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11-13-91 MinutesBOARD OF ~ v'~'~$ Mr. M, B. ~ullivan, chairman Mr. C. P. Curtis, Jr., Vice Cbrm. Hr. G. H. ApDlegate ~4r. Jesse J. Kaye~ county Admi~i~trate~ staff in Attendanoe: Ms. J0 A~y Davis, Exes. Asst. to Ce. Admin. Mrs. Doris R. DeHart, A~t. Co. Admin., Intergovern. Affairs M~. Joan 8. Dolezal; Clerk to the ~eard chief Robert L. Eases, Jr.~ Fire Department Mr. Bradford S. Hammer, D~puty Co. Admln., Management services Mr. William ~. Howell, Dir., General Services Dr. ~urt Lows, Dir,, Mental H=alth;Retard. Mr. Roher= L. ~as~en; Deputy Co. Admin., ~r. R. John McCracken, Dir., Tran~portatien Mr. Richard M. ~c~lfi~h, Dir., Env. Engineerin~ Mr. ~tev~B L. Micas, County A~torney Mrs. ~auline A. Mitchell, Dir.~ News & Public Information Eervices Col. J, E. Pittman, Jr., Police Department Mr. Richard F. Sale, be~uty Cs. Admis., Ce~nit¥ Development Mr. James J. L. Stegma~r~ Dir., Budget ~ H&~ag~ment Mr. M. D. stith, Jr.~ Dir., ~arks & Recreation Dr. Rober~ Waqenkneeht, Dir., Librarie~ Mr. David H. Welehons, Dir., Utilities Mr. Frederick Willis, Jr., Dir., ~a~ ~e~ource Ngt. ~r. sulllvan called the re~nlarly scheduled meeting to order at ~:10 p.m. (EST). Mr. sullivan stated Mr. Curtis would he a~riving late to the m=eting. ~r. Ramsay stated the work ssssion had been Scheduled to discuss the p~posed 199Z Legislative ~rogra~ and r~lll~sted the Board to authorize the setting of public hearing dates for tho~e t~ey felt upprepriste. He noted Charter changes would require a public hearing prior to January 8, ~99~ in order to ~, 199~, and staff was recommending the public hearings be set for the Board's regularly scheduled meeting on Deoe~De~ 11, 199~. 14r. Daniel stated he felt it would be appropriate for the new Board to endorse the proposed Leqislative Proqram and requested holding an organizational meeting on Wednesday, Januaz7 2, 1992, in order to provide am opportunity for the upcoming Board to review the Program. He further requested the public hearings un the Charter amendments be Set for same day. Mr. Mayes atated he had withdrawn two r~uesta relating amending the County ~arter to provide that the Board of amending the County ~arter to allow the Supe~isors from the Board m~ a~ he felt they were i~gueg the up=omlmg Board should address. ~. Sullivan introduced ~. ~aley Colbert, Supervisor-Elect for the Me,casa Distriot, and welcomed him to ~e meeting. discussion ensued as to the type of action to be taken on each Co~ittee and would be toque=ting the Board to consid~ adding to ~e Agenda~ adoption of a resolution regarding Discussion, co--eats and ~uestions ensued relative to various proposed legislative items, which included consideration of a ~arter amendment specifying the nu~er of consecutive fo~ the Board of SuDerviso~s; amending t~e existing transportation ~iztric= legislation =o simplify the procedure and allow the inclusion of property intended for non- co~eroial u~e; amending Sac~iun 15.1-1372.29 =0 ulari~y Board of Supervisors "may" establish a transportation district ra=h~ than "~hall" establish a transportation providing authority for a regional add-on ga~ tax for regional respons~billty for ~0 percent of ~e State funding for secondary roads to localities unle~ additional souroes of r~v~nu~ are ~de~tified; Mr. ~rrin arrive~ at ~9 m~eting. There was f~ther discumsion relative to amen4ing ~e ~iform Statewide Building Code to provide ~at each day of a violation for a continuing o~ensa would constitut~ a moderate ~lanning =0 gran~ minor variano~s up %o two f~ to looal zoning and/or 6ubdivi~ion ~equi~ements; amending 55-70.1 to provide for a five-year statutory warranty foundations; amending section 15.1-493(B) to allow the ~lanning Co~i~sion to defer cases u9 to twelve mon~ for cause; opposing any ~equi~ements to be ~laccd on local gover~ent such a~ ~e up,ate on co,oil of c~unity servioe fo~ youth and f~ilics or any other progr~ that i~ shared any revision~ to ~e fo~ula for distributing basic State aid ~ervice, ~chool age population per capita, etc. with VA~0/~ p~sitlon that 25 ~erc~t of all lottery 91-716 11/13/91 increasing State funding to local health departments for AIDS education and care; etc. Mr. Daniel requested the record to reflect he abstained on all discussion regsrding cigarette taxes in .refer~ne~ to the County supporting VRL/VACO'S position providing for equal taxing authority between cities and counties in which su~h a change would permit the County to i~po~e excise taxes ~nclu4ing a~mi$$ion$ tax, lodging tax, meals tax, and cigarette ta~ and wo~ld remove c~ain cap~ on o~er taxes such as utilitle~ taxes. ~. ~rrin stated he ha~ withdra~ a re~m~ providing for a real estate tax ex~ption for ~e Chester civic A=~o=iatio~ as h~ felt it wam an issue the upcoming Board should ad~e~s. It wa~ generally agreed to recess for five minut~. Reeonvenlng: Mr. Sullivan introduced Mr. Jack NcHale, Supervisor-Elect for tho ~ermuda District, and welcomed him to the meeting. ~lr. Micas presented a brief over¥1ew of a reoolutlon oppooinq proposed Congressional reapportionment which would split the County into three Congressional districts and reviewed the Northern Virginia Road Impact F~e Bill as it related to the County £e~ roads and schools. After considerable dloc~o$10~, it was the general ee~e~s~ of the Board to authorize the Ceunty Administrator to prooeed with meeting with Delegate Cranwell, Delegate watkins and ~taff to di~cu~ a proposed amendment to the Nsr~hern Virginia Road Impact Fee Bill which would add Ch~sterfleld County a~d i~clude a school impact fsm bill and to bring to =he Board, at itc ~eqularly ~ched~led meeting on December 11, 1991, a recommendation regarding the Char~er impact fee bill aB~ the ~etti~g of a public hearing for the ~anuary 2, 1992 meeting. A~d, further, it was tbs general consehs~s of the Board to support, in principal, the Regional Program recognizing each locality would decide at the appropriate time whether or not it supports the epec~flo~ of items when addre~oed and &urbanized the Chairman ~f the Board and the County Administrator to attend up~omlng regional n~etlng$ regarding such and authorized th~ ~tting cf public hearings to consider tbs Sallowing Charter amendment~ e~ January ~ 199~: 1. Amend the County Charter to allow the C~ief of Police to appoint the Animal Control Supervisor and deputies. Provide for an impact fee for new residential c0nstr~ction by Charter amendment. Th~ Board recessed at $:1S p.m. (EST) to travel to Pete's Flightlin= Restaurant, Chesterfield County Airport, for dinner. 91-717 11/i]/91 3. INVOCATION Mr. Sullivan introduced Reverend carl Cosslett, Patter Trinity United Nethediet Church, who gave the invocation. of chief Eanes led the Pledge of Allegiance to the Flag of the United States of America. Mr. Sullivan introduced Mr. Whaley Colbert, Super~$sor-Elect for Matoaca District, and Mr. Jack McHale, Superviaor-Elest for Bermuda District, and welcomed them to the meeting- On notion of Mr. Applegate, seconded by Mr. C~rrin, the Board approved t~he minutes of 0stoner 23, 1991, a~ amended. Vote: unanimous had re=ently re~Don~ed to an accident in Powhatan County in which ~even ambulances had been s~nt to the scene to provide from the Coordinator of Emergency Medical Services for the Planning District Commission commending thc County for their prompt action in providing assistance and noted this was a good example of regional =ceDsration. T. BOARD Mr. Daniel stated he and me, bors of the County Adlgimlstratlon had attended rating presentations in New York with Moody's and standard & Psor*e in connection wi~h the sale of $~2 million of General Obligation Bond~, Serle~ ~991A. ~e further h~ had also attended the virginim Association o£ Countlos meeting in which localities arm addressing State mandates and, in particular, those having a ~i~nifican~ impact on local gov~nment. ~r. Mayo= stated he and Mr. Sullivan had attended ~e Veterans ~. Applegate stated ~e had attended a ribbon-cutting c~emony for =he n~w re~oling drop-off boxes at Cloverleaf ~11 conducted by the cowry Sanitation Department and the CentTal Virginim Solid ~a~te Management Authority. S. R~UESTS TO POeTPONE A~TION. ER~]~RGEN~Yi%DDITION8 OR ~gRS ~ ~ O~ OF ~ATION 0n ~otio~ of ~. Applegate, ~on~d Dy ~. Daniel, th~ ~oard added It~ I3.B.25., ~ange Order to ~e Ruffin Mill Industrial A~oe~s Road; added item 1~,B.26., Adoption of a Re~olution Opposing Proposed Con,re,Bio,al Rea~o~tio~ent; ad,ed ~4~ Item 1~., Hearings of citizens on Unm~e~uled ~tters or Claims, ~. Shelby Thomas Regarding Shri~/Swell soils; a~ed Item 13.E., Modification of Chris,as Holiday Schedule for 1991; and noted additional information had b~en ~is~rlbute4 regarding Item 1~.B.7., Requ~== for Traffi= Siam1 at the I~terseotion of R~ute 10 and Park~ ~ne and, ad~pted Vo~e: Unanimou~ 91-718 11/13/91 COURT OBSERVANCE WEEK" On motion of the Board, the foi3owlng resolution was adopted: WHERF~S, Legal soera~aries~ along with the judges, lawxers and other legal support ~taff in our community, parti¢ipa=e in one of llfa'~ most s~tlefy~ng endeavors -- the &~inlstration of justice; an~ workings of the judicial branch of o~r goverram~nt with which they are sc closely associated by reason of thei= profession; WHEREAS, The National Association of Legal secretaries (International), together with its state and local organizations, has ini%iats~ an educational program to increase oppo~tunities for legal secretaries to observe and WHZR~AM, Thio program is known nationally am '"Legal WHEREAS, The Chesterfield-Colonial ~eighta Legal NOW, T~REFORE BE IT R~$0LVE~, that the chsoterf£eld County Board of Superviser~ does hereby designate November 18 - ~2~ 1991 as '~Legal Secretaries Cour~ Observance Week" in Chesterfield County and urges all its =itlzen to recognize the contribution~ of legal secretaries to our system of justice Vote: Unanimous Hr. Sullivan Dresante~ the executed resolution to Ms. Sharon A. J~es of the Chesterfield-Colonial Heights Legal Secretaries Asooclation and commended her professicB for their contributions. 9.~. ~5~. RICI~%~D.CO~RT BURGESS. T~OOp 800. UPON ATTAI~IN~T~E 0n motion of ~e Board, th~ foll0wi~g r~$otutlon was adopted: ~S, The ~oy ~couts cf ~erlca w~s incorporated by ~. William D. Boyce on F~bruary 8, 1910; and ~S~ The Boy Sco~ts of America was founded to promote individuals; and ~S, After earning at least twenty-one merit ba~g~s in a wid~ variety of ~iel~s, serving in a leadermhlp Domitian in a troop, carrying out a m~rvlc~ project ben~fi~ial to him co~uni~, b~ing active in ~e ~oop~ de~o~strating Scout Baptist Church, has accomplished ~o2e high ~tandards of which is received by l~ss ~ two percent of ~o~e in4ivi~uals entering th~ scoutin~ movement; and 91-719 11/13/91 WHEREAS, Growing ~hrough his experiences in ~csuting, learning the lessons of responsible citizenship and priding hi. Self On the g~eat aoeo~plishmsnt~ Of his County, Richard is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. HOW, THEP~EFORE BE IT ~LE$OLVED, that the chesterfield County Board of Super--visors hereby extends its congratulations to ~. Richard Co~ Burgess and acknowledges the good fortune of tho Co~ty to have such an outstanding young man as one it~ ditizen~. Mr, Sullivan pr~nt~d the executed r~olution to~. accompanied by hi~ moth~r, and congratulated him on outstanding achiev~en%. 10. HF~%P~INGS OF C~TIZENS ON UN$CHEDUI~D~A'Fr~u~S OR C~AIM~ ~. Thoma~ ~tated he and othe~ ~e~ident~ in the Brande~mill area had receive~ flyers in =hmir mailboxes indicating Board would be discussing s~ink/swell soil issues in the Co~ty but upon arrivin~ at the meeting, w~re info.ed the i~sue ~as not on the Agenda. He expressed sincere appr~oiation to the soard for amending ~ Agenda and allowing fu~h~r ~a~d h~ has been a resident of the co~ty for ever nine year=, hi= homo i= thirtuun years old a~d located Standstill and he has experienced several problems wi~ hi~ partlelpated in arbitrations wi~ repre~entative~ of ~OW; that in ~e neighborhood which has experienced these t~es that h~ had attempted to sell his home and had received house but a' private~ engineer indicated ~e hou=e had damage soil conditions in the Standstill area, he felt ~e homes mhoul~ have had a different foundation s~ruotur~ ~an what currently exist= and ~e foundation~ ~i~ ~0~ ~$~t ~e CO~e prote~t th~ investment of hi~ hom~ and, th~refor~ decide ~e seriousness of the situation and, if warranted, assist individuals in repairing their hom=s. He noted he felt this t~% of process would be b~n~ficial to all, including builders in the Co~ty and th~ county suilding Departed, in establishing tighte~ ~idelines and to the Boar~ a proposal regarding the appointment of ~uch a c~ission as ~af~ed by these present. Mr. ~urrin stated he had been contacted ~ a citizen who ~ugge~ted he re.est ~ ~oard to ~ppoin~ such a co~ittee but he felt since the issue was unde~ the direction of t~e A~inistrator, it weald be inappropriate ~or him to the Board or to the furze Board to appoint a co~ittee to felt the County's involvement should be limited to being a member of tbs committee er to being a reprss~ntative for the peeple experiencing 4ifficulties. Ka re~us~tad the Board to item on the Agenda for the Board~s ne~% regularly scheduled upoomin9 Board t~e ~he request under consideration. ~. Daniel stated ~he ~oar~ had been apprised of ~e situation when ~e Karn~ family had addressed the matter previously, the aoard had no~ co~ented at that time~ and the cowry Admlni~traklon had addressed ~he i$$~$ ~d ~ade a repo~ to the Board. He further stated he ~upported the a~pointment of a comities if appointed by a thlr4 ~arty such as the Co~onweal~'~ Atto~nay,~ Office, ~e Attorney General's p~oposal s~bmitted by Mr. Thonns and who would be r~oved from eleo~e~ oS~ioials, ~o~h pa~t and present. He fu~ stated the cc~ittee should not be influenced by eleote~ County ~taff or the public as he felt each party involved the building process, fro~ the owner of th9 home to the stated he felt the Board should not Dartlclpate in =h~ and the co~lLtee should conmi~t of tactical e~ert~ address ~he problem and solution~ needed, th~ building ~tandard~ by local qover~ents and t~e building ~ta~da~ds which would require State l~gislation approval in giving local gover~ent t~e ~ig~t to impose standard~ which far exceed that of ~e minim~ BOCA Cods. Ric~ond ~omebuilde~s Association in conjunction with HOW representatives were experiencing difficulty in identifying probl~s and, therefore, requested citizens to notify ~m county Administrator or their Sup~i~or with ~ process. He also stated he felt some type of solution needed to be established and the Board, at its work session ~arlier, had pToposed it~m~ ~n the Legislative ~ackage regarding ~tricter B~ilding Code r~ir~ments. ~. ~omas ~tat~d he wou14 be willing to work wi:h ~OW repre~tat~ve~ and felt ethers would almo c~e fo~a~d wi~ ~ unidentified citizen sta~ed she felt ther~ were ~ny citizens not in~ured by ~OW and, therefore, did not have any protection. Kr. Applagate s~ated he was awa~e there were homes not insured but felt those with warrantle~ n~ded to be ud~e~ed now an~ those without warranties, would hav~ =o dealt with separately. the citlz~ns were requezt~ng a~i~an~e in l~ad~rship and ~he Board had a moral obligation t~ asci~t th~ i~ resolving 11. D~a~d%~) IT~4S There were no deferred item=. 91-721 S~'~'t'~'ON 20-69 ~Rr.~'I'ING TO ~LM~GES FOR ~PRWATKR SER'V'~CE 1,L~, Sale stated this date and time had been advertised for a public hearing to consider an ordinance relating to for wastewater service. He noted there would be ne change in the fee and t~he ordinance would allow thc fee to be prorated on a daily basis rather than on e monthly basis. When asked, Mir. sale slated a daily reading would no% be necessary in prorating the charge and a customer connecting or disconnecting during the month would only pay for the actual day~ of service. Mr. George Beadle~ stated he was opposed to the request because currently the County was charplng a flat fee for wastewater service only and the method used to determine how many gallons was o0nsumed would probably be changed and, therefore, felt any forthcoming change= in the hilling ayste~ should be deferred for the upcoming Boa~d SO t21e entire billing system could be addressed at tbs same time. m%h~ber of citizens connected to the public wastawater but not t-he public water system; the method used in billing when connected to the public wastewate~ system and not the public wats= system; and whether public wastewater and public wate~ lines are installed simultaneously; etc. Th~e being no one el~e to add~e~ tbi~ o~dinanc~, t~e publi~ hearing was closed. When asked, Mr. Sale stated the Utilities Department was changing to a new billing sy~te~ which would have th, capacity to prorate and the timeframe to im~lmment the a~etem was flexlble. He further ~tated the benefit in changing the billing ~y~tem would he only to the wastewater either connecting or disconnecting from the ~ystem during the middle of the month. Mr. Hayes stated he felt the ordinance should be deferred since it was dealing with a fee change difference in when you pay and allow the upcoming Board to address the crdinancm at the appropriate time. Mr. Den~el stated he felt the ordinance should be the budget process with the other utility ordinances ac all On me,ion of ~r. Daniel, seconded by Mr. ~urrin, ~e Board deferred ind~f~nitPly consid~ratio~ of an ordinanc~ to amend the Code of the County of Chesterfield, 1978, as amended, by amending and reenacting Section 20-69 relating to charges for wastewater ~e~vice and ~equeeted this o~dinanee be discussed during the upcoming 199~ utility budget vote: Unanimous On ~otien of Mr. Coffin, seconded by Mr. ~ayes, the Board approved obtaining cos~ estimates for the installatlon o~ street lights for the following locations: INT~R.~'-"TION 2~0 ~llthe Drive - Upgrade existing streetlight Intersection of Robertson stree~ and West Hundred Road 15910 Gaz~ Avenue I~terse~tion of Austin and Whitley street I~te~eetion of ~hitley Court aneW highly Dea~ end of ~i~ley Street Intersection of Fahey Court and Scottingh~ Drive Intersection of ~dington Drive and Sara Kay oriwe~ ~ou~rn end 410o blo~ of Bickory Road and Sasha ~etween 2080~ and 20~07 Sasha Court~ middle of block ~09~ Samba Court, end of cul-de-sac ~081~ Shaker Drive 20805 Shaker Drive 3414 Sou~ Street Inter~=tiun of Don View Drive West end Mount Belle Road North Between 1606 a~d 1631 ~ll~a~ Street Intersection of Ben View Drive West a~d ~lllam street Vot~: Unanimous Bermuda Bermuda Bermuda Bermuda Clover Hill Dale F~toaca Mateaoa Matsaca Midlothian Mi~lothian Midlothian h~aring %o consider an ordinance to amend the Cede of the 91-723 11/13/91 County o£ Chesterfield, 1978, as amended, by amending and reenacting ~ec%ion ~1.1-273 relating generally tc locating ~ite plans by reference to the virginia coordinate system. Vote: Unanimous 13.R.l.b. TO ~ONSIDER TN~ RE~TRICTION OF T~OU~TR~K TRAFFIC ON IRONGATB D~V~ On motion of Mr. Daniel, seconded by Mr. ApDlegeto, the Board set the date of January ~, l~a at 6:3Q D.m. for a hearing to con~ider restricting through truck traffic on Irongate Drive <Route 30~) from Iron sridge Road (Rout~ 10) to Beulah Road (Route 641). Vote: Unanimous 13.~.1.c. TO CONSIDER AN ORDINANCE TO AM~) T~ CODE OF THE ~M~NDIN~ AND ~ENACTING SECTION 12--138 ~&TING TO 1,~'. Danlel stated he had received several phone calls from Retail Me,chants A~soeiation opposing the ~ropooed ordinance relating to itinerant and transient merchants and, therefore, ~hould be deferred. M/'. sullivan s~at~d h~ nad raqu~o~ed th~ ordinance and it had been revised after a meeting with the Retail Merchants Association in whioh revisions had been made to which they were now in agreement. Mr. Applegate ~tated the item was requesting to ~et th~ dat~ for a public hearing and ~f deferred, staff could not meet the legal retirements to advertise for the Board's meeting on December 11, 1991 nar would the ordinance be retroactiv~ and, therefore, felt the date for the public hearing should be set at this time. Hr, Daniel requested in the future, the Board receive revisions prier to =~e meeting in order to allow adequate time for review. On motion of Hr. Daniel~ seconded by Mr. Applegate, the Board Set the date of Dso~er 11, 1991 at 9:~0 a.m. for a publlo hearing to consider an ordinance to amend the Code of reenacting Section ~I-138 relating to itinerant and transient Vote: Unanimous Au-&~O~]~a~T~ON~OR~]~%OVAL OF F~3NDING OF 1985 ~ND OBLIGATION BONDS F~(IW ~TA~ CO,OIL ON LOCAL D~TAND SET DATEFOR PUBLIC HEAP~NGF~ AI~ROP~IATION OF~ ~0C~$ On ~otion of ~. Daniel~ seconded by ~. Applegate~ the Board au~orized ~e application ~o the Council on Local Debt; set the date of Nov~be~ 27, 199~ at 9:00 a.m. for a p~lic hearing to appropriate bond Drooeed~ and to authorize issuanc~ of $3~,500,000 of G.O. Bonds and $5~,215,000 of Refunding Bonds; ~d adopted the following resolution: A ~SOL~IO~ OF THE B0~ 0F S~ERVISORS OF THE CO~TY OF CHEST~FIE~ VIR~INIA~ AUTHORIZING ~ ~PROVING ~E RE~DiNG OF TH= C0~TY'S $32,800,000 0~ST~DIKG PRINCIP~ ~O~T OF G~E~ OBLIGATION PUBLIC I~ROVE~NT BONDS, S~IES 91-724 11/13/91 OF 1985t BATED DEC~BER 15, 1985 AND MATURING ON JANUARY 15, 1997 TO 2006, BOTH INCLUSIVE, AND THB COUNTY'S $15,7SO,000 I~ROV~T ~0ND$, S~RI~S OF !9~6, DATED ~LY 15, 1986 ~D ~T~ING 0N J~Y 15, 1997 T0 2006, BOTH INCLUSIVE, ~D A~ORIZING T~E CO~Y ~MINIS~TQR ~D OTHER CatTY OFFICIALS TO SEEK THE APPROVAL OF TKE STATE CO~CIL ON ~L DEBT WITH ~SPECT TO ~E ISSU~C~ OF "~F~DING BO~DS" FOR SUC~ P~O~ ~U~T TO S~CTION 15.1-227.46 OF ~R COD~ ~RGINIA~ 1950 ~ ~D ~E "STATE CO~CIL ON LOCAL DEBT GUIDELINES FOR ~PROV~ OF RE--DInG BONnS~ ~0PTZ0 BY ~ BTATE CO~CIL ON L0~L DEBT THER~D~ ~St the Board of S~perviso~s of tho CoUnty of ~e~g~rfi~ld, Virginia (~ "County"), has d~in~d ghat wo~ld be desirable to refund in advan=e of their stated nat~itien ~he Coungy'~ $~,~00,00o out~tandin~ prinoipal ~o~t cf G~neral Obligation Public Improvement Bond~, of 1985~ ~ate~ Deo~ber 15, 1985 and ~aturing on Jamuary 15, ~ER~, the Board ~f Supe~i~ors cf ~e County ha~ further determined that it would be desirable to r~fund advance of thair stated maturities the Cmunty's $15,780,000 outstanding principal mmount of General Obligation ~blio Inprow~e~t Bo~d~, Series of 1986, dated July 15, 1986 and matting on Uuly 15, ~997 to 2006, bu~ inclusiva (the *~1986 Bonds"), for the purpose of ~ealizing debt s~ice cost the a~proval of th~ State Council on Local Debt (the Council"} o~ the issuance ~f the refunding bonds for re~imad by Suction 15.1-227.46 of the Code of virginia~ 1950; NOW, ~EFOR~, BE IT RESOLVED by the Board of Supervisors of the County of ~e~terf~ld, Virginia, SECTION 1. Autho~zat~on and ADD,oval of R~fundin~ au~orizes and approves the refunding of the 1985 Bondz and ~e 1996 Bonds. ~ECTION ~, $~ate Council on Local Debt AoorOVal. County A~inistrator and other appropr~ata officials of ~e COUnty ar~ h~reby mu~orize~ and dlr~cted t~ present a plan of Connoil of the i~uano~ of ~efunding bonds pursuant to i~.i-~7,46 Of th~ Code of Virginia, 1950~ and the Counoil on Local Debt Guidelines For Approval of Refundi2g Bon~" approved by ~e state Council on ~cal Debt on July ~985, as a~end=d on ~un~ 22, 1988. The County is hereby au~oriz~ to pay any fe~ and e~n~es of ~e State Council ih connection ~her~with. SECTION ~. ~tlveness of R~sol~tlon. This resol~tion ~hall ~ak= effect upon its adoption. ~TAT~TI~EGARDTNG $~CRW~ARY OF T~ANSPORTATI~ ~OLTCYRECO~ATIONS On motion of MS. Daniel, ~econded by Mr. ADplegate, the Board approved & statement ~igned by the Chairman of the Board regarding the Secretary of Transportation,s proposals for 9!-725 11/13/91 highway construction financing and other related matters %o the virginia Department of Tran~portatlon opposing the twenty persent local contribution recommendation but supporting an increaEed ~local/~tate matching program". (It iE noted a copy of the Statememt is filed with the papers cf this Board.) l~.B.4. ~TAT~ RO~D ACC~Ti%NCE This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Branched Antler Drive, Branched Antler Terrace, Branched Antler Place (formerly Branched Antler Circle) and Reelect Drive in Antler Ridge, Sectlun 2, Matoaca District. Upon consideration whereof, and on motion cf Mr. Daniel, seconded by ~r. Applegate, it i~ r~Eo~ved that Branched Antler Drive, Branched Antler Terrace, Branched Antler Place (fermer!y Branded A~tler Circle) an4 Roedeer ~rive in Antler Ridge, Section 2, Matoaca District, be and they hereby ute established as public roads. And he it further re~olv~, %ha% ~he Virginia Depar=ment of Transportation, he and it hereby is requested to take into the Secondary System, Branched Antler Drive, beginnimg at existing Branched Antl~ D~iv~, State Route numbe~ to be a~igned, and going southwesterly 0.~3 mile to the intersection with B~anched Antle~ Ts=race, tKen continuing ~outhwezte~ly 0.09 mile to ~he ~ntersec=~en with Roedeer Drive, then turning and going westerly 0.83 mile to end in a dead end; Branched A~tler Terrace, beginning at the ~ntsrseetion with Branched Antler Branched Antler Place, then continuing northerly 0.07 mile to end iD a cul-de-sac; Branched Antler Place, beginning at the ~ntersectlon with Branched Antler Terrace add going wemt~rly 0.04 mile to end in a cul-de-sac; and Roedeer Drive, beginning a~ the intersection with Branched Antler Drive end going southerly 0.06 mile to end at proposed Rosiest Drive, Deer Run, Section 5. This request is inclusive of the udjacent slope~ sight distance, clear zone and ~asigna=ed virginia Depar=me~= os Truns~ortation drainage easements. Theme roads serve 36 lots. And be it further re~olved~ that the Board of Supervisor~ guarantees to the virginia Department of Transportation an unrestricted right-of-way of ~0~ with necessary easements for cuts~ fills and drainage for ell of these roads. This s~uticn of Antler Ridge is recorded as follows: Sec=ion 2. Plat Book 67~ Pages 94 and 95, september 14, 1989. vote: Unanimou~ This day the county Environmental Engineer, in accordance with di~eetie~s from thi~ Hoard, made r~port in writing upon him e~a~ina~ien o~ Hill s~ring Drive and Kill spring Tar=ace in Hill Spring, ~atcaca District. Upon consideration whereof, and on motion of Mr. Daniel, seconded by Mr. Applegate, it is =asolved that Hill Spring Drive and ~ill Spring Terrac~ in ~ill Rpring, ~atoaca District, be and ~hey hereby are e~habllshs~ as public roads. And b~ it further re~olved, that the Virginia Department of Transportation~ be and it hnreby is r~que~ted to take into the Secondary Systmm, Rill Spring Drive, boginning at the inter~ection ~itl~ Twin Cedars Road, State Route assigned, and going southerly 0.05 ails ts the intersection with Hill spring Terrace, then continuing southerly 0~06 nile to end in a cul-de-sacs and ~ill Spring Terrace, beginning at the intersection with Hill ~prinq Drive, and going westerly 0.04 mile ~o end in a Col-ds-sac. Again, Hill spring Terrace, bmginning ut the intersection with Hill Spring Drive an~ gsing easterly O.O~ mile to end in a Thim request is inclusive of the adjacent slope, sight distance, clear zone and designated Virginia Dcpal-~mont of Transports%ion drainage easo~ents. Those roads serve 26 lots. And be it further resolved, that the Board of Supervisors guarantees ts the Virginia Department of Tranmportation an unrestricted right-of-way of ~0' with necessary easen~nts for outs, fills and ~rainage fo~ these roads. Pla~ Book 70, Pa~es 84 and BS, April 24~ 1990. Vo=~: Unanimous T~i~ day the County ~nvirunmental Englnssr, in accordance with d~rect~sns from this Board~ made report in writing upon his examination of Sa~dw~ve Roa~, P~ssage Way Drive and Lanyard court in some~set~ sestion 9, MatcHes District. UpO~ consideration whereof, and o~ notion of Mr. Daniel, Passage Way Drive and Lanyard Court in ~o~erset, Section 9, Ma~oaca District, be an~ ~hey hereby are s~tabli~hed as And be it f~rth~r resolved, that the Vir~inla Department of Transportation, be and it hereby {s ~eguested to take into the secondary system, Sa~dwa~e Road, beginning at existing sandwave Road, state Route 1181, and going westerly 0.03 mile to the intersection with Passage Way Drive, then continuing westerly 0.03 mile, th~n turning and going northerly 0.07 nile to the interse=tlsn with Lanyar~ Court, then northerly 0.14 mile to end in a temporary t%lrnaround; Way Drive, beginning at the intersection w~th Sandwawe Road and going northoasterly 0.05 mile to tie into eximting Passage Way Drive, State Route ~4~0; an~ ~anyard eou~, beginning at th~ intersection with sandwave Road and going easterly mile to end in a cul-de-sac. This request is inclusive of ~he adjacent slop~, sight distance~ ~lear cone ~nd designated Virginia Department ~d ~ it further r~solved~ ~at ~e Board of S~pervisor~ guarantee~ to the V{rginia D~par=ment of ~ansportation an ~re$~riot~d right-of-way of 50' with necessary easements for corn, ~ill~ and drainage for these roads. Section 9. Plat Book 61, Page S, ADri2 13, 1988. Vote: Unanimous 11/13/91 T~is day the County Envirornuental Engineer, in accordance with directions from ~hiu Board, made report in writing Upon his examination of Alberta Circle in sunnybrook, Section Matoaca District. Upon consideration whereof, and on motion of ~r. Daniel, seconded by Mr. Applegats, it is resolved that Alberta circle in Sunnybrook, Section 10, Matoaca District, be and it hereby is establiohed as a public road. ~d be ~t further reoolv~d~ that the Virginia Department of Transportation, be and it hereby is requested to take into the secondary System, Alberta Circle, beginning a= the intersection with West Alberta Court, Stats Route 3527, and going southerly 0.03 mile to sad in a cul-de-sac. mis request is inclusive of the distance, clear zone and ~esignated Transportation drainage easements. This road serves 6 lots. adjacent slopej sight virginia Department of And be it further resolvedr that the Board of Supervisors ~arantees to t_he Virginia Department of Transportation an unrestricted rlght-o~-way of 40~ with necessary ea~ement~ for cuts, fills and drainage for th~s road. Thi~ ~ection of Sunnybrook is recorded as follows: Sectian 10. Plat Book 59, Page 1, october 27, 19S7. Vote: Unanimous Thio day the County Environmental Engineer, in accordance with directions from this Bmard, made report in ~rriting upon his examination of Autumnfiel~ Road in Autumnfiel~, Midlothian District. Upon consider~tlon whereof, and on motion of Mr. Danlel, se=ended by ~r. Applegat~, it is resolved that Autumnfield R0a~ in Autumnfiel~, Mi~lethian District, be an~ it h~reby is established as a public road, ~d be it fLLrt/aer resolved, that the Virginia Department of Secondary System, Aut~field Road~ beginning at the intersection with Ksmsley Roa~, Stats Route 1037, an~ going Thl~ request is inelesiv~ of the adjacent slope, sight distance, clear zone and daoignatsd virginia Depar~en~ of T~anspOrhation drainage easements. This road s~rves 8 lots. · ~nd be it further resolved, that the Board of Supervisors gaaranteos to tho Virginia Department of Transportation an c~ts, fillo and drainage for this road. Autumnf~eld io recorded ao f0110wm: Plat Book 55, Pag~ 96~ January t6~ 1987. Vote: Unanimous This day th~ County Environmental Engineer, in accordance with directions from t//ls Board, made report in writin~ upon his examination of Otterdale Road and Justice Rea4, Mi41ethian District. 91-728 11/13/91 Upon consideration whereof, and on notion of Mr. Daniel, seconded by Mr. ADplegate, it is resslYed that Otterdale Road and Justice Road, Midlothian District, be and they hereby mrs established as Dubliaroads. And be i~ further resolved, that the virginia Department of Transportation, be and it hereby is requested to take into the Secondary System, otterdale Road~ beginning at existing N. OtterdaI~ Road, ~tste Route 970, and going northerly 0.0~ mil~ to the intersection with Justice Road, then turning and going northwesterly 0.05 mile to end a~ proposed ~0 0tterdale Rca~, so~msrville, Section 3; and Justice Raad~ beginning at the intersection wlth N, 0tterdale Road and going easterly 0.17 mile~ then turning and going northeasterly 0.03 mile to end at This reque$~ is ineluslwe of the adjacent slope, sight di~tunce and demignatsd Virginia Department of Tran~portatio~ drainage easements. And he it further resolved, thtt the Board of S~pervisors ~/ara~tees to the Virginia Department of Traneportatlon an unFestriot~d right-of-way of 6O' with necessary easements for cuts, fills uno drainage for all of these roads. These roads mrs recorded as follows: Dedicatiou of ©tterdal~ ~o~d and Justice Road. Deed Book 18~2, Page 1826~ August 25, 19S7. Vote~ Unanimous This ~ay ~e County Environmental Engineer, in accordance with directions from this Board, made report in w~iti~g UpO~ his e~amination of Pagehurst Drive, Midlothisn District. Upon consideration whereof, and on motion of Mr, Daniel, ~econded by Mr. ~pplegate, it is r~sclved that Pagehurst Drive, Midlothlan District, be and it hereby is established as a public road. And be it further resolved, that the virginia DeDa~ent of Transportation, be and it hereby i~ requested to take into th~ Secondary System, ~agshurst Drive, beginning at the intersection with ~atisbury Road, ~tate Route 9s~, and going northwesterly 0.19 nile to end at proposed Pagehurst Drive, Salisbury Village Townhouses. Thi~ reguemt is inclusiYe of the adjacent ~lo~e, sight distance, clear zone an~ designated Virginia Department of Tra~sportuti~n drainage ~ass~ents. This road serves as a¢c~ to adjacent commercial and And be it furor re~olv~d, t~at th~ ~ourd of ~upervisors gu~antees tO %~ Virginia Department of Transportation an Dedication of Pagehurst Drive. Plat Book 76? Page 53, emptier 18, 1991. 91-729 11/13/91 On motion of Mr. Daniel, seconded by Mr. Applegate, the adopted the following re~olution: amended, allows the virginia Department of Transportation to ~RF~, Chesterfield County and the Virginia Department ~tr~et qual~fi~g for acceptanc~ into tho Stats Sscondary Syst~ under Section 33.1-72.t~C1 o~ the Code of virginia, as amended. Supe~isors requests ~e Virginia Department of Transpo~a~ion to accept Ramona Avenue, beginning at its inter~stion w~th M~lbm Street, ~nning in a ~outherly direction, ~.16 mil~ the int~rseGtiom o~ ~a~oo~ street, and aa~ood beginning at ~e intersection with Ramona Aven~e, r~ing an easterly di~ec:ion, o.o? mile to ~e intersection with Section 33.1-72.1,C1 Of ~e Code Of virginia, as ~ended. Virginia a fif%y foot unrsm~rictad right of way for ntre~t wi~ th~ n~ce~a~ ~lope and drainag~ ~a~ment~. right of way i~ recorded in Deed Book 2170~ ~a~e 1834. Th~ s~ope eas~ent$ are recorded in Deed Book 2~57, pag~ 9~3, Deed BOO~ 21Sl, page 5~1, and Deed Book ~167, page 761. T~e 13.B.6.a. STR~TSCA~Z STARDARD~ FOR I~DLOTit~.AHVIL~AG'E 0n motion of ~. Daniel, s~on4~ by ~r. ADDl~gat$, th~ Board referred ~o ~he Planning Co~i~sion an ordinance to amend Code of ~e county of chesterfield, ~97s, a~ amended, by amending and ~eenaotinq section 21.~-255.4 ~elating generally to 4~velopment standards in village districts, specifically ~t~eetsca~e ~tandards for ~idlothiun Village District, for p~lic hearing and reco~endation. (It is noted a ~oPY of the Village of Midlo~iun's Landscaping Plan is filed with the papers of this Board.) Vote: Unani~ous EXTENSION =afeared to the Planning Co~mission an amendment to the ThoroughSare Plan deleting the Spruce Avenue Extension from th= =nd of Spruce Avenue north to B~r~nda ~undred Road and the Ea~t/wez= Road extandlnq ~rom Spruce Avmnue to Allied ~emical Road for a public hearing and recommendation. (It is noted Vot~: Unanlmou~ 91-730 11/13/91 on motion of Mr. Daniel, seconded by Mr. Applegate~ the Board W~EREAS, The Chesterfield County ~oa~d of Supervisors hat received requests from citizens to install a traffic signal et Route 10 end Parker Lane (Route 810). NOW, T~EREFORE B~ IT RESOLVED, that the Virginia Department of Tran~pertati0n is ~eq~est~d to perform a traffic signal study at this intersection an~ inatall a ai~nal if warranted. Vote: Unnnimoum 13.B.S. APPI~O~rAL OF BIDS FOR ATIILETIC FACILITY LI(~TI-~ AT On motion of ~. Daniel, seconded by ~r. Applegate, the Board awarded an athletic facility lighting co~tract to Triangle Elmctri= Corp., the iow bidder, in thm amour of $16~,859, for football or soccer fields} and one field at ~idlo~ian High School (b~seball lighting}. (It i~ mated said funds are available in the 19~8 Parks Improvements Bond Program.) Vote: Unanimous ALLOCATION OF FUND~ FOR D~C~K)ATRAM~ ~ENOVATIONS On motion of ~. Daniel, seconded by Mr. Appteqate, the Boa~d transferred $3,000 from th~ Be~uda ~imtriot Three Cent Road Fund to the Dutch Gap Boat Ramp Facility Park~ Improvements Account for improvmm~ntm to th~ ramp facility. (I~ is not~ ~is is a joint maintenance project between the Virginia Division of G~me and Inland Fish~ri~s an~ ~e County Depar~e~t~ of Parks and Recreation. The total coat of thia project is $93,QO0 in which the state ha~ allocatea $90,000.) Vote: ~Jnanimous PI~AT D~ On motion o~ ~. Daniel, ~con~ed by Mr. Ap~legat~, ~ Boar~ authorized the County Administrator to Sxecute a Lea~e Agrmemen~ with Virginia Electric and Power Company, Inc. for property for a fishing l;ier on the J~em RAver at butch Gap. Vote: ~nanlmou~ On motion of Mr. Danlal, seconded by Mr. Apl;legate, the ~oard the Enon Branch Library. (It ia noted said fund~ Vote: Unanimous 91-731 11/13/91 1~.~2- AWARD OF__CON~RA~FORADDITtONTOAND~OVATION OF On motion of ~. Daniel, seconded by Mr. ~plegate~ the Board awarde~ a oontract to Forterra Corporation, the low bidder, in ~e Central Library. (It i~ noted said are available from ~e 1988 Bond Referenda.] vD=e: unanimous 33.B.13. (~NGE ORDER T~VI~IN~ ~'r~u~RIS~, INC. FOR ADDITION AND R~NOVATION ~ BONER LIBBY On ~ot~cn of ~. Daniel, ~econd~d ~y Mr. Apple~ate, th~ Board au~ori~ed the County Administrator to execute a Change Order, in ~e amount of $22,269, for masonry r~adial work at Bom A~r Library to Viking Enterpri=e, Inc. (It is noted said fund~ are availa~I~ from the 1188 Bond Referenda.} 13.~.14. AWARD OF~NN~ALCONT~ACTS FOR A~C~IT~lXU~U%L! On ~otion of ~. Daniel, ~econd~d by ~. Applmgata, the Board awarded ~e annual Architmctural/~nglnamring BU~a~ Horn, Inc.; and Bond Comet 13.B.15. APP~0PRXATION OF $I0.600 FROM CLO¥~KHII~'x~C~ff ROAD AO~ FOR CO~TIONS ~u~m~ ~ '?~ After brief discussion, on notion of ar. Daniel, seconded ~ ~. Ap~legate, t~e Board transferred $10,600 from t~e Clove~ Hill ~ree cent Read Acuount to the Fire Department's capital Operating Budget for p~chu~e of co~unicution~ x~i~ment in personnel to co~unicate from the field with County officials Vo~e: Unani~ou~ POSICE DEP~ After brief di~cus~on~ on motion of Mr. Daniel, ~eoonded by F~r, Applegate, th~ Doard tr~n$£erred $10,0~0 from th~ Clever Hill Three Ce~t Road Account to the Police Depart~e~t,s FY92 Operating Budget for ~urchase of a pinhole (=overt) camera ~ystem to enhance the Police Department's capability to record crimes in progress. Vote: Unanimous ~PO~LIC ~A~I"X TRA~IHGA~DAC~D]~[IC On motion of Mr. Daniel, seconded by ~r. Applegate, the Board authorized the County Administrator to execute a Change Order, in the amount of $27,930, for the Publlu Safety Tralming Building to alI~w th~ ~it~/civil work to be bid separately to the Mosel~y GrouD. (It is ~oted ~aid f%lnds are available from 1d-B.18, A~i~ROI~IATION OF $6.400 FROHDALE P~ ~ATTON After brigf ~is=ussion, on motion of ~. Daniel, seconded by ~, Applegate, the Board transferred $6,400 from the Dale Three Cent Road Account to the Fire ~epartment's Operatinq B~dget for i~stallation of traffic control signals at Dale Fir~ Station, ~.~J.~ RE~OLUTION Au'rnORIZTNG C-~UNTY ~ ']~ ~ on m~tion of ~. Daniel, ~aconded Dy Mr. Appl~ga~, ~e Board authorized Mr. Richard A. Cordle, County Treasurer, to ~ign a~ sell, i~ the best in~r~st of the Co~ty, any ~toc~ involving the Polioe Retirement system upon consultation with the County A~inistrator r~garding any potential sale. Vote: Unanimous l~.B.20. ACC~ AND APPROPRIATE I~ND$ FOR FOURTH ¥~ INFANT PLANNING ~ROGIE~M On motion of Mz'. Daniel, g~conded by Hr. Appl~gate, the Board accepted and appropriated federal fund~, in the amount of $18,000, to the Chesterfield Community Services ~uard ~or the FOU~tll Year I~fa~t Planning Grant Program. Vote: Unanimous 15.B.21. AMENDmENT OF AII~DORT ALFITAHI~ICA. ~C. On motion of ~. Daniel, seconded by Mr. Applegate, the Roard authorized the County A~inistrator to execute an amendment to ~ Real Estate Purchase Contract dated ~ay ~3, ~990, between ~ County and Alfit ~erica, Incorporated, extending the time within which Alfit mu~t co~nae manufacturing ~auility until December 31, !992 and requiring ~ut construction of such facility b~ =ompl~ted within fifteen copy of the Agreement is filed with ~m paper= of thi= Board.) 3.3.B.22.lm. MR. GEORGE M. ~3,B22.~' O~ motion of Y~. Daniel, SeConded by Mr. Applegate, th~ Roard authorized, Dureuant to Seetia~ 15.1-Z09 of the Code of ~irginia~ 195G~ m~ amended, payment %O Mr, George H. Cobren, in tl~e amount u£ $237.5~ fnr lo~t coupon ~15 from Bond ~B4088 of (~lesterfield Cuunty, Virginia Public improvements Bonds, 91-733 11/13/9~ series o£ 195z, (It is noted the County Treasurer has reviewed this request and concurs.) Vote: Unanimous On motion of Mr. Daniel, ~conded by Mr. Applegate, the Board authorized, pursuant to Sastion 15.1-209 e£ the Co~e of Virginia, 1950, as amended, payment to Mr. D. Carleton ~ayea, in the amount of $237.50, for lost Coupon ~19 from Bond of Chesterfield Cou3%ty, Virginia Public Improvements Series of 1982. (It is noted %he county Treasurer has reviewed this request and concurs.) Vote: Unanimous On notio~ of Mr. Daniel~ ~eoonded by Mr. Applegate, the Board approved requests for bingo/raffle permits ~or the follow'nS organizations for calendar year ~992~ Post 2~39 Veteran~ of Foreign Bingo/~ffle Wa~s of Knights of Col~bus Bingo/Ra~fle St. Edward Epiphany School Bi,go/Raffle Man,heater Athleti~ Association ~ingo/Raffle Vote: Unanimou~ On ~etion of ~. Daniel, seconded by Mr. ApDlegate~ t~e Board ~et the date of Wov~mb~r ~7, 1991 at 9:6~ a.m. for a publlc hearing to come,der ~ner~aeln~ the School Board Grants Fund by a total of $515,262 and approved the change~ in th~ grants appropriation adjustments ~ follows: a. FYg~ Chapter II Grant - Approved the additional federal grant award e~ $1~,93t and requested an increase in the Instruction appropriation by e like amount. F¥91 ~ead~tart - Increased federal revenue and the FY91 Headstart Grant Instruction appropriation by o. FYg2 Headstart - Increased the F¥~2 £ederal grant award by $86,151 and increased th~ Inetruotio~ appropriation £0r the regular program by $85,501, reduced the I~st~ction appropriation by $700 for the handicapped and increased the Instruction appropria~ie~ by $1,$50 training. d. F¥91 Title II - Increased anticipated revenue from the federal government by $22,48Q and increased the Instruction appropriations for the FY~i Title II ~rant by 91-734 11/13/91 F¥Pl PL94-542 Special Educe%ion - Approved additional grant fuudm of $308,500 for this Program and increased federal funds 'in thm Instruction appropriation by $159,400 and in thc Attendance & Health appropriation by $149,100. Vote: Unanimous On motion Of Mr. Daniel, seconded by Mr. Applegete, the Board transferred the debt service appropriation of $570,500 for the $4,525,000 of 1990B General Obligation Bonds from th~ dounty Deb~ ~=wioe appropriation of the FYPZ County General ~/nd to the School Board Debt Service appropriation in the F~9~ School Operating Fund. Vote: Unanimous On motion of ~r. Daniel, seconded by ~r. Applegate, t~e Board authorized the County Admi~i~t~ato~ to e~eCute a Chang~ Order, in th9 amount of $69,329, for the RuI£in ~ill Industrial Access Road for unsuitable soil condition~ to W, Z, Duke Sons, ins. (It is no~ed said funds will come from the Ruffin Mill Industrial Access Account.) Vote: Unanimou~ · 3.B.~4.a. N~WSC~OOL ~OA~OGRANTS Mr. Daniel disclosed to the Board that Philip Morris is his ~ployer a~d ha~ ~on~rlbuted to the School System, declared s potential conflict of interest pursuant to the Virginia Comprehen~iYe Conflict cf Interest Act, en~ excused himself from the Board. O~ ~0tio~ of M~. Apple~ate, seconded by Mr. Currln, th~ Board decreased anticipated federal revan~a and the Instruction appropriation in the School Board Operating Fund, in the amount of $~9,7~0, and accepted the following grants and increased the Inztructi0n appropriation in tho School Board Grants Funds as follows: a. Increased con~ributiuns in th~ School Board Grants Fund from Philip Norris USA, in the ~mount of $1~$,000, end increased the Instruction appropriation by a like amount to implement the first year of the Project ~wareness Grant. b. Increased state fund~, in %he amount cf $10,000, in the School Board Grant= Fund and increased the Instruction apprsD~ia=ion in this fund to implemont the first year of the Conamunlty of Caring Grant. School Board ~rants Fund and increased the Instruction d. Reduced federal ~venue and in~tr~etional appropriatio~ in the bchool ~oard Operating Fund~ in thc amount of $99,750, and increased f~deral funds and the instruction appropriation in th= School Board Grants F~d, in the amount of $~?,9~1, to fund the Carl ~erkloe Vocational and Applied Technolo97 Education Act fo~ FYP~. 91~735 11/13/91 (It is noted the total appropriation 'increase in School Board Grant~ F~nds was $387,9Sl.) Ayes: l~r. Sullivan, Mr. Currin, Mr. Applegate and ~[r. Mayas. Absent: Mr. Daniel. Mr. Daniel r=turned to the Board. CON~I%]~ONAL Confessional r~apportionm~nt had bean discussed marller in ~ ~oard;~ work session and the joint Senate and House co~ittee of ~he General Assembly was considsring a Confessional Reapportionment Plan which would spilt cowry into t~ree Congressional districts. He further ~tated the proposed resolution would oppose the plan, or mny plan, which would ~pilt the County into ~ree Confessional dls~icts thereby m~i~g ~ County an in~ign~flcant portion of each Congressional distriot and would also oppos~ splitting the existing third district Richmond Regional Congressional Di~t~ot thereby leavinq the County wi~ an inability to have ~e~olution, if adopted, would be p~esented by the ~. Daniel ~tuted he supported the concept of the reuolution but fel~ i~ wa~ no% ~l=~rly d~fin~ as %o why th~ County opposed the Plan. He further stated he felt the resolution ~he size cf the districts expanding to West Virginia, the regional coop~ratlon among the jurisdictions, the reasons County and itn ~urroundin~ jur~diction~ ~hould be in one changes. givem when redistricting Matoaca District and, therefore, would not support the resolution due to inconsistency. ~. Currin made a motion to adopt a resolution opposing ~. Daniel repasted Mr. Currin to r~consid~ his motion to include ~e reciting of the resolution in properly defined After considerable d~scussion, on motion of ~. Coffin, seconded by ~. Daniel, th~ ~oard adopted the following re~olutlon: ~S~ Since th~ last cen~u~ i~ 1980, ~esterfield District which includes Richmond, Henrico and other j~dictions who are conti~ous with Chesterfield, share a similar co~uni~ of inter~st and create a compact and rationale congressional district; and ~S, The General A~embly'~ joint r=di~tricting ~E~S, Such districts are ~o large u~ to ext~d to the We~t V~rginia, North Carolina an~ s~rylan~ boundari=~ and would m~li% Chesterfield in such a way ~at it would numerically insignificant in each of the three proposed congressional districts; WHEREAS, Such a splitting of Cheater£ield County would eliminate any community of imte~e~t between Chesterfield County and the rural or.mmall town interests that predominate in areas of the tDmee prcpo~=d ¢ongressiokal districts; and WHEREAS, Thx split of the County into three con~ressional dis~ricts signi£icantly oomplicatem the Regi~trar's create~ voter confusion and substantially dlscourage~ WHEREAS, Such an insensitive carving cf County into three congressional districts would ~llmlnate any ability of tho County to have a meaningful influence within any single congressional district. NOW, THeREfORE BE IT R~SOLP~D, tha~ the Board of supervisors opposes any c~ngrssaional reapportionment that splits chesterfiel~ County into three congressional di~trlct~ a~d urge~ the General Assembly to include the entire Richmond me~ro~olltan area in a sln~ls congressional district. Ayes: Mr. Sullivan, Mr. Carrie, Mr. Appl~gat~ and Mr. Daniel. ~lr. Applegate ~ta=ed the County's Christmas Holiday Schedule for 1991 provides for two ~ays Off for County employees on Tuesday, December 24~ 1991 and Wednesday, December 25, 1991. He further stated since County employees had no~ received any raises fo~ the year and to signify the Board'~ appreciation to employees, t_he proposed change would add un additional day on T~bday, Deeemb=r 26, 1991 and make, at the option of each department, either Decs~0er 24~ 1991 or December 27, 1991 as the third day tuken thereby allowing County office~ to officially open on both December 24, 1991 and December 27, 1991 amd officially closed on December RS~ 199% aRd December on motion of the Board, the Christmas Holiday Schedule for 1991 was modified to provide adding an additional day on Thursday, December 26, 1991 and make, at the option of each department, either December Z4, 1991 or December 27, 1991 as the third day taken thereby allowing County offices to officially open on both December 24, 1991 and December 27, 1991 a~d officially closed on December 25, 199t and December Vote: Unanimous ~. Sale stated ~is date and time had been advertise~ for a public hearing to consider an ordinance to vacate u si~y foot right-el-way known as York Street within Homes Acrem Subdivision. He ~oted the vacation of the lan~lo=k property for Ms. Chris,ins ~uwa, an adjac~= o~ner~ a~d staff was recommending d~ial of ~e ~acation. Mr. Currin stated he had discussed this matter with the Co~ty Attorney an~ disclosed to the Board tha5 he own~ a piec~ property behind Ms. Chri~tlne Lows, the adj=cmnt property 91-737 11/13/91 owner. Ke £urther stated he felt Mr. Justin Bu~key, who had made the request, had concerns regarding the zoning of the surrounding preperties in the area as i= tala=ed to traffic and, therefore, requested the Board to defer this request in order to give him an opportunity to mae% with the p~eperty owne=s involved to resolve their concerns. He indicated he felt he would not be affected by thi~ request. Mr. Burkey agreed to the deferral and no one else was present regarding this request. W~en asked, Mr. sale stated Ns. Lowe had been properly notified of the request being on the Agenda. On motion of ~r. Coffin, secoDded by }4r- Applegate, the Board known as York Street within Homes Acres Subdivision until an opportunity to meet with th~ property owner~ involved. vote: Unanimous 1%EDPINE ROAD. GI%EENPINE ROAD AND LUCY CO~A~CO~ O~ motion of Mr. Currln, ~=om~d by ~. D~niel, the Bo=rd de~i~ated right-of-way for W~itepi~ Road, Redpine Road, A~ini=trator to ex,cute the ~mcmmmary D~clarationm. (It is notmd a copy of th~ Platm are.filed with the papers of this Board.) Vote: Unanimous 13.C.2.b. APPROVAL OFANAG~k~ITTBETW~. AND~. ~ On motion o~ ~. ~rrin, seconded by ~r. Daniel, th~ Board approved an agreement between Hugh A. and D~borah P. Cline and Chesterfield County, Virginia, for water servio~ SOt %we parcel= of land in Bermuda District, located at the the County Administrator to execute the afferent on b~alf of the County. (It is noted a dopy of the Vicinity Sketch i~ f~l~d with ~e pap~rn of thi~ ~omrd.) Vote; ~nan~ou~ 1].c.2.c. CONVEYANCE OF EAS~ZNT TO ~O~ONWEALTH OF ~P4~INIA POR])P.IDGER~PDAC~NTAT JOt~$ONCR~AND~UC~ AVE~E on ~otion of }ir. Currin~ ~eoonded by ~ir. Daniel~ the Board authorized the Chairman of the Board and the County Ad~imistrator to execute a drainage easement agreement with the commonwealth of virginia, needed for the bridge replacement at Johnson Creek a~d SprUCe AVe~e. (It is ~oted a copy of the vicinity sketch is filed wi~h the papers of this Beard.) Vote: URani~o~s On motion of ~. Cur~i~, ~e=on~ by ~. Daniel, ~ ~oard authorized the County A~ini~t~atO~ =0 e~ec~te a ~unge Order, in the amount of $19,500, for additional engineering s~iGes fo~ Falling C~e~ WaSteWat~r ~eutment Plant Toxicity Reduction (Po-OI2~] with Whitman, Ra~a~dt and Associates. (It is noted said funds are available in the Capital · mprovement Budget.) although he did not own ~roDerty regarding this request, he affiliated with could have had potential financial co.side,etlon, declared a potential conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act, and excused himself from the meeting. On motion of Hr. Daniel, seconded by ~4r. Applegate, the Board Main, Coutract Number 90-005~, as follows, whish project lines which provides service to ~hs adjoining properties and authorized the County Administrator to execute any necessary dccu-~ents: Contract Amount: Estimated Total - $243,790.00 Totml Estimated County Cost: Water (Of~slte) - 14,480.75 Estimated Developer cost: - ~9,909.~5 Code: (Off,its) ~-$85~0-8907~1E Ayes: Mr. Suliivan, F~r. Applegate, Mr. Daniel and Mr. ~ayes. Ab~t: ~. Currln. Mr. ~rrin returned to the ~eetinq. Mr. Sale presented the ~oard with a report on the developer wat~ and ~ewe~ eontr~ct~ ~xecute~ by the County Administrator. General Fun~ Balance; Reserve for Future Cap{tel Projects; Di~trlct Road and Street Light Funds; Lease Purchases; and Mr. Ramsey ~tated tho Virginia Department of Transportation has formally notified the County of the acceptance oZ the following roads into the state secondary System: NEWBY_S ~DDD v SECTION C - {~ffectiv~ ~0-15-91] Rou~e 3685 (Newbys Wood Trail) - From 0.02 mile North Route $6~ to 0.15 mile Merth Route 3688 91-739 Route 3689 (Barefoot Trail) - From Route 3685 %o 0.~ mils West Route 3685 Route 3773 (Crossings Way) - From 0.08 mile Northeast Route 3777 to 0.20 mile Northeast Route 3777 BR~VARD - S=CTIONS 2 & 3 - (Effsctive 10-1~-91} ROUte 4500 (B~eva~d D~ive) - From 0.02 mile southwest Route 4501 =o Route 4~02 Route 4502 (Mariposa Drive) - From 0.12 mile Northeast Route 4S~0 to 0.OA mile South Route 4500 Ronte 21Q5 (Brighton Drive) - From 0.10 mile Route 210S to 0.2~ mile Northeast Route 2108 o.22 ~i 0.07 ~i 0.17 Mi On motion of M~. Applegate, seconded by ~r. Mayer, the Board a~journed at ~:15 9.m. until ~ov~mber 27, 1~91 a~ 9~00 Vets': Unanimous