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2010-01-27 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 27, 2010 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator ^ No # 000001 County Administrator's Top 40's List I. II. Critical Projects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Bow Hunting Restrictions 6. Census 2010 7. Community Risk Analysis/Emergency Service Coverage 8. Countywide Comprehensive Plan/Public Facilities Plan 9. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 10. Electronic Signs 11. Hydrilla Issue 12. Irrigation Policies/Demand Management for Water Use 13. 2010 Legislative Program 14. Low Impact Development Standards 15. Magnolia Green CDA 16. Mass Grading Ordinance 17. Meadowville Interchange 18. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 19. North American Project (at Rt. 288 and Rt. 10) 20. Postal Zip Codes 21. Private Sewer Treatment Facility 22. Sports Tourism Plan 23. Streetlight Policy 24. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 25. Utilities Policies and Managed Growth 26. Watkins Centre 27. Woolridge Road Reservoir Crossing Project 28. Wind Energy Systems Ongoing Projects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Citizen Budget Advisory Committee 4. Efficiency Studies -Countywide 5. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 000002 Page 1 of 4 Updated - 1/6/10 County Administrator's Top 40's List III. 6. Financial/Budget Issues 7. Fort Lee Expansion 8. In-Focus Implementation -Phase II (Payroll/HR) 9. Joint Meetings of Board of Supervisors/School Board 10. RMA Work Group 11. RRPDC -Large Jurisdiction Committee 12. RRPDC -Transportation Strategies Work Group (work on hold) 13. UASI (Regional) 14. Upper Swift Creek Water Quality Ordinances Completed Proiects/Activities 1. Board's Appointments Process 2. Business Climate Survey 3. Cash Proffers 4. CBLAB Discussions 5. Citizen Satisfaction Survey 6. COPS Grants 7. Efficiency Studies -Fire Department and Fleet Management 8. Efficiency Study -Quality/Chesterfield University Consolidation 9. Board's Emergency Notification Process 10. Employee Health Benefits -Contract Renewal 11. Financial/Budget Issues - Adoption of 2010 Budget - Adoption of County CIP - Adoption of School CIP - Bond Issue/Refinancing - AAA Ratings Retained 12. 457 Deferred Comp Plan (Approved) 13. Hosting of Hopewell Website 14. Impact Fees for Roads 15. In Focus Implementation -Phase I 16. Insurance Service Upgrade (ISO) for Fire Department 17. Leadership Exchange Visits with City of Richmond 18. Legislative Program - 2009 19. Meadowdale Library 20. Minor League Baseball (new team) 21. Multi-Cultural Commission (Quarterly Reports due to Board) 22. Planning Fee Structure (General Increases) 23. Planning Fee Structure (Reductions for In-Home Businesses) 24. Planning Fees (Holiday for Commercial Projects) 25. Potential Legislation -Impact Fees/Cash Proffers 26. Property Maintenance -Proactive Zoning Code Enforcement (countywide) 27. Property Maintenance -Rental Inspection Program 28. Public Safety Pay Plans Implemented (Phase I) 29. Redistricting Calendar/Process Report - 2011 30. Regional Workforce Investment Initiative 000003 Page 2 of 4 Updated - 1/6/10 County Administrator's Top 40's List 31. Southwest Comdor Water Line 32. Sports Tourism Program with Metropolitan Richmond Sports Backers 33. Ukrops Kicker Complex -soccer fields (opened 8/09) 34. Upper Swift Creek Plan (Adopted) 35. VDOT Subdivision Street Acceptance Requirements 36. Walk Through Building Permit Process 37. Website Redesign 38. Wireless Internet Access in County Facilities C:C~000~f4 Page 3 of4 Updated - 1/6/10 ~- T COMMONWEALTH o f VIRGINIA DEPARTMENT OF TRANSPORTATION RICHMOND DISTRICT 2430 Pine Forest Drive COLONIAL HEIGHTS, VA 23834 www.VDOT. Virgin ia.gov Greg A. Whlrley Acting COMMISSIONER January 27, 2010 Mr. James J.L. Stegmaier County Administrator Chesterfield County 9901 Lori Road PO Box 40 Chesterfield, Virginia 23832 Re.: Virginia Structure Number 6119 State Route 604 (Genito Road) over Swift Creek Chesterfield County, Virginia Mr. Stegmaier: As discussed last week, a recent inspection of the existing bridge over Swift Creek on Genito Road identified deficiencies such that a down posting of the structure from a 12 ton carrying capacity to a 3 ton carrying capacity was necessary. Since the down posting occurred on Januaryl4, 2010, VDOT staff has been engaged in the pursuits of identifying what short term and long term options were available to return the bridge to the pervious 12 ton carrying capacity or to replace the bridge. Short Term Options Several potential short terms options were considered as follows: • Placement of temporary structural supports (may not resolve lateral buckling issues identified during inspection). • Repair of the existing superstructure (would require further inspection and analysis prior to undertaking repairs and may not result in return to 12 ton capacity). • Replacement of the existing superstructure (replacement estimated at $1,500,000). WE KEEP VIRGINIA MOVING Due to the age and design of the structure (1939), the and the types of corrosion and deficiencies identified during the recent inspection, all of the options discussed above represent a significant investment that may or may not garner a short term return to a 12 ton carrying capacity. Due to these factors, the 3 ton posting will remain in place until a suitable long term option can be implemented. Long Term Options Two long term options were considered as follows: • Replacement of the existing structure with a current day bridge design. The bridge would be approximately 44' wide and 120' long. • Replacement of the existing structure with a series of box or pipe culverts. A replacement of the existing bridge with a bridge is a more desirable option than the culvert system from a long term maintenance approach. Pertinent details to know regazding a wholesale replacement are as follows: • Estimated cost: $3,500,000 - $4,000,000. • Project Development Time: 30 - 36 months from inception to advertisement. • Estimated Construction Time: 12 - 18 months (will require closure of Genito Road during construction). • Could be pursued as a design build project (to be determined). • The project would be developed as a federally funded project. • Will require some utility relocation. • Potential environmental hurdles will need to be addressed during project development stages due to the close proximity of the Swift Creek Reservoir and Swift Creek. Neat Steps Currently, the Richmond District staff is working to identify funding sources to replace the existing structure as described above. Finalization of funding opportunities and a formalized schedule and implementation plan is expected to be developed by Mazch 1, 2010. I expect to be able to convey more specific plans to you at that time. If you require additional information on the subject prior to Mazch 1, 2010, please feel free to contact me at the Chesterfield Residency, 3301 Speeks Drive, Midlothian, Virginia 23112, via telephone at (804) 674-2522 or via email at dale.tottenna. vdot.virginia.gov. Sincer ~leR tt Residency Administrator Chesterfield Residency cc.: Chesterfield County BOS Members M.D. "Pete" Stith, Chesterfield County R.J. McCracken, Chesterfield County Transportation T.A. Hawthorne, PE Richmond District Administrator CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA », Meeting Date: January 27, 2010 Item Number: 2.6. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Chesterfield Community Services Board has been informed by The Rehabilitation Accreditation Commission (CARF), that all mental health, mental retardation and substance abuse programs and services have been accredited for a period of three years. This accreditation outcome represents the highest level of accreditation, marking the fourth consecutive three-year accreditation awarded to the Chesterfield CSB by CARF, an international accreditation body. According to Brian J. Boon, Ph.D., President and CEO of CARF, "This achievement is an indication of your organization's dedication and commitment to improving the quality of the lives of the persons served. Services, personnel, and documentation clearly indicate an established pattern of practice excellence." This accreditation extends through October 2012. Preparers Debbie Burcham Title: Executive Director, Community Services Board Attachments: ~ Yes ^ No # 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA n„ Meeting Date: January 27, 2010 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: No action requested. Summary of Information: Ms. Brenda Lee Steppe, the Virginia Partnership and Data Services Specialist for the United States Census Bureau will make a short presentation to inform the Board of the United States Census Bureau's Partnership Program. The Census Bureau and Chesterfield County through the County's 2010 Census Complete Count Committee are working together to inform and encourage our citizens to participate in the 2010 Census. Preparers H. Russell Harris Title: Co-Chair, Chesterfield County Census Complete Count Committee Attachments: ~ Yes ~ No 000005 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 27, 2010 Item Number: S.J~ Subiect: Resolution Recognizing February 7-13, 2010, as "Burn Awareness Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Rectuested: Adoption of the attached resolution. Summary of Information: This annual recognition seeks to create public awareness for burn prevention especially among young children and older adults. The mission of Chesterfield Fire and EMS is to provide valued prevention education which reduces the amount of preventable burn injuries. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ooooos RECOGNIZING FEBRUARY 7-13, 2010, AS "BURN AWARENESS WEEK" IN CHESTERFIELD COUNTY and WHEREAS, 85 percent of all burn injuries occur in the home; WHEREAS, children under five and adults over 65 years of age are considered high risk populations for burn injuries; and WHEREAS, severe burn injuries including those from hot liquids are a leading cause of death among young children; and WHEREAS, children playing with matches and lighters cause 25 percent of all residential fires; and WHEREAS, cooking is the leading cause of injury among people ages 65 and older; and WHEREAS, older adults with mobility challenges or disabilities are susceptible to scald burn injuries which can increase medical complications and result in longer recovery times; and WHEREAS, burns and burn-related injuries cause more than 4,000 deaths per year; and WHEREAS, 40,000 people are hospitalized each year for burn injuries ; and WHEREAS, ongoing public education campaigns help encourage good prevention behaviors thus reducing the number of avoidable deaths and injuries from burns; and WHEREAS, the mission of Chesterfield Fire and EMS is to provide valued prevention education which reduces the amount of preventable burn injuries. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of January 2010, publicly recognizes February 7-13, 2010, as "Burn Awareness Week" in Chesterfield County, and encourages citizens to take advantage of educational opportunities to avoid deaths and injuries resulting from burns. 0~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 27, 2010 Item Number: s.A. Subject: Work Session on the Proposed FY2011-2015 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action Requested: Hold a work session on the Proposed FY2011-2015 Capital Improvement Program. Summary of Information: A work session on the proposed Capital Improvement Program (CIP) has been scheduled for this date. The Program encompasses a five year period, FY2011- 2015 and proposes funding for new facilities, renovations and expansions of existing facilities, and transportation projects. The five year plan proposes expenditures of $501.3 million. A breakdown of the CIP is as follows: General County Projects $156,175,800 General County Road Projects 16,620,200 Total General County Projects $172,796,000 School Projects 181,794,200 Utility Projects 146,737,000 Total $501,327,200 Preparers Allan M. Carmody Title: Director, Budget & Management Attachments: Yes ~ No # 000008 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The Proposed CIP, including revenues and specific expenditures will be reviewed at the work session. There is no action requested of the Board during the work session. A public hearing on the CIP is scheduled for March 24 followed by adoption on April 14 . 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'..~ 4~ U O c~ a~ x b~ . '..~ '~ ~~ O U ~--~ 4~ W .O O 4~ x U ~^ ^W W a x ~--- .v . r.. ~-. 4~ U CC3 4~ .~ O .~ 0 0 0 0 0 0 0 0 0 ., ~ oo ~ M ~ M `O O l~ ~ ~ ~ ~ ~ 4) ~ ~ ~/1 ~ 4~ ~q ~ ~~ a~ ~ ~ ~ ~ ~ .~ ~ . ~, W ~ o ~, a ~ ~ ~ ~ ~O ~ ~-, cc3 • ~ a ~ ~ ~ +~ v1 c~ O H ~ C/~ U ~' ~O ~ ~ ^~ ~ P~ ^' ~ ~ ~ ~ ,~ a ~ , , ~ o N '~ w U .~ O 4J ~--~ c~3 3 M Es4 U N ~O N U a~ O U .~ M f~ ,~ c~ H a~ O N N .~ a~ 3 ~ ~ .O 4~ ~ ~ O O x x ~ C/~ U +' • ~ bA O •~ ~ ~ a r" ~ x ~ ~ ^~ ,-~ r--~ O N '~ w U .~ 0 3 N N .O N .~ N r--~ C~ ~-. U 4~ ~O a~ 4~ U 4~ x 00 00 a~ cc3 blJ .O C^/~ ?~-I T~-~-~ V 1 ~--~ N a, Y~ ~ • N ~ ~ ~ ~ 4~ ~ ~ ~ i ~ O --, • ~ U ~ ' ~' ~+ •~ ~ ~ ~ ~ ~ ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 8.A.1. Subject: Appointment to Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Request the Board of Supervisors appoint an at-large member to the Chesterfield Community Services Board. Summary of Information: The Chesterfield Community Services Board is designated as an Administrative/Policy Board responsible for the provision of public mental health, mental retardation and substance abuse services. At the January 13, 2010 Board of Supervisors meeting, the Board nominated Mr. Vincent Burgess for appointment to the Community Services Board. Mr. Burgess is a strong advocate for those with disabilities with expertise and experience that will be beneficial to the Board. Should the Board appoint Mr. Burgess as an at-large member, his term would be effective immediately through December 31, 2012. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ^ Yes ^ No # 000010 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~. Meeting Date: January 27, 2010 Item Number: 8.8, Subject: Streetlight Installation Cost Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a new streetlight installation in the Dale District and additional funding for a previously approved installation in the Bermuda District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINIIED NEXT PAGE Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No # 000011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. BERMUDA DISTRICT: At the January 13, 2010 meeting, the Board of Supervisors approved a streetlight installation at the intersection of Indian Hill Street and Woodsedge Road in the amount of $324.12. This cost was incorrectly reported by staff. The correct cost for this project is $2,162.25. For this project to proceed it will be necessary for the Board to approve additional funding in the amount of $1,838.33. DALE DISTRICT: In the Trampling Farms subdivision: • Ronson Road, vicinity of 5130/5140 on the existing pole Cost to install streetlight: $427.78 (Design Cost: $350.00) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000012 STREETLIGHT REQUEST Dale District Request Received: October 20, 2009 Estimate Received: January 8, 2010 NAME OF REQUESTOR: ADDRESS: REQUESTED LOCATION: Ms. Ilona Hooper 5570 Spoke Court Richmond, VA 23234 Ronson Road, vicinity of 5130/5140 Cost to install streetlight: $427.78 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: Estimate Requested: October 20, 2009 Days Estimate Outstanding: 80 "We are requesting this streetlight at this location to deter "parking" and other negative nocturnal activities for this very dark vicinity." 000013 Streetlight Request Map January 27, 2010 ~~ ~ ~ e • ~,~ SPOKE G; O~ 0 z v HOLDEN RD '9ti F~ ~ 'Oc ~ 1 ~ PIN LAND RD/ ~ O z H F / ~ JESSUP RD ~ 9~, T cc ,Q~c~' ~ O This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 490 245 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 490 Feet VIiJ 0000'L4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 27, 2010 Item Number: 8.C.1.a. Subject: Acceptance and Appropriation of a Grant Energy, Through the Energy Efficiency Program from the United States Department of and Conservation Block Grant (EECBG) County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award in the amount of $2,740,000 in grant funds from the U.S. Department of Energy, National Energy and Technology Laboratory, EECBG Program through the American Recovery and Reinvestment Act, and authorize the County Administrator to execute all documents. Summary of Information: The Energy Management Office, a function within the Department of General Services, has applied for and received a direct formula grant from the Department of Energy through the EECBG program. This program provides funds to states and localities for energy efficiency projects, with an emphasis on long-term, sustainable reduction in the use of energy. County staff coordinated with Chesterfield County Public Schools (COPS) to develop the grant application. Projects such as replacement of older, less-efficient lighting, and replacement of single-pane windows with efficient double-pane windows are examples of projects that are appropriate uses of these funds. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No #000015 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The need for energy efficient projects had been identified but not fully funded in previous CIP development processes. School lighting upgrades approved for funding by the grantor represent a continuation of the lighting replacement process that COPS began many years ago as a result of determining that lighting fixture replacement represents a relatively short payback (in the 6 to 7 year range). The school lighting replacement projects will begin immediately. School lighting efficiency upgrades are expected to continue as part of building renovations funded in CIP maintenance projects. Schools have identified ten sites for lighting upgrades and are ready to begin the process of replacement. The school sites chosen for the grant are: Manchester High School, James River High School, LC Bird High School, Manchester Middle, Swift Creek Middle, Providence Middle, Gates Elementary, Evergreen Elementary, Christian Elementary, and Greenfield Elementary. These improvements will provide more energy efficient lighting and assist in reducing energy costs for these selected school sites. A preliminary design was initiated for the two and three-story building for a window and curtain wall replacement project and a more comprehensive design is now in progress with an anticipated bid process to begin some time in early summer. This project has become more intensive than initially thought and requires piping replacement and asbestos removal. The grantor will disburse funds to the county on an incremental basis. Half of the funds will be provided immediately, while the second half will be provided upon two quarters of meeting the monthly reporting requirements of the Department of Energy. The cost of additional staff time for preparing reports is covered by the grant funds. No matching funds are required. 000016 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA rna Budget and Management Comments: This item requests that the Board appropriate up to $2,740,000 in grant funds from the U. S. Department of Energy, National Energy and Technology Laboratory, EECBG Program through the American Recovery and Reinvestment Act. The agency has given approval for $1.6 million in school lighting upgrades, $1.0 million for energy improvements to the two and three-story administration building, and $0.140 million for consulting and administrative services. The County is in the process of identifying all costs associated with the window and curtain wall building improvements. The final scope of the two and three-story building renovations is still being identified and a comprehensive design is under way. The construction work is anticipated to span up to 6 months and will require relocation of staff from the two and three-story building to other sites. The FY2010 Adopted CIP appropriated $100,000 to begin initial design cost estimates. The County Administrator will bring forth a recommendation for the balance of needed funding ($1.4 million) with the proposed CIP. The total cost of building renovations for the two and three-story are estimated at $2.5 million (inclusive of grant funding) . Preparers Allan M. Carmody Title: Director. Budget and Management 00001'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: January 27, 2010 Item Number: s.C.1.b. Subject: Acceptance of a Grant Awarded by the Department of Criminal Justice Services for the FY2010 Criminal History Records Improvement Program Grant County Administrator's Comments: County Administrator: Accept and appropriate the award from the Virginia Department of Criminal Justice, Criminal History Records Improvement Program Grant in the amount of $104,881 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded a $104,881 state grant from the Virginia Department of Criminal Justice Services, Criminal History Records Improvement Program Grant. This year's award is the third year of a continuation grant Chesterfield has received from DCJS to establish a multi-jurisdictional data sharing network. In past years, Chesterfield has acted as the fiscal agent, and in addition to receiving grant dollars, has passed funds on to other localities. This year Chesterfield will not be a recipient of grant funds, however, as a service to Powhatan, has agreed to continue as the fiscal agent. The funding will be used to purchase laptop computers and mobile data computers for use in Powhatan County Sheriff vehicles. In addition, a required $34,960 cash match will be funded by the Powhatan County Sheriff's Office. The award is the third year of a continuation grant opportunity. The Chesterfield County Police Department will act as the fiscal agent only for the grant. There are no direct costs to the county with this grant. Preparers Colonel Thierry G. Duguis Attachments: ~ Yes ^ No Title: Chief of Police 000018 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board accept and appropriate funds for a Virginia Department of Criminal Justice Services (DCJS), Criminal History Records Improvement Grant for the period January 1, 2010 through December 31, 2010. Below is a breakdown of the grant funding: Award Pass-Through Funding from DCJS $104,881 (to appropriate) Local match - Powhatan 34,960 Total program cost $139,841 The cash match required by the grant will be paid for by Powhatan County. Preparers Allan Carmody Title: Director, Budget and Management 000019 ,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 8.C.2. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state road acceptances. Summary of Information: Dale: Belle Spring Townes Kimlynn Matoaca: Center Pointe Parkway Extended Midlothian: Kings Farm at Riverdowns Section 6 Redeemer West Lutheran Church Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # 000020 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -BELLE SPRING TOWNES DISTRICT: DALE MEETING DATE: January 27, 2010 ROADS FOR CONSIDERATION: BELLE POND DR Vicinity Map: BELLE SPRING TOWNES N NE~~ yOAKE ~ ~~ ~ ~o~ o~ \~G~ ~ \~G Seq w ~` ~,~ ~~Q~, ~~FeRIpGE pR v ~ ~ 9 ti 2y~'A cO~~F ~~ C~~ O0~ G~ '9~ ~0~~ CT ~,P HlPp CS QA v LE ~. m ~ HILL ~~ ~ m ~ S ~ STELLA RD CS ,' ~ ~ ELGAR RD ~ `rv O ~ dY ti U --- 2 O 2 ~/ ~v z o `"s w ~q O N ~ ~O CT v Obi y ~0~0 ~a L,AMPL~G SVF,IEAN ~Rw ~O APL O ~,` ~~~OQ~ ~ r.RA6 REE R ~P/ R4 h~ ~o~ Q~4/ P k ~V/C ~ ~ O ~F~NG~ n S ylz ti~~~ 2~ y2 O v CT Produced By Chsstsrflsld County qS 000021 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -KIMLYNN DISTRICT DALE MEETING DATE: January 27, 2010 ROADS FOR CONSIDERATION: FaMLYNN TRL Vicinity Map: KIMLYNN 0 ~~ '~ ~Q~a ~~N 95~~? a~ 4 ~At~ ~(y J m h~~ GATES &.UFF TER O GATES glUFFCr ~S ~~ BEAC RO H ~D m z Gl0 B~ .i1P1 ~~ ~OR '~W SETT RD y O Q~ K x g~.W W ST TRL APP lEW}r~E !N 'rkp m Produced By Cheeterfleld County GIS O~oo~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Center Pointe Parkway Extended DISTRICT: MATOACA MEETING DATE: January 27, 2010 ROADS FOR CONSIDERATION: CENTER POINTE PARKWAY EXTENDED Vicinity Map: Center Pointe Parkway Extended n ~e GAr+"' , mo ~~~~ pAMPUNOR i 0 s~9~ F ~ N ~ 2~ D p1Q~~ DEL 1. STONEMILL LAKE CT 2. STONEMILL LAKE TER 3. WATERMILL LAIC DR 4. CREEKGLEN LN 5. CREEKGLEN PL Q`F~ 6. CREEKPOINTE CIR ~~'~ 7. CREEKFALL WAY ~~4~ 8. CREEKPOINTE CT 2 9. CREEKGLEN WAY 0~ 10. HALLFORD CT 11. SWIFT LN 12. SEDBERRY LN 13. SWIFT CIR 14. REDBORNE CT ~i1ES PL JQ' ~q~ ~'~e o~ o,~ AL 5 r 6 4` 4 7 Z 9 8 ! Z~ Z 10 0'o m 12 ~~ 11 ~~,o 14 ~~ 13 ~~ NU/~pR~ RD cr > ELDERB_ m _ ~ ~ R O ; 2 ~- ~ \ /U a~ w 3H~RC r~N,l LFT M~ Er,~s~ N~ F~ 'QCy MINE `y~Y ~~~! ~eNr~Rapi ti~ 'OKYyy 2 7 ~~GpISRS DR m ~ 9 ~ ~O 0 ~p- ry~ A~ Produced By Chestsrfleld County qS CII~~'oDlNTE PKWY F~NG55 a~VO 00003 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -KINGS FARM AT RIVERDOWNS SECTION 6 DISTRICT: MIDLOTHIAN MEETING DATE: January 27, 2010 ROADS FOR CONSIDERATION: ASHTON COVE CT ASHTON COVE DR KNIGHTS RUN CT KNIGHTS RUN DR Vicinity Map: KINGS FARM AT RNERDOWNS SECTION 6 C9~~OOP A,peO P~0 ~- O'P Q0y ~`r 9'nj, O~ ,~ DERBY ~ 0~ V Q' A 0~ P( V2 ~ 5~ p OTFSWO TH Q- ~ ~J a wA Y ~'P ~O Z OQ. ~ G ~,~\' t- G tai O~~ ~ Q Z ~ ~ ~ ~~ ~ ~°ti ~9~ GRANT DR O~ ~ ap 000 o~' of ~ ~y A O~ ~ rOR yr Pv~ ~ G OQ- ~qy 1~ rd O~ Q ~0~ O~ ~~N ~''~ 5 O 2 ~ ~ P~' Q- ~ ~~~ w ~~ ~G~ ~ ~, ~0 ~'~ 20 m 1y'Ao 5~ ~P O~~ JS E ~~O ~P ~~ V O= ~~~ Produced By Chertsrfleld County QS 000024 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Redeemer West Lutheran Church DISTRICT: MIDLOTHIAN MEETING DATE: January 27, 2010 ROADS FOR CONSIDERATION: ROSEHALLTERRACE Vicinity Map: Redeemer West Lutheran Church 0 a 0 z m o ~ Z ~ RIPpN ~,c O ~ RD ~~DON ROSEygt< TFR ~ Q 0 DR ~ ~ GpT DR ~ a m Q O O~ v ~tiL ~O ~ tia~~ ~ WYN CT ~ m ,Q~ ~~~0 O CS SwIN~N wq y cqM FCO c~R O Produced By Cheeterfleld Courdy dS ~~00~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 27, 2010 Item Number: 8.C.3. Subiect: Street Name Change County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve renaming of Hackberry Road in Bermuda Gardens, Section B to South Hackberry Road. Hackberry Road was recorded on January 3, 1977 in Plat Book 27, Pg. 98. The Tax ID's for the affected parcels are 822647902600000, 822647863300000, 822647823900000, 823647024200000, 823647063500000. Summary of Information: There are currently two Hackberry Roads, one in Bermuda Gardens, Section B, recorded in 1976 and Bermuda Gardens, Section C, recorded in 1981. When Bermuda Gardens, Section C was recorded, it was anticipated that Hackberry Road in the two different sections would eventually be connected. This is not the case. With the tentative subdivision approval of River Walk at Rivermont Crossing, Hackberry Road in Bermuda Gardens, Section C is to be extended and tie into River Haven Avenue and Hackberry Road in Section B is to be extended approximately 100 feet with a permanent cul-de-sac. There are 11 homes with Hackberry addresses in Bermuda Gardens, Section C and 5 homes with a Hackberry Road address in Bermuda Gardens, Section B. The numerical portion of the address will remain the same. The five residents were informed of the address change by the developer and registered mail. South Hackberry Road has been approved by Richmond Regional Planning District Commission and Crater Planning District Commission and the GIS Section of IST. Preparers Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ^ No # ooaoas CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff Recommendations: Recommend that the Board of Supervisors approve renaming Hackberry Road in Bermuda Gardens, Section B to South Hackberry Road. District: Bermuda ~~~Qi~ I ar.~ aresaa ~~ ~~~ ~I P'"~I ooooas Meeting Date: Jan Subject: CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA 27, 2010 Item Number: 8.C.4. Transfer Funds from the Home Investment Partnerships (HOME) Contingency to Housing Opportunities Made Equal (H.O.M.E.) Down Payment Assistance Program County Administrator's Comments: County Administrator: Request the Board to approve the transfer of $53,300 from HOME Contingency to the H.O.M.E. Down Payment Assistance Program. Summary of Information: Housing Opportunities Made Equal (H.O.M.E.), a non-profit organization, administers a down payment assistance program for first time homebuyers. The FY2010 Adopted budget of $50,000 was substantially less than approved in prior years. The non-profit organization currently has a waiting list of more than 70 eligible county persons. With the addition of $53,000 a minimum of four additional persons can be served. There are funds available in an unallocated contingency account in the amount of $53,300 to transfer for this program. Preparers Thomas Taylor Title: Director, Community Development Block Grant Attachments: ~ Yes ^ No oaoozs CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Budget and Management Comments Funds in the amount of $53,300 are appropriated and available in the HOME Contingency to be transferred to the H.O.M.E. Down payment Assistance Program. Preparers Allan M. Carmody Title: Director. Budget and Management 000030 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~, AGENDA Meeting Date: January 27, 2010 Item Number: 8.x.5. Subiect• Acceptance of Parcels of Land Along Hickory Road from Shiloh Baptist Church County Administrator's Comments: County Administrator: Action Requested: Accept the conveyance of two parcels of land containing a total of 0.120 acres along Hickory Road from Shiloh Baptist Church and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000031 VICINITY SKETCH Acceptance of Parcels of Land along Hickory Road from Shiloh Baptist Church J \\ ~ ~ LLl ~ F- z ~ ~~` ~' o ~o $~O~'~c~~ ~ ~~ z HE~.~R~ ~ ~ ~ ~ ~~ 0.10 Acx~s to he Dedit:at a 0 J N Chesterfield County Department of Util~ies w (, E s 1 hcl - 666.BT !e t 000032 PARCEL A 0.002 ACRI N 3620651.9327 \ ~ 5.1 FLORENCE J. TAYLOR GPIN:777620565200000 D.B. 3454, PG. 861 WATER EASEMENT O.B. 2775, PG. 691 D.B. 2812, PG. 8 // A _m ~~ y~c S~. ~0 \9~qo ~99~e F9 Ry'90 ~'t` PARCEL B ~~'~~ O 0.118 ACRES R.l~, q C~'~~ 45 ~~\ ' PR RIPTIV R/W ~ ~r-15 ESC E L-VEPCO POL~~-~~~' LINE EASEMENT ~~,~ (NO SPECIFIC WIDTH) D.B.232,PG. 84 45'PERMANENT WATERLINE EASEMENT WITHIN NEW RNV 0.120 ACRES DEDICATED TO CHESTERFIELD COUNTY 1.620 ACRES SHILOH BAPTIST CHURCH GPIN:777620814500000 D.B. 192, PG. 28 8715 HICKORY RD. WATER EASEMENT D.B. 2775, PG. 697 D.B. 2842, PG. 184 0.385 ACRES SHILOH BAPTIST CHURCH GPIN: 777620682900000 D.B. 3308, PG. 247 6721 HICKORY RD. WATER EASEMENT D.B. 2775, PG. 697 D.B. 2842, PG. 184 GRAPHIC SCALE -~O 0 20 b 0G (W 1E!! 1 htieh ~ 40 !C ~ ~~ ~ ROD SET E 11777882.0027 GARRETT A. MASON GPIN:777620942800000 D.B. 1979, PG. 172 WATER EASEMENT D.B. 2791, PG. 264 I ~- r: PLAT SHOWING 0.120 ACRES ACROSS THE PROPERTIES OF SHILOH BAPTIST CHURCH TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA JANUARY 6, 2010 SCALE: 1 "~W' 2463 boulevard " colonial heights, va 23834 telephone: 804.520.9015 facsimNe:804.520.9016 townas emaN: atorvnes(~tawnespccom consulNn 'neers,surv , & anners DRAWNBY.• W.R.L CHECKED BY.•~(/ 0 0 0 0 3 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 27, 2010 Item Number: 8.e.s. Subiect• Request to Quitclaim a Variable Width Water, Sewer and Drainage Easement and a Variable Width Drainage Easement Across the Property of Rivermont Development Company, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width water, sewer and drainage easement and a variable width drainage easement across the property of Rivermont Development Co., LLC. Summary of Information: Rivermont Development Co., LLC has requested the vacation of a variable width water, sewer and drainage easement and a variable width drainage easement across its property as shown on the attached plats for the development of River Walk at Rivermont Crossing. This request has been reviewed by the Environmental Engineering and Utilities Departments. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000034 VICINITY SKETCH Request to Quitclaim a Variable Width Water, Sewer and Drainage Easement and a Variable Width Drainage Easement Across the Property of Rivermont Development Co._ LLC ~~ ~ N N ~C Fy ~ iV T 4°~ ~ +~s ~W~P ~ ~+ ~~t8~ ~09~ NER < ~SS~m~rts to be 4ti#claFmed K AVE R~ ~. T~ ~ ~~ ~9 ~` ER ~ ~~ ~ G ~ O t~ ~ ~ L~ ~~ ~ ~ e N Chesterfield County Department of Utilities W - E S 1 hcl - 5D8.37 4e t 000035 a O7 O "o `~ 0 1 (O~, O Mory K. Sherrick ~' ~o .~. ~~~ ,. ~~ ~~ ,~ ~0,0 Z. ~ N 0' N ~~,, ~, \~ ~~ ~{~\ A b~esti~~ ~~ ~''; N N,. ~~? N ~t~~~;~;~" ,~; A~ '~ - 54.8 ~~ ~ _ _``_ l09.l9 _ • 8' Easement ~` ..... 80 ba. fer»p. hinarourd eaesmenl-I ~~~~~ Bermu o Gordens o ,- ~ Z D ~ ~. ,. . -~ Plot of Eosement -. ~ !c hr ~.1->dre-~fd0 h, . : C~.inty of Chesterfie/d / /,urn . Lean A. Sowers,: Nols ~ Easenwn~ far drofia~e, David Horrison ,1IL ' wafer and serer /mprovemenfs Bermudo District ~~~r~ v~. Chesterfield County , Virginio ~f, ~ ENGINEERING UEf'ART!~1ENT o~AITEALALI>rAN,JLx CHESTERFIELD COUNT Y,~,IRGINIA V ~f7~A7~ryd ~ sca~E REVISIONS DeAwN er ,~$ ~ ~~~'~I OATf REASONS w~A ~,Q ~"U.j..r~ ~ DATE iHECKED BY lVoY. 20, 9a W,NA TAX NAP OgAY ING A ~~ Qn .. ,~ 16~ EosemerN.T ,. Section B 0 0036 B~OK1SSi PACE '77 for S f s~boob cocoa. ~i Mtry K. ShrrMk c a z 0 3 ~ \~`+_1 ' R;~~ ~ ~ ~ ''tea/ ~~ ~ ~~ ~ ~w' y ~: . / ~o~aod ~ f Gan A Sowers, Jr, et d. ~ ~ ~~ ~ ~ ~,\ o~ ~ o _ .~ : ~ O ~ l Cs~' ~ ~ ~ 4'~. ~ Eu,st,.x~j / ~ \ \ y i / T ~ B erg uab Go?~r/ens Sic ~ ~ ~ ' ,~ a o ~ ~[/ ` ~ ~ // C~ WALTER M. ~ \~ ~ ~ ~^ 'o ~ 5e ALTMAN III / $~,ri1u~•7C'Q~u. ~ c' ~ ~w / ~i o 5 No. ` / deb 1363 Nof+e . Gfowo ca~ra(tfa~s ef' ~ ~oryw ~Ot ~~ sr~c ex~le•a/i• o! wc+cr4osijr R*R/ ow./ ~~~•~• ~'.,,~• Plot of Easement ~'h/~rvArwrsAR/~c, rAc Aar sr ~~ br vra~ca~rd ~~ c/no.:ro9,e tsts/~r1 a~r/Y ~` ''MeJ~ ~~a° CGL'Inty of Chesterfield St h„m ~ 530 =i7 =20 "t ; iBo.4a ' ~ Mu-r K. SAeiritk Z a sa' of =ss "w ; 5/.0,3 ' BfXRKA~o O1St~iCt s ~' /~o•~+s ; a = si~~:n ; t ~G/a6 Cl~esferfie/d County Virginio ~ Ndit.d=3s'w ; /o.i~' ENGINEERING DEPARTMENT 7 N ~($ =oi'•!Cf'E 137.36 ' 8 R=ibo.R3';~=zylo,~~jo;t°>rJ CHESTERFIELD COUNTY, VIRGIN IA - ~ fC4E ~ REVISIONS DRAWN ~Y ~ , •~, OATE r ~_J RE A1S ONS 1Nii/A ~/s /.~/a_ I/=/N GX~p E,y~/- ~ I/~~~~ I:NEGR[0 RY ~,//~7~ Sbe~r.c.i P~viow j If'Ai4 [ N oR ri u. . 0003'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 13, 2010 Item Number: 8.C.7. Subject: Resolution Recognizing Chesterfield County as a 2010 Census Partner County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: The attached resolution recognizes Chesterfield County's support of the goals and ideals of the 2010 Census by disseminating information to county residents and encouraging them to participate by completing the Census survey and returning it prior to April 1St. The county has created a Chesterfield County Complete Count Committee to actively advocate on behalf of the 2010 Census and to collaborate with other like-minded groups in our community and region. The Complete Count Committee, which includes county staff and representatives from the community, requests that the Board of Supervisors adopt the attached resolution recognizing the 2010 Census campaign. Preparers Chris Ruth Title:Co-Chair, Chesterfield County Census Complete Count Committee Attachments: ^ Yes ~ No # 00038 RESOLUTION RECOGNIZING CHESTERFIELD COUNTY AS A 2010 CENSUS PARTNER WHEREAS, an accurate census count is vital to our community and residents' well-being by helping planners determine where to locate schools, day-care centers, roads and public transportation, hospitals and other facilities, and is used to make decisions concerning business growth and housing needs; and WHEREAS, more than $300 billion per year in federal and state funding is allocated to states and communities based on census data; and WHEREAS, census data ensures fair Congressional representation by determining how many seats each state will have in the U.S. House of Representatives as well as the redistricting of state legislatures, county boards and city councils, and voting districts; and WHEREAS, the 2010 Census creates jobs that stimulate economic growth and increases employment opportunities in our community; and WHEREAS, the information collected by the census is protected by law and remains confidential for 72 years. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Chesterfield County is committed to partnering with the U.S. Census Bureau to help ensure a full and accurate count in 2010 and has created a Chesterfield County Complete Census Count Committee to actively advocate on behalf of the 2010 Census and collaborate with other like-minded groups in our community and region. AND, BE IT FURTHER RESOLVED that, as a 2010 Census partner, Chesterfield County will 1) support the goals and ideals for the 2010 Census, disseminate 2010 Census information to county residents, and encourage them to participate by completing the Census survey and returning it prior to April 1; 2) encourage residents to place an emphasis on the 2010 Census and to participate in events and initiatives that will raise overall awareness of the 2010 Census and ensure a full and accurate census; and 3) support census takers as they help our community complete an accurate count. 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 8.C.8. Subiect: Transfer of $6,150 in Clover Hill District Improvement Funds to the Chesterfield County School Board to Purchase Three "Computers on Wheels" for Providence Elementary School County Administrator's Comments: County Administrator: Transfer $6,150 in Clover Hill District Improvement Funds to the Chesterfield County School Board to purchase three "Computers on wheels" for Providence Elementary School. Summary of Information: Supervisor Warren has requested that the Board transfer $6,150 in Clover Hill District Improvement Funds to the Chesterfield County School Board to purchase three "Computers on Wheels" for Providence Elementary School, each consisting of a cart, laptop computer, projector and speakers. The Board can legally transfer public funds to the School Board to purchase capital computer equipment which will be used for public educational purposes. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:83049.1 Attachments: ^ Yes ~ No 000040 ~~ ~0(" Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Providence Elementary 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) N/A 3. What is the amount of funding you are seeking? $6,150 ($2,050 ea.) 4. Describe in detail the funding request and how the money, if approved, will be spent. Wish to buy 3 Computers On Wheels (COWs) to enable more classrooms to have easier access to such for technology-integrated lessons. Currently we have 13 COWs and 40 homerooms. 5. Is any County Department involved in the project, event or program for which you are seeking funds? No 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? 000041 Our PTA has been generous the past few yearsyincluding the current year~in buying us 2 - Page 2 COWs, 5 radios, and a Promethean Board. They will not be able to buy us any COWs this year. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No Is the organization non-profit? Yes ® No ^ Is the organization tax-exempt? Yes ® No ^ 8. What is the address of the applicant making this funding request? Providence Elementary School - 11001 W. Providence Rd, Richmond, VA 23236 9. What is the telephone number; fax number, e-mail address of the applicant? 674-1345; 745-2339; Stephen_DeGaetani@ccpsnet.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. ~ - ~ Signature I Principal Title (if signing on behalf of an organization) Stephen DeGaetani Printed Name 10-14-09 000042 Date CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: January 27, 2010 Item Number: 8.C.9. Subject: Set Public Hearing to Consider Amending Sections 15-96, 15-121, 15-122.2 15- 133, 15-162 and 15-246 of the County Code Relating to the "Good Character" Standard for Certain Business Permits County Administrator's Comments: County Administrator: Board Action Requested: Set a public hearing for the Board's February 24, 2010 meeting to consider amending §§ 15-96, 15-121, 15-122.2 15-133, 15-162 And 15-246, of the County Code relating to the "good character" standard for certain business permits. Summary of Information: Under state law, certain businesses in the County may only operate pursuant to a permit issued by the chief of police. Such businesses include precious metal dealers, solicitors, nightclubs, massage parlors, adult businesses, fortunetellers and massage clinics. For most of these businesses, the state enabling legislation, and the corresponding County ordinances, were enacted many decades ago. As was common for such local ordinances at that time, the permitting ordinances provide that the chief of police may deny a permit to operate one of these businesses 1) for objective reasons such as whether the owner has been convicted of felony or any crime of moral turpitude, whether Preparers Steven L. Micas Title: County Attorney 0825:83096.1(83097.1) Attachments: ^ Yes ~ No # 000043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA the owner has ever been denied a similar permit in the past or whether the owner has complied with all other County laws and regulations, or 2) for the more subjective reason that the owner is not of "good character" or "good moral character." This "good character" standard has been in common usage in permitting ordinances for many decades and is still found throughout the state in local permitting ordinances. Courts (both state and federal) have increasingly been invalidating as unconstitutional permitting ordinances that allow permits to be denied or revoked, on a finding by a public official that a business owner is not of "good character". The earliest of these cases concerned door-to-door solicitor permits, but courts have since invalidated permitting ordinances for many other types of businesses on constitutional grounds since they utilize a subjective "good character" standard. The County currently incorporates a "good character" standard for the issuance of permits for the following businesses: precious metal dealers, door-to-door solicitors, nightclubs, massage parlors, adult businesses, fortunetellers and massage clinics. Staff proposes that the permitting ordinances be amended to remove the "good character" standard but to retain all of the objective standards for denial of such permits which are currently contained in these ordinances. The proposed ordinance amendments are attached. Staff recommends that the Board set a public hearing on these ordinance amendments for the Board's February 24, 2010 regular meeting. 0825:83096.1(83097.1) O~U044 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 15-96, 15-121, 15-122.2, 15-133, 15-162 AND 15-246, OF THE COUNTY CODE RELATING TO THE "GOOD CHARACTER" STANDARD FOR CERTAIN BUSINESS PERMITS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 15-96, 15-121, 15-122.2, 15-133, 15-162 and 15-246, of the Code o the County o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 15 REGULATED OCCUPATIONS AND SERVICES 000 ARTICLE V. MASSAGE CLINICS 000 Sec. 15-96. Granting of permit. Within 60 days of the date of the permit application, the chief of police shall issue the permit if he shall find all the following: (a) Any massage clinic to be used or constructed meets all zoning, building, plumbing, utility, health, electric and fire prevention codes, as reported by the applicable departments. (b) The applicant complies with all requirements of this article. (c) The applicant does not pose any threat to the community's health and safety. Any past felony, or misdemeanor convictions of the applicant, materially affectin tg he applicant's ability to conduct the permitted activity including a conviction pursuant to this article and a crime of moral turpitude, shall be considered in making this determination. (d) The applicant is at least 18 years old and complies with the requirements of Code of Virginia, §§ 54.1-3000 and 54.1-3029. (e) The applicant has not made any false, misleading or fraudulent statements in the permit application nor in any other related document required by the county. 000 000045 0425:83097.1 ARTICLE VI. NIGHTCLUBS AND OTHER ADULT ENTERTAINMENT DIVISION 1. NIGHTCLUBS Sec. 15-121. Nightclub permit required from chief of police--Application; issuance. (a) Every person desiring a business license to operate a nightclub, as defined in chapter 6, shall first apply to the chief of police, or his designee, for a permit to conduct such activity. Each such application shall be accompanied by a fee in the amount of $25.00. (b) Information required on the permit application shall include, but not be limited to, the following: (1) The applicant's full name, age, sex, race, weight, height, hair and eye color, address, telephone number, date and place of birth and social security number; (2) Names and addresses of references; (3) Whether the applicant has been convicted of any felony or misdemeanor and, if so, the nature of the offense, when and where convicted, and the penalty or punishment assessed; (4) Photograph and fingerprints of applicant; and (5) Name and address of the business for which a permit is sought. (6) Written authorization to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (7) Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. (c) For a corporation, partnership or other legal entity, "applicant" includes each officer, director, partner or principal of the entity and any managers of the business. (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted of a felony or any other crime materially affectin tg he applicant's ability to conduct the permitted activity include a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article, ^- ~° ~°+ ^~ R^°a m°-^' ^''^r°^+°r. In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. ~~~~'~s 0425:83097.1 (e) Any changes in the ownership or principals of the business entity to which the permit is issued or in the managers of the business itself will automatically make the permit void. Such changes shall be reported to the chief of police or his designee, and a new application may be submitted for review. (f) Nightclubs shall be subject to the regulations regarding public dance establishments, set forth in chapter 3. DIVISION 2. ADULT BUSINESSES Sec.15-122.2. Same--Issuance. (a) The chief of police or his designee shall grant or deny an application within 30 days of its proper filing, unless information requested from other law enforcement agencies is not received within that 30-day period, in which case the chief of police or his designee shall have an additional 30 days to act on the application. Upon the expiration of the applicable time period, unless the applicant requests and is granted a reasonable extension of time, the applicant shall be permitted to begin operating the business for which the permit is sought, unless and until the chief of police or his designee notifies the applicant of a denial of the application and states the reasons for that denial. (b) If the application is denied, the chief of police or his designee shall notify the applicant of the denial and state the reasons for the denial. (c) The chief of police or his designee shall deny the application for any of the following reasons: (1) An applicant is under 18 years of age. (2) An applicant has failed to provide information required by this chapter or has falsely answered a question. (3) The premises to be used by the adult business have not been approved as being in compliance with health, fire and building codes. (4) The application or permit fees have not been paid. (5) The business does not have proper zoning. (6) The applicant has a permit under this division which has been suspended or revoked. (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this division shows that the applicant has been convicted of a felony or any other crime materially affectin tg he applicant's ability to conduct the permitted activity include a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this division,_ . In addition, each application shall be reviewed by the county departments charged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, and no permit shall be issued if the 00004' 0425:83097.1 applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. 000 ARTICLE VII. PRECIOUS METAL DEALERS 000 Sec. 15-133. Same--Method of obtaining. (a) The permit required by this article shall be issued by the chief of police upon payment of a $200.00 application fee and satisfaction of the requirements of this article. A permit will not be issued :~ +i.^ ., ~~:^.,,,. ~ :~~ +,. ~.,~:~~, +~o ^~.,;o~ „~ .,,,~;^o „~ ~_ „ „a .., ..,,~ ^~r if the applicant has been convicted of a felony or any other crime materially affecting the applicant's ability to conduct the permitted activity include a crime of moral turpitude, or if the applicant has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article. The applicant shall authorize a background investigation, including a criminal records check. Information required on the application shall include, but not be limited to, the applicant's full name, aliases, address, age, sex, race, social security number, date of birth and fingerprints; the name, address and telephone number of the applicant's employer, if any; and the location of the place of business of the dealer. The applicant shall date and sign the application and certify that the information contained in the application is true and correct. Before a permit is issued, the dealer must have all weighing devices used in his business inspected and approved by local or state weights and measures officials and present written evidence of such approval to the chief of police. (b) No license shall be valid for more than six months from the date of issuance. Any license may be renewed in the same manner as the initial license is obtained. The renewal application fee shall be $200.00. (c) If the dealer does not operate continuously at the same location after the date when he obtains the permit, he shall notify the chief of police when he ceases or renews business or upon change of his location. Failure to operate on weekends or holidays shall not be construed as ceasing or discontinuing operation. The dealer shall conduct his business only from the fixed and permanent location specified in the dealer's application for a permit. 000 ARTICLE VIII. SOLICITORS 000 Sec. 15-162. Issuance of permit; renewal. (a) No person shall enter into or upon a residential premises within the county for the purpose of soliciting, unless he has received a permit from the chief of police. ~~~Q~~ 0425:83097.1 (b) Information required on the solicitor permit application shall include, but not be limited to, the following: (1) The name, local and permanent addresses, age, date of birth, social security number, race, weight, height, hair and eye color and any other distinguishing chazacteristics of the applicant, which shall be verified by an automobile operator's license or other photo identification issued by a government agency. (2) The nature or purpose for which solicitations will be made and the nature of the goods, wazes, merchandise or services offered for sale. (3) The name and permanent street address of the employer or organization represented. (4) A photograph of the applicant and fingerprints of the applicant. (5) A statement of whether the applicant has been convicted of any felony or misdemeanor and, if so, the nature of the offense, when and where the conviction occurred and the penalty or punishment assessed therefor. (6) The make, model and license number of any vehicle to be used. (7) The specific area or azeas of the county where the solicitor will be working. (8) Written authorization to conduct a background investigation of the applicant, including a criminal records check, and to investigate whether the information provided by the applicant is true. (9) Written declazation, dated and signed by the applicant, certifying that the information contained in the application is true and correct. (c) The applicant shall not be issued a permit if a county investigation or the information furnished in compliance with this article shows that the applicant has been convicted of a felony or any other crime materially affectin tg he applicant's ability to conduct the permitted activity include a crime involving moral turpitude, or had a prior permit revoked under any statute or ordinance similaz in substance to the provisions of this article. , ^~ ~~ ~^+ ^~'-^^a ~~^rn' ^~°~°^+°~ A permit issued under this article shall be good for 30 days from the date of issuance unless earlier revoked. Every solicitor shall carry his permit with him at all times while engaged in soliciting, and shall display such permit to any person who shall demand to see the permit while he is so engaged. (d) A solicitor's permit which has expired may be renewed for an additional 11-month period, upon the execution of a renewal application setting forth one of the following: (i) a certification that the statements made in the original application aze still true and accurate statements at the time the renewal application is filed, or (ii) all changes in the original application required by a change in facts since the date of filing the original 0425:83097.1 000049 application. Applications for renewal must be made within 15 days after the expiration of the original permit. Those applications for renewal made after this period shall be considered applications for a new permit. 000 ARTICLE XI. FORTUNE-TELLERS Sec. 15-246. Fortune-tellers. (a) Every person desiring a business license to operate as afortune-teller (as defined in chapter 6) shall first apply for and obtain a permit from the chief of police, or his designee, to conduct such activity. Nothing contained in this section shall apply to a person pretending to act as afortune-teller in aproperly-licensed theater as part of any show or exhibition presented therein or as a part of any play, exhibition, fair or show presented or offered in aid of any benevolent, charitable or educational purpose. (b) The permit application shall include, but not be limited to, the following: (1) Name, alias or nicknames, resident and business address, phone number, place and date of birth, social security number, race, sex, age, height, weight, hair color and eye color. ~) z4-se~t~re-~t ~2,)(~-) Written authorization to conduct a background investigation, including a criminal record check. ~3,)(~4-} Written declaration, dated and signed by the applicant, certifying that the information contained in the application is true and correct. (c) The chief of police, or his designee, shall conduct an independent investigation and determine whether the statements contained in the lea ^°~ implication are true. The applicant shall also present such ^°-*'~ application to the commissioner of the revenue. (d) The applicant shall not be issued a permit if the county's investigation or the information furnished in compliance with this article shows that the applicant has been convicted of a felony or any other crime materially affectin tg he applicant's ability to conduct the permitted activity include a crime involving moral turpitude, or has been denied a permit or has had a permit revoked under any statute or ordinance similar in substance to the provisions of this article_ , . In addition, each application shall be reviewed by the county depaztments chazged with enforcing the business license, zoning, building, plumbing, utility, health, electric and fire prevention codes, as needed, 000050 0425:83097.1 and no permit shall be issued if the applicant's business in the county does not comply with these and any other applicable county or state laws or regulations. (e) The chief of police, or his designee, may revoke or suspend any permit issued pursuant to this article (i) for fraud, misrepresentation or any false statements contained in the application; (ii) upon conviction of the applicant for any felony or misdemeanor involving moral turpitude after the permit is issued; (iii) for failure to comply with the provisions of this article; or (iv) if the applicant's business fails to comply with applicable county or state laws or regulations. (f) If the chief of police, or his designee, revokes a permit, he shall notify the permittee in writing of such action, the reasons for the revocation, and the permittee's right to request a hearing. To receive a hearing, the permittee must make a written hearing request which must be received by the chief of police, or his designee, within ten days of the date of the revocation notice. If a timely hearing request is not received by the chief of police, or his designee, the decision shall be final. If a hearing is properly requested, it shall be held within ten days from receipt of the hearing request. The hearing shall be presided over by the chief of police or his designee. The permittee shall have the right to present evidence and argument or to have counsel do so. Within a reasonable time after the hearing, the chief of police, or his designee, shall render his decision which shall be final. T'he permittee must discontinue operation of its business when the decision to revoke the permit becomes final. (2) That this ordinances shall become effective immediately upon adoption. 000051 0425:83097.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 9.A. Subiect: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # X40 2 Q S CHESTERFIELD COUNTY GENERAL FUND BALANCE January 27, 2010 Board Meeting Date Description 07/01/09 FY2010 Beginning Budgeted Balance Amount Balance $53,495,000 OOOOS3 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS January 27, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010 Budgeted Addition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 000054 ~ ~ t~ ~ O N M O Q ~ ^O L M ~ N ~ ~ C ~ ~ M 00 M ~ l~ l~ ~O l~ N •-r p'" 69 ~--~ 69 69 69 C~ ~ 69 69 v R ~ e~ ~ o ~ ~ O "O ° oo M O ~ oo v ' ' ' '~ ~ ~ o O ~ as Q ~ ~ ~ N Uj ~--i O A z ~ b~ , [, Q Q N O OHO ~ t zo ~ o N b L W a ~ ~ O N L a ~ .7 C ~ ti ~~ O O O O O O H ~ ~' N ~ v~ v~ v~ ~ vl '/': ~ ~ 'L 00 00 00 00 00 M a A d y ~. ~ > ~ _ l~ ~ N 0~0 Q O~ N O O O N o0 N ' L F. O ~,, O~ M 69 00 o0 M ~' O\ a, U ~° x c 3 u o ~ R c ~' y ~ C ~ "C D A ~ U A ~ ~ U OJOOSS Prepared by Accounting Department December 31, 2009 Date Began 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 12/31 /2009 11/19 $8,050,000 11/21 6,735,000 11/23 4,180,000 11 /24 16,270,000 10/10 16,596,199 12/17 1,132,880 12/10 91,493 11/24 10,375,000 11/24 8,745,000 11/27 19,880,000 92.055.572 Approved Amount o~c~o~s CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~ Meeting Date: January 27, 2010 Item Number: 9.B. Subiect: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No # OOOOS'7 0 O N r L Ol 7 O L O N •O 4 w 0~ w ~ ^. w r.+ '~ V U o ~ ~ O ~' O ~ V 0 ti q O .~ i U ~ ~ +.. 'Z$ ~ O \O T? Q~ ~h n _~N ,~ 'ti •~ ~ ~ `ti ~ O ~ ,~ '~ ~ h ~ ~ ~ ~ N ~ .~ Ct y ~ '~ O h ~ w ~ ~ U d O w O ~ ~, ~ ~ ~, ~ U U ~ w ~~ ~o ~° .~ h ~ ti ~A A .~ W V ~ u o ~+ N~ ~Q Oa •N `~ V ~~w .y d 0 N rn N rn N 0 N 0 N 0 N o N M ~ N ~ N ~ N O N N ~ N N m N N ~ ~- N O y I 0 0 0 0 o o ° O N N N N N N N 'a ~ ~ M M M ~ N N N O O O I 01 p) 01 O M M ~I M M Op ~ _ _ O O N ~ O O I O II O O O O ~ ~ ~ ~ ~ i M ~ '' ~ N n . ~ ~ I~ 0 ', c J C ~ a° ~° I c > j j 7 Q ' ~ y U W O ~ ~' O A ~ ~. ~ 'O _ M . O y f A ~ 1 V t~ 7 U ~ ~ 'p0 I ~ O M ''. O U ~ ~~I 7 > U > U ~ H ~ ° H ~ ~ UI o~ ~ co U n n ~ ~ ~ ~ ~ N O ~ ~ O Y D ~ T v o _~ ~ U ~ D O~ ~ ', a N a U o ~ m ~ N ' U o I j ~ O m > , O O ~ M y ~ N ~ ~ N ~ I f~/l c o .. c o m ' o U E o O U ~ ~ o •~ p E o a E o a° u- a° ~ ' •c ~ d ~ ~ ~ ~ ~ ~ ~ o ~ c .•• c .•• ~I ~ •• ' rn .•• rn ... m .. ~ ~ .. E ~_ E ~ m .~ c .~ c ~ ~ . ~ a .~ ~ € ~ ~ ~ ~ a°'i ~ a~i E ~, ~ a E y Q H Q H 'i Y H ', ~ U' H C7 H 2 H 2 F C C = ~ ' O ~ ~? ' ~7 ~ ~ d r O n O M O ~ ~ O ^ O ~ ~ ~ 'a N p a y a O C nl ~ ~ ~ c a~ ~ ~ ~ ~ ~ ~ ~ ~ `~ V r V r ~ .o m a ~ u o~ .~ a ~ u 'o V a ~ E 4` ' ~- a`. ~ ' ~~ Q ~~8 o~ O N ~ ti Q M o ~A o~ r g A ~ O1 r 0 a w .. ~, o q ~ ~ ~ ,O N o V ~ N ~ ~' 0 ~ Or ~ O y ~ U ~ ~ N ~ ~ ~ ~ d O ' ~ ~ Ct ~ ~ ~ ~ ti ~ ~ ti ~ ~~~ ~ ~ ~ ;ys y ~i y ~ ~ h ~ U C ~i h O ~,,~ ~ ~ U ~ ~ ~ d '~ ~ ~ ~ O ~ ~ ~ ~ ~ O '~ o~ q ~ ~ o ~ 4, ~ ~ ~ ti ~ ~ d ~ o ~ ~ ~ ~ ~ ~ ~ ~ ~ U 'C o ~ N w .~i Q ~ ~ ~ ~ ti r + ~ w ~ ~ ~ ~i V U ~q ~«' ~ ~ ~o ~ i O C ~ ~ ~ U ~~ tp O as bD as C 7 O U ._ a~ bD C R t U z R •+ O F OJ0059 h M O 4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: October 28, 2009 Item Number: 14.A. Subject: Resolution Recognizing Mr. Edward Alexander Horansky Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Edward Alexander Horansky, Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. Mr. Horansky is a resident of the Midlothian District. He will be present at the meeting, accompanied by members of his family, to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No oaoos0 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Edward Alexander Horansky, Troop 876, sponsored by Mount Pisgah United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Alex has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of January 2010, publicly recognizes Mr. Edward Alexander Horansky, extends congratulations on his attainment of Eagle Scout, and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. ooooss ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 14.6. Subject: Resolution Recognizing the 2009 American Legion Post 137 Baseball Team County Administrator's Comments: County Administrator: Mr. Warren and Ms. Durfee request that the Board adopt the attached resolution recognizing the American Legion Post 137 Baseball Team for its superior achievements and representation of Chesterfield County. Summary of Information: The 2009 American Legion Post 137 Baseball Team, a team which in 2008 was named the third best team nationally among approximately 5,200 American Legion teams in the U.S., completed the 2009 season with a record of 35 wins and seven losses. The Post 137 Team was the Regular Season Champion of the District 11 Conference, the Champions of the District 11 Tournament, Champions of the Virginia State American Legion Tournament and quarter finalists in the Middle Atlantic Regional Tournament. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No #oaoosz RECOGNIZING THE 2009 AMERICAN LEGION POST 137 BASEBALL TEAM WHEREAS, the American Legion Post 137 has accumulated a rich history of 80-plus years and has been a leading advocate of youth sports; and WHEREAS, after completing the 2008 season in which Post 137 received the Third Best Team Nationally award among 5,200-plus American Legion teams; and WHEREAS, the 2009 Post 137 squad composed of young men from Cosby, Clover Hill and Manchester High Schools, entered the season with a host of talent, determination and a never-quit competitive spirit; and WHEREAS, under the guidance and direction of Manager Ken Stargardt, Head Coach Byron Ballard and Assistants Johnny Grubb, Doug Toombs, Chuck Staton and Danny Hunter, the 2009 American Legion Post 137 accumulated a season record of 35 wins and seven losses; and WHEREAS, they were crowned Champions in the Regular Season of the District 11 Conference, Champions of the District 11 Tournament, were the Virginia State American Legion Tournament Champions and were Quarter Finalists in the Middle Atlantic Regional Tournament; and WHEREAS, team members include: Alex Mait, Blake Hauser, Ben Sisk, Danny Mooney, Ryan Morrison, Dustin Sollars, Hunter Ackerman, Tim Perry, Greg Moon, Ben Florence, Augie Ayers, Chris Ayers, Allen McFarland, Joey Cujas, Bradley Shaban, Michael Pegram, Tyler Piper and Ronnie Shaban; and WHEREAS, throughout the season both on and off the field as they traveled and were exposed to unfamiliar surroundings, the young men demonstrated the highest quality of character, competitive spirit and sportsmanship; and WHEREAS, each member of the team presented themselves as young representatives and examples of outstanding citizens of Chesterfield County. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27th day of January 2010, publicly recognizes the 2009 American Legion Post 137 Baseball Team for its outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby commends the 2009 American Legion Post 137 Baseball Team for its commitment to excellence and sportsmanship, and hereby express best wishes for continued success. oaoos3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: January 27, 2010 Item Number: 14.C. Subject: Resolution Recognizing the 2009 Thomas Dale Knights Varsity Football Team County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors recognize the 2009 Thomas Dale Knights Varsity Football Team for its superior achievements and representation of Chesterfield County. Summary of Information: The Thomas Dale Knights Varsity Football Team finished the regular season with a 12-2 record and won the Central District Championship, the Central Region Division 6 AAA Championship and was Champion in the AAA Division 6 State Championships. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # oooos4 RECOGNIZING THE 2009 THOMAS DALE KNIGHTS VARSITY FOOTBALL TEAM WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Vic Williams, coach of the Thomas Dale High School Varsity Football Team completed his 23rd year as coach with an overall record of 191 wins and 72 losses; and WHEREAS, under the guidance and direction of Coach Williams and his staff, the 2009 Thomas Dale Knights finished the regular season with a 12-2 record; and WHEREAS, the Thomas Dale Knights won the Central District Championship, the Central Region Division 6 Championship and were champions in the AAA Division 6 State Championships; and WHEREAS, the Thomas Dale Knights football teams have had outstanding success under Coach Williams' tenure, winning seven Regional Championships, 12 District Championships and have been a three time visitor to the finals of the Virginia Division 6 AAA State Championships; and WHEREAS, the citizens of Chesterfield County enjoy and support high school football. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 27t'' day of January 2010, publicly recognizes the Thomas Dale High School Varsity Football Team for its outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, hereby commends the 2009 Thomas Dale Knights Varsity Football Team for its commitment to excellence and sportsmanship, and expresses best wishes for continued success. 000065 January 27, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Dr. Dana Bost, President, Chesterfield Alumnae Chapter, Delta Sigma Theta Sorority, Inc. 2. Ms. Stella Edwards 3. Mr. Fredd Boisseau 4. Ms. Jud Dorazio 5. Mr. Richard Peterson Evening Session #2 (End of the Evening Agenda) 1. Ms. Beverl Bowlus 2. Ms. Heather Hart 3. Ms. Nanc Wood 4. Mr. Frank Cardella 5. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: January 27, 2010 Item Number: 17.A. Subject: Public Hearing to Consider Amending Sections 19-632, 19-637, 19-640, 19-646, and 19-647 of the Code of the County of Chesterfield, 1997, as Amended, Relative to Sign Requirements County Administrator's Comments: County Administrator: Board Action Requested: Board of Supervisors to hold a public hearing to consider amendments to the Code of the County of Chesterfield. Summary of Information: The Planning Commission held their public hearing on three separate sign ordinance amendments on November 17, 2009. These three amendments address the following: Signs for Community Events: Allows up to 10 temporary offsite event signs within the community to advertise a community event. The Commission recommends approval (unanimous). Directional Signs for New Residential Communities: Allows a developer of a new residential community to provide a limited number of directional signs along a single direct route so that motorists can find remote new residential communities as they leave a four lane or greater major arterial road. The Commission recommends denial (4 deny, 1 approve). Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ^ No # oaooss CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Calculating Sign Copy Area: The goal of these amendments is to enable the signage community to bring forward well-designed, attractive freestanding signs that add to the attractiveness of Chesterfield County. Provides amended definitions of sign structure and copy as well as amended calculations for sign area and height for freestanding signs. The Commission recommends approval (4 approve, 1 deny). Photographs are attached that briefly explain the three Ordinance amendments, followed by the actual amended language for each amendment. The proposed amendments are attached as three separate items requiring separate actions by the Board of Supervisors. ~fl~Q~~ F'w'd ~ 0~®0~8 ~~~069 oooo~o ~~00~1 ,~~ ~ ,~ d ~ ~ , U O U > ~ .. • • O~U~I'~2 0~~0~3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-632 AND 19-637 RELATING TO SIGNS FOR COMMUNITY EVENTS AND CAMPAIGN SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632 and 19-637 of the Code o the County o Chester reld. 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 Community Event: A atg hering by citizens of the community for social, cultural, or recreational purposes relating to parades, festivals, commemorative events, school sponsored events and other similar noncommercial events. 000 Event sign: A temporary sign used to advertise a community event. 000 Sec. 19-637. Limitation on specific signs. 000 (s) Temporary campaign signs are permitted provided that they do not exceed 32 square feet in area and ten feet in height; not exceed seven feet in height in village districts; not be placed on utility poles, traffic control signs or trees or within public rights-of--way; and are removed 30 days after the election. Candidates shall list all site locations for temporary campaign signs throu one (1 Zpermit. 000 ~ Event si ng s are permitted provided that they do not exceed thirty-two (32) square feet in area and eight feet in height; are not placed on utility! poles, traffic control signs or trees or within public rights-of--way; are displayed for a maximum of fifteen (15) days before the advertised event, and are removed, includin tg he sign structure, within 48 hours of the conclusion of the community event. Under no circumstances shall an event sign be displayed more than twenty-five (25Lys. A maximum often (10) signs maybe displayed per community event; however, only one (1 sign may be displayed per parcel. All site locations for event signs shall be listed on one (1) permit. An organization may receive no more than four (4 event signn permits per year. (2) That this ordinance shall become effective immediately upon adoption. 2723:82671.1 0000'4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-632 AND 19-640 RELATING TO REAL ESTATE DIRECTIONAL SIGNS TO NEW RESIDENTIAL COMMUNITIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632 and 19-640 of the Code o the Count~o Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 New residential community: A residential development consisting of a single family subdivision of at least SO lots in existence for less than 2 years after the recordation of the initial subdivision plat for the subdivision or section of the subdivision, and/or amulti-family development of at least 100 units in existence for less than one year after the release of occupancypermits for all buildings in the development or separate phase of the development. 000 Sec. 19-640. Real estate signs. 000 (b) The following real estate/construction signs require a sign permit and are subject to the conditions specified herein: (1) One onsite real estate sign advertising a residential community, provided such sign shall be removed for single family developments, within a period of two L2~ years after the recordation of the initial subdivision plat for the subdivision or section of the subdivision and, for new multi-family developments, within a period of one (1) year after the release of occupancy permits for all buildings in the development or separate phase of the development. A series of offsite directional signs are allowed under one permit defining one direct route only from a major arterial road of four lanes or more to a new residential community not located on the arterial road, provided such signs shall be removed ,for new single family developments, within a period of two (2) years after the recordation of the initial subdivision plat for the subdivision or section of the subdivision and, for new multi-family developments, within a period of one (1 year after the release of occupancy permits for all buildings in the development or separate phase of the development. 2723:82667.1 1 O ~O ~~5 a. One advertising directional sign, not to exceed 32 sauare feet in area and six feet in height, for the new residential community shall direct traffic from the major arterial. No more than one advertising directional sign shall be located at the major arterial intersection although more than one community can be advertised on the sign. b. Directional signs along the route to the new residential communi shall be located only at road intersections that have a turn or through movement. Sign content is limited to directing motorists to the new residential community and sign size shall not exceed four square feet and a maximum height of 18 inches. The mountingheight of the first sign shall be six feet so as to allow up to two additional new residential community signs to be located below on each post to direct traffic to other new residential communities. c. Signs, including sign structures, shall be of durable materials, be painted, and be architecturally compatible with the residential community served. ~3,~{~} One construction sign advertising the use to be made of a commercial building or structure and the businesses and firms developing the building or structure. Such sign may be installed when actual construction is started and shall be removed upon occupancy of the building or structure. ~4,~(~} One construction sign notifying the public that a nonresidential community is coming soon. This sign shall be removed before erection of any other construction sign and in no instance shall be permitted to remain longer than three years. ~5,~(~} One onsite real estate sign advertising the sale or rent of parcels of land with or without buildings in O, C or I districts, provided such sign is removed within ten days after the transfer of deed or rental of such property. If the sign is no greater than 16 square feet a county sign permit shall not be required. ~(~ The onsite signs must not exceed 32 square feet in area and a height often feet unless located in a village district, in which case height is limited to seven feet. 000 (2) That this ordinance shall become effective immediately upon adoption. 2723:82667.1 2 ~ ~ 0 0~6 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-632, 19-646 AND 19-647 RELATING TO DEFINITIONS FOR SIGN STRUCTURE AND COPY AND THE CALCULATION OF SIGN AREA AND HEIGHT FOR FREESTANDING SIGNS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-632, 19-646 and 19-647 of the Code of the County off' Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-632. Definitions. 000 Copy: The display on a sign surface in either permanent, electronic, or removable letter, graphic, or numeric form and any associated background distinguishable from the sign structure or building. (pulled from proposed EMC ordinance) 000 Sign Structure: An assembly of materials used to support a sign and that provide the exterior form and finishes that define an area of sign copy. 000 Sec. 19-646. Calculation of freestanding sign area. Area is measured in square feet. The area of a freestanding sign €ase shall be computed by means of calculating the area of the smallest square, circle, rectangle, triangle or combination thereof that will encompass the extreme limits of copy_tege c~ear4~~~ental-te the-~ig~~self. For a sign consisting of two or more sides of cony, where the interior angle between any of the sides of cony exceeds 90 degrees, the fisecond and each succeeding side of sign Ease copy area shall be counted when calculating sign area. 000 Sec. 19-647. Calculation of freestanding sign height. (a) Height is measured in feet to the top of the sign copy area. If the sign location lies below the road elevation nearest to it, the sign height shall be measured from the road grade of the nearest travel lane to the sign to the top of the °~* area of cony. ~~®®~~ 2723:82672.1 1 (b) If the sign location lies above the road elevation nearest to it, the sign height shall be measured from the normal finished grade of the site to the top of the '~~^''°~* ~**n°'~°a ° °^* ^~*'~° ° °*^~^*~~~° area of copy. Artificially increasing the height of the sign by berming or mounding earth or other material at the sign base shall be permitted but calculated as part of the sign height. (c) Architectural elements that enclose the top area of copy may not exceed 25 percent above the allowable sign height. 000 (2) That this ordinance shall become effective immediately upon adoption. ~~~©`~8 2723:82672.1 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:SignOrdinance 1-13, 20 1 col x 8.48 in. $367.53 Board of Supervisors TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an ad- journed meeting on January 27, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chester- field, Virginia will hold a public hearing where persons may appeaz and present their views concerning: Three Ordinances to amend the C. of the County of Chesterfield, 1997, amended, as follows: (1) to allow tem rary on and off site signs for commui events, defining "community event" "event sign°; establishing the size, hell display locations, display time, and qu tity per event and per parcel for event si€ requiring locations for. all event 'signs one event be listed on one permit; allow an organization to receive up to four ev sign permits per year; and establishing t candidates installing temporazy campa signs shall list all locations on one sign F mit; (2) allowing offsite directional si; to new residential communities, defin "new residential community"; modify the length of time onsite real estate si3 may advertise a residential commun establishing the use of offsite directio signs from a major arterial road along c direct route to a new residential comn nity; providing display time for offsite n residential community signs; establish. the size, height, locations, and quantity directional signs for new residential co munities; allowing other new residen developments to locate on the same s: posts; and requiring that new residen' community signs and structures be ma of durable materials and architectur< compatible with their residential comn nities; (3) relating to calculating sign a. and height for freestanding signs, modi ing the definitions of "sign structure" a "copy"; deleting the current calculation freestanding sign area; revising the meth The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 01/13/10 & 01/20/10 r s~- Sworn to a d subscribed before me this ~ day of 2010. Legal Affiant mes T, Grooms Jr., Notary ublic My commission expires: February 29, 2012 Commission I.D. 7182093 -. °'+~ ~ ..c W ti ra ~: s Gj,•. ~ ~ C {Y ~~ 4' THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P-!). R~~~ 1616_ A4i~luthian, Vir~~inia 33113 • Phonc: (80.11 J4J-7500 • Far: (R04) 714-x269 • Email: news(a~chcsterfieldobserve.ecom • Interact: ~cww.ch~..tcrtielduhscr~ercum CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: January 27, 2010 Item Number: 17.B. Subject: Public Hearing to Consider the Appropriation of $24,142,946 and Authorization to Award a Construction Contract for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project County Administrator's Comments: County Administrator: The Board is requested to: 1) hold a public hearing to consider the appropriation of funds; 2) appropriate $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 authorized General Obligation bonds); and 3) authorize the County Administrator to award a construction contract, upon VDOT approval, up to $19,600,000, to the lowest responsible bidder for the Route 10 (I-95 to ware Bottom Spring Road) Widening project. Summary of Information: In November 2004, voters overwhelmingly approved a $40 million bond referendum for road improvements. The widening of Route 10 (I-95 to Ware Bottom Spring Road) was identified for $15 million of improvements. The total project estimate is now $30.8 million. The increase is primarily due to the construction being more complex than originally envisioned. To make up the shortfall, the county obtained approximately $10 million in American Recovery and Reinvestment Act (ARRA) funds, $2.6 million in Regional Surface Transportation Program (RSTP) Funds, and $300,000 in Congestion (Continued on next page) Preparers R.J. McCracken Agen727 Title: Director of Transportation Attachments: ^ Yes ^ No # OaaU ~;3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (continued) Mitigation Air Quality (CMAQ) Funds for the project. VDOT has allocated $2.5 million for the project. These funds total approximately $15.4 million and VDOT will use these funds to reimburse the county. The ARRA funds are required to be obligated by March 2010. The Board previously appropriated $305,000 in developer contributions and $6.3 million in county bond funds for the project. Design of the project is complete, right-of-way has been secured, and utility relocations are nearing completion. The project will be advertised in March 2010. Construction is expected to begin in June 2010 with completion by October 2012. The Board is requested to appropriate $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 authorized General Obligation bonds). A public hearing is required for appropriations over one percent of the county's total fiscal year budget. Staff is also requesting the Board's authorization for the County Administrator, upon VDOT's approval, to award a construction contract, up to $19,600,000, to the lowest responsible bidder. Recommendation: Staff recommends the Board take the following actions for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project: 1) Hold a public hearing to consider the appropriation of funds; 2) Appropriate $24,142,946 ($15,442,946 in anticipated VDOT reimbursements and $8.7 million in 2004 authorized General Obligation bonds); and 3) Authorize the County Administrator to award a construction contract, upon VDOT approval, up to $19,600,000, to the lowest responsible bidder for the Route 10 (I-95 to Ware Bottom Spring Road) Widening project. District: Bermuda ~'~~0~0 _ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: The Board of Supervisors is requested to hold a public hearing to consider the appropriation of $24,142,946 for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project. The revenue sources for the requested appropriation are detailed in the item. The Board is further requested to authorize the County Administrator to award a construction contract, upon VDOT approval, up to $19,600,000, to the lowest responsible bidder for the Route 10 (I-95 to Ware Bottom Spring Road) widening project. Per Section 15.2-2507 of the Code of Virginia a public hearing is required when a budget amendment exceeds one percent of the total expenditures shown in the adopted budget. The anticipated VDOT reimbursement, $15,442,946, is currently appropriated in the state's budget. The $8.7 million in county general obligation bonds are planned to be appropriated in FY2011 based on the adopted FY2010 - FY2015 CIP. Upon approval, the project appropriation would be sufficient for the award of the construction contract. While staff is requesting the $8.7 million bond appropriation for FY2010 instead of FY2011 it is not anticipated that bonds would be sold earlier than planned under the adopted FY2010 - FY2015 CIP. Preparers Allan M. Carmody Title: Director, Budget and Management 000031 Route 10 (I-95 to Ware Bottom Spring Road) Widening Project Budget ESTIMATED COST Design $500,000 Right-of-Way $1,300,000 Utility Adjustments $ 1,700,000 CSXT Rail Road Agreements Force Account $450,000 Construction $19,597,946 Construction Contingency $3,800,000 Construction Administration and Inspection $3,200,000 VDOT Oversight $46,800 VDOT Material Sample Testing $200,000 Total $30,794,746 REVENUE SOURCE & DATE AMOUNT Developer Contributions Dec 15, 2004 $305,000 County Bond Funds FY06 $6,300,000 * VDOT Primary & Federal Funds $2,565,000 * CMAQ & RSTP $2,869,746 * ARRA Funds FY10 $10,055,000 * County General Obligation Bonds $8,700,000 Total $30,794,746 * Appropriation request for Board consideration 0~40f32 Route 10 (I-95 to Ware Bottom Spring Road) Widening Project ~.~ - - _ - - _ S _ ~ _ _ _. _~ _ - a _ - W Hundred Rd ` - 9 - -' - ` a _ _. v:amiMhkiRouOe 10hpentla map ,s-za-oe Feet 0 355 710 1,420 2,130 2,840 ®~00~3 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Routel0 1-20 1 col x 3.91 in. Board of Supervisors $199.12 The Observer, Inc. Publisher of Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an ad- journed meeting on January 27, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chester- field, Virginia will hold a public hearing where persons may appear and present their views concerning: The appropriation of $24,142,946 ($15,442,946 in anticipated VDOT reim- bursements and $8.7 million in 2004 Au- thorized General Obligation bonds) for the Route 10 (I-95 to Ware Bottom Spring Road) Widening project. If further information is desired, contact Mr. Allan Carmody, Director of Budget & Management, Chesterfield County, at 748- 1548 between the hours of 8:30 a.m. to 5:00 p.m., Monday through Friday. The heazing is held at a public facility de- t; signed to be accessible to persons with dis- abilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, .' at 748-1200: Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, January 22, 2010. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 1/20/2010 Sworn to and su scribed before me this ~ ~ S f day of (/~,~~ , 2010. Affiant T,~Grooms Jr., N My commission expires: February 29, 2012 Commission I.D. 7182093 '` ~ •~ .F-';n Public ~1l VF ~.u L t,, ~~ ~F ~°~~%m cV Z ' ~ ~~ 0 ~~ 4. ~ ~~ ~ ~~~~~` THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Rox 1616. Midlothian, Vir~,inia 231 13 • Phone: (SU-11 ~-i?-7>UO • Faz: (R0-1) 7-W-3269 • Email: news@ehestcrtieldobscrveccom • InterneC www.cheucrtield~~b~ervcr.cum January 27, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Dr. Dana Bost, President, Chesterfield Alumnae Chapter, Delta Sigma Theta Sorori ,Inc. 2. Ms. Stella Edwards 3. Mr. Fredd Boisseau 4. Ms. Jud Dorazio 5. Mr. Richard Peterson Evening Session #2 (End of the Evening Agenda) Ms. Beverly Bowlus 2. Ms. Heather Hart 3. Ms. Nanc Wood 4. Mr. Frank Cardella 5. Chairman Gecker and Members of the Board, Due to recent events in the county, my eyes have been opened to how my county government operates and how your decisions affect my family and my standard of living. I have some observations related to the School Board's CIP that you will be voting on in the upcoming months. First, I have to talk about Chester Middle School closing. Three of you sitting here tonight have stated that the closure is an operational decision by the SB. I have been told by David Myers that the closure of Chester Middle School is part of the CIP. He states that the CIP and closure of CMS were all voted on by the School Board as one item. Our committee has not received answers to questions related to this change from the School Board. Please consider asking for more information and the costs related to these changes. Also, consider the impact the closure of CMS will have on traffic along Rt 10 and concerns of families moving out of the area, which will result in decreasing home values. There were other viable options proposed in the 5 weeks that would not close a thriving, model school like Chester MS. Other issues as part of the CIP include specific line items and how the School Board plans to spend money: • -A new gym for Midlothian HS (FY2011). This school is only at 87% capacity at this time. During this financial crisis, it is not the time to build a new gym for $12M. If practice space is an issue then using existing facilities should be considered. • Renovation of Harrowgate and Enon ES with the addition of more seats being added to the school (FY2012 and FY2013)? These schools are at 84% and 83% capacity respectively. if we are expecting 15% growth in the Bermuda district by 2013 then why should the seats at Carver and Davis be at capacity? • $2M in the CIP for administration space (FY 2012 and FY2013). I consider this amount to be outrageous and poor spending of our tax dollars. • -Spending $8M on a HVAC system for the old Clover Hill HS if there is no distinct plan for this building. • -$9M fora 2155 Century Academy (FY2011). Should we be starting new programs or expanding programs during an economic crisis? I will ask that: -part of the savings that the School Board has accumulated be partially allocated back to cover the operating budget shortfall -consider increasing the percentage of funding for schools from county tax collections. -increasing the tax rate to a revenue neutral rate to accommodate for the decreased real estate assessments for 2010. Thank you for your time and I look forward to working alongside the school board administration and the BOS in these challenging times to keep the best interests of the students the main focus through every discussion and decision. Heather Hart Bermuda Resident 10901 Old Cheshire Lane, Chester, Va. 23831 804768-8682 (home), 350-7104 (cell) hartx6@comcast.net Citizens United for Responsible Government P. O. Box 3701 Chester, VA 23831 Chesterfield County School Board 9900 Krause Road P.O. Box 10 Chesterfield, VA 23832 Registered Mail January 22, 2010 Good morning: Citizens United For Responsible Government is a group that was previously known as the Committee to Save Chester Middle School. The name of the group was updated as part of our desire to continue to be actively engaged in the decisions affecting our local schools and government. We have had a number of questions about the decision to close Chester Middle School (CMS) at the end of the current school year in order to make that facility available as 9a' grade academy for Thomas Dale High School (TDHS). We have not received all of the answers to these questions that we have been asking. Under the Freedom of Information Act (FOIA), we want the answer with documentation to each of the following questions. As provided by the open records law, we will expect your answer within five (5) working days. We're trying to understand why this had to happen. It would be helpful to have answers to specific questions because we are still angry and we want to get beyond angry. 1. What is the cost of implementing Option 1? 2. What is the cost of moving TDHS 9~' grade to CMS? 3. Why wasn't a cost analysis done on each option? 4. Why was the CMS Sa` grade grandfathered in at the last moment? 5. What is the cost of grandfathering the 8~' grade? 6. The Career Pathways plan being implemented at Meadowbrook HS was previously suggested as an option to relieve overcrowding at TDHS but was rejected. Why? 7. Our group was informed prior of a school board contingency to move the Cosby High School 9~' grade to what will be the old Clover Hill HS building which was later acknowledged by the Bermuda district School Board member, Marshall Trammell. However at the 01/12/10 School Board meeting, both Chairman Wyman, and the Matoaca district board member, Omarh Rajah, denied such a contingency existed. Please explain the discrepancy. 8. Why the short time frame in implementing Option 1? 9. Will the classroom trailers at TDHS be removed upon implementation of Option 1? 10. Please provide us a copy of Marshall Trammell's communications/call log from December 3, 2009 through January 13, 2010. 11. Please provide a copy of the latest customer satisfaction survey for TDHS. 12. Please provide a copy of the most current utilization report for TDHS. 13. Please provide a copy of the functional capacity plan for TDHS. 14. Please provide a copy of any Traffic studies done on Route 10 (West Hundred Rd) in the area between the intersection of Route 10 and Route 144 (Chester Rd) and the intersection of Route 10 and Route 616 (Osborne Rd) during the times of 6:50 am and 7:30 am on weekdays. In advance, thank you for your assistance in this matter. Sincerely, Citizens United For Responsible Government l eacher, ?Ulartchester Hi«h School I attended t~yo community bud~,~et I~earin`~s held by >3oard cf Supes-visors members, and I vas impressed by your willingness to take your time to educate the public on the. county's financial standing, and to solicit community input tc~r funding decisions. As i?leak as the outlook. was. it was enci+ura~~ing and energrzrnU to be a part of the pi.iblic ~hscussion. The economic forecast lea~~es many of us feeling helpless and }xipeiess- but ~Le finally had something positive to do to take control of our lives and financial situation. It was empowering. After the doom and gloom financial overview presentation, every_ one wanted to know the same thing: how much would it take to make up for the budget deficit The answer: increase personal property taxes by ?O~t. The estimated fatal per homeowner was $500. Thai. solved the whole fianding problem. At the end of the meetings, in every break out group at both hearings. county residents said ` but fi , TheLOmments from the crowd were overwhelmingly the same: "lt's worth $500 to me :- tok , --- _ ~_ - • -- But no one today is willing to be the one to say, "We're raising taxes.-' - - ThisTeads me to ask: what was the paint of the public hearings? _ _ . l feel-as if-ice'-zee been had, here. You asked for public opinion: The public gave it to you. --_ They~ndorsed the idea of a tax increase. Yet you are ignoring the opinions you _ -- _ __ _ - = have been better not to have asked. Now not only do you appear to be weak leaders who _ - -- wont -- - _ -_ __ spe -_ yetr -t n. _ - -- ven_worse, i appears you are pe ec y wi ing o a ow your pe y is erin w' - -_ - _ Sch~e1 Board to take precedence over your commitment to your public duty, and... _- protecting the. future and best interests of your families and their children. - I yon-~vere a at o negatrve pu is opinion a ore or raising taxes, you too action, got . _ _ - ---- _ _ ----- _ -- -- --- - __ -- ---- rath ~ ~'~~, --~^p~' ~£l~ ~ e~ e ~9fi 9- . A;E6~ g Vgg~~~}f}~a~ ~~ F~ 9 ~ ~9n --- vs. i ey - _The~elected you to have the foresight and vision to lead the county. - They need you now to step up and be those leaders. • Address to the Chesterfield County Board of Supervisors January 27, 2010 Frank Cardella, NBCT President, Chesterfield Education Association Chairman Gecker, Members of the Board, Mr. Stegmaier: "Certainly no one likes taxes, but we must become reconciled to larger taxes in the larger America of tomorrow. I suggest that this is a good time to think soberly about our responsibilities to our descendents -those who will ring out the Fossil Fuel Age. Our greatest responsibility, asparents and as citizens, is to give America's youngsters the best possible education. We need the best teachers and enough of them to prepare our young people for a future immeasurably more complex than the present, and calling for ever larger numbers of competent and highly trained men and women. This means that we must not delay building more schools, colleges, and playgrounds. It means that we must reconcile ourselves to continuing higher taxes to build up and maintain at decent salaries a greatly enlarged corps of much better trained teachers, even at the cost of denying ourselves such momentary pleasures as buying a bigger new car, or a TV set, or household gadget. We should find - I believe -that these small self-denials would be far more than offset by the benefits they would buy for tomorrow's America."' The words I have spoken thus far have not been my own, though I do share their sentiment. Those words were in fact offered as official government testimony by Admiral Hyman George Rickover in an address to the United States Con~ress, House Committee on Appropriations in 1960. Admiral Rickover, born at the turn of the 20 Century, would have been 110 years old today, yet 50 years after he uttered those words, I find myself standing before you repeating his cautionary declaration after hearing a school budget presentation that suggests doing just the opposite as we prepare today's young people for the 21st Century. The best teachers and enough of them. Last night the Superintendent presented a school budget recommending a 3% pay cut to existing staff, a staff whose average compensation already ranks 26~` in the state of Virginia, and is almost $10,000 behind the US average. The presentation showed that Chesterfield ranks 107' of 132 Virginia localities in per pupil funding, 109 in administrative staffing; and presentations made at the Community Conversations hosted by this board in the fall showed that you are extremely fiugal and provides services to residents at the lowest cost of our peer group. But let me share another ranking, that of~per capita wealth: 18~`. The 18`t` wealthiest locality, yet 26`" in employee compensation, and 107 in per pupil spending, and last in the region in compensation to our public safety responders. The best teachers and enough of them. This is the reward that our public servants receive for the much vaunted results they've produced. r Directly stated in the COPS Core Beliefs is the idea that "our citizens, parents, students, and employees are partners in sustaining competence and investing in excellence." $25 Million of the $26 Million in cuts to the school budget (96.6%) directly involve employees. The minimal tax rate increase requested by the Superintendent, what you call "Revenue Neutral" would still result in the ~ Hyman George Rickover. United States Congress. House Committee on Appropriations (1960). Education and Freedom. New York. Dutton. (1959). <http://www.energybulletin.net/node/23151> Address to the Chesterfield County Board of Supervisors January 27, 2010 loss of over 300 jobs. That doesn't sound like partnership or investing; it's balancing the budget on the backs of employees and the children they care for. Admiral Rickover, who lived through the worst economic depression in US history, at a time when the average home had far fewer creature comforts than today, understood the greater vision for an educated citizenry. At a rally held right outside this very building just an hour ago, a Coalition for a Quality Community engaged our citizenry on the issue of investing in quality. We had local civic leaders as well as supporters driving in from other counties and our nation's capital standing up with our community to show that we will support you if you are courageous enough to support our students and their families. So I caution you, as President Nixon remarked at Admiral Rickover's promotion ceremony, do not "become submerged by the bureaucracy, because once genius is submerged by bureaucracy, a nation [or in this case, a county] is doomed to mediocrity." 2 Please reject the notion of "Revenue Neutral," of deeper budget cuts that will hurt our employees, and the students in their charge, and instead, embrace a position of "Quality Neutral," perhaps trying some of the "outside of the box" suggestions made by citizens this past fall. They may not be perfect solutions, and you know, they may not work well for us in the long run-we don't know how we'll adapt to the change, and that makes us uncomfortable. But we do know that cuts hurt kids, and that should make us more uncomfortable. s Richard Nixon. "Remarks at a Promotion Ceremony for Admiral Hyman G. Rickover." (1973). Quoted in John T. Woolley and Gerhard Peters. The American Presidency Project [onlineJ. Santa Barbara, CA. <http://www.presidency.ucsb.edu/ws/?pid=4058)>. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: January 27, 2010 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of joint meeting of the Board of Supervisors and the School Board to be held on January 29, 2010 at 9:30 a.m. at the Eanes-Pittman Public Safety Training Center. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0~~~?~4