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01/14/98 PacketMeeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Page 1 ofl_L Item Number: 1. A. Subject: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 1998. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparer: Attachments: --"~,c.,~%~ ~J.-O~Io.A~---- Title: Tammy D. Haskins ~Yes No Actin~ Clerk to the Board I# OOi Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January lZ~, 1998 Item Number: Page l___of_~ Subject: Consideration of Board Appointments County Administrator's Comments: County Administrator: BoardAction Requested: Summary oflnformation: The Chairman will conduct the nominations and appointments of persons serving on various Boards and Commissions. See attached. Preparer: Attachments: Tammy D. Haskins Acting Clerk to the Board l # Yes ~-~ No BOARD APPOINTMENTS C U R R E N T M E M B E R S TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Term would be one year beginning January 1, December 31, 1998. Mrs. Renny B. Humphrey 1998 and expiring METROPOLITAN RICHMOND CONVENTION & VISITORS BUREAU (MRC&VB) Term would be for one year beginning January 1, 1998 and expiring December 31, 1998. ~ ~ (Rules Call for Chief Elect, ed Official to Serve as Representative) CAPITAL AREA TRAINING CONSORTIUM Unspecified Term Mr. Bradford Hammer CARPENTER CENTER BOARD OF DIRECTORS Ex-officio capacity Mr. J. L. McHale, III MAYMONT FOUNDATION Term would be one year beginning January 1, December 31, 1998. Mr. Harry Daniel 1998 and expiring 0O8 CHAIRMAN' S APPOINTMENTS CURRENT MEMBERS BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. J. L. McHale, III Mr. Harry G. Daniel COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Edward B. Barber Mrs. Renny B. Humphrey COUNTY OFFICE SPACE NEEDS, COURTS SPACE, AND FAMILY COURTS COMMITTEE Unspecified Term (Recommending that the Office Space Needs Committee and the Courts Space and Family Courts Committee be combined.) SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Mr. Arthur S. Warren Mr. Harry G. Daniel SOLID WASTE ADVISORY COMMITTEE Term would be a one year term beginning January 1, 1998 and expiring December 31, 1998. Mrs. ReD_ny B. Humphrey 0O4 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page 1 of 1 ~.C. Subject: Adoption o£ Procedures of the Board of Supervisors for 1998 County Administrator's Comments: CountyAdministrator: BoardAction Requested: Adoption of the attached Procedures of thc Board of Supervisors governing meetings Summary of Information: Each year the Board of Supervisors adopts procedures governing meetings at the organizational meeting in January. The changes recommended by staff are indicated on the attached procedures. Generally, the changes are designed to conform the procedures with existing practice. Planning staff has recommended that consent zoning cases be heard earlier in the evening portion of the agenda. If the Board has any suggested revisions to the Procedures, they should be made at this time. Preparer: ~'~-~~,--, ~(L_~ Steven L. Micas Attachments: Yes ~ No Title: County Attorney 0800:2891.5(538.14) l# 005 [Cotmty seal] ~ 1998 PROCEDURES OF THE BOARD OF SUPERVISORS Chesterfield County, Virginia 006 1997 1998 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govem the conduct of meetings and work sessions of the Board of Supervisors during the ~ ~'"~ ~, 1998 calendar year. Presiding Officer Section 1. Except as modified herein or as provided by law or historical practice, Robert's Rules of Order, a Manual of General Parliamentary. Law, shall be the parliamentary authority of the Board of Supervisors. The County Attorney shall act as parliamentarian to the Board. Any questions involving the interpretation or application of Robert's Rules shall be addressed to the County Attorney. Section 2. The Chairman, or the Vice-Chairman, or in their absence, the most senior member of the Board alphabetically, shall preside at all meetings of the Board, and on the appearance of a quorum shall call the meeting to order and the Board shall then proceed with its business. Section 3. The presiding officer shall preserve order and decorum. He may speak, make motions, and vote on all questions and he shall decide questions of order and procedure. The Chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the Board may reject such time limits. Quorum Section 4. A quorum shall consist of at least three members of the Board. A majority of a quorum shall be sufficient to carny any question except tax issues, incurring of debt and appropriations in excess of $500.00 all of which shall require a majority of the full Board for adoption. No Board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An absention defeats a motion requiring a unanimous vote, The Board shall not designate a tie breaker pursuant to § 15.1-535 of the Code of Virginia. 0800:538.14 (Adopted 1/14/98) -2- 007 Section 5. beginning at 4:00 p.m., the specified meeting time: Order of Business The order of business at a regular meeting of the Board shall be as follows (a) Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. (b) County Administrator's comments. (c) Board Committee reports. (d) Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. (e) Special resolutions of recognition. (f) Work sessions. (g) Deferred agenda items not requiting a public hearing. (h) New County business not requiring a public hearing including deferred and new appointments. (i) Heatings of citizens on unscheduled matters involving the services, policies and affairs of the county government or claims against the Board. (j) Reports. (k) Dinner at 5:00 p.m. (1) Non-sectarian invocations followed by the pledge of allegiance at 7:00 p.m.. (m) Special resolutions of recognition not heard at the a~ernoon session. (n) Deferred public hearines. (0) Zoning and mobile home public hearings placed on the consent agenda by the Planning Department, 0800:538.14 (Adopted 1/14/98) -3- OOS (p) Hearings of citizens on unscheduled matters or claims not heard at the afternoon session. 6v)q3ff-er~(q) Remaining public heaving. ~ hearings or zoning public hearings based on appropriate meeting date. (-q-)/,r_) Adjournment. The Board shall confine their decisions to the matters presented on the agenda. Section 6. Any citizen desiring to present any matter concerning the services, policies and affairs of the County or claims against the Board shall be allotted appropriate time to present his case by the presiding officer. The presentation of the claim shall not exceed 30 minutes and each speaker may not exceed 5 minutes. Every citizen desiring to present a matter to the Board shall by noon on the 6th calendar day prior to the meeting notify the Clerk of his intent to speak and the topic. The notice shall describe in detail the nature of the issue to be presented to the Board and the remedy, if any, that the citizen will ask of the Board. No citizen shall speak on any matter of business which is a subject on the Board's agenda for that day. Citizens may not yield time to another speaker. After the County Administrator submits a budget, comments on the budget shall be confined to advertised public hearings until the budget is adopted. Persons appearing before the Board will not be allowed to: (a) Campaign for public office; (b) Promote private business ventures; (c) Address matters within the administrative province of the County Administration; (d) Engage in personal attacks; (e) Use profanity or vulgar language; Address pending litigation; or 0800:538.14 (Adopted 1/14/98) -4- Speak to matters previously presented to the Board by the speaker without unless the County ~---:--' ........ '- Au,mm~uaru~ ~ Administrator has made a recommendation. Section 7. Any person speaking to a matter shall be limited to such period of time as shall be allotted by the presiding officer when necessary to preserve order and the efficiency of the meeting. The Board may accept written comments in lieu of oral statements. Section 8. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Minutes of Meeting Section 9. The Clerk of the Board shall prepare and maintain adequate minutes of the proceedings of the Board in accordance with the requirements of the Code of Virginia, 1950, as amended. Preparation of minutes will not include every aspect of the Board's meetings relating specifically to discussion and debate but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the Board. Section 10. The Board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. Agenda Section 11. The County Administrator shall prepare an agenda for each regular or special meeting of the Board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the Board or placed in the repository assigned to such Board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 12. Upon a majority vote of the Board of Supervisors any item may be added when the agenda is voted on and the Chairman may allow any agenda item to be called out of sequence. 0800:538.14 (Adopted 1/14/98) -5- OZO Section 13. Any matter not on the scheduled agenda, may be heard after the agenda has been approved by the Board only upon the unanimous vote of the Board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the County. Section 14. No matter on the scheduled agenda shall be considered after 11:00 p.m. without the unanimous consent of the Board. Any matter not heard shall be automatically continued to the next scheduled meeting of the Board. Motions Section 15. When a motion is made, it shall be accurately stated by the presiding officer or proponent prior to voting on the question. Section 16. When a question is under debate no motion may be made except a motion to adjourn, to table, to substitute, or to amend. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer, the Board shall hear public comments on the issue of deferral if the scheduled item requires a public hearing. Reconsideration of Ordinances, Resolutions and Motions Section 17. Any vote by a member of the Board is final once cast. Planning Commission decisions are final once cast. No ordinance, resolution or motion previously voted upon by the Board shall be brought forward for reconsideration during the same meeting of the Board. Debate Section 18. The patron of an ordinance, resolution, motion or other matter may speak to the ordinance, resolution, motion or other matter. Each member of the Board may participate in discussion of any issue only after being recognized by the Chairman. Each Board member will be allotted an appropriate period by the chairman to speak to the matter. Each member of the Board shall be afforded an opportunity to speak before any member of the Board may speak a second time. At the conclusion of debate, the question shall be called and no further debate shall be in order. 0800:538.14 (Adopted 1/14/98) -6- Requests relating to criticisms or concerns regarding the administration of the County, except when related to agenda items, shall not be presented or raised at a meeting of the Board unless first submitted in writing to the County Administrator and unless his response does not resolve the issue. Regular Meetings Section 19. Each year at its organizational meeting the Board shall set the regular meeting times and dates for the following year provided, however, that the Board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the Board shall be held on the following day in accordance with § 15.1-536 of the Code of Virginia, 1950, as amended. The Chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the Board. Special Meetings Section 20. Special meetings of the Board may be called by two members of the Board in accordance with §§ 15.1-537 and 15.1-538 of the Code of Virginia, 1950, as amended. Upon making such request the Clerk shall notify all members of the Board at least five days prior to the meeting and obtain approvals of such request in accordance with the requirements of the Code of Virginia, 1950, as amended. The five-day notice can be waived only if waivers are signed by every member of the Board and the County Attorney and every member and the County Attorney attend the special meeting. Appointments Section 21. Appointments to committees of the Board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full Board at a meeting subsequent to the meeting when the name has been offered to the Board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. 0800:538.14 (Adopted 1/14/98) -7- Committees Section 22. The Board or Chairman may recommend the creation of committees and the Chairman shall appoint members to such committees or appointment shall be by the Board when required. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make and a time may be fixed for submission of any report. Zoning Section 23. With the exception of zoning cases which have been scheduled for a public hearing before both the Chesterfield Planning Commission and the Board of Supervisors in the same month, no zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals, or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate Board meeting for consideration after proper readvertising. Section 24. If a majority_ of the Board is not reelected, no zoning case shall be considered by the Board of Supervisors after November, 1999 until the organizational meeting in January_, 2000 unless such delay would exceed twelve months for that case, Amendment of Rules Section ~-3 25. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full Board. Section ~4 26. The Board of Supervisors may suspend the application of any section of these rules by a unanimous vote of the full Board members present at any time during the agenda. Section -25 27. A Deputy Sheriff shall serve as Sergeant at Arms. 0800:538.14 (Adopted 1/14/98) -8- 05u3 0800:538.14 (Adopted 1/14/98) -9- 0~4 ,. ~,, BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA Meeting Date: January 14, 1998 ltemNumber: i.D. Subject: Setting of Regular Meeting Dates for 1998 County Administrator's Comments..' County Administrator: BoardAction Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 1998. Staff recommends approval of the attached schedule. Preparer: ~ /~-/~-a~O~Title: Acting Clerk to the Board Tammy D. Haskins Attachments: I Yes ~-~ No BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 1998 January 14, 1998 at ~:00 p.m. January 28, 1998 at~:00 p.m. February 11, 1998 at ~::00 P.mm7 February 25, 1998 at 00 p March 25, 1998 at 00 p.m. - at : 0 p.m April 22, 1998 at 00 p.m. May 27, 1998 at ~:00 p.m. June 24, 1998 at ~:00 p.m. JulyS, 1998 at ~:00 p.m. August 26, 1998 at ~:00 p.m. September 9, 1998 at 4:00 p.m.-~ September 21, 1998 at 4:00 p.m. ~ October 14, 1998 at 4:00 ~.m. October 28, 1998 at 4:00 ~.m. November 12 1998 at 4:e0 l~.m.*] November 24 1998 at 4:te ~.m.*~ December 16, 1998 at 3:e0 p.m.*** Thursday, ~ue to N®vem~er 11 (Wednesday) being a Holiday Due t® the Thanksgiving Holiday Thir~ Wednesday (to allow time to advertise zoning cases) Special Meetinq Dates for 1998 Budget ~u~lic Hearing - March 25, 1998 at 7:00 p.m. at Lloyd C. Bird High School Joint M~eting With School Board - October, 1998 016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: January 14, 1998 Item Number: Page 1 of 2 3. n. Subject: County Administrator' s Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year the Federal Emergency Management Agency produces a Ipublication titled "Partnerships In Preparedness". This publication spotlights programs from around the :ountry that best promote emergency preparedness. The intent is to present these programs as best practices ior benchmarks for other communities to follow. Programs are rated either superior or commendable. There were only nine rated superior this year and only three of those involved Fire Departments. Our Fire Department was one of those three joining Los Angeles City and North Lake Tahoe. The program is the Police-Fire Incident Management Course developed at our Eanes-Pittman Public Safety Training Center. The program has since been adopted by the International Association of Fire Chiefs and the International Association of Chiefs of Police as a joint venture. It is a real credit to our Fire Department and our Police Department to have initiated this program that has since been adopted as a national model. Attachments: Title: Fire Chief 0_,..7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 2 of 2 Summary of Information: (Continued) Addison Slayton, State Coordinator of Emergency Services, will present the FEMA "Partnerships In Preparedness" Award to the Chesterfield Fire and Police Departments for the development of a joint Police/Fire Incident Management Course. Federal Emergency Management Agency PARTNERSHIPS IN PREPAREDNESS ACom "~'" Police-Fire Incident Management Course' VIRGINIA Contacts: F. Wesley DoIezal Fire Chief Chesterfield Fire Department EO. Box 40 Chesterfield, VA 23832 Tel: 804-748-1360 Fax: 804-751-9022 Colonel Carl R. Baker Police Chief Chesterfield Police Department P.O. Box 40 Chesterfield, VA 23832 Tel: 804-748-1266 Fax: 804-748-1239 Program Type: Comprehensive incident management course. Target Population: Police and Fire Department personnel. Setting: Communitywide. Project Startup Date: 1995. Program Description: The Police-Fire Incident Management Course is intended for command-level officers in the law enforcement and fire service disciplines who are responsible for responding to and working together in incidents involving a real or potential risk to life and property and who have a working familiarity with the Incident Command System (ICS). The course focuses on developing a substan- tive improvement in the capability of law enforcement and fire service agen- cies to work together in the response to critical incidents. During the training, participants are expected to demonstrate their ability to apply the concepts learned during the course to three simulated incidents, which progress from small incidents to those of major proportions. Following each simulation, comprehensive discussions occur that are intended to ensure that lessons learned from the simulations are reviewed. Participants learn underlying concepts and become able to define, explain, discuss, and provide examples of the basic tenets of ICS. Evaluation Information: Adopted by the International Association of Chiefs of Police and International Association of Fire Chiefs as a joint venture. Annual Budget: Sources of Funding: Funded out of the annual operating budgets for police and fire. 12/ Ok o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14. 1998 Item Number: 3. g. Subject: County Administrator's Comment - Leadership Metro Richmond Community Action Project County_ Administrator's Comments: County Administrator: Board Action Requested: Summary_ of Information: Leadership Metro ~chmond (LMR) is a year long leadership program that brings together individuals from the public and private sector to develop leadership skills and build networks for community problem solving. As part of the learning experience, (L1V~) participants participate with a community organization on a single project to apply leadership skills to real life situations. Eighteen County and School Board employees have participated in (LMR), including the County Administrator, two Deputy County Administrators, and two members of the Board of Supervisors. (LME) this year selected 8 of 24 projects that were proposed from the metro area. One of those selected was our Fire Department's project to establish a metro approach for placing at least one operating smoke detector in every home in the area. The initial project will include Chesterfield, Henrico, and Pdchmond. Our goal is to develop a plan to roll out regionally on an annual basis. Our Fire and Life Safety Division prepared the proposal and will act as the focal point with (LMR). It is interesting to note that this is the first year a Chesterfield Project has been selected, and we had two of eight. The other project was from Chesterfield-Colonial Heights Sexual Abuse Task Force and will develop a plan which would result in more foster care homes open to children that are victims of sex abuse. Yes I I No Attachments: I I Title: Fire Chief I# 021 I CHESTERFIELD FIRE DEPARTMENT ! P. O. BOX 4.0 / CHESTERFIELD, VIRGINIA 23832 / 804-748-'1360 P. WISLIY DOLIZAL CHIEF OF DEPARTMENT SUPPORT SERYICES PAUL A. SHORTII DEPUTY CHIEF EMERGENCY OPERATIONS August 6, 1997 Leadership Metro Richmond 201 East Franklin Street Richmond, VA 23241 Dear Team Member: The Chesterfield Fire Department is proud to be the coordinator for the Leadership Metro Richmond project proposal ' ~Metro Area Smoke Detector Initiative." A key item in the Chesterfield Fire Department's focus and direction statement is "To promote and provide pro- active fire and life safety programs for our customers." We have always stressed to our customers the importance of having a properly operating smoke detector in every home. Our department has had an active smoke detector loaner program for several years, and we now look forward to moving this process a Step further. This issue is not a "Big City" problem, but one that faces every fire department. With national statistics showing us that only 55 percent of homes in the United States have properly operating smoke,detecto.rs, the end result of injuries and deaths is astronomical. Nationwide, over 3000 people are killed each year due to fires in single and multi-family homes. Unfortunately, several of these deaths occur in the Metro Richmond Area. The working relationship between the Chesterfield, Richmond, and Henrico fire departments is at an all time high. We have recently put many new programs into place, including joint training exercises, and mutual-aid response into each other's jurisdiction. The idea ora "Metro Area Smoke Detector Initiative" is just one more way to ensure that every citizen in the Metro Richmond area has a safe place to live, work, learn, and raise a family. Sincerely, Chief of Department CHESTERFIELD FIRE DEPARTMENT ~ LEADERSHH' METRO RICHMO"'q · .dMUNITY ACTION PROJECT PR~. ~SAL Deputy Fire Marshal Mark R. Nugent 804-748-I584 Chesterfield Fire Department, Fire and Life Safety Division P.O. Box 40, Chesterfield, Virginia 23832-0040 Statement of Issue or Community_ Need: Based on local, state, and national statistics, only 75 percent of the homes in the United States have a smoke detector. The statistics also show us that 20 percent of those detectors do not work due to dead or missing batteries, disconnected batteries, or disconnected power supply. All totaled, only 55 percent of the families in the Metro Richmond area are protected from the threat of fire. Translated to the 60 members of the Leadership Metro Richmond (LMR) program reading this project proposal, there are 24 class members who mn a frightening risk of losing their possessions, homes, and ultimately their lives due to fire. The County of Chesterfield, City of Richmond, and County of Henrico fire departments have on-going smoke detector give away programs, but unfortunately, these are a reactive gesture. We are looking at turning this into a proactive program, and assisting the customers before there is an emergency. Concept/Proposal to Address Need: The potential for injuries, deaths, and property loss due to fire is an every day occurrence. Add to this equation the lack ora properly operating smoke detector and the outcome is devastating. We ask that the project team help us correct this situation by developing a workable, feasible plan that will identify homes that do not have an operating detector, a distribution plan for the detectors, and a process to ensure the program is on-going and guaranteeing the detectors remain functional year-to-year. We would also like to develop a plan to roll out the process to the outlying areas of the Metro Richmond area. (i.e. Petersburg, Hanover, Colonial Heights, etc) We lastly ask for a plan to make the program self sustaining, a means to renew current funding, and potential ways to attract new funding sources. Potential Role(s) for Pro_iect Tenml 1. To identify, through efficient means, the citizens in the Metro Richmond area who need a smoke detector or battery, regardless of income; 2. To identify a distribution process to match up smoke detectors with those in need; 3. To identify a process to enable the program to be on-going; 4. To'make this program a community model with potential to be duplicated in the remainder of the Metro Richmond area, and perhaps to be utilized as a nationwide model. This model would not only save lives, it would showcase the Leadership Metro Richmond program to be progressive, effective, and community minded; 5. To identify a means to educate the community about the importance of fire safety education, and how they can become involved. Estimated Cost of Pro_iect and Potential Sources of Fundino- The cost of the project will be dependant on the sheer numbers-of families that are in need of a detector, or battery. Smoke detectors cost approximately $7.00 each and nine volt batteries about $2.00 each. Ail three departments receive donated detectors from different sources throughout their community. These donations come from businesses, civic, church, and community organizations. This process has worked due to the fact that the only detectors given out are in a reactive manner, and most of the detectors were given to those who could not otherwise afford them. If the proposed process is put into place, the need for detectors will far exceed the present stock. All three departments need to be geared up for the potential of a large request for detectors, and be prepared to match the demand. The Chesterfield Fire Department has received grant monies from the Allstate Foundation, and the bottom line is all departments are continually pursuing additional funds to ensure the program is self sustaining. We feel that the acceptance of the plan as an LMR project will allow all three departments to create new funding sources. O:d3 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Jan,ary 14, 1998 Page _Lofl Item Number: S. abj_e~: Nomination/Appointment to Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Board of Supervisors nominate and appoint a citizen member to the Community Services Board. Summary_ of Information: MIDLOTtHAN DISTRICT: Mr. Barber requests the appointment of Ms. Lynne E. Cooper, 12010 Pine Bari Road, Midlothian, VA 23113 to serve a three year term, effective January 1, 1998 through December 31, 2000. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by unanimous vote of the Board. Nominees are voted on in the order nominated. Burt H. Lowe, Ph.D. Attachments: Yes No Title: Director; Dept. of MH/MR/SA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page, 1 of 2 Meeting Date: January_ 14, 1998 Item Number: 9. B Su~ect: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations in the Bermuda and Dale Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: Richard M. Attachments: Yes ~-~ No Title: Director, Environmental Engineering CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: * Chester Road and Hamlin Avenue Cost to install light: $1095.97 Meets all minimum criteria. Bermuda Streetlight Funds Balance Forward $39,273 Requested Expenditure $1,096 Effective Remaining Balance $38,177 DALE DISTRICT: * Centralia Road and Holly Trace Drive Cost to install light: $ 692.73 Meets all minimum criteria. Dale Streetlight Funds Balance Forward $18,185 Requested Expenditure $693 Effective Remaining Balance $17,492 I# STREETLIGHT REQUEST Bermuda District Request Received: Estimate Received: December 15, 1995 December 16, 1997 Estimate Requested: Days Estimate Outstanding: December 15, 1995 732 COST TO INSTALL STREETLIGHT: $1,095.97 NAME OF REQUESTOR: Lawrence Quigley ADDRESS: 10403 Hamlin Place Chester, VA 23831 PHONE: 796-2814 ~-~ REQUEST IS LOCATED AT THE INTERSECTION OF Chester Road and Hamlin Avenue [~ REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLICY CRITERIA: INTERSECTION: VEHICLES PER DAY: PETITION: Qualified Qualified Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: 1'Because of the new intersection at Chester Road and Centralia Road traffic flow past Hamlin Avenue will probably be faster. It is very difficult to find this street at night. It is one of the very few subdivision entrances in the area that is not lighted. Please consider installing a streetlight here for the safety of the homeowners." o~eet Light Request [anuar~ 14, 1998 map is a cotry~ghted product of Che.~terfiegd Coumy GIS O~ice. Street Light Legend i~i ex~sting aght ~:0! requested light This map shows citizen requested streetlight installan'ons in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. STREETLIGHT REQUEST Dale District Request Received: Estimate Received: September 19, 1996 December 10, 1996 Estimate Requested: Days Estimate Outstanding: September 20, 1996 446 NAME OF REQUESTOR: ADDRESS: COST TO INSTALL STREETLIGHT: $ 692.73 Joyce C. Hatcher 6000 Holly Trace Drive Chesterfield, VA 23832 PHONE: 748-7583 ~ REQUEST IS LOCATED AT THE INTERSECTION OF Centralia Road and Holly Trace Drive r----1 REQUEST IS NOT AT AN INTERSECTION. REQUESTED LOCATION IS POLICY CRITERIA: INTERSECTION: Qualified VEHICLES PER DAY: Qualified PETITION: Qualified REQUESTOR OR STAFF COMMENTS: Requestor states: "The homeowners in this subdivision would benefit from a light here because there is a lot of traffic at this intersection. At night it is very dark. People have missed the turn into the subdivision because of the lack of light. There have been several accidents and tire spinning due to sudden stops from lack of light." ~,~. eet Light Request anua 14 1998 ';,h, C? SPR t NG~C~3D RD TR NF I N~ ~ m~ i~ a copyrighted product of tht Che~rfleld C~nty GI$ Oj~ce. Street Light Legend i~i existing light iOi requested light This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Date: January 14, 1998 Item Number: 9.C.l.a. Subject: Adoption of Resolution in Support of Increasing State Minimum Funding for Planning District Commissions (PDC's). Coun _ty Administrator's Comments: County Admtnistratodr: ~~, Board Action Requested: Adopt the attached resolution. Summary of Information: Chesterfield County is a member of both the Richmond Regional and Crater Planning District Commissions. State funding in support of planning district commissions has not increased in nine years. The Crater and Richmond Regional Planning District Commissions plan to request the state to increase funding for all PDC's to a minimum each year of $100,000 or 35 cents per capita, whichever is greater. This increase will allow PDC's to continue to carry out the mission defined for them by the Code of Virginim Preparer: M. D. "Pete" Stith Title:_ Deputy County Administrator Attachments: Yes ~-~ No RESOLUTION OF CHESTERFIELD COUNTY IN SUPPORT OF INCREASING THE STATE MINIMUM LEVEL OF FUNDING FOR PLANNING DISTRICT COMMISSIONS WHEREAS, Virginia's planning district commissions have been working on behalf of local governments and state agencies since 1970 in such areas as transportation, the environment, housing, emergency preparedness and economic development; and WHEREAS, planning district commissions have played a pivotal role in fostering regional approaches to economic development in the Commonwealth by providing staff support and resources to regional marketing organizations, developing and administering grant projects to construct necessary infrastructure, regional GIS systems, and business finance programs; and WHEREAS, the analysis of planning district commissions, undertaken by the Joint Legislative Audit and Review Commission in 1995, noted that base fimding from the state successfully leverages federal, local and private dollars to bring efficiency and effectiveness to regional initiatives, such as those cited in Virginia's Regional Cooperation Act and Regional Competitiveness Act; and WHEREAS, the Commonwealth has not increased its minimum funding level for planning district commissions in nine years; and WItEREAS, the Crater and Richmond Regional Planning District Commissions perform invaluable technical assistance and support to their member localities in areas including economic development, transportation planning, land use planning, environmental programs, small business financing, mapping and GIS, maintenance of a broad and current data library, and grant funding acquisition and administration; and WHEREAS, the Crater Planning District Commission continues to act as a catalyst for regional initiatives, including the recent successful qualification of the Crater Regional Partnership under Virginia Regional Competitiveness Act; and WHEREAS, a budget amendment will be introduced during the 1998 General Assembly session to increase the state funding for planning district commissions to a minimum of $100,000 or 35 cents per capita, whichever is greater; NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby respectfully requests that the General Assembly, at its 1998 session, increase the minimum level of state funding for each planning district commission to $100,000 per year or 35 cents per capita, whichever is greater; and BE IT FURTHER RESOLVED that the county administrator is authorized to communicate this resolution to the General Assembly members who represent Chesterfield County. 03;8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~Date: January 14, 1998 Item Number: 9.C.l.b. Subject: Resolution Supporting the Design of the North Woolridge Road Extension Project from Route 60 to Coalfield Road County_ Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution supporting the proposed design for the North Woolridge Road Extension Project from Route 60 to Coalfield Road. Summary_ of information: The County, working under contract for the Virginia Department of Transportation (VDOT), has prepared a design for the North Wootridge Road Extension Project from Route 60 to Coalfield Road. On January 13, 1998, a formal location and design public hearing was conducted. The construction is expected to start in the Spring of 1998 and be completed by Winter of 1998. The project is estimated to cost $4.2 million. A sununary of the major design aspects of the project follows: (Continued on next page) Preparer: Attachments: R.J. McCracken Agen 3 3 5 Yes Title:Director of Transportation No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary. of Information: (Continued) A Summary of the Major Design Aspects of the Project Construction of 1.25 miles of a new four-lane divided, curb and sidewalk roadway (North Woolridge Road Extended ~NWRE") between Route 60 at Walton Park Road and Coalfield Road. Traffic signals will be modified at the Route 60/NWRE intersection to provide dual left turn lanes on Route 60 westbound onto NWRE. New traffic signals will be provided on NWRE at relocated Walton Park Road and at Coalfield Road. No businesses or families will be displaced. Existing traffic on Route 60 is approximately 40,500 vehicles per day (VPD) and 16,700 VPD on Coalfield Road. Approximately 8,000 VPD will utilize NWRE when it is completed. By 2017, traffic is expected to increase to 28,000 VPD. Recommendation: Staff recommends that the Board adopt the attached resolution supporting the proposed design. District: Midlothian 034 WHEREAS, Route 60 currently carries over 40,000 vehicles per day (VPD) through the Village of Midlothian, and Coalfield Road carries over 16,000 VPD; and WHEREAS, North Woolridge Road Extension will help reduce traffic congestion on Route 60 through the Village of Midlothian by providing an alternate route; and WHEREAS, North Woolridge Road Extension is anticipated to carry over 8,000 VPD when completed, and over 28,000 VPD in the year 2017; and WHEREAS, the improvements are included in the Primary Six Year Improvement Plan for Chesterfield County; and WHEREAS, a location and design public hearing on the North Woolridge Road Extension Project has been conducted. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors supports the design of the North Woolridge Road Extension Project. 035 NORTH Proposed Corridor N. Woolridge Road CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meetin~Date: January 14, 1998 Item Number: 9.C.l.c. Subject: Request for Traffic Signal on Route 360 at the Intersection of Winterpock Road. County_ Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt a resolution asking the Virginia Department of Transportation to install a traffic signal on Route 360 at the intersection of Winterpock Road. Summary ofinformatiOn: Mrs. Humphrey has received requests for the installation of a traffic signal on Route 360 at the intersection of Winterpock Road. Recommendation: If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to install a traffic signal on Route 360 at the intersection of Winterpock Road. District: Clover Hill & Matoaca Preparer: ~/~R~.. j .~~k~n Agen336 Attachments: Yes Title: Director of Transportation No 0[~? WHEREAS,. the Chesterfield County Board of Supervisors has received requests from citizens to install a traffic signal on Route 360 at the intersection of Winterpock Road; and WHEREAS, the Virginia Department of Transportation has determined that a traffic signal is warranted at the intersection. NOW, THEREFORE, BE IT RESOLVED, the Chesterfield County Board of Supervisors requests the Virginia Department of Transportation to immediately install a traffic signal at the intersection of Winterpock Road. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page 1 of 1 9.C.2. Subiect: Transfer of funds to Sheriff's Department for County Jail County Administrator's Comments: County Administrator: Board Action Requested: Transfer $27,000 from the reserve for Capital Projects to the Sheriff's department's operating fund, as reimbursement, for repair and replacement of the heating system in the County jail. Summary of Information: This item requests approval to transfer funds to cover the cost of repair and replacement of the heating system in the older section of the jail. On November 19th, the heating system failed in the older section of the County jail, due to corrosive pipes under the jail floor. This heating system failure resulted in no heat in the lower tier of the jail, effecting 30-40 inmates. D&D contractors was selected to replace the pipes by installing new pipes in the jail ceiling and removing the old heating pipes. This work has been completed. These funds will reimburse the Sheriff's operating budget for this expense. Preparer: ~------.-~"~ ~ Title: ~--~ Yes # Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: Budget and Management Comments: This item requests approval to transfer funds from the reserve for Capital Projects to the Sheriff's department to replace and repair the heating system within the older section of the jail. The department's FY98 budget cannot absorb this cost. Therefore, these funds are needed to cover the cost of the repairs. The current balance of the reserve for capital projects is $703,507. With approval of this transfer, the balance will be $676,507. Preparer: Re~cca T. Dickson Title: Actin.q Director, Bud.qet & Mana.qement O40 Meeting Date: January 14, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page ~ of_2_2 9.C.3. Subject: Approval and Appropriation of FY98 VitaLinks Technology Grant County Administrator's Comments..' CountyAdministrator: BoardAcfion Requested: The School Board requests the Board of Supervisors to approve the FY98 VitaLinks Technology Grant and increase the School Grants Fund appropriations in Instruction by $45,721.28. Summary oflnformation: Chesterfield County Public Schools (CCPS) receives various grants that are approved during the annual budget process. The School Division also applies for additional grants each year to assist and enhance the current instructional program. A new grant, FY98 VitaLinks, has been written by CCPS staff and approved by the State Department of Education for $39,861.28. In addition, an in-kind support of $5,860 is required but no additional local funds are requested. The School Board accepted and approved this grant on December 9, 1997. Preparer: Title: ~r, or. Attachments: Yes ~-~ No Superintendent l# 041 1[[ [[][ [ I[ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page z of 2 Summary of Information: (Continued) Professional development plays an essential role in successful education reform and serves as the bridge between where our educators are now and where they need to be to meet the challenges of guiding students in achieving the Standards of Learning set by the Commonwealth of Virginia. In response to a Virginia Department of Education request for proposals, CCPS submitted a Technology Literacy Challenge proposal which focused on a systematic professional development project for a selected group of middle school teachers. The proposed project, "Vital Power with VitaLinks", is designed to train teams of middle school teachers to implement standard of learning across the curriculum. VitaLinks, like vitamins, will provide essential links, boost, and vital power to middle school teachers to reach beyond the walls of classrooms to implement interdisciplinary and international projects. A team from each school consisting of five teachers from the areas of math/science, social studies, language arts, media, and technology, will work collaboratively on this project. In additional five special education/art/music teachers will also be selected to participate. The grant provides funding for software licenses (office 97 and Digital Chisel 3) for all middle schools as well as substitute salaries. # O42 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: January 14, 1998 Item Number: Bud,qet and Management Comments: Staff recommends approval and an increase in appropriations in Instruction for the VitaLinks Technology Grant in the amount of $39,861.28, with the in-kind transfer of $5,860 (for a total grant amount of $45,721.28). Preparer: Rebecca T. Dickson Title: Acting Director, Budget & Management 043 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, December 9, 1997, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Thomas L. Wootton, Jr., Vice-Chairman Elizabeth B. Davis Dianne Pettitt, Chairman Marshall W. Trammell, Jr. RESOLUTION RESOLVED, On motion of Mrs. Pettitt, seconded by Mrs. Davis, the School Board requests the Board of Supervisors to approve an increase of state revenue of $39,861.28, a transfer of $5,860 from the School Operating Fund to the Grants Fund, and increase the Instruction appropriation category by $45,721.28 in the School Grants Fund for the FY98 VItaLinks Technology Literacy Challenge Grant. ~illiam C. Bosher, J: e School Board , Superintendent a copy teste 044 CHESTERFIELD COUNT~ BOARD OF SUPERVISORS AGENDA Page 1 of --2 Meeting Date: January 14, 1998 Item Number: 9.c.4. Subject: Approval of a "Revised" Agreement for County assistance to provide water service to Pocahontas State Park - County Project Number 94-0057 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve this revised contract and authorize the County Administrator to execute any necessary documents. Summary of Information: On January 8, 1997, the Board of Supervisors approved an Agreement for County assistance to provide water service to the Pocahontas State Park. The scope of the project changed such that the Agreement needed to be revised to reflect a cash refund for the oversizing costs and to change the deadline for starting construction from September 1, 1997 to January 15, 1998. The revised Agreement is consistent with the previously approved Agreement, whereby the Department of Conservation and Recreation's request for County's assistance to provide project administration for the design and construction is covered in the Agreement. The State is agreeing to pay all costs associated with the design and construction of said improvements prior to the work being performed. On December 10, 1997, the Board awarded a contract for construction and the State has deposited the necessary funds with the County to provide these services. Preparer: ~. Title: Assistant Director Attachments: Yes ] ] No # 0~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: (Continued) This project includes 2,500± L.F. of proposed 12" offsite and oversized water lines running generally along Woodland Pond Parkway and 2,700± L.F. of proposed 8" onsite water lines running adjacent to Beach Road Right of Way. The Department of Conservation and Recreation is required to have an 8" water line to serve the Park, therefore, the water lines will be oversized to provide service to the adjoining properties. In accordance with the ordinance, the Department of Conservation and Recreation is entitled to refunds for the oversizing costs and a portion of the offsite costs. State Agency: Department of Conservation and Recreation Estimated Project Cost: (Includes engineering costs and 10% for contingencies) $201,253.00 Estimated County Cost: Water (Oversizing) Water (Offsite) $20,337.00 $22,809.60 Code: (Refunds thru Connection Fees) (Cash Refund) Offsite - Oversizing - 5B-572VO-E4D 5B-572WO-E4C District: Matoaca 046 PROJECT NUMBER 94-0057 POCAHONTAS STATE PARK 04~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. 5.a. Subject: Acceptance of a Parcel of Land along the South Line of Meadowville Road from Mercer P. Faw County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.281 acres along the south line of Meadowville Road (State Route 618) from Mercer P. Faw, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Attachments: Yes No Title: Riqht of Way Manaqer ~--' VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH LINE OF MEADO~WILLE ROAD FROM MERCER P FAW I Rivers Bend G & ~C IN BERMUDA ORCHARO LA CUr,,W_ I RAOIU5 I LENOTH I CHO~ID 'BEARINO I [DE--~-Y~ TANCENT Gl 2000.00' 220.5fl' 220.47 NOS"34'43"E 06'l~flO'' C2 I000.00' 110.77' 110.71' 55~14'44"W C3 083.76' 121.54' 121.36' 55~'lO'Sq"W 10'11'04" NOTE, PARCEL LINE5 COMPILED FROM THE FOLLOWINO, PLAT DY CHARLES C. TOWNE5 + A550C. P.C., DATED 121171fl0. ENTITLED "PLAT OF PART OF PARCEL I% ALL OF PARCEL C, ALL OF PARCEL 2~1 .I- AOJAG~NT PARCEL GONTAININ6 ~.47 ACRE5 ~ITUATEO ON MEADOWVILLE ~OAD - ~TATE ~OUTE PLAT ~Y PRITGHARO + LE~AT, DATED $/14/~$, IN DB 7~7/16~ AND BASED ON PHYSICAL EVIDENG~ A5 FOUND. G/L ROAD A~ ~HOWN BA~EO ON A FIELD ~U~VEY. LINE [DIRECTION DIST. L1 N25"50'47"W 14.54' L2 543'04'4b"E 32.72' L3 N20'3?'50"W l&lf N 3654~562.9138 ..~ 11617~570.3147 A COMPILEC) PLAT SHOWING, PORTION OF PIN 517-654-2760 E)IEE)ICATIEE) TO COUNTY OF CHESTERFIELC) I~EP-.MUOA 1~ISTRICT. CHESTERFIELD COUNTY, VIRGINIA TO BE DraperAden Associates ~ CONSULTING ENGINEERS Virginia - RichmoncL Virginio I DATE: 10/16/fl7, P-EV 11/24/fl7 SC^I'E: F-50" COUNTY PRBJI~ q7-0147 DWG NAME= 2171SO03A.DW5 DRANdN BY~ wo¥ CHECKED BY~ LOW PLAN NO. L- 21'750.03 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. S. b. Subject: Acceptance of a Parcel of Land along Jefferson Davis Highway (State Route 1 & 301) from Lowe's Home Centers, Inc. County Administrator's Comments: County Administrator:~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.569 acres adjoining the west right of way line of Jefferson Davis Highway (State Route 1 & 301) from Lowe's Home Centers, Inc., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda Prepar~~o~n~W '-~. ~t:v~,~ · Harmon Attachments: Yes No Title: Riqht of Way Manager VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG JEFFERSON DAVIS HIGHWAY FROM LOWES HOME CENTERS INC N Bermud~ Exit-62 DR HUNDRED Bermuda John Tyler Exit~61 STAGE PARK ,, MUDA NDbSTRIAL Lake F,,:hmond g~.m e fie II/. Pa~i: 052 053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. 5. c. Subject: Acceptance of a Parcel of Land along the South Line of Elkhardt Road (State Route 663) from Louise A. Berger County_ Administrator's Comments: County Administrator:_~t~~ Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.026 acres along the south line of Elkhardt Road, State Route 663 from Louise A. Berger, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Clover Hill Preparer.~~ ~f, ~o,.,~,~ ~/ohn W. Harmon Attachxaents: Yes No Title: Riqht of Way Manaqer O54 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE SOUTH LINE OF ELKHARDT ROAD FROM LOUISE A BERGER 60 0 60 SCALE 1" = 60 FEET 'I PLA T SHD ~FING T ~/D PARCEL $, TI]GE THER CDN TAINING O, 026 ACRE SITUA TED DN THE SDUTH LINE DF ELKHARDT RDAD CLI]VER HILL DISTRICT CHES TERFIEL£ CDUNTY, VIRGINIA POTT$, MINTER axial ASSOCIATES, P.C. Engl~eel~. l, al~d ~ur~eyors, laird Pl~e~ 35~0 ~, Co~ouse .Road ~te B vote: 8/8/97 Sco/e: I'=60' J.N. 9511-18 056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: Subject: Acceptance of a Parcel of Land along Wylderose Drive (State Route 971) from Sommerville Development Corporation County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.376 acres along Wylderose Drive (State Route 971) from Sommerville Development Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of the parcel of land containing 0.376 acres along Wylderose Drive (State Route 971) for the relocation of Wylderose Court. This dedication will serve the Sommerville Industrial Park. District: Midlothian Preparer:~ ~.~~ J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # 057 vICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND AI,ONG WYLDERROSE DRIVE FROM SO~ERVILLE DEVELOPMENT CORPORATON OURHAM~HIR~ Pi. ,LLOWAY G[ IND PK ¥-~EDAL.5 E DAF~F~UEST WO?DS V~atkins i Midiothia~ Midlotlfian I MS,/'I~[DLO1 NUMBElt D= CO- T- Fl= L- 'CH= CI 89"14'07" N35"1~35"E 24.{~7 25.00 35, g, 4 35,12 C2 23"1(.Y56" S 8~'3{~4" E . 48.68 237.33 g8.03 g5.37 C3 24".38'30" S 8g"14'41' E 64.94 297.33 127.88 126,89 C4 86'29'16" N 58'IS'la" W 23.51 25.00 . 37,74 34.26 C5 31°17'05" NO2'37'3f"W 118.00' 421.43 230.11 227.26 C6 31°17'04" S02'37'31"E 151.60 541.43 295:8~ 2gl.g7 C7 08"55'35' S 1,3"4W16' E 42,25 541.43 8,~3~ 84.27 C8 03~1 I'23" N 16~4C22" W 11.73 421.43 23.46 23.46 CHECKED: I. BY:I I I THE SAUSBURY WES I C ORPOllA IION MAP PAI:ICEL NO. 7-g (1) I DB925 PG510 I[1 TEMPORARY CONSTRUCTION EASEMENT DB2048 PG 1059 /,// PROPOSED "S TRi~UD" SITE PROPOSED UNE I , 0.235 EROSE . SOMMER~ D~LOPMENT ~ ~ COR~TION M~P~CELNO. 15-1 (1) I ~ COUN~PR~. NO. 97-0158 COUN~ SI~ P~ NO. 97PR0358 // ~RNATE) 9.~ PRO~SED C3 '--- CO ~5-5 (~) 32 R. I. EI4,'/~, 710-7515 · PLAT SHOWING A PROPOSED g FOOT DRAINAGE EASEMENT (PRIVATE), A 25 FOOT DRAINAGE EASEMENT (PRIVATE), 'A OO'FOOT RIGHT-OF-WAY AND A 60 FOOT RIGHT-OF-WAY DATE: IDRAWN ISCALE:" I~!°~° t NOTE: 1. NO IMPROVEMENTS AND NOT ALL EASEMENTS SHOWN. 2. ACREAGE WITHIIV PROPOSED RELOCA TIQN OF WYLDEROSE COURT IS O. 376ACRE. 11/4/97. TO BE VACATED ACROSS PROPERTY ' ' BY: KWT LYING WEST OF WYLDEROSE DRIVE. O,.~r" ' ~J~,'~IBI~ 1 "= 6 o' MIDLOTHIAN DISTRICT JOB NO. 097120 CHESTERFIELD COUNTY, WRGINIA . . m PLANNERS ~ ARCHITECTS = ENGINEERS m SURVEYDRS m '30! ~RANCtI~AY RDAD ~ §UII'E 10D ~ RICIIHDND. VIRGINIA ~3;~36, m 794-031 · FAX 79'!.-~633 REFLEC:TINQ TOUORROW ~1038 LAKER!.D~-P~RK~A¥ ~ SUII£ I · ASHLAND, VIRGINIA ~300'5 ~ (~04)-55~-P~88 m FAX (nn4~'~n-~'n'~? CHESTER_FIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. C. 6. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to extend service for the Salem Church Middle School concession stand and ball field lights. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Virginia Electric and Power Company to extend service for the Salem Church Middle School concession stand and ball field lights. District: Dale ~ohn W. Harmon Attachments: YesI INo Title: Riqht of Way Manaqer # 060 VICINITY SKETCH CONVEYANCE OF AN EASEMENT TO VIRGINIA ELECTRIC AND POT~TER COMPANY SALEM CHURCH MIDDLE SCHOOL CONCESSION STAND AND BALL FIELD LIGHTS lerfietd Lloyd *~USUC GREATBRIOGE ile & estlC I~Idws Shell Cir i~RAC~ ,'/CODS 061 Legend - Right-of-Way Agreement I Ifl~gia~l ~ COR 16 Virginia Elec~ic and Power Company I District .- - I DiStrict - To~'~hip- Borough Gount~-Git~ Stat~ Plat Number LocafionofBoundaryUnesofRightofWay /,';? ~.O(uT')JI~;.J O ~"- q "'l-- /6 ~ Estimate Number Grid Number .-~ Date By CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. 7. a. Subject: Request Permission for an Emergency Access Road and Bridge to Encroach within a County Right of Way Designated as Krossridge Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant P. C. Atack Properties, L.C. permission to construct an emergency access road and bridge within a 50' County right of way designated as Krossridge Road; subject to the execution of a license agreement. Summary_ of Information: P. C. Atack Properties, L.C. has requested permission to construct a gravel road and bridge within a 50' County right of way designated as Krossridge Road to provide emergency access to Providence Creek Subdivision. This request has been reviewed by staff and approval is recommended. District: Clover Hill Attachments: YesI INo Title: Riqht of Way Manaqer 0G3 VICINITY SKETCH REQUEST PE~ISSI©N FOR A GRAVEL ROAD AND BRIDGE TO ENCROACH WITHIN A COUNTY RIGHT OF WAY DESIGNATED AS KROSSRIDGE ROAD ~n N' 064 Vc D Scale /// ~O' ~~ ~ ' CY he 4, d Court, ~=CHI~ =C ~ S · ENGINEERS · SU~V~ORS · 501 8ranc2way Road · Suite 100 · Richmond. Virginia 23236 · 7~-0571 · F~ 7~-2635 ~514 East Far,am acad · ~ ' ~ ~¢~c~,~c ,o~-~o~ mic:moad. Virginia 2322~ · 2E2-ECZ6 · F~ 2~-3C37 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. 7.b. Subject: Request Permission for a Drainage Pipe to Encroach Within a 20' and Variable Width Easement and a 16' Sewer Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Brandermill Community Association, Inc. permission to install a 24' drainage pipe within a 20' and variable width easement and a 16' sewer easement; subject to the execution of a license agreement. Summary_ of Information: Brandermill Community Association, Inc. has requested permission to install a 24' drainage pipe within a 20' and variable width easement and a 16' sewer easement as shown on the attached sketch. This request has been reviewed by staff and approval is recommended. District: Clover Hill John W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer 066 ~ VICINITY SKETCH ~'~ R~7~UEST PErmISSION ~< A DP~INAGE PIPE TO ENCRO~{ WITHIN A 20' AND VARIABLE WIDTH EASEMENT AND A 16' SEWER EASEMENT B.RANDE~ILL CO~@[UNITY ,ASSOCIATION INC kNDERM[LL , SEE GRID D8 / ~--~ SAGEWO0rq TRACE SAGEWOOD TERR WOODBRI[]GE CROSSIN~E SAGEWO0 D C~ Count~ SAGEWOOD PL STERLING BRIDGE PL Land Fill jqL I~LLOWFOR[ vlCTYRES Pt DE s ;hoe rct: CE i ,~:0 ~E.' P,/L AL(-)Iz(; I."," '"'.. ' & GRELW fOR HOLE eva It ~ t ~ ~r , , [NCROACH 68' OVER LGNAVEI. ~ ~B. 22 PG. ~ EASCMEN T B.C.A. OPEN SPACE F T.' ~ 2' DECK , , -,, .,~. ~~ c.,~., . '~ ~ , ,. ,. ,o ,:~ 5~COND 5'ECHON ,/ ~ /, 44 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9. c. 7. ¢. Subject: Request Permission to Install Concrete Curb and Gutter Within a 16' Water Easement County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Homestead Village Incorporated permission to install concrete curb and gutter within a 16' water easement; subject to the execution of a license agreement. Summary_ of Information: Homestead Village Incorporated has requested permission to install concrete curb and gutter within a 16' water easement. This request has been reviewed by staff and approval is recommended. District: Clover Hill Preparer: ~r~N -'Z-J. ~a'O . Harmon Attachments: Yes No Title: Riqht of Way Manaqer ~ VICINITY SKETCH ~ REQUEST PErmISSION TO INSTALL CONCRETE CURB AND GUTTER WITHIN A 16~ WATER EASEMENT HOMESTEAD VILLAGE INCORPORATED 0'70 '\: PUBLIC R/~') PLACE - ROUTE 99,5 071 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 16, 1998 Item Number: 9. c. 7. d. Permission Install Curb and Gutter and Entrance Drive Request to Isle to Encroach Within an Existing 16' Drainage Easement Count Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant South Inc. permission cense ag Summary_ of Information: Apple South, Inc. has requested permission to install curb and gutter and entrance drive isle within an existing 16' drainage easement. This request has been reviewed by staff and approval is recommended. District: Bermuda ~ohn W. Harmon ' Attachments: Yes No Title: Riqht of Way Manaqer 072 VICINITY SKETCH ~QUEST PErmISSION INSTALL CURB AND G~TE~,. ~ ENTRANCE DRIVE ISLE TO ENCROACH WITMIN AN EXISTING 16' DRAINAGE EASEMENT APPLE SOUTH INC I COURT RI} C~RP CTR .o~EY NO. RADIUS LENGTH ~'~-LTA TANGENT CHORD BEARI~*~' CHORD 1 ,57,51.72' 271.89' 04-'09'08" 1,56.01' N 81'30'08" W 271.8,5' r 'IRONBRIDGEPLAZA' ~~ 16' PRIVATE DRAINAGE EASEMENT ENCROACHED BY PARKING, ENIRANCE, T~ACT 2 MULBERRY CORPORATION DRIVE AISLE AND CURBING D.B. 2201 PG. 1455 ~ ZONEDC5 APP/,OZLOCA]I~. ~i ~~54 ~'l -~ ~ ~ ~6.~o' / .... D.B. 2195 P~. 18~6 ~ ~ 16' DRAINAGEJ / : ,,- : EASEMENT (PRIVA]) / ~ ~ ,. S'FREET ADDRESS : ~ _ 4 IR()NBRiDGE PLAZA J PROPOSED OUTPARCEL 3A o j ,~ N '~ - I' 16' WA rE~LINEs~SEMENF _. ~ ~ ~ R=5751./2' N 56S~57~ 45 IBONBBIDGE ROAD STATE. BoUT~ ~ . 20 ~ E 11778517.0257 (VABIABLE WlD~ R~ ) . EXHIBIT A' PROJECT ~CPN 97'0212 SHOWING 16' DRAINAGE EASEMENT (PRIVATE) ~i ENCROACHMENT FOR OUTPAROEL 3A IRONBRIDGE PLAZA BERMUDA I)ISTRICT CHESTERFIELD COUNIY, VIRGINIA SEPTEMBER 29, 1997 SCALE : 1"=50' HORTON & DODD, P.C. SURVEYORS, [NOINFERS & PLANNERS CI IESAPEAKE, VIRGINIA (757) 487- 4535 W.0. A6AD~OWO~]]g64~EX-DRAIN (ROB) COPYRIGIiT 1997, IIORTON & DOI)D, P.C. O74 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 16, 1998 Item Number: 9. C. 7. e. Subject: Request Permission to Install Curb and Gutter and Storm Sewer Within an Existing Sanitary Sewer Easement County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors grant Moorefield IV, L.C. permission to install curb and gutter and storm sewer within an existing sanitary sewer easement; subject to the execution of a license agreement. Summary_ of Information: Moorefield IV, L.C. has requested permission to have curb and gutter and storm sewer encroach within an existing sanitary sewer easement. This request has been reviewed by staff and approval is recommended. District: Midlothian J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # ' 075 VICINITY _ ~ R AI"'~TORM SEWER WITHIN R~QUEST PErmISSION m~"NSTALL CURB AND GUTTE.~ AN EXISTING SANITARY _~WER EASEMENT MOOREFIEL~ IV LC WA:DS~5~ R'[I'I PL 076 NF- J~ K. ~P~I~RPONI' D.B. 2.~46. PG. GI$ ~ 748-?06-$.352 ZONED R- 15 N ? K.E. & YVFARNO££L D.B. 1643, PG. ~2 / / .,'"' Gl5 ~ 748-706-9933 / ZONED ~- 15. /~ ,'~ 11,749,079.38 ~ / ~5 ~ / , ~/// S 2~' ~.,~' .~ D.B. SITE DATA OWNER/DEVELOPER: MOOR£¢IELD IV L.C MARK DREYFUS 5.555 C~EENwIC~ V~ROJN~ 8F-~CH. VA 23~62 TEL/~ (757)490-9090 SOURCE OF TITLE: DB 2897 THIS SITE IS IN THE "EMERGING GROWTH" AREA. AREA: 4.10 ACRES DISTURBED AREA: 2.61 ACRES / / / / / NOTE.: UPON C,~ ...ETLON OF (~R.A~ING. A,N INSPECTION WlLL BE MADI~ WITH PLANNING STAFF & NEIGHBOR~'~-_..~_~ REPRESENTATIVES TO DETEI~INE THE NEED FOR ADDmONAL LANDSCAPING (,F ANY),N THE 35' REAR UND,STURE, ED BUFFER ....... L_.. ........... EX. HARDWOOD5 · EVERGREENS .,.z~./// --,"~ ~..-,,~ , ,..4'--~'// O~..100 YEAR FL,GOD '"/' ~SSOC. INC ,," PG. 19 L~ee~sed BENCHt~K EL · 277.49 PAINTED SPOT ON SOUTHEAST CORNER OF STORM SEWER CURB INLET / / t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 gDate: January 14, 1998 Item Number: 9. C. 8. Subject: Lease of Property for Community Development Block Grant County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve a lease with J. C. M. Partnership for office space located at 10100 Iron Bridge Road for the CDBG Office, effective January 19, 1998 and authorize the County Administrator to execute the lease agreement subject to approval as to form by the County Attorney. Summary_ of Information: The lease covers a period of 60 months for a total of $101,352.96 beginning January 19, 1998. Rent for the property will be provided from Community Development Block Grant Funds. CDBG is currently housed in Castlewood. The Historical Society is relocating to Castlewood and CDBG has been asked to move. District: Dale John W. Harmon Attacbxaents: Yes ~o Title: Right of Way Manager OB ~AO~ 3p/,oll Play,al uoo 4q le;ma .-,3 I/St'lO NI"-.. 079 HDLZMS XLIMIDIA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 9.¢.9. Subject: Designation of Right of Way for Hicks Road County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board designate right of way for Hicks Road, and authorize the County Administrator to execute the necessary Declaration. Summary of Information: Prior to accepting roads into the secondary maintenance system, VDOT requires that the County designate right of way and record plats showing the right of way. This right of way is on the existing LaPrade Library Site and is required for the Hannaford Development at Hicks Road and Route 360. Approval is recommended. District: Clover Hill Attachments: Yes No Title: Riqht of Way Manager 08O ~ VICINITY SKETCH D~SI,~NATION OF RIGHT WAY FOR HICKS ROAD RAMS CT EA~LE ~U~ EAGLE BUN LA O[N BAtiK CT N DEN BABK CT G ,PLAT 5'tta~INap O. i1~ A6 L&dAT£D Ih' TttE 6'Z ak"£,~~ ttiZ L Pl6'T~P'IdT OF ~NE~ T~-~FIEL D 6&VHTL CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 9.C.10. Subject: Authorize Fulltime Positions for Chesterfield Community Services Board Residential Services County Administrator's Comments: County Administrator: Board Action Requested: 1. Establish three Residential Counselor positions in MH Residential to provide residential support services to persons with serious mental illness. 2. Establish four positions - Residential Supervisor, 2 Residential Counselors and a Senior Clinician - to support a community home to serve four persons with mental retardation and provide specialized behavioral services to this disability population. 3. Appropriate fee revenue of $104,300; increase MH/MR/SA Dept. expenditure budget by $104,300. Summary of Information: The MH Residential Services program has identified the need for three Residential Counselors to provide residential support services for persons with serious mental illness. The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services awarded $66,400 for this program expansion; along with additional fee revenue, these resources were appropriated in September 1997 in a $617,700 budget revision. The MH/MR/SA Dept. will utilize funds appropriated for part time salaries for the three Residential Counselor positions. A Residential Supervisor and two Residential Counselors are needed for staffing a community home to serve four persons with mental retardation, and a Senior Clinician is needed to provide specialized behavioral services to the MR disability residential population. Fee revenues of $104,300 from residential, day support and behavioral consultation will fund this program. No additional Coun~qnds~ ar~l~sted. Preparer: .//-?~.~/ '""~ Title: Director, Dept. of MH/MR/SA Burt H. Lowe, Ph.D. Attachments: Yes I # No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ?age 2 of 2 Meeting Date: January 14, 1998 Item Number: Budget and Management Comments: If approved, this item will authorize full-time positions and appropriate $104,300 in additional fee revenue. In September 1997, in a $617,700 budget revision, a new MH Residential Services program was authorized. Within this appropriation the Chesterfield Community Services Board authorized a Non-24-hour option program to provide residential support services for persons with serious mental illness. This item will authorize the establishment of three Residential Counselor positions in MH Residential to provide the necessary support for the program. This item will also appropriate fee revenue and authorize four positions for a new community group home. The revenue, $104,300 from Medicaid Waiver Fees and Consumer Fees, will enable the department to address an additional funding request which was identified during the FY98 budget process. Needed for staffing the home is a Residential Supervisor, two Residential Counselors and a Senior Clinician. The new home will serve four persons with mental retardation and provide specialized behavioral services to the MR disability population. The revenues of $104,300 from residential, day support and behavioral consultation will fund this program. No County funds are requested. Preparer: Rebecca T. Dickson Title: Actin,q Director, Budget & Management 0(~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of! Meeting Date: January 14, 1998 Item Number: 9.C.11. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: BERMUDA: Appleford, Section 1 Appleford, Section 2 Lyndhurst, Section 1 Nottington Somersby, Section 1 Somersby, Section 2 Walthall Creek, Section 15 Preparer:~ RichArd M. M, fElfish, P.E. Yes ~--~ No Attachments: II DALE: Brentwood, Section C Mayfair Estates, Section H MATOACA: Brechin Woods Finstown Landing Glen Kilchurn Title: Director. Environmental Engineering # 0~5 I TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Appleford, Section 1 Bermuda January 14, 1998 Appleford Lane Appleford Court Appleford Drive Appleford, Section 1 :'7 Vicinity Map TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Appleford, Section 2 Bermuda January 14, 1998 Appleford Drive Appleford, Section 2 Vicinity Map 0 37 TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Departmem of Environmental Engineering State Road Acceptance - Lyndhurst, Section 1 Bermuda January 14, 1998 Longmeadow Circle Lyndhurst Drive Lyndhurst Court Lyndhurst, Section 1 Vicinity Map TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Nottington Bermuda January 14, 1998 Nottington Court Nottington Vicinity Map TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Somersby, Section 1 Bermuda January 14, 1998 Longmeadow Boulevard Longmeadow Circle Somersby Lane Ramsey Drive Somersby, Section 1 SITE Vicinity Map 090 TO: FROM: SUBJECT: DISTRICT: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Somersby, Section 2 Bermuda MEETING DATE: January 14, 1998 Ramsey Drive Ramsey Court $omersby, Section 2 Vicinity Map 091. TO: FROM: SUBJECT: DISTRICT: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Walthall Creek, Section 15 Bermuda MEETING DATE: January 14, 1998 Woodland Hill Drive Walthall Creek See.15 Vicinity Map TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Brentwood, Section C Dale January 14, 1998 Belfield Terrace Belfield Circle Brentwood Sec. C Vicinity Map 0.98 TO: FROM: SUBJECT: DISTRICT: Board of Supervisors Departmem of Environmental Engineering State Road Acceptance - Mayfair Estates, Section H Dale MEETING DATE: January 14, 1998 Oxbridge Road Mayfair Estates See. H 3E£TION 'IF Vicinity Map 094 TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Brechin Woods Matoaca January 14, 1998 Brechin Lane Culloden Lane Brechin Woods 0.').5 TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Department of Environmental Engineering State Road Acceptance - Finstown Landing Matoaca January 14, 1998 Highland Glen Drive Finstown Lane Finstown Landing TO: FROM: SUBJECT: DISTRICT: MEETING DATE: Board of Supervisors Departmem of Environmental Engineering State Road Acceptance - Glen Kilehum Matoaca January 14, 1998 Highland Glen Drive Glen Kilchurn Drive Glen Kilchurn ~:'"'~'~:!' """ '~ 'i" *; ~'~"PRo~JEC r Vicinity Map CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 14, 1998 Item Number: 9.¢. 12. Subject: Set Public Hearing for Zoning Ordinance Amendment Relating to Exterior Intercoms for Businesses. County_ Administrator's Comments: Coun _ty Administrator: Board Action Requested; The Planning Commission recommends the Board set February 11, 1998, for a public hearing for a zoning ordinance amendment relating to exterior intercoms for businesses. Summary of information At the request of representatives from the development community, staff has prepared an ordinance amendment which defines and makes a distinction between intercoms and outdoor public address systems. The proposed ordinance recognizing emerging trends in marketing would permit the use of intercoms as a restricted use in all commercial zoning districts while limiting outdoor public address systems as conditional uses in specific commercial districts. The Planning Commission unanimously recommended adoption of the proposed ordinance at their December 18, 1997, meeting. Preparer: Thomas E. Jacob~h Title: Director of Plannin~ C: DATA/AGENDA/lAN 1498.1/GOK Attachments: Yes ~-~No AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND REENACTING SECTIONS 19-144, 19-145, 19-154, 19-158 AND 19-301 RELATING TO INTERCOMS AND OUTSIDE PUBLIC ADDRESS SYSTEM BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-144, 19-145, 19-154, 19-158, and 19-301 of the Code of the County of Chesterfield, 1997, as amended, is amended and reenacted to read as follows: Sec. 19-144. Permitted uses by right. Within any C-1 District, no buildings, structures or premises shall be used, arranged or designed to be used except for one or more of the following uses: 000 (c) Banks and savings and loan associations with or without an ,,-L~,~,~ ~,,o,~ ,~,~,,~.- sys~¢ni ,~, ,~,L,, or ,~,,,,~m drive-in windows. 000 Sec. 19-145. Uses permitted with certain restrictions. The following uses shall be permitted in the C-1 District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to the provisions of section 19-13: 000 (e) Intercoms as accessory_ to permitted uses. provided that such system is not audible to any property located in an A. IL R-TH or R-MF district. Sec. 19-154. Conditional uses. The following uses may be allowed by conditional use in the C-2 District, subject to the provisions of section 19-13: (e) OOO ~'x~'~la~ "~ F' u v,u~u ,,, sec~.iOn$, ~- ~-,~V.q aad ~ ~-.-~ov~, vQutside public address_system in conjunction with any permitted use, conditional use or special exception. OOO 0!. 9 Sec. 19-158. Permitted uses by right. Within any C-3 District, no buildings, structures or premises shall be used or arranged or designed to be used except for one or more of the following uses: OOO (s) Restaurants, to include ---:~' ...... :"- ........... :J ..... '-'" - - -' ~ .... 000 Sec. 19-301. Definitions. For the purposes of this chapter, the following Words and phrases shall have the following meanings: OOO Intercom - A device designed for two-way communication between a person within a building or kiosk and a pedestrian or operator of a motor vehicle and which is not generally audible to others. OOO Outside Public Address System - Any device used for broadcast of messages or music which is generally audible by more than one person. OOO (2) That this ordinance shall become effective immediately upon adoption. 1014:20723.1 100 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page t ,,of_b._~ 9.C.13. ect: Transfer of Bermuda District Three-Cent Road Funds for a Contract Between the County and the Chester Forum to Purchase Additional Chester Forum Tickets for the County and County Students County Administrator's Comments,,,: CountyAdministrator: BoardAction Requested: Transfer $1,000 from Bermuda District Three-Cent Road Funds to purchase additional Chester Forum tickets for Chesterfield County and Chesterfield County students. Summary of Information: Mr. McHale has requested that the Board transfer $1,000 in Bermuda District Three-Cent Road Funds to the Chester Forum, an organization that was recently formed to bring nationally recognized speakers to the Chester area. The Chester Forum will present three speakers during its 1998 season. In April 1997, the Board approved the transfer of $1,000 in Three Cent Road Funds to the Chester Forum for the purchase of 50 tickets to the Forum's 1998 season. The funds from the transfer requested in this item will be used to purchase an additional 50 tickets for the 1998 season. Under Virginia law, the County is legally precluded from making a donation to the Chester Forum. However, the County is legally permitted to contract with the Forum to purchase tickets to Forum events. The County currently contracts with the Richmond Forum, a similar organization in Richmond, to purchase tickets which are then made available to the County and to Chesterfield County students. Mr. McHale requests that most of the Chester Forum tickets also be provided to County students as determined by the County School Board. (Continued) Preparer: Rebecca T. Dickson Attachments: -~ Yes No Title: Acting Director, Budget and Management 1205:21284.1 # 101 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: This $1,000 payment will purchase an additional 50 tickets increasing to 100 the total number of tickets available to the County and County students this year. Twelve (12) tickets per program from the total number of tickets purchased will be reserved for County officials with the balance of the tickets forwarded to the School Board for distribution to students. The current balance of the Bermuda Three-Cent Road Fund account is $11,942.00. Use of $1,000 for the Chester Forum request will leave a balance of $10,942.00. 1205:21284.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Date: Jan 1998 Item Number: Subject: Set Public Hearing to cOnsider Appropriation of payment to the escrow agent for advance refunding of Series 1991 General Obligation Bonds and Interest and to authorize the County Administrator to execute documents for reissuance of approximately $3,375,000 and Authorizing Reissuance of General Obligation Bonds at a lower interest rate County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for January 28, 1998 to consider appropriation of $3.375 million in bond proceeds and interest to the escrow agent for School and County Capital Projects for reissuance of 1991 General Obligation Bonds Summary of Information: The County's financial advisors (Public Resource Advisory Group) have analyzed the outstanding G.O. debt and determined that the market is favorable for refinancing an additional $2.85M in callable bonds of the 1991 issue. The projected present value savings as a percentage of refunded par (when combined with the $13.225M) of 6.2% could result in an estimated total savings of $900,000. Staff requests that the Board hold the public hearing and appropriate an amount not to exceed $3.375M for this additional advance refunding and related issuance costs and direct staff to allocate the appropriation to the proper accounts/funds and authorize the County Administrator to approve all closing documents. Preparer: ~ f c/~7~ Title: Actinq Director of Budqet & Mqmt. Rebecca T. Dickson Attachments: ~-~ Yes NO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page ! of ~ Meeting Date: January 14, 1998 Item Number: 11. A. Report On: Developer Water and Sewer Contracts Background: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between the County and the Developer where there are no County funds involved. The report is submitted to the Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: Contract Number: Project Name: 94-0111 Rivers Bend, Section 10 Developer: Rivers Bend L.P. by FCP Corporation, its Sole General Partner Contractor: R.M.C. Contractors, Inc. Contract Amount: Water Improvements - Wastewater Improvements - $35,590.00 $54,154.00 District: Bermuda Prepared By: County Administrator:_~~~ ~ Attachments: YesI INo ~()3 Agenda Item January 14, 1998 Page 2 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 94-0208 Barney Car Care - Midlothian Turnpike F. D. & B. Associates Stamie E. Lyttle Co., Inc. Water Improvements - Wastewater Improvements - Midlothian 95-0073 Village at Midlothian Jamie Lee Chafin R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Midlothian 96-0032 Bel Arbor Bel Arbor Developers, Inc. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Bermuda 96-0084 Adbel Business - Whitepine Road Adbel Ltd. And Harrison and Hine A. T. Carr Water Improvements - Wastewater Improvements - Dale $950.00 $11,018.75 $20,930.00 $30,543.00 $56,504.50 $77,948.40 $35,425.00 $56,645.00 Agenda Item January 14, 1998 Page 3 Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 96-0085 (Revised) Birkdale, Sections 10 and 12 Crimson Birkdale L.P. Castle Equipment Corporation Water Improvements - Wastewater Improvements - Matoaca $63,260.12 $101,270.78 96-0273 Lowe's Jefferson Davis Highway Lowe's Home Centers, Inc. S. W. Rogers Co., Inc. Water Improvements - Wastewater Improvements - Bermuda $95,461.80 Private 96-0295 Express Muffler Hubert S. Bailey Jr. and Lisa R. Bailey Greg Jones Excavating Water Improvements - Wastewater Improvements - Bermuda $4,925.69 $1o,o5o.oo 97-0016 Homestead Village at Arboretum Homestead Village Incorporated Duke Contracting of Virginia, Inc. Water Improvements - Wastewater Improvements - Clover Hill $23,140.00 $4,900.00 Agenda Item January 14, 1998 Page ~ 10. 11. 12. 13. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0027 Warfield Estates, Section E William B. and Gene H. DuVal Water: Wastewater: J. Steven Chafin, Inc. Bercon, Incorporated Water Improvements - Wastewater Improvements - Bermuda $30,270.40 $83,836.00 97-0052 Capel Rug at Bellgrade Integra Lands LLC Couch Construction Company, Inc. Water Improvements - Midlothian $8,100.00 97-0055 New Deliverance Evangelistic Church 1701 Turner Road New Deliverance Evangelistic Church Atlee Construction Company, Inc. Water Improvements - Clover Hill $5,658.68 97-0144 Kingston Avenue (North) Road Water Extension Rivers Bend L.P. by FCP Corporation its Sole General Partner R.M.C. Contractors, Inc. Water Improvements - Bermuda $25,181.00 Agenda Item January 14, 1998 Page 5 14. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0149 Marva Maid Sewer Extension - Touchstone Road Oliver D. Rudy, Trustee Castle Equipment Corporation Water Improvements - Bermuda $31,100.32 15. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 97-0212 Applebee's at Ironbridge Plaza Apple South Inc. Bookman Construction Company Water Improvements - Wastewater Improvements - Bermuda $9,900.00 $1,500.00 107 Meeting Date: January 14, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: I I.L~ Page 1 ,.of ll.B. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases County Administrator's Comments: CountyAdministrator:~ BoardAction Requested: Summary of Information: Preparer: ~. R~~¥ Attachments: Yes ~-] No Title: County Administrator CHESTERFIELD COUNTY GENERAL FUND BALANCE January 8, 1998 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/97 FY98 Beginning Fund Balance $35,322,215 11/12/97 Designations/appropriations of excess fund balance: School Expenditure Savings designated for use in FY98 (1,910,483) $33,411,732 Excess FY97 State Sales Tax appropriated for School use in FY98 (129,334) $33,282,398 Designation for reduction in BPOL revenue (based on Board action July, 1997) (500,000) $32,782,398 Appropriation in FY98 for the Rt.360/ Genito Road Study (140,000) $32,642,398 Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) (406,950) $32,235,448 Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (5,180,998) $27,054,450 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TP~_DITIONALLY FUNDED BY DEBT January 8, 1998 FOR FISCAL YEAR '98 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition O4/09/97 8/27/97 FY98 Capital Projects Transfer funds for Fembrook, Old Williamsburg Sec., Ph. V drainage project 7,419,000 (5,979,000) (14,000) 7,444,057 1,465,057 1,451,057 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,000) 1,444,057 8/27/97 Designation of funding for the upper SwiR Creek Reservoir Water Shed (450,000) 994,057 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,507 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (200,000) 754,507 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building (51,000) 703,507 !10 Prepared by Accounting Department December 31, 1997 Date Began 12/88 03/89 09/93 * 12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Desmption APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System School Copier Real Property Lease/ Purchase School Technical Center Printing Press Original Amount, $128,800 331,200 460,000 Date Ends 12t00 Outstanding Balance 12/31/97 $ 43,377 111,540 154,917 3,095,000 3/98 440,000 36,605 8/98 7,123 17,510,000 12/01 80,649 11/99 9,215,000 48,651 TOTAL APPROVED AND EXECUTED $21,182,254 $9,865,691 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page 1 of~__ ll.C. Subject: Roads Accepted into the State Secondary System County Administrator's Commen~s: CountyAdministrator: BoardAction Requested: ,,Summary of Information: Preparer: ammy IY. Haskins Attachments: Yes N No Acting Clerk to ffhe Board Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page I of l ,, 12. Subject: EXECUTIVE SESSION County Administrator's Comments: County Administrator: BoardAction Requested: Summary oflnformation: Executive session pursuant to § 2.1-344A.7., Code of Virginia, 1950, as amended, for consultation with legal counsel regarding legal issues relating to the settlement of (i) Vulcan Materials v. Jacobson and (ii) the Lake Evergreen dam repair. Preparer: , ('~ Title: Steven L. M~cas Attachments: -"]Yes No County Attorney 0505:21345.1 Itt Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14, 1998 Item Number: Page . of_L_ ect: Appropriate $75,000 Restoration. in anticipated reimbursement and award bid for Lake Evergreen Dam County Administrator's Comments,.: CountyAdministrator: BoardAction Requested: (1) Appropriate $75,000 in anticipated reimbursement to fund the restoration of the Lake Evergreen Dam; and (2) Authorize the County Administrator to enter into a contract with G. V. Layne for $73,711. Summary of Information: Lake Evergreen is a BMP facility that receives stormwater runoff from the Evergreen development. Lake Evergreen Dam has sustained serious damage and must be repaired. The restoration project was bid in late August 1997 and a bid opening was held September 11, 1997. The Iow bid was submitted by the firm ofG. V. Layne for $73,711. The homeowner's association that is responsible to maintain Lake Evergreen has ceased to exist as a result of a dispute with the developer over responsibility for the damage. Accordingly, funds were not available in September to pay for the repair. At the Board's request, this item was deferred to give staff'an opportunity to identify sources for payment of the repair cost. Staff has now received firm commitments from the developers of Evergreen, the School Board and future developers to pay the cost of the repair. Since these commitments are contingent on the Board awarding the contract, the Board needs to award the contract and appropriate the money, which will then be reimbursed to the County by the various developers. Preparer: ~-~ c~~ Title: Iqcl~ardfi~l. McElfish, P. E. Attachments: ~ Yes ~-~ No Director, Environmental Engineering 0505:21477.2 e CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January z4, z998 ltemNumber: 16.A. Subject!, Resolution Recognizing Mr. Paul W. Riley Upon Attaining Rank of Eagle Scout County Administrator's Comments: CountyAdministrator: ~ BoardAction Requested: Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Paul W. Riley, Troop 897, sponsored by Mount Pisgah United Methodist Church, upon attaining rank of Eagle Scout. Resides in: Midlothian District Preparer: ~ ~' ~ Title: Ac tin~ Clerk tn t h~ ~n~r~ Tammy D. Haskins Attachments: I Yes ~ No RECOGNIZING MR. PAUL W. RILEY UPON HIS ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was citizenship training, personal development, individuals; and founded to promote and fitness of WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Paul W. Riley, Troop 897, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and W~EREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his County, Paul is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Paul W. Riley and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 14~ 1998 Item Number: Page 1 of 2 16.B. Subject: Resolution recognizing ABB for their contribution to Chesterfield County by naming them the Chesterfield County Large Industry of the Year for 1997. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends the Board of Supervisors confirm the selection committee's designation of ABB as the Large Industry of 1997 and adopt the attached resolution. Summary of Information: Based upon the Board's approved Business Appreciation Award criteria, the Board gives four awards annually, one each to Large, Medium and Small Business, and one to the Developer of the year. The committee submits ABB for your approval as the recipient of Chesterfield's 1997 Large Business Appreciation Award. ABB, is a wholly owned subsidiary of Norwalk CT ABB, Inc. Since beginning their operations in Chesterfield County in 1977 they have steadily increased their local employment, investment, and community contributions enhancing the quality of life for citizens of Chesterfield County. agi7n2/erk / Gav~ R. McLaren Title: Director Attachments: I Yes ~ No # Resolution Recognizing ABB Power Generation Inc. 1997 Large Industry of the Year WHEREAS, the Chesterfield County Board of Supervisors established a Business Appreciation and Recognition Award to recognize existing businesses within the County that contribute to the County's economy and its citizens; and WHEREAS, ABB Power. Generation Inc. observed its 23rd anniversary in Chesterfield County in 1997 and during which time it has located five company divisions, including its U.S. Headquarters. ABB Power Generation Inc. is a world renown supplier of a comprehensive line of rotating power generation equipment, engineering and services for electric utilities, independent power producers, cogenerators and industry; and WHEREAS, ABB Power Generation Inc. payroll has grown by approximately 512 people in Chesterfield County and the company and its employees participate in a number of Chesterfield based community organizations and; WHEREAS, ABB Power Generation Inc. is a community minded corporation and helps support the Chesterfield County community through its donation of endowment funds to the John Tyler Community Foundation. The company participates in college programs directed at the future of the machine engineering trades such as maintenance engineers, mechanics, and various other educational programs; NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby expresses its gratitude on behalf of the County to ABB for its investment and employment growth along with its many contributions to the community. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its appreciation to ABB for its many contributions by recognizing ABB Power Generation Inc. as the 1997 Large Business recipient of the Chesterfield County Business Appreciation and Recognition Award. Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 1998 Item Number: Page 1 of 1 17 .A. Subject: Public hearing to convey a parcel in the Airport Industrial Park (Airpark) and to authorize the County Administrator to execute the contract documents. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the County Administrator to enter into a contract approved by the County Attorney and to convey a 3.67 acre parcel to Tredegar Film Products or one of its designated subsidiaries at a purchase price of $50,000 per acre. Summary of Information: Tredegar Film Products is a subsidiary of Tredegar Industries. They are planning to construct a 25,000 sq. fi. facility (expandable to 45,000 sq. fi.) at the site offthe cul de sac of White Bark Terrace. This division will be utilizing this site for the Film Products production and research and development. The Chesterfield County Department of Economic Development has worked with this company to identify this site as a location for the proposed production facility and supports the conveyance of this parcel to Tredegar Film Products or one of its subsidiaries that may be designated by the company to purchase the property. agi7dS/skd / GarY R. McLaren Attachments: ['--] Yes / No Title: Director i20 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: 17. B. Subject: PUBLIC HEARING: Ordinance to Vacate Portions of a 16' Drainage Easement Across Lot 69, Block M, Deer Run, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors adopt an ordinance to vacate portions of a 16' drainage easement across Lot 69, Block M, Deer Run, Section 2, shown on the attached map. Summary of Information: Brenda W. Atkins has submitted an application requesting the vacation of portions of a 16' drainage easement across Lot 69, Block M, Deer Run, Section 2. This request has been reviewed by staff and approval is recommended. District: Matoaca · Harmon Attachments: Yes No Title: Right of Way Manaqer VICINITY SKETCH -,ORDINANCE TO VACATE PORTIONS OF A 16' DRAINAGE EASEMENT ACROSS LOT 69 BLOCK M DEER RUN SECTION 2 BRENDA W ATKINS E' Si.ifil LE This is to certify that an accurate field survey of me 0remlses shown hereon has been performed under my supervision; thal all improvements and visible evidence of easements are shown hereon; and that there are no encroachments by imdrovemenls either from ad!olmng premises or from subiect premises other than shown hereon~T.~lS survey w~s performed without the benefit of a title report and Is SubleCt to information w~ch may De disclosed by such This dwelling is m FEMA dehned flood zone ~ o7" Date: ~ -/&-?7 Scale:/"-_ .,+0' Job No.: c0~72//-~ · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road * Suite 100 · Richmond, Virginia 23236 - 794-0571 · Fax 794-2635 11038 Lakeddge Parkway, Suite 1 · Ashland, Virginia 23005 · (804) 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 14, 1998 Item Number: t 7. c. Subject: PUBLIC HEARING: Request to Quitclaim a 60' Unimproved Right of Way Known as Wylderose Court Adjacent to the West Right of Way Line of Wilderose Drive, State Route 971 County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 60' unimproved right of way known as Wylderose Court adjacent to the west right of way line of Wylderose Drive. Summary of Information: Sommerville Development Corporation, a Virginia Corporation has requested the quitclaim of a 60' unimproved right of way known as Wylderose Court adjacent to the west right of way line of Wylderose Drive, State Route 971. A new right of way has been dedicated to replace the portion of the right of way vacated. Staff has reviewed the request and recommends approval. District: Midlothian P rep arer'~3o ~W .~'H~ ~ Attachments: Yes No Title: Riqht of Way Manaqer VICINITY SKETCH PUBLIC HEARING~ REQUEST TO QUITCLAIM A 60' UNIMPROVED RIGHT OF WAY KNOWN AS WYLDEROSE COURT ADJACENT TO THE WEST RIGHT OF WAY LINE OF WILDEROSE DRIVE STATE ROUTE 971 SO~@~ERVILLE DEVELOPMENT CORPORATION :)MMERVILI E i IND PK MIDLOT~IAN ~'atl:in ES knne~: ~.~ Midlotnian HS lidloflfian f~s NUMBER D= CD= T= R= L= CH= ct 69"14'0?" N 35°I~35" E 24,67 25.00 3&g, 4 35,12 C2 23" I~56" S 88'3(754" E 48,68 237,33 96.03 95.37 (23 24"38'30' s 89"14'41" E 64,94 297.33 127.88 12&89 C4 f~d"29'16" N 58"1F18' W 23,51 25.00 . 37,74 34.20 c5 3t'17'05' NO2°373t"W 118,00' 421.43 230.11 227.20 C6 31°17'04" S02°37'31"E 151.60 541.43 295.t~J 291.97 C7 08"55'35" S 13°41~16"E 42.26 541,43 8~3~~ 84,27 C8 03"11'23" N 16~40'22"W 11,73 421,43 23.46 23.46 CHECKED: SURVEYS ENG'R. BY: TIlE SALISBURY WES1 COI{PORA110N ' MAPPARCELNO. 7-g(I) 1 DB925 PG5 ~0 I(] TEMPORARY CONSTRUCTION EASEMENT DB2048 PGI059 /// / /NO. 236 WYLDERQSE DRIVE -- SOMMERV1LLE DEVELOPMENT /// CORPORATION DB1770 PG53 & DB1826 PG344 / MAPPARCELNO. 15-1 (1) 1 PROPOSED "S TROUD" SITE 1613 N 3,710~477.06 E 11,720,654.90 PROPOSED UNE I NO. 236 WYLDEROSE DRNE CORPORATION SOMMERV1LLE DEVELOPMENT DB 1770 PG53 MAP PARCELNO. 15-1 (I) 1 ~ COUN~YPROJ. NO. 97-0~55 COUNIY SITE PlAN NO. 97PR0358 //~-- · DRAINAGE EASEMENT (PRIVATE) 9.0(7 COUR: WAY) NOTE: 1. NO IMPROVEMENTS AND NOT ALL EASEMENTS SHOWN. 2. ACREAGE WIT/fiN PROPOSED RELOCATION OF WYLDEROSE COURT IS 0.376ACRE. rl /ONAs R l~1~//$, TRUSpEE$ 15-5 (1) 32 '?10-7515 PLAT SHOWING A PROPOSED 9 FQOT DRAINAGE EASEMENT (PRIVATE), A 25 FOOT DRAINAGE EASEMENT (PRIVATE), A 60FOOT RIGHT-OF-WAY AND A 60 FOOT RIGHT-OF-WAy )ATE: '~ 1/4/97 TO BE VACATED ACROSS PROPERTY DRAWN BY: KWT LYING WEST OF WYLDEROSE DRIVE. SCALE: 1 "=60' M/rXOntl~ JOB NO, C97120 CHESTERFIELD COUNfY. WRe/NIA · ~ PLANNERS ~ ARCHITECTS ~ ENGINEERS m SURVEYDRS 5BI BRANCtI~./Ay RI]AD x SUIIE 100 ~ R1CHMI]ND. VIRGINIA E3;P36 = 794-051 · TAx 794-~635 REFLECTtNI3 TOMORROW !I.~?~.LAi<ERIDGE P(~RK~CAY , SUIIE I ~ AStlLAND VIRGIN A ~3005 · (BO4)-GSO-pRRR ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of $, Meetin,q Date: January 14~ 1998 Item Number: 17.D. Subject: Public Hearing to consider the appropriation of payment to the escrow agent for advance refunding of Series 1991, 1990B, 1990A, and 1989A General Obligation Bonds and to authorize the County Administrator to execute documents for reissuance of approximately $13,000,000 in G.O. Bonds at a lower interest rate, County Administrator: Board Action Requested: (1) Hold Public Hearing and (2) appropriate payment to the escrow agent for advance refunding of Series 1991, 1990B, 1990A, and 1989A General Obligation Bonds in the total amount of $13,225,000 (3) adopt resolution to authorize refunding, and (4) authorize the County Administrator to execute all closing documents. Summary of Information: The County's financial advisors (Public Resource Advisory Group) have analyzed the outstanding G.O. debt and determined that the market is favorable for refinancing approximately $12.620M in various callable bonds. The projected present value savings as a percentage of refunded par of 4.45% could result in an estimated savings of about $42,900 per year or an estimated total of $529,400. Staff requests that the Board of Supervisors appropriate an amount not to exceed $13,225,000 for the refunding and related issuance costs and direct staff to allocate the appropriation to the proper accounts/funds and authorize the attached resolution and grant the County Administ~L~5or authority to approve all closing documents. Preparer:~'/~-.~-~ ~-~'-~ '~'~F/~ Title= Rebecca T. Dickson Acting Director, Budget& Mgmt. Attachments: ~--~ Yes No A RESOLUTION AUTHORIZING AND PROVIDING FOR THE ISSUANCE, SALE AND DELIVERY OF AN ISSUE OF NOT TO EXCEED SIXTEEN MILLION SIX HUNDRED THOUSAND DOLLARS ($16,600,000) PRINCIPAL AMOUNT OF GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BONDS, SERIES B OF 1998, OF THE COUNTY OF CHESTERFIELD, VIRGINIA, FOR THE PURPOSE OF REFUNDING IN ADVANCE OF THEIR STATED MATURITIES A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES OF 1989A, A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIES OF 1990A, A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT BONDS, SERIFS OF 1990B, AND A PORTION OF THE COUNTY'S GENERAL OBLIGATION PUBLIC IMPROVEMENT AND REFUNDING BONDS, SERIES OF 1991; APPROVING THE SALE OF SUCH BONDS; FIXING THE FORM, DETERMINATION AND CERTAIN OTHER DEALS OF SUCH BONDS; AND PROVIDING FOR THE SALE OF SUCH BONDS AND DELEGATING TO THE COUNTY ADMINISTRATOR CERTAIN POWERS WITH RESPECT THERETO BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. (a) Pursuant to Chapter 5 of Title 15. I of the Code of Virginia, 1950, as then in effect, an election duly called and held in the County of Chesterfield, Virginia (the "County"), on November 8, 1988 and an Order of the Circuit Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board on December 14, 1988 and March 8, 1989, respectively, there were authorized to be issued, sold and delivered the County's $23,900,000 principal amount of General Obligation Public Improvement Bonds, Series of 1989A, dated March 1, 1989 and maturing in the principal alnount of $1,195,000 on March 1 in each of the years 1990 to 2009, both inclusive (the "Series of 1989A Bonds"). (b) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect, an elation duly called and held in the County on November 8, 1988 and an Order of the Circuit Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board- on October 11, 1989, January 24, 1990 and February 14, 1990, respectively, there were authorized to be issued, sold and delivered the County's $25,225,000 principal amount of General Obligation Public Improvement Bonds, Series of 1990A, dated February 1, 1990 and maturing in the principal amount of $1,265,000 on January 15 in each of the years 1991 to 2006, both inclusive, and in the principal amount of $4,985,000 on January 15 in the year 2010 (the "Series of 1990A Bonds"). (c) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect, 0407:21514.1 w50~7.1 m73s8 Vd~S -2- an election duly called and held in the County on November 8, 1988 and an Order of the Circuit Court of the County dated December 8, 1988, and pursuant to, resolutions adopted by this Board on October 11, 1989, October 24, 1990 and November 14, 1990, respectively, there were authorized to be issued, sold and delivered the County's $36,500,000 principal amount of General Obligation Public Improvement Bonds, Series of 1990B, dated November 15, 1990 and maturing in the principal amount of $1,825,000 on January 1 in each of the years 1992 to 2007, both inclusive, and in the principal amount of $7,300,000 on January 1 in the year 2011 (the "Series of 1990B Bonds"). (d) Pursuant to Chapter 5 of Title 15.1 of the Code of Virginia, 1950, as then in effect, an election duly called and held in the County on November 8, 1988 and an Order of the Circuit Court of the County dated December 8, 1988, and pursuant to resolutions adopted by this Board on October 11, 1989, November 28, 1990, February 27, 1991, November 13, 1991 and November 27, 1991 (and readopted on December 11, 1991), respectively, there were authorized to be issued, sold and delivered the County's $82,610,000 principal amount of General Obligation Public Improvement and Refunding Bonds, Series of 1991, dated November 15, 1991 and maturing in varying principal amounts on July 15 in each of the years 1992 to 2007, both inclusive, and on July 15 in the year 2011 (the "Series of 1991 Bonds"). (e) Pursuant to Article 5 of the Public Finance Act of 1991 (Sections 15.2-2643 through 15.2-2649, both inclusive), as now in effect, the County is authorized to issue refunding bonds to refund any or all of its bonds in advance of their stated maturities. (f) This Board deems it advisable and in the interest of the County to refund in advance of their stated ~naturities the Series of 1989A Bonds maturing on March 1, 2000, which are outstanding as of the date hereof in the principal amount of $1,195,000 (the "Refunded 1989A Bonds"), the Series of 1990A Bonds maturing on January 15, 2002, which are outstanding as of the date hereof in the principal amount of $1,265,000 (the "Refunded 1990A Bonds"), the Series of 1990B Bonds maturing on January 1, 2003, which are outstanding as of the date hereof in the principal amount of $1,825,000 (the "Refunded 1990B Bonds"), and the Series of 1991 Bonds maturing on July 15 in each of the years 2006 to 2007, both inclusive, and on July 15 in the year 2011, which are outstanding as of the date hereof in the principal amount of $10,475,000 (the "Refunded 1991 Bonds"). (g) This Board deems it advisable and in the best interest of the County to authorize and provide for the issuance, sale and delivery pursuant to such Article 4 of the Public Finance Act of 1991 of an issue of General Obligation Public Improvement Refunding Bonds, Series B of 1998, for the purpose of refunding in advance of their stated maturities all or a portion of the Refunded 1989A Bonds, the Refunded 1990A Bonds, the Refunded 1990B Bonds and the Refunded 1991 Bonds. 0407:21514. I 195087.1 017358 RES -3- SECTION 2. Authorization of General Obligation Public Improvement Refimding Bonds. For the purpose of refunding in advance of their state,d maturities all or a portion of the Refunded 1989A Bonds, the Refunded 1990A Bonds, the Refunded 1990B Bonds and the Refunded 1991 Bonds (collectively, the "Refunded Bonds"), there are hereby authorized to be issued, sold and delivered an issue of general obligation public improvement refunding bonds of the County in a principal amount not exceeding $16,600,000 to be designated and known as "General Obligation Public Improvement Refunding Bonds, Series B of 1998" (hereinafter referred to as the "Bonds"). SECTION 3. Approval of the Details and Sale of the Bonds. (a) The Bonds shall be dated such date and shall bear interest from their date payable on such date and semiannually thereafter, as shall be determined by the County Administrator. The Bonds shall mature and become due and payable on such date or dates not exceeding forty (40) years from their date and in such principal amounts on each such date as shall be determined by the County Administrator. (b) (i) The Bonds shall be issued only in fully registered form. One Bond representing each maturity will be issued to and registered in the name of Cede & Co., as nominee of The Depository Trust Company, New York, New York ("DTC"), as registered owner of the Bonds and each such Bond shall be immobilized in the custody of DTC. DTC will act as securities depository for the Bonds. Individual purchases will be made in book-entry form only, in the principal amount of $5,000 or any integral multiple thereof. Purchasers will not receive physical delivery of certificates representing their interest in the Bonds purchased. (ii) Principal, premium and i.nterest payments on the Bonds will be made by the County by wire transfer to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial owners of the Bonds. Transfers of principal, premium and interest payments to DTC participants will be the responsibility of DTC. Transfers of such payments to beneficial owners of the Bonds by DTC participants will be the responsibility of such participants and other nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be accomplished by book entries made by DTC and, in turn, by the DTC participants who act on behalf of the indirect participants of DTC and the beneficial owners of the Bonds. (iii) The County will not be responsible or liable for sending transaction statements or for maintaining, supervising or reviewing records maintained by DTC, its participants or persons acting through such participants or for transmitting payments to, communicating with, notifying, or otherwise dealing with any beneficial owner of the Bonds. So long as the Bonds are in book-entry only form, the County Treasurer will serve as Registrar and Paying Agent for the Bonds. The County reserves the right to designate a successor Registrar and Paying Agent for the Bonds if the Bonds at any time cease to be in book-entry only form. 0407:21514.1 195087.1 017355 RES 4 (c) The Bonds shall be subject to redemption at the option of the County prior to their stated maturities, in whole or in part at any time, on such, dates and with such redemption premiums, if any, as shall be determined by the County Administrator. (d) If any Bond (or any portion of the principal amount thereof in installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying the date, number and maturity of such Bond, the date and place or places fixed for its redemption, the premium, if any, payable upon such redemption, and if less than the entire principal amount of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the registered owner of such Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required to exchange or transfer any Bond later than the close of business on the forty-fifth (45th) day next preceding the date fixed for redemption of such Bond or any portion thereof. If notice of the redemption of any Bond shall have been given .as aforesaid, and payment of the principal amount of such Bond (or the portion of the principal amount thereof to be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall have been duly made or provided for, interest on such Bond shall cease to accrue from and after the date so specified for redemption thereof. So long as the Bonds are in book-entry only form, any notice of redemption will be given only to DTC or its nominee. The County shall not be responsible for providing any beneficial owner of the Bonds with notice of redemption. SECTION 4. Appointment of County Treasurer as Registrar and Paying Agent; Payment of Bonds; Bonds of Registry.; Exchanges and Transfers of Bonds. At)t)ointment of i~. The County Treasurer is hereby appointed Registrar and Paying Agent'f~)r the Bonds (hereinafter referred to as the "Registrar"). (b) Payment of Bonds. (i) At any time during which the Bonds shall be in fully registered form, the interest on the Bonds shall be payable by check mailed by the Registrar to the registered owners of the Bonds at their addresses as the same appear on the books of registry as of the record date for the payment of interest on the Bonds, and the principal of and premium, if any, on the~ Bonds shall be payable at the principal office of the Registrar. (ii) At any time during which the Bonds shall be in book-entry form, the principal of and premium, if any, and interest on the Bonds shall be payable in accordance with the arrangements made with the depository for the Bonds. (iii) The principal of and premium, if any, and interest on the Bonds shall be payable in such coin or currency of the United States of America as at the respective dates of 0407:21514.1 195087.1 017358 RES -5- payment is legal tender for public and private debts. Interest on the Bonds shah be calculated on the basis of a 360-day year consisting of twelve 30-day montl3s. (c) Books of Registry.; Exchanges and Transfers of Bonds. (i) At all times during which any Bond remains outstanding and unpaid, the Registrar shall keep or cause to be kept at its principal office, books of registry for the registration, exchange and transfer of the Bonds. Upon presentation at the principal office of the Registrar for such purpose, the Registrar, under such reasonable regulations as it may prescribe, shall register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of registry the Bonds as herein set forth. (ii) Any Bond may be exchanged at the principal office of the Registrar for a like aggregate principal amount of such Bonds in other authorized principal amounts of the same interest rate and maturity. (iii) Any Bond may, in accordance with its terms, be transferred upon the books of registry by the person in whose name it is registered, in person or by his duly authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by a written instrument of transfer duly executed by the registered owner in person or his duly authorized agent, in form satisfactory to the Registrar. (iv) All transfers or exchanges pursuant to this Section 4(c) shall be made without expense to the registered owners of the Bonds, except as otherwise herein provided, and except that the Registrar shall require the payment by the registered owner of any Bond requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this Section 4(c) shall be cancelled. SECTION 5. Execution and Authentication of Bonds; CUSIP Identification Number~. (a) Execution of Bonds. The Bonds shall be executed in the name of the County by the manual or facsimile signatures of the Chairman and the Clerk of the Board of Supervisors, and the corporate seal of the Board of Supervisors shall be impressed, or a facsimile thereof printed, on the Bonds. (b) Authentication of Bonds. The County Administrator shall direct the Registrar to_. authenticate the Bonds and no Bonds shall be valid or obligatory for any purpose unless and until the certificate of authentication endorsed on such Bond shall have been manually executed by the Registrar. Upon the authentication of any Bond the Registrar shall insert in the certificate of authentication the date as of which such Bond is authenticated as follows: (i) if the Bond is authenticated prior to the first interest payment date, the certificate shall be dated as of the date the Bonds are delivered to and paid for by the initial purchasers thereof; (ii) if the Bond is authenticated upon an interest payment date, the certificate shall be dated as of such interest payment date; (iii) if the Bond is authenticated on or after the record date for the payment of 0407:21514.1 195087.1 017358 ILES -6- interest on the Bonds and prior to such interest payment date, the certificate shall be dated as of such interest payment date; and (iv) in all other instances the, certificate shall be dated the date upon which the Bond is authenticated. The execution and authentication of the Bonds in the manner above set forth is adopted as a due and sufficient authentication of the Bonds. (c) CUSIP Identification Numbers. CUSIP identification numbers may be printed on the Bonds, but neither the failure to print any such number on any Bonds, nor any error or omission with respect thereto, shall constitute cause for failure or refusal by the successful bidder for the Bonds to accept delivery of and pay for the Bonds in accordance with the terms of its proposal to purchase the Bonds. No such number shall constitute or be deemed to be a part of any Bond or a part of the contract evidenced thereby and no liability shall attach to the County or any of its officers or agents because of or on account of any Such number or any use made thereof. SECTION 6. Tax Covenant. The County covenants and agrees to comply with the provisions of Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury Regulations promulgated thereunder throughout the term of the Bonds. SECTION 7. Sources of Payment of Bonds. The full faith and credit of the County shall be and is hereby irrevocably pledged to the punctual payment of the principal of and interest on the Bonds as the stone become due. In each year while the Bonds, or any of them, are outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same lnanner as other taxes in the County m assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest on the Bonds to the extent other funds of the County are not lawfully available and appropriated for such purpose. SECTION 8. FDJ:m_o.f_]t~l~. The Bonds shall be in substantially the form set forth below with such necessary or appropriate variations, omissions and insertions as are incidental to their numbers, interest rates and maturities or as are otherwise permitted or required by law or this resolution: 0407:21514.1 195087.1 017358 RES -7- UNITED STATES OF AMERICA COMMONWEALTH OF VIRGJNIA COUNTY OF CHESTERFIELD GENERAL OBLIGATION PUBLIC IMPROVEMENT REFUNDING BOND SERIES B OF 1998 REGISTERED REGISTERED No. R-98B-m $ INTEREST RATE: MATURITY DATE: DATE OF BOND: CUSIP NO.: REGISTERED OWNER: CEDE & CO. ~__, 199m 166393~ PRINCIPAL AMOUNT: The County of Chesterfield (hereinafter referred to as the "County"), a political subdivision of the Commonwealth of Virginia, for value received, hereby promises to pay to the Registered Owner (named above), or registered assigns, on the Maturity Date (specified above), unless this Bond shall have been duly called for previous redemption and payment of the redemption price shall have been duly made or provided for, the Principal Amount (specified above), and to pay interest on such Principal Amount on _, ~ and semiannually on each __ and thereafter from the date hereof or from the interest payment date next prex:eding the date of authentication hereof to which interest shall have been paid, unless such date of authentication is an interest payment date, in which case from such interest payment date if interest has been paid to such date, or unless such date of authentication is within the period from the sixteenth (16th) day to the last day of the calendar month next preceding the following interest payment date, in which case from such interest payment date if interest has been paid to such date, until the payment of such Principal Amount (each such date is hereinafter referred to as an interest payment date) at the Interest Rate (specified above) per annum, by check mailed by the Registrar hereinafter mentioned to the Registered Owner in whose name this Bond is registered on the books of registry kept and maintained by the Registrar, as of the close of business on the-- fifteenth (15th) day (whether or not a business day) of the calendar month next preceding each interest payment date. Interest on this Bond shall be calculated on the basis of a 360-day year consisting of twelve 30-day months. The principal of this Bond is payable upon presentation and surrender hereof at the office of the County Treasurer of the County in Chesterfield, Virginia (the "Registrar"). The principal of and interest on this Bond are payable in such coin or currency of the United States of America as at the respective dates of payment is legal tender for public and private debts. 0407:21514.1 195087.1 017358 RES -8- This Bond is one of a duly authorized issue of Bonds (herein referred to as the "Bonds") of the aggregate principal amount of Dollars ($. ) of like date and tenor herewith, except f~r number, denomination, interest rate, maturity and redemption provisions, and is issued for the purpose of refunding in advance of their stated maturities certain previously issued general obligation bonds of the County, under and pursuant to and in full compliance with the Constitution and statutes of the Commonwealth of Virginia, including Chapter 26 of Title 15.2 of the Code of Virginia, 1950 (the same being the Pnblic Finance Act of 1991), and a resolution duly adopted by the Board of Supervisors of the County under such Public Finance Act of 1991 on January 14, 1998. The Bonds of the issue of which this Bond is one maturing on and after __, __, ~ (or portions thereof in installments of $5,000) shall be subject to redemption at the option of the County prior to their stated maturities on or after ~ _, , in whole or in part at any time, in such order as may be determined by the County (except that if at any time less than all of the Bonds of a given maturity are called for rede~nption, the particular Bonds or portions thereof to be redeemed shall be selected by the Registrar by lot), at a redemption price equal to the principal amount thereof, together with the interest accrued on such principal amount thereof, together with the interest accrued them to the date fixed for the redemption thereof. If this Bond is redeemable and this Bond (or any portion of the principal amount hereof in instalhnents of $5,000) shall be called for redemption, notice of the redemption hereof, specifying the date, number and maturity of this Bond, the date and place or places fixed for its redemption, and if less than the entire principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange for the principal amount hereof to be redeemed and the issuance of a new Bond equalling in principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed not less than thirty (30) days prior to the date fixed for redemption by first class mail, postage prepaid, to the Registered Owner of this Bond at his address as it appears on the books of registry kept by the Registrar for the Bonds. The Registrar shall not be required to exchange or transfer this Bond Iater than the close of business on the forty- fifth (45th) next day preceding the date fixed for redemption of this Bond or any portion hereof. If notice of redemption of this Bond shall have been given as aforesaid, and payment of the principal amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the accmed interest payable upon such redemption shall have been duly made or provided for, ~ interest hereon (or on the portion of the principal amount hereof to be redeemed) shall cease to accrue from and after the date so specified for redemption. Subject to the lhnitations and upon payment of the charges, if any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, this Bond may be exchanged at the principal office of the Registrar for a like aggregate principal amount of Bonds of the series of which this Bond is one, of other authorized principal amounts of the same interest rate and maturity. This Bond is transferable by the Registered Owner hereof, in person or by his 0407:21514.1 195087.1 017358 RES 9 attorney duly authorized in writing, at the principal office of the Registrar but only in the manner, subject to the limitations and upon payment of the charges, il~ any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one, and upon the surrender hereof for cancellation. Upon such transfer, a new Bond or Bonds of the series of which this Bond is one, of authorized denominations and of the same aggregate principal amount, will be issued to the transferee in exchange herefor. The full faith and credit of the County are irrevocably pledged to the punctual payment of the principal of and interest on this Bond as the same become due. In each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner as other taxes in the County are assessed, levied and collected, a tax upon all taxable property within the County, over and above all other taxes, authorized or limited by law and without limitation as to rate or amount, sufficient to pay when due the principal of and interest on this Bond to the extent other funds of the County are not lawfully available and appropriated for such purpose. This Bond shall not be valid or obligatory unless the certificate of authentication hereon shall have been manually signed by or on behalf of the Registrar. It is hereby certified, recited and declared that all acts, conditions and things required to have happened, to exist and to have been performed precedent to and in the issuance of this Bond and the series of which it is one, do exist, have happened and have been performed in regular and due time, form and manner as required by law, and that this Bond and the Bonds of the series of which this Bond is one do not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the County, by its Board of Supervisors, has caused this Bond to be executed by the manual or facsimile signature of the Chairman of such Board; a facsimile of the corporate seal of such Board to be imprinted hereon, attested by the facsimile signature of the Clerk of such Board; and this Bond to be dated [SEAL] Attest: Clerk of the Board of Supervisors Chairman of the Board of Supervisors 0407:21514.1 ~95087.~ 0~735s p~s proceedings. - 10- CERTIFICATE OF AUTHENTICATION This Bond is one of the Bonds delivered pursuant to the within-mentioned County Treasurer, as Registrar Date of Authentication: unto ASSIGNMENT For value received, the undersigned hereby sell(s), assign(s) and transfer(s) (Please print or type name and address, including postal zip code, of transferee) PLEASE INSERT SOCIAL SECURITY OR OTHER TAX IDENTIFYING NUMBER OF TRANSFEREE: the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints , attorney, to transfer such Bond on the books kept for the registration thereof, with full power of substitution in the premises. Dated: Signature(s) Guaranteed NOTICE: Signature(s) must be guaranteed by a member firm of The New York Stock Exchange, Inc. or a commercial bank or trust company. (Signature(s) of Registered Owner) NOTICE: The signature(s) above must correspond with the name of the Registered Owner as it appears on the front of this Bond in every particular, 0407:21514.1 195087.1 017358 RES -11- without alteration or enlarge- ment or aoy change whatsoever. SECTION 9. Sale of Bon0~. (a) There is hereby delegated to the County Administrator authority, without further action by the Board of Supervisors, to sell the Bonds authorized for issuance under this resolution in accordance with the provisions hereof at competitive sale at not less than the principal amount thereof, plus accrued interest thereon from their date to the date of delivery thereof and payment therefor, and on such other terms and conditions as shall be provided in the Notice of Sale relating to the Bonds. The County Administrator is hereby authorized to cause to be published and distributed a Notice of Sale of the Bonds of each series in such form and containing such terms and conditions as he may deem advisable, subject to the provisions hereof. In lieu of publishing the full text of the Notice of Sale of the Bonds in accordance with the provisions of the immediately preceding sentence, the County Administrator is hereby authorized cause a Summary Notice of Sale of the Bonds in such form as the County Administrator shall approve to be published in The Bond Buyer on a date selected by the County Administrator and is hereby further authorized to cause to be prepared and distributed a Preliminary Official Statement and a final Official Statement, a Detailed Notice of Sale and an Official Proposal Form relating to the Bonds of each series, such Preli~ninary Official Statement, together with the forms of the Detailed Notice of Sale and Official Proposal Form set forth in Appendix D thereto, to be in substantially the forms thereof presented to the meeting at which this resolution is adopted. (b) The County Administrator is hereby authorized to receive proposals for the purchase of the Bonds and, without further action by the Board of Supervisors, to accept the proposal offering to purchase the Bonds at the lowest true interest cost to the County, computed in accordance with the provisions of the Detailed Notice of Sale; provided (i) that such proposal is accompanied by a certified or bank cashier's check in the amount specified in the Detailed Notice of Sale payable to the order of the "County of Chesterfield, Virginia", or in lieu thereof a surety bond meeting the conditions specified in the Detailed Notice of Sale, and is otherwise in conformity with the Detailed Notice of Sale; (ii) that the true interest cost to the County as specified in such proposal is not in excess of seven and one-half percent (71/2 %); and (iii) the redemption prelnium payable upon the redemption of the Bonds shall not exceed five percent (5 %) of the principal amount thereof. The County Administrator is hereby further authorized to-. determine, or to modify the provisions of this resolution with respect to, the dated date of the Bonds, the interest payment dates for the Bonds, the dates on which the Bonds shall mature, the principal amount of the Bonds maturing on each such maturity date and the redemption provisions applicable to the Bonds and to fix the rates of interest to be borne by the Bonds of each maturity as specified in the proposal accepted by him in accordance with the immediately preceding sentence. (c) The County Ad~ninistrator is hereby further authorized to execute and deliver to the 0407:21514.1 195087.1 017358 RES - 12- purchasers of the Bonds authorized for issuance under this resolution a Continuing Disclosure Certificate evidencing the County's undertaking, to comply with the continuing disclosure requirements of Paragraph CO)(5) of such Rule 15c2-12 to the extent applicable to the Bonds, such Continuing Disclosure Certificate to be in substantially the form set forth in Appendix C to the form of the Preliminary Official Statement presented to the meeting at which this resolution is adopted, together with such changes as shall be approved by the County Administrator upon the advice of counsel (including the County Attorney or Bond Counsel to the County), such approval to be conclusively evidenced by his execution of such Continuing Disclosure Certificate. The County Administrator, the Director of Accounting and the County Attorney are hereby authorized to execute and deliver to the purchasers of the Bonds of each series one or more certificates in the forms provided for in the Official Statement relating to the Bonds. SECTION 10. Authorization to Enter into R~funding Trust Agreement and to Ap?int an Escrow Agent and to Designate the Refunded Bonds for Redemption. The Cotmty Administrator or any Deputy County Administrator is hereby authorized to enter into a Refunding Trust Agreement in the form customarily entered into by the County in connection with advance refimding transactions providing for the redemption of the Refunded Bonds (the "Refunding Trust Agree~nent") and to appoint an Escrow Agent to serve under the Refunding Trust Agreement. Co) The County Administrator or any Deputy County Administrator is hereby authorized to execute, on behalf of the County, subscriptions or purchase agreements for the securities to be purchased by the Escrow Agent from moneys deposited in the Refunding Trust Fund created and established under the Refunding Trust Agreement. Such securities so purchased shall be held by the Escrow Agent under and in accordance with the provisions of the Refunding Trust Agreement. (c) Subject to the sale and receipt of the proceeds of the Bonds, the County Administrator or any Deputy County Administrator is hereby authorized to designate the Refunded Bonds for redemption on such date or dates as they shall determine and are hereby further authorized to direct the Escrow Agent to cause notices of the redemption of the Refunded Bonds on such date or dates to be given in accordance with the provisions of the proceedings authorizing the issuance of the Refunded Bonds. SECTION 11. Filing of This Resol[~tion. The County Attorney is hereby_. authorized and directed to file a copy of this resolution, certified by the Clerk of the Board of Supervisors to be a true and correct copy hereof, with the Circuit Court of the County of Chesterfield. SECTION 12. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. 0407:21514.1 195087.1 017358 RES - 13- SECTION 13. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference a~d shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 14. Effective Date. This resolution shall take effect upon its adoption. Date of Filing With the Circuit Court of the County of Chesterfield, Virginia: January _, 1998 0407:21514.1 1950s7.1 017358 RES Meeting Date: CHESTERFIELD COUN'I'¥ BOARD OF SUPERVISORS Page ! of ! AGENDA January 14, 1998 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments,: CountyAdministrator: BoardAction Requested: Summary of Information: Motion of adjournment and notice of next scheduled meeting on January 28, 1998 at-2~.m. Preparer: / itle: Acting Clerk to the Board Tammy D. ~Haskins ~Yes Attachments: No P. O. Box 85333 Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P 0 BOX ~0 CHESTERFIELD VA 23832 IACcOunt Num. i 220806 01/07/98 01/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 X 22 192.28 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH price of SSO,ooo per acre, ' j ca? Mr. Gary R. McLaren Di-I This is to certify that the attached MEETINGS - COMING EVENTS was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 12/31/97 01/07/98 The first insertion being given .... Sworn to and subscribed before me this _~_-~,-'~ ~ ;tatJ o~V~nia Notary Public City of Richmond My Commission expires 03/31/01 12/31/97 Supervisor(~J THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU P. O. Box 85333 An Affiliate of Media General Richmond, Virginia 23293-0001 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITH DAVIS BOARD OF SUPERVISORS P O BOX 40 CHESTERFIELD VA 23832 Account Mum ,; 1 220806 01/07/98 01/07/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD O 1 x 21 94.71 Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH 5_ _T _*~.:~l. This is to certify that the attached MEETINGS - COMING EVENTS ';I was published by Richmond Newspapers, Inc., in the City ~,~'~ of Richmond, State of Virginia, on the following dates: ~~~ 01/07/98 ~t~ Mm, ~ T. The first insertion being given .... 01/07/98 meSW°rnthis to and~,~ subscribed_~ ~ before St~to of Vir~nia ~otarg ~ub'c Suporvi~o~ Citg of ~iehmond M~ Commission oxpiros 03/3 THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU