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01/28/98 Packet CHESTERFIELD COUNTY BOARD OF,~UPERVISORS AGENDA Page _l_of_l_ Meeting Date: January 28, 1998 Item Number: 2.Ao S_ubjl~: County Administrator's Comments: Manchester Moose Lodge//699 County Administrator's Comment~ County Administrator: ;;~a.,. f~, ~ Board Action Requested: The Board is requested to publicly recognize the generous support of the Manchester Moose Lodge//699 for their recent donation of $16,400 to the Chesterfield Community Services Board. (Governor Richard Wood and Mr. Kenneth Jones, Chairman of the lodge community services commitee, will be present at the meeting) Snmmary of Information: On January 15, 1998, the Community Services Board formally accepted a donation of $16,400 from the Manchester-Richmond Lodge//699 - Loyal Order of Moose designated for the purchase of a vehicle to enhance consumer transportation. It is noted that this donation represents a Long Range Community Support Plan from the 1,400 members of the Manchester Moose Lodge//699 and the 600 members of the Lodge Chapter of "The Women of the Moose". The members of the Loyal Order of Moose - Manchester Lodge//699 are to be congratulated for their recognition and support of fellow Chesterfield County citizens. This generous donation and interest in supporting the programs and services provided by the Chesterfield Community Services Board is an important example of civic responsibility which is sincerely appreciated by the County Board of Supervisors. Preparer: ~ Burt H. Lowe, Ph.D. Attachments: R Yes No Title: Director, Dept. of MH/MR/SA 00~. Meeting Date: January 28, 1998 Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of Item Number: 2.8. County Administrator's Comments County. Administrator's Comments: County Administrator: Board Action Requested: None Summary of Information: VIEW - Virginia's Initiative for Employment - Not Welfare was implemented in Chesterfield County in April 1997. An overview of the progress of this Welfare Reform effort is being provided for informational purposes. The department's Total Quality Initiative will be briefly highlighted. Sarah C. Snead Director of Social Services 004 ITl 0O5 0.06 ["ri 007 I-FI × I E) n 0 Z I ('3 ITl X I ~ 0 < O~LO o --I Z 3>Oo .~~.o 0 ~ < U'l 0 0 .< 0 0 0 mi 0 < fl) X m 0 ~ 0~0 ITl CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 5. ^ Subject: Recognition of Department Employees-of-the-Year for 1997 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Employee recognition is a critical component of the County's quality effort. The annual Employee-of-the-Year Program, begun in 1976 by former County Administrator Mel Burnett, was changed last year to reflect the County's commitment to quality and excellence in public service while continuing to respect the wishes of Mr. Burnett. The criteria focus on customer service, teamwork, innovation, and self-improvement/career development. Under the Program, each department selects an Employee-of- the-Year based on this criteria and an "Exceptional Employee-of-the-Year- is chosen from this group by a Selection Panel. This year 23 departments named Employees-of-the-Year. They were recognized at the County's Annual Tree Lighting Ceremony to commemorate their achievements and are present at the Board meeting for recognition by the Board of Supervisors. The attached listing identifies the 1997 Employees-of-the-Year. k.._Mari~n-E. Cole ' - -- Attachments: Yes ~ No I Title: Assistant County Administrator Employee Judy W. Burnett Susan Blocher Mary Hartsell Roy Painter Dennis Talley Artie Andrews Richard Farthing William Eager Tamera Higgins Arlene Dunkum Lt. Gerald E. Pruden Grace Dabbs Randy Howard William Plumb Glenwood Carr, Jr. Bonnie Bowles Lisa Coker Lisa Gorton Sharon Clark Tim Vaughan Rosa Marshall Rocky Henderson 1997 Employees of the Yea, Department Purchasing Department Planning Department Treasurer's Office Parks & Recreation Department Real Estate Assessments Utilities Department Building Inspections Police Department Emergency Communications Extension Services Fire Department Health Department Information Systems Technology Sheriff's Office Economic Development Internal Audit MH/MR/SA Public Affairs Central Library Accounting Department Social Services General Services 023 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: _5.B. Subject: Resolution Recognizing the "1997 Exceptional Employee-of-the-Year" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: The Exceptional Employee-of-the-Year for 1997 is Mr. Tim Vaughn of the Accounting Department. Tim was chosen from among the 23 Department Employees-of-the-Year for this recognition by a Selection Panel made up of County employees and one citizen. The criteria for the Exceptional Employee-of-the-Year focuses on customer service, teamwork, innovation, and self-improvement/career development. Tim excelled in each of these categories and we are proud to present Tim Vaughn as Chesterfield County's ~1997 Exceptional Employee-of-the-Year". Preparer: Attachments: Title: Assistant County Administrator Yes ~-~ No I'# OZ4 RECOGNIZING MR. TIM VAUGHN AS THE CHESTERFIELD COUNTY "EXCEPTIONAL EMPLOYEE-OF-THE-YEAR" FOR 1997 WHEREAS, Chesterfield County is committed to providing "world class customer service" to its citizens and employees; and WHEREAS, each year, Chesterfield County recognizes one employee as its "Exceptional Employee-of-the-Year" for demonstrating an exceptional commitment to excellence and continuous improvement; and WHEREAS, in an extremely competitive process, Mr. Tim Vaughn has been named the 1997 Chesterfield County "Exceptional Employee-of-the-Year"; and WHEREAS, Mr. Vaughn has served in the Accounting Department as the County's Payroll Manager since 1993; and WHEREAS, as Payroll Manager, Mr. Vaughn led the payroll team to attainment of 99.14 percent accuracy if Fiscal Year 1997 and this high attainment was improved to 99.70 percent in the first quarter of Fiscal Year 1998; and WHEREAS, Mr. Vaughn brought national recognition to the County by receiving the "Most Active Individual Organization Award" from the American Payroll Association; and WHEREAS, Mr. Vaughn has passed the Certified Payroll Professional exam, placing him among those at the top of his profession; and WHEREAS, Mr. Vaughn is active in several community service organizations and represents Chesterfield County employees well in the community. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends and expresses its appreciation for the exceptional service of Mr. Tim Vaughn and recognizes him as the Chesterfield County "Exceptional Employee-of-the-Year" for 1997. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Mr. Vaugkn and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Date: 1998 Page 1 of 2 Item Number: 6. Subject: Work session on the Proposed FY99-2003 Capital Improvement Program for County facilities County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY99 - 2003 Capital Improvement Program for County Facilities Summary of Information: This date and time has been set to hold a work session on the proposed Capital Improvement Program (CIP). The Proposed CIP for FY99-2003 continues to advance projects approved in the 1996 bond referendum and represents total proposed expenditures of over $302.6 million. The proposed funding allocation is as follows: County Schools Utilities Total CIP $114,040,900 139,224,000 49,308,250 $302,573,150 (4 year program) Preparer: Rebecca T. Dickson : Acting Director, Budget and Management Attachments: ~-~No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January28, 1998 Item Number: Summary of Information (cont.): The County's proposed program, including specific projects and proposed funding sources will be reviewed at the work session. Elements of the Utilities Capital Improvement Program will be summarized during review of the Utilities Department operating budget at a future Board meeting. In accordance with the County charter, the CIP must be adopted by May 1st. The proposed CIP is attached for your review. 0~9 (~30 031 035 Meeting Date: January CHESTERFIELD COUN l ~ BOARD OF SUPERVISORS AGENDA 28, 1998 Item Number: Page 1 of 2___ 8.A.1 Subject: Nomination/Appointment/Reappointment to the Keep Chesterfield Clean Advisory Board CounQ' Administrator's Comment~: CountyAdministrator: BoardAcfion Requested: Nominate/Appoint/Reappoint members to serve on the Keep Chesterfield Clean Advisory Board Summary of In formation: The Keep Chesterfield Clean Advisory Board is made of citizen representatives of the five magisterial districts and a representative of local government. The Board oversees the Litter and Recycling Grant received by the County from the Department of Environmental Quality. Its purpose is to ensure that educational programs and activities are conducted to inform Chesterfield residents of the problems with littering and the benefits of recycling. Persons being submitted for Nomination/Appointment/Reappointment: Joan Cole has served as a Bermuda District Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1998 - January 31, 1999. Mr. McHale concurs with this reappointment. Diane Semach has served as a Clover Hill Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1998 - January 31, 1999. Mr. Warren concurs with this reappointment. Alma Smith has served as a Dale District Representative on the Keep Chesterfield Clean Advisory Bo/~-d and is eligible for reappointment to a term from February 1, 1998 - January 31, # 041. Attachments: Yes [~ No CHESTERFIELD COU,.-¥ BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (Continued) Mark Sarver has served as a Matoaca District Representative on the Keep Chesterfield Clean Advisory Board and is eligible for reappointment to a term from February 1, 1998 - January 3 1999. A letter of recommendation is attached. Robert Beatty has served as a Midlothian District Representative on the Keep Chesterfield Clean Advisory Board and does not wish to be reappointed. Lucy Merchan has expressed interest to serve as the new Midlothian District Representative for a term from February 1, 1998 - January 31, 1999. A letter of recommendation is attached. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. BOARD OF SUPERVISORS ARTHUR S. WARREN CHAIRMAN CLOVER HILL DISTRICT RENNY B. HUMPHREY VICE CHAIRMAN MATOACA DISTRICT J. L. McHALE, III BERMUDA DISTRICT HARRY G. DANIEL DALE DISTRICT EDWARD B. BARBER MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY P.O. Box 40 CHESTERFIELD, VIRGINIA 23832-0040 (804) 748-12.11 LANE B. RAMSEY COUNTY ADMINISTRATOR TO: The Honorable Members of the Board of Supervisors FROM: Lane B. Ramsey, County Administrator SUBJECT: Keep Chesterfield Clean Board appointment - Citizens for Consideration DATE: January 14, 1998 The term of current member of the county's Keep Chesterfield Clean Board - Midlothian representative, Robert Beatty, expires on January 31, 1998. Mr. Beatty does not wish to renew his appointment. The Board appointment to the Keep Chesterfield Clean Board would serve from February 1, 1998 to January 31, 1999. Lucy Merchan of 11006 Savoy Road in the Midlothian District has expressed an interest in serving on the Keep Chesterfield Clean Board. Mrs. Merchan has been a long-time supporter and volunteer for Keep Chesterfield Clean. She has been trained as an environmental volunteer and has conducted numerous programs for Keep Chesterfield Clean. Mark Sarver has served on the Keep Chesterfield Clean Board as the Matoaca District representative with faitlxfulness from February 1, 1997. His term expires on January 31, 1998. We are recommending him for reappointment to a term from February 1, 1998 through January 31, 1999. 043 Providing a FIRST CHOICE community through excellence in public service. Meeting Date: January 28, 1998 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Item Number: Page 1 of 1 8.A.2. Subject: Creation of a 250th Anniversary Oversight Committee and appointment of members County Administrator's Comments: ¢ounWAdministrator: /~__~q BoardAction Requested: It is recommended that the Board of Supervisors create the 250th Anniversary Oversight Committee and nominate and appoint members to serve on the Committee. Summary of Information: It is recommended that the Board of Supervisors nominate/appoint the attached list of members to the 250th Anniversary Oversight Committee that will serve at large and at the pleasure of the Board. The purpose of the Committee is to provide direction for the development and implementation of Chesterfield County's 250th Anniversary celebration and to oversee and coordinate, through subcommittees, all activities pertaining to said celebration. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless rules are suspended by unanimous vote of the Board. Nominees are voted on in the order nominated. Preparer: .~~~-~j~) ~NanJC'~arter Crump /z Attachments: Yes [---] No Title: Executive Director, Chesterfield Historical Society A._ NIVERSARY OVERSIGHT Ct MMITTEE FOR CHESTERFIELD COUNTY'S 250TH BIRTHDAY CELEBRATION Ms. Nancy Carter Crump, Chairman Doris Hancock, Secretary Honorable Harry G. Daniel Honorable Edward Barber Honorable Ernest Gates Mr. John Taylor Mr. John Cogbill, Esq. Mr. John Grohusky Mr. Robert "Bob" Ukrop Mr. Floyd Miles Mrs. Arline McGuire Col. Horace "Pete" Mann, III, Ret. Mr. H. Russell Harris Ms. Mary Martin Ms. Marilyn Cole Dr. William Bosher Ms. Marcella Williamson Mr. Richard Deep Executive Director, Chesterfield Historical Society Board Member, Chesterfield Historical Society Chesterfield County Board of Supervisors, Dale District Chesterfield County Board of Supervisors, Midlothian District Judge, 9th Circuit Court, Chesterfield President, Henricus Foundation Attorney, McGuire, Woods, Battle & Booth Plant Manager, DuPont, Inc. President, Ukrops, Inc. Manager, Community Relations, Philip Morris, Inc. Citizen, Chesterfield County Chairman, County Museum Committee Ombudsman, Chesterfield County Assistant Director, Chesterfield County Human Resource Management Assistant to the County Administrator Superintendent, Chesterfield County Public Schools Assistant Director, Chesterfield County Public Affairs Department Operations Manager, Hewlett - Packard Co. Honorary Member: Honorable Renny Bush Humphrey Chairman, Chesterfield County Board of Supervisors, Matoaca District Alt.,, CHESTERFIELD COUN · f BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 28, 1998 Item Number: Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of Streetlight Installations from the County-wide Streetlight account. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotation is received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; o Petitions are required and should include 75 % of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. CONTINUED NEXT PAGE Preparer: .~..~. _~ Richard M. jM~E1 fish,X e. E. Attachments: Yes -~No Title: Director, Environmental Engineering # 0,~6 CHESTERFIELD COUN · ~ BOARD OF SUPERVISORS AGENDA Page2 of 2 Summary of Information: (Continued) Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. COUNTY-WIDE STREETLIGHT ACCOUNT: * Monacan High School Parking Lot Exit Road Install eight 23000 lumen streetlights, at 200 foot intervals, from the parking lot, down the exit road, to its intersection with Smoketree Drive. Only one light would be located at an intersection. Cost to install eight lights: $ 4,397.71 County-Wide Streetlight Funds The County-wide Streetlight Account is used to fund streetlighting projects to be installed on County owned property. Requested Effective Balance Forward Expenditure Remaining Balance $13,500 $4,398 $9,102 # 04? I STREETLIGHT REQUEST County-Wide Account Request Received: Estimate Received: October 22, 1997 January 7, 1998 Estimate Requested: Days Estimate Outstanding: October 22, 1997 76 NAME OF REQUESTOR: ADDRESS: COST TO INSTALL STREETLIGHTS: $ 4,397.71 John Titus Principal, Monacan High School 11501 Smoketree Drive Richmond, VA 23236 PHONE: 378-2480 Staff notes: This request is to install eight 23000 lumen streetlights, at 200 foot intervals, from the parking lot, down the exit road, to its intersection with Smoketree Drive (please see attached vicinity sketch), lighting approximately 1400 feet of roadway. The request is intended to address the concerns of citizen groups regarding pedestrian and vehicular safety in this area. The source of funding for this streetlighting project is the County-wide account which is reserved for the installation of streetlighting on County owned property. Meetin.q Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 January 28! 1998 Item Number: Subject: Acceptance of a Proposal to Purchase $79,485,000 Principal Amount of Chesterfield County General Obligation Public Improvement Bonds. County Administrator's Comments: County Administrator: Board Action Requested: Approval of the Acceptance of a Proposal from Merrill Lynch and Company to Purchase $79,485,000 Principal Amount of Chesterfield County General Obligation Public Improvement Bonds at a true interest cost of 4.62%. Summary of Information: On December 10, 1997, and January 14, 1998 the Board of Supervisors adopted resolutions to approve the issuance of $215,574,000 principal amount in general obligation bonds (the balance between that amount approved in the 1996 referendum and the amount sold in ~y97), and $16,600,000 principal amount in refunding bonds. Today's~sale represents $64,265,000 principal amount of General Obligation Public Improvement Bonds, Series A of 1998 and $15,220,000 principal amount of General Obligation Public Improvement Refunding Bonds, Series B of 1998. It has been determined that Merrill Lynch and Company is a responsible bidder, that their proposal represents the lowest true interest cost to the County, and that their proposal is in accordance with the Detailed Notice of Sale. Preparer: ~ ~[~4 ~ ~'( ~ ~r~ Title: Acting Director of Budqet, Mqmt. Rebecca T. Dickson Attachments: ~--~ Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: January 28, 1998 Item Number: Summary of Information (cont.): On the refunding bonds, the County can expect to realize an average annual present value savings of approximately $65,200 or a total present value savings of approximately $885,000 over the term of the refinancing. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: 3anuary 28, 1998 Item Number: Page 1 of_L_ 8.C.1. ect: Approval and Appropriation Technology Grant of 1996-98 Goals 2000 County Administrator's Comments: CountyAdministrator: /~4~f '~'/~ ~ BoardAction The School Board requests the Board of Supervisors to approve the 1996-98 Goals 2000 Technology Grant and increase the School Grants Fund Instruction appropriation category by $304,392. S~ ,of Information: Chesterfield County Public Schools (CCPS) applied for Federal Goals 2000 funds targeted for the purchase of computers and for technology enhancement. CCPS received notification on December 19, 1997 of the approval of their application for 1996 Goals 2000 funds in the amount of $127,641. CCPS also received notification on December 22, 1997 of the approval of their application for 1997 Goals 2000 funds in the amount of $176,751. These total funds of $304,392 will be used to purchase computer equipment throughout the entire school system. The dates to spend the 1996 grant are December 16, 1997 through September 30, 1998. The dates to spend the 1997 grant are December 16, 1997 through September 30, 1999. There is now a need for the funds to be appropriated to the Instruction appropriation category in the School Grants Fund in order for them to be spent as intended. No local funds are required for this grant. Preparer: Attachments: ~;~~/ Title: U Yes ~ No Superintendent # 050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date' January 28, 1998 Item Number: Budget and Management Comments: The School Board is requesting an increase in the Instruction category to appropriate $304,392 in State technology grant funds. These grant funds will be used to purchase hardware and software for various schools in the system. Preparer: ~~ ~(',[~.~IL~"~ Title' Actinq Director, Budget & Manaqement Rebecca T. Dickson 051_ VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, January 13, 1998, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Thomas L. Wootton, Jr., Vice-Chairman Elizabeth B. Davis Dianne Pettitt, Chairman Marshall W. Trammell, Jr. RESOLUTION RESOLVED, on motion of Mrs. Davis, seconded by Mr. Trammell, the School Board requests the Board of Supervisors to approve an increase of 1996 Federal Goals 2000 revenue of $127,641 and an increase of 1997 Federal Goals 2000 revenue of $176,751 to the School Grants Fund, and increase the Instruction appropriation category by the total of $304,392 for the 1996-98 Goals 2000 Technology Grant. a copy teste William C. Bosher, Jrf Superintendent O,-;2 CHESTERFIELD COUN~''' BOARD OF SUPERVISOk~ AGENDA Page ! of ! Meeting Date: January 28, 1998 Item Number: 8.c. 2. Subject: Approval of a request from Dennis H. Owens, Jr. for an exception to the use of public wastewater for a proposed residential structure located at 7801 Belmont Road adjacent to the Land O'Pines Subdivision County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Mr. Owens' request for an exception to the use of public wastewater. Summary of Information: On January 5, 1998, staff received a letter from Dennis H. Owens, Jr. requesting an exception to the use of public wastewater for his proposed home located at 7801 Belmont Road. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public wastewater when a new residential structure requires an onsite wastewater service line of more than 500 feet. Mr. Owens' proposed residence will be located such that the onsite wastewater service line will be greater than 500 feet, thereby, qualifying this situation as an exception to the use of public wastewater. District: Dale Preparer: Title: Director of Utilities Attachments: Yes No SOUTH ')Sot VICINITY SKETCH 054 Chesterfield County Utilities Dept. Dennis H. Owens 8001 Reycan Rd. Richmond, Va. 23237 Janua~ 5,1998 Bus. (804) 743-3333 Fax: (804) 743-7167 Chesterfield, Virginia PO Box 40 Dear Bill Wdght: This letter is in response to our telephone conversation we had last week about requesting an exception to the required use of a utility. My property shares a property line with Land of Pines subdivision. Land of Pines has sewer and there is a sewer manhole within 200' of my property line. Under Sec. 18-61-(C) of the county code it states that the board of supervisors may grant an exception to the requirements of section 18-60 when a new residential structure requires an on-site service line of more than 1000' for water and more than 500' for wastewater. My building location is approx. 1500' from the sewer manhole mentioned above and I am requesting the exemption for wastewater only. Enclosed you will find a copy of the county tax map showing where the sewer is located, suitable drainfields for sept c, wetlands and the approximate location of our building site. If there is any other information that you need, please do not hesitate to ~,all me at the above phone number. Sincerely, Dennis H. Owens CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page __ 1 o fl Meeting Date: Jan~a~ 28, 1998 Item Number: 8. C. 3. Subject: Appropriation of Federal Substance Abuse Prevemion and Treatmem (SAPT) Block Gram Funds County Administrator's Comments: Board Action Requested: Appropriate $162,031 in Federal SAPT Block Gram revenue and expenditures. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services has awarded to the Chesterfield Community Services Board one time funds in the amount of $127,561 to purchase computer equipment, a vehicle and supplies. In addition, $34,470 was awarded to purchase adult and adolescent residential treatment services. Preparer: i' Title: Burt H. Lowe, Ph.D. Director, Dept. of MH/MR/SA Attachments: Yes No 057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: January 28, 1998 Item Number: Budget and Mana.qement Comments: The Department of MH/MR/SA has received notification that the Chesterfield Community Services Board has been awarded two grants totaling $162,031. These are one-time funds which need to be appropriated. The first grant award totals $127,561 and will be used to purchase new computer equipment (approximately 23 computers), one new vehicle, and supplies. These grant funds have to be expended by September 30, 1998. The second grant award totals $34,470 which is to be used to purchase adult and adolescent residential treatment services. There is no expiration date for expenditure of these funds. The purchase of computer equipment and a new vehicle will affect the operating budget minimally in FY98 (estimated below $800 for vehicle operation). However, in FY99 MH/MR/SA will incur fees and maintenance charges associated with the new computers as well as a full year of vehicle operations (estimated to be a minimum of $5,200). These costs will be absorbed within the MH/MR/SA operating budget. There is no local match for either of these grants. Preparer: ~~c ( ~ J~.~/E~-~3/rfitle: Actin,q Director, Bud.qet & Mana,qement Rebecca T. Dickson 0.%8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8.C.4. Subject: Donation to the Greater Richmond Chamber of Commerce to Promote the Construction of Route 288 County Administrator's Comments: County Administrator: /~/ Board ActionRequested: The Board is requested to approve a $2,394 donation to the Greater Richmond Chamber of Commerce to promote the construction of Route 288. Summary ofinformation: The Board, at the request of the Chesterfield Business Council Route 288 Task Force, has donated $35,000 to the Richmond Chamber of Commerce for a program to actively promote the construction of Route 288 from the Powhite Parkway to 1-64. The Chamber used the funds to retain a consulting firm to coordinate the promotion effort. Under VA. Code § 15.1-25, the Board is authorized to make donations to nonprofit and nonsectarian chambers of commerce. The Richmond Chamber of Commerce meets these qualifications. The 288 Freeway Committee has asked the County for an additional $2,394 donation to complete the promotion project. Recommendation: Staff recommends the Board donate $2,394(transfer from General Road Improvements Account) to the Greater Richmond Chamber of Commerce for the purpose of completing the project to promote the construction of Route 288 from the Powhite Parkway to 1-64. District: Countywide Preparer: Attachments: · McC~acken Agen3 3 7 Yes Title: Director of TransDortation No 059 Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I January28,1998 Item Number: Budget and Management Comments' Staff recommends approval of $2,394 to cover the additional donation to the Richmond Chamber of Commerce to cover the consulting firm that is promoting the construction of Rt. 288 from Powhite Parkway to 1-64. Funds are sufficient in the General Road Improvement Account to cover this transfer. Preparer: Rebecca T. ~'lc~k--~o~ Act n,q Director, Budget & Manaqement OGO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. c. 5. a. Subject: Acceptance of a Parcel of Land extending North from Hicks Road (State Route 647) from Boney Wilson & Sons, Inc. County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 1.385 acres extending north from Hicks Road (State Route 647) from Boney Wilson & Sons, Inc., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: Staff requests that the Board of Supervisors accept the conveyance of the parcel of land containing 1.385 acres extending north from Hicks Road (State Route 647). This dedication will serve the new Hannaford Food & Drug Store. District: Clover Hill ~ohn W. Harmon Attacb_ments: Yes 1%]'0 Title: Riqht of Way Manaqer # VICINITY SKETC~ ACCEPTANCE OF A PARCEL OF LAND EXTENDING NORTH FROM HICKS ROAD FROM BONEY WILSON & SONS INC M T~ILIBHT LA S BEN BARK OB Ol[~/BARK ClR OE~ BARK CT N DiN BARK CT S B~UE TICK CT N ~E TiCK CT ~ Manchester MS" \ BfOG DANZLER II II PLAT SHOWING 1.385 ACRES TO BE DEDICATED TO CHESTERFIELD COUNTY LOCATED ON THE NORTH LINE OF HICKS ROAD IN THE CLOVER HILL DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA Sepember 9, 1997 SCALE: 1" = 100' IilCK$ I5,1. 83' __.s~'~'4~'~- ~ Off E~ ConeulUng Engineers' Land Surveyors & Planners ~[~ JN 0678 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. c. 5.b. Subject: Acceptance of a Parcel of Land containing 0.911 acres from Sommerville Development Corporation, a Virginia Corporation County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.911 acres froml Sommerville Development Corporation, a Virginia Corporation, and authorize the County Administrator to execute the necessary deed. Summary_ of Information: This dedication is a requirement for the development of Michaux Creek, Section F. Approval is recommended. District: Midlothian John W. Harmon Attacb_ments: Yes NO Title: Riqht of Way Manaqer 0(;4 VICINITY SKETCH ACCEPTANCE OF A PARCE.T_, OF LAND FRO}~ ,q.O~4ERVILLE DEVELOP}~.ENT CORt) ORAT I ON ; DA?IHURST '" WCCOS IND PI( E$1Annex HILL hl] DLO' ",Vlidlothia OG5 O.qll scale: /'~ t00' Job No.:/¢¢-0¢~- ~ · PLANNERS · ARCHITECTS · ENGINEERS · SURVEYORS · 501 Branchway Road · Suite 100 · Richmond, Virginia 23236 · 794-0571 - Fax 794-2635 038 Lakeddge Parkway · Suite 1 · Ashland, Virginia 23005 · (804} 550-2888 · Fax (804) 550-2057 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. c. 5. c. Subject: Acceptance of a Parcel of Land along the East Right of Way line of Ironbridge Road from The Chester Company, L.L.C. County_ Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors accept the conveyance of a parcel of land containing 0.11 acres along the east right of way line of Ironbridge Road (State Route 10) from The Chester Company, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary_ of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County ThoroDghfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Bermuda J~hn W. Harmon Attachments: Yes No Title: Riqht of Way Manaqer # CO. / :~d 96-O,~fO/'98PR0143 S04°1£ ~8- f_ .......................... ......... ~. ts' CHB. ~ CHB THE £HE£TER CO. ~. Z C. Pll~ 7~4G$~OR0200000, ~Y09H IRONBNID~ ~AB - ~ ~04~ ~ ZONED' C-3 1860'-e/- TO---'----'- PKWY R~VISJ'D,'JwIAtU~IRY 14, 1998 9B~O ZO~l ~0~ ~UZ~ VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND ALONG THE EAST RIGHT OF WAY LINE OF IRONBRIDGE ROAD FRO~ THE CHESTER COMPANY LLC E£TkTES lental Juvef Ith Don :tr ;dws ~:LLS Jronbridge= ,. I TRAILVIEW CIR ~,,e,,.~...: uaPt"T' 2 WATERVIEW DR COURT 3 REFLECTIONS PT 4 EVERGREEN ARBOR PL 5 PINTAIL LANDING PL ~,rea RONBRIDGI CGRP CTR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. c. 6. Subject: Approval of the Purchase of a Parcel of Land from The C. F. Sauer Company County_ Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land for a ground tank and water pumping station for Meadowville and authorize the County Administrator to execute the sales contract and deed. Summary of Information: Staff requests that the Board of Supervisors approve the purchase of a parcel of land containing 4.83 acres, more or less, for $450,000 plus closing and acquisition costs, lying east of Jefferson Davis Highway. Rezoning will be necessary for this site. Approval is recommended. District: Matoaca J~hn W. Harmon Attach_merits: Yes No Title: Riqht of Way Manaqer 0'70 VICINI_Y .SKETCH APPROVAL OF THE PURCHASE OF A PARCEL OF LAND FROM THE C F SAUER COMPANY PINELAND Ivey M BERMUDA RUN o WALTHAI Shop Ctr Allied Research Lal~ Tower HGTS Mount Minnis Memorial Park 071 TIT~T~YPL ~ILL ST CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 28, 1998 Item Number: 8. ¢. 7. a. Subject: Set Date for Public Hearing to Consider Ashton Creek Business Center Request for Industrial Access Funding County Administrator's Comments: County_ Administrator: ff//~ ~ ~ /'~ Board Action Requested: The Board is requested to set a public hearinG for February 11, 1998, to consider the appropriation of $1,085,000 and adopt the attached resolution askinG the VirGinia Department of Transportation (VDOT) to approve industrial access funds for the construction of a new access road off of Ruffin Mill Road to serve the Ashton Creek Business Center. Summary of information: BACKGROUND: Emerson Construction Group, Inc.(ECG) has advised the County of its intention to construct a new industrial park off of Ruffin Mill Road (see Attachment A). ECG has asked the County to seek VDOT industrial access funds so that an access ~oad can be constructed to the park. Under the VDOT Industrial Access program, the County can receive up to $300,000 in unmatched VDOT funds (10% of the qualifying capital investment up to $3,000,000) for the construction of industrial access roads. The County may request up to $150,000 in supplemental funds (5% of the capital investment above $3,000,000) provided the funds are matched (Continued on next page) Preparer: /R.J. McCracken agen332 Attachments: Ye s Title:Director of Transportation No 073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) on a dollar-for-dollar basis from other than VDOT funds. Before VDOT will authorize the industrial access funds, the qualifying capital investment must be under construction or the County must provide VDOT a surety bond guaranteeing that the investment will occur within three years of the Commonwealth Transportation Board's allocation of the industrial access funds. VDOT funds can only be used for engineering and access road construction. Right-of-way acquisition and utility adjustments must be financed from other than industrial access funds. The County usually requests industrial park developers to prepare construction plans and environmental studies, donate right-of-way, and provide surety bonds for new industrial access roads. The County or developer pay the cost for utility adjustments and provide the matching funds. Either VDOT or the County will construct the road depending on the specifics of each request. The preliminary cost estimate for constructing the Ashton Creek Business Center access road is $635,000. ECG has indicated it expects to develop sufficient qualifying capital investment within three years to justify the maximum VDOT industrial access fund allocation. ECG has also agreed to provide $185,000 for matching funds and a $450,000 surety guaranteeing the capital investment will be made within VDOT's three year time limit. ECG has agreed to prepare the road construction plans, dedicate the right-of- way necessary for the access road, and be responsible for all utility adjustments and the wetland mitigation for the project. (Continued on next page) CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary_ of Information: (Continued) RECOMMENDATION: Staff recommends that the Board take the following actions: Adopt the attached resolution requesting VDOT to approve industrial access funds for the Ashton Creek Business Center. The resolution guarantees VDOT that the County will provide the necessary right-of- way, utility adjustments, and surety for the project. Set February 11, 1998, as a public hearing date to consider the appropriation of $1,085,000 ($450,000 in anticipated developer contributions for the capital investment surety, $450,000 in anticipated VDOT reimbursements and $185,000 in anticipated developer reimbursements for the construction of the access road). Transfer $5,000 from the Industrial Access Account to the project for the Capital Investment Surety cost. Authorize the County Administrator to enter into the necessary County/VDOT/Developer construction agreements/contracts, permits, and surety agreements, acceptable to the County Attorney, in order to have the access road constructed. Authorize staff to advertise a road construction contract for the access Ioad. District: Bermuda 075 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: Bud,qet and Mana.qement Comments: Staff is recommending that the Board set February 11, 1998 to advertise and hold a public hearing to consider appropriation of $1.085 million in developer contributions ($635,000) and VDOT reimbursement ($450,000) to construct an industrial access road in the Ashton Creek Business Center. Staff also recommends approval of the transfer of $5,000 in County industrial access funds to complete the funding needed for this project (total project amount is $1,090,000). Preparer: ~; [' /~~ Title: Actinfl Director, Budqet & ManaRement Rebecca T. Dickson WHEREAS, Emerson Construction Group, Inc.(ECG) plans to construct a new industrial park off of Ruffin Mill Road; and WHEREAS, ECG intends to immediately construct an initial 64,000 square foot building with a capital investment of $2 million for qualifying manufacturing/processing users; and WHEREAS, the property on which the initial building will be located requires the reconstruction of a section of Ruffin Mill Road (Route 746) and construction of a new road connecting to Ruffin Mill Road; and WHEREAS, the construction of the initial building and subsequent qualifying buildings are expected to occur within three (3) years of the Commonwealth Transportation Board's allocation of funds for the construction of an access road to the property and is expected to satisfy VDOT's capital investment requirements; and WHEREAS, Chesterfield County hereby guarantees that the necessary right-of-way and utility adjustments for the new access road will be provided at no cost to the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby requests the Commonwealth Transportation Board to provide industrial access funding to construct an adequate road to the industrial park. BE IT FURTHER RESOLVED, that the Chesterfield Board of Supervisors hereby agrees to provide a surety acceptable to VDOT, to guarantee sufficient qualifying capital investment will occur within three years of the Commonwealth Transportation Board's allocation of industrial access funds for the access road. BE IT FURTHER RESOLVED, that the Chesterfield County Board of Supervisors hereby agrees that the new roadway so constructed will be added to and become a part of the Secondary System of Highways. 077 LOCATION M~,P ASHTON CREEK BUSINESS CENTER ATTACHMENT A ASHTON CREEK BUSINESS CENTER BUDGET ACCESS ROAD ESTIMATED COST Preliminary Engineering Environmental/cultural Resource Studies Right-of-way Utility Adjustments Access Road Construction Construction Contingency Construction Engineering Mitigation Capital Investment Surety Cost TOTAL: * Developer Responsibility $ 0* 0* 0* 0* 545,000 55,000 35,000 0* 5,000 $640,OOO CAPITAL INVESTMENT SURETY Developer REVENUE ACCESS ROAD VDOT Unmatched VDOT Match County Match (IAF) County Capital Investment Surety Cost (IAF) Developer Match $45O,OOO $300,000 150,000 0 5,000 185,000 Total $64O,0O0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 28. 1998 Item Number: 8.c. 7.b. Subject: Set a Public Hearing Date to Reappropriate FY1997 School Operating Fund Surplus County Administrator's Comments: CountyAdministrator: ~ # BoardAction Requested: The School Board requests the Board of Supervisors to advertise and hold a public hearing to Reappropriate the FY1997 School Operating Fund unused General Fund Transfer of $1,910,483 and appropriate FY1997 surplus State sales tax of $129,334. Summary oflnformation: The FY1997 County general fund transfer to the School Board had an unused balance at June 30, 1997, of $1,910,483. The balance has already been reduced by the $1,000,000 reserved for the ongoing obligation for the subsequent fiscal year budget. The $1,910,483 represents unused funds primarily in the areas of salaries and benefits, utilities, central garage expenses, and capital outlay expenses in instruction and operations and maintenance. In addition, $129,334 in excess state sales tax was received in FY1997. These funds can be made available for non- recurring expenses in FY1998 upon approval by the Board of Supervisors. Recommended uses for the unused general fund transfer and the excess State sales tax are outlined on the following pages. Preparer: Attachments: Yes [---] No Superintendent # 0~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page AGENDA z of Z Summar of Information: (Continued) The following provides recommendations for the use of the general fun¢ transfer ending balance of $1,910,483 and the excess State sales tax ol $129,334. Student Information System (Administration/Attendance & Health)$ 890,800 Combined with the $200,000 appropriated in the FY1998 budget for thi~ purpose, this amount would provide the total start-up funding require( for the Student Information System. In addition, Phase II of the CCPS- NET would be completed which is needed for the Student Information Systei and will provide capacity for other systems (Accountability, bus routing, and substitute). Videotaping Capability (Administration/Attendance & Health) 130,000 These funds support video, editing and a production studio to implement an electronic classroom, public information services, and a 24-houl educational channel. Additlonal Buses for Gifted Program (Pupil Transportation) 250,000 These funds allow the purchase of five additional school buses accommodate growth in the elementary and middle school center-base( gifted programs. Maps and Globes (Instruction) 138,000 New maps and globes are needed for the social studies program due to the revisions in the Standards of Learning. The use of computer technolog~ will be explored as an option. Major Maintenance (Operations & Maintenance) 631,017 The balance of available funding will be appropriated in operations an~ maintenance to provide a portion of the previously unfunded major! maintenance needs throughout the. system. To~al Appropriation Requested on attached resolution $2,039,817 # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: Bud.clet and Mana.qement Comments: The School Board is requesting that the Board of Supervisors set and hold a public hearing to appropriate $2,039,817 in FY97 results of operations for Schools to enable one-time project type expenses to be completed (the unused FY97 transfer to Schools in the amount of $1,910,483 and excess FY97 state sales tax received in the amount of $129,334). A detailed list of projects is included in the body of the agenda item. On November 12, 1997, the Board of Supervisors approved the year-end results agenda item which included the reappropriation of the excess State sales tax in the amount of $129,334. Therefore, only the $1,910,483 needs to be advertised and reappropriated. The School Board budget will be increased by the total amount of $2,039,817 following the public hearing and subsequent approval and reappropriation. Staff recommends scheduling the public hearing for February 1t, 1998. Preparer: Rebecca T. Dickson Title' Acting Director, Budget & Management VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, January 13, 1998, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S Thomas L. Wootton, Jr. Elizabeth B. Davis Dianne E. Pettitt Marshall W. Trammell, Jr. RESOLUTION b) c) and d) WHEREAS the FY1997 Approved School Board Budget included a County General Fund transfer (the "Transfer") of $137,456,600, excluding Comprehensive Services and State Sales Tax; and WHEREAS, after various adjustments were made during the fiscal year, the revised budgeted Transfer at June 30, 1997 was $137,397,385, excluding Comprehensive Services and State Sales Tax; and WHEREAS, only $135,486,902 of the Transfer was used for FY1997 expenditures and reserves due to surplus local and Federal revenues received by the School Board as well as expenditure efficiencies during FY1997; and, WHEREAS, at June 30, 1997 the School Board had a balance of $1,910,483 in the Transfer; and WHEREAS, $129,334 of excess state sales tax was received in FY1997; and WHEREAS the County Board of Supervisors on November 12, 1997, agreed to return these balances to the School Board upon their requesting this action from the Board of Supervisors; NOW THEREFORE BE IT RESOLVED, that on motion of Elizabeth B. Davis, seconded by Thomas L. Wootton, Jr., the School Board does hereby request the County Board of Supervisors to set a public hearing date to reappropriate the unused Transfer at June 30, 1997 to the FY1998 School Board Operating fund for one-time expenditures as follows: a) $1,020,800 to the Administration/Attendance and Health appropriation category; $138,000 to the Instruction appropriation category; $250,000 to the Transportation appropriation category; a copy teste $631,017 to the Operations and Maintenance category. Pat Ba~la, m,~Clerk~to ~e School Board ~illiam C. ~os~er, Jt~., Superintendent CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. C. 7. ¢. Subject: Set a Public Hearing to Consider the Abandonment of Tomahawk Drive, State Route 787 County_ Administrator's Comments: County Administrator: /~ ~ /~ Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution to set a public hearing and to post and publish notices of the County's intention to consider the abandonment of Tomahawk Drive, State Route 787 Summary_ of Information: Staff requests that the Board of Supervisors adopt the attached resolution to set a public hearing for March 11, 1998 at 7:00 p.m., and to post and publish notices of the County's intention to consider the abandonment of Tomahawk Drive, State Route 787, as shown on the attached sketch. This request has been reviewed by County staff and the Virginia Department of Transportation and approval is recommended. District: Matoaca Prepar~ John W. Harmon Attacknnents: Yes No Title: Riqht of Way Manaqer # 0~4 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held at the Courthouse on JANUARY 28, 1998, at 7:00 p.m. Resolution of the County of Chesterfield's intention to consider a Resolution and Order to abandon TOMAHAWK DRIVE, STATE ROUTE 787. Pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a regular meeting to be held on MARCH 11, 1998, it will consider a Resolution and Order to abandon TOMAHAWK DRIVE, STATE ROUTE 787, as shown on a sketch which is attached to this Resolution. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the State Transportation Commissioner thereof. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon TOMAHAWK DRIVE, STATE ROUTE 787. Certified By: Tammy Haskins Acting Clerk to the Board of Supervisors ~ VICINITY SKETCH ~ SET A PUBLIC HEARING TO CONSIDER THE ABANDON~E~IT OF TO~HAWK DRIVE DAM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: $' ¢' 7. d. Subject: Set a Public Hearing to Consider the Sale of a Surplus Parcel of Real Estate County_ Administrator's Comments: County Administrator' .d~ ~JT.~ ~ // Board Action Requested: Staff requests that the Board of Supervisors set a public hearing for February 11, 1998, at 7:00 p.m. to consider the sale of surplus property to Gordon M. Bowers Investment Partners Three, L.C. Summary_ of Information: On November 12, 1997 the Board of Supervisors declared a parcel of land containing 1.6 acres on Landfill Drive as surplus property and directed the Purchasing Department to receive bids for sale of the property. The following bid was received December 18, 1997: Gordon M. Bowers Investment Partners Three, L.C. $120,020.00 Staff recommends approval. property. A public hearing is required to sell the District: Matoaca J]6hn W. Harmon Attacb_ments: Yes No Title: Riqht of Way Manaqer O~sS ~ VICINITY SKETCH ~ SET A PUBLIC HEARING TO CONSIDFR THE SALE OF A SURPLUS PARCEL OF RE~L ES_A.~E GOP. DON }~ BO~ATERS INVEST~FNT PAP. TNERS~ THREE LC kr,,dws ironbridge Eapl, COURT YARD RD Area ~ LANOF I TRAILVtEW CIR 2 WATERVIEW DR 3 REFLECTIONS PT 4 EVERGREEN ARBOR PL 5 PIFITAIL LANDING PL RONBRIDGi C~)RP CTR MAPL~bl, NOING RL Landin.~ Lake Dale DR HOM=-S 80' - 11106 -- ~> ~> RT. 9'?.5 I0 ; 22 11330 r'/ 11338 13 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. ¢. 8. a. Subject: Approval of Contract for the Purchase of a Parcel of Land along Cogbill Road. County Administrator's Comments: County Administrator: _~_~.¥. /~- ~ - / Board Action Requested: Staff requests that the Board of Supervisors approve the purchase of a parcel of land along Cogbill Road and authorize the County Administrator to sign the contract and necessary deed. Summary ofInformation:staff requests that the Board of Supervisors approve a contract for the purchase of a parcel of land containing .643 acre as shown on the attached plat, from Virginia P. Branch et als for $15,000.00 for the expansion of Meadowbrook High School. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale Preparer' ~~hn~W .7~Ha~~'~0 Attachxnents: Yes No Title: Riqht of Way Manager VICINITY SKETCH ~ A~Droval of Contract for the Purchase of a Parcel of Land along Cogbill Road. lrsngalr. Vilia~ Si,or IMeadoworook )Meadoworook CC Meadowdale .c t~ Meado~ *"H$ % liit 1656 o 4849 66,34 49~7 91 9709 50~6 0~2 501o 7 3619 55~)0 4,9,~2 · MID~OWBROOK H8 95 5015 L<;v~u ~=,"T INDEXED ON 778-§~2 41 5127 74 Bg36 5'~15 31 2641 5o17 32 3747 50~5 4665 o 5? 5009 6 I~ol 5011 79 0507 99 65o04 5031 3O 48076 5100 4O 68? 5~0 0.93 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. c. 8. b. Subject: Approval of Contract for the Purchase of two Parcels of Land along Cogbill Road. County Administrator's Comments: Board ActionRequested: Staff requests that the Board of Supervisors approve the purchase of two parcels of land along Cogbill Road and authorize the County Administrator to sign the contract and necessary deed. Summary ofInformation:staff requests that the Board of Supervisors approve a contract for the purchase of two parcels of land containing .505 acre as shown on the attached plat, from Virginia P. Branch for $73,199.50 for the expansion of Meadowbrook High School. Funding for this purchase and associated closing costs is available through the 1997 General Obligation Bonds. District: Dale J~hn W. Harmon Attach_merits: Title: Right of Way Manager 0~'~4 VICINITY SKETCH Ao~roval of Contract for the Purchase of Cogbill Road. Parceb of Land along ~,~ enanl Iron~al~ Vilia Shar , IMeadowDrook Pia:a ~Meaclowbroak CC Meadowdale N 0.95 4849 66;34 49~7 91 9709 5046 92 5040 7 5500 49,~2 5U~ 'IUIE"ADOWBFiOO lC H6 74 8936 51~5 31 26,41 5047 32 3747 o 5035 4~5 95 5677 5o15 5654 5009 6131 5011 I ND£HED OH 77[3-682 41 4,~21 51:27 79 05.07 5111 99 6504 50~1 30 4876 51(~0 4O 6884 50,~0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8. C. 9. a. Subject: Resolution Recognizing February, 1998 as "Petfix Month 1998" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mr. David Bailey, representing the Petfix Coalition, will be present to accept the resolution. Tammy D. Haskins Attachments: Yes ~ No I I Title: Acting Clerk to the Board # RECOGNIZING FEBRUARY, 1998 AS "PETFIX MONTH 1998" W~EREAS, dogs and cats give companionship to and share the homes of over 50 million individuals in the United States; and W~EREAS, two unsterilized cats and their kittens can produce 420,000 more kittens and seven years and two unsterilized dogs and their puppies can produce 67,000 more dogs in six years; and WHEREAS, it is estimated that more than 300,000 dogs and cats are euthanized each year in the Commonwealth of Virginia, although many of them are healthy and adoptable -- simply because there are not enough homes; and WHEREAS, the problem of pet overpopulation is the leading cause of needless animal suffering; and WIREREAS, the problems of pet overpopulation costs the taxpayers of the Commonwealth of Virginia millions of dollars annually through animal control programs trying to cope with the vast number of unwanted pets; and WHEREAS, the sterilizing of dogs and cats has been shown to drastically reduce dog and cat overpopulation; and W~EREAS, veterinarians and humane organizations throughout the Commonwealth of Virginia have joined together to advocate the sterilization of companion animals during "Petfix Month 1998" NOW, T~EREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes February, 1998 as "Petfix Month 1998" and encourages all citizens to observe this month by either having their dogs and cats sterilized or by sponsoring the sterilization of a companion animal for another person. O.qS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: $' C. 9. b. Su~ect: Resolution Naming the 1-295 Appomattox River Bridge After "The Honorable Frederick T. Gray" County Administrator's Comm~ ~ County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Several Board of Supervisor members have requested that the attached resolution be adopted naming the 1-295 Appomattox River Bridge ~The Frederick T. Gray Bridge". Delegate Riley Ingram has agreed to introduce legislation in the 1998 General Assembly session. Preparer: III ~k~.._M~iryn E. Cole Attachments: Yes ~] No Title: Assistant County Administrator # 0~ WHEREAS, Frederick T. Gray had a distinguished public service career including serving as Attorney General of Virginia; serving as a member of the House of Delegates of Virginia; serving as a member of the Senate where he served as Chairman of the Courts of Justice Committee; and serving in other leadership positions; and WHEREAS, Frederick T. Gray has made significant contributions to the legal profession, his community, his country, and, most notably, to the Commonwealth of Virginia; and WHEREAS, Frederick T. Gray, in his distinguished public career, served on the General Assembly's Transportation Committee. NOW, THEREFORE BE IT RESOLVED, that the Board of Supervisors of Chesterfield County, Virginia, this 28th day of January, 1998, hereby endorses and recommends that the 1-295 Appomattox River Bridge be named by the Virginia General Assembly in honor of The Honorable Frederick T. Gray. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors requests that the Bridge be designated by appropriate signage as "The Frederick T. Gray Bridge". 1OO CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 8.C.9.c. Su~ect: Resolution Supporting Continued Funding For Patient Care at Piedmont Geriatric Hospital County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: At the request of the Nottoway County Board of Supervisors, the Board is requested to adopt the attached resolution supporting continued funding for the Piedmont Geriatric Hospital located in Burkeville, Virginia. The County has fourteen residents who are employees at Piedmont Geriatric Hospital and three residents who are patients at the facility. '¥ ~-'[~rilyn E. Cole Attachments: Yes [-~ No I I Title: Assistant County Administrator SUPPORTING CONTINUED FUNDING FOR PATIENT CARE AT PIEDMONT GERIATRIC HOSPITAL WHEREAS, the proposed State budget for the upcoming biennium does not include funding for Piedmont Geriatric Hospital past the end of fiscal year 1998-99; and WHEREAS, Piedmont Geriatric Hospital has a long history of exemplary service to the citizens of the Commonwealth, many of whom have required the specialized services that Piedmont alone has and continues to be able to deliver; and · WHEREAS, Piedmont Geriatric Hospital is a fully functioning hospital serving the needs of geriatric patients with moderate to severe mental illness by utilizing skilled medical personnel and state-of-the-art evaluation and diagnostic services and is not comparable to privately operated nursing homes; and WHEREAS, Piedmont Geriatric Hospital, recognized by Virginia's medical community as a leader in gero-psychiatric medicine and research, has and continues to serve the Commonwealth in the training of health care providers that enable geriatric and psychiatric institutions to better serve citizens across the State and nation; and WHEREAS, a recent review by the Joint Commission of Accredited Health Care Organizations, which is an independent accreditationorganization, gave Piedmont Geriatric Hospital an excellent rating in excess of ninety percent and cited no deficiencies in either patient care or building suitability; and WHEREAS, the Commonwealthhas yet to devise a medically superior, more compassionate alternative to those citizens in need of the unique care that Piedmont provides. NOW, THEREFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County, Virginia, that it respectfully requests the Governor and the General Assembly to return adequate funding through and beyond the abovementioned budget period for continued operation of Piedmont Geriatric Hospital so that the special needs of the Commonwealth' s elderly citizens with mental illness may be guaranteed. AND, BE IT FURTHER RESOLVED, that copies of this resolution be forwarded to members of the Chesterfield County Legislative Delegation. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 28, 1998 Item Number: 8.C.10. Subject: Amend the Minutes of September 24, 1997 County Administrator's Comments: Board Action Requested: The Board is requested to amend the minutes of September 24, 1997, regarding "Modifying the Existing Prohibition of Through Truck Traffic on Buford Road by Prohibiting Through Truck Traffic on Sections of Buford Road, Larkspur Road, Rockcrest Road, and Rockaway Road." Summary ofinformation: On September 24, 1997, the Board adopted a resolution to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on sections of Buford Road, Larkspur Road, Rockcrest Road, and Rockaway Road. Subsequently, VDOT has requested the County amend the resolution: (Continued on next page) Preparer: Title: Director of Transportation Yes Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary. of Information: (Continued) from: "WHEREAS, the Commonwealth Transportation Board approved, in July 1983, a through truck traffic restriction on Buford Road from Midlothian Turnpike to Forest Hill Avenue; and, WHEREAS, the Chesterfield County Board of Supervisors has received complaints from citizens indicating that through trucks continue to use sections of Buford Road to travel through the area; and, WHEREAS, the existing through truck traffic restriction on Buford Road is ineffective in removing truck traffic from the area, and is difficult to enforce; and, WHEREAS, the Chesterfield County Board of Supervisors has identified on the attached location map that alternate routes exist; and, WHEREAS, the Board has conducted a public hearing on modifying the existing prohibition. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on sections of Buford Road, Larkspur Road, Rockcrest Road, and Rockaway Road." to: "WHEREAS, the Commonwealth Transportation Board approved, in July 1983, a through truck traffic restriction on Buford Road from Midlothian Turnpike to Forest Hill Avenue; and, WHEREAS, the Chesterfield County Board of Supervisors has received complaints from citizens indicating that through trucks continue to use sections of Buford Road to travel through the area; and, WHEREAS, the existing through truck traffic restriction on Buford Road is ineffective in removing truck traffic from the area, and is difficult to enforce; and, (Continued on next page) Il¸ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) WHEREAS, the Chesterfield County Board of Supervisors has identified on the attached location map that alternate routes exist; and, WHEREAS, the Board has conducted a public hearing on modifying the existing prohibition; and WHEREAS, the Chesterfield Board of Supervisors will use its good offices for enforcement of the proposed restriction by the appropriate local law enforcement agency. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors requests the Virginia Department of Transportation to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on sections of and Rockaway Road. Buford Road (Route 678) between Jahnke Road (Route 686) and Larkspur Road (Route 1744), on Buford Road (Route 618) between Jahnke Road (Route 686) and Pinetta Drive (Route 755), on Larkspur Road (Route 1744) between Buford Road (Route 678) and Rockcrest Road (Route 1709), on Rockcrest Road (Route 1709) between Rockaway Road (Route 718) and Larkspur Road (Route 1744), and on Rockaway Road (Route 718) between Old Bon Air Road (Route 718) and Buford Road (Route 678). Recommendation: Staff recommends that the resolution requesting VDOT to modify the existing prohibition of through truck traffic on Buford Road by prohibiting through truck traffic on sections of Buford Road, Larkspur Road, Rockcrest Road, and Rockaway Road be amended. District: Midlothian Meeting Date: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA January 28, 1998 Item Number: Page I of__g_ Subject:, Confirmation by the Board of Conveyance of the John Tyler Community College-North Campus Property to the Commonwealth of Virginia and Approval of a Deed of Correction County Administrator's Comments,! CountyAdministrator: BoardAction Requested:, Confirm the Conveyance of the John Tyler Community College-North Campus property to the Commonwealth of Virginia and authorize the Chairman and County Administrator to execute a Deed of Correction or similar document. Summary of Information: In 1994, the County entered into a Dedication Agreement with the Commonwealth of Virginia and the J. Louis Reynolds Estate to have the Reynolds Estate dedicate, among other property, certain property to the Commonwealth for the construction of the North Campus of John Tyler Community College, subject to various conditions and covenants. The Dedication Agreement provides that prior to the dedication of the property, the County shall determine whether the property is to be conveyed to the County and then to the Commonwealth, or to the Commonwealth directly. The Reynolds Estate conveyed the John Tyler property directly to the Commonwealth in 1997 prior to receiving the County's approval as required by the Dedication Agreement. Although County staff does not object to the direct conveyance, it must be authorized by action of the Board to be legally valid. Accordingly, staff requests that the Board: 1. Make a determination that the John Tyler property can be conveyed directly to the Commonwealth (State Board for Community Colleges) subject to the terms of the Dedication Agreement, and Preparer: (Continued) c ~ Title: ' '"Steven L Mlcl[s - - Yes [-~ No Attachments: County Attorney 0407:21666.1 (21662.1) # CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary_ of Information: 2. Authorize the Chairman and the County Administrator to execute a Deed of Correction (see attached), or similar instrument approved as to form by the County Attorney, to resolve the existing title problem. The Deed of Correction also reaffirms the outstanding covenants and conditions contained in the Dedication Agreement which relate to the County and the Commonwealth. At a later time, staff intends to contact the Reynolds Estate to have the Estate reaffirm the covenants and conditions contained in the Dedication Agreement which affect the Estate. 0407:21666.1 (21662.1) DEED OF CORRECTION THIS DEED OF CORRECTION, made and entered into this __ day of January, 1998, by and between the COUNTY OF CHESTERFIELD, a political subdivision of the Commonwealth of Virginia ("County"); and the STATE BOARD FOR COMMUNITY COLLEGES, a public corporate body of the Commonwealth of Virginia, Grantee: WITNESSETH: WHEREAS, by Deed of Gift dated January 29, 1997, and recorded in the Clerk's Office of the Circuit Court of the County of Chesterfield, Virginia in Deed Book 3073, Page 902 ("Deed of Gift"), Glenn R. Martin, Nancy Glenn Martin and J. William Y. Martin, III, Trustees of the Marital Trust under the will of J. Louis Reynolds (collectively "the Trust") conveyed the real estate described in Exhibit A attached hereto (the "Property") to the Grantee; and WHEREAS, the Property was conveyed pursuant to a Dedication Agreement dated February 23, 1994, by and among the Trust, the Grantee, and the County; and WHEREAS, the Dedication Agreement provided for the Property to be conveyed by the Trust to either the Grantee or to the County, as determined by the County; and WHEREAS, the Property was conveyed to the Grantee without the County having first determined whether the Property should be conveyed to the Grantee or to the County; and WHEREAS, the Dedication Agreement contained covenants on the part of the Grantee and the County, which covenants are not contained in the Deed of Gift; and WHEREAS, the County and the Grantee now wish to correct the Deed of Gift by complying with the requirements of the Dedication Agreement that the Property only be conveyed directly to the Grantee if so determined by the County, and to provide that the covenants of the Dedication Agreement applicable to the County and the Grantee survive the delivery and recordation of the Deed of Gift. NOW, THEREFORE, in consideration of the sum orS1.00, cash in hand paid, and other good and valuable consideration, the receipt of which is hereby acknowledged, the County, by this Deed of Correction, confirms that it has determined, by action of the County's Board of Supervisors at a public meeting, that it is appropriate for the Property to be conveyed directly to the Grantee by the Deed of Gift. The County's determination that the Property should be conveyed to the Grantee is expressly conditioned upon the covenants and conditions contained in the Dedication Agreement, a copy of which is attached as Exhibit B, which covenants and conditions are agreed to by the Grantee and the County and which survive the delivery and recordation of the Deed of Gift. APPROVED AS TO FORM: Assistant Attorney General RECOMMENDED: Director Division of Engineering and Buikiings 0505(07):21662.1 -2- RECOMMENDED: Director Department of General Services Pursuant to Va. Code § 2.1-504.2, and by the authority of Executive Order 31(94), dated October 25, 1994, I hereby approve the foregoing acquisition of 117.219 acres of land in Chesterfield County, Virginia, by the State Board of Community Colleges. Date: Secretary of Administration COUNTY OF CHESTERFIELD, VIRGINIA By: Renny Bush Humphrey Chairman, Board of Supervisors By: Lane B. Ramsey County Administrator APPROVED AS TO FORM: Steven L. Micas County Attorney STATE OF VIRGINIA COUNTY OF CHESTERFIELD, to-wit: 0505(07):21662.1 -3- The foregoing Deed of Correction was acknowledged before me this __ day of January, 1998, by Renny B. Humphrey and Lane B. Ramsey, in the County of Chesterfield, Virginia. My commission expires: Notary Public 0505(07):21662.1 -4- EXHIBIT A Schedule "A" to Deed from Glenn R. Martin, et al., Trustees, to the State Board for Community Colleges dated January 29, 1996 Schedule "A" being that certain plat made by J. K. Timmons and Assoc., dated November 4, I996, as revised April 10, 1997 and May 2, 1997, and entitled "Plat Showing 117.219 Acres of Land Lying on the West Line of Charter Colony Parkway," which plat is attached hereto, recorded herewith, and to which reference is made for a more particular description of the property herein conveyed. Plat Book 94, Page 70. BEING a portion of the same real estate conveyed to Glenn P. Reynolds, as trustee of the Marital Trust under the Will of J. Louis Reynolds, by deed from Glenn P. Reynolds and Glenn R. Martin, as co-executors of the Estate of J. Louis Reynolds, dated December 1, 1986, and of record in the Clerk's Office of the Circuit Court of Chesterfield County in Deed Book 1825, page 211. Glenn R. Martin, Nancy Glenn Martin, and J. William Y. Martin, III here convey the said real estate to the State Board for Community Colleges as trustees of the Marital Trust under the Will of J. Louis Reynolds, as shown by the attached certificate ofBevill M. Dean, Clerk of the Circuit Court of the City of Richmond. CHF~STERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 4:00 P.M. Item Number: Su~ect: Consideration of an Application for Continuation of a Department of Criminal Justice Services Grant Which Will Continue Funding for the Police Department's Street Drug Enforcement Unit. County Administrator' s Comments: County Administrator: Board Action Requested: Authorize the Police Department to apply for a Department of Criminal Justice Services grant in the amount of $40,300 to continue funding for the Street Drug Enforcement Unit, and appropriate the necessary funds when approved. Summary ofInformation: The purpose of this grant is to provide funding for interdiction and enforcement efforts aimed at illicit narcotics. The federal share of this grant is $30,225 and the local cash match is $10,075 which is included in the FY'99 Police Operating Budget. Preparer: Title: Chief of Police ~Yes Attachments: No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date- January 28, 1998 Item Number: Page 1 of I Budget and Mana.qement Comments: The Police Department will be required to absorb the local match of $10,075 within its established FY99 operating budget. Preparer: ~C~~ ( ~ (,,)lC[~~Title: Actin,q Director, Bud,qet & Mana,qement Rebecca T. Dickson BOARD OF SUPERVISORS Page ~ of , AGENDA Meeting Date: January 28, 1998 Item Number: 10.A. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Road and Street Light Funds, Lease Purchases; and School Board Agenda County Administrator's Comments: County Administrator: BoardAction Requested: Summary of Information: Preparer: /~;l~.j~. ~/.~d~ Title: County Administrator Lane B. Rams/~ # 101 Attachments: I Yes ~ No CI~E~ STERFIELD COUNTY GENERAL FUND BALANCE January 22, 1998 BOARD MEETING DATE DESCRIPTION AMOUNT BALANCE 07/01/97 FY98 Beginning Fund Balance $35,322,215 11/12/97 Designations/appropriations of excess fund balance: School Expenditure Savings designated for use in FY98 (1,910,483) $33,411,732 Excess FY97 State Sales Tax appropriated for School use in FY98 (129,334) $33,282,398 Designation for reduction in BPOL revenue (based on Board action July, 1997) (500,000) $32,782,398 Appropriation in FY98 for the Rt.360/ Genito Road Study (140,000) $32,642,398 Appropriation of FY97 County Expenditure Savings for County department carry forward requests (for use in FY98) (406,950) $32,235,448 Designation for use in the FY99 budget for County and Schools for capital or other non-recurring costs (5,180,998) $27,054,450 3.0g CHESTERFIELD COUNTY'''~ xx~SERVE FOR FUTURE CAPITAL Pk,.,JECTS TRADITIONALLY FUNDED BY DEBT January 22, 1998 FOR FISCAL YEAR '95 BEGINNING JULY 1, 1997 04/09/97 FY98 Budgeted Addition 7,419,000 7,444,057 04/09/97 FY98 Capital Projects (5,979,000) 1,465,057 8/27/97 Transfer funds for Fembrook, Old Williamsburg Sec., Ph. V drainage project (14,000) 1,451,057 8/27/97 Transfer funds for purchase of permanent access between the athletic facilities at Providence Middle & Davis Elem. (7,ooo) 1,444,057 8/27/97 Designation of funding for the upper Swift Creek Reservoir Water Shed (450,000) 994,057 8/27/97 Transfer for Lucy Corr Road Extension (39,550) 954,507 8/27/97 Designation for Lucy Corr Road Extension in the event that sale of property at Castlewood does not close by 6/30/98. (200,000) 754,507 9/10/97 Transfer to General Services Buildings and Grounds for entrance vestibule and heater additions at the Circuit Courts Building (51,000) 703,507 1/14/98 Transfer to Sheriff's Department as reimbursement for repair and replacement of the heating system in the County jail. (27,000) 676,507 .O3 Prepared by Accounting Department December 31, 1997 Date Began 12/88 03/89 09/93 * 12/93 09/96 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description APPROVED AND EXECUTED Airport State Police Hangar Additions County Warehouse Total Geographic Information System ("GIS") - Automated Mapping System School Copier Real Property Lease/ Purchase School Technical Center Printing Press Original Amount $128,800 331,200 460,000 Date Ends 12/00 Outstanding Balance 12/31/97 $ 43,377 111,540 154,917 3,095,000 3/98 440,000 36,605 8/98 7,123 17,510,000 12/01 9,215,000 80,649 11/99 48,651 TOTAL APPROVED AND EXECUTED $21,182,254 $9,865,691 PENDING EXECUTION Building Construction, Expansion and Renovation - Certificates of Participation - $26.8 million Approved August 27, 1997 *Second Refunding of Certificates of Participation, Series 1985 CHESTERFIELD COUNTY PUBLIC SCHOOLS CHESTERFIELD, VIRGINIA January 27, 1998 School Administration Building The Public Meeting Room 9901 Ix)ri Road Chesterfield, Virginia 23832 5:00 p.m. 7:30 p.m. SCHOOL BOARD MEMBERS James R. Schroeder, D.D.S. - Chairman, Midlothian ' Dianne E. Pettitt - Vice-Chainuan, Clover Hill Elizabeth B. Davis, Dale Marshall W. Trammell, Jr., Bermuda Thomas L. Wootton, Jr., Matoaca William C. Bosher, Jr., Superintendent AGENDA 5:00 P.M. EXECUTIVE SESSION (Pursuant to Section 2.1-344(A)(2), Code of Virginia, to discuss student disciplinary action) SUPERINTENDENT'S CONFERENCE ROOM (Board has dinner from 5:00 to 5:30 p,m.) REGULAR SCHOOL BOARD MEETING THE PUBLIC MEETING ROOM Call to Order - Dr. Schroeder, presiding Invocation - Reverend Spencer Costello, Cross Roads Christian Fellowship Church Flag Salute - Brownie Troop 295, Enon Elementary School · Acceptance of Minutes January 8, 1998 (Public Hearing) January 13, 1998 (Regular School Board Meeting) C. Agenda Approval D. Awards and Recognitions HIGHLIGHT ON INSTRUCTION - International Baccalaureate E. Superintendent' s Report //9 Transfers //11 Capital Projects Status Report //12 Overview of Superintendent's FY99 Proposed Budget F. Action Items 1. Consent Agenda Human Resources #10 Recommended Personnel Action for 1997-98 Operations and Finance //13 Revisions to the Manchester High School Attendance Zone G. Non-Agenda Items H. Discussion Agenda I. Announcements, Communications, School Board Comments and Committee Reports J. Public Comment (Please see procedure below) K, EXecutive Session (personnel, legal, land/property acquisition, discipline) L. Adjournment General Irfformatinrl The Chesterfield County School Board will meet as follows for the 1998 Calendar Year: January 13 and 27, 1998; February 10 and 24, 1998; March 10 and 24, 1998; April 28, I998; May 12.and 26, 1998; June 9 and 23, 1998; July 14, 1998; August 25, 1998; September 8 and 22, 1998; October 13 and 27, 1998; November 10, 1998; and December 8, 1998. The executive sessions/work sessions will begin at 5:00 p.m. and will be held at the School Administration Building, 9900 Kranse Road, Chesterfield, Virginia. The regular meetings will begin at 7:30 p.m. and will be held at the Public Meeting Room, 9901, Lori Road, Chesterfield, Virginia. If the place or time is changed, the public will be notified. Following is the procedure by which the public may speak before the School Board at any of the above meetings: 1. Persons wishing to be heard on action items must notify the Superintendent's ...0 7 office by 2:00 p.m. on the day of the meeting. Persons who have requested to offer public testimony will be heard when each item is considered. Persons to be heard on non-agenda items will be heard during the specified section of the meeting. It is requested that an individual conduct his/her presentation in three minutes; representatives of a group may speak for five minutes. Public delegations. Public delegations or their representatives are required to submit in writing their request for hearing and their proposals to the Superintendent at least five days prior to the meeting at which they wish to be heard. Meeting Date: CHESTERFIELD COUNt Y BOARD OF SUPERVISORS AGENDA January 28, 1998 lternNumber: Page 1 ,of 1 10.B. Subject: Roads Accepted into the State Secondary System County Administrator's Comments! Court, Administrator: ~~ BoardAction Requested:, Summary of I n for mation: Attachments: Yes [--] No Acting Clerk to the Board ~ o o c5 o o < << < < < < < CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page _l_of_l_ Meeting Date: January 28; 1998 Item Number: 14. A. Adopt Resolution of Recognition County Administrator's Comments~ County Adminiatrator: ~ Board Action Requested: The Board is requested to adopt a Resolution recognizing Mrs. Mary G. Carreras, 0VIidlothian Distric0 former member and Chairman of the Chesterfield Community Services Board Summary of Information: (See Attached) Preparer: Burt H. Lowe, Ph.D. Title: Director, De~. of MH/MR/SA Attachments: No I* CHESTERFIELD COUNt, VIRGINIA A~ a meeting of the Chester~ld County Board of Supervisors held ~anuary 28, 1998 the following Resolution was unanimously adopted: WHEREAS, Mrs. Mary G. Carreras, representing Midlothian Magisterial District has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors, effective January, 1992; and WHEREAS, Mrs. Can'eras served with distinction as CSB Chairman for one term and as Chairman of each CSB Standing Committee including Finance, Policy and Program during her term of appointment; and WHEREAS, Mrs. Carreras is recognized as an articulate spokeswoman and advocate for mental health, mental retardation and substance abuse services, locally and statewide, having served as a member of the State Mental Health Council; and WHEREAS, Mrs. Carreras having served two terms as a member of the Chesterfield Community Services Board is no longer eligible for reappointment. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby expresses its sincere gratitude and appreciation to Mrs. Mary G. Carreras for her commitment and significant contributions in the provision of quality mental health, mental retardation and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this Resolution be presented to Mrs. Carreras and that it be permanently recorded among the papers of the Chesterfield County Board of Supervisors. Vote: Unanimous CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 1~-. B. Su~ect: Resolution Recognizing Mr. Derrick S. Griner Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Derrick S. Griner, Troop 888, sponsored by Saint Augustine Catholic Church, upon attaining rank of Eagle Scout. Resides in: Dale District Preparer: "~14/.~-O ~. d~/Cc44~ Title: Tammy. D, Haskins Attachments: Yes ~ No Acting Clerk to the Board RECOGNIZING MR. DERRICK S. GRINER UPON ATTAINING RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910; and WHEREAS, the Boy Scouts of America was founded to promote citizenship training, personal development, and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Derrick S. Griner, Troop 888, sponsored by Saint Augustine Catholic Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and priding himself on the great accomplishments of his Country, Derrick is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Derrick Griner and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Date: 1998 Page 1 of I Item Number: 16. Subject: Public Hearing to consider Appropriation of payment to the escrow agent for advance refunding of Series 1991 General Obligation Bonds and Interest and to authorize the County Administrator to execute documents for reissuance of approximately $3,375,000 and Authorizing Reissuance of General Obligation Bonds at a lower interest rate County Administrator's Comments: ~a~°~ ~~-.-/~ ~ [~ County Administrator: Board Action Requested. Hold public hearing to consider appropriation of up to $3.375 million in bond proceeds and interest to the escrow agent for School and County Capital Projects for reissuance of 1991 General Obli~atien Bonds and authorize the County Administrator to execute[.7~~all~cl 'ng documents and transactions. ._~.~ J Summary of Information: ~' The County's financial advisors (Public Resource Advisory Group) have analyzed the outstanding G.O. debt and determined that the market is favorable for refinancing an additional $2.85 million (the Board approved the refinancing of $13.225 million at the January 14, 1998 meeting) in callable bonds of the 1991 issue. The projected present value savings as a percentage of refunded par (when combined with the $13.225 million) of 6.2% could result in an estimated total savings in excess of $900,000 over the life of the bonds, between County and Schools. Staff requests that the Board hold the public hearing and appropriate an amount not to exceed $3.375 million for this additional advance refunding and related issuance costs and direct staff to allocate the appropriation to the proper accounts/funds and authorize the County Administrator to approve all closing documents. Preparer: //d[~>~,~E/,,- ~d~----,~Title: Actinq DirectorofBudqet& Mflmt '- Rebecca T. Dickson Attachments: ~--~ Yes No [#~5I ime - bpxtrh P. O. Box 8,5333 An Affiliat9 of M~flia Ggn~ral ~ichmond, Virginia 23293-000 (804) 649-6000 Advertising Affidavit (This is not a bill, please pay from invoice) CHESTERFIELD CO.BO.SUPV ATTN FAITN DAVIS BOARD OF SUPERVISORS P 0 BOX 40 CHESTERFIELD VA 23832 ACcoUnt NumiI 220806 01/21/98 01/21/98 121 TAKE NOTICE TAKE NOTICE THAT THE BOARD 0 1 x 20 90.20 cbntact Mm. Rebecca T. Dick,son, Ac~ D4r~tor of m.~get and{ Mana~t at 748.1548, be- tweeo the houm of B:30 ~rn. to~ 5:00 P.m., Mond~ through r~. [ Richmond Newspapers, Inc. Publisher of THE RICHMOND TIMES-DISPATCH This is to certify that the attached MEETINGS - COMING was published by Richmond Newspapers, Inc., in the City of Richmond, State of Virginia, on the following dates: 01/21/98 EVENTS The first insertion being given .... Sworn to and subscribed before me this ~ A'5 _~c~ St;t~ of Vir'r'~nia Notary Public City of Richmond My Commission expires 03/31/01 01/21/98 Sul~ervisor(~ THIS IS NOT A BILL, PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 28, 1998 Item Number: 18. Su~ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Motion of adjournment and notice of next scheduled meeting on February 11, 1998 at 3:00 p.m. (Meeting is requested to begin at 3:00 due to the start of the Budget process.) Preparer: Tammy D. Haskins Attachments: --1 Yes No Title: Acting Clerk to the Board