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2009-10-28 PacketOctober 28, 2009 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Phil Quinn 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA „., Meetin Date: October 28, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments• County Administrator: Board Action Rectuested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers _ Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No OJ0001 County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Census 2010 5. Community Risk Analysis/Emergency Service Coverage 6. Countywide Comprehensive Plan/Public Facilities Plan 7. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 8. Hydrilla Issue 9. Irrigation Policies/Demand Management for Water Use 10. 2010 Legislative Program 11. Low Impact Development Standards 12. Magnolia Green CDA 13. Mass Grading Ordinance 14. Meadowville Interchange 15. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 16. North American Project (at Rt. 288 and Rt. 10) 17. Postal Zip Codes 18. Private Sewer Treatment Facility 19. Property Maintenance -Rental Inspection Program 20. Streetlight Policy 21. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 22. Utilities Policies and Managed Growth 23. Watkins Centre 24. Woolridge Road Reservoir Crossing Project Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 6. FinanciaUBudget Issues 7. Fort Lee Expansion 8. In-Focus Implementation -Phase II (PayrolUHR) 9. Joint Meetings of Board of Supervisors/School Board ~O®~~~ Page 1 of 2 Updated - 10/22/09 County Administrator's Top 40's List 10. RRPDC -Large Jurisdiction Committee 11. RRPDC -Transportation Strategies Work Group 12. UASI (Regional) 13. Upper Swift Creek Water Quality Ordinances III. Comuleted Proiects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Employee Health Benefits -Contract Renewal 10. FinanciaUBudget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 11. 457 Deferred Comp Plan Approved 12. Hosting of Hopewell Website 13. Impact Fees for Roads 14. In Focus Implementation -Phase I 15. Insurance Service Upgrade (ISO) for Fire Department 16. Leadership Exchange Visits with City of Richmond 17. Legislative Program - 2009 18. Meadowdale Library 19. Minor League Baseball (new team) 20. Multi-Cultural Commission (Quarterly Reports due to Board) 21. Planning Fee Structure (General Increases) 22. Planning Fee Structure (Reductions for In-Home Businesses) 23. Planning Fees (Holiday for Commercial Projects) 24. Potential Legislation -Impact Fees/Cash Proffers 25. Property Maintenance -Proactive Zoning Code Enforcement (countywide) 26. Public Safety Pay Plans Implemented (Phase I) 27. Redistricting Calendar/Process Report - 2011 28. Regional Workforce Investment Initiative 29. Southwest Corridor Water Line 30. Sports Tourism Program with Metropolitan Richmond Sports Backers 31. Ukrops Kicker Complex -soccer fields (opened 8/09) 32. Upper Swift Creek Plan (Adopted) 33. VDOT Subdivision Street Acceptance Requirements 34. Website Redesign 35. Wireless Internet Access in County Facilities ~~~~~~ Page 2 of 2 Updated - 10/22/09 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA nae Meeting Date: October 28, 2009 Item Number: 2.B. Subject: Model County Government Program County Administrator's Comments: County Administrator: u Recognize the young people and the teacher sponsors who are participating in Model County Government. Summary of Information: Each year, Chesterfield County Public Schools, Chesterfield Youth Planning and Development and Chesterfield Cooperative Extension host the Model County Government program for high-school government students. The high-school students participating in the program will have a first-hand look at our local government. In addition to attending today's board meeting, students have also attended a school board public-engagement session and tomorrow morning each student will shadow a county or school official. Youth Planning and Development and the school's Instructional Specialist for Social Studies have coordinated this year's program in cooperation with Chesterfield Cooperative Extension. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No # (~®0®~4 17~B CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: October 28, 2009 Item Number: 6.A. Subject: Work Session on Proposed Amendments to County Code to Permit Residential Wind Energy Systems (RWES) County Administrator's Comments: County Administrator: Board Action Requested: Review the proposed amendments to County Code. Summary of Information: The Planning Commission held a public hearing on July 21, 2009, and recommended approval of the Ordinance. At the September 23, 2009 meeting, the Board deferred this item to their October 28, 2009 work session. Staff completed benchmarking of twenty-five (25) localities in Virginia and other states to explore how residential wind energy systems (RWES) are managed and permitted in other jurisdictions, and to determine if Chesterfield is a feasible area to utilize this technology. In addition, staff compiled information regarding other state's financial incentives and programs for residential wind energy to see how the technology is meeting with success around the country. Staff will deliver a presentation on residential wind energy systems (RWES). This presentation will address the types and sizes currently being installed in small residential applications around Virginia and the United States. The findings of the benchmarking exercise will also be discussed and are attached for your review. Preparers Kirkland A. Turner Attachments: ^ Yes ~ No Title: Director of Planning oaooos AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-124, 19-301, 19-507 AND 19-555 OF THE ZONING ORDINANCE RELATING TO REQUIREMENTS TO LOCATE RESIDENTIAL WIND ENERGY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-124, 19-301, 19-507 and 19-SSS of the Code of the County o~ Chesterfield. 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Residential Wind Energy Systems (RWESZprovided that: (1) the RWES shall be located on a lot that is a minimum of 5 acres; (2) the RWES shall have a rated capacit oy f no greater than 10 kilowatts (kW~ (3) RWES shall be limited to one per lot; (4) the tower height (including the blade assembly measured from the highest sweep point) shall not exceed height restrictions as set forth in sections 19-507 and 19- 507.1; (5) no portion of the blade sweep shall extend within twenty (20) feet of the rg ound, or over parking areas, driveways, or sidewalks; (6) setbacks from any property line shall be a minimum of 1.1 times the tower height including the blades measured from the ground to the highest point of the blade sweep area• (7) the RWES noise level shall not exceed 50 decibels as measured from the closest property line. The level may be exceeded during short-term events such as utility outages and/or severe wind storms; ~8~_guy wired or lattice towers shall be prohibited; 1923:81289.1 1 (9) RWES shall not be artificially lighted unless required by the FAA or appropriate authority; (10) the base of the RWES tower shall incorporate measures to prevent non-authorized personnel from ascending the tower for a distance of 12 feet from rg ade; (11) at such time as the RWES ceases to be used for its intended purpose for a period exceeding twelve (12) consecutive months, such RWES shall be dismantled, and it and all associated equipment removed from the property; and (12) RWES may be roof mounted provided that: a. the RWES will be mounted to a principal dwelling or accessory structure on the property it is intended to serve, b. the lowest point of the arc of the blade shall be ten feet above the hei h~ t of the structure being mounted to; and c. the RWES height does not exceed height restrictions set forth in section 19-507 and 19-507.1 for principal and accessory structures. (13) The applicant shall comply with all applicable federal, state, and local laws, ordinances and regulations. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124 Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (g) Residential Wind Energ~ystem (RWES as specified for R-88 District. 000 ARTICLE VI. DEFINITIONS Sec. 19-301 Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Residential Wind EnerQV System (RWES): A wind enerav system, consisting of a wind turbine, a tower, and associated control or conversion electronics, which is used primarily to reduce on-site consumption of utility power; except that when a lot on which a system is installed and receives electricity from a utilityprovider, excess power generated and not presently needed for on site consumption may be used by the utility (i.e. net metering,). 1923:81289.1 2 ~ ~ ®~ ~ r~ 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* Subdivision I. General Provisions-Countywide 000 Sec. 19-507. Height exemptions and limitations. 000 (f) Except for the height limits set forth in this section and the limitations of sections 19- 507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, residential wind energy systems RWES~, or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: 000 DIVISION 2. DEVELOPMENT REQUIREMENTS -RESIDENTIAL, TOWNHOUSE RESIDENTIAL, MULTIFAMILY RESIDENTIAL AND AGRICULTURAL Subdivision I: General Provisions, Development Requirements -Countywide 000 Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R, MH-2 and A Districts and in R-TH Districts identified in section 19-106, detached accessory buildings less than 12 feet in height, accessory structures which have a roof or any structures specified in section 19-507(f) except amateur radio antennas in excess of 50 feet in height and residential wind energy, s RWES shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as has a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or 1923:81289.1 3 ~~~~~~ structure which has a roof located on a corner lot shall observe a corner side yard setback not less than the required front yard setback for a permitted use. In any R District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall conform to the side and rear yard setback requirements for principal structures of the respective zoning district and a front yard setback of the lesser of half the average depth of the lot or 80 feet. Provided, however, the antenna may be attached to the side or rear of the principal structure if the principal structure meets the setback requirements of the respective zoning district. In any R-TH District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall be attached to the side or rear of the principal structure. 000 (2) That this ordinance shall become effective immediately upon adoption. 1923:81289.1 4 ~~®~~ Residential Wind Energy Systems Benchmarkin i~ inia Eight (8) Virginia jurisdictions surveyed currently regulate wind energy systems in the Zoning Ordinance as follows: • Chesapeake: Permitted as accessory structures in residential districts with height limits no higher than the principle structure. Anything taller requires a conditional use permit. • Clarke County: Permitted in agricultural districts providing the structure is less than 100 feet tall. Limited to two per parcel with spacing requirements. • Fairfax County: Permitted in residential districts with a setback of 1.1 foot times the height of the RWES. • Henrico: Permitted up to fifty (50) feet in height in all residential districts as an accessory use. • Loudon County: Permitted in residential districts up to 100 feet tall with a setback of one(1) foot for every one (1) foot in height. • Richmond (City off: Permitted in M-2 Districts. • Suffolk (City off: Permitted in single-family residential on a minimum of one (1) acre and in Manufacturing (M-1 and M-2) • Virginia Beach: Permitted in single-family residential on a minimum 15,000 sq. ft. lot. Four (4) jurisdictions require an approved conditional (special) use permit or variance to install and operate a RWES: • Halifax County: Permitted in agricultural and industrial (M-1 and M-2) districts with a conditional use permit. • Hampton (City off: Requires an approved administrative variance. • Prince William County: Permitted in agricultural and residential districts with a special use permit. • Rockingham County: Permitted in agricultural districts with a special use permit. Six (6) jurisdictions are currently exploring ordinance amendments to permit residential wind energy systems: Albermarle County, Richmond County, City of Roanoke, Roanoke County, Shenandoah County, and Warren County. Seven (7) jurisdictions do not address wind energy and currently have no plan to do so in the future: City of Alexandria, Arlington County, New Kent County, City of Newport News, the City of Norfolk, Spotsylvania County and Stafford County. Benchmarking in the United States: The American Wind Energy Association (AWEA) is a Washington D.C. based organization representing over 1,200 entities that provide wind power around the world. Their compiled databases and articles supplied much of the information for this report. The average cost to ~~®~~.~ purchase, deliver, and install a RWES ranges from six thousand to thirty thousand dollars depending on size, output, location and state or local codes (i.e. application fees and public hearings can add to the financial cost of obtaining a system). Many states offer financial incentives to offset the cost and to encourage renewable energy use. As a result, interest around the country is rising. Some types of incentives are described below: • Thirty-five (35) states offer net metering, where the providing utility must buy back the excess power produced by the RWES. Virginia is included in net metering practices. • Twenty-three (23) states offer rebates or a personal tax credit for purchasing and installing a wind turbine system. • Thirty-one (31) states offer green pricing. Green pricing is where customers have the option of buying electricity generated from wind at a premium price. For example, a customer might be able to sign up to receive a certain number of 100-kilowatt-hour "blocks" of electricity from wind each month for an extra $2 each (that is, for 2 cents per kilowatt-hour). A customer signing up for 2 blocks at $2 would pay $4 more for electricity each month and "receive" 200 kilowatt-hours ofwind-generated electricity, not electricity produced through fossil fuels. Surprisingly, the incentive here is that the customer is satisfied knowing that they are doing some part to save the environment for their children, and the utility can claim they are reducing the carbon footprint. The AWEA states that over 1,500 residential wind energy units (10 Kwh capacity and less) were sold in the United States last year. Additionally, RWES is growing 14% to 25% over the last decade. The growth is attributed to America's negative view of global warming, positive perception of more environmentally friendly lifestyles, recent high oil prices and subsequent fee increases by utilities across the country. The American Recovery and Reinvestment Act of 2009 provided federal tax incentives fora 30% tax credit, not to exceed $4,000 for a residential wind energy system rebate. In addition, forty-one (41) states have increased tax or productivity incentives or other subsidies on top of that at the local level to support wind energy. Experts predict this will increase the interest in wind energy at a residential scale in the upcoming months. Areas in the County where RWES could benefit from adequate and sustained air movement will be discussed in the presentation. Q°~®~~.°.~~ ~--~'".r ALTERNATIVE RESIDENTIAL ENERGY BOARD OF SUPERVISORS WORK SESSION OCTOBER 28, 2009 ALTERNATIVE ENERGY RENEWABLE ENERGY ~. ALTERNATIVE ENERGY / Coal alternative to wood / Alcohol alternative to fossil fuels / Ethanol alternative to petroleum Reason for Text Amendment / Increased public interest in renewable energy / vrginia General Assembly- Vrginia Energy Plan -10% electric power savings by 2022 / Greater Economic and Tax Incentives J~ Residential Wind Energy System (RWES) / Guy Wired / Free Standing (Mono-pole/Lattice) / Capacities range from 1 KW to 10kW / 30 to120 feet in height .~~, . <~~ ` ~~ _ ;.. Residential Wind Energy System (RWES) / Cut in speed 8 to 12 MPH / Optimum wind speed 25-30 MPH / Cut off wind speed 110-140 MPH Yarpv~ - 90 m Wmd Rewnw Add ~ r~r .~`_ „ ~,~ ` ~ r.` `~ ~, ~ / r , j l ~ ' ~ 4 n ~ ` i . l~ ~ ~' ,.-~. f , ,' ~ ~~ t ,~K ~ ~-.~ ~~ Chesterfield County, VA ~ ~ s •1 nee ~,? s r..~~,._ ~.~, r'.. `i i Md. n o. ...- r ; -~ ~.. j vmocow a~.~~a.r..+a~,,..,.r.~~ M1s++•+..~,.+w.w~.w,~ t*+.we.sa:~~;cam rrwr,.sa.weaa~ ' _ . ~,~ ate,'"''.. gym, ~ s.r ..e,.r ~ ~_ HOW MUCH POWER CAN RWES GENERATE? Average 3 bedroom home uses 7,800 kWh/month At 12 mph average sustained wind speeds: / A 1.9 kW generates 400 kWh/month / A 10 kW turbine generates about 1,400 kWh/month BENCHMARKING in VIRGINIA 25 localities surveyed 8 Regulate RWES in ordinance accessory or by right (Rockingham County was the first) 4 Require Conditional/Special Use or Variance 6 Exploring new ordinances 7 Taking no action Y . " 7 _j ~~- BENCHMARKING UNITED STATES American Wind Energy Association (AWEA) http://www.awea.org '~ '` r r~~: mow: BENCHMARKING UNITED STATES INCENTIVES FOR USE OF WIND ENERGY Federal Tax Credits 700 billion dollar Recovery and Re-investment Act provides for 30% federal tax credit =. BENCHMARKING UNITED STATES INCENTIVES FOR USE OF WIND ENERGY Rebates/Personal property tax rebates / 23 states offer some kind of tax relief BENCHMARKING UNITED STATES INCENTIVES FOR USE OF WIND ENERGY Green Pricing / 31 states participate in Green Pricing -Including Virginia and Dominion Power BENCHMARKING UNITED STATES INCENTIVES FOR USE OF WIND ENERGY Green Pricing / Utility provides a block of power to its customers from renewable sources / Customers pay additional fee for power BENCHMARKING UNITED STATES INCENTIVES FOR USE OF WIND ENERGY Net Metering / Connected to power grid and utility provider must buy excess power / 35 states participate BENCHMARKING UNITED STATES Dominion Power 65 residential customers are registered for net metering across vrginia / 50 SoladWind or Solar and geo- thermal combinations / 15 RWES -Wind Only RWES in Virginia Governor Kaine proposed a tax rebate for use of renewable energy in 2009 General Assembly -Failed ` pa., , ~~ _ COMMON CONCERNS / Decrease in home value / Threat to safety / Unsightly / Noisy LOOKING AHEAD PROVISIONS OF ORDINANCES REVIEWED / Use of wind turbine must primarily reduce on-site electricity consumption / Minimum parcel size / Maximum Height LOOKING AHEAD PROVISIONS OF ORDINANCES REVIEWED / Setback from property lines of 1.1 times tower height / Setback 1.5 times the height from inhabited dwelling on neighboring property / Noise limit of 60 decibels from property line TODAY KEY PROVISIONS OF PROPOSED ORDINANCE / Netmetering / Maximum capacity 10kWh / Setbacks 1.1 times tower height (including blade) TODAY KEY PROVISIONS OF PROPOSED ORDINANCE / Prohibit lattice and guy wire towers / Max height 50 ft in (R) and 150 ft in (A) districts / Minimum parcel size 5 acres ~° QUESTIONS http://www.awea.orq http://www.enerQV.4ov http://www. wi nd-watch. o r4 http://www. imu.edu/cisat/ i ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2009 Item Number: 7.A. Subject: Deferred Streetlight Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a deferred incorporation into the county streetlight program of a private light in the Matoaca District. This item was deferred from the September 23, 2009 meeting. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # Ca~O~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICT: • On Church Road, in the vicinity of 19111, Union Grove Baptist Church, incorporate into the county streetlight program. Cost to remove the existing light from transfer monthly billing to the county and upgrades: $829.49 on the south side of the an existing private light current private billing, perform necessary fixture (Administrative and Design Cost: $365.00) Does not meet minimum criterion for intersection. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0®0;9.3 STREETLIGHT INCORPORATION REQUEST Matoaca District Request Received: December 22, 2008 Estimate Requested: December 22, 2008 Estimate Received: August 27, 2009 NAME OF REQUESTOR ADDRESS: REQUESTED ACTION: Mrs. Vivian J. Clark 20611 Church Road Petersburg, VA 23803 Days Estimate Outstanding: 248 Incorporate the existing private light on the south side of the Union Grove Baptist Church (19111 Church Road) into the county streetlight program. The cost is perform necessary fixture upgrades to meet Dominion Virginia Power municipal lighting standards: $829.49 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Qualified Petition: Not required, no residences within 200 feet Requestor comments: None Staff comments: Representatives of Union Grove Baptist Church at the noted address contacted staff requesting that the watch lights located on church property be incorporated into the county streetlight inventory. Staff visited the site and found one light in the parking area to the north of the church and another near a driveway on the south side. Representatives of Dominion Power also visited the site. It was determined by Dominion personnel that the watch light in the parking area on the north side of the church was sited too far away from the Church Road right of way verge to be considered as a municipal streetlight. The fixture on the south side at the driveway entrance was close enough to the right-of-way, but, having only athree-foot arm, did not meet their minimum municipal streetlight fixture configuration. The noted cost was supplied to staff by Dominion for parts and labor removal of the existing three- foot arm, replacement with asix-foot, plus administrative costs for transferring this one light to the county. Q~0~:1_~ Streetlight Request Map October 28, 2009 HIC~RD 0 UI j U Rp This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Ernironmental Engineering Department. • requested light 1,400 700 0 1,400 Feet l~ j~ b,., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 28, 2009 Item Number: 7.B.1. Subject: Deferred Item - Set a Public Hearing t County Code by Adding Sections 5-20 Inspection Program County Administrator: Set a public hearing for December 2, 2009 to consider amending the Chesterfield County Code by adding Sections 5-20 through 5-31 related to a rental inspection program. Summary of Information: During the FY09-FY10 budget adoption process, the Board asked the building official to initiate two new programs to protect the viability of residential neighborhoods. These programs are: (i) to initiate proactive inspection of residential neighborhoods and (ii) to adopt a rental housing inspection ordinance. At the September 23 work session some members of the Board indicated a desire to only conduct exterior inspections of rental property. If this is the approach preferred by the Board, it is not necessary to adopt a rental inspection ordinance. Staff currently has the ability to conduct plain view exterior inspections of the exterior of both rental and owner occupied properties without the necessity of adopting a rental inspection ordinance. By concentrating on proactive exterior inspections of neighborhoods the number of homes and neighborhoods reached in the county's efforts to sustain and maintain neighborhoods would be doubled. Preparers William D. Dueler Title: Building Official Attachments: ^ Yes ^ No # (~~®~J~~ o Consider Amending the Chesterfield through 5-31 Relating to a Rental CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA i) Proactive Inspections: The proactive inspection program is currently underway. Staff has completed proactive inspections of 1766 single family homes and the program has been received in a positive light. One of the key components of the proactive neighborhood inspection program is placing a notice on the front door of every house in the neighborhood approximately two weeks before the initial inspection is conducted. By advising residents that inspections are coming, we have documented a reduction of 54% in the number of homes with potential violations. ii) Rental Inspection Ordinance: Staff has developed a rental inspection ordinance pursuant to authority provided by state law. State law requires that the Board create separately identified rental inspection districts based on a finding that the districts contain residential rental housing units that are blighted, deteriorating or in the process of deteriorating, and that inspections are necessary to maintain safe, decent and sanitary living conditions for tenants and other residents. Inspectors conducted a field survey of subdivisions meeting the initial criteria to determine the percentage of structures that had some visible building defects. Based on the findings from that survey, it was determined that subdivisions with a defect discovery rate of over 10% would be included as part of the proposed rental inspection districts. (see attachment) Since the selection criteria used to identify specific areas employed only numerical data and did not take into account concerns about maintenance issues expressed by residents, it is anticipated that subdivisions may need to be added or removed from the proposed ordinance based on comments from the public or Board members. Revised Time Line - June 1, 2009 - Initiated development of proactive and rental housing inspection programs. July 1, 2009 - FY budget funded program's team of inspectors assembled including transfer of staff within Building Inspection and from Planning. July 20, 2009 - First proactive neighborhood inspections initiated. September 23, 2009 - Board updated with work session. December 2, 2009 - Proposed public hearing on Rental Inspection ordinance. If the Board desires to continue to pursue adoption of a rental inspection ordinance including interior inspections, staff requests that the hearing be scheduled for the December 2, 2009 Board meeting. Q~~`~~~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 3 of 3 »~= AGENDA Budget and Management Comments: Building Inspections' FY2010 budget was adopted with $120,000 in fee revenue to offset the salaries, benefits, and associated, operating expenses for the staffing needed to administer the rental housing program. However, the fee revenue can only be collected upon adoption of the rental housing inspection program. Accordingly, staff estimates FY2010 rental inspection fee revenues of approximately $50,000, or $70,000 less than was originally budgeted, if the program were in place by January 1, 2010. The resulting shortfall would have to be offset by other general fund savings. The staff identified for the rental housing program has been assisting the department in other areas, including the proactive inspections initiative. Preparers Allan M. Carmody Title: Director, Budget and Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTIONS 5-20, 5-21, 5-22, 5-23, 5-24, 5-25, 5-26, 5-27, 5-28, 5-29, 5-30 AND 5-31 RELATING TO RESIDENTIAL RENTAL INSPECTION DISTRICTS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 5-20, 5-21, 5-22, 5-23, 5-24, 5-25, 5-26, 5-27, 5-28, 5-29, 5-30 and 5-31 of the Code of the Count~o Chester field, 1997, as amended, are added to read as follows: ARTICLE I. Building Code 000 ARTICLE II. Residential Rental Inspection Districts Sec. 5-20. Purpose and intent. The purpose of this article is to require the inspection of residential rental dwelling units for compliance with the Building Code and to promote safe, decent and sanitary housing, in accordance with the Code of Virginia. Sec. 5-21. Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning; Building Code means the Virginia Uniform Statewide Building Code. Building code official means the director of the county's building inspection department, his designees and employees of the building inspection department. Dwelling unit means a building or structure or part thereof that is used for a home or residence by one or more persons who maintain a household. Certificate of compliance means a certificate issued after an initial or periodic inspection by the department of building inspection indicating compliance with the provisions of the rental inspection ordinance. The certificate of compliance can have a term of twelve (12) or forty-eight (48) months. The certificate can be revoked as provided by this ordinance. Multiple family development means any structure or building(s), consisting of 10 or more residential rental dwelling units under common ownership. Owner means the person or entity shown on the current real estate assessment records of the county or the fee simple titleholder of the property if ownership has changed since such tax assessment records were last updated. Residential rental dwelling unit means a dwelling unit that is leased or rented to one or more tenants. However, a dwelling unit occupied in part by the owner thereof shall not be construed to be a residential rental dwelling unit unless a tenant occupies a part of the dwelling ~®®®:~.~ 2723(00):79875.2 unit which has its own cooking and sleeping areas, and a bathroom, unless otherwise provided in the zoning ordinance by the local governing body. Sec. 5-22. Factors for establishing rental inspection districts. The county finds that within the inspection districts described below, (i) there is a need to protect the public health, safety and welfare of the occupants of dwelling units; (ii) the residential rental dwelling units are either (a) blighted or in the process of deteriorating, or (b) in the need of inspection by the building code official to prevent deterioration, taking into account their number, age and condition; and (iii) the inspection of residential rental dwelling units is necessary to maintain safe, decent and sanitary living conditions for tenants and other residents living there. Sec. 5-23. Rental inspection districts established. The following areas are included and hereby declared to be rental inspection districts which are subject to the requirements of this article. For purposes of this section, the boundaries of the listed subdivisions are as shown on the Chesterfield Online Mapping Program (CHOMP) as of the effective date of the ordinance: (a) The following subdivisions are each designated an individual residential rental inspection district: Archbrooke, Beaver Pointe, Brevard, Cabin Creek, Carriage Pines, Cheshire, Chesswood, Chester Station, Clarendon, Colonial Pine Estates, Cutter Court, Evergreen Hills, Glen Tara, Happy Hill Farms, Huntingcreek Hills, John Tyler Woods, Kings Forest, Kingsland Acres, Lost Forest, Matoaca Manor, Meadow Park, Morningside Woods, Oak Brook, Oak Forest Estates, Orchardhill, Plum Creek at South Ridge, Pocoshock, Providence Meadows, Rabbit Run, Shady Creek, Solar II, Somers Lark, Somerset, South Ridge, Stanwick, Stonewood Manor, Sunnybrook, Sussex Estates, The Woods, Wendover Hills, William Gwyn Estates, and Woodbine. (b) In addition, the Ettrick residential rental inspection district is designated and includes the area bounded by Dupuy Road on the north, the Colonial Heights corporate limits on the east, the Petersburg corporate limits on the south and the Seaboard Coastline Railroad on the west. (c) A map or maps showing the rental inspection districts shall be prepared by the building code official and shall be available for public inspection in the building inspection department. Said districts are hereinafter referred to collectively as "inspection districts" and individually as "inspection district." Sec. 5-24. Applicability. The provisions of this article shall apply to residential rental dwelling units located within the districts identified in this article and shall further apply to certain structures located outside of such districts but meeting the requirements of section 5-26(g) below. Sec. 5-25. Notice to building inspection department. (a) The building official may require that all owners of dwelling units located within the inspection district notify the building inspection department in writing as to whether the ~~~~~~ 2723(00):79875.2 2 dwelling unit is used for rental purposes or is exclusively owner occupied. Notification shall be on forms provided by the department. (b) If such notice is required, a civil penalty may be assessed for failure to comply, as provided in this article. Sec. 5-26. Inspection and certificate required. (a) The building code official may make periodic inspections of dwelling units in the designated rental inspection districts to determine if the dwelling units are being used as a residential rental property and for compliance with the provisions of the Building Code that affect the safe, decent and sanitary living conditions for tenants of such property. Such periodic inspections shall not be performed more than once each calendar year. (b) The owner of each residential rental dwelling unit located in an inspection district shall arrange for and permit an initial inspection and subsequent inspections of such residential rental dwelling unit as provided in this article. Inspections shall be conducted by the building code official. If the unit to be inspected is occupied at the time of a required inspection, it shall be the duty of the owner thereof to notify the occupants of such inspection and make the residential rental dwelling unit available for inspection. (c) If inspection reveals that a residential rental dwelling unit has no violations, the building code official shall issue a certificate of compliance for such unit. (d) If inspection of a residential rental dwelling unit reveals violations, the building code official may not issue a certificate of compliance until the violations are satisfactorily remedied. However, the building code official may issue a temporary certificate of compliance if in the opinion of the building code official such violations do not constitute an immediate threat of injury to the occupants of such residential rental dwelling unit. The temporary certificate of compliance shall list the violations and indicate a date for abatement of the violations. It shall be the responsibility of the owner to contact the building inspection department for scheduling a re- inspection to verify correction of violations. If a follow-up inspection, whether requested or not requested, reveals that the owner has failed to remedy the noted violations within the timeframe indicated, the building code official is authorized to issue a notice of violation and revoke the certificate of compliance. If conditions warrant, however, the building code official may require that the residential rental dwelling unit be vacated or remain unoccupied until brought into compliance. If upon re-inspection, the violations have been corrected within the timeframe indicated, the building code official shall issue a certificate of compliance. (e) Nothing in this article shall alter the duties or responsibilities of the building code official to conduct any other inspections as allowed under the provisions of the building code. Inspections for obtaining a certificate of compliance under this article do not supplant or preclude any other inspection authorized under the Building Code. (f) Unless a current certificate or temporary certificate of compliance is in force for a residential rental dwelling unit in accordance with this article, no owner of such unit shall permit any person to occupy such unit as a tenant or otherwise. (g) An individual residential rental dwelling unit located outside of a rental inspection district shall nevertheless be subject to the terms of this article upon the board of supervisors making a separate finding for each such unit that (i) there is a need to protect the public health, welfare and safety of the occupants of that individual residential rental dwelling unit; (ii) the 2723(00):79875.2 3 ~ ©®~ `~'L individual residential dwelling unit is either (a) blighted or (b) in the process of deteriorating; or (iii) there is evidence of violations of the Building Code that affect the safe, decent and sanitary living conditions for occupants of such individual dwelling unit. Upon said finding by the board of supervisors, said residential rental dwelling unit shall be subject to this article, notwithstanding its location outside the inspection districts. (h) Should the owner fail to contact the building inspection department within the required time in order to schedule any inspection required under this article, or should such owner fail to allow such inspection to proceed on the date for which it was scheduled, the owner shall be in violation of this article and shall be subject to such penalties and enforcement remedies as provided. Sec. 5-27. Certificates of compliance; applications and exemptions. (a) The following provisions shall apply to all residential rental dwelling units located within inspection districts unless exempted under paragraph (b) of this section: (1) The initial inspection of each residential rental dwelling unit which is subject to inspection under this article shall take place no later than 45 days from the date that the owner thereof contacts the building inspection department to schedule such inspection. Each residential rental unit for which a certificate of compliance has been issued shall be inspected again within 30 days from the expiration or revocation of the certificate. (2) Prior to expiration of the certificate of compliance or upon revocation of a certificate of compliance, the owner of such residential rental dwelling unit shall contact the building inspection department and arrange for an inspection of such unit. (3) A residential dwelling unit which, upon inspection under this article, has violations and upon reinspection the violations have been corrected will be issued a certificate of compliance with a term of twelve months. (4) A residential rental dwelling unit which, upon inspection under this article, has no violations shall be issued a certificate of compliance with a term of forty-eight (48) months. (5) If a residential rental dwelling unit covered by a certificate of compliance is found in violation of the Building Code during the term of such certificate of compliance, the building code official may revoke such certificate of compliance. (6) Should a residential rental dwelling unit be sold, or the title thereto be otherwise transferred to another owner during the term of any certificate of compliance issued for such unit, the term of such certificate shall continue and will expire at the conclusion of its initial term, unless disqualifying Building Code violations are found, in which case the certificate of compliance shall be revoked. (b) The following shall be exempt from the requirements of this article as stated: (1) No inspection of a newly constructed residential rental dwelling unit located in an inspection district shall be required within forty-eight (48) months of the issuance of a certificate of occupancy for such newly constructed unit. Thereafter, said unit shall in all respects become subject to the requirements of this article. 2723(00):79875.2 4 (2) All hotels, motels, inns, bed and breakfast establishments, nursing homes, convalescent facilities, hospitals, and other similar facilities, to the extent occupied by transients, shall be exempt from compliance with this article. Sec. 5-28. Multi-family developments. (a) If amulti-family development contains more than 10 residential rental dwelling units, then the building code official shall inspect no less than two units and not more than 10 percent of the residential rental dwelling units and shall charge the fee authorized by this article for inspection of no more than 10 dwelling units. (b) If the building code official determines upon inspection of a sampling of dwelling units in accordance with subsection (a) above that there are violations of the Building Code that affect the safe, decent and sanitary living conditions for the tenants of such multi-family development, the building code official may inspect as many dwelling units as deemed reasonably necessary to enforce the Building Code, in which case the fee shall be based upon a charge per dwelling unit inspected, notwithstanding the provisions of subsection (a) of this section. (c) The building code official shall determine which units will be inspected. Sec. 5-29. Issuance of certificate; fees. (a) Except as provided in section 5-28(b) above, there shall be a $100 inspection fee for the inspection of each dwelling unit. If repairs or corrections are deemed necessary by the building code official and one reinspection is required, no additional fee shall be charged for the reinspection. If, however, subsequent reinspections are required, there shall be charged an additional fee of $57 per dwelling unit for each subsequent unit reinspection. No reinspection shall be performed, nor any certificate of compliance issued, until all fees have been paid. (b) Requests for an inspection may be made by telephone; provided, however, that the building inspection department must, in all cases, receive notice from the owner and payment of the applicable inspection fees prior to conducting any inspection required under this article. (c) The building code official shall issue a certificate of compliance when, upon inspection, the building code official determines that the residential rental dwelling unit has no violations. (d) If the dwelling unit fails to comply with any one or more provisions of the Building Code, and any amendments thereto, the building code official shall furnish the owner with a written list of specific violations. Failure to list any violation shall not be deemed a waiver of enforcement of such violation. Upon the completion of all corrections and repairs, the owner shall arrange a reinspection of the residential rental dwelling unit. Reinspection shall be for the purpose of determining compliance with the written list of specific violations furnished to the owner by the building code official. However, if upon reinspection, the building code official discovers other violations that were not listed on the written list of specific violations previously furnished to the owner, the building code official shall furnish the owner with a supplemental list of violations and shall provide the owner a reasonable opportunity to make corrections. This provision, however, shall not preclude the building code official from revoking the certificate of compliance if the subsequently discovered violations have not been corrected. Sec. 5-30. Appeals. 2723(00):798'75.2 s C~ ~ ®~ ~ 3 (a) Any person aggrieved by any determination or decision of the building code official made pursuant to this article shall have the right to appeal such determination or decision in accordance with the provisions of the Building Code and amendments thereto. (b) Nothing in this article shall be construed to limit, impair, alter or extend the rights and remedies of persons in their relationship of landlord and tenant as such rights and remedies exist under applicable law. (c) Nothing in this article shall be construed to relieve or exempt any person from otherwise complying with all applicable laws, ordinances, standards and regulations pertaining to the condition of buildings and other structures. (d) Nothing in this article shall be construed to limit the authority of the building code official to perform housing inspections in accordance with applicable law. Sec. 5-31. Violation; penalty. (a) Any violation of this article shall be a misdemeanor and any owner or any other person, firm or corporation convicted of such a violation shall be punished by a fine of not more than $2,500, except as otherwise provided in this article. If the violation concerns a residential unit and if the violation remains uncorrected at the time of the conviction, the court shall order the violator to abate or remedy the violation. Except as otherwise provided by the court for good cause shown, any such violator shall abate or remedy the violation within six months of the date of conviction. Each day that a violation continues after conviction or after the court ordered abatement period has expired shall constitute a separate offense. Any person convicted of a second offense committed within less than five years after a first offense under this chapter shall be punished by a fine of not less than $1,000 nor more than $2,500. Any person convicted of a second offense committed within a period of five to ten years after a first offense under this chapter shall be punished by a fine of not less than $500 nor more than $2,500. Any person convicted of a third or subsequent offense involving the same property committed within ten years after an offense under this chapter shall be punished by confinement in jail for not more than ten days and by a fine of not less than $2,500 nor more than $5,000. (b) The building code official may take such further actions as allowed by law in order to ensure compliance with the requirements of this article including, but not limited to, seeking injunctive relief and obtaining inspection warrants. (c) If the building official requires notice to the building inspection department as provided in this article, a $50 civil penalty shall be assessed to the owner of a dwelling unit who is using the unit for rental purposes and willfully fails to comply with the written notification requirement. Sec. 5-32. Regulations implementing article. The building code official may establish regulations governing the implementation of the provisions of this article. State law reference -Authority to adopt, Code of Virginia, § 36-105.1:1 (2) That this ordinance shall become effective immediately upon adoption. 2723(00):79875.2 6 ~ ~ ®~ '~ `~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA IN9 Meeting Date: October 28, 2009 Item Number: 7.B.2. Subject: Deferred Item - Set Date for Public Hearing to Consider Proposed Amendment to Sections 17-1, 17-32, 17-38, 17-63, 19-1, 19-55, 19-56, 19-58, 19-59, 19-264, 19-268, and 19-274 of the Code of the County of Chesterfield, 1997, as Amended, Pertaining to Dam Break Inundation Zones County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors set November 18, 2009 as the date of public hearing to consider amendments to the Code of the County of Chesterfield. Summary of Information: On September 23, 2009 the Board discussed and continued this item to the October 28"' afternoon session. Board members had additional questions about properties that would be potentially affected by the ordinance, and the possibility of providing written notification of this proposed ordinance to affected property owners. Upon further review, staff found that the State Department of Conservation and Recreation (DCR) has identified 48 existing impoundment structures (dams) across the county that may be subject to dam break inundation zone map provisions (see attached map). Of these structures, 14 are currently certified by DCR, and will be required to complete dam break inundation map studies upon recertification. The remaining 34 structures have been identified by field verification and will require future DCR certification. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # OOO~J'~5 ~~.a CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 There are currently no mapped dam break inundation zones in the county, and the proposed ordinance amendments can only affect properties identified within dam break inundation zone maps filed with the county. DCR will require existing dam owners to prepare dam break inundation zone maps. Once approved by DCR, these maps must be filed with the county. Until such time, the county cannot determine which properties may be included in future inundation zones, since such matters can only be determined by site-specific engineering analysis and modeling. The Planning Commission held a public hearing on the proposed amendment on August 18, 2009, and voted 5-0 to recommend approval of the proposal, with one minor modification to the proposed text. The 2008 General Assembly passed House Bill 837, which the Governor signed into law. This bill provides localities with the authority to address development in dam break inundation zones, and requires localities to include new provisions within their subdivision and zoning ordinances. These new standards are designed to mitigate hazards of dam failure and resulting flood damage. The proposed amendments would align the county development review process with these new state requirements. The Commission reviewed this matter at two work sessions (May 19 and June 22) and two public hearings (July 21 and August 18), focusing on development community concerns whether the proposed ordinance exceeded the minimum requirements of the new state law. This discussion focused on one state law provision which requires "reasonable consideration for the protection of life and property from impounding structure failure." However, state law does not specify the exact form that such "reasonable consideration" should take. Staff had suggested language for proposed Section 19-58(f), as part of zoning ordinance flood protection standards, as follows: "Principal structures within a mapped dam break inundation zone will be prohibited unless the director of environmental engineering and the building official determine that the structure will be constructed or configured so that there is not a significant adverse risk to life or safety." The Commission found that this language exceeded the minimum requirements of state law and recommended approval of less stringent language, as follows: "Reasonable consideration shall be given to protect life and property in mapped dam break inundation zones against impounding structure failure, in accordance with state law." This amended language is reflected in the attached draft ordinance text . ~®®~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 17-1, 17-32, 17-38 AND 17-63 RELATING TO DAM BREAK INUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-1, 17-32, 17-38 and 17-63 of the Code of the County of Chester zeld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 17-1. Purpose of chapter. This chapter is adopted for the following purposes: 000 (i) To promote safety from fire, flood, failure of impounding structures and impacts within dam break inundation zones, panic, and other dangers. 000 Sec. 17-32. Procedure for lot subdivision approval. 000 (b) Procedure for approving tentative plats, adjusted tentative plats and tentative renewals. 000 During the tentative plat review process, the county shall review the potential impacts of mapped dam break inundation zones in accordance with the provisions of state law. 000 Sec. 17-38. Required information. Written application for approval by the subdivider, shall accompany each submittal of a tentative, substitute, adjusted, or tentative renewal plat. The tentative plat shall be drawn at a scale no greater than one inch equals 50 feet for townhouse subdivisions; other subdivisions shall be at a scale of one inch equals 100 feet. Variations in scale may be made upon request at the discretion of the director of planning. The plat shall show correctly the following information: 000 (d) Basic facts and proposals pertaining to the property including the following shall be graphically shown: 000 17 The location of mapped dam break inundation zones. 000 27a3:si27o.i 1 ~®®~D~'7 Sec. 17-63. Floodplains and Dam Break Inundation Zones. (a) No land shall be subdivided unless it complies with article III, division 3 of chapter 19 and the Environmental Engineering Reference Manual as determined by the director of environmental engineering. (b) No land shall be subdivided within the boundaries of a mapped dam break inundation zone unless such division complies with the provisions of state law. If the State Department of Conservation and Recreation determines that the plan of development would change the spillway design flood standards of the impounding structure, and the proposed subdivision would allow devel~ment of three or more residential dwelling units, the county shall not permit the subdivision unless: 1. The subdivider agrees to alter the plan of development so that it does not alter the ~illway design flood standard required of the impounding structure; or 2. The subdivider submits an approved en~ineerin~ study in conformance with the Virginia Soil and Water Conservation Board's standards under the Virginia Dam Safety Act and the Vir in~mpounding Structure Regulations and makes the ~~ropriate payment under state law related to the necessary upgrades to the affected im~oundin~ structure and administrative fees. State law reference -Code of Virginia, § 10.1-606.3, 15.2-2241(3) and 15.2-2243.1 (2) That this ordinance shall become effective immediately upon adoption. a723:si27o.i 2 (3~®~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-1, 19-55, 19-56, 19-58, 19-59, 19-264, 19-268 AND 19-274 RELATING TO DAM BREAK INUNDATION ZONES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-1, 19-SS, 19-56, 19-58, 19-59, 19-264, 19-268 and 19-274 of the Code of the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-1. Purpose of chapter. The purpose of this chapter is to promote the health, safety, convenience and general welfare of the public and to accomplish the objectives of Code of Virginia, §§ 15.2-2200 and 15.2-2283. To these ends, this chapter is designed: (1) To provide for adequate light, air, convenience of access, and safety from fire, flood, failure of impounding structures, crime and other dangers or conditions. 000 DIVISION 3. FLOODPLAIN DISTRICTS AND DAM BREAK INUNDATION ZONES* *Cross references: Design standards for subdivisions, § 17-61 et seq.; subdivisions to comply with floodplain management ordinance, §§ 17-65, 17-72; preservation of land for floodplains, § 17-70. *State law reference: Code of Virginia, ~ 15.2-2284 Sec. 19-55. Purpose. The purpose of these provisions is to prevent loss of life and property, hazards to health and safety, disruption of commercial and governmental services, extraordinary and unnecessary expenditure of public funds for flood protection and relief and impairment of the tax base by: (a) Regulating uses, activities and development which, acting alone or in combination with other existing or future uses, activities and development will cause unacceptable increases in flood heights, velocities and frequencies, or risk of inundation due to a dam break. (b) Restricting or prohibiting certain uses, activities and development from locating within areas subject to flooding or dam break inundation. (c) Requiring all those uses, activities and developments that do occur in flood prone areas or dam break inundation zones to be protected and/or flood proofed against flooding and flood damage. (d) Protecting individuals from buying lands and structures which are unsuited for intended purposes because of flood hazards or risk of inundation due to a dam break. ~1~®~i~~ 2723:81155.1 Sec. 19-56. Duties generally of director of environmental engineering. 000 The director of environmental en in~g shall maintain copies of all mapped dam break inundation zones. 000 Sec. 19-58. Floodplain regulations and dam break inundation zones. (a) General provisions. 000 ~ Reasonable consideration shall be ivg en to protect life and propertupped dam break inundation zones against impounding structure failure, in accordance with state law. Sec. 19-59. Applications for variances or modifications to development standards or requirements. The burden of proof rests upon the applicant for a variance or modification to development standards or requirements, and without such proof the request must be denied. The applicant must show, in addition to the requirements contained in sections 19-21 and 19-19, good and sufficient cause; that failure to grant the variance or modification would result in an exceptional hardship; that granting the variance or modification will not result in increased flood heights, additional threats to public safety or extraordinary public expense, create nuisances, cause fraud on or victimization of the public or conflict with existing local laws or ordinances; and that the variance or modification is the minimum necessary, considering the flood hazard or risk of dam break inundation, to afford relief. 000 Sec. 19-264. Preparation and submission of site plans. 000 (d) Every site plan shall contain the following information, where applicable: 000 (16) The limit of any established 100-year floodplains and the location of mapped dam break inundation zones; 000 Sec. 19-268. Administrative site plan review process. (a) All site plans which are properly submitted for administrative review in accordance with the county's site plan application and checklist shall be reviewed and recommended for approval or denial by: 000 (4) The director of environmental engineering relative to: 000 b. Flood protection and protection from dam break inundation. 2723:81155.1 2 ~ ~ ®~ ~~ 000 Sec. 19-274. Preparation and submission of improvement sketches. 000 (b) When necessary and applicable, as determined by the director of environmental engineering, every improvement sketch shall be prepared in the following manner and show the following information. 000 (9) The limits of any established 100-year floodplains and the location of mapped dam break inundation zones; (2) That this ordinance shall become effective immediately upon adoption. ~~~~~~ 2723:81155.1 U `~ ~ r W '"~' +' ~ ~ ,w `-- ~ U ~ N z i ~ z~ j ~\ L ~ J _ I ~~,v~ I ~ U ~ ~ w %rJ J .v ^ ~ ~ ~ w s / ~ r -~ • • O w ~~' w ~ of - ,Z i .~ r , w l ~ a ~ ~ ~ a •_...'-Z J ~ 1 Y ~ ~ cn - ~ '~ j ..~ ~ ~~, ~c O ~~~. ~ o f+ 'a ~ ~ :~___. ~ ' ~ ~ ~. O ~~. r d •+ J ~ I - z ~ ~ ~ - ~ ~ x .C t~ ~~®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 28, 2009 Item Number: 8.A.1. Subiect: Nomination/Appointment to the Youth Services Citizen Board County Administrator's Comments: County Administrator: n rceauestea: Nominate/appoint a member to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Supervisor Warren recommends that the Board nominate and appoint Sydney Lenhart, a student at Monacan High School, to represent the Clover Hill District on the Youth Services Citizen Board for a term from July 1, 2009 through June 30, 2010. Ms. Lenhart has met all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No # C~~®~~?3 ~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.A.2. Subject: Nomination/Appointment to the Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Nominate/appoint one member to serve on the Parks and Recreation Advisory Commission. Summary of Information: The Parks and Recreation Advisory Commission is a panel of County citizens who will act as a liaison between the public, the Board of Supervisors, and the County Administration. The Commission will review public input concerning parks and recreation facility development and programs and will work closely with the Department of Parks and Recreation to advise on long-range planning policy directions and other critical issues. Mr. Barney McLaughlin has resigned as a Bermuda District representative on the Parks and Recreation Advisory Commission. The Board received one application from Mr. Ray Hevener, Jr., a Bermuda District resident, to serve on the Commission. Ms. Jaeckle has recommended that the Board nominate and appoint Mr. Hevener to the Bermuda District vacancy. The term will be effective immediately and will expire on December 31, 2011. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Peparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ^ No OOOa34 CHESTERFIELD COUNTY ~~ BOARD OF SUPERVISORS Page 1 of 1 - AGENDA , 1719 Meeting Date: October 2s, 2009 Item Number: 8.A.3. Subject: Reappointment of County Representative as Alternate Board Member for the Central Virginia Waste Management Authority County Administrator's Comments• County Administrator: Board Action Requested: Request the Board to reappoint Howard Heltman, Waste and Resource Recovery Manager, as Alternate Board Member for the Central Virginia Waste Management Authority. Summary of Information: The CVWMA is a regional authority that provides waste and recycling services to thirteen Richmond area local governments. Chesterfield County has three voting members, and three alternates, appointed by the Board of Supervisors. The term for one of the current alternate board members, Howard Heltman, is scheduled to end on 12-31-2009. It is recommended that Howard Heltman be reappointed to this position of alternate board member of the Central Virginia Waste Management Authority for another term. Alternate Member: Howard Heltman Term Expires: 12-31-2013 Under the existing Rules of Procedures, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedures are suspended by a unanimous vote of the Board Members present. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # 00®~J~S CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2009 Item Number: s.6. Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # C~~®~~35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: In the Jessup Meadows subdivision • Zion Ridge Terrace, vicinity of 5532 Cost to install streetlight: $2,010.48 (Design Cost: $700.00) Does not meet minimum criteria for intersection or vehicles per day • Zion Ridge Terrace, vicinity of 5556 Cost to install streetlight: $2,185.53 (Design Cost: $700.00) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~®®~~~ STREETLIGHT REQUEST Dale District Request Received: July 2, 2009 Estimate Requested: October 5, 2009 Estimate Received: July 30, 2009 Days Estimate Outstanding: 95 NAME OF REQUESTOR: Ms. Sharon Rowe Downs ADDRESS: Jessup Meadows Neighborhood Watch 5545 Zion Ridge Terrace Richmond, VA 23234 REQUESTED LOCATION: Zion Ridge Terrace, in the vicinity of 5532 Cost to install streetlight: $2,010.48 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "The Neighborhood Watch Association of Jessup Meadows subdivision is requesting this light for our neighborhood. There have been many incidents of vandalism to property in this area of our subdivision. Many neighbors from adjoining subdivisions regularly use the wooded areas within the cul- de-sac as awalk-through thoroughfare to enter Jessup Meadows subdivision and many neighbors are concerned for their safety as well as the recurrent vandalism. Because of this problem, the former block captain of the neighborhood watch and her family moved away from this area. "We believe that a streetlight will deter some of this activity and will provide an added sense of security. Thank you in advance for your time and consideration." C~~O~~~ STREETLIGHT REQUEST Dale District Request Received: July 2, 2009 Estimate Requested: October 5, 2009 Estimate Received: July 30, 2009 Days Estimate Outstanding: 95 NAME OF REQUESTOR: Ms. Sharon Rowe Downs ADDRESS: Jessup Meadows Neighborhood Watch 5545 Zion Ridge Terrace Richmond, VA 23234 REQUESTED LOCATION: Zion Ridge Terrace, in the vicinity of 5556 Cost to install streetlight: $2,185.53 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "The Neighborhood Watch Association of Jessup Meadows subdivision is requesting this light for our neighborhood. There have been many incidents of vandalism to property in this area of our subdivision. Many neighbors from adjoining subdivisions regularly use the wooded areas within the cul- de-sac as awalk-through thoroughfare to enter Jessup Meadows subdivision and many neighbors are concerned for their safety as well as the recurrent vandalism. Because of this problem, the former block captain of the neighborhood watch and her family moved away from this area. "We believe that a streetlight will deter some of this activity and will provide an added sense of security. Thank you in advance for your time and consideration." ~~~~~~ Streetlight Request Map October 28, 2009 0 a JESSUP RD ~ Q o ~ = WJ MSON RD O U Q ~ w ~ ~ ~ U O ~ p = JESSUP POND LN z o O N D RIDGE DR ~ N 2~ON O O O a m ~ Q" w G~~~ ~ TER a~~~ Q ZOO Y U d OD ~~R DR P V~k~ GILLING RD m~ This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. • requested light 690 345 0 690 Feet GIS ©~®~'X~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.1.a. Subject: Resolution Recognizing Mrs. Gloria G. Hart, Fire and Emergency Medical Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mrs. Gloria G. Hart will retire on November 1, 2009, after 24 years of dedicated service to the county. Preparers Edward L. Senter. Jr. Title: Fire Chief Attachments: ^ Yes ~ No # O~®'~~~. RECOGNIZING MRS. GLORIA G. HART UPON HER RETIREMENT WHEREAS, Mrs. Gloria G. Hart will retire from the Chesterfield County Fire and Emergency Medical Services Department on November 1, 2009; and WHEREAS, Mrs. Hart has faithfully served the county for 24 years in the Training and Education Unit of Chesterfield Fire and Emergency Medical Services; and WHEREAS, Mrs. Hart's years of service as the administrative manager of the Training and Education Unit and her organizational knowledge was instrumental in the continuity of training and educational operations during the tenures of eight directors of the Training and Education Unit; and WHEREAS, Mrs. Hart assisted in the management of the division and Public Safety Training Center budgets, including developing numerous internal budget management processes and auditing accounts to realize cost savings and controls; and WHEREAS, Mrs. Hart has served as a key management resource in critical firefighter training and education initiatives, such as firefighter candidate testing, numerous recruit schools, and promotional testing processes, where she worked to implement a process whereby promotional candidates receive test results on the same day of the test; and WHEREAS, Mrs. Hart has been a member of the Administrative Professionals Section of the Virginia Fire Chiefs Association since its founding in 2001; and WHEREAS, Mrs. Hart was chosen as the "Civilian Employee of the Year" in 1999 for the Chesterfield Fire and Emergency Medical Services Department; and WHEREAS, Mrs. Hart was a charter member of Chesterfield Fire and Emergency Medical Services Department's Strategic Planning Steering Committee; and WHEREAS, Mrs. Hart served the citizens of Chesterfield County for 16 years as a member of the Emergency Operations Center Response Team during Hurricanes Fran, Floyd and Isabel, and Tropical Storm Gaston, and other natural and manmade disasters; and WHEREAS, Mrs. Hart conducted planning and research, including the study of costs and justification for the application and use of personal computers in the former Training Division, and this study resulted in the purchase of the first personal computer in the Fire Training Division in 1987; and WHEREAS, Mrs. Hart consistently projects a positive image to county employees and a positive image of the county to the citizens of Chesterfield and fire service personnel, and she has supported the citizens, county government and Chesterfield Fire and Emergency Medical Services members throughout her career. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mrs. Gloria G. Hart, expresses the appreciation of all residents for her service to the county, and extends its appreciation for her dedicated service and its congratulations upon her retirement. ~©®~~2 ixr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.1.b. Subject: Resolution Recognizing Brian Foutz, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Brian Foutz will retire November 1, 2009, after providing over 31 years of service to the Chesterfield County Utilities Department. Preparers Roy E. Covington Title: Director Attachments: ^ Yes ~ No OOO~J~k3 RECOGNIZING MR. BRIAN FOUTZ UPON HIS RETIREMENT WHEREAS, Mr. Brian Foutz will retire from the Chesterfield County Utilities Department on November 1, 2009; and WHEREAS, Mr. Foutz began his public service with Chesterfield County on October 14, 1978, working in the county's print shop, was hired by Chesterfield Utilities Department in May of 1979 as an Assistant Storekeeper and later as a Utility Plant mechanic; and WHEREAS, Mr. Foutz was promoted to Senior Labor Crew Chief in 2009 where he served faithfully until his retirement; and WHEREAS, from 1982 to 2009, Mr. Foutz maintained and operated water pumping and storage facilities and equipment essential to the distribution of clean drinking water to Chesterfield County's public water system; and WHEREAS, Mr. Foutz was focused on providing world-class customer service by consistently meeting or exceeding customer expectations; and WHEREAS, Mr. Foutz continuously utilized his knowledge and experience to provide water service that is safe, reliable and environmentally sound; and WHEREAS, Mr. Foutz was highly respected by his peers and co-workers; and WHEREAS, Mr. Foutz willingly and faithfully worked endless hours during emergencies and after hours to ensure continued service to Chesterfield County's public water system customers; and WHEREAS, throughout his career with Chesterfield County, Mr. Foutz displayed leadership, aptitude, and good character and values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Brian Foutz and extends on behalf of its members and the citizens of Chesterfield County, appreciation for over 31 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Foutz and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 28, 2009 Item Number: 8.C.1.c. Subject: Adoption of Resolution Supporting Construction of the Meridian Watermark Apartments Using Proceeds from Tax-Exempt Bonds Issued by the Virginia Housing Development Authority Under Their Mixed-Income Program County Administrator's Comments: County Administrator: Adoption of attached resolution that will allow construction financing through the VHDA mixed-income program. Summary of Information: Meridian Watermark Apartments is a proposed 300-unit apartment complex located off of Route 10 in the Watermark mixed-use development. The developer for the apartments, Waverton Associates, has applied for financing through VHDA's mixed-income program. To qualify for VHDA financing, state law requires that the Board of Supervisors pass a resolution supporting development of the mixed-income project. The benefit of this program to Chesterfield County is its inclusion of affordable housing as a percentage of the total housing allowed. For this loan, the requirement is for at least 200 of the dwellings to be leased to persons making no more than $36,600 (500 of the area median income); at least another 20°s of the dwellings be leased to persons making no more than $87,840(120% of the area median income); and the remaining 60% of the dwelling units will not be restricted. The current area median income is $73,200. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No 00®~~S CHESTERFIELD COUNTY -- BOARD OF SUPERVISORS Page 2 of 3 '~'° AGENDA For the developer to obtain this financing, the Chesterfield County Board of Supervisors shall by resolution make a determination that providing residential housing and supporting facilities that serve people of low to moderate income will be enhanced if a portion of the units therein are occupied or held available for occupancy by people who are not of low and moderate income. Staff recommends that the Board adopt the attached resolution. ~~®°~~~ ~~ CHESTERFIELD COUNTY -- BOARD OF SUPERVISORS Page 3 of 3 '~"° AGENDA Budget and Management Comments: This item requests that the Board adopt a resolution supporting the construction of the Meridian Watermark Apartments using proceeds from tax- exempt bonds issued by the Virginia Housing Development Authority (VHDA) under their mixed income program. There are no costs to the county associated with the mixed-income project and no county debt will be created through the VHDA financing applied for by the developer. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~~~~ A RESOLUTION CONCERNING THE MERIDIAN WATERMARK APARTMENT PROJECT WHEREAS, the Board of Supervisors of the County of Chesterfield, Virginia, desires to make the determination required by Section 36- 55.30:2.B of the Code of Virginia of 1950, as amended, in order for the Virginia Housing Development Authority to finance the economically mixed project (the "Project") described on Exhibit A attached hereto: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA THAT: 1. the ability to provide residential housing and supporting facilities that serve persons or families of lower or moderate income will be enhanced if a portion of the units in the Project are occupied or held available for occupancy by persons and families who are not of low and moderate income; and 2. private enterprise and investment are not reasonably expected, without assistance, to produce the construction or rehabilitation of decent, safe and sanitary housing and supporting facilities that will meet the needs of low and moderate income persons and families in the surrounding area of the Project and this Project will induce other persons and families to live within such area and thereby create a desirable economic mix of residents in such area. Adopted by the Board of Supervisors of the County of Chesterfield, Virginia, on the day of 2009. ~~~~~~ 1923:65486.3 i ~ ~~ U~ ~ I ~ i i ~ ~ ~ I i ~ ~ i ~ ~ i i i ~ ~ ~ ~ ~ I - , i ~ i ~ V I I ^ ~ I ~ i ~ ~ ~ '/ I I i I C,Q n. 3 I ~ a ' ~ `rS ~ ~ r ~ /~ , ' ~ \ S ,_ _ ~ W . I ~ ` 3 i ~ ~ Q ~ ~,~ ~ ~ ...... ........ ~ :::t:::::::::::' :::~-: ~:::: ~ w ..................... n ..:~:~ ~ ~ ~ W `~ l N HlC I 1 (7 ~ ~ ~ ~ W ~~ ~ I GE RD IRON B ~ ~ 1 ~~` TT... n ` ~- ~ ~ ~. ~ ~ ~ ~• \ ~` ~` i ~~ ~ ~ ~ '`~ i i ~ ~~ ,~ ~ ~ ~ \I Y _~ ~, ~ , ~ ~~ ice' -;~ ~-- ~ ~^ ~_ ~ - ' ~ ,ter i ~ ' ~ ~ ~-. i ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~, Meeting Date: October 28, 2009 Item Number: 8.C.2.a. Subject: Acceptance of a Grant Awarded by the United States Department of Justice, COPS Office for the 2009 COPS Technology Program Grant County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award from the US Department of Justice, COPS Office, COPS Technology Program Grant in the amount of $300,000 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $300,000 federal grant from the USDOJ, COPS Office, COPS Technology Program. The funding will be used to improve data sharing between the police department's Records Management System and the jail's Jail Management System. The improved data sharing will help to eliminate redundancy, reduce data keying, and help ensure the shared information is both consistent and accurate. There is no match required by this grant. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes ^ No # t~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA n„ Budget and Management Comments: This item requests that the Board accept and appropriate funds for a Federal U.S. Department of Justice, COPS Office grant in the amount of $300,000. The grant funds will be used to update the interface between the jail's management system and the police department's record management system. A consultant will be hired to work with IST to enhance the current system and provide a more efficient and accurate data entry process. No ongoing maintenance or licensure costs are expected and there is no required match. Preparers Allan Carmody Title: Director, Budget and Management @~J~3~~1 ~., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2009 Item Number: 8.C.2.b. Subject: Acceptance of a Grant Awarded by the Department of Motor Vehicles for the FY2010 Highway Safety Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Police Department to accept and appropriate the award from the Virginia Department of Motor Vehicles, Highway Safety Project Grant in the amount of $75,124 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $75,124 state grant from the Virginia Department of Motor Vehicles, Highway Safety Project Grant Program. The funding will be used to purchase equipment and overtime to enhance the police department's traffic safety and accident prevention efforts. In addition, a required $17,105 in-kind match has been identified by the department and is already included within its FY2010 operating budget. These in-kind matching funds will be accrued from fuel expenses required to operate the enforcement activities. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ~ Yes ^ No # ~~3®~J~2 ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board accept and appropriate funds for a State Department of Motor Vehicles, Highway Safety Project grant in the amount of $75,124. The grant will be used to purchase replacement equipment and provide over- time for uniformed officers to perform various traffic safety and accident prevention efforts not otherwise planned for by the police department. The $17,105 required in-kind match is currently available and appropriated in police's FY2010 operating budget for fuel. The fuel expenses incurred in this enhanced traffic safety effort qualify as the in-kind match. Preparers Allan Carmody Title: Director, Budget and Management t~~~1~J53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.3.a. Subiect: Set a Public Hearing Date to Consider the Conveyance of Leases of Real Property at Various Park Sites and Athletic Complexes for Operation of Food Concessions by Co-sponsored Athletic Associations and Leagues County Administrator's Comments: County Administrator: -ard Action Rec The Board of Supervisors is requested to set a public hearing date of November 18, 2009, to consider the conveyance of leases of real property for operation of food concessions at various park sites. Summary of Information: Parks and Recreation currently has twelve (12) concession buildings leased to co-sponsored youth sports organizations. The organizations use the concessions for fundraisers and for serving refreshments to spectators. The leases are due to expire on December 31, 2009. The Parks and Recreation Advisory Commission (PRAC) has recommended award of nine (9) new leases to organizations currently operating the buildings. The lease period will be January 1, 2010 through December 31, 2012, with a three (3) year renewal option. For the other three (3) leases, PRAC has recommended that seasonal permits be issued in lieu of new leases. The three effected concession operators have a smaller volume of sales and operate for only one season per year (typically football season). The Ettrick, Chalkley and Harrowgate Athletic Associations who currently operate the leased sites are all in agreement with the recommended change. Attached is a listing of the concession stand sites and the PRAC recommendations for award of leases. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # ~~4~~~ Parks and Recreation Advisory Commission Recommended Long Term Concession Lease Renewals Location Organization Bensley Park .............................................Bellwood Athletic Association Bird Athletic Complex ..................................Chesterfield Youth Softball League Harry G. Daniel Park at Iron Bridge ..................Chesterfield Baseball Clubs Harry G. Daniel Park at Iron Bridge .................. Central Chesterfield Little League Matoaca Park ............................................Matoaca Athletic Association Manchester High School Athletic Complex.........Chesterfield Little League Robious Athletic Complex ............................Huguenot Little League Rockwood Park ...........................................Chesterfield Baseball Clubs Woodlake Athletic Complex ...........................Midlothian Youth Soccer League Parks and Recreation Advisory Commission Recommended Change from Long Term to Seasonal Concession Permits Location Organization Chalkley Elementary School ..........................Chalkley Athletic Association Ettrick Park ............................................. Ettrick Athletic Association Harrowgate Park ........................................Harrowgate Athletic Association CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: October 28, 2009 Item Number: 8.C.3.b. Subiect: Set Public Hearing for Consideration of Amendments to Sections 15-121 and 15-122 Relating to Police Permits for Nightclubs County Administrator's Comments: County Administrator: Board Action Requested: Set Public Hearing for November 18, 2009 for consideration of amendments to the requirement for police permits to operate nightclubs Summary of Information: Mr. Warren has asked that the Board of Supervisors set a public hearing to consider limiting the Police Department's permit regulations regarding nightclubs. The County recently cited both County Rib & Ale and Mulligans (both located off of Hull Street Road) for violations of the County ordinance relating to nightclub permits. Both businesses then applied to the Police Department for permits and were denied for failure to comply with the ordinance. The County regulates nightclubs through both the police permitting ordinance and the zoning ordinance. To operate a nightclub in the County, the applicant must first comply with zoning requirements. Nightclubs are a permitted use in the Commercial C-3, C-4 and C-5 districts and in the Traditional Neighborhood Development (TND) district. They can also be allowed in certain other districts through the Conditional Use process. The Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 1925(00):82526.1( 82529.1 ) ^ No OOO~JSS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA applicant must then obtain a permit from the Police Department. The permitting process requires, among other things, a criminal background check on business owners and a review of the application by other County departments. The current ordinance requires the applicant to disclose all felony and misdemeanor convictions. If a conviction involves a felony or a crime of moral turpitude, the permit is denied. The proposed amendment would limit grounds for denial to convictions for felonies or any crime involving moral turpitude within a ten-year period prior to the application. In addition, since a permit can already be revoked for fraud, misrepresentation or false statements within the application process, the ordinance has been clarified to indicate that the permit can also be denied for the same reasons. 1925(00)82526.1(82529.1) ~~ ® ~ C AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 15-121 AND 15-122 RELATING TO NIGHTCLUBS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-121 and 15-122 of the Code of the County o Chester geld, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE VI. NIGHTCLUBS AND OTHER ADULT ENTERTAINMENT DIVISION 1. NIGHTCLUBS Sec. 15-121. Nightclub permit required from chief of police--Application; issuance. (a) Every person desiring a business license to operate a nightclub, as defined in chapter 6, shall first apply to the chief of police, or his designee, for a permit to conduct such activity. Each such application shall be accompanied by a fee in the amount of $25.00. (b) Information required on the permit application shall include, but not be limited to, the following: (1) The applicant's full name, age, sex, race, weight, height, hair and eye color, address, telephone number, date and place of birth and social security number; (2) Names and addresses of references; (3) Whether the applicant has been convicted of any ~ felony or ii misdemeanor and, i~ for any such felonies or misdemeanors, the nature of the offense, when and where convicted, and the penalty or punishment assessed; (4) Photograph and fingerprints of applicant; and (5) Name and address of the business for which a permit is sought. (6) Written authorization to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (7) Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. (c) For a corporation, partnership or other legal entity, "applicant" includes each officer, director, partner or principal of the entity and any managers of the business. (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant ~ has been convicted of a felony or a crime involving moral turpitude within ten prior to permit a~nlication; k.,~ i.°°„ a°.,:°a „ °.....,;+ ,,.. ~.,,~ ~..,a ., °..,,..:+ ,.° °~,°a , .,a°,.., ~+„+„+° ° °,.a;.,,,~,.° ~~'°r ~ •~'~°*°-'°° *° *'~° „ °~ *'~~~ ~~*~°'° (ii) in the application process committed fraud or made any misrepresentation or any false statement, or iii is not of good moral f~'~~~~$ 1925(00):82529.2 1 character. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. (e) Any changes in the ownership or principals of the business entity to which the permit is issued or in the managers of the business itself will automatically make the permit void. Such changes shall be reported to the chief of police or his designee, and a new application must be submitted for review. (f) Nightclubs shall be subject to the regulations regarding public dance establishments, set forth in chapter 3. Sec. 15-122. Same--Revocation. (a) The chief of police or his designee may revoke or suspend any permit issued pursuant to this article (i) for fraud, misrepresentation or any false statement contained in the application; (ii) upon conviction of the applicant for any felony or misdemeanor involving moral turpitude after the permit is issued; (iii) for failure to comply with the provisions of this article; or (iv) if the applicant's business fails to comply with applicable county or state laws or regulations. (b) If the chief of police or his designee revokes a permit, he shall notify the permittee in writing of such action, the reasons for the revocation, and the permittee's right to request a hearing. To receive a hearing, the permittee must make a written hearing request which must be received by the chief of police, or his designee, within ten days of the date of the revocation notice. If a timely hearing request is not received by the chief of police, or his designee, the decision shall be final. If a hearing is properly requested, it shall be held within ten days from receipt of the hearing request. The hearing shall be presided over by the chief of police or his designee. The permittee shall have the right to present evidence and argument or to have counsel do so. Within a reasonable time after the hearing, the chief of police, or his designee, shall render his decision which shall be final. The permittee must discontinue operation of its business when the decision to revoke the permit becomes final. (c) When protection of public health, safety or welfare requires such action, the chief of police, or his designee, may immediately revoke a permit issued under this article by so stating in a written notice to the permittee. When action is taken pursuant to this subparagraph, the permittee shall immediately discontinue operation of its business, but shall have the right to a hearing as stated in subparagraph (b). (2) That this ordinance shall become effective immediately upon adoption. c~®a~~ 1925(00):82529.2 2 ~~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2009 Item Number: 8.C.3.c. Subiect: Set a Public Hearing to Consider an Ordinance to Amend Section 14-10 of the County Code Relating to Shooting Arrows from Bows Near Buildings County Administrator's Comments: County Administrator: Board Action ReQUesteY The Board of Supervisors is requested to set a public hearing for November 18, 2009 to consider an ordinance to amend section 14-10 of the County Code relating to shooting arrows from bows near buildings. Summary of Information: Current law allows property owners or anyone with their permission to use bows to hunt on their property so long as the arrow would not cross the property line. In addition, due to the growth in the deer population in the county, the state department of Game and Inland Fisheries authorizes additional bow hunting through the use of site specific "kill permits". These Game and Inland Fisheries authorizations can allow bow hunting on property which is adjacent to or within residential neighborhoods. Several citizens have expressed concern about their personal safety when bow hunting is permitted close to their residences or neighborhoods. It is considered dangerous to permit bow hunting in areas in the county which are heavily populated due to the increased risk of personal injury. The attached amendment to section 14-10 of the County Code prohibits the use of a Preparers Steven L. Micas Title: County Attorney 0800:82557.1(79894.1) Attachments: ^ Yes ~ No OOO~FtI CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA bow and arrow for hunting in the same areas in which discharge of a firearm is prohibited i.e., within 600 feet of a another's dwelling, business establishment, public building, public gathering or public meeting place. Included in the proposed ordinance is an exemption from this prohibition which is required under state law under § 15.2-1209. This exemption allows bow hunting in an otherwise prohibited area, but only if the bow hunting is specifically authorized by the state department of Game and Inland Fisheries to thin the deer population and then only on properties zoned agricultural that are two acres or greater. Mr. Gecker requested that this item be prepared in order to address concerns expressed to him by county citizens from the Salisbury area. 0800:82557.1(79894.1) ~~3~r'ri~1. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 14-10 RELATING TO DISCHARGING FIREARMS OR SHOOTING ARROWS FROM BOWS NEAR BUILDINGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 14-10 of the Code of the Count~o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 14-10. Same--Discharging firearms or shooting arrows from bows. (a) No person shall discharge any firearm or shoot an arrow from an~ bow within the county within 600 feet of a (i) dwelling of another; (ii) business establishment; (iii) public building; (iv) public gathering; or (v) public meeting place. (b) Any person violating the provisions of this section shall be punishable by a fine of not more than $1,000.00. (c) As to firearms, this section shall not apply to a (i) law-enforcement officer in the performance of his official duties; (ii) any person whose discharge of a firearm is justifiable or excusable at law in the protection of life or property; (iii) the discharge, on land of at least five acres that is zoned for agricultural use, of a firearm for the killing of deer pursuant to Code of Virginia, § 29.1-529; (iv) the discharge of a firearm that is otherwise specifically authorized by law; (v) the discharge of black powder firearms using blanks as part of historical re-enactments, historical living history programs and historical demonstrations; (vi) the discharge of starter blank weapons to initiate athletic competitions; or (vii) ceremonial and patriotic displays. As to shooting arrows from bows, this section shall not apply to shooting an arrow from a bow for the killing of deer pursuant to Code of Vir ig nia § 29.1-529 on land of at least two acres that is zoned for agricultural use. ~ For purposes of this section, "bow" includes all compound bows, crossbows, lon bows and recurve bows having~eak draw weight of 10 pounds or more. The term "bow" does not include bows that have a peak draw of less than 10 Hounds or that are designed or intended to be used principally as toys. The term "arrow" means ashaft-like projectile intended to be shot from a bow. State law references-Similar vrovision, Code of Vir ig n,_ ia. § 15.2-1209, authority of county to prohibit outdoor shooting of firearms or arrows from bows in certain areas. (2) That this ordinance shall become effective immediately upon adoption. 2723:79894.1 ~ ~ ~ ~~ ~. 179 Meeting Date: October Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA 2009 Item Number: 8.C.4. Approval of the Virginia Supportive Housing Project (SRO) and Appropriation of Program Income to Enable the Transfer of Community Development Block Grant Funds County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to approve the Virginia Supportive Housing South Richmond SRO Project, Appropriate $112,832 in Program Income to enable the transfer of $250,000 of Community Development Block Grant (CDBG) funds, and authorize the County Administrator to execute an agreement with Virginia Supportive Housing. Summary of Information: Virginia Supportive Housing (VSH) is a private, non-profit 501(c)3 community development corporation whose purpose is to provide permanent housing and comprehensive support services to individuals and families who are homeless or who have disabilities in order to initiate and promote their transition to productivity and independence. VSH requested capital funds from the City of Richmond, Henrico County, and from Chesterfield County to develop an addition to their South Richmond SRO (studio apartments with comprehensive support services for homeless single adults in the Richmond area). Total project costs are estimated at $3,107,429. Virginia Supportive Housing's overall project funding plan is detailed in the table below. VSH has requested tax credit funding in the amount of $1,757,429 which must be supported by local contributions. The City of Richmond and Henrico County have already approved $250,000 each for this project. Preparers Thomas Taylor Title: Director, Community Development Block Grant Attachments: ~ Yes ^ No # C1®®~D~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information (continued) Virginia Supportive Housing Proposal Project Funding Sources: Tax Free Loan Credits $1,757,429 HOME Loan 500,000 City of Richmond CDBG 250,000 Henrico CDBG 250,000 Chesterfield CDBG 250,000 Predevelopment Grant 50,000 Morgan Foundation 25,000 Other Foundation Grants 25,000 Total Estimated: $3,107,429 VSH has requested CDBG funds from Chesterfield County to build a new addition to the South Richmond SRO located at 5409 Hull Street Road. The proposed addition will provide twenty-one apartments with comprehensive support services which will include five units for homeless single adults from Chesterfield. Annual operating costs for the apartment will be covered by resident rents. Resident services will be paid for by Medicaid billing and foundation support. The regulations for community development block grants stipulate that program income earned must be used prior to the use of block grant funds. Staff is requesting the appropriation of $112,832 in program income to be substituted in the FY2010 CDBG program. This additional appropriation will free up sufficient CDBG funds to enable the transfer of $250,000 for the VSH SRO program. There is $137,168 in prior fiscal year programs that are completed that will be used to make up the balance needed for the total $250,000 in block grant funds . ~~®'~S~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments There is sufficient program income to be appropriated for this use and appropriation is recommended in order to comply with HUD regulations. This project will still be contingent on the approval of tax free loan credits totaling $1,757,429 from the State (which will be resubmitted in January, 2010) in addition to receiving the other foundation grants of $25,000. Preparers Allan M. Carmody t~~3®~~a Title: Director. Budget and Mana_ ement + 'chtnn~nD ~Ytrte~-~~~~~c~j Advertising Affidavit P.O Box 85333 Richmond, Virginia 23293-0001 (804)649-6208 CO OF CHESTERFLD BRD OF SUPVSR Attn: MRS LISA ELKO BOARD OF SUPERVISORS POBOX40 CHESTERFIELD, VA 23832-0040 Account Number 3013889 Date October 13, 2009 ,_ ^^!1,~ =~'~~ Date Category Description Ad Size Total Cost 10/13/2009 Legal Notices SUBSTANTIAL AMENDMENT October 2009 Intr 2 x 64 L 709.60 SUBSTANTIAL AIAENDYENT October t0~9 mtraduelion Iri aeeor ee with 24 CFR 91505 of tfie Hous- Inp and Urban Development (HUD) Consolidat- ed Submissions for Community Planning and Development Programs and the Chesterfield County 1999 Community Development Block Grant Cftlzen Partlcipat on Plan a wbstantlal amendment is being proposed to the FV2009-30 Communky Development Block Grant (COBG) and Home Investment Parmershlps (HOME Ae- tpl~orn~~Palaa~n. Tf-ie purpose of this substantial amendment Is to Inform the ckizens of the Iurlsdiction of the use of fedderal fuunds that will be used to su - werenot Ins luder~n he FY2009-10 Acdon Plan. Upon being Informed cklzens will have the op- por[unlty >so comment on the amendment and the use of funds prior to any action Is taken by the Board of Supervisors. MrwrBawt sThT-~ment Is being established to pro- vide5250,000 In Community Development Block Grant (CDBG) funds to a reggional nonpprofit or- gganizatlon known as Virginia Supportive Hous- Inp (VSH) located at 1010 North Thompson Street Rlichmond Virginia. The organization provides housing services to homeless persons. The reqquested 7unds will be used to renovate an exlsting faclllry located at 5409 Hull Street Road, Rlefimond Virginia that is an'ently opwanpeadsab~y VSH. 'Vi'Rls so c~n~~p n~sd~om JuHsdidions in the metropolitan areathat Include the city of Rich- mond, Henrleo County and Chestertle d County to renovate an exlsting faclllly. The renovation Includes Increasing the number of rooms avall- ablefor homeless parsons In the facility. VSH Is also sollehlnp funds from Virginia Houslnp De- velopment Authority, Department of Housing and Community Development and Low Income Housln Tax Credits for this protect. tt is esti- mated ~at the protect will cost 3.1 million dol- lars. PaWk Corw~peat HeAad semen men w e considered byy the Chesterfield Board of Supervisors at Its Octo- ber 28, 2009 meeting. The public comment peri- od Is October 9, 2009 thnl October 23, 2009. Persons desiring to comment should provide wrkten comments to the Chesterfield CDBG De- partment, P.O. Box 40, Chesterfield Virplnca 23832. For more Information call 318-8866. Media General Operations, Inc. Publisher of the Richmond Times-Dispatch This is to certify that the attached SUBSTANTIAL AMENDMENT Oct was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 10/07/2009 The First insertion being given ... 10/07/2009 Newspaper reference: 0001614730 Sworn to and subscribed before me this Note Public Supe isor State of Virginia City of Richmond My Commission expires KIMBERLY HARRIS NOTARY PUBLJC Cpmmonweafth of Virginia 358753 My Commission Expires Jan 13, 2013 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.5. Subject: Street Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming weeping Willow Drive to Championship Crossing. Summary of Information: Staff has received a request from the engineer acting on behalf of the owner/developer of Magnolia Green to change a portion of Weeping Willow Drive that was recorded with Section B of Magnolia Green to Championship Crossing. Weeping Willow Drive is a non-frontage residential collector road. Championship Crossing has been approved by Richmond Regional Planning District Commission and GIS. Staff Recommendations: Recommend the Board of Supervisors approve renaming Weeping Willow Drive to Championship Crossing. District: Matoaca Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # C~~~~~~ Mam of G'lresCerfield County m 'a = _ m 3 r s z~'am= _... _ = ._ ~ ° _ _ Lowe - ,:. _ s _-3 a ` w = a _ ~ _ a = g = s~~ 1 ~~__ ~ '° \ __ a m ~ ~ _ _ ~. ~~ s = t _ Ialf~4~uee~ tae B = _ a a e ~ _ _ = s .` Ii • ~ s ar e.r si.W1~yOW~ rr~ ersY ef~~ r•rr y/ rMrrf Y Y rwr ~~~ w ~~~~~ ~j~~~r~ ii~l/riVrrtWllr111rCrrr~~N101L ~~'~~~ ~~i iirrr i YY r NY •r~~a Will. V'®®~R.l CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 „. AGENDA Meeting Date: October 28, 2009 Item Number: 8.C.6. Subject: Request for a Permit for Clover Hill High School to Stage a Fireworks Display at the Clover Hill Football Game on November 13, 2009 County Administrator's Comments: County Administrator: The Board is requested to approve a permit for Clover Hill High School to stage a fireworks display at the Clover Hill football game on November 13, 2009. Summary of Information: Clover Hill High School has requested permission from the Board to stage a three-minute fireworks display at the football game on Friday, November 13, 2009 to celebrate the last home game at old Clover Hill High School. The fireworks to be used are "close proximity" fireworks, which are smaller, have a shorter fuse and travel a much shorter distance in the air than normal fireworks, and which require a much smaller restricted area than is required for a traditional fireworks display. It would not be possible to stage a normal fireworks display at this site, but the Fire Marshal believes that a "close proximity" display can be safely performed. There will be a restricted area of 120 feet in all directions from the firing site and all attendees will be confined to the bleachers during the display. Preparers Steven L. Micas Attachments: ~ Yes Title: County Attorney 0505:82522.1 ^ No ofl~~J~B CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. The applicant has conducted fireworks displays since 1995 without incident. Clover Hill has submitted evidence of a fireworks liability insurance policy in the amount of $2, 000, 000 which names the County as an additional insured. The Fire Prevention Bureau has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. 0505:82522.1 ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,„, , ~ AGENDA Meeting Date: October 28, 2009 Item Number: 8.C.7.a. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Wal-Mart Stores East, LP County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Wal-Mart Stores East, LP. Summary of Information: Wal-Mart Stores East, LP has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plat for the development of Hancock Village. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: t Yes No # C~~®~'~ VIGI N ITY S KETCH Request to Qiutclaun a Portion of a Sixteen Foot ~'4'ater Easement Across the Pro~ei•ty of `'d'al-A~~a~•t Stores East, LP ~J~~ ~~ C~~ ~~ R O~~ ~ ~ ~fi.~.t~ / .t ~ < % ~~~ / ~~ QO`~ RS R ~~ ~~ ~ ~ ~ ~c~ DR SOUTHSI'10¢~ ~ O D 4 ~ POi1 T~ ~ M ~ A ~ ~ ~ ° ~ ~ < _~ GK V~~~,AGD ~~ p ANGO ~ ~ ~ ~ rr Q° ~ ~ rRO Y8 ~~ ~ ~ o ~N ~~~~ o 4~ o c~ Wa~~er Easement tv be t~uitclaimed o ! >~ ~ ~ ~ ~ ~ M~ ~ c ~ ~,,~ Chesterfield County Department of Utilities W - 'E 5 I Irol eq~ak 66db7 tet ~ I I I I L---=7 --- I I I I I r i I ~ r 1 1 I I I I I I I I 1 I I I ~~ ~ 1 1 I I 1 1 I I II I I I I I I 1 1 1 ~ I I ~ 1 1 I ~ 1 1 I I ~ I ' ~~ ii I ,~ I ~~ II I I I m I I 1 1 an I 1 -is I I m g a M.OS./S~SON I \ y W 16 pg1 _ `6.F 1 ~~ ~` .IO'[/Z 1 I I I ~~ I ~ I 1 `~' M_6ES0.BON ~ I ~ .00'E9{ ~~~~"90N I J - - -- - 1 --- 8 _ I i ~-------- I c~~ ~g ~ I ~ll~lwti~~~^ I ~~ I I I ~ m~a ~A~ A ~ g II $gg~ ~m I 111 zmz~jl ~~~ I I I SI I I I ~~ y s I Iyw I ~ 11 m'"w i I ~ I I~ ~a~~l l~ y ~n ~I a~ I pp -~ I I l ~® ~ ~ F m I ~~ I i I 1 ~$~ l I I I F ~ `~, '~ 3 III' ~ q I I $~, ~~ I I v o RI i ~ g I I 1=G ~ ~ - - I I E~ ~~+ ~ ~~ I ~ I I I I ~o I I ~ mzl m l I ~8 ~6~ ~o R $ ~~ ~~ ~~ ~gg~g$~ en II ~ ~ f8 ~~I I I I 11 II ~_~~ I I 1 1 I I~ I I I ~ 1 ~ ~ I I~ I I I I m $€~ m II I I I I m~~, ~~ ~' ~ = 1 II I I II II A~~a ~ ~ III 11 I II g ~`~ "1 j I I 1 A~ ~~ m ~ I 1 ~~ ~., ~„ ~~ r ~ ~ --~.~ a~~ o~ ~~ma $~~ X rn DrnUDi~DD 3~3~rnrn D~rnr~.~~ ~ ~ ~ rn D m ~ ZD~ Nirn rn~rnN 07pN = ~~w3~m~ rn m D m~~ Z D~^~OOG~ ~pm~cZi~W ~-r'v~Orn en SJ i i ~~ ~n ~i i ~~ a Q ~ ~ \, ~ ~~ ~~A ~ SI~4`bW~ A~~~ ~~~~ g~~ ~~~~ 0 g 1 0 fvnRi.~ecE oTM2~~kRpgp ~~ RIp1T, ~ Wq h •I ~---- ~ I 1 1 I 1 I 1 1 I J r- ~ ~ ~ i ~ s~ I ~ 1 , I 1 _-_- -- -_-_ I 1 I I _ --~ 1 _ ----V 1 I 1 ~ Y ~~ I 1 I I¢ ~~~ I II 1 ~ I I ~ 1 I $ ~; l ~,6L'FOE M1tA0.80N 1 ~~ ~J J I I r I 1 I ~ i=~ li ~ ~ r- ,- ~-.f 'v ~~ + zj~ $~ I II~ ~z ~~ > o ~ g ~ I C 'F I ~ I ~ M V O A $ ~- ~-~ I °~70 ~ ~ ~ ~ op II ~~ '~~ I ~~~ ~j 111 k II ~ ~ f q g 3 I ~ 8 ~~ 1 Q o °° a r 9 ~~~ 1 ~~ 3~ ~z I ~ ~$ rl 7 I 11 ~ I r Y ~ ~- ~ 1 - ? ~ I p J II ) ,s, ~ z ~d ~ // II . ~ `y .~.~,. _ , s'~''~, •N, oTeF ~~m~ 8~$ g 4~~ Tl~ RO'O"~ 0 T I M M O N S GROUP .•'':'~ L ~~M~W~ I~ ~°~°~~~~~~~~ ~~~~°~z -.. ,,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.7.b. Subject: Request to Quitclaim Portions of Sixteen-Foot Water Easements Across the Property of Chippenham and Johnston-Willis Hospitals, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate portions of 16' water easements across the property of Chippenham and Johnston-Willis Hospitals, Inc. Summary of Information: Chippenham & Johnston-Willis Hospitals, Inc. has requested the vacation of portions of 16' water easements across its property as shown on the attached plat to relocate the water line for the CJW Medical Center Hospitals Addition at Johnston-Willis Campus. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Ti#fe: Real Property Manager 1~m0~73 VICINITY SKETCH Request to Quitclaun Portions of Sixteen Foot ~'4'ater Easements Across the Pi•opei•ty of Cluppenliain & Joluiston-`'Willis Hospitals, Inc. s Nrt ~~ 5 ~~ ,. f .~ta~ Z ~~ o N ~ ~ ~~~~' a ~ ~'~ic t rs p ` ~' Water Easements to fye ~uftclalmed N Chesterfield County Department of Utilities W ~ - -E S I Ie01 eq~ak 666b7 #et V ~ V J e ~, ~\ 1 ~ ~ O !\ ~+ E 1 `~ v.9 r O c`w z~ z Qi 0 ~~ 3~am J_ ~ V' J N ~ / i I ~^~: $Y ~ 1 \ 02 ~ / I ~` ~~~aw~ \ ~o~~,~,~ as w~ 1 \ ti~ / I i \ g~~g~ / m9k ~ fZO r~A y^ib / l $ 1ql m.a\~N m~ ~hµ~ / oaf / // ~O `\ l` 9 ~~ ~ J ~ 4 ~ m / in / W ~ / / / ~~ Ao '9d 9G`'Mtd yy5I~6S,6L N O m B'% o S 1p mD- ~O = M~ Wn2 Vim': ~~ +~1: N ~ o ~~~ NNw~ m 3: N _ +o m ~ •~ •4• /~~ M '4 0 > O N i II ,y~ao U ~ N m~ /N0949 ~ r w .9t~ ~ -_ ~ Sy IL 0P~ Z 51.19' 1 _ ~~~ oo~ro ~ L - o i _ _ _~ D s~~ __ °~- -- s Z ~_------= -- - i _ / ~ m m ?< z n ~ ~~ ~ ', '; , 1 ~,~~ v ~~ oti °o ~ / ~~"in~~ -_ __ _.m!_ O Z D -D i~gZmo mo~~~-o mZ~~y~ `z D ~~~ m~ m ~(nm~ p O 3 ~ Z ~ '~ O~NZ~O ZJ ~ O 2 /~^ Y/ Z D ~' !" ~ 3 z ~ ~ ~ g ~ g ~O ~O~pyx ~ Tm~ N ~ a~~~ ,~ c ode ' ~~~ yr z~ C ' s e ~~ +° ~y a ~< oR vtN~`~' a Draper Aden Associates En~nce7ing • Sarveyiog • Environmental Services RlglmpW, VA BWI~Mry. VA MO VVL M Orlr• CMIOtlMWM, VA RkJrwd~ VA 777E 7M-7K777~ Fd M/aiN777 Il~iylon RaA~, VA w~.Yamm ~// / / ~, ~~ / /~+/ / /$ i a °z „~' "; ~ 8 ~ z °~ ~m~~i o +~~ o /~ ~ - / `~ ; / 1 j / ~ 14 ;; ~ ro g' / / 1 ' ~ mz { ~ 4 1 C 70} ~ V ~~ 1 ~~ ~~ r o F I N I O I ~ ~ I I oo ~ ~ °~ '' x ~ n x ~ I 1 1 I 1 1 a \ ~ \ ~ ~ ~ ~ ~ ~ ~ ~ L ~ ~ _ NAD 8J AS SUPPLIED BY CLIENT ~m>wN~a o~ F-2~x~N z~o~_~ ~~zm N m ~ ~ A ~'~ODr ~m~m~ NA~~~ ~zZn ~A~~'° mi~pa °~~~ zm~o~ ~~`~~ mom m A D m ~ ~NpDo m ~ A ~~2D) ~ ~ ~ D A (D~ r C O a ~ m ®~~ i V ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.7.c. Subject: Request to Quitclaim a Portion of a Variable Width Sewer and Water Easement Across the Property of EDCO, LLC County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width sewer and water easement across the property of EDCO, LLC. Summary of Information: EDCO, LLC has requested the vacation of a portion of a variable width sewer and water easement across its property as shown on the attached plat for the development of Hancock Village. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No o00~J76 VICINITY SKETCH Request to Quitclaun a Portion of a `'sizable `'4'idth Sewei• and VVatei• Easement Across the Pi•opei•ty of EDCO, LLC CJ~~ ~~ ~~ ~~ R Q~~ / ~fi~ / -~ ~~ ~{ /~4.~ ~ aJV Q~,~ RB R Fq • ~~ ~ ~c~ DR 4 a SOUTHS1aGg~ ~ fl D ~ PQ~ T~ ~ Tn p ~ n ~ n ~ N x ~ ~ ¢ GK V1~~AG~ ~~ ~ AN~Q m 2 ~~'`~ ~ ~\ QG U ~ rRp Y $ ~ o LN ~ 2 Sewer wind Weser Easement to be Quttdaimed o ~ C ~ A~~Y o ~ u r ~' ~ c q ~ ~~, ~ N Chesterfield County Department of Utilities , 1N '~- ~- E 5 I hcl eq~alc 666b7 !et ~,P©®~~~ I I I I l ~\ I I I I 1 \\ i I I I I \\\ I I I I \\~ I ~ I A ~~, n I I I I a.>~ o ..\ I I I I I I x .. o ~.~-- _~_-1 I z ~ ~- -v I ~_--~ ~~ ~ I I `R N a n I 1 II I a~ I I m~a I I .Soar I II------------ I j oa~ j l ~~~~ I I ~° a eri I I------ 1 ~wm I I mil I 5~> I I ~~ ~ ~~~~ I I ~~~~I I D o T _~ I ~ ~~ I I dip I I o W ~, ~ ~ 1 ~ A ~i cxi I I y~ I I p o ~° o' .. ~ I ` 1 s ~~ i ~~~ ~~°~ ~' ~ ~ ~ ~Aa~ ~ rr~ m ~~ I I ~2 ~Ana~~i~ 11 I I ~y.' ~ I I _yAO~' I I ~~ ~~~y I I I I ~^~~p I 1 $m~?~~ 1-i--~ y~mx~ I I I I omi I I c~ms"czi I I 3i-xi I I I I +~~ _ I I ~~ ~ni 1 I I 1I I l I o m _ I 1 ~-~'"II II I I ___ - --_- _-1 I ~Pm s -- ~ -- __--- r I ~~ `d>. _-_-- -_1 pB'EB! 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I + ~~~~: ~ ~~~A m x ( 911 z m~ I j ~ I I ~i ' Y x, 3 1 I I 1 I ' ~ m on _-I_- L__~._~_.~~ , I I I I el I I y ~ ~ l ~D as IJ eE'Br - - - _ _ ~1 ~a A~ ,EZ'EOE I M.Ld60.BON mx°P~n~ II 4a~3o I g ~ ~ ~_ I m ~~ II I I I / ~ v rn D ..,OyC nD=~3~ ~ ~ ~ Z rn D Orn~ Coro ~rn3~,~m~v p~~ZZ0~5 OrnOZr^rn~~ -v -~~0== nrn<~ZC~-DIZ {a ~-- Drn Drn o ~;~:-- ~D70<mj0~ ~ ~~~ ~SpDpSp a O~rn~oDrn `o ~~ rn~Om k ~~~ 7ornD~o ' I 1I~ ~ I I~ ~ ' I I I ~ ~i '~$~ I 1 ~ I I m 1!'{BZ M.BZBl.ZO NI - - 1 ~ e~ a ~~in $~ ~ I 1 ---~ ~ _ I _f ~o I I I I ~ $ ~ 1 I ° o II jl ~ I I i I -~ ,ci I \ ±I II \ \ I II I I \ \ I I \ \ I II I I \ ~~ I ~..1 I I ~ ~ I ~/ ~ ~ I I I -- I -1-I---_-- i ~,--- I ~ I ~_ J I I ~~ ~J p I Im / ~ ~~~ II ~ ~ ~ `$r' q~ p II ~ u ~~ I 2<1 O T m~~~ `d,';s~ ~y~~ s .- s g c ~ ~ ~~ ~NA ~ T A O O II ~ ~ O y O m ~m I I a~~x j I ~"5~ II ~~zm I I ~ F I~ ~I 111 o~ mRm I _u dx_ 11 ~ ~ I ~ ~i 1 I 1 ti ` \ ` lv~a~ wrNT ~RPOCK R0 \1 ''&e ~WOTM a~BW R~r`AO OF,WA y) i NAD 63 a,~~a~ ~m,~.~ ~ .~.,~ ~ T I M M O N S G R O V P. •"'y ~°~ ~ ,~~.~..~ ~~®~°~~ CHESTERFIELD COUNTY ~, BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ~~. Meeting Date: October 28, 2009 Item Number: 8.C.8. Subject: Approval of Change Order Number Five for Contract 06-0377 - Phase II Modifications - Proctors Creek Waste Water Treatment Plant County Administrator's Comments: County Administrator: Staff recommends that the Board of Supervisors approve Change Order Number Five for the Phase II Modifications at Proctors Creek Wastewater Treatment Plant in the amount of $169,709.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: The Change Order represents disposal of solids from Primary Digester No.3 in preparation for rehabilitation, the installation of an acid-resistant liner in five digesters to extend their service life and the deletion of the sprinkler systems in Digester Control Buildings 2 and 3. The current contract amount is $28,678,613.04. With approval of this change order, the new contract amount will be $28,848,322.04 Funds are available within the project. The county administrative policy for change orders requires that all change orders exceeding $50,000 be approved by the Board of Supervisors. Preparer:_ George B. Haves Title: Assistant Director of Utilities Attachments: ~ Yes ® No # l> d.~ ®~J'7'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 1749 AGENDA In this agenda item staff requests that the Board of Supervisors approve Change Order Number Five for the Phase II Modifications at Proctors Creek Wastewater Treatment Plant in the amount of $169,709.00 and authorize the County Administrator to execute the necessary documents. With this change order, the total contract will increase 1.20 over the original contract amount. Funds are available in the project for this change order. Preparers Allan M. Carmody Title: Director, Budget and Management ,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.9.a. Subject: Request Permission for a Concrete Dumpster Pad, Sidewalk and Turnaround to Encroach Within a Sixteen-Foot Water Easement and a Variable Width Sewer Easement Across Property at 12001 Iron Bridge Road County Administrator's Comments• County Administrator: on Grant Chesterfield Health Investors, LLC permission for a concrete dumpster pad, sidewalk and turnaround to encroach within a 16' water easement and a variable width sewer easement across property at 12001 Iron Bridge Road, subject to the execution of a license agreement. Summary of Information: Chesterfield Health Investors, LLC has requested permission for a concrete dumpster pad, sidewalk and turnaround to encroach within a 16' water easement and a variable width sewer easement across property at 12001 Iron Bridge Road. This request has been reviewed by the Utilities Department and the improvements will not affect the water and sewer lines within the easements. Approval is recommended. District: Bermuda Preparers John W. Harmon Title_ Real Property Manager Attachments: ^ Yes ~ No # O~OU81 VICINITY SKETCH Request Pe><lnission for a Concrete Dwnpster Pad, Sidewalk aiul Tiuz>tarom>td 'to Encroach V6'ithhi a Sixteen Foot V4'ater Easement and a Variable 'Width Sewei• Easement Across Property at 12001 Iron Bi1d~e Road S~~ ~ R ~ ~ yr ~ ~ ~ ~ zQ v RI~QU!{ST PERM1551C3N FOR PORTION QFACONCREfE DUMPStER PAD & C7E P ACQNCRETE TURNAROUND PAD ~ ~~ ~ Af C `Y ~/ C ~~ IR ~RfO ~ p ~ LZ ~ ~~ ~ x U N Chesterfield County Department of Utilities W ~- ~- E S i ira - ~iS.E tet ®®~~~ J:\SDSKPROJ\20080053W 0080055 UTILITY FSMT PLAN.d SITE dt UTILITY LAYOUT 8.5x11 1 10/9200910:07:21 1:1 9~Iv~~ ~~ cZi I I I~8 ' ~~ _ .: :~1:~ ~/::::. N r ~/ 1 •.r , C~ ~~~~ ~~~. ~ 11 1 , ~ .. i - I I r m _ ~~ ~i~ u :1+::::::::: ~ o m x ~. p O ... ~~ ~ ~ : N ..~ ~:a ~ o ~:~ :~.::.::: ~~ o ~ -: .. • ~~~ .:.Y •: :"s::. ~ r' ~p a~ ~ N ~ °~ }:. ~ .. :=~:::: .':ti Q ~ ~ 9! ~ ~ N ~N "~ ~~~ s o ~ j g \ ~ ~ /, e ~ \ ~ ~~~ ~ 1~ '1'' / ~~'r m { ~. _~~ ~ °~'rR''`s~° "'~"~ ~ Townes ~ ~tartrrrrolr csNrsR ;~ ~ ~~ J 81l'E 6NCi1NEERINO C~lilllfla f~W?G Ifl~ll ~~ \`~ ~ ~, 03~rP LIdASM)S! HJY PP ~~ lo~®~~~ _~ r ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.9.b. Subject: Request Permission fora Sign to Encroach Within a Fifty-Foot County Right of Way Adjacent to Iron Bridge Road County Administrator's Comments: County Administrator: oard Action Ri Grant OTBR LLC permission for a sign to encroach within a 50' county right of way adjacent to Iron Bridge Road, subject to the execution of a license agreement. Summary of Information: OTBR LLC has requested permission for a sign to encroach within a 50' county right of way adjacent to Iron Bridge Road as shown on the attached sketch. This request has been reviewed by the county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #CrooJ~4 VICINITY SKETCH Request Peilnission foi• a Sign to Encroach `'4'ithui a Fifty Foot Coimt~- Riglrt of `'d'ay Adjacent to Iron Budge Road ~~ IDGEP ?`a~, REQUEST. PERMtSSlt~N F4R THE RE L(3CATI~?N OF A S ICON BRIb ~ p~ " } Y Z U N Chesterfield County Department of Utilities W ;- E S I bcl - N6.E !et 0(~®~D~S ~oo~~j ~C~ ~~~ ~~ ~~ ~~ 8_ , ~" =~ I ~~sr~~ ~i~' ~~~~ ~s~ L'~\ \ _ r•',J. ~ - x M ~ ~ .~ ,c~ k ~ \ ` Dt_nmZC7 = o~Z~ ~ '~ ~D ~ \ r *t Z ~ ~ m ~zz - ~ ~ ~ ~ ~~~ ~ i , T, v ~ m~~ r~ ~ ~ \ m r ~ ~ ~- ~~ \ \ ~ ~-~~ ~ ~~ ~ D p ~ ~'~.•i ~ ~ \ \ \ \ ~ n ~M , ~ \\ _ .f i i ' i ~ T Z - -- '" f ~ ._.- --- - ~ ~- . J~ I ~ m x _' `\ r~.~ ~vvcr ~ c~~oo 'oV ~ co ~^ ~ ~ \ \v ~ Z ~~ V O O ~ ~ Z Z (Ii Qf Z ~ ~ ~ \ ~~~~r • 00D0 n N ~ Cr1 O Q ~O ~ »~ rr~o~v aRr~ca ~ao.~ ~ stcr- rroH ,~. ~ c~rrr~n~ cmarrr, r~n~a~ i riur Townes ~: SITE ENOINEERINO ... ~ w. ~~~~~~ ,,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.9.c. Subject: Request Permission for an Existing Asphalt Pedestrian Trail to Encroach Within Two Twenty-Foot Best Management Practice Access Easements and Two Variable Width Storm water Management System Best Management Practice System Easements Across Open Spaces D and E, The Sanctuary At Watermill, Section A County Administrator's Comments: County Administrator: Board Action Requested Grant PMF LLC permission f within two 20' BMP access across open spaces D & E, the execution of a license Summary of Information: or an existing easements and The Sanctuary agreement. asphalt pedestrian trail to encroach two variable width SWM/BMP easements At Watermill, Section A, subject to PMF LLC has requested permission for an existing asphalt pedestrian trail to encroach within two 20' BMP access easements and two variable width SWM/BMP easements across open spaces D & E, The Sanctuary At Watermill, Section A. This request has been reviewed by Environmental Engineering. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No OOJJt~7 Title: Real Property Manager VICINITY SKETCH Request Permission for an Existuig Asphalt Pedestrian Trail to Encroach t~ithut Two Twenty Foot B&IP Access Easements and Two Variable Width Storm ~'Vater• Nlartagement System Best 1`'Ianagernent Practice System Easements Across Open Spaces D fi E, The Sanctuary At Watennill, Section A N Chesterfield County Department of Utilities , w .E s I I~cl - 116.67 ket t ~~ ~~~~ ~~ ~* a ~ - e ~ ~ ~ a' ~~ ~' ~I •i ~1 w w 2 # 2 2 ` Iii ~ ~ ~ ` N ~ ~ ~ tn ~ a ~ A ~ tt.. M ~ V 4 cv t ~ cdC~ G ~ 4 w '' ~li ~ ~tt ~S d R~ R ~ ~ v ' ~ ~ ~ ~ w - ~P ~a q 4 G; ~ 4 G cg C ' t~~~~ t ii 4 f ~ f G ctt c i~ _ ~ SAA~G7TJ1/PY I Id71~J~1 sUaorv~oH sorrow g ~~~RR ~~ y R~~ a ~$ ~~ ~~ $a ~a ~~ ~~ ~~ ~~ ~~ ~ _ '~o~o e ee ~~ ~ ~~ ei $ox ae ~'~ • ,. m ~a ~~~ ~ 7 * ~t~\ mgt O 9 ~ 11 ~ 'r N ~ 1 ~~~~ 3 ~~ ~ w e$~ AMIDB4KL Y ~ Rgfglr !'~T ~~~~ ~e ~+R sat ~s ne n se et-ay :~ PLAT 3HO1/IIdG A 11ALKIIdG TRAIL ACROSS TIIO VARiABLB IIIDTH 31/1[/Bl[P $ASEI[SD1T3 k T110 20' Bite Access $ASi;~NTs w~rorcw o~smtcr CHESIERfELD COUNII', VIRGIMA ~~~ a 60 ~ ~ - ~~~ A ~ ~r~ ~~~ ~~~~ ~~~~ R~ ly ~~ ~ ~Y~ ~~ ~ ~~~~ ~ ~ .. ~ ~8~ 1~ ~g~ ~ ~ 9 ~~ ~~®~~~ r , „„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.9.d. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 29, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Mesfin A. Tefera and Senaite D. Tefera permission for a proposed fence to encroach within an 8' easement across Lot 29, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Mesfin A. Tefera and Senaite D. Tefera proposed fence to encroach within an 8' Village, Section A at Charter Colony. Environmental Engineering and Comcast improvements in the easement. have requested permission for a easement across Lot 29, Stewart This request has been reviewed by Cablevision and there are no Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No ~~~~ Title: Real Property Manager VICINITY SKETCH Request Peilnission for a Proposed Fence to Encroach Withui an Eight Foot Easement Across Lot 29, Stewart Village, Section A at Charter Colony ~z R Z ~ Z ~` NE ~ a R ~ REQUEST PEl~AISSION FOR A PROPOSED-FENCE NDI v C g o0 s~ O~ 40 ~~ ~A ~O~OO ~ ~ o ~ N Chesterfield County Department of Utilities w -e s 1 Iwl - ~16.6T Eet ' B8SUIVT 80YB5 sErBACKs ZONED R-9 PER SINGLE FAMILY 'A' ZONING REQUIREMENTS NT MIN. SIDE~7.5' (DEVELOPER) CORNER SIDE (BACK TO BACK) ~ 15' t~RNER SSE (BACK TO SIDE) ~ 20' ~~ ~ `~~ ~ SILT FENCE LOT 28 LIMITS OF DISTURBANCE COMMON AREA B ~2~ESMT ~~ ~ ~ ~~ w COLONY FOREST DRIVR 44' R/W AT C~~ x,39-43 pg:185~ 83 8' ESMT. `3q,0 ~~ '~ 3~S \ '3S0 '_~- 3Ss XX -FENCE LICENSED ARE LOT 30 ~\\` Mesfin A. Tefera Senaite D. Tefera 1 713 Colony Forest Dr ~ DB. 8247 PG. 456 ~ PIN: 723705274300000 I I I 1 w cn PROPOSED IMPROVEMENTS ON LOT 2i8 YOUNGBLOOD, TYLER & ASSOCIATES, P. C. CTViL ENGINEERS, PLANNERS S'TE1rART VILLAGE ~ LANO suRVEYORs 7309 wwovER GREEN DRIVE SECTION ~ P.O. BOX 517 MECWWKSVILLE. VA 23111 at CHAIiTBR COLONY DATE: auc. 27 2007 scav.E: ~, = 30' MIDLOTHIAN DISTRICT CHESTERFlELD EOUNTY, VIRGINIA ~ '~~ ~-BPRDWG DRAWN BY JS.C. CHECKED BY G.MC. ~~~= JOB No.: 16,896 PO:SV029A A ®®~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: October 28, 2009 Item Number: 8.C.10. Subject: Acceptance of a Parcel of Land Along Beach Road from John P. Kirwan, Jr. and Becky H. Kirwan County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.291 acres along Beach Road from John P. Kirwan, Jr. and Becky H. Kirwan and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager Oa0J93 VICINITY SKETCH Acceptance of a Parcel of Land along Beach Road fi•oin Jolui P. Isu•wfui, Jr. and Becky H. Ku•wan Y~~ 0.291 Acre Decd ca~ivrl sq~k H~~ N Chesterfield County Department of Utilities , W '- E S I IICI eq~ak 666b7 Ret ~~®~~./~ ~ ~o ~~ == 0 aW3c~i0 2 ! cC,1 n ~~OOW~+ ~~ 73 ~ .rte ~ 0~~~~~ pp ~ `~~ ~ 3J0020~ii U "~ y¢. ~ 'n100 ~ Z~y03 W QO a C•,n ~~ ti~~Y~V e~ ~ ~ ! WV~~O iss 0 2 ~u 4~ ~~~~ h O~O~m U~~ ~W ~~ ~~~~~~ ~~ s ~~~ ~~ ~~~ g ~ ~~~ y ~~~ _ ~ E V ppig ¢9~ ~~~~ r7 i~~ A ~'~~ 1n u ~3 e ~ A~ ~ k ~~~~3 ~ 7 ~ ~~~~~ a o e~ ~ ,~ ~~ 3 , ~ ~-~... ,~ yak i ~ - ~ g$ n Q ":~ ~ "n ..- ~ ~ 'c s ~ ~ `~ sal • ~r >: ., ~~~; - ~ mil' a - /, "rv 1.7J' - , NJTJIY! F 36 /, ~ ~~ ~,~, V ~'• , 'C ~ \`~ ~ ~i is s ~ ~,~ ~_ }1 4g ~ nn o ~~ ~~^~~ ~ ~R~ ~~ ~~ W O 0 ~, , ~ ~ x^~'' i3 ^ '~ay3 ~~ ~ ig s~ ' s ~ h~ a~ ~ x~ ;= ~~ je ~ f ~ ~ ~~ 'k `~ ~ ~ .~ ~ h !!~ !! liu i i i iu ~u li iuw liu iu iu iuh iu iu ~i ! s b~ s h ` ~ . C LYWW ~'L.° CB ~"i.ru CiW ~Ci ~W ~ic7 CI47 ~C1 p ~47 CtC1 L~~ `y5 8 ~®®~5 r ix~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.11. Subiect: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptance Summary of Information: Bermuda: White Oak Apartments Matoaca: Mt Hermon Road Portion Mt Hermon Road Extension Preparers Richard M McElfish Attachments: ^ Yes ~ No pdJ®~~6 Title: Director, Environmental Engineering TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -White Oak Apartments DISTRICT: BERMUDA MEETING DATE: October 28, 2009 ROADS FOR CONSIDERATION: CHESTNUT HILL LN CHESTNUT HILL RD Vicinity Map: White Oak Apartments ~~ ~~ ~ ~ ~2 ~ m~ 9~ ~~ m o PP o ~,~ J~ ~s o tiVT y/ C D << HEST NUT m ~ HILL ~N ~ O o WEST HUIVpREp RO Ap Produced By ChesleAl eld Courrty qS ®®®~.'~ 2 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Mt Hermon Road Portion DISTRICT: MATOACA MEETING DATE: October 28, 2009 ROADS FOR CONSIDERATION: MT HERMON RD PORTION Vicinity Map: Mt Hermon Rd ~N?C RCAO 0 oQ ?~ ~o N+s`~~ P~ ~O Q7 ~~ ti~ O Produasd By Cheaterfleld County d3 ~~®~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - Mt Hermon Road Extension DISTRICT: MATOACA MEETING DATE: October 28, 2009 ROADS FOR CONSIDERATION: MT HERMON RD EXTENSION Vicinity Map: Mt Hermon Rd GEN~~ READ ~~ e~~ ~+t ~~ P~ ~O OPv ~~ ~h Produced ey Ch~sl~AlNd County p3 ®~V~~l CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA «.. Meeting Date: October 28, 2009 Item Number: 8.C.12.a. Subject: Transfer $361.40 in Bermuda District Improvement Funds to the Parks and Recreation Department for Equipment Rental and Charges for Use of the Bensley Community Building for the Veteran's Day Ceremony at Bensley Park County Administrator's Comments• County Administrator: Transfer $361.40 in Bermuda District Improvement Funds to the Parks and Recreation Department to rent a tent and chairs and pay labor charges for staffing and cleaning the Bensley Community Building as part of the 2009 Veteran's Day ceremony at Bensley Park. Summary of Information: Supervisor Jaeckle requests the Board to approve the transfer of $361.40 from the Bermuda District Improvement Fund for the 2009 Veteran's Day ceremony at Bensley Park. The Parks and Recreation Department in conjunction with the Bensley Civic Association, will sponsor a 2009 Veteran's Day ceremony on November 14, 2009 at Bensley Park to honor all military veterans and recognize the sacrifices they made to protect America's freedom. The $361.40 will be used by the Parks and Recreation Department to pay the cost of renting a tent and chairs for the ceremony and to pay charges related to staffing and cleaning of the Bensley Community Building, a County owned facility. This expenditure is appropriate because it is being used by the Department to commemorate an historic event pursuant to Va. Code § 15.2-953. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director. Budget and Management 0425:82592.1 Attachments: ^ Yes ~ No # (~~®1~~ i DISTRICT IMPROVEMENT FUNDS APPLICATION !`~ ,~ ti~~~ ~, ~ G This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County.can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? William Stubbs, Bensley Veterans Association. 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached 3. What is the amount of funding you are seeking? $361.40 4. Describe in detail the funding request and how the money, if approved, will be spent. Annual Veteran's Day Celebration tent and chair rental custodian at event 5. Is any County Department involved in the project, event or program for which you are seeking funds? Parks and Recreation 6. If this request for funding will not fully fund your activity or program, what other Friends of W.T. Stubbs, individuals or organizations will provide veterans, and businesses on the remainder of the funding? Jefferson Davis Highway 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No X Is the organization non-profit? Yes N o X 0407:23380.1 ~~®~~~ Page 2 8. Is the organization tax-exempt? What is the address of the applicant making this funding request? Yes N o X William T. Stubbs 2707 Sherbourne Rd Richmond, VA 23237 9 What is the telephone number, fax number, e-mail address of the applicant? (804)275-6626 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director orvice-chairman of the organization. - - - .. Signature ' ~~~N~1~~~~~~-~~~~~~. ~~5~ ~~~~- Title (if signing on be~h'alf of tan organization) Printed Name 1~~21d~ Date 0407:23380.1 ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 8.C.12.b. Subject: Donation of $2,500 from the Matoaca District Improvement Fund to Virginia State University for its Scholarship Program County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $2,500 from the Matoaca District Improvement Fund to Virginia State University for its scholarship program. Summary of Information: Supervisor Durfee has requested that the Board appropriate $2,500 from the Matoaca District Improvement Fund to be given to Virginia State University for its scholarship fund. Virginia State has pledged to raise additional monies from corporate sponsors. §23-3.1 of the Code of Virginia, 1950, as amended, permits the Board to make this donation to Virginia State since it is a state-owned institution of higher learning. This donation will be designated fora Chesterfield County student if approved by the Board. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Managment 0425:82593.1 Attachments: ^ Yes ~ No ~~01 X13 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? Virginia State University 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) To educate students through a challenging academic program diverse student organizations and exciting extracurricular activities 3. What is the amount of funding you are seeking? 52,500 4. Describe in detail the funding request and how the money, if approved, will be spent. Funds will be used to award scholarships for Chesterfield County students 5. Is any County Department involved in the project, event or program for which you are seeking funds? Community Development 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Other organizations and corporations will support scholarship fund ~®~~~~ Page 2 7 8 9. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes X Yes X Yes X No No No What is the address of the applicant making this funding request? Virginia State University P.O. Box 90 Petersburg, VA 23806 What is the telephone number, fax number, President Eddie Moore e-mail address of the applicant? 8047-524-5070 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. ' G ignat e ~----, Ti a (' signing n behalf of an organization) /~1~~~,~11> S~ ~h ~- Prmted Name /Q~~/~y Date (~~Q2.~5 ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: October 28, 2009 Item Number: 8.C.13. Subject: Award a Contract to Woodland Construction Incorporated for the Renovation of the Third, Fourth and Fifth Floors of the Lane B. Ramsey Administration Building County Administrator's Comments: County Administrator: Board Action Requested: Approve the award and authorize contract with Woodland Construction for renovation of the third, fourt Administration Building. Summary of Information: the County Administrator to execute a Incorporated in the amount of $1,103,090, h and fifth floors of the Lane B. Ramsey Woodland Construction submitted the low bid out of fifteen responsive bidders for this phase of the renovation which involves the third, fourth and fifth floors of the Lane B. Ramsey Administration Building. This phase follows the recent completion of the renovation of the second floor and replacement of major central components of the HVAC system last year. As a continuation of the effort to modernize this building after 30 years of continuous use, the project will complete the HVAC system changes such as ductwork, terminal boxes, diffusers and system controls for these floors. This project also includes some internal demolition and the replacement of wall, floor and ceiling finishes, lighting, and renovation of the restrooms to provide ADA accessibility for these three floors. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # Ct~®~~~ CHESTERFIELD COUNTY ~' BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: This item requests that the Board of Supervisors approve the execution and award of a construction contract to Woodland Construction Incorporated in the amount of $1,103,090 for renovation of the Lane B. Ramsey five story building. The contract includes work on the third, fourth, and fifth floors and involves continuation of the HVAC work, flooring, lighting, renovation of restrooms, and other associated renovations. The construction bid for this phase of the project came in approximately 60 percent, or $1.6 million below the adopted budget. There is sufficient project funding available to award this contract. The project is funded in part with $1.25 million in lease purchase proceeds that were planned to be sold later in FY2010. Based on the bid, the county will most likely not need to issue this debt for this phase of the project, producing operational debt service savings in FY2011. Preparers Allan M. Carmody Title: Director, Budget and Management (~®®~~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 9.A. Subject: Status of General Fund Balance, Reserve for Future District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Capital Projects, Preparers James J. L. Stegmaier Title:_ County Administrator Attachments: ^ Yes ^ No # C~®~2_~~ Board Meeting Date 07/01/09 CHESTERFIELD COUNTY GENERAL FUND BALANCE October 28, 2009 Description FY2010 Beginning Budgeted Balance * Pending outcome of FY2009 audit results Amount Balance $53,495,000 ®®~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS October 28, 2009 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 ~~~~..~ ~ R ~ i 'O ~ l~ O O _ O~ O ~ C ~D [~ M [ ~ ~ a d ~ N 6~9 ~ M .M... ~ u ~ C ~ R ~Q ~ ~ C R O "O ~ `D ~ N ~ y rr ~ ~ ^' ~ M M ~ ~ N ~ O ~"~ A z E" ~ im ~ A 0 0 o v ,, ~ N C L W 00 O ~ ~ O i ad ~ a ~ o ""' p F, ° o o ~, 0 0 0 0 0 0 0 0 0 0 0 0 V Nr N ~ •L v, ~ v, ~ ~, ~, [~ ~ O ~ ~ ~ ~ ~ ~ ~--~ ~ L. r.i A ~ i Q ~D ~ l~ N ~ O N O o~0 00 ~ L y, O M 69 oOO .~ M ~ 01 y, ~L R 0.. U ;o ~ ~ •~' rr 7 E . R O G C y D L ~ C U . A R ~ "C ~ ~ U ~~~~_~~ Prepared by Accounting Department September 30, 2009 Date Blasi 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 Outstanding Date Balance Ends 09/30/2009 11/19 $8,855,000 11/21 7,300,000 11/23 4,500,000 11 /24 17,410,000 10/10 16,596,199 12/17 1,185,377 12/10 136,076 11/24 11,405,000 11/24 9,545,000 11/27 21,050,000 Approved Amount ~~~~.~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,., Meeting Date: October 28, 2009 Item Number: 9.6. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Rectuested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # 00011.3 °> o pj w 0 0 N ~ N N M ~ ELI ~ N N ~ ~ Q ~ ~ ~ t rn ~ 0 w o ~ W I ~ I O N ^ ~ ? '~ Q ' ~ n m O r ~ V N N ti ~ o a a 4. c y o ~ a' O O O 0 O o ~ .~bo 'w '~ +.~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ` ~ ~ ~ ~ ~ ~ ~ z' z Q Y ' ~ ?, V m ' ~ ~ I ~ ~ ~ . ~ 0 '. '~ ~ ~ ~, O ~ M ', E ~ d ~ C N 'r ~ ^ ~ N ~ '~ M ~ M ~ ~ M ~ • ~ ~,. ~ ~ ~ ~ ~ ~ ~ h ~ Z` Z` +.~ O ~ Q ~ a ' U ~ U I ~~ h Q ~ = '. = O '.. 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H 0 Q ~0 a~ 0 b a b b a m .,y, A obi obi C y y O i y r v ;Cs oyi ai 0 O v '~ „~, N .. u° o ,~ O o4i O i ~ ti y V •~ Oil A O y ~ Op i V •~ y h h ~L ~ A ~~ y ti +~ ^~ W w rte., !~ 0 O R rn 0 O N O M t rn 0 0 0 N '~ ,O 4 '~ i.~ ~i.d U O C; 0 U 0 ti q 0 .~ N a v ~ ~ ~ ~ w ~ ~ o 5 ~ ,~O N ~b4 '~ ~ ~ w ~ ~ °~ `°~ y o ,~ ~ °~ ~~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ O ~ q o h Q ,+~"~. ~ ti h ~ ~ V O ~' ~ O ~~ U b~°'o q ~ ~ V U h ~ +.. y ~q ~~ N ~ ~ '~ ,~ °' .~ ~~ tr A A .o~ W~ V `~ V ~ o ~ N o~ ~ ~o w ;~ a~ OD a 0 U .~ a~ CeS S".r U a z 0 F o~i w h O O •v 4 0 N a b a w 0 .h Q v 0 r v h Q 0 i i r Q v '~ .~ y h A ~i ti v O O OQ'i O i .r .,'if V •~ •w ~ A o ~ r Oq C r O `~ o r y y ~ y O D .~~ h ~: October 28, 2009 Speaker's List Afternoon Session 1. Mr. Will Shewmake 2. 3. 4. 5. v ~``~~, ~ '~ ~~. Meeting Date: October 28 Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 2009 Item Number: 14.A. Resolution Recognizing Virginia State the Nation Among Historically Black Master-Level Institutions County Administrator's Comments• University on Being Named Number One in Colleges and Universities that are County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution. Summary of Information: Virginia State University was named number one in the nation among historically black colleges and universities that are masters-level institutions. Preparer:_ Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # RESOLUTION RECOGNIZING VIRGINIA STATE UNIVERSITY WHEREAS, Chesterfield County is proud to have historic Virginia State University located within its borders; and WHEREAS, founded in March 1882 as the Virginia Normal and Collegiate Institute, VSU was the first fully state-supported institution of higher learning for African American students; and WHEREAS, as one of Virginia's two land-grant institutions, VSU has a 416-acre agricultural research facility in addition to its many classroom buildings, dormitories and other facilities; and WHEREAS, today, while remaining committed to its role as a historically black university, Virginia State University has nearly 5,000 students of all ethnic backgrounds, and offers 47 baccalaureate and master's programs and a doctoral program in education; and WHEREAS, VSU students can major in such diverse disciplines as computer engineering, mass communications, manufacturing engineering, criminal justice and more; and WHEREAS, in 2005, the university added a nursing degree program to its many other offerings; and WHEREAS, the School of Graduate Studies, Research and Outreach provides non-traditional students in the surrounding counties the opportunity to work toward a formal degree or to attend for professional growth and self-fulfillment; and WHEREAS, Virginia State University has, for many years, partnered with Chesterfield County to host the region's largest Black History Month celebration, inviting thousands of visitors to Daniel Gymnasium for the annual kick-off concert that has featured top performers including Gladys Knight, James Brown, The Commodores, The Temptations, The Four Tops, Ashford and Simpson and many others; and WHEREAS, in September 2009, U.S. News & World Report, in its first- ever ranking of 81 Historically Black Colleges and Universities, named Virginia State University number one in the nation among masters-level institutions; and WHEREAS, Chesterfield County is immensely proud of Virginia State University's achievement and of the continuing strong bonds of friendship, mutual respect and support that the university and the local government have had through the years. ~~~~.~~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2009, congratulates Virginia State University on being named number one in the nation among historically black colleges and universities that are masters-level institutions, commends the past and present faculty and administration on this and the many other exemplary accomplishments of the university, and extends best wishes to VSU and its students, faculty and staff for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Virginia State University, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~'~.~~ „. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 14.6. Subject: Resolution Recognizing Mr. Matthew Christopher Johnson, Troop 184, Sponsored by Wesley United Methodist Church, Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Re4uestec~: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Matthew Christopher Johnson, Troop 184, upon attaining the rank of Eagle Scout. Mr. Johnson is a resident of the Bermuda District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No C~JO3~2 RECOGNIZING MR. MATTHEW CHRISTOPHER JOHNSON UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after variety of skills serving in a leader project beneficial demonstrating Scout and earning at least twenty-one merit badges in a wide including leadership, service and outdoor life, rship position in a troop, carrying out a service to his community, being active in the troop, spirit, and living up to the Scout Oath and Law; WHEREAS, Mr. Matthew Christopher Johnson, Troop 184, sponsored by Wesley United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Matthew has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2009, publicly recognizes Mr. Matthew Christopher Johnson, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 28, 2009 Item Number: 14.C. Subject: Recognizing Ms. Emily Elizabeth Warwick Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Ms. Emily Elizabeth Warwick, Troop 652, sponsored by Saint Mark's United Methodist Church, upon attaining the Gold Award. Ms. Warwick is a resident of the Clover Hill District. She will be present at the meeting, accompanied by members of her family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Emily Elizabeth Warwick, Troop 652, sponsored by Saint Mark's United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Emily is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 28th day of October 2009, publicly recognizes Ms. Emily Elizabeth Warwick, extends congratulations on her attainment of the Gold Award, and acknowledges the good fortune of the county to have such an outstanding young woman as its citizen. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 17.A. Subject: Public Hearing on Proposed Amendments to County Code Sections 19-65, 19-124, 19-301, 19-507, and 19-555(1) to Permit Residential Wind Energy Systems (RWES) in Agricultural and Residential Zones on Lots/Parcels of Five Acres or More County Administrator's Comments: County Administrator: Board Action ReQUestedy Hold a public hearing and approve the proposed amendments to County Code Sections 19-65, 19-124, 19-301, 19-507, and 19-555(1). Summary of Information: The Planning Commission held a public hearing on July 21, 2009, and recommended approval of the Ordinance. The Board of Supervisors received a presentation from staff at the October 28 work session. The proposed amendments to the zoning code permit the installation of residential wind energy systems (RWES) in residential and agricultural districts with certain restrictions. This ordinance establishes development standards including minimum lot size, height, setbacks and rated capacity for tower and roof mounted RWES. The ordinance as approved by the Planning Commission is attached. Preparers Kirkland A. Turner Title: Director of Planning 2723:75869.1(75569.1) Attachments: ^ Yes ~ No # Q90~1~6 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-65, 19-124, 19-301, 19-507 AND 19-555 OF THE ZONING ORDINANCE RELATING TO REQUIREMENTS TO LOCATE RESIDENTIAL WIND ENERGY SYSTEMS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-65, 19-124, 19-301, 19-507 and 19-555 of the Code of the Count~o~' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Residential Wind Energy Systems (RWES provided that: ~1) the RWES shall be located on a lot that is a minimum of 5 acres; (2) the RWES shall have a rated capacity of no greater than 10 kilowatts (kW~ (3) RWES shall be limited to one per lot; (4) the tower height (including the blade assembly measured from the highest sweep point) shall not exceed height restrictions as set forth in sections 19-507 and 19- 507.1; (5 no portion of the blade sweep shall extend within twenty~20) feet of the ground, or over parking areas, driveways, or sidewalks; (6) setbacks from andproperty line shall be a minimum of 1.1 times the tower height including the blades measured from the ground to the hi hg est point of the blade sweep area; (7) the RWES noise level shall not exceed 50 decibels as measured from the closest property line. The level may be exceeded during short-term events such as utility outages and/or severe wind storms; ~8) ~uy wired or lattice towers shall be prohibited; 1923:81289.1 ] (~ a' J ~ ~-~~ (9) RWES shall not be artificially lighted unless required by the FAA or appropriate authori (10) the base of the RWES tower shall incornorate measures to prevent non-authorized personnel from ascending the tower for a distance of 12 feet from rg ade; (11) at such time as the RWES ceases to be used for its intended purpose for a period exceeding twelve (12) consecutive months, such RWES shall be dismantled, and it and all associated equipment removed from the property; and (12) RWES may be roof mounted provided that: a. the RWES will be mounted to a principal dwelling or accessory structure on the property it is intended to serve, b. the lowest point of the arc of the blade shall be ten feet above the hei hg t of the structure being mounted to; and c. the RWES height does not exceed height restrictions set forth in section 19-507 and 19-507.1 for principal and accessory structures. X13) The applicant shall comply with all applicable federal, state, and local laws, ordinances and regulations. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124 Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 (g) Residential Wind Energy System (RWES) as specified for R-88 District. 000 ARTICLE VI. DEFINITIONS Sec. 19-301 Defnitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Residential Wind EnerQV System (RWES): A wind energy system, consisting of a wind turbine, a tower, and associated control or conversion electronics, which is used primarily to reduce on-site consumption of utility power; except that when a lot on which a system is installed and receives electricity from a utility provider, excess power generated and not presently needed for on site consumption may be used by the utility (i.e. net metering). ~~~~~~ 1923:81289.1 2 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS* Subdivision I. General Provisions-Countywide 000 Sec. 19-507. Height exemptions and limitations. 000 (f) Except for the height limits set forth in this section and the limitations of sections 19- 507.1 and 19-507.2, no other height limitation specified in the zoning ordinance shall apply to church spires, belfries, cupolas, domes, heat transfer units, tanks, monuments, water towers, chimneys, flues, amateur radio antennas, radio or television antennas, residential wind energ~ystems (RWES), or similar structures having an aggregate area less than 25 percent of the ground floor building area; to the parapet walls or bulkheads extending not more than four feet above the limiting height of the building; or to grain elevators, derricks or other necessary industrial, utility or public service structures; provided that no such structure shall exceed a height as noted in the following chart: 000 DIVISION 2. DEVELOPMENT REQUIREMENTS -RESIDENTIAL, TOWNHOUSE RESIDENTIAL, MULTIFAMILY RESIDENTIAL AND AGRICULTURAL Subdivision I: General Provisions, Development Requirements -Countywide 000 Sec. 19-555. Required yards for accessory buildings and structures in R, R-TH, MH and A Districts. Except as indicated in this section, the yard requirements for permitted uses shall apply to the accessory buildings and structures. (1) In R, MH-2 and A Districts and in R-TH Districts identified in section 19-106, detached accessory buildings less than 12 feet in height, accessory structures which have a roof or any structures specified in section 19-507(f) except amateur radio antennas in excess of 50 feet in height and residential wind energy, stY ems R( WEST shall observe a side yard setback not less than half the required side yard for a permitted use; a front yard setback of the lesser of half the average depth of the lot or 80 feet; and a rear yard setback of not less than ten feet; except that an accessory building or structure which as has a roof located on a through lot shall meet a rear yard setback of not less than 30 feet and an accessory building or 1923:81289.1 3 ~~~~ ~~ structure which has a roof located on a corner lot shall observe a corner side yard setback not less than the required front yard setback for a permitted use. In any R District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall conform to the side and rear yard setback requirements for principal structures of the respective zoning district and a front yard setback of the lesser of half the average depth of the lot or 80 feet. Provided, however, the antenna may be attached to the side or rear of the principal structure if the principal structure meets the setback requirements of the respective zoning district. In any R-TH District, amateur radio antennas in excess of 50 feet, but no greater than 75 feet, in height, shall be attached to the side or rear of the principal structure. 000 (2) That this ordinance shall become effective immediately upon adoption. ]923:81289.1 4 ~~®~ '~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issut,) Chesterfield County LN:WindEnergy 10-14, 21 1 col x 5.14 in. Board of Supervisors $230.12 The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors Publisher of of Chesterfield County, Virginia, at an ad- journed meeting on Wednesday, October CHESTERFIELD OBSERVER 28, 2009 at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Admin- istration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public This is to certify that the attached legal notice was published by hearing where persons may appear and Present their views concerning: Chesterfield Observer in the county of Chesterfield, state of Virginia, on An Ordinance to amend the Code of the the following date(s): 10/14/2009 & 10/21/2009 County of Chesterfield, 1997, as amended, by amending and re-enacting Section 19- 65; 19-124; 19-301; 19-507; and 19-555(1) of the Zoning Ordinance to permit resi- ~ „(/~ -dential wind energy systems (AWES) in Sworn to and subscribed before me this j'~~ day of Residential (R), Conservation Subdivision Residential District (R-C) and Agricultural ~^/ (A) districts on lots/parcels of five acres ~ ~v Y , 2009. or more. This amendment would also es- tablish development standards for AWES, including minimum lot size, height, set- backsand rated capacity for tower and roof mounted AWES. A copy of the ordinance is on file in the ~/ County Administrator's Office and the Clerk to the Boazd's Of&ce (Room 504) at Legal Affiant J T, Grooms Jr., Notary Public -the Lane B. Ramsey Administration Buffd- ing, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. My commission expires: February 29, 2012 The hearing is held at a public facility de- COmmisslon LD. 7182093 ,`~~,~~~tnunri~~i~ii signed to be accessible to persons with dis- . S ~ ~~~ abilities. Any persons with questions on (~>~~,.:..,.R the accessibility of the facility or the need a ~„ ~ • L~ ~ ~F •., for reasonable accommodations should ~ ~ • ~p ~ ' ~ t contact Janice Blakley, Clerk to the Boazd, ~ ~ ,~4, .y „~ at 748-1200. Persons needing interpreter = f,,; ~ -~ Q~ ~ ~ dC . o ~- ;1, ~ cn • ~~~ services for the deaf must notify the Clerk ~jA ` , ~ • Q3 ~v~e ;.~ to the Board no later than Friday, October ~'~•~~ Y''~.~'•••'~~.`4. `~ 23, 2009. i~~~, ~ ~ - ~~. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 I? • Phvne: (S04) X45-7500 • Fax: i8O4) 7.14-3269 • Email: newsQa chevterfieldohserveecom • Internet www.chesterfieldobservecann CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: October 28, 2009 Item Number: 17.B. Subject: Public Hearing to Consider the Establishment of a Chesterfield Towne Center- Southport Area Service District County Administrator's Comments: County Administrator: Board Action Requested: Hold public hearing to consider adoption of ordinance to establish Chesterfield Towne Center-Southport Area Service District and appropriation of up to $400,000 to finance landscape materials and installation. Summary of Information: Over the past year, staff has been working with businesses in the Chesterfield Towne Center/Southport Business Park area to discuss and plan landscape improvements along Midlothian Turnpike that would enhance the appearance and long-term stability of one of the County's key commercial corridors. Staff has held over fifteen meetings with area business leaders to design the scope and details of the landscaping project. During that process a group of area businesses, Midlothian Initiative to Revitalize Rights of Way (MIRK), has organized to support this project and other initiatives to sustain this key business area. Preparers Thomas E. Jacobson Attachments: ^ Yes Title: Director of Revitalization ^ No o~o~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Landscaping improvements are proposed for a mile and one-half median section of Midlothian Turnpike between the Alverser Drive intersection and the Johnston Willis Drive intersection. The total project, including construction management charges, is estimated to cost $378,000. In addition, a maintenance program is planned to keep up the appearance of the landscaping at an estimated annual cost of $68,000. A service district, which would remain in place for ten years, is proposed to finance the improvements through a two-cent supplemental real estate tax levied on benefiting property owners in the Chesterfield Towne Center/Southport area (see attached map). On August 25, 2009, all property owners within the proposed district were mailed a notice of the proposed two- cent supplemental tax and invited to a meeting to discuss the proposed improvements and tax. Attendees were strongly in favor of the project and the associated financing mechanism. MIRK and the Revitalization Office jointly funded the preparation of the streetscape concept drawings and the construction drawings for this phase one landscaping project. Project drawings are available at www.mirr-midlo.org. ~~®~.~i~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 ~~' AGENDA Budget and Management Comments: The proposed landscape improvements (including construction management) along Midlothian Turnpike are estimated to cost $378,000. In addition, the project includes an estimated $68,000 in annual maintenance costs. A special district is proposed to finance the improvements. Under such a scenario, the County would front the full cost of the project and be reimbursed over a period of time from the supplemental two-cent tax. Based on the projected value of the properties in the special district as of January 1, 2010, the supplemental tax would generate approximately $130,000 annually. That $130,000 would go towards paying back the County's initial investment and, at the same time, cover the annual maintenance cost. Accordingly, staff estimates that the County's investment would be repaid in five years (see table below) at which time the project will need to be revisited to consider changes to the supplemental tax rate and/or additional improvements. Cumulative Amount Supplemental Maintenance Returned to Year Tax Revenue Costs County 2010 $130,000 $130,000 2011 $130,000 $68,000 $192,000 2012 $130,000 $68,000 $254,000 2013 $130,000 $68,000 $316,000 2014 $130,000 $68,000 $378,000 The revenue projections and corresponding maintenance costs in the table above were developed with generally conservative assumptions. The embedded scenario projects no increase in property values over the five-year window and, while the maintenance costs do not change, staff believes that $68,000 is a high-end estimate, sufficient enough to be used for all four years. The County will use economic development reserves to provide the initial project funding. Preparers Allan M. Carmody Title: Director, Budget and Management (~O®~ 33 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY ENACTING SECTIONS 9-258, 9-259, 9-260, 9-261, 9-262, 9-263 AND 9-264 CREATING THE CHESTERFIELD TOWNE CENTER -SOUTHPORT AREA SERVICE DISTRICT WHICH PROVIDES FOR THE INSTALLATION AND MAINTENANCE OF LANDSCAPING ON MIDLOTHIAN TURNPIKE AND WHICH IMPOSES A TAX ON REAL ESTATE LOCATED WITHIN THE DISTRICT BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That an Ordinance enacting Sections 9-258, 9-259, 9-260, 9-261, 9-262, 9-263 and 9-264 creating the Chesterfield Towne Center -Southport Area Service District which provides for the installation and maintenance of landscaping on Midlothian Turnpike and which imposes a tax on property located within the District is enacted as follows: Section 9-258. Definitions. The following words shall have the following meaning within this ordinance: Director of Revitalization: The Director of Revitalization of Chesterfield County or designee. District: The Chesterfield Towne Center -Southport Area Service District Map of the District: The Map entitled "Chesterfield Towne Center -Southport Area Service District" dated July 29, 2009 and prepared by the Chesterfield County Revitalization Office and that is on file with the Director of Revitalization. That man also shows the boundaries of the District, and all parcels located in the District. Plan of the District: The plan entitled "Midlothian Initiative to Revitalize Rights Of Way" prepared by Timmons Group dated July 29,2009, and as may be subsequently amended. That plan is on file with the Director of Revitalization, and shows the landscaping to be installed within the District. 9-261. Project: The installation and maintenance of landscaping as described in Section Section 9-259. Establishment of the Chesterfield Towne Center -Southport Area Service District. Pursuit to Code of Virginia, Section 15.2-2400 et. seq., and to Sections 2.1 and 2.4 of the Charter of the County of Chesterfield, there is hereby created in the countyy the Chesterfield Towne Center -Southport Area Service District. Q~~~_~~ 0505:82291.1 Section 9-260. Boundaries of the District. The boundaries of the District shall be defined as shown on the Map of the District. Section 9- 261. The Purpose of the District and the Facilities and Services Proposed Within the District. The purpose of the district is to provide high quality landscaping and landsc~ing maintenance on the Midlothian Turnpike median within the District as shown on the Plan of the District. The current condition of landscaping and maintenance of the median degrades the appearance and image of the District in a way that, over time, can lead to lower business customer satisfaction, reduced property values, lessening of business activity, and blight. The landscaping materials to be installed are illustrated on the Plan of the District. The final installation design shall meet the requirements of the Virginia Department of Transportation and shall be approved by the Director of Revitalization. The entire median of Midlothian Turnpike through the District shall be periodically mowed, pruned and planted with seasonal annual flowers. Debris shall be removed and other maintenance shall also be performed as necessary to maintain a high quality landscaping appearance. Section 9- 262. Plan for Financing the Facilities and Services Within the District. The installation of landscaping and maintenance of the Midlothian Turnpike median within the District shall be financed by a $0.02 per $100 of assessed value, supplemental real estate tax placed on all real estate located within the District. This tax is in addition to the real estate tax imposed on real estate in the county pursuant to the county's annual tax lev3% The supplemental tax shall fund construction and maintenance costs of the Project for a period of ten (lOLyears. The supplemental real estate tax of $0.02 per $100 of assessed value shall expire on January 1, 2020. Section 9-263. Benefits That Can Be Expected From The Proiect. The proposed landscaping and maintenance will improve the image of Midlothian Turnpike, which is the primar transportation and access road through the District. This project will provide benefit to properties throughout the District. Customers, employees residents, and visitors to the businesses in the District form impressions of the businesses and properties within the District based on the appearance and condition of Midlothian 0505:82291.1 2 ~'`~ ®~ Turnpike. A quality landscaping installation on the center median of Midlothian Turnpike and a high quality of maintenance will provide a positive ima eg and appearance for the property and businesses within the District. This proiect will assist in sustaining this important business area and preventing blight and deterioration. Section 9-264. An abstract of this ordinance shall be recorded among the land records of the Clerk of the Circuit Court of Chesterfield County so as to place subsequent purchasers of any property located in the District on notice of the supplemental real estate tax imposed pursuant hereto. (2) This ordinance shall take effect on January 1, 2010. 0505:82291.1 3 ~ ~ ~ ~ ~ ~ 739706575100000 739707417500000 739707553500000 739708143700000 742706078500005 742706078500009 742706078500011 742710312800003 742710312800004 742710312800008 742710312800011 742710312800019 745706025000019 745706025000021 745706025000023 745706025000025 745706025000026 745706025000030 745706025000032 745706025000033 745706025000036 745706025000040 745710747500004 745710747500007 745710747500008 745710747500010 745710747500016 745710747500020 738707766100000 739707203100000 742708968000000 742709793200000 744707003600000 744707134900000 744707193200000 739708332100000 739708908400000 740712380400000 741707866100000 744709650300000 740708573700000 740708785400000 740709234700000 743708688300000 743707035500000 742709517600000 745707580700000 740708074600000 740712732400000 741707387400000 741709900700000 742708242000000 742708787200000 742710220800000 743709492700000 741708282200000 742709343300000 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741708285400000 742710312800017 739711923000000 743707708500000 741708333800000 742710312800018 741706885300000 744706718900000 742708196400000 742710312800020 741707314500000 745706025000003 742708532800000 745706025000012 741707531600000 746707559600000 742708897200000 745706025000018 744708464300000 747707210200000 743708968600000 745706025000028 744708768100002 739706867400000 743709856100000 745706025000043 745707040700000 739706964600000 744708418100000 745710747500011 745707231000000 742707043900000 744709080100000 745710747500013 746707000300000 738709593900000 745709360000000 745710747500019 746707481300000 740711471300000 740708698800000 745710747500023 740707424800001 743709275500000 741709143000000 741708594700000 740707424800004 743709664100000 742708042000000 743707908600000 740707424800008 744709200200000 742709758500000 743707936200000 740707424800011 741707741600000 743709089600000 743708201300000 740707424800012 742705998700000 743710443500000 746707655600000 740707424800014 742707781500011 743710681600000 738707489100000 740707424800023 742710277400000 745708731400000 744709195200000 740707424800024 743709474600000 738708406300000 746708118200000 740707424800025 744709130100000 744708418600000 743711371100000 740707424800027 744709450800000 740708853600002 743708318600000 740707424800030 744710683100000 740708853600003 743709243200000 742706618000000 745707395300000 740708853600005 742706794900000 745707931500000 742706078500001 742707781500002 746707066800000 742706078500004 Parcel numbers are as of September 22, 2009. Some parcels may have been consolidated since that date, causing parcel numbers to change. osos:g2291.1 6 ~~~~~ ~~~ ~~®~.'~~ ®'~ .'~ :~ ~~~ ~_r !®"~ ~~ ~~~5 O O U O H ~_ `~ U ~~ U .~ ._ U .~ N L a rY F .. f '~ ~ ~ ~ ~ _~ _ ~ ~~• ~ ~ ^~ ~~ C , ~ ~ ~ ~ ` i ~ , ! t4 r C i `y ~ `' :~ , a' ~ ~ ~..~'"" ~,~ ~ 'z l~.T~" "~ 4 l Af, e ,~ ~ ~ L .. r ~~~iii. ~. ~~ i c ~ L ~ I j ~~ ` ~y ~ k. ~` _ ~ ~~ ~ ~ ~ 1 ; .1. r ~44~I ~(' ~ ~' 1 _ 1~ ~'~ ' j -. ~,,c* ..max ,. ~ .r""~, W ~s~,• .t .s»~ .. ,. 1 ~-, rtae~ ~ •a ~ ,yes ' ~~ .3~ i .` .f y'j~~1f'~' '(' ~~ ~ C ~ 'S_ rx~3 ~ ~ ~~ #~ .. * ~ ~~ _, t j~4. +y ~ .~ ,~ f~ of {., 00 U N O ^L LL c .Q c~ U C (Q J 0 0 ~ o cn ° ° o ~ r` o ~ M ~ ~ ~ .~ to .. ~ ~ ~ ~, ~ O ~-~' ~ U U ~ _ ~ ~ N ~ ~ ~ ~ ~ ~ ~ •i O • - ~ +r O ~ ' ~ to O ~ ~ ~ O V - 4) ~ ~ ~ U ~ ~ ~ J Q C!) L ~^+ U d c 3 0 d ~+ N Z U ~~ ^~ L ~^^i .~ 0 V .~ L Q Q t f+ U ' ~ ~ ~ ~ ~ ~ ~ ~ ~ .~ ~ ; ~ ~ ~ ~ ~ ~ ~~ U ~ O '~ '~ ~ ~-, O ~ • ,--~ ~~ d~ ~~~` ,x ,~s ~; f,~ , ~- , 1 ~.. t a~ U O /L~ I..L W w ;x~, y ~;"*'. ~~ O ^ O N ~ O ~ ~ ~ ~ .~ O ~ ~ ~ ~ ~ •- t~ ~ O ~ Q L 0 ~ ~ ~ ~ o ~' ~ ~ ~ ~ c~ c~ ~ ~ a~ ~ ~ ~ ~ ~ a~ ~ ~ ~ ~ ~ ~ o ~ 0 ~ ~ Q ~ ~ ~ L U N -_ ~ - ~ ~ ~ ~ (~ ~ ~ ~ U c~ c~ ~ J L ~^^r v m c 3 0 ~~~ d N s U ~~ ^~ L ~+ .~ V .~ L a Q s 0 ~ U ~ '~ ~ di ~ ~ ~ ~ ~ .; Q w ~ ~ ~~ ~ U ~ '~ ~+ ~, O ' O ~ Y M F . ~ r ~~~ Your Community Newspaper Since 1995 -- P.O. Box 1616, Midlothian, Virginia 231.13 • Phone: (804) i45-75W • Fax: (804) 744-3269 • Email: new.~a chesterfieldobserver.com • Internet: www.chesterfieldoburver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:TownCenter 10-7, 14, 21 Full Page Board of Supervisors $1,200.00 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 10/07/09,10/14/09 & 10/21/09 Sworn to and subscribed before me this ~~i'~-(~ day of ATTACH ~ ~~/J~ , 2009. AD HERE Legal Affiant ' es T, Grooms Jr., otary Public ~ ~-~~ ~ My commission expires: February 29, 2012 Commission I.D. 7182093 ``,`111111111//111N+ ••, ,~~ cc :.~R ..~ . ,,. v ~ . ~~~ .,,~~ gimme =`"~O ~a,~ iD~A ~ : ~. '%~~• • ~....•••' fit'; a+++r+nnl,~a THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: October 28, 2009 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of meeting of the Board of Supervisors with the Chesterfield Business Council at Ruth's Chris Steak House, 11500 West Huguenot Road, on November 4, 2009 at 6:30 p.m. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No G~0~1~ks