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2009-12-16 Packet,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 1.C. Subject: Amendment to Board Minutes of November 16, 2009 County Administrator's Comments: County Administrator: Amend the Board Minutes of November 16, 2009 to add the underlined language as shown in the attachment. Summary of Information: Ms. Durfee has requested that page 09-642 of the November 16, 2009 minutes be amended to include the language shown in the attachment. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No # ^ r; ~.+., GENERAL DI3CII33ION Ms. Durfee expressed appreciation to the members of the delegation for attending the joint meeting. She inquired from the members of the delegation as to what their interests are as they move forward with the General Assembly. Delegate Dance stated all of the members of the delegation have pretty much the same priorities such as transportation, education, public safety and healthcare. She further stated the Governor-Elect is going to address transportation in his first year in office. She stated improving the economy is another priority because the state is working on stimulus money which will be gone at the end of 2011. Senator Martin stated the top priority has to be to focus on what legislation will have an affect on the business environment and what will affect the state economically in a positive way. He further stated every action taken in the General Assembly has the potential to make it more difficult on a business to succeed and prosper. Mr. Warren stated when a business prospers it translates into jobs, which is a big item on the Governor-Elect's and Lieutenant Governor-Elect's agenda. Mr. Trammell expressed appreciation to Delegate Ware for his comments on allowing leeway on what mandates may be passed. He stated every candidate for attorney general over the past 39 years has campaigned on the issue of fewer regulations. He further stated the legislators need to review what it takes to help the school divisions around the Commonwealth get through the budget crisis. He stated the School Board along with Dr. Newsome will put together a list of items which will help the school division survive the budget crisis. Mr. Warren requested Mr. Trammell to compile the list and forward it to all of the delegation. Ms. Durfee again inquired whether there were any other legislative concerns that the delegation would like to share at this point. She referenced the impact fee bill and asked if anyone wanted to comment on that at this time, or if there was any other legislation that they felt mi ht be of importance at the local level. Senator Martin stated he doesn't think there is anything unknown with regard to where the individual legislators stand on those issues, noting that the things that have been discussed here including the budget are im actful on, and should be of interest to, the local overnment. He stated some of the actions taken at the transportation level and others may need some corrective acton in order to make sure the state can recover from this recession. He further stated the reason for the decline in revenues is the slow housing starts and automobile sales. 09-642 11-16-09 ®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: December 16, 2009 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Bow Hunting Restrictions 6. Census 2010 7. Community Risk Analysis/Emergency Service Coverage 8. Countywide Comprehensive Plan/Public Facilities Plan 9. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 10. Electronic Signs 11. Hydrilla Issue 12. Irrigation Policies/Demand Management for Water Use 13. 2010 Legislative Program 14. Low Impact Development Standards 15. Magnolia Green CDA 16. Mass Grading Ordinance 17. Meadowville Interchange 18. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 19. North American Project (at Rt. 288 and Rt. 10) 20. Postal Zip Codes 21. Private Sewer Treatment Facility 22. Streetlight Policy 23. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 24. Utilities Policies and Managed Growth 25. Watkins Centre 26. Woolridge Road Reservoir Crossing Project 27. Wind Energy Systems Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 6. Financial/Budget Issues O®®~~~} Page 1 of 4 Updated - 11/24/09 County Administrator's Top 40's List 7. Fort Lee Expansion 8. In-Focus Implementation -Phase II (Payroll/HR) 9. Joint Meetings of Board of Supervisors/School Board 10. RMA Work Group 11. RRPDC -Large Jurisdiction Committee 12. RRPDC -Transportation Strategies Work Group (work on hold) 13. UASI (Regional) 14. Upper Swift Creek Water Quality Ordinances III. Completed Proiects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Board's Emergency Notification Process 10. Employee Health Benefits -Contract Renewal 11. Financial/Budget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 12. 457 Deferred Comp Plan Approved 13. Hosting of Hopewell Website 14. Impact Fees for Roads 15. In Focus Implementation -Phase I 16. Insurance Service Upgrade (ISO) for Fire Department 17. Leadership Exchange Visits with City of Richmond 18. Legislative Program - 2009 19. Meadowdale Library 20. Minor League Baseball (new team) 21. Multi-Cultural Commission (Quarterly Reports due to Board) 22. Planning Fee Structure (General Increases) 23. Planning Fee Structure (Reductions for In-Home Businesses) 24. Planning Fees (Holiday for Commercial Projects) 25. Potential Legislation -Impact Fees/Cash Proffers 26. Property Maintenance -Proactive Zoning Code Enforcement (countywide) 27. Property Maintenance -Rental Inspection Program 28. Public Safety Pay Plans Implemented (Phase I) 29. Redistricting Calendar/Process Report - 2011 30. Regional Workforce Investment Initiative 31. Southwest Corridor Water Line 32. Sports Tourism Program with Metropolitan Richmond Sports Backers G®~~~DS Page 2 of 4 Updated - 11/24/09 County Administrator's Top 40's List 33. Ukrops Kicker Complex -soccer fields (opened 8/09) 34. Upper Swift Creek Plan (Adopted) 35. VDOT Subdivision Street Acceptance Requirements 36. Walk Through Building Permit Process 37. Website Redesign 38. Wireless Internet Access in County Facilities ~®~~}~~ Page 3 of 4 Updated - 11/24/09 -~`~ ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 5.A. Subject: Recognize Paradise Road Speed and Custom as a Chesterfield County Beautification Award Recipient for 2009 in County Administrator: Comments: Board Action Requested: Recognition of Paradise Road Speed and Custom for their efforts in improving the appearance of their business located in the Jefferson Davis Highway Business Corridor. Summary of Information: The Chesterfield County Beautification Award is established to positively reinforce the efforts of property owners that take pride in maintaining or enhancing their properties in the County's targeted revitalization areas. Recognizing these properties helps promote community pride, neighborhood safety, and improved property values. Businesses are evaluated on criteria including: Architecture, Landscaping, General Upkeep/Maintenance, Overall Appeal, Appropriateness/Fit to Neighborhood, Signage, Light Fixtures and Parking Areas. Paradise Road Speed and Custom is located at 8941 Jefferson Davis Highway.They have recently celebrated their 5th anniversary doing business at the Chesterfield location. Paradise Road Speed and Custom is a one-stop shop for the lover of hot rods, muscle cars, street rods, classic cars, collector cars, vintage trucks, dragsters, and circle track stock cars. Paradise Road Speed and Custom was nominated by Ms. Jaeckle and has been selected as a 2009 Beautification Award recipient based on their use of landscaping, yard cleanliness, exterior condition, and overall appearance. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ Yes ^ No 000007 Beautification Award The Chesterfield County Beautification Award is established to positively reinforce the efforts of property owners that take pride in maintaining or enhancing their properties in the County's targeted revitalization areas. Recognizing these properties helps promote community pride, neighborhood safety, and improved property values. Recipients will be selected based on their use of landscaping, yard cleanliness, exterior condition, and overall appearance. Awards will be presented to the recipient at a Board of Supervisor meeting. Beautification Award winners will also be presented with a plaque, which designates the property as a Beautification Award recipient. Nominations will be at the pleasure of the Board of Supervisors and evaluated by the Office of Revitalization and the Department of Economic Development based on: • Architecture • Landscaping • General Upkeep/Maintenance • Overall Appeal • Appropriateness/Fit to Neighborhood • Signage • Light Fixtures • Parking Areas Q~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: S.B. Subject: Resolution Recognizing the Outstanding Contributions of Mr. P.C. Amin as a Member of Chesterfield County's Business Community County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors adopt this resolution in recognition of the outstanding contributions of Mr. P.C. Amin to Economic Development in Chesterfield County. Summary of Information: Mr. P.C. Amin is one of Central Virginia's foremost entrepreneurs. He has built and operates 37 hotels, providing more than 800 jobs and contributing significantly to Chesterfield County's revenues and the revenues of other area localities while providing employment opportunities and needed services. He also has been active in encouraging cultural understanding and underwrote the construction of the Cultural Center of India in Chester, which is used by Chesterfield County Public Schools and many organizations and individuals for a wide array of community activities. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No ~~~~~~ RECOGNIZING MR. P.C. AMIN FOR HIS ACCOMPLISHMENTS AS AN OUTSTANDING MEMBER OF THE BUSINESS COMMUNITY WHEREAS, Mr. Pramrod C. Amin, known as P.C. to his friends, is one of Central Virginia's most successful entrepreneurs; and WHEREAS, Mr. Amin earned a bachelor's degree in Civil Engineering from Maharaja Sayajirao University in Baroda, India, in 1969; and WHEREAS, he came to the United States in 1970, and earned a master's degree in Engineering from the University of Utah in 1971; and WHEREAS, after working for the Virginia Department of Transportation for several years, Mr. Amin, in partnership with his brother-in-law, Mr. B.N. Shah, purchased a bankrupt hotel in Lumberton, North Carolina, and built it into a successful business that later sold for $4 million; and WHEREAS, named for both men, Shamin Hotels, Inc. opened a second hotel that was located at Interstate 95's Walthall Exit in Chesterfield County; and WHEREAS, Shamin Hotels' many acquisitions and development projects have since continued with unprecedented success; and WHEREAS, Shamin properties currently include 37 hotels and an assisted-living facility; and WHEREAS, Mr. Amin has invested $178 million in the Metropolitan Richmond Region over the past year, opening 10 new hotels and creating several hundred jobs; and WHEREAS, Mr. Amin has served as president of Shamin Hotels, Inc. since 1979; and WHEREAS, Mr. Amin also underwrote the construction of the nonprofit Cultural Center of India, located in Chester; and WHEREAS, this facility has enhanced the community in many ways, including serving as the location of many Chesterfield County Public Schools' prom-related activities, as well as private wedding receptions and business gatherings; and WHEREAS, the many Shamin properties operating in Chesterfield County provide employment opportunities, community support, important tax revenue and a host of other positive contributions to the economy and quality of life in the county; and WHEREAS, Mr. Amin's professional life is the archetypal American story of success built upon a good idea, strong family values and an exemplary work ethic; and ®®~~~ WHEREAS, the Chesterfield County Board of Supervisors recognizes and appreciates the many important economic-development and other contributions made by Mr. Amin and Shamin Hotels, Inc. to the quality of life in Chesterfield County and the region. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2009, publicly recognizes Mr. P.C. Amin for his accomplishments as an outstanding member of the business community, an inspirational role model for all who aspire to achieve a dream, and for his efforts to foster cultural understanding. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Amin and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 5.C. Subiect: Recognition of Department Employees of the Year for 2009 County Administrator's Comments: County Administrator: Summary of Information: Annually, the Board of Supervisors recognizes the county's Employees of the Year who are selected to represent the various county departments. The annual Employee of the Year Program, begun in 1976, reflects the county's commitment to quality and excellence in the areas of customer service, teamwork, innovation, and continuous improvement. Employees of the year may also excel by solving an extraordinary problem or achieving a significantly difficult goal. This year we are pleased to recognize 34 Employees of the Year who were selected to represent their departments. The attached listing identifies the 2009 Employees of the Year, and they are present to be recognized by the Board of Supervisors. Preparers Marilyn E. Cole Title: Assistant County Administrator Attachments: ^ Yes ~ No 2009 Employees of the Year Name Department Sherry .AriaiC InternaC.Audit Diane L. Bise Commonwealth .Attorney James .A. Carpenter Risk ~1~Lanagement .~lenthia D. Carpenter Center for Organizational Excellence Ivonne ~1~1. CFievere Building Inspection ECizad eth B. Clements youth Planning and Development Chris Clements ~1tiCities Pamela ~ Craze County .Attorney Susan Edtivards Cooperative Extension Linda G. ,~rancis treasurer Samantha ,furnish 3~uman Services Da~rvn Garrett 3fuman Resource ~1~lanagement Sherry L. 3Cankins ISM Laurie 3-CaCC Juvenile Prod ation ~-~latt 3-Carris Budget and.~lanagement ,9-(. Garrett 3-Cart, III Economic Development Christopher 3-C. 3-Lativkins ,dire & E~-~lS Pearl.~l. Goff Emergency Communications Gary .~Cughes Community Corrections Chris 3~Cumphries Police Carolyn Jones Juvenile Detention Jennifer Lassiter youth Group 3-Come Claire D. Lau County .Administration Pam Lester Sher~s Office merry Lewis R,eaCEstate .Assessments .Mindy ~1~lc,~Cinney GeneraCServices Rod ert ~C. Poore Parks and Recreation David Po~-vers 3-Cealth Department Carolyn Sears Lidrary 1NiCCardL. Shiflett, Jr. EnvironmentaCEngineering Lynne Sims 3-Curran Services/Comprehensive Services Natalie .~1. Spillman Planning Cathy ~-~l. Saylor .Accounting ~®®~'~3 ,Angela ~vhirley Purchasing r ~s ~A ~,. ~ ,I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 16, 2009 Item Number: 7.A. Subject: Transfer of Funds and Authorization to Proceed with the Eppes Falls Road Paving Project County Administrator's Comments: County Administrator: The Board is requested to: 1) transfer $240,000 to the Eppes Falls Road Paving Project from the General Road Improvement Account; 2) authorize the County Administrator to enter into the customary VDOT/County/consultant/ contractor, design, right-of-way acquisition, environmental permitting and/or construction agreement, acceptable to the County Attorney, for the project; and 3) authorize advertisement and award of construction contract to the lowest responsible bidder, up to $240,000 for the Eppes Falls Road Paving Project . Summary of Information: The Board deferred this item at their November 18, 2009, meeting. Mrs. Durfee requested staff to bring forward this item to provide for the paving of the 1.6 mile section of Eppes Falls Road from River Road to the end of state maintenance. Eppes Falls Road is a gravel road that serves 21 residents and is the access for the Eppington Plantation. Mrs. Durfee has asked that the road be paved. It is estimated that the road can be paved-in-place for $240,000. (Continued on next page) Preparers R.J. McCracken Title: Director of Transportation Attachments: ~ Yes ^ No #(~GQ~;;1..~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) The Board requested a list of state maintained gravel roads in the county (see attached). Recommendation: If the Board chooses to pursue the project, the following actions should be taken: 1) Transfer $240,000 for the Eppes Falls Road Paving Project from the General Road Improvement Account; and 2) Authorize the County Administrator to enter into the customary VDOT/ County/consultant/contractor, design, right-of-way acquisition, environmental permitting and/or construction agreement, acceptable to the County Attorney, for the project; and 3) Authorize advertisement and award of construction contract to the lowest responsible bidder, up to $240,000 for the Eppes Falls Road Paving Project. District: Matoaca ©®~~-~.5 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 - AGENDA ~. Budget and Management Comments: The Board is requested to authorize staff to proceed with the design, right- of-way acquisition, and enter into the customary VDOT and environmental permit agreements for the Eppes Falls Road Paving Project. This item, further requests that the Board transfer $240,000 from the General Road Improvement Account and authorize the advertisement and award of a construction contract to the lowest responsible bidder, up to $240,000 for this project. Sufficient funding exists in the General Road Improvement Account to transfer $240,000 for this project. Preparers Allan M. Carmody Title: Director, Budget and Management Eppes Falls Road Paving ~~~ ,,.~.~ ~~oo:~~ 1 Unpaved Sta>3e Maintained Roads as of November 25, 2009 Length District Rt # Route Name Location (miles) Latest Traffic Count Date of Latest Count Number of Homes Bermuda 618 Meadovrrifle Road east of Enon Church Rd 0.21 7 2006 0 Bermuda 804 Rock HiM Road north of Post Office acc 0.20 79 2004 0 Bermuda 1515 YPmfree Street west of Chester Road 0.17 38 2003 3 Bermuda 1605 St Street south of Sherbourne Rd 0.02 18 2006 2 Bermuda 1609 Wentworth Street north of Parkdale Road 0.03 161 2006 2 Bermuda 2005 Centralia Station south of Centralia Road 0.10 8 2006 0 Bermuda 2210 Old Plantation Road north of Dr 's Bluff Rd 0.19 60 2006 1 Clover HiN T91 Ladino Lsne north of Hull Street Rosd 016 37 2006 4 Dale 811 Yatesdsle Drive north of Courthouse Rd 0.17 58 2006 9 Dak 914 Hsgood Lane east of Newbys a Rd 0.25 50 2006 5 1latoaca 621 Eppel Fills Road south of River Road 1.60 271 2005 21 Matoacs 631 Rhodes Lane south of W cker Rd 1.10 255 2009 18 Mstoaca 646 Cedar Creek Road south of River Road 0.07 28 2006 1 Matoscs 653 Second Branch Rd south of River Rosd 1.90 83 2006 7 Mstoaca 660 Adventure Hill Laren east of Winterpock Road 0.60 124 2006 10 Matosca 670 Scotlwood Rosd west of Okl Hundred Rd 0.50 78 2006 8 Mstoaca T29 Farm Rosd east of Morale Rosd 0.70 69 2009 16 Matoaca 731 Basswood Rosd south of Hick Road 0.50 130 2006 16 Matosca T45 Belcherwood Rosd west of Qualls Rosd 1.20 87 2006 7 Matoace 747 Hambrick Rosd asst of T Rosd 0.20 51 2009 3 Mstosca 748 Ckwer HM Rosd asst of Coaboro Rosd 0.35 10 2006 0 Matoacs 751 T Rosd west of Mount Hermon Rd 0.43 49 2009 2 Matoaca 795 Ledo Rosd end of paved sectron 0,10 140 2006 0 Matoaca 816 no name 10801 W ker Rd 0.10 9 2006 0 Matoaca 1120 Main Street west of Jackson Street 0.18 18 2006 0 Matoaca 1123 Posts Street north of Piedmont Avenue 0.10 107 2006 8 Midbthisn 685 B " Road btwn 60 b Okl Hundred Rd 0.75 181 2009 3 Midlothian 802 Sibyrd Drive east of Old Gun Rosd 0.15 50 2006 T Midbthian 1007 Salisbury Drive north of Headwaters Rd 0.40 44 2009 4 Total unimproved State maintained mileage 12.53 ~~ ' A portion of Meadowville Rosd will be eliminated with future development of Meadowville Landing subdivision Number of hares on road determined from GIS data base as of Nov 20, 09 ^.v~wea~sgrg teas ad~ws bt.or~ia sa..e ®4lO~O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 8.A.1. Subiect: Reappointment of Members to the Chesterfield County Multicultural Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Request that the Board of Supervisors reappoint the members of the Chesterfield County Multicultural Advisory Commission. Summary of Information: At the January 23, 2008, Board of Supervisors meeting, an at large Multi- cultural Advisory Commission was created and at the November 12, 2008 Board of Supervisors meeting twelve candidates were appointed to the Commission for a one-year term effective December 1, 2008. This Commission is to advise the Board of Supervisors and the County Administrator on issues related to the diverse cultural communities that comprise Chesterfield County. The Commission as presented in its Annual Report to the Board of Supervisors recommended that it conduct a Community Assessment Project for nine distinct cultural communities identified within Chesterfield County. The project would also include the "World Cafe" dialogues concept with the purpose of the assessment as follows: Preparers Millard D. "Pete" Stith. Jr. Title: Deputy County Administrator Attachments: ^ Yes N° ~oools CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA • Uncover the varying needs and gaps in services experienced by the culturally distinct communities in Chesterfield County. • Identify existing resources within the County to meet those needs. Communicate to diverse communities that the County is interested in their feedback and invested in creating a First Choice community for all residents. • To lay the groundwork for ongoing community dialogues that will foster cultural understanding and promote community engagement across cultural groups. At the December 2, 2009 Board of Supervisors meeting, the Board nominated the nine current Commissioners for reappointment as follows: Ms. Lee Brazzell Ms. Tanya Gonzalez Ms. Marilyn Breslow Mr. Jim Daniels Ms. Oneida Ireland Mr. Rumy Mohta Dr. Muhammad Sahli Mr. Juan Santacoloma Ms. Elizabeth Wood Staff recommends that the Board reappoint the nominated Commissioners. The term will be for two years and effective December 16, 2009. Additionally, three at-large vacancies exist and applications are being solicited on the county's web site. (~®~~i~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 8.6. Subiect: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No ~~0021 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: In the Kings Grove subdivision • Kings Grove Drive, vicinity of 5807 Cost to install streetlight: $1,291.24 (Design Cost: $350.00) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. (~®n~1~2 STREETLIGHT REQUEST Dale District Request Received: June 1, 2009 Estimate Received: December 1, 2009 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms. Marie Clarke 5807 Kings Grove Drive ChesterFieldd, VA 23832 Kings Grove Drive, vicinity of 5807 Cost to install streetlight: $1,291.24 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: Estimate Requested: June 1, 2009 Days Estimate Outstanding: 183 "I am submitting this petition to the County of Chesterfield on behalf of every homeowner in Section 4 of the Kings Grove subdivision. Streetlights are needed to insure the safety of all concerned. We await your response in the affirmative." ~®4~~3 Streetlight Request Map December 16, 2009 BAREBACK TER m `m c ro v REGAL GROVE DR \ ~F ~ICROVE LN a c~ 0 m 0 z ~ m z v~~ N ~G,o ~ O 'A~ ~`T / \\\~ F~ ~S \G/QO VF Cr This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. • requested light 510 255 0 510 Feet GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.1. Subiect: Transfer $3,132 from the Matoaca District Improvement Fund to the School Board to Purchase Steel Folding Chairs for Ettrick Elementary School County Administrator's Comments: County Administrator: Transfer $3,132 from the Matoaca District Improvement Fund to the School Board to purchase steel folding chairs for Ettrick Elementary School. Summary of Information: Supervisor Durfee has requested that the Board transfer $3,132 from the Matoaca District Improvement Fund to the School Board to purchase 200 folding steel chairs for Ettrick Elementary School. These chairs will replace chairs currently at the school that are over 15 years old and have become safety hazards. The County is legally authorized to appropriate funds to the School Board to purchase capital items which will be used for public educational purposes and will become part of the inventory of School Board property. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director. Budget and Management 0425:82794.1 Attachments: ^ Yes ~ No C~®®~?5 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. 1. What is the name of the applicant (person or organization) making this funding request? 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) ~~ 3. What is the amount of funding you~~are .~~~ ~~ seeking? .,. ~~ OOD. ;,b'~~. ,,, 4. Describe in detail the funding request and how the money, if approved, will be spent. 5. Is any County Department involved in the project, event or program for which you are seAAek~~ing funds? -V ~ 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? IV~- ~i~~t S br a~' ~c.Dz. ~ n~-1a-~. c.~~ ®~~®'~~ Page 2 7. 8 9. If applicant is an organization, answer the following: la.~~ Is the organization a corporation? Yes ^ No ^ Is the organization non-profit? Yes ^ No ^ Is the organization tax-exempt? Yes ^ No ^ What is the address of the applicant making this funding request? o2D~ t ~ C~A ~ dL- ~~-- ~~ c.Be. , 114 a ~ ~ What is the telephone number; fax number, e-mail address of the applicant? T.QQ : ~ ~- 5 zo - ~ o 0 5 ~ ~ ~`l l LP ~~~. ~~-- S2o- p~ 3D ~ N,t,~ ~' pU,Q ,_ Cg.iv~. ~ C.~ ps'rfl~' , l~.Q~ Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. C Signature ~~~`riGi., cx.~~- Title (if sigrSing on behalf of an organization) Printed Name date 1('- D~'D~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 F - AGENDA ~.. Meeting Date: December 16, 2009 Item Number: 8.C.2. . Subject: Set Public Hearing to Consider Amendments to Sections 19-632, 19-637, 19-640, 19-646, and 19-647 of the Code of the County of Chesterfield, 1997, as Amended, Relating to Signs for Community Events, Directional Signs for New Residential Communities and Calculations for Sign Copy Area County Administrator's Comments: County Administrator: Set January 27, 2010 for a public hearing to consider amendments to the County Code relating to signs for community events, directional signs for new residential communities and calculations for sign copy area. Summary of Information: The Planning Commission held their public hearing on three separate sign ordinance amendments on November 17, 2009. These three amendments address the following: Signs for Community Events : Allows up to 10 temporary offsite event signs within the community to advertise a community event. The Commission recommends approval (unanimous). Directional Signs for New Residential Communities: Allows a developer of a new residential community to provide a limited number of directional signs along a single direct route so that motorists can find remote new residential communities as they leave a four lane or greater major arterial road. The Commission recommends denial (4 deny, 1 approve). Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # G~®~~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Calculating Sign Copy Area: Provides amended definitions of sign structure and copy as well as amended calculations for sign area and height for freestanding signs. The Commission recommends approval (4 approve, 1 deny). The proposed amendments are attached as three separate items requiring separate actions by the Board of Supervisors. Q®®~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-632 AND 19-637 RELATING TO SIGNS FOR COMMUNITY EVENTS AND CAMPAIGN SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632 and 19-637 of the Code o the CountLo Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 Community Event: A atg hexing by citizens of the community for social, cultural, or recreational purposes relating to parades, festivals, commemorative events, school sponsored events and other similar noncommercial events. 000 Event sign: A temporarYsign used to advertise a communi event. 000 Sec. 19-637. Limitation on specific signs. 000 (s) Temporary campaign signs are permitted provided that they do not exceed 32 square feet in area and ten feet in height; not exceed seven feet in height in village districts; not be placed on utility poles, traffic control signs or trees or within public rights-of--way; and are removed 30 days after the election. Candidates shall list all site locations for temporary campaign signs throu hgh one (1) permit. 000 ~ Event si ng s are permitted provided that they do not exceed thirty-two (32) square feet in area and eight feet in height; are not placed on utilitypoles, traffic control signs or trees or within public rights-of--way; are displayed for a maximum of fifteen (15) days before the advertised event, and are removed, includin tg he sign structure, within 48 hours of the conclusion of the community event. Under no circumstances shall an event sign be displayed more than twenty-five (25) days. A maximum often (10) si ns may be displayed per community event; however, only one 1 sign may be displayed per parcel. All site locations for event signs shall be listed on one (1) permit. An organization may receive no more than four (4 event sign permits per year. (2) That this ordinance shall become effective immediately upon adoption. Q~®~~~ 2723:82671.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-632 AND 19-640 RELATING TO REAL ESTATE DIRECTIONAL SIGNS TO NEW RESIDENTIAL COMMUNITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632 and 19-640 of the Code o the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 New residential community: A residential development consisting of a single family subdivision of at least SO lots in existence for less than 2 years after the recordation of the initial subdivision plat for the subdivision or section of the subdivision, and/or amulti-family development of at least 100 units in existence for less than one year after the release of occupancypermits for all buildings in the development or separate phase of the development. 000 Sec. 19-640. Real estate signs. 000 (b) The following real estate/construction signs require a sign permit and are subject to the conditions specified herein: (1) One onsite real estate sign advertising a residential community, provided such sign shall be removed for single family developments, within a period of two (2Zyears after the recordation of the initial subdivision plat for the subdivision or section of the subdivision and, for new multi-family developments, within a period of one (1Zyear after the release of occupancypermits for all buildings in the development or separate phase of the development. ~2,~ A series of offsite directional signs are allowed under one permit defining one direct route only from a major arterial road of four lanes or more to a new residential community not located on the arterial road, provided such signs shall be removed ,for new single family developments, within a period of two (2~ years after the recordation of the initial subdivision plat for the subdivision or section of the subdivision and, for new multi-family developments, within a period of one (12year after the release of occupancypermits for all buildings in the development or separate phase of the development. 2723:82667.1 1 ~'p ®®~ ~ 1, a. One advertising directional sign, not to exceed 32 sauare feet in area and six feet in height, for the new residential community shall direct traffic from the major arterial. No more than one advertising directional sign shall be located at the major arterial intersection although more than one community can be advertised on the sign. b. Directional signs along the route to the new residential communi shall be located only at road intersections that have a turn or through movement. Sign content is limited to directing motorists to the new residential community and sign size shall not exceed four square feet and a maximum height of 18 inches. The mounting height of the first sign shall be six feet so as to allow up to two additional new residential community signs to be located below on each post to direct traffic to other new residential communities. c. Signs, including sign structures, shall be of durable materials, be painted, and be architecturally compatible with the residential community served. ~(~} One construction sign advertising the use to be made of a commercial building or structure and the businesses and firms developing the building or structure. Such sign may be installed when actual construction is started and shall be removed upon occupancy of the building or structure. ~4,~(~} One construction sign notifying the public that a nonresidential community is coming soon. This sign shall be removed before erection of any other construction sign and in no instance shall be permitted to remain longer than three years. ~(~ One onsite real estate sign advertising the sale or rent of parcels of land with or without buildings in O, C or I districts, provided such sign is removed within ten days after the transfer of deed or rental of such property. If the sign is no greater than 16 square feet a county sign permit shall not be required. ~{~} The onsite signs must not exceed 32 square feet in area and a height often feet unless located in a village district, in which case height is limited to seven feet. 000 (2) That this ordinance shall become effective immediately upon adoption. ~~®~~~ 2723:82667.1 2 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-632, 19-646 AND 19-647 RELATING TO DEFINITIONS FOR SIGN STRUCTURE AND COPY AND THE CALCULATION OF SIGN AREA AND HEIGHT FOR FREESTANDING SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632, 19-646 and 19-647 of the Code of the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 Copy: The display on a sign surface in either permanent, electronic, or removable letter, graphic, or numeric form and any associated background distinguishable from the sign structure or building. (pulled from proposed EMC ordinance) 000 Sign Structure: An assembly of materials used to support a sign and that provide the exterior form and finishes that define an area of sign copy. 000 Sec. 19-646. Calculation of freestanding sign area. Area is measured in square feet. The area of a freestanding sign Ease shall be computed by means of calculating the area of the smallest square, circle, rectangle, triangle or combination thereof that will encompass the extreme limits of copy_tegether e~ea~r~c~exta~-te tl~e-sign~tself. For a sign consisting of two or more sides of copy, where the interior angle between any of the sides of copy exceeds 90 degrees, the second and each succeeding side of sign Ease copy area shall be counted when calculating sign area. 000 Sec. 19-647. Calculation of freestanding sign height. (a) Height is measured in feet to the top of the sign copy area. If the sign location lies below the road elevation nearest to it, the sign height shall be measured from the road grade of the nearest travel lane to the sign to the top of the'~~^''°°* °**°°''°a area of copy. Q~~~D33 2723:82672.1 (b) If the sign location lies above the road elevation nearest to it, the sign height shall be measured from the normal finished grade of the site to the top of the area of cony. Artificially increasing the height of the sign by berming or mounding earth or other material at the sign base shall be permitted but calculated as part of the sign height. (c) Architectural elements that enclose the top area of copy not exceed 25 percent above the allowable sign height. 000 (2) That this ordinance shall become effective immediately upon adoption. 2723:82672.1 2 ~ ~ ~ ~ ~'4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,~, AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.3.a. Subiect: Acceptance of Parcels of Land for the Extension of Grove Park Court from Stonemill Associates, Incorporated County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.464 acres from Stonemill Associates, Inc. and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.464 acres for the extension of Grove Park Court. This dedication is for the development of Stonemill-Grove Park. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~~ VICINITY SKETCH ~icceptance of Fai•cels of Land for the Extension of Grove Psuk Cow•t fi•oin 5toneinill Associates, Inc. Y ~ ° ~Rie H Q- ~ ~ Q~~ ~ R ~~ o Q o M ~~-~N1AN 7 KE Mt G 7~ -C ~~ ~G~ ~ O ~ ~ ~ BUSY T IN~~R A a ~v ~ R j ~ ~ ~ ~ ~ G ~. ~ \ ~ ~ QAR ~~ ~ypG pc ~ ~' ~ ~ \~ a ~ ~ ~: w #atal ~' 4.0464 4 Aa~e L~-ecicat'ioh o e ~ ~ ~- \ o ~ ~q ~ ~~ a a ~ ~` ~ ~ N Chesterfield County Department of Utilities W ~E S 1 Irol -666.E 4et ~,e~® I 1 I ~ ~ ~ ~ v~ 2 ~ 1 ~ pyy~ ~ y I > 1 ti~ m~~ ~ ~b ~ ~O ~ i ~~A ~~ ~ i ~ ~+~n A 1 ~~ I b~~4 ~ 1 I I .00.OS I ~ ~\ 2 _-___- .so~Le~,KLSSSaa+~ \\ a Ilyv ~~~~ A2C42~ \ `\ $ I b ---- __- -T-- ~~ \\ \ ~ Ilb ~~~ ~~ ..yam I \.. ~v~ \ \ cn I ~~ m~~ 8 8 ~~ 1 a ~'^ \ \ a I ~$' c j _ __ -__~OYQI N ~ v I° ~1 90 ~ a~E `t aE aim ~i it .~ .`tom q #2!0 ~. ~ q 4 a [ ut 11 ~ 4 ~ II m ~''~ QQ ~^ A $„ ~ ~~~ ' ~3 M ~ 11 w \ 74 °: !o ~S 11 .g-Z9C M..L5.61'9d~ _ ~~~ I$ ~ III $~~ ~'~'`Ir '" T. 1 ---------- ------'__ --_ ~ ~~ 1 ~3. ~ II ~N~ ~ ~~b1~ Z-- ~ $ gQ Spa I N ~' I$$~~ I '~ N 4q~ II ~~~~ ~ 83~ 1 ~~g~ ~~ 1 A V '^~~ N 1 ~A~ 11 ~ ~~~ ~ ~ ~ ~a~ ~~~ a a g A~ I ~ p~ i~~ 9~~ ~ 1 ` S~' 3 9 ~ ~! ~ \\\ g \~~ ~~ I ~ ~~~~ ~n ~ I ~tl~~ ~~i~ s ~ ~ ~ ~~ \ \ \ ~ ga ~ ~'~ 9S~$ ~ ~ ~~~ O ~ ~~~ ~ l''$,O ~~ NID 89 o ~~difpl ~S< ~ \\\ ~ II ~~~ai Yti `~s, ~ ~ i?S~' 1 ~wS~ ~i~ o^u' ~. I ~ m ~P"oR ~~ ~ ~ bi ~ .mow "w,\\ 11 ~`~^' ~a r t7 ~ ~ ~ 1 ~~~ a ? ~ o~~ tt g` $ 4 b{{fie t) 5 4F~ i~ F s ,~ ~ ~ ~ PLAT SHOW/NG 7HREEPARCELS CONTA/N/NG i 9 7 7 g ~~ , ~ ~ 3 Rl ~ O ~^ 0.5Q0 ACREOFLANO ~~ S` ~ g ~ v ~ y~,'~Z+- ~ ~ ~ TO BEDED/GATED T07HE 000NTYOFCHESTERF/ELD ~~b~ ~~?~ ~y ~ ~~~~ S ~~ g$$ `SOS ~'^ 888 8 5 S-1 }} pp ijq ~ S Y (T y Pn ~ ~ YIMAT4AN DI87AICf ~ ~ ~A ~ # i; P ~ 3 f~9, $$ CXE8TERFlELD COUNTY, VIFOMIA ~~ ~~~~37 CHESTERFIELD COUNTY f ~'~ BOARD OF SUPERVISORS Page 1 of 1 m. - ~ AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.3.b. Subject: Acceptance of Parcels of Land for Crosswinds Boulevard and Hill Road from Chesterfield Business Partners, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 0.783 acres for Crosswinds Boulevard and Hill Road from Chesterfield Business Partners, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 0.783 acres for Crosswinds Boulevard and Hill Road from Chesterfield Business Partners, LLC. This dedication is for the development of Meridian Watermark. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OJ®~$ VICINITY SKETCH Acceptance of Parcels of Land for t'rosswutds Boulevai•a and Hill Road from Chestei~'ield Busutess Pai•hiei•s, LLC N Chesterfield County Department of Utilities W ~- ~E S 1 I~cl -666.67 >eet ®o®~~./ --4s g q y ~ z m ~ ~ 0 ~ ` ~ ~ ~ R o : E. WWW !V~ EE N ~ w w 3 w ~ q~ O~~~ ~ ~~ S K ~~ 22N Na22 ~0.Fj [~F W ~ „mV 0~ cK 4 ~ ~ ~ fy 'c, ~" r ~' s n. nw a. ~ Q ai V ~ O Y7 V W~a, F'~ ~ o x ~ a:~~ar{{es 1$1r~~ayy~~{~a: ~ rep ~ ~s~ ahe ~ ~ W rte' c~, < ~ ~ R$ qi~ O ~~00~'rrf~f ~~ ~i 3W W 33 W W W>lw3; 33W I ~` t~~1 p^ r.Y~. ,l hpraa+V^O ~b~eaa~ uqM r~N ~~ 1 srk" 2$I $~p ~C g y~~Ji~~"a ~n~o o$o~ °~ yy~gg~~~~A dip ~~ ~gq V222N;2NNNNNNiNhN El~`~~ ~~ ~a~~~ c, h~eu ~u 3t~Yi$u e pg¢eap ~a+ r{Ra~8 ~~~~ tl~.rV q~~ 2nEG Nb nU~`1w~Y:i9 ~~ b ~Nr.n h i~bq 4idn _ ~ ~ ~a=~ _-~_C/L'_'A/NMOfN ll3'9rWrn~.-_ ~ n n ~ v .. BIOY l9mW tMiD ~ah m~ u~ • o r ~az ~SP~ ~~~e { i ~ o9U z g' y ~ ~*~ S~ r V ~~ '~P ~ Z~ mm ~ ~ ~- i fir 'p ~ ~' •~? ~ \ ~ ~~ ~ '3i :_J12_ ~ ~ \~ • ~~a 4' .cswr yw ~. n ~ f ~ ,ti r,fl,tsro rr ~ " tfT- ti I ~ ~ ~•}H~~~ f~. ~m t ... ~ '0 1 i B~r'h W~ W b 'W ~.~y ly Q _ _ it ~~o I I S p ~ ~N Y g ~~~' 44 ~ ~ I~ ~~ ~~~ EFF ~~ ~ ~ +~r + Fn9,~~~ gosh ~ ~ ~~} ~' Elm _,+ ', ~ t'i~ w. ~ i~G1=~ti =oa ig`~^~ ~~ f' a ~4r `" ~ ti a~ t ,N' V 'q. y z~V F , ~~ SONiiIS,spyj. •i~`~ "may n v~ C ! _ _ °~` ~ ~a _ <a'a~md „ ~ i~ v2~N A ~ b... A r 04 a I r, z. z ~ s ~~ 4 ~~~ ~ ~ ~ $z a R~ =1 ~~ c r' ~ ~~ ,~ _ ~ m $ ~ J C ~ ~ ~ k ~ L C d q Zvi I ~ ~ ~ '~y ra ~ p~ m ii N ~• fB OVN W tl ~ ~ rrr eta ~ewtor/rr M~al~ro-aoe4aslatrwnr.~wnoo-u0e-raalMr^c\ ~~ ~®®C~4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.3.c. Subiect: Acceptance of a Parcel of Land Along Harrowgate Road from Colonial Heights Assembly of God Church County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.084 acres along Harrowgate Road from Colonial Heights Assembly of God Church and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.084 acres along Harrowgate Road from Colonial Heights Assembly of God Church. This dedication is for improvements to Harrowgate Road in conjunction with the development of Harrowgate Road Fire Station No. 21. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ppOG41 VICINITY SKETCH Acceptance of a Parcel of Land along Harrowgate Road from Colonial Heights Assembly of God Church N Chesterfield County Department of Utilities w =- .E s t hcl eq~ax 666b7 Ret ~~®~~~ ~o n ~9' ~1~i~0 W ~ ~ W U U Z a C9 i~ ~~ ~~~~N~ _~ ^~~_ ~O ~~ ~~~d m i ~~ ~~' . x ~~~~~ ~~~~~~ ~a ~~~ ~~p~~~ _ ~ ~p v=j a m~ J I w~ I ~ I a w }N m I I I I I N~~ t,9S.9SS _ .00'OZ _.. ~,~ ~ I ~ 13 ~ ~*o M FW- ~ ^ c~ a ~ ~~ ~ I 3 I ~~N m ~ I I ° I I I I 31 ~I ~I Z I "' I I ~N\ A G '+„ ~ I \ , ` OW m ~ I O ~~Z o0 ~ ~ ~ ~ ~ 7, I ~ , I~ I I I I I I I I ~~ ~' I~ ~ I I I I I 1 i / I I I I 1 I -~ I I I I i I O N p~ o O N N 0 ~ Q W[ ~ 4 ~ V o ~ ~ Q O ~ O _II W m V Z O p ~ ~ ~ _~ °z ~ U ~ r" H N ~ _ ~ ~ O w ~ ~ O v O ~~om U ~ d ~ W aoWcnv~i 0 2 N ~ U ~ N Vf O N f~ O ~ = U Q f'UC~~ Z W Q = N H ~ O V Q Q v=i° Z~ W H ~ O ~ g Um 0 0 a° ~~ a° cc 3~ Z M" °a~ ~a> zap w y U ~ v ago ~U~ oQxQ E ~ o ~~a ~~ co ~°o ~ I ~~ d U W ~~ ~~ Z~ ~ J 0 =II W J U ~R.l~`X~ -.,,~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.3.d. Subject: Acceptance of a Parcel of Land Along Centralia Road from CVS of Virginia, Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.099 acres along Centralia Road from CVS of Virginia, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OOOO~k4 VICINITY SKETCH Acceptance of a Parcel of Land along Cenh•alia Road from CtiFS of `'vginia, Inc. ~F ~"~ ~ L ST,~ ~~ ti~ ~ c W ~ ~ ~ ~ S~ ~ ~ " ~ °aF ~~~ sr ~~ ~ ~~ 1 ~ C M1 S LO~~ Q..b ~ ~ m o ~ ~ z ~ ~aJ ' ~ ~ Q Q ~ ~ '~ t1.0~9 Aete Dedic~lon z s k q S~ entralia R ~ ~ cs s MEA ~p ~~~~1~.~- 2 ~~ ~~~ R~ ~t ~ 1. aA ~ 2.A ~ 3.E 4. PI {p va 5. B ~° ~~ ~ ~ ~ 6. M 7. A N Chesterfield County Department of Utilities W - E $ I leol -fi66.G tet ®O®":L~ ° ~p Mhf ~j abOA~ ~~lyry ~i ~ o)m N1~^n] _ ~~~ua ~ Q ~ ~ x C V~c>~ Of ~. ~. ~i im ~Fnr'~n Nmy I ~~ ~ S- 2 N~ ~ n r N I ~~ p r 2 W (~~i ^I ~ 'G1 '~1 ,~ y O^ 75 a Z~ OI F r I IM ~ °J = X p • W O d Z~SO.W .~. w rc '~ m ~ e 236.53' ~m q ~~ ~ d ~' ~/ bm ~g ~ ~ a~~ ~GO '~,rl ~ a ~~ , n F ~mo,P <n ~~ ~ I ~Iw~~ wa~~C~~ W o ~ ~~p _ W bO ~ m RpOO ~ ~ O O ~ w ~ o~ ~ ~ ~ ~a m °~~~ ~ ~ w V ai ~ ~ ~^ F~°' I ~~~ ~'syvv V W Z ~~K m-m I ~ ~~ti w ~ _ n `~~~~ l ~~oia ~ w~ w A m m o ^ O o ~aFg ~ J ~~~~a .a q ~ q J~g.m Zen I I ~~~na9 Q ''~ ,~/ ~ O~m b0. I N~m2 "p'n ~/ ~~ 1 ~ <~ij ~~n I r ~ ~ON So ~ ~~ ~~~ aWn ~I ~" ~ ~,INj m~ I! x~ m I g ~ti4 ~ ~A o ~' ^ / i~o ~ p. O ~ ~ 8i r a ~~~a r ~,~ ~ ~~W ~ ~ Z =~ ~~uwim o ~ ~~°p .LZ'OBf 3.B-,~BON i Foyea~~ ,6~ ~ ~ ~~ ~ ii C ~~ ~ ~ ~ ~i ~y ~'~ ~ 4bhp ~~_ ~ o~ pN~ ~~ ffi~~^n ~ r-m ~ ~y3y Roo g ~n ``` ~ ``~60 ~~2Wa~4 ~~~i ~n F ~i in~ ° ~ Q Q 1 ~ F ^ ~ < ^ ~~' ea ~~p~pl~h Opp me^ U ~ m ion man com n .ferL ~~ ~~ a<m oso ~' 3,8f=y, ~~ ~~a~o a ~ n f 80N .Cl'8fC ~ ~ ~ ~ ~ ~ ~ ~ ~ by ~ g a ~ v ~ °< .Ol'l8t ~ r 3.BF,Ly.80N ~ ~ ~ •• ~'~ Q', bN Z _2 O .~m ~ °nY ~N~~~~ ~~'~ ~y g zw ~iia`a~°~ ~ i ~g ~~a ~~• ~~~~~ ~~bn ~~~ R4 ~`I y~ ~ ~ a ~ p ~g u mm~m~~ x~~~ ¢am ~o~~ ~' dN o o~ednH J<<°' ~~ z~ o ~ N yyj (V .pO O. SO xp~d'm ~~eOyoVt. o°j W= 'O BNm€ < d A9 ,~,~~~°30 ~^~~~ ~~~ Nng Q -~~ a''h~'~ ~~Z_~n ~m ~f ~pzo ~ tj ~1~ Q6~ m mz ~ ~° Y~ ~y ~• 4 ZW ~ on M) U S ~2~~ 2 eR,~` ',,'~~~ ~~ NNN ~ O p0°m o N a~ oq~~ ~ g~ ~ n, ~ ~ o ~n~tm° 3~i' I,~=,~'u o ~ ~v~ wm gN~~~• aF~nF~~~~~~'~8~=a . ~ ~~_ Rgoo ~ ~ z z yy~~ ~j~4~~~ ~mn ~~ ~ 3{ ~V ~m mz ~mz ~~< < ~ (~~ W ~y n p, y~ ~j~,~', ~JJ~]J~~J F ~C~C~CIO(7 ~G~G0< A ~V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 M AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.3.e. Subiect: Acceptance of Parcels of Land Along Centralia Road and Iron Bridge Road from Iron Bridge Station, LLC and EWN Investments, Incorporated County Administrator's Comments: County Administrator: Action Accept the conveyance of parcels of land containing a total of 0.424 acres along Centralia Road and Iron Bridge Road from Iron Bridge Station, LLC and EWN Investments, Inc. and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~~04-,4-7 VICINITY SKETCH Acceptance of Psu•cels of Ladd along Cenh•alia Road aiul hon Bridge Road from Iron Bildge Station, LLC and EV4~T Investments, Inc. F~ ~@ ~ L \ S T,~ ~~ ~'~ D C ~ W ~ r_ A -~C C] G O}~~ S~ ~jT~ sr ~~ 4~ L C ~ 1 err s ~0°4 4~a ` ' ~ m ~ ~ ~ ~a0 ~ . Q ~ m ~/? `~ k ® A SE entralia R ~ r o Q343 Acre Dedication r s R4 d.~1 Acre Dedication Mi±A ~ ~~ Gµ~ ~ R~ ~t ~ ~ . as ~ ~. a ~ 3.E 4. PI ~, m 5. B ~ ~^ ~ ~ ~ 6.M 7. A N Chesterfield County Department of Utilities w ; -' - e S , Irol -6x6.67 4et (t~®®~~$ M ~ N t3W$a~ `~'f~Y, ~y K ~~N^M C'WNYI.1 IG ~ ~ ~ 10' J _ Waaa J~ N ~ w1 ~ pnr~n vi [~, S ~- ~~' of n.- ~ ~~ p ~ZCda I ~~ '~IQ~~~ "~ Ii y~~ZOW ~7 ~ 8 ~ iW ~ ~~ of m< n ~~ ~i .r- ~~~ ~ ~+ ^ ~ ~_~ Z NI~ Hn H N ~ 'y~~ p H ZW ~f AID ~ r~ Or d h ~ f.7 C C sue- ~'~I n`Y i Y • ~ r w ~ "m ~ ~ 330~43~E gy8.'SS' ~ ° ! Q ~ ~ O {/~ ~~y.I a ~ p a ~ W tow Q'i w lr = q! b~ bo +~ ~ ~~oo ~~p0~~ c~'y °~"~ ~ o~ 0 J `gym ~~u i ~~~ ~ ~ ~ ~ V W Z ' • !., "~ ~ m I ~ q ~~F~ ~ ~ ~~~~~ ti A ~ A A ~A~ ~, ~ am Z~ i ~~~~~ 4 ~ i~ ~i7 I ~~~ ~~~ I~ ~~"~eN go ~~~~ / / x~a °Wm i g ~ 4~~'G~ ~A °'~ _ ~ ~r ~ ~~~ ~- ~ 4 ~ ~ ~~ W ^ ,/ <~Q t7 m ~r/ ~ ~ ~ b a ~ .08 9pp In ~+~ ~ E,. °~ Z ~ ~ `~ m o r ~ b °o .lZ'OBC 3'4f,yy.60N i ~ ~ ~ ?6 l~ ~ n J ~•m ~Wa ~ v §S e~~ .ZB'p ~~~~ ts~,yNOj~o~ J a n a o ~ W ~{II.. c~ ~i Xz~ n ~ ~ ~ M y; ~qpo 8 ,~j~ a °~i W J `\` ~'.~ j N J~pl~ ~ ~ ~ ..S J FW O iDa \~O ~~~N x ^ W~M1 4m O W 7so~\ 2 ~ md.m ~ 6h4. N .fQ'fL ~ ~~ ~\ aim ~$° .`ri ~ y ~W ~6~~~~ ~ ~~~ ~y ~ 8 I ~ ~i Y , ; G Xg U ~m ~Z mn~ oF~Wm tam Ft9 ~z7ry ~ d GNBO ~~O~n J<<a ~> ~?~ U 1 N yyj CY~_ a SO JCKKN fNrG1 I WJt1 O d, W V1 ~N~6 < 61 ~~ 1~ryry'S'~°lo3° ~ra~ ~~m o ~ouo rn~ ~~s 8~~~,~ 0'~'~~ ~c~ccao ~bh D ttipp ~ \`~r; gp$ ~~ y' ~~g : ~ g r~ > Mf ~ ~// sj1' W ~ a0 2 Z W ~Rb ',~0.~ ~ ~ O .~N J U S ~ p m =~ v ~ e w n. c a ~~_' b RI I.7 p a CB OYN ^.qo°o m~~~~ ~m^ ~t9. _ R~" w (y ~ n ~c m m= t~ mz ~ ~ ~ ~ ~~~~ ~JJ~Jn~J ~5~c~c~~ic$~~ oo< ~~~ ~ ~ ~ ri ~ ~ nn OO®V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~. ~ AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.3.f. Subject: Acceptance of a Parcel of Land for the Extension of Grove Park Court from Wayne D. Morris County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.036 acres from Wayne D. Morris, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.036 acres for the extension of Grove Park Court. This dedication is for the development of Stonemill-Grove Park. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # C)~O~S~ VICINITY SKETCH Acceptance of a Parcel of Land for the Extension of Grove Psuk C.ow•t fi•oin V4'ayn~ D. D'Ioi1•is Y ~ H~ eR fe ~~ a~ R ~ ~~ o Q o ~ Mt ~,flTH1A~ ~ KE c ~ ' O IN~~R A Q¢ G~ ~, ~ QUSY T Q °~ a~ =" ~ ; ~ ~ ~ ~ ~ cv e ~ \ ~ Q ~ QAR GT ~~pG \~ ~ ~'~ ~ ` ~ O.Q36 Acre Dedication ~ ~ a ~e 4 d ~ ~9 ~ ~~ a~, a ~ Q` ~ ~ N Chesterfield County Department of Utilities w .E s I Iroi - B66.BT Re t ~4®x+51 1 I I ~~ ~ ~ ', ~~~ ~ $~ ~ ~o~ III ~w~ ~~g ~~ ~~~ ~~ ~~~flp II ~~~ u ~ cT ~~~ ~~~ ~ 1 I ~p'~ ~.`a a j'~~ ~ ~ 1 ~ ~~a ~, II I ,oo'os I ~x x\ ,g0'LBl AlLS.6190N ~ I •• 4 ~ y1 F?i : ~ ~ 2 --- - ~ ~ ~ I b wo~i ~4 i3. y~§ -~_--- =--LOYBI _\~ C'j ~ ~ 11 ? ~~~ °• SS~~ Ti£i M,L_5.6/.98N-_____` \\ o' ~ ~ I ~P°. g\~ Sy ~; ~ i. ~ + Ov O 7.y 1 ~ Ai 4 ~ II q ~' x \ ~~~ II ~" ~~~nH II R ~~ a I \ ~ a ~ vg I ,g~'L9C M..LS.6I.90N ~Yn I ~ N S~ 1 - ~ ~ ~~~ I - ~$ ~ III ~NV~ s~ ~` s~,a:a~ '"f-_----` $ $u aRe ~ ~ ~ 1w~ n ~ 50o5~~ I x y0~ 1 L~'~",~ 0 O v S I ~ ~' 4 41~ i ~otii ~ ~~~ 1 ~Q~~^~i 4~ I ' ~ ~A ~ m `a d 1 q ry ~~~ ~ II ~ ~ ~~ ~, p~~ ~S"y 1 ` ~S ~ $ a ~t ~ ~ 'o `~ ~ \ . \``, II ~ ~nSo ~ \ I ~~~ \\ \ \ / 1 * ~~ ~ *w* q n O `\ ~ /~' ~UUv ~ ~Ou Jj ~ \ ~~ .y x s~3~ ~~ ~$~ $ ~ ~ ~ O o ~~ ~ 4r~ ~~ NdD 83 a~0 ~~~ 9 ifl~ w ~~ A y v ~ ~j\ ~.' ~ ~ ~~~~ '[rt a N m o1 ~ Q ~w ~~e~ ; ~p ~ IA y ax¢ ~1 O ~ ~ Y g k a ] F' F' ~ v ~ ~ ~~ ~ PLATSNOW/NG TNREEPARCELS CONTA/N/NG ~~°/~' 7 ~~,~~~ ~q~5~ ~+~~t3 T O ~^ 0.5010 ACRE OFLANO p jay J 5 ii qg g~ ~`~$$`~$ 11 ~ ~ ~~ ~ ~ ~ ~ TO BEDED/CATEO TO THECOUNTYOFCNESTERFIELO ;g~g ~ F}~}qyS{~ ~~ ~ ygV }y~f f~T vi v ~ Pn ~ ~ YIOIOTNAN DISTRICT d~ ~ aF~ ~8~ 4 "BFI ~ 1~ ~~ $8 CNE87ERFlELD COUNiY, NRdWA i §~ 7 +n 0®O~S2 ~~ ,~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.4.a. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 24, Block W, Sunnybrook, Section 6 County Administrator's Comments: County Administrator: Board Action Requested: Grant Heidi Creech permission for a proposed fence to encroach within an 8' easement across Lot 24, Block W, Sunnybrook, Section 6, subject to the execution of a license agreement. Summary of Information: Heidi Creech has requested permission for a proposed fence to encroach within an 8' easement across Lot 24, Block W, Sunnybrook, Section 6. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no county improvements in the easement. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # OJOO~~3 VICINITY SKETCH Request Peilnission for a Pioposecl Fence to Encroach ~'4'ithin an Eight Foot Easement Across Lot 24, Block 1-~4r, Siumybi•ook, Section 6 RE~3UEST PERIIAiSSION FOFt A.~ROPO~D FENCE ~' N Chesterfield County Department of Utilities W i ~E S I Irol - 16.E ket ti®~Vaf~ Nt31'E: This property VJ is ^ is not located within • H.U.D. Defined Food Area. (Zone GREAT RD. FND. ~---_~ 23 n d h 3 A a O n 0 z ~i m a Heidrun Haenggi 10712 Blossomwood Rd. W DB. 2231 PG. 1322 = PIN: 746678118000000 O O m ° XX- FENCE LICENSED AREA N ~i FND. R0. ~ ' ~ ~ RD. FNQ ' FND. _ R=513.92 _r g 71°52'00"W 82.99 694.67'fo fhe W/L of L= 29.48 ~ OAKIYIREST DR E>ef~d. N / F p E V E L O P M E N T .CORP. ((``// OAKS ~nr~A{e fitq•~ f i"~ N 68 ° 13~ 30"E 70.61 ~ FN=_~_ 1 i 1 I I . 17. 2~ 1 1 1 18 3~ 8' EASEMENT TRANS / I 2 4 ' S f t I 1 3/4 STY. FR NO. 1071 2 -------~ I , I , I ~ , I O h , ~ I v - ! ' o ~ I THIS SIiRYEY HAS BEEN PREPARED WITHOUT THE BENEFIT OF A TRIE REPORT AND THEREFORE OOEB NOT NECES• SARILY INDICATE All ENCUMBRANCES ON THE PROPERTY. BLOSSOMWOOD ROA D PLAT SHOWING IMPROVEMENTS ON LDT 24, DLOCK ~~W~. , PLAN OF ~~SUNNYDROOK'~, SECTION ~~6" INCLUDES RESUDDIVISION OF LOT 8, BLOCK °M° SECTION "5", IN THE MATOACA DISTRICT OF CHESTERFIELD COUNT VIRGINIA• NOTE I U/G UTIL. PUR.i ANDREAS HAEN63I HEIDURN ~p~LTH O This is to certi that on D ~C~M B E R 7, 1989 •N~~ FG fY , I made an accurate a ~ ~ Field Survey of the premises shown hereon; that all improvements and easements known or visible are FRANK F. 'F'C, shown hereon; that there are no encroachments by improvements either from adjoining premises or POTTS, JR. !t from subject premises upon adjoining premises, other than as shown hereon. NO. 1329(b) ,.. RICHARD T. MINTER ~ ~` • ~i \1~~1alJ~XS1JY NO. 1408 ? -T--- WAYNE K. TOY ~ NO. 1523 r POTTS, MINTER AND ASSOCIATES, P.C. ~~„f. O~ ~~, ENGINEERS, LAND SURVEYORS Date: 12 / 7 / 8 9 ~p S[;RYr~ LAND PLANNERS Scale: 1"~ 25 ' 3520 S. Courthouse Road Suite B Rkhmond, Viryinie 23236 J.N. n 5 0 5 ~ 63 t~~~~55 ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.4.b. Subject: Request Permission for an Existing Concrete Driveway to Encroach Within a Twenty-Foot Water and Sewer Easement and a Five-Foot Temporary Construction Easement Across Lot 8, Winterfield Station, Section 2 County Administrator's Comments: County Administrator: Board Action Requested: Grant Allen E. Lambert and Sandra L. Lambert permission for an existing concrete driveway to encroach within a 20' water and sewer easement and a 5' temporary construction easement across Lot 8, Winterfield Station, Section 2, subject to the execution of a license agreement. Summary of Information: Allen E. Lambert and Sandra L. Lambert have requested permission for an existing concrete driveway to encroach within a 20' water and sewer easement and a 5' temporary construction easement across Lot 8, Winterfield Station, Section 2. This request has been reviewed by the Utilities Department and there are no improvements in the easement. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #oaooss VICINITY SKETCH Request Peiznission foi• an Existing Concrete Driveway to Encroach within a Twenty Foot i'4ratei• and Sewer Easement and a Five Foot Temporai•~ Conshvction Easement Across Lot 8, V4mtei•Field Station, Section 2 F i i ~ p R S ~ N- p ~G ~ ~ T ~ ,~ ~ ~ ~ m ~ ~~ ~ ~ ~ ~ ~~„ or REQUEST PERMISSION FOR '~C AN E~J5TING CONCR€f E DRtVAY ~~~~ ~~r1G~'~~' ~' T S'~ HAVX ~ ~ N-~G ~ Z ~ ~~ C N Chesterfield County Department of Utilities , W ~ -E S 1 hcl - N6.E tet V ~O~a.l~ A22en E. 6 Sandra L. Lampert 5AN APPEARS TO FALL WITHIN ZONE AS MAP. ~tid~ ~ / " ~yi~•`~/ ~~ P~~ Ao0 ~~ ~~,~zP~pO e ~G ~PPFi~~o +9 ~ ~~ to I o• ~\ / "~" ~ cc~`~t~~~`~top ~~ Y ~ g \ AOO T S~SQ S0 ~~ I I 31. 966 S. F /~ ~ 20~ ~ Fa0 I ~ ' P01#C}! P~0 /~ / ~ ~ ~ Mrs ~~ / ,~ ,~ ~ ~° z srarr .. ..i»~~~ s • EAS~HT I ~ Ive ,,,:. ~ 8J ~+ Allen E. Lambert ~ / ^~/ Sandra L. Lambert " ti 14117 Rigney Dr s DB. 8119 PG. 195 I" • o ~~ ~' I ~ / PIN: 726711061200000 LIRE ar~Arl -' EASE~wr ."..I I / ~j CONCRETE DRIVEWAY LICENSED AREA ~~ I } FAST ~LIIZT / .~~ I / ~' TO ff OUITCLAII~ l I lEA / / AND AELOCATfD ~S ~ a, / 8F'T ~l~.0 / / RI6NEY, DRIVE / PLAT SI-~WING Il~°ROVEI~NTS TO LOT B, SECTIOIN 2 ~~,p,I.THp~G OF WINTEI4FIELD STAT,~ON ~, MILr,OTHLM1N DISTRICT, Q~£STEAF'IE1D (,10LNTY, VA. /~ /1 ~'-' t~~r tar-rrtr nur rNra~ro of sear aF Nr CHARLES H. SMITH ~p,~~p~~ ~Nqp~~~ MINIM.N ,,,,n aru~n,,noa iar,,ar. w ~'r,uc ANf7RTEC78. TECT~ PNDt'E~alalAt EI~II~~J~ LMD 8t1iYFY01B CAIrIFl~ LAI~AIF oo2sa9 gN G DBBIGN A880f~AT88, II1TC. ~ '~b~~ 0~ CONSULTING ENGINEERS & SURVEYORS ~~~ SURV~~ P.O. 80X 60067 RICFBAOND. VIRGINIA 23230 (BOA) ~gg..0t9p GATE QECEMBEIi 5~ 2007 SCALE 1'-50' JOB Nc: 0797p RFV.' OECEIBER B 2007 ~ ~~®~.7~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.4.c. Subiect: Request Permission for a Proposed Gravel Driveway to Encroach Within Fifty- Foot Unimproved County Rights of Way Known as Indian Springs Road and Upton Road County Administrator's Comments: County Administrator: Grant Mary Lotz Kauffmann, Trustee permission for a proposed gravel driveway to encroach within 50' unimproved county rights of way known as Indian Springs Road and Upton Road, subject to the execution of a license agreement. Summary of Information: Mary Lotz Kauffmann, Trustee has requested permission for a proposed gravel driveway to encroach within 50' unimproved county rights of way known as Indian Springs Road and Upton Road from Point A to Point B as shown on the attached sketch to access property at 17900 Upton Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No #p0~059 Title: Real Property Manager VICINITY SKETCH Request Peiznission foi• a Proposed Gravel Driveway to Encroach Within Fifty Foot Unimproved County Rights of `'Vay known as Indian Springs Road and Upton Road o ~ 2 v ~'a o REQUEST PERMISSION FOR A GRAVEL DRIVEWAY itEEDY CREEK ~, ~ ~ ~O 4 N Chesterfield County Department of Utilities , W E S 1 Iwl - t16.6T tet Lev®~~~ 10AN0143-1 i,~~~~ii CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 m AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.5. Subject: Request to Quitclaim a Sixteen-Foot Drainage Easement Across the Property of EWN Investments, Incorporated and Iron Bridge Station, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' drainage easement across the property of EWN Investments, Inc. and Iron Bridge Station, LLC. Summary of Information: EWN Investments, Inc. and Iron Bridge Station, LLC have requested the vacation of a 16' drainage easement across their property as shown on the attached plat for the development of CVS Store Number 1574. A new easement will be dedicated. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # Q40®~2 VICINITY SKETCH Request to Qtiutclahn a Sixteen Foot Draiitage Easement Across the Property of EVV1~T Inreshnents, Inc. quid Iron Biicige Station, LLt' ~~ SE C L ~ 5 T,4 ~~ ~'~ D C ~ W A ~ ~ sT ~o,qF ~TE sr ~ cf,~ ~ ~o ~ ~ M1 S L~~4 Q-a ~ ~ ~~ m ~ ~a ~ ~ ~ d ~ ~ ~ m ~ ~ k ® A SE Centralia Rd ~, ~ r a 16' Lkaina~e Easement . r tote Qtftcttaimed ~ MEA ~~ ~D ~~~ ~~~p1~~ 2 R~ ~t ~ 1. ~A ~ 2.A ~ ~. 3.E 4 PI m . 5.B ~' _ ~ ~ ~ 6.M 7. A N Chesterfield County Department of Utilities w ; . -E s 1 Ircl -666.67 !e t G-~0~?f 3 ~ ,~. ' ''R :+ t ~ l~ J YEA' ~' ~ ' .. ay, r~~; W;:' x-~G.fr' ~" x'77' :~~'. ®~®V~ i CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 „~ AGENDA Meeting Date: December 16, 2009 Item Number: 8.C.6. Subject: Approval of Addendum to Lease of Property Owned by Family Holdings, LC for Use by the Economic Development Department County Administrator's Comments: County Administrator: Board Action Requested: Approve addendum to the lease with Family Holdings, LC for office space for the Economic Development Department. Summary of Information: Since 1990, the County has leased space at Centre Court for use by the Economic Development Department. After adding space in 2006 and consolidating space in 2007, the County now leases 4,741 square feet at a rent of $20.49 per square foot, subject to a 3% annual escalator. The current term is not set to expire until 2013. In light of the economic down turn and budgetary constraints, the County renegotiated the term of the lease in order to reduce the rent to bring it in line with market rates. The addendum will reduce the rent from $20.49 per square foot to $18.50 per square foot through September 30, 2011, and the rent will not be subject to a 3% annual escalation until October 1, 2011. The new term will expire on September 30, 2016. Funds for the current year are in the operating budget. Future years' rent payments are subject to annual appropriation by the Board. DlstrlCt: Dale Preparers John W. Harmon Attachments: ~ Yes ^ No Title: Real Property Manager 00005 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 2 of 2 ~, AGENDA Budget and Management Comments: Economic Development occupies 4,741 square feet of space in the Centre Court office building. The County recently renegotiated their rental rate from $20.49/square foot to $18.50/square foot. The new rental rate will reduce the department's annual rental expense by approximately $9,500. In addition, the new $18.50 rate is well below the current metro area average* for class A office space of $19.58/square foot. *Source: Thalhimer/Cushman & Wakefield Commercial Real Estate Preparers Allan M. Carmody Title: Director, Budget and Management (COQ)®~~ ,,,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.7. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement to provide service to six mobile classrooms at Gates Elementary School, 10001 Courthouse Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 15' underground easement to provide service to six mobile classrooms at Gates Elementary School, 10001 Courthouse Road. This request has been reviewed by school administration, county staff and Comcast Cablevision. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®~®O~"7 VICINITY SKETCH Convcyaiu~ of an Easement to Vu•~inia Elechlc and Power Company LD WATER RUN 9. PINE ORCHAI~D~7 NDABOUT BND 10. PINE ORCHARD DR LLES BRANCH RD 11. STONINGTON CT NDABOUT WAY LD WATER CIR '~EOFAN EASE]~AENT BOR SPRING DR TCHKISS C R 15. FOX GRN W ES N ECK PL 16. FOX GRN E 17. STABLE R 18. PADDOC 19. TREE LIB T E RD ROVE (COURTHOUSE 5 7 ~O o ~° ~ c ~ n ~ ~T LU CY C6RR D CIR ~ N Chesterfield County Department of Utilities , W ~ - -E S 1 Ircl - SDO to t ®®®C7~7 -~------- _~~- 150' ,~ - ----- ~ ~~ COUNTY OF CHESTERFIELD ~/ 10001 COURTHOUSE RD. ~ / GPIN: 772666576000000 ! ! D.B. 2025 PG. 356 Il // CABLE IS CENTERLJNE ! ! OF EASEMENT ! 11 O ! ! ~Q '! C 15' '! `~,'~•~ i; Gates i ; Elementary ~~~`_______ School 200' --I-~-------- _ NTS 200' PARKING LO OWNERS INITIALS Courthouse Rd. .35 MILES TO KRAUSE RD. Legend - - - - -Location of Boundary Lines of Right-of 15' - -~ - -Indicates Property Line is Right-of-Way Boundary Page 5 of 5 r/ar to accompany Right-of-Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as D~mininn Viruinia Pnwer UG MIDLOTHIAN DALE CHESTERFIELD VA MIDLOTHIAN OS-09-0057 s ima a um er Grid Number 7248019 L2342 Date 11 /05/2009 By AMISS (~~®~~i~ "`~, 1 ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.8. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptances. Summary of Information: Bermuda: 95-10 Industrial Park Clover Hill: 4~latermill Section 4 Preparers Richard M McElfish Title: Director, Environmental Engineering- Attachments: ^ Yes ~ No #OOO~J7~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - 95-10 Industrial Park DISTRICT BERMUDA MEETING DATE: December 16, 2009 ROADS FOR CONSIDERATION: GROVER CT REDWATER DR Vicinity Map: 95-10 Industrial Park N v~ ~RO 9A( EpWATER RIDGE RD gAT1ERY DgH z ~w 6 ~ ~`£R RD " ~ yy U F i" m ' 93- P m ~ o F SOUTHaND OR p b ~ ~ D 9 NUT y ~ jc ~ ~l~. CFfFSPyUT m Y O A A F{!Ll W 'O ], ty O ~ a o~ m EXIT 61 ~ '~ A O m ON ~$ ~HUNDREDR s ~, ~'Pa WARE 80TTOM SPRING RD WE\RRp b m W OR PL QF "' 4 w i n g ~ ~ -~ D ~ ~ ~ o A JOHN LgP RD S`N1~R~ o (7 O PARKERS BATTERY RD L 9 ~ ~9 ~A PO P <~Y 00 O ~ R ~W,EADDW CIR pA PIACE D~ J n ~~d. 0 ~'~ H~ ExecuTrvE°R pLp BERtAUDA HUNDRED RD ~ t'~F 7 i O 7 ~~ p m ~ 1. LEIGHWORTH BLVD 9. JANEBURN DR p0~ ~O 2. LARRWALE ST 10. KAYBRIDGE RD ~~Q N Produced By ChsataTsfd County GIS ~~~~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WATERMILL SECTION 4 DISTRICT: CLOVER HILL MEETING DATE: December 16, 2009 ROADS FOR CONSIDERATION: BILLSTONE DR TOMAHAWK MEADOWS PL CASCADE MEADOWS DR TOMAHAWK RIDGE DR CASCADE RIDGE LN TOMAHAWK RIDGE PL TOMAHAWK MEADOWS DR WINDMILL RIDGE DR TOMAHAWK MEADOWS LN Vicinity Map: WATERMILL SECTION 4 ~LLLP~ 12 M1 1 SE 14 1 MILL C1R 13 1. ROSE FAMILY LN 2. WATER HOUSE DR ~HU N 3. BILLSTONE PL ~~DRD 4. BILLSTIXJE DR i 5. WATER HORSE CT 6 CASOADE MEADOWS DR ~'4/ m Q' P CT L ~ e of > Rg . yd ~ ~ p ~ i~ m 7. CASCADE RIDGE LN ~A \~G ~ y a f N,\\.\' ~tL~ d D n_ ~,+ ~ P 2 2 DEER ~bEADp m ,~ A O W ~ S N, < b o IMONSBATH OR FARCET DR C Z 0 Rb aSa p wA TgR p" 0 ~ ~R4C~ ~0 ,\t~,Q' T ~ OR ~ 9 ti ~ ~ e~' ~i { o Q~ yo ? o ~ a O~ ,~ ~ ~y ycR \qc~'N .,. B~ 4 R ti ~o ~C RD £¢Y~P 9~ p~ FOP N ~ ~NOUyE RD N 'N ~ y ~, z yv G\ ~ { cHtiM ~ ~ 'S-AVEN~ o do o ° ~ ~ a oP ~~ P ~ G PD ~Q ~'F 9 b ~ d' OJ OG Rl F c ~- REti F c ~DDR Q~ ice z 9`< <' ~ F p~ ~ h~ ~ttr ~ " C'~ y~ ~ HUNr '4 TERM !~ ~ ~ \\ ,NP~~ , 5 Y S c 9~ . N a r~ v my ~ ~o rER Dos RO Produced By ChsateAleld County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~r, Meeting Date: December 16, 2009 Item Number: 8.C.9.a. Subject: Adoption of Resolutions: (1) Authorizing the Capital Region Airport Commission to Grant a Permanent Drainage Easement to VDOT for I-895 Connector to Airport; and (2) Authorizing the Capital Region Airport Commission to Approve Certain Leases and Easements In the Future Without Prior Consent of Member Localities County Administrator's Comments: Adopt resolutions (1) authorizing the Capital Region Airport Commission to grant a permanent drainage easement to VDOT for I-895 Connector to the Airport; and (2) authorizing the Capital Region Airport Commission to approve certain leases and easements in the future without prior consent of member localities. County Administrator: Summary of Information: By agreement between the Capital Region Airport Commission and its member localities, the Commission is required to obtain prior written consent of each of the localities in order to "convey, sell or otherwise dispose of" Commission property. (Commission property is owned solely by the Commission and no locality has a legal property interest in the Commission's property.) It is unclear whether this language applies when the Commission grants easements over Airport property or when the Commission grants leases to Airport tenants such as airlines. In order to clarify that the Commission can grant easements and leases without local approval in each instance, the Preparers Steven L. Micas Title: County Attorney 82840.1 Attachments: ^ Yes ~ No # C~®~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Commission on September 29, 2009, approved the attached resolution (Attachment 1) requesting each of its member localities to give general authorization, in the future, for the Commission to approve 1) leases, 2) access easements to leased property and 3) other easements which are beneficial to the Commission or its tenants without first obtaining the consent of the member localities. The Commission requests each locality to grant this general approval by resolution, a copy of which resolution is attached as Attachment 2. The Commission also requests that the localities adopt Attachment 3, a resolution giving the Commission the authority to grant a permanent drainage easement now being requested by VDOT in connection with the construction of the I-895 connector to the Airport. Staff recommends that the Board adopt Resolutions 2 and 3. ~~~~~~ Attachment 1 VIRGINIA DEPARTMENT OP TRANSPORTATION {VDOT) DRAINAGE EASEMENT WHEREAS, the Virginia Department of Transportation ("VDOT") has requested a permanent drainage easement ("Drainage Easement") and a temporary construction easement from the Capital Region Airport Commission ("Commission") in connection with the construction by VDOT of the connector to interstate highway 895; WHEREAS, the facilities to be built by VDOT in the area of the Drainage Easement will be of benefit to the Commission's property; WHEREAS, the Deed and Agreement dated January 1,1976, between the City of Richmond, Henrico County and the Commission recorded in Deed Book 1 b84, page 944, as amended by First Amendment to 'Tripartite Agreement dated December 1; 1984 and Second Amendment to Tripartite Agreement dated October 29,1985 (collectively the `Tripartite Agreement"), provides in paragraph 1 ("Paragraph ~1 ") that the Commission shall not convey, sell or otherwise dispose of any real estate conveyed to the Commission by the City (the "Property") without the prior written consent of the City, Henrico County, Chesterfield County and Hanover County {"Member Jurisdictions"); WHEREAS, the Drainage Easement requested by VDOT will permanently encumber the Property; WHEREAS, City Attorneys for the City of Richmond ("City") by letters dated January 29,1976 and May 2,1988 (the "City Opinions") have opined that Paragraph 1 was not intended to require the approval of the City for the (i) granting of leases for a 004~D'75 term of years on any of the Property and easements to tenants necessary for ingress and egress to the leased premises, (ii) granting of easements relating to the operation and maintenance of the Property that are beneficial (necessary or desirable) to the Property as a regional airport facility, and (iii) granting of easements to the Commission's lessees that are performing a service or function under the lease related to the Commission purpose of operating a regional airport; and WHEREAS, in reliance on the City Opinions, the Commission has from time to time executed and delivered leases and easements to third parties and the Commission now wishes to obtain general approval from the Member Jurisdictions to continue that process. NOW, THEREFORE, BE 1'l' RESOLVED pursuant to 19$0 Acts of Assembly, Chapter 380, the Commission hereby requests each Member Jurisdiction to authorize the Commission to execute and deliver without prior approval :from the Member Jurisdictions (i) renting or leasing for a term of years its Property, (ii) granting an easement to tenants necessary for ingress and egress to the leased premises, and (iii) granting utility and other easements beneficial (ne+~essary or desirable) to the Commission or its lessees, as determined by the Chief Executive Officer relating to the operation and maintenance of its Property an airport pursuant to its Enabling Act; and BE IT FURTHER RESOLVED that subject to the foregoing jurisdictional authorization and review by counsel and finding and determining that the Drainage Easement to be of benefit to the Commission, the President and Chief Executive Office is hereby authorized to execute the Drainage Easement. Attachment 2 WHEREAS, the Deed and Agreement dated January 1, 1976, between the City of Richmond (the "City"), Henrico County and the Capital Region Airport Commission (the "Commission") recorded in Deed Book 1684, page 944 in the Clerk's Office, Circuit Court, Henrico County, Virginia, as amended by First Amendment to Tripartite Agreement dated December 1, 1984, Second Amendment to Tripartite Agreement dated October 29, 1985 and Third Amendment to Tripartite Agreement dated April 25, 1990 (collectively the `Tripartite Agreement"), provides in paragraph 1 ("Paragraph 1 ") that the Commission shall not convey, sell or otherwise dispose of any real estate conveyed to the Commission by the City (the "Property") without the prior written consent of the City, Henrico County, Chesterfield County and Hanover County ("Member Jurisdictions"); WHEREAS, City Attorneys for the City by letters dated January 29, 1976 and May 2, 1988 (the "City Opinions") have opined that Paragraph 1 was not intended to require the consent of the City for (i) granting leases for a term of years on any of the Property, (ii) granting easements to tenants necessary for ingress and egress to the leased premises, (iii) granting easements relating to the operation and maintenance of the Property that are beneficial (necessary or desirable) to the Property as a regional airport facility, and (iv) granting easements to the Commission's lessees that are performing a service or function under the lease related to the Commission purpose of operating a regional airport; and WHEREAS, in reliance on the City Opinions, the Commission has from time to time executed and delivered leases and easements to third parties and the Commission ~~©~~~ now wishes to obtain general approval from the Member Jurisdictions to continue that process and accordingly, by Resolution dated September 29, 2009, the Commission has requested each Member Jurisdiction to authorize to that process. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors authorizes the Commission, without the prior approval of the Board, to enter into agreements (i) renting or leasing for a term of years any of the Property, (ii) granting an easement to tenants necessary for ingress and egress to such leased premises, and (iii) granting utility and other easements beneficial (necessary or desirable) to the Commission or its lessees, as determined by the Chief Executive Officer of the Commission relating to the operation and maintenance of the Property as an airport pursuant to its Enabling Act. 985739 ~~~~~~ Attachment 3 VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT) DRAINAGE EASEMENT RESOLUTION WHEREAS, the Virginia Department of Transportation ("VDOT") has requested a permanent drainage easement ("Drainage Easement") and a temporary construction easement from the Capital Regional Airport Commission ("Commission") in connection with the construction by VDOT of the connector to interstate highway 895; WHEREAS, the facilities to be built by VDOT in the area of the Drainage Easement will be of benefit to the Commission's property; WHEREAS, the Deed and Agreement dated January 1, 1976, between he City of Richmond, Henrico County and the Commission recorded in Deed Book 1684, page 944, as amended by First Amendment to Tripartite Agreement dated December 1, 1984 and Second Amendment to Tripartite Agreement dated October 29, 1985 (collectively the "Tripartite Agreement"), provides in paragraph 1 ("Paragraph 1 ") that the Commission shall not convey, sell or otherwise dispose of any real estate conveyed to the Commission by the City (the "Property") without the prior written consent of the City, Henrico County, Chesterfield County and Hanover County ("Member Jurisdictions"); WHEREAS, the Drainage Easement requested by VDOT will permanently encumber the Property; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County hereby authorizes the President and Chief Executive Office to execute the Drainage Easement on behalf of the Commission. ~~®®'7~ 0405:82898.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.9.b. Subject: Adoption of Resolution Approving Financing Plan for Richmond International Airport Expansion, Modernization and Renovation County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached resolution approving the Financing Plan for the expansion, modernization and renovation of Richmond International Airport and the refinancing of existing bonds. Summary of Information: The Capital Region Airport Commission recently approved a new financing plan to continue the major expansion, renovation and modernization project ("Project") at the Richmond International Airport. The purpose of the Project is to improve and enlarge the Airport terminal, access roadways, parking areas, hangars and airfields and to construct new administrative, air cargo and other aviation-related buildings. Many of these improvements have already been completed or are under way. Under the Financing Plan, the Commission may issue new bonds or other financial obligations in an amount up to $200,000,000 to finance the construction of additional improvements. The Commission may also issue up to $200,000,000 in refinancing bonds 1) to refinance existing bonds and other obligations if more favorable rates or terms become available and 2) to refinance interim debt with permanent financing. Preparers Steven L. Micas Attachments: ^ Yes ~ No 0000~'J Title: County Attorney 0425:82774.1 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY APPROVING THE PLAN OF FINANCING FOR THE CAPITAL REGION AIRPORT COMMISSION FOR THE PURPOSE OF FINANCING OR REFINANCING IMPROVEMENTS AND EXTENSIONS AT THE RICHMOND INTERNATIONAL AIRPORT WHEREAS, the Capital Region Airport Commission was created pursuant to the provisions of Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and owns and operates the Richmond International Airport (the "Airport"); and WHEREAS, in order to expand its facilities due to increasing passenger and cargo demand, the Commission desires to undertake any or all of the improvements, enlargements or replacements at the Airport (the "Project") and issue its bonds, notes or other obligations (the "Obligations") pursuant to a plan of financing, all as set forth in ExhibitA attached hereto; and WHEREAS, the Enabling Act requires that the governing body of each participating political subdivision of the Commission approve the maximum amount and general purposes of the issuance of indebtedness by the Commission; and WHEREAS, Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code"), provides that, following a public hearing, the plan of financing for the issuance of exempt facilities bonds or notes be approved by certain elected public bodies in respect of the issuer of such bonds or notes: WHEREAS, the plan of financing for the issuance of the Obligations for the Project was the subject of a public hearing by the Commission on November 24, 2009, in accordance with the provisions of Section 147(f) of the Code; and 00001 WHEREAS, the Commission has requested that the Board of Supervisors of the County of Chesterfield, Virginia (the "County") approve the plan of financing for the issuance of the Obligations to finance or refinance any or all parts of the Project and their maximum amount, as required by the Enabling Act and to the extent required by the Code; and WHEREAS, it is in the best interests of the County to approve the Commission's plan of financing as set forth in Exhibit A. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: 1. The Board hereby approves the issuance from time to time of Obligations by the Commission pursuant to the plan of financing for the Project, all as described in Exhibit A, and the general purposes thereof for the financing or refinancing of the Project, as required by the Enabling Act and to the extent required by Section 147(f) of the Code. 2. The approval of the plan of financing for the issuance of the Obligations does not constitute an endorsement to prospective purchasers of the Obligations of the creditworthiness of the Project, the Airport or the Commission. As set forth in the plan of financing, the Obligations shall provide that neither the County nor the Commission shall be obligated to pay the Obligations or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor and from any other funds which may become available, and neither the faith or the credit nor the taxing power of the Commonwealth, the County or the Commission shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption t~~4~-~2 2 ExhibitA CAPITAL REGION AIRPORT COMMISSION Airport Development Program PLAN OF FINANCING (November 24, 2009) The Capital Region Airport Commission (the "Commission") was created by and pursuant to Chapter 537 of the Acts of Assembly of 1975, as amended, and continued by Chapter 380 of the Acts of Assembly of 1980, as amended (the "Enabling Act"), and is authorized to issue its bonds or other obligations for the purpose of financing and refinancing, among other things, the cost of maintaining, enlarging and improving any of its facilities. The Commission is continuing the capital expansion program that was the subject of its previous plan of financing, dated December 12, 2006, and approved by its Participating Political Subdivisions (as that term is defined in the Enabling Act) shortly thereafter (the "2006 Plan of Financing"). The Commission's current capital improvement program (the "Airport Development Program") consists of the following projects (many of which were the subject of the 2006 Plan of Financing): The acquisition, construction and equipping of expansions to the Commission's terminal building, canopies from the terminal building to the Commission's parking facilities, and improvements to the terminal's facilities, systems and equipment (including ticket counters, offices, baggage make-up and claim devices and utility equipment); 2. The acquisition, construction and equipping of expansions to the concourse and administrative areas of the terminal building, including additional concession areas, airline operations areas, public circulation areas, federal inspection facilities, ticket counters, offices and passenger holdrooms for additional gates in Concourses A and B, and including passenger loading bridges; The acquisition, renovation and equipping of upgrades, improvements and refurbishments to the heating -ventilating -air conditioning system and the interior areas (including furnishings and tenant build-outs/finishes) of the terminal building and the concourses thereto; 4. The construction and equipping of security and screening facilities at the Airport including the terminal building and the concourses thereto, including bulk baggage screening, security checkpoints, and space and equipment for screening agencies, companies, personnel and the foregoing; (~00~1~3 5. The acquisition, construction, reconstruction and equipping of the ingress and egress terminal area roadways, including the construction and signage of major roadway improvements for Airport Drive and other ancillary roadways including structures for traffic separation, realignment and relocation of existing roadways and parking facilities, and site improvements with respect thereto; 6. The acquisition, construction and equipping of an office/administration, maintenance and warehouse building and related real estate; 7. The acquisition, construction and equipping (including site work) of a building or buildings of up to 400,000 square feet for air cargo, commercial development and other aviation-related purposes and to serve the Commission's foreign trade zone, such projects to include associated office space, ancillary roads, site infrastructure and equipment; 8. The acquisition (including related land and associated rights in respect thereof), construction, reconstruction, expansion, improving and equipping of (i) additional public parking facilities, including satellite parking facilities (5,000 spaces), additional structured parking facilities adjacent to the existing public parking garages (2,800 spaces), structured parking facilities adjacent to the terminal building (1,000 spaces), and related vehicle servicing facilities, (ii) improvements to the rental car storage and ready/return facilities, including the rental car ready/return garage adjacent to the terminal building to accommodate additional vehicles, and related vehicle servicing facilities, and (iii) additional employee and tenant parking facilities; 9. The construction, reconstruction, renovation, expansion, conversion and equipping (including site work) of current and future aircraft hangars of up to 400,000 square feet for general aviation, air cargo and aircraft maintenance purposes, and the acquisition, construction and equipping of additional facilities, including aircraft hangars, for air cargo (including for transportation logistics, intermodal purposes, and package sorting, distribution, and delivery), aircraft storage and aircraft maintenance by commercial entities and governmental agencies; 10. The construction, reconstruction, extension or rehabilitation of aircraft parking aprons, taxiways and runways, including, but not limited to, the extension of Runways 16-34 and 2-20, and the costs of land acquisition related thereto and associated rights in respect thereof and costs incident thereto; 11. The construction, reconstruction, rehabilitation, extension and upgrade of the Commission's infrastructure facilities, including its water, sewer, de-icing, drainage and stormwater management systems and other utilities; ~~®~~4 -2- 12. The development and redevelopment of the areas formerly used by the Virginia Air National Guard, including the relocation of current Airport tenants and the construction and equipping of fixed base operators, aircraft storage and aircraft maintenance facilities and infrastructure in support thereof; 13. The acquisition of land for general airport purposes, construction, renovation or relocation of other functionally related and subordinate facilities in and around the Airport and the projects set forth above; and 14. The funding of debt service reserve and other reserve funds, the costs of design and engineering of any part of the Airport Development Program, and the costs of issuance of the Obligations referred to below, including the costs of any credit enhancement for such obligations and interest on them during and for up to one year after the completion of any of the projects set forth above. The Airport Development Program will provide better airport services to the inhabitants of the Participating Political Subdivisions, which presently consist of the City of Richmond and the Counties of Chesterfield, Hanover and Henrico. The Airport Development Program will also promote the welfare, convenience and prosperity of the inhabitants of the Participating Political Subdivisions and the Commonwealth of Virginia, and the increase of their commerce. The Commission anticipates that it will finance or refinance all or a part of the Airport Development Program through the issuance from time to time of its bonds, notes or other obligations in an aggregate maximum amount now estimated not to exceed $200,000,000. As described further below, the Commission contemplates that it may also issue bonds, notes or other obligations to refund any bonds, notes or other obligations issued to finance or refinance the Airport Development Program, also in an aggregate maximum amount now estimated not to exceed $200,000,000. Any such bonds, notes or other obligations and refunding bonds, notes or other obligations are together referred to in this plan of financing as "Obligations". Obligations for initial financing or refunding may be issued at different times in several series of different amounts, with the timing, amounts and number depending on the Commission's need for funds and market conditions. The Commission expects that the first issuance of Obligations will occur no later than one year after the approval of the last Participating Political Subdivision to approve the issuance of the Obligations and the general purposes thereof and the last such issuance to occur no later than three years after the first issuance pursuant to the plan of financing. The Obligations may be issued on either a taxable or tax-exempt basis and may be secured by or payable (i) from the revenues of the Commission generally or certain designated projects or facilities on or about the Airport, (ii) exclusively from the income and revenues of the Airport Development Program's facilities or any part thereof, or (iii) from passenger facility charges approved by the Federal Aviation Administration and collected by or on behalf of the Commission. The Commission may additionally secure the Obligations by a pledge of any grant or contribution from a Participating Political Subdivision, the Commonwealth of Virginia or any political subdivision, agency or instrumentality thereof, any federal agency or any unit, private corporation, copartnership, association, or individual, as such Participating Political Subdivision, - 3 - C~~®~-~5 or other entities may be authorized to make under general law or by a pledge of any income or revenues of the Commission, or where such mortgage has been approved by the Participating Political Subdivisions, a mortgage of facilities of the Commission. The Commission may also obtain credit enhancement, such as bond insurance or letters of credit, to secure the Obligations, but it does not now contemplate that it will seek the moral obligation support of the Participating Political Subdivisions. The Obligations shall not be a debt of the Commonwealth of Virginia or any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, and neither the Commonwealth of Virginia nor any political subdivision thereof (including the Participating Political Subdivisions), other than the Commission, shall be liable thereon, nor shall such bonds be payable out of funds or properties other than those of the Commission. While the Airport Development Program likely will be financed ultimately through the issuance of the Commission's long term revenue bonds, the Commission anticipates that it will finance some or all of it initially through a short term credit facility, a line or lines of credit or bond anticipation notes. Accordingly, the plan of financing includes not only the issuance of bonds, note or other obligations in an aggregate amount now estimated not to exceed $200,000,000 to finance the Airport Development Program, but also the issuance of refunding bonds, notes or other obligations, also in an aggregate amount now estimated not to exceed $200,000,000, to refinance indebtedness issued to finance or refinance the Airport Development Program. The plan of financing also includes the refunding, if deemed advantageous or desirable by the Commission, of any or all of the Commission's outstanding indebtedness, including its General Airport Revenue Refunding Bonds -Series 2004, General Airport Revenue Bonds - Series 2001, General Airport Revenue Refunding Bonds -Series 2005, General Airport Revenue Bonds -Series 2008, Passenger Facility Charge Revenue Bonds -Series 2006, Car Rental Facilities Revenue Bonds -Series 2000, or amounts outstanding from time to time under the Commission's line of credit, all of which financings previously have been approved by the Participating Political Subdivisions through approval of previous Commission plans of financing. -4- 1~~~~D~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.9.c. Subiect: Adoption of Resolution Regarding the Sheltering of Animals in the Chesterfield County Animal Shelter County Administrator's Comments: County Administrator: Staff requests that the Board of Supervisors adopt the attached resolution pertaining to the sheltering of animals at the Chesterfield County Animal Shelter. Summary of Information: For years Chesterfield County's Animal Control Unit has provided for the protection of domesticated animals from inhumane treatment. The County actively seeks to enhance the provision of services at the Animal Shelter. As such, the attached resolution articulates a commitment by the Board of Supervisors to 1) initiate a strategic planning and partnership process to reduce the number of homeless companion animals in the Animal Shelter; and 2) expand the availability of spay and neuter services. As stated in the resolution, the purpose of these efforts is to move forward toward operating a facility where, in accordance with the Asilomar Accords (a national uniform categorization and data collection system), no healthy, companion animals are euthanized. Preparers Col. Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # (A®®~~°~ WHEREAS, the Animal Control Unit of the Chesterfield County Police Department provides for the safety and welfaze of Chesterfield citizens as it pertains to the control of unsupervised companion animals and the protection of all domesticated animals from inhumane treatment; and WHEREAS, the Animal Control Unit has implemented a vaziety of initiatives with outside organizations such as pet retailers, shelters, the media and community animal rescue groups that enhance the quality of life for both citizens and companion animals; and WHEREAS, Chesterfield County actively seeks to enhance and improve public education and awazeness of animal welfaze issues including pet adoption, sterilization and responsible pet ownership; and WHEREAS, beginning in January 2010, the Boazd of Supervisors of the County of Chesterfield will initiate a process to develop a strategic plan and partnership process to reduce the number of homeless companion animals in the Animal Shelter, with the ultimate goal of becoming a facility where, in accordance with the Asilomaz Accords, the lives of all healthy companion animals will be saved; and WHEREAS, it is the intent of the County of Chesterfield to expand the availability of spay and neuter services for all healthy, adoptable companion animals prior to release from the Animal Shelter. NOW, THEREFORE, BE IT RESOLVED that the Boazd of Supervisors of the County of Chesterfield believes that these actions will, over time, have a positive impact in reducing the number of homeless companion animals that come to the Animal Shelter and lead to saving the lives of more animals. AND, BE IT FURTHER RESOLVED that the Board of Supervisors directs the County Administrator to expedite efforts to reach the goals outlined above, and that this resolution shall take effect upon its adoption. ~~n~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.9.d. Subiect: Resolution Recognizing Mr. Anthony T. Hinchey, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Anthony T. Hinchey upon his retirement November 1, 2009, after 21 years of service to the Chesterfield County Sheriff's Office. Preparers Dennis S. Proffitt Attachments: ^ yes No ot~oo89 Title: Sheriff RECOGNIZING MR. ANTHONY T. HINCHEY UPON HIS RETIREMENT WHEREAS, Mr. Anthony T. Hinchey began his service to the citizens of Chesterfield County as a Deputy Sheriff in the Correctional Services Division of the Chesterfield Sheriff's Office in April of 1988; and WHEREAS, in May of 1991, Deputy Hinchey was promoted to Sergeant in the Correctional Services Division and served as a Security Shift Supervisor; and WHEREAS, in March of 1992, Sergeant Hinchey was reassigned to the Classification Section of the Correctional Services Division as a Classification Officer; and WHEREAS, in May of 2004, Sergeant Hinchey was promoted to Sergeant, was selected as Employee of the Quarter, and he continued to serve in the Correctional Services Division; and WHEREAS, in May of 2006, Sergeant Hinchey was reassigned to the Court Services Division where he oversaw the daily court operations; and WHEREAS, in February of 2007, Sergeant Hinchey was reassigned to Correctional Services Section where he served as a security platoon supervisor; and WHEREAS, in February of 2007, Sergeant Hinchey was promoted to Lieutenant and continued to serve in the Correctional Services Section as a Security Platoon Commander and as a Classification Commander; and WHEREAS, Lieutenant Hinchey served on numerous department and county committees, and he received numerous letters of appreciation and commendation for his customer service standards and leadership abilities, as well as receiving the Good Conduct Ribbon; and WHEREAS, Mr. Hinchey has served with distinction and dedication for 21 years under the following Sheriffs: James Mutispaugh, Walter Minton, Clarence G. Williams Jr. and Dennis S. Proffitt. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Anthony T. Hinchey, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 8.C.9.e. Subject: Resolution Recognizing Mr. Michael S. Rubio, Sheriff's Office, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff Requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Michael S. Rubio upon his retirement January 1, 2010, after 27 years of service to the Chesterfield County Sheriff's Office. Preparers Dennis S. Proffitt Attachments: ^ yes No C~U~~J91 Title: Sheriff RECOGNIZING MR. MICHAEL S. RUBIO UPON HIS RETIREMENT WHEREAS, Mr. Michael S. Rubio began his service to the citizens of Chesterfield County as a Deputy Sheriff in the Correctional Services Division of the Chesterfield Sheriff's Office in September of 1982; and WHEREAS, in December 1983 Deputy Rubio was promoted to Sergeant in the Correctional Services Division, was selected as employee of the quarter in December of 1991 and served in the Jail Division with distinction until September of 1992; and WHEREAS, in September of 1992, Sergeant Rubio was promoted to Lieutenant and continued to serve in the Correctional Services Division; and WHEREAS, in June of 2001, Lieutenant Rubio was reassigned to the Court Services Division where he oversaw the daily operations of the court and transportation units; and WHEREAS, in June of 2003, Lieutenant Rubio was reassigned to the Support Services Division as the Training Director, where he helped shape future Sheriff's Office employees by way of recruit basic academies and general department in-service training; and WHEREAS, in May of 2005, Sergeant Rubio was reassigned to the Correctional Services Division where he could impart his knowledge as a security shift supervisor; and WHEREAS, Mr. Rubio was very involved in the Virginia Special Olympics, served on many committees associated with customer service standards and unit improvement efforts, as well as department improvement efforts, and received numerous letters of appreciation and commendation during his tenure; and WHEREAS, Mr. Rubio always strived for excellence and served with distinction for 27 years under the following Sheriffs: Emmett Wingo, James Mutispaugh, Walter Minton, Clarence G. Williams Jr. and Dennis S. Proffitt. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Michael S. Rubio, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. ~~~~~~ ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 16, 2009 Item Number: 8.C.10. Subject: Award a Construction Contract to All Seasons Contractors for the Manchester Volunteer Rescue Squad (MVRS) Addition and Renovation Project County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a construction contract with All Seasons Contractors for the MVRS Addition and Renovation Project in the amount of $868,450. Summary of Information: This project is a result of an agreement between the MVRS and Chesterfield Fire and EMS about four years ago when it became necessary to remove paid Chesterfield Fire personnel out of Fire Station 10 (Wagstaff) due to a serious mold issue at the volunteer station. Chesterfield County paid firefighters were relocated to MVRS and have shared very limited MVRS space since that time with the MVRS personnel. All Seasons Contractors was the lowest bidder out of twelve (12) bids for this project, which consists of adding a two-bay pre-engineered metal building addition for apparatus and ambulances and interior renovation to the existing MVRS building. Renovation includes converting two existing ambulance bays into larger sleeping space for the combined staffs, the addition of additional restrooms including making one existing restroom ADA accessible, installation of a fire suppression system with associated fire alarm plus Preparers Rob Kev Title: Director of General Services Attachments: ~ Yes ^ No # C~~d~~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA mechanical and electrical improvements. In summary, these modifications will give both staffs more badly needed space for general quarters plus additional space for fire apparatus, ambulances and some storage. This facility is located near the intersection of Courthouse Road and Hull Street across from the entrance to Rockwood Park. C~~~~~4 _ ~~ CHESTERFIELD COUNTY ,x, BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: This item requests that the Board of Supervisors authorize the County Administrator to execute and award a construction contract to All Seasons Contractors in the amount of $868,450 for the Manchester Volunteer Rescue Squad (MVRS) Addition and Renovation Project. There is sufficient project funding available to award this contract. Project contingency funds are approximately $25,000 lower than desired. Accordingly, staff will closely monitor expenditures to ensure the project remains within budget. Preparers Allan M. Carmodv Title: Director, Budget and Management ~~®'~~~~ ~», CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 8.C.11. Subject: Authorize the Receipt and Appropriation of Grant Funds in the Amount of $22,000.00 from the Department of Homeland Security to Provide Citizen Preparedness Training for the Citizens of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department, Office of Emergency Management, to receive and appropriate $22,000 in grant funds from the Department of Homeland Security for training and coordinating the Community Emergency Response Teams (CERT). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $22,000 in grant funds from the Department of Homeland Security for the Community Emergency Response Teams (CERT). This program is designed to teach citizens how to take care of themselves and their neighbors immediately following an emergency or disaster. The concept was developed in 1986 to teach basic fire suppression, light search and rescue and first aid. The funding is used to pay the program coordinator (part-time) and instructors, as well as purchase supplies. There are no matching funds required. Up to four classes per year are conducted, with approximately 20 citizens instructed per class. Preparers Edward L. Senter Title: Chief, Fire & EMS Attachments: ~ Yes ^ No # ()®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEND Page 2 of 2 Budget and Management Comments: This item requests that the Board authorize the acceptance and appropriation of the Department of Homeland Security Community Emergency Response Teams (CERT) grant funds in the amount of $22,000. The CERT grant funding will be used to purchase supplies, pay the part-time program coordinator and program instructors. The program coordinator and instructors are paid through a fee per service contract with the County. The service contract is limited to the availability of grant funds. The grant does not require a local match of funds . Preparers Allan M. Carmody Title: Director. Budget and Management p®0.13'7 ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 05-0444 Brooks Chapel, Section 2 B & T Holding Company, LC R.M.C. Contractors, Inc. Water Improvements - Wastewater Improvements - Bermuda $85,435.00 $111,958.00 Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 09-0234 Project Name: Swift Creek Baptist Church Sewer Line Extension Developer: Trustees, Swift Creek Baptist Church Contractor: The Hicks Company Incorporated Contract Amount: Wastewater Improvements - $12,150.00 District: Matoaca ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 9.8. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers _ James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # (~~®~ ~~ CHESTERFIELD COUNTY GENERAL FUND BALANCE December 16, 2009 Board Meeting Date Descri tp ion Amount Balance 07/01/09 FY2010 Beginning Budgeted Balance $53,495,000 ~~~~ ~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS December 16, 2009 Board Meeting Date Descri tU ion Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 ~~~LJ~ ~d4i en - _ ~ L ~ ~ ~ N N v~ ~ ~ oM0 ~D ~ N ~ ~ Q 69 ~ 6r9 69 ~ 69 V .~ p L R R O O "C ' ' O ~ ~ y C~ N O O y yr t ~ ~ ~ ~ N ~ Q z Q Z O\ ~ o0 O 00 (y .-. W oo "C ~' ^' ~ `n ~r N / C i. ~..i ~ ~ ~ O L a~ ° o° O O O O O o E~ A o ;~ N = O V ^ O ~n O ~n O ~n O v~ o v'i a w'L F O i ~ MCI A Q Vi L ~ > ~ O~ l~ N ~ O N O o~0 o0 ~ L y~ M o0 M ~ 01 O ~„ ~ 69 .-• L R p., U as R x R C 3 ~ = o ~ A ~ o U A ~ ~ U ~~~~ ~~ Prepared by Accounting Department November 30, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 11 /30/2009 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11/24 16,270,000 10/10 16,596,199 12/17 1,185,377 12/10 136,076 11 /24 10,3 75,000 11/24 8,745,000 11/27 19,880,000 92.152.652 Approved Amount ~~~~~~ December 16, 2009 Speaker's List Afternoon Session 1. JGeor~e Beadles 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 14.A. Subject: Resolution Recognizing Uppy's Convenience Stores, Incorporated Upon Receiving the Greater Richmond Chamber of Commerce's IMPACT Award County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Uppy's Convenience Stores, Inc. upon receiving the Greater Richmond Chamber of Commerce's IMPACT award. Summary of Information: Uppy's Convenience Stores, Inc. provides quality goods and services throughout the Greater Richmond region, has its home office in Chester, Virginia, and is a growing company with positive economic impact on the county and the region. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # RECOGNIZING UPPY'S CONVENIENCE STORES, INCORPORATED ON RECEIVING THE GREATER RICHMOND CHAMBER OF COMMERCE'S IMPACT AWARD WHEREAS, the Greater Richmond Chamber of Commerce was chartered in 1867 and has been a strong and positive force in shaping the financial, educational, and civic well being of the region, serving the city of Richmond and the counties of Chesterfield, Hanover and Henrico; and WHEREAS, The GRCC has presented the IMPACT Award annually since 1988 to businesses that have responded to adversity and won; contributed to the Greater Richmond Community; offered a quality work environment for their employees; grown their business in both gross sales and number of employees; and demonstrated innovation in business practices and new products; and WHEREAS, Uppy's Convenience Stores, Incorporated, a family business with its home office located in Chester, Virginia, was founded by Steven and Linda Uphoff on July 15, 1995; and WHEREAS, the company currently operates 40 locations and employs more than 550 team members dedicated to providing customers with quality goods and exceptional customer service; and WHEREAS, Uppy's featured brands include ExxonMobil, BP, Dairy Queen, Subway and Noble Roman Pizza; and WHEREAS, Uppy's is a fast-growing company that has actively supported numerous community projects and sponsorships; and WHEREAS, Uppy's also operates, through common ownership, a separate wholesale gasoline distribution company, Southside Oil, that has been in business for more than 75 years and which currently serves approximately 60 additional BP and Exxon locations; and WHEREAS, Uppy's has been selected to receive the 2009 Greater Richmond Chamber of Commerce IMPACT award in recognition of its success and adherence to the IMPACT award's standards; and WHEREAS, Chesterfield County is proud to have Uppy's locations operating in the county, and to have the Uppy's home office located in Chester, within the county; and WHEREAS, Uppy's provides Chesterfield County residents with quality goods and services in convenient locations. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2009, congratulates Steven and Linda Uphoff, and all Uppy's employees, on earning the coveted IMPACT award, thanks them for their dedication to excellent customer service, and extends best wishes for continued success. (}~®~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 14.6. Subiect: Resolution Recognizing Ms. Susan Ward for Her Service on the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Susan Ward has completed a three-year term on the Chesterfield Community Services Board. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No X00107 RECOGNIZING MS. SUSAN WARD FOR HER SERVICE AS A MEMBER OF THE CHESTERFIELD COMMUNITY SERVICES BOARD WHEREAS, Ms. Susan Ward has served as a dedicated and faithful member-at-large of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in March 2007; and WHEREAS, during her term as a member of the Chesterfield Community Services Board, Ms. Ward has served with distinction on the Executive Committee in the office of Vice Chair, as well as Chair of the Service Quality Committee and on the Substance Abuse Advocacy Committee; and WHEREAS, Ms. Ward serves as a strong voice for those with mental illness, intellectual disabilities, and substance abuse with her expertise and interest in governmental relations and legislative and regulatory advocacy; and WHEREAS, in her professional role as Staff Attorney in the Virginia Division of Legislative Services, Ms. Ward provided counsel to legislative committees considering mental health and other human services legislation; and WHEREAS, Ms. Ward's experience in mental health issues, especially those related to inpatient services, was important to the work of the board and her determination to understand all the services of the board provided clarity and understanding for others; and WHEREAS, Ms. Ward is acknowledged for her dedication and genuine concern for all persons with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2009, publicly recognizes Ms. Susan Ward and expresses sincere appreciation for her commitment and significant contributions in the provision of quality mental health, intellectual disabilities and substance abuse services to the citizens of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Ward and that it be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. Q ®o ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 16, 2009 Item Number: 14.C. Subiect: Resolution Recognizing Auxiliary Police Officer John E. Hawkins, Jr. Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Auxiliary Police Officer John E. Hawkins, Jr. will retire from the Police Department on January 1, 2010, after having provided over 30 years of service to the citizens of Chesterfield County. Preparers Lt. John C. Austin Title: Deputy Chief of Police Attachments: ^ Yes ~ No 00009 RECOGNIZING AUXILIARY POLICE OFFICER JOHN E. HAWKINS, JR. UPON HIS RETIREMENT WHEREAS, Auxiliary Police Officer John E. Hawkins, Jr. will retire from the Chesterfield County Auxiliary Police Department on January 1, 2010; and WHEREAS, Officer Hawkins provided 30 years of volunteer service to the citizens of Chesterfield County; and WHEREAS, Officer Hawkins has volunteered approximately 377 hours per year; and WHEREAS, Officer Hawkins has assisted the police department on numerous occasions by safeguarding crime scenes; and WHEREAS, Officer Hawkins was the recipient of a Unit Citation Award for dedication and diligence displayed in serving the department; and WHEREAS, the commitment and professionalism of the members of the Auxiliary Police Unit provide a safer and more secure community for the citizens of Chesterfield County; and WHEREAS, Officer Hawkins has routinely ridden with many officers throughout the years, assisting in whatever capacity was needed; and WHEREAS, Officer Hawkins has provided the Chesterfield County Police Department with many years of loyal and dedicated volunteer service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Officer Hawkins' diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 16th day of December 2009, publicly recognizes Auxiliary Police Officer John E. Hawkins, Jr., and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED, that a copy of this Resolution be presented to Officer Hawkins, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 "" AGENDA Meeting Date: December 16, 2009 Item Number: 17.A. Subject: Hold a Public Hearing to Consider (i) Modifications to the Walthall primary Enterprise Zone Boundary and the Midlothian Subzone #2; and (ii) Amending County Code Section 6-5 Related to Tax Relief in the Enterprise Zones and Subzones County Administrator's Comments: County Administrator: Board Action Requested: (1) Approval of boundary and incentive amendments to the Walthall Enterprise Zones, and ordinance modifications related to Tax Relief; (2) Adoption of a resolution authorizing the County Administrator and Local Zone Administrator to submit an Enterprise Zone Amendment Application and all information needed to the Virginia Department of Housing and Community Development. Summary of Information: The Commonwealth of Virginia's Enterprise Zone Program permits a jurisdiction to amend its Local Enterprise Zone Program once annually. Amendments may include boundary adjustments or modifications to the local benefits offered in the zone. The program enables the creation of up to two "subzones" per designated Enterprise Zone as long as the total acreage of the primary zone and subzones do not exceed a maximum of 3,840 acres. Effective July O1, 2005, changes to the State program eliminated the need for zones to contain a certain percentage of low-moderate income residential properties, allowing for a reallocation of acreage to non-residential parcels. The new program also changed the eligibility requirements for a locality to receive a zone designation. As such, Chesterfield County is not likely to qualify for zone designation once the two current zones expire December 31, 2013 and December 31, 2015. Therefore, in order for the County to maximize the economic impact of the zone designations for the remaining years, staff proposes to make additional amendments to the local incentive program, and to modify the Walthall Enterprise Zone boundaries, as outlined below. Preparers E. Wilson Davis Title: Director, Economic Development Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Walthall Zone: Amend the existing zone boundaries by (i) adding 118 acres to the primary Walthall zone to include properties located on Jefferson Davis Highway, West Hundred Rd, Weir Rd and Briggs Rd. ii)Amend the existing Midlothian Subzone #2, part of the primary Walthall zone by adding 144 acres to include properties located on Midlothian Turnpike, Cloverleaf Drive, Starview Lane, Granite Spring Road, Ruthers Road, Turner Road, S. Providence Road and Gateway Centre Parkway. Staff also recommends revisions to the local incentives for Business Professional, Occupational License Tax (BPOL) available in the Enterprise zones and subzones. The BPOL amendment will further clarify the eligibility requirement for businesses to receive this benefit. Specifically, if the business relocates within any enterprise zone or subzone in Chesterfield County to a building or tenant space after the date on which the enterprise zone or subzone is established, it shall qualify for tax and fee relief immediately upon occupying the building provided it has not received tax or fee relief at its previous zone or subzone location. ~~~~~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGEND Page 3 of 3 Budget and Management Comments: The expansion of the enterprise zone boundaries includes the potential for additional businesses to receive the various enterprise zone incentives that already exist, the extent of which can vary greatly depending on the project. The clarification of the Business, Professional, and Occupational License (BPOL) language will not result in the creation of any additional incentives. Preparers Allan M. Carmody Title: Director, Budget and Management RESOLUTION APPROVING AN ENTERPRISE ZONE AMENDMENT APPLICATION TO THE VIRGINIA DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT WHEREAS, the Chesterfield County Board of Supervisors is requesting an amendment to the Walthall Enterprise Zone and subzone #2 and modifications to the local incentives program related to section 6-5 of the Code of the County of Chesterfield further clarifying said incentives; and WHEREAS, the County Administrator and Local Zone Administrator are authorized to submit all information needed to apply for an Enterprise Zone Amendment to the Virginia Department of Housing and Community Development; and WHEREAS, the County Administrator and Local Zone Administrator are authorized to meet all program administrative and reporting requirements, as defined by the Enterprise Zone Regulations, throughout the remaining life of the zones; and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors acknowledges the economic benefits provided for by the Enterprise Zone Program and wishes to maximize its impact for the remaining periods of zone designations by way of the Enterprise Zone Amendment Application; AND, BE IT FURTHER RESOLVED, that a copy of this resolution be provided to the Virginia Department of Housing and Community Development and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. (~®~~ ~_~ N O N N Y a ea 0 v 0 0 N a.+ C C Q T cv a 0 m a~ c 0 N y .` a m W t0 L a-+ `~ ~_.~ N V a ~v 0 .~ ~v a a~ N 0 a 0 L a a~ 0 0 N ++ C C Q T L m M M C O N N .` a L W ~~~ ~S AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 6-5 RELATING TO TAX AND FEE RELIEF FOR QUALIFIED BUSINESSES LOCATED IN AN ENTERPRISE ZONE OR SUBZONE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 6-S of the Code of the Count~of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 6-5. Tax and fee relief for qualified businesses located in an enterprise zone or subzone. (a) Any business required to obtain a license based on gross receipts or purchases pursuant to this chapter, which is located in or makes improvements to a building within an enterprise zone or subzone designated by the state, on or after the date on which the enterprise zone or subzone was established, may receive relief during the tax and fee relief period, of those taxes and fees which are calculated on the increase in gross receipts or purchases over the business' gross receipts or purchases during the base year. The base year under this section shall be the calendar year immediately preceding the year that the business initially qualifies for tax and fee relief under this section. For taxpayers who file federal income tax returns on a fiscal year basis, the base year shall be the fiscal year ending during the calendar year immediately preceding the year that the business initially qualifies for tax and fee relief under this section. For a newly established business, a new branch or a business relocating from outside Chesterfield County, the base year amount shall be zero and the tax and fee relief period shall begin in the tax year that the business qualifies for tax and fee relief and shall last for four additional tax years, or for as long as the business remains within any enterprise zone or subzone in Chesterfield County, whichever period is shorter. For existing businesses which are already located in Chesterfield County, the tax and fee relief period shall begin in the tax year after the business qualifies for the relief and shall last for four additional tax years, or for so long as the business remains within any enterprise zone or subzone in Chesterfield County, whichever period is shorter. (b) A business shall qualify for the tax and fee relief provided for in subsection (a) as follows: (1) An application for tax relief under this section must be submitted to the county's economic development department and the benefit accessed by the business within one year of start of operations in the zone or subzone. (2) If the business newly locates from outside any enterprise zone or subzone in Chesterfield County to a building or tenant space within any enterprise zone or subzone in Chesterfield County after the date on which the enterprise zone or 0425:82451.1 ~ ~ ~ ~ ~,-~ subzone is established, it shall qualify for tax and fee relief immediately upon occupying the building. ~3,~ If the business relocates within any enterprise zone or subzone in Chesterfield County to a building or tenant space after the date on which the enterprise zone or subzone is established it shall qualify for tax and fee relief immediately upon occupyin~ the buildins provided it has not received tax or fee relief at its previous zone or subzone location. (~-}~ If the business builds a new building which receives its certificate of occupancy after the date on which the enterprise zone or subzone is established, it shall qualify for the tax and fee relief immediately upon occupying the building. f 4}~ If the business shares occupancy of a new building which receives its certificate of occupancy after the date on which the enterprise zone or subzone is established and is a separate and distinct business from any other business which occupies the same building, it shall qualify for tax and fee relief immediately upon occupying the building. (~~ For purposes of determining initial eligibility for tax and fee relief under this section, the term "locate" does not include a transfer of ownership of an existing business operation within an enterprise zone or subzone to another entity which is wholly or partially owned or controlled by or affiliated with the prior business owner, but such a transfer of ownership shall not disqualify a currently eligible business from enjoying the benefits under this section for a full five years, even if such transfer occurs during the five-year eligibility period, regardless of the change in ownership. ~~ Each business shall be limited to one five-year period of the tax and fee relief under this section. (2) That this ordinance shall become effective immediately upon adoption. 0425: 82451.1 ~ ~ ®~ .~ Q~~~, ~~ ___ ~_ `^+ •O N N i 19 Q. f0 0 T~ V T~ V N 0 IZ Q ^L^ 1.f. 0 N C d C a ~o C 0 m M M d C O N d N .` Q. d w C W f0 s r co 7 ~.: a `~~ ~~~ . ~ ~ F. ~~ ~ ~ - .. ~-& ~ [~ ~. ~ ~: i .ee + ,~I I ~ (~ ~~~1~ ~~ ~i~ ~ j y ~~~ ~ ~ I ~t 4 `' +++ je~;. .. a + + 1 ~ 1~~ ~~~~ ' ~ ' ~ li-; _ , ( ~~ r,; UI ~I y~ ~~ ,e 1~ ' 1~ ~ lk . ~ ~ I` r, !k <.t 1 ; . ~ ' ~ ~ ~ ... ,, ~~~~ib t,,~~,~. ', t 1~ ' ,;~ f~ n~I ~~ L I ' ~~`~ ~~~ ~~~~~ ~ - .r Ld III! illy 11116i:.,e 4 :il~~ll~~lli'l tR _:+ii 1 l ~N~ 1~ II~~I II~II ~®~~.~~ ~~~~~3 I`'~/lo° A E b ~ 00 $ • e b ~ . i , o I _ ~ f~.- i f ~ 6~ b` ~ ' o i ~4 i ~~ d ~ O ~` Q C ,~ ~ .f R8 ~ ~ 'a .a L .~ u a d 6 ~ M ,e R # 6 0 ~ w v ~~ ~ ~ ~ ~ ~ r' ~ ~ 1 C .,r,~' ~~. sea ~~s~~ sl ~~ ! ~~{~t 7 ~yyj j i ~ Ap .r ~~Q~ ~~ ~~~~~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors LN:EnterpriseZone 11-25; 1/SP - 2.41 in. $414.23 12-2, 9 The Observer, Inc. Publisher of ce notice that the Board of Supervisors of esterfield County, Va., at an adjourned eting on December 16, 2009 at 6:30 p.m. the County Public Meeting Room at Chesterfield Administration Building, ute 10 and Lori Road, Chesterfield, Va., l hold a public hearing where persons y appear and present their views -ised Boundaries to the County's erprise Zones and revised benefits, ject to approval by the Va. Dept. of king 8z Community Dev. Specifically, County plans to amend the Code of the mty of Chesterfield, 1997, as amended, amending and re-enacting Section to extend certain business license tax of to businesses relocating within any ~rprise zone or subzone. The County proposes to amend the boundaries of Walthall Zone, as described below: lthall Zone: Amend the existing zone rndaries by (i) adding I18 acres to Jude properties located on Jefferson ris Highway, West Hundred Rd, Weir and Briggs Rd. (ii) Subzone #2: adding acres to include properties located on ilothian Turnpike, Cloverleaf Drive, -view Lane, Granite Spring Road, hers Road, Turner Road, S. Providence rd and Gateway Centre Pazkway. The CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/25/09,12/2/09 & 12/9/09 Sworn to and subs/c'ribed before me this day of ~'CCP/Lh G~~ , 2009. Legal Affiant Ja es ,Grooms Jr., N ry Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) `'~,,Hrn+NU~iiii ~ ,•~ s i~ ~• ~o~~IEA(1~.~• ~ ; t EXPtRE}2 ° : ~ ~,( %v 02-29 , ~ • -7 t82G9 `@~;'~G ,~ '•. ..• ~~i ~ ,,~~~~, ~Tq ;~ :r , o~ ~, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 13 • Phone: (KD~1 j45-7100 • Fax: (8(>:3) 714-3369 • F,rnail: news@chester~ieldobserver.com • Internet: www.chesterficldobscrver.com 7180 Cloverleaf Dr, 10, ,1, and 1231 on Gate~:~-ay Centre Py; 500 Granite Spring Rd; 7609, 7617, 7619, 7621, 8019, 8204, 8212, 8220, 8221, 8231, 8240, 8241, 8250, 8253, 8256, 8259, 8260, 8267, 8271, 8280, 8300, 8301, 8310, 8311, 8313, 8317, 8321, 8400, 8401, 8512, 8535, 8600, 8601, 8605, 8610, 8700, 8701, and 8710 on Midlothian Tk; 101, 107, 113, 117, 201, 207, 208, 214, 220, 300, 301, 309, 314, 317, and 323 on Ruthers Rd; 11, 20, and 100 on S. Providence Rd; 201, 301, 305, 315, 528, 530, and 600 on. Stazview Ln; 50, 100, 106, 116, 121, 124, 125, 131, 132, 136, 200, 202, 211, 213, 219, 301, 309, 312, 317, 400, 401, 408, 416, and 500 on Turner Rd; 12801, 12901, 13001, 13007 and 13013 on Briggs Rd; 12500, 12530, 12540, 12550, 12601, 12700, 12810, 12820, 12840, 12900, and 13025 on Jefferson Davis Hy; 2301, 2303, 2305, 2307, 2309, 2401, 2407, 2411, 2421, 2611, and 2621 on W. Hundred Rd; 2501, 2530, 2536, and 2537 on Weir Rd. Copies of these amendment proposals az on file in the County Administrator's Offic (Room 505) at the County Administration Building, Chesterfield, Va. and th Economic Development Department a 9401 Courthouse Rd, Suite B, Chesterfield Va. for public examination between 8:30 a m. and 5:00 p. m. of each regular busines, day. Detailed information about the State': Enterprise Program can be found in the County Ordinance, available in Count} Libraries, and at wwwchesterfieldbusiness com. For more information, contaa Economic Development, at 748-3963: The hearing is held at a public facility designed to be accessible to persons with disabilities. Anyone with questions on the accessibility of the facility or need for reasonable accommodations contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, December 1 I, 2009. ,~„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 17.B. Subject: Public Hearing to Consider Proposed Code of the County of Chesterfield, Surface Treatment for Parking Areas Vehicles County Administrator's Comments: Amendment to Section 19-514(d)(1)of the 1997, as Amended, Pertaining to Gravel Accommodating Storage of Recreational County Administrator: Board Action Requested: Hold a public hearing Chesterfield relating storage of _ to gravel treatment for parking areas accommodating recreational vehicles. to consider amendment to the Code of the County of Summary of Information: Due to several development standard modification requests to use gravel as a surface treatment for recreational vehicle (RV) storage yards, staff suggested amending the zoning ordinance to allow the use of gravel as a surface treatment for this type of use. The Planning Commission held a public hearing on the proposed zoning ordinance amendment on September 15, 2009. One citizen spoke regarding the proposed amendment during the public hearing, expressing approval of the proposed ordinance amendment. The Planning Commission unanimously recommended approval of the proposed ordinance amendment. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning No # 00012'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The attached amendment would permit gravel surface treatment of storage yards used solely for recreational vehicles and require driveways and parking areas serving those storage yards to be paved. Also, this amendment would allow flexibility of the materials used for the surface treatment within storage yards as approved by the Director of Environmental Engineering. The use (recreational vehicle storage yard) is an appropriate short-term use until a more intense C-5 use is proposed. Allowing the surface treatment to be gravel enables appropriately screened C-5 zoned properties to be put to use without the property owner having to invest in permanent areas of pavement. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-514 RELATING TO SURFACE TREATMENT FOR PARKING AREAS ACCOMODATING STORAGE OF BOATS AND RECREATIONAL VEHICLES. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-514 of the Code of the Count~o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: 000 (d) Surface treatment: (1) With the exception of: (i) single-family residential and farm uses; (ii) areas where track-mounted equipment is stored or displayed; (iii) property in I-2 and I-3 Districts; (iv) areas for the storage of customer vehicles in motor vehicle storage/towing lots; er (v) unpaved overflow parking areas; or (vi) areas within vehicle storage yards used solely for recreational vehicle storage driveways and parking areas shall be paved with concrete, bituminous concrete or other similar material. Except in I-2 and I-3 Districts, surface-treated parking areas and drives shall be prohibited. Areas where track mounted equipment is stored or displayed, ,~ areas for the storage of customer vehicles in motor vehicle storage/towing lots, and areas within vehicle storage yards used solely for recreational vehicles shall have a minimum surface depth of six inches of No. 21 or No. 21 A stone or similar materials as approved by the director of environmental en ineering_ 000 (2) That this ordinance shall become effective immediately upon adoption. ~~®~~~ 2723:82693.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Surface Treatment 12-2, 9 1 col x 4.7 in. $218.98 Board of Supervisors TAKE rroTrcE The Observer, Inc. Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on December 16, 2009, at 6:30 p.m. in the County Public Meeting Room at. the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing where persons may appear 'and present their views concerning: An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending Section 19-514(d) (1) of the Zoning Ordinance relative to surface treatment for parking areas accommodating storage of recreational vehicles. Specifically, this amendment would allow gravel in lieu of asphalt or concrete for surface treatment of certain areas within vehicle storage yards used solely for recreational vehicle storage. A copy of the ordinance is on file in the County Administrator's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration BuIlding, 9901 .Lori Road, Chesterfield; Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regulaz business day. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/2/09 & 12/9/09 The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the My commission expires: February 29, 2012 need for reasonable accommodations Commission I.D. 7182093 should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing (SEAL) interpreter services for the deaf must notify ,,••~,~ ~ ~~ ~ ~ ~~ ~i,~~~~~i the Clerk to the Boazd no later than Friday, ~ G ~ O O ~ December 11, 2009. ~ ~ : ab~Y!EA(T •• ~ ~~~ ~ : ~ EXt1RE5 ° : 7D z '`S 1 v° 02-29' - " ~ • i)8'tQ9~ <<P ~ R Y ~~. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Virginia 231 I? • Phone: (8041545-7500 • Fax: (R(}-l) 7~J4-3269 • EmaiL• news(~chesterficldobservi;ecom • tntemet: www.chesterfieldobserver.com ~}' Sworn to and subscribed before me this ! day of CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 16, 2009 Item Number: 17.C. Subject: Public Hearing to Consider Proposed Charter Change County Administrator's Comments: County Administrator: Hold a public hearing on the proposed charter change to permit the County Administrator to review tax information from the Commissioner of the Revenue. Following the public hearing if the Board chooses to proceed with the request, this item will be added to the 2010 Legislative Program. Summary of Information: Charter changes require a public hearing to be held by the Board of Supervisors before the General Assembly can consider the request. The proposed charter change will allow the County Administrator to review tax information 1) which the State Tax Department makes available to the Commissioner of the Revenue and 2) which the Commissioner of the Revenue makes available to the State Tax Department and 3) which the Commissioner of the Revenue receives and maintains in his office. This will allow the County Administrator to better analyze and project county revenues. The proposed change also restricts the County Administrator's ability to disclose this tax information to the same extent that Virginia law restricts the Commissioner of the Revenue from disclosing tax information. Preparers Mary Ann Curtin Title: Director, Intergovernmental Relations 0425:82822.1 Attachments: ^ Yes ~ No ofl~13~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The State Tax Department was asked by staff to review the version of the proposed charter change which was advertised for the public hearing. (Attachment 1) The Department made some modifications to more explicitly describe the disclosure restrictions which Virginia law imposes on the Commissioner of the Revenue (and which would likewise be imposed on the County Administrator under the charter change). The Tax Department's version is attached as Attachment 2. Staff has no objections to the Tax Department's version and recommends that the Board adopt Attachment 2 if the Board, after the public hearing, decides to submit this charter change to the General Assembly. ~®®~. ~1 Attachment 1 Amend county charter to authorize the County Administrator to obtain the same data, reports and other information which the Commissioner of the Revenue obtains from the State Tax Department and which the Commissioner of the Revenue provides to the State Tax Department: CHAPTER 6. ADMINISTRATION 000 § 6.6 Department of budget and management and accounting. 000 The commissioner of revenue shall perform such duties regarding the assessment of property and licenses and the collection of other taxes as provided by the Constitution and general laws of the Commonwealth. The county administrator, or his designee, shall have the same authority as the commissioner of revenue to access review receive and copy tax and revenue data, reports and other information he receives from the state tax commissioner or the state tax department. The county administrator shall also be authorized to access review, receive and copy tax and revenue data, reports and other information which the commissioner of revenue receives and maintains in his office as well as the tax and revenue data, reports and other information which he makes available to the state tax commissioner or the state tax department. The county administrator shall onl doge such data reports or information to the same degree that the commissioner of revenue may divulge such data reports or information under state law. He The commissioner of revenue shall perform such other duties as maybe assigned by the board not inconsistent with his responsibilitiesunder the Constitution and general laws of the Commonwealth. ~~~'~ ~~ Attachment 2 Amend county charter to authorize the County Administrator to obtain the same data, reports and other information which the Commissioner of the Revenue obtains from the State Tax Department and which the Commissioner of the Revenue provides to the State Tax Department: CHAPTER 6. ADMINISTRATION § 6.6 Department of budget and management and accounting. The commissioner of revenue shall perform such duties regarding the assessment of property and licenses and the collection of other taxes as provided by the Constitution and general laws of the Commonwealth. The county administrator, or his designee, to the extent that such person is administering the financial affairs of the county including budgeting, shall have the same authority as the commissioner of revenue to access, review receive and copy tax information. For purposes of this section "tax information" means tax and revenue data, reports and other information received by the Commissioner of Revenue (i, from the state tax commissioner or the state tax department, (ii from the public and maintained by the Commissioner of Revenue, and (iii) tax and revenue data, reports and other information which the Commissioner of Revenue makes available to the state tax commissioner or the state tax department. The County Administrator or his designee shall not disclose tax information to any other person except as permitted by & 58.1-3 of the Code of Virginia and shall ensure that reports published or documents produced in response to a request under the Freedom of Information Act do not contain any information about specific taxpayers protected by state law. He The commissioner of revenue shall perform such other duties as maybe assigned by the board not inconsistent with his responsibilities under the Constitution and general laws of the Commonwealth. 000 ~3 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:CharterChange 11-25, 12-2 1 x 8.36 in. Board of Supervisors $362.01 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER Take notice that pursuant to 415.2-202 of the Code of Virginia, 1950, as amended, the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on December 16, 2009, at 6:30 p.m. in the County Public Meeting Room at Chester- field Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public hearing to consider amending the Chesterfield County Charter as follows: CHAPTER 6. ADMINISTRATION 000 4 6.6 Department of budget and manage- ment and' accounting. 000 Jr., Notary Public .i . ,: ~r ~ ~% .•• ,~ .,,,,~~r ....~~ o,,,, This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/25/09 & 12/2/09 Swo o and subscribed before me this ~ day of !~'? , 2009. l Legal Affiant es T, My commission expires: February 29, 2012 Commission I.D. 7182093 THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616. Midlothian, Vir_~inia 23113 • Phone: (804) i45-7j00 • Fax: (804) 744-3269 • Email: news@chcsterfieldobserveccom • Internet: www.chesterfieldobservercom The commissioner of revenue shall perform such duties regarding the assess- ment of proprriy and licenses and the col- lection of other taxes as provided by the Constitution and general laws of the Com- monwealth. The county administrator, or his designee, shall have the same authority as the commissioner of revenue to access, review, receive and copy tax and revenue data, reports and other information he receives from the state tax commissioner or the state tax department. The county administrator shall also be authorized to access, review, receive and copy tax and revenue data, reports and other informa- tion which the commissioner of revenue receives and maintains in his office as well as the tau and revenue data, reports and other information which he makes avail- able to the state tax commissioner or the state tax department. The county adminis- trator shall only divulge such data, reports or information to the same degree that the commissioner of revenue may divulge such data, reports or information under state law. He The commissioner of revenue shall perform such other duties as may be assigned by the boazd not inconsistent with his responsibilities under the Constitution and general laws of the Commonwealth. If further information is desired, please contact Steven L. Micas, County Attorney at 748-1491, between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. A copy of the proposed Charter amend- ment is on file in the County Administra- tor's Office and the Clerk to the Board's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia, for public examina- tion between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The hearing is held at a public facility de- signed to be accessible to persons with dis- abilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should con- tact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter ser- vices for the deaf must notify the Clerk to the Board no later than Friday, December I1, 2009. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: December 16, 2009 Item Number: 17.D. Subject: Public Hearing to Consider the Real Estate Tax Exemption Request of The Eppington Foundation County Administrator's Comments: County Administrator: Board Action Requested. Consideration of the real estate tax exemption request of The Eppington Foundation. Summary of Information: Under Virginia law, real and personal property used for religious, charitable, patriotic, historical, benevolent, cultural, or park and playground purposes may be exempted from taxation by the Board of Supervisors. Under the Board's longstanding policy, requests for real estate exemptions are subject to a $5,000 cap. All exemption requests are considered during public hearings which are held in December of each year. The Eppington Foundation, a historical, non-profit organization located in Chesterfield County, has requested a tax exemption on a 63-acre parcel (Parcel No. 707636818200000) adjacent to Eppington Foundation in Matoaca Magisterial District. The Foundation has been acquiring additional land adjacent to and near the plantation site since 2005. The Foundation is incorporating this land into the entrance to the Plantation to insure a scenic entranceway and a substantial buffer between the plantation site and Preparers Steven L. Micas Attachments: ^ Yes Title: County Attorney 0505(00):82650.2 ^ No OOn134 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA future development. For budgetary reasons, these acquisitions have been limited to approximately 60 acres per year and will continue over a total of six years. In 2005-2008, the Board approved requests from Eppington for tax exemption for the first four of the six parcels, (see the property identified on the attached map). This year's tax exemption request is for a parcel to the east of the sites for which the exemptions have already been granted (see the property identified as 13801 Eppes Falls Road). The location for the remaining parcel is also shown on the map. The 63-acre parcel for which the exemption is requested has an assessed value of $34,600, leading to an annual tax of $328.70. This assessment is well below the $5,000 cap for the granting of a real estate tax exemption established by the Board's policy. The application is consistent with the policy established by the Board for granting tax exemptions. ~~Q~ ~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. The Eppington Foundation is exempt from taxation pursuant to §501 (c) of the Internal Revenue Code. 2. The Eppington Foundation does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property, although individuals who rent the Plantation for wedding receptions may obtain an ABC license and serve alcoholic beverages during the reception. 3. No director of the Foundation is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees. 4. No part of the net earnings of the Foundation inures to the benefit of any individual. 5. The Foundation provides services for the common good of the public. 6. The Foundation does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:82650.2 ~~~~ ~~ AN ORDINANCE TO DESIGNATE REAL PROPERTY OWNED BY EPPINGTON FOUNDATION TO BE EXEMPT FROM PROPERTY TAXATION WHEREAS, subsection 6(A)(6) of Article X of the Constitution of Virginia, on and after January 1, 2003, authorizes localities to designate as exempt from local taxation the real or personal property, or both, owned by anon-profit organization that uses such property for religious, charitable, patriotic, historical, benevolent, cultural, or public park and playground purposes; and WHEREAS, the County has received a request from the Eppington Foundation to consider granting it a tax exemption for a specific piece of real property owned by it in Chesterfield County and described as County Property Tax Parcel ID No. 707636818200000; and WHEREAS, in accordance with Va. Code, §58.1-3651 the Board has conducted a public hearing and considered each of the questions required to be considered before adopting an ordinance granting any such exemption; and WHEREAS, the Board has determined that the Eppington Foundation meets the requirement for the real property tax exemption that it has requested by reason of its being a non- profit organization which uses the real property for which it is requesting the exemption for historical purposes. NOW THEREFORE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: 1. The Eppington Foundation is hereby designated a historical organization within the context of Section 6(A)(6) of Article X of the Constitution of Virginia. 2. The real property located in Chesterfield County owned by the Eppington Foundation and described as County Property Tax Parcel ID No. 707636818200000 is used by such organization exclusively for historical purposes on anon-profit basis as set forth in Section 1 of this ordinance and is hereby determined to be exempt from local taxation up to a maximum amount of $5,000. This exemption shall be contingent on the continued use of the property in accordance with the purpose for which the organization is designated as exempt in Section 1. 3. This real property tax exemption shall be effective as of January 1, 2010. 4. This ordinance shall not be set out in the County Code but shall be kept on file in the offices of the real estate assessor and commissioner of revenue. 5. This ordinance shall be in effect immediately upon its adoption. 0505:82874.1 ~~®~. ~~ VICINITY SKETCH The Eppington Foundation 13801 Eppes Falls Road Eppingto Foundation '13801 Epp s Falls Road Tax Exemption ~,~~ ~Gr~ Obtained 2008 '~,~o .y O~ ~ . ~~~ 4 Tax Exemption Obtained 2007 Tax Exemptions Obtained 2005 - 2006 f/ ~~ ak` arm Eppington ~° u~~ u N a h Chesterfield Courrhy Attorneys Office W ~~ E fbverrber 4, 2009 $ 111"' lew,. Ipl'.i5te1 t." V ~l ~ ~/ ~J ate. _. ~ i i J 1 ~ Your Community Newspaper Since 1995 P.O. Box 1616, Midlothian, Virginia 23l l3 • Phone: (R04) 545-7500 • Fax: (804) 744-3269 • Email: news@chesterfieldobserver.com • Internet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County Board of Supervisors LN:Eppington Foundation 1 col x 4.11 $204.12 12-9 The Observer, Inc. Publisher of r } Take notice that'Hte Board of Supervisors of . Vitgtiala• . at -aa" adjourned meea`aHg on December 16, at 6:30 pm, in the Coimq. 3?ublic ~~ln at tits tfield ]~ 10 Lori Road, ~,~~~~ .~ ,void a public i+ m+f' appear and presen ht t eir views cona:~: ~. The adoption of a respiutionganting a teat esta~ to= euie~ for The n Foundation. -'This orgaazaSiohESs a taa on on a+63-acre parcel (Par No. 7076 .18200000 adjacent to The Epputgton Foundation. The 63-acre parcel for wfiith the earn is requested has an assessed vahte of 53~4n600, leading to an annual tas of approrirnately 5328.70. If. further information is desired, pple~ase contact the County Attorney's •Office at 748-1491; beMe~i the.hours of 8:30 a.m, -to 5:00 p.m.,fwfonday through Friday. The hearing is held at a public facility ed io be accessible to persons wrth dii. ' ities. [may persons with questions on the accessitiiGty of the facility or need for "reasonable accamawdations should cdutestat: jio~ (;to the Board. t 1st tGs BeNed t~ liter t~ TA'ii, 2809. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/9/09 !~ Sworn to and subscribed before me this day of ~GP/YI'~~~/~ , 2009. Legal Affiant - Ja16~s T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) '•~•u~nugcccr ~.•~'' ~ R Q p ''~~. . ,`. •~ ~. ,, , ....,, s ., s Q : ~ 0~-29-12 : . ;"~ ~i19ip9 r;'V 'y,. ~~ R Y THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA „~ Meeting Date: December 16, 2009 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 13, 2010 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No Gv~~~-~~