing resolqtion was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, WHEREAS, The School Board for the County of Chesterfield on the 26th day of Oune, ~9~5, presented to this Board, an applica- tion addressed to the State Board of Education cf Virginia for the purpose of borrowing from the Literary Fund $300,000 for 'the new school building (or for adding ~o or improving the present school building) at Crestwood Elementary School, to be paid in 20 85-447 © annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board of Education of Virginia ~or a loan of $300,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life o~ this loan, at the time they fix the regular levies~ fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said COUDty On the 25th day of June, 1985: WHEREAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose cf borrowing from the Literary Fund $300,000 for the new school building (or for adding to or improving the present school building) at Davis Elementary School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board Of Education of Virginia for a loan of $300,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set Out in said application. The Board of Supervisors for said County will each year during the lite of this loan, at the ~ime they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installment~ and the interest thereon, as required by law regulating loaxls from the Literary Fund. Vote: Unanimous On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: W~BREA$, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented tc this Board, an applica- tion addressed to the State Board of Bducation of Virginia for the purpose of borrowing from t~e Liter=fy Fund $1,500,000 for the new school building (or for adding te or improving th~ present school b~ilding) at Gates Elementary School, to be paid in 20 annual installments, and the interest thereon at 4 per c~nt paid annually. RESOLVED, That the application of the County School Board to the State Board of Education of Virginia for a loan of $1,500,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. 85-448 © The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for sehool~ Or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as requi~ed by law regulating loans from the Literary Fund. On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WHEREAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- ti0n addressed to the State Soard of education of Virginia for the purpose of borrowing from the Literary Fund $1,000~000 for the new school building (or imf adding to or improving the present school building) at Meadowbrook High School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board Of ~ducation of Virginia for a loan of $1,000,000 from the Literary Fund iD hereby approved, and authority is hereby granted the said County School Board to borrow the said a~unt for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation e~penses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous On motion of the Board, the following keeoiution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WHEREAS, The School Board for the County uf Chesterfield on the 26th day of' June, 1985, presented to this Board, an applica- tion addressed to the State Beard of Education of Virginia for the purpose of borrowing from the Literary Fund $1,750,000 for the new school building (or for adding to or improving the present school building) at Midlothlan High School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Beard to the State Board of ~ducation of Virginia for a loan of $1,750,000 from the Literary Fund is hereby approw!d, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said eppl~cation. The Board of Supervisors for said Coanty will each year ~uring the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in aDnual installmon,t~ and the inter,et thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous 85-449 On motion of th~ Board, the following resolution was adopted: At a meeting o~ the Board of Bupervisors ior the County of Chesterfield, held in the said County on the 26th day of June, 1985= WHEREAS, The School Board for the County o~ Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $2,000,000 for the new school building (or for adding to or improving the present school building) at New Elementary School (Central), to bu paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board of Education of Virginia for a loan of $2,000,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Beard of Supervisor~ for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for sc~ools or make a ~ash appropriation su£~icient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: ~IH=REAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addreseed to the State Board of Bducation of Virginia for the purpose of borrowing from the Literary Fund $2,000,000 for the new school building (or for adding'to or improving the present mcho01 building) at New Elementary ~chool (Genito/60), to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County School Board to the State Board of Education of Virginia for a loan of $2,000,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set out in said application. The Board of ~upervisors for s~id County will each year during the life of this loan, at the time they fix the reqular levies, fix a rate of levy for sehe01s or make a cash appropriation sufficment for operation expenses and to pay this loan in annual installments and the interemt thereon, as required by law regulating loans ~rom thc Literary Fund. Vote: Unanimous On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WHEREAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the I, lterary Fund $2,000,000 ~or the new school building (or for addimg ~o or improving the 85-450 © present school building) at New Elementary School (S of 360/W of Courthouse Roadl, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RESOLVED, That the application of the County school Board to the State Board of Education of Virginia for a loan of $2,000,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Eoard to borrow the said amount for the purpose set out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, aa required by law regulating loans from the Literary Fund. Vote: U~animo~s On motion of the Board, the following resolution was adopted: At a meeting of the Board of Supervisors for the County o£ Chesterfield, held in the said Count~ on the 26th day of June, 1985: WHEREAS, The School Board for the County of Chesterfield on the 26th day of June, 1985, presented to this Board, an applicaR tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $750,000 for the new school building (or for adding to or improving the present achool building) Providence Middle School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. RES0LVED~ That the application of the County School Board to the State Board of Education of Virginia for a loan of $750,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set Out in said application. The Board of Supervisors for said County will each year during the life of this loan, at the time they fix the regular levies, fix a rata of levy ~0r schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans £rom the Literary Fund. Vote: Unanimous On motion of the Beard, thc followieg resolution was adopted: At a meeting Of the Board Of Supervisors for the County of Chesterfield, held in the said County on the 26th day of June, 1985: WHEREAS, The ~chool Board fcr the County of Cbester£beld on the 26th day of June, 19~5, presented to this Board, an applica- tion addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $1,750~000 for the n~w school building lot for adding to or improving the present sohoo1 b~ilding) at Wells Rlementar~ School, to be paid in 20 annual installments, and the interest thereon at 4 per cent paid annually. R~SOLV~D, That the application of the County School Board to the State Board of Education of Virginia for a loan of $1,750,000 from the Literary Fund is hereby approved, and authority is hereby granted the said County School Board to borrow the said amount for the purpose set OUt ~n said application. The Board of Supervisors for ~aid Cpunty will each year d~ring the life of this loan, at the ti~e =hey fix the r~gular 55-451 levies, fix a rate of levy for schools or make a cash appropriation sufficient for operation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. Vote: Unanimous 10.H.2. BOND RRFERENDUM RESOLUTION On motion of the Board, the following resolution wac adopted: A ~E$OLUTION OF THE EOARD 0P SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA, DETERMINING TEE ADVISABILITY FOR SUCH COUNTY TO CONTRACT DEBT AND TO ISSUE GENERAL OBLIGATION BONDS OF SUCH COUNTY TO HVID~NCE SUCH DEBT IN THE ~AXIMU~ AMOUNT OF TWeNTY-SEVEN MILLION SOLLARS ($27,000,000) FOR TNE PURPOSE OF FINANCING THE COSTS CF PUBLIC IMPROVEMENT PROJECTS OF AND FOR SUCH COUNTY, SUCH BONDS TO BE ISSUED IN THE MAXIMUM AMOUNT OF TWenTY-SEVEN MILLION DOLLARS ($27,000v000} FOR SCHOOL IMPROVEMENT PROJECTS BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY~ VIRGINIA: 1. There has been presented to and iiled with the official records of the Board of Supervisors (the "Board of Supervisors") of Chesterfield County, Virginia (the "County'=), a certified copy of a resolution unanimously adopted by the School Board of the County at a special meeting held on June 26, 1985, pursuant to Section 15.1-186 of the Code of Virginia, 1950, as amended, requesting this Board of Supervisors to take necessary action to request the Circuit Court of the County to order an election upon the question of the County contracting debt and issuing general obligation bonds of the County in the amount of twenty-seven million dollars ($27,000,000) for the purpose of financing the cost of school improvement projects of and for the County. 2. It is hereby determined that it is advisable for the County to contract debt in the maximum amount of twenty-seven million dollars ($27,00Q,000) and to issue general obligation bonds of the County under the provisions of Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as amended (the same being the Public Finance Act), for the purpose of financing the costs of public improvement projects of and for the County, such bonds to evidence such deb~ to be issued in the maximum amounts and for tbs purposes set forth below: (a) general obtigstion bonds in the maximum amount of twenty-seven million dollars ($27,000,000~ for school improvement projects of and for the County, requested to be issued by the School Board of the County pursuant to the resolution referred to in paragraph 1; 3. The full faith and credit of the Couety shall be pledged to the payment of the principal of and interest on all of such bonds, and for so long a~ any of such bonds are outstanding and unpaid there, shall be annually assessed, ~.evled and collected upon all property in the County subject ~o taxation by the County, an ad valorem tax without Limitation of rate or amount sufficient to pay the principal of an~ the interest on such bonds as the same become due and payable. 4. The Circuit Court of [i%e County, or any judge thereof, is hereby requested to order an election to be held in the County on November 5, 1985, upon the questions of whether the County shall contract the debts and issue general obligation bonds of the County in the maximum amounts and for the purpose set forth in paragraph 2. The Circuit Court of the County, or any judge thereof, is hereby further requested to enter such order on or before September 6, 1985~ to permit suc]% election to be held on 85-452 ~ovember 5, 1985, as provided in Section 24.1-165 of the Code of Virginia, 1950, as amended. 5. The Clerk of this Board of Supervisors shall file a =erti~ied copy of this resolution with the Circuit Court of the Tounty, or any judge thereof. 6. All resolution~ and proceedings in conflict herewith ~re, to the extend of such conflict, hereby repealed. 7. This resolution shall take effect immediately. the Board being polled, the vote was as iollows: ~r. Applegate - Aye ~r. Mayes - Aye ~r. Daniel - Aye ~wr. Dodd - Aye ~rs. Girone - Aye ~1. ADJOUrNMeNT 9n motion of Mr. Daniel, seconded by M~. Dodd, the Board ~djourned at 5:30 p.~a. until 2~00 9.m. On July 10, 1985. Richard L. Hedrick ~OUnty Administrator 85-453