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2021-03-10 MinutesBOARD OF SUPERVISORS MINUTES MARCH 10, 2021 Supervisors in Attendance: Mr. James M. Holland, Chair Mr. Christopher M. Winslow, Vice Chair Mr. James A. Ingle, Jr. Mr. Kevin P. Carroll Ms. Leslie A. T. Haley Dr. Joseph P. Casey County Administrator Mr. Holland called the meeting to order at 1:00 p.m. He stated due to COVID-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board would be given the opportunity to comment in person at the appropriate time. He reviewed the protocols for facial coverings and spatial distancing in accordance with Executive Orders 72 and 63. 1. APPROVAL OF MINUTES There were no Minutes to be approved at this time. 2. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION There were no requests to postpone agenda items, additions, deletions or changes in the order of presentation at this time. 3. WORK SESSIONS 3.A. EVERYDAY EXCELLENCE - COMMUNITY ENHANCEMENT Mr. Rich Billingsley, License Inspector, introduced Mr. Taiwan Everette, Community Enhancement Inspector. He stated on December 10, 2020, Mr. Everette was signaled by a motorist whose passenger was unconscious and unresponsive. He described Mr. Everette's efforts to provide cardiopulmonary resuscitation to the individual for several minutes until the Virginia State Police and Emergency Medical Services arrived. He stated Mr. Everette's willingness to take action when others are in need reflects great credit upon him and the county. He further stated this is the third time Mr. Everette has rendered assistance in an emergency. He provided details of a time when Mr. Everette assisted a motorist who crashed his vehicle along Iron Bridge Road and another time when he helped police recapture a suspect who tried to escape from the Magistrate's Office. 21-119 3/10/2021 Mr. Everette expressed appreciation for the recognition. He stated he found himself in a tough position, and he would do it all over again without hesitation. Mr. Holland thanked Mr. Everette for his excellence. 3.8. COUNTY ADMINISTRATOR'S PROPOSED FY2022 BUDGET TOPICS Dr. Casey provided the Board with an overview of the FY2022 budget topics. He reminded the Board that one year ago, the proposed budget had to be rewritten in a matter of two weeks at the onset of the pandemic. He stated a few of the major themes are first, a thank you to the county and Schools workforce and second, a focus on the businesses and citizens who are in the most need. He recognized many efforts of the county and Schools workforce over the last year. He stated this thank -you to the workforce includes the removal of salary compression for over 6,000 sworn public safety personnel and teachers and implementation of proactive measures to prevent compression from emerging again in the future. He further stated a joint pay study will be conducted for the remaining county and Schools workforce with the goal of having the information in place for next year's budget process. He stated in the interim, an annual salary increase is provided in the proposed budget. He provided details of a comprehensive review of the county's tax relief programs for citizens, businesses, and exemptions and stated the county is revising the low value vehicle threshold from $1,000 to $1,500 which will add 14,000 vehicles to the rolls of people who do not get a car tax bill. He discussed changes to the Business Professional and Occupational License (BPOL) tax and stated 400 businesses will join 5,900 other businesses who are exempt from BPOL taxes. He summarized the five priorities of the proposed budget which are investing in the future of children; continuing commitment to public safety; enhancing the quality of life for residents; strengthening the investment in infrastructure; and diversifying and bolstering the economic tax base. He introduced Mr. Ryan Harter, Chairman of the School Board, to begin the Schools' budget presentation. • SCHOOLS UPDATE Mr. Harter stated the School Board accomplished a major milestone in addressing salary compression among teachers. He discussed the challenges of the past year and expressed appreciation for prioritizing the vaccination of teachers. He stated 6th through 12th grade students returned to in-person learning as of yesterday because the teachers were fully vaccinated. He thanked the Board for the collaboration over the last few months while the School Board worked on its budget. He introduced Mr. Robert Meister, Chief Financial Officer for Schools, to provide details of Schools' proposed FY2022 budget. Mr. Meister stated he is happy to present a budget that addresses teacher salary decompression and meets the needs of students and staff. He stated the operating budget is now at $744.8 million which represents a $41 million increase from 21-120 3/10/2021 FY2021. He further stated the plan does not yet incorporate revisions in the state budget recently approved by the General Assembly, and staff is getting the details of the impacts and working through those implications. He stated Schools does anticipate more state revenue, and staff would incorporate that moving forward. He provided the Board with a balanced revenue and expense summary for its consideration. In response to Ms. Haley's question relative to Coronavirus Aid, Relief, and Economic Security (CARES) Act funds, Mr. Meister confirmed this proposal does not include CARES Act funds. He then provided details of the $41 million increase in expenditures which includes $10 million for non -discretionary costs; $25 million for compensation; and $6 million for enhancements to current operations. Mr. Holland expressed his appreciation for the consideration of equity for all students in all schools. Mr. Meister continued his discussion of expenditures. He provided the Board with a prioritized list of initiatives should additional funding become available through CARES Act funds or additional state funds. He provided a chart of the School Board's approved FY2022 Total Operating Budget with all funds, including the Appomattox Regional Governor's School (ARGS). He discussed the Capital Improvement Program (CIP) and the proposed schedule for future new school construction and the replacement of aging structures based on a bond referendum tentatively planned for 2022. He stated Phase 1 contemplates three new elementary schools in FY2023/FY2024 and Phase 2 addresses middle school needs in FY2024/FY2025. He further stated Phase 3 and future projects have been put on hold as a result of the smaller referendum. Ms. Haley stated she anticipates conversations to occur through the County -Schools Liaison Committee to track progress on revenues and needs. Mr. Meister stated Schools hopes to start the Phase 1 projects before the referendum using either savings from existing projects or other funds as they may become available. Ms. Haley stated the county is still looking for a new middle school site in the Midlothian district in order to be ready once the funding is available and the Board decides the priority on that school. She further stated it is important for citizens to understand the Board will not wait if an opportunity exists to secure a site. Mr. Holland concurred and stated the county wants to be ready to move expeditiously. In response to Mr. Winslow's question relative to the CIP phases and why the first phase includes only elementary schools, Mr. Meister stated the elementary school architect's contract is ending soon, and this is an opportunity to look at new architects and determine whether the current prototype should continue to be used or updated. He further stated looking at that holistically as an elementary group made the most sense given the timeline of the Request for Proposals 21-121 3/10/2021 (RFP). He stated the middle school RFP is due a year following, so that would be the best time to investigate the middle school prototype. He further stated shifting things around may create some inefficiencies with respect to the prototype and prework, but it is certainly open for discussion. Dr. Mervin Daugherty, Superintendent of Schools, stated the opportunity was to show the bundles in funding sources as well. He further stated everything shown in all four bundles is needed, but it is an issue of having the money and a solid plan. He stated there is a lot of collaboration and discussion still to occur. He further stated it is a very aggressive plan for the needs of the community. In response to Mr. Winslow's question relative to redistricting, Dr. Daugherty stated Schools is excited to pinpoint the location of new schools thereby relieving pressure at other schools. Mr. Meister expressed appreciation for the cooperation between county and Schools staff, the School Board, and the Board of Supervisors. Mr. Holland thanked Schools representatives for the presentation. He stated this past year has been one of the most challenging years ever for teachers and he expressed his appreciation for them. Ms. Haley stated the work to return students to in-person learning is phenomenal and has been well-received across the state. She further stated Chesterfield County Public Schools is leading the way in this endeavor. She congratulated the School Board on a job well done. Mr. Winslow stated this is the year of the employee as far as this budget is concerned. He noted many personnel who are frequently at risk of exposure to COVID-19 and stated there is a great amount of appreciation that needs to be expressed on behalf of the Board. He stated parents are elated to have children back in school to the extent they are comfortable. He expressed pride in the work of the Board, staff, and the Chesterfield Health District (CHD) to get teachers to the front of the line for vaccinations. Mr. Ingle thanked the Chair and Vice Chair of the School Board for many good conversations, understanding from both sides, and working together to best serve students and citizens. He stated it has been a breath of fresh air to have those conversations and to work together. He commended them for their work with the Board throughout the process. REVENUE UPDATE/STATE UPDATE \ Mr. Matt Harris, Deputy County Administrator, stated staff will �•/j be presenting the key pieces of the FY2022 budget. He agreed with Mr. Winslow that this is the year of the workforce. He introduced many Budget and Management personnel on hand for the presentation, and he acknowledged many others not present but just as important to the team. He introduced Mr. Shane 21-122 3/10/2021 Hill, Data Analyst, to provide the Board with an Economic Indicators Update. Mr. Hill first provided the Board with statistics of national trends which show the labor force is bouncing back from pandemic losses. He compared the 2008 recession period change in national payroll employment with that of the current recession period and noted there are some stark differences between the two. He provided charts of national retails sales and the Consumer Confidence Index. Mr. Holland expressed appreciation for referencing what was learned from the 2008 recession so that it could be used for the current and future downturns in the economy. Mr. Hill stated there were foundational flaws in the 2006 economy which caused consumers to feel more uncomfortable with spending their money than they do now. He stated the current consumer confidence index is at 100 nationwide, and consumers are feeling more optimistic about the economy. He further stated the 2008 recession took 68 months for the consumer confidence index to reach 100 from its lowest point, while the current recession took only seven months. He then transitioned to a discussion of regional conditions and provided a comparison of unemployment rates. He stated as of December the county has the lowest unemployment rate of 4.3 percent in comparison to its peers. He provided details of local sales tax collections and stated the county experienced a 9.4 percent increase year -over -year for calendar year 2020. Then, narrowing the focus to local conditions, he provided the Board with data of taxable sales collections by business classification in the county. He noted building materials and ` garden equipment stores such as Lowe's and Home Depot experienced over 20 percent growth since the start of the fiscal year which may indicate consumers have had more time during the pandemic to work on home projects and yardwork. Mr. Winslow stated this data gives him confidence that the Board's actions during the past year yielded favorable results for businesses. Mr. Hill concurred and stated the data can really pinpoint where the county is succeeding and where it might be underperforming. He then reviewed residential home sales in the county which continue to see year -over -year growth. He stated staff is confident in the budget it is presenting to the Board. Mr. Holland stated the county is still a very desirable place to live, work, and play, and Mr. Hill personifies that. He expressed appreciation for the presentation. Mr. Harris reviewed the progression of the budget from 7Y2020 Adopted to FY2022 Proposed and explained the larger -than -usual increase from FY2021 Revised. He provided an update on year- end projections. Mr. Winslow stated it would helpful for the Board to get an update on what has been taken care of on Schools' Facility Condition Assessment Report and to keep in mind the additional 21-123 3/10/2021 CARES Act funding that may be coming. He further stated one of the priorities of both boards is to get to annual pay-as-you- go major maintenance and addressing needs with one-time funds seems like a conservatively good use of money. Mr. Harris concurred and stated staff could get that information to the Board. Ms. Haley stated that would be a great conversation for the County -Schools Liaison Committee and bringing a community i update would be helpful to citizens and Board members. J Mr. Holland concurred and stated all school buildings need to be evaluated and the results shared with the Liaison Committee and ultimately the Board and the community. Mr. Harris stated the CIP proposed by Schools is too aggressive and the county cannot put eight buildings on the ground in three or four years. He stated all of these factors - StratIS information, major maintenance, Facility Condition Assessment, affordability - are great topics for both major committees moving forward through the summer months. He then provided the Board with an overview of FY2022 revenue which increased by almost $85 million from the FY2021 Adopted Budget. He stated CARES Act funds are not included even though more funds are anticipated. In response to Mr. Holland's question relative to the amount of real estate tax revenue that is allocated to Schools, Mr. Harris stated $18 million of the $35 million in the FY2022 proposed budget is allocated to Schools. He then provided details of county revenues taken by the state plus required expenditures which equate to a county burden of $13.6 million, or four cents of the real estate tax rate, that could be deployed in another way or utilized for broader tax relief. He noted other state pressures on the county budget such as Compensation Board funding; Schools Standards of Quality (SOQ) requirements; and the state's five percent salary increase for teachers, which is projected to provide $12 million in funding but requires an additional $9 to $10 million in local support. Ms. Haley stated it is critical for citizens to understand that it costs the county $10 million to accept the state's $12 million for a five percent salary increase for teachers. She further stated the .county is fortunate to be able to fill in the gaps, but there are many jurisdictions that cannot. She stated this is a significant impact and it will be difficult to continue carrying the resulting four -cent tax burden. Mr. Ingle discussed student -teacher ratios and emphasized that the county funds additional positions above the state's SOQs in order to lower that ratio. He stated he does not believe this story has been communicated to citizens over the years and he expressed appreciation to Mr. Harris for sharing that information. Mr. Winslow expressed his ongoing displeasure with unfunded state mandates. He stated both the Board of Supervisors and the School Board need to implore state legislators to fund what 21-124 3/10/2021 they say they are going to fund and be transparent about the state budgeting process. Mr. Carroll stated it is important for citizens, especially teachers and those in Parent Teacher Associations, to understand that these are the types of things that created the pay compression issue which has taken so long to fund. He further stated there is finite money in the budget, and every year money gets stripped away, the Board has to find it somewhere else. He stated tax adjustments are being made this year for seniors and vehicles, but it would be nice to be able to take a look at the overall tax rate and create a break there. At Mr. Holland's request, Mr. Harris provided an explanation of HB599. He stated it is an old bureaucratic term which refers to state aid to local police departments. He further stated not only has it not been funded as it should over time per the formula, it is one of the first places the state goes when it experiences a revenue impact. He stated it has come back up a little bit in recent years. He further stated the number could be $1 to $3 million depending upon the interpretation of the Code of Virginia, but it is not where it needs to be. He stated if the state ran into problems, HB599 would be on the list of potential reductions. Dr. Casey stated the County -Schools Liaison Committee would be a good place to learn the details of the SOQ formula and create a product jointly with Schools that is understandable not only to the county and Schools but also parents and state legislators. He further stated the hope would be to meet with the delegations in the fall to discuss state funding and state roles of funding schools. He stated every time there is a recession, the state balances its budget on the backs of localities. He further stated Chesterfield and other strong localities can adapt to this, but it puts pressure on the tax rate and inhibits the ability to lower tax rates. He described the struggle of some rural localities to accept the state's offers, such as the teacher salary increase, because they do not have the money to do so. He stated the state is unaware that the county conducted a teacher salary study, and it picks a certain number and multiplies it by their percentage. He discussed the millions of dollars in costs incurred by the county as a result of laws, and in some cases, such as stormwater management, those costs are passed on to citizens. He stated there may need to be work sessions for the County - Schools Liaison Committee, the Board of Supervisors, and the School Board for everyone to be together on this issue by September. Ms. Haley stated it is important to bring a simplified presentation to citizens showing what that dollar amount looks like. She further stated citizens can feel overwhelmed when bringing issues to the attention of their state elected officials. She stated this is the place to communicate to the citizens what the financial impact means to them. Mr. Holland expressed appreciation for the critically important work of the County -Schools Liaison Committee. He stated the slide outlining state pressures on the county budget 21-125 3/10/2021 would be beneficial for the next joint meeting with the legislative delegation. He further stated it would be good to share the county's position so the delegation can appreciate the county's perspective on their decisions. • FY2022 BUDGET OVERVIEW Mr. Harris stated staff has used the COVID-19 pandemic to get insights into what is important to citizens during a time such as this. He further stated the Board would see how those insights are incorporated into the plan to invest resources. He stated StratIS is used not only for capital planning but also operational planning. He provided the Board with data of new single-family units in the county and the percentage of single-family units occupied by Chesterfield County Public Schools (CCPS) students. Mr. Carroll expressed his hope that once CCPS students graduate, they will choose to stay and live in the county. Dr. Casey stated these statistics are for traditional, single- family, detached homes and there is an ongoing effort to compile data for multifamily residential and townhomes. He further stated the county is getting better at figuring out where citizens live and how they are going to grow older which informs the location of schools and county services. Mr. Holland noted just over 25 percent of households are student -occupied, and he stated it would be helpful to know where students reside in apartments and townhomes. He discussed the age wave which is a function of what is occurring in the county. Mr. Harris discussed the major components of the total budget which are Schools ($810.7 million); general fund net of Schools transfer ($461.6 million); and Utilities (142.4 million). He then reviewed the major expense drivers, the largest of which are the transfer to Schools at $33 million and the public safety sworn personnel pay plan salaries at $10.4 million. He provided a graphic breakdown of how each tax dollar is spent, with $0.78 of every dollar dedicated to education, public safety, and capital. He provided details of tools utilized by the Budget and Management team to monitor the base, noting even his own County Administration budget was being reduced because some of it was unspent and could be better utilized somewhere else. Mr. Holland applauded the effort to ensure resources are deployed in the most efficient manner possible. Mr. Ingle stated if a department is informed it is not using all of its money, staff needs to monitor for increases in expenses the next year. Mr. Harris concurred and stated staff does not want to set up that incentive structure, but it does want to ensure resources are being maximized. To further explain his point, he provided examples of the reallocation of existing resources in General Services, Real Estate Assessments, Fire, and Libraries. He 21-126 3/10/2021 reminded the Board that this budget does not include everything that was requested, and there are $11.5 million in additional needs that will hopefully be addressed in a future plan. He then reviewed the FY2022 themes, the first of which is $37 million for initiatives to recognize the workforce. He provided details of the second theme which is investing in the future of children and includes almost $1 million for preventative and major maintenance on the heels of December's $58 million major maintenance investment. With regard to the third theme • POLICE - DEPLOYMENT PLAN Mr. Holland welcomed Colonel Jeffrey Katz, Chief of Police, and thanked him for the outstanding work over the last year which has been challenging for public safety personnel. Colonel Katz provided the Board with an update on the Police Department's Deployment Plan. He first reviewed the five-year trend of vehicle pursuits which has increased 119 percent and spiked between 2019 and 2020. Next, he reviewed the five-year trend of charges for assault on law enforcement officers which has increased 63 percent and spiked between 2019 and 2020. Lastly, he reviewed the five-year trend of uses of force by officers which is down by 14 percent overall, but it experienced a slight increase between 2019 and 2020. He stated there is no doubt the law enforcement profession has deeply changed, some of it for the better, over the last 12 months, but the volatility and unnecessary hostility toward officers has increased. He further stated Police personnel are committed to working hard and pivoting as needed to ensure everyone in the community feels served and protected by the police force. He stated it is important to paint a picture of the rapidly 21-127 3/10/2021 of continuing the commitment to public safety, he stated this budget includes funding for 20 positions to fully staff the new Midlothian fire station. He provided details of other initiatives for Police, Sheriff, and enhanced courthouse security. He stated the fourth theme, enhancing the quality of life, became particularly important during the pandemic as citizens came to rely heavily on parks and libraries. He reviewed initiatives included in the theme of strengthening the investment in infrastructure and noted this is the first year Central Virginia Transportation Authority (CVTA) funds are reflected in the plan. He also noted the plan includes funding for four additional positions in Buildings and Grounds and Capital Projects. He then discussed the last theme, diversifying and bolstering the economic base, and stated this is the broadest package of tax relief offered in quite some time. He stated it is targeted at those who need tax relief the most such as veterans, the elderly and disabled, and small businesses. He provided details of the Five -Year Plan which employs the $0.95 tax rate across the five years. He stated the base Schools transfer increases $8 million per year. He further stated between the county and Schools an additional $100 million in CARES Act funding is expected and he reiterated ` that those funds are not included in this proposal. Mr. Holland stated the Board will continue to reevaluate the tax rate going forward. He further stated staff needs to identify projects that can be completed with one-time funds and then utilize the CARES Act funds for those projects. • POLICE - DEPLOYMENT PLAN Mr. Holland welcomed Colonel Jeffrey Katz, Chief of Police, and thanked him for the outstanding work over the last year which has been challenging for public safety personnel. Colonel Katz provided the Board with an update on the Police Department's Deployment Plan. He first reviewed the five-year trend of vehicle pursuits which has increased 119 percent and spiked between 2019 and 2020. Next, he reviewed the five-year trend of charges for assault on law enforcement officers which has increased 63 percent and spiked between 2019 and 2020. Lastly, he reviewed the five-year trend of uses of force by officers which is down by 14 percent overall, but it experienced a slight increase between 2019 and 2020. He stated there is no doubt the law enforcement profession has deeply changed, some of it for the better, over the last 12 months, but the volatility and unnecessary hostility toward officers has increased. He further stated Police personnel are committed to working hard and pivoting as needed to ensure everyone in the community feels served and protected by the police force. He stated it is important to paint a picture of the rapidly 21-127 3/10/2021 changing environment. He stated some elements of the Police Deployment Plan predate World War II. He further stated the time has come to use technology and analytics to anticipate increases in call volume and to staff appropriately based on needs. He stated over the last year call response time has improved by approximately five percent, but a marked increase in responsiveness is anticipated as the Falling Creek District is rolled out. He further stated changes to work schedules are being implemented which will allow significant overlapping of staffing during times of peak needs. In response to Ms. Haley's question relative to changes in legislation happening right now and the resulting impacts, Colonel Katz stated the legislature is committed and passionate, and they want to enact change. He further stated the county has done a really good job of trying to educate the legislators and help them understand the work of the Police Department, but there needs to be reliance on subject matter experts and robust, honest discussions. He stated he does not think that has happened to the sufficient degree that quality legislation can be seen coming out of Richmond. He further stated the murder rate last year in the United States increased more than it ever has in recorded history, and the wholesale villainization of law enforcement is not good for public safety. He stated the Chesterfield Police Department is fortunate to have a supportive community, a supportive Board, and a supportive Police Administration, but this is not a common trend across the commonwealth or the United States. He provided statistics of increases in staffing over the last year. He stated while there has been an increase in violent crimes over the last year, the county has seen an eight percent decrease in crime overall. He further stated the population is ) becoming more violent, not just in Chesterfield, but regionally J as well. In response to Ms. Haley's question relative to whether there is a higher number of arrests and resulting impacts on the criminal justice system as a whole, Colonel Katz stated the county is seeing higher numbers, and there is also an increase in uses of force because of an increase in instances of resistance. He further stated in his three and a half years with the county there have been four officer -involved shootings, two of which occurred in 2021. Ms. Haley congratulated Colonel Katz for the culture he has created which allows the Chesterfield Police Department to be fully staffed even in the world that exists today. She stated people want to feel safe, and Colonel Katz and his team have created that in the community. Mr. Winslow echoed Ms. Haley's comments and stated Colonel Katz's tenure has been marked with honesty, openness, and transparency about what the Police Department does. He further stated Colonel Katz invites people to view body camera footage; he provides useful information on social media; and there is an increased openness which is an appropriate consequence of the events in 2020. He stated he is proud of this Police Department which is a shining example of what law enforcement personnel can be when conducting themselves appropriately and 21-128 3/10/2021 in accordance with principles of justice on which all Americans find equal ground. Mr. Carroll stated Colonel Katz recently offered to include community members in the hiring process. He further stated he recently spoke with the media in support of this idea. He stated community members can bring a unique perspective to the hiring table, and it is another level of community engagement added to what is being done already. He commended Colonel Katz { for the initiative. lir Mr. Ingle pointed out that uses of force by the public against officers has increased while uses of force by officers has decreased. Colonel Katz agreed that, in the overall five-year trend, it is down. Mr. Ingle stated it is important for people to know that force against officers is going up, but force used by officers has not followed that trend over the years. Colonel Katz stated Chesterfield counts the display of a firearm as a use of force and is more conservative in the way it approaches the reporting of uses of force. He expressed appreciation for Mr. Carroll's remarks about citizen involvement in the hiring practice. He stated as of last week, 64 community members have applied to be part of that process. Mr. Holland thanked Colonel Katz for the culture of the department. He stated he himself is attentive to the African American perspective with regard to police and the community, and Colonel Katz has done a tremendous job. He noted last summer they met with over 50 pastors in Chesterfield County, and it was a great meeting following the incident in Minneapolis. He stated they intend to meet with those pastors again and continue the dialogue with the community. He further stated he feels very safe in Chesterfield County. The Board then recessed for a ten-minute break Reconvening: • PARKS AND RECREATION DEPARTMENT Mr. Bob Smet, Director of Parks and Recreation, announced this year marks the 50th anniversary of the Parks and Recreation Department. He stated 19 additional sites, including River City Sportsplex, have been added since 2011 with no corresponding budget increases. He further stated his current staff maintains 79 to 102 acres per employee, which is three to five times the industry standard and contributes greatly to turnover. He stated the goal of the first funding request is to reduce that number over time by adding eight new employees to provide dedicated maintenance, repairs and renovations to athletic fields and complexes. He discussed the many benefits of creating a dedicated athletic field maintenance crew. 21-129 3/10/2021 Mr. Winslow noted the beautiful weather will undoubtedly increase demand for Parks and Recreation amenities, and this funding request is a well-timed enhancement for the department and citizens. Mr. Holland stated he values the county's parks. He inquired whether the department is where it needs to be in terms of staffing or if there is room for improvement. Mr. Smet stated there is always room for improvement, and i during the Great Recession the department lost 15 full-time equivalents. He further stated the department has worked to restore those positions, and the addition of a dedicated athletic facility crew will be the largest staffing increase in over a decade. He stated this staffing increase will provide the high quality of service and attention to detail on which the department prides itself. In response to Mr. Holland's question relative to a customer service satisfaction survey form, Mr. Smet stated the department does have such a form and it collects feedback from park users and program participants. He further stated the survey is being revamped to ensure all data is collected. In response to Mr. Holland's question relative to feedback from school principals and Schools administration, Mr. Smet stated he does receive feedback from them as well. He then discussed the second funding request pertaining to the replacement of three -quarter -ton and larger trucks. He stated the ultimate goal is to have all department vehicles in the county fleet system, thereby reducing repair costs, down time and overtime and allowing the department to be in a mission -ready state. • LIBRARIES DEPARTMENT Ms. Carolyn Sears, Assistant Director of Libraries, stated the mission of Libraries is to help customers transform information into usable knowledge. She provided the Board with statistics of cardholders, services, and programs. She highlighted three service innovations which occurred as a result of the pandemic which are implementation of curbside service, creation of a call center, and establishment of learning pods. She provided data showing usage of each of these service innovations. She stated Libraries has received positive feedback from customers for providing services during the pandemic. She discussed non- traditional uses of library buildings such as satellite voting locations for the 2020 election; warming and charging stations during inclement weather and associated power outages; and Red Cross blood drives. She provided details of partnerships with multiple county and community agencies. She stated the FY2022 additional funding requests are comprised of the conversion of part-time positions to full-time positions ($160,000); collection adjustments to address demand issues ($75,000); and additional technology and interior enhancements ($25,000). She further stated no other county department has more part-time positions year-round than Libraries which is problematic because it causes turnover. She outlined the plan over the next several years to trade in vacant part-time positions for full- time positions to offset costs. She discussed the current 21-130 3/10/2021 library collection and the average costs for both printed books and ebooks. She stated the funding request will address long hold queues which occur when demand exceeds supply. In response to Mr. Winslow's question relative to the hold queue for ebooks, Ms. Sears explained that there first has to be an agreement with the vendor to purchase from them, and then individual titles can be purchased. In response to Mr. Winslow's question relative to the number of users who can access a title at any given time, Ms. Sears explained the process for purchasing a title and the uses thereof, noting that most of the time a digital book is not available forever. She then reviewed FY2022 - FY2029 proposed capital improvement projects which are replacement of the Enon and Hull Street libraries and renovation/expansion of the LaPrade and Ettrick libraries at a cost of $52 million. She expressed appreciation to the Board for its support. Mr. Ingle stated libraries have become more like community centers. He further stated he has referred many citizens to libraries for assistance with registering for the COVID-19 vaccine through the state's registration system. Ms. Sears thanked Mr. Ingle for the referrals and stated Libraries receives many requests for assistance from people confused about the registration process. Mr. Carroll expressed appreciation for the Ettrick Library being opened which has made a big difference for members of the community. Mr. Holland expressed appreciation for the libraries that were opened during the recent ice storms. He also expressed appreciation for a library program called Families Understanding Numbers (FUN) which is critical to eradicating financial illiteracy in families. He shared his best regards with the Friends of the Chesterfield County Public Library who continue to support Libraries. Dr. Casey stated the county is looking at how to connect existing school, park, and library facilities to the businesses and neighborhoods around them. He further stated the county will also look to connect future sites and potentially locate schools, parks, and libraries as close to one another as possible. • COMMUNICATIONS AND MEDIA DEPARTMENT Ms. Susan Pollard, Director of Communications and Media, stated the department has truly transformed in the last several years, transitioning away from the focus on print materials and graphic design toward connecting with people in the way that they communicate. She reviewed the department's mission to tell Chesterfield County's story, build relationships, and connect with the community and the main areas of focus which help to achieve this mission. She discussed other areas of focus which were devolved over the last few years because they spread the team thin and caused departments to be underserved. She 21-131 3/10/2021 provided details of the department's staffing history and the many challenging events over the last year. She shared details of public information campaigns; video and television production efforts; social media engagements; relations with media outlets, some of which included international outlets; and COVID-19 communications. She stated the department continues to innovate, anticipate, and learn best practices in the communications profession. She announced the launch of a blog in the spring and a podcast in the summer designed to connect with the community more personally than ever. She stated since 1749 the foundation of the county's reputation has been public trust, and her department is proud to uphold that sacred responsibility. Mr. Winslow thanked Ms. Pollard and her team and stated innovation has defined the department's efforts over the last several years. He expressed his appreciation for meeting the public where they are and providing factual information which can be elusive in some media outlets. In response to Mr. Holland's question relative to feedback on the Happening in Chesterfield e -newsletter, Ms. Pollard stated she does receive positive feedback from subscribers, and the e -newsletter has been successful as evidenced by the number of people opening it and the increase in subscribers. Mr. Carroll stated the e -newsletter was brought up during a Zoom meeting with Concerned Citizens of Ettrick, and his community members appreciate the information. Dr. Casey stated this presentation needs to be shared with all the different groups such as the Chesterfield Chamber of Commerce, Rotary Clubs, Ruritans, and Concerned Citizens of Ettrick. Mr. Holland applauded the integrity and great work of the Communications and Media Department. Ms. Pollard credited her talented staff who utilize their incredible expertise. • UTILITIES DEPARTMENT Mr. George Hayes, Director of Utilities, thanked the Board for its support of not only the department's long-term financial plans, but also its employees who continuously strive to provide customers with exceptional service. He stated his department has some of the most competitive rates in the region; a high-quality, award-winning product; and a staff dedicated to providing an exceptional product in a financially managed way. He reviewed the Board's initiatives to assist water customers during the pandemic by supporting the ` suspension of disconnects due to non-payment; foregoing a rate increase in FY2021; waiving penalties and interest; and providing CARES funds for utility bill relief. He discussed strategic positioning to meet the future challenges of aging infrastructure; wastewater plant expansion; and water resource development. He provided details of a proposed water and wastewater service rate increase which will result in an 21-132 3/10/2021 average residential customer increase of $1.50 per month. He stated no increase in water or wastewater connection fees is proposed. He provided a chart of Chesterfield's rates as compared to other local jurisdictions. He discussed an increase in meter installation charges which comes on the heels of the Advanced Metering Infrastructure Project and which pertains to new meter sets only. He stated the total operating budget is $79.4 million and remains relatively flat with a few exceptions. He explained that the operating budget is increasing by $3.4 million due to the increased cost of purchased water ($1.6 million) and raw materials and services ($1.4 million). He provided details of a $500,000 increase in personnel costs attributed to health care, an annual merit increase, and the creation of three positions. He stated the capital outlay is decreasing by $200,000, and he outlined capital requests for critical system repairs, two pony dump trucks, uninterruptible power supply, two pickup trucks, and a reverse osmosis water purifier. He provided details of the Capital Project Spending Ten -Year Plan for FY2022-FY2031 totaling $778 million. He stated the Appomattox River Water Supply Project in the Bermuda District is the single largest investment ever undertaken by the department with a $121 million spending plan over the next ten years. In response to Mr. Ingle's question relative to replenishment of the water supply, Mr. Hayes stated the water supply will replenish itself because of its location and tidal influence. He further stated this yields a $250 million cost avoidance. He stated having water supplies in each corner of the county reduces the costs associated with pumping, and those cost savings can be passed on to customers. He then provided details f of the Addison -Evans Wastewater Treatment Plant Floodwall ` Project in the Clover Hill District which will cost $12.5 million. In response to Mr. Carroll's question relative to the location of the line, Mr. Hayes stated the line starts on Otterdale Road around Woolridge Road and comes up Otterdale to Westerleigh 21-133 3/10/2021 In response to Mr. Winslow's question relative to the floodwall, Mr. Hayes stated the full design of the wall has not been completed yet, but it will most likely be concrete. He then provided the Board with an update on the treatment plant itself, which was proactively taken offline on August 15, 2020, due to the 700 -year flood. He stated $3 million will be invested in site restoration, new motors, pumps, MCC, flowmeters and controllers, an upgraded SCADA and new communication network. He further stated the scheduled startup date is late April 2021. He then discussed the Hopkins Road Water Line and the Centralia Tank projects in the Dale District which are separate but linked projects totaling $12.9 million. He stated the Hopkins Road Water Line Project is a reliability and redundancy project designed to increase water transmission capacity from the City of Richmond. He further stated the existing Centralia Tank will be replaced with a two -million - gallon tank and will increase reliability and redundancy in that pressure zone. He then provided details of the Otterdale Road Interconnection Project in the Matoaca District which is another reliability and redundancy project costing $3.1 million. In response to Mr. Carroll's question relative to the location of the line, Mr. Hayes stated the line starts on Otterdale Road around Woolridge Road and comes up Otterdale to Westerleigh 21-133 3/10/2021 where there is an existing 16 -inch line and pulls from a zone that is fed by the Appomattox River Water Authority. He further stated the line typically would not be open, but in the event of an emergency the county would be able to open that line and feed water to customers. He then discussed the Huguenot 24 - Inch Waterline and Pump Station Project in the Midlothian District costing $18.9 million. He stated this project results from a water capacity increase of 5 million gallons per day from the City of Richmond. He thanked the Board for its support and offered to answer any questions. Mr. Winslow thanked Mr. Hayes for the report on the Hydrilla Management Plan. Mr. Hayes stated 1,250 carp are being added this year compared to 600 last year and he has received positive comments so far. In response to Mr. Holland's question relative to the rate stabilization fund, Mr. Hayes stated the fund is alive and well and the current contribution is 100 percent of annual depreciation. • LOOKING AHEAD Mr. Harris reviewed the schedule of upcoming virtual community meetings to be held via Facebook Live events. He stated comments can be emailed to blueprint@chesterfield.gov or submitted through the online portal at https://www.chesterfield.gov/5315/Budget-Feedback-Form. 3.C. ROCKWOOD SPECIAL FOCUS AREA PLAN Mr. Jesse Smith, Deputy County Administrator, stated there is an item on the Consent Agenda for the Board to set a public hearing for April 28, 2021, to consider the Rockwood Special Focus Area Plan. He provided details of what a special focus area plan is and encouraged Board members to contact staff with any questions ahead of the public hearing. 4. REPORTS There were no Reports at this time. 5. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. J The Board recessed to Room 502 for a closed session. J 21-134 3/10/2021 6. CLOSED SESSION 6.A. PURSUANT TO 1 [Ki11AVW4 On motion of Mr. Ingle, seconded by Mr. Carroll, the Board went into closed session pursuant to 1) Section 2.2-3711(A)(8), Code of Virginia, 1950, as amended, for consultation with legal counsel regarding actual opioid litigation involving the county where discussion in an open meeting would adversely affect the litigating posture of the county. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. Reconvening: On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Closed Session in accordance with a formal vote of the Board and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Closed Session was conducted in conformity with law. NOW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting requirements under the Freedom of Information Act were discussed in Closed Session to which this certification applies, and ii) only such business matters were identified in the motion by which the Closed Session was convened were heard, discussed or considered by the Board. No member dissents from this certification. Mr. Holland: Aye. Mr. Winslow: Aye. Mr. Ingle: Aye. Mr. Carroll: Aye. Ms. Haley: Aye. Reconvening: 21-135 3/10/2021 Mr. Holland stated due to COVID-19 and the occupancy limits of the Public Meeting Room, citizens requesting to speak before the Board would be given the opportunity to comment in person at the appropriate time. He reviewed the protocols for facial coverings and spatial distancing in accordance with Executive 21-135 3/10/2021 Orders 72 and 63. He stated no citizen comments were received through the online portal. 8. INVOCATION The Honorable Leslie Haley, Midlothian District Supervisor, gave the invocation. 9. PLEDGE OF ALLEGIANCE Mr. Matt Harris, Deputy County Administrator, led the Pledge of Allegiance to the Flag of the United States of America. 10. COUNTY ADMINISTRATION UPDATE 10.A. COVID UPDATE J Dr. James Worsley, Deputy County Administrator, provided the Board with an update on the county's ongoing response to COVID- 19 and the dissemination of the vaccine. He stated the Virginia Department of Health (VDH) is encouraging citizens to verify and update their preregistration information by visiting vaccinate.Virginia.gov or calling 1 -877 -VAX -IN -VA. He provided examples of the county's marketing and communication efforts utilizing Facebook and an e -billboard located on Midlothian Turnpike. He discussed Libraries' role in rendering assistance to those who want to preregister for the vaccine. He reviewed other marketing and communication efforts including press releases, video messages, and virtual media briefings. He noted the Chesterfield Health District (CHD) does not have a social media presence, and the county has published many messages on its behalf to help keep residents informed. He announced a Faith -Based Community Conversation Event with Dr. Alexander Samuel, Director of the CHD, on March 11, 2021 at 6:30 p.m. via Microsoft Teams. He provided details of the Community Vaccination Plan which is comprised of the Memorandum of Understanding (MOU) with the CHD; logistical management; data services management; marketing and communication; customer service; CHD vaccine allocations; and mass vaccination events. He stated a draft of the Community Vaccination Plan will be provided to the Board and will summarize past efforts and offer guidance for the future through direction and strategy. He introduced Dr. Samuel to address other COVID-19 concerns. Dr. Samuel provided the Board with an update on vaccine supply and distribution planning. He stated there are improvements every day, largely due to closer collaboration efforts between the county government and the CHD. He announced the new Johnson & Johnson vaccine joining the Pfizer and Moderna vaccines. He stated the Johnson & Johnson vaccine requires only a single dose, unlike the Pfizer and Moderna vaccines which require two doses spaced out over several weeks. He further stated 1,000 doses of the Johnson & Johnson vaccine were administered at a county fairgrounds point of dispensing (POD) event on March 8, 2021. He stated the county's scheduling process was piloted at this event and it highlighted some enhancements over the state - provided system. He further stated the CHD's allocation of 21-136 3/10/2021 weekly doses is increasing, and 70 percent is then allocated to vulnerable seniors (age 65 and over) while the remaining 30 percent is allocated to Phase lb essential workers (fire/police/hazmat; corrections/homeless shelter workers; childcare/PreK-12 teachers and staff; food and agriculture (including veterinarians); manufacturing; and grocery store workers). He stated allocations are expected to increase on a week -by -week basis, but he did not have a good idea of how much the increase would be. He discussed broadening the scope of populations now eligible to receive the vaccine. He stated he is learning of a state -managed, large-scale vaccination site planned at Virginia State University (VSU) which will serve residents from both the CHD and the Crater Health District and will not be a draw on local resources. He further stated events such as this could vaccinate thousands of residents per day and accelerate full movement into Phase lb very soon. He reviewed the approaches to vaccinating senior populations at PODS and health systems/pharmacy/provider partners. He provided details of a regional health system effort targeting low income patients, including those in racial or ethnic minority groups, who have underlying health conditions and are most vulnerable to serious health outcomes. He stated essential workers continue to be vaccinated by Chesterfield Fire and EMS at local government PODS which has proven to be an invaluable partnership. In response to Mr. Winslow's question relative to any unmet needs of the CHD, Dr. Samuel stated the county's support in every single aspect of this endeavor has been one -hundred - percent grade A. In response to Mr. Winslow's question relative to when certain vulnerable attorney populations (defense attorneys, court- appointed attorneys, and guardians ad litem) will be included in Phase lb, Dr. Samuel stated judicial workers are currently ranked a bit lower than those already covered and indicated a willingness to consider special circumstances that might not have been thought out prior to the establishment of the lists. Ms. Haley stated she believed the Richmond and Henrico districts incorporated that list through some availability they had and most people who wanted the vaccine took advantage of the Johnson & Johnson distribution there this past week. She suggested if Mr. Winslow knew of others, they could coordinate and communicate on that piece as well. In response to Mr. Ingle's question relative to vaccinating the first 60,000 registrants and the timeline for finishing the Phase lb category, Dr. Samuel stated the data shows good movement into the Phase lb categories currently outlined and he estimated 40 to almost 50 percent of the 65 and older population is complete. He further stated data from the state preregistration list is not always the most current and it is hard to gauge progress in real time. He stated improvements are expected very soon but he could not pinpoint the current status with respect to the broader population that has already signed up. In response to Mr. Ingle's question relative to whether it will be weeks or months, Dr. Samuel stated the CHD is much closer 21-137 3/10/2021 to moving much more fully into Phase lb. He stated if the VSU mass vaccination site comes online it will be a game -changer. Mr. Ingle stated he is still hearing from seniors expressing frustration about not having received the vaccine, but for the first time this week he started receiving positive feedback too. Mr. Carroll stated he has also heard from frustrated citizens, but other members of his community were very pleased with the process once they were able to receive their vaccine. In response to Mr. Carroll's questions about the VSU POD, Dr. Samuel stated it will be a very large state -managed community vaccination site. He further stated it is his understating that the doses will be split roughly in half between the CHI) and the Crater Health District. He stated participants will be scheduled ahead of time using the state preregistration list and system. In response to Mr. Holland's question relative to notifying pastors of the Faith -Based Community Conversation Event, Dr. Samuel stated he believes Communications and Media is handling that. Chesterfield Fire and EMS (CFEMS) Chief Loy Senter provided the Board with an update on the ongoing efforts to vaccinate the county's workforce. He provided statistics of vaccinations to date and stated the Employee Medical Center (EMC) will be taking over vaccination of county employees and new Schools employees which will allow the CFEMS POD to continue providing relief to the CHD. He stated firefighter paramedics have been vaccinating numerous employer -based groups including the Virginia State Police, Virginia Department of Emergency Management, and private schools and daycares in the county. He further stated this week CFEMS will be vaccinating workers in manufacturing, food, and agriculture. He stated the Mobile Integrated Health (MIH) team is focusing on bedbound residents in the community. He further stated altogether county and Schools resources have administered over 18,500 vaccines as of the end of this week. He reviewed the continued operational collaboration between CFEMS, the Sheriff's Office, Parks and Recreation, Information Systems Technology (IST), Citizen Information and Resources, Communications and Media, and the Community Emergency Response Team (CERT). He shared that over the past weekend personnel had to reach out to over 12,694 CHD residents on the state's waitlist just to get 1,000 scheduled for Monday's POD at the county fairgrounds. He stated approximately 37 percent opted out mostly because they had already been vaccinated despite still showing on the state's list. He commended IST for building a platform for registration and scheduling and for being onsite at every POD working with CHD on an interim process until the state can provide an improved platform through which people can register and schedule. He encouraged Board members to visit a POD and take a tour. He announced a new dashboard is available at www.chesterfield.gov/coronavirus for residents to view and explore community vaccination goals. He stated Captain Brian Warshawsky, Ms. Natalie Spillman, Mr. Tripp Wray, and Mr. Art Johne worked together to develop the dashboard and make it 21-138 3/10/2021 available on the website. He then introduced Captain Warshawsky to provide a live demonstration of the dashboard. Captain Warshawsky reviewed the metrics and the many ways the resulting charts can be viewed, filtered, and compared against other localities. Mr. Winslow stated the dashboard is outstanding and commended Captain Warshawsky. (W Mr. Ingle pointed out that the county can be compared against any other locality in the state which makes the dashboard even more dynamic. Chief Senter stated it is readily available information being pulled from the state's website, and data from Weldon Cooper Center population estimates is overlayed across the board. Mr. Ingle stated the dashboard needs to be easier to find on the county's website. 10.C. OTHER COUNTY ADMINISTRATION UPDATES Dr. Casey shared an innovative and cost-effective marketing strategy being employed by the Parks and Recreation Department. He stated Parks has partnered with Chesterfield Towne Center to advertise the wide array of park and recreation assets across the county by utilizing digital billboards and currently unused storefronts throughout the mall. He further stated this campaign is a great way to get the word out to mall patrons about the department's various offerings at no cost to the county. He thanked Mr. Smet and his staff as well as the management team at the Towne Center for making this possible. 10.B. LEGISLATIVE UPDATE Ms. Mary Ann Curtin, Director of Intergovernmental Relations, provided the Board with an update on the 2021 General Assembly Special Session. She stated on the very last day of the session, the county's bill dealing with data sharing between CFEMS and VDH did finally pass. She commended Chief Senter who was extremely helpful to the process and contributed to its success. She provided details relative to the legalization of marijuana and explained that if the county wants to opt out of having retail marijuana establishments, it will have to place a referendum on the ballot and have the matter decided by December 31, 2022. She stated the Joint Legislative Audit and Review Commission (JLARC) is going to be asked to determine the real true costs of providing K-12 education in the state and to provide an assessment of the actual costs to implement the SOQs. She further stated this is a recognition that the state is not taking into account the financial burdens borne by localities for providing quality public education. She stated the state budget will have numerous amendments, one of which is a language clarification on the teacher pay raise. She further stated there is language in the budget directing a study by the Commission on Local Government to assess the impact on local government finances resulting from mandatory 21-139 3/10/2021 property tax exemptions that have come down from the state to localities in recent years. She stated there is study language in the budget looking at the state funding formula for Commonwealth's Attorneys with the recognition that the current formula does not consider much of what those offices have to do now. She further stated there will probably be two special sessions coming up over the interim, one to appropriate any additional federal stimulus funds and one in the fall for redistricting once the numbers become available. She stated staff will provide final reports to the Board after the veto j session on April 7, 2021. In response to Mr. Winslow's question relative to a fiscal impact statement for the marijuana legislation, Ms. Curtin stated there was a fiscal impact statement, but it only dealt with the state. Discussion ensued relative to a fiscal impact statement for localities, taxing authority, and what the local market would be for marijuana. 11. BOARD MEMBER REPORTS Mr. Winslow announced he recently joined members of the Midlothian Rotary Club for a food distribution event at Chalkley Elementary School. He also announced the dredging of Lake Evergreen. Lastly, he expressed appreciation for everyone's patience as the Lucks Lane project hopefully comes to an end soon. 12. RESOLUTIONS AND SPECIAL RECOGNITIONS There were no Resolutions and Special Recognitions at this time. 13. NEW BUSINESS 13.A. APPOINTMENTS 13.A.1. COMMUNITY SERVICES BOARD on motion of Mr. Winslow, seconded by Ms. Haley, the Board nominated and appointed Ms. Jennifer Krajewski to serve as the Matoaca District representative on the Community Services Board, whose term is effective on April 1, 2021, and will expire on December 31, 2023. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. J 21-140 3/10/2021 13.B. CONSENT ITEMS 13.8.1. ADOPTION OF RESOLUTIONS 13.B.1.a. RESOLUTION RECOGNIZING MS. CAROL L. KELLEY, ACCOUNTING DEPARTMENT, UPON HER RETIREMENT On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, Ms. Carol Kelley retired on March 1, 2021, after providing more than 36 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Ms. Kelley began her career in public service with Chesterfield County as an Accounting Technician in 1984 and was promoted numerous times, and having served as a Financial Reporting Analyst III since 1994; and WHEREAS, as a respected member of the Accounting Department, Ms. Kelley was responsible for financial reporting and accounting services for Chesterfield County Public Schools' operating and capital projects funds including the fair and accurate presentation of financial statements for those funds, ensuring compliance with generally accepted accounting principles, Governmental Accounting Standards Board (GASB) and Financial Accounting Standards Board pronouncements, and state and federal requirements; and WHEREAS, Ms. Kelley dedicated herself to ensuring the fiscal integrity of the financial records of the county and school system, bringing a high level of professionalism to the department, and contributing to the county receiving and maintaining a triple -AAA credit rating; and WHEREAS, Ms. Kelley contributed to the implementation of numerous GASB standards including integrating Chesterfield County Public Schools as a component unit of the County under GASB 14, The Financial Reporting Entity, in 1995; and significant reporting model changes required under GASB 34, Basic Financial Statements -Management's Discussion and Analysis -for State and Local Governments, in 2002; and WHEREAS, Ms. Kelley consistently played an essential role in completing the Comprehensive Annual Financial Report for Chesterfield County that received the Certificate of Achievement in Financial Reporting from the Government Finance Officers' Association (GFOA) for all years in which she contributed; and WHEREAS, Ms. Kelley accounted for more than $1,000,000,000 in capital assets, funded from seven bond referenda, that included the construction, major renovation or i outfitting of various elementary, middle, and high school facilities; and WHEREAS, Ms. Kelley contributed to the implementation of multiple enhanced services to customers through automation, including implementation of an interdepartmental transfer process; a capital projects system to track revenue sources 21-141 3/10/2021 and gain efficiencies in requisitioning funds; cash receipting; accounting for compensated absences; reporting grants carryovers; and the implementation of purchasing cards; FIRM TO CONDUCT A and RETENTION AND SALARY STUDY WHEREAS, Ms. Kelley participated in the implementation of REMAINING COUNTY three enterprise resource planning and accounting systems AND SCHOOLS EMPLOYEES NOT PART including MSA, GEAC, and InFocus, lending her expertise in the areas of accounting for school budgets, project accounting, On motion of Ms. Haley, seconded requisitioning of debt proceeds, stores inventory, and Mr. Ingle, the Board financial statement compilation; and authorized the County Administrator, WHEREAS, Ms. Kelley was selected by her colleagues as the collaboration with the Accounting Department's Employee of the Year in 1999 and again in 2018; and WHEREAS, not only is Ms. Kelley's dedication and commitment to quality known to her colleagues who have enjoyed working with her during the past 36 years, her helpful nature is known and appreciated by them as well; and WHEREAS, Ms. Kelley will be sorely missed for her professional contributions, her dedicated service, her leadership, her extensive knowledge of County and Schools business processes, and her commitment to providing the highest possible level of service to those served by the Accounting Department. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Carol L. Kelley for her 36 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy, and happy retirement. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.2. REAL PROPERTY REQUESTS 13.B.2.a. ACCEPTANCE OF A PARCEL OF 13.B.2. a. 1. ALONG ECOFF AVENUE FROM J. DALE PATTON On motion of Ms. Haley, seconded by Mr. Ingle, the Board accepted the conveyance of a parcel of land containing 0.014 acres along Scoff Avenue from J. Dale Patton and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-142 3/10/2021 13.B.3. CONTRACT WITH A CONSULTING FIRM TO CONDUCT A RETENTION AND SALARY STUDY FOR REMAINING COUNTY AND SCHOOLS EMPLOYEES NOT PART OF PRIOR PAY STUDIES On motion of Ms. Haley, seconded by Mr. Ingle, the Board authorized the County Administrator, in collaboration with the 21-142 3/10/2021 School Superintendent, to contract with a management consulting firm(s) for the purposes of conducting a retention and salary study for remaining county and schools employees not part of prior pay studies. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Road to the Secondary Svstem miles of State Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 933.2-705, 33.2-334 Street Name and/or Route Number • Iron River Drive, State Route Number 7952 From: 0.03 miles north of Weatherby Drive, (Route 8082) To: Berkley Mill Drive, (Route 8249), a distance of 0.11 miles Recordation Reference: Deed Book 10171, Page 76 & 84 Right of Way width (feet) = 70 Iron River Drive, State Route Number 7952 From: Berkley Mill Drive, (Route 8249) To: 0.04 miles north of the end of maintenance, a distance of 0.04 miles Recordation Reference: Deed Book 10171, Page 76 & 84 Right of Way width (feet) = 70 21-143 3/10/2021 13.3.4. ACCEPTANCE OF STATE ROADS On motion of Ms. Haley, seconded by Mr. Ingle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Road to the Secondary Svstem miles of State Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 933.2-705, 33.2-334 Street Name and/or Route Number • Iron River Drive, State Route Number 7952 From: 0.03 miles north of Weatherby Drive, (Route 8082) To: Berkley Mill Drive, (Route 8249), a distance of 0.11 miles Recordation Reference: Deed Book 10171, Page 76 & 84 Right of Way width (feet) = 70 Iron River Drive, State Route Number 7952 From: Berkley Mill Drive, (Route 8249) To: 0.04 miles north of the end of maintenance, a distance of 0.04 miles Recordation Reference: Deed Book 10171, Page 76 & 84 Right of Way width (feet) = 70 21-143 3/10/2021 Berkley Mill Drive, State Route Number 8249 From: Iron River Drive, (Route 7952) To: 0.03 miles east of Iron River Drive, (Route 7952), a distance of 0.03 miles Recordation Reference: Deed Book 10171, Page 76 & 84 Right of Way width (feet) = 55 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Greenwich Walk at Foxcreek Phase 1 Type Change to the Secondary System miles of State Highways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: §33.2-705, 33.2-334 Street Name and/or Route Number • Southwalk Heights, State Route Number 8191 From: Lewisham Drive, (Route 8194) To: The end of maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 43 • Southwalk Heights, State Route Number 8191 From: Newham Crossing, (Route 8192) To: Lewisham Drive, (Route 8194), a distance of 0.05 miles Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 43 • Southwalk Heights, State Route Number 8191 From: Village Square Parkway, (Route 3867) To: Newham Crossing, (Route 8192), a distance of 0.06 miles J Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 43 21-144 3/10/2021 • Newham Crossing, State Route Number 8192 From: Liege Hill, (Route 8193) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 48 • Newham Crossing, State Route Number 8192 From: Southwalk Heights, (Route 8191) To: Liege Hill, (Route 6193), a distance of 0.07 miles Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 48 21-145 3/10/2021 • Liege Hill, State Route Number 8193 From: Newham Crossing, (Route 8192) To: The end of maintenance, a distance of 0.10 miles Recordation Reference: Plat Book 239, Page 54 Right of way width (feet) = 43 • Lewisham Drive, State Route Number 8194 From: 0.04 miles northwest of Village Square Parkway, (Route 3867) To: Southwalk Heights, (Route 8191), a distance of 0.06 miles Recordation Reference: Plat Book 239, Page 54 Right of Way width (feet) = 43 • Lewisham Drive, State Route Number 8194 From: Village Square Parkway, (Route 3867) To: 0.04 miles northwest of Village Square Parkway, (Route 3867), a distance of 0.04 miles L Recordation Reference: Plat Book 239, Page 54 l\r Right of Way width (feet) = 43 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any ` necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. 21-145 3/10/2021 Walk at Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Southwalk Heights, State Route Number 8191 From: 0.03 miles northeast of Lewisham Drive, (Route 8194) To: Hallowell Ridge, (Route 8196), a distance of 0.13 miles Recordation Reference: Plat Book 239, Page 55 Right of Way width (feet) = 43 • Liege Hill, State Route Number 8193 From: 0.11 miles northeast of existing Liege Hill end of maintenance, (Route 8193) To: Hallowell Ridge (Route 8196), a distance of 0.11 miles Recordation Reference: Plat Book 239, Page 55 Right of way width (feet) = 43 • Hallowell Ridge, State Route Number 8196 From: The end of maintenance To: Southwalk Heights, (Route 8191), a distance of 0.01 miles Recordation Reference: Plat Book 239, Page 55 Right of Way width (feet) = 43 Hallowell Ridge, State Route Number 8196 From: Liege Hill, (Route 6193) To: The end of maintenance, a distance of 0.03 miles Recordation Reference: Plat Book 239, Page 55 1 Right of Way width (feet) = 43 J Hallowell Ridge, State Route Number 8196 From: Southwalk Heights, (Route 6191) To: Liege Hill, (Route 8193), a distance of 0.06 miles Recordation Reference: Plat Book 239, Page 55 Right of Way width (feet) = 43 And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. 21-146 3/10/2021 AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Sion: Summer Lake Section 8 AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Ashlake Parkway, State Route Number 4200 From: 0.01 miles south of Broadreach Drive, (Route 4201) To: Ashlake Villas Drive, (Route 8267), a distance of 0.05 miles Recordation Reference: Deed Book 4868, Page 354 Right of Way width (feet) = 100 21-147 3/10/2021 Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Summer Camp Court, State Route Number 5659 From: 0.02 miles south of Lake Summer Drive, (Route 5657) To: The cul-de-sac, a distance of 0.07 miles Recordation Reference: Plat Book 255, Page 90 Right of Way width (feet) - 40 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Ashlake Parkway, State Route Number 4200 From: 0.01 miles south of Broadreach Drive, (Route 4201) To: Ashlake Villas Drive, (Route 8267), a distance of 0.05 miles Recordation Reference: Deed Book 4868, Page 354 Right of Way width (feet) = 100 21-147 3/10/2021 • Ashlake Parkway, State Route Number 4200 From: Ashlake Villas Drive, (Route 8267) To: 0.05 miles south of Ashlake Villas Drive, (Route 8267), a distance of 0.05 miles Recordation Reference: Deed Book 4868, Page 354 Right of Way width (feet) = 100 • Ashlake Parkway, State Route Number 4200 From: 0.05 miles south of Ashlake Villas Drive, (Route 8267) To: 0.12 miles south of Ashlake Villas Drive, (Route 8267), a distance of 0.07 miles Recordation Reference: Deed Book 11534, Page 240 Right of Way width (feet) = 90 • Ashlake Villas Drive, State Route Number 8267 From: Ashlake Parkway, (Route 4200) To: Ashlake Commons, (Route 8268), a distance of 0.05 miles Recordation Reference: Deed Book 11712, Page 495 Right of Way width (feet) = 43 • Ashlake Commons, State Route Number 8268 From: Ashlake Villas Drive, (Route 8267) To: The cul-de-sac, a distance of 0.14 miles Recordation Reference: Deed Book 11712, Page 495 Right of Way width (feet) = 43 • Ashlake Commons, State Route Number 8268 From: Ashlake Villas Drive, (Route 8267) To: Ashlake Manor Drive, (Route 8269), a distance of 0.08 miles Recordation Reference: Deed Book 11712, Page 495 Right of Way width (feet) = 43 • Ashlake Commons, State Route Number 8268 From: Ashlake Manor Drive, (Route 8269) To: The end -of -maintenance, a distance of 0.03 miles Recordation Reference: Deed Book 11712, Page 495 Right of Way width (feet) = 43 • Ashlake Manor Drive, State Route Number 8269 From: Ashlake Commons, (Route 8268) To: The cul-de-sac, a distance of 0.13 miles Recordation Reference: Deed Book 11712, Page 495 Right of way width (feet) = 43 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, 21-148 3/10/2021 pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. State Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Swift Fox Drive, State Route Number 7288 From: Lost Crop Drive, (Route 8248) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 60 • Swift Fox Drive, State Route Number 7288 From: Trail Ride Drive, (Route 7289) To: Lost Crop Drive, (Route 8248), a distance of 0.07 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 60 f • Trail Ride Drive, State Route Number 7289 (`✓ From: Sterlingworth Drive, (Route 8247) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 • Trail Ride Drive, State Route Number 7289 From: Swift Fox Drive, (Route 7288) To: Sterlingworth Drive, (Route 8247), a distance of 0.11 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 55 • Sterling -worth Drive, State Route Number 8247 From: Lost Crop Drive, (Route 8248) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 • Sterlingworth Drive, State Route Number 8247 From: Trail Ride Drive, (Route 7289) To: Lost Crop Drive, (Route 8248), a distance of 0.05 miles Recordation Reference: Plat Book 218, Page 27 Right of way width (feet) = 40 21-149 3/10/2021 AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. State Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 533.2-705, 33.2-334 Street Name and/or Route Number • Swift Fox Drive, State Route Number 7288 From: Lost Crop Drive, (Route 8248) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 60 • Swift Fox Drive, State Route Number 7288 From: Trail Ride Drive, (Route 7289) To: Lost Crop Drive, (Route 8248), a distance of 0.07 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 60 f • Trail Ride Drive, State Route Number 7289 (`✓ From: Sterlingworth Drive, (Route 8247) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 • Trail Ride Drive, State Route Number 7289 From: Swift Fox Drive, (Route 7288) To: Sterlingworth Drive, (Route 8247), a distance of 0.11 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 55 • Sterling -worth Drive, State Route Number 8247 From: Lost Crop Drive, (Route 8248) To: The end of maintenance, a distance of 0.01 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 • Sterlingworth Drive, State Route Number 8247 From: Trail Ride Drive, (Route 7289) To: Lost Crop Drive, (Route 8248), a distance of 0.05 miles Recordation Reference: Plat Book 218, Page 27 Right of way width (feet) = 40 21-149 3/10/2021 • Sterlingworth Drive, State Route Number 8247 From: Trail Ride Drive, (Route 7289) To: The temporary cul-de-sac, a distance of 0.05 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 • Lost Crop Drive, State Route Number 8248 From: Swift Fox Drive, (Route 7288) To: Sterlingworth Drive, (Route 8247), a distance of 0.10 miles Recordation Reference: Plat Book 218, Page 27 Right of Way width (feet) = 47 And, further, the Board adopted the following resolution: WHEREAS, the streets described below are shown on a plat recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Sections 33.2-705 and 33.2-334, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project/Subdivision: Wynwood at Foxcreek Section 7 Tvoe Chance to the Secondary Svstem miles of State Hichways: Addition Reason for Change: New Subdivision Street Pursuant to Code of Virginia Statute: 433.2-705, 33.2-334 Street Name and/or Route Number • Rohan Place, State Route Number 8121 From: 0.02 miles northeast of Rohan Way, (Route 8006) To: The cul-de-sac, a distance of 0.15 miles Recordation Reference: Plat Book 257, Page 54 Right of Way width (feet) = 53 Gossamer Place, State Route Number 8265 From: Gossamer Drive, (Route 8009) To: The cul-de-sac, a distance of 0.12 miles Recordation Reference: Plat Book 257, Page 54 Right of Way width (feet) = 53 Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-150 3/10/2021 13.8.5. SET PUBLIC HEARING 13.B.5.a. TO CONSIDER DRAFT ROCKWOOD SPECIAL FOCUS AREA (PLAN) On motion of Ms. Haley, seconded by Mr. Ingle, the Board set the date of April 28, 2021, for a public hearing to consider the Draft Rockwood Special Focus Area (Plan). Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 13.B.5.b. TO CONSIDER A THIRD LEASE AMENDMENT WITH 5G AIR, LLC FOR CONSTRUCTION OF AIRCRAFT HANGARS AT THE CHESTERFIELD COUNTY AIRPORT On motion of Ms. Haley, seconded by Mr. Ingle, the Board set the date of April 28, 2021, for a public hearing to consider a third lease amendment with 5G Air, LLC for construction of aircraft hangars at the Chesterfield County Airport. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 14. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS Mr. Jason Melendez addressed the Board relative to facial recognition technology legislation in the General Assembly (HB2031) and asked the Board not to pursue authorization to l`r utilize such technology. 15. DEFERRED ITEMS There were no Deferred Items at this time. 16. REQUESTS FOR MANUFACTURED HOME PERMITS AND REZONING PLACED ON THE CONSENT AGENDA TO BE HEARD IN THE FOLLOWING ORDER: - WITHDRAWALS/DEFERRALS - CASES WHERE THE APPLICANT ACCEPTS THE RECOMMENDATION AND THERE IS NO OPPOSITION - CASES WHERE THE APPLICANT DOES NOT ACCEPT THE RECOMMENDATION AND/OR THERE IS PUBLIC OPPOSITION WILL BE HEARD AT SECTION 18 18SN0809 In Matoaca Magisterial District, Schell Brothers Richmond LLC (project commonly known as Fuqua site) requests rezoning from Agricultural (A) District to Residential (R-12) District with conditional use planned development to permit exceptions ordinance requirements and development standards relative to uses, lot sizes, lot coverage, setbacks and lot width and amendment of zoning district map on 249.1 acres for five (5) parcels known as 8750, 8700, 8500, 8110, and 8120, Bethia Road west of Winterpock Road. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan 21-151 3/10/2021 suggests the property is appropriate for Suburban Residential I use (maximum of 2.0 dwellings per acre). Tax IDs 719-664- 1919, 720-665-5154, 720-666-8027, 720-667-7794, and 721-667- 6887. Ms. Sara Hall presented a summary of Case 18SN0609. She stated staff has received no comments on the case, and the Planning Commission recommends approval subject to the proffered conditions in the staff report. Mr. Preston Lloyd, representing the applicant, accepted the conditions and stated he believes the proffered conditions are fair. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Carroll discussed the travel improvements that will result from this case. He then made a motion, seconded by Ms. Haley, for the Board to approve Case 18SNO809 and accept the following proffered conditions: The Owners and Applicant in this rezoning Case 18SN0809, pursuant to Section 15.2-2298 of the Code of Virginia (1950, as amended) and the Zoning Ordinance of Chesterfield County, Virginia, for themselves and their respective successors or assigns, proffers that the property under consideration, being more particularly described in the application (collectively, the "Property") will be developed according to the following proffered, conditions, if and only if, the request submitted herewith is granted with only those conditions agreed to by the owners and applicant. In the event the above -referenced application is not granted by the Board of Supervisors of Chesterfield County, these proffers shall be withdrawn and are null and void. These Proffered Conditions include four (4) exhibits: Exhibit A - Conceptual Master Plan, which is defined as that certain plat entitled "Fuqua Site, Chesterfield County, Virginia, Conceptual Master Plan" prepared by CiteDesign, dated February 2021. Exhibit B-1 - Conceptual Elevations I Multiple -Family Exhibit B-2 - Conceptual Elevations I Attached Cottages Exhibit B-3 - Single-family Elevations I Single -Family GENERAL 1. Master Plan. The Textual Statement, last revised February 9, 2021, shall be considered the Master Plan for the Property. (P) 2. Conceptual Master Plan. The site shall be designed in general conformance with the bubble concept plan entitled "Fuqua Site, Chesterfield County, Virginia, Conceptual 21-152 3/10/2021 Master Plan" prepared by CiteDesign, dated February, 2021 (the "Concept Plan"). (P) 3. Density. The maximum number of dwelling units permitted on the Property shall be 669 with a maximum number of dwelling units for the specified Tract, as defined in the Master Plan and Concept Plan, as follows: a. 288 multifamily dwelling units within the Multi- family Tract. b. 74 townhome dwelling units within the Attached Cottages Tract. C. 77 single-family dwelling units within the 90' Lots Tract. d. 83 single-family dwelling units within the 80' Lots Tract. e. 147 single-family dwelling units within the 60' Lots 21-153 3/10/2021 Tract. (P) 4. Sidewalks. Sidewalks shall be minimum of five (5) feet wide and constructed of concrete along both sides of each interior street right of way, with modifications approved by the Planning Department. (P) 5. Street Trees. Street trees shall be planted along both sides of the interior roads and the primary entrance road from Winterpock Road into the development in accordance with Zoning Ordinance requirements. (P) 6. Lighting. Street lights, if installed, shall be decorative and residential in character with a non -glare design. Light poles shall have a maximum height of fifteen (15) feet and shall be located generally along the interior roads, with final locations being approved in connection with plans review. Within the Single -Family Tract, each home constructed shall install prior to certificate of occupancy a pedestrian -scale street light located in the front or side yard. The exact design and location (but not the extent) of the street lights shall be approved by the Planning Department in connection with plan review for each section. (P) 7. Driveways/Front Walks. All private driveways shall be hardscaped (concrete, asphalt or pavers). Paved or concrete front walks from buildings shall be provided a minimum of three (3) feet in width. (P) 8. Foundation Plantings. Foundation planting beds shall be required along the entire front fapade of buildings excluding garages, stairs and walkways accessing porches and patios. Foundation planting beds that extend a minimum of one third (1/3) of the length of the side elevation (as measured from the front corner of the unit) are also required on building side elevations that are adjacent to public streets. Foundation planting beds shall contain a minimum of fifty (50) percent evergreen 21-153 3/10/2021 material with one (1) shrub per three (3) linear feet wide as measured from the unit foundation. Unit corners shall be visually softened with vertical accent shrubs (4'-5' at the time of planting) or small evergreen trees (6'-8' at the time of planting). (P) 9. Garage Doors. Any garage doors visible from a street shall use an upgraded garage door. An upgraded garage door is any door with a minimum of two (2) enhanced features. Enhanced features shall include, without limitation, windows, raised panels, decorative panels, arches, hinge straps or other architectural features on the exterior that enhance the entry (i.e. decorative lintels, shed roof overhands arches, columns, keystones, eyebrows, etc.). (P) 10. Amenities. a. The Property shall include focal points to provide high visual interest, comprised of the following: (i) the area labeled "Amenity Site" on the Concept Plan, and (ii) at the entrance to each residential section as shown on the Concept Plan and may include other common areas and open space in the form of entrance areas, pocket parks, and other natural areas. The Amenity Site shall be improved with a clubhouse and may include such other amenities as provided in subdivision (b) of this paragraph, and connected to all portions of the Property by pedestrian elements. The exact design and location (but not the extent) of the amenities shall be approved by the Planning Department in connection with plan review for the Amenity Site. The clubhouse shall have a minimum of 2,500 square feet of gross floor area and may include a pool. b. Common and open space areas of the Property that are not located within a resource protection area (RPA) shall include common spaces for use by all owners, residents, tenants, guests and invitees of all or any specific portions of the Property, designed to include amenities that add high visual interest, such as some or all of the following, but not limited to: decorative pedestrian -style lighting; benches; landscaped areas; plantings; bike racks; plazas; water features; gathering areas; multi-purpose open lawn (for use for such activities as bocce ball and Frisbee golf); native plant meadow; grilling areas; fire pit areas; outdoor dining areas; dog park; fitness stations; community gardens; picnic shelters; birdwatching areas; and other pedestrian elements. C. Pedestrian trails, walks and paths of not less than four (4) feet in width may be added to provide interconnection within the development from the northern right-of-way line of Harpers Mill Parkway to the western right-of-way line of Ashlake Parkway, which shall be constructed of either a paved or natural material and, at the Owner's sole election, 21-154 3/10/2021 located in an easement dedicated to the County. The exact location of any trail/walk/path may be determined by the Owner in connection with plans review. The exact design, material and location of pedestrian trails/walks/paths shall be approved by the Planning Director or designee in connection with plan approval. Surface trails of pervious materials may be constructed and maintained, together with clearing immediately adjacent thereto, in resource protection areas in such locations and configurations as may be approved by the Director of the Department of Environmental Engineering or designee. (P) 11. HOA. Prior to or concurrent with recordation of a subdivision plat approved by the County, a document shall be recorded in the Clerk's Office of the County setting forth controls on the development and maintenance of the Property, consistent with the Virginia Property Owners Association Act (Va. Code § 55-508 et seq.). Annexation of a portion of the Property into an adjacent residential community shall satisfy this proffer as to such portion of the Property. (P) 12. Best Management Practice. Any above -ground wet stormwater management facilities shall have a fountain -type or underwater aerator and shall be designed and landscaped as a water feature for the development, subject to review and approval by the Director of the Department of Environmental Engineering at the time of Plan Review. (P, `/ EE) (r 13. Buffers; Screening. a. A fifty (50) foot buffer shall be maintained between the Multifamily Tract and the 80' Lots Tract. b. A fifty (50) foot buffer shall be maintained between the Attached Cottages Tract and the 80' Lots Tract. C. A visual screen utilizing berms or vegetation shall be maintained between the improvements on the Multifamily Tract of the Property and winterpock Road. d. Buffers proffered pursuant to this subdivision shall be subject to encroachments and uses permitted by Sec. 19.1-261 of the County Zoning Ordinance. (P) MULTIFAMILY TRACT 14. Elevations. Development of the Multifamily Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation attached hereto as Exhibit B-1, and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of nearby communities, including without limitation, Harper's Mill and the Villas at Ashlake. Any substantial 21-155 3/10/2021 modifications shall be approved by the Planning Commission in connection with plans review. (P) 15. Exterior Facades. Materials for portions of roofs visible from ground level shall be architectural/dimensional asphalt composition shingle or better with a minimum 30 -year warranty, pre -finished or real copper, or standing seam metal roof. Materials for horizontal portions of roofs not visible from ground level may be comprised of Thermoplastic Polyolefin membrane or equivalent as approved by the Planning Director. b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044" nominal thickness as evidenced by manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Horizontal lap siding shall be manufactured from natural wood, cement fiber board or vinyl (a minimum of 0.044" nominal thickness as evidenced by manufacturers printed literature). Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. 16. Building Height. No multiple -family dwelling building shall exceed the lesser of four (4) stories or 60 feet. 17. Unit Composition. No multiple family dwelling units shall have greater than three (3) bedrooms. 18. Screening of Mechanical. Any mechanical units shall be ground mounted or roof mounted. Any mechanical units that are ground mounted shall be screened with landscaping, a masonry wall to match the masonry on the buildings, or an opaque fence. Any mechanical units that are roof mounted shall be screened by architectural features and materials which are compatible with the building facade architecture. Screening shall be designed so as to block such mechanical units from view by persons on any public streets. The specific method of screening shall be approved at the time of plan review. (P) ATTACHED COTTAGES TRACT 19. Elevations. Development of the Attached Cottages Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) shown on the elevation attached hereto as Exhibit B-2, and shall be generally consistent with or exceed the quality of architectural appearance in residential sections of \ nearby communities, including without limitation, J Harper's Mill and the Villas at Ashlake. Any substantial modifications shall be approved by the Planning Commission in connection with plans review. (P) 21-156 3/10/2021 20. Exterior Facades. Roof material shall be 30 -year architectural/dimensional asphalt composition shingle, pre -finished or real copper, or standing seam metal roof. 27. Minimum Dwelling Size. Dwellings within the Attached Cottages Tract of the Property shall have a minimum of 1,500 square feet of finished floor area. (P) 21-157 3/10/2021 b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044" nominal thickness as evidenced by ( manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. Buildings with the same color palette, percentages of siding materials, and landscaping shall not be permitted side-by-side to create diversity and interest along the streetscapes. (P) 21. Foundation Treatment. All exposed portions of the foundation, with the exception of exposed piers supporting front porches of each new dwelling unit, shall be faced with brick or stone veneer where visible to a point six inches (6") below grade and up to eighteen inches (18") above first floor elevation to provide appearance of a foundation. (P) 22. Units in a Row. There shall be no more than two (2) dwelling units attached in one structure, provided that each shall be on individual lots designed to be sold as individual units on each lot. (P) 23. Garages. A minimum of fifty percent (50%) of the attached cottage units shall have garages. (P) 24. Grass Strips between Units Driveways. Grass strips, which may be landscaped, shall be provided to break the space between driveways of each unit. (P) 25. Fencing. A decorative "wrought iron -style" fence shall be provided along the Ashlake Parkway frontage of the Property. A six (6) foot high board or solid vinyl privacy fence shall be provided and maintained along the Property lines adjacent to Cloverhill Estates subdivision. (P) 26. Notification. The Owner of the Attached Cottages Tract of the Property shall be responsible for notifying by first class mail the last known representative on file with the Chesterfield County Planning Department of Cloverhill Estates Subdivision of the submission of any site plan for the Townhomes Tract of the Property (or any portion thereof). Such notification shall occur as soon as practical, but in no event less than twenty-one (21) days prior to the approval of such plans. The developer shall provide the Planning Department with evidence that such notice was sent. (P) 27. Minimum Dwelling Size. Dwellings within the Attached Cottages Tract of the Property shall have a minimum of 1,500 square feet of finished floor area. (P) 21-157 3/10/2021 SINGLE-FAMILY TRACTS 28. Elevations. Homes constructed on lots within the 90' Lots Tract, the 80' Lots Tract and the 60' Lots Tract shall be in general conformance with the architectural appearance (incorporating similar, but not necessarily identical design elements, style and materials) of one of the housing product types shown on the elevation attached hereto as Exhibit B-3. (P) 29. Exterior Facades. a. Roof materials shall be architectural/dimensional asphalt composition shingle or better with a minimum 30 -year warranty, pre -finished or real copper, or standing seam metal roof. b. Acceptable siding materials shall include brick, stone, composition, hardiplank, vinyl siding (a minimum of 0.044" nominal thickness as evidenced by manufacturers printed literature), engineered wood (e.g. LP Smartside) and horizontal lap siding. Plywood and metal siding are not permitted. Painted wood trim is not permitted. Dutch lap siding is not permitted. C. No two buildings directly adjacent to each other (side by side or directly across from each other) shall have identical individual elevation and color sequence patterns across the fronts of the buildings. (P) 30. Minimum Dwelling Size. Single-family dwellings shall have a minimum of 1,500 square feet of finished floor area. (P) TRANSPORTATION 31. Dedication. The following rights-of-way shall be dedicated, free and unrestricted, to and for the benefit of Chesterfield County. The final location of these rights-of-way shall be approved by the Transportation Department in connection with plan review. a. Ninety (90) foot wide right-of-way for Ashlake Parkway Extension ("Ashlake Parkway") from its existing terminus to Harper's Mill Parkway Extension. b. Ninety (90) foot wide right-of-way for Harper's Mill Parkway Extension ("Harper's Mill Parkway") from the western Property line to the eastern Property line. C. If requested by the owner/developer and accepted by the Transportation Department, the above right -of- ���•••/// way dedications may be phased in accordance with an approved phasing plan. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, a phasing plan for the proffered right - 21 -158 3/10/2021 of -way dedications shall be submitted to and approved by the Transportation Department. (T) 32. Access. a. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, an access plan for Ashlake Parkway and Harper's Mill Parkway shall be submitted to and approved by the Transportation Department. Access for this development shall conform to the approved access plan or as otherwise approved by the Transportation Department. The location and number of internal and external road connections shown on the Concept Plan are conceptual in nature and shown for the express purpose of illustration, which shall be superseded by any access plan(s) for the Property approved by the Transportation Department. There shall be no direct vehicular access from the Property to Bethia Road, except for emergency access only as approved by the Transportation and Fire Departments. (T) 33. Road Improvements. To provide for an adequate roadway system at the time of complete development, the Owner/Developer shall be responsible for the following road improvements (the "Road Improvements"). If any of the Road Improvements are provided by others, as determined by the Transportation Department, then the specified Road Improvements shall no longer be required by the owner/Developer. The exact design and length of the Road Improvements shall be approved by the Transportation Department. a. Off -Site Harper's Mill Parkway and Winterpock Road Construction of Harper's Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as three (3) lane road section to include VDOT standard pedestrian accommodations from the eastern Property line to Winterpock Road intersection (approximately 250 feet). ii. Construction of the Harper's Mill Parkway intersection with Winterpock Road as a three - lane section consisting of a westbound lane and two eastbound lanes. iii. Construction of a left and right turn lane along Winterpock Road at the Harper's Mill Parkway intersection. iv. Construction of intersection control (traffic signal, roundabout, or other), at the Harper's Mill Parkway/ Winterpock Road intersection, if warranted. The obligation of the Owner/Developer to construct intersection 21-159 3/10/2021 control shall expire upon the issuance of the final occupancy permit for the Property. V. Removal of Bethia Road and vacation of the existing right-of-way for the entire Property frontage and construction of a VDOT standard turnaround (cul-de-sac or equivalent) at the new terminus at the northern Property line (approximately 1,200 feet). b. Off -Site Harper's Mill Parkway, west of Property: Construction of Harper's Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two-lane undivided road section to include VDOT standard pedestrian accommodations from the Thirsk Lane intersection to the western Property line, including the culvert crossing (approximately 600 feet). C. Construction of Harper's Mill Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two-lane undivided road section to include VDOT standard pedestrian accommodations from the western Property line to the eastern Property line. d. Construction of Ashlake Parkway to VDOT urban minor arterial standards (50 MPH), with modifications approved by the Transportation Department, as a two- lane undivided road section to include VDOT standard pedestrian accommodations from its existing terminus at the northern Property line to the Harper's Mill Parkway intersection. e. Construction of left and right turn lanes along Harper's Mill Parkway and Ashlake Parkway at each approved access, including the Harper's Mill Parkway/Ashlake Parkway intersection, if warranted, based on Transportation Department standards. f. installation/ construction of intersection control (i.e. traffic signal, roundabout, or alternative) at the Harper's Mill Parkway/Ashlake Parkway intersection, if warranted. g. Dedication to Chesterfield County, free and unrestricted, of any additional right-of-way (or easements) required for the Road Improvements. In the event the Owner/Developer is unable to acquire the "off-site" right-of-way that is necessary for the Road Improvements described in Proffered Conditions 33.a. and 33.b., the Owner/Developer may 3 request, in writing, that Chesterfield County J acquire such right-of-way as a public road improvement. All costs associated with the acquisition of the right-of-way shall be borne by the Owner/Developer. In the event Chesterfield County chooses not to assist the Owner/Developer in 21-160 3/10/2021 acquisition of the "off-site" right-of-way, the Owner/Developer shall be relieved of the obligation to acquire the "off-site" right-of-way and shall provide the road improvements to the extent they can be constructed within available right-of-way, as determined by the Transportation Department. h. Phasing. The phasing of the Road Improvements shall be as outlined herein unless otherwise requested by the Owner/Developer and approved by the Transportation Department. i. No certificate of occupancy shall be issued on the Property until the Winterpock Road (Hull Street Road to Royal Birkdale Parkway) Widening Project, as shown on the "Winterpock Road Widening from 1.416 Mi South of Route 360 to Route 360, VDOT UPC# 107083," has been accepted by the Transportation Department or after March 31, 2023, whichever occurs first. 21-161 3/10/2021 ii. Prior to issuance of any certificate of occupancy on the Multi -Family Tract or recordation of a cumulative total of more than 50 single family lots within the "60' Lots" and "80' Lots" Tracts, whichever occurs first, the Owner/Developer shall complete Off -Site Harper's Mill Parkway and Winterpock Road Improvements (Proffered Condition 33.a.) and Harper's Mill Parkway from eastern Property line to Ashlake Parkway intersection (portion of Proffered Conditions 33.c.). iii. Prior to recordation of a cumulative total of more than 100 single family lots within the "60' Lots", "80' Lots," and "90' Lots" Tracts, the Owner/Developer shall complete Off -Site Harper's Mill Parkway and Winterpock Road Improvements (Proffered Condition 33.a.), Off - Site Harper's Mill Parkway, west of Property (Proffered Condition 33.b.), and Harper's Mill Parkway from eastern to western Property lines (Proffered Condition 33.c.). 21-161 3/10/2021 iv. Prior to issuance of any certificate of occupancy on the "Attached Cottages" Tract, the Owner/Developer shall complete: Off -Site Harper's Mill Parkway, west of the Property (Proffered Condition 33.b.), Harper's Mill Parkway from the western Property line to Ashlake Parkway intersection (portion of Proffered Condition 33.c.), Ashlake Parkway from its existing terminus at the northern Property line to the Harper's Mill Parkway (Proffered Condition 34.d.), and the Harper's Mill Parkway/Ashlake Parkway intersection improvements (Proffered Conditions 33.e. and 33.f.). 21-161 3/10/2021 Prior to any tentative subdivision plan or site plan approval, a phasing plan for the remaining road improvements shall be submitted and approved by the Transportation Department. Such phasing plan shall include the above referenced phases. (T) ENVIRONMENTAL 34. Post -Development Discharge. The post -development 100 -year peak discharge into the wetlands and floodplain in j tributaries to Ashbrook Lake shall not exceed the pre- J development 100 -year peak discharge. (EE) 35. Drainage to Ashbrook Subdivision. For the portion of the Property which will drain into Sections 2, 3 and 4 of the Ashbrook Subdivision, the Owner shall either (1) provide onsite detention/ retention such that 2-, 10-, and 100 - year post -development peak discharge rates shall not exceed the 2-, 10-, and 100 -year pre -development peak discharge rates, respectively, or (2) install downstream drainage improvements to provide drainage capacity that meets State criteria and causes no increase to the 100 - year flood elevation within the existing subdivision. (EE) 36. Sheet Flow. No drainage from impervious areas shall sheet flow through the Ashbrook Subdivision. (EE) 37. Fuqua Branch. The post -development 2 -year peak discharge velocity to Fuqua Branch and its tributaries shall not exceed the pre -development velocity for the 2 -year storm in the existing channel. (EE) 38. Perimeter Control. Super Silt Fence, or an alternative as approved by the Director of the Department of Environmental Engineering, shall be provided as a perimeter control. (EE) 39. Sediment Traps and Basins. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard shall be provided. (EE) 40. Stabilization. Anionic PAM, Flexible Growth Medium, and/or a County -approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. (EE) 41. Steep Slopes. Steep slopes equal to or greater than 20 percent shall remain in their natural, undisturbed state to the maximum extent practicable, unless otherwise approved by the Department of Environmental Engineering. In locations where the disturbance of slopes greater than 20 percent is unavoidable, enhanced erosion and sediment control measures will be provided as directed by the Department of Environmental Engineering at the time of plans review. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. (EE) 21-162 3/10/2021 UTILITIES 42. Public Water and Wastewater. Any new structure on the Property requiring domestic water and wastewater service shall use the County water and wastewater systems; provided, however, that any existing structure located on the Property and using private systems as of the effective date of the rezoning shall be allowed to continue using private systems. (U) �. 43. Utility Plan. Prior to any tentative subdivision plan or site plan approval, whichever occurs first, a utility plan for the Property shall be submitted to and approved by the Utilities Department (the "Utilities Master Plan"). Utilities for this development, and phasing thereof, shall conform to the approved utilities plan or as otherwise approved by the Utilities Department. (U) 44. Easements. Following the approval of a Utilities Master Plan, upon request of the County, access to the property and easements shall be provided, at no cost on standard County documents, in the location of the improvements shown on the approved Utilities Master Plan, for the construction of public waterlines and wastewater lines independent of the timing of this development. (U) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. (/ 21SN0125 In Bermuda Magisterial District, Mark Boyer requests renewal of a manufactured home permit (Case 13SN0210) to permit a temporary manufactured home and amendment of zoning district map in a Residential (R-7) District on 0.3 acre known as 2668 Drewrys Bluff Road. Density is approximately 3.3 units per acre. The Comprehensive Plan suggests the property is appropriate for Residential Mixed use (Minimum 12.0 dwellings/acre, plus limited integrated commercial). Tax ID 790-680-0360. Ms. Hall presented a summary of Case 21SN0125. She noted under the Zoning Ordinance, a manufactured home permit request comes directly to the Board of Supervisors without a Planning Commission recommendation. She stated staff has received no comments on the case and recommends approval subject to the conditions in the staff report. Mr. Mark Boyer accepted the conditions and stated he believes they are fair under state law. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0125 subject to the following conditions: 21-163 3/10/2021 1. The applicant shall be the owner and occupant of the manufactured home. (P) 2. No additional permanent type living space may be added to the manufactured home. The manufactured home shall be skirted but shall not be placed on a permanent foundation. (P) 3. Should the applicant cease to reside in the manufactured home, the manufactured home shall be removed from the property. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SNO531 In Matoaca Magisterial District, Virginia Electric and Power Company d/b/a Dominion Energy Virginia requests amendment of zoning approval (Case 87SN0162) relative to the Master Plan and amendment of zoning district map in an Agricultural (A) District on 8.1 acres fronting 490 feet on the east line of Winterpock Road, 1,200 feet north of Royal Birkdale Parkway. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings/acre). Tax ID 723-667-3581. Ms. Hall presented a summary of Case 21SN0531. She stated staff has received no comments on this case, and the Planning Commission recommends approval subject to the conditions in the staff report. J Mr. James Beazley, representing the applicant, accepted the conditions. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Carroll stated this is a needed upgrade to the power grid due to substantial growth in the area. He then made a motion, seconded by Mr. Ingle, for the Board to approve Case 21SNOS31 and accept the following proffered conditions: 1. Master Plan. The Property shall be designed as generally depicted on the conceptual layout plan dated December 17, 2020, entitled, "Conditional Use Permit Plan, Winterpock Substation Expansion, Chesterfield County, Virginia" prepared by Kimley-Horn (referred to herein as the "Concept Plan"); however, the exact dimensions of the substation, stormwater management features, and limits of clearing may be modified provided that the general intent of the Concept Plan is maintained. (P) 2. Security Fencing. The existing substation security fence is seven feet (7') tall with one foot (1') of barbed wire on top, and consists of 2" chain-link mesh. This fence 21-164 3/10/2021 will be removed and replaced with an upgraded 12' tall fence consisting of 5/8" anti -climb mesh. The new fence will not have any barbed wire, and will be of similar color to the existing fence. (P) 3. Enhanced Erosion and Sediment Control Measures. The following environmental standards shall be provided. The Department of Environmental Engineering shall approve the exact design and implementation of these standards. a. Super Silt Fence, or an alternative as approved by the Department of Environmental Engineering, shall be provided as a perimeter control; b. Sediment traps and basins sized at least 25% larger than the minimum Virginia Erosion and Sediment Control Handbook's standard shall be provided; C. Anionic PAM, Flexible Growth Medium, and/or a County - approved equivalent shall be applied to denuded areas during construction and at final stabilization in the locations shown on plans approved by Environmental Engineering at the time of plans review. (EE) STAFF NOTE: All other conditions of 87SN0162 shall remain in force and effect. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0537 In Bermuda Magisterial District, Festival Park III, LLC requests conditional use planned development to permit exceptions to ordinance standards relative to a freestanding sign and amendment of zoning district map in a Community Business (C-3) District on 0.8 acre known as 4145 Celebration Avenue. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Neighborhood Mixed use. Tax ID 789- 655-5034. Ms. Hall presented a summary of Case 21SN0537. She stated staff has received no comments on this case, and the Planning Commission recommends approval subject to the conditions and attachment in the staff report. Mr. Kerry Hutcherson, representing the applicant, accepted the conditions and stated he believes the conditions are reasonable and conform to state law. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Ingle, seconded by Mr. Winslow, the Board approved Case 21SN0537 and accepted the following proffered conditions: 21-165 3/10/2021 The Applicant in this case, pursuant to Section 15.2-2298 of the Code of Virginia (1950 as amended) and the Zoning Ordinance of Chesterfield County, proffers that the property known as Chesterfield County Tax Identification Number 789-655-5034 ("the Property") will be used according to the following condition(s) if, and only if, the request submitted herewith is granted with only those conditions agreed to by the Applicant. In the event this request is denied or approved with conditions not agreed to by the owner and Applicant, the proffer shall immediately be null and void and of no further force or effect. 1. Master Plan. The Textual Statement dated September 29, 2020 shall be the Master Plan. (P) 2. Sign Location. The sign shall be located as generally shown on the Site Layout Plan contained in Exhibit B. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21SN0541 In Dale Magisterial District, William and Alena Stewart request conditional use to permit a family day care home and amendment of zoning district map in a Residential (R-9) District on 0.2 acre known as 10114 Holly Trace Court. Density will be controlled by zoning conditions or ordinance standards. The Comprehensive Plan suggests the property is appropriate for Suburban Residential II use (2.0 to 4.0 dwellings per acre). Tax ID 775-662-1408. Ms. Hall presented a summary of Case 21SN0541. She stated staff has received no comments on this case, and the Planning Commission recommends approval subject to the proffered conditions and attachment in the staff report. Mr. Andy Gillies, Director of Planning, stated the applicants were not present but staff did receive written documentation from the applicants agreeing with the conditions. In response to Mr. Holland's question, Mr. Gillies confirmed the case was unanimously approved by the Planning Commission. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Holland, seconded by Mr. Winslow, the Board approved Case 21SN0541 subject to the following conditions: 1. Non -Transferable Ownership: This conditional use approval shall be granted to and for William E. and Alena Stewart, exclusively, and shall not be transferable nor run with the land. (P) 21-166 3/10/2021 2. Expansion of Use: There shall be no exterior additions or alterations to the existing structure to accommodate this use. (P) 3. Signage: There shall be no signs permitted to identify this use. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 7 a.m. to 7 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed five years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family daycare home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 8. Employees: No more than three (3) employees shall be permitted to work on the premises exclusive of family member employees who live on the premises. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER PURCHASE OF PROPERTY BY NEGOTIATION OR EMINENT DOMAIN FOR THE GREENLEIGH BUS TURNAROUND AND PULLOUT Mr. Brent Epps, Director of Transportation, stated this date and time has been advertised for a public hearing for the Board to consider the purchase of property by negotiation or eminent domain for the Greenleigh Bus Turnaround and Pullout. He further stated the current local bus service on Route 1 terminates at John Tyler Community College. He stated in order to extend the service to the Greenleigh Mobile Home Park, a turnaround is needed for the bus to circulate for travel back northbound onto Route 1. He reviewed staff's efforts to contact the property owner with no response. He stated staff recommends approval. 21-167 3/10/2021 4. Number of Children: This conditional use approval shall be limited a maximum to providing care, of twelve (12) protection and guidance to children, other than the applicant's own children, at any one time. (P) 5. Hours of Operation: Hours and days of operation shall be limited to Monday through Friday from 7 a.m. to 7 p.m. There shall be no Saturday or Sunday operation of this use. (P) 6. Time Limitation: This conditional use approval shall be granted for a period not to exceed five years from the date of approval. (P) 7. Fenced Outdoor Play Areas: Any outdoor play area and/or recreational equipment utilized by the family daycare home shall be located in the side or rear yard of the property. Outdoor play and/or recreational equipment areas shall have perimeter fencing of at least four (4) feet in height, installed around the equipment or play area. Equipment for outdoor play areas shall be located no closer than fifteen (15) feet to the side or rear property lines. (P) 8. Employees: No more than three (3) employees shall be permitted to work on the premises exclusive of family member employees who live on the premises. (P) Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17. PUBLIC HEARINGS 17.A. TO CONSIDER PURCHASE OF PROPERTY BY NEGOTIATION OR EMINENT DOMAIN FOR THE GREENLEIGH BUS TURNAROUND AND PULLOUT Mr. Brent Epps, Director of Transportation, stated this date and time has been advertised for a public hearing for the Board to consider the purchase of property by negotiation or eminent domain for the Greenleigh Bus Turnaround and Pullout. He further stated the current local bus service on Route 1 terminates at John Tyler Community College. He stated in order to extend the service to the Greenleigh Mobile Home Park, a turnaround is needed for the bus to circulate for travel back northbound onto Route 1. He reviewed staff's efforts to contact the property owner with no response. He stated staff recommends approval. 21-167 3/10/2021 Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. Mr. Ingle stated he discussed the project with the property manager and explained the benefits of having the turnaround, including providing access to jobs, education, and the VCU Health System in Richmond. He further stated eminent domain is a last resort, but it is necessary when a property owner will not discuss a project which will benefit the community. He then made a motion for the Board to authorize the purchase of property by negotiation or eminent domain if necessary for the Greenleigh Bus Turnaround and Pullout project. In response to Mr. Carroll's question relative to returning the property rights to the landowner in the event the turnaround is no longer needed, Mr. Epps stated in lieu of purchasing the property and placing it in right of way, the county could acquire an easement from the owner and use it for that turnaround purpose only. Mr. Jeff Mincks, County Attorney, stated if the county acquired it outright, there are some state law reversion provisions if it is no longer used for a public purpose. He further stated the county must use it for a public purpose, and if that purpose was extinguished there would be an obligation to vacate the easement and give it back. Mr. Epps stated staff would be happy to do it whichever way the owner would entertain. Mr. Carroll expressed his hope that the bus line will be \ successful and there will be demand for it, but he wants people J to understand there is a remedy if the turnaround is no longer needed. Mr. Epps stated staff does anticipate the bus line continuing farther south, so the turnaround itself may not be needed but it could be used as a potential stop location. Mr. Carroll stated the turnaround will add great connectivity to get to a multitude of locations. Mr. Ingle stated it is always the Board's intent to negotiate with the property owners, not take the land by eminent domain. Mr. Epps concurred and stated staff is working with the owner to develop the compensation package. He further stated staff has discovered some additional property owners through title research process. Mr. Holland called for a vote on Mr. Ingle's motion, seconded by Mr. Winslow, for the Board to authorize the purchase of property by negotiation or eminent domain, including the filing of certificates of take, for the Greenleigh Bus Turnaround and Pullout across the property of Greenleigh Commercial, LLC, Parcel ID 801-646-1198-00000, and Greenleigh MHC, LLC, Parcel ID 801-646-1198-00000, 14101 Jefferson Davis Highway. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-168 3/10/2021 17.B. TO CONSIDER READOPTION OF CONTINUITY OF GOVERNMENT ORDINANCE Mr. Mincks stated this date and time has been advertised for a public hearing for the Board to consider the readoption of the Continuity of Government Ordinance. He further stated the current form of the ordinance expires on March 23, 2021, and it is necessary to extend it for another six-month period. He stated should the COVID-19 situation change and there is no longer a declared emergency, the Board can repeal the ordinance. He further stated there is a period of time at the end of the declared emergency to allow the county to get back to where it started from. He stated readoption for another six months is necessary for the county to continue doing business as it has been during the declared emergency. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Carroll, seconded by Ms. Haley, the Board readopted the following ordinance: AN ORDINANCE PROVIDING FOR THE CONTINUITY OF COUNTY GOVERNMENT DURING TIME OF DECLARED NATIONAL, STATE, AND LOCAL EMERGENCY AND DISASTER BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the following is hereby is enacted: CONTINUITY OF COUNTY GOVERNMENT (a) Declaration of policy. Because of the rapid spread of the novel coronavirus, COVID-19 (the "virus") in the County, and pursuant to the declarations of national, state and local emergency and disaster pertaining to the virus, the Board of Supervisors desires to ensure the continuation of effective, legally constituted governance of the County during this disaster, to ensure the continuation of essential government functions and responsibilities, and to facilitate the early resumption of functions temporarily suspended, eliminated, or modified. In accordance with these declarations, and pursuant to the authority granted to the County by the General Assembly in Va. Code § 15.2-1413 (providing for continuity of government during a disaster), as well as the authority granted by Section 3.5 of the County's Charter to preserve public peace and good order and to adopt ordinances necessary for the general welfare of the County, the Board enacts this ordinance. (b) Provisions. During the duration of this emergency and disaster, but not to exceed six months from adoption of this ordinance unless the ordinance is readopted by the Board, the following provisions are in effect. (i) The County Administrator is authorized to restrict County staff and the public from entering or congregating around County -owned buildings, facilities, 21-169 3/10/2021 and real property as necessary to ensure the health, safety, and welfare of the public and staff and is authorized to regulate the use of such buildings, facilities, and real property for the public health, safety, and welfare. (i i) Meetings of the Board of Supervisors, the Planning Commission, and other Chesterfield County governmental entities of any kind (including, without limitation and the greatest extent legally permissible, i boards, committees, authorities, commissions, agencies, J and other entities) are authorized to be held through electronic communication means, without a quorum of members physically present in a single location, provided that notice of such meetings is provided in accordance with applicable laws to the extent practicable. Such meetings may be held without permitting the public to be physically present in a central location, or in the same physical location as members of the Board or other County bodies, so long as alternative arrangements for public access to such meetings are made. Such alternative public access may include, without limitation, access by electronic, social media, internet, audio, telephonic, or video broadcast means. (iii) Public hearings that are usually required by law to be held before the Board, Planning Commission, or other County entities may be modified to ensure the continuity of government. The County Administrator is authorized to adopt procedures that will allow participation by the public that is consistent with the need to protect the public health, safety and welfare with respect to the virus. Such procedures may include, among other things, solicitation of public comment by written, internet, email, electronic or telephonic means prior to a vote. All such comments will be provided to Board members and made a part of the record of such meeting. (iv) The Board and the County Administrator are each authorized to modify, limit, or suspend County programs, functions, or services as needed to ensure the effective continuity of government. (v) Any policy, rule, or regulation adopted by the Board, the Planning Commission, or any other County body that is inconsistent with this ordinance, or inconsistent with any policies or procedures adopted by the Board or the County Administrator pursuant to this ordinance, is suspended to the extent of the inconsistency during the duration of this ordinance. (vi) Consistent with the requirements of the United States and Virginia Constitutions, the Board of Supervisors and the County Administrator are each authorized to adopt and implement such policies, rules, and procedures that are deemed reasonably necessary to ensure the continuity of County government, the provision of County services to citizens, and the protection of the health, safety, and general welfare of County citizens, 21-170 3/10/2021 officials, and staff during the time that this ordinance is in effect. (vii) References to the County Administrator shall include a designee authorized by the County Administrator. C. Limited duration. This ordinance shall be in effect until repealed by the Board, or until six months from the date ` of adoption, whichever comes first. The ordinance may be (` readopted if the Board deems it necessary. Upon repeal or expiration of the ordinance, governmental activity shall resume as normal and in accordance with customary procedures to the extent, and as soon as, practicable. (2) That this ordinance shall become effective immediately upon adoption. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 17.C. TO CONSIDER REQUEST TO QUITCLAIM PORTIONS OF THE VARIABLE WIDTH RIGHT OF WAY OF GENITO ROAD AND AUTHORIZE THE CONVEYANCE OF AN EASEMENT TO VERIZON VIRGINIA, LLC Mr. Dean Sasek, Real Property Manager, stated this date and time has been advertised for a public hearing for the Board to consider a request to quitclaim portions of the variable width right of way of Genito Road and to authorize the conveyance of ! an easement to Verizon Virginia, LLC. He further stated this (` is for the development of a 7 -Eleven convenience store at the intersection of Genito Road and Oak Lake Boulevard. He stated the request has been reviewed by county staff and VDOT, and approval is recommended. Mr. Holland called for public comment. There being no one to speak to the issue, the public hearing was closed. On motion of Mr. Winslow, seconded by Ms. Haley, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey portions of the excess right of way of Genito Road to the adjoining property owner or their successors in title and authorized the conveyance of an easement to Verizon Virginia, LLC. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. (W 18. REMAINING MANUFACTURED HOME PERMITS AND ZONING REQUESTS There were no remaining manufactured home permits and zoning requests. 21-171 3/10/2021 19. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no requests to address the Board at this time. 20. ADJOURNMENT On motion of Mr. Carroll, seconded by Ms. Haley, the Board adjourned at 7:19 p.m. until March 24, 2021, at 6:00 p.m. in the Public Meeting Room. Ayes: Holland, Winslow, Ingle, Carroll and Haley. Nays: None. 21-172 3/10/2021 V