08-09-1989 Minutes~UG'UST 9~ 19~9
Mr. G. H. Applegate, Chairmen
Mr. C. F. Currin, Jr., Vice Chairman
Mr. Harry Q. Daniel
Mr. ~esse J. Mayas
Mr. M. B. Sullivan
Mr. Lane B. Ramsay
County Administrator
Staff in Att~nd~nce:
~s. Amy Davis, Exec.
Asst. to Ce. Admin.
Mrs. Doris D~Hart~
Asst. Cc. Aclmin~
Lagis. eves, and
Intergovern. Affairs
~- JOan
Clerk to the Board
chief Robert Eanee,
Fire DeDartment
Mr. Bradford S. Hammar,
Deputy CO. Admin.,
Management S~rvice$
Mr. Steve Micas, Co.
Attorney
Mrs. Pauline Mitchell,
Dir. Of News/Info.
Serviee~
Deputy Co.
Developmen~
Mr. Jay Ee~aier,
1. CALL TO ORDER
Mr. Applegate call=d the m~ting to order at 1:t0 p.m. (EDT) in
the Administration ~uilding Conference Room (Room 5021.
~r. R~msey stahed the purpose of the work sssslon was to
presenl the Board with a report on ~hs ~mergency ~edical
Services Study and to review the recommendations and
implementation sch~4ule. He statad ne formal action would be
~equested at ~hie time.
MS. Amy Davi~ Task Force Chairman, introduced members of the
Ta~k Force who were present, ~attalion chief Paul Shorter
presented an overview of the ~tudy which inslude~ ~lements of
pat~ut oars; the recommended response time of six minutes for
basic life support providers with an allocation oi an addition-
al ~our minutes fur advanced life support providers to arrive
on the scene~ the natural "urban" corridor identified which
indicated the major growth pa%~ern of residential and business
development within the County; the e~pansion of the six to ten
minute responsa time into the less populated areas in the
~estarn and southern portion of th~ County by strategically
locating rescu~ units at certain fire stations; etc.
~s, Davis reviewed the recommendations which included a goal of
response time for basis life support providers a~ six minutes
allowing an additional four m~nutes for advanced life support
providers; resources of rescue and f~re combined manpower and
equipmant to support achievement of r~$ponse times; the.types
of vahicle~ dispatched to Priority I, II and III calls; the
manpower sche4ule; the ~eed for EMS Training Coordinator,
Field supervisor, E~S Recruitment and Retentio~ Coordinator and
an E~S Systems Analyst D0sitions; the provi~ion of
semi-autOmatic defibrillators at stations that currently are
without ~hem; th~ establishment of an Emergency Medical
Services AdvXMory Council~ that ~he Incident Command System bs
89-753
adopted by all EMS providers as the comprehensive multi-agency
management system for all resources at every emergency
incident; etc.
Mr. Steqmaier presented an overview of the proposed phasing of
and major considerations for financing the Task Force recom-
mendations.
Discussion, questions and comments ensued relative to funding
resources, the need for addition funding resources and a
mechanism for generating those funds; the phasing of the
implementation schedule over a three year period, whether or
not t~ere should be fees charged for services rendered; third
party pa~T~ent of such services; the number of volunteers that
may or may not be attracted by establishing the EMS
Recruitment/Retention Coordinator; et~.
The Board generally agreed the study was very well prepared and
presented and that it could not support the charging of fees
for services. The Board accepted the report with instructions
that it be forwarded to the Budget and Audit Committee for
funding recommendations to be presented at the August 23, 1989
meeting for the Board's consideration.
Mr. Mack McGuire, President of the Chesterfield Rescue Squad
Association, expressed appreciation for the opportunity to have
participated in the Hmergency Medical Services Study, stated
the Association feels that establishment of the EMS Recruit-
ment/Retention Coordinator position is a very important, that
the association could not support the charging of fees for
services as it would be detrimental to their relationship with
the community, and that the association would like to establish
the Emergency Medical Services Advisory Council as soon as
possible. Mrs. DeHart endorsed the EMS Recruitment/Retention
Coordinator position and that that position is essential.
Mr. Ramsey commended all those involved in the EMS Study and
stated he felt the commitment of many hours expended by
Task Force in negotiating and compromising to create this
program was most beneficial.
3. ~$OLOTIOM ~.~COG~IZINGMR. L~LAND B. ANDEP, SON UI~ON CE~BKAT-
ING HI~ 100TH BIRTHDAX
On motion of the Board, the following resolution was adopted:
WHEREAS, Leland B. Anderson has today reached the im-
pressive age of 100 years; and
WHEREAS, Mr. Anderson~ among his numerous lifetime
activities, was once employed in the Grove Shaft Coal Mines,
whose closing in 1924 marked the end of a two-century
coal-mining induatry in Chesterfield County; and
WHE~AS, Mr. Anderson has earned the friendship and
respect of his Midlothian friends and neighbors, through his
membership and activities at Winfres Memorial Baptist Church,
where he is a senior deacon and even now regularly folds all
the Church bulletins each week; and
WHEREAS, Mr. Anderson served our Nation as a soldier
during World War I, has been an active member of American
Legion Post %186 and the Midlothian Masonic Lodge and was a
faithful member for many years of the Midlothian Ruritan Club
where he earned the nickname "~oc;" and
WHEREAS, Mr. Anderson was a founding member of the
Midlothian Volunteer Fire Department, an active member of the
Fire Department for many years and served as its President for
several years; and
89-754
a productive member of the community through hi~ ~mployment at
the Defense General Supply Center prier to his retirement.
NOWr THEREPO~ B~ IT }L~SOLVED, that the Chesterfield
County Board of Supervisors does invite all citizens of
Cheshe~field to join wi~h Mr. Anderson's three children, seven
grandchildren and ten great-~randchil~ren to wish him a Happy
IO0t-h Birthday and does deslare August 21, 1989 as "Leland B.
Ander$0~ Day" in r~¢ognition of his status as a living symbol
of the famous Coal Miner of Chesterfield County.
~r. Apple~ate stated the executed resolution would be presented
ho Mr. Anderson at a birthday party in his honor on August 21,
1989 a~ Winfree Memorial Baptist Church.
Mr. Applegate requested th~ rules be suspended to amend the
Executive Ss$~ion a~ende to add two additional items for
discussion.
4, Ex~CU~I~E SE$.qION
On motion of Mr. Daniel, SecOnded by Mr. May~, %h~ Board
suspended itu zulus ~o ~/mend the Executive Session to add two
additional it,s for discussion ~ga~dlng 4) probable
li=igation wi=h the School Board relating to after-~choo1 day
care end the construction management prog~; a~ ~estion
2.1-~44(a) (1) regarding 6.) personnel matters relatin~ to
public safety.
Vote: Unanimous
On motion of ~r. Daniel, seconded by Mr. Coffin, the Boar~
amended the ~xecutive S~ion for consultation with l~pal
counsel to include ~| probable litigation with the School Board
relating to after-schoo~ day c~ro and ~he construction manage-
ment proqra~; and Section 2.1-34~(a) (1) r~garding 6.) personnel
matters relating to public safety.
O~ ~otion Of Mr. Da~iel~ seconded by Ne. Coffin, the Board went
into ~×eeu~ive Session for consultation with legal counsel
pursuant to Section 2.1-344{a) (7) ef the Code of Virginia
as amended, to include 1] Mar~ha Grims~'ey Clodfelter vsrsu~
Dorothy West, 2} probable litigation relating to Richar~
Powers, et al. versus Wands Frazier and County of Chesterf~,
3) specific legal matters relating to ScanCen~er; 4} probably
litigation with =he School ~oard relating to after-school day
2.1-344(a) (3) foe 5) consideration of the use and disposition
of publicly-held park property; and Section
regarding ~.) personnel ~atters relating to public safety.
RaconYening:
On motion of ~r. Daniel, seconded by Mr. C~rrin, the Board
adopted the following resolution:
WHEREAS, the BoaId cf Supervisors has this day adjourned
Board, and in accordance with the provisions of =he Virginia
89-755
WHE~AS, the Virginia Freedom of Infozlnation Act effectiv~
July 1, 1989, provides for certification that such Executive
Session was conducted in conformity with law.
NOW, THEREFORE, BE IT RESOLVED that the Board of County
Supervisors does hereby certify that to the best of each
member's knowledge, i) only public business matters lawfully
exempted from open meeting requirements under the Freedom of
Information Act were discussed in the Executive Sea,ion to
which this certification applies, and ii) only such public
business matters as were identified in the Motion by which the
Executive Session was convened were heard, discussed or
considered by the Board. No member dissents from this certifi-
cation.
The Board being polled, the vote was as follows:
Vote: Mr. Daniel - Aye.
Mr. Sullivan - Aye.
Mr. Mayes - Aye.
Mr. Currin - Aye.
Mr. Applegate - Aye.
Mr. Daniel stated that as a result of the Executive Session he
wished to discuss and take action on two of the iss~e~ a~ they
relate to the YMCA's use of school facilities and the award of
the School Board construction management contract to Construc-
tion Control Corp.
YMCA DAY CAP~E PROGPdkM
Mr. Sullivan advised the Board that he has a financial interest
in e corporation involved in day care programs, declared a
conflict of interest pursuant to the Virginia Conflict of
Interest Act and excused himself from the meeting.
On motion of Mr. Daniel, seconded by Mr. Ceftin, the Board
resolves that because the Chesterfield County Charter states
that title to all school property is in the name of the County
of Chesterfield; that the YMCA before and after school day care
program is not an educational program and it was not the
prerogative c~ the School Administration to lea~e school
buildings owned by the County for non-educational programs; and
f~rther, the Board instructed the County Attorney te file a
lawsuit to declare that the School Board has no legal authority
to lease County schoel buildings for non-educational purposes
such as before and after school day care programs.
Ayes: Mr. Applegate, Mr. Currin and Mr. Daniel.
Abstention: Mr. Mayes, as hs was not clear as to the
definition of respensibility.
Absent= Mr. Sullivan.
SCHOOL CONSTRUCTION MANAGEMENT CONTRACT TO CONSTRUCTION CONTROL
CORPORATION
On motion of Mr. Daniel, seconded by Mr. sullivan, the Board
h~reby formally requests that the School Board rescind the
contract for school construction management awarded to
Construction Control Corporation based on the following
findings and that other alternatives be sought for managing the
School Construction Program:
1. Construction Control Company ("CCC") has a limited
number employees, totalling thirty-five, distributed
in three locations: Atlanta, GA; Raleigh, NC~ and
Columbia, SC;
89-756
2. "CCC" is a marginal Ore,it rick and falls below
induutry standards in terms of it~ ability to meet
financial ob!iga=ions;
3. "CC¢" has officers that have experience in
cons%ruction; however, %he managing officer for the
Chesterfield work manaqed a construction firm ~/uat
did inferior work on County School projects; and
4. a preliminary analysis indicates the cost for the
County to operate a construction p~Ogram of th~ sa~e
scat~ end size that was bid by Construction Control
Corporation indicates the County cost would be
approxi~ately $600,000 compared to the $2.985 million
awarded by the School Board to said company; and
5. the County Administrator has reques%e~ that serious
consideration should De given to merging construction
management.~.rs~'affs befure hiring consultants to
~ndertake Work =hat could otherwise be done by
qualified staff.
Vote: Unanimous
Mr. Applegate requested the rut~ b~ suspeu~ed to amend tho
a~enda to ad~ an item regarding a Board trip to Eppington.
6. TI~p TO EPPINGTON
On motion of Mr. D~niel, ~oonded by Mr. Currin, the Board
suspended the rule~ to amend ~he agenda to add an additional
item regarding a Board trip to ~pplngten in the western portion
o~ the County.
On motion of Mr. Daniel, Seoon~e~ by ~r. Ceftin, the Board
added Item 6., Trip to Eppington! to the agenda; and adopted
the agenda, a~ amend~.
The Board t~a~elled t~.Eppington ~o tour the grounds,
5. ADJOURNMRN'I',,, ', ~
On motion of Mr. Daniel~ s~CO~e~ by ~r. C~rria, ~ha ~oard
adjourned at 6:05 p.m. (~DT) until 9:00 a.m. (EST) on August
23, 1989.
Lane B. Ramsey~ ~
County Admini~trat%k
C-. H. Ap~l~gate
Chairman