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04-03-90 MinutesMINUT~ APRIL 3~ 1990 Mr. C. F. Coffin, Jr., Chairman Mr. M. B. Sullivan, Vice Chairman Mr. G. H. Applegate Mr. ~a~ry ~. DaniEl Mr. Jesse J. Mayas County Administrator Staff in Attendance: Ms. Anne Cochrane, Acting Exec. Assist. to the Co. Admin. Mrs. Doris DsHart, A~st. Co. Ad,in., Legis. avco. and Intergov~rn. Affair~ Mr. William Dig,s, Real Estate M~. Joan Dolszal, Cl~rk to the Chief Rob~% Mr. Bradford S. Deputy Co. A4min., Management Services Mr. H. Edward James, Dir., Purcha~±ng Ms. Mary Leu Lyle, Dir. of Acc~untlng Mr. Rober~ Masden, Deputy Co. Admin., ~r$. M. Arline McGuire~ Treasurer~ office Dir. of ~aw~/Info. Dr. William ~elsen, Col. Joseph Pittman, Chief of Police Deputy Co. Admin., D~vslopment ~s. Jean Smith, Dir. of Social Services ~r. Jay Di~ of Libraries Dir. of Utilities License ~r. Frederick Willis, blt. of Human 90-308 Mr. Currin called the meeting to order at 5:20 p.m. {DST). He introduced Mr. Charlem Quaiff who gave the invecatien. ~ntzoductions were made of ma~zborm of all those present and dinner followed. Ms. Janice Mack, Chairman of th~ ~oard of Social services, expressed appreciation for the opportunity to meet with the Board, for the Board's recept recognitio~ of Mrs. Elsie Elmcre and for the board's continuing snpport of the Social Serviee~ Board and its mission. Ms. Jean Smith, Ms. Suzanne Fleming and Ms. Susan Cartel presented a brief overview of the Board's administrative responsibilities and tasks; su~arized program trends and ~ervice activities, agency i~su~$~ current and fntur~ funding needs? and described ~everal personal clrcu3~tances of intervention and assistance in which the Board had participated. M~. ~mith further identified major issues impacting the Board'~ ability to fulfill its mission. The Board expressed appreciation for the ~eppor~nity to .meet with the Social Services Board and staff to ditches proposed budget is~u~ and thanke~ those present for their dedicatsd, diligent effort~ in providing these services to the citizens of The Board recessed at 6:55 p.m. (EDT) tc travel to the ~eard Room for it~ scheduled meeting. Mr. Cu~rin called the meeting tc order at ?:00 p.m. (DST} and noted tkat ~r. Ben 0rcutt, =direr of the Chesterfield Gazette, has accepted a position wlhh a ~echanicsviile newspaper, that his presen=e at the Courthouse weald he missed and wished him w~ll in his iuture endeavors. Mr. Currin stated this dat~ and time had b~en adv~rtined for a public hasting to consider the proposed FYP0-91 Budget and 1991-1995 Capital Improvement ~rogr~, ~n er~ima~ce to establish the annual tea levy on variou~ cla~ses of property for the County of Chesterfield, an ordinance to amend County Code relating tO charges for water and wastewater services, dog licen=e fees, building permit fees, and an amendment %o the FY90 Budget %0 appropriate $9,634,000 in Bond Proceeds for County Capital Improvement Projects. Be stated the purposu cf the public hearing was to ollow County residents the opportunity tO express their opinions relative these issues; indicated there were sign-up sheets available on the podium for those individuals wishing to address the Bcar~ regarding one or mor~ of these issues; and stated the Board would hear public oo~ment tonight but would not take action on 2. I~W(~A?ION Mr. Roy Batrick~ Chief of Administrative Services for the Fi~e Department, gave the invocation. Mr. James J. L. "Jay" Stagmaier, Director of Budget and Management, led the Pledg~ of Allegiance to the Flaq cf th~ 90-309 4/$/~0 4.A. TO CONSIDER THE PROPOSED FYP0-91 BUDGET AND 1991-1995 ~r. Currin stated this date and time had been advertised for public hearing to co-sider the propoz~d FYP~-9t Budget and 1991-1995 Capital Improvements Program. Mr. Stegmaier presented an overview of ~he proposed FY91 Budget and explained revenue items, p~operty tax rates, General Fund ~xpanditu=as and the proposed Capital Improvements Progra~ for F¥1991-1995; stated the plan had been prepared iu witk atated objectives of the Board of Supervisnr~, whioh h~ outlin~d to be: 1) Maintain the current tax rate structura~ ~alntain service levsls which ensure a high quality of life for County residents; 3) Provide compensation to County e~ployees et market xates; 4) Promote chesterfield as a regional partnar~ 5} Continua to negotiate sharing of expens~ related to growth between ~he County and the development community; 6) Fairly allocate resources among competing demands; 7) Maintmin an undesignated fund balance 7.5% of General Fund expenditures; ~s%ablish Education and Public Safety a~ prior~ti~s in delivery of services; 9) Implement a Capital Improvements Program; 10) Promote economic d~velopm~nt tO malntain/improv~ the current residential/business tax ratio; 11) Confirms policy on a Sa~ by case basis whereby the County would no% assume reopnn~ibility for reduction~ in federal or state funding; and 12) Reserve funds for futura capital improvements traditionally have been funded ~y d~b% in ~d~ to reduce zepresent~ the ~5aff's ~ffort~ to maintain a balanced work program and level of service withi~ a fr~ework of fiscal constraints and expressed appreciation for the support and County who have be~n involved in and expressed their views on Ms. Virginia Queries, x~pr~enting thm League OS Women V~=ers of th~ R~c~Ond Metropolita~ Area, stated the League, through financial plan and co--ended those involved for the development of a well-written, carefully ~ocumented and easily readable partner in regional cooperative agreements; and appreciation of the use of ~ideline~ by the Board to assist in the prudent management of finances and debt~, to enhance Chesterfield's strong financial position and adOr~$ the issues of growth management. Ms. Mary Jo Lux, Chairperson of the ~an Service~ Coalition, and M~. Dorothy Armstrong addressed needs relative ~o %he ~uman servi~ Transportation Program~ the expansion of he.sing availability and ~stablishment of a Ta=k rQrce ~o studyfdeter- mine needs and ~trategie~ for pfOVldlng ~uch housing for Diversion Incentive needs funding ~o upgrade th~ Mr. Craig Laffer=y and m~. Dawn colaDeitro, with ~e United Way ~upport and funding for the chesterfield Women's Shelter participation, percentage of clients fro~ locn~it~es, etc. 90-310 4/3/90 Mr. Peter Ward, Chairman of the Community services Boand~ addressed concerns as~ requested funding for three positinn~ (residential supervisor, personnel analyst and ~uality a~urance ooordln~tor) for Mental Health/Mental Retards- Hrs. Carol Johnson, Mr. Jimmie Williamson and Mrs. Lynne S~ward addressed services provided by ~he Adult Development Can%er, Ino.~ which provides care and assistance for middl~-ag~d, middle-income persons who do not qualify ~or any assistance from the State er County level to help defray co,ts of care for %he ~isabled or handieappsd. Mr. Michael MacNsilly and Z~. Lillian De/fie addressed needs of and r~que~ted funding for the Office on Youth for operating expenses and the upqrading of a part-time secretary to full-tlme secretary. Ms. Mary ~ayne, Ex~cutiv~ Director of the Capital Area Agency on Aging, presented a slunmary of the orgaulzatien's ongoing goals, objectives and activities and requested funding assistance as ~ndicated to assist the elderly. Ms. Rosalyn ~, '~irector of ~he Capital Area Training Ccnsortlum, premented an overview of the program'~ goals and activities and requested funding %o con=inns its ongoing levels of ~ervics and programs. Mr~ Tom Patrick, Ms. Millie Kemper and Ms, Jo Rackl~y, speaking on behalf of the American Red Cross, requested funding for transport citizens who are handicapped or unable to drive themselves to and from their medical and other various appoint- It wa~ generally agree~ to recess for five {5) minutes. Resonveni~g; ~halia Demetriadis, M~. Carolyn ~eard, a~d M~. Mary resources and voiced support for %he acquisition of a vacant medical building to bu ccnYerted into an additional brunch library for ets Dale and Ms. Phyllis Bas~ expressed concerns relativ~ to maintaining current l=vels c~ service and the quality of education in the County; voiced support for the full funding of the proposed ~chool budget as well as funding for $2.1 million addbacks list~ and oonn~nd~d th~ establi~hmen~ Of t~e M~, Willia~ Heipp, Ms. Carolyn Fatter, Ms. Mildred Burrell~ MT. ~yron J. Prugh, Jr., Mr. sherman Litton and ~r. Mac Fisher voiced support for the proposed Parks and Recreation budget and encouraged continuation of %he department's ongoing and future nature, athletic and community service programs for citizens all ages in the County, as we1! as funding for the replacem~n{ /os the conversion of an abandoned ~ehanl in the Matoaca District into a co~u~unity center. Ms. Beth Levine, Chairperson of the Literacy Council of illiteracy in the metropolitan ar~a and requested contributions for efforts to recruit/train volunteers to teach reading and writing skills to functionally illiterate 90-311 ~r. Michael ~eaehamf Eresident of the Buguenot 100 Recreational Association, Mr. Paul Specter and Mr. O. E. Stafford expressed concerns and voiced opposition relative to the installation of a proposed sewer line along the bank of the James River that would ~end sewage from developing areas of Chesterfield and other losalitie~ to Richmond, adding more %ham ~ million gallons of sewage per day to e system that already overflows into the river after heavy rains. Mr. Oscar ~o~eycutt expressed concerns relative to failed septic systems, the exorbitant expense to r~pair SUCh systems and stated he felt the Board should give 'serious consideration to the investment residential developments where citizens ere On fixed-incomes. Mr. Willis Blackwood~ Iepresenting the Board of Directors cf the Chesterfield Business Council, stated it is important the= the County m&intai~ a healthy business economy; that deparT-merits directly related to growth/economy be reviewed for reduced costs/personnel, if necessary: applauded the need for a small business coordinator and suggested the position be filled from reallocation of resources within th~ County and not the es=ablishmenc of a new position; proposed that the Connty continue efforts %hat growth pay ~or growth~ that ~]e Growth Committee be reactivated; ets. Dr. W. Clinton Pontus, Vice President for Administration of Virginia State University, requested Board consideration for the $25,000 confrlkution ~o the university'~ scholarship fund, ~tating that elimination of the contribution would be a moral ulctory for the~e who de,.nct wish to see Dr. Wesley McClure's high exp~ctation~ for students an~ staff materialize. He stated, even if the Eoard did not re,tore the entire amount, a symbolic donation of $i,00 w~ul~ show support for Dr. McClure'e e~fcrts. Mr. Walter Marsh a~dressed recycling ieeues indioating he felt landfills were still a viable alternative for the disposal of nolid waet~ in th~ County; requested that the County's Law Library be made available for public use; and suqgested that the County publish a pamphlet as to the prOCedUres expected of dev~lopern in th~ r~storation of rights-of-way after the installation of utilities. It is noted various inf~rmatioual h~ndouts and material were There being ne one else to address the ~atter, it wax on motio~ of ~r. Applegete, seconded by Mr. Daniel, resolved to clo~e the public hearing and defer ac=ion en the ~anter until 7~00 p.m., on ADril 11, 1990. Vote: Unanimous 4.B. TO CONSIDER AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOQ$ CLASSES OF PROPERTY FOR THE COUNTy FIELD Mr. Currin stated this date and time had been advertised ~or a public hearing to consider an ordinance re establish the annual ~ax levy on various Glasses of property for the County of Chesterfield. Mr, Ronald ~aq~u$on, Mr, ~ave Johnson and ~s. Ruth Kersey addressed concerns relative to the existing tax rate, r~quested increase in the real estate as~men~ increase; requested consideration bs given to those eltizen~ on fixed ~n¢omes, retired or having only one income. (It is noted handouts and petitions in favor of ~%e reduction were submitted to be filed with the ~eperz of the Board.) 90-312 413/90 There being no ohs el~e to addres~ the matter, i% was on motion of Mr. ADplegat~, ~eeonded by Mr. Sulllvan, re~olve~ to close t~e public hearing and defer action On the mather until 7:00 p.m., on April 1~, 1990. Vote: Unanimoue 4.C. ~ ©~DIN~C~ ~O GON~IDER AN ~T4~NDMENT TO SECTIONS 20-23, ~A~ER AMD WASTEWA~' SERVICE Mr. Currin stated tbls da~e and time had been a~vertised for public hearinq to c0n~%d~r ~n exdinanae to amend Code relatin~ to sha~e~ for water and was%~water service. NO one came forward to speak in favor of or against the matter. There being no one to address the matter, it wan on motion of Mr. Daniel, seconded by Mr. Applegate, resolved to close the public bearing and defer action on the matter until 7~00 p.m., on April 11, 1990. 4.D. TO CONSIDER A~ENDMENTS TO SECTION 5-22 OF TEE COUNTY CODE ~L~TING TO DOG LICENSE FEES Mr. Currin mtated this d~te add ~im~ had been adveztis~ for a public hearing to ccn~ider ~u~endments to the County Code r~lating fo dog license fees. NO one came forward ~c speak in favor of er against the matter. There being no one to addrmss the matter, it was on motion of ~r. Sullivan, zeconded by M~. Applegate, resolved to close the public hearing and defer action on the matte~ until 7:00 p.m., on April 11, 1990. Vote: Unanimous 4.E. TO CONEID~R ~L~NDMENT$ TO SECTION 6-4 OF TKE COUNTY CODE RELATING TO BUILDING PEPJ~IT FEES Mr. Currin stated this date and time had been adveztised for a public hearin~ to con~ider amendments to ~he County Code relating to building permit fees. No one came forward to ~peak in favo~ of or against the matter. The~e being no one to address the mat~er~ it was on me,ion of Mr. Applegate, seconded by ~r. sullivan, re~clved tc slope the public hearing and defer action on the matter until 7:00 p.m., on April 11, 1990. vo~e: Unanimous 4.F. TO CONSIDER AN A3;LESID~ENT TO THE FYP0 BUDGET TO APPROPRIATE $9,654,000 IN POND PROCEEDS FOR COUNTY CAPITAL IMPROVEMENT PROJECTS Mr. Cur~in pta%ed thiu date and time hud been ~dvertised for a public hearing to consider an amenchment to the F~Q Eudget to 4/3/90 ,! appropriate $9,634,000 in ~ond pro~eed~ ~or Gounty Capital Improvement Projects. No one ca~e forward to speak in favor of or against the ma~er. There being no one to address %h~ matter, it was ©~ mobion of Mr. Sullivan, s~cunded by ~r. Applegate, resolved to close the public hesrinq and defer action on the mabber unbil 7200 p.m., on April 11, 1990. 5. ADJOUI~SENT On motion of Mr. Sullivan, seconded by Mr. Appleqate~ the 8oard a~journed a~ ~1~0 p.m. (DST) until 2:00 p.m. (DST) on 11, 1990, in the Ad~ini~ratlcn ~uildin~ Conference Roam 502) . Vats: Uaanlmeus Lan'e B. Ramsay ~ County Administrator-- C~ Currant'Jr Chairman 90~314