Loading...
2010-01-13 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2010 Item Number: 1.A. Subiect: Election of Chairman and Vice Chairman County Administrator's Comments: County Administrator: Summary of Information: The Board's first order of business is the election of Chairman and Vice Chairman for 2010. The County Administrator presides over the meeting until the election of Chairman. Nominations do not require a second. Preparers Janice Blaklev Attachments: ~ Yes Title: Clerk to the Board ^ No p~3~~01 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~„ Meeting Date: January 13, 2010 Item Number: 1.6. Subject: Adoption of Procedures of the Board of Supervisors for 2010 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the Procedures of the Board of Supervisors for 2010. Summary of Information: Each year at the organizational meeting in January the Board of Supervisors adopts procedures governing the conduct of meetings. The only recommended change is to add language specifically referring rezoning applications to the Planning Commission prior to consideration by the Board of Supervisors. Although the zoning ordinance already provides for consideration of all rezoning requests by the Planning Commission, in light of the language in § 15.2-2285(B), Code of Virginia, we have added specific referral language to the Board's procedures in an abundance of caution. Preparers Steven L. Micas Title: County Attorney 0805:82948.1(82949.1) Attachments: ^ Yes ~ No # C~~®~~~ 2010 PROCEDURES OF THE BOARD OF SUPERVISORS Providing a FIRST CHOICE community through excellence in public service Chesterfield County, Virginia l~~®~D~3 2010 PROCEDURES OF THE BOARD OF SUPERVISORS BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in accordance with Section 3.4 of the County Charter that the following rules of procedures shall govern the conduct of meetings and work sessions of the Board of Supervisors during the 2010 calendar year. Presiding Officer Section 1 a. The board's parliamentary procedures shall conform with law and the historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian to the board. To the extent necessary to address any ambiguities in procedure, the County Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General Parliamentar~w for guidance. Any questions involving the application of rules of procedure or the interpretation of Robert's Rules shall be decided by the county attorney. Section lb. The chairman or the vice chairman, or in their absence the most senior member of the board alphabetically, shall preside at all meetings of the board, and on the appearance of a quorum shall call the meeting to order, and the board shall then proceed with its business. Section 1 c. The presiding officer shall preserve order and decorum. He may speak, make motions and vote on all questions, and he shall decide questions of order and procedure. The chairman may set reasonable time limits for speakers and public hearings; provided that by majority vote the board may reject such time limits. Regular Meetings Section 2. Each year at its organizational meeting the board shall set the regular meeting times and dates for the following year provided, however, that the board shall meet at least once each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the regular meeting of the board shall be held on the following day in accordance with § 15.2-1416 of the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of inclement weather and should reschedule any canceled meeting at the earliest possible date by sending written notice to each member of the board. Special Meetings Section 3. Special meetings of the board may be called by two members of the board or the chairman in accordance with §§ 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as amended. Upon making such request, the clerk shall specify the matters to be considered and shall notify in writing all members of the board and the county attorney immediately. The 0805:82949.1 ~ ~ ~ ~ ~~ .~+~ meeting may be held only if waivers are signed by every member of the board and the county attorney, or if every member and the county attorney attend the special meeting. The order of business at a special meeting shall follow that of a regular meeting to the greatest extent possible. Voting Section 4. A quorum shall consist of at least three members of the board. A majority of a quorum shall be sufficient to carry any question except tax issues, incurring of debt and appropriations in excess of $500, all of which shall require a majority of the full board for adoption. No board member is required to vote on any question, but an abstention, although not a vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning cases must be disposed of by a motion approved by a majority of those voting. An abstention is considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia. Debate and Reconsideration of Vote Section Sa. Each board member may participate in discussion of any issue only after being recognized by the chairman. The chairman shall not recognize a motion to "call the question" until every member desiring to speak has had a chance to speak. At the conclusion of debate, the question shall be called, and no further debate shall be in order. Section Sb. Any vote by a board member is final once cast. Planning Commission decisions are final once made. No ordinance, resolution or motion previously voted upon by the board shall be brought forward for reconsideration during the same meeting of the board and shall be final unless changed by the board at a subsequent meeting in accordance with law. Motions Section 6. When a motion is under debate, no additional motions may be made except a motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take precedence in the order listed above. Only one substitute motion shall be in order for a principal motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or remand, the board shall hear public comments on the issue of deferral or remand if the scheduled item requires a public hearing. ~J~~ 0805:82949.1 2 Agenda Section 7a. The county administrator shall prepare an agenda for each regular or special meeting of the board on which shall appear the title of each matter on which action is to be taken at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the repository assigned to such board member, and (c) be distributed to appropriate officers and employees of the county government and members of the public and media requesting copies. Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added when the agenda is voted on, and the chairman may allow any agenda item to be called out of sequence. Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has been approved by the board only upon the unanimous vote of the board members present. Any such matter must be of an emergency nature, vital to the continued proper and lawful operation of the county. Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m. without the unanimous consent of the board. Any matter not heard shall be automatically continued to the next appropriate scheduled meeting of the board. Section 7e. Requests for tax exemptions shall only be considered in December of each year, and real estate tax exemptions shall be limited to $5,000 per year. Order of Business Section 8. The order of business at a regular meeting of the board shall be as follows beginning at 3 p.m. or an alternate specified meeting time: a. Call to order. b. Approval of minutes of the previous meeting. Reading of the minutes shall be automatically dispensed with. c. County administrator's comments. d. Board committee reports. e. Requests to postpone action, additions, deletions or changes in the order of presentation with respect to any matter on the agenda. f. Special resolutions of recognition. g. Work sessions. 0805:82949.1 3 h. Deferred agenda items not requiring a public hearing. New county business not requiring a public hearing, including deferred and new appointments and claims against the board or county. j. Reports. k. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. 1. Dinner at 5 p.m. m. Nonsectarian invocations in accordance with the clerk's scheduling policy followed by the pledge of allegiance at 6:30 p.m. n. Special resolutions of recognition not heard at the afternoon session. o. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. p. Deferred public hearings. q. Zoning and mobile home public hearings placed on the consent agenda by the Planning Department. r. Remaining public hearings or zoning public hearings based on appropriate meeting date. s. Fifteen-minute citizen comment period on unscheduled matters involving the services, policies and affairs of the county government. t. Adjournment. The board shall confine their decisions to the matters presented on the agenda. Consent Agenda and Public Hearings Section 9a. Any board member may remove an item from the consent agenda for comment by the board. Any person may publicly speak to an item on that meeting's "Consent Agenda" for up to three minutes, so long as the board votes to remove a consent item from the Consent Agenda for public comment. The board may accept written comments in lieu of oral statements. 0805:82949.1 4 ~ ~ ~ ~ ~~ Section 9b. Any person may speak at a public hearing for up to three minutes. An applicant in a zoning case may give an opening presentation of the zoning case for up to 15 minutes, regardless of the number of speakers the applicant chooses to give the presentation, and may give a rebuttal after all citizens have spoken for up to five minutes, regardless of the number of speakers the applicant chooses to give the rebuttal. Public Comment Period Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker may not exceed three minutes. Citizens may only speak once per meeting during the citizen comment periods. Comments must be germane to the services or policies of the county. No citizen shall speak on any matter of business that is a subject on the board's agenda for that day. Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the meeting prior to the afternoon or evening session. At the beginning of the citizen comment period, the clerk will read the names and comments will be given in the order of the sign-up sheet. Each citizen comment period will end after 15 minutes, regardless of the number of people who have signed up to speak. Persons speaking before the board will not be allowed to: a. Campaign for public office; b. Promote private business ventures; c. Use profanity or vulgar language; or d. Address pending litigation or matters to be addressed at that meeting. Minutes of Meeting Section 11 a. The clerk of the board shall prepare and maintain adequate minutes of the proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as amended. Each recorded vote shall indicate how each member of the board voted. Preparation of minutes will not include every aspect of the board's meetings relating specifically to discussion and debate, but will include all significant events relating to official action. Minutes shall be included as part of the agenda package for the subsequent meeting of the board. Section l lb. The board may correct its minutes after approval of the minutes only upon a clear showing that a clerical or administrative mistake was made. 0805:82949.1 5 Zoning Section 12a. No zoning case shall be considered by the Board of Supervisors if amendments, changes, withdrawals or proffers have been submitted by the applicant after the case has appeared in the newspaper pursuant to the required publication. All such cases shall be deferred to the next appropriate board meeting for consideration or remanded to the Planning Commission after proper readvertising. Section 12b. If a majority of the board is not re-elected, no appropriation for any capital project or operational program for a magisterial district or zoning case shall be considered by the Board of Supervisors after November 8, 2011 until the organizational meeting in January 2012 unless such delay for the zoning case would exceed 12 months. Section 12c. Without further action by the board, rezoning applications (including conditional uses, conditional use planned developments and conditional zoning) are automatically referred to the Planning Commission for its recommendation upon completion of a zoning application with the Planning Department. Appointments Section 13. Appointments to committees of the board and to authorities, boards and commissions shall be made only by resolution adopted by a majority of the full board at a meeting subsequent to the meeting when the name has been offered to the board for consideration. Prior to consideration of the nomination, the nominee shall be notified to determine his willingness to serve and to determine if he meets the minimum qualifications for such appointment. Committees Section 14. The chairman or the board may create committees and shall appoint members to such committees in the same fashion in which the committee was created. Committees may hold hearings and perform such other duties as may be prescribed. A committee may be instructed concerning the form of any report it shall be requested to make, and a time may be fixed for submission of any report. The chairman may create, and appoint members to, a Budget and Audit Committee, a School Board Liaison Committee and a County Employee Benefits Committee and other committees as necessary. Amendment of Rules Section 15a. The rules of procedure of the governing body may be amended at any time during the year by a unanimous vote of the full board. 0805:82949.1 6 ~ `~ Section 15b. The Board of Supervisors may suspend the application of any section of these rules by a unanimous affirmative vote of all board members present at any time during the agenda. Section 15c. A deputy sheriff shall serve as sergeant at arms. 0805: 82949.1 7 (g ~ ~ ~''~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~. Meeting Date: January 13, 2010 Item Number: 1.C. Subject: Setting of Regular Meeting Dates for 2010 County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Board should establish its schedule for regular meeting dates and times for 2010. Staff recommends approval of the attached schedule. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No BOARD OF SUPER VISORS REGULAR MEETING DATES FOR 2010 Wednesday, January 13, 2010 at 3:00 p.m. Wednesday, January 27, 2010 at 3:00 p.m. Wednesday, February 10, 2010 at 3:00 p.m. Wednesday, February 24, 2010 at 3:00 p.m. Monday, March 8, 2010 at 6:00 p.m. Wednesday, March 10, 2010 at 3:00 p.m. Wednesday, March 24, 2010 at 3:00 p.m. Wednesday, April 14, 2010 at 3:00 p.m. Wednesday, April 28, 2010 at 3:00 p.m. Wednesday, May 26, 2010 at 3:00 p.m. Wednesday, June 23, 2010 at 3:00 p.m. Wednesday, July 28, 2010 at 3:00 p.m. Wednesday, August 25, 2010 at 3:00 p.m. Wednesday, September 22, 2010 at 3:00 p.m. Wednesday, October 13, 2010 at 3:00 p.m. Wednesday, October 27, 2010 at 3:00 p.m. Wednesday, November 17, 2010 at 3:00 p.m. * Wednesday, December 1, 2010 at 3:00 p.m.** Wednesday, December 15, 2010 at 3 :00 p.m. * * * * NOTE: third Wednesday in November (due to Planning Commission's meeting schedule) ** NOTE: first Wednesday in December rather than fourth Wednesday in November (due to Thanksgiving Holiday) ***NOTE: third Wednesday rather than fourth Wednesday (due to Christmas Holiday) Special Meeting Dates for 2010 Special Budget Work Session -Monday, March 8, 2010 at 6:00 p.m. Budget Public Hearing -March 24, 2010 at 6:30 p.m. NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 1.D. Subject: Nomination/Appointments to Various Boards and Commissions County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Each year at the organizational meeting, the various Boards and Commissions. In addition, to committees appointed by the Chairman. See Board makes appointments to there are also appointments attached list. Preparers Janice Blaklev Title: Clerk to the Board Attachments: ^ Yes ~ No BOARD APPOINTMENTS C U R R E N T M S M B S R S TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO) Appointment is for term that expired 12/31/09 Term would be one year beginning January 1, 2010 and expiring December 31, 2010. Ms. Dorothy Jaeckle Ms. Barbara Smith (alternate) CHAIRMAN'S APPOINTMENTS C U R R E N T M E M B E R S BOARD COMMITTEES: BUDGET AND AUDIT COMMITTEE Unspecified Term Mr. Daniel Gecker Mr. James Holland COUNTY EMPLOYEE BENEFITS COMMITTEE Unspecified Term Mr. Daniel Gecker Ms. Dorothy Jaeckle JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE Unspecified Term Ms. Marleen Durfee Ms. Dorothy Jaeckle ~~~~~~ ADDITIONAL BOARD APPOINTMENTS WITH UNSPECIFIED TERMS THE FOLLOWING APPOINTMENTS SERVE AT THE PLEASURE OF THE BOARD. STAFF WILL PROVIDE THIS INFORMATION ANNUALLY FOR THE BOARD TO REVIEW. CAPITAL REGION TAXICAB ADVISORY BOARD Mr. James Holland CAPITAL REGION WORKFORCE PARTNERSHIP Mr. James Holland Vacancy (Alternate) - position typically filled by Deputy County Administrator for Human Services (Ms. Sarah Snead has been serving as Alternate in her capacity as the Interim Deputy County Administrator). COALITION OF HIGH GROWTH COMMUNITIES Ms. Marleen Durfee METROPOLITAN RICHMOND AIR QUALITY COMMITTEE Ms. Marleen Durfee WORKFORCE DEVELOPMENT OVERSIGHT BOARD Mr. Dan Gecker G~~®~`.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 2.B. Subject: Amendment to Board Minutes of June 24, 2009 County Administrator's Comments: County Administrator: Board Action Requested: Amend the Board Minutes of June 24, 2009 (page 380) to correct the right-of- way width as underlined in the noted road section. Summary of Information: The right-of-way width for Chislet Drive, from Barnack Road (Rt. 7406) to Chislet Court (Rt 7408) was incorrectly reported by VDOT as 40 feet. This amendment corrects the right-of-way width to 44 feet. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0~0~'~~ On motion of Mr. Gecker, seconded by Mr. Holland, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Walnut Grove 2 Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia 533.1-229 Street Name and/or Route 000 •Chislet Drive, State Route Number 7407 Old Route Number: 0 From: Barnack Rd., (Rt. 7406) To: Chislet Ct., (Rt. 7408), a distance of: 0.12 miles. Recordation Reference: Pb.168 Pg 8 Right of Way width (feet) = 49 ~4 000 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: January 13, 2010 Item Number: 3.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No o~o~t~ County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Bow Hunting Restrictions 6. Census 2010 7. Community Risk Analysis/Emergency Service Coverage 8. Countywide Comprehensive Plan/Public Facilities Plan 9. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 10. Electronic Signs 11. Hydrilla Issue 12. Irrigation Policies/Demand Management for Water Use 13. 2010 Legislative Program 14. Low Impact Development Standards 15. Magnolia Green CDA 16. Mass Grading Ordinance 17. Meadowville Interchange 18. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 19. North American Project (at Rt. 288 and Rt. 10) 20. Postal Zip Codes 21. Private Sewer Treatment Facility 22. Sports Tourism Plan 23. Streetlight Policy 24. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 25. Utilities Policies and Managed Growth 26. Watkins Centre 27. Woolridge Road Reservoir Crossing Project 28. Wind Energy Systems Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds (~~O~.:t.9 Page 1 of4 Updated- 1/6/10 County Administrator's Top 40's List 6. Financial/Budget Issues 7. Fort Lee Expansion 8. In-Focus Implementation -Phase II (Payroll/HR) 9. Joint Meetings of Board of Supervisors/School Board 10. RMA Work Group 11. RRPDC -Large Jurisdiction Committee 12. RRPDC -Transportation Strategies Work Group (work on hold) 13. UASI (Regional) 14. Upper Swift Creek Water Quality Ordinances III. Completed Proiects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Board's Emergency Notification Process 10. Employee Health Benefits -Contract Renewal 11. Financial/Budget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 12. 457 Deferred Comp Plan (Approved) 13. Hosting of Hopewell Website 14. Impact Fees for Roads 15. In Focus Implementation -Phase I 16. Insurance Service Upgrade (ISO) for Fire Department 17. Leadership Exchange Visits with City of Richmond 18. Legislative Program - 2009 19. Meadowdale Library 20. Minor League Baseball (new team) 21. Multi-Cultural Commission (Quarterly Reports due to Board) 22. Planning Fee Structure (General Increases) 23. Planning Fee Structure (Reductions for In-Home Businesses) 24. Planning Fees (Holiday for Commercial Projects) 25. Potential Legislation -Impact Fees/Cash Proffers 26. Property Maintenance -Proactive Zoning Code Enforcement (countywide) 27. Property Maintenance -Rental Inspection Program 28. Public Safety Pay Plans Implemented (Phase I) 29. Redistricting Calendar/Process Report - 2011 3 0. Regional Workforce Investment Initiative ()' ~ ®E~ ~ ~ Page 2 of 4 Updated - 1/6/10 County Administrator's Top 40's List 31. Southwest Corridor Water Line 32. Sports Tourism Program with Metropolitan Richmond Sports Backers 33. Ukrops Kicker Complex -soccer fields (opened 8/09) 34. Upper Swift Creek Plan (Adopted) 35. VDOT Subdivision Street Acceptance Requirements 36. Walk Through Building Permit Process 37. Website Redesign 38. Wireless Internet Access in County Facilities ~®©~~~. Page 3 of 4 Updated - 1/6/10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2010 Item Number: 3.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Brenda Robinson, Chair of the Citizen's Recycling Advisory Committee, will be before the Board to present the Committee's recommendation on the future of the County's recycling program. Preparers Robert C. Key Title: Director. General Services Attachments: ^ yes ^ No # C~~~~'~2 ~~®~~3 Q~®~~4 ~~~~?5 ~~~~~~ ~~®~~~ ~~®~?~ 0~0~?~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 3.C. Subiect• County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No action required. Summary of Information: Mr. John Lugbill, Inc. will present Plan to the Board Executive Director, Metropolitan Richmond Sports Backers, the organization's Chesterfield County 2010 Sports Tourism of Supervisors. The Sports Backers have worked with County and Schools staff to develop a plan to expand efforts to promote sports tourism in the County. Sports Backers interviewed Board of Supervisors members as well as cosponsored sports organization representatives to gather their input for this Plan. The Board of Supervisors authorized this study in November of 2008. The Plan recommends formation of a "Sports Tourism Advisory Committee" that would champion the implementation and the coordination of the Plan efforts. Staff will review the report and work with the Board of Supervisors on a recommended implementation plan. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No L a-.~ U c 0 U E ~L 0 a c r~ a 4~ 4~ to W 'Y V a m ~~®~~~ '--+ ~ ~ V1 ~--~ ~ CC3 ~ ~"~ ' ~ i ~ r l V ~ ~ ~ ~ . ~..i .--~ ~ ~ • ~ 0 U .~ ~ ~ ~ O O ~ ~ vs ~ • ~ U O O O ~ ~ ~ ~ •~ ~ ~ ~ O vi N 4~ ~ ~, ~ ' ~ ~ ~ O ~ O ~ O ~ O ~ ~+-~ ~ v N ~ ~ '~ ~ ~ O ~ ~ ~ ~ ~ 't~ c~ ~ O ~ ,~ ~ ~ ~ 4) ~ ~ ~ ~ ~ ~ p ~ ,~ O ~ ~ ~-' 4~ ~ c~ ~ U N ~ ~ Q ~ Q .~ O ~~®~-~~ •~ ~ ~° o ~ o ~ ,~ ~ ~ ~ ~ ~, a~ v y ~ • "'~ ~ ~/ •~I ~ ~ ~ ~ ~ ~ ~L C ~ ~ ~ ~ ~ ~ ~ •~ C ~ ~ ~ ~ ~ W .~ ~ ~~, U ~ ~ ~, ~ p" a~ o ~ ,~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ J ~ a ~ ~ H O~oa~ V ~, . ~ . ~, Q ~ LL ~ ~ O '~ ~ ~ ~ ~ ~ V ~ ~ ~ ~ ~ ~ ~ o ~ ~ ~, ~ •~ o .~ ~ c '~ °' .~ a~ ~ ~ ~ y ~ C~ ,.~ ~ ~ O v1 ~ ~ ~ ~ •~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ C i"" ~ ~ C^'C i""' C v ~ ~ ~ ~ v ~ ~ O O p y 0 RS tZr ~ ~ ~ ~ ~ p ~ •..r ~ ~ ~ ~ ~ ~ ~ ~ ~ .,_, 3 p r••~ ~ a~ °:~~ °o ~~ao~ U .~ ~N ac W Y /O V A m (~a~~~3 . ~..~ .'..~ . ,.., W ~, H ~ H ~' N J O H ~, V ~' Q ~ ~ . ~..~ a C~ r..~ •,~ C~ O .~ .~., .~ 0 .~ O r.., O r.., .~ a~ 0 C~ "d i V CC "~ G~ "~ C~ a 0 0 .~ N W Y V m ~~~~~4 ~~1 ~, U ~ ~ /~ ~ ~ c~ V J • ~--~ ~o a ~~~ ~ ~~ O ~ ~ ~ ~ ~ O ~ ~ O ~ ,~ ~., •' O ~ ~ c~ ~ ~ ~ ~-, • ~ ~ O ~ •~ O ~ ~ a ~~~ ~ ~~~ . ~~ ~ o ~ ~ ~ ~ ,~ ~ '~ ~ ~ G~ ObIJ ~ Z~-, r.,, ~ ~ ~ ~ ~ ~~ ~~ ~ .~ ~ ~ '~ ~~ ~~ ~ ~ ~ O ~ .~ ~ ~ '"" ~ ~ ~ ~' .~ ~ o ~ ~ ~ ~ '"' ~ U ~ ~ o ~ ~ o ~ ~ o .~ ~ ~ o bA 0 ~ ~~ ~ ~ ~ ~ ~ o~~~~ ~~~ .o~~~~ c~~~~~~ m z W W o+ 0 0 N '"Cj G~ G~ r..- U . ~.., G~ . r..~ O r--+ O O .-, v, o0 O ~ O w ~ ~ O ~ O N . ¢' ~,,., U ~ .~ ,-~ ~ ~ cc3 ~ O V E. O • ~ O ~ ~, N {~-' O 0 0 ~ ~ • ~ ,-~ c~ O ~ ^ •~ ~ ~ ~ O U ~~~~ ~~ ~~~ ~ .~ .~ ~ ~ +~ U O c~ O ~., ° ~ . ,~ ~~®~~~ G~ ~ ~ rr V U ~ ~ Q ~ Q Q ~ ~ .~ C~ W Q ~ m ~ ~ ~ ~~ a ~ .~ ~ o .~ ~ ° ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ V ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ o OC ° ~ . ~ ~ ~ ~ Z ~, W ~ y o _ ~ U N W Y ~~~~.~~ ~--+ ~ Q~ U ~ ~ ~ ~", • ~ U ~ ~ O ~ ~ ~~ ~~ ~o ~~ ~~ o~ ~~ o~.. ~~~ c~ ~ O . ~ r!' t~ '~ '~ ~ •~ ~ . ~ ,~ ~, o . ~ ~; ~~ ~° ~ ,~ ~~~ ~ •~ .~ .O N a 0 '~ 4~ C~ M~ W 0 ~--~ . ,.., . ,.,., °~ O . ,.., ...., 0 0 ~~ ~~ ~~ ~ ~ ~ O ~ ~ ~ ~ o .~ ~ ~ . . U O O v .~ 0 4~ .°? N 4J O O 0 U . O 0 0 .~ O H .~ .~ . ,.., ~~ ~c W o~ ~. m ~~~~~~~ z W W W J m H a .. W .. V w r.., C ~ ~ O C~ N C ~ ~ ~ D v O F ~ C~ ~ ~ A ~ ~ ~ ~ A as ~~ v o A ~ ~ V ~ ~ ~ v ~~°''~ ~ ~ a ~ ~h~~ . . ~ ~ ~ ~ ~ 3 o ~~~ ~~ ° °~~~~~ v aA ~ °~' ~ o ~ c ~ ~._ ~ c~~~~o~" as x~ a~fy a~~ ° ~Fpq ~ c ~w ~ w ~ c ~ ~ a ~ `~ ~ c ~ ~ c ~ ~ ~ t.~ ~ w ~ 0 0 ~r~~FOAL`~OA~~r.~VNN~x . . . . . . . . . . . . . . . . . NI ~~~~~~ '~ c~ «i O ~ ~ .,.., c~ ~--~ U ~ ~ ~ o ~ ~ ~ ~ "d ~ v ~ ~ O ~ O ~ c~ '~ ~ ~ ~ U O ~ ~ ~ ~ O ~' ~ ~ ~ V ~' o ,.~ Q ~ c~ ~ ~ ~ ~ ~ ~ _O O ~ ~ ~ [ !~ W V > Q ^ ^ O ~ ~ ~ ~ O .~ U ~ ~~ ~o ~ ~ v~ O ~ ~ ~ _~ ,~ ~ O .-fl ~ U .~ `y O ~ ~ O ,.'~ ~ ~ O ~, ~ , o ~ O ~ ~ ~ ~ ~~ O U ~ ^ .~ ~ ~ U ~ ~ ~ ~ O ~ U ~ ~ ~ ~ ~ ~ '~ ~ ~ ;moo . ,.., ~ ~ ~ . ~ Q,, „~~ '~ O c~ ' ^' O ~ .U ~ ~ ^~ ~ ~ c~ ~' ~ ~ O ~ O ~ ~ ~-' j ~--~ ~ ~ b~A ~ +~ ~,~., ~ ~ ~ ~~., U ^ •~ v~ ~' U .U ~ O ~ y ~ ~ ^" O ~ ~ U ~ ~ ~ .~ o ~ ~~ ~~~ `n O ~ O ~~ ~ ~., ~ c~ U ~ ~ O O ~ ~ ~~ ~ '~ O `n O ~'' ""' ~ ~' O ~n c~ ~ ~ ~ ~.~' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .U ,~ "'~ ~ ' ~° ^ ~ .~ c~ ~ O O ~ O U ~ ~ ~ ~ ~ O `n ~ ~ V] t~ ~ U ~~ O ~~„ 0 O ~ ~ '" N "'C ...~ O '~ U ~ ~ O O c~ U ~ ~ ~, r~.-- ~ ~ ~ O O ^ N oc W Y O" a. m U .~ ~~~~~~ z 0 a 0 z W f U W tiA c~ .~ .-~ . ,.., w O ~ ~ ~ ~ ~ ~ U O O U ~ ~.,., ~ . ~ ~ 3 ~ "'d ~ N •~ ~'-' ~ .,.-~ ~ ~ O ~ .~ ~~ ~ ~ ^, ~ r--~ ~ ~ ~ a~ ~ ~ ~ ~ ~ c~ ~ 3 0 ~ ~ ~" ~ ~, ~ ~ cA ¢, a~i ~° ~ ~ ~ ~ •~ '~ ~ ~ ~ ~~ ~ ~ .U ~ d O ~ y ~ ~ O ~., c~ ~ ~ ~ Q O ~ p ~ U c~ ~ ~ Q ~ U ~ ~ ~ ~ U ~ O ~ inn ~ ~ ,~ ~, ~ ~ a~ ~ ~ ~ a~ ~ ~ ~ ~ ~ .~ ~ ~ o v~ ~ ~ '~ ~ .~ U a~ w o ~ ~ ~ ~ ~ U ~ ~ ~ • U tom, • ~ • ~ U .~ .~ O N ~ ~ O ~ ~ ~ .,..~ ~ O ~ ~ ~'' ~ ~ ~ O ~ O ~ ~ `r' ~ ~ ~ ~ s-, ¢~, ~ ~ ~ U 4-~ ., ~ ~ ~ O ~ ~ ~ 4-~ ~ CN U ~ o ~, ~ ~, ~ ~ ~ ~ ~ ~ ~ p Q., ,~ Z+ ~ v ~ ~n O ~ ~ ° O ~ ~ ° a 3 `~ ~ °~' ~ ~ ~ ~ .~ ~ o ~ . ~ ~ ~ O U ~ ~ ~ bA ~ ~ ~ ~ ~ ~ ~ '~ ~ ~' ~ ~ c~ O ~ ~ O ~ ~ ~ ~ ~ a ~ Q c~ U ~ ~ ~ ~ a~ ~ c~ o U ~ ~ bn ~ u, o 0 W ° a ~ 3 ~ ~ ~ ~ ~ ° ~ x z ~ ^d ~ O 0 ~ ~ ~ ~ ~ ~ ~ ~ o ~ o oA :~ a~ .~ 0 c~ O .,.., O O ~ ~ o ~ ~ o a~ .~ ,~ ~ c~ '. ~ ~~ O ~ ~ O ~ ~" CC3 ~ o ~ ~ Q o o .U '~ ~ U ~~ w ~ t~~Q~~~ m z 0 a 0 z W 0 U W 0 N .~ . ,.., w 'd ~ ~ O ~ O ~ U . ,.., ~ ~ ~ ~ ~ ~ .~ ~ ~ •--~ •~ '" ,~ ~ O ~O ~ ~ ~ ~ ~ ~ ~ O ~ ~ ~ ~ ~ ~ ._~ ~ ~ 3 ~ ~ O ~ 0 ~ ~ ~ ~ ~ o a, o ~ '~j a~ rD ~ .,.., ~ 0 ~ ~ ~ 4-, ~ 3 O ~l, ~ ~ ~ o `~ b ~ ~ ~ ~ Q ~ ~ .~ ~ ~ ~ o ~ ~ :~ ~ ~ ~ ~ ~ ~ 0 U 0 ~ ~ ~ o ~ ~ ~ .~ '~ ~ °o ~ ~ ~ ~ ~ ~ w ; U ~ Q ~ ~ ~ ~ ~ ~ ~ ~ ~ x o ~ o . 3 ~ ~ (~©~~~2 z 0 a 0 z W 0 U W .~ F-=-I 4~ V1 Ri O ~ O ~ ~ c~ ~n 'd ~ O ~ ~ ~ ~ O ~ ~ • ~ a., ~ U ~ O • .~ ~ ~ ~ O O . ~ ~ ~ ~ ~ ~ ,~ ~ ~' ~ O ~' ~ ~ ~ ~ ~ ~ ~ ~ ~ .~,~., rte--' U ~ ~".~ ~ ~ ~ O '~.., ,~ ~ O •~ ~ ~ ~ ~ ~ . O ~ ~ ~ U ~ o ~ ~ O ~ ~ ~ ~ ~ ~ U ~ ,, ' O ~ ~ ~ ~ ~ U . ~ ~ O v o ~ ~ ~O N ..., • c~ ~ ~ rte-' ~ ~ •~ ~ ~ O ~O ~ O .~.' v1 ~+ ~ ~ U V1 , ~ U ~, 00 ~ c~ j ,s, ~, bA r"' v~ .--., ~ ~ ~ Q ~ ~ O • ~ v~ ~; ~ ~ ., ~ , ~ j O .~ ~ ~ O O O 't3 .~ ~ ~ ~ ~ ~ U ~ , ~, ~ ~, > w ~ ~ ~ U o ~ . ~ ~ ~ ~ o c~ O "~ O N ~' tom., ~ ~ ~ ~ O .~ ~ ~ ~ ~ •~ ~ ~ ~ ~ 3 ~ ~ , o ~ ° ~ a~ ~ a~ ~ • ~ ~ ~ ~ ~ °' •~ ~ ~, ~ O U ~ ~ ~ ~ ~ '~ ~ O _ ~ ~ bA ~ y v~ ~" O V ~ ,~' U ~ o •~ ~ ~ ~ •~ ~ '~ '~ ~ o U ~ ~ ~ ~ •~ ~ _ ~ ~ ~ ~ bA ~ ~ ~ ~ ~ , ~ ~ ~i ~ ~ ~ r..~ ~ ~ ~ ~"' O ~ ~ ~ O ~ ~ ~ .-. ~ ~ ~ 3 ~ ~--~ ~ U ~ ~ ~ -.. OF ~ ~; ~ O . •c~ ,~ '~ W ~" O ~ ~ ~ t-. ~ ~ ~ U ~ ,; ~ ~ N O 3 ~ ~ ~ C/1 ~ O U ~ a~ U .,.., .,., C/1 ~"~ ^~ C ~ '~ O ~ r.., c~ ~ .~ ~n ~ ~ ~ O •o ~~.~ ~~~~ O ~ C~~ Q O •~ ~~ O ~ ~_ y •--~ G~ O • A • • • d • • • ~~ ~ o ~° o ~ ~ ~' ~ ~~ Z ~~~ a ~ v~ ~ v O p ~ ~ _ ~' ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ v ~ ~ v ~ .~ ~ ~ ~ ~ ~ U o 0 0 ,~ ~ ~^^~ ~ ~,~ ~ ~v1 0~ ~ ~UQ~ W ~ ~ ~tiv1 A~aa~~aa~aa G~ ~ ~ a ~ :~ ~ ~~ o~ ~-+ U ~ v1 c~ ~ N aC W Y o~ ~. m ~~~~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2010 Item Number: 3.D. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Ms. Deborah Hinton, Administrator, Continuing Adult Education, will present details of the Tier 1 Status Award received by the Adult Continuing Education Department for exceeding the state average in points for results in adult education programs. Preparers Dr. Marcus Newsome Attachments: ^ Yes Title: Superintendent ^ No # 000~~5 GpUNTY ~~° ~~ N~ t '~~~ Students oa Chesterfield County Public Schools Division of Instruction Adult Continuing Education 10101 Courthouse Road Chesterfield, VA 23832 (804) 768-6140 Fax: (804) 768-1658 Chesterfield County Adult Continuing Achieves Tier 1 Status • Tier 1 status awarded by the Virginia Department of Education, Office of Adult Education and Literacy • Award is performance primarily based on the achievements of GED and ESOL programs - approximately 2200 adults enrolled in '08-'09. • Only 3 localities (Chesterfield, Henrico and Virginia Beach) out of 67 state programs received Tier 1 status for fiscal year 2008-09 • Status is based on a point system including: Financial Management, Target Performance, and Policy Compliance. o Financial Management -measures how well a program manages specific financial deadlines and reporting requirement. o Target Performance - indicates a program's level of achievement of local and state performance targets o Policy Compliance -measures number of students reaching minimum attendance for post testing required by state policy • Data to generate the scores are based on information entered by local programs into the National Reporting System • Overall performance is based on a 50-point scale. The average program total statewide is 35.83. • Chesterfield's score was 45.74 ~®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2010 Item Number: 9.A.1. Subject: Nomination/Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominee for appointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12th Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995 meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (CCCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. Preparers Sarah C. Snead Attachments: ^ Yes Title: Interim Deputy County Administrator ^ No # oooo~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) It is requested the following individual be appointed to serve the remainder of a two-year term that began July 1, 2009 and ends June 30, 2011. This vacancy occurred when Mr. David Mangano, Chesterfield Community Services Board representative, resigned from the department. Ms.~Deborah O. Burcham (Community Services Board Representative) Ms. Burcham, the Chesterfield CSB Mental Health Support Services, Executive Director, resides at 13153 Toler Lane, Rockville, VA 23146. Ms Burcham has submitted an application to serve on the CCJB. No additional applications have been received from individuals who meet this criterion. Ms. Burcham has agreed to serve if appointed. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~~~6.t~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2010 Item Number: 9.A.2. Subject: Nomination/Appointments to the Disability Services Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominees to serve on the Disability Services Board. Summary of Information: This item requests appointments to the County's Disability Services Board (DSB). The Disability Services Board was established in 1992 as a result of the Beyer Commission and the Americans with Disabilities Act. Currently, there are more than forty disability services boards in Virginia. The DSB is a partnership of community volunteers working to educate the public, local businesses and government agencies about the abilities and needs of persons with physical and sensory disabilities, to raise awareness, and to provide input as appropriate for ways to address the needs of these citizens. The DSB also links persons with physical and sensory disabilities to available resources and services in an effort to help them achieve their goals and gain greater inclusion in day-to-day activities. As such, the following Board member is recommended for reappointment and has submitted an application: Name District Linda VanAken Bermuda Proposed Expiration December 31, 2012 Preparers Sarah C. Snead Title: Interim Deputy County Administrator, Human Services Attachments: ~ Yes ^ No # 0~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) In addition, the following individual would like to be considered for appointment and has submitted an application: Name District Valerie Luther At Large Proposed Expiration December 31, 2012 The Midlothian District seat is vacant and applications are being solicited on the county website. Board members concur with these appointments. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~®~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ~~.s Meeting Date: January 13, 2010 Item Number: 9.A.3. Subject: Nomination/Reappointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Nomination of one at-large-member to the Chesterfield Community Services Board, with a term effective immediately through December 31, 2012. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. Eight applications were received for one at-large position for the following individuals: Amy Adamchak (Clover Hill District), Robin Autry (Clover Hill District), Deborah Brooks (Dale District), Vincent Burgess (Clover Hill District), Keith Chisolm (Matoaca District), John A. Gibney (Midlothian District), Michelle Jones (Clover Hill District), Johanna Throckmorton (Dale District). Mr. Vincent Burgess has been recommended for appointment to the Community Services Board. Mr. Burgess is a strong advocate for those with disabilities with expertise and experience that will be beneficial to the Board. Mr. Burgess has expressed a willingness to serve as a member-at-large of the CSB should the Board of Supervisors choose to appoint him. Preparers Debbie Burcham Attachments: ~ Yes ^ No Title: Executive Director, CSB 000~5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) Mr. Vincent Burgess is Commissioner of the Virginia Department of Veterans Services. He is also a board member of the Greater Richmond ARC and the Camp Baker Management Board. Under the existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. ~'~o®~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2010 Item Number: 9.A.~1. Subiect: Extension of Term for the Citizen's Recycling Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: Extend the Citizen's Recycling Advisory Committee's term to December 31, 2010 Summary of Information: In April of 2009, the Board of Supervisors created the Citizen's Recycling Advisory Committee (CRAG) to study recycling services offered by the County and to develop a long-term strategy for recycling in the county. The Board requested a recommendation no later than January 15, 2010. After beginning their work, the Committee realized that such a strategy would take more than the allotted six months. Accordingly, the Committee has created a short-term recommendation that will be delivered by the established deadline and in time for FY2011 budget deliberations. The Committee is requesting that their terms be extended to December 31, 2010 to allow completion of the long-term plan. If granted additional time, the Committee expects to be able to deliver the comprehensive report by early summer 2010. Committee members and the expiration dates of their terms are as follows: Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # (}~DG~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Term Expiring 4/29/2010 Mr. Dave Anderson Mr. Robert Dunn Mrs. Kathy Hostetler Mrs. Marcia Phillips Mrs. Brenda Robinson Term Expiring 6/30/2010 Ms. Leona Dooley Mrs. Erica Trout ~~~~~~ Meeting Date: ,la Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA 13, 2010 Item Number: 9.B. Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of new streetlight installations in the Bermuda, Dale, and Midlothian Districts. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75g of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: In the Walthall Ridge subdivision: • Walthall Ridge Drive, vicinity of 306 Cost to install streetlight: $1,555.04 (Design Cost: $350.00) Does not meet minimum criteria for intersection or vehicles per day • Walthall Crest Court, vicinity Cost to install streetlight: (Design Cost: $350.00) Does not meet minimum criteria of 400/406 $1,577.98 for intersection or vehicles per day Not in a recorded subdivision: • Indian Hill Street and Woodsedge Road, on the existing pole Cost to install streetlight: $324.12 (Design Cost: $350.00) Meets minimum criteria CONTINUED NEXT PAGE (}®'®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) DALT DISTRICT: In the Kings Grove subdivision • Kings Grove Drive, vicinity of 5700 Cost to install streetlight: $1,702.19 (Design Cost: $350.00) Does not meet minimum criteria for intersection or vehicles per day MIDLOTHIAN DISTRICT: • Amster Road and Starview Lane, on the existing pole Cost to install streetlight: $574.70 (Design Cost: $350.00) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. STREETLIGHT REQUEST Bermuda District Request Received: September 10, 2009 Estimate Received: December 9, 2009 Estimate Requested: September 11, 2009 Days Estimate Outstanding: 90 NAME OF REQUESTOR: Ms. Loretta Kelly ADDRESS: 306 Walthall Ridge Drive Colonial Heights, VA 23834 REQUESTED LOCATION: Walthall Ridge Drive, vicinity of 306 Cost to install streetlight: $1,555.04 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "We request installation of streetlights due to safety concerns for community residents. Vehicles, motorcycles, and 4 wheelers routinely speed through our neighborhood only to realize there is no outlet. All homes are sparse on one to three acre lots; many have steep drop offs on VDOT easements and the streets are narrow. There are no sidewalks for early morning and late evening walkers, joggers, and bikers. We have elderly walkers and over 30 children at play on foot, bikes, scooters, rollerblades, skateboards and tricycles. We have undeveloped lots that cause frequent nature visits by stray dogs, wandering deer, fox, and the unwelcomed copperhead snakes. We respectfully request approval of our request." ~~~~~~ STREETLIGHT REQUEST Bermuda District Request Received: September 10, 2009 Estimate Requested: September 11, 2009 Estimate Received: December 9, 2009 Days Estimate Outstanding: 90 NAME OF REQUESTOR: Mr. Christopher Shaver ADDRESS: 401 Walthall Crest Court Colonial Heights, VA 23834 REQUESTED LOCATION: Walthall Crest Court, vicinity of 400/406 Cost to install streetlight: $1,577.98 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "We request installation of streetlights due to safety concerns for community residents. Vehicles, motorcycles, and 4 wheelers routinely speed through our neighborhood only to realize there is no outlet. All homes are sparse on one to three acre lots; many have steep drop offs on VDOT easements and the streets are narrow. There are no sidewalks for early morning and late evening walkers, joggers, and bikers. We have elderly walkers and over 30 children at play on foot, bikes, scooters, rollerblades, skateboards and tricycles. We have undeveloped lots that cause frequent nature visits by stray dogs, wandering deer, fox, and the unwelcomed copperhead snakes. We respectfully request approval of our request." C?~~~~0~ Streetlight Request Map January 13, 2010 ~~ QUAIL XING ~ 0 z Wp,LTHALL CRE T • v~ n pUARTERPA~ N z _~ ~ni THALL RID DR rrr..-••- SpR~~C ~q( ~yRp 0 3~ This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation Streetlight Legend to existing streetlights. Existing streetlight information was existing light obtained from the Chesterfield County Environmental Engineering Department. • requested light 520 260 0 520 Feet GIS ~~~ STREETLIGHT REQUEST Bermuda District Request Received: November 2, 2009 Estimate Received: December 9, 2009 Estimate Requested: November 3, 2009 Days Estimate Outstanding: 37 NAME OF REQUESTOR: Mr. Jay Patel ADDRESS: 123 Laurens Lane Colonial Heights, VA 23234 REQUESTED LOCATION: Intersection of Indian Hill Street and Woodsedge Road, on the existing pole Cost to install streetlight: $324.12 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "There is no light on Indian Hill Street and at night it is very dark. Neighborhood restaurants and hotels are located on this street." ~~®~~~-. Streetlight Request Map January 13, 2010 i°s ~ ~O ~ G ~O p5 2 ~~J ~~ i i po O /R~~AN hi~~ ST $o~u • ~ X95 Rp This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light n N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 340 170 0 340 Feet cls ~~~~~~ STREETLIGHT REQUEST Dale District Request Received: June 1, 2009 Estimate Received: December 16, 2009 NAME OF REQUESTOR ADDRESS: REQUESTED LOCATION: Ms. Marie Clarke 5807 Kings Grove Drive Chesterfield, VA 23832 Kings Grove Drive, vicinity of 5700 Cost to install streetlight: $1,702.19 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: Estimate Requested: June 1, 2009 Days Estimate Outstanding: 198 "I am submitting this petition to the County of Chesterfield on behalf of every homeowner in Section 4 of the Kings Grove subdivision. Streetlights are needed to insure the safety of all concerned. We await your response in the affirmative." ~~~~~~3 Streetlight Request Map January 13, 2010 BAREBACK TER m c v ~ REGAL GROVE DR ~\ C9 IG,ROVE LN z c~ 0 'z F~ ~ sGA ~O ~~ ~~ % ~~ tic ~~ ,~sc ~~ ~'o VE CT This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light .~, ,- N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 510 255 0 510 Feet cls C~~~~,~4 STREETLIGHT REQUEST Midlothian District Request Received: September 18, 2009 Estimate Received: December 16, 2009 Estimate Requested: September 21, 2009 Days Estimate Outstanding: 89 NAME OF REQUESTOR: Mrs. Sandra Howze ADDRESS: 1300 Dunford Lane Richmond, VA 23225 REQUESTED LOCATION: Amster Road and Starview Lane, on the existing pole Cost to install streetlight: $574.70 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "I am requesting a streetlight be placed in an area frequented by middle and high school age children during the school year. This area, as with many here in Chesterfield, is very dark in the summer and winter months at the school morning hours. Thank you for your assistance with having a light placed in this area for the safety of our children." ~~~~~~ Streetlight Request Map January 13, 2010 s D L ip th 2 Z '~ ENNINGTON RD STARVIE W C T ~ AMSTER RD F- O Z 9~ Y J iS'), Z ~~ m ~O ~ NESBITT DR VIDA LN CARRIAGE PINES DR o ELKHARDT RD Z N O m o 0 ~ 0 ONY CART 0 P ~~ ~ ~~ This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation Streetlight Legend to existing streetlights. Existing streetlight information was existing Ilght obtained from the Chestertield County Environmental Engineering Department. • requested light n LJ 720 360 0 720 Feet cjs ~)~®~~~ Meeting Date: Janu Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 AGENDA 13, 2010 Item Number: 9.C.1. Approval of Contract Changes with the Jefferson Davis Association (JDA) for the Streetscape Project and Transfer of Funds within the Community Development Block Grant (CDBG) County Administrator's Comments: County Administrator: Board Action Requested: Request the Board to approve changes to the contract with the JDA for the Streetscape Project and transfer funds within the current CDBG allocations. Summary of Information: The FY2007, FY2008, and FY2010 CDBG budgets allocated funding for Streetscape improvements along the Jefferson Davis corridor. This project has had environmental reviews completed and is in the design stage. It is envisioned that construction and improvements along the Jeff Davis corridor from the city line south to Route 288 will occur to improve and enhance the area for potential new businesses to relocate to that area and in an effort to make the area more welcoming for current residents and businesses. The current contract as it exists with the JDA for completion of this project does not allow for construction and, therefore, minor technical changes are requested to be approved to the contract. The JDA is also asking the Board of Supervisors to transfer funding previously allocated to the JDA Bizworks Incubator program in the FY2009 (entire allocation of $193,000) and in the FY2010 (transfer $150,000 out of the $178,000 allocated) program years to sufficiently fund the estimated cost. The JDA Board of Directors has approved these changes at their July 7, 2009 meeting. Preparers Thomas Taylor Title: Director, Community Development Block Grant Attachments: ^ Yes ~ No OUO~fi7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information (continued) Jeff Davis Streetscape Project Funding Sources: Streetscape FY2007 Allocation Remaining $ 21,758 Streetscape FY2008 94,500 Streetscape FY2010 95,000 Transfer from FY2010 Bizworks Incubator 150,000 Transfer from FY2009 Bizworks Incubator 193,000 Total Estimated: $554,258 The regulations for community development block grants stipulate that program changes to an existing project greater than 25% be advertised for public input for 30 days as well as to be approved by the governing body. The advertising for public input requirement has been met. The contract with needed changes is attached for your review. CEO®Ofi~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments The funds requested to be transferred are appropriated and available and leaves the JDA Bizworks Incubator program with sufficient funding for the remainder of FY2010. Funding that was appropriated and unspent from the FY2008 allocation and the remainder of funds that will not utilized from the FY2010 allocation (not being transferred for the streetscape project) will cover operating costs thru June 30, 2010 for the Bizworks program. The JDA Bizworks Incubator program has submitted a request to the CDBG office for funding to cover operating costs in the FY2011 program year which will be considered during budget deliberations. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~~~~ FIRST AMENDMENT TO AGREEMENT THIS FIRST AMENDMENT, dated this 13~' day of January, 2010, to the agreement entered into on the 23rd day of November, 2009, by and between the COUNTY OF CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia (herein called the County) and JEFFERSON DAMS ASSOCIATION (herein called the Contractor): WHEREAS, the County has applied for and received Community Development Block Grant (CDBG) funds from the United States government under Title I of the Housing and Community Development Act of 1974, Public Law 93-383. WHEREAS, by Agreement dated November 23, 2009 the County engaged the services of the Contractor in using CDBG funds for Architectural and Engineering expenses related to streetscape activities along Jefferson Davis Highway (the "Agreement"); and WHEREAS, the County and the Contractor now wish to amend the Agreement by transferring to the streetscape project certain CDBG funds previously budgeted by the County to the Contractor for another activity, known as "Bizworks," to-wit: $193,000 for FY2009 and $150,000 for FY 2010. NOW, THEREFORE, for and in consideration of the mutual undertaking of the parties to this contract, the County and the Contractor hereby agree that the Agreement shall be amended as follows: 1. Article II, paragraph 2.1 of the Agreement is hereby amended to provide that the contract, which commenced on July 1, 2009, shall terminate on June 30, 2010. 0505:81813.2 1 2. Article III, paragraph 3.1 of the Agreement is hereby amended to provide that as compensation for the activities/services under the Agreement, the County agrees to pay the Contractor a total fee not to exceed $437,493. 3. All other terms and conditions of the Agreement, including the terms and conditions of the Exhibits accompanying the Agreement, shall remain in full force and effect. IN WITNESS WHEREOF, the County of Chesterfield, Virginia, and Jefferson Davis Association have executed this First Amendment to Agreement as of the date first written above. Approved as to form: Stylian P. Parthemos Senior Assistant County Attorney BY: COUNTY OF CHESTERFIELD, VIRGINIA James J. L. Stegmaier County Administrator JEFFERSON DAVIS ASSOCIATION By: (signature) (name) (title) 0505:81813.2 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.2. Subject: Street Name Change County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve renaming of Port Walthall Court to Sabra Court. Summary of Information: A request was made by Chesterfield County, Department of Economic Development to rename Port Walthall Court to Sabra Court. There is one company that has an address off Port Walthall Court and they have informed the Department of Economic Development that they support the request for renaming Port Walthall Court. Sabra Court has been approved by Richmond Regional Planning District Commission, Crater Planning District Commission and the GIS Section of IST. Staff Recommendations: Recommend that the Board of Supervisors approve renaming Port Walthall Court to Sabra Court. District: Bermuda Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # 0000"2 Map of C~6esterfa~id t~ountY w tas s t~ w trop ~~~ ~aii s tm >. set e ~~i ~ t0e1 Yf te13 t5e1e 75s• r ~ • w r 1~ a~n^1^l~ ~~ ~~~ Girl/[r+^~~r W rl^^~~f^Y Y~r~r ~ _ ^ "r..~.:ri~ !~ ".r~~4~r.wi~^.~ti ~ry~lyW~a~~liill. d~1y^~^ ~~w/rfY ~l-Y~i~Yr1Y W^^~W T.~~.+~~~~^~~~w~~ li^~~~^r~~ Yl~rYrrYWr~OrYO^IMOt ~~~r~r ai..i^i...i~^rr^~ra~aY~a - - ;ryr raw. ~ lr/ r lr ~t ra. lP~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 13, 2010 Item Number: 9.C.3. Subject: Transfer of CIP Stream Restoration Funding from Pocoshock Creek and Falling Creek to the Mid-Lothian Mines Stream Restoration Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $885,129.99 in existing CIP Stream Restoration funding from Pocoshock Creek and Falling Creek to the Mid- Lothian Mines Stream Restoration Project. Summary of Information: In FY2002, a separate CIP fund was established for stream restoration projects. The projects were identified through a watershed and Stream Protection (WASP) program conducted by Environmental Engineering. Stream restoration is the use of all natural products to reconstruct the stream to look natural. By restoring the streams, it is a natural way to stop severe erosion, slow down the velocity of storm flows, make effective use of floodplains for groundwater recharge and phosphorous removal and decreases downstream siltation while maintaining aquatic life. Two engineering firms were retained to provide engineering design services for Pocoshock and Falling Creek. During the design process, it became apparent that stream restoration was going to be costly and that only one project could move forward for complete design and construction. Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No 030174 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 To minimize the cost, Environmental Engineering wanted to concentrate on a project that required the lowest design and construction costs and have the fewest number of easements. The Mid-Lothian Mines Stream Restoration Project, located in Mid-Lothian Mines Park, met these goals. As an added benefit the project site can be easily accessible to residents and developers so they can see the benefits of stream restoration. The construction estimate for Mid-Lothian Mines is $750,000 with Pocoshock unknown at this time. The transfer of funds will allow the Mid-Lothian Mines project to be implemented much earlier. The Mid-Lothian Mines Restoration project is part of a permit application under review by the Federal and State permitting agencies that includes the construction of a small lake/BMP in Charter Colony. As of FY2010, $872,622 has been allocated to the Pocoshock Stream Restoration Project, with $685,129.99 of that still unencumbered. $200,000 had also been placed in a separate Falling Creek project. This request is to combine the remaining Pocoshock Stream Restoration funds with the separate Falling Creek funds and transfer $885,129.99 for the construction of the Falling Creek/Mid- Lothian Mines Stream Restoration Project. Staff Recommendations: Staff recommends that the Board of Supervisors approve the transfer of $885,129.99 from the Pocoshock Stream Restoration Project and Falling Creek Restoration Project to the Mid-Lothian Mines Stream Restoration Project. Districts: Midlothian and Clover Hill ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: The Board of Supervisors is requested to transfer $685,129.99 in existing CIP Stream Restoration funding from the Pocoshock Creek project and $200,000 in existing CIP Stream Restoration funding from the Falling Creek project to the Mid-Lothian Mines Stream Restoration Project. Funds are available in both CIP projects to transfer. Any funding remaining after the completion of the Mid-Lothian Mines stream restoration will be returned to the Pocoshock Creek project for that stream restoration. Current Requested Ending Appropriation Balance Change Balance Pocoshock Creek $872,622.00 $685,129.99 - $685,129.99 $0.00 Falling Creek $200,000.00 $200,000.00 - $200,000.00 $0.00 Midlothian Mines $216,633.00 $18,063.05 + $885,129.99 $903,193.04 Preparers Allan M. Carmody Title: Director, Budget and Management (~~~~"~~ ~~®~~~ Q!~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.4.a. Subiect• Resolution Recognizing the Honorable Arthur S. warren as 2009 Chairman of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: This resolution will recognize Mr. Warren for his outstanding leadership as 2009 Chairman of the Chesterfield County Board of Supervisors. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No RECOGNIZING THE HONORABLE ARTHUR S. WARREN AS 2009 CHAIRMAN OF THE BOARD OF SUPERVISORS WHEREAS, the Honorable Arthur S. Warren, Supervisor representing the Clover Hill District, served as Chairman of the Board of Supervisors from January 2009 to December 2009 and during this period, demonstrated outstanding leadership and insight through many challenges and opportunities confronting the county, while responding to the needs of citizens and exhibiting an unwavering dedication to maintaining a high quality of life for Chesterfield County residents; and WHEREAS, under Mr. Warren's chairmanship, the county demonstrated leadership in managing the county's financial resources, including evaluating and restructuring the county's portfolio of programs and services in an effort to better focus on priorities such as education and public safety and enhancing overall sustainability given the expected resource constraints; incorporating input into the FY2010 budget from two new, Board-recommended committees, the Citizens' Budget Advisory Committee and the Efficiency Committee, both of which provided a fresh perspective and made valuable contributions to the development of the county's budget; the open engagement of the community through a series of community budget meetings early in the FY2011-FY2012 biennial budget process to communicate the challenges of the economic situation and seek citizen input on priority budget areas and possible solutions; and the successful sale of general obligation bonds and reaffirmation of all three triple AAA ratings in these difficult economic times; and WHEREAS, successes under Mr. Warren's Chairmanship included the Utilities Department continuing to earn triple AAA bond ratings on its 2009 revenue bond issue; the county being named to Training Magazine's Top 125 at number 38 and remaining the only local government to have made the list in its 42-year history; recognition of the county by the Attorney General's Community Recognition Program for Promising Practices in Domestic Violence; recognition of the Police Department by the International Association of Chiefs of Police and Science Applications International Corporation for its exceptional volunteer program; improvement of the Fire and EMS Department's Public Property Classification, which resulted in better fire insurance rates for home and business owners in the county and put Chesterfield in the top 13 percent of departments across the nation that participate in the ISO system; receipt of the Pinnacle Award by the National Association of Government Webmasters for the newly launched Chesterfield.gov web site; and receipt of 10 NACo Achievement Awards and one VACo Achievement Award, as well as Public Affairs receiving eight communications awards from NACIO; and WHEREAS, other successes under Mr. Warren's Chairmanship include the Henricus Publick Days event, with the sailing of the Godspeed from Jamestown to Henricus; award of the Department of Environmental Quality's E3 Certification for the Falling Creek Wastewater Treatment Plant; receipt of Community Anti-Drug Coalitions of America's Got Outcomes! Award, in partnership with SAFE Inc., for successful communitywide efforts to reduce substance abuse; hosting of the Virginia Statewide Neighborhood Conference; successfully coordinating the Spanish Culture Festival at Meadowdale Library in the spring and the Hispanic Family Day Event in October; increase in library visitors and circulation by 7 to 10 percent and PC workstation usage by 22 percent, while the number of library card holders increased to a new high of 244,000; creation and publication of an automated external defibrillator inspection and utilization program for all county and school ~~©~~® buildings; and continuing to enjoy the lowest crime rate and the highest criminal case clearance rates in the region; and WHEREAS, service enhancements to benefit county citizens include improving and better educating the public on the Cross Connection Control program to prevent backflow into the county's drinking water system to avoid contamination and public health concerns; dedication and opening of the John J. Radcliffe Appomattox River Conservation Area and the 35-acre Ukrop's Park Soccer Complex; the Police Department partnering with LifeNet, a non-profit organ procurement organization, to assist with providing donation of organs and tissue to save lives and restore health; increased efficiency with the new Jail Management System; increased customer service capabilities with the new countywide Voice Mail System; initiation of a second Build-A-House Project adjacent to Meadowbrook High School in partnership with Chesterfield County Public Schools and Chesterfield Alternatives, Inc.; the Purchasing Department setting new records in doing business with women-owned and Chesterfield businesses; consolidation of drug testing vendors by Community Corrections, reducing costs significantly; and implementation of the Web Jury Registration System, allowing citizens to register for jury duty over the web with a friendly, easy to use system; and WHEREAS, major economic and community development successes include significant progress on revising the county's Comprehensive Plan; opening of the first phase of the Westchester Commons shopping center at Watkins Centre; opening of the first phase of the Hancock Village shopping center on Hull Street Road; commitment for funding construction of the I-295 Meadowville Interchange project; the announcement of economic development projects, including Southern Design and Mechanical, Inc., UPS Freight (Foremost Sales), Precision Recycling of Virginia, Virginia T's, Greener Solution, Maruchan, Bon Secours and Hill Phoenix; the announcement of more than $58 million in investment and 294 new jobs; providing for high quality landscaping in the Midlothian Turnpike median, financed through a privately funded service district; and completing various transportation improvements, including the Otterdale Road bridge replacement, Courthouse Road spot improvements, Branders Bridge Road at Stoney Glen, and turn lanes at Route 1 and Forest Lake Road and Harrowgate at Treely Road. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the county's many accomplishments and applauds its 2009 Chairman, the Honorable Arthur S. Warren. AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby present Mr. Warren with a plaque recognizing his distinguished service as chairman from January 2009 to December 2009. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.4.b. Subiect: Resolution Recognizing Lieutenant Clinton C. Schott, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Clinton C. Schott retired from the Police Department on January 1, 2010, after providing over 20 years of service to the citizens of Chesterfield County. Preparers Lt. Colonel John C. Austin Title: Deguty Chief of Police Attachments: ^ Yes ~ No 09nOR2 RECOGNIZING LIEUTENANT CLINTON C. SCHOTT UPON HIS RETIREMENT WHEREAS, Lieutenant Clinton C. Schott retired from the Chesterfield County Police Department on January 1, 2010, after providing over 20 years of outstanding quality service to the citizens of Chesterfield County; and WHEREAS, Lieutenant Schott has faithfully served the county in the capacity of Patrol Officer, Detective, Sergeant and Lieutenant; and WHEREAS, during his tenure with the Chesterfield County Police Department, Lieutenant Schott has served in various areas of the department to include the Uniform Operations Bureau, Criminal Investigations Bureau, Support Services Division, Community Policing Section, and the Traffic Section; and WHEREAS, Lieutenant Schott co-sponsored and developed the "Come Home Alive Program" to address teen driving and participated in high school presentations resulting in a positive impact to thousands of students; and WHEREAS, Lieutenant Schott served as a member of the team that formed the Critical Incident Stress Management Program, which is designed to give all police department members the opportunity to receive emotional and tangible peer support through times of personal or professional crises; and WHEREAS, Lieutenant Schott was an original member of the Special Response Unit when it was first organized in 1991; and WHEREAS, Lieutenant Schott served as the Hostage Negotiations Team Leader; and WHEREAS, the Hostage Negotiations Team received a Unit Citation and has received national and state recognition for its unique partnership and working relationship with the Chesterfield County Mental Health Department; and WHEREAS, Lieutenant Schott was a recipient of a Life Saving Award for his heroic efforts in saving the life of a four-year-old child; and WHEREAS, Lieutenant Schott was awarded the Bronze Star by the Richmond Retail Merchant's Association; and WHEREAS, Lieutenant Schott received a Unit Citation for his diligent work and professional image while serving as a member of the Police Honor Guard; and WHEREAS, Lieutenant Schott has received numerous letters of appreciation from citizens of Chesterfield County for the service he rendered; and WHEREAS, Lieutenant Schott has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Lieutenant Schott's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Lieutenant Clinton C. Schott, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~©~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 ». AGENDA Meeting Date: January 13, 2010 Item Number: 9.C.4.c. Subject: Resolution of Support for FY2011 Safe Routes to School Project County Administrator's Comments: County Administrator: Board Action Requested: Adopt a resolution of support for the FY2011 Safe Routes to School Project: Robious Elementary and Middle Schools Sidewalk Project. Summary of Information: The Virginia Department of Transportation (VDOT) Safe Routes to School Program (SRTS) assists localities and schools in the development of plans, activities and infrastructure improvements to make bicycling and walking to school a safe and appealing transportation option for students in kindergarten through eighth grade. The SRTS program is a phased program. The first step involves the development of a SRTS Travel Plan. The second phase involves implementation of strategies identified in the Plan. Funding for implementation projects can range between $20,000 and $500,000. No local match is required. Eligible activities for implementation include: • Bicycle and pedestrian safety education • Safe Routes to School workshops • Activities such as a special "walk to school day" event • Crossing guard training programs and equipment • Evaluation of the impact of SRTS activities • Missing links in sidewalks • Improved intersections and crossings • Other bicycle/pedestrian facilities or safety improvements (Continued on next page) Preparers R.J. McCracken Agen 725 Attachments: ^ Yes Title: Director of Transportation ^ No # ~'~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 oft AGENDA Summary of Information: (continued) Chesterfield County Public Schools (COPS) was awarded SRTS funds to complete a Travel Plan. As a result of this work, several infrastructure improvements were identified by Chesterfield County Public Schools, including the construction of sidewalk to serve Robious Elementary and Middle Schools. The proposed sidewalk will be constructed on Polo Parkway from Robious Road to Robious Crossing Drive, and on Robious Crossing Drive from Polo Parkway to Robious Elementary School. The project is estimated to cost $500,000. The Board is requested to adopt a resolution of support for the Robious Elementary and Middle Schools Sidewalk Project, which acknowledges that the project if funded by SRTS will be a locally-administered, reimbursement project. The resolution also states that the project will be managed by Chesterfield County under agreement with VDOT. Recommendation: Staff recommends the Board adopt the attached resolution of support for the Robious Elementary and Middle Schools Sidewalk Project, acknowledging that if funded by SRTS, the project will be a locally-administered, reimbursement project managed by Chesterfield County. District: Midlothian WHEREAS, in accordance with the 2009 Virginia Safe Routes to School Program Guidelines, it is necessary that the local governing body support, by resolution, a proposed Safe Routes to School infrastructure project . NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County supports the Robious Elementary and Middle Schools Safe Routes to School Sidewalk Project. AND, BE IT FURTHER RESOLVED that the Board acknowledges that this is a locally-administered, reimbursement project and that Chesterfield County will enter into the project agreement with the Virginia Department of Transportation. CR~~~~5 Robious Elementary & Middle Schools Safe Routes to School Sidewalk Project 1 ~U~~~ O ~ 0 1'li Ir r iii ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2010 Item Number: 9.C.4.d. Subiect: Resolution Recognizing Mr. Willie B. Lawton, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Staff requests the Board adopt the attached resolution recognizing Mr. Willie Lawton for over 24 years of service to the Chesterfield County Utilities Department. Preparers Roy Covington Title: Director, Utilities Department Attachments: ^ Yes ~ No # (~®~D®~~ RECOGNIZING MR. WILLIE B. LAWTON UPON HIS RETIREMENT WHEREAS, Mr. Willie B. Lawton retired from Chesterfield County Utilities Department on January 1, 2010; and WHEREAS, Mr. Lawton began his public service with Chesterfield County on December 9, 1985 when he was hired by the Chesterfield Utilities Department as a utility worker; and WHEREAS, Mr. Lawton was promoted several times within his division and has served faithfully as a senior utility worker until his retirement; and WHEREAS, Mr. Lawton worked with crews responsible for maintaining and restoring water service to customers regardless of weather conditions or time of day; and WHEREAS, Mr. Lawton was focused on providing world-class customer service by consistently meeting or exceeding customer expectations; and WHEREAS, Mr. Lawton continuously utilized his knowledge of repair techniques and experience to provide water service that is safe, reliable and environmentally sound; and WHEREAS, Mr. Lawton was highly respected and liked by his peers and co- workers; and WHEREAS, Mr. Lawton willingly and faithfully worked endless hours during emergencies and after hours to ensure continued service to Chesterfield County's public water system customers; and WHEREAS, throughout his career with Chesterfield County, Mr. Lawton displayed dependability, aptitude, good character and good values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Willie B. Lawton and extends on behalf of its members and the citizens of Chesterfield County, appreciation for over 24 years of exceptional service to the county. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Lawton and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County. ~~®~~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.4.e. Subject: Resolution Recognizing Miss Harriet Beecher Stowe Brown on Her 104th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Durfee requests that the Board of Supervisors adopt the attached resolution recognizing Miss Harriet Beecher Stowe Brown on her 104th birthday. Summary of Information: Miss Harriet Beecher Stowe Brown celebrated her 104th birthday on January 11, 2010. Miss Brown was born and raised on a farm in Chesterfield County. Although she moved away in her early 20's, she returned to the land of her youth in 1971 and has resided in the county since that time. Preparers Janice Blakley Title: Clerk to the Board of Supervisors Attachments: ^ Yes ~ No RECOGNIZING MISS HARRIET BEECHER STOWE BROWN ON HER 104TH BIRTHDAY WHEREAS, Miss Harriet Beecher Stowe Brown was born in Chesterfield County on January 11, 1906; and WHEREAS, Miss Brown grew up on the family farm with her three sisters and four brothers; and WHEREAS, Miss Brown moved to Philadelphia in her early 20's, where she lovingly cared for the children of two families for more than 40 years; and WHEREAS, although she left her childhood home, Miss Brown frequently corresponded with her family members throughout the years and returned to Chesterfield by train every summer; and WHEREAS, a hard working woman, Miss Brown tirelessly helped with housework and farm work whenever she was home, inspiring her nieces and nephews with her many skills and talents; and WHEREAS, in 1971, Miss Brown retired and returned to Chesterfield County, the land of her youth, and built the home where she still lives today; and WHEREAS, Miss Brown was a faithful member of Shiloh Baptist Church for many years; and WHEREAS, Miss Brown has served as a source of wisdom and encouragement, as well as a role model, for her family members and the community; and WHEREAS, Miss Brown is one of Chesterfield County's most cherished senior residents. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, on behalf of all Chesterfield County residents, recognizes the significant contributions of Miss Harriet Beecher Stowe Brown, wishes her a happy 104th birthday, and is proud to have her as a resident of Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 oft ,~ AGENDA Meeting Date: January 13, 20?o Item Number: 9.C.5. Subject: Authorize the Receipt and Appropriation of 2009 Urban Area Security Initiative (UASI) Grant Funds from the Department of Homeland Security to Manage a Regional Project for Assessing the Electrical Connection Needs of Disaster Shelters in Chesterfield County and in the Central Virginia UASI Region County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department, Office of Emergency Management, to receive and manage $310,319 in grant funds from the Department of Homeland Security for a professional assessment of the electrical connection needs for disaster shelters in Chesterfield County and the Central Virginia UASI region. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $310,319 in grant funds awarded from the Department of Homeland Security for a professional assessment of the electrical connection needs of disaster evacuation shelters in Chesterfield County and the Central Virginia UASI region. Chesterfield County, serving as a member of the Central Virginia Urban Area Work Group (UAWG) of the UASI Grant, will function as a regional project manager for the professional assessment of generator connection requirements in not only Chesterfield County shelters, but also those of the other member jurisdictions of the UAWG. The assessment will be conducted by a licensed professional electrical contractor(s) selected through the RFP process. No local match of funds is required. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Central Virginia Urban Area Workgroup are: • Amelia County • Cumberland County • City of Hopewell • Charles City County • City of Colonial Heights • Powhatan County • Goochland County • Dinwiddie County • City of Richmond • New Kent County • Louisa County • Caroline County • Hanover County • King and Queen County • King William County • City of Petersburg • Prince George County • Sussex County • Henrico County ~~~~~~ UASI Shelter Generator connection assessment Projects Objectives: Determine the rooms and/or areas that will be used in a building selected for shelter operations. Determine the minimum and maximum systems, equipment and circuits that need to be powered in a the building by a generator. Determine the location and what necessary wiring, circuits, and equipment would be needed in order to retrofit the building to be able to connect to a generator that is brought to the site. Determine the minimum and maximum size and type of generator needed to support the selected buildings systems. Provide a detailed equipment and parts list to include an estimate of the costs necessary to retrofit the building. Prepare the appropriate documents required by the Department of Homeland Security -Environmental and Historical Preservation Impact review for each shelter facility. The contractor shall: Develop a survey instrument to determine what areas/rooms of a shelter building should be powered by a generator. The survey should be grouped into the following categories: • Lighting • Alarms and emergency systems • HVAC • Food preparation • Dinning • Sleeping areas • Utilities • Communications • Other The survey should also be broken down into two areas for each category. a. The minimum number of circuits/devices that are necessary in order to function as a shelter or required by local, state, or federal code. b. The maximum number of circuits/devices that can function. ~~Q~~2 Based on the outcome of the survey, conduct an analysis and determine the power requirements necessary in order to utilize the areas/rooms identified in the shelter. Based on the analysis of the power requirements, determine the portable generator requirements for the two areas identified in section ? a. and b. For each facility, determine and estimate the necessary equipment, wiring, circuits and associated labor, in accordance with appropriate local, state or federal code, necessary to install Scope: A maximum of 60 buildings (3 per jurisdiction) to survey The buildings are located in: • Chesterfield County • City of Colonial Heights • City of Hopewell • City of Petersburg • City of Richmond • Henrico County • Caroline County • Goochland County • Hanover County • King & Queen County • King William County • Louisa County • New Kent County • Amelia County • Charles City County • Cumberland County • Dinwiddie County • Powhatan County • Prince George County • Sussex County Most buildings will be schools The contractor will need to coordinate their assessment activities with the local EM and School Principle or Maintenance Department staff. ~~®~~'a~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 ~. AGENDA Meeting Date: January 13, 2010 Item Number: 9.C.6.a. Subiect: Set Public Hearing to Change the Zoning Category and Fee for the "Keeping of Dogs for Private Use" County Administrator's Comments: County Administrator: Board Action Requested: Set a February 10, 2010 public hearing to consider a proposed ordinance relating to the keeping of dogs for private use. Summary of Information: Currently, the Board of Zoning Appeals ("BZA") must approve a "special exception" for a "private kennel" to allow the keeping of three or more dogs, more than four months old, for private use on residential property. The current application fee for a private kennel is $1,000. The proposed amendments, as shown in Attachment A, would eliminate the special exception process for a private kennel and substitute a "conditional use" process that requires public hearings before the Planning Commission and Board of Supervisors instead of the BZA. The amendments would also create two new categories of conditional use for residential property: (i) keeping three dogs, more than four months old, for private use for which the application fee would be $250 and (ii) keeping of four to nine dogs, more than four Preparers Kirkland A. Turner Title: Director of Planning 0805:83017.1(82673.1) Attachments: ^ Yes ~ No # Q~JG~~°~} CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA months old for private use for which the application fee would be $1,000. The amendments would not substantively affect the right to keep three or more dogs, more than four months old, for private use on agricultural property. At its December 15, 2009 public hearing, the Planning Commission recommended approval of this proposed ordinance, and included provisions for the exclusion of service dogs from the conditional use requirement. Please note that this recommendation is an alternative to the private kennel special exception fee reduction proposal to be considered at today's public hearing. 0805:83017.1(82673.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-67, 19-68, 19-123, 19-200.6 AND 19-301 OF THE ZONING ORDINANCE RELATING TO THE KEEPING OF DOGS FOR PRIVATE USE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-67, 19-68, 19-123, 19-200.6 and 19-301 of the Code of the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: TABLE INSET: Application Type Fee, Based On Residential Uses Office, Commercial, and Industrial Uses 000 4. Certain conditional uses - - 000 e. Conditional use for the keeping of three 250.00 not applicable dogs, not including service dogs, more than four months old for rivate use. f. Conditional use for the keeping of four to 1,000.00 not applicable nine dogs, not including service do s, more than four months old for rivate use. 5. Conditional use, all others 2,200.00 1,130.00 a. Plus er acre after first acre 90.00 80.00 000 000 Sec. 19-67. Conditional uses. The following uses may be allowed by conditional use in the R-88 District, subject to the provisions of section 19-13: 000 ~ The keeping of three dogs, not including service dogs more than four months old for private use. 1925:82673.1 1 ~ The keeping of four to nine dogs, not including service dogs, more than four months old, for private use. {~} ~ Subject to the following requirements other uses that are not specifically enumerated in this chapter and that aze of the same general chazacter as the specifically enumerated uses allowed in this district. Before the planning commission and board of supervisors hear an application pursuant to this subsection, the director of planning shall consider, among other things, the following: the size and proposed configuration of the site; the size, height and exterior azchitectural appeazances of any proposed structure or structures; noise; light; glare; odors; dust; outdoor activities; traffic; parking; signage; and hours of operation. Based on these considerations, he shall determine that the proposed use's operating chazacteristics and impacts of the specifically enumerated uses allowed in this district. Sec. 19-68. Special exceptions. The following uses may be allowed by special exception, subject to the provisions of section 19-21: (1) Provided the owner or operator of the business resides on the premises, one-chair beauty shops on a lot or parcel inside of a dwelling unit or accessory building. ~~~ Yo.,.,e~ ,.,.o ,~ 000 Sec. 19-123. Permitted uses by right. The following uses shall be permitted by right in the A District: (a) Same as specified for R-88 District. (b) Farming, not including stock or dairy farming, but including all buildings and structures necessary to such use and the keeping, storage or operation of any vehicle or machinery necessary to such use. (c) Forestry operations and sawmills together with the incidental uses thereof. (d) Graveyazds. (e) ~ .The keeping of three or more dogs, more than four months old, for private use. C~~~~~ ~~ 1925:82673.1 2 (f) Permanent manufactured home: Any manufactured home which is permitted by right in the zoning district in which it is located and for which a manufactured home permit or special exception is not required. 000 Sec.19-200.6. Special exceptions. The following uses may be allowed in the TND district by special exception, subject to the provisions of section 19-21. ~.,~ rro.,.,e~ ,,,~o ,~ (1}}~) Yard sales in excess of two (2) days. 000 Sec. 19-301. Definitions. 000 • , +o 000 (2) That this ordinance shall become effective immediately upon adoption. fir' v V ~4~~ 1925:82673.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 ~' AGENDA Meeting Date: January 13, 2010 Item Number: 9.C.6.b. Subiect: Set a Public Hearing Date to Consider the Appropriation of Funds for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to set a public hearing for January 27, 2010, to appropriate $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 Authorized General Obligation bonds) for the Route 10 (I-95 to Ware Bottom Spring Road) Widening project. Summary of Information: In November 2004, voters overwhelmingly approved a $40 million bond referendum for road improvements. The widening of Route 10 (I-95 to Ware Bottom Spring Road) was identified for $15 million of improvements. The total project estimate is now $30.8 million. The increase is primarily due to the construction being more complex than originally envisioned. To make up the shortfall, the county obtained approximately $10 million in American Recovery and Reinvestment Act (ARRA) funds, $2.6 million in Regional Surface Transportation Program (RSTP) Funds and $300,000 in Congestion Mitigation Air Quality (CMAQ) Funds for the project. In addition, VDOT has allocated $2.5 million of VDOT Primary and Federal funds for the project. These funds total approximately $15.4 million and VDOT will use these funds to reimburse the county. The ARRA funds are required to be obligated by March 2010. (Continued on next page) Preparers R.J. McCracken Agen727 Title: Director of Transportation Attachments: ^ Yes ^ No # ~®®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) The Board previously appropriated $305,000 in developer contributions and $6.3 million in county bond funds for the project. Design of the project is complete, right-of-way has been secured and utility relocations are nearing completion. The project will be advertised in February 2010. Construction is expected to begin in June 2010 with completion by February 2012. The public hearing is to request that the Board appropriate $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 authorized General Obligation bonds). A public hearing is required for appropriations over one percent of the county's total fiscal year budget. Recommendation: Staff recommends the Board: Set January 27, 2010 as the public hearing date to consider the appropriation of $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 authorized General Obligation bonds)for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project. DIStrICt: Bermuda ~~~~~~ CHESTERFIELD COUNTY ~» BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: The Board of Supervisors is requested to set a public hearing date to consider the appropriation of $24,142,946 for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project. The revenue sources for the requested appropriation are detailed in the item. Per Section 15.2-2507 of the Code of Virginia a public hearing is required when a budget amendment exceeds one percent of the total expenditures shown in the adopted budget. The anticipated VDOT reimbursement, $15,442,946, is currently appropriated in the state's budget. The $8.7 million in county general obligation bonds are planned to be appropriated in FY2011 based on the adopted FY2010 - FY2015 CIP. Upon approval, the project appropriation would be sufficient for the award of the construction contract. While staff is requesting the $8.7 million bond appropriation for FY2010 instead of FY2011 it is not anticipated that bonds would be sold earlier than planned under the adopted FY2010 - FY2015 CIP. Preparers Allan M. Carmody Title Director, Budget and Management t~~~1~~, Route 10 (I-95 to Ware Bottom Spring Road) Widening Project Budget ESTIMATED COST Design $500,000 Right-of-Way $1,300,000 Utility Adjustments $ 1,700,000 CSXT Rail Road Agreements Force Account $450,000 Construction $19,597,946 Construction Contingency $3,800,000 Construction Administration and Inspection $3,200,000 VDOT Oversight $46,800 VDOT Material Sample Testing $200,000 Total $30,794,746 REVENUE SOURCE & DATE AMOUNT Developer Contributions Dec 15, 2004 $305,000 County Bond Funds FY06 $6,300,000 * VDOT Primary 8 Federal Funds $2,565,000 * CMAQ & RSTP $2,869,746 * ARRA Funds FY10 $10, 055, 000 * County General Obligation Bonds $8,700,000 Total $30,794,746 * Appropriation request for Board consideration on January 27, 2010 ~~~~.~2 Route 10 (I-95 to Ware Bottom Spring Road) Widening Project ~, _ - _ _. _. _ ~ _ - W Huedred Rd - - 9 - - - _ - v:amiMOlN2oute 10/s8enoa mep 12-28-08 Feet 0 355 710 1,420 2,130 2,840 ~~~~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2010 Item Number: 9.C.7. Subiect: Appropriation of Funds for Proposed Site Improvements at the Watkins Annex School min County Administrator: Board Action Requested: The Board of Supervisors is requested to appropriate $300,000 ($150,000 in School funds, $120,000 in cash proffer funds, and $30,000 from the Village of Midlothian Volunteer Coalition) to the Parks and Recreation Department's Capital Budget to be used for site improvements at the Watkins Annex School site. Summary of Information: Staff has been working with the Village of Midlothian Volunteer Coalition (VMVC) and other partners to plan improvements and raise funds for improvements to the school yard. Phase I construction plans include a walking path, turf and lighting improvements for youth football and other team practice, and paving of the existing gravel parking area. Funding sources include approximately $30,000 raised by the Evergreen Field of Dreams project, $100,000 in funds currently available in the Park Improvements CIP Account, $150,000 in School funds, and the $120,000 that would be appropriated from cash proffer funding. The cash proffer funding is available from the October 7, 2004 cash proffer case #03SN0246 payment that was designated for "improvements to the area within the boundaries of the Midlothian Area Community Plan". The VMVC has been active in planning this project, and they have recommended to staff that this transfer be considered by the Board of Supervisors. Parks and Recreation staff recommends approval. Preparers Michael S. Golden Attachments: ~ Yes Title: Director. Parks and Recreation ^ No #oJO1~4 CHESTERFIELD COUNTY ~~• BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments: The Board of Supervisors is requested to appropriate $300,000 ($150,000 in School funds, $120,000 in cash proffer funds, and $30,000 from the Village of Midlothian Volunteer Coalition) to the Parks and Recreation Department's Capital Budget to be used for site improvements at the Watkins Annex School site. Sufficient funding is available from the identified sources to appropriate to this project. The Parks and Recreation Department currently maintains the Watkins Annex School Site. Upon completion of the site improvements it is anticipated that operating costs will remain at current levels. Preparers Allan M. Carmody Title: Director, Budget and Management O~O~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.8. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolution for referenced state road acceptance. Summary of Information: Matoaca: Center Pointe Parkway Extension Preparers Richard M McElfish Title: Director, Environmental Engineerinq Attachments: ^ Yes ~ No # ~G1 ~,~ G TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Center Pointe Parkway Extension DISTRICT: MATOACA MEETING DATE: January 13, 2010 ROADS FOR CONSIDERATION: CENTER POINTE PARKWAY EXTENSION Vicinity Map: Center Pointe Parkway Extension v~ a s ~~ < ~iy /i P T G ~'F K'OOD R ~P p~P ~~ `e' mF ZN t ~ ~R ~9 Pq ~ ~ ~ 'ti F~ 3 d ~ o o~!1 qP~ ~5~ ~/ M~N~ Q~ ~ ~~ ._ }p~ ~1- a+_ ^,ry ~ ~v ~ Q e ~ O Q~ Q! 1CWESTc P .p CFN !NT Y ~ Y~ ~2 L`ro ti ~Pk'1NY ~ p ~ y Cdr $ S F~ ~ $ m > 9; ~COURS DR lQ'f"' ~ 00.1 ~~ O ~ y/~~ q~'l- ~ ~LOFRB6` POWHlTE PKWY m a f. PY FOLIAGE \Pdt'~ CT m Ov $, CO(O a v Od n F ~ 3 eRANDLCRM0.( WppDS TRL , `~ ~~- ~yZLE /,/ O j cf Produced By Chseterfleld County GIS ~mt1®~~ 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.9. Subiect• Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for existing underground facilities that serve Dale Fire Station Number 11, 5811 Ironbridge Road. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for existing underground facilities that serve Dale Fire Station Number 11, 5811 Ironbridge Road. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. DlstrlCt' Dale Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No # VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company ~ W O m O 1 SP r _ ! L~ ~9, ~CONYEYANC~ OF MI EAS ENT N Chesterfield County Department of Utilities w E $ I Irol ~ X16.6! Eet V ®~~aJ EXIST, DVP 0' UG EASEMET Exlsr TRAWS# D 038 CHES~RFIELD 15 FIRE S7'ATIONV~ INITIALS~_ COUNTY OF CHESTERFIELD GPIN: 776684424200000 5811 IRON BRIDGE ROAD ~~ o~ i I 1 1 1 l i 15' -~ i ~, i i i i 15' ~ Pp~~ FpD 5 rRDN BR~DG E READ NOT TO SCALE Legend ------Locution of Boundary Lines of Right-of-Way --~---Indicotes Property Line is Right-of-Woy Boundary 30' c o v~ +/- 0 ~m v N/F CHF FRATERNAL ORDER OF POLICE 22' +/- RO Ti ~o 1'loT TO Accompony Right-of-Way Agreement VIRGINIA ELECTRIC AND POWER COMPANY doing business as nnmininn Viroinia Pnwer UG PETERSBURG ~s ryc -owns q DALE ice CENTRAL s imo a um e Page 5 of 5 Date: tt/t7/2009 CHESTERFIELD VA 00-09-0248 Grid Number M0044 By: C TAYLOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.10.a. Subject: Request Permission for a Proposed Swimming Pool and Concrete Pool Deck to Encroach Within a Twenty-Six-Foot Easement Across Lot 5, Brander's Estates County Administrator's Comments: County Administrator: Board Action Requested: Grant Charles E. Kelley and Kevin R. Kelley permission for a proposed swimming pool and concrete pool deck to encroach within a 26' easement across Lot 5, Brander's Estates, subject to the execution of a license agreement. Summary of Information: Charles E. Kelley and Kevin R. Kelley have requested permission for a proposed swimming pool and concrete pool deck to encroach within a 26' easement across Lot 5, Brander's Estates. This request has been reviewed by county staff, Environmental Engineering and Comcast Cablevision and there are no county improvements in the easement. Approval is recommended. DIStrICt: Matoaca Preparers John W. Harmon Title:_ Real Property Manager Attachments: ^ Yes ~ No OJ01~.1 VICINITY SKETCH Request Permission fora Proposed Swimming Pool and Concrete Pool Deck to Encroach Within a Twenty Sis Foot Easement Across Lot 5, Brander's Estates ~d REC~ur a~~sswn~ Foa a PR DSIMMMINGPOOL &C~I~ET6 POOL DECK ,'Q/. ~Q N Chesterfield County Department of Utilities w '- E $ 1 Itol ~ 116.67 Ret I~~ ~~~~.~~ .11.v ./. /~a. /1 VV/'. Y I.. ..M J I ~ L1 i L1 1 ~ N 3T45_37" E 8000' R00 FO CORNER NOT VERIFIED, _ ~ 1 UNDER LARGE BRUSH PILE I 5 ~- 1 I °L°°° R2 I n0 °a 2 o ~, 1 1 s' FRAME ON SKIDS I 1 y ~ ~ . I Q ,S ' ' ' 1 1 ~ v, NEIGH80R5 Z 1 ~ RAIL FENCE , t 1 ~ ~~~/ # 7.8 f w `":I a ~ f ~ 1 ~ I ~, _ + 24.90 1.3 2B.1 ~ l ~ ~ 1 ~ I ~ $I N 1 STORY FRAM E ~ $_ ~ .~ :19124 ~ ~ ~ I N ' I ' N Charles E. Kelley ~ ~ ~ Kevin R. Kelley 34'2 2a6s ---~ ~ CO~E° P0~ 19124 Maurer Ln I ~ 1 . DB. 7366 PG. 767 ~ ,~ ~ ~ I ~ PIN: 796619557700000 ~ + ~ ~ I~ e a ~ ~ ' ~ I ~ LICENSED AREA ~ ~ R00 ~ ~ . 1 ~ ROD SET - S 37'45'37" W 80.00' THIS PLAT REPRESENTS EX1S11NG M A U R ER LA NE 398.78' Tn S/L ExTND.' ONES OF RECORD AND 1N NO WAY 50 RAIN BRANDERS BR10GE ROAD CREATES NEW L075 OR CHANGES EXISTIN OT UN S S L. BARCENA, L.s pLAT SIirO1lPING LOT 5 ti BRANDER'S 'STATES AIATOACA DISTRICT, CfIESTERFl11'L~ COUNTY, VIRGINIA SURVEYED FOR CHARD'S ~: ~ K~'TIIN R. KELLEY SCALE: f "=20 FEET n+s ~~, Nas ~~ ~~ n~ - 1lEAEFI~ dF A AiLE ~YGiOL O,F A,-S a ro aor~r nuT aM Dpioa m T-ne 1 --- -- SST OF YY PAG1R£S~pWV. IOY~ONLmLE AIYD ,~ >~T~. r~, ,~ „"~' - BASELINE INC. ? ° ~ ~' r~oeEawt '""T "~ "'~ "° , ~ , S1'I:PHB11 L BARCEIIA Zia ~°"'~~ a"A°r "~"° ~'~ - LAND SURVEYING Soo-520-91Bo re~ rsrs s cr ~ s onrtx U 18 .'a ~ ~ ,- COIC~ AL HEIGFl7s. 23834 ~ DA)E SEPTEMBER 7, 2008 SCALE.• 1 • = 20• o ~a~~ ~ ~ ~ ~ F.EMLA AOQD M5IAPAMCF DRAMN BY• SLB ~lE MAPS S CHECKED BY.• CALG CHK.: SLB S JOB NQ JOB NQ: 18183 F.~ f 78/58 ®~.'~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.10.b. Subject: Request Permission for a Proposed and Existing Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 50, Haywood Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Requested: Grant Paul E. Newman and Amanda A. Newman permission for a proposed and existing fence to encroach within a 16' drainage easement and an 8' easement across Lot 50, Haywood Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Paul E. Newman and Amanda A. Newman have requested permission for a proposed and existing fence to encroach within a 16' drainage easement and an 8' easement across Lot 50, Haywood Village, Section A at Charter Colony. This request has been reviewed by the Utilities Department, Environmental Engineering and Comcast Cablevision and the existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O'J01'~4 VICINITY SKETCH Request Permission far a Proposed and Existing Fence to Encroach Within a Sixteen Foot Drainage Easement and an Eight Faot Easement Across Lot 50. Haywood Village. Section A at Charter Colaay c° ~ T~ E Z 2 W n O T ~ E- REQUEST PERAAISSION FOR. ~ A PROPaSED8 IXISTMI(s 6ENCE E L R ~ NDI T v RAGE N Chesterfield County Department of Utilities , w E s thcl-~16.6Ttet ~~~~~-oJ rs s m omen nw iw A411(K 1dC a~ere- a M t'~Nm s~ IANI ~ liBl raau® moot w 1lrP a- rya Mo vows lMOae[ w 6~ae~ons w~ yaw ~ iwo aw axes Ma Mo o~aiaaNO~a sr r~~ e~et mar ~aiaMw ~ aR~ ne~es onar nw~ a~oNt Noieoit a~ Saar Ms f0V0111~ M ~eR a1 A wRE IQOIR MO N NILEi.T 10 NORM Ml~l IM- ~ OOpOafn i- ~IIQLOIIBI/10 K N tru• OFA® RAOe ZOIR G *Underground Utilities OTTERDALE LOT 9 OTTERQALE SECTION E Fence LOT 10 Fence 3.0' SECTION E 3 2' Enc ~4 Te% Pe CA1Y f ------- Roc ~4tsyT H ~~' ~ f~' ~ Metrk H. Beall ~ No. 1613 ~ 4/~s/2oo9 ~ Enc. S7~ '09'Z~ 91.00' ( ) Rod s - - - Ditch _ - - ~' 8' ~ment 16' Droinooe LOT 50 0.315 Acre onc, O.H. 'Patio O.H. ":.~. .,g .. .. ~.: ~l ' •••~ ~oter••vs•• °~ (eter~:~L .• ,14312 2 Story Frome W/Goroge - Paul E. Newman - Amanda A. Newman 14312 Charter Colony Dr. DB. 8683 PG. 416 PIN: 724705179600000 XX -FENCE LICENSED AREA !.' .~," Te% Ped Verizon Trans. Box a 6' Private Pedestrion 'Access Easement, 6' Sewer Eosement dr 6' VDOT Droinage Easement ,. .. .. _ -----r---- CHARTL~R LAND/NG DR/I/E o~Chorfer Londing ~ ~ R~ Court (ex'd.) "~'' /mprovements on DATE:4/16/2009 LOT 50, SECT/ONA SCALE: 1 ""=30' ~ YWOOD t//LLAGEA T CHARTER COLONY JOB NO: C0920097 Chesterfie/d County, ~i-ginia Pur. Poul E. ~ Amondo A. Newmon A~ ,418 ~~" SxZ • PLANNERS • ARCHITECTS • ENCa1NEERS • SURVEYORS' 15871 Cily 1lieW DrMe Sluiq 200 • Midlothian, Vtrpinla 23113• Phone (804) 794-0571 • Fex (804) 794-2635 111YI1M.bt1eK.00 LOT 49 V~~1J~~V CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.C.10.c. Subject: Request Permission for a Gravel Driveway to Encroach Within a Fifty-Foot Unimproved County Right of Way Known as McRae Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Peter Gouverneur Burnet and Jennifer Lynn Burruss permission for a gravel driveway to encroach within a 50' unimproved county right of way known as McRae Road, subject to the execution of a license agreement. Summary of Information: Peter Gouverneur Burnet and Jennifer Lynn Burruss have requested permission for a gravel driveway to encroach within a 50' unimproved county right of way known as McRae Road to access 8630 W. Bon View Drive. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETGH Request Permission fora Gravel Driveway to Encroach Withia a Fifty Foot Unimproved County Right of Way Rnown as McRae Road N Chesterfield County Department of Utilities W E S 1 Mcl ~ ~16.6t tet 4."~~11~.~~ 010 9690 8633 ~0 -676 ~1a,1 11861 N~ J 01 93 8 1 125 N 50 Pet ^ er Gouverneur Burnet ` , Jennifer Lynn Burruss N `~, 8630 W. Bon View Dr. DB. 3341 PG. 186 PIN: 756714196200000 25' Gravel Driveway LICENSED AREA 160 0450 ~ ~ N~ J . 84 .1gg50223 G 200 °~ 0642 8430 n _-' 1581 014 4178 1712 ~~°°~ X1031 ~ty51 012 1962 8630 1~ V ~~ SON ~ V ~18~1 P 3079 714 0 J 1 ~ 0 J 3045 ~ 8627 C!1 O ~~~~~~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 9.0.11. Subject: Request to Quitclaim a Variable Width Resource Management Area Easement Across Lots 4, 5, and 6, Brander's Estates County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width Resource Management Area Easement across Lots 4, 5 and 6, Brander's Estates. Summary of Information: Charles E. Kelley and Kevin R. Kelley have requested the vacation of a variable width Resource Management Area Easement as shown on the attached plat. This request has been reviewed by county staff and Environmental Engineering and the easement is not needed. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request to Quitclaim a Variable Width Resource Management Area Easement Across Lots 4. 5, and 6~ Braader's Estates ~~ O~ R~L~t~`T TO ~1lJITGLAIM A VARIABLE WtC1 R~4UaCE MANAGEMENT AREA EASEMENT N Chesterfield County Department of Utilities , W ,• E 3 1 Ucl - X16.67 let l~~m~.~1 600~234~FAGE ;~~i~ ,mss, .f~ m ~~ ~,~F~ o~,pS' ss ~°~~ ' ~ ~~O F ~ '~~~. .p '~ ~, '~' s5 ~ ~~ '9c a 1~1 `C , ~ s4 P EX. SAN. SEWER ~ ~ ~ ~h0 EASEMENT PB.36,PG.53ds54~•,y'1 y \~ \ ~ ~ 63 \ kh 0~ ~ \ ~1 ~ ~ , ~ ~ ~ ~ 00 ~~~ 62 ~~~~ ~Q~ ~ \~ ` O S 5274'23" E ~ ~ ~ ~ 45.00' sl ~ ~ ~ EX. 18' DRAINAGE ~ ~ ~ ' EASEMENT PB.36,PG.53dc54 0,,~ /y~ VARIABLE WI'OTN sO 0 ti ,yk%~~ R.M.A. EASEMENT / ,~6/.k ~ / ,y1 ,.~1 //`' 59 P k~ / DUVAL DEVELOPMENT, L. C. Q '~~ • ' y D.B. 2306, P. 663 ~ o~ cPi• ~ h°;~jry a T. M, 175- !0-(1)-4 d h ~ry1 ~ 58 3 619 729.06 ~.d° q~ y 11, 796, 413. ~ ~ JJv~~'~'~ N 68019" W 61.29' PL.~4T SfIOA~ING ~ 14 YARI~Bl~' A~II~Th~' R. ~~. ~'AS.~'~~'NT 14CROSS' TfI.L~' PROP.L~'RTY OF 1~UYAL 1>~'YL~'LOP.~~NT, L. C. MATOACA DISTRICT * Chr~'.STI'RFl~'LI! CDU1VI'Y, YIRGINl.4 ~~'' `~ Irf. J.K. TIMMONS & ASSOCIATES, P. C. ENGINSSRS * ARCXIT ICC7'S ~ SURY1t~Y0RS 3TBPHEN L BARCBN~ ,.''`~. 711 N. COURTHOUSE RD. RICHMOND, VA V No. 1826 ~ 8803 STAPLES MILL RD. HENRICO CO., VA [ R 2 4411 CROSSINGS BLVD. PRINCE GEORGE, VA. i ~ ~` ~ u a • = ' ~~~- ' DATE SEPT. 16,1992 SCALE: 1 100 ~ ~ BURV~'-~ V ~' _ DRAWN BY: SL.B. REV. 3-22-93 CHECKED BY.• CALC. CHK.: PRENOUS JOB NO. JO8 NO.: 14984 C ~ (31~~2 Lt~ /: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~, Meeting Date: January 13, 2010 Item Number: 9.0.12. Subject: Appropriation of Funds for the Richmond Metropolitan Authority (RMA) for the Diamond Baseball Stadium County Administrator's Comments: County Administrator: Boa The Board is requested to appropriate $170,000 for Authority for the county's share of costs related in the Moral Obligation Agreement dated August 31, Summary of Information: the Richmond Metropolitan to the Diamond as outlined 1984. A Moral Obligation Agreement dated August 31, 1984 between the RMA, the city of Richmond and the counties of Henrico and Chesterfield requires each locality contribute one-third of the amount of estimated net operating costs for the Stadium, Stadium Debt Service, capital improvements and contingency deficit. The RMA has requested payment of $170,000 as the county's share of costs described in the moral obligation agreement. These funds are requested to cover the cost of capital improvements necessary to preserve the structure of the stadium; to cover the cost of operating the facility through calendar year 2009; to complete miscellaneous repairs; and to replenish the contingency reserve. While this request is the first since FY2006, the moral obligation agreement defines the conditions under which the county may receive requests from the RMA for future contributions. Budget and Audit was supportive of this request provided there is no overlap between improvements the RMA is requesting localities to pay for and those being made by the new baseball team. Preparers _Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # (~J~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) Staff has reviewed the agreement between the RMA and the Navigators Baseball Club and has confirmed there is no overlap in the requested improvements. The RMA has requested Chesterfield contribute $170,000 as its share of the costs and has provided the following detail to support the request. RMA Totals County Share Net operating costs $166,211 $55,404 Stadium Debt Service 0 0 Capital Improvements 124,000 41,333 Contingency 219,790 73,263 Total $170,000 Staff recommends Tourism reserve funds be appropriated for the county's share of the requested costs. January 13, 2010 Speaker's List Afternoon Session 1. Ms. Virginia Hickey 2. Mr. L. J. McCo 3. Mr. Frank Cardella 4. 5. ~~ Tonda Enterprises ~~~ 11301 International Drive /il Richmond, Virginia 23236 ~ ~ ~ ` ` ' G~~ December 28, 2009 To: All Neighbors on International Drive `~ From: Virginia Hickey, Owner, Tonda Enterprises, 241-2971(cel Re: Making our street a state road Over 20 years ago, the only business on International Drive was the building we now occupy. There needed to be four businesses in order to make the road a state road. International Drive is still a private road now. Because it is a private road, we have had to maintain the roads, fill potholes, blacktop the asphalt and shovel the snow. How nice to make this a public road with all the amenities that go with it. However, some of us will have to fill in potholes BEFORE the Board of Supervisors will make the change. Please sign the petition to have this road made a state road. Contact me if you have any questions: I agreed ~~ I Road a state road: ll3 2l ~1 ~VefY~2 ~~4 ~~d^''`~ ~ ~ ~ ~ V'~ iz -2~=~y G Z3Z3 ~ a3~C3Cp ~ _ ~ ~ ~' grG~l nwa ~ P-oQd ~rLl ~,w~nnnl . l ~ ~~~?~~ . .~ Page 1 of 2 Virginia Hickey From: "Smith, Crystal" <Crystal.Smith@VDOT.Virginia.gov> To: <vahickey@comcast.net> Cc: "Cline, Erika" <Erika.Cline@VDOT.Virginia.gov> Sent: Thursday, July 16, 2009 1:40 PM Subject: FW: International Road Below is a list of requirements that would help being the process for state acceptance of International Drive. In addition to this list a formal inspection would be required and any deficiencies would need to be corrected prior to acceptance into the state secondary system of highways. 1. Free and unencumbered right of way shall be dedicated to the County of Chesterfield. Right of way shall be of a sufficient width to accommodate all roadway elements to be state maintained. Modifications to the existing property lines will have to occur to accommodate the dedication of the right of way. 2. The Chesterfield County Board of Supervisors will have to request that VDOT accept the roadways into the state maintained system, through County resolution. 3. Any existing easements that will fall within the proposed right of way will require quitclaim deeds to be recorded. 4. Any and all VDOT slopes, drainage or site distance easements that may be necessary must be recorded prior to acceptance. 5. Hydraulic computations and MS-19 shall be provided by a licensed professional engineer. 6. Stay in place permits, with as-built drawings, shall be submitted for all utilities that encroach proposed right of way. 7. All maintenance fees, cost recovery fees and one year maintenance bonds will be required prior to state acceptance. 8. Asphalt cores shall be scheduled with the VDOT Inspector and found acceptable. 9. Stop signs need to be installed and must be VDOT approved 30" diameter, high intensity encapsulated lens. Engineer grade signs are not acceptable. Stop signs must be placed (7) feet to the bottom of the sign and (2) feet from the edge of the roadway surface 7/16/2009 . ~. Page 2 of 2 10. As built plan shall be provided to include pavement widths, curb and gutter standards, typical section for roadway 11. All driveway entrances shall be installed per the PE-1 Standards. 12. Any other approvals that may be necessary from the County shall be obtained as required. If I can be of further assistance, please feel free to contact me at 674-2814. Crystal L. Smith Permit Manager VDOT Chesterfield Residency -----Original Message----- From: Smith, Crystal Sent: Wednesday, July 08, 2009 10:03 AM To: 'vahickey~comc.ast.net' Subject: International Road Ms. Hickey: I wanted to let you know I haven't forgotten about you. I drove by the road and found that most of the road appeared to be in fair condition and that it was constructed with curb and gutters. I plan to prepare a letter but was researching how the road was recorded. Can you tell me where your building is located; before the cul de sac or at the end off of the cul de sac? 7/16/2009 Chesterfie/d County Branch NAACP L.J. McCoy, Jr. f:. .~;; ~'~ ~ President -'~~ ~1 ~G~Pi I:F?' Dr. Cheryl Riggi ns . Vice President ~ =rf; " ~.::- Demetria Baugh 4~f ~. ~. ~ '~ Secretary °` % ~.~^~t,~.~ James Clark Treasurer Rev. L. Pollard Chaplin =-~~ January 13, 2010 To the honorable chairman of the Boarcl Mr. Arthur Warren, members of the board, county administrator J. L. Stegmaier, good afternoon. My name is L. J. McCoy, Jr. President of the Chestefield Branch NAACP. It is the position of our branch to recognize that the dilemma of budget reductions should reflect a budget neutral tax increase. Since the present revenue portions have dedined, there must be compensation to adequately address this issue. The NAACP does not favor the reduction of special education, nor the special needs programs, nor the alternative education programs, nor Tdle One, since they directly affect minority and low- income students. We recognize that minority and lovesincome students face a disproportionate fate of expulsion, suspensions, and drop-out rate in respell to these funding cuts - in addition to the staggering effect it will have on the SOL's. I have a strong concern for the successes that Penymount Middle School has achieved and feel that sacrificing their success stories would jeopardize the foundation of our deprived community. Therefore, we cannot support budget reductions which further disenfranchise children who suffer the consequences of misappropriated funding. Thank you. Respe Ily, L. .McCoy r President (804) 241-7866 ,ncco~ ~itlo'u_crireu.nct P.O. Box 246 Chesterfield, Virginia 23832 804.768.002 wwW.chesterfieldnaacp. org CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 13, 2010 Item Number: 10.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0085 Project Name: River Walk @ Rivermont Crossing Developer: Rivermont Development Company, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $31,653.00 Wastewater Improvements - $43,605.41 District: Bermuda Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # ~€~~}~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. Contract Number: 09-0056 Project Name: Midlothian Quarry Drainage Improvements Developer: Martin Marietta Materials Incorporated Contractor: R.M.C. Construction Company Contract Amount: Wastewater Improvements - $128,192.00 District: Clover Hill 3. Contract Number: 09-0064 Project Name: Rolling Ridge Section 1 Developer: Rolling Ridge, LLC Contractor: Boyd Corporation Contract Amount: Water Improvements - Wastewater Improvements - District: Bermuda 4. Contract Number: 09-0065 Project Name: Rolling Ridge Sections 2 & 3 Developer: Rolling Ridge, LLC Contractor: Boyd Corporation Contract Amount: Water Improvements - Wastewater Improvements - 5. District: Bermuda $144,268.00 $261,051.00 $54,515.30 $63,533.35 Contract Number: 09-0233 Project Name: Cogbill Road (5901) Waterline Extension Developer: Luther S. Traylor, Jr. and Dorothy E. Traylor Contractor: McLane Construction Company Contract Amount: Water Improvements - $16,949.00 District: Dale ~~~~ „~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 10.6. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers _ James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # CHESTERFIELD COUNTY GENERAL FUND BALANCE January 13, 2009 Boazd Meeting Date Descri tion Amount Balance 07/01/09 FY2010 Beginning Budgeted Balance $53,495,000 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 13, 2009 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 (~~®~. b° ~ ;~ ~ v, ~ ~ 00 O O M O i y r m ~o ri oo v .fl ~ L .R. ~ O ~ ~ O ^C w ~ ~ ' N O ' vi [~ ' ~ ~ ~ r ` ~ ~ M O A F ~ A ~ ~ ~ c ~ W ~ .~ ° r. ~ .°~° N C ~ W M ~ ~ ~ , .i aj i. a R ~ ~ ~~"~ ~ E.. ~ p o ~, O 0 O 0 O 0 O 0 O 0 O 0 V N ~ ,"~ '~ 'n 00 in 00 ~n 00 v~ 00 v, 00 ~n M ~.Ty ~ ~ ~ 'c}' ~} .~ L ~I Q Vi L 0 O^ N O O 00 ' O ~ 00 ~ ~ ~ L ~ ~ . CO i av :° R x _ ~ 3 u ~pi ~ C ~ bn C ~' y A i C1 O U i . A R ~ '~ ~ "J' U ~~~~ ~~~ Prepared by Accounting Department December 31, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 12/31/2009 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11 /24 16,270,000 10/ 10 16,596,199 12/17 1,132,880 12/10 91,493 11/24 10,375,000 11/24 8,745,000 11/27 19,880,000 92.055.572 Approved Amount CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~. Meeting Date: January 13, 2010 Item Number: 10.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # C~~~~ ~~ Of O O N f~ t e O O r ~N 0. O ~ Obi rrw~w _1 +~r w d4 •' y s U U o w ~ O ~" D ~ ~ 0 0 Q a oai v ~ ~ d ~ w '~ ~ ~ ~ ~ ~ 0 ~ ~ ~~ i w ~ ~~ ~~ 5 ~ ~ •~ O 5 ~ ~ ~ A C C ~V ~ Q ~ ,h 4, i CS ti U ~ ti w ti C ~ y •y U v ~ ~ y .~ ~~ '~ R, 0 ~ A W rrod C V ~ O v ~ ~+ ~v w b 3 x Oa w a O O O N n 0 0 a" N n N O 0 m O O O N n rn 0 0 a N n O_ O 0 O ! 01 N N n i a ° ° o I o N N N N ~ ~ rn N ao ~` a O O O ~ O m C • y . x O W I O m ~ I v O O O a rn 0 N t0 N O O 0 v QI O N I rn 0 O N f0 N w M O O 0 v O O O N I '~ 0 O N f0 N 0 t0 O O 0 v N n ~ C ~ ~ ~ U IC ~j m m y a~ y N W ' t Q V ~° ~ E ~ of H c ~ U ~ 0 °~ ~ M ~ v c c ~ U n rn rn ~ ~ U ~n rn m ~ u~ H ~ ~ ¢ H ~ o ~ N ~ ~ ', O - ~ J ~ ~ n n m ~ `n ~ ~ U OC ~ ~ ~ N .0 N C f- L '~ Q t ~ Q C J D ~ O ~ O O 7 d W fA R N ~', ~ W E Z E ~ (,~ f6 m ~ ~ ~ ~ (~V m N ¢ O N O y Q ~ ~ • ~ O ~ O L y O m J O d J O 3 y ~ O ~ O ~ O LL C LL . G LL m LL d LL d LL 1 d LL 0~ ~ m m E ~ ~ ~ c ~ ~ m ~L ~ ~ .E . ~ . ' ~ ~ ~ '.- . 'a rn N ~ ~ in ~ ~ r ~ 0 ~ ~ n ~ o V A a s o o s ~ 0 f o o s s a a~ ti a~ ~ e U e ~a ~ ~ V v V ~ ~' ~ ~ es' 0., a, F 0 Oai t "C ti O C 0 R ~~©~ z~~ 7 O q qp o~ °o N ..~ O M O 'a L 7 ,~ L ? r ~ A N O ~ ~~ 0~ Q V ~ ~ ~ ~ +~.~ '~ v ~ ~ 4 ~ v ~ ~ '~ ~ •~ ~~ o ~~ o~ 5 C O ~ ~ ti h ~ ~ ~ '~ ~~ 0~ ~ ~ ~ q °' ~y ti h 5 'r O Oa ~ v ~ ~ O ~ ~ y ~ ~ U b4 ~ y Ci v~ ~ ,~ a 4 V U w e,.., ~ o0 ~~'ti O ~ ~ w w.~1 U p o ~ O ~ ~ ~ V ti ~ w A 0 ~ Q .Oa W r? ~ V V y ;r +^.~ b 3 Oa 0 ~] rn 0 0 CEO O O a N n O O O N rn 0 0 T O O N N O N O O o~ 0 0 O O N N T r C 0 0 O O N M N m O O of N N O O a N n O O O rn ~ a ~ ~ _ ~ fA ~ v O ~ a ~ 4 J I- U ~ ~ ~ ~ ~ J ~ ~ Z o M W O ~ ~ F~ ~ ~ ~ n N In ,~ O ~ ^ ~ C (j H c H ~ N O c H O J 00 CO ~ ~ ~ E ~ L _ C (~ ~ ~ J _ O ~ ~ ~ 7 Z ~ ~ ~ ~ O N ~ ~ Z ~ Z J O ; E 0 o oC o o W o O o ~ LL ~ LL w LL J LL a LL , 3 :• ~ 3 ~ .. F . o _c ~ 'c 'c ~ •c ~+ 'c € ~ ~ ~ E v y ~ 3 ~ o i ~ es ~ ~ F - '~ Z F- Z H Z H ~ ~ _ ~ O '~ "' ~ a ~ ~ v U 'C ~ ~ o o 0 ~ Q 0 ~ Q o ~ Q ~ w A = ~ e ° a V ~ V L• V ~ .,~ ~ 4 a 0 O ti 4~ Q. N a ti ti O O b 0 .~ O Y •~ ti A ~~ y ti rn o° rn °o rn 0 I N .~ ~ A a a s ' A r ~ I'i L ~ ~ ~ rn O ~ L ~ [~ M M 01 11 C ,~ 0 C N N N N O . rr1 A~ V ~ N ~ N N ~ CS O a D a~D aD a ~~ ~ ~ ~~ i ,~ ~ ~ O O N O ~ O 'o ~ ~ ~ ~ Oa p0 ~ ~ ~ ~ • `~ ~ 01 w ~ O 00 M y h U ~ n ~ Ili ~ O ~ ~ ~ i~ - ° I 7 U a . 5 ~ ~ I ao ~,.~ m G ~ ~ ~ N 3 U vj ~ ti U N ~ N ~ ~ °' U v _ U F ~~ °~ M U ao O ~ r ~ ~ ~ ~ o~ O 'ZS ~= d ~ Q +~~. r 0 ~ ~ N ~ ~ ~vl ~ ~' i f0 ~ ° f0 ~ ti ~ v ~ ,~ m y 3 E m ~ A_ +.. ~J o~ c~ ~ O ~ ~: ~ C Y O C O ~ ~ O ~ ~ U ~ ~ ~ Y ~ LL ~ ~ ~'. '~1 ~ ~ CS C1 ~ O ''p~ i. C ~ ~C m m .C '~ p ~ C 0. ~ ~ i ~ ~L Ua H ~ E ~ W ~ E ~ di 3 ~ ~ ~ ~ h O ~ ~ ~ ~ O ~ Q ~ '~ ll~ lOA C07 ~ V ~ q ~ ~' Q o 0 0 U ~ ~ > ~ ~ ~ ~ a~ w ~ ~~ ~ ~ U ~~ 0. ~~~~. ~~ a 0 ,r. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 15.A. Subiect• Resolution Recognizing the Athletic Accomplishments of Mr. Ted Richardson County Administrator's Comments: County Administrator: Board Action Requested: Mr. Gecker requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Ted Richardson for his athletic accomplishments. Summary of Information: Ted Richardson, a senior at James River High School, earned the state title in the 2009 Virginia High School League Group AAA Boys' Championship Cross Country Meet November 7, 2009 at Pole Green Park in Mechanicsville, Virginia Preparers Don Kappel Title: Director. Public Affairs Attachments: ^ Yes ~ No RECOGNIZING VIRGINIA HIGH SCHOOL LEAGUE GROUP AAA BOYS' CHAMPIONSHIP CROSS-COUNTRY RUNNER TED RICHARDSON WHEREAS, Mr. Ted Richardson is a senior at James River High School in Chesterfield County, Virginia; and WHEREAS, Mr. Richardson is a member of James River High School's Boys' Cross Country Team; and WHEREAS, On November 7, 2009, Mr. Richardson competed against 135 other runners in the Virginia High School League's Group AAA Boys' Championship Cross Country Meet; and WHEREAS, this was Mr. Richardson's first running season following recovery from a stress fracture that had kept him sidelined for the entire previous season; and WHEREAS, the November 7th meet was the incentive on which Mr. Richardson focused in order to train and recover from his injury; and WHEREAS, the meet was conducted at Pole Green Park in Mechanicsville, Virginia; and WHEREAS, the 3.1-mile course included several hills that made the event more challenging for all the runners, particularly one coming back from an injury; and WHEREAS, as Mr. Richardson cleared the finish line, the first runner to do so, he was four seconds ahead of his nearest competitor; and WHEREAS, Mr. Richardson's commitment to training, along with his speed, knowledge and endurance, combined to help earn him the number one individual runner spot in the meet; and WHEREAS, Mr. Richardson's performance reflects favorably on James River High School and on Chesterfield County, Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of January, 2010, hereby recognizes Mr. Ted Richardson for his outstanding accomplishment in high-school athletics, congratulates him on his victory in the 2009 Virginia High School League Group AAA Boys' Championship Cross Country Meet, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Richardson and that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~~ January 13, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ms. Brenda Stewart 2. Ms. Jud Stoneman 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Ms. Wesley Hogan-Philipsen ~ C h (oe NoS0.h 2. 3. 4. 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 ,~. AGENDA Meeting Date: January 13, 2010 Item Number: 17.A. Subiect• Public Hearing on Proposed Adjustment to Special Exception Fee for Private Kennels County Administrator's Comments: County Administrator: Board Action Requested: Public Hearing on a proposed adjustment to the special exception fee for private kennels. Summary of Information: Any person living in a residential zone who wants to keep three or more dogs must now obtain a special exception for a "private kennel" from the Board of Zoning Appeals. At the March 22, 2009 Board meeting, Mr. William Brooks complained that he would have to pay $1,000 to apply for a private kennel permit. In response the Board directed the Planning Commission to consider an amendment to the zoning ordinance to reduce the fee to $100. At their November 17, 2009 meeting, the Planning Commission recommended denial of the attached ordinance which would reduce the private kennel permit from $1,000 to $100. Instead, on December 15t'', the Commission recommended changing the special exception for a private kennel to a conditional use and establishing a two-tiered pricing system. The commission recommended a fee Preparers Kirkland A. Turner Title: Director of Planning 0805:83016.1(81748.1) Attachments: ^ Yes ~ No # t~~~~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA of $250 for a conditional use for three dogs and a fee of $l, 000 for a conditional use of four to nine dogs. The Board is being asked at this meeting to set a public hearing for the Planning Commission's alternative proposal. ~ ~ ~'~. ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA ~~, Budget and Management Comments: This item requests that the Board hold public hearing on January 13, 2010 on the proposed adjustment to the Planning Department's Special Exception fee for private kennels. It is estimated that reducing the current $1,000 fee to an amount as low as $100 could result in a loss of as much as $12,000, based on the current level of exception requests. This anticipated revenue reduction is not included in the adopted budget for the department for FY2010. Preparers Allan M. Carmody Title: Director, Budget and Management AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-25 RELATING TO THE APPLICATION FEE FOR A SPECIAL EXCEPTION FOR A PRIVATE KENNEL BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-25 of the Code of the County of Chester teld. 1997, as amended, is amended and re-enacted to read as follows: Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type 1. Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use planned development, and textual statement) 000 28. Special exceptions, private kennels ~829.Special exceptions, all others ~330.Special exceptions, amend conditions of special exception ~A31.Substantial accord determinations ~32.Variances, administrative ~33.Variances, all other 3~34.Verification of non-conforming use (written) 3435.Zoning certificate Fee, Based On Residential Office, Uses Commercial, and Industrial Uses $5,300 $100 $1,000 $4,100 $100 $1,000 $600 $5,300 $200 $300 $75 $75 ~36.Zoning interpretation (written) $75 (2) That this ordinance shall become effective immediately upon adoption. $600 $4,100 $200 $300 $75 $75 $75 ~~~~~~ 2723:81748.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:KennelFees 12-30, 1-6 1/IOP+ 1.45 in. Board of Supervisors TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an a journed meeting on January 13, 2010, 6:30 p.m. in the County Public Meets Room at the Chesterfield Administrati Building, Rt. 10 and Lori Road, Chest field, Virginia will hold a public heazi where persons may appear and presf their views concerning: An Ordinance to amend the Code of t County of Chesterfield, 1997, as amends by amending and re-enacting Section ] 25 of the zoning ordinance relating to pla ping fees for special exception applicatie fora "private kennel:' The legal author for enactment of these fees, levies, incre; es and/or reductions includes the Cour Chazter and Va. Code 4 15.2-2286(A)( Except as described below, no other ne increased or reduced fees are propos with this amendment. A "private kennel" is permission to keep three or more dogs, more than four months old, for private use on residentially zoned property. The current application fee for a private kennel is found under the "spe- cial exceptions, all others" category and is $1,000 per application. In addition to any other fees required by the County under other ordinances, the proposed amend- ment would separate out from the "all oth- ers" category a new category of "special ex- ception, private kennels' which fee would be $100 pet application. After a public hearing, the Boazd may amend the ordinance to establish the spe- cial exception fee for a private kennel at $100, $1,000 or at any dollar amount in between. $316.70 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 12/30/2009 & 01/06/2010 Sworn to and subscribed before me this ~~ day of JC ~,(, , 2010. ~~ Legal Affiant J s ,Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 ~ 4~-~'"~U 1 ~, 6.~ ~-~f~~ ~ THIS IS NOT A BILL. copy of the ordinance is on file in the aunty Administrator's Office and the erk to the Board's Office (Room 504) at Lane B. Ramsey Administration Build- ;, 9901 Lori Road, Chesterfield, Virginia, public examination between the hours 8:30 a.m. and 5:00 p.m. of each regular sines day. For additional information, ease contact Mr. Glenn Lazson at 748- ~e heazing is held at a public facility de- ;ned to be accessible to persons with dis- ilities. Any persons with questions on e accessibility of the facility or the need r reasonable accommodations should ntact Janice Blakley, Clerk to the Board, 748-1200. Persons needing interpreter rvices for the deaf must notify the Clerk the Board no later than Friday, January 2010. (SEAL) .• ~ '~~. ,'~ ,, ~ ~. c ~~: ~siEA~ f '• ;r `': tv ,' ~G Y1RES o~ :'7~ ~ ; o EX z9-~z ~ t. ;j 142 .~?'.' V ~ .... 4 IICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 13 • Phone: (X0-31 ~4S-7i00 • Fxx: (804) 714-3269 • Finail: neH•s(a~chesterficldobserveccorn • Internet: www.chesterfieldobscrvercom CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 17.B. Subject: PUBLIC HEARING: Ordinance to Vacate a Twenty-Foot Alley within Block D, Plan of Dupont Square County Administrator's Comments: County Administrator: Adopt an ordinance to vacate a 20' alley within Block D, Plan of Dupont Square. Summary of Information: R & H, Inc. has submitted an application requesting the vacation of a 20' alley within Block D, Plan of Dupont Square. All of the landowners adjacent to the alley support this request. There is no need for this alley. The title to the property within the alley will automatically transfer to the adjoining property owners upon adoption. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # C~~~`~f~ VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Twenty Foot Alley within Block D, Plan of Dupont Square N Chesterfield County Department of Utilities W ~ E S Ihcl-N6.67tet LY~~~~~ i i !~ .~ Z ~~~s ~~ ~ X~ ~ ~. ~!;.~ '~ ~ ~~ _ • ~ ' ~ ~ ~~. ;~ i v y ,~ J W V ~•~ ~~~~~~ ~ 0'~ ~~ •. ~ O ~ ~ ~~ ~'~" ~~ ~ ! ~ ''~ ' = ~ ; o ~ a ~ ~o N ~ j ~ ate. ~, e`~ f. v A~a~ a nAa ~~ VI ;J~SI ~- :~ ~' .~ Q Z ~- ~ _~ 1 __..__ a f- . r _ a 0 c t a 0 R~NAI ~~~/M ~~~~ ~Z fr•w'!'~annnrxtr A'r~~.~puprr .Srn.r J9'/.S PI1 fin• Ihlb,>,t.NrRaia».Vvripi~:~lli•lyi,rh I111YrTli 7i11U•F:~~'rtlFl~'Jd ~:fiN•F.uanl wcw.Archc•Irrn:4luh..•n.•ruxn•Inlcrruc arwJe~,n~tw~hL.M.~nrru.ad ADVERTISING AFFIDAVIT C'licnt Lhscrigtioli Ad Sizc Cost (~tcr issue C'tlcstcrficld County LN:Uupont 5quarc 12-3V, 1- t x 3.SA in. 1{Ight of 1'4'ay 6 The Qhserver, lnc. Ptlblisltcr of ,~ t~mx~ ['IIESTEAFIELp OBSERVER $221.3 l t'hal oa leroee~ 13.2010. r 6:30 p.e. a r loeatllero>lt~ern.aybehea:d.the-oasd 'Plus is to certify that the attaclted legal notice was published by ds,~enleoreaf [3aiarfield cwuh' at IB ,~~thenibllet~lea- t'hesterficld Ubsen•~+rv in tltc county of C'hcstcrlield, state of Virginia, on r ~'' the Fc>llowin tiatt.~(s 12/3012009 & 0110C-l2010 ~t m~mid~er the fobo~a~5or ~ ) iuv`i]RDINANC~ ~ •aew a ~• ~^i Made fl, >y>e ~ >~M r eho+m a a ptat br I. =m10k tNaddlII, t.e.. dated gdf13` 1929 :camdd law~1 4,1930, in t3(r,,eCJ~rM~IVCfl~6cne~, mCaeukPlN ~ 4 ,rodlYtlfdc7.l~e6. hllocmtion dit ~aperd ~- aanaebonrdewthe d- W~yOt{ai~ l2rate:fidd C.aaat~ t~ia, aad ats! be esenintd by ill ia~ne~4d pin be~t+eta the 3nlra of fcl0 am.lad Sc00 pm..1MOp- 71~rie 6 ~ Y~bdd r a p1111ic hrililT de- f~tlad m be aacelrfhle b pws~uxNh db. e6YBies. Aa~ psrten+ wYti N~~ m tM scareikYtY of t1r k~f' a ae~d far ~neoneUr actalMOd~aoe rhould ea'' tact Nnioe Il Orllle~ aak m the Do.d. aer.leee for 1hr dart swe the Uelle to eLr bald roLter drn lalr>< a 2010. Sworn to and subscribed lnforc me this __ ~!" __ _ _____ _______ day of ~n 1 n. /jJ ,n ~ ~ I~ ~~~1 legal Aff ant l~rtie.'~ T• GRx>ms Jr.. I`olary Puhlic \Ay commission expires: February 29, 2Q12 Commission I.il. 7182p9;i (51:A [.) ~~•'~,rt~ ~ O~ ~ ~ 4~~b 3 •y : s71d2 s•'4r ~ i'~ R`t THIS 15110'[' 4 B1l.L. Pl•FASE PAY FRV'.11 1lVVU1C'E. 7'l3AlVK YOl;. CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 '~ AGENDA Meeting Date: January 13, 2010 Item Number: 17.C. Subiect• PUBLIC HEARING: Ordinance to Vacate a Fifty-Foot Unimproved County Right of Way Known as Fox Chappel Road and Temporary Turnaround Easements within Wellington Farms, Section E C County Administrator: Board Action Requested: Deny a request to vacate a 50' unimproved county right of way known as Fox Chappel Road and temporary turnaround easements within Wellington Farms, Section E. Summary of Information: Wellington Farms Homeowners Association, Inc. has submitted an application requesting the vacation of a 50' unimproved county right of way known as Fox Chappel Road and temporary turnaround easements within Wellington Farms, Section E. On August 19, 2008, the Planning Commission approved the application of the developer of the Wellington Farms subdivision to amend the existing tentative subdivision in order to eliminate the requirement for a stub road at this location and to convert the right of way into open space. The CPC's action had the effect of eliminating access from Wellington Farms to the proposed adjoining Centralia Station subdivision, which access was opposed by many citizens in the Wellington Farms subdivision and neighboring communities. The Board of Supervisors would need to vacate the right of way in order to finalize the elimination of the stub into Centralia Station. This request has been reviewed by county staff and Comcast Cablevision. The Planning, Environmental Engineering, Transportation and Fire Departments recommend denial of this request because plat for the adjacent Centralia Station subdivision requires that the developer build an emergency access within this right of way. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No OJ01~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA However, if the Board decides to vacate the right of way, staff recommends that an emergency access easement be retained to address the Planning Commission requirement and water and temporary construction easements be retained for extension of a water line to serve Centralia Station. Denial is recommended. V ~.Y ~ ~ a~ VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Fifty Foat Unimproved County Right of Way Known as Fos Chappel Road and a Temporary Turnaround within Wellington Farms, Section E 1+ D O ~• ~ ~ y~ q can a Rq 1 R Q v ~ z w \ ~ 2 ~ / w / G~ R 4 F'U~IC HEARING: ORDINANCE TO wE L VACATE FOX CHAPF'EL ROAD & TEMPORARY TURNAROUND R SP S ~ ~ ~ ~ O 4 O OX APPEL RD ~ ti C R ~~N sr ~~4y` ~ ~ s Q 4~ N ~ N Chesterfield County Department of Utilities w E s 1 Iwl -866.67 to t ~~Yl~ ~~ z ° OYpa ° ~ r `4 ~sj "' ~i ~ ~ ~' -~loa r ~ a - ~ x .. ~_~ ~ ~, z~ w y I .o aa y / ~ o w o xgg ~ JJJ ~ n ~n ~ ~ u~ nn z' Cti ~ :WWW4 m Y' n ~~hn~~ ~ "~ ~ ~~° W ~ l ~+ W `~ :.. 0 ~ ~. VW° q d u ~ 33g88g8 ~ 4 F ~ ~ ~ ~ p u~ ~ Q ~ U Jrq'f ryNo-S .~- ~ ~ Q Q Ol 1 a '~ N r in r' • • `~ w ' a 3 8~, b b ~ b 1 ~ mm qp o V U U U U U D ssl'od 'lros•so Nouns Km/N3o loro! 'daOJ IN31Id073A30 NO17N1 00000-9L1 S-099-9BL w I4 --- - -- ~ D0.00' • Y n % I \• u ! j I ` wd llr'Od '6SS9'BO __ Z~-_ I ; a 'Oa 73ddYN~ XQ! 6101 ! .n S773M Y S379Y - --~-y-F•- 1 I ~ I '" 00000-1LSL-6SS-SBL vwjh 1 • ~ I 1 oa ~ofl ^ I j m ~ ~ I a~ .~, s b~a ~~2 ~n ~ ~I ~ g h w~ ~ ~ I 2m ~b ~ b~~ y2 ~~ ~ I a tii4 ~ u ~ 3 I W '~WZ~ '$ W n ~T6 ~ ~ NyCyppry ~~ 4~` I O~J'~ K o W '~1 ~~N ~u ' ~~~ ~ i w ~i ~~N W ~ ~w ~~~ $ ~ ~~ ~ ~~N ~~U ~v w b i ~~N Q~n 8 ~ 1 ~w ~~ k i ~ m~~ a ~! .A~1i s ~ ~ la w ~ ~ Ov~f U p ~~T I ywh ~8~~~ 3w ~` ~ ~, yti~ ~~ _~ b YU"1 ~:y ''boO Vu' u ~a i , xg. w C ~~~m w~~ ~~ ~p ~~U n f0 3 ((((~~~y~ ~~T 9 q 5 I ~8 OdN ~ Z ~~ ~ I ~~QJ.1"4~ ~~~ r„d, I ~ivrUtlpllifl .~~19. •~M1(MY Slbl P I%Y.~ t!1) gn~)plh. NlQdMan.L•'Ir,_•rla_'ill~•FM~ne: l>GWI~J i. iklll. Fay {NtNi il.f :~1M~•Fm.,A orw.Qe.h.~.t.nc~W~h>cncr..rm'Ie11Cn N'I:N'w Y..t'IR'•A'thf H{IfhN~~l'1A.A 11 ADVERTISING AFFIDAVIT C Iic11t [h~scription Ad Size Cost_tpcr issue ('txstertield ("ounry Right nr' Way 1.N:WellingtnnFarnls 12-30, l x 3,7 m. 1;33{1.31 I -r~ ~I lie abscrr-cr, Inc. Publisher of 7~ taortc~ 7hs an (Worry 13, ~Oi0. ~ 6:70 p.m. ar ae .am dfeiefeer sway be htard, me laud a[ afOrreridd Caunq t Ire r~a~ iu~htt~~ h>~b ~t ua,wde. ttrc fo0vwinlCO7m~die..ce fe. ~ OItDIN1ANCE b ranle Fes tta.d aad 'linpaeary 'il~mwrornd~ Eara1~, Sealos E, a, iisrn ai a~lullaM asd NOIe. dated Oe)sber ~, ]007• tecaeatd oetet+er 2s. mos, ~ ~ c7es,l'~ orlR, tacvr co.n, CheeMle3d Yieainia, in Hlat look 159, PaBr htfartnation -eEwkell tlr pnpoeed ordi- nance 6 m fileSn the ~u~EiK of Wry 016aria GertnGetd (:ogee) V~aia, and near k etae11i11ei 6~ art ietlerelaed pertiq ttetvwm tlr bean ipl0~s.b- sed Sao pm. Mm- 'm b hdd r s prblic fiWIM ~- ejytM ~ he aooremk a tx~ +•~ dle- a611ues. reaente ,rsn oa ire ancad~ of ttte rc~.r awd rm ~e.an.we as:.~.~rm. ~holra eaa- pct }Wier d ~k:~ L1ek b Ihr 1k~ ~ 7{FgOa ~M+eane veil herds ew.jew for ette deEswt Miff tre Cksk to }tle Oe~d M IMR tti IMe.rtL 7010. CHESTERFIFI.D UBSERVFR 71'~is is to certify that the attachc~l Ic~al notice a~as puhlishcd by Chesterfield Observer in the county of Chc.~terficlcl, slate of Virginia, on the following date{sk 12/34/2004 ~ 011U612U10 Sworn Io and subscribed before me this i '" clay of --- --~~gr . zo I o. ~I i Legal Affiant J` l~s'1', Grooms Jr., Iti ary Public hiy commission expires: February ?9.2012 Cominissiolr 1.U. 7182U~)3 ~s~Al.> ,; y : •;,,ne~ir~ s -.. a - ei •u pi~i9-1•. _ ~ ~ si 1ft09" f, ! ea _ ,_ ~~r~ '•.~TA~tY p.r•~'r THIS IS NOT A Bl[•[.. PI.FaSF PAY FRO1~1 INVOICE. THa11K YDU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 17.D. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Map of a Tract of Land Situated in Bermuda District Chesterfield County, Virginia, as Divided into Lots for B. A. Gill on July 18, 1922 County Administrator's Comments: County Administrator: Board Action Requested: Adopt an ordinance to vacate a portion of a Map of a Tract of Land Situated in Bermuda District Chesterfield County, Virginia, as Divided into Lots for B. A. Gill on July 18, 1922. Summary of Information: Farrish Properties LLC, has submitted an application requesting the vacation of a portion of a Map of a Tract of Land Situated in Bermuda District Chesterfield County, Virginia, as Divided into Lots for B. A. Gill on July 18, 1922. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # o~~? ~~ VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Portion of a Map of a Tract of Land Situated in Bermuda District Chesterfield County, Virginia. as Divided into Lots for B. A. Gill on July 18. 1922 PUBLIC HEARING:. OR©INANCE TO VACATE A PURTI ON OF A ~ MAP OF A TRACT OF LAND ~~/ ~~ C~ ~' ~ ~ ~ ~ ~0 ~~ ~~~EK ~~ L N Chesterfield County Department of Utilities , W E S tUCI-g6.6Ttet Q~4~..~~ ~~,,~ ~~Na JWR~K~ ~~h0p ~~ ~haaa h ~~ -~ -- ~ hhb" ~` Nchc~~hh ~II?R4R4 q~WW~NhN~ ~bN ~NWaa00 hp 4'O ~"e~ ~eeWW ~ry~ ^~~ 13yNNN J J G~HIA ,~4 ~ ~ ba eE ,H.l ~ i ~ ~~ `* m ~~-110~ i~ uj h ~~ ~~~ ~~ N~ O~~F V~ ~2~~ ~~~~ 4 ~~~ ~~~~ R h ~~~N t ti Z~~ Q` y ~~ k ~~ 8 a~~ ` ~ ~ ~~ ~~ ~~ ~~ ~ ~ g ~2~2a~a~Q°~ ~ ~ ~~ ~~~<~~~ ~~~~~ m ~ by a ~~~tl ~=~~~~' .~~ ~4~`2~ of P. N ~. n ~~ ~ ~~~~`~~m ~~~~' ~ N~ ~°~~~ ~~~~ g a~~ .: ~i~~m Nt~'' nn •S .f~~ o~ ~W C ~y~ ~ ~~ ~ ~~ w < ~ ~A~~ ~~ ~ ~ Ua O ~p9V ~~~ +~0~ ¢¢~ Q ~., ~~~0 y `~~ ~Y O wW~fs~~~ ~ ~ SIN ~~ ~t~~ ~VV v~ _~~ oAWo who b ~ Y ~ _~ a'~~W~~ W ~ a~ ~~~w ~ m ~4 ~~~ v'~ A'" ti ~~ ~z ~~ W ~~ K~ ~~~~ ~~oN ~a~ ~: ~~~ ~qj~ ~~w ~~~4 ~~ a y~~2~ ~~ 6 ~~~~ w~~N~ 8 N ~ W W Y m= u •.Y i ~~ ~ 1'I~Irt ('~.u{au.wn h~'n•171rr7ar.t'rrtu• 7~S P.(E. EEa\ Ib1A, \11,11{Nhran. \'eeaYli _' a l l ~ • rmR1C: I xI4E E id?• ~ GNI • ~:1~ S71D11'•J-1- t?h9 . F ni.M) Iq'N KfLCh{RI {'r I1rEllah.. r~.~ .•{wn • Enh• n nt 'a a{ a{ rhaai rielrAohrrn'rr.unl ADVERTISING AFFIDAVIT ~. .. :.., Client Description __ _,_._ rld Size Cost (per iE:' ue) ('}xytertield (•nunty Ri~}tt nl'~4'ay [.N:RAGilll.ot, ]2.3A. 1-6 1 x 3_h7 iEt. 5228.[x> The ~hscrver, Inc. Publisher of rnts~ rtolrx~ '1~a.N on lanwrY i), H>~ ~~e3o p.ra ar as aeon tJaeeadv r rNlafbeheat+. dae IbNed E~iN(ntEe~ vlax is the PNIC Nk ~A ML a~oerd~er die sor~bod~dE~,a a~e~ ORCUYANCE m ..ea a Aortis. d Lrapaafa hrct of load NiMnMd IaDecedri 1)Earxict ClwEleeRdl (,`pig YIN~4 r diutdNd ilato LaY for!. A. CJO m Jwtr ]~. H71 as rhueata ea a W.11L Lprade EN aNNr„ reca(drd In !e ~/~'s~ ,O,EiiGR QF wH Coael, eae•arra~ ""~~7• vErpria, le Plat soots, tNa InfoenaaNiee ire prgrorrld erdE• Imleetlea4em3e ofwgotRxln eLaataafehi c.arfr, aEMd En.r tK alduEOee b an the har>ee of a:3il~ur_ (ul s~00~p.En..1Nem~ he~ ~a treJf~ sN . pnbNe f~dy do- cpred m hr saur(ible Eo puNOric wltK aEa- N~runex~~, ~ ~~ b- reeoaNble Nooorard+tl....heads mr- na lraloe ~ lWrle% Oak m rlra'o+rtC re ~~t•uoEa. >krw. trnfnrrsrtaederf>Iwri N else /aei ro Ywafraa }awed, 7010. C.HESTE RF'li': LA U65~:)iZV F It This is to certify that the attached Iega1 notice .vas published by Chesterfield Qbserver in the county of-('hesterlicld, state of Virginia, on the follovvingdate(s): 12!30120(19 & O110b12010 Sworn to anti suhccribed before me !his / ~ __ _ day of ~Gytt/arr .. __, Zulo. C n Legal Affiant a es T, Grooms ]r., . olary Public any commissian expires: February 29.2012 C'ontntissioit 1, U. 7182U93 ,...• ii11.1„"'•,r ~~ ~ ~ ar~ ~~~"nrtrNraauP THIS IS 1ti[lT n BI[.I.. P1.EaSE PAY FROh~t IIYVUICE. THA~}h YUI;. January 13, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Ms. Brenda Stewart 2. Ms. Jud Stoneman 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Ms. Wesley Hogan-Philipsen ~ C h ~ ~e Noah 2. 3. 4. 5. Good evening ladies and gentlemen. My name is Chloe Ho~Qan and I'm a 5th grader at Bon Air Elementary. I realize I cannot hope to contend with the speech Presented by my mom and others before her, but my goal is simple: to convince you not to cut our budget more than absolutely nessecary! For the Past 4'/2 years, I've received a superb education from Bon Air. This, I now realize, is due in Part to Bon Air's budget. for instance, m y school recently Purchased a new set of much needed science textbooks for each grade level. This would not have been a Possibility i~you had decided to cut the budget lastyear, and for this, I thank you. Please, don't cut CCPS's budget any more than you have to. Thank you for listeningto me and my mom on this subject. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 13, 2010 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on January 27, 2010 at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ^ No # C~ ®®'~~