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09-11-91 Minutes1991 Su/~'vlsors in Atte. z~lanc~= Mr. M. B. Sullivan, Chairman ~r. G. H. Appl~qat~ ~. ~arry G. Daniel ~. Jesse J. ~ay~s ~. Lane B. Ra=sey County A~inis~rator c~ie£ David Bar~ield, Fire Department Mr. John R. Boy, in, Asst. Dir., General Services F~. J. Amy Davis, A~st. to CO. Ad,in. Mrs. Dori~ R. DeWart, A~t. Co. Admln., Legis. Svcs, and I~t~rgov~rn. Affair= Ks. Joan ~. Dole~al, Clerk to th~ Roard M~. Thoma~ R. ~lghum, School Mr. Bradfor~ ~- Deputy Co. Admin., Dir., Planning Dir., Accounting ~r. Ro~rt L- Masd~, Deputy Co. A~in., ~. Rish~d M. McElfish, Dir., Env. ~inmerln~ ~. Zteven L. Micas, County At=orn~y Mrs. Paulin~ A. M~tchell, Dir., News R Public Info~ation Col. J. E. Pittman, Jr., Police Department 0eputy Co. Mr. James J. L. st~ier, Dir., ~udgut & Management Mr. M, D. S=i~, J~., D~r., Park~ & Recreation Dr. Rober% Wag~nkn~=h~, Dir., Libraries Dir., Utilities ~. Fraderick Willis, Jr., Dir., ~an ReEource Mr. Sullivan called the regularly scheduled ~eeting to order at 6:35 D.m. (DST). 1. IN~OC~TTON Mr. Sullivan introducsd Reverend BAlly Souther, South~ide ~aptist Ch~e~, w~o gave the invocation. ~astor of 9i-~05 9/11/91 Kr. Ramsay lsd the Pledge of A11eglanes to the Flag of the united states of America. 3. APP~0VALOFMIN~TES on notion e£ Mr. Ap~legate, seconded by Mr. Coffin, the Board approved the minutes of August DS, I991, as amended, Vote: Unanimous 9- ~UURTYAD~INTSTRATOR'BCO~4~TS F~, Ramsay Welcomed thc ~ourd to the new P~lic Meeting Room and indicated the meetings are now being aired llve on Stoner Cable Channel 6. ~. Ram~y introduced ~s. Doris DeKart, ~he County's L~islat~ve Liaison, Who has been appointed by the Gov~rnor serve on the Virginia Uuvenile Uu~ti~e and Delinquency Prevention co~i~sion a~ t~e representative of local government~. Mrs. DeHart ~tated ~e Co~i$$ion would review all pr~ram~ i~ t~e State that deal with delinquent youth or youth at ri~k who need pruv~ntiv= ~idance. She further stated the Co~ission also ~eview~ all re~ests for grant the Chai~an of ~e Co~sion had appointed her %o the ~rant~ serve the Co~onwealth and the Co~t~ to the best of her ~s. Ma~ ~ayne, Executive Dir~cao= of ~ Ca~tal Area the activitie= of the Agency on behalf of =ha elderly in Chesterfield ~. Thoma~ ~lghum, School Superintendent, r~ported to the such as classes ~ing or--crowded, balancing the ratio, and ~e new transportation rcute~ for ~chools. He stated concerns have been expressed regarding bus routes and that all concerns would be addressed a~ quickly as possible. ~e noted the n~er O~ ¢onc~rn~ w~re not signiSicantly dlff=runt ~an those ~n the past and felt ~a S~hooI ~mini~tration, du~ to ~e limite~ funds available, was continuinq to provide a ~afe transportation system. Several me~er~ of th~ Board express~ appreciation to Hr. Ful~h~ for recoqnizing and addre~imq concerns regarding public Mr. Daniel stated he had attended a meaning in which oitisens who reside in the annexed srea of the County as well a= in the Dale District, have formed a coalition aalled the Broad Rook Road Civic ~roup and 'whose purpose is to rejuvenate the as Rsste 360 to Chippenham Parkway and Chlppev~ha~ Parkway to Jefferson-Davis Highway and back to the Chesterfield/Richmond line. He further stated the Committee is in the formative stag~ but felt City and County residents should be applauded Mr. Mayas ~tated h~ had attended the AppomatLox Basin Industrial Devslop~ent Corporation meeting and that ~inee redlstrlsting, Matoaoa District was the only District ehich i~ 91-607 9/11/91 in me Cra~er Planning oistrict commission as well as the Richmond RegioNal Planning D{~%r~ct Conu~i~ien. Mr. Curr~n noted Bermuda Distrlot was also in the Crater Planning District Commission. CHANGES IN THEORD]~OF PRES]~tTATI~N On motion of Mr. ~rin, suconded by Mr. Mayas, t~e Boar~ deferred Item 7.B., R~olution R~cognXzing ~. ~ha~ R. Kelly UDon Attulnlng ~e Rank of Eagle Scout until October 9, 1991 at 6:30 p.m. and added Item lZ.D.~., ~endment ~0 Minutes of July 24, 1991 to follow It~ ll.D.8, and, ad~pted th~ ag~da, 7. REROI~TIONS k~D ~PECIA% REC(~NITIONS ~r. Ha~er introduced ~r. Curtis Jernlgan, R~uur~ing of the Old Dominion Chapter of the National ~xecutive ~omekeeDers A~oclaticn. On ~otion of th~ ~oard, the following res01~ti0~ ~a~ ~ER~$, Th~ ~a~ional E~o~tlv~ Hou~k~p~rs Inc. ha~ de~i~ated the wuuk of ~pte~r 8 - 14, ~991, "National Housekeepers Week'*~ and ~ER~S, ~e occupation of professional housekeeping rec~nized as a valuable and necessary servicm in today's highly mobile sooiety; and and appreciation for ~e many ~asks Derformed to make facilities, hotels/motels, p~lic/private schools, indust~, institutions in both the public and private s~ctor; and ~EREAS, The~e dedicated ~ndividuals contribut~ to quali~y 0f life and hi~B standards of life ~hat thi~ enjoys. NOW, THEREFORE BE IT RESOLVED, ~at ~e Bo~d Su~rvlsors of ~e County of ~e~terfield this 11~ day of $eptember, 1991, does hereby declare the we~ of Septe~er 8 - County and applauds the efforts of ~e 0id Dominion Chapter of ~e Na=ional Ex~outive Hous~ee~ers Aesocia=ion, Inc. Vote: Unanimous ~Of=ssiunal group and e~ress~ appreciation for their First vicm Governor of ~e Mi~-A~lanti~ Di~tric~ of As~ociatlon. ~UIK~T T~AT ~ PR~FFE~R B~ ~.~D. ED AT ~ OF M~ Mica~ stuted %he Board, at its meeting on Au~t ~8, ~99~, had amen~ ~ Cash ~offer Policy ~o eliminate th~ re~irem~t ~o bond all cash proffer~ at th~ tine 0f ~ubdivi~i~n recordation am well as paying all cash proffers s~a~ed ~us to that action, it was necessary to ~end pre-existing zoning ca~e~ ~at iDcluded ~e retirement to bond a~ well as the retirement to pay camh p~cffers wi~in two years of s~ivision recordation. 0n motion of ~. Daniel, second~ by ~. ~rrin, ~e Boa~d au~orized initiation of a zoning ~endment to the f~llowing zoning cases and the contacting of landowners to give ~the opportunity to submit amended cash proff~r~ pur~a~ %o the revi~d cash Proffer Policy in order ~o remove the ~ubd~v~ion cash proffer bonding requirement as well a~ the re~i~ent that cash proffers bm paid within two years of ~ubd~v~ion plat recordation: 2. W.S. Carnes (Casa 90SN0289) ~arlle ~tigall (Case ~1SN0126) 4. Will,mm Duval (Case 91SN0124) Vo=e: Unanimou~ On ~otio~ of Mr, 0a~iel, ~eoended by 5ir. Applaga~a, the Board reappointed Mr. C. P. Currin, Jr., (business representative) and Mr. Jesse J. ~ayes (Board representative) to serve On the A~po~attox Basin Industrial Development Co~poration, whe~e terms are effective October 1, 1991 and will expire September 30, 1992. Vote: Unanimous 9.C. COUNTY_C~i~TALi~ROv~PR~-~CTS Mr. S~aler ~tate~ th~ C0~ty Capital Improvement Projects had been deferred from the Board~m Au~$t ~, 1991 nesting and ~a~ ~=aff ~ad ~ direc~e~ to prepare additional information regarding complutlon ~te~ an~ funding for ~e briefly reviewed th~ B0a~d's re~e~t and staff's Mr. ~ye~ in, ired as to how ~e ~ri~rltiem regarding ~ohedul~ of Completion dutes for ~e libraries had been West Branch Library wa~ due to be constructed in 1991 and the Enon branch ~ibrary wa~ ~edul~d to be completed after were t~st~d am having completion date~ ~n the ~e year. ~r. Maye~ indi~atmd he felt the Na~oaca west Branch~L~brary wa~ record to ~how ~a~ those priorities had been adjusted. 91-609 9/11/91 Mr. Daniel stated ne nas been an avid Supporter for an expanded library program in the County, ha~ ~upport~d libraries in all of the Districts, and felt ~peclflc ]~brarle~ were not being discussed at this point in time. He further stated due to the downturn in the economy and the limited amount cf funds available, he wac net comfortable in Librariee at thin point in time. He stated he felt if the Board was to use funds from capital Reserve for the use of ca~ital projects, than all projects should be addressed at the same time and although he supported obtaining fund~ for the Midlothian Library Expansion, he felt the issue should be addressed when allowed by the bonding schedule. Mr. sulllvan stated he hsd requested the ~chedule to be addressed, that it had not been his intention to obtain funds from the Capital Reeerve but rather to examine the priority list for the pEeJeots and to determine whether the Midlethian Library ~ansien was more important at this point in time then a phase of the Public Safety Treining Center. He further stated he felt the Midlothian Library Expansion was more important a~ it would serve the citizens ~ince the funds availsble fer the Public safety end Training Center wc=ld only petitions in support of the Midlcthian Library Expansion and requested the Board to consider changing the priority limt to include the Central Library Expansion; the Enen Branch Library; and completion of the Midlothian Library Expansion become available. He in~uired as to the concerns expressed by the Board at its laet meeting regarding the status of the Ben Air ~ranch Library. Mr. Masden stated corrections were currently being made to construction problem~ which had occurred when the Ben A~r Branch Library was built and staff was proceeding in completing the project. F=~, Hemmer stated thc anticipated that the mtructural =orrection~ had been made to the steel and bhe ~oundatlon which ha~ caused the project ~o be delayed by approximately sixty days; and that the project was now underway. Library is the most used library in the County and provide= wer~ available for the design work to be completed in 1992 and, therefore, he made a ~otion to change the priority list to include the Central Library Expansion; th~ EBon Br~nch Library; and completion of the Midlothian Library Expansion and to defer the Public Safety Training Center. ~r. rayne stated libraries were also needed in tan Matoaca District, that he felt the Matoaca West Branch Library had net been considered, and that th~ ~ond Referendum had ensured the Matoaca West Branch Library would be completed before some of the other projects and felt the priorities had been changed. ~dr. S~llivan stated he felt the priorities had net been ~or lac~ cf a second, the motion failed. When ached, ~ir. Ramsey clari£ied ~bat bis s~iginal recommendation was to stay within the $4.~ million funding exi~tlng ~chedule, and that staff was furnishing alternatives based on the dlrectien by the Beard at its meeting on August ~8~ 1991. Ee further stated if the Beard desired to proceed with all of the preject~, staff was recommending the Board use t~e ~ame funding mechanism which was used with School projects 91-610 9/11/91 in which bond proceeds would be used to pay billm on projects until the next Bond Yale end contract~ would anticipate the nox= roun~ of Bond sales but with no guarantee the ~unde would be geld. Di~eussion, comu~ents, and questions ensued relative to the completion dates of ~he projects antinipa~ed at the Lime the Bond Referendum was passed; the current priority schedule and whether it should be changed; the time,rams in which oncupanuy would take place for the proposed Midlothian Library expansionr the =non ~ranch Libraryw and Branch Library; the amount of fund~ anticipated to be b~rrowed in November and whether %be ~i~lothian Library Expansion was in~luded; and when the ~oney was anticipated to ~e borrowed for the Midlothien Library Expansion; When asked, Mr. Stegmaler indicated funds would be available in November, 1992 Ior bsmdln~ o£ the Midlothian Library Expansion. ~[ro Mayas stated he felt the 1988 Bond Referendum defined what projects would be funded and =he Matoaca West Branc~ Library wa~ being excluded. Mr. Micas ~tated the timing of the expenditures of the funds was tho issue being add,eased and funds Would Still be expended in the ~ame manner t~e 1988 Bond Referendum. Discussion, comments, and que~tion~ en~ued relative to the action previously taken by the Beard; the recommendation made by staff; the priority list being supported by the of the Bond Hsfar~n~um~ the debt capacity and the ability to pay the funds back unde~ the eu~ent policy; the funds b~ing obligated to =he projects; and the use ol capital Reserve for future capital prsject~; etc. /(r. Daniel made a motion, seconded by ]dro Applegate, to apb=ova the County Administrator's original priority li~t ~ubmltted to the Board at its Augmst 28, 199~ meeting which projest~ include the Mental ~ealth Building; the Reams Road Fire Station for the land; the renovation of Public Safety Space; the Ben Air Library Expansion; the Midlcthian Area Park Site; the Midlothian Middle Lights; the Iron Bridge Park Phase III; the Park ImpMovemeuts; and to approve a~d allo~ute funds to the projects resommended hy the County Administrator tu proceed with being the Central Library ~x~an~ion - the Enen Branch Library $?06.000~ an~ the Public safety Academic Building (site and footer preparation) - $4,179,500; and with the under~tanding the ~oard would address rs~ain~ng project~ az funding bece~e~ available f~e~ fUtUre ~r. currin inquired i~ the $4.a million was ~s= the acquisition of lend fs~ the Public Safety Training Center. Mr. Ramsay clarified the classroom building wag aehedul6d to he built and that funds have already been designated for th~ acguisltion of land and, therefore, wag no= included. He further stated the first part of the llst were projects which have already been completed or committed. Mr. Daniel funded at the time of Bond sales were the CenterPoint¢ Fire station; the balance of the funding for the Public safety Training Ce~te~; the Midl0thian Library EXpansion; the Matoaca Wemt Branch Library; and the clever Hill Athletic Complex. l(r. Sullivan restated he felt the Midlothian Library Expansion w~s more important than the Public safety Trulnlng Center at this D0int in time aa it would serve the citizens bst~ar and if the Board de,ired, a sign could b~ placed identifying the efta for the future Pu~li~ Safety and Training Center. 91-611 9/11/91 Mr. Keyes restated he felt funds from the 1988 ~ond were being spent in an inappropriate manner. When asks4, Mr. Micas stated the priority 1let could be reconsidered at any time. After csneiderable dizcussien, Mr. Applegat~ offered an amendment to the motion made by ~ir. uaniel, seconded by him, to include d~eiqnatien of t~ $575,000 f0~ t~e Midlutbian Library ~xpansion from the capital Reserve for future projects. ~r~. Daniel did not accept the amendment tn the motion. Discussion, comments, and questions ensued relative to the desi~natlon of fund~ for th~ ~idlothlan Library ~ion; the amount of money anti=i~ate~ to be borrowed in November an~ the schedule for borrowing on County proj~ct~; ~e use of the pos=ibillty of ~nclud~ng the fund= needed for the Lib=a~ E~ansion in ~e Bond sale in Nove~ and the amount of ~ond~ which were antioipated D~ b~ ~old~ and th~ impaot th~ $575,000 needed fo~ ~e Midlothian L~brary E~pansion would Mr. sullivan requested the $575,000 needed for the Midlcthian Llb~a~ E~ansion be included in the Bond sale in Nove~er. tO approve t~e Co~ty Administrator's original priority list submitted to ~e Board a= i~s AU~S~ ~8, 1991 m~bing w~i0~ proj~ct~ include the Mental ~ealth Building; the Rea~ Road Firs Station for the land; the renovation of ~blio safety spase; the Ben Air Library E~anston; ~e Midlothlan ~a Park site; ~e Midlothlan Middle Li~ht~; the Iron Bridge Park Pha~ proceed with ~ing ~e Central Library ~xpanmlon - $2,734,000; th~ Enon Branch Libra~ $706~o~; and ~e Public safety Academic Building (site and footer preparation) - $4,~79,~00; and with the unde~mtanding tSe Boa~d would addre~ the r~maining projeo%s as f~ding becomes available from future ~. Daniel offered a substitute motion, seconded by priority list submltted to the Board at its August ~8, meeting w~ioh projects include the Mental Health Building; the Ream~ Road Fir~ ~tatXoD for ~$ land; ~ r~novation of P~blio 8afe~y Spaoe; the Ben Air Library Expansion; t~e Midlot~ian ~em ~ark SXt~; ~ Mi41o~ian Middle Lights; the Iron alloaate fun~ to ~ projects reoo~ended by ~e County A~inistrutor to proceed wi~ ~ing the Central Library E~nsion - $Z,734,000; the Enon Branch Library and ~e Public Safety Acad~ic Suilding (site and footer pr~paration) $4,179,~00; an4 with ~ ~nderstanding the Board would address th~ remaining project~ as f~ding becomes avail~le from furze bon~ sales and that ~ County A~ini~=rator be in~ucted to att~pt to in~lude in $600,000) needed for ~e Midlo~ian Library Ayes: ~. sulliwan~ ~. C~i~, ~. A~legatc and ~. Daniel. It was generally agreed to recess for five minut~. Reconvening: 1~91, $~aff had represented unity in the principles involved regarding the Route 288 North E~tension. Me fu~e~ ~tated ~inc~ ~at time, one of ~e major prin=iples involve~ has changed hi~ ~ind and since ~taff was proceed, they w~re reco~en~ing the Boar~ no~ ~ak~ ~ny motion ~ thi~ issue b~t to table it indefinitely to give staff an oppor~i~y %0 WO~ OUt the arrangements with all pa~ies involved. Mr. Sullivan stated he had su~itte4 copies of a letter from ~e Qu~ensmill Civic Association outlinimg their po~ition =onsi~r the letter as info~mation only. on motion of ~, Applegate, seconded by Mr. Daniel, ~e Board tabled indefinitely conmide~ation of ~e de,ails of the issue with all parties involved. Vets; Unanimous T~ere were no public hearings 11. I~BUSINF~ ll.A. Au'ruORIZE ~O~ ~)~NTS~tATOR ~ I~TE ~ ~$ ~ 'r~ ~ 1992 ~ ~. Willi~ ztated $~af~s r~co~endation wa~ for ~e Board to uuthorize the Co~ty A~inistrator to contract with the Co~y~ c~rent ~rov~er~ for ~e 1992 Heal~ Care He further stated the proposed plan woul~ maintain high ~ml[%y me~{cal =are fo~ employees; provide a ~table even with continued chanqe~ in the health oars ~rket; continue the County's financial position regardlng health care for employees who~ at their o~ e~D~nm~~ would like re~estlng to remain with it~ c~ent providers for 1992. On motion of Mr. Coffin, seconded by Mr. Applegate, the Board authorized the cowry A~nimtrator to execute heul~ care Zervic~m; CIGNA/ ~icor; ProCare of Ric~ond; and ~lue Cross and Blue Shield of Virginia, s~gect to approval by the County Attorney as to form. ~. Micas stated the Board had approved the extension of the the Chesterfleld/Powhaten boundary and then along the Powh~tan/Che~ter£ield boundary to Michaux Creek. He presented a brief overview of the extension of the trunk ~ewer line and the legal process involved in order to initiate litigation to establish the Chesterfield/Powhatan County boundary llne. ~ further stated the boundary line as indicated on existing subdivision plats for Salisbury Hills and Keswick Hills 91-613 9/11/91 Subdivisions is inaccurate based on the original boundary line and, therefore, there are seven residential properties affected which w~re thought to be in Powhatan County but ars aotually in Chesterfield County. Hs also stated that slnoa the sewer line needs to be located as close to the boundary line as pos~ible to ~erve the greatest number of homes in Chesterfield County, staff was requesting ~he Board to a~thorize initiation of litigation to establish the Chesterfield/Pc~hatan boundary line by moving the boundary line approximately two h~ndrcd yards westwardly- W~en asked, Mr. Micas stated ~he Code cf Virginia provides for thi~ Drcce~. After brief discussion, on motion of }ir. sullivan, ~econded by /dr. Applsgate, the Board authorized the County Attorney ts file a lawsuit pursuant to Section 15.1-1026, Code of vi~inia, 19~0, as amended, An Chesterfield and Powhatan Cirouit Courts to establish the location of tl%e Thesterfield/Powhatan county ~oundary line. vote: Unanimous On motion of Mr. Daniel, seconded by Hr. ~aye~, the Bo~rd apprsved obtaining cost e~timatee for the installation of a street light at the inter~ection of Pans Drive and Shilcutt Road in Dale Magisterial District. Vats: Unanlmou~ ~.~I.___SETDATE FOR P~BLIC~J~XNGTOCONSIDEi~RKv~$~ ZO_N/~..AN~ S~D~SION ~PLI~TION FEES On motion of Mr. Applegate, seconded by ~. C~rin, ~e Bo~d heuring to :onsider an ordinance to amend the Code of ~e relating to application fees in connection with land use development. Vote: Unanimous ll.D.2. C~)I~E~TIONS TO AI~R~L 24. 1991 ~OA~J) OF ~SO~ 0n motion of Mr. App!egate, seconded by ~. C~=in, the Boar4 amended ~e ~in~tes of ~e April 2A, 1991 Board ~eet~nq am follows; "On motion of ~. Daniel, seconded by ~. S~llivan, the Boar~ denied Case 91SN0344. Ayes: M~. S~lliVun, ~. Applegute ~d ~. Daniel ~stention: ~. c~rin ~ ~. Mayas" "on motion o~ ~r. Daniel, ~econde~ by ~. Sullivan, th~ Board Ay*~: ~. S~llivan, ~. Applegate and ~. Daniel ~stentlon: ~. C~rin an~ ~. Mayas" 91-614 9/11/91 vote: TO: Vote; Vote; Th~ amount app~ovmd by the Board of Supervisor~ not to exceed $3,000 per lot, if paid between July 1, 1991 and June 30, 1992, inclusive or "h. The amount approved by the Board e£ Supervisors not to exceed $3,000 par lst~ if paid between July 1, 1991 and June $0, 199~, inclusive or tO exceed $4,000 par lot, if paid between July 1, 19s2 and June 30, 1993, inoiusiva or d. The amount approved by the Board of SuDervieors not to exceed $4,000 Der lot adjusted upward by increase in the Marshall and swift Buildlng Cost Index b~twee~ July 1, 1992 and July ! of the year in which the payment is made if paid after 30, 1993. 0h ~otio~ of ~r. Appl~g~t~, ~cond~d by ~=. C~rri~ ~ ~oar~ authorized the County A~ini~trator to execute a Sto~ Wa~er Manag~en~ systems and ~es~ ~anag~en= Practice (~P) Facility Nai~t=~anc= and Indemmification Agreement wi~ the d~veloper of Heathwood, with the County's only involvement ~ing to assure the Maintenance Agre~e~t is followed by the owner as 11.D.4. ETAT~ROADACCEPTANC~ Thi~ day th~ County Environmental ~ngineer, in accordance with directions from this Board, ~ade report in writing upon his examination of Meddle Hill Drive in Saddle Hill, Clover Hill District. Upon consideration whereof, and on motion of ~. Applegate, ~econded by ~r. Coffin, it is resolved that Saddle Hill Driv~ in Saddle Hill, Clov~ Mill District, be and it hereby i~ An~ be it further re~olv~d, =~a~ =he Virginia Depar~ent of Transportation, be and it hereby i~ requustud to t~ into the Seconda~ Symtem, Saddle ~ill Drive, beginning at t~e intersection with ~kebluff Parkway, Stat9 Rout= 43~7, and ~oing southerly 0.11 mile, ~en tu~nlng and going ~o~easterly 0.89 milm, then turning and going nor~mrly 0.05 mile to end in a cul-de-mac. Thim request is inclusive of the adjacent ~lope, might distance and designated Virginia Department of Transportation drainage ea~ementm. This road serves 36 lotm. 91-615 9/11/91 And be it fur=her resolved, that the Board o£ Supervisors guarantees to the Virginia Department of Transportation an unrestricted right-of-way of 50~ with necessary easements for cut~, fi11~ and drainage for this road. Saddle Hill iF recorded a~ fcllow~ Plat Book 64, Page 44, December 14, 1988. V0te: Unanimous This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his eMaminatlon of ~an~tone Ridg~ Road, Sandstone Ridge Court and Sandstone Ridge Terrace in Sandstone Ridge, Clove= Hill District. Upon consideration whereof, and on motion of Nr. Applegate, ~eoonded by F~. Cu~in, it is ~e~olved =ha= Sands=one Ridge Road, Sandstone Ridge Court and Sandstone Ridge Terrace in Sandstone Ridge, Clover Hill District, be and t~ey ~e~e~y are established a~ public road~. And b~ it further resolved, that th~ virginia D~partment cf T~emspo~tation, be and it hereby is rag%lasted to take into the Secondary System, Sandstone Ridge Road, beginning at the interzectien ~ith Lakebluff Parkway, State Route 4337, and going southwesterly 0.05 mile to the intersection with Sandstone Ridge Court, t/~en continuing southwesterly 0.05 mile to the intsrsec~ion with sandstone Ridge Terrace, then cemtinuing sont~weste~ly 0.11 mil~, t~en turning and going southerly 0.07 mile to end in a cul-de-sac; Sandstone Ridge COU3~t, beginning at the intersection with Sandstone Ridge Road and going northwesterly 0.05 mile ts end in a cul-de-sac; and Sandstone Ridge Terrace, beginning at the intersection with Sandstone Ridge Road and going southea~ter!y 0.04 mile, then t~rming and ~oing southwesterly 0.09 mile to end in This reGuest is inclusive Of the adjacent slope, sight distance and designated virginia Department of Transportation drainage eus~ment~. guarantess to the Virginia Department of Transportation an cuts, ~ills and drainers ~or all n~ the~e vote: unanimous On motion of Mr. Applegmte, seconded by ~. C~r~n, the ~oard approved ~ight positions for the Departmen~ of social semites c~mply with a federal court order to achieve and maintain a 97 percent compliance ra~ by Sanuary 1, 199Z in processing food s~mp appllcmt~ons. (It is noted ~e State has approved t~ee ~ligibility ~o~itions for seven monks an~ fo~ eligibility positions fo~ ~ix months and did nut approve one supe~isory position, which the 1coat agency will ~un4 for elgh~ months. 9i-616 9/ii/9i balance of $4g,500 will come from the local share of the s~ate/Lucal ~ospitalization Pro,ram. Funding i0 not available in Fyg~ but will be sought from the General Assembly and the total oust to continue these positions in FY93 will be approximately $21Z,600 and if State funding is not available beyond FY92, theme po0itions will be eliminated er local funds will have to be identifie~,) Vote: Unani~oU~ On motion of Hr. Applsgate, seconded by Mr. Curtis, the B0ar~ a~roYed a bingo/raffle permit for L~ysl Orde~ of Moose Vote: Unanlmou~ On motion of Mr. Appl~gat~, ~eoonded by ~. C~rin, the Bomr~ ~rammf%rred appropriationm of $1~0,~0~ fo= th~ =onmtru~tion of an a~iti~n ~o the ~hillipm volunteer Fire Dapartment, compmny No. 13, f~ ~e Matoaca District Park ~rojec~, i~ ~e ~o~t of $50,0~0; from the Fire Depa~ent's Budget, in the ~o~nt of $z5,00~; and from the Fort Darling Landfill Proje=~ (sinc~ ~he cost of that projeut will be l~mm than bud~eted)~ in the amount of $~,000~ Vote: Unanimous 11.]).9. ~F~ECTIONS TO JDLY 24. 1991 BOAP~ OF uu~SO~ ~l'~G ~G ~S~ 0~_$~00 ~ JO~ ~ On motion of ~. Applegate, ~econde~ by Mr. Currin, ~ Board amended the minutes of the ~uly 24, 1991 Board m~ting as follows: "After brief d~s~ussion, on motion of ~. Daniel, ~econded by the amoun~ of $500, ($250 each) from ~e Bermuda D~ict T~ee Cent Road ~ds a~d the Dale District T~ee Cent Road ~'Aft~r brief discussion, on motion o~ ~. Da~i~l~ seconded by M~. Cu~in~ ~e Boa~d increased the transfer to ~ohn Tyler Co~unlty College, in the amount of et00, ($2~u ~a~) from ~h~ Ben.da District Three C~t Road Funds and ~e Dale D~trlct ~e~ Cent Roa~ Fun~s, for ~e Earning By Learninq s~er Reading Program at Bensley and Be]~wood ~l~entary Suhools. Vote: Unanimou=" Vote: 91-617 9/1~/91 Fir. Csrrin disclosed to the Board that cn Item ll.D.6., Approval cf Change Orde~ N~mb~ i ~or Topsoil for Fort Darling, that although he had no interest in this particular item, he has a temporary business agreement with Shoosmith Brothe~o, Inc., declared a potential conflict of interest pursuant to the Virginia Comprehensive Conflict of Interest Act~ and excused h~mself from the meeting. Ll.D. 6. kI~ROVAL OF (2~La2iGE ORDER NUHBER 1 FOR TOPSOIL FOR FORT D~IHC k%N~I~.*- COV~ ~A~ ~R0u-~CT - SHOOSMITH BROTHS. INC. On motion of Mr. Applegate, seconded by Mr. Mayas, the Board authorized the County Administrator to execute Change Order Humber One, in the amount of $~,000~ for topsoil for Fort Darling Landfill Cover Repair Project to Shnoamith Brothers, Inc. (It is noted said funds were appropriated from the Reserve for Future Capital Prnjocte Account to cove~ th~o Project.) Aye=: /(r. Sullivan, Mr. Applegate, Mr. Dan~l and ~4r. Mayem. Abeont~ Mr. Coffin. F~r. Currln returned to the meeting. 11.~. ~TrILixIE~ D~ART~NT ITEM~ 11.E.1. I~I~LICH~%~TNG~ Mr. sale s~ated this date and time had b~en advertised for a public hearing to consider an ordinanc~ to va~at~ a po~tlon of a forty ~oot right-of-way kno~ a~ Daniels S~eet wi~in Chest~ s~divlslon. ~e fur~er stated the existing road does not exist within the r~ght-of-way and ~taff wa~ requesting to vacate the existing right-of-way and that it ha~ be~n aqreed by D~b~ Properties, Inc. to dedicate the right-of-way where No one came fo~ard to ~e~ in favor of or a~ainst ~e ~. Applegate, Che ~uar~ authorize~ a $1oo.oo refun~ (application fee) to Da~ur P~op~Etie~, Inc. and adopted the following ordinance: CHESTERFIELD, VIRGINIA, ("G~TOR") vacate= R~Y and ~G~T ~. RUDY, (husband and wiZe), a portion of a 40' ~ight of way Rno~ as Daniels Street, in ~e~=er Subdivision, ~ermu~a Die,ia=, Chesterfield, Virgi~ia, as Clerk'~ Offioe of the Ciroui= Co~t of Chesterfield County in Deed Book 41, Page~ 692 and 693. ~E~S, D~D~ ~operties, Inc. petitioned ~e Board of Supervisors of Che~t~fleld County, Virginia to vacate a portion of a 40' ~ight of way kno~ a~ Danlel~ Street in ~e~ter Subdlvi~ion, Ben,da Magisterial ~i~trict, ~esterfield County, Virg~nla ~ore pa~icula~ly shown on a plat of Che~ter Subdivision ~ecorded in the Clerk's Of~ic~ of ~= Circuit Co~ of ~aid County in Deed Book ~i, Pages 692 fully described ~s follows: 91-618 9/11/91 A portion of a 40' right of way known as Daniels Street within Chester subdivision, Charles C. Townss& Associates, P.C.t dated a ¢0py of which is attached. 15.1-431 of the Code of Vlrqlnla, ~9§0, aS amended, by advert/sing; and, ~qtEREAS~ no public necessity exists for the continuance of the pertion of right of wsy sought ts be vacated. That purmuunt to Section 15.1-4B2(b) of the Code of Virqinia, ~9~0, as amended, the aforesaid portion of right of way be and is hereby vacated. This Ordinance shall be in full force and effect in accordance with Section 15.1-482(h) of the e of vir 1950, as amended, and a csrtlfied espy ef t~his Ordinance, sooner than thirty days h~rsafter in th~ ¢lerk~s office cf the Circuit Court of Chesterfield County, Virginia pursuant to Section 15.1-485 of the C Vir inia, lV50, as amended. ~ ~ffeat of thi~ Ordinance pursuant to Section 15.1-4S3 is to destroy the force and effect of the recording of the way heve~ vacated is located on the periphe~ of the plat, this ordinance shall vest fee mimple titl~ in the portion the right of way in the owners of the abutting lots Chester Subdivision, free and clear of any right~ of p~bli0 Accordingly, this Ordlnano~ ~hall be indexed in ~ n~es ~f the Coun=y of Chesterfield a~ grantor and the D~B~ PROPERTIES, INC.~ and OLiV~ D. RUD~ ~nd ~G~ H. RUDY, 11.~.1.b. TO~ON$ID~i~ANORDINANC~TOVACAT~POR~IONS O~o ~r. ~ale stated this date a~d time had been a~v~r~ised for p~blio hea~inq to consider an or4inance to vacate portions of two fifty foot wide rights-of-way wi~hln Chamterfield Manor Subdivision. Me noted ~. George Elder, an adjacent property No one cmme fo~ard ~o ~p~a~ l~ favor of or egainst the ordinance. After brief discussion, O~ motion of ~r. ~in, seconde~ by Mr. Applegate, the Board adepted the following ~je~t tO the ret~ntlon of the ~alnage and utility ~ O~IN~CE whereby the CO~TY OF CHE8TERFI~D, VIRGINIA, ("G~0R") vacate= to ~IM and JO$=PHI~E NQV~, (husband and wife), GEORGE R. ~GHES, ~EL M. ~ LXNN~ H. JONES, ("G~TEE")~ a portion of a 50' right of way k~0w~ as Prince George Avenue and a portion of a 50' wide right of 91-619 way known as Appomattox Street, in Chesterfield Manor Subdivision, Bermuda Dis~riot, Cho~terfield County, Virginia, a~ shown on a plat thereof duly recorded in the Clerk's Office of the Circuit Cou~t of Chesterfield County in Plat Book 9, Page~ 254 and 255. Supervisors of Chesterfield County, Virginia to vacate portion of a 50' right of way known as Prince George Avenue and a portion of a 50' wide right of way known es Appomattox Street, in Chesterfield Manor Subdivision, Bermuda Magisterial District, Chesterfield County~ virginia more particularly shown on a plat dated ~ovember 8, 1928 recorded in the Clerk's office of the Circuit Court of said County in Plat Boo~ Pages 254 and ~55. The portions of the rights of way petitioned to be vacated are more fully described as follows: A portion of a 50' right of way known as ~rinoe Seorge Avenu~ and a portion of a wide right of way known as Appomattox Street, in Chesterfield Manor Su~ivlsion, the locations of which are more fully ~hown on a pla= by o~arles ¢. Towne~ & Assooietes, WHZ~LEAS, not,ce has been given ~ursuant to Section 15.1-431 of the Code of Virginia, 1950~ as amended~ by WHEREAS, no public necessity exists for the continuance Of tho portion~ of the rights of way sought to be vacated. NOW THEREFORE, B~ IT ORDAINED BY TH~ BOARD O~ SUPERVISORS OF CHESTEP~FIELD COUNTY, VIRGINIA: That pursuant to Section 15.~-482(b) of the Code of Virginia, I9~0, as amended, the aforesaid portions of tbs rights of way ~e and are hereby vacated. The Grantees hereby convey unto the Grantor and the Gran~er hereby reserves a 50' dra~nags and utility easement over the entir~ area of the portions of rights of way to be vacated. This Ordinance shall be in full force and effect in accordance with ~ection l~.l-~8~(b) of tho ¢049 of Vir~inia~ 1950, as amended, and a certified copy of this Ordlnanoe, together with the plat attaoh~ hereto ~hall be recorded no sooner than thirty days hereafter ~n the Clerk'~ office of the Circuit Court of Che~terfleld County, Virginia pursuant to Section 15.1-485 of the Code of V~rq~nia, ~950, as The effect of this ordinance pursuant to section 15.1-483 is to destroy the force and effect of the recording of the portion of the plat vacated. Thi~ Ordinance shall vest fee simple title Of the centcrline of the portions of the rights of way hereby vacated in the owners of the abutting lots within Chesterfield Manor Subdivision, free and clear o~ any rights of publi~ Accordingly, thi~ Ordinance shall be indexed in the O£ the County of chesterfield as granter an~ JIM and JOSEPHINE Vote: Unanlmou= m~Pmmi~T SEWE~ EAS~Vf.S._F. OR 'i'~ JAI,~5 ~ ~ ~. ADple~ate disclo~ed to ~e Board that he was affiliated Om mo%ion of Mr. Sullivan, ~e=ond~d by ~. c~rin, ~ Boaro au~orized the Co~ty Att0~=y to pro=~ed wi~ eminent domain on an ~ergency bamis and ex~roim= i~edlate right of entry ac~isition of t~mpora~ construction easements and pe~an~nt sewer easements acro~ the property of Lawrence L. A~hinoff, Tax Map ~=(1}6, for the ~ns%allation of a sewer lin~ in con~ection ~ith ~ J~s River Tru~ Sewer Projeot an~ authorized ~e County A~inlstrator to noSif~ the owmer by ~tifi~d mail 0n September 1~, 1991 oi th~ County's intention %o take poms~sslon of ~e easement. (It i~ noted a copy of th~ plat is filed with the pmpers of ~i~ Board.) Ayes: Mr. ~llivmn, ~. Currin, ~. banlul and ~. ~yes. ~sent: Mr. Applegate. ~. Applegat~ ret~ned to ~e meeting. 11.~.2.b. A~i'~OI~ZATION TO EXERC~S~..~4INE~T DOMAIN FOR On motion of ~. Sullivan, seconded by ~. Daniel, th~ Board authorized the Co~ty Attorney to proc~od with eminent domain pursuant to Section 15.I-~$~.1 of ~e Code of Vir~ia for th~ acguisition of a 20' ~ewer easement and 25' const~ction easements across the property of Dr. Edwin Bryce, II and ~elen Cox Bryce, Tax Map 1-(1)3, for the Administrutor to notify the owner by c~tified mall on 5~pte~ber lZ, 1~9I of the County's intention to po~e~ion of =~e easement. (It is noted a copy of the plat Vote: Unanimous ~.]~..E.2.c. AU','eORI~ATION TO EXERCISE ~TITE/F~. DO~ATN FOR ~ S~ ~ A~ORR ~P~O~ WR~q ~v~ ~T Mr. Apple~ate disclosed to the Board that as sta~e~ Drevio~sly, He As a~f~liated w~th ~. Lawrenou Amhinoff as an inv~tor and who is the owner of the ~ames River We~t Pa~n~rshlp, declared a Dotential conflict of interest p~suant to ~e ~irgint~ Com~rehenslve Conflict of IB=eros% Act, and excused him~el~ fr~ ~e meeting. on notion of M~. Sullivan, ~econded by ~. ~rrin, ~ Board authorized the C0un~y Attorney to proceed wi~ eminent domain 91-62i 9/11/91 on an emergency ba~i~ an~ exercise immediate right of entry pursuant to ~ction 15.1-238.1 of the ~o~e..of .Virginia for the acq~i[]itien nf t6mp0rary construction easements and permanent sewer easements across th~ propez~y e~ James River We~t Pa~tnership~ Tax Map 2-(1)12, fop t~e i~stallation of u sewer llne in connection with th~ James River Trunk Sewer ~rojeet und authorized the County A~nistrator to notify the owner by certifie~ mall on september 12, 1991 of the Ce%h~ty~s int~tlcn to take possession of the easement. (It is noted a cepy of Ayes: Mr. Sullivan, Mr. Currln, Mr. Daniel and Mr. Mayes. ~Josent: ~r. ~ppl~gat~- Mr. App!egate returned to the meeting. On motion of ~. Currln, second~ by ~. ~y~s, th~ Board apD~oved a r~qu~t from United Dominion Trust for refunds cf the unu~abl~ pr~-paid eewer oonneotion f~es for lQ9 units, (109 x $3~Q = $3~,700) and waived th~ anpaid minimum sewer servio~ =har~e~ on these 1~9 ~it~ {a~pro~imately $25, ~00) s~ject to ~e execution of a release acceptable to the County Attorney. Vote: Unanimous ll.~.3.b. ~q~)v~/, OF ~TI~ITIES COI~I~ACT FOR S~G ~ ACCESS RO~ On ~otion of ~. C~r~i~, seconded ~ ~. Mayes, the Board ~pproved Utilitie~ Contract for Spring Trace Access Read, 90-0016, as foll~s, which project includes the extension of 14~ L.F.~ of 16" wa~er lines and authorized ~he County Administrator to exe~te any n~ces~a~y dec,eats: Develops: SDri~g Trace A~ociat~ Contractor: Lyttle Utilities, Inc. Contract ~o~t: Estimated Total - Total ~utlma~e~ County Cost: (Water (Overslzlng) (Refund t~ Co~nections) Code: Vote: (Overslzlng) 5H-58~50-8907~E Unanimous 11.E.3.d. ACC~ANCEOF DE~DOF DEDICATION FO~a/~IEL~ On ~ot~on of ~. ~rri~, seconded by ~. Mayer, the Boa~d a~cepted, on behalf of ~e Count~, the uonveyance of right-of-way for Daniels S~eet from Danbur Properties, Inc. and authorize~ th~ County Administrator to execut~ the necessary deed. (It im ~oted a C~py of the plat is filed with the paper~ of this Board.) Vote: Unanimous 9~-622 9/i1/9~ 11.E.3.e. ACCEPTANCE OF A PA~t'~LOFLA~DASON~_LEE ST~T On motion u~ ~r. Currin, ~econded by ~. Mayes, the Board ac~epted~ on b~half of ~e Co~ty, ~e conveyance of a parcel of land uontainln~ 0.026 acre along Le~ S~ree~ from Hugh A, a~d Deborah P. Cli~e and uu~orized ~e cowry Administrator plat i~ filed with the papers of this Board.) vote: Unaninous · ~-E-~-f- ~][~'I'ANCE OF I~ARC~r. OF I.AND ~JONG D]~E~.,,RUN O~ ~O~iO~ OS Mr. C~rrin, seconded by Mr. Mayea, the Board uccepted, on behalf of the County, the conveyance of a parcel of land oon%alning .02 acre along Deer Run Drive from Willi~ B. DuVat and Gene H. Dural, (husband and wife), and a~thorized the County A~inls%rater to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Beard.} ll.E.Z.u. R~0~EST ~0R P~f~=sIo~ TO PA~r~ OVER EXIST~I~G ~D~SION. S~ION 4 On motion of ~. Carrie, seconded by ~. Mayer, ~e Board approved a re~e~t from ~. B. A. Boqgs to pave over exi=t~ng pavement within the right-of-way for 0wl= Hollow for 0S~ as a driveway in Mo~t Blanco Subdivision, Section 4, subjec= to t~e e~ecuti0n of a llcen~e agr~ent. (It is noted a copy of th~ plat is filed with the papers of this Board.) Vote: Unaninous 11~.3-~. ~Pi~ROVALOFA~)MN~TTOWA~/~A~ CONTRACT ~R 0~. SE~ION F. OFFS~E ~. Sullivan advised he had been contacted by one o~ the o~er~ of the property ~nforming that there is di~ag~ee~n~ has requested a deferral. 0~ ~0tion of ~. Sullivan~ seconded by M~. Curr~n~ deferre~ approval of am~n~ent to Was=ewe=er Contract N~ber 89-0~9&, Queen,park, Section F Offslte Extension, September 25, 1991 at 9:00 l~J~-~ 4. R.EPC, RT $ Mr. Sale presented the Board with a report on =he developer water and sewer contract~ executed by the County Ad, init=rater. Nr. Ramsey presented th~ Boa~d with a statu~ report on the G~eral ~und ~alanos$ Reserve for Futura Capital Projects; District Read and Street Light ~und$; Leas~ Purchases; and $ohccl Beard Agenda. 91-623 On motion of Mr. ADDlegate, seconded by/~r, currin, the Board adjourned at ~:45 p.m. untO! September ~S~ 1991 at 9:00 a.m. Vote: Unanimous