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02-08-1989 MinutesBOARD OF SUPERVISOP~ MINUTES F~BRUAR¥ S, 1989 Supervisors in Attendance: Mr. G. H. Applegate, Chairman Mr. C. F. Currin, Jr., Vice Chairman Mr. Harry G. Daniel Mr. Jesse ~. Mayes Mr. M. B. Sullivan Mr. Lane B. Ramsey County Administrator Ms. Amy Davis, Exec. Assr. to Co. Admin. Ms. Joan Dolezal, Clerk to the Board Chie~ Robert Eanes, Fire Department Mr. Bradford S. Hammer, Deputy Co. Admin., Management Services Mr. William H. Howell, Dir., Gen. Services Mr. Thomas E. Jacobsen, Dir. of Planning Ms. Mary Leu Lyle, Dir. o~ Accounting Mr. Rob~t Masdenv Deputy Ce. Admin., Human Services Mr. R. J. McCraeken, Transp. Director Mr. Richard McElfish, Dir. of Env. Eng. Mr. Steve Micas, Ce. Attorney Mrs. Pauline Mitchell, Dir. of News/Info. Services Mr. Richard Sale, Deputy Co. Admin., Development Ms. Jean Smith, Dir. of Social Services Mr. Jay Stegmaier, Dir. of Budget Mr. M. D. Stith, Jr., Dir. of Park~ & Rec. Mr. David Welchons, Dir. of Utilities Mr. Applegate called the meeting to order at 10:00 a.m. in the Administration B~ilding Con£erence Room (Room 502). Mr. Daniel requested that staff contact the School Administra- tion tO arrange a joint meeting of the Beard of Supervisors and the School Board no later than February 14, 1989 to discuss budget issues. 1. WORK SESSIONS 1.A. MANIFEST SYSTEM Mr. Hammer presented a synopsis of the proposed Debris Manifest System, explaining its goal, purpose, administration of the program, principal entities, authority, a description of the system, assumptions and rationale, income estimates and anticipated costs, sanctions and penalties, referenced a letter from Mr. Pat Bowe of the Qualla Road Landfill indicating concerns relative to the implementation, policing and restrictions of the proposed program. 89-82 ~ent of standards, whether or not the County can legally requlate the destination of a hauler, inclusion of the disposi- only debris waste, franchising haulers, impacts 0f the proposed Manifest System on tipping feea, consistency of op~ratlng standards State-wide, the place_meat cf additional trash containers at a construction site for the disposition of debris, policing of haulers, etc. Mr. Applsgate distributsd copies of an alternative proposal which he felt was a more simplified, leds sxpensive process by which the same objective could be accomplished regarding the implementation of such ~ program for the County, expzsssed concerns regarding policing of the program and the need to reduce e×psnses associated with implementation, and stated ha felt the owners of the County landfills should be included in discussions. Mr. Pat Bows, co-owner of the Qualla Road Landfill, and Mr. Jim MentoR, representing Shoosmlth Brother~, Inc~ expressed concerns relative to policing of the program, the cumbersome paperwor~ involve~ in the i~plamentaticn of ~taff's recommended program, too many restrictions being placed on the legitimate landfill owners versus the developef~/buildcrs and suqg~ste~ that the appropriate mechanism for regulating wast~ disposal be accomplished through monitoring of the builders rather than the haulers. After further discussion, it was generally agreed staff would review Mr. Applegat~'g proposal in conjunction with its proposed recommendations, with discussions to include landfill owners and hcmebuilders, and return to the Board with a simpler, less s×pensive concept for consideration. It.H. EXECUTIVE SESSIO~ M~. Applegate requested the rules be suspended for the Board to go into Exeeutivs S~ssion to consult with legal counsel p~rtaining to litigation involving th~ NaSh Road/woodpecker Road Trust Company rescuing case, pursuant to S~ctiOn 2.1-344 {a) (6) of the Code of Vlrqlnia, leS0, as ~T~ende4. On motion of Mr. Daniel, s~oonde~ by ~r. Currin, the Boar~ suspended its rules to include an Executive Session to consult with legal counmel pertaining to litigation involving th~ Nash Road/Woodpsnker Road Trust Company rescuing case, pursuant to Section 2.1-344 (a)(6} of the Co~.e of Virginia, 1950, us Mr. Currin disclosed to the Board ~hat he does not own any of the property under consideration r~Iative to =h~ Nash Road/Woodpecker Road T~nst rescuing but due to his close as$ocla~ion with individuals initiating the application ha had been advised by thc Commonwealth Attorney's Office that he may have a conflic~ of interact; ths~slora, he declared a con~lict of interest pUrSuant to th= Virginia Comprehensive Conflict of ~nteres~ Act'and excused himself from the meeting. On motion of Mr. Daniel, seconded by Mr. Mayas, the Board went into Executive Session to consult with legal coun~% pertaining to litigation involving the ~ash Road/Woodpecker Road Trust Company rezon±ng case, pUrSuant to Section ~.1-344 (a) (6) of the Cuda of Vir~inla, 1950, ae amended. Ayss: Mr. Applegate, Mr. Daniel, ~r. Mayas and M~. Sullivan. Absent: Mr. Currin. 89-83 Reconvening: Mr. Currin returned to the meeting. There was a brief disoussion relative t~ the Sohoo1 Board being unable to meet with the Board of Supervieore on February 13, 1989, and Mr. Daniel requested discussions be continued in an effort to arrive at a mutually agreeable time. 1.B. FY ]989-90 BUDGET Mr. Jay Stegmaier presented an overview of the County'~ proposed FY89-90 Budget, outlining data relative to the budget calendar, on-going General Assembly actions, budget objectives with a new objective proposed for establishment of a reserve fund for future "Pay-As-You-Go" capital projects traditionally funded by debt to be included, FY89 beginning fund balance revenues, sources of new revenue and expenditures for FY90, uses of new revenues for FY90, unfunded items for FY90, major items not funded for FYg0, County/market salary comparisons, State aid to education, FY90 salary recommendations, etc. Discussion, questions and comments ensued relative to budget objectives and the inclusion of a proposed new objective for establishment of a reserve fund for future "pay-as-you-go" capital projects. It was generally agreed to include the recommended objective for establishment of a reserve fund for · future "Pay-Ae-You-Go" capital project~ traditionally funded by debt in the Board of Supervisors Budget Objective list. 2. The Board recessed at 12:05 p.m. to travel to the Sunset Cafe at the Airport for lunch. Reconvening: 15.H. EXECUTIVE SESSION Mr. Applegate stated it was necessary to continue the Executive Session to Consult with legal counsel pertaining to litigation involving the Na~h Road/Woodpecker Road Truer Company rezoning case, pursuant to Section 2.1-344 (a) {6) of the Code of Virginia, 1950, as amended. On motion of Mr. Daniel, seconded by Mr. Cut,in, the Board suspended its rules to continue the Executive Seesion to consult with legal counsel pertaining to litigation involving the Nash Road/Woodpecker Road Trust Company rezoning case, pursuant to Section 2.1-344 (a) (6) of the Cod~ of Virginia, 1950, as amended. Vote: Unanimous Mr. Currin disclosed to the Board that he does not own any of the property under consideration relative to the Nash Road/Woodpecker Road Trust rezoning but due to his clos~ a~ooiation with individuals initiating the application he had been advised by the Commonwealth Attorney's Office that he may have a conflict of interest; therefore, he declared a conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and excused himself from the meeting. On motion of Mr. Daniel, seconded by Mr. Mayes, the Board went into Executive Session to con,alt with legal counsel pertaining to litigation involving the Nash Road/Woodpecker Road Trust 89-84 Company rezoning Gase, pursaa~t ko Section 2.1-344 (e) (6) of the Code of Virginia, 1950, ss ~unended. Ayes: Mr. Applegate, Mr. Daniel, Mr. Maye~ and Mr. ~ulllvan. Absent: mr. Currin. Mr. Currin returned to the meeting. Mr. Applegate stated that a lawsuit was filed by the Nosh Road/Woodp~ck~r Road Trust, who w~a see~in~ rszoning, to enjoin the Beard of Supervisors fro~ hearing the case which i~ on Roa~d'$ $~heduled agemda to be ~eard during the evening session and, as a reEult~ tbs Circuit Court issued an injunction preventing the Board from hearing the case at its schedule time and that, und~ the eircum~tancest Case 88SN0148, Nash Road/Woodpecker Road Trust, would b~ removed from the evenin~ docket. He requested that staff prepare a formal statement for a press rslease and that local television and radio media be tnfor~ed that said statement will he pre~n~ed ~$ $OQn aS 1.B. FY 1989~90 BUDGET (continued) Mr. Stegmai~r prssented an o~eruiew of i~uss relative to r~ouree~ availabl~ to adOre$$ increasing demands cf growth, maintaining and/or improving levels o9 service, funding for Mr. Applegate read a press release ~tatement regarding the Circuit Court decision ~egar~ing ~he Rash ~oad/Woodpecker Read Trust rezonlng ca~e, stated the BOard i~ concerned that the Court's ruling prdvents an elected Board from psr£orming legislative function and that th~ County Attorney will the appeal tbs decision to the Supreme Cour~ immediatsly. 3. WORK SES$ION 3.B. FY 1989-90 BUDGET (continuadl Chief Pittman and Chief Ean~s presented summaries of the major programmatic and service level issues confronting their respective departments, identifying unfunded items for critical needs tQ maintaio current levels cf service, unanticipated issues Which impact maintaining and/or /d~proving levels of service, ~unding for positions, workload demands, utc. It was ganurally agreed to recess for five (~) minut~. ~r. ~asden and Mr. ~ale prssented summarie~ of the major programmatic an~ service level issues confronting their respective departments, identifying unfunded items for F¥89-90, critical needs to maintain current levels of service, unanticipated issues which impact maintaining .and/or improving 89-85 levels of service, funding for positions, workload demands, Mr. Applegate excused himself from the meeting due to illness. Mr. Hammer presented a summary of the major programmatic and service level issues confronting his departments, identified unfunded items for FY90, critical needs to maintain current level of service, unanticipated issues which impact maintaininq and/or improving levels of service, etc. It was generally agreed to recess for five (5) minutes. Reconvening: Due to time constraints, it was generally a~reed discuesion of the remainder of the budget work session agenda would be tentatively scheduled for discussion at the next meeting, and the Board recessed at 4:50 p.m. for a dinner meeting with members of the Chesterfield/Colonial Eeiqhts Board of Social Services in the Administration Building Conference Room. 4. DINNER Mr. Currin called the meeting to order at 5:30 p.m. (EST). Ee introduced Mr. Charles Quaiff who gave the invocation. Introductions were made of the members of the Social Services Board and staff who were present and dinner followed. Mrs. Elsie Elmore, Chairman of the Board of Social Services, expressed appreciation for the opportunity to meet with the Board and presented a brief overview of the Board's administrative responsibilities and tasks; MS. Suzanne Fleming presented video presentations of how social service programs are impacting and benefiting itm recipients and and MS. Jean Smith presented data relative to programs and services, policies and finances and identified major issues which impact the Board's ability to fulfill its mission. Mrs. Elmore stated the~e a~e ongoing initiatives in the General Assembly relative to funding resources to the various services being pr6vided and it is anticipated that actions for these services will be favorable. Mr. Currin expressed appreciation for the opportunity to meet w{th the Social. Services Board and staff to discuss proposed budget requirements · and thanked those present for their dedicated, diligent efforts in providing these services to the citizens of the County. The Board recessed at 6:55 p.m. (EST) to go to the Board Boom for its rsgularly scheduled meeting in the Board Meeting Room. Reconvening: ~9-86 Mr, Currin called the meeting to order at 7:0Q p.m. (EST) and earlier in the day and had been taken to Chippenham ~o~pltal as INVOCATION Mr. Cnzrin intzodnoed Dr. James McKinnell, Pastor o~ the Chesterfield church of the Brethren, who gave the invocation. PLEDGE OF Ar.LRGIANCE TO 'r~E FL~ OF T~ U~I~'£1~D S'~A~S OF Mr. Gil 0smote and several members of Boy Scout Troop 922 of the Bermuda ~undfe~ United Methodist Church led the the Pledge of Allegiance to the Flag of the United States of America. 7. i%PPRO~AL OF On motion of Mr. Dtniel, seconded by ~x. Mayas, the ~card Absent: Mr. Applegate. COUNTY ADMINI$']'P. ATOR'S C0I,~{ZMT$ ~r. Ramsay referenced a lete~r iorwarded to the Board indicating the uensus o£ the Coon%y, as of January 1, 1989, approximately 198,000, which represents an approximate 10,000 population increase within the last year and ~tated it is anticipated the population will ~urpass 200,0~0 within the near future. Mr. Gil Osmcr~, Leader o~ Troop 922~ ~pensor~d by Bermuda Hundred United Methodist Church, in~roduced Scou~s Slaughter, Patrick McNinny and J~rry osmore who were present to observe the meeting for their "Citizenship in.th~ Co~l[~u~i%y merit badge. 9. BOARD COI,9~ITT~ Mr. Daniel reported he attonded the Virginia Association of Counties ~ecutlve Board meeting at ~hich the Board unanimously passed rssolutXQn~ in support of Delegate Richard Granwell'~ bill~ on impact f~es end proffered conditions Of zoning and, net so much in direct su~ort of Governor Baliles' 1% income tax referendum to support road construction, but the concept that for the firs~ time a Virginia Governor has recognized the fact that income ta~es are n 8ou~c= of ruvunue that can distributed to local gevernmen~s~ attended the Virginia Municipal League meeting et which~ in essence, simila~ action regarding D~lsgats Cuanw~ll'S bills was taken; attended the Metropolitan Economical Development Council'~ annual meeting; and att~nde~ th~ ~tropolitan ~lanning'Organlzaticn at which it wa~ noted all the necessary resolutions and ~upport documentation for the Meadowville Interchange had been passed. Mr. Mayas xeparted he attended a ~eeting of the Education Committee of the Information Management Council anO presented a paper on the need for infol~nation technology personnel in higher education. Mr. Sullivan misted he and Mr. Daniel attend~ ~he Lake Genito Co~i~tee meeting and that he and Mr. Mayas had attended a m~eting of the Budget/Audit 88-87 Mr. Currin reported he attended the Capital Area Training Consortium meeting whose programs toward education he felt are a most informative and worthwhile effort. 10. REQUESTS TO POSTPONE ACTION~ EMERGENCY ADDITIONS OR C~NGES TN T~ Older OF PRESENTATION Mr. Micas stated that, due to the Circuit Court's decision earlier in the morning enjoining the Board's ability to hear the Nash Road/Woodpecker Road Trust rezoning cas~, it would be necessary to defer Item 13.C., 88SN0148 - Nash Road/Woodpecker Road Trust, until February 22, 1989. Mr. Currin disclosed to the Board that he does not own any of the property under consideration relative to the Nash Road/Woodpecker Road Trust rezoning but due to his close association with individuals initiating the application he had been advised by the Commonwealth Attorney's Office that he may have a conflict of interest; therefore, he declared a conflict pursuant tc the Virginia Comprehensive Conflict of Interest Act, and excused himself from the meeting. On motion of Mr. Sullivan, seconded by Mr. Mayes, the Board deferred Item 13.C., 885N0148 Nash Road/Woodpecker Road Trust, until February 22, 1989. Ayes: Mr. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. Applegate and Mr. Currin. Mr. Currin returned to the meeting. There was discussion regarding deferral of Case 88SN8260 and it was on motion of Mr. Daniel, seconded by Mr. Mayes, the Board deferred Item 13.D., 88SN0260 Midlethian Company, until February 22, 1989. Ayes: Mr. Currin, Mr. Danlel~ Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. On motion of Mr. Daniel, seconded by Mr. Mayes, the Board deleted Item 15.F.2.c., Sewer Contract for Licking Creek Trunk Sewer; added Item 15.D.5., Awarding of Contract for Aerial Photography, Analytical Triangulation and Ground Control; deferred Item ll.A., Resolution Recognizing Coach Rulon L. Willis, Sr. for Outstanding Service to Chesterfield County until February 22, 1989; deferred Item 15.E.l., Refer Zoning Amendment to Planning Commission Which Would Allow Portable Signs at Schools until February 28, 1989; and adopted the agenda, as ~u~ended. Ayes: Mr. Currin, Mr. Daniel, Mr. Maye~ and Mr. Sullivan. Absent: Mr. Applegate. 11. RESOLUTIONS AND SPECIAL P-~COGNITIONS ll.B. MR. J. EARLE DUNFORD, JR. THE RICHMOND TIMH$-DISPATCH On motion of Mr. Daniel, seconded by Mr. Sullivan, the following resolution was adopted: WHEP~AS, Mr. J. Earle Dunford, Jr. has recently retired as The Richmond Timee-Dispatch's City Editor after almost twenty years; and WHEREAS, Mr. Dunford, more than any other individual, has influenced what people know about the metropolitan area, especially including Chesterfield County; and WHEREAS, 145,000 readers each day, and 250,000 readers on Sunday, rea~ hi~ stories, including the radio stations, 89-88 television stations and national wire services, which UsuRlly followed his lead sto~ies; and W~EREAS, Mr. Dunford's illustrious career was already on an award-winnin~ %rack in 1962, when at the age of 34 he won the Virginia Press Association Award for a major ~ri~ of articles on Chesterfield County, its problems and its growth, titled "The Growinq Pains in Chesterfield;" and both tbs Chestsrfield Board of Supervisors and the School Board, which he covered reqularly as a repenter; end W~NREAS, Mr. Dunford has exhibited professional interem~ in the activities of Chesterfield COunt~ and provided e greet service to the citizens of the County by the high standards he set and maintained in his presentation of e~ents on the pages of The ~ic~ond Times-Dispatch. Dunford, Jr. for his outstanding services to the. county and retirement years. Ayes= Mr. Currin, M~. Daniel, Mr. Mayas and Hr. Sullivan. extended best wishs~ to him in his retirement. ll.C.E. I. DUPONT DE NEMOURS ~ C0~P~N%, HAZARDOUS WASTE R~N©VAL O~ motion of Mr. Cassia, seconded by Mr. Mayas, the following resolution was adopted: WHeReAS, ~. I. du Pont de Nemours & Company~ a ualueble member of the Chesterfield County industrial co--unity, has devoted time and re~ource~ to the r~meval of four ~-gallon drums of h~zardous waste materials from 9561 Chester Road; and WHEREAS, E. I. du Pont de Nemours & Company has contributed toward the outstanding rela~ionship between the County and the industrial co--unity by their efforts to work with Chesterfield County on mutually beneficial Drojects including contributions to the Chastsrileld County Local Emergency Planning Co~ittem; and WHEREAS, E. I. du Pont ~e ~J~ours & Company has continued to offer valuable expertise and advice when needed by the County. NOw, TNEREFQ~2~ BE IT R~SQLVED~ that =he Chesterfield County Board of SUpervisors does hereby recognize ~. I. ~.?ont invaluabl= assiutuncc to th~ County and its citizen~. Ayeu: Mr. Currin, Mr. Daniel, Mr. Hayes and ~r. Sullivan. Absent: Mr. Appl~gate. Mr. Currin present~ tke ex,cured resolution to Mr. Robert Dunn and exprmssed appreciation for DuPonh'$ $~rvlce to ~he =o~uni~y. ll.D. BEntLEY ATHLETIC ASSOCIATION FOR DONATIONS TO MEETING ROOM AT BENSLEY PARK On motion of Mr. Cnrrin~ seconded ~ollowing resolution was adopted: 89-89 by Mr. Sullivan, the WEEREAS, The Chesterfield County Parks and Recreation Department functions to positively affect the quality of life in Chesterfield County; and W~BREAS, The provision of high-quality park and recreation facilities represents an important oomponent of the Department's services; and WREPJEAS, The recently completed Bensley Park is seen as a location for serving the recreational needs of all County citizens including those of the immediate Bensley community; and WI{EREAS, The Bensley Athletic Association serves the recreational needs of the residents of the Bensley area and has chosen to provide significan~ support for construction of a community meeting room building at Bensley Park. NOW, TREREFORE BE IT RESOLVED, that the Chesterfield County ~oard of Supervisors does hereby recognize The Bensley Athletic Association for its generous contribution to the new building and to the citizens of Chesterfield County. AND, BE IF FURTBBR RESOLVED, that the Board of Supervisors does hereby express its sincere appreciation and gratitude to The Bensley Athletic Association for its goodwill and community concern. Ayes: Mr. Currin~ Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr. Appleqate. Mr. Currin presented the executed resolution to Mrs. Kitty Belcher, President of the Bentley Athletic Association, who presented the Board with a check for $37,500 for use in construction of a community meeting building and other improvements at the Bensley Park. It was noted the building will be built by the U. S. Navy Seabees in summer, 1989. The Board accepted the $37,500 and authorized staff to increase the revenues and expenditures in the amount of $37,500 to the Bensley Park Bond Account for use in the construction of the community room and other improvements at the park. ll.B. MR. MICHAEL J. MULLENt YOUTH SOCCER LEAGUE BOARD On motion of Mr. Mayes~ seconded by Mr. Sullivan, the following resolution was adopted: WHEREAS, The Chesterfield County Parks and Recreation Department strive~ to offer quality youth ~ports programs; and WHiR=AS, The Chesterfield County Youth Soccer League has been providing the youth of Chesterfield with a quality soccer program; and WEBREAS, As its President, Mr. Mullen, devoted his time and efforts to see that every child had a chance to play as well as a place to play; and WREREAS~ Mr. Mullen was a strong advocate and supporter of Parks and Recreation and two bond referendum~ during hi~ tenure; and WEEREAS, Mr. Mnllen continues ~o work hard to research and identify potential new facilities and trends in youth soccer at the State and National levels. NOW, TH~R~EOR~ B~ IT R~SOLV~D, that the Chesterfield County Board of Supervisors does hereby recognize Mr. Michael J. Mullen for his outstanding service to youth sports and the Chesterfield County Youth Soccer League. 89-90 AND, BE IT FURTHER RESOLVED, that the Board of ~upervi~ors does hereb~ express its sincere appreciation and gratitude to Mr. Mull~n for his co~itment to youth sports. Ayes: Mr. Currin, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Mr. Currin presented the e×scutsd resolution to Mr. Mullen and commended him for his commitment to youth sports. ii.F0 MANCHESTER~ FOREST VIEW AND BENSLEY-BERMUDA VOLUNTEER P~SCUE SQUADS~ ROUTE 360 VAN On motion of ~r. ~ullivan, seconded by Mr. Daniel, the followinq resolution was adopted: WKER~AS, On thc morning of November 5, 1988, a van traveling west on Route 360 lest control and overturne~ throwing all twenty-one ~assengers from the vehicle; and WHEREAS, R~cue units were dispatched within one minut~ of receiving the call and upon initial assessment of the scene and triage identified twenty people with multipl~ lif~ threatening injuries s~quirin~ a~vanced llfe support ~erviee~ and one fatality; end WHEREAS, Under the management and lc~ezship of key personnel from the ~olunteer rescue ~quads the delivery of ~mergency m~dical ~rvices~ eyed though hampered by a~versn ~eather conditions, was accomplished in an organized, the best pre-hospital patient care possible; and WE~F~A$, The effective teamwork and communication enabled personnel to handle the volume of patient~ and r~pidly transport these patients to the area hospitals; and WHEREAS, The area hospitals were able to accept and begin treatment of thi~ large numb~z Of patients without delay, or interruption; and WHEREAS, The Chesterfield County Board of Supervisors wishes to recognize these actions to savn lives an~ prevent further injury, NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Doard of Supervisors on behalf of its citizens commends Rescue Squad, Purest View volunteer Rescue S~uad and actions on November 5, Ayes: Mr. Ceftin, Mr. Daniel, Mr. Ma;es and Mr. sullivan. Absent: Mr. Applegat~. Mr. Sullivan presented the executed re~olution Langley, Mr. Jim Yopp, MS. Phyllis Kelleher and Mr. George Senaley-Sermuda Volunteer Rescue Squads and commende~ tho~e present for the invaluable ~rvice th~ ~qu~ds p~cvide the County. Mr. Micas noted that Mr. Ap~!~gate had requested T~hat he note for the record Mr. Applegate's conflict of interest regarding Item 13.D., $$SN0~0, MidloChian Company, as Mr. Applegate had stated there had been a great deal of publicity a~ to wh~the~ or not he could vote on this particular request, he had discussed the matter with the County Attorney, th~ Cmmmo~wealth Attorney's Office and subsequently, the Attorney General's 89-91 Office; however, he was advised that the Attorney General's Office would be unable to review his request for at least two weeks and based on those circumstances he would declare a conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act. 12. R]~%I~INGS OF CITIZENS ON ~NSC]tEDULED ~ATT~RS OB CLAIM~ 12.A. MR. JOSEPH LEWIN, PRESENTATION FROM ARTS COUNCIL OF RICHMOND Ms. Adrian Hines, representing the Arts Council of Richmond, presented a brief overview of the Arts Council functions, and presented the Board with a plaque commanding the County for its support of the Art Council's activities. 12.B. MS. MAE BARDEN~ REGARDING ROUTE 288 CONSTRUCTION AND DRAINAGE PROBLEMS Ms. Mae Barden expressed concerns regarding the impact of Route 288 drainage and construction activities on her property, submitted photographs of the flooding of her property' to the Board for their perusal, stated she had contacted the Virginia Department of Transportation and others seeking assistance with the problems causing damage to her property but had seen no substantial action transpire and requested the Board consider some means of assisting her with her problem. Mr. Daniel stated Ms. Barden wag one of several families r~locat~d as a result of the Airport expansion several years ago and that this problem has been ongoing for some time, that h~ felt some assistance with this matter would be appropriate and requested that staff arrange a meeting of the appropriate persons to determine what ~an be done to alleviate the si%ua%ion. It was generally agreed that staff would arrange a meeting with the appropriate persons to determine if anything could be done, through the use of discretionary monies that may be available in the Three Cent Road Fund, to assist Ms. Barden with the problem. 13. DEFERRED ITEMS 13.A. ~QUEST TO CLOSE SIR DINNADAN DRIVE On motion of Mr. Daniel, seconded by Mr. Mayes, the Board deferred consideration of a request to close Sir Dinnadan Drive until February 22, 1989, to allow staff an opportunity to meet with area homeowners to resolve certain concerns. Ayes; Mr. Currin, Mr. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. Applegate. 13.B. ACCEPTANCE OF DEED OF GIFT OF LAND FROM VIRGINIA L.A.D. COMPANY, INC. Mr. Currln dlseloaed to the Board that he is part owner of Virginia L.A.D. Company, Inc., declared a conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act and excused himself from the meetinq. On motion of Mr. Sullivan, seconded by Mr. Mayes, the Board tabled indefinitely consideration of acceptance of a dead of gift of land from the Virqinia L.A.D. Company, Inc. Ayes: Mr. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. Applegate and Mr. Currin. 89-92 Mr~ Currlu returued to the meeting. 14. PUBLIC HEA~tINGS 14.A. TO CONSIDER A PLAN ~QR LAND U~ AND TRANSPORTATION IMPRQVEMENTS FOE THE CHESTERFIELD COUNTY GOVERNMENT CENTER ~r. Sale ~tated thi~ date and time had bean advertised for public hearing to consider a plan for land use and transportation improvements for ~he Chezterfiald County Government Center. Mr. Jacobsen presented a preliminary introduction of the Courthouse Master Plan and introduced Mr. Pete Anderson OX ~he consultant firm Glare ~ewman AndersOn Architects who prepare~ the r~co~mende~ plan. ~e eta~ed %here ~are several public meetings and public hearings on the Plan and, at its October of the propoeed Plan, subject to certain conditions. ~hlch plan ~$ ~esigned to guide future ~uildlng locstion~ and road and drainage improvements into an integrated functional ~r. Earl Spencer, an area property owner, .expressed ~oncerne that th~ proposed COUnty Plan was different from the plan recommended by the v~rginia Department o~ Transportation Courthouse Road Extended~ the alignment of Lucy Corr Drive Extended, the use of 0sterbine Lane~ the intersecting of Route I0 at Deerfisld Drive an~ not at relogated Courthouse ~oad, ~r. Jacobsen ~tated the c~rrent VDOT plans are construction documents, the County plan i~ a guide for the read, land use and development improv~nenta ever the next twenty (20} years for this area. He stated the proposed Plan recemnends that, ae Route lO improv~ents are made at the Deerfield Driv~ intersection, that the curren~ entrance to the Courthouse ~omplex he changed by col-de-easing Lori Road and extending Lucy Corr Court to inte~$ec~ a~ Deerfield Drive. He stated there me~t likely will be future specific actions that need to be t~ken by the ~oaxd of ~upervisors to implement this Plan. When asked, Mr. McCraekmn stated the public hearings already held by VDOT On Route 10 indicate Lori Road being r~align~d as sta~ed ~y Mr. Spencer; however, st the Plannin~ public hearinq~ ther~ was diecussion that prior te any ~urther cha~ges tu tha~ network occur, additional public hearings would be h%ld for any changes to be incorporated into ~he recommended plan ae rontineiy done with any highway project. ~r. George ~eadles, Jr. expressed concern regarding the process for adopting recommended plans and suggested that the proposed Chesterfield County Government Complex Plan be adopted as presented and, if necessary, amend it at a later time. There was further discussion r~lative to adequate notification o~ the public hearing on the Plan~ the n~mber of public hearings held by the Planning C0mmi~ien and public meetings held by staff, concerne regarding access/entrance~ into the Mr. Daniel stated he felt a deferral would be appropriate 89-93 owners could be notified and know that they have another opportunity to address the issue, if they so desired. On motion of Mr. Daniel, seconded by Mr. Mayas, the Board deferred consideration of the Chesterfield County Government Complex Plan until March 8, 1989, with the understanding that the appropriate persons be notified of the public hearing and that the public input be continued at that time. Ayes: Mr. Currin, Mr. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. Applegate. 14.~. TQ CQNSID~R AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTION 18.1-16 R~LAT~G TO THE POSTING OF PUBLIC NOTICES FOR DEVELOPMENT ACTIVITY Mr. Sale stated this date and time had been advertised for a public hearing to consider an ordinance to a~end the County Code relating to the posting of public notices for development activity and indicated the Homebuilders Association is supportive of the ordinance as recos~ended by the Planning Commission. Mr. David Matthews voiced support for the proposed ordinance but expressed concerns that certain language in the ordinance be amsnded regarding the terminology and that language be incorporated to include the notification of all property owners within adjacent and surrounding subdivisions and to include the sams rights of appeal for the public as currently allowed the developer. Mr. George Beadles, Jr. stated he felt the proposed ordinance should be adopted as submitted and any amendments necessary be taken under consideration at a later time. Ms. Fay Palmer voiced support for the proposed policy, expressed concerns that the current notification process and signage being utilized to notify area residents of pending zoning cases is inadequate, supported Mr. Matthew's co~ents regarding the appeal process and requested that consideration be given to addressing the number of deferrals a developer may request. Mr. Daniel stated he felt the proposed ordinance was acceptable as presented and that consideration of any matters beyond the scope of the ordinance as advertised for public hearing would be beyond the purview of the Board. He requested, 'however, that the right of appeal matte~ be researched as to citizen recourse for future discussion. Mr. Mayas stated he felt there was merit to the proposed ordinance and that he supported it but with reservation as he felt the concerns of those citizens who spoke n~eded to be addressed. Mr. Sullivan expressed concerns requested clarification as to the current notification process of area residents of subdivision development and questioned if the responsibility of notification of subdivision should be placed on staff rather than the developer to ensure adjacent property owners are aware of ongoing actions. Mr. Jacobsen explained that there is currently no policy for notification of or public hearing process requi~sd for subdivisions; the developer has the option of going through an administrative process, where the Planning ~ireetor renders a decision, which decision can be appealed by either the developer or adjacent property owners to the Planning On motion ef ~r. Daniel, seconded by Mr. Mayas, the Board adopted the following ordinance: AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTEHEIELD, 1978, AS AMENDED~ BY AMENDING SECTION 18.1-16 RELATING TO TEE POSTING OF PUBLIC NOTICES FOE DEVELOPMENT ACT~VI~"~ 89-94 ~ %~ ORDAiNeD Dy tbs Board Of Supervisors of Chesterfield Chesterfield, Virginia, 1978, as amended, is amended as At the time a suDdivider snbmits his application for subdivision approval, he ~hall elect whether to seek approval under the administrative review and approval p~oeedure set forth in sub~ection (a) of this section or unde~ the planning commission review and approva~ procedure sst forth in subsection {b) of this section. If a subdivider fails tO mak~ sUCk ~n election, his application will be processed in (a} The following procedure ~hall be followed for administrative review and a~oval of ~ubdivieion plats: (1) Tentative ptat~. The subdivider shall prepare a proposed tentative plat in accordance with the provigions of division 2 of this article, ins!udinq a proposal for the installation of improvements and intended dedication of public lands, and submit such plat to the Director of Planning. Upon receipt of snch proposed plat, th~ Director of ~l~Dnlng shall Planning and other public agencies_ After receipt cf sack .rec- ommendations, the Director of Planninq shall either {1). appreve ~uch t~ntativ~ plat~ if saoh pla% is in conformity with the provi~ion~ of thin chapter: or (2) approve the plat ~ubject modlficetlons~ or {~) reject tbs tentative plat. written findings giving specific rea~en~ for disapproval Ehall be reported tQ the subdivider within thirty days after receipt of a completed tentative plat. Snch neasons shall relate in general terms each modifications or oo~ec~ions as will permit approval of the plat. Ail approval or r~jection shall be made by th~ Director of Planning. A~al~, ~n the ew~nt, the subdivider/develope~ ~ith the final decision of the agent at the time of %entatlve plat, he m~y file a written appeal with the Planning C~i~ion within fifteen (15) days of that decision. In addition, adjacen~ pr~per~y owners may appeal the Zinai d~ci~ion of the agen~ by filing a written appeal wi~h the ~lanninq wi~hi~ fifteen {15) days o~ ~at d~ci~ion. Appeals will limited 5o conditions ~ha% directly effect hhm property owner location of water, sewer, and drainag~ f~ili~i~. The Co, lesion shall fix a reasonable time for h~arinq of the C~ission may affirm, modi~y or rever~ the decision. During plat. In the event the tentative plat is disapproved, Co~ission shall provide ~peciflc reasons for disapproval., Fo~ the ~esaDdivision of lotm within existinq subdivisions for th~ purpose of adjus~in~ lo~ line~, when there is road layout, the Director of Planning is auahorized ho approve digapproved by ~h~ Director of Planning, such application may be considered by the Planning C~ission at their next appro- priate meetin~ ak ~he r~qn~ of the Po~in~ of P~lie No,ices on Froper~y. (a) The Director of before the data of the decision on any appIi~a~ion %entative approval or any appeal a~ provided for in Section 18.1-16, post on the lnnd or building involved in any application or appeal, a notice of the application. (b) The notic~ provided for by this ~c%ion ~hall be ported reasonable intervals alon~ street~ abutting the 89-95 property, or, if there ie no abutting street, then at the proposed public street entrance to the property. The notice shall be posted in locatlens so as to be reasonably visible from public roads. The validity of any action on an application, or an appeal as provided for in Section 18.1-16, shall not be affected by the unauthorized removal of a notice which has been duly posted in accordance with this section. (2) Renewal of Tentative Plats. Tentative approval of the plat shall expire five years from the date of approval; provided, however, that the Director of Planning reserves the right to review the tentative plat at any time. When there are no changes from a previously approved tentative plat, the Director of Planning is authorized to administratively review and renew tentative plats for additional five (5) year periods subject to all previously imposed conditions. In the even~ it is deemed neCeSsary to require additional conditions, renewal requests shall be considered by the Director of Planning. Applications £or renewal shall be prepared in the same manner ae applicaticn~ for initial tentative approval; provided, however, that applications for renewal shall be submitted at least thirty (30) days prior to expiration. (3) Final check Flat. After complying with the terms and conditions of tentative approval as outlined in (a) above, the subdivider shall prepare and submit to the Department of Planning paper copies of the final plat incor- porating all required modifications to the tentative plat and the provisions of division 3 of this article. Upon receipt thereof, the Director of Planning shall examine the final plat and all necessary certificates to determine its conformity with the approved tentative plat and the requirements established in this chapter and shall either approve or disapprove such final plat. The Director of Planning shall not approve a plat for recordation that has not been approved by the Director of Environmental Engineering as meeting County requirements for roads, drainage and utilities compliance. The Director of Planning shall approve or reject the final plat within thirty days of its submission unless the subdivider is notified of objections to the plat or the time is extended by agreement with the subdivider. After the final check plat has been approved by the Director of Planning, the subdivider may submit plats' for recordation. (4) Submission and recordation of final plat. The subdivider shall submit to the Director of Planning one linen print and two transparencies (photographic positive polyester film) of the final plat. The Director of Planning shall sign such plats or notify the applicant of discrepancies within seven days of receipt of such plats. Notification in the previous sentence shall be sufficient if the Director mails a written notice of discrepanciee to the subdivider by first class mail. The Planning Department shall have the print recorded in the clerk's office of the circuit court of the the county and ~hall dietribute ths two transparencies to the appropriate administrative o££iclals. After recordation, the subdivider may then proceed to sell lots in his subdivision. Appeals. If the Director o£ Planning fails to approve Or disapprove the proposed final plat within thirty days after it has been officially submitted for approval, the subdivider, after ten days' written notice to the Director of Planning, may petition the circuit court of the county to decide whether the plat should or should not be approved. The court shall hear the matter and make and enter such order with respect thereto as it deems proper. If the Director of Planning disapproves or fails to act on a final plat and the subdivider contends that such disapproval or failure to act was not properly based on this chapter, or 89-96 was arbitrary or capricious, he may appeal to the Planning Commlsslon~ and the Commission ~hall hear and determine the FOr state law as to approval of plats, see Code of Va., S~etion 15.~-475. As to state law basis of subsection (c)~ see Code of Va., Section 15.1-466{h). As to appeals of decisions of Section I5.1-475, (5) Exemption.fez single division o~,~and. Where a single lot or parcel o~ land is to be subdivided into any two this Ordinance and approve the subdLvi~ion by $igDing the plat within l~ days providing the following ~on~£tions ar~ met: a. All applicable ~oqui~ements cf the Zonin~ ordinance ~hall be met. c. Ne lot created through the exemption process shall bm eligible for further waiver for a perio~ of One (1) y.ar. if any of tho following conditions exist: s. Conflict with tho Comprehensive Plan. Bond requirements for public improvements c. Con~liot with an approved concept d~velopment plan~ (b) Tho follo¥4in~ procedure aha~l he followed for (1) Tentative plats. The subdivider shall prepare a division 2 of this article~ i~cluding a proposal for the installation of improvements and in~ended dedication or reservation cf public lands. The subdivlder ~hall ~hen file a let=er of transmittance of the proposed tentative plat with the planninq co~nission along with such tentative plat. Upon receipt of such proposed plat, the planning c0m~ission shall community development and other public agencies. After receipt of such reco~m~endatiO~S~ the planning oox~£esion shall either [1) approve such t~ntative plat, if Such plat is in conformity with tho provisions of this chapter; or 2) approve the plat Written findings givin$ specific reasons ~0r disapproval shall Appeals. If ~he plannin~ commission fails to approve or disapprove the proposed final plat within sixty days after it has been officially submitted ~or approval, the subdivider, the circuit court of the county to decide whether the plat should or should not be approved. The court $h~11 hoar the deems proper. If the planning cotillion disapproves a final plat and the subdivider contends that such disapproval was not 8~-97 properly based on this chapter, or was arbitrary or capricious, he may appeal to the circuit court, and the court shall hear and determine the case as soon as practicable. Postinq of Public Notices on ~roperty4 (a) The Director of Planning, or his designee shall, at least twenty-one (21) days before the date of the hearing on any application for tentative approval or any appeal as provided for in Section ]~.1-16, post on the land or building involved in any application or appeal, a notice of the application. (b) The notice provided for by this section shall be posted at reasonable intervals along streets abutting the subject property, orr if there is no abutting street, then at the proposed public street entrance to the property. The notice shall be posted in locations so as to be reasonably visible from public roads. The validity of any action on an application, or an appeal as provided for in Section 18.1-16, shall not be affected by the unauthorized removal of a notice which has been duly posted in accordance with this section. (2) Renewal of Tentative Plats. The planning commission reserves the ~ght to review the tentative plat at any time and tentative approval of the plat shall expire five years from the date of approval. When there are no changes from a previously approved tentative plat, the Director of Planning is authorized to administratively review and renew tentative plats for an additional five year period subject to all previously imposed conditions. In the event it is deemed necessary to require additional conditions, renewal requests shall be considered by the planning commission at its next appropriate meeting. Applications for renewal shall be prepared in the same manner as applications for initial tentative approval; provided, however, that applications for renewal shall be submitted at least thirty (30) days prior to expiration. (3) Final check plat. After complying with the terms and conditions of tentative approval as outlined in a above, the subdivider shall prepare and submit to the Department of Planning paper copies of the final plat incorporatinq all required modifications to the tentative plat and the provi~ions of division 3 of this article. Upon receipt thereof, the Director of Planning shall examine the final plat and all necessary certificates to determine its conformity with the approved tentative plat and the requirements established in this chapter and shall either approve the final plat if such plat does so conform; or he shall send such plat to the planning con. lesion if not in conformity with their recormmendation as to final action thereon. The Director of Planning shall not approve a plat for recordation that has not been approved by the Directo~ of Environmental Engineering aS meeting County requirements for roads, drainage and utilities compliance. The Director of Planning shall approve or reject the final plat within sixty days of its submission unless the subdivider is notified of objections to the plat or the t~e is extended by agreement with the subdivider. After the final check plat has been approved by the Director of Planning, the subdivider may submit plat for recordation. (4) Submission and recordation of final plat. The subdivider shall submit to the secretary one linen print and two transparencies (photographic positive polyester film) of the final plat. The secretary shall sign such plats within seven days of receipt of such plats. The secretary shall return to the subdivider the linen print to be recorded in the clerk's office o~ the circuit court of the county and shall distribute the two transparencies to the appropriate administrative officials, unless a final plat is filed for recordation within six months after final approval thereof by the ~ecretary, such approval shall be withdrawn, and the plat 89-9B shall be marked void and returned to the agent. After reserdation, the subdivider may then proceed to develop sell lots in his subdivision. AppealS. If the planning commission fails to approve or disapprove the proposed final plat within Sixty days aftmr it has been officially submitted for approval~ the subdivider, after ten days' written notice to tke Commission, may petition the circuit court of the county to deoide whether the plat should or should not be approved. The court shall hear the matter and make and enter ~uch order with re,peet thereto a~ it deems proper. If %he planning commission disapproves a final plat and the subdivider contends that such disapproval was not properly based on this chapter, or was arbitrary er capricious, he may appeal to the circuit court, and the court shall hear and (S) Exemption for single division of land. Where a single lo~ or parcel of-hand i~ to be subdivided into any two parcels, the agent may waive any and all of the requirements of this Ordinance and approve the subdivision by signing the plat within 14 da~e providing the following conditions ark met: a. All appllcable requirements of the ZOning Ordinance shall be met. b. The creation of the subdivieiou shai1 not 'be for ~he purpose of circumventing this Ordinance Or other chapt~r~ ~f the County Code. c. No lot created through the exemption process shall be eli~ible ~or further waiver for a period of one year. The agent shall not grant waiver to a ~ubdivision proposal i~ any o~ the following conditions exist: a. Conflict with the C~p~hensive Plan. h. Bond requlrement~ for public improvements requiring the Board of Supervisors action. e. Conflict with an approved concept development Aye: ~r. C~rrin, Mr. Daniel, Mr. ~ayes and Mr. Sullivan. Absent: Mr. Applegate. 15. NEW BUSIN~S~ 15.A. PE~J~A~NT COUNTY FAIR SITE There was brief discussion regarding the proposed site designated for as the permanent Connty fair ~it~; the i~paet on =he subjec: site if, at some future time, there were a decision implementing a year round school schedule; ¢ousideration fo/ otter groups, asseeia:ions, etc., utilizing the facility, etc. On motien cf Nr. Daniel, seconded by M~ Mayer, the Board designated a 15 acre mite 1oeate~ across Courthouse Road Ex%ended from Lloyd C. Bird High School as a pe~mansnt County Fair site and approved the holding of future fai~$ at this site. (%t is noted nc funding is necessary for FY89 for this project; however, additional funding of approximately $100,080 may be necessary in the FYPU budget.] Ayes; Mr. currin~ Mr. Daniel, Mr. Mayas and Mr. Sullivan. Ab~ent~ Mr, Applegate. 89-99 15.B. BOARD OF SUPERVISORS' POLICY ON SUBNISSION OF ANNUAL AUDIT REPORT OPINIONS FROM VOLUNTEER FIRE DEPARTMENTS AND RESCUE SQUADS There was brief discussion relative to including in a policy, audits of contributions to organizations other than volunteer fire departments and rescue squads to which the County contributes donations in the amount of $5,000 or more. On motion of Mr. Sullivan, seconded by Mr. Mayes, the Board approved the concept of establishing a policy requiring that annual audits be performed by independent Certified Public Accountants performed as a condition of accepting the County's contributions and using County furnished equipment for volunteer fire departments and rescue squads a~d other organizations to which the County contributes donations in the amount of $5,000 or more. Ayes: Mr. Curtis, ~r. Daniel, Hr. Hayes and Mr. Sullivan. Absent= Mr. Applegate. 15.C. APPOINTMenTS - RICHMOND ~GIONAL PLANNING DISTRICT COM/~I~SID~ CITIZ=NS TRANSPORTATION ADVISORY COMMITTEE On motion of Mr. Sullivan, seconded by Mr. Daniel, the Board nominated Mr. Cecil Ri Maxson, Jr., Mr. Herbert Richwine, Mr. J. Ruffin Appermon and Ms. Pat Szabo to serve on the Richmond Regional Planning District Citizens Transportation Advisory Committee, whose formal appointments will be made on February 22, 1989. Ayes: Mr. Ceftin, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. 15.D. CONSENT ITEMS 15.D.1. REQUEST FOR BINGO/RAFFLE PERMIT On motion of Mr. Mayes, seconded by Mr. Daniel, the Board approved a request for a raffle permit for Clover Hill High School for the calendar year 1989. Ayes: Mr. Currin, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. 15.D.2. ACCEPTANCE OF DEED OF DEDICATION OF 2.3 ACRES OF LAND FROM ATLANTIC PERi, ANENT SAVINGS BANK On motion of Mr. Mayes~ seconded by Mr. Daniel, the Board accepted the donation of 2.3 acres of land located in the Searcy Subdivision, Section 2, from Atlantic Permanent Savings Bank and authorized the County Administrator to execute the necessary documents acc~ptlng the Deed of Dedication on behal~ of the County. (A copy of the Deed of Dedication and plat are iiled with the papers of this Board.) Ayes: Mr. Currin, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. 15.D.3. STATE ROAD ACCEPTANCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Duck Cove Road, Duck Cove Court and Duck Cove Place in Duck Cove, Clover Hill District. 89-100 Upon consideration whereof, and on motion of Mr. ~ayes, seconded by Mr. Daniel, it is resolved that Duck Cove Road, Duck Cove Court and Duck Cove Place in Duck Cove, Clover Sill Dietrict, be smd they hereby are e~tablished as public roads. And be it further resolved~ that the Virginia Department of TransportatiOn, be and it hereby is requested to ta~o into the Secondary Syete~ Duck Cove Road, beginning at the intersection w/th Woodlake Village Parkway, Sta~ ~oute 3600, and going southerl~ 8.04 mile to the inter~eetion with Duck Cove Court, then continuing southerly 0.09 mile to on~ at the intersection with Duck Cove Place: Duck Cove COUrt, beginning at intersection with Duck Cove Road and going easterly 0.06 mile to end in a cul-de-sac; and Duck Co~e Place, beginning at the intmrsection with Duck Cove Road and going easterly 0,04 mile to end in a e~l-de-uac. -Again Duck Cove Place, beginning at the intersection with Duck Cove Road and going southwesterly 0.84 mile to end in a cul-de-oac. This request is inclusive of the adjacent slope, sight and designated virginia Department of Transportation drainage ~!at ~ook 49, ~ages ~ & 14, April 12, 19~. Absent~ Mr. Applegate. This day the County ~nvironmental Engineer, in accordance with directions from this Be~rd~ mad~ r~port in writing ~po~ his examination of Laurel Trail Road, Laurel Trail Court and Laurel Trail Place in Laurel Trail, Clover Hill District. Upon consideration whur~o~, and on motion of Mr. Mayas, seconded by Mr. Daniel, it i$ resolved that Laurel Trail Road, Laurel Trail Court and Laurel Trail Place in Laurel Trail, Clover Hill District, ~e and they hereby ere established as public roads. And b~ it further resolved, that the Virginia Depsrtmen~ of Transportation, bo and it hereby is requeeted to take into the Secondary System, Laur~t Trail Road, beginning a% the intersection with Woodlske Village Parkway, State Route Number to be assigned, and going northerly 0.04 mile to the intersection with Laurel Trail Court, then continuing northerly 0.10 mile to the %n%ersectio~ with Laurel Trail Place, then turning and going easterly O.1O mile to end in a cul-de-sac~ Laurel Trail Court, beginning at the intersection with Laurel Trail Road and going easterly 0.01 mile~ then turning and going northerly 0.~7 mile to end in a cul-de-sac~ and Laurel Trail Place, beginning at the inter~eetion with Laurel Trail Road and going northwesterly 0.0~ mile to end i~ a cul-de-sac. This request is inslusive of tho adjacent slope, eight distance and designated Virginia Department of Transportation drainage easements. These roads serve 50 lots. And be it further received, that ths Board of SuperviSOrs guarantees to the Virginia Department of Transportation a right~cf-way fur ail of theee roads. 89-101 Laurel Trail is recorded as follows: Plat Book 50, Pages 84 & 85, September 12, 1985. Ayes: Mr. Currln, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. This day the County Environmental Engineer, in accordance with directions from this Beard, made report in writing upon his examination cf Riverpark Way, Ashenberry Court and Bay Colony Court in River Ridge, section A, Matoaca District. Upon consideration whereof, and on motion of Mr. Mayes, secended by Mr. Daniel, it is' resolved that Riverpark Way, Ashenberry Court and Bay Colony Court in River Ridge, Section A, Matoaca District, be and they hereby are established as public roads. And he it further resolved, that the Virginia Department of Transportation, he and it hereby is requested to take into the Secondary System, Riverpark Way, beginning at the intersection with existing Riverway Road, State Route 659, and going westerly 0.07 mile, then turning and going southwesterly 0.15 mile to the intersectien with Ashenberry Court, then going westerly 0.16 mile to the intersectien with Bay Colony Court, then continuing westerly 0.05 mile to end in a temporary turnaround; Ashenberry Court, beginning at the intersection with Riverpark Way and going northwesterly 0.04 mile to end in a cul-de-sac; and Bay Colony Court, beginning at the intersection with Riverpark Way and geing southerly 0.05 mile, then turning and going westerly 0.03 mile to end in a cul-de-sac. This request is inclusive of the adjacent slope, siqht distance and designated Virginia Department of Transportation drainage easements. These roads serve 26 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department ef ~ranspertatien a 50' right-of-way for all of these reads except Ashenberry Court which has a 40~ right-of-way. This section oi River Ridge is r~cerd~d as follows: Section A. Plat Book 57, Pages 49 & 50, June 17, 1987. Ayes: Mr. Cnrrin, Mr. Daniel, Mr. ~ayes and Mr. Sullivan. Absent: Mr. Applegate. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upen his examination of Woodland Pond Parkway, Old Squaws Lane, Waterfowl Flyway and Gadwell Terrace in Woodland Pond, Section 2, Matoaca District. Upon consideration whereof~ and on metien ef Mr. Mayes, seconded by Mr. Daniel, it is resolved that Woodland Pond Parkway, Old Squaws Lane, Waterfowl Flyway and Gadwell Terrace in Woodland Pond, Section 2, Matoaca District, be and they hereby are established as public roads. And be it further re~elved, that the Virginia Department of Transportation, be and it hereby is requested tO take into the Secondary System, Woodland Pond Parkway, beginning at existing Woodland Pond Parkway, State Route 3670, and going southerly 0.09 mile, then turning and going southwesterly 0.05 mile to the intersection within Old Squaws Lane, then continuing 0.01 mile to end at proposed Woodland Pond Parkway, Woodland Pond, 89-102 section 3; 91~ Squaws Lane, beginning at the inter~ection.with turning and going southeasterly 0.lO mile to end in a cul-de-~a~ Waterfowl ~ll/way, beginning at the intersection with existing Woodland Pond Parkway, State Route 3670~ add going westerly 0.40 mile, %b~D turning and going southerly 0.19 mile to the intersection with Gadwell Terrace, then continuing 0.01 mile to end at proposed Waterfowl Fl~ay, Woodland Pond, Section 3; and Gadwell Terrace, beginning at the intersection with Water~Qwl Flyway and going easterly 0.14 mile to end in a oul-de-~ac~ Again Gadwell Terrace, beginning at th~ intersection with Waterfowl Flyway and going northwesterly 0.10 mile, then turning and qoinq northerly 0.14 mile tO en~ in a cul-de-sac. This request is inclusive o~ the adjacent elope, sight distance and designated Virginia Department of Transportation ~rainage These roads serve 57 lots. And be i= further resolved, that the Doard of Supervisors guarantees to the Virginia Department of Transports=ion a ~O' right-of-way for all cf these roads e~c~pt Woodland Pond Parkway which has a 70' right-of-way. Thi~ ~etion of Woo~an~ ~on4 is recorded as follows: Section 2. ~lat ~cok ~4, Page~ 12,' 13 &'14, Aug~et 21, 1986. Ayes: Mr. Currin, Mr. Daniel, ~r. ~ayes and Mr. Sullivan. ~bsent~ Mr. Appleqate. This day the County ~nvironmon%al ~ngineer, in accordance with directions ~rom this Board, made report in writing upeD his ~xamination 0~ Auger Lane, Welrcss Court and Linville Court in Roxehire, Section III, Midlothian District. Upon consideration whereof, and on ~otion cf Mr. Mayer, seconded by ~r. Daniel, i% is resolved that Auger Lane, Welrose Cou~t and Linville Court in Roxshirm, Section III, ~idtothian District, be and they hereby are establiehed as public roads. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is requested hQ t~ke into ~eeondary ~ys~m, Auger Lane, beginning at the intersection with Old Gnn Road West, Stat~ Route 675, and going northwesterly 0.05 mile to the intersection wieh Welrose Court, then continuing northwesSerly 0.03 ~ilo to end at a dea~ end; Welrose Court, beginning at the inter,cc- tion with Auger Lane and going northerly 0.06 mil~ to ~n~ in a cul-de-sac; Again Auger Lane, beginning at the int~rmection with Old Gun Reed West, State Route ~73, and going southeasterly 0.04 mile to the intersection with Linville Court, then continuing SOUtheasterly 0.03 mite %o end at a dead end; and Llnvilte Court, beginning at the intersection with Auger Lane and going northerly 0.05 mile to end in a eel-de-sac. Thi~ request i~ inclusive of the adjacent slope, sight distance and designated Virginia Department of Transportation drainage These ~ua~s serve 22 lots. And be it further resolvsd, that the Board of Supervisors qua~antees to the Virginia Department of Tran~portatioD ~ 40' right-of-way for all of These roads except Auger Lane which has a 50' right-of-way. Thi~ section of Roxshire i~ r~eorded as follows: 89-103 Section III. Plat Book 55, Page 30, November 26, 1986. Ayes: Mr. Currin, Mr. Daniel, Mr. Maye~ and Mr. Sullivan. Absent: Mr. Applegate. 15.D.4. CHANGES IN STATE SECONDARY ROAD SYSTEM Mr. Currin stated that, although he owns property within close proximity of the ~ubject site and had disqualified himself regarding Case 888N0148, Nash Road/Woodpecker Road Trust, after discussion with the County Attorney, he did not feel his property would benefit by the State 8econday Road System change, and he could vote on the matter.' On motion of Mr. Mayes, seconded by Mr. Daniel, the Board adopted the following resolution: WHEREAS, construction of Route 636, Project 0636-020-203,C501 has been constructed and approved by the State Highway Commissioner, has changes in the Secondary System as the road so altered; and ~OW, THEREFORE, BE IT RESOLVED, that portion of old location of Route 636, i.e. Section 1 shown in blue on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 636, Project 0636-020-203,C501,B-856", dated at Richmond, Virqinia, September 9, 1988 a total distance of 0.15 miles, does not serve a public need and is to be abandoned from the Secondary System of State Highway pursuant to Section 33.1-155 of the Code of Virginia of 1950, amended; AND FURTHER, that portion of Secondary Route 636, i.e., Section 2 as shown in red on the sketch titled, "Changes in the Secondary System Due to Relocation and Construction on Route 636, Project 0536-020-203,C501,B-656", dated at Richmond, Virginia, September 9, 1988 a total distance of 0.13 miles, be and hereby is added to the Secondary System of State Highway pursuant to Section 33.1-299 of the Code of Virginia of 1950, amended. Ayes: Mr. Currin, Mr. Daniel, Mr. Mayee and Mr. sullivan. Absent: Mr. Applegate. 15.D.5. AWARDING OF CONTRACT FOR AERIAL PMOTOGRAPEY, ANALYTICAL TRIANGULATION ~ND GROUND CONTROL On motion of Mr. Mayes, seconded by Mr. Daniel, the Board awarded a contract to Michael Baker, Jr., Inc. for providing aerial photography, analytical triangulation and ground controls for one/third (1/3) of the County in conjunction with initiating the Geographic Information Systems (GIS) for aerial photography in an amount not to exceed $70,682 to be funded from lease/purchase finance proceeds in the amount of $3,095,000 appropriated by the Board of Supervisors on November 9, 1988; and authorized the County Administrator to execute the necessary documents for said contract. Ayes: Mr. Currin, Mr. Daniel, Mr. Maye~ and Mr. Sullivan. Absent: Mr. Applegste. 15.E. COOL, UNITy DEVRLOPMBNT ITEMS 15.E.2. STREET LIGHT R~QUEST$ On motion of Mr. Mayes, seconded by Mr. Daniel, the Board denied the request for installation of a street light at 21309 Sparta Drive (mid point between Trojan Drive and Wooden Horse Lane) in the Matoaca District; and deferred installation of 89-104 street lights at the intersection of Chestnut HAll Drive and We~t ~undred Road in the Be~uda District and at 4605 Hero Court, cul-de-sac and 4611 Helena Circle, cul-de-sac, in the Marsala District until March 8, 1989. Ayee~ Mr. Ceftin, Mr, Daniel, Mr. Maye~ and Mr. Sullivan. Absent: Mr. Applegate. 15.E.3. STREET NAME CHANGE On motion of Mr. Mayas, seconded by Mr. Sullivan, the ~oard approved the renaming of a portion of O~Hara Driv~ in Glen Tara, Section 5 to T/~nber Trail Drive, Ayes: Mr. Currin, Mr. Daniel, Mr. Maye~ an~ Mr. Sullivan. Absent: ~r. Appiagate. 15.~_4_ ~OURTHOUSE ECAD/LUC~$ L~/IE TUR~ On motion of Mr. Sullivan, seconded ~y Mr. Daniel, the Beard a~te~ the ~olIewlng re~olutien~ W~EP~A$, in April 19S7, th~ Board of Supervisors designated $~O,OO0 in "revenue sharing ~unds~ for the improvement of Poeo~hcck Boulevard north of Hull Street Roa~? Wt~REAS, the Virginia Department of Transportation the conmtruotlo~ of the project; and WEEP~AS, citizens have requested the County to provide turn lane on Courthouse Road at Lucks Lane. N©W~ THEREFORE, DE IT RESOLVED, that the Counzy Board of supe~vi$or~ requests the Virginia Department of Lucks Lane with the fun~ing for th~ pro~ect being provided from th~ transfer of the balance of funds previously designa=e~ for Ab~n~: Mr. Applegate. ~.~.~, MARBOUR EAST VILLAGE CROSSOVER tion of a new crossover at Harb0ur ~ast Village and closurm of the existing crossover immediately to the ~ast and wes~ of the proposed ~arbour ~ast Village crossover have surfaced that need to be resolved and requested a thirty day d~erral to meet wi=h ooneerned indlvidual's. On motion of ~r. Currin, deferred consideration of until MarCh ~, 1989. seconded by Mr. Daniel, the Beard the Harbour East Uillage Crossover Ayee~ ~r. Ceftin, ~r. Daniel, Mr. Mayas and ~r. Sullivan. Absent: Mr. Applegat®. 15.E.6. P~0LUTION OF SUPPORT FOR ROUTE 895 ~r. Daniel stateO he felt the proposed resolution n~eded additional documentation as to the history of ~he number e~ and by who~ resolutions have been passed in ~upport r~gardi~g Route ~95 and requested the ma~ter be deferred until such documenta- 89-105 rich, including the cormmitments made by the Federal government that funding from the I~95/I-85 project be transferred to this particular project, could be incorporated into the resolution. Mr. Daniel made a motion that the following resolution be approved with the appropriate a~endments as previously indicated: WHEREAS, the extension of Route 288 from 1-95 to 1-295 and the extension of Route 895 from 1-95 to 1-295 are of vital importance to the economic development of the Richmond region; and WSEREAS, these extensions will provide improved access to tho Richmond International Airport; and WHEREAS, these extensions will provide significant travel and access benefits to the Richmond raqion; and ~q~EREAS, the Virginia Department of Transportation Six Year Improvement Plan fails to include funds for both of these projects. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board cf Supervisors hereby requests the Virqinia Department of Transportation to allocate funds for the Route 288 and Route 895 extensions so that their design and construction can proceed at the earliest possible date. Mr. Sullivan stated he would prefer to see the rewritten document prior to approval and asked if Mr. Daniel would consider a two week deferral so that staff could bring back the revised document for the Board's consideration. Mr. Daniel stated a deferral was acceptable for the purpose of permitting time to rewrite the resolution. On motion of Mr.- Daniel, seconded by sr. Sullivan, the Board deferred consideration of a resolution of support for Route 095 until February 22, 1989 so that staff could bring back a revised document for the Board's consideration. Ayes: Mr. Currin, Mr. Daniel, Mr. Mayes and Mr. Sullivan. Absent: Mr, Applegate. 15.F, UTILITIES DEPARTMENT ITEMS 15.F.1. PUBLIC BEARING TO CONSIDER SALE OF SURPLUS PROPERTY ALONG WINTERPOCK ROAD Mr. Sale stated this date and time had been advertised for a public h~aring to consider the sale of surplus property along Winterpock Road. No one came forward to speak in favor of or against the matter. On motion of Mr. Mayas, seconded by Mr. Sullivan, the Board approved the sale of a parcel containing approximately one (1) acre, on the north side of Winterpcck Road, to Mr. Lewis C. Lush, M.D., in the amount of $9,000; authorized the County Administrator to sign the necessary contract for said sale; and authorized the Chairman of the Board and the County Administrator to ~ign the deed conveying the one (1) acre parcel to Mr. Lewis C. Lush, M.D. Ayes: Mr. Currin, ~r. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. kpplegate. 89-106 15.F.2.a. APPROVAL OF FOUR ENGINEERING FIRMS TO P~P~O~J4 WORK AS REQUIRED FOR ANNUAL ENGINEERING SERVICES AGREEMENT On motion cf Mr. Sullivan, seconded by Mr. ~aye$, th~ Board approved and authorized the County Administrator to execute the necessary agreements with the following four {4) engineerlnq firms to pex£erm annual engineering services for a period of two (2) yea~$~ a~ per legal requirements: 1. R. Stuart Royer ~ Associates 2. J. K'. Timmons & Associates .3. D~wberry & ~avis 4. Whitman Requardt & Associates Ayes~ ~r. Gurrin, Mr, Daniel, Mr. Mayas and M~. Sullivan. Absent; Mr. Applegate. AWARD OF CONTRACT FOR UPPER SWIFT CREEK PU~ STATION On motion of M~. SulIiv~n, seconded by Mr. Mayer, the Board awarded ConCract Number ~85-9SC Part B for the construction of the Upper Swift Creek Pump Station to the low~$t bidder Blakemore Construction Corporation in the amount of $5~S48,900.QO, which pro]eot includes the con,traction of a lQ mqd sewerage pump station and authorized the County Administra- tor to execu=a any necessary documents. (It i~ noted funding for %his preje¢~ is included in ~]e approved Capital Improvement~ Budqet_) Ayes: Mr. Currin~ Mr. Daniel, Mr. Mayas and Mr. Sullivan. Absent: Mr. Applegate. 15.F.2.d. APPROVAL OF C~ANGE ORDER NUMEER FOR MANHOLE/SANITARY SEWER REHABILITATION ~n ~otloa o~ ~r. Sullivan, seconded by Mr. Mayas, the Board approved Change Order ~untber 2 to CoDt~ac~ S~-POC for the :eplucam~nt/rehabilitation of manholes and sanitary sewer necessary due to deterioratlom~ transferred $104,382 fro~ the sewer System Rehabilitation to this project; and authorized the County Administrator to ~x~ou~e the change order, the total agreed to perform th~ additional work at exit%lng contract unit prices where applicable; however, new unit prices have been agreed upon where sot covered by the original contract.) Ayes: Mr. Currin~ Mr, Daniel, ~r. Mayas and Mr. Sullivan. Absent: Mr. Applegate. .~5.Q. Mr. Ramsay presented the ~car~ with a stat~s report on th~ General Fund Contingency Account~ G~n~ral Fund ~alance, Road Reserve Fun~s, Distr~ot Road and Street Light Funds, Lease Purchases, School Eoard Agenda and Minutes, scard P~blic ~earing schedule and a Report On the Gypsy Moth Quarantine. Mr. Ramsay stated ~he Virginia Department of Transportation formally notified the County of the acceptance Of the following road into the State Se0cndary System: 89-107 ADDITION Route 652 (Old Hundred Road South) - Frem Route 360 to 0.14 mile southeast Route 360 LENGTH 0.14 Mi. After a brief discussion, the Board agreed the joint soard of Supervisors/School Board meeting to discuss budget issues would be held February 14, 1989, at 4:00 p.m. in the Administration Building Conference Room. Mr. Currin recognized students from Lloyd C. Bird ~igh School who were present observing the meeting for Government ele~s assignments. i6. ADJOUrnMeNT On motion of Mr. Daniel, seconded by Mr. Mayes, the Board adjourned at 9:00 p.m. (EST) until 4:00 p.m. on February 14, 1989. Ayes: · Mr. Currin, Mr. Daniel~ Mr. Mayes and Mr. Sullivan. Absent: Mr. Applegate. Lane B. Ramse~ ~ County Administrat~ 89-108 'G. H. Appfe~ate Chairman