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1987-03-11 Packet� Proposed 1` 1987-88 FINANCIAL PLAN E RG Chesterfield County, Virginia 1987-88 PROPOSED ANNUAL FINANCIAL PLAN BOARD OF SUPERVISORS Harry G. Daniel, Chairman Bermuda District Jesse J. Mayes, Vice Chairman Matoaca District G. H. Applegate Clover Hill District R. Garland Dodd Bermuda District Joan Girone Midlothian District Richard L. Hedrick County Administrator ,fi GOVERNMENT FINANCE OFFICERS ASSOCIATION AWARD FOR Distinguished Budget Presentation PRESENTED TO Chesterfield County, Virginia For the Fiscal Year Beginning July 1, 1986 TABLE OF CONTENTS Page Budget Letter . . . . . . . . . . . . . . . . . . . . . . . . . . . I Revenue and Expenditure Summaries . . . . . . . . . . . . . . . . . II ADMINISTRATION OF GOVERNMENT . . . . . . . . . . . . . . . . . . . . 1 Board of Supervisors . . . . . . . . . . . . . . . . . . . . . . . 2 Clerk to the Board . . . . . . . . . . . . . . . . . . . . . . . 3 County Administrator . . . . . . . . . . . . . . . . . . . . . . . 4 Management Services Administration . . . . . . . . . . . . . . . . 5 Legislative and Volunteer Coordinator . . . . . . . . . . . . . . 6 News and Information Services . . . . . . . . . . . . . . . . . . 7 General Services . . . . . . . . . . . . . . . . . . . . . . . . . 8 Data Processing . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Budget and Management . . . . . . . . . . . . . . . . . . . . . . . 11 Accounting . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Human Resource Management . . . . . . . . . . . . . . . . . . . . . 13 County Attorney . . . . . . . . . . . . . . . . . . . . . . . . . . 14 Internal Audit . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Purchasing . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 ASSESSMENT AND COLLECTION OF TAXES . . . . . . . . . . . . . . . . . 17 Commissioner of Revenue . . . . . . . . . . . . . . . . . . . . . . 18 License Inspector . . . . . . . . . . . . . . . . . . . . . . . . . 19 County Assessor . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Treasurer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 ADMINISTRATION OF JUSTICE . . . . . . . . . . . . . . . . . . . . . . 22 Commonwealth's Attorney . . . . . . . . . . . . . . . . . . . . . . 23 Courts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Magistrate . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Circuit Court Clerk . . . . . . . . . . . . . . . . . . . . . . . . 26 Law Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 PUBLICSAFETY . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Police . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Safety Town . . . . . . . . . . . . . . . . . . . . . . . . . . . . 37 Animal Control . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Fire . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 Sheriff . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Communications Center, . . . . . . . . . . . . . . . . . . . . . . 48 I TABLE OF CONTENTS (Continued) Page HUMANSERVICES . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Human Services Administration . . . . . . . . . . . . . . . . . . . 50 Social Services . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Mental Health/Mental Retardation . . . . . . . . . . . . . . . . . 52 Health . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56 Juvenile Detention Home . . . . . . . . . . . . . . . . . . . . . . 57 Probation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58 Community Diversion . . . . . . . . . . . . . . . . . . . . . . . 59 Coroner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60 Library . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61 Parks and Recreation . . . . . . . . . . . . . . . . . . . . . . . 62 Extension Service . . . . . . . . . . . . . . . . . . . . . . . . . 63 County Fair . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 COMMUNITYDEVELOPMENT . . . . . . . . . . . . . . . . . . . . . . . . 65 Community Development Administration . . . . . . . . . . . . . . . 66 Economic Development . . . . . . . . . . . . . . . . . . . . . . . 67 Planning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Transportation . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Building Inspection . . . . . . . . . . . . . . . . . . . . . . . . 70 Engineering and Drainage . . . . . . . . . . . . . . . . . . . . . 71 OTHER. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72 Sanitation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Registrar . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74 Buildings and Grounds . . . . . . . . . . . . . . . . . . . . . . 75 Roads and Street Lighting . . . . . . . . . . . . . . . . . . . . . 76 Miscellaneous . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Capital Improvements . . . . . . . . . . . . . . . . . . . . . . . 78 School Fund . . . . . . . . . . . . . . . . . . . . . . . . . . . 80 Other . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81 OTHERFUNDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Vehicle and Communications Maintenance . . . . . . . . . . . . . . 83 Risk Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 County Airport . . . . . . . . . . . . . . . . . . . . . . . . . . 85 County Nursing Home . . . . . . . . . . . . . . . . . . . . . . . 86 Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87 APPENDICES New Positions, Appendix A . . . . . . . . . . . . . . . . . . . . . A-1 Vehicles, Appendix B . . . . . . . . . . . . . . . . . . . . . . . B-1 Other Capital, Appendix C. . . . . . . . . . . . . . . . . . . . . C-1 General Fund Detail Revenue, Appendix D. . . . . . . . . . . . . . D-1 Critical Items Not Funded, Appendix E. . . . . . . . . . . . . . . E-1 Items of Significant Interest to the Board, Appendix F . . . . . . F-1 Items not Funded . . . . . . . . . . . . . . . . . . . . . . . . . G-1 BOARD OF SUPERVISORS HARRY G. DANIEL, CHAIRMAN DALE DISTRICT JESSE J. MAYES, VICE CHAIRMAN MATOACA DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT R. GARLAND DODD BERMUDA DISTRICT JOAN GIRONE MIDLOTHIAN DISTRICT March 6, 1987 CHESTERFIELD COUNTY P.O. BOX 46 CHESTERFIELD, VIRGINIA 23832 (804) 748-1211 The Honorable Members of the Board of Supervisors Chesterfield County Chesterfield, VA 23832 Dear Members of the Board: 4F1EG0�. COUNTY ADMINISTRATOR RICHARD L. HEDRICK We hereby submit to you the Proposed Annual Financial Plan for 1987-88. The budget balances revenues and expenditures, and attempts to allocate resources judiciously among competing priorities while absorbing the financial impact of State and Federal action or inaction. Most General Fund departments will have about the same resources as in the current year, thus limiting their ability to respond to or plan for growing service demands. The shortage of resources will force most departments to concentrate on day-to-day activities and response to increased citizen inquiries, leaving little time to address opportunities to strategically plan for the future. The Budget provides an 8.5% increase in the transfer for school operations. Overall, the School system will receive an increase of $8 million, or about 63% of the $12.7 million increase in available funds. The budget also funds new debt service and provides for minor revenue enhancements, including an. increase in the 9-1-1 fee, vehicle license tax, and various fee schedules. Each of these issues will be addressed in more detail in the balance of this letter and throughout the budget document. For the past few years, this Board has asked that the staff prepare a recommended budget within guidelines implied by several budget objectives. The number one priority, as mentioned by the Board in preliminary worksessions, was to submit a budget that is balanced with the existing tax rates. As in the past, circum- stances this year require that trade-offs be made between competing objectives and, in some cases, the objectives will be achieved only at lower levels than in prior years. The Honorable Members of the Board of Supervisors March 6, 1987 Page 2 TANZ I BOARD OF SUPERVISORS BIID= OBJECTIVES MAINTAIN THE CURRENT TAX RATE STRUCTURE. Maintain service levels which insure a high quality of life for County residents. Provide compensation to County employees at market rates. Promote Chesterfield as a regional part- ner. Continue to negotiate sharing of expenses related to growth between the County and the development community. Faily allocate resources among competing demands. Maintain a fund balance of 5% of General Fund expenditures. Establish Education and Public Safety as priorities in the delivery of services. Implement a Capital Improvements Program. Promote economic development to maintain/ improve the current residential/business tax ratio. Continue policy on a case by case basis whereby the County would not assume responsibility for reductions in Federal or State funding. Service levels in many programs will decline under this budget. While the County continues to enjoy strong economic growth, the General Fund revenue increase of about $12.7 million only offsets the basic costs outlined in Table II. Thus, the County has available only limited resources to address the increasing demands of population growth and urbanization. The following table illustrates the use of new revenues in the proposed budget. TABLE II Significant Uses Of New Revenue Dollars (Millions) School Operations $ 5.5 School Debt 2.5 General Government Salary Adjustment 2.5 Programs Added During 1986-87 1.1 All Other (net) .4 Add To Fund Balance to maintain 5% balance .7 $12.7 The Honorable Members of the Board of.Supervisors March 6, 1987 Page 3 The service demands of a growing population might have been absorbed by growth in the County's revenue structure except for the impact of certain State and Federal level decisions. The loss of Revenue Sharing ($2 million), Fair Labor Standards Act court decisions ($.5 million), mandated teacher salary increases above market levels ($1.1 million), cut back of MEDICARE payments at the Nursing Home' ($.2 million), and the failure of the State to meet its highway construction obliga- tions ($5 million) have added nearly $9 million to the need for resources in recent years. These items will cost the equivalent of 14 cents on the real estate tax rate in 1987-88. Thus, although the Board did increase the tax rate by 6 cents in 1986, the equivalent of 8 cents has been absorbed at the expense of other programs. Additional information on the service level impact of not funding certain critical needs can be found in subsequent sections of this letter. While service levels are restricted in this budget, some of the Board's objectives can be met or nearly met. o The current tax rate structure, with the exception noted above, can -be maintained; however, this objective will not be met if the Board decides to provide additional revenue for funding critical needs. o The proposed budget maintains a Fund Balance of 4.7% of expenditures. o The Board has directed that all County employees be moved to a pay for performance program. This budget will accomplish an essential step toward pay for performance: the movement of all salary increases to the employee's anniversary date, rather than a portion being given "across the board" on July 1, without any merit evaluation. The budget proposes an 8% increase in average employee salary rates, if earned, on the merit date. This increase will maintain the County's relative position in the market but does not allow the County to keep up with the higher increases being given by the State and neighboring jurisdictions. In order to keep salaries fully competitive, an increase of 10% on the anniversary date is required, at an additional cost of $760,000. o The budget continues the implementation of the policy of public/private partnerships for managing growth issues. In summary, this budget represents a compromise among competing objectives. Although the tax structure can be maintained, and while the departments are determined to provide quality service levels for most essential programs, some residents will notice reductions in certain areas. The pages that follow will outline the resources that are available, how these resources are allocated, and critical areas where funding constraints may cause service level reductions. 1987-88 PROPOSED BUDGET The total budget for 1987-88 is $308,121,200. The following information represents major operational expenditure increases of all funds: Increase in School Fund Budget $ 22,144,200 Increase in Public Safety Departments 1,405,500 Salary adjustments for County Employees 2,471,100 The Honorable Members of the Board of,Supervisors March 6, 1987 Page 4 Self -Insurance Costs ( 287,300) Increase in Debt Service 3,368,300 Increase in Nursing Home 223,100 Increases due to Inflation 785,600 Risk Management Fund 3,389,300 New Positions - Excluding Public Safety 212,600 Increase in Utilities operating budget 1,216,700 Decrease in Revenue Sharing ( 308,000) This document details, by program and department, the dollar and percent change from the previous year, the number of positions authorized and funded, and a narrative description of changes in service levels. Additionally, the appendices detail new positions, capital equipment, revenues, debt, and items requested but not funded. The following sections outline the budgets of the General Fund, School Fund, and the Enterprise Funds (Utilities, Airport, Nursing Home). GENERAL FUND The total proposed budget for the General Fund for 1987-88 is $169,556,300 and includes an ending fund balance of $7,668,100. This total amounts to an 8.3% increase over the 1986-87 budget. The fund balance represents approximately 5% of planned expenditures. The tax rates for real property ($1.04), tangible personal property ($3.60), machinery and tools ($1.00), and aircraft ($1.10) will not change. The budget proposes an increase in the 9-1-1 fee from 15 cents to 30 cents per month, an increase in vehicle licenses from $20 to $25 for vehicles between 4,000 and 6,000 pounds, and a number of fee adjustments. GENERAL FUND REVENUE The General Fund revenues are still being influenced by the national economy and by population growth, particularly in the real estate and personal property tax categories. The following table outlines revenue by major category. (Detailed revenues are outlined at Appendix D.) Although current revenue will increase by $14.7 million, non -revenue sources such as fund balance and reserves of bond interest earnings will decrease by $2 million; therefore, the total net increase in available resources is only $12.7 million, or about 9%. The Honorable Members of the Board of Supervisors March 6, 1987 Page 5 1986-87 Revised 1987-88 Estimate Estimate Increase Change Local Taxes $108,584,200 $118,774,500 $10,190,300 .9.4% Other Local Revenue 8,430,700 10,048,000 1,617,300 19.2 State and Federal Revenue 24,604,800 27,217,400 2,612,600 10.6 Reductions in Use of Reserves - ( 1,685,700) (1,685,700) - TOTAL REVENUE $141,619,700 $154,354,200 $12,734,500 9.0% Real Estate assessments increased overall during 1986 by 9.75%. Reassessments represented an increase of 1.75% and growth accounted for 8% of the increase. Real estate assessments are estimated to increase by 9% in 1987 with growth representing again the largest share of the increase. Total revenue from current Real Estate taxes is expected to be $64,509,500, an increase of $5,066,100, or 8.5%. Current personal property taxes are expected to increase by $3,496,500, or 18.3%. The 1% local sales tax is expected to increase by $775,000. State sales tax revenue (1Q returned to localities based on school age population) is expected to increase by $1,879,400 due to growth in statewide sales and the increase in school age population within the County. ( The balance of 1985-86 reserve for Powhite debt ($391,400) will be used this year. This budget also includes an appropriation of interest income on bond proceeds of $1,772,000 and includes using the 1986-87 reserve for debt of $3,765,500.) The recommended budget proposes a number of fee adjustments, including the following: 644A o Landfill tipping fees will increase from $16 to $20 per ton. This will allow fees to cover 100% of landfill operating costs. ?5°1e vr►t�te au. &f+A o Dog Board Fees will double, to $20 for first day and $10 for each additional day. 6,14A o Building Permit and Zoning Fees are included as currently proposed to the Board. &14Pto The 9-1-1 fee will increase from 15 cents to 30 cents per month. GENERAL FUND EXPENDITURES Total expenditures proposed for 1987-88 are $161,888,200, an 8% increase over the current year budget. Of the $12.7 million increase in resources, $12 million is allocated to increases in expenditures and about $.7 million is needed to increase fund balance to 5% of expenditures. The following chart outlines expenditures by category: The Honorable Members of the Board of Supervisors March 6, 1987 Page 6 Administration Assessment & Collections Administration of Justice Public Safety Human Services Community Development Buildings and Grounds Other Reserve for Self -Insurance Debt Transfers: Schools Capital Projects Other *Debt Service Reserve TOTAL Decrease 1986-87 1987-88 or % Budget Estimate Increase Change $ 6,809,300 6,768,800 $( 40,500) ( 0.6)% 3,683,800 3,575,700 ( 108,100) ( 2.9) 1,363,700 1,550,000 186,300 13.7 23,935,500 25,341,000 1,405,500 5.9 13,414,800 14,833,300 1,418,500 10.6 4,593,000 5,049,900 456,900 9.9 1,754,600 1,878,300 123,700 7.1 2,915,700 5,319,500'^ 2,403,800 82.4 750,000 462,700 ( 287,300) (38.3) 6,421,900 9,790,200 3,368,300 52.5 78,190,900 86,170,500 7,979,600 10.2 1,500,000 700,000 ( 800,000) (53.3) 380,600 448,300 67,700 17.8 3,765,500 - (3,765,500) (100.0) $149,479,300 $161,888,200 $12,408,900 8.3% An 8% salary adjustment totaling to $2,205,000 is included in this figure. After the budget is approved, these funds will be allocated to the various departments. Without the salary adjustment, this amount would be $3,114,500 or a 6.8 % increase. Significant Expenditure Changes: o Atotal of 29 new positions are recommended for funding in the 1987-88 budget. Fourteen of these positions are in public safety and the remainder are dispersed among several departments. These positions are outlined in detail at Appendix A. o Vehicles and capital equipment totaling $2,988,800 are recommended for funding. These capital outlay items are detailed at Appendix B and C, with most of the items being replacements for existing equipment. .L40 An 8% salary adjustment on merit date is included for salaries of General County employees. For management level positions, the entire adjustment will be 5%, and based on performance. The proposed increase will allow the County to maintain its relative position in the market, but will not allow the County to keep up with the higher increases allocated by the State and neighboring jurisdictions. An increase of approximately 10% is necessary to keep the County's salaries competitive with the market. The Honorable Members of the Board of Supervisors March 6, 1987 Page 7 o About $462,700 will be reserved for the County's self-insurance program in 1987-88. When added to the initial contribution of $400,000 from 1985-86, and the $750,000 reserved in 1986-87, this will bring the total reserve to $1,612,700. Many coverages are no longer available at reasonable rates because of the recent changes in the insurance market, and this has forced the County to �' self -insure against certain risks.(Because of funding constraints, this addition to insurance reserves is less than the $750,000 contri- buted in 1986-87. Thus, insurance reserves and protection against possible loss are not being built as quickly as originally intended. o Departmental Changes: 1. Public Safety: Police - Increased calls for service, resulting in a 13% increase in assignments, means more demands will be placed on patrol officers to respond to and serve citizens. The areas where activities are increasing rapidly are traffic accidents, drug and drug related crimes, and (crimes against juveniles. V/'36 Despite the inclusion of additional resources, response time and clearance rates will be adversely affected by this budget. Critical, unfunded needs for Police to maintain 1986-87 614 A service levels include might additional patrol officers, Vix 4k&4d emergency service dispatchers, and 'dour additional patrol officers to continue the DARE (Drug Abuse Resistance Edu- ✓T& cation) Program. Fire - Additional administrative support is a major concern for the Fire Department. This budget partially addresses this need through the addition of a position to perform logistics management. Critical but unfunded needs are: an additional administrative officer to provide management support, seven TG firefighters to fully staff the Matoaca Fire Station, and a training coordinator to provide training and management for department emergency medical technicians. Communications Center - The proposed budget funds the lease/purchase of 800 Mega -hertz radios and equipment for the rescue squads and the Sheriff. It is essential for the rescue squads to be on the same radio system as the County. The cost of this portion of the system will be about $500,000. Included in the proposed budget is $300,000 for the first year of a two-year lease/purchase agreement. 2. Community Development: Economic Development - The proposed budget includes funding to maintain current services such as the Business/Industry Development Program and the Chesterfield Industrial Park The Honorable Members of the Board of Supervisors March 6, 1987 Page 8 Improvement Program. In addition, the department anticipates continued development of its computerized site inventory system. The proposed budget, however, does not provide for development of a marketing plan, domestic or foreign recruit- ment plans, or an alternative financing program for the business community. 6Np, Planning - With the implementation of several recommendations from the management study conducted during 1986-87, the department's ability to manage the con inual increase in workload will be improved in 1987-88.V An adjustment in rezoning fees will provide the necessary revenue to fund the costs of six new positions added to the Planning Department in 1986-87. The additional staff will enable the department to provide assistance and information concerning development activities throughout the County; however, plans to improve (,- tracking and monitoring of cases through the development review process cannot be accomplished during 1987-88, as the PA-44, budget does not provide funding for the Planning Information (,�,� /�l. • Management System ( PIMS) . Building Inspection - The department anticipates workload levels in 1987-88 to break all prior records. The Board approved three inspector positions in December, 1986 to help alleviate the workload demands. The proposed budget includes increasing permit application fees by 7% to cover all inspections related costs County -wide. This will return the department to a 100% self -supported basis. 3. Management Services: Accounting - The Accounting Department will be actively involved in continued refinement of the accounting system during 1987-88. Although the budget does not provide for any upgrades to the existing system, the department will be working to enhance current general ledger reporting capabili- ties, in order to provide user, departments with more up-to- U&: date financial information. v The department's ability to improve existing systems operations will be limited in 1987-88, as the budget does not fund the necessary hardware and software required to implement the accounts payable, budgetary control, and purchasing modules of the accounting system. With a limited amount of resources and no new positions proposed for 1987-88, Accounting will be unable to provide additional support in the financial systems and payroll areas; however, current service levels will be maintained. Assessor - For 1987-88 the department will be in the second phase of implementing its Computer -Aided Mass Appraisal (CAMA) System. The system will be ready for the 1989 tax year and its value will increase steadily as the volume of parcels The Honorable Members of the Board of Supervisors March 6, 1987 Page 9 , 13-G grows in Chesterfield. Its economic modeling functions will give the Assessor another method to ensure assessments are equalized throughout the County. ✓ Data Processing - Data Processing operations will be dramatically affected in 1987-88 unless additional funds are provided to implement an operating system software upgrade to the mainframe computer. Delaying the operating system conversion will hinder Data Processing's ability to implement new systems development projects for user departments, as mainframe storage capacity is limited. Additionally, response times for critical operations supported by mainframe systems (e.g. Communications Center 9-1-1 Emergency System) may be increased, due to a reduction in information retrieval ser- GOA vices. ✓The additional funding required for the MVS (Multiple Virtual Storage) conversion is $330,000; however, the conver- sion could be deferred until December 1987, reducing the amount of additional funding needed to $180,000. ✓ 4. Human Services: Mental Health/Mental Retardation - Even though this department plans to maintain current caseloads for its outpatient, vocational, case management, and residential programs, it will be attempting during 1987-88 to reduce the waiting period for these services. The recent completion of a five year plan documents that intolerable waiting lists already exist and that State funding has not kept pace with rising costs. To address this shortfall and a potential reduction in staff, the proposed budget includes $150,000 in local funds to address the projected reduction in these services. Current trends also indicate that priorities will be placed on community services for the chronically mentally ill in 1987-88. Libraries - The proposed budget includes $382,000 for book acquisitions, which is the same funding level as 1986-87. Since 1982-83 the Library has been building up the size of its book collection to reach an objective of 1.9 books per capita. Even though this year's funding level for books is substan- tial, achieving the per capita objective will be delayed for at least another year. ✓ Social Services -✓This department anticipates handling a 34% increase in Medicaid applications and a 15% increase in aid to dependent children applications, even though State funding is not expected to increase to cover this growth. ✓ The proposed budget also allows for continuation of child daycare programs and services for children in foster and protective programs. To provide for these services, Social Services plans to use 80% of its service staff for mandated programs and 20% of its service staff to serve families at high risk of maltreatment The Honorable Members of the Board of Supervisors March 6, 1987 Page 10 of children. The 1987-88 target budget would have meant a $150,000 shortfall in purchase of services such as companion and foster care; however, the 1987-88 proposed budget, includes $150,000 for purchase of services. Nursing Home - The Nursing Home's budget is projected to increase 4.9% for 1987-88. The increase is primarily due to the need for replacement capital equipment. Although no new positions are included in the budget, personnel costs are expected to increase by 10%, due to an adjustment in the salary range of several Nursing Home positions. The depart- ment will continue to maintain an efficient operation, with no decline in service levels expected. The General Fund budget includes a $400,000 supplement to the Nursing Home for 1987-88. 5. Capital Improvements Program - The Capital Improvements budget for 1987-88 includes $700,000 for various maintenance and replacement projects; however, the requested projects exceeded 'S the funds avaiYable. Priority projects recommended for funding are: Vindustrial access roads ($150,000), jailit feasibility study ($100,000), Courthouse Complex Master Plan ($50,000), Buildings and Grounds normal maintenance ($248,000), general fire station maintenance ($100,000), and 40tainage projects ($100,000). These projects total $748,000, �j �r'which will be offset by about $48, 000 in State funds for the jail study, bringing the total recommended to $700,000. Last year, $500,000 of capital budget funds were used to match y� an equal amount of State funds for district road projects. Constraints on resources prohibited funding of this program 0►'' for 1988. Instead, it is recommended that $500,000 from the �MrQ y,L/N , y,� Route 288 road project be used to match the State funds, thus reducing the potential shortfall in that project. County Debt - In 1986-87 the total budget for General County debt was $6,421,900. In 1987-88 the total General County debt is $9,790,200 and includes: o First year's principal payment of $1,533,200 and a full year's interest payment of $2,256,900 on the 1985 $29.3M bond issue ($22M Powhite, $3M Parks, and $4.3M Fire Stations). o First full year of interest expense on the 1987 $30M Rt. 288 bonds ($2,086,500). o Lease purchase cost of three buildings $2,428,800. o Payment of $1,435,300 on existing bond issues. �ry A portion of the debt expense is offset by a 1986-87 reserve of $3,765,500 and interest income of $1,930,400. The Honorable Members of the Board of Supervisors March 6, 1987 Page 11 v6. Donations - The County has received requests amounting to $638,821 from charities and non-profit organizations. The W 1987-88 proposed budget only includes $333,900 for this which is only 52% of the requested amount. The purpose, county's commitment to the Diamond Stadium is $188,700 and must be funded proposed from the $333,900. The remaining funds in budget for donations total $145,200, and shall the be allocated at the discretion of the Board of Supervisors. A detailed list of requests received is included in the "Miscellaneous" narrative. 8. Critical Items Not Funded - Severe limits on available funding required that many needs identified by departments not be funded in the proposed budget. A number of these needs, if left unfunded, will create critical operating issues in 1987-88. These unfunded critical needs are outlined below. Compensation o To provide a 10% salary increase for County employees to keep salaries competitive with the relevant market. The proposed budget provides an 8% increase on an employee's merit date; however, this does not keep up with higher increases allocated by the State and neighboring jurisdictions. Cost: $760,000 School Board o To meet the demands of growth and to support the 10% increase in teachers' salaries in the County school system. The Superintendent's budget request is $4.3 million more than the amount that can be funded in the proposed budget. Cost: $4,340,300 Data Processing GMA . Oft" lcek o To purchase an MVS (Multiple Virtual Storage) software system which would convert the existing mainframe operat- ing system software. The system software upgrade is essential for Data Processing to provide the necessary information support services to County departments and Board members concerning projected growth in commercial and residential development. The MVS system is critical to meeting anticipated demands in a timely and accurate manner. A delay in the purchase of this system will only compound future costs for software, hardware, and person- nel; moreover, the completion and implementation of systems currently being developed will be postponed. If implementation is deferred until December 1987, the additional funding required will be $180,000 rather than $330,000 needed to fund the conversion in July 1987. Cost: $330,000 The Honorable Members of the Board of Supervisors March 6, 1987 Page 12 Police o To maintain the present service level of one sworn officer per 688 assignments. Eight additional Patrol Officers will be needed. Cost: $367,000 o To maintain the present level of dispatcher service. Without six Emergency Service Dispatchers, the ratio of calls to dispatchers will increase to 1 dispatcher per 52,122 transactions. Cost: $124,000 o To expand the Drug Abuse Resistance Education (DARE) program from a pilot to a fully funded program in the elementary and middle schools. Four full-time DARE officers are needed to supplement the two DARE officers - funded in the proposed budget. Cost: $180,000 CaA ✓ Communications Center o To replace and to level the existing floor in order to eliminate static electricity and unsightly appearance. The static electricity is caused by the Communications equipment and is capable of knocking out the consoles, rendering them useless. The existing floor cannot be treated to resist static electricity due to its poor condition. It is worn, resists treatment and cleaning, and is coming unglued. Replacement is essential to the communications operation as well as to maintaining a good image for the Center. Cost: $50,000 Fire (v4tR o To handle the increased workload in the administrative services division. Duties include budgeting, budget monitoring, budget change requests, purchasing, worker's compensation, insurance coverage, and other administrative activities. Functions are starting to backlog and deteriorate because of inadequate time for proper staff work and a growing variety of demands on the administrative staff officer. The existing officer needs a backup employee to take over in his absence. Cost: $35,000 o To ensure that emergency medical technician training is provided in an up-to-date manner, and that EMT's main- tain their qualifications. With the increased role of the Fire Department in the area of emergency medical services and in the Med-Flight Program, a Training The Honorable Members of the Board of Supervisors March 6, 1987 Page 13 Coordinator will allow the department to keep abreast of rapidly changing technology and to provide the training required. Cost: $34,000 o To relieve the manpower shortage which currently exists. Matoaca has been assigned salaried firefighters to respond to calls on a 24-hour basis, because volunteers have failed to participate consistently. At the present time, only one firefighter and one sergeant are assigned per shift. This is less than the desired minimum of three men per engine required for safety and effective- ness. Of the original five positions funded by the Board in the Spring of 1986, only two were funded in the 1986-87 budget. Therefore, seven additional firefighters are needed to meet the minimum of three per crew per 24-hour shift. Cost: $175,000 &N R Self -Insurance Fund o To cover the 1987-88 projected self-insurance costs of $1,776,600, the insurance reserve of $750,000 was reduced by $287,300. There is, therefore, a critical need to restore the County's self-insurance reserve to the $750,000 level approved by the Board in establishing the self-insurance program. Cost: $287,300 Clerk of Circuit Court o To continue implementation of the case management system, additional terminals and other equipment are needed to automate the civil and chancery dockets. The case management system will serve the needs of judges and court personnel in responding to requests for information. Cost: $24,500 SOURCES OF ADDITIONAL REVENUE The proposed budget meets the Board's direction to maintain existing tax rates; however, the Board also has asked for alternatives that might generate additional revenue. These alternatives could be used to fund some or all of the critical needs outlined above. Options include: 614q o Proration of personal property taxes (net) $ 475,900 GH o Utility Tax (estimated for $1.50/month per bill, residential; $10/month per bill, commercial) 3,047,800 The Honorable Members of the Board of Supervisors March 6, 1987 Page 14 o Real Estate Tax rate (Amount per each 1 cent increase) o Machinery and Tools Tax (Increase effective rate from 25 to 50 cents) o Personal Property Tax rate (Amount per each 10 cent increase) o Leaf Collection Fee to make program self- supporting o Once -A -Month Trash Collection Fee to make program self-supporting SCHOOL OPERATING FUND 620,000 2,437,000- 624,000 315,000 315,000 The Superintendent's Proposed Budget totals $163,586,900 with revenues as follows: % of Total Amount Increase Increase Transfer from General Fund $ 90,510,900* $12,320,000 56% State and Federal Funds 67,050,350 9,281,682 42 Other 6,025,650 542,518 2 Total $163,586,900 $22,144,200 100% The County's proposed transfer to the Schools is $86,170,600; therefore, additional County funding of $4,340,300 would be needed in order to fund the School Superintendent's total proposed budget for 1987-88. The proposed transfer allocates 63% of available new money to school programs. While this is less than would be needed to maintain service levels, open new schools, and provide a 10% salary increase, it is all that is available under the current revenue structure. The expenditure budget is as follows: Amount Operations $140,607,200 Debt 15,736,800 Federal Programs & Food Service 7,242,900 % of Total Increase Increase $18,816,030 85 2,485,756 11 842,414 4 Total $163,586,900 $222144,200 100% The Honorable Members of the Board of Supervisors March 6, 1987 Page 15 Significant items included in the school budget are as follows: o The budget includes a total of 315 new positions, with 72 needed to open the three new schools and 243 needed for growth. o Anticipated enrollment is 40,674, an increase of 2,624 students over the 1986-87 anticipated enrollment of 38,050; however, the 1986-87 actual enrollment was 800 students higher than anticipated. Cost per student for this budget is $4,022 compared to FY87 cost of $3,717. Cost per student for the requested General Fund portion of the budget is $2,225 compared to FY87 of $2,055. The County's recommended funding for cost per student would be $2,118. o State and Federal revenue is $67,050,350, an increase of $9,281,682 or 14%. o A salary adjustment of 10% is included for teachers and - administrators, with all other personnel receiving an 8% adjustment. ENTERPRISE FUNDS Utilities: The 1987-88 Utilities budget reflects a continuing effort to improve the level of service, through modern concepts of management and engineering, while keeping pace with Chesterfield's rapid development. Three new positions are funded in this budget, of which two are clerical and one is an engineering assistant for the Water Division. The number of residential and commercial water customers should reach at least 52,000, while users of the wastewater treatment facilities should rise above the 40,000 level. Water and sewer rates are programmed to rise 7% on July 1, 1987 to avoid major increases in future years. This is the second half of a two-phase increase adopted by the Board in 1986. Overall, the service level of Utilities is expected to rise slightly. Overall, the Utilities budget is up 6%, excluding capital projects. Revenues currently offset expenditures. G.F.O.A. DISTINGUISHED BUDGET AWARD The Government Finance Officers Association of the United States and Canada (GFOA), a national organization, each year nationally recognizes budgets which meet certain rigorous standards. GFOA presented an Award For Distinguished Budget Presentation to Chesterfield County for its Annual Budget for the fiscal year which began July 1, 1986. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications medium. The The Honorable Members of the Board of Supervisors March 6, 1987 Page 16 award is valid for - a period of one year only. We believe our current budget continues to conform to program requirements and we are submitting it to GFOA to determine its eligibility for another award. Chesterfield County was one of approximately 150 localities, nationwide, to win this award, and one of few localities to win the award three years in a row. This award, along with the Certificate of Conformance Award in Financial Reporting, helps Chesterfield County present a quality image to bond rating agencies and other outside organizations. This budget represents the Administration's effort to present a realistic work program within a framework of fiscal constraints. The input of the Board of Supervisors in establishing priorities is appreciated. We wish to express appreciation to our staff for the many hours of work and their contribution to the development of this budget. Respectfully submitted, Richare- County Administrator JS/drs REVENUE AND EXPENDITURE S U M M A R IS II FUND BALANCE AND REVENUE TOTALS Total Beginning Available FUND Balance Revenues Funds Governmental Funds General Fund $11,108,000 $158,448,300 $169,556,300 School Fund - 163,586,900* 163,586,900 Internal Service Funds Vehicle & Communications Maintenance 124,500 2,432,200 2,556,700 Risk Manager 1,150,000 2,239,300 3,389,300 Enterprise Funds Airport - 1,060,500 1,060,500 Nursing Home 119,200 4,616,400 4,735,600 Utilities 22,031,000 34,403,400 56,434,400 Less Interfund Transfers - (93,198,500) (93,198,500) TOTAL $34,532,700 $273,588,500 $308,121,200 School Board has included a transfer of $90,510,900; however, the County's proposed budget only includes $86,170,600 which is the amount reflected in the total. AND FUND BALANCE TOTALS Ending FUND Expenditures Balance Total A Governmental Funds General Fund $161,888,200 $ 7,668,100 $169,556,300 School Fund 163,586,900 - 163,586,900 Internal Service Funds Vehicle & Communication j Maintenance 2,556,700 - 2,556,700 Risk Manager 1,776,600 1,612,700 3,389,300 Enterprise Funds Airport 1,060,500 - 1,060,500 Nursing Home 4,735,600 - 4,735,600 Utilities 22,656,300 33,778,100 56,434,400 Less Interfund Transfer (93,198,500) - (93,198,500) TOTAL $265,062,300 $43,058,900 $308,121,200 II-2 REVENUE AND EXPENDITURE COMPARISONS Estimated Revenue From Local Sources General Property Taxes Other Local Taxes Licenses, Permits Fines & Forfeitures Use of Money & Property Service Charges Recovered Costs Miscellaneous Total from Local Sources From Other Agencies State, Federal & Other Localities Transfers Revenue Sharing From County Capital Projects Bond & Lease Proceeds Total Transfers Sub -total Reserves & Fund Balance Reserve, Debt Reserve, Construction & Other Undesignated Fund Balance, Beginning Total Reserves & Fund Balance TOTAL REVENUE, RESERVES, & FUND BALANCE General Fund R E V E N U E S FY86 Actual $ 74,993,523 19,374,962 3,002,020 451,369 3,102,444 1,104,125 1,119,079 572.615 103,720,137 21,800,538 1,622,500 24,153,700 25,776,200 151,296,875 8,727,975 8,790,863 17,518,838 $168,815,713 FY87 Adopted $ 86,184,300 22,399,900 3,013,400 565,000 1,911,900 1,207,200 1,266,300 466.700 117,014,900 24,296,800 308,000 4,884,400 FY88 Proposed $ 93,704,100 25,070,400 4,275,400 590,000 1,989,600 1,268,400 1,403,900 520.700 128,822,500 27,217,400 2,408,400 5,192,400 2,408,400 146,504,100 158,448,300 - 3,765,500 10,317,700 7,342,500 10,317,700 &i rc oni onn 11,108,000 $169,556,300 II-3 E X P E N D I T U R E S Estimated Expenditures Administration of Government Assessment & Collection of Taxes and Other Receipts Administration of Justice Public Safety Human Services Community Development Sanitation Registrar Buildings and Grounds Roads & Street Lighting Miscellaneous: Employee Benefits Debt Service Miscellaneous Transfers: Capital Improvements School Fund Garage Airport Fund Nursing Home Sub -total Reserves & Fund Balance: Reserve, Debt Reserve, Other Undesignated Fund Balance, Ending TOTAL EXPENDITURES, RESERVES, & FUND BALANCE FY86 Actual $ 6,262,829 2,779,887 1,204,596 22,323,661 12,651,227 4,262,130 1,025,051 230,573 1,613,512 151,951 252,882 27,610,215 618,015 1,084,033 65,830,001 184,560 57,700 148,142,823 10,350,132 10,322,758 $168,815,713 FY87 Adopted $ 6,809,300 3,683,800 1,363,700 23,935,500 13,414,800 4,593,000 1,275,900 291,800 1,754,600 234,600 507,000 6,421,900 1,356,400 1,500,000 78,190,900 134,600 46,000 200.000 145,713,800 3,765,500 FY88 Proposed $ 6,768,800 3,575,700 1,550,000 25,341,000 14,833,300 5,049,900 1,455,100 257,500 1,878,300 247,000 2,776,000* 9,790,200 1,046,600 700,000 86,170,500 48,300 400.000 161,888,200 7,342,500 7,668,100 $156,821,800 $1692556,300 Includes $2,205,000 for salary adjustments which will be allocated to various departments when the budget is adopted. II-4 Revenue From Local Sources From Other Agencies Non -Revenue Receipts Transfers From General Fund From Revenue Sharing From School Capital Projects Total Revenue, Transfers & Reserves Expenditures Administration Regular Day School Summer School Adult Education Adjustive Services Other Instructional Costs Other Educational Programs Pupil Transportation Food Service Operation of School Plant Maintenance of School Plant Fixed Charges Debt Service Reserve Total Expenditures School OperatinR Fund 1986 Actual $ 5,525,999 51,888,714 12,856,050 65,830,001 1,352,300 207,150 $137,660,214 $ 1,959,621 51,673,783 393,914 175,298 8,308,171 6,847,030 1,750,862 5,497,238 5,495,065 8,789,693 3,794,344 19,270,208 23,400,845 304,142 $137,660,214 1987 Adopted $ 5,483,132 57,768,668 78,190,900 $141,442,700 $ 1,773,220 58,012,770 421,200 181,400 9,276,300 7,988,870 1,987,793 6,286,250 5,337,753 10,430,410 3,837,060 22,658,630 13,251,044 Q1G1 AAA Inn 1988 Proposed- $ 6,025,650 67,050,350 90, 510, 900'^ $ 1,965,700 66,516,000 443,800 191,700 11286,100 9:641,900 2,182,500 6,883,500 6,053,300 11,576,800 4,306,800 26,802,000 15,736,800 $163,586,900 s; The County's proposed budget includes a transfer of $86,170,500 to the School budget or a shortfall of $4,340,400. II-5 Revenue Sharing Fund 1986 1987 1988 Actual Adopted Proposed Estimated Revenue From Local Sources Rents and Interest $ 41,161 $ - $ - From Other Agencies Federal Government 1,810,899 308,000 - Fund Balance, Beginning 495,812 - TOTAL REVENUE AND RESERVES $2,347,872 $308,000 $_ Expenditures Administration $ 70 $ - $ - Transfers: General Fund - 308,000 - School Operating Fund 1,352,300 - - Captial Projects 425,915 - - Fund Balance, Ending 569,587 - _ TOTAL EXPENDITURES $2,347,872 $308,000 $_ II-6 Vehicle & Communications Maintenance 1986 1987 1988 Actual Adopted Proposed Estimated Revenue Garage Service Charge $ 1,102,711 $ 1,321,000 $1,261,300 Fleet Motor Pool 778,466 830,000 860,000 Two -Way Radio Service Charges and Sales 177,129 210,000 310,900 Transfers from General Fund (Debt) 184,600 134,600 - TOTAL REVENUE $2,242,906 $ 2,495,600 $2,432,200 Expenditures Operating Expenses Garage $ 1,281,267 $ 1,505,600 $1,395,900 Fleet Motor Pool 327,265 830,000 849,900 Two -Way Radio 148,831 230,300 310,900 TOTAL OPERATING EXPENDITURES $(1,757,363) $(2,565,900) $2,556,700 NET OPERATING PROFIT $ 485,543 $( 70,300) $( 1242500) II-7 Countv Airport 1986 1987 1988 Actual Adopted Proposed Estimated Revenue From Local Sources Service Charges $ 113,315 $ 155,700 $ 110,000 Rents & Interest 176,644 227,800 205,700 Sales & Services 693,581 649,900 690,500 Total Local Sources 983,540 1,033,400 1,006,200 Non -Revenue 7,315 18,100 6,000 Transfers From General Fund 57,700 46,000 48,300 TOTAL REVENUES AND TRANSFERS 1,048,555 1,097,500 1,060,500 Estimated Expenditures Operating Expenses (1,074,511) (1,097,500) (1,060,500) NET OPERATING PROFIT (LOSS) $( 25,956) $ II-8 Estimated Revenue Service Charges Miscellaneous Rents and Interest Total Revenue Transfer from General Fund Total Revenues & Transfers Estimated Expenditures Operating Expenses NET OPERATING PROFIT (LOSS) Nursing Home 1986 Actual $ 3,830,014 59,379 33,605 3,922,998 3,922,998 (3,826,368) 4 oti tin 1987 1988 Adopted Proposed $ 3,913,000 $ 4,159,000 29,000 27,400 30,000 30,000 3,972,000 4,216,400 200,000 400.000 4,172,000 4,616,400 (4,512,500) (4,735,600) $( 340,500) $( 119,200) II-9 ADMINISTRATION OF GOVERNMENT FY86 FY87 FY88 Actual Adopted Proposed Board of Supervisors $ 256,878 $ 169,600 $ 211,300 Clerk to the Board 347 133,700 137,200 County -Administrator 390,988 370,000 274,600 Management Services Administration - - 125,700 Legislative and Volunteer Coordinator 56,006 60,500 71,800 News and Public Information Services 67,871 79,700 72,500 Risk Manager 41,315 50,000 General Services 488,785 522,000 507,100 Data Processing 2,591,767 2,822,800 2,816,400 Budget & Management 212,973 277,400 291,200 Accounting 979,981 1,016,700 940,000 Human Resource Management 309,513 371,000 371,500 County Attorney 358,159 359,900 361,600 Internal Audit 153,685 186,500 190,000 Purchasing 354,561 389,500 397,900 TOTAL ADMINISTRATION OF GOVERNMENT $6,262,829 $6,809,300 $62768,800 1 BOARD OF SUPERVISORS DESCRIPTION The Board of Supervisors is an elected body of five members representing five magisterial districts. The Board enacts ordinances and establishes policies in accordance with the desires of the citizens and applicable State and Federal laws so as to improve the quality of life at minimum costs. OBJECTIVES o Maintain the current tax structure. o Maintain service levels which insure a high quality of life for County citi- zens. o Maintain a fund balance of 5% of the total General Fund. o Provide compensation to County employees at market rates. o Establish Education and Public Safety as priorities in the delivery of services. o Promote Chesterfield as a regional partner. o Implement and maintain a Capital Improvements Program. o Promote economic development to main- tain/improve the current residential/ business tax ratio. o Continue to negotiate sharing of expenses related to growth between the County and the development community. o Continue policy on a case by case basis whereby the County would not assume responsibilities for reductions in Federal or State funding. o Distribute resources fairly among competing demands. SERVICE LEVELS During FY88, the Board of Supervisors will be confronted with a great challenge, as they strive to meet the demands of a growing population. As Chesterfield County continues to expand at a rapid pace, the ability to provide County residents with high quality services and effective programs becomes increasingly difficult. The Board of Supervisors is frequently confronted with complex choices and decisions that address citizen requests, while also striving to meet their established goals and objectives. The recommended budget will not allow the Board to meet all of the stated objectives, as the level of service provided in priority areas such as Education and Public Safety may be reduced with the proposed level of funding. The budget does not include -any alterations in the current tax structure, making it difficult to keep up with the many needs of a flourishing community. Therefore, FY88 will be a challenging year for Board members as they explore and evaluate new options for maintaining existing programs and services, in order to provide a high quality of life for County residents. The proposed budget reflects an overall increase of 25% in anticipation of compensation adjustments for the Board of Supervisors beginning with the new term in January 1988. The Board members have not had a salary increase since FY84. The 23% rise in operating expenses will accommodate the additional costs of participating in regional and national associations, most of which have membership fees based on population size. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $134,493 $ 83,800 $105,700 26% Operating Expenses 121,457 85,800 105,600 23 Capital Outlay 928 - - - Total $256,878 $169,600 $211,300 25% Full-time Positions 2 0 0 - N CLERK TO THE BOARD DESCRIPTION The office of Clerk to the Board provides quality support and timely assistance to the Board of Supervisors by performing secre- tarial functions, maintaining official records and documents concerning Board actions, and by acting as a liaison with constituents. OBJECTIVES o Document and prepare all minutes/ records of Board of Supervisors meet- ings, as directed by County/ State code. o Respond to all Board requests for research, correspondence, reports, and other secretarial support ( e.g. scheduling of meetings, maintaining Board members' calendars) within three days of request. o Coordinate and ensure compliance with the Agenda Review Process. o Process official actions of the Board within three days of meeting. o Respond to all staff and citizens' requests for minutes and research within two days of request. o Handle all legal functions as specified by County/State Code. SERVICE LEVELS The Clerk's office provides a variety of services in assisting the Board of Supervisors, as they strive to better address the many concerns of County residents. The Board's requests for assistance on special projects, as well as in carrying out the routine functions of their positions, continue to place significant demands on the Clerk's office. As the Board members become more responsive to the needs of their constituents, operating expenses in the Clerk's budget will be directly affected. Although the overall increase to the Clerk's budget is only 3%, the FY88 budget provides- a 56% increase in operating costs such as postage, printing, and office supplies. With the growing number of mail -outs and newsletters being requested by Board members, additional funding is required in these areas in order for the Clerk's office to properly support Board members' requests. The proposed budget will allow the Clerk to the Board to maintain the desired level of service and assistance during FY88. APPROPRIATIONS Description 1986 1987 Actual Adopted 1988 Proposed Change 87 to 88 Personnel $ 347 $ 79,200 $ 81,200 3% Operating Expenses - 35,300 55,200 56 Capital Outlay 19,200 800 (96) Total 347 $133 700 $1373200 3% Full-time Positions - 3 3 0 3 COUNTY ADMINISTRATOR DESCRIPTION The County Administrator directs the opera- Management Services Administration as a tions of the County government to meet the separate responsibility center; therefore, needs of County citizens in accordance with the decline in personnel and operating costs policies established by the Board of reflect the transfer of two positions to this Supervisors, County ordinances, State area. statutes, and Federal regulations. This office advises the Board of Supervisors, The proposed level of funding will allow the recommends policies, and sets priorities for County Administrator's office to maintain consideration by the Board in order to meet service levels by ensuring that proper, the service needs of County citizens. The effective management controls are practiced County Administrator also maintains open within the operations of all County communication with various elements of the departments. community such as the legislative delegation, business community, and area governments. The County Administrator has identified the following priorities in 1988: OBJECTIVES o Develop growth management strategies o Serve as the administrative arm of the that address the following: land Board of Supervisors. development policies, fiscal management related to growth, and public facilities o Provide the Board of Supervisors with financing methods accurate and timely information. o Regional cooperation - Public o Direct and control activities of the Transportation, Lake Genito, and Port operating departments. Facilities o Ensure a responsive government organi- o Adoption of the 1988-1993 Capital zation in order to provide services and Improvements Program meet the needs of County citizens. o Economic Development o Recruit and retain personnel who have the capability to provide quality service. SERVICE LEVELS The County Administrator's o-ffice will continue to provide the Board of Supervisors and County departments with guidance and administrative assistance, although the proposed budget reflects a significant decrease in funding. During FY87, a reorganization of the County's management structure brought about the establishment of 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $268,550 $289,800 $219,400 (24 A Operating Expenses 114,606 80,200 55,200 (31) Capital Outlay 7,832 - - Total $390,988 $370,000 $274,600 (26)% Full-time Positions 6.5 6 4 ( 2) 4 MANAGEMENT SERVICES ADMINISTRATION DESCRIPTION This office is responsible for ensuring effective coordination, and for overseeing the daily operations of all Management Services departments. The Management Services division also provides general direction to the line and staff departments which support County functions. The Assistant County Administrator is responsible for the following departments: General Services, Risk Manager, Data Processing, Accounting, Internal Audit, Purchasing, County Assessor, License Inspector, Registrar, Sanitation, Buildings and Grounds, and the County Airport and Garage. OBJECTIVES o Ensure productivity and cost-effective operations for all Management Services departments. o Serve as a liaison between Constitutional Officers, Board of Supervisors, and outside civic associations. o Ensure efficient provision of Accounting, Data Processing, and Purchasing services to County departments, School system, and Constitutional Officers. o Oversee the timely, orderly construction and maintenance of County facilities. SERVICE LEVELS Management Services Administration is being established as a separate department in FY88. The Assistant County Administrator for Management Services and an Administrative Secretary which comprise this office have previously been budgeted in the County Administrator's office; however, the establishment of these areas into two separate departments will provide consistency in the County's organizational structure among all divisions (i.e. Human Services, Community Development). The funds required to create Management Services Administration as a new responsibility center are being transferred from the County Administrator's budget; therefore, the County Administrator's office reflects a significant decrease in personnel and operating expenses for FY88. Although the Management Services division will be faced with maintaining service levels in a budget year that provides no additional resources or staffing, some issues will require special attention and guidance from this area during 1987-88. The Department of Data Processing will need to re-evaluate its proposed objectives and work plans, unless additional funding for the critical operating system conversion ..is provided in the recommended budget. Without this funding, several major systems development projects will be delayed, requiring Data Processing to carefully reorganize their priorities and adjust their Five -Year Information Systems Plan. The Accounting department will also be directly affected by the anticipated delay of the MVS conversion, as no additional enhancements to the MSA accounting system can be accomplished. Delaying the implementation of the Budgetary Control, Accounts Payable, and Purchasing modules will limit the department's ability to provide current and accurate financial information to user departments. The County Assessor will continue to work closely with Data Processing in implementing a Computer -Aided Mass Appraisal (CAMA) system during FY88. This automated system will allow the Assessor to develop "neighborhood models" which will provide for refinement and accuracy of assessments throughout the County. APPROPRTATTONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel N/A N/A $ 97,300 N/A Operating Expenses N/A N/A 28,400 N/A Capital Outlay N/A N/A - N/A Total N/A N/A $125,700 N%A Full-time Positions N/A N/A 2 N/A LEGISLATIVE AND VOLUNTEER COORDINATOR DESCRIPTION The Coordinator represents the conduit between the Board of Supevisors, the County Administrator, and all segments of the legislative branch with special attention on the Chesterfield County delegation. OBJECTIVES o Ensure that the interests of Chester- field County are properly represented on all issues affecting local governments. o Ensure coordination of activities with our County legislative delegation. o Assist the County Administrator and the Board of Supervisors in determining the official position on legislative and regulatory issues before Congress, the State Legislature, and State and Federal regulatory agencies. The schedule of work planned by this depart- ment for FY87-88 includes: o Review and assess legislation impacting local government. o Advise appropriate County officials on the legislative process. o Articulate the needs of the County so as to maximize the positive effect of any State legislative action. o Confer with County Administrator and the Board for official positions in the name of the County. APPROPRIATIONS o Maintain a consistent flow of accurate information on all issues affecting Chesterfield County. o Coordinate volunteer activities as directed by County Administrator. The department's budget is programmed to increase 18% in 1987-88. The reason for this increase is tied to the salary adjustment for the Legislative Coordinator effective July 1, 1986, 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $29,928 $46,000 $56,700 23% Operating Expenses 26,078 14,500 15,100 40% Capital Outlay - - - Total $56,006 $60 500 $71,800 18% 0. NEWS AND INFORMATION SERVICES DESCRIPTION This office is responsible for providing information to citizens, the media, and the County administration. OBJECTIVES o Assist departments and the County Administrator in preparing materials for media distribution. o Publish an employee newsletter once a month. o Provide a wide range of informational services for Board of Supervisors, County Administration, and the general public. SERVICE LEVELS Fiscal year 1987-88 should be a challenging one for the office of News and Public Information Services. Local, regional, and national media groups are interested in events occurring in Chesterfield, and more time is required to meet the informational needs of these groups. The emphasis on economic development, tour- ism, and conventions held in Chesterfield's new hotels and conference centers all are adding to the demand for stylish -and professionally produced booklets, brochures, and publications. Producing these publications is expensive, but may soon be provided by the acquisition of a in-house desktop publishing system. The department's budget reflects a 9% decrease and is tied to the loss of funds for capital items. The level of service activities will remain high in FY88. Coordinating the County's Investiture Ceremony for members of the Board of Supervisors prior to their taking office January 1, 1988 will be a major project for this office. The FY88 budget does not provide funds for a graphics artist, photo journalist or television technician and equipment, and the accompanying supplies which will be necessary in providing a full range of informational services. Currently, the News and Public Information office provides services which satisfy basic requirements. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $53,405 $61,800 $63,100 2% Operating Expenses 13,064 9,100 9,400 3% Capital Outlay 1,402 8,800 - - Total $67,871 $79,700 $72,500 ( 9%) Full-time Positions 1 2 2 0 7 GENERAL SERVICES ADMINISTRATION DESCRIPTION This office oversees Buildings and Grounds, Sanitation, Storeroom, Print Shop, Garage, Radio Shop, Telecommunications, and the Airport. Administration's goal is to have these services operate efficiently and effectively. OBJECTIVES o Ensure at least 95% of departments rate services provided by Buildings and Grounds, Storeroom, Print Shop, Garage, and Radio Shop as satisfactory. o Satisfactorily respond to project requests within the necessary time frame. o Manage the Telecommunications System and respond to departmental requests so that 90% of the departments are satisfied with support rendered. o To further develop staff skills to accommodate changes in technology and responsibilities. o To provide safe storage and efficient retrieval of paper records for all departments. o To manage the County's construction program in a manner that will insure the timely construction of high quality facilities within the budget which meet the needs of using departments. SERVICE LEVELS The emphasis in the FY87-88 workplans for the Administrative/Support Center will continue to be placed on improving the efficiency of operations, and the continuation of efforts to establish and to administer a professional records management program. Within budget constraints, training will continue to be emphasized to improve staff skills in technical and managerial areas. The emphasis on training is essential to maintaining more complex systems and equipment, especially when resources are limited. One critical area of concern not addressed in the proposed budget is the need for an assistant telecommunications manager. The telephone system now has 1400 lines and is growing rapidly. Further demand for telecommunications services is expected when the new Data Processing and Human Services buildings are completed. The present manager is experiencing difficulty in responding to the volume of requests for new service, moves, feature rearrangements, and trouble calls. Attendance to these tasks means critical long range planning for future needs (especially with rapid growth) cannot- be done. In FY86-87 General Services Administration took on the responsibility of managing the County construction program. The construction office consists of a Coordinator and Clerk of the Works who are funded through bond funds. These positions will oversee the construction process for the Human Services, Data Processing, and Courts Buildings, as well as the fire stations currently under construction. In addition, this office coordinates and supervises major renovations or additions to existing facilities. Because the proposed budget does not allow for service level improvements, no additional tasks can be undertaken. The use of part-time staffing for seasonal demands will continue. This lowers labor costs for the overall operation. The proposed budget does include a reclassification of a clerical position whose responsibilities have evolved from a clerical to an accounting focus. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $247,192 $272,600 $273,700 0.4% Operating Expenses 23,417 16,900 18,900 12% Capital Outlay 37 1,000 0 ((100%) Total $270,646 $290,500 $292,600 0.7% Full-time Positions 11 11 11 0 0 GENERAL SERVICES SUPPORT CENTER DESCRIPTION The Support Center is composed of the Print Shop and the Storeroom. The Print Shop provides all departments with quality offset printing, copying, sign making, and lettering services. The Storeroom stocks office supplies for County departments. OBJECTIVES o To provide microfilming service to departments which will satisfy 95% of the users. o To provide mail service to departments which will satisfy 90% of the users. o Complete 90% of printing orders by the date requested. o Keep cost per copy at 2¢ for offset printing material and 3a per copied page. o Satisfy 95% of the departmental requests for expendable stock. SERVICE LEVELS The service level provided to County departments by the Support Center is expected to remain constant in FY87-88. In FY86-87 a printer position was reclassified to that of Print Shop Supervisor. The increased demand for printing services, mail distribution and distribution of storeroom supplies justified the reclassification. This supervisory position facilitates operations of the Support Center and should allow for the continuation of present service levels with no additional resources in FY87-88. Operating expenses will decrease by 15% for FY87-88 because the lease purchase of the Kodak Copier will be completed. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 70,043 $ 73,700 $ 78,600 7% Operating Expenses 144,206 152,800 130,600 (15%) Capital Outlay 3,890 5,000 5,300 6% Total $218,139 $231,500 $214,500 ( 7%) Full-time Positions 4 - 4 4 0 7 DATA PROCESSING DESCRIPTION Data Processing provides existing, intermediate, and long-range computer support services to County, Constitutional, and School Board departments. Data Processing also provides assistance in the development, operation, and maintenance of computer systems in order to improve the County's productivity and effectiveness of information systems and operations. OBJECTIVES o Ensure the development of new information systems and maintenance of existing systems for user departments. o Complete assigned user application projects on schedule at least 85% of the time. o Maintain communications on-line network scheduled uptime at 98% or above. o Provide support for Micro -Computers and Fourth Generation User Languages. o Monitor and control computer system utilization by planning and implementing an MVS operating system upgrade. SERVICE LEVELS Data Processing continues to play a major role in County operations by permitting departments to be more efficient through automation, and improving the quality of information necessary to manage County services. In addition, the need for Data Processing services continues to increase with the expanding number of micro -computers and new information systems being implemented throughout the County. As a result of this continued demand for computer services, Data Processing has been evaluating various options for improving the efficiency and capabilities of the existing mainframe system. Additionally, the need to expand the current mainframe computer has become more frequent, meaning additional expenditures for hardware each year. In hopes of minimizing capital outlay for computer equipment in future years, Data Processing has been planning to implement an operating system conversion during FY88. The existing mainframe software (DOS/VSE) would be converted to an MVS system (Multiple Virtual Storage), in order to improve the computer's processing, data access, error recovery, and storage capabilities. Although the operating system conversion is essential for providing quality, cost-effective computer support services over the next five years, the department's budget does not include adequate funding to accomplish the conversion. Without the MVS operating system upgrade, implementation of new information systems cannot be completed, as the existing system does not provide sufficient storage capabilities to support new systems. In addition, computer response time will increase and information retrieval services will be limited for user departments operating with mainframe systems (e.-g. Communications Center 9-1-1 Emergency System), possibly having an adverse impact on critical operations. Moreover, delaying the MVS conversion will only compound future costs for software, hardware, and systems implementation. The proposed budget will allow Data Processing to only provide existing services, as no new programs or positions are funded. Although the department's FY88 work plan incorporates the development of seven major information systems projects, implementation of three of these new systems cannot be completed, as funding for related hardware and software is not provided in the user departments' budgets. An additional $515,000 would be needed to complete these systems and accomplish the MVS conversion. Overall, the slight decline in the department's budget represents the elimination of office rental expenses due to the completion of the new Data Processing building during FY87. In addition, capital and debt expenditures will be greatly reduced, as no major computer hardware acquisitions are planned for FY88. * Reflects the addition of an Operations Analyst and Systems Documentalist during FY87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $1,460,512 $1,706,500 $1,805,700 6 06 Operating Expenses 922,927 1,059,100 974,400 ( 8) Capital Outlay 208,328 57,200 36,300 (37) Total $2,591,767 $2,8221800 $2,816,400 ( 1)% Full-time Positions 49 53 55 2* 10 BUDGET AND MANAGEMENT DESCRIPTION The Department of Budget and Management provides financial and management information, control, and guidance to the Board of Supervisors and County Administrator. The Budget and Management staff also manage the development and execution of the annual budget, and perform evaluation research and analysis for the administration. OBJECTIVES o Meet all deadlines for financial plans as set by law, the County Administrator, and Board of Supervisors. o Provide assistance and timely responses to Board and County Administrator's requests for special projects and financial analysis. o Limit year-end adjustments to avoid overspending by General Fund departments to no more than $100,000. o Ensure that variances of over $1 million between budgeted and actual revenues are identified prior to January 1 of the fiscal year. SERVICE LEVELS During FY87, Budget and Management was dramatically affected by a change in the County's organizational structure. Previously, Budget and Management was a responsibility center within the department of Budget and Accounting, whose director reported to the Assistant County Administrator for Management Services. In FY87, the Director of Budget and Accounting was promoted to Assistant County Administrator for Budget and Staff Coordinator, and Budget and Accounting was divided into two separate departments. With Budget and Management now reporting directly to an Assistant County Administrator, the department has been given greater accessibility to the County Administrator's office, and a direct line of communication has been established. This chain of command is critical in ensuring efficiency in County operations, as the budget directly impacts all departments' daily functions; moreover, the Budget Office is responsible for keeping the County Administrator well-informed of all financial and management issues affecting the County. As a result of the reorganization, a secretarial position was transferred to Budget and Management in 1986-87. With the department's continued increase in workload, additional clerical support is critical to ensure completion of financial documents and special projects in a timely manner. During FY88, Budget and Management will be involved in developing and evaluating new revenue sources, as the demand for County services begins to outweigh the funding available to provide these services. In addition, the Budget Office is charged with the difficult task of recommending the allocation of limited resources, a responsibility that will be even more difficult in 1987-88. Since the proposed budget only provides for inflationary adjustments in the majority of departments, Budget and Management will be required to carefully monitor departmental expenditures during FY88 to ensure that overspending is minimal. The proposed budget will provide Budget and Management with a 5% increase to cover the rising costs of conducting daily operations. With the growing number of financing proposals, management studies, and special projects requiring assistance from the Budget staff, it will be difficult to perform routine budget tasks without additional staff. Therefore, the department's support on other projects will be limited in FY88, in order to maintain current service levels. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $173,741 $ 213,200 $253,800 19% Operating Expenses 29,618 36,100 37,200 3 Capital Outlay 9,614 28,100 200 (99) Total $212,973 $ 277,400 $291,200 5% Full-time Positions 6 7 8 1 11 ACCOUNTING DESCRIPTION The Accounting Department establishes and maintains effective controls over the County's financial activities. The department is also responsible for providing accurate, timely, financial information and services to County and School Board departments, in compliance with legal, regulatory, and professional requirements. The Accounting Department also performs all accounts payable and payroll functions. OBJECTIVES o Provide financial system users with accurate, reliable, and up-to-date financial reports. o Ensure that payment of County bills are in accordance with established policies, procedures, and internal controls. o Respond to 85% of requests for financial information/special projects in a timely manner. o Prepare and publish the County's Comprehensive Annual Financial Report by the established deadline. o Maintain accurate, timely financial information in the accounting system, in accordance with generally accepted accounting principles. SERVICE LEVELS During FY87, Accounting was _part of an organizational change which established the department as a separate unit. Previously, Accounting and the Office of Budget and Management were combined as one department reporting to the Director of Budget and Accounting. With the establishment of an Accounting Director in the FY87 budget, the management and daily operations of the Accounting function have been 'greatly improved, requiring less intervenrion by upper management. In addition, continued refinement of the existing version of the automated accounting system's general ledger has resulted in providing more reliable financial information to user departments, thereby reducing the number of complaints and requests for assistance previously handled by the department director. With the increased growth activity in several County departments, Accounting services will be in great demand during FY88. Emphasis will be placed on automation and enhancements to the existing accounting system with current staffing levels. In addition, improving communication with other departments, in order to be more responsive to their financial needs, is a high priority for 1987-88. Although the proposed budget will not allow the Accounting Department to address the need for additional support in the financial systems and payroll areas, current service levels will be maintained. Implementation of a. pay -for -performance compensation system is likely to impact the workload of the Payroll area, as processing of salary adjustments and maintenance of employee personnel information will become more complex. The department's ability to meet requests for special reports and financial system information may also be reduced without additional staff in FY88. No enhancements and upgrades to the existing accounting system will be accomplished in FY88, as the budget does not provide for the necessary hardware and software required to implement the accounts payable, budgetary control, and purchasing modules. This will delay the implementation of these modules by at least two years. Moreover, unless additional funding ($5,700) is provided for maintenance costs on the financial system, future enhancements cannot be completed. The decrease in personnel costs for FY88 reflects the transfer of two positions to other departments as a result of the reorganization that occurred in FY87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 727,211 $ 804,600 $726,000 (10A Operating Expenses 243,445 210,500 211,400 .4 Capital Outlay 9,325 1,600 2,600 63 Total $ 979,981 $1,016,700 $940,000 ( 8A Full-time Positions 29 30 28 ( 2) 12 HUMAN RESOURCE MANAGEMENT DESCRIPTION The Human Resource Management Department is responsible for administering a comprehensive personnel program including recruitment and selection of personnel, career development of the workforce, classification and salary administration, benefits administration, records management, and employee relations policy development and enforcement. OBJECTIVES o Administer a total compensation program which attracts applicants, retains productive employees, and competes in the relevant job market. o Improve the quality of the workforce through the administration of a timely recruitment and selection process, including minority outreach programs to provide departments with highly qualified applicants. o Provide training and development oppor- tunities to ensure that employee skills meet organizational demands and future staffing needs. o Coordinate existing employee relations activities and programs to provide a positive work environment. SERVICE LEVELS The Department of Human Resource Management will be involved in several critical program and systems improvements in 1987-88. In order to adequately reward employees for their productivity, Human Resource Management will coordinate the implementation of a performance -based compensation system during FY88. Development of the system has required significant research and statistical analysis, most of which was completed in FY87; however, revision of performance appraisal forms, supervisory training on the new system, and revision of personnel policies and procedures must also be completed to ensure that the new program is properly administered. The new position transferred to the department in FY87 will be actively involved in the enhancement of existing systems, and the development of new systems to support the administration of the compensation program. In addition, the position will be responsible for monitoring critical functions, providing more useful management information to departments, and assisting in benefits administration. The new compensation system will require the establishment of an automated personnel database, as maintenance, calculation, and analysis of performance and salary information will become more complex. With the County's expanding work force and increasing number of job applications, Human Resource Management will be working to develop an automated system for tracking and maintaining a qualified pool of applicants to improve the overall efficiency -and effectiveness of this vital function. Since the proposed budget includes only a small number of new positions, it is likely that the department's processing of personnel requisitions may slightly decrease during 1987-88. Although the proposed budget reflects only a $500 increase in the level of funding, several changes should be noted. In previous years, recruitment expenditures (e.g. Want Ads) and professional education/tuition assistance costs have been budgeted as personnel expenses in Human Resource Management's budget. For FY88, advertising costs have been moved to operating expenses, and funds for tuition reimbursement and in-service training have been transferred to the Employee Benefits responsibility center. Considering these transfers and adjustments, the actual increase in Human Resource Management's budget is 11.6% for 1987-88. The proposed budget will allow the department to maintain existing programs and services but will not provide for enhancements to current operations, nor fund the implementation of recommendations from a consultant study concerning Human Resource Management Information Systems that is currently in progress. Other items not funded, and considered important to the department's operation and purpose, are addressed in Appendix G. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $259,797 $311,300 $327,900 50/0 Operating Expenses 49,166 53,000 43,300 (18) Capital Outlay 550 6,700 300 (96) Total $309,513 $371,000 $371,500 .1% Full-time Positions 9 11 12 1 13 COUNTY ATTORNEY DESCRIPTION This department is responsible for providing The 1987-88 Budget reflects no overall the Board of Supervisors, the County Admini- increase and is tied to salary adjustments strator, and County departments boards and through turnover of personnel and redudtions commissions with professional and timely in the need for capital equipment. In legal representation and advice. Staff addition, revenues are expected to increase consists of five attorneys, two legal 37% and is attributable to a higher secretaries, and one part-time clerk. reimbursement from the Utilities Department. OBJECTIVES Reduce response time required to obtain professional services from this office. Provide the Board, County Administrator, and departments with the most desired legal result 90% of the time. Increase discretionary lawsuits filed in FY86-87 by 10%. SERVICE LEVELS External and administrative pressures on this department are likely to increase in FY87-88. In 1984, Federal civil lawsuit filings by private parties were up 50% from 1979 and State filings were up 20% during the same time. Also in 1984, according to national statistics there was one private civil lawsuit filed for every fifteen citizens, and an estimated 16.6 million were tried in State courts. This litigation burden and increase is expected to continue as individuals increasingly use the Courts to attempt to settle all forms of disputes. Further, as long as Chesterfield County experiences rapid growth, changing from a rural to urban community, the litigation caseload will continue to expand. The substantive areas involving the bulk of the department's time and energy include: real property assess- ment, real estate taxes, debt collection, bonded debt negotiation, contract disputes, zoning, condemnations, drainage issues, risk management, personal injury, worker's compensation, personnel disputes, and civil rights. Based on the historical pattern of costs for legal services, the office could run short of funds in the legal services category by approximately $30,000. This expenditure load will have to be adjusted at the end of the fiscal year, just as it has in prior years. Professional staff development will continue to be a high priority for the office. This action will help the office maintain the highest level of productivity. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $269,641 $296,600 $296,800 0% Operating Expenses 88,518 62,100 64,400 3% Capital Outlay 5,895 1,200 400 (66) Total $358,159 $359,900 $361,600 0 Revenue 20,000 27,200 37,300 37 Net Cost $338,159 $332,700 $324,300 ( 2) Full-time Positions 7 7 7 0 14 INTERNAL AUDIT DESCRIPTION This department is responsible for ensuring financial accountability and operational efficiency for all departments through a comprehensive, well-balanced program of audits. OBJECTIVES o Provide comprehensive audit coverage of County operations and data processing functions by completing at least 80% of scheduled audits. o Maintain personnel costs for conducting audits of all bingo/raffle permit holders at 85% of bingo/audit fees collected. o Improve County operations through management's acceptance of at least 75% of audit recommendations for implementa- tion. o Provide responses to 80% of requests for appraisals and consultations on finan- cial matters for County departments within 5 days. SERVICE LEVELS Internal Audit continues to place high priority on reviewing procedures and controls to ensure that County departments comply with established standards for financial accountability. While providing comprehensive audit coverage to all County operations will continue to be the department's primary objective, Internal Audit will take a broader approach in performing indepth financial reviews and evaluation of operating efficiencies. The newly established EDP Audit program will also be a focus of the department's work plan in FY88. The proposed budget reflects only a slight increase, but provides for additional expenses due to inflation. Internal Audit will be able to maintain existing services during FY88, as workloads are expected to remain stable. In hopes of improving the efficiency of departmental operations, Internal Audit is requesting additional funding to purchase two portable computers and related equipment; however, the proposed budget does not fund this request. The equipment would allow the staff to perform routine calculations and analyses of data collected at audits being conducted away from the office (e.g. Bingo Audits, School Board). APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $132,695 $166,600 $175,700 5% Operating Expenses 17,357 13,700 14,300 4 Capital Outlay 3,633 6,200 - (100) Total $153,685 $186,500 $1901000 2% Revenue 25,253 27,000 28,000 4 Net Cost $128,432 $159,500 $162,000 2% Full-time Positions 4 5 5 0 15 PURCHASING DESCRIPTION Purchasing provides County government and School Board departments with goods and services in a timely manner at the lowest price without sacrificing quality. OBJECTIVES Provide a level of service to all County and School departments that is rated satisfactory or better 95% of the time. Maintain existing contracts, and research new commodities and services for potential contracts in order to save money and reduce paperwork. Ensure that all requests for commod- ities, services, and professional services are in compliance with County Code, State law, and administrative procedures 95% of the time. SERVICE LEVELS With the increasing demand for the procure- ment of professional services, Purchasing's workload remains active, particularly in the area of competitive negotiation. The department continues to place heavy emphasis on annual contracting activities and on improving the administration and reporting of vendor performance, in order to maintain a high level of service to County departments. As new legislation continues to impact County operations, Purchasing staff must remain up-to-date in procurement practices and procedures to ensure compliance with State law and County Code. The increasing number of capital projects throughout the County will continue to affect the department's workload, as bidding activi- ties and requests for proposals (RFP's) become more frequent. In addition, Purchas- ing's staff will be heavily involved in the procurement of all furniture and equipment required for the new Human Services and Courts buildings. The department was hoping to improve bid analysis and vendor activities, but the proposed budget does not provide the department with the micro -computer equipment needed to efficiently accomplish these tasks. In addition, implementation of the new purchasing system cannot be completed in FY88, as funding for required equipment and software is not included in the proposed budget. The budget reflects only a slight increase, as, operating expenses and workload are projected to remain near the FY87 level, since the proposed budget funds a limited amount of new capital and equipment. Although no new positions are funded in the FY88 budget, the department anticipates no decline in service levels. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $312,303 $344,300 $353,000 3% Operating Expenses 41,536 39,600 44,100 11 Capital Outlay 722 5,600 800 (86) Total $354,561 $389,500 $397,900 2% Full-time Positions 12 12 12 0 16 ASSESSMENT AND COLLECTION FY86 FY87 FY88 Actual Adopted Proposed Commissioner of Revenue $ 710,602 $ 744,600 $ 866,100 Assessor 892,188 987,700 1,257,100 License Inspector 140,790. 152,700 186,200 Treasurer 1,036,307 1,064,700 1,266,300 Personal Property Proration - 734,100 - TOTAL ASSESSMENT & COLLECTION OF TAXES $2,779,887 $3 683,800 $3,575,700 17 COMMISSIONER OF REVENUE DESCRIPTION The Commissioner's office assesses individual and business personal property tax returns, reviews State income tax returns, issues business and professional licenses, and assists the elderly and disabled with real estate taxes. OBJECTIVES o Fairly assess all taxpayers for personal property. o Process state tax returns as received. o Process and assess all business and professional license applications. o Administer proration of personal property tax system. o Process all applications for the real estate tax relief for the elderly and disabled. SERVICE LEVELS The Commissioner of Revenue expects activity levels to rise in 1987-88. One new position, a Data Entry Operator was funded and will help the staff carry out their many assignments which include processing and billing real estate and personal property taxes of public service corporations, and bank franchise tax returns. In addition, staff will be engaged in assessing machinery and tools for manufacturers, and assessing individual and business personal -property tax returns. Processing and preparing individual and business income tax returns also consumes a tremendous amount of time and energy. 1986 Description Actual The Budget shows a 16% rise in expenditures overall. Much of the increase is related to higher data processing charges involved in the maintenance of the new personal property system. Capital outlay funds are for the acquisition of 7 crt's and 2 printers to replace hardware items that were rented annually from IBM. Acquisition of this computer equipment will save the County $12,000 in annual lease expenses. * One Data Entry Operator was added mid -year in 1986-87. The State Compensation Board approved a new Business License Auditor in January 1987. 1987 1988 Change Adopted Proposed 87 to 88 Personnel $553,625 $581,200 $636,100 9% Operating Expenses 151,863 162,700 215,800 32% Capital Outlay 5,114 700 14,200 192% Total $710,602 $744,600 $866,100 160/a Revenue 245,477 272,500 294,300 8 Net Cost $465,125 $472,100 $571,800 21% Full-time Positions 23 23 25 2* In LICENSE INSPECTOR DESCRIPTION The License Inspector enforces laws governing As an enforcement office, the practice of the proper licensing of vehicles, businesses, varying work days to cover weekend license and professionals as set forth by Chester- enforcement will be continued in 1987-88. field County and State codes. Overall the department plans to place a high, priority on improving the departments OBJECTIVES productivity. o Ensure that improperly licensed vehicles procure proper registration within 45 days. o Collect 99% of all delinquent business license fees. o Ensure that 90% of known improperly licensed businesses procure proper licensing within 30 days. o Generate approximately $900,000 in FY87-88 from abandoned vehicle fees, County decals, and new and delinquent business. SERVICE LEVELS The License Inspector has an ambitious work plan scheduled for 1987-88. Rapid growth and development in Chesterfield will be reflected in the rise of departmental activities this year. The volume of business licenses requiring an inspection jumped 13% since 1984-85 while the number of vehicle notices/ citations issued increased 42% over the same period. Complaints involving abandoned vehicles rise each year. In 1985-86 a total of 281 were handled by the department, up 4894 since 1984-85. The number of County vehicle decals increased over 81,000 or 73% since 1980. Ensuring the proper registration of vehicles and issuing business and profes- sional licenses are demanding tasks for the department. * One deputy inspector position was added midyear in 1986-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $119,316 $129,000 $158,500 30% Operating Expenses 20,631 21,700 26,800 31 Capital Outlay 843 2,000 900 (40) Total $140,790 $152,700 $186,200 21% Full-time Positions 5 6 6 1* 19 ASSESSOR DESCRIPTION This department is responsible for the annual appraisal of all residential, commercial, and industrial property. Appropriate records are maintained and made available to the public as required. This office also administers the Land Use Assessment Program. OBJECTIVES o Assess all real property in a uniform and equitable manner. o Maintain the sales to assessment ratio of all property categories in the 90% to 95% range. o Administer Land Use Assessment Program according to established procedures and laws. o Maintain the coefficient of dispersion at or below 10%. o Develop computer assisted mass appraisal system (CAMA) and implement program by January, 1989, SERVICE LEVELS The Assessor's office expects its activity levels to rise in FY87-88. Even though the number of properties in Chesterfield continues to grow, the task of annual reappraisal will be accomplished with existing staff as funds were not available for new positions. The change in the land book from 1986 to 1987 equals approximately $476,082,200 or a net value increase of nearly 10%. About 8% of this percentage increase is tied to new construction acti- vity. Employee training and education again will be stressed by the department. Technical training and professional development are encouraged for two reasons. First, the changing nature and complexity of assessment practices and techniques need to be mastered by the County appraisers if the department wants to maintain its high level of skill and proficiency. Second, administrative educa- tion has been noted as one of the easier ways organizations can maintain high levels of productivity and morale. Completing data entry and implementing the Computer -Aided Mass Appraisal (CAMA) system remains the department's highest priority this year. This system will facilitate the revaluation process by computerizing labor-intensive data manipulation required to reassess existing properties. The assessor estimates that the system will generate $lM in additional taxes as a result of automation. The Budget includes $151,900 to have CAMA ready for the 1989 tax year. The following items were not funded in FY87-88: a senior clerk typist/receptionist ($20,200); data entry operator ($20,200); and four appraisers. The positions are needed for two reasons: first, the parcel to appraiser ratio is approximately 1500 parcels over benchmark levels specified by professional standards. Secondly, the department wants to ensure parcel assessment values in fact reflect market place values to keep assessments fair throughout Chesterfield. * Five positions were added to the Assessor's budget during 1986-87 to assist in commercial appraisals and data entry. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $762,731 $779,000 $1,054,000 35% Operating Expenses 116,967 208,700 156,900 (24) Capital Outlay 12,490 - 46,200 Total $892,188 $987,700 $1,257,100 27% Full-time Positions 29 29 34 5* 20 TREASURER DESCRIPTION The Treasurer's Cash Receipts System upgrade will be completed in March 1987 and will The Treasurer is an elected official respons- help the Treasurer perform her duties ible for tax and other collections and the throughout 1987-88. cash management programs of the County. OBJECTIVES o Maintain rate of tax collection above 99%. o Maximize security of in -office funds and deposits while complying with Auditor of Public Accounts requirements. o Accommodate County growth while meeting needs of taxpayers on a timely basis. o Encourage County departments to provide accurate cash flow projections including capital projects drawdowns. o Meet new GASB reporting requirements. SERVICE LEVELS The Treasurer's proposed expenditure plan shows few changes for FY88. The vast quantities of payments which require processing will be handled by the Lock Box Remittance Service. Approximately 500,000 utility bills and tax payments will be handled by local banks for the Treasurer as those institutions possess expensive high speed processing equipment and can perform the task at much less cost to the taxpayers. The proposed budget includes funds for a new Senior Account Clerk position ($12,800). The position costs will be more than offset by the revenues generated through collection of delinquent taxes. In addition, the clerk will assist in the State's Set -Off Debt program. In 1985, Chesterfield collected $145,000 through this program. The FY88 target did not include funds for several items in the Treasurer's budget. These include a printer for the real estate and personal property system ($3,500), high speed mailing equipment ($165,000), and allocated space ($22,000) in DMV's Rt.60/Courthouse Road location to sell vehicle licenses. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 697,328 $ 699,600 $ 7382800 5% Operating Expenses 330,987 350,700 523,100 49% Capital Outlay 7,992 14,400 4,400 (69) Total $1,036,307 $1,064,700 $1,266,300 Revenue Net Cost 389,124 $ 647,183 378 800 409,100 7 $ 679,3 0 857,200 26% Full-time Positions 27 30 31 1 21 ADMINISTRATION OF JUSTICE FY86 FY87 Actual Adopted Commonwealth's Attorney $ 397,541 $448,300 Courts Circuit Court 72,049 79,700 General District 42,001 65,900 JDR Court 9,385 14,900 Total Courts 123,435 160,500 Magistrate 2,254 4,200 Circuit Court Clerk 676,329 740,200 Law Library 5,037 10,500 TOTAL ADMINISTRATION OF JUSTICE $1,204,596 $1,363,700 FY88 Proposed $466,800 103,400 48,900 16.400 168,700 4,800 898,700 11,000 $1,550,000 22 COMMONWEALTH'S ATTORNEY DESCRIPTION This office is responsible for providing the Commonwealth with legal representation in the prosecution of all criminal cases in the General District Courts, Circuit Courts, and Juvenile and Domestic Relations Courts of Chesterfield County. OBJECTIVES Maintain a conviction rate of 95% or better. Maintain a high level of legal compe- tence in all prosecutors. SERVICE LEVELS The Commonwealth Attorney's office continues to manage a heavy caseload as the number of criminal cases prosecuted in Chesterfield County continues to rise. The department's workload has become so great in recent years that the Commonwealth's Attorney has also been required to spend a significant amount of time in court, often making him unavailable to handle pressing office matters that demand his personal attention. In response to the expanding caseload, the department has had to hire additional attorneys, thereby requiring more assistance from the existing secretarial staff. With the growing volume of cases being handled in Chesterfield County, additional clerical help is required to properly support the professional staff of eight attorneys. At present, the department operates with two legal secretaries and a senior clerk typist/receptionist; however, it is becoming increasingly difficult to maintain efficient assistance to the public and provide adequate secretarial services to the attorneys. The Commonwealth's Attorney is requesting an additional senior clerk typist/receptionist position in the FY88 budget, to assist with answering phones, greeting the public, and general filing and typing of criminal cases. An additional $17,500 is needed to fund the position and related equipment and has not been included in the proposed budget. The proposed budget reflects a small increase in operating expenses, as all attorneys are required to continue their legal education in order to remain abreast of changes in the field of prosecution. No capital purchases are funded in the FY88 budget. A minimal increase in revenue is expected in FY88 as the State's share of the Commonwealth Attorney's budget is projected to be $330,000; Commonwealth's Attorney fees are expected to remain at $1,500. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $372,624 $419,800 $436,100 4% Operating Expenses 20,997 28,500 30,700 8 Capital Outlay 3,920 - - - Total $397,541 $448,300 $466,800 40/. Revenue 332,400 326,500 330,000 1 Net Cost $ 65,141 $121,800 $136,800 12 % Full-time Positions 11 12 12 0 23 DESCRIPTION The County supports General District Court, Circuit Court, and Juvenile and Domestic Relations Court (JDR Court). These judges handle a diverse caseload ranging from felony trials to traffic cases to child support disputes. Together, the courts work with over 60,000 cases a year. SERVICE LEVELS The proposed budget reflects only a small overall increase in the Courts to provide each division with sufficient funds to cover the rise in operating costs. The 30°/a increase in the Circuit Court's budget is due to the transfer of a secretary's position from the General District Court to the Circuit Court during FY87. As with other County departments, no new positions are funded in the Courts for FY88; however, the Circuit Court has requested an additional $85,200 to provide funding for three law clerks and related expenses. The need for law clerks is indicated by their employment in other neighboring jurisdictions, and by the need to maintain a strong, responsive judicial system. The complexities of legal research require assistance and support for judges whose time must be spent in adjudicating cases. The law clerks would assist in mediation and arbitration of cases and disputes, resolution of issues before trial, preparation of court opinions, and in conducting legal research for upcoming cases. The proposed budget will allow the General District and Juvenile and Domestic Relations Courts to maintain service levels. Replacement capital is funded in all Courts, although the General District Court is requesting to upgrade their existing typewriters. The enhanced equipment will be used to automate several functions of the General District Court, and could be linked with the Magistrate's office who is also COURTS requesting this equipment. The proposed budget will provide General District Court with one pro -type display typewriter; however, they are requesting one additional machine and the Magistrate's office is asking for two. An additional $10,000 is needed to complete the equipment upgrade in both offices. All Courts are projected to maintain service levels during FY87 despite the continual increase in caseloads. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Circuit Court $ 72,049 $ 79,700 $103,400 30% General District 42,001 65,900 48,900 (26) JDR Court 9,385 14,900 16,400 10 Total $123,435 $160,500 $168,700 5% Full-time Positions 2 a 24 MAGISTRATE DESCRIPTION One of the principal functions of the Magis- trate is to provide independent review of complaints from police officers, sheriffs deputies, and residents. These complaints supply the Magistrate with facts sufficient to enable the Magistrate to determine whether a warrant of arrest should be issued. The Magistrate's office is an office of the Court, under the supervision of the Chief Circuit Court Judge and the Supreme Court of Virginia. Magistrates issue warrants of arrest, conduct bail bond hearings, commit to jail and release from jail. The office is open 24 hours a day. SERVICE LEVELS The proposed budget represents little change in the Magistrate's office for FY88. Operating expenses have only been increased to cover inflation, and no capital purchases are funded. The Magistrate's office has requested $7,500 in additional funding to automate and standardize the documents it issues for the Courts and Police department. This equipment will improve the department's operations, and will eliminate the current duplication of information in the Police department. The salary cost for the Magistrate is paid directly by the Commonwealth of Virginia, with the County funding office supplies and equipment. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ - $ - - Operating Expenses 2,254 2,700 4,800 78% Capital Outlay - 1,500 - (100) Total $2,254 $4,200 $4,800 14% 25 CIRCUIT COURT CLERK DESCRIPTION The Circuit Court Clerk is an elected offi- cial who is responsible for maintaining title records on all land parcels. The Circuit Court Clerk's office also processes all chancery lawsuits and criminal actions by maintaining the records and evidence associ- ated with these actions. Additionally, records on probation of wills and qualifica- tion of guardians and executors are handled by this office. Other duties include issuing marriage licenses, selling hunting and fishing permits, and collecting delinquent real estate taxes. OBJECTIVES To develop a computerized financial system for reporting and controlling revenue, expense, and fiduciary matters. To microfilm all land record and will books. To develop an automated case management system to provide a more efficient and up-to-date method of tracking and recording the status and actions on court cases handled in the County. SERVICE LEVELS During FY88, the Clerk's office will continue to perform a variety of important functions for the County. The County's growth in real estate development continues to place heavy demands on the department, with the recording of deeds and processing of land titles being a primary function. In addition, the increas- ing number of court cases being tried in Chesterfield County signifies a greater workload for the Clerk's office, as staff must process and maintain the records, evidence, and court actions associated with these cases. In hopes of improving the current system of tracking and recording legal cases, the Circuit Court Clerk will be working with Data Processing to continue development of the case management system. This will require $24,500 in additional equipment to support the civil, chancery, and criminal court dockets. New equipment includes a communications controller to handle the expanding data needs of the circuit court. This additional equipment is not funded in the proposed budget, but it is included as an unfunded critical item. As part of the development for the case management system, $141,000 was added to the Clerk's proposed operating budget for data processing service charges. This addition resulted in a 39% increase in operating expenditures over last year. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $426,947 $4732400 $527,300 11 % Operating Expenses 160,432 249,000 346,100 39 Capital Outlay Total 88,950 $676,329 17 800 740,200 25 300 898,-700 42 21 Revenue 278,399 363,000 399,000 10 Net Cost $397,930 $377,200 $499,700 35 W. LAW LIBRARY DESCRIPTION SERVICE LEVELS The Law Library contains law books and No change in service level is anticipated. reference materials for use by the Courts and The revenue generated by various types of the Commonwealth Attorney. The library is legal fees cover 100% of the costs of this not open to the general public. area. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ - $ - - Operating Expenses 5,037 10,500 11,000 5 % Capital Outlay Total $ 5,037 $10,500 $ 11,000 5 Revenue Net Cost 12 980 $( 71943) 121500 $( 2,500) 12 500 $( 11000) 0 (60 A 27 PUBLIC SAFETY FY86 FY87 FY88 Actual Adopted Proposed Police Department Administration $ 586,534 $ 657,800 $ 666,500 Planning and Research 139,810 172,700 200,500 Personnel & Training 272,932 329,400 313,800 Support Services 315,931 405,700 414,500 Patrol 5,315,769 5,971,900 6,275,100 Investigations 1,789,324 2,013,800 2,132,400 Communications 941,582 1,225,800 1,235,900 Safety Town 54,523 44,400 51,900 Total Police Department 9,416,405 10,821,500 11,290,600 Animal Control 259,444 267,500 305,700 Fire Department Administration 226,895 236,600 247,100 Protection 6,120,095 6,599,100 7,012,200 Prevention 344,874 409,800 425,000 Training 313,366 328,800 345,500 Maintenance 796936 643,600 740,600 Communications 314:543 354,300 364,600 Other 192,723 120,200 128,800 Total Fire Department 8,309,432 8,692,400 9,263,800 Sheriff Administration 195,046 181,200 219,000 Courts 664,969 729,500 711,400 Jail 1,745,885 1,863,000 2,008,700 Total Sheriff 2,605,900 2,773,700 2,939,100 Communications Center 1,732,480 1,380,400 1,541,800 TOTAL PUBLIC SAFETY $22,323,661 $23,935,500 $25,341,000 m POLICE DESCRIPTION The Police Department is composed of six divisions: Administration, Planning and Research, Support Services, Patrol, Investi- gations, and Communications. In the follow- ing pages, information by division is pre- sented. SERVICE LEVELS Police department resources have increased in each of the past several years as the Department has tried to keep pace with increases in population, crimes, and service requests. The demand for service is increasing at a rate which will make it difficult for Police to maintain the current level of response without increased resources. The number of assignments per officer ratio has increased from 1:625 in FY84-85 to a projected 1:725 for FY87-88. This represents 16%. workload increase over four years even though additional patrol officers have been added every year. The major issues facing the Police Department in the 1987-88 fiscal year are: o An increase in State mandated training hours for communications officers results in the loss of 1-2 man-years in the Communications Center. o Increased calls for service resulting in a 13% increase in assignments and more demands on Patrol Division. o Increased activity in drugs and drug related crimes and increased public demand for drug education. o Increases in crimes against juveniles resulting in 413/o increase in cases projected for FY87-88. Increases in traffic density resulting in 16% increase in traffic accidents. The proposed budget partially addresses these major issues through the addition of 11 Patrol Officers and 2 Investigators. Despite these additions, service levels will decrease somewhat due to workload increases. For example, caseloads per investigator in the Juvenile Section will increase to 280 cases from 265 per investigator in FY87-88 due to a projected 413/o increase in juvenile cases. In Patrol, average response time will increase by 8% to 12 minutes and the clearance rate will decrease by 5% to 45%. Service levels will continue to decrease if resources do not keep pace with growth. The Police Department has three additional funding requests which are critical to maintaining service levels. These include: eight patrol officers to keep the ratio of officers to assignments at 1:694, six emergency service dispatchers to keep transactions per dispatcher at the current level and to allow for increased State mandated training, and four D.A.R.E. (Drug Abuse Resistance Education) officers to continue the successful drug education program in the schools. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Administration $ 586,534 $ 657,800 $666,500 1 % Planning & Research 139,810 172,700 200,500 16 % Personnel and Training 272,932 329,400 313,800 ( 5)0/. Support Services 315,931 405,700 414,500 2 % Patrol 5,315,769 5,971,900 6,275,100 5 % Investigations 1,789,324 2,013,800 2,132,400 6 % Communications 941,582 1,225,800 1,235,900 .8 % Safety 54,523 44,400 51,900 17 % Total $9,416,405 $10,821,500 $11,290,600 4 % Full-time Positions 272 288 301 13 29 POLICE ADMINISTRATION DESCRIPTION Police Administration oversees the operations of all other sections of the Department. Monitoring the existing operations and designing new procedures for police work are important functions of this area. OBJECTIVES o Ensure at least 90% of the objectives of the five divisions are met or exceeded. o Ensure that department expenditures remain within approved budget limits. o Identify two new areas where cost savings can be achieved. o Identify and supress 75% of the activities of identified career criminals. SERVICE LEVELS Service levels in Police Administration are expected to remain the same as current year in the proposed budget. No new personnel are included in this responsibility center. The proposed budget does include a replacement vehicle and a personal computer network to facilitate clerical tasks. The operating increase of 23% is caused by increases for radio maintenance, insurance charges, and telephone costs. Additional funding requests for this responsibility center include a video camera and a body receiver for surveillance for the Anti -Crime Task Force and a speed printer and transcriber for Administration. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $516,864 $558,900 $570,500 2% Operating Expenses 62,803 67,100 82,600 23% Capital Outlay 6,867 31,800 13,400 (58%) Total $586,534 $657,800 $666,500 1% Full-time Positions 15 15 15 0 30 POLICE PLANNING AND RESEARCH DESCRIPTION Police Planning and Research serves all Two micro computer systems and other computer police staff through crime analysis, statis- hardware and software for system design and tical projections, and short and long range development are not included in the proposed planning. Their duties include analysis and budget but are additional funding requests. design of manual and automated systems to These capital items would increase the enhance operational efficiency and provide efficiency of the Planning and Research staff management information. to meet the continued demand for information. OBJECTIVES o Provide analysis, statistics, and information needed to achieve depart- mental administrative and operational assignments. o Provide departmental management with required reports within two working days 99% of the time. o Maintain the field interview automated system for investigative leads so that it is current 95% of the time. o Monitor and continually update depart- mental computer support. SERVICE LEVELS Current service levels will be maintained by Police Planning and Research for FY87-88. Existing personnel and equipment should allow the staff to meet the demands for information placed on them by the public and the operating bureaus of the Police Department. The unit will continue to provide crime analysis, statistical and management information as well as to develop and enhance automated systems for the department. No new personnel are included but a terminal emulation board to facilitate access to the Police Information System is included. The increase in personnel expense is due to the creation of a police planner position during FY86-87. * A police planner position was approved by the Board of Supervisors during FY86-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $120,242 $140,000 $175,100 25% Operating Expenses 17,762 23,700 24,000 lea Capital Outlay 1,806 9,000 1,400 (84%) Total $139,810 $172,700 $200,500 16% Full-time Positions 5 5 6 1* 31 POLICE PERSONNEL AND TRAINING DESCRIPTION Police Personnel and Training provides the State mandated training for all new recruits and dispatchers. Other duties include performing background investigations, recruit- ment, and training in technical skills. OBJECTIVES o To provide the State mandated training for recruits and dispatchers. o To increase minority recruitment activities. o To train department personnel in primary and technical skills. o To conduct 100% of background investigations submitted. SERVICE LEVELS In FY87-88 Personnel and Training will continue to provide training to employees, recruit new employees, and conduct background investigations, as well as investigate permit applications for concealed weapons, dance permits, etc. Service levels are expected to remain the same as in the current year. The proposed budget does not include any new personnel. Additional funding is requested for a Senior Clerk Typist Receptionist. A clerical position would relieve the training officers from performing clerical functions and allow them to focus completely on training. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $205,655 $209,300 $209,200 (.05%) Operating Expenses 64,603 95,600 103,800 9% Capital Outlay 2,674 24,500 800 ( 97%) Total $272,932 $329,400 $313,800 ( 5%) Full-time Positions 7 7 7 0 32 POLICE SUPPORT SERVICES DESCRIPTION Support Services provides a wide variety of services to the Department and the public. These services include crime prevention and the handling of equipment and evidence. OBJECTIVES o To ensure County vehicle accidents do not increase more than 10% over the current year. o To manage existing Neighborhood Watch programs. o To ensure that requests for crime prevention and safety programs are met within 30 days. o To process within three days all requests for uniforms and equipment. SERVICE LEVELS Work strategies for this division will emphasize improving mileage and maintenance for police cars; supporting and developing Neighborhood Watch programs; and supporting public schools with crossing guards, elemen- tary school presentations, and school bus assistance. Service levels are expected to remain the same as in the current year. Additional funding is requested for 4 DARE (Drug Abuse Resistance Education) officers. The one year pilot DARE program has proven effective in educating children in the County elementary schools about drug abuse. Two DARE officers are funded in the proposed budget. The four additional positions will allow the program to expand into the middle schools. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $269,343 $318,100 $366,800 1594 Operating Expenses 44,908 43,200 47,700 101/6 Capital Outlay 1,680 44,400 - (100) Total $315,931 $405,700 $414,500 2% Full-time Positions 10 11 11 0 33 POLICE PATROL DESCRIPTION Patrol officers are the first line of defense in law enforcement. Officers are assigned to specific geographic areas, or "beats", 24 hours a day. Some of their duties include: patrolling areas where speeding, vandalism, or burglaries are a problem; interviewing crime victims and witnesses and filing reports; and responding to calls for assist- ance. OBJECTIVES o Respond to injury and life threatening calls (priority 3) within an average of 5 minutes. o Maintain the FY85-86 D.U.I. related arrest levels. o Reduce accidents at targeted locations by 17%. o Hold the decrease in clearance rate at 11°/6. o Process all administrative reports within deadlines 95% of the time. SERVICE LEVELS Based on estimated population growth and the estimated increase in assignments, workload per officer in the Patrol Division will increase. This projection is based on an estimated 13% increase in assignments. The current ratio of assignments per officer is 1:694. This figure is projected to increase to 1:725, (a 5% increase) for FY87-88 with the eleven patrol officers included for funding in the proposed budget. Despite the additional positions, average response time is expected to increase by 8% to 12 minutes and the clearance rate is expected to decrease by 5% to 45%. Also increased workload will create greater pressures on employees, thus increasing liability risks and possible citizen complaints. The additional funding requests for Patrol include an additional 8 Patrol Of-ficers. These positions would enable Patrol to maintain the current officer to assignment ' ratio and keep the average response time the same as current year. Also requested but not funded are two sergeants positions to provide continuous uniform on -duty supervision. These officers would also assist in the monitoring and maintenance of department standards. Operating increases in this budget are caused by significant increases in insurance and radio maintenance costs. Capital expenditures decreased because the number of vehicles scheduled for replacement in FY87-88 are fewer than in the current year. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $4,027,308 $4,340,100 $4,556,600 5 % Operating Expenses 736,439 974,600 _080 700 1,080,700 11 Capital Outlay 552,022 657,200 6372800 ( 3 A Total $5,315,769 $5,971,900 $6,275,100 5 % Full-time Positions 149 160 171 11 34 POLICE INVESTIGATIONS DESCRIPTION This division is responsible for the investi- gation of all serious crimes as defined in the Uniform Crime Reporting Act of January 1, 1975. This division is comprised of five sub -units: Crimes Against Property, Crimes Against Persons, Vice, Forensic Science, and Crime Solvers. OBJECTIVES o Maintain the number of drug cases investigated. o Increase the clearance rate of violent crimes. o Continue to maintain the Crime Solvers Program. SERVICE LEVELS Again this year Chesterfield has experienced significant increases in criminal activity, particularly in crimes against persons and drug offenses. Drug related activities are increasing as well with about 900 drug cases projected for FY87-88. It is expected that growth and urbanization of the County will continue to contribute to the increasing activity in this area. The Investigations Division is projecting significant workload increases for FY87-88. Drug caseload is expected to increase by 130%. The addition of one drug investigator in the proposed budget will offset the increase and allow caseloads per investigator to decrease to 222 from 262 in the current year. Investigations will continue to investigate approximately 80% of all drug cases. Juvenile cases are projected to increase by 410/. for FY87-88. Despite the addition of a juvenile investigator, caseload will increase from 265 cases per investigator to 280 cases per investigator in FY87-88. This workload increase will impact the effectiveness of the juvenile program and make it difficult to maintain service levels. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $1,425,426 $1,614,400 $1,682,800 4% Operating Expenses 219,935 230,600 273,000 18% Capital Outlay 143,963 168,800 176,600 5% Total $1,789,324 $2,013,800 $2,132,400 6% Full-time Positions 44 47 49 2 35 POLICE COMMUNICATIONS DESCRIPTION The Police Communications and Records Division is comprised of clerical, data entry operators, dispatcher and supervisory person- nel. In the Communications Unit, personnel receive and dispatch calls for police service from the citizens of the County. The Records Unit handles the data coding and entry of all police reports, arrests, and legal documents. OBJECTIVES o Maintain the annual received -to -dispatch time to three minutes or less. o Dispatch priority 3 calls in one minute, priority 2 calls in four, and priority 1 in seven minutes 95% of the time. o Adjust police communications work schedules in accordance with the time calls for service are received. o To improve the efficiency of the records check process by 75%. SERVICE LEVELS Service levels in Police Communications and Records are expected to decrease in FY87-88 due to increases in the number of transactions per dispatcher. The overall funding level indicates this is a maintenance budget with no new personnel or capital included. Operating expenses increased due to the inclusion of lease purchase payments on equipment purchased to complete the enhanced 9-1-1 system and the 800 MHZ radio trunking system. Additional funding is requested for six emergency service dispatchers. As the transactions grow, the number of transactions each dispatcher handles increases. These six positions would allow the ratio of transactions per dispatcher to remain at the present level. APPROPRIATIONS 1986 1987 Description Actual Adopted Personnel $898,416 $ 988,300 Operating Expenses 41,058 45,100 Capital Outlay 2,108 192,400 Total $941,582 $1,225,800 Full-time Positions 44 45 1988 Change Proposed 87 to 88 $1,002,500 r/. 233,400 417% - (100%) $1,235,900 .8% 45 0 36 POLICE SAFETY TOWN DESCRIPTION Safety Town promotes safety awareness through- out the County. Programs are given in auto, bicycle, motorcyle, and pedestrian safety. Defensive driving classes (DDC) are provided for County employees and those referred by the courts. Revenues from the Defensive Driving Classes will exceed total expendi- tures. OBJECTIVES o To reduce school bus/vehicle accidents by 15% over FY85-86. o Provide defensive driving classes for court -referred people within three months of referral. o Ensure that 95% of students pass the defensive driving course. o To respond to requests for children's safety programs within 30 days, 98% of the time. SERVICE LEVELS Driver improvement clinic referrals from Traffic Court continue to increase, necessi- tating the scheduling of more Defensive Driving classes. Increased emphasis on accident reduction through traffic enforce- ment has also produced more interest. This division estimates that 112 defensive driving course classes will be given next year, an increase of approximately 33% over current year. This increase in the number of scheduled classes accounts for the increase in this budget for FY87-88. This division also provides programs on safety to County citizens with particular emphasis on youngsters. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 30,736 $ 22,400 $ 28,900 29% Operating Expenses 18,690 20,500 21,200 3% Capital Outlay Total 5 097 54,523 1 500 $� 1 800 $ 1,900 20% 17°% Revenue Net Cost 66 687 $(12,164) 70 000 $(25,600) 72 000 $(20,100) 3% 37 POLICE ANIMAL CONTROL DESCRIPTION This department enforces laws dealing with animals. Animal Control impounds strays, investigates livestock deaths due to animals, and quarantines animals that have bitten someone. OBJECTIVES o Maintain an average response time to citizen requests of 24 hours or less. o Increase public awareness of the poten- tial rabies threat to Chesterfield. o Ensure department objectives are met 90% of the time. CFRVTrr T.RVRTS The FY87-88 workplan for Animal Control calls for the department to continue its efforts to respond to citizen complaints, educate the public about the dangers of rabies, and to continually promote adoption efforts. The proposed funding level for FY87-88 for Animal Control is approximately 14% higher than funding in the current year. The increase is caused by capital outlays. Two replacement trucks are included in the budget submission. Despite capital funding, it is a maintenance budget which should allow Animal Control to continue the present service level unless workload increases substantially. Workload in Animal Control has been increasing in recent years but appears to have stabilized in the current year. The proposed budget also includes an increase in dog board fees from the present rate of $10 for the first day and $5 for each additional day to $20 for the first day and $10 for each additional day. This increase will allow the animal shelter to move towards self-sufficiency. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $199,189 $202,000 $212,500 5% Operating Expenses 48,795 65,500 66,000 .1310 Capital Outlay 11,460 - 27,200 - Total $259,444 $267,500 005,700 14'/°. Revenue 20,474 21,500 38,000 77% Net Cost $238,970 $246,000 $267,700 91% Full-time Positions 9 9 9 0 NW FIRE DESCRIPTION In providing Fire Protection and Emergency Services to Chesterfield's approximately 180,000 citizens throughout the County's 446.41 square miles, the Fire Department operates seven divisions: Administration, Protection, Prevention, Training, Communica- tion, Maintenance, and Emergency Management (formerly Civil Defense). The Fire Depart- ment coordinates with the volunteer rescue squads and provides assistance in budgeting and support. The Department's budget typi- cally makes up about 6% of all General Fund expenditures. This is one of the largest County departments. SERVICE LEVELS The Fire Department, utilizing a combination of career (paid) personnel and volunteers, provides a high level of service throughout the County. Operating 14 strategically located fire stations, the Fire Department mans all stations around the clock with career firefighters, except at the Enon and Phillips stations. The Fire Department's goal is to continue the existing level of service. To do this, fire units must be replaced when they become inefficient and uneconomical to maintain. Personnel must be added to maintain existing service levels when volunteer response becomes undependable and an increase in the number of calls requires this. The opening of three bond stations in FY88-89 will require substantial increases in personnel. Administrative staff must be increased to cope with the additional requirements created by department growth. No new programs are included in this budget. The department believes the additional funding requests are required to maintain the same level of service. Three of the additional funding requests are considered critical by the department to maintain existing service levels. These are: an administrative staff officer, a training coordinator, and seven firefighters to provide 3 man crews at the Matoaca Fire Station. The first priority is an administrative staff officer to assist with budget preparation and monitoring, logistics support, personnel administration, insurance, accident, and workmen's compensation administration and Fair Labor Standards Act monitoring and Administration. Support staff has not increased while the operational side of the department has experienced tremendous growth. Failure to address this critical need will cause delays in administration and management of the department. Also no time will be devoted to long range planning, surveying changes in technology and increasing department effectiveness. The second critical priority is funding for a Training Coordinator. This position would provide for leadership and management of the Emergency Medical Services (EMS) program and provide training for the emergency medical technicians. Medical assist calls are the fastest growing area of the Fire Department and in order to fulfill its responsibilities, the department needs to address management of the EMS program. The third critical request is for seven additional firefighters at the Matoaca Fire Station. These positions would allow each shift to have a three man crew instead of the two man crews at present. For safety and effectiveness each engine crew should number at least three. The regional Med Flight program will continue in FY87-88 with MCV, Henrico, Richmond, and Chesterfield jointly funding the program. Currently five Chesterfield firefighters, trained as paramedics, man the Med-Flight helicopter. Additional donations from Goochland, Powhatan, Colonial Heights, Petersburg, and Hanover will allow the funding for this program to continue in FY87-88. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Administration $ 226,895 $ 236,600 $ 247,100 4% Protection 6,120,095 6,599,100 7,012,200 6% Prevention 344,874 409,800 425,000 4% Training 313,366 328,800 345,500 5% Maintenance 796,936 643,600 740,600 15% Communications 314,543 354,300 364,600 3% Other 192,723 120,200 128,800 7% Total $8,309,432 $8,692,400 $9,263,800 7% Full-time Positions 208 217 218 1 39 FIRE ADMINISTRATION DESCRIPTION Fire Administration provides executive management and general direction to the six other divisions: Fire Protection, Fire Training, Fire Maintenance, County -wide Emergency Management and Communications. In addition, Administration assists the County Association of Rescue Squads and the four volunteer rescue squads. OBJECTIVES o Coordinate the activities of all Fire Department divisions to ensure effect- iveness of the Department's delivery system. o Provide management support to ensure that all departmental objectives are met. o Maintain an on -going career progression program for all personnel. o Maintain budget expenditures within appropriations. SERVICE LEVEIS Fire Administration will continue to perform the budget and administrative functions for the Fire Department. Service levels in this area are expected to remain the same as current year. Included for funding is a reclassification of a clerical position to bring compensation in line with the duties performed. Additional funding is requested for an administrative staff officer. This position would assist in budgeting, purchasing, personnel administration, insurance coverage and administration, and administrative procedures. With the growth in the Fire Department, backlogs and a deterioration of service could occur without proper staff support. 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $226,258 $234,300 $244,600 4% Operating Expenses 637 1,500 1,500 - Capital Outlay 800 1,000 25% Total $226,895 $236,600 $247,100 4% Full-time Positions 6 7 7 0 40 FIRE PROTECTION DESCRIPTION The main thrust of this division is to respond to all citizens' emergency calls, not only in the area of fire, but also to natural disasters, severe weather adversities, and virtually any other emergency where there is not a clearly defined County agency to handle the situation. All fire stations, fire apparatus, plus 80% of the Department's personnel are assigned to this division. OBJECTIVES o Maintain a response time averaging under seven minutes. o Confine 80% of all structural fires to the room of origin. o Maintain total estimated property loss to under 5% of total estimated property value. o Maintain the average loss per structure fire below $9,000. o Maintain average volunteer response of four per alarm. o Maintain firefighter injuries at 1.5 or less per 100 calls. o Provide emergency medical support to the four County volunteer rescue squads by responding to 100% of requests. SERVICE LEVELS Service levels in this division are not increased in the proposed budget. No new firefighters are included but reclassifi- cations for 15 fire Sergeants to Lieutenants are included. These reclassifications will allow each station to designate a Company Officer who will be responsible for the overall operation of the station. Also included is a position to handle logistics management for the department. This administrative support is critical given the growth in the department and the construction of three new fire stations. A number of smaller capital items are funded in the proposed budget for Protection. They include lawnmowers, refrigerators, hose and brass goods, a chemical detection unit, cut off saws, a typewriter, a portable generator, and hydraulic rams. These items enable the stations to perform duties more efficiently. Additional funding requests for this division include creation of a Battalion Chief position to enable the department to have a third Battalion Chief to fill the void caused by sick leave, annual leave and training for the existing two Battalion Chiefs. This position will ensure that management and supervision of emergencies and personnel will at all times be shared by two Battalion Chiefs. Other additional funding requests are three firefighters and three sergeants for the Bensley Station. Additional manpower will allow both the aerial ladder unit and the engine company at Bensley to be fully manned for all alarms. Requested for the Matoaca Station are seven firefighter positions. These positions would bring staffing on each shift up to three positions and return the positions originally transferred from Midlothian back to that station. The Clover Hill station is requesting a total of three additional firefighters in response to the rapid growth and unique design and construction of homes in that area. The Dale station is also requesting an additional three firefighters in response to increased calls in the area. Other additional funding is requested for a fire equipment Mechanic and for high pressure air masks. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $5,316,087 $5,775,600 $6,054,600 5% Operating Expenses 747,676 756,300 908,600 20% Capital Outlay 56,332 67,200 49,000 (27%) Total $6,120,095 $6,599,100 $7,012,200 6% Full-time Positions 170 177 178 1 41 FIRE PREVENTION DESCRIPTION Prevention concentrates on methods to reduce the number and severity of fires. They present safety education programs, review construction plans, inspect buildings, and investigate when fires have occurred. OBJECTIVES o Maintain total estimated property loss under 5% of property value. o Maintain civilian injuries per 100 fires below five. o Maintain the number of fires per 1000 population below 10. o Investigate all structural fires with $5,000 or more damage to determine origin and cause. o Present fire safety programs on the use and maintenance of supplemental heating appliances. o To provide fire safety education pro- grams to all kindergarten classes. SERVICE LEVELS The Prevention Division inspects all commer- cial property for fire safety compliance with Fire Prevention code as well as review all construction plans except one and two family dwellings. Service levels in Prevention are expected to continue at the present level for FY87-88. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $313,540 $367,000 $383,800 5% Operating Expenses 29,596 40,200 40,600 1% Capital Outlay 1,738 2,600 600 (77%) Total $344,874 $409,800 $425,000 4% Full-time Positions 10 11 11 0 42 FIRE TRAINING DESCRIPTION The Training Division is responsible for increasing the skills of qualified fire- fighters, training new firefighters to an acceptable level, and providing classes in new techniques, emergency medical care, and safety. OBJECTIVES o Provide high rise training for all Fire Department personnel. o Provide general support and command post operations for Suppression Division. o Monitor station training to provide two hours in-service training for each shift at all stations. o Provide volunteer firefighters the opportunity to advance their certi- fication. o Provide training, testing, and recerti- fication for emergency medical techni- cians. o Provide 3000 hours in Fire Safety Training for Industrial Brigades. o Provide training and certification of all Fire Department drivers. SERVICE LEVELS Because of a 33% annual turnover rate in volunteer firefighters, the training of volunteer firefighters is a high priority for the Training Division. Training will con- tinue to be provided to private industry fire brigades. This will enable private industry to handle less serious fires to reduce fire losses while reducing the number of responses required by the Department. There are no service level changes in Fire Training. This division will continue to provide career, volunteer, and emergency medical personnel with training. Description Personnel Operating Expenses Capital Outlay Total Full-time Positions Additional funding requests for this division include a Training Coordinator. . This position would ensure all emergency medical technicians receive up-to-date training. As the number of medical assists increases it is critical that technicians keep abreast of technology and research. APPROPRIATIONS 1986 1987 Actual Adopted 1988 Change Proposed 87 to 88 $211,875 $219,500 $240,500 9% 93,232 109,300 91,400 (16%) 8,259 - 13,600 _ $313,366 $328,800 $345,500 50% 5 5 5 0 43 FIRE MAINTENANCE DESCRIPTION The Fire Maintenance Division has the respons- ibility for preventive maintenance and services of all department vehicles and equipment including the fire apparatus assigned to the department's 14 fire stations. OBJECTIVES o Repair and maintain 55 pieces of fire apparatus to ensure that each is in service 90% of the time. o Repair and maintain 49 emergency and utility staff vehicles in service at a cost of 8¢ per mile. o Respond within 24 hours to 95% of requests for repair of station equip- ment. SERVICE LEVELS This division's funding represents a continua- tion of current service levels. Included are funds to purchase two replacement pumpers and five replacement emergency cars. An increase in capital expenditures is responsible for the overall increase in this budget. Requested for additional funding is a fire equipment mechanic to help service the growing fire department fleet and to do more preventive maintenance. Service levels and workload are expected to be adversely affected in future years without additional help in this area, especially when the equipment for the new Courthouse and Robious Stations is purchased. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $136,260 $148,700 $153,800 3% Operating Expenses 216,475 247,900 259,400 5% Capital Outlay 444,201 247,000 327,400 32% Total $796,936 $643,600 $740,600 15% Full-time Positions 4 4 4 0 44 FIRE COMMUNICATIONS DESCRIPTION Operating costs for the Communications Center are funded in a separate communications budget. This division budget reflects only personnel costs of Fire Emergency Services Dispatchers working in the Communications Center and assigned to the Fire Department. OBJECTIVES o Receive and dispatch all emergency calls in an average of 45 seconds. o Maintain capability to provide county- wide radio command and control for disasters requiring coordinated communi- cations. o Maintain and qualify all Emergency Service Dispatchers as State Certified Emergency Medical Technicians. o Provide coordination and management for Fire Communications. SERVICE LEVELS In FY86-87 two significant service level enhancements occurred in the Communications area with the implementation of the 800 MHZ radio trunking system and the first full operations year of the enhanced 9-1-1 emergency telephone system. Fire Communications anticipates continuation of the service levels achieved current year for FY87-88. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $314,543 $351,300 $361,500 3% Operating Expenses - 3,000 3,100 3% Capital Outlay - — Total $314,543 $354,300 $364,600 3% Full-time Positions 13 13 13 0 45 FIRE OTHER DESCRIPTION Financial assistance in the form of direct grants to the County Association of Volunteer Rescue Squads and to the four volunteer rescue squads are made from this portion of the budget. County -wide Emergency Management (formerly Civil Defense) enables the County to respond to and effectively manage natural and man- made disasters and major emergencies utiliz- ing the full resources of the County. Cost-free mutual aid agreements with all surrounding municipalities further enhance the capability of all governments in the metropolitan area to deal with major emer- gencies. SERVICE LEVELS o $30,000 (estimate) of "One for Life" funds from Virginia State vehicle license registration fees are given to the Rescue Squad Association to be utilized by the squads. o An allotment of $15,000 is given to each Volunteer Rescue Squad. o Additionally, $10,000 is included for the Rescue Association to provide for training, administrative costs, and the reimbursement of County tags for active riding members. The Rescue Squad Association requested an increase to $20,000 donation per squad from the current $15,000. This is included as an additional funding request because it could not be funded within budget allocations. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ 3,500 $ 3,600 3% Operating Expenses 190,725 116,700 125,200 7% Capital Outlay 1,998 - - _, Total $192,723 $120,200 $128,800 7% 46 SHERIFF DESCRIPTION The Sheriff provides courtroom security, service of civil papers, and maintenance of a 140-bed jail for offenders. Funding for these functions comes from the County, the State, and from fees. About 14% of the cost is covered by the County General Fund. OBJECTIVES o Provide adequate security for all courtrooms. o Serve all civil process papers within time limitations. o Comply with minimum jail standards established by the Virginia Board of Corrections. SERVICE LEVELS The FY87-88 workplan for the Sheriff's office includes continuing the service of civil warrants, capias, levies, and eviction notices. The Sheriff will also maintain a secure Court and provide for the detention of inmates in the Jail. In addition, the administrative office will maintain an updated service system. Training will continue to be emphasized and equipment will be repaired and maintained. The proposed budget does not include any service enhancements with the exception of the five jail deputy positions approved by the State Compensation Board in December 1986. These five positions will allow the Sheriff to maintain a secure facility as the jail population continues to increase. The Jail continues to function above capacity. An expansion program is needed to address the growing jail population. A report issued by the Joint Legislative Audit Review Commission (JLARC) characterizes the Chesterfield County Jail as an overcrowded facility. A 2200 square foot addition to the Jail is planned for completion in FY88 but only addresses necessary administrative space. The Sheriff's office is reimbursed by the State for two-thirds of operating expenses and 100% of approved salaries. Total revenues are projected to increase by about 8% for FY87-88. Lease -purchase funding to convert the Sheriff's radio system to the 800 MHZ trunked system is included in the Communications Center budget. The total cost for the Sheriff of $156,000 will be financed, along with the Rescue Squad radios, as part of a two year lease -purchase. * Includes 5 Jail Deputy positions approved during FY86-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $2,071,511 $2,194,700 $2,399,200 9% Operating Expenses 435,305 469,300 1099700 486,100 53,800 4% (51%) Capital Outlay Total 100,084 $2,605,900 $2,773,700 $2,939,100 6°� Revenue 2 249,766 2,269,400 2,467,600 $ 471,500 8% ( 7%) Net Cost $ 356,134 $ 504,300 Full-time Positions 86 87 92 5* 47 COMMUNICATIONS CENTER DESCRIPTION The Communications Center is operated by Police and Fire dispatchers. Calls for police, fire alarms, and requests for rescue squads are handled here. OBJECTIVES o Dispatch all emergency calls with an average of 45 seconds from receipt. o Provide coordination with Fire Communica- tions. o To implement and maintain the 800 Mega -hertz and 9-1-1 emergency systems. o To maintain County wide radio communica- tions. SERVICE LEVELS Service levels in the Communications Center are expected to remain at the FY86-87 level. Service levels were enhanced significantly by the implementation of the Enhanced 911 emergency system in FY85-86. Because the Communications Center has focused on technology to improve emergency response, the Center is now a national leader in emergency communication systems. Included in the proposed budget are funds to purchase 800 MHZ equipment and units for the Rescue Squads and the Sheriff's Department. When the radio systems for Police and Fire are fully converted to 800 MHZ it becomes essential to purchase the radios for the Rescue Squads because the County dispatchs 9-1-1 rescue calls. Conversion of the Sheriff's department will bring all the public safety departments onto the system and will facilitate a coordinated response to emergencies by all public safety agencies. Also included is a proposed increase in the monthly 911 fee from 150 per month to 30¢ per month. The fee increase will allow the County to defray some of the capital costs associated with 9-1-1 system. The additional funding requests for the Communications Center include a request to replace the computer flooring in the Center. This replacement would reduce or eliminate the static electricity which could cause a system shut down. Also requested is a micro computer network to allow data entry from fire stations and an electronic tracking map to follow deployment of resources in major incidents. APPROPRIATIONS 1986 Description Actual Personnel $ - operating Expenses 1,104,137 Capital Outlay 628343 Total $1,732:480 Revenue 144,374 Net Cost $1,588,106 1987 1988 Change Adopted Proposed 87 to 88 1,127,400 1,236,800 10% 253,000 305,000 20% $1,3801400 $1,541,800 12°� 125 000 $1, 55,400 2881300 $1,253,500 130% T .1 A. M Administration Social Services Mental Health/Retardation Administration & Support Clinical Services Community Services Prevention Services Total Mental Health and Retardation Health Juvenile Detention Home Probation Community Diversion Coroner Library Parks and Recreation Extension Service County Agricultural Fair TOTAL HUMAN SERVICES HUMAN SERVICES FY86 FY87 FY88 Actual Adopted Proposed $ 165,321 $ 107,200 $ 109,800 . 3,098,453 3,244,100 3,773,900 473,289 527,200 594,500 976,741 1,031,100 1,177,100 1,484,828 1,560,400 1,803,200 300,406 300,600 361,900 3,235,264 3,419,300 3,936,700 938,907 942,900 1,089,800 819,522 907,400 946,000 29,246 28,200 23,900 12,000 12,500 13,200 2,703 4,700 4,900 2,113,280 2,292,300 2,372,000 2,088,974 2,302,900 2,400,600 133,237 138,900 147,000 14,320 14,400 15,500 $12,651,227 $13,414,800 $14,833,300 49 HUMAN SERVICES ADMINISTRATION DESCRIPTION This office is responsible for the coordina- tion and general direction of eighteen functional areas including the health and welfare programs, leisure time activities, and the volunteers program. It also maintains coordination with 15 State and 5 Federal supervisory/regulatory agencies as well as 53 United Way agencies providing Human Services in the Human Services area. OBJECTIVES o Insure that County Administrator is kept abreast of emerging issues in Human Services for policy direction. o Insure that all appropriate issues are presented to the Board of Supervisors in a timely manner. o Improve liason with Federal, State and regional supervisory agencies. o Insure efficient and effective opera- tions of the Human Services programs. SERVICE LEVELS The proposed FY88 budget maintains current service activities for this department. One critical issue for the Human Service area is the County contribution to the Capital Area Training Consortium (CATC). This organization is a joint venture with other localities to provide training for the structurally unemployed and welfare recipients in a central training center. CATC is requesting $60,800 for FY88. Since the President and the National Governors association have essentially agreed on welfare reform with a strong job component, this program could provide the basic building block for the County to respond. If the program is not continued, Chesterfield may have to rebuild something similar at greater expense. transferred $150,000 from the general fund balance to Social Services and $1510,000 to MH/MR. Social Services projects a shortfall in its companion and foster care programs and MH/MR expects a shortfall in its outpatient, vocational and residential services. Since $300,000 in local funds has been made available to cover the shortfalls in these two departments, all departments in Human Services are expected to maintain current service activities. Another critical issue for departments under this division is the development of the Human Services Management Information System. The design of the system was initiated in FY85-86 with development and implementation scheduled for FY86-87. This system will eventually provide a comprehensive data base system for the human service family of agencies. A critical issue causing a reduction in service levels is shortfalls in federal and state funds, while expenditures and demands for services have continued to rise. To address this issue the proposed budget APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 90,636 $ 90,400 $ 90,500 0.11/0 Operating Expenses 73,535 16,800 17,300 Capital Outlay 1,150 - 2,000 -3 Total $165,321 $107,200 $109,800 2% Full-time Positions 2 2 2 0 50 SOCIAL SERVICES DESCRIPTION This department administers financial assist- ance programs and delivers social services to individuals and families to protect their welfare, prevent abuse and neglect, and promote self sufficiency. OBJECTIVES o To decrease by one year the average number of years children remain in foster care. o To maintain 10 clients entering work, training, or work experience per month in the Employment Services Program. o To assure that no more than 10% of closed child abuse and neglect cases are reopened. o To assure Companion Services are provided to 85% of adults who need care in order to avoid hospitalization. o To assure uniform compliance with State and Federal regulations in 95% of ADC, Medicaid, and Food Stamp cases. SERVICE LEVELS The Department of Social Services plans to maintain current activities in its benefit programs while demands for services are rising. Even though there have been workload increases over FY86 such as a 34% increase in Medicaid applications, a 15% increase in ADC cases, and a 10 to 12 day increase in the waiting period for appointments, the Department expects to keep expenditures within the budget. Placing children in temporary or permanent foster homes under the State and Local Foster Care Program, however, is likely to experience a service reduction because there have been a 25 percent increase in boarding home rates and costs for residential placements are rising. The Department is expected to receive a $47,480 reduction in its Title XX allocation over the previous year. Because of this reduction, the Department plans to slightly reduce expenditures for optional services such as Alcohol, Daycare for Adults, and Counseling and Treatment. The largest reduction will be felt in Services to Children in Foster Care, Daycare for Adults, and Companion Services for the elderly and disabled. The FY88 proposed budget includes $184,600 to purchase these services. This amount is $150,000 less than the current budget. To address this projected shortfall in purchase of services, the proposed budget reflects a $150,000 transfer from the general fund balance to Social Services. APPROPRIATIONS 1986 1987 1988 Change - Description Actual Adopted Proposed 87 to 88 Personnel $1,805,877 $1,980,180 $2,137,100 8% Operating Expenses 1,262,540 1,173,595 1,594,100 36% Capital Outlay 30,037 90,325 42,700 ( 53) Total $3,098,454 $3,244,100 $3,773,900 f6 Revenue 2,431,331 2,509,800 21685,500 7 Net Cost $ 667,123 $ 734,300 $1,088,400 48 Full-time Positions 74 78 78 0 51 MENTAL HEALTH & MENTAL RETARDATION ADMINISTRATION DESCRIPTION The Department of Mental Health and Mental Retardation is organized in four respon- sibility centers. These centers are admini- stration and support, clinical services, community services, and prevention services. Administration and Support performs the following functions: accounting, budget, billing, collection, and other financial services; clerical services; management information; and facility management. OBJECTIVES o Support direct client care activities through providing clerical services, fiscal management, facility management, and management information. o Ensure accurate and timely billings and maximize fee collection. o Support the functioning of the Community Services Board. SERVICE LEVELS The proposed budget for MH/MR Administration and Support reflects a continuation of current activity levels. Two issues that require some attention, however, are staffing and space needs and equipment replacement. These additional needs have not been provided for within the proposed budget. The Community Service Board recently completed a five year plan which carefully documents a significant increase in demands for service in all functional areas of this Department. Within this current services budget, priority will be given to billing of first and third party payors by the loth and 20th day of each month, respectively; obtaining client financial information on the first clinical visit; and providing clerical support to professional and administrative staff at all locations. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $409,545 $443,900 $490,800 11% Operating Expenses 61,833 83,300 103,700 24% Capital Outlay 1,911 - - - Total $473,289 $527,200 $594,500 19% Revenue 220,231 248,000 262,700 6 Net Cost $253,058 $279,200 $331,800 19% Full-time Positions 15 18 19 1* 52 MENTAL HEALTH & MENTAL RETARDATION CLINICAL SERVICES DESCRIPTION Clinical Services is responsible for increas- ing individuals' capacities to cope with mental distress and substance abuse. Ser- vices provided include outpatient, crisis intervention, medication monitoring and home intervention. OBJECTIVES o Increase level of functioning for clients receiving outpatient services. o Maintain high quality of clinical services. o Respond to emergency situations 7 days a week, 24 hours a day. o Plan, coordinate_, and implement services for other County departments. SERVICE LEVELS Service levels in Clinical Services are expected to remain the same as last fiscal year, although the waiting lists are expected to grow. The proposed budget provides for 24-hour emergency intervention and coordination of outpatient services for other County departments. Referrals related to substance abuse are increasing, particularly among adolescents. This Division anticipates a shortfall in outpatient services, but plans to maintain a high quality of clinical services through its internal quality assurance committee. It is hoped that special emphasis will be placed on outpatient services to increase the number of clients served and to reduce the waiting time for clinical services. The average waiting time for outpatient services is 20.3 days. To address the shortfall in outpatient. services, $59,200 has been transferred from the general fund balance. The total local dollars made available to address shortfalls in this Division and Community Services is $150,000. APPROPRIATION$ 1986 1987 Description Actual Adopted Personnel Operating Expenses Capital Outlay Total Revenue Net Cost Full-time Positions 1988 Proposed $638,116 $ 751,800 $ 859,900 336,192 278,600 317,200 2,433 700 -0- $976,741 $1,031,100 $1,177,100 563,217 724,900 684,000 $413,524 $ 306,200 $ 493,100 Change 87 to 88 14 % 14 (100) 14 ( 6) 61 24 24 24 0 53 MENTAL HEALTH & MENTAL RETARDATION COMMUNITY SERVICES DESCRIPTION Community Services provides vocational training, employment, residential, case management, and day support programs for persons who are mentally retarded and/or chronically mentally ill to enhance their opportunities to become more productive and self-sufficient. OBJECTIVES o Coordinate services for mentally retarded adults. o Provide vocational and social skills training, including job placement, training, and follow-up. o Provide residential services which allow for acquisition of daily living skills. o Maximize integration of individuals in the community upon discharge from state facilities. SERVICE LEVELS The 1987-88 proposed budget for Community Services is a maintenance budget, which allows for continuation of existing caseloads, but limited resources for increased demand for services. Current services will include coordination of services for mentally retarded adults, vocational and skills training programs, residential services for the chronically mentally ill and mentally retarded individuals and rehabilitation services for the chronically mentally ill. Although the proposed budget provides for current services, the Department feels that there are two service areas requiring additional funding because State/Federal and fee revenues have not kept pace with rising costs and the demand for services: vocational and residential. According to the Department, the average waiting time for Description Personnel Operating Expenses Capital Outlay Total Revenue Net Cost Full-time Positions vocational services is 31 months and 47 months for residential services. .Because these two services involve significant adverse consequences for clients, $90,800 has been added to this Division from the general fund balance. The total local dollars made available to address shortfalls in this Division and clinical services is $150,000. * Seven positions were approved during FY87. APPROPRIATIONS 1986 1987 1988 Actual Adopted Proposed $1,070,732 $1,103,700 $1,364,100 397,567 450,200 439,100 16,529 1,484,828 6 500 1,5 0, 0 -0- ,80 ,200 913,075 $ 571,753 38 952,200 $ 608,200 40 54 1,154,200 $ 649,000 47 Change 87 to 88 24% ( 3) (100) IT 21 7% 7* MENTAL HEALTH & MENTAL RETARDATION PREVENTION SERVICES DESCRIPTION Prevention Services focuses on helping high risk individuals to prevent disorders. Special emphasis is given to increasing coping and problem -solving skills. Programs offered include: anxiety management train- ing, pediatric consultation program, coping with adolescents, welcome baby project, divorce programs, and the friendly caller program for the elderly. OBJECTIVES o Improve the coping abilities of high risk individuals. o Improve the coping abilities of school children. o Improve the ability of "community care- givers" (teachers, day care personnel etc.) to provide support to those under stress. o Provide education services to help prevent mental retardation. o Provide early intervention services to infants with developmental delays. SERVICE LEVELS Prevention programs continue to provide Chesterfield citizens with classes which enable them to cope with the difficulties of stress, loneliness, divorce, and shyness, and problem child behavior. Prevention also provides consultation and training to other agencies. No service level changes are anticipated by Prevention Services in the budget. Continued are existing programs to provide school based primary prevention, mental retardation prevention, as well as speech and physical therapy services to handicapped infants. The proposed budget does include a request to expand services in the Infant Stimulation Program to serve all residents referred for speech therapy and to avoid outside referrals. In addition, the Department would like to expand its services in prenatal care and adolescent programs. * Position approved during FY87. APPROPRIATIONS 1986 1987 1988 Change' Description Actual Adopted Proposed 87 to 88 Personnel $253,765 $251,300 $2862500 14% Operating Expenses 46,641 49,300 75,400 53 Capital Outlay 0 - - - Total $300,406 $30— 0� $3612900 20 Revenue 156,142 165,200 204,500 24 Net Cost $144,264 $135,400 $157,400 16% Full-time Positions 6 6 7 1* 55 HEALTH DESCRIPTION The Health Department provides a range of medical, dental, and environmental services for County residents. The Department receives its funding from two sources. The State and County provide cooperative funding, of which 55% is State money and 45% is County; the County's share of the cooperative budget is shown below as operating expenses. In addition, personnel costs represent full County funding for 5 of the 18 school health nurses. The recommended budget is to fund the portion of expenditures that are not expected to be covered by fees. OBJECTIVES o To improve prenatal and newborn health care by maintaining the percentage of pregnant women receiving care in the first trimester at 37%. o To reduce unwanted pregnancies in teenagers and low income women by providing Family Planning Services. o To ensure new construction served by well and septic systems meet standards by processing building permits within ten days of receipt. o To reduce need for County General Fund support by collecting $120,000 in fee revenues. o To provide health education programs throughout the County in order to reduce the incidence of life-style related diseases. SERVICE LEVELS The Health Department will continue to provide a wide range of services to County residents during FY88. The need to expand routine health care programs, as well as to develop new programs to meet the additional demands of the community, has presented the Health Department with a challenge. As the enrollment in the County's school system, continues to rise, the requirement of provid- ing the schools with an adequate staff of public health nurses becomes greater. In order to maintain the current ratio of one nurse for every 2,281 students during FY88, an additional Public Health Nurse is needed; however, the budget does not include funds for this position. With the growing threat of communicable diseases, the Health Department will continue to provide educational programs throughout the County. The desire to learn more about the transmission of the AIDS virus and other sex -related diseases has prompted the Health Department to assign a nurse to respond to questions from citizens and to meet requests for special training sessions. The Health Department will be relocating its operations to the new Human Services building that is scheduled for occupancy on October 1, 1987. The new facility will provide the department with additional space in which to hold clinics and special programs. Demands on Sanitarian staff continues to grow, particularly for well and septic permits, restaurant inspections and investigation of animal bites. It is anticipated that the rabies epidemic in the wild animal population will reach this area late this year or early next spring. One additional Sanitarian is needed to provide reasonable responses to public demands in this area. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 77,667 $111,200 $105,100 (6) Operating Expenses 858,482 831,700 984,700 18% Capital Outlay 2,758 - - Total $938,907 $942,900 $1,089,800 16% Full-time Positions 5 11 11 0 56 JUVENILE DETENTION HOME DESCRIPTION The Detention Home cares for children charged with violations of the law. With the comple- tion of the ten bed addition, the home can keep 32 children. Due to shared funding and construction costs, the City of Colonial Heights is guaranteed bed space. Approxi- mately 70% of this budget is reimbursed by the State. OBJECTIVES o Maintain record of zero escapes. o Limit serious incidents to five or less. o Pass 95% of State requirements for detention homes. SERVICE LEVELS The service level offered by the Detention Home is expected to remain constant in FY87-88. The Detention Home will continue to house and to educate children charged with violations of the law. Children sent to the Detention Home are either waiting court action on criminal charges or are sentenced there for up to six months. While at the Detention Home the children continue their individual educational programs or receive remedial instruction. In addition, the children receive individual counseling and participate in physical education and planned recreational programs. The goal of the Detention Home is to influence the social habits of the children detained there so they can return to society. No substantial workload ,increases are anticipated unless changes are made in the Code of Virginia which would impact programming. At present, it does not appear the General Assembly will take any actions which would do this. 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $675,145 $732,300 $759,100 4% Operating Expenses 135,409 175,100 186,900 7% Capital Outlay 8,968 - 0 - Total $819,522 $ 0-7,400 $946,000 ; Revenue 692,165 679,000 698,900 3% Net Cost $127,357 $2281400 $247,1100 8% Full-time Positions 26 26 26 0 57 PROBATION DESCRIPTION This department is responsible for screening juvenile criminal complaints, custody and visitation controversies, and non-support complaints. I OBJECTIVES o Divert juvenile criminal complaints from the Court system through arbitration hearings. o Provide youth with any treatment and rehabilitation necessary. SERVICE LEVELS The department's workload continues to increase, due to the growing number of juvenile delinquency cases being handled by this office. In response to this growing need for juvenile justice programs, the Probation department will be establishing a special services unit to provide full-time family counseling, aftercare services, community service and restitution programs, and psychological evaluations and treatment. Establishment of the special services section will require the addition of two probation officers and one supervisory position; however, no additional expense will be placed on the County for these positions, as all personnel costs for Probation are funded by the State. The proposed budget will provide the department with funding needed to maintain current service levels. No capital expenditures are anticipated in FY88; however, the Probation department is requesting additional operating funds to convert from their existing telephone system to the more efficient Countywide system used by most departments. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ - $ - - Operating Expenses 29,246 25,200 23,900 - - (100) Capital Outlay Total $29,246 3,000 $28,200 $23,900 ( 15)% Revenue 12,292 15,000 15,000 Net Cost $16,954 $13,200 $ 8,900 ( 33A COMMUNITY DIVERSION DESCRIPTION Community Diversion provides intensive case management services to safely divert non-vio- lent felons and misdemeanant offenders from the penitentiary or jail. Appropriate residential and non-residential services are identified, developed, and purchased for offender clients. Emphasis is on offenders performing community service, making restitu- tion, and being gainfully employed. Over 90% of this budget is State funded with the remainder provided by the County for a separate Community Service (local misdemean- ant) Program not eligible for State funding. OBJECTIVES o Ensure that 75% of the clients successfully complete their alternative sentence. o Provide the community with a minimum of 14,000 volunteer hours. o Ensure that 75% of the felon offenders are gainfully employed (40 hours per week). SERVICE LEVELS Workload in the Community Diversion program increased in FY86-87 due to the addition of the localities of Sussex, Surry, Greensville, Brunswick, and Emporia to the 6th Judicial Circuit of Chesterfield, Colonial Heights, Hopewell and Prince George. The proposed budget limits the number of offenders that can be served by CDI due to manpower restrictions. The Courts have realized the value of alternative sentencing and are increasing the use of diversion of misdemeanant offenders instead of incarceration. The number of Community Service hours performed by misdemeanant offenders continues to grow while saving localities jail expense. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $12,000 $11,500 $11,200 ( 3%) Operating Expenses - 1,000 2,000 1000/0 Capital Outlay - - - - Total $12,000 $12,500 $13,200 6% CORONER DESCRIPTION The coroner signs certificates on deaths that result from accident, murder, or suicide. This office also looks into deaths where no doctor was involved in the case. The State reimburses a portion of the expense. SERVICE LEVELS There is no appointed coroner in Chesterfield. When a situation arises which requires a coroners services, the State laboratory is called and they provide a coroner. The coroner then bills the County for his services. This service is expected to continue at the same level as in the past. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ - $ - - Operating Expenses 2,703 4,700 4,900 Capital Outlay - - - - Total $2,703 $4,700 $4,900 4% Revenue 1 560 2,300 2,500 9% Net Cost $1 143 $2,400 $2,400 0 LIBRARY DESCRIPTION The role of the library is to bring people and information together for the purpose of education and recreation. Central Library, five branches, and an outreach program provide library services to the citizens of Chesterfield. OBJECTIVES o Provide library services that maintain circulation per visitor ratio above 2.15. o Provide answers to at least 97% of reference questions within 48 hours. o Acquire, process, and make accessible to citizens library materials in a timely and cost effective manner. SERVICE LEVELS In the proposed FY87-88 budget, the Library system is scheduled to receive a funding increase of 3%. The budget includes $382,200 for books, the same amount as received in FY86-87. This funding level is less than the amount which is needed to help the Library system achieve its goal of 373,000 volumes (1.9 volumes/capita) by 1988. Currently, Chesterfield has 327,900 volumes or 1.78 volumes/capita. This per capita amount is below the State average for comparable systems, and this deficiency is expressed frequently in patron complaints. Consequently, the size of the book budget remains an important library issue. Working against the library achieving its 1.9 volumes/capita goal by 1988 is the age of the collection because an increasing percentage of the collection requires annual discard. The library's recently enhanced automated circulation system, however, requires less staff time than before to identify and discard those books which no longer justify shelf space. In the proposed budget funds were not available for the libraries request for capital equipment that totals $69,000. The VCU study indicated that hours of operation should be increased at the Central Branch but resources simply are not available to implement the study recommendation. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $1,367,153 $1,458,900 $1,508,400 39/o Operating Expenses 724,081 826,406 863,600 - 4 (100) Capital Outlay 22,046 $2,113,280 7 000 $ $ 2,06 3% Total ,292:300 ,37� Revenue 276,422 286000 289,100 1 Net Cost $1,836,858 $2,006:300 $2,082,900 3 Full-time Positions 44 45 45 0 61 PARKS AND RECREATION DESCRIPTION The Parks and Recreation Department seeks to facilitate and provide a balanced parks and recreation program and the support facilities necessary to provide open space and basic leisure opportunities to all County citizens. To accomplish this mission, the department is organized into 3 primary divisions --parks, recreation, and administration. OBJECTIVES o Determine full cost of County sponsored programs/events to assist recreation achieve a higher percentage of programs which are self-sufficient. o Realize $289,300 in revenues from recreation and park fees to offset program costs. o Provide basic staff and maintenance support for County athletic organiza- tions, special populations, and special events. o Provide passive recreational facilities for general public use, conserve natural areas, and maintain other support systems. SERVICE LEVELS The Department's three operating divisions will continue to offer the same high quality of service and programs as in the past. The Parks Division, which makes up 56% of the budget, contains current maintenance service levels for thirteen parks, eight athletic complexes, and over three hundred playing surfaces. Funds to maintain new facilities (Robious, Davis, and Woodlake Soccer Complexes, baseball fields at Iron Bridge and Ettrick Parks, and Bensley Park) for four months are included in the FY88 budget. In addition, the Parks Division is planning to provide for administration of capital projects, including park bond projects, grants, donations, and the Henricus Park Development. The budget for the Recreation Division makes up 329/o of the total FY88 budget for the Department. It is anticipated that current services will be maintained in this Division too with basic recreational services such as summer youth playgrounds, activities for senior citizens and special programs for the disabled and the disadvantaged. Even though funds have been included for continuation of co -sponsored programs involving the use of school facilities, there will be demands from new athletic associations that the FY88 budget is not expected to address, since funding provides for existing services. The Division, therefore, has identified funding for rental of additional school facilities and program equipment "as critical addbacks to meet league growth and expansion of the girls basketball program. The Administration Division provides overall fiscal, personnel, and public information services for the Department and makes up 12% of the budget. Although this Division anticipates providing the same level of support services, it hopes to improve the quality of services through acquisition of microcomputers in FY87 and a new Word Processing Specialist. APPROPRIATIONS , 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $1,316,888 $1,417,200 $1,490,400 5 % Operating Expenses 747,268 736,300 833,800 13 ( 49) Capital Outlay 24,818 149 400 $ 00 76 400 $ 4 Total $2,088,974 ,302, ,400,600 Revenue 210,050 241,300 289,300 20 Net Cost $1,878,924 $2,061:600 $2,111,300 296 Full-time Positions 50 51 51 0 62 EXTENSION SERVICE DESCRIPTION A cooperative County and land-grant college service, the Extension Office offers infor- mation on subjects ranging from agriculture to retirement planning. Through classes, brochures, and letters, County residents receive information to help them improve their environment. This budget is funded 50% by the County and 50% by Virginia Polytechnic Institute. Only the County portion is reflected in this budget. OBJECTIVES o To increase the number of participants in programs and activities by 5%. o Operate 98% of programs at full capa- city. o Provide satisfactory responses to 95% of requests. SERVICE LEVELS There is no significant change in the level of service provided to Chesterfield citizens by the Extension Service. Extension Service programs will continue to be based on needs expressed by Chesterfield County residents. An advisory board structure is used with twelve citizens representing four areas of program emphasis. Due to increasing demand for programs, added emphasis will be placed on recruiting and training volunteers. Volunteers will be used in all program areas. 1986 Description Actual Personnel $ 91,602 Operating Expenses 41,635 Capital Outlay - Total $133,237 Extension is requesting for the second consecutive year to have the County pick up fringe benefits (retirement and' life insurance) on the County portion of Extension salaries. These benefits are estimated at about $11,000. Also included as an additional funding request is funding for another Household Hazardous Waste Collection Day. To fund two collection sites will require approximately $40,000. 1987 1988 Change Adopted Proposed 87 to 88 $ 97,700 $101,600 4% 41,200 45,400 10 $138,900 $147,000 6% 63 COUNTY FAIR DESCRIPTION September is fair month. Agriculture and craft displays, as well as rides and shows, provide the County with community entertain- ment. OBJECTIVES o Determine total costs of the fair including support cost of County employ- ees. SERVICE I.EVEIS The funds in this budget are used, for the most part, to cover cost of tent rental. Other departments --primarily Parks and Recreation and Buildings and Grounds --offer staff assistance in preparing for and clean- ing up after the Fair. The funding level increased due to the need to hire outside consultants to conduct the extensive inspections (electrical, plumbing, mechanical, etc.) necessary to insure the safety and welfare of those attending the fair. The continued use of the County complex site is now under study. This budget provides for a continued subsidy for the fair at whatever site is desired by the Board of Supervisors. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ - $ - $ - - Operating Expenses 14,320 14,400 15,500 8% Capital Outlay - - - - Total $14,320 $14,400 $15,500 8% 64 COMMUNITY DEVELOPMENT Administration Economic Development Planning Transportation Building Inspection Engineering TOTAL COMMUNITY DEVELOPMENT FY86 Actual $ 117,999 613,215 1,266,364 133,082 1,145,360 986.110 $4,262,130 FY87 Adopted $ 204,500 792,400 1,155,200 201,600 1,098,200 1.141.100 $4,593,000 FY88 Proposed $ 218,400 793,800 1,301,300 211,700 1,431,900 1,092,800 $5,049,900 65 COMMUNITY DEVELOPMENT DESCRIPTION Community Development Administration provides overall direction, management, and coordina- tion for the departments of Planning, Economic Development, Engineering, Building Inspections, Transportation, and Utilities in order to administer and regulate development in the County. OBJECTIVES o Implement quality assurance programs for Community Development departments. o Coordinate and review the County's development process. o Manage and monitor the County's involve- ment in regional planning issues. o Manage and monitor the County's planning efforts. o Ensure that Community Development departments are adequately staffed to accomplish stated objectives/work plans and make adjustments as necessary to keep them in line. SERVICE LEVELS Community Development Administration will continue to provide substantial guidance and direction to the departments, as the growth in community development activities places greater demands on the County. The Community Development departments will remain involved in a wide range of projects as the County's residential and business populations continue to expand. The need for assistance from Planning staff becomes greater with the growing number of requests for zoning ordi- nances, subdivision reviews, and community plans. In addition, the County's continued growth in residential areas keeps Building Inspection's workload very heavy. The County's desire to improve roads and highways becomes more important as Chesterfield's population continues to climb; furthermore, with Economic Development being a priority during 1987-88, the need to provide transportation, water and sewer facilities to the undeveloped areas of the County becomes a major concern. Community Development departments will be seeking to provide efficient and timely responses to requests from the Board of Supervisors, County Administrator, and County citizens; this will require adequate staff- ing, enhanced productivity, and closer monitoring of ongoing projects in all departments. The proposed budget will fund the department's current levels of service as the increase in operating expenses will allow the County to maintain its participation in the Richmond Regional Planning District Commis- sion (RRPDC), and will fund the County's membership in the Crater Planning District Commission (CPDC). APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 84,784 $112,900 $113,800 1% Operating Expenses 32,742 91,600 104,600 14 Capital Outlay 473 - - Total $117,999 $204,500 $218,400 7% Full-time Positions 2 2 2 0 We ECONOMIC DEVELOPMENT DESCRIPTION This department administers a comprehensive economic development program designed to increase the existing tax base through new job opportunities and capital investment in the community. OBJECTIVES o Identify the Chesterfield Product Inventory. o Present Chesterfield County to the market place. o Assist in affecting growth management strategies to create a sound economic posture and promote the fiscal health of Chesterfield County. o Improve and maintain positive relations with existing Chesterfield business and industry. o Develop a set of meaningful measures which will illustrate the effectiveness of the Economic Development Program. o Formulate a County Airport Industrial Park Plan. SERVICE LEVELS With the proposed budget, Economic Development plans to maintain the same level of service as provided in 1986-87. Emphasis will be placed on completing the computerized -site -inventory system and continuing the Business/Industry Development Program. In addition, prospect development, advertising, and regional cooperation are expected to be continued at current levels. The Department also anticipates continuation of the Chesterfield Industrial Park Improvement Program and its assistance in growth management strategies for economic development activities. The proposed budget, however, does not provide for the Department's plans for Phase II of the revised economic development program. This phase included development of a target marketing plan, domestic and foreign recruitment plans, and an alternative financing program for businesses locating in Chesterfield. The funding level in the proposed budget provides $191,700 for the Metropolitan Economic Development Council (MEDC), $147,000 for the Metropolitan Richmond Convention and Visitors Bureau (CONTOUR), and $22,200 for the Appomattox Basin Industrial Development Corporation (ABIDCO). A total of $6,600 has been included for other organizations such as the Chesterfield Business Council and the Virginia Chamber of Commerce. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $137,943 $204,100 $227,200 11 Operating Expenses 441,964 588,300 566,600 ( 4) Capital Outlay 33,308 - - - Total $613,215 $792,400 $793,800 0 Full-time Positions 3 7 7 0 67 PLANNING DESCRIPTION Planning regulates development in the County by providing long and short range planning analyses to encourage orderly growth. The Department provides recommendations for Board of Supervisors, Planning Commission and Board of Zoning Appeals actions, and enforces subdivision and zoning regulations. The Department also develops long-range land use, transportation and public facilities plans; manages Federal and State grants; and devel- ops and manages the Capital Improvements Program. Finally, the Department works with regional planning and transportation agen- cies. OBJECTIVES o Prepare evaluations and recommendations for all development proposals within mandated time periods. o Ensure compliance with zoning ordinances for commercial, industrial, institu- tional, and residential development. o Inspect and resolve 80% of zoning violations within 60 days of identification. o Complete identified projects needed to maintain the Chesterfield Comprehensive Plan. o Provide information and assistance on projects related to County planning activities. SERVICE LEVELS The 1986-87 fiscal year was one of many changes for the Planning Department. As a result of implementing several recommenda- tions of the management study completed in FY87, Planning will be able to better address the County's continued growth in development activities. As Chesterfield's population continues to increase, the need for regulating development throughout the- County becomes essential. The department's workload will remain steady in 1987-88, as additional assistance in planning evaluations, site plan reviews, and development proposals will be required to maintain service levels. With the addition of five new positions in the Development Review area and a Secretary for the Director during FY87, the department will be able to better manage the workload and improve the quality of development review activities. These new positions account for the overall increase in the department's budget for FY88, although the additional expenses will be offset by increased revenue from rezoning fees. The Comprehensive Planning section continues to provide assistance on the "many special projects requested by the Board of Supervisors, Planning Commission, and Administration, often leaving little time for long-range planning activities. With no additional staff being provided in the recommended budget, Comprehensive Planning will have to limit their assistance on special projects in order to accomplish their proposed objectives. In addition, technical support will be minimal in FY88, as funding for the automated Planning Information Management System (PIMS) is not provided in the budget. Implementation of PIMS would automate and enhance the development review process; however, an additional $62,000 in hardware, software, and personnel costs are required for the system. The significant increase in revenues for FY88 reflect the fee increase approved by the Board to fund six new positions in FY87. An additional increase in rezoning fees is planned for November 1988, and will make the development review process a self-supporting operation. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 887,585 $ 966,300 $1,110,700 15 % Operating Expenses 332,221 171,800 188,500 10 Capital Outlay 46,558 17,100 2,100 ( 88) Total $1,266,364 $1,155,200 $1,301,300 13 % Revenue Net Cost 450,083 498,700 1 008 900 102 $ 816,281 $ 656,500 $ 292 00 (73A Full-time Positions 33 34 40 6 TRANSPORTATION DESCRIPTION This department is responsible for the development of an adequate transportation program. This is accomplished through analysis of development cases and other related issues and through the development of a long-range transportation plan. OBJECTIVES To manage the transportation impact of development by providing recommendations on all zoning cases, tentative subdivi- sions, site plans, and other highway and traffic management issues. To provide adequate recommendations to the County Administrator, the Board of Supervisors, and General Assembly Delegation for action to secure funding for County highway needs and related transportation issues as requested. To initiate, secure funding, and monitor industrial/recreational access and other projects which involve County participa- tion. SERVICE LEVELS As the County becomes more involved in planning and construction of highways, the department will need to expand to respond to those related activities. The office received funds to maintain the current activity level. This staffing level does not provide all the resources necessary to meet current demands on the department. Any new requests such as new bond projects, additional construction projects, community level planning programs, or preparation of development standards must be accompanied with the appropriate resources. In terms of additional funding requests, the office seeks $7,200 for a micro -computer and $100,000 for consultant services. These funds will enable staff to execute traffic analysis programs and allow access to the main frame computer. In addition it will provide detailed surveying and design work for rural additions, future collector roads, and access plans for traffic corridors surrounding limited access highways. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $106,004 $173,300 $187,200 8% Operating Expenses 17,291 26,300 24,200 ( 8) Capital Outlay 9,787 2,000 300 (85) Total $133,082 $201,600 $211,700 5% Full-time Positions 5 6 6 0 .• BUILDING INSPECTION DESCRIPTION Building Inspection's mission is to regulate construction by enforcing the Uniform State- wide Building Code. This activity protects the public from unsafe structures through a review and inspection of the structural, mechanical, electrical, and plumbing systems. The office also monitors County facilities during and after construction. OBJECTIVES o To enforce the Virginia Uniform Statewide Building Code. o To improve productivity by cross -train- ing inspectors so that 320% of all residential final inspections are handled by one person; and by computer- izing the permit process. o To avoid problems during construction by reviewing engineering plans prior to construction. o To ensure quality inspections by having all inspectors State certified. o To ensure that County owned facilities are acceptably constructed and main- tained. SERVICE LEVELS Federal, State, and County laws require that all buildings in the County be inspected to ascertain the source and solution of any potential hazards. Aside from administering the enforcement of laws, ordinances and regulations pertaining to building construc- tion, it also investigates and answers complaints, resolves questions concerning the laws, and recommends amendments to County building ordinances. Combining these two functions, enforcement and investigative public relations can be a difficult task when rapid growth and development are taking place. Still, the department expects to achieve all objectives next year. Expenditures are projected to increase 30% over the prior fiscal year. This is attributable to new staff added during 1986-87. The proposed budget includes increasing permit application fees by 7% to cover all interdepartmental costs thus insuring the department is 1000/0 self -supported by user charges. No funds were included in the proposed budget to acquire a microcomputer based inspections inquiry and scheduling system. While it would solve the peak load telephone problem, the department will handle all calls as best as they can. * The Board of Supervisors approved 3 Inspector positions mid -year in 1986-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 870,410 $ 880,000 $1,183,300 34% Operating Expenses 221,413 218,200 248,100 13 Capital Outlay 53,537 - 500 - Total $1,145,360 $1,098,200 $1,431,900 30% Revenue Net Cost 1 509 314 $ 363:954) 1 464,000 1,802100 23% 1°/6) $(365,800) $( 370:200) T Full-time Positions 37 45 48 3* 70 ENGINEERING AND DRAINAGE DESCRIPTION The Department's charge is to administer an effective stormwater management program. Stormwater management addresses reviewing plans, making inspections, performing main- tenance, and ensuring that erosion control requirements are met. The department also makes and installs street signs, regulates installation of street lights, monitors the County's mapping efforts, assigns house numbers, and regulates acceptance of County roads by -the Virginia Department of Highways & Transportation (VDH&T). OBJECTIVES o Prevent future drainage problems and excessive maintenance costs through comprehensive plan review and inspec- tions. o To keep the cost of installation to less than $30 per sign. o To assist with County road and drainage improvement projects to reduce capital costs. o To have roads constructed during the development process accepted by VDH&T within established time frames. SERVICE LEVELS The Department should achieve all its objec- tives in fiscal year 1987-88. Unfortunately, dollars were not available to fund the implementation stage of the County's Base Mapping Project. The study to determine our needs should be finished in October 1987 and will be presented to the Board. It remains extremely important that Chesterfield possess an accurate, valid, and reliable map. Without it, a host of legal descriptions of properties throughout the County will remain in jeopardy. Many departments would have benefited directly if this project had been funded including the Assessor, Planning, Circuit Court Clerk, County Attorney, Economic Development, Transportation, School Board, and Utilities. The 1987-88 expenditure level reflects a 4% decrease overall and is tied to the funding drop in capital outlay, mapping study costs, and personnel turnover. Funds were not available to hire a new Civil Engineer. With the growth in subdivisions and commercial sites, this position is needed to offset the ever rising workload. The last Engineer position authorized by the Board was in 1983. Development conditions have escalated since then, hence the need for this new position. The department wanted to acquire equipment ($10,000) to make larger street signs at all signalized intersections throughout the County. However, resources were not available for this purpose. * The Board of Supervisors approved 3 positions mid -year in 1986-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $730,553 $ 794,400 $ 842,500 6% Operating Expenses 195,488 299,500 244,800 ( 18%) Capital Outlay Total 60 069 $9861,110 47 200 $1,1, 5 500 $ 92,800 ( 88%) (�+%) i� , Revenue 16,600 45,000 45,000 0 Net Cost $969,512 $1,096,100 $1,047,800 ( 4%) Full-time Positions 32 32 35 3 71 OTHER FY86 FY87 FY88 Actual Adopted Proposed Sanitation $ 1,025,051 $ 1,275,900 $ 1,455,100 Registrar 230,573 291,800 257,500 Buildings and Grounds 1,613,512 1,754,600 1,878,300 Street Lights 137,498 159,600 172,000 Roads 14,453 75,000 75,000 Miscellaneous Employee Benefits 252,882 507,000 2,776,000* Debt 27,610,215 6,421,900 9,790,200 Donations and Contingencies 418,015 606,400 583,900-- Self-insurance Fund 200,000 750,000 462,700 Total Miscellaneous 28,481,112 8,285,300 13,612,800 Transfers Capital Improvements 1,084,033 1,500,000 700,000 Schools 65,830,001 78,190,900 86,170,500 Garage 184,560 134,600 - Airport 57,700 46,000 48,300 Nursing Home - 200,000 400,000 Total Transfers 67,156,294 80,071,500 87,318,800 TOTAL OTHER $98,658,493 $91,913,700 $104,769,500 %< Includes $571,000 for supplemental retirement, tuition reimbursement, etc., and $2,205,000 for salary adjustments. Includes contingency of $250,000 and $333,900 for donations. 72 SANITATION DESCRIPTION The Sanitation staff provides monthly trash and weekly leaf/grass pickup, maintains four dumpster sites, and manages the landfills. Fifteen full time and additional part-time employees are authorized to provide these services. OBJECTIVES o Complete 90% of the trash collection routes on schedule. o Reduce complaints about pick-ups by 5%. o Operate the landfills in such a manner as to insure consistent satisfactory ratings from the State Health Depart- ment. o To operate the landfill so that no contamination of ground or surface water occurs. o To provide convenient disposal facilities for public, private and commercial customers. o To complete 95% of the leaf collections on time. SERVICE LEVELS The Sanitation budget for FY87-88 reflects the continuation of the leaf collection program and an increase in tipping fees to help cover costs of investigations and corrective actions at closed County landfill sites. Other service levels will remain constant in FY87-88. The leaf collection program will continue on a "call -in" basis for the fall and spring collection periods, requiring the rental of dumptrucks and increasing the Sanitation workforce by approximately 30 part-time workers. An additional funding request for a new position to oversee the collection operations year round is included in the proposed budget. This is due to the intensive demand for full-time supervision and administration during leaf collection, the increasing demand on the landfill engineer's time for administration of the landfill operations, and investigation at closed landfills. Another unfunded personnel need is for a part-time attendant at the County dumpster sites. Abuse of these sites by non -County residents and commercial dumpers is creating a serious aesthetic and operational problem, which is generating considerable public complaint. Operations at the Northern Area Landfill are expected to continue as in past years. An additional funding request has been submitted to connect the leachate system to County sewer. The sewer connection would be more reliable and less expensive in the long run than the current system. The estimated cost of the sewer connection is $125,000. A tipping fee increase to $20.00/ton is planned. This will bring County tipping fees into line with those charged by surrounding jurisdictions. The increased revenue will be used to defray expenses of ground water investigations and pollution clean-up efforts at closed landfill sites. The Ironbridge Road Landfill will continue to operate as a transfer station for the present. Some funds are included for ground water monitoring at the old Chester Landfill. APPRnPRTATTnNS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 331,076 $ 426,700 $ 420,300 ( 2%) Operating Expenses 692,432 739,200 1,027,200 (39%) Capital Outlay 1,543 110,000 7,600 (93%) Total $1,025,051 $1,275,900 $1,455,100 14% Revenue Net Cost 685,338 700,000 992 000 42% $ 339,713 $ 575,900 463,100 (19%) Full-time Positions 15 15 15 0 73 REGISTRAR DESCRIPTION The Registrar is charged with carrying out the directives of the Virginia State Board of Elections and Chesterfield County to ensure the right to vote by all eligible citizens. The duties of this office include arranging and supervising elections, registering voters, and maintaining all records. OBJECTIVES o Meet all State deadlines for submission of voter records. o Set up permanent voter registration sites. o Provide access ramps for handicapped citizens. SERVICE LEVELS The service level reflected in the proposed budget for the Registrar's office is expected to remain constant. Capital expenditures have decreased due to the substantial completion of the handicap access construction begun in FY86-87. The projected State share of the Registrar's budget is $38,400, a 6% increase over the amount reimbursed by the Commonwealth of Virginia in FY86-87. The workload in the Registrar's office is expected to increase in FY87-88 due to the possibility of having two primary elections. In addition to the planned June primary, a presidential primary may be held in March of 1988. This will depend upon action in the current General Assembly session. The general election in November 1987 is expected to have heavy voter turnout because of the Board of Supervisors and Constitutional Officer races. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $126,204 $150,400 $139,200 ( 7)% Operating Expenses 90,740 114,600 117,300 2 Capital Outlay 13,629 26,800 1,000 (96) Total $2301573 $291,800 $257,500 12)% Revenue 33930 36,000 38,400 7 % Net Cost $196:643 $255,800 $219,100 (14A Full-time Positions 3 3 3 0 74 BUILDINGS AND GROUNDS DESCRIPTION Buildings and Grounds protects the County's primarily of replacements due to normal wear, investment in real property through cleaning, plus items such as vacuums and floor care remodeling, repairing, and landscaping County equipment necessary to maintain the new property. These crews maintain the Court- facilities. The major addition to new house complex and libraries and assist at equipment is a used bucket truck that will Fire Stations and the Airport when needed, allow high overhead work to be done without expensive equipment rental. OBJECTIVES o Ensure that 90% of the department heads are satisfied with custodial and grounds maintenance. o To schedule and to perform preventive maintenance on heating, air condition- ing, mechanical and electrical systems so that they are not out of service a total of 30 days. o To respond to all work orders in a timely manner. o To maintain and preserve historical County buildings and grounds in a manner reflecting their significance to Chester- field County. SERVICE LEVELS The FY87-88 Buildings and Grounds budget reflects an overall 7% decrease from the previous year. Service levels are expected to remain constant. Workload increases necessitating new personnel are reflected in the proposed budget. New personnel additions consist of two (2) custodians and two (2) maintenance workers. These personnel are the minimum necessary to maintain the new 56,000 sq.ft. Human Services Building and the new 17,000 sq.ft. Data Processing Buildings. Electricity costs continue to rise due to increased consumption caused by expanded office space, additional personnel, new electronic equipment, and Virginia Power rate increases. The projected rate increase for FY87-88 is 4%. Capital equipment consists The emphasis in FY87-88 will be on continuing the maintenance and the repair of existing and new facilities. Funds for a limited number of general repair projects have been included in on -going capital improvements for Buildings and Grounds. Other than additional personnel and equipment for the new Human Services and Data Processing buildings, this is a maintenance budget to carry on normal maintenance and service functions in the face of ever increasing demands on staff. APPROPRIATIONS 1986 Description Actual Personnel $ 945,501 Operating Expenses 624,013 Capital Outlay 43,998 Total $1,613,512 Full-time Positions 50 1987 1988 Change Adopted Proposed 87 to 88 $1,037,400 $1,107,900 7% 696,800 745,900 7% 20,400 24,500 20% $1,754,600 $1,878,300 7% 51 55 4 75 STREET LIGHTS AND ROADS DESCRIPTION Road improvements and street light operations are apportioned among districts in the County. Each of the five magisterial dis- tricts has a $15,000 appropriation to fund road improvements. Balances left at the end of the year are carried forward. The five districts plus a central district each have a $6,000 fund to pay for installing new street lights. The remainder of the street light budget ($136,000) pays the monthly electric charges. SERVICE LEVELS Expenditures for street light operations are programmed to increase 8% in 1987-88. Each new street light installed in subdivisions throughout Chesterfield costs, on average $1,200 approximately. Annual installation expenses are likely to increase as the County becomes more urbanized. In an effort to address the proliferation of street lights, a Task Force on Development Controls and Growth Management has been established and consists of selected staff, Board of Supervisors and Planning Commission members. Task force decisions are scheduled to be finalized by this summer and include making revisions to the County's subdivision ordinance. In addition, the existing policy related to street light operations will be revised and made more cost effective. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Street Lights $137,498 $159,600 $172 000 8% Roads 14,453 75,000 75,000 - Total $151,951 $234,600 $247,000 5% 76 MISCELLANEOUS DESCRIPTION There are five accounts included under this The budget provides $333,900 for donations in heading --employee benefits, debt service, the FY88. The following organizations. have Board of Supervisors' contingency account, requested donations: donations, and self insurance funds. Employee benefits include worker's compensa- tion, supplemental retirement, and a portion of hospitalization expenses. In FY88 funds are budgeted for an 8% salary adjustment on anniversary date for County employees. Debt service has increased substantially due to the first years principal repayment on the 1985 bonds ($1,533,200) and a full year of interest expense for the 1986 $30M Rt. 288 bonds ($2,086,500). The total debt expense has been offset 60% by a reserve in FY87 of $3,765,500 and interest revenues of $1,930.400. The Board's contingency account will be increased from the FY87 level of $100,000 to $250,000. The budget includes $462,700 which will be set aside to continue the County's self-insurance program. These funds will be used for reserves, as well as to provide the Risk Manager with additional staff needed to establish the program. o Capital Area Agency $ 8,150 o Christmas Mother 3,000 o Children's Hospital 1,000 o Richmond Children's Museum 7,000 o Richmond Symphony 32,100 o Richmond Symphony -Student 6,000 Subsidy o Richmond Symphony -Summer 50,000 Concerts o Maymont Foundation 40,000 o John Tyler Community College 19,271 o Carpenter Center 30,000 o The Diamond Moral Obligation 188,700 o The Diamond Additional Request 75,000 o County Museum 36,000 o Chesterfield Historical Society 12,800 o YMCA of Chesterfield 2,000 o YWCA: Teen Rape & Sexual 5,000 Assault Program o Petersburg Symphony 10,000 o Spectran/Red Cross 45,000 o CARES 3,000 o Chesterfield Quarterback League 4,000 o Capital Area Training Consortium 60,800 TOTAL $638,821 APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Employee Benefits $ 252,882 $ 507,000 $ 2,776,000 447% Debt Service 27,610,215 6,421,900 9,790,200 52 Donations 418,015 506,400 333,900 ( 34) Contingency - 100,000 250,000 150 Self -Insurance Fund 200,000 750,000 462,700 ( 38) Total $28,481,112 $8,285,300 $13,612,800 64% 77 TRANSFER Parks: The service the maintenance of space for every County. Libraries: The is defined as 4 for each Count residents in th County should be a library. Description CAPITAL IMPROVEMENTS DESCRIPTION Capital improvements projects are substantial projects --such as landfills or buildings -- which usually have a long life. After funds are transferred to the Capital Improvements Fund, the monies remain appropriated until the project is completed or the allotment is changed. The six -year Capital Improvements Program of Chesterfield County is outlined in three separate documents --the Capital Facilities Plan, the CIP Program, and the Annual Capital Budget (included in the County's annual financial plan). These three documents outline the CIP Program for the County and are separately described below. CAPITAL FACILITIES PLAN The Capital Facilities Plan is an element of the County Comprehensive Plan and was adopted by the Board of Supervisors in 1982. It is the policy of the Board to readopt the Capital Facilities Plan with updates every five years. The plan identifies when and where new facilities will be needed as the County grows and provides a way for the Board of Supervisors to be better advised about facility needs. The relationship of service levels to the need for capital facilities is the basis of the Plan. In order to evaluate the need for public facilities, service levels were developed for fire stations, parks, libraries, landfills, drainage, schools, utilities, airport and administrative space. The service level for each of these areas is defined as follows: Fire Stations: The achievement of a response time of five minutes or less in the urbanized areas of the County is a major determinant of where new fire stations will be located. The demand for fire protection will depend largely on County population growth. CIP Program: The second element of the Capital Improvements Program is the CIP level for Parks requires program itself. This document is a six year eight acres of recreation capital budget which lists all the projects 1,000 residents of the necessary over the next six years to meet the standards adopted in the Capital Facili- ties Plan. This document is revised ann - Landfills:_ Rural County residents should be within a 15 minute drive of a collection point and urban residents should be informed of landfill locations and the availability of private collection. Drainage: As development continues in the County, the prevention of drainage problems in new subdivisions determines the location of projects. Schools: Traveling distance for students and standards for classroom size and capac- ity are determining factors in decisions about school sitings. Utilities: Assuring adequate water protec- tion and sewage treatment capacity deter- mines the placement of utilities, as does County population growth. Airport: The need for additional airport facilities is determined by usage and by the need to encourage economic development in the County. Administrative Space: Space needs are determined by growth in employment as well as by growth in the service needs of county residents. The Capital Facilities Plan takes into account population growth, density, economic development, fiscal ability, and service levels in the evaluation of the need for public facilities. These factors are reviewed periodically and updated so that new facilities reflect the needs and desires of Chesterfield residents. The plan does not specify locations for facilities but instead designates general locations. More detailed information on service level standards and projected facility needs can be found in the Capital Facilities Plan. e u service level for libraries ally and summarizes projects recommended by square feet of floor space County staff, estimates cost and the source y resident. In addition, of funds, and provides a schedule for urbanized portion of the completion. The chart on the next page within a 15 minute drive of summarizes the major projects currently funded by the program. APPROPRIATIONS 1986 Actual Transfer to Capital Improvement Program $1,084,033 CIP Reserve 1987 Adopted $1,500,000 2,227,300 1988 Change Proposed 87 to 88 $700,000 53% - (100) 78 1986 Actual Transfer to Capital Improvement Program $1,084,033 CIP Reserve 1987 Adopted $1,500,000 2,227,300 1988 Change Proposed 87 to 88 $700,000 53% - (100) 78 Projects Amount Fire: Robious, Courthouse, and Dale Fire Stations $ 4,300,000 Parks: Miscellaneous Neighborhood Parks $ 3,000,000 Roads: Powhite Parkway $22 000 000 Route 288 $30,000,000 Administrative Space: Human Services $ 4,900,000 Courts $13,400,000 Data Processing $ 1,700,000 Education: Various School Projects $52,000,000 The Parks and Fire projects detailed above conform to the Capital Facilities Plan with the exception of the Dale Fire Station which will be relocated due to highway construction. The Route 288 project is planned as a major east -west highway in the County. Normally, the State builds roads in Virginia counties but because the State could not provide the funds needed in a timely manner, the County was forced to assume the responsibility for providing the needed roads. The $100 million Powhite Parkway is funded in part by a State revenue issue with the County's share of $22 million funded by a general obligation bond. When the road is completed, tolls will pay the debt service on the State bond. The new Human Services, Data Processing and Courts buildings are funded by a $20 million capital lease/purchase agreement. When the new buildings are completed, the space now occupied by the Courts and Human Services will be converted to administrative office space for other County departments. School improvements are funded by general obligation bonds plus literary loans provided by the State. Literary loans have a 20 year term and a subsidized interest rate, currently 4%. Annual Capital Budget: In addition to funding the Capital Improvements Plan, the County also allocates money in each operating budget for smaller projects. For fiscal year 1987-88 approximately $700,000 will be available to fund projects. 79 Estimated Completion Source of Funds Date General Obligation Bonds 1988 General Obligation Bonds Various Dates General Obligation Bonds 1988 General Obligation Bonds 1988-89 Lease/Purchase 1987-88 Lease/Purchase 1989 Lease/Purchase 1987 General Obligation Bonds and Literary Loans Various Dates However, funding requests are substantially higher than available funds. Also, the possibility of using alternative funding mechanisms (eg., leasing) is being investigated so that more projects can be accomplished. The projects recommended for funding are: Industrial Access Roads $ Jail Feasibility Study Courthouse Complex Master Plan Buildings and Grounds -normal Maintenance Projects Fire Station Maintenance County Wide Drainage Projects 100,000 $ 748,000 150,000 100,000 50,000 248,000 100,000 Revenue from the State as partial reimbursement for the Jail feasibility study will total $48,000 and bring the general fund transfer to $700,000. TRANSFER SCHOOL FUND DESCRIPTION The transfer to schools is the single largest expenditure category in the County budget. In FY88, over half of the General Fund budget is for the transfer to schools. This budget reflects a total transfer from the General Fund to schools of $86,170,500. This figure represents an increase of $7,979,600 over the comparable figure for FY87. Of this amount, $70,433,800 is for operations (an 8.5% increase over FY87) and $15,736,800 is for debt (an 18.8% increase over FY87). A portion of the debt expense is offset by interest income ($478,000). The proposed transfer to schools is about $4.3 million less than the $90,510,900 requested by the Superintendent. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 General Fund $65,830,001 $78,190,900 $86,170,500 10% Revenue Sharing 135,230 - - - Reserves & Interest 207,105 - - - Total $67,389,451 $78,190,900 $86,170,500 10% TRANSFER OTHER DESCRIPTION I The General Fund transfers monies to cover some of the expenses associated with the Airport, Garage, and Nursing Home. i County Garage In prior years, the County funded a portion of the lease purchase costs for the new facility. In the FY88 proposed budget, however, the County has deleted this transfer. Nursing Home A fund transfer of $400,000 is projected to offset the losses incurred by federal cut- backs in medicaid reimbursements and to fund the County 8% salary adjustment on anniversary date. Airport i The $48,300 for the Airport is used to offset the difference between revenue and expendi- tures. This year's budget transfer to the Airport increased 5% over the FY87 level. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Garage (Debt) $184,560 $134,600 $ 0 (100 A Airport 57,700 46,000 48,300 5 Nursing Home - 200,000 400,000 100 Total $242,260 $380,600 $448,300 18 % M Special Revenue Revenue Sharing Internal Service Funds Vehicle and Communication Maintenance Risk Manager Enterprise Funds Airport Nursing Home Utilities Schools TOTAL OTHER FUNDS OTHER FUNDS FY86 FY87 Actual Adopted $ 1,778,285 $ 308,000 $ 1,757,362 2,565,900 N/A N/A FY88 Proposed 2,556,700 1,776,600 1,074,511 1,097,500 1,060,500 3,826,368 4,512,500 4,735,600 44,174,951 37,159,600 22,656,300 137,356,072 1412442,700 163,586,900 177 Ann 82 VEHICLE AND COMMUNICATIONS MAINTENANCE DESCRIPTION These activities provide repair and mainten- ance services for vehicles and radios to County departments. The Fleet Motor Pool provides departments with vehicles as needed. Revenues cover expenditures in these functions. OBJECTIVES o Bill at least 75% of the garage mechan- ics' time. o To operate an efficient fleet motor pool which meets user needs 98% of the time. o To refine the preventive maintenance system and to operate the repair facility to insure that fleet vehicles operate at a cost of 18(t per mile or less. o To keep the radio shop contract charges approximately 20 below commercial rates. SERVICE LEVELS The County Garage continues to provide quality service to County vehicle users at a cost that is extremely competitive with local garage rates for parts, labor and fuel. The size of this year's budget is down somewhat from last year's projection, mainly as a result of the reduced cost of fuel. This reduction offsets the increased costs of tires, parts, operation of an additional 40 vehicles and an increase in the labor rate of $2 per hour --the first increase in labor charges since 1983. Increased revenue is necessary to pay $184,600 toward the -Garage facility lease/purchase payment. The Fleet budget is based on an estimate of 3,000,000 miles to be driven by Fleet vehicles. Vehicle use fees are well below the rates charged by commercial firms in the area. The revenues generated by the Fleet will cover the costs of operation, maintenance, insurance and replacement of 50 vehicles. The purchase of 50 replacement vehicles reflects an average replacement schedule of five years. Lease fees will remain the same as FY85-86 and FY86-87, except for the reduction of fees for vans. The Communications and Electronics Shop- is experiencing growth due to the maintenance requirements of the 800 Megahertz Simulcast Trunked Radio System. The highly technical nature of this system requires extensive classroom and on-the-job training of personnel. The full implementation of the 800 MHZ System has increased the need for additional personnel. The proposed budget includes funding for a Communications and Electronics Specialist, a Communications Installer Technician and a Clerk -Typist. The requirements of maintaining the old system will not change substantially and this factor, coupled with the cost of maintenance on the 800 MHZ Trunked System, has increased the FY87-88 budget over the current year. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Garage/Fleet Personnel $ 291,570 $ 309,300 320,100 3% Operating Expenses 1,316,961 1,597,200 1,476,200 ( 8%) Capital Outlay - 429,100 449,500 5% Total $1,608,531 $2,335,600 $2,245,800 ( 4%) Revenue 21065777 2 285 600 2 121 300 ( 7%0) To (From) Retained Earnings $ 457:246 $ 50:000) $(124,500) (149%) Two -Way Radio Personnel $ 107,477 $ 115,900 $ 174,600 51% Operating Expenses 41,354 52,800 131,200 148% Capital Outlay - - 5,100 - Total $ 148,831 $ 163,600 $ 310,900 90% Revenue 177,129 163,600 310,900 90% To (From) Retained Earnings $ 28,298 $ - $ - - Full-time Positions 16 17 20 3 EX RISK MANAGER DESCRIPTION This office is responsible for administering the consolidated School and County insurance and loss prevention programs. Emphasis is on prevention and the containment of costs. OBJECTIVES o Maintain worker's compensation claims at or below industry standards for local government. o Maintain auto fleet damage claims at or below industry standards. o Limit losses from unidentified exposures to no more than $250,000. o Obtain replacement insurance coverages with reasonable premiums, deductibles, and aggregates to adequately cover the County's officials, employees, and property. o Evaluate insurance carriers and brokers for effectiveness, service, and secure maximum coverage for the least possible cost. o Evaluate and develop a plan for the County's self-insurance program. o Evaluate the County's potential for professional liability risk in order to implement an educational program for County employees. SERVICE LEVELS The dramatic changes in the insurance indus- try continue to present governments and the private sector with a challenge, as alterna- tive coverage programs are sought to avoid the escalating costs of traditional coverage. As runaway pricing, reductions in coverage, and limited protection have continued to overwhelm the market, the County has developed its own self-insurance program which required additional resources_ The budget for FY88, therefore, reflects a 172% increase over FY87 and two additional full time employees for administration of the self-insurance fund. Acquisition of an additional microcomputer is also included to fully automate departmental operations. The general fund transfer of $462,700 to the self-insurance fund is included under the "Other" category of the FY88 proposed budget. The figures shown below represent the cost of administering the self-insurance fund. These costs are recorded in the self-insurance fund --not the General Fund. Total payments to the Self Insurance Fund in 1988 will be as follows: Source: General Fund $ 589,200 General Fund -Reserve 462,700 Airport Fund 25,000 Nursing Home 28,800 Utility Fund 240,000 Vehicle Maintenance 89,500 School Fund 804,100 TOTAL $2,239,300 * One employee added during 1986-87. APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Operations $ 41,315 $ 50,000 $ 135,800 172% Premiums & Loss Est. 773,568 1,097,215 1,640,800 50% Add to Reserves 400,000 750,000 462,700 ( 38) Total $1,214,883 $1,897,215 $2,239,300 18% Full-time Positions 1 1 3* 2 WO AIRPORT DESCRIPTION The County Airport provides professional aeronautic services to aircraft owners. The Airport consists of six sections: administra- tion, aircraft maintenance, line operations, buildings and grounds, hangar rentals, and the restaurant. OBJECTIVES o Increase to 95% the portion of airport operating expenses met from revenue. o Increase fuel net income by 5%. o Maintain an average aircraft mechanic productivity level of 65%. o To provide adequate maintenance to the physical facilities and grounds of the Airport so that 90% of the users are satisfied. SERVTCE T.EVET S The FY87-88 workplan for the Airport reflects a maintenance of current service levels. The proposed budget does not address a number of equipment issues necessary to maintain the physical plant at the Airport and to plan for future growth. The current subsidy of $48,300 is not sufficient to allow for the purchase of these items. The proposed budget does include an increase in hangar rent fees which will bring the charges in line with the marketplace. The first priority for additional funding at the Airport is an aviation gas fuel truck. The truck presently used is approximately 20 years old and, when breakdowns occur, no backup is available thus affecting revenues from fuel sales. In FY86-87 a new jet fuel truck was lease purchased to minimize revenue loss from down time. The situation with aviation gas fuel needs to be addressed. Other critical needs included as additional funding requests are a fixed base fueling station, and grounds maintenance equipment. As the waiting list for corporate hangars grows, the need to construct additional hangers becomes apparent. More hangars would increase the service level provided to customers and attract more corporate customers, thus increasing revenues. The Board of Supervisors did approve in FY86-87 revenue bonds to construct a hangar for the State Police at the Chesterfield Airport. Construction is expected to begin in FY87. The need for additional hangars will need to be addressed in the future. A number of renovation projects are currently underway at the Airport. A parking lot and apron overlay project and an interior renovation project will improve the appearance and marketability of the Airport. Grant funding from the State combined with local matching funds will pay for these projects. APPROPRTATTONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 324,387 $ 393,900 $ 332,300 ( 160/0 Operating Expenses 750,124 702,300 728,200 4% Capital Outlay - 1,300 -0- (10010) Total $ ,074,511 $1,097,500 $1,060,500 ( 3'/0) Revenue To (From) Retained Earnings 1 048 555 $( 251956) 1 051 500 $ 46,000) 1,012,200 $( 48,300) ( 30/.) ( 500 Full-time Positions 11 11 0 85 NURSING HOME DESCRIPTION The Nursing Home strives to economically and efficiently provide quality, long-term care and rehabilitation to all patients in order to meet their medical, social, and psycho- logical needs. OBJECTIVES o Generate 91.5% of operating revenues from sources other than the County General Fund: o $1.9 million from private pay o $2.3 million from Medicaid o $400,000 from County's General Fund o Give priority to private paying admis- sions and indigent Chesterfield County residents. o Maintain occupancy level at 99% or greater. o Provide adequate number of professional and technical staff to provide care which enhances the quality of life for each patient. o Meet all operating expenses at a cost of $65.65 or less per patient day. SERVICE LEVELS The Nursing Home provides long-term, quality care to geriatric and functionally dependent patients. The 194-bed facility maintains an extremely efficient operation, by developing and implementing numerous management initiatives to reduce operating expenses with minimal impact on patient care. Addition- ally, the department continues to carefully evaluate and monitor its expenditures to ensure that each one is the most economically feasible, without sacrificing quality of care. During FY88, the Nursing Home's primary focus will be on meeting each patient resident's 24 hour medical and nursing care at a high level of efficiency (i.e. 95% or better). To ensure achievement of this objective, increased professional/technical training will be emphasized to maintain the competency of staff. In addition, patient care management plans will concentrate on coordinating patient care delivery to specialized areas such as the Alzheimer's, Rehabilitation, Skilled Nursing Care, and Intermediate Nursing Care units. This will provide for greater efficiency in rendering patient care, as well as provide the nursing staff with additional training in meeting the needs of patients demanding specialized care. The Nursing Home budget reflects a fairly significant increase in personnel costs for FY88, although no new positions are included. The increase is due, primarily, to an anticipated salary increase and regrading -of several Nursing Home positions. Regrading of a position requires that the salary range be adjusted to reflect the current and relevant market, in order to maintain internal equity amongst comparable position classifications in all County departments. The annual salary survey completed by the Department of Human Resource Management indicates that several Nursing Home employees will be affected by position regrades during FY88. The proposed budget will also allow the Nursing Home to maintain its replacement schedule for old, obsolete, or unrepairable equipment. Significant capital expenditures in FY88 will provide for replacement of equipment in the Food Services/Dietary, Nursing Services, and Maintenance divisions. The Medicaid reimbursement program provides for the full cost of replacing this equipment. The overall 4.9% increase in the Nursing Home budget will allow the department to maintain existing programs and service levels; however, the Nursing Home estimates that total expenditures will exceed projected revenues, thereby requiring a subsidy from the County's General Fund to cover the anticipated shortfall. APPROPRIATIONS 1986 Description Actual Personnel $2,925,148 Operating Expenses 901,220 Capital Outlay - Total $3,826,368 Revenue Used from Retained Earnings 3 922 998 $7 96,630) 1987 1988 Change Adopted Proposed 87 to 88 $3,311,000 $3,636,800 10 % 1,058,500 972,400 ( 8) 143,000 126,400 (12) $4,512,500 $4,735,600 5 4,172,000 4,724,600 13 $ 340,500 $ 11,000 (97)% Full-time Positions 144 145 148 :• UTILITIES DESCRIPTION The department's primary function is to plan, High technology improvements remain a top construct, and administer the water and sewer priority for the department; $40,000 is systems to provide the quantity and quality targeted for software to implement a of service that meets the needs of existing computerized maintenance management system ' and future customers. Construction, treat- and $250,000 is allocated to acquire ment and distribution are performed in necessary hardware, software, and evaluation accordance with Federal, State, and County analyses for Utilities computer systems. regulations. [�J�:)I0 *ill *' o Assure that adequate quantities of water are produced, treated, and transported all within Federal, State, and County quality requirements. o Assure that all water meters are read and that the water and sewer bills are rendered accurately and within estab- lished time frames. o Assure that all wastewater treatment facilities are functioning within established State and Federal guide- lines. o Implement the water and wastewater systems master plans to provide a compact, cost-effective system that provides orderly future expansion. SERVICE LEVELS The 1987-88 Utilities budget reflects a continuous effort to improve the level of service, through modern concepts of management and engineering, while keeping pace with Chesterfield's rapid development. The expenditure plan for Utilities this year includes three new positions, two clerical and one senior engineering assistant. The Engineering Assistant will allow the engineers more time to devote to planning and developing a high quality water system in compliance with the Master Plan. Capital outlay includes funds for one replacement and two new vehicles ($70,000), new and replacement hydraulic powered equipment ($26,000) and nine new micro -computers to improve office efficiency. As part of the two year water and sewer rate revision agreement adopted last year, the department will increase rates by about 7% in FY87-88. The Utilities Management Study report was issued in November 1986. A comprehensive improvement program consisting of six major program elements is planned for implementation over the next 12 to 18 months. Departmental operations will be reorganized and strengthened to meet the current demands and projected needs of the Utility system. Comparing 1987 adopted Budget figures with 1988 proposed figures cannot be accomplished at this time because Capital Improvement Projects (CIP) funds have not been finalized. Hence, any comparison would be inaccurate. APPROPRIATIONS 1986 Description Actual Water $20,713,094 Sewer 23,461,857 Total $44,174,951 Full-time Positions 205 1987 1988 Change Adopted Proposed 87 to 88 $12,880,500 $10,494,100 N/A 24,279,100 12,162,200 N/A $37,159,600 $22,656,300 N/A 209 212 87 UTILITIES WATER DESCRIPTION Plan, construct, operate, and maintain water facilities to ensure that superior quality water is provided in sufficient quantity to satisfy customer demand. OBJECTIVES o Limit water loss in the distribution system to 10%. o Maintain the water quality to meet requirements of regulatory agencies at all times. o Ensure all plans are in accordance with the master plan requirements. SERVICE LEVELS Emphasis will be placed on the planning aspects of the water system in FY87-88. The continued efforts to upgrade service also remain a top priority for the department. Capital outlays reflect a sizeable decrease because many replacement and new vehicles were purchased in 1986-87. A 7% increase in service charges and developer connection fees is programmed in order to avoid major increases in future years. The increase in debt is tied to the 1985 bond issues and higher debt service requirements. The department plans to continue upgrading its water distribution network in FY88. At the present time the department has over 30 water projects under design or construction. A VCU study is also being conducted to analyze the nutrient loading to the Swift Creek Reservoir. The purpose of the study is to determine the nutrient input from each tributary and identify primary sources. The rate at which the reservoir ages is tied to the nutrient input, which makes this issue very important to the Department. Comparing 1987 adopted Budget figures with 1988 proposed figures cannot be accomplished at this time because Capital Improvement Projects (CIP) funds have not been finalized. Hence, any comparison would be inaccurate. - APPROPRIATIONS 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 2,535,062 $ 2,910,500 $3,065,400 5 % Operating Expenses 4,723,794 4,599,100 5,517,000 19 Capital Outlay - 406,800 271,600 (33) Debt 1,318,468 1,599,100 1,640,100 2 CIP 12,135,770 3,365,000 N/A N/A Total 20,713,094 12,880,500 10,494,100 T Revenues 22 073 115 16,935,200 13821,600 N/A Net $ 1:360:021 $ 4,054,700 $ 3:327,500 N A UTILITIES SEWER DESCRIPTION Plan, construct, operate, and maintain the wastewater facilities to provide uninter- rupted service to provide quality treatment to protect the environment. OBJECTIVES o With an expanding system, prevent any increase in the number of annual line blockage. o Implement the hydraulic sewer model to monitor the effects of development on the system and use the model as a planning tool. o Implement the wastewater plan through the review and analysis of development plans. o Continue to plan for the expansion of the system to meet the growth needs and for industrial development that is occurring in the County. o Reduce infiltration by 200,000 gallons per day. The department's plan to maintain efficient treatment facilities will be a high priority again in 1987-88. The expanded Proctor's Creek Facility will be coming on line as well as the Falling Creek pumping station. The department is also making a study of the upper Swift Creek Basin to plan a sewer system to serve the major area of the County. Once completed, the urbanizing trend of development in Chesterfield is likely to increase. The department also plans to construct several trunk lines in FY88 and also continue the Sludge Disposal Program. To make the sewer system even more efficient, the department currently has over 40_ sewer projects under design or construction. A 7% increase in service charges is programmed to avoid major increases in future years. The increase in debt is tied to the 1985 bond issues and necessary debt service requirements. Comparing 1987 adopted Budget figures with 1988 proposed figures cannot be accomplished at this time because Capital Improvement Projects (CIP) funds have not been finalized. Hence, any comparison would be inaccurate. ADDDADDTATTnMC 1986 1987 1988 Change Description Actual Adopted Proposed 87 to 88 Personnel $ 2,226,430 $ 2,559,900 $2,655,400 3% Operating Expenses 2,348,591 3,288,400 3,908,100 18% Capital Outlay - 652,100 122,000 (81) Debt 4,421,225 5,423,700 5,476,700 0 CIP 14,465611 12,355,000 N/A N/A Total $231461:857 24,279,100 12,162,200 Revenue 65,042,967 34,881,500 20,581,800 N/A Net $41,581,110 $10,602,400 $ 8,419,600 T Appendix - A CHESTERFIELD COUNTY NEW POSITIONS 1987-88 BUDGET Summary of new positions by type of service (salary only): Positions Proposed Number Cost Public Safety Police 13 $180,100 1 29,500 Fire Fee Supported Communications & Electronics 3 43,00 Utilities 3 41,300 All Other County Departments 9 99,300 Total New Positions 29 $394,100 Breakdown of new positions by department: Department Risk Management Secretary (Part-time to Full-time) Commissioner of Revenue Data Entry Operator Treasurer Senior Account Clerk Police Patrol Officer Investigator Fire Logistics Manager Positions Proposed Months Number Funded - Cost 1 12 $ 13,400 1 12 12,500 1 12 12,700 11 9 150,700 2 9 29,400 1 12 29,500 A-1 Positions Proposed Months Department Number Funded Cost Social Services Principal Clerical Aide 1 12 $ 12,300 Parks and Recreation Groundskeeper (new parks) 1 4 4,600 Buildings and Grounds Custodian (new buildings) 2 12 21,200 County Maintenance Worker (new buildings) 2 12 22,600 43,800 TOTAL GENERAL FUND 23 308,900 Communications and Electronics Communications and Electronics Specialist 1 12 18,600 Communications Installer Technician 1 12 14,000 Clerk Typist 1 12 11,300 43,900 Utilities 1 17,000 Senior Engineering Assistant ..12 12 24,300 Senior Clerk Typist/Receptionist 2 41,300 TOTAL ALL FUNDS 29 $394,100 A-2 Police Administration Police vehicle Patrol Police vehicle Investigations Police vehicle Animal Control Truck, 3/4 cab with chassis Fire Maintenance Pumper Emergency car Sheriff Courts Police cruiser Social Services Administration Vehicle Parks and Recreation Parks Dump truck, single axle diesel Special Populations Passenger van Buildings and Grounds Truck, used bucket TOTAL GENERAL FUND Appendix - B CHESTERFIELD COUNTY VEHICLES PROPOSED 1987-88 BUDGET Vehicles Proposed Quantity Replace New Cost 1 x $ 11,900 47 36 11 582,800 14 12 2 166,600_ 2 x _ 27,200 64 51 13 788,500 2 x 264,000 5 x 60,000 7 7 324,000 1 x 11,900 2 x 16,400 1 x 34,000 1 x 14,600 2 2 48,600 1 _ x 7,000 77 63 14 1,196,400 B-1 Appendix - B Vehicles Proposed Quantity Replace New Cost Motor Pool Compact station wagon Compact sedan 12 Passenger van 15 Passenger van Compact truck Compact truck w/7 1/2' body 1/2 Ton truck 3/4 Ton truck Utilities Water Distribution - Transmission & Distribut. 3/4 Ton truck Dump truck, standard size single axle TOTAL ALL FUNDS 4 x 35,200 10 x 87,000 2 x 29,200 1 x 15,800 20 x 156,000 2 x 17,400 10 x 93,000 1 x 10,400 50 50 444,000 1 x 10,400 2 x x 58,000 3 1 2 68,400 130 114 16 $1,708,800 B-2 Appendix - C CHESTERFIELD COUNTY CAPITAL OUTLAY ITEMS OTHER THAN VEHICLES 1987-88 BUDGET Department and Item Quantity Replace New Cost Clerk to the Board File Cabinet 2 x 800 General Services Support Center Calculator 1 x 100 Mail sorter 1 x 300. Table, gallo light 1 x 600 Platemaker, table -top 1 x 1,000 Wrapper, shrink 1 x 5,300 7,300 Data Processing Systems and Programming Data file cabinet 1 x 700 Computer Operations Channel adapter for mainframe 1 x 35,600 36,300 Accounting General Accounting Calculator 3 x 600 Accounts Payable Calculator 1 x 300 CRT terminal 2 x 1,500 Payroll Calculator 1 x 200 2,600 Risk Management Desk 1 x 1,000 Calculator 2 x 500 Microcomputer 1 x 5,500 7,000 Human Resource Management Calculator with memory 1 x 300 County Attorney Cabinet, file 1 x 400 Purchasing CRT terminal 1 x 800 C-1 Department and Item Quantity Replace New Cost Sheriff Administration Copier Typewriter, electronic Computer terminal Courts Desk Radio, SIRS Radio, hand held Multi -charger for radios Pager, pageboy II Siren, smith & wesson Jail Shotgun, Remington 12 gauge Screen, security Scrubber, heavy duty floor Pistol, S&W revolver Typewriter Telex office computer IBM control unit and terminal Cabinet, multi -drawer Walkie-talkies, hand-held Chargers, hand-held Pager, pageboy II Social Services Administration Furnishings for new building Calculator with memory Typewriter Copier Food Stamps Furnishings for new building Labeling machine Employment Services Furnishings for new building Fuel Assistance Furnishings for new building Human Services Information System Telex terminal Telex printer Parks and Recreation Parks Miscellaneous Riding lawnmower Back pack blower Grading box Aerator Tilt bed trailer Lawnmower 1 x 2,500 1 x 600 2 x 1,600 4 x 1,800 2 x 2,800 4 x 5,600 1 x 300 1 x 400 8 4 4 1,600 1 x 200 1 x 400 1 x 2,400 5 x 800- 1 x 600 1 x 2,400 1 x 5,000 1 x 500 8 4 4 11,200 4 x 1,000 1 x 400 42,100 x 6,800 2 x 400 2 x 4,600 1 x 10,000 x 1,200 1 x 3,000 x 300 x 300 35 x 26,500 3 x 8,800 61,900 1,000 3 x 18,000 1 x 400 1 x 1,000 1 x 2,200 1 x 2,800 1 x 400 C-4 Department and Item Quantity Replace New Cost Weedeater 1 x 400 Bushhog 1 x 1,500 Outdoor Recreation Answering machine 1 x 00 27,900 Planning Administration 5 x 1,00 Cabinet, file letter 4 00 Cabinet, file legal 1 x 2,100 Transportation 300 Cabinet, file 1 x Building Inspection 500 CRT Table 1 x Engineering 2 x 800 Cabinet, legal file 4, Microcomputer with printer 1 x 5,500 500 Sanitation Leaf Collection Microcomputer 1 x 2,600 Printer 1 x 1,000 3,600 Buildings and Grounds 300 Saw, electrical mitre 1 x 00 Saw, electrical circular 1 x 8 800 Vacuum, wet -dry 1 2 x x 6,500 Boiler tubes 1 x 3,600 Airconditioning condenser 1,500 Oil furance 1 x 700 Gas burner 1 2 x x 1,000 Vacuum cleaner 1 x 2,500 Carpet shampooer 500 Saw, porta-band 1 x 17,600 Nursing Home Administration 1 x 5,500 Microcomputer and printer 8,000 Copier 1 x Business Office 2 x 800 Typewriter, electronic 300 Calculator 1 x Nursing Service 1 x 1,500 Electrocardiograph machine 2,500 Computer printer and CRT 1 x C-5 Department and Item Quantity Replace New Cost Refurbishment of shower room x 3,000 9,000 Expansion of alzheimer's unit x 3,000 Renovation of nurse's station 50 x x 15,000 Bedside stands 1 x 400 Couch Physical Therapy 1 x 1,500 Tilt table, Dietary 1 x 9,000 Dishwasher 1 x 6,500 Convection steamer & generator 6,500 Convection oven Salad bar and attached soup kettle 1 1 x x 1,000 Mixer/grinder with timer 1 x 2,500 Housekeeping 1 x 2,000 Floor buffer, high speed Maintenance 4 x 40,000 Nurses station call system Aluminum gutters 60 x x ,000 3,000 3 Fluorescent lighting fixtures 3,00 Door security system 1 x 4 00 Amprobe temperature gauge 1 x 126,400 Vehicle Maintenance 5,500 Brake lathe 1 x Communications & Electronics 700 Test set, multiplex 1 x 1,00 Solder station 1 1 x x 3,000 Base station, 800 MHz 1,0000 Anti -static equipment 1 x 6,100 Utilities General and Administrative 3,000 Department sign 1 1 x x 200 Transcriber Water Planning & Design 8 x 4,000 Cabinet, file metal legal 2 x 12,000 Micro -computer, software, printer 000 7, Microfilm reader/printer 1 x 300 Table, conference 1 x Sewer Planning, Review & Construction 15,000 Install miscellaneous sewer improv. x 28,00 Construction of sewer facilities x 400 Table, oval 1 1 x x 500 Desk, wooden 30x6O" 600 Computer work station, wooden 1 x Furniture, desk and tables for 1,000 computer work station 1 x 5,500 Micro -computer, mainframe connect. 1 x C-6 Department and Item Quantity Replace- New Cost Micro -computer with peripherals, 10,000 tape back-up, mainframe connect. 1 x Micro -computer, printer, mainframe x 6,500 connection 1 1 x 400 Typewriter, electronic dual 1 x 300 Oven, microwave 1 x 200 Refrigerator 1 x 3,000 Copier o p 2 x 12,000 Nuclear moisture density gauge x 4,500 Radio, two-way base station unit i 300 Table, circular wooden x 500300 Table, drafting 1 x 1 x Gauge, R.P.M. hand-held unit 300 Gauge, AMP and voltage tester 1 x Right of Way x 20,000 Right-of-way easements 1 x 500 Desk, wooden 30x60" 400 Chair, upholstered w/arms 1 x 5,500 Micro -computer with printer 1 x Billing and Accounting Desk, wooden secretarial 30x60" 1,800 with typing return 3 x 1 x 500 Desk, executive wooden 2 x 1,000 Credenza, wooden 2 x 1,0001,500 Workstation for computer 1 x Cabinet, file fireproof 1 x 500400 Cabinet, file vertical 5 drawer Cabinet, file lateral 5 drawer w/doors 1 x 3, 00 000 Cabinet, group storage x 1 x Table, round small Micro -computer, 640 k.b., 20 mb hd, x 8,400 360 k.b. floppy 4 4 x 800 Monitor, monochrome 2 x 2,000 Printer, computer letter quality 1 x 600 Printer, computer dot matrix 2 x 600 Sheetfeeder, printer 3 x 1,500 Adaptors, Lan 1 x 3,500 Meter, postage 4 x 1,600 Typewriter, electronic Video equipment (camcorder, VCR, 1 x 2,400 19" monitor) 1 x 500 Camera, 35mm w/flash and case 7 x 5,600 Terminal, telex x 5,300 Control unit for telex terminals 3 600 Calculator Water Distribution - Transmission & Distribution x 3,200 x Heater, gas 1 x 8,000 Hardware, computer 3 x 6,000 Radio, mobile 1 x 1,200 Generator, 4000 watt 1 x 12,000 Saw, pipe hydraulic powered 1 x 1,600 Pump, ditch 4" hydraulic powered C-7 Department and Item uantit Re lace New Cost Trailer, utility 1 ton single axle 1 x 00 1,14,400 Air compressor, hydraulic powered unit 1 x 1,400 Tool boxes 3 x Telemeter tone units, 3 bin rack 3 x 1,700 w/power supply, quindar transmitter 400 Saw, chain 18" gas powered 1 x Tractor, lawnmower type 18 h.p. 1 x 5,700 60" blade 1 x 300 Lawnmower, 5 h.p. push type 1 x 100 Trimmer, weed electric 1 x 3,000 Valve operator, hydraulic portable 1,900 Level meter, Rycom R-60 selective 1 x 20,000 Software 1 x Water Distribution - Meter Maintenance 3,000 Storage shed 1 x 1 x 2,200. Exhaust fan 1 x 900 Cabinet, tool storage 1 x 400 Cabinet, file 5 drawer 1 x 800 Pipe cleaner machine for copper Water Distribution - Meter Installation 4,000 Shed, pole wooden 1 x 2 x 200 Walkie-talkie, hand-held low power 300 Radio monitor 1 x 1 x 800 Tapping machine, 1" 1 x 1,000 Tapping machine 1 1/2" 500 Boring rig track 1 x 2 x 2,000 Tamper, hydraulic or pneaumatic Water Distribution - Central Stores 2,000 Fence additions x x 6,000 Asphalt paving 3 x 800 Ceiling fan, industrial 1,000 Cabinet/shelving, steel x 900 Sorter for copier 1 x 1 x 400 Cabinet, file lateral 4 drawer 600 Card file, 9 double drawer 1 x 400 Sprayer, herbicide 1 x 1 x 500 Table, steel portable w/casters 700 Hand truck, hydraulic lift pallet truck 1 x 400 Fan, mobile circulation 36" 1 x Wastewater Collections - General 0. & M. 500 Chair 1 x 3 x 1,400 Desk 3 x 1,200 Chair 4 x 1,600 Cabinet, file 1 x 1,200 Jet hose and nozzle 1 x 1,200 Bush hog attachment 2 x 1,200 Pipe locator 1 x 20,000 Software Wastewater Collections - I/I Control 2 x 1,200 Exhaust fan, manhole with hose x 1,500 Breathing apparatus, emergency elsa-5 6 4,800 Tripod safety block 4 x Department and Item nuantitY New Cost 2 x 3,000 Mobile radio Wastewater Collections - Pump Stations 1,100 Pump, sump 3 x Hose, suction w/quick coupling 4" 1,500 diameter x 30' length 3 x Swift Creek - Water Plant Laboratory 500 Burner head, nitrous oxide 1 x 1,700 Recorder for AA spectrophotometer 1 x 1,000 Balance, electronic 1 x Electrode lamp for AA spectrophotometer 400 for arsenic 1 x Swift Creek - Water Treatment Plant 7,000 Monitor, streaming current 1 x 2,000 Copier 1 1 x x 500 Pump, hydraulic sump 1 x 300 Vacuum, shop 1 x 1,00 Trailer, boat 1 x 17,0008,000 Tractor w/mower and blade Video camera and monitor 3 4 x x 21,000 Chlorine feeder Falling Creek Wastewater Plant 2,500 Electric valve wrench 1 x 400 Cabinet, storage flammable liquids 1 x 1,900 Meter, ph 3 x x 6,000 Meter, in -line flow 1 x 2,100 Gas detection system, portable Gas detection system, stationary 9,000 continuous 3 1 x x 1,000 Chlorine repair kit for containers Proctors Creek Wastewater Plant x 400 Cabinet, storage flammable liquids i 1,400 Load balance, electronic top x 600 Scaffolding, 3 sections w/deck 1 x Distallation unit, combination 6,000 digestion 1 1 x x 500 Desk, wooden 30x60" Gas detection system, stationary 6,000 continuous 2 x Water Distribution - Miss Utility 800 Chair 2 2 x x 900 Desk 439,200 TOTAL $1,280,000 C-9 APPENDIX D FY88 Estimated Revenue FY87 FY87 FY86 Adopted B&M Revised FY88 Actual Budget Estimate Estimate Description Penalties on Local Taxes 547,420 403,789 400,000 400,000 500,000 500,000 525,000 525,000 Interest on Local Taxes Total Penalties & Int. 951,209 800,000 1,000,000 1,050,000 Current Real Estate 46,659,988 52,786,500 880,000 52,749,900 1,084,000 57,682,100 1,080,000 Delinquent Real Estate 1,120,365 6,274 100,000 0 Land Redemptions Real Property 5,731,954 6,656,900 6,125,900 6,827,400 P.S. Total Real Property Tax 53,518,581 60,423,400 59,959,800 65,589,500 Pro -Ration Pers. Prop. Personal Property 0 16,350,244 650,000 18,905,900 0 19,228,200 0 22,384,700.. Current Delinquent Pers. Property 1,824,712 2,417,000 1,907,000 152,100 1,928,200 162,700 Current Mobile Home Tax 142,151 53,811 155,000 65,000 52,000 52,000 Delinquent Mobile Home Tax Total Other Property Tax 18,370,918 22,192,900 21,339,300 24,527,600 P.S. Pers. Property 79,226 2,068,776 90,000 2,678,000 90,000 2,245,000 100,000 2,437,000 Current Machinery & Tools 4813 0 0 Delinquent Machinery & Tools Tax , 2,152,815 2,768,000 2,335,000 2,537,000 Total Other Prop. Communications 911 Tax 144,374 86,820 125,000 2881000 135,000 295,000 288,300 302,400 Transient Occupancy Tax 173,912 150,000 175,000 195,000 Bank Stock Tax Tax 9,681,098 11,477,900 10,891,300 12,252,900 Local Sales Bus. & Prof. Licenses 5,459,691 6,048,000 6,068,000 3,324,000 6,773,800 3,908,000 Motor Vehicle License 2,806,622 1,022,445 3,311,000 1,000,000 1,250,000 1,350,000 Recordation Tax 19,374,962 22,399,900 22,138,300 25,070,400 Total Other Taxes TOTAL TAXES 94,368,485 108,584,200 106,772,400 118,774,500 40,521 45,000 45,000 45,000 Dog Licenses Abandoned Vehicle Permit 1 650 �501 1,600 1,600 500 1,600 600 Land Use Application Fee 8,945 400 8,900 10,000 10,000 Transfer Fees 449,373 497,700 475,000 1,008,900 Rezoning Fees 8191930 815,000 958,300 1,070,400 Building Permits 225,325 216,100 245,600 283,800 Electric Permits 202,983 184,100 225,000 241,800 Heating Permits 229,431 216,300 250,000 284,200 Plumbing Permits 32,360 27,200 40,000 35,700 Septic Tank Permits Building Inspection Cards 5,735 5,300 5,500 750,000 6,500 962,000 Landfill Fees 685,338 635 700,000 400 400 500 Solicitor's Fees 00 0 200 Gold & Silver Dealers Fee 420 4 42 41000 4,000 4,400 Concealed Weapons Fee 1,400 1,200 1,200 1 300 � Bingo Permits 230 5,000 500 5,000 Entertainment Permits 293,043 295,000 300,000 313,500 Cable Franchise Total Permits & Fees 3,002,020 3,013,400 3,312,600 4.275,400 FY87 FY87 FY86 Adopted B&M Revised FY88 Description Actual Budget Estimate Estimate County Fines 440,945 550,000 550,000 575,000 Parking Fines 9,630 10,000 10,000 10,000 Restitution to Police 694 4,000 4,000 4,000 Restitution to Fire 100 1,000 1,000 1,000 Total Fines 451,369 565,000 565,000 590,000 Interest on Bank Deposits 1,062,002 1,000,000 1,000,000 1,000,000 Interest on Investments 1,293,905 600,000 600,000 600,000 Interest on Fines & Warrants 8,889 60,285 0 60,300 0 60,300 0 60,300 Rent, Utilities Rent, Health 34,351 31,600 31,600 62,300 Rent, Social Services 37,446 6,500 32,200 108,900 CETA, Bldg. Lease Rent, VA Innovation 0 4,992 0 5,000 0 1,700 0 0 Rent, Soil Conservation 220 0 0 0 Use County Vehicles 4,433 8,700 6,000 8,700 Rent, Horse Show 3,451 4,400 3,100 0 Rent, Outdoor Equipment 609 1,000 1,000 800 Rent, Garden Plots 980 1,400 1,000 1,200 Use Park Lights 17,144 16,000 14,000 18,300 Parks Equip/Picnic Shelter 9,210 10,500 11,000 11,400 Public Phone Commission 409 400 400 500 Sale Services & Supplies Sale of Commodities 184 66,975 0 65,000 0 65,000 0 65,300 Sale of Publications 14,494 1,100 10,000 11,000 Sale Historical Sites Books 2,B86 0 6,700 0 Sale of Surplus Equipment 7,507 20,000 7,000 10,000 Sale of Vehicles 16,700 80,000 80,000 30,900 Sale of Vehicles -Welfare 0 0 0 0 Sale of County Land 0 0 202,800 0 Sale County -owned Timber 0 0 0 0 Sale of Ind. Park Land 455,372 0 0 0 Total Use Money & Prop. 3,102,444 1,911,900 2,133,800 1,989,600 Sheriff's Fees -Sheriff 13,689 12,100 13,000 14,000 Sheriff's Fees-C.C. 397 600 200 600 Court Fees Recovered 2,269 3,000 2,500 3,000 Law Library Fees 12,980 12,500 12,500 12,500 Comm. Atty. Fees-C.C. 1,271 1,500 1,500 1,500 Police Officer's Fees 24,308 63,081 0 70,000 0 70,000 20,000 72,000 Driving School Fees Accident Report 10,655 9,000 12,000 12,200 Appomattox Police Boat 2,000 2,000 2,000 2,000 Sale of Animals 5,050 6,000 6,000 81000 Dog Board Fee 15,424 15,000 15,000 30,000 MCV Med Flight Fund 50,000 95,000 89,000 95,000 Leaf Collection Fees 0 0 5,000 10,000 0 Sale of Topo Maps Sale of Printing 0 90,081 0 105,000 15,000 105,000 110,000 County Attorney Fees 4,612 1,000 1,000 1,000 0 Sale of D. P. Services Sale of Service -Library 350 2,550 0 1,000 0 1,000 1,500 Library Fines 67,611 00,000 80,000 65,000 Charges for Weed Removal 710 1,000 1,000 1,000 Community Support Fees 42,054 139,200 167,000 46,400 FY87 FY87 FY86 Adopted B&M Revised FY88 Description Actual Budget Estimate Estimate Clinic Fees 98,631 143,300 143,300 128,600 Occupational Center Fees 133,651 20,820 128,500 19,900 133,000 19,900 129,800 82,000 DRS Voc. Center Fees Voc. Center Trans. Charge 2,395 2,900 2,900 0 Prevention Service Fees 25,021 26,903 30,200 33,100 30,200 33,100 39,300 35,500 Charges Recreation Camps 1,775 0 5,000 0 P&R Mailing Charges Charges Sports Program 22,600 20,400 20,400 25,000 Instructional Program 91,294 101,200 101,200 138,800 Park Facility Concessions 5,278 5,320 10,000 6,500 10,000 6,500 6,000 6,700 Tournament Charges 1,870 2,400 7,000 3,600 Special Events Work Release 18,505 16,500 28,000 19,000 Care of Prisoners 24,973 35,000 27,000 35,000 Sale of Police Systems 18,500 5,200 5,200 5,200 0 Sale of Fire Systems Reimb. Col. Hts. Welfare 17,675 77,272 0 75,400 0 83,665 69,000 Bad Check Charges 3,180 2,800 3,000 3,200 Treas. Collection Charges 78,152 21,219 0 20,000 30,000 20,000 16,000 20,000 Juvenile Home Total Service Charges 1,104,126 1,207,200 1,308,065 1,268,400 Data Processing Fees 386,040 201,416 746,900 230,300 746,900 230,300 784,400 242,900 Accounting Fees County Atty-Utility Reimb. 20,000 25,000 25,000 30,000 Internal Audit Fees 25,253 22,000 22,000 28,000 Purchasing Fees 105,841 380,529 116,300 126,000 116,300 126,000 118,600 200,000 Cost Recovery Total Recovered Costs 1,119,079 1,266,500 1,266,500 1,403,900 Clerk's Payroll Reimb. 336,677 340,000 360,000 399,000 0 Soc. Ser. Janitorial Ser. 0 21,148 25,700 15,000 0 20,000 25,000 Mileage Reimbursements 1,656 5,000 5,000 2,000 Refunds Contributions-Misc. 1,213 5,000 10,500 2,500 Contributions -Library 504 7,230 500 10,800 500 7,800 500 8,400 Contributions -Street Signs 9,260 17,700 13,000 22,300 Contributions -Recreation 6,398 8,000 8,000 8,000 Contributions -Park Contributions -Neigh. Watch 3,606 4,000 4,000 4,000 Reimbursement-MH/MR 1,696 33,056 0 5,000 0 5,000 0 6,000 Reimbursement -Health 9,349 5,000 5,000 5,000 Reimbursement -Fire Reimbursement -Richmond 3C 2,312 0 2,300 2,300 Reimbursement -Other 36,074 5,000 0 2,700 10,000 700 10,000 Miscellaneous Revenue 70,102 0 0 5,000 Engineer Consultant Fees 0 0 0 0 Utility Reimb.-Bldg. Insp. 25,000 7,335 20,000 20,000 20,000 Insurance Recovery Total Miscellaneous 572,616 466,700 473,800 520,700 ABC Profits 490,897 575,000 500,000 550,000 Wine Tax 9B,339 98,000 90,000 102,000 Rolling Stock Tax 20,311 278,399 22,000 350,000 21,900 350,000 23,900 350,000 Clerks Excess Fees FY87 FY87 FY86 Adopted B&M Revised FY88 Description Actual Budget Estimate Estimate Sale of Timber -Parks 49,971 30.000 30,000 40,000 Sales Tax Trailers 100,748 140,000 100,000 120,000 Shared Expense, Clerk C.C. Shared Expense, Comm. Atty. 16,809 331,129 0 325,000 0 346,094 0 330,000 Shared Expense, Sheriff 218,218 203,400 203,400 204,000 Shared Expense, Sheriff/Cts 464,324 507,500 523,000 600,000 Shared Expense, Jail 967,524 910,200 950,000 920,000 Shared Expense, Comm. Revenue 274,448 272,500 272,500 294,300 Shared Expense, Treasurer 340,311 350,000 350,000 409,100 Shared Expense, Det. Home 632,830 630,000 630,000 649,900 Shared Expense, Probation 12,292 15,000 15,000 15,000 Shared Expense, Coroner 1,560 2,300 2,300 2,500 Shared Expense, Health 35,157 50,000 181,600 183,100 Shared Expense, Registrar 33,930 36,000 36,000 38,400 Shared Expense, C. C. Sec. 900 900 900 900 DOC Jail Block Grant 397,550 432,900 475,000 500,000 Major Medical Exp.-Jail 10,959 40,000 40,000 40,000 Shared Exp.-Jail Medical 131,845 111,200 133,500 135,000 Emergency Medical Services 30,291 31,000 31,000 30,800 Insurance Surcharge Tax 46,420 88,000 80,000 125,000 Annexation H.B. #599 1,507,925 1,653,400 1,649,500 1,798,000 State Child-JDH 18,942 11,000 11,000 11,000 State Library Aid 200,000 200,000 200,000 210,000 Vehicle Rental Tax 28,996 24,000 30,000 30,000 State .Erosion Control Fee 16,600 45,000 45,000 45,000 State Sales Tax 11,134,191 13,061,300 12,909,100 14,940,700 Chapter 10-MH/MR 1,456,900 1,549,000 1,722,700 1,815,200 State Welfare Assistance 1,156,463 999,630 1,097,630 1,119,800 Total State Revenue 20,505,079 22,764,230 23,027,124 25,633,600 Federal Library Aid 2,627 4,500 2,500 4,000 Fed. Emerg. Mgt. Assist. 3,130 0 0 0 Presquile Refuge 1,434 1,000 1,400 1,000 Federal Flow Through -Welfare 1,197,599 1,434,770 1,474,500 1,496,700 Fed. HUD Welfare USDA Donated Eq.-JDH 0 19,174 0 18,000 0 18,000 0 18,000 Federal Substance Abuse 27,516 28,600 0 20,100 Comm. Support -Federal 43,981 45,700 45,700 44,000 Total Federal Revenue 1,295,461 1,532,570 1,542,100 1,583,800 TOTAL REVENUE 125,520,679 141,311,700 140,401,389 156,039,900 Transfer from CIP Reserve 0 1,498,000 1,498,000 897,900 Reserve, CIP FY87 GF Tax Increase 0 0 0 3,765,500 Reserve, CIP Powhite 0 1,835,900 1,835,900 391,400 From County CIP Fund 1,622,500 1,550,500 2,593,800 1,119,100 Reserve, 911 0 0 0 0 0 0 0 Bond Proceeds 23,588,950 0 0 Amount Provided L/P Total Non -Revenue 564,750 25,776,200 0 4,884,400 5,927,700 6,173,900 Undesignated FB 0 10,317,700 10,322,750 7,342,500 Revenue Sharing 0 308,000 308,000 0 Total Other 0 10,625,700 10,630,758 7,342,500 TOTAL REVENUE,RESERVES&OTHER 151,296,879 156,821,800 156,959,847 169,556,300 CRITICAL ITEMS NOT FUNDED APPENDIX - E Compensation o To provide a 10% salary increase for County employees to keep salaries competitive with the relevant market. The proposed budget provides an 8% increase on an employee's merit date; however, this does not keep up with higher increases allocated by the State and neighboring jursidictions. Cost: $760,000 Self -Insurance Fund o To cover the 1987-88 projected self-insurance costs of $1, 776 600 the insurance reserve of $750,000 was reduced by $287,300. There is, there- fore, a critical need to restore the County's self-insurance reserve to the $750,000 level approved by the Board in establishing the self-insur- ance program. Cost: $287,300 Data Processing o To purchase an MVS software system which would convert the existing mainframe operating system software. The system software upgrade is essential for Data Processing to provide the- necessary information support services to County departments and Board members concerning projected growth in commercial and residential development. The MVS System is critical to meeting anticipated demands in a timely and accurate manner. Implementation will provide specific productivity gains: elimination of complexities in multiple DOS operating systems; utilization of processing capabilities of existing and large mainframes; improvement of system availability through error recovery; enhancement of data access capabilities; and provision of Fourth -Generation languages. A delay in the purchase of this system will only compound future costs for software, hardware, and personnel; moreover, the completion and implementation of systems currently being developed will be postponed. If implementation is deferred until December 1987, the additional funding required will be $180,000, rather than $330,000 needed to fund the conversion in July 1987. Cost: $330,000 Circuit Court Clerk o To continue implementation of the case management system, additional terminals and other equipment are needed to automate the civil and chancery dockets. This system will serve the needs of judges and court personnel in responding to requests for information. Cost: $24,500 E-1 Police o maintain ts. Eight htradditional Patrol Officers will be needed. as per 688 assignmen 8 Cost: $367,000 o To maintain the present level of dispatcher service. Without six Emergency Service Dispatchers, the ratio of calls to dispatchers will increase to 1 dispatcher per 52,122 transactions. Cost: $124,000 o To expand the Drug Abuse Resistance Education (DARE) program from a pilot to a fully funded program in the elementary and middle schools. Four full-time DARE officers are needed to supplement the two DARE officers funded in the proposed budget. Cost: $180,000 Fire o To handle the increased workload in the administrative services division. Duties include budgeting, budget monitoring, budget change requests, purchasing, worker's compensation, insurance coverage, and other administrative activities. Functions are starting to backlog and deteriorate because of inadequate time for proper staff work and a growing variety of demands on the administrative staff officer. The existing officer needs a backup employee to take over in his absence. Cost: $35,000 o To ensure that emergency medical technician training is provided in an up-to-date manner, and that EMT's maintain their qualifications. With the increased role of the Fire Department in the area of emergency medical services and in the Med-Flight Program, a Training Coordinator will allow the department to keep abreast of rapidly changing technology and to provide the training required. Cost: $34,000 o To relieve the manpower shortage which currently exists. Matoaca has been assigned salaried firefighters to respond to calls on a 24-hour basis because volunteers have failed to participate consistently. However, only one firefighter and one sergeant are assigned per shift. This is less than the desired minimum of three men per engine required for safety and effectiveness. Of the original five positions funded by the Board in the Spring of 1986, only two were funded in the 1986-87 budget. Therefore, seven additional firefighters are needed to meet the minimum of three per crew per 24-hour shift. Cost: $175,000 E-2 Fire/Police Communications o To replace and level the existing floor in order to eliminate static electricity and unsightly appearance. The static electricity is caused by the Communications equipment and is capable of knocking out the consoles, rendering them useless. The existing floor cannot be treated to resist static electricity due to its poor condition. It is worn, resists treatment and cleaning, and is coming unglued. Replacement is essential to the communications operation as well as to maintaining a good image for the Center. Cost: $50,000 School Board o To meet the demands of growth and to support the 10% increase in teachers' salaries in the County school system. The Superintendent's budget request is $4.3 million more than the amount that can be funded in the proposed budget. Cost: $4,340,300 GRAND TOTAL $6,707,100 E-3 Appendix - F Items Of Significant Interest To The Board Board of Supervisors o Participation by the Board in the annual overseas business recruitment trip with the County's Economic Development representative. The $7,500 being requested represents the cost per Board member. Cost: $7,500 Accounting Department o To fund the MSA software upgrade, disk controller and storage unit for budgetary control and accounts payable modules. These costs make up 45% of the new products passed on from Data Processing who is handling the software conversion and storage. Without this funding, the MSA budgetary control and accounts payable modules cannot be implemented, as there will be insufficient space on the mainframe computer. Cost: $106,300 County Attorney o To handle increased workload by providing half -year funding for a full-time Assistant County Attorney. Cost: $18,500 o To increase capabilities for handling current and future lawsuits against the County and its officials and employees. A significant portion of the operating costs are necessary to defend the recent, complex RICO lawsuit filed by HMK which is now on appeal to the Fourth Circuit, and is likely to be appealed to the Supreme Court if the lower court decides in the County's favor. If the Circuit Court rules against the County, the resulting trial will necessitate extensive pre-trial and trial preparation. In addition, several pending cases are expected to continue into FY88. Based on historical patterns of litigation costs, an additional appropriation is needed to properly defend the County. Cost: $50,000 Treasurer o To fund additional overtime. Cost: $3,000 o To meet increased demands during tax collection seasons, part-time funds are needed. Cost: $18,200 o To operate in the DMV office for the sale of vehicle licenses only. One position is included for sale of licenses. Cost: $22,700 F-1 Commonwealth's Attorney o To provide increased capabilities for handling the heavy caseload, answering phones, handling public inquiries, filing, and typing. An additional Sr. Clerk Typist/Receptionist is needed to accommodate the increased workload. Cost: $17,500 Circuit Court Judges o To assist judges with legal research, preparation of court opinions, and more efficient processing of legal matters through resolution of issues before trial. Employing three law clerks and providing necessary equipment to assist them in their work will provide for more efficient and expeditious handling of court cases. Cost: $85,200 Juvenile & Domestic Relations Court o To incorporate J&DR Court into the County -wide telephone system in order to reduce maintenance costs and improve public contact services. Cost: $10,000 General District Court o To automate various function purchasing a pro -type display provide an on-line, compatible and Magistrate's office. Cost: $3,800 Magistrate s and the production of documents by typewriter. This equipment will also system between the General District Court o To automate the office and standardize all documents issued for use in the courts. This automated System, consisting of two pro -type display typewriters, will be on-line with the Police Department and General District Court so that each warrant/summons issued will be entered into the computer at the time of issuance. This will improve police records and aid in preventing duplication of papers issued. The equipment will be utilized 24 hours per day. Cost: $7,500 Clerk of Circuit Court o To fund the Clerk's 1987-88 budget request,there is a need to add $50,400 in proposed operating expenditures (i.e. other service contracts, other services, other operating supplies, general office supplies). Cost: $50,400 F-2 Police o To continue traffic control at Five Forks Intersection. Cost: $30,000 Fire o The Rescue Squad Association has asked for an increase for operating expenses from $60,000 to $80,000. Cost: $20,000 o To relieve the manpower shortage which currently exists at the Bensley Fire Department. Bensley has three separate units that may respond to calls --the aerial ladder unit, the engine company, and the truck company. The number of firefighters currently employed to man all three is insufficient. The aerial ladder unit covers a large section of the County as the first -due aerial unit, and may be called to respond when the engine company is not required. Therefore, when salaried firefighters are responding on the aerial ladder unit, the engine company must run short. As the station that responds to most calls, Bensley needs sufficient manning for all three units; therefore, a salaried supervisor must be provided, as well as four firefighters for the engine and three for the truck. If these are not provided, Bensley may not be able to expeditiously perform rescue or firefighting operations. Cost: $150,000 o To meet increasing demand for Company #7 at Clover Hill Fire Station. The rapid construction of homes and businesses in the area, as well as the unique risk of Brandermill, demand the addition of one man per shift to expedite response to demand. Cost: $85,000 o To handle the increased workload at Company #11, Chesterfield Fire Station. The present 3-man crew limits the initial action of the unit, impacting search and rescue and initial knockdown action. Cost: $75,000 Mental Health/Mental Retardation o To address actual demands for services and reduce current waiting lists. This can be accomplished by increasing the number of full-time positions by 30, funding additional part-time positions, by funding start-up and on -going operating costs of two new group homes, by increasing local funds to replace loss of Federal funds, and by funding various capital items which will support the new positions. Cost: $1,673,600 Library o The recommendations of the VCU study are extensive and demonstrate the need for additional funds in many operational areas of the library system. Total cost equals $129,300 and consists of the following items: F-3 - Extend hours at Central Library to 9 pm on Wednesday nights. Cost: $7,500 - Organize a Young Adult Program. Cost: $30,000 - Assume responsibilities for public relations programming and promotion of library services. Cost: $8,500 - Increase availability of paperback books and .popular hardcover titles. Cost: $39,200 - Provide patrons with reference micro -computer to use at $1 per hour. Cost: $7,700 - Provide residents with access to electric typewriters in sound resistant carrels. Cost: $2,100 - Increase availability of foreign language books. Cost: $1,300 - Meet increased demand and provide 400 audio cassettes., Cost: $15,000 - Expand the Central Library audio visual collection and establish audio visual collections at two branches. Cost: $18,000 o The Enon Library Proposal - To begin the operation of Enon Library. Equipment, staff, and materials are needed in order to provide adequate services to County residents. Cost: $236,200 o Other Library system additional funding requests amount of $88,500 and consists of the following items: - Increase capabilities of telephone renewal system. Cost: $4,900 - Provide public with 600 compact discs. Cost: $8,000 - Provide needed equipment and storage files. Cost: $75,600 Health o To increase workload capabilities by hiring a full-time Public Health Nurse for the new schools and a Sanitarian. Cost: $58,800 F-4 Parks and Recreation o To replace the existing lighting system at the Midlothian Middle School football/soccer field. The lighting system is so old that it requires high electricity and maintenance costs. The FY88 target provided for this, but the department chose to fund other items such as capital equipment. Cost: $84,000 o To provide services to the increasing number of participants in indoor recreational sports. Additional gym time and facility supervisor posi- tions are required to offer adequate practice time for the number of participants in the program. Cost: $24,600 o To research and develop the Fort Stephens Historical Site. Since its purchase, the site has not been interpreted and opened for public use. Funds would be used to hire part-time staff to provide for improvements of the area and to purchase the land needed. Cost: $41,000 Extension and Continuing Education o To provide a 1987 Household Hazardous Waste Collection Day which was recommended by the Keep Chesterfield Clean Committee and the Extension Advisory Board. Two sites have been proposed in order to reach a large geographic area of the County. Operating costs include the collection sites, promotion, and printing expenses. Cost: $40,000 Economic Development o To continue the existing Foreign Business Recruitment Program which strives to attract foreign business investment in the County. The Administration recommends that if this program is considered for additional funding, that the program become a regional effort through MEDC. Cost: $76,000 o To fully fund CONTOUR at the requested level of $332,175. Only $147,000 was allocated to this organization by Economic Development in the proposed budget. Cost: $185,100 Planning o To enable the department to implement the Planning Information Management System (PIMS). The system will improve the tracking of projects through the development review process and provide current information for the administration, developers, and the public more quickly. Funding is needed for related equipment, software, and a Data Entry Operator. Cost: $62,000 F-5 Environmental Engineering To improve the existing mapping system in the County. This funding is for the first phase in developing the aerial photography for the base map. Cost: $300,000 Capital Area Training Consortium o To continue use of the automated training center which provides aptitude testing, general education development, skills training, and on-the-job training for structurally unemployed and welfare recipients. Although the County had planned to withdraw from the program after the 1986-87 fiscal year due to limited County resources, additional funds are being requested to continue Chesterfield's participation in the program during 1987-88. Cost: $60,800 GRAND TOTAL $3,820,500 F-6 Appendix - G CHESTERFIELD COUNTY ITEMS NOT FUNDED News and Information Departments Requested o To provide the capability of typesetting the County newsletter and other documents. 15,000 o To subscribe to applicable journals and periodicals. 400 o A Graphic Designer is needed to improve the handling of daily requests for graphics work by all County departments. Costs will be charged back to the depart- ments requesting assistance on a prorated or fee basis. 30,000 o A Photo Journalist is needed to assume responsibility for photographing all County activities and events, and pro cessing black and white film for use in news stories and publications and would also participate in the news. writing and editing of County publications for all departments. Capital outlay would include darkroom equipment, office equipment, and supplies. 34,000 o A Television Technician is needed to assume responsibility for videotaping all meetings and committees, opening cere- monies, and special projects which the office has not been able to cover in the past. This position is needed since Storer Cable Channel 27 will no longer offer the television time which the County used in the past due to a new Federal Communications Commission ruling. 80,000 o A police pager is needed to provide communication capabil- ities during times of crisis or emergency. 400 159,800 General Services o To better deal with the extensive problem solving responsibilities associated with trouble calls, new installations, and moves and rearrangements for the System 85 phone system. An additional employee would reduce response time and would allow the current coor- dinator to manage and plan telephone functions as the County expands. 22,500 G-1 o To provide telephone training to employees and to enable them to test equipment for fiber optics cable. 5,500 o To improve billing and information management of the System 85 telephone system. 5,000- o To provide the Print Shop with the capability of making half tones, veloxes, and negatives for high quality printing. A copy camera would increase the productiv- ity and efficiency of the Print Shop since negatives can be reused over a period of years. 15,000 48,000 Accounting Department o To maintain the current level of service provided to financial system (MSA) users. Currently, a part-time employee has been performing some of these tasks; how- ever, the workload has increased significantly and requires a full-time position. With out this position (Senior Account Clerk/21), or an increase in part-time funding, departmental objectives of developing new management reports and updating the MSA system docu- mentation will not be accomplished. Maintenance will not be performed promptly nor will results be tested as thoroughly when requested by users. Also, a suffi- cient amount of human resources will not be devoted to the implementation of the new MSA modules. 13,000 o To increase the capabilities of the Payroll Section which is currently overloaded by a growth in the number of County employees. The corresponding increase in the number of payroll transactions processed by this section has slowed productivity and efficiency. Also, other activities such as benefit changes have created additional work for the three existing employees. Without an additional position, (Sr. Account Clerk), meeting deadlines in 1988 will be in jeopardy without excessive overtime, especially with the proposed changes in the new Personnel System. Also, com- munication with employees concerning payroll/tax changes and laws, training staff in other departments, and review- ing procedures to increase efficiency will not be accomp- lished. 17,000 o To establish a micro -computer network between senior accountants which will eliminate the duplication of infor- mation through shared files, resulting in more timely account analysis. This system will increase productivity and efficiency. Without the additional funding, the audit report will not be ready for distribution on time unless G-2 excessive overtime occurs. Also, the space needs will become more critical as duplicated files are stored. Finally, senior accountants will not be able to reconcile and analyze all accounts as required by the deadlines because of the increased workload. o To provide Accounts Payable with a better filing system for storage of paid invoices. County growth has caused the number of invoices to grow and available space to decrease. A new filing system would solve several important problems that now exist: it would provide the needed filing space; it would provide the needed security since it can be locked; it will take up less floor space; and it will increase the attractiveness of the work area. o To increase the capabilities of the MSA Accounts Payable module. Funding will allow all staff members to have a computer terminal which will enhance training and imple- mentation. The benefits of the MSA control system will outweigh these costs. o To install the MSA Accounts Payable package which will require staff overtime for training, for the establishment of policies and procedures to set up and document the system, and the set up of various policies and vendors on the system. Without staff overtime, it will be impossible to meet the project's scheduled deadlines. Also, overtime funding is needed to produce a timely Comprehensive Annual Financial Report on schedule. o To enhance the appearance of the County's Comprehensive Annual Financial Report through variation in type setting and high quality graphics. Budget and Management 24,500 8,200 2,700 3,300 5,000 73,700 o To provide the capabilities for designing much needed financial analysis reports to improve revenue projections and expenditure analysis. Consultant services are requested to provide report writing capabilities to the department to improve financial analysis. 10,000 o To provide IBM Network Software training to staff members so that they can resolve network problems in a timely manner. Currently, the department must wait for Data Processing to determine problems and identify solutions, and frequently there are delays in getting assistance. Database training is also needed for the development of G-3 a records management system, as well as project management. 4,000 o To reduce the amount of time required to generate the Budget, the 3-Year Projection, and the Performance Reports. A new computer printer (IBM 5218) may avoid the use of overtime in producing these documents. 4,000 o To assume responsibility for monitoring and projecting the County's revenues in a thorough, timely, and accurate manner. Due to the current structure of the revenue reporting system, a substantial amount of manual effort is involved in estimating the County's revenue. This limits the quality and reliability of projections. A Revenue Analyst position would enable the department to carefully monitor and project the County's revenues on a timely basis. 39,700 57,700 Data Processing o To enable the County to model and develop micro -based systems and to train County staff accordingly. An Information Center support service will prove more cost-effective, because it provides necessary on -going training in software, hardware, and networking as opposed to training outside the County. Without four micro -computers and related equipment, the Information Center support service cannot exist. 23,000 o To enable staff to limit and control the access of County data files to unauthorized persons. A data security software system will also detect and prevent data file corruption. Current methods used are time- consuming and manpower intensive. This system will automate this function. 10,000 o To automate the existing project planning process which would save approximately $20,000 annually in manpower time. This system would include a network of four micro -com- puters and an application package. Continual growth in the systems development and maintenance functions has made it necessary to automate the project planning process. Automation will allow the senior staff to concentrate on development activities. 25,000 58,000 Human Resource Management o To improve the physical setting of the office. Currently, the department's space is inadequate; therefore, better G-4 utilization of space is essential to the productivity and efficiency of the department, as well as to provide for private supervisory and employee relations discussions. In order to meet these needs, funding is needed for a pri- vate office, partitional work sections for clerical staff, and space saving filing systems. 10,000 o To execute a Hay Associates review of the position classi- fication system which must be done every five years to ensure that the system is up-to-date and working as it should. An outside source (vendor) will conduct the evaluation. 22,000 o To conduct a comprehensive employee attitude survey. Results could be very beneficial in determining which employee programs should be revised. Also, it will evalu- ate such areas as pay and benefits, policies and procedures, management/supervisory practices, communication, staffing, and budgetary needs. 18,000 o To establish an Employee Assistance Program (EAP) which is designed to provide referrals for substance abuse, financial problems, family problems, etc. This program would be beneficial to the employee and to the employer, since this program may be an effective management tool for making such employees more productive at work. The program would be contracted out to a private vendor. 25,000 o To improve training capabilities using a television camera and monitor and an industrial model portable video cassette recorder for viewing and taping various training sessions. 9,000 84,000 County Attorney o To enhance the professional appearance of the office by refurbishing the reception area. This project is only half complete. 2,000 Internal Audit o To increase responsibilities undertaken in the areas of audit and bingo raffle administration, audit of physical inventory procedures, and productivity reports on audit staff. This may be accomplished by reclassifying the existing Senior Accounting Technician/32 to a Junior Auditor/38. 2,100 o To perform routine calculations, trend analysis, ratio comparisons, and sample selections at on -site audit loca- tions. Two portable micro -computers will generate analy- sis of financial statements and audit scope more efficiently G-5 and expeditiously. 7,200 o To improve the accuracy and timeliness of auditing func- tions with four computer software packages. 2,500 11,800 Purchasing o To increase efficiency and production in word processing functions, maintenance of bidders list, vendor activity summaries, purchase summaries, and bid analysis. A micro- computer and related equipment will assist accomplishing these tasks. 5,200 o To fund additional hardware and maintenance charges for implementation of the purchasing module of the MSA system. 24,800 o To upgrade the existing memorywriter in order to provide new capabilities, and increase efficiency and timeliness in producing documents. 900 30,900 License Inspector o Overtime dollars are needed to provide the Sheriff's depu- ties with compensation for support and assistance -at road blocks. Hiring the deputies provides greater enforcement and generates more revenue for the County. 4,000 o To handle increased workload in the department. An addi- tional typewriter and 3 bi-level workstations will increase efficiency and productivity. 1,500 o A display terminal monitor is needed to increase policing efforts with regard to business licenses and County decals and helps to update vehicle registration. 800 o To enable staff to contact the increasing number of new and delinquent business license holders. A personal computer would enable the department to increase efficiency and productivity. 3,400 o To replace old obsolete furniture that currently exists in the department. Replacement is needed due to age and appearance. 1,000 10,700 Treasurer o To increase the efficiency in the bookkeeping areas by purchasing a telex printer. The two existing printers G-6 are used for tax inquiries from the public and for office requirements; they are located in areas that are not conven- ient for bookkeeping's use. 3,500 o To provide for more appropriate office space by purchas- ing office equipment for storage space that will soon be available for office use. 1,600 o To reduce the amount of time required by the Treasurer's office in mailing real estate and personal property tax bills (annual and monthly), vehicle license renewal applications, and vehicle licenses. Fifty thousand was budgeted FY87 by the Treasurer's office to purchase automated computerized mail equipment; this money could be escrowed for future purchase. 165,000 170,100 Clerk of Circuit Court o To help furnish the Clerk's Office by purchasing additional office furniture. 1,500 Police o To strengthen the delivery of police training with one additional Senior Clerk Typist/Receptionist/19. Officers would not have to spend much of their time performing clerical duties. 23,000 o To provide two additional Sergeants/43 in order to provide continuous and uniform on -duty supervision. Two additional sergeants/43 are needed to assist in the daily monitoring and maintenance of departmental standards. 99,500 o To reduce the projected data entry workload to the present level of service in the Records Unit. 22,000 o To reduce robberies, theft, and vandalism in schools, businesses, and high risk areas of the County. A panasonic video camera and an alarm system are needed to reduce these types of crimes. 6,000 o To increase department efficiency through replacement of equipment which has reached the end of its useful life. (35mm slide projector, 16mm film projector, transcriber, secretarial chair) 1,600 o To save approximately 50% of the manhours spent on producing monthly reports. Reports now have to be copied onto floppy disks and taken to the Planning and Research Unit to be printed; or, the P&R Unit temporarily loans their printer to Administration. 600 G-7 o To maintain effectiveness and efficiency on the part of the Planning and Research staff members. A micro- computer system or terminal emulator will enable them to meet increased demands for information. 18,300 o To meet training requirements which are mandated by the State (for emergency service dispatchers at the basic level, in-service, and certification and re -certification for VCIN/NCIC). These programs have necessitated the utilization of overtime. 5,500 o To handle the increase in filing, data entry, conversion of manual files on criminal histories, and responsibil- ities of personnel who are on annual leave/maternity leave. 1,200 o To replace the existing aerial surveillance equipment that are beyond repair. When it is used in the field, a technician must be present in order to keep it operating. The aircraft head and antennas are especially needed due to the increased use of aerial surveillance. 7,700 o To fulfill all demands for traffic information requests/ studies and analyses. The tremendous increase in motor vehicle accidents requires higher quality information and increased workload which cannot be handled by part-time employees. 23,200 208,600 Fire o To provide additional assistance in the direct super- vision of on -duty forces thereby reducing the span of control. At the present time, two battalion chiefs are on duty during any 24-hour cycle, each assigned to one end of the County. Whenever annual or sick leave is used, there is only one battalion chief to handle management and supervision of emergencies and personnel on duty. There- fore, this additional position would enable the fire protection division to manage its forces properly at all times. 51,500 o To provide necessary maintenance for the Fire Department's fleet and equipment. The age and size of the fleet requires that more preventive and breakdown maintenance be performed. The present workload exceeds the manpower available to service the equipment. An addi- tional fire equipment mechanic will address the workload increase. 22,000 o To continue the department's transition to high pressure breathing apparatus. Funding is necessary to continue the 4-year phase out of current air masks. Failure to replace G-8 the existing units will result in rapid deterioration of new equipment due to constant use. The phase -in program of high pressure masks allows replacement in an orderly manner while providing our personnel with safe, efficient, serviceable equipment. 25,000- 98,500 Fire/Police Communications o To provide an efficient network system that will access Fire Administration, Fire Prevention, Fire Communications and the four stations. This network will provide more efficient use of personnel and resources through the input of incidents of fire, daily personnel reports, maintenance reports, and alarms. Also, networking reduces the need for new positions in Fire Communications. 30,000 o To enable firefighters to collect incident information within the center during major events. An electronic tracking map board would be used to graphically display the deployment of Fire, Police, or rescue personnel or equipment during major situations. The map would improve communication in all areas of public safety. It will also reduce the need for additional dispatcher positions. 46,700 76,700 Social Services o To hire new positions (3 social workers, 2 eligibility workers, and 2 clerical staff). 156,000 Health o To provide furniture for the new Human Services Building. 10,000 Juvenile Probation o To provide better service to clients and Probation staff, as well as to reduce operating costs and maintenance of the existing system. This may be accomplished by incor- porating the Probation Office into the County -wide tele- phone System 85. 6,500 o To provide for an increase in operating costs for rental of County vehicles used in providing probation services. 5,000 11,500 Library o Other Library system additional funding requests amount to $103,100 and consists of the following items: - Increase hours per day by three (from 5 to 8) so that phone can be answered during operating hours. 4,200 G-9 - Reduce number of overdue books by funding number of work hours of Book Collector. 6,400 - Increase services at various libraries: 2.5 full-time Library Associates, 3 full-time Library Aides, and 1.5 full-time Library Pages. 92,500 103,100 Parks and Recreation o To improve capabilities of making facility reservations, an upgrade in the existing hardware package is needed. 2,000 o To increase hours and responsibility levels for more effective coordination of services for senior citizens. Networking with organizations for the aging and disabled, expansion of revenue generating programs, and seeking grants from outside sources will also be accomplished. 13,000 o To provide better and more reliable transportation to participants in present camps, playgrounds and senior citizen programs during the summer months. A new bus can be used to begin new revenue generating programs to offset costs. 29,200 o To provide additional exhibits for the Rockwood Park Nature Center. Additional funding would allow the department to vary the exhibits so residents will return each year and help the center to remain a functional and viable community resource. 4,000 o To assume responsibility for all Park operations and for dealing with public inquiries and problems. Currently there are only maintenance workers on duty who are not trained to handle extensive public contact and who are taking more time to handle public problems than to maintain park property. New facilities, heavier use of existing facilities and programs all point to the need for Park operations staff. 50,000 o To establish a recreation day camp for the learning disabled population during the summer months. 2,600 o To attract better quality entertainment at County special events. A transportable stage is needed because it is both larger and mobile and can be used for all performing arts: theatre, dance, and music. It can also be used to offer more revenue producing programs to help offset the costs. 17,000 o To hire a word processing specialist. 13,400 131,200 G-10 Extension and Continuing Education o To assume responsibility for fringe benefits on the County's portion of agent's salaries. The State has requested for the second consecutive year that the County pay for fringe benefits. Benefits are calcu- lated on 1986-87 salaries for six Extension Agents and the Director (VSRS and Life Insurance). 11,000 o To increase service levels through improved volunteer capabilities. An IBM personal computer which is needed for volunteer work as a means of efficient and accurate data retrieval. 4,000 15,000 Community Development Administration o To enhance the service levels of the administrative staff, the department wants to acquire a micro -computer and software. 5,000 Economic Development o To target business prospects by phone, telex, direct mail, visitation to companies and trade shows/conventions. A first line salesman position is needed to handle these functions as part of the Business Recruitment Program. 66,100 o To plan and implement a marketing and targeting program including economic analysis, development of promotional information, and targeting of information dissemina- tion. A consultant will be used to complete the plan and a research assistant will be hired to assist in the process. 135,300 o To develop a Finance Program that will provide an inventory of public and private funding sources for business investment, reinvestment, and expansion of existing business. An Economic Development Finance Specialist will be hired to develop this program. 49,100 o To promote Chesterfield County by attending national trade shows. Fees and associate expenses: 9,100 o To establish an automated graphics capability for site portfolios. 5,000 o To provide information on the County incentives for attracting businesses by publishing a quarterly Economic Development newsletter. 10,000 274,600 G-11 Planning o To increase efficiency of field personnel by giving them access to office files while they are inspecting sites. Acquiring four used two-way radios and a used base station from a County department that is converting to a newer system are needed to improve operations. 3,600 Transportation o To develop a program for traffic analysis. The program would require the purchase of a micro -computer with emu- lation board and plotter. Needed for the engineers and senior drafting technician since access to existing micro- computer is totally absorbed by the secretary. 7,200 o To enhance indepth traffic analysis and collector road plan modeling software is needed. 5,000 o To provide capabilities for detailed surveying and designs of rural additions, future collector roads, and access plans for corridors surrounding limited access highways. 100,000 o To identify relationships between the County's existing networks, developments, undeveloped parcels, and water courses with the aid of aerial photo graphs from the VDH&T. These will be used to plan and develop transportation networks through the County. 3,000 o To perform field work for "in-house" traffic studies and verification of developers' proposals. Current staffing and lack of available manhours makes it necessary to hire a part-time assistant. 3,000 o To enable staff to collect data for turning movements by purchasing a traffic counter. 1,000 o To improve department operations, an ungridded magnetic board is needed for the conference room. It will be used to display plan sheets and to illustrate ideas graphically. 900 120,100 Building Inspection o To allow newly approved license inspectors to complete their work in a timely manner. An additional vehicle is needed for inspections. 8,200 o To provide for 24-hour inspection scheduling. An auto- mated system with four additional telephone lines will reduce the need for additional personnel. This system will reduce telephone delays. 45,000 G-12 o To handle the current increase in the number of miles traveled by inspectors. The degree of enforcement and active supervision of structure code will be limited without funding. 8,800 o To allow inspectors the capability of entering inspec- tion results and of receiving footing and other same day inspection requests in the field. Hand-held computer units will increase productivity in the field and office as well as reduce future staffing needs. 77,000 o To upgrade the current work environment to standard condi- tions, workstations for inspection staff are needed to increase morale and productivity. 36,900 o To handle peak load demands, additional part-time staff are needed to make inspections in the time frame specified by code. Use of part-time staff will reduce personnel costs since the need for more full-time staff will decrease. 10,000 o To maintain micro -computers, cash registers, and hand-held units, with office equipment maintenance con- tracts. Without a contract, expensive repairs might 2,100 render the equipment useless. o To meet expected permitting activity in the budget year, additional postage money is needed. 2,000 o Cash registers are needed and will provide additional security and audit trails. They also will eliminate delays caused by the need to balance accounts the follwing day. 5,800 o To provide adequate training for all levels of staff, funds are needed for local travel/business trips associa- ted with fulfilling new existing structure code enforce- ment and investigation/implementation of a satellite 500 office. o To perform footing inspections during peak workloads, consultant services are necessary. The department will 5,000 be reimbursed by the contractors. 201,300 Environmental Engineering o To promote safety on County highways. The department requests the replacement of existing dual street signs with larger signs on all outside diagonal signal poles located in the 75 signalized intersections in the County. Recommended by the State's Department of Transportation, these larger signs are more suitable for all large four -lane intersections. Special equipment will be needed for installation. The first year costs will be 10,000 higher than subsequent years. G-13 o To handle increased workloads regarding the performance of quality reviews of adequate drainage and erosion control for businesses and citizens moving into the County. The State erosion control law allows the County 45 days to review and comment on plans. With the increase in review demands, the department is currently unable to meet the developers' requests in a timely manner. 46,500 56,500 Sanitation - Northern Area Landfill o To eliminate leachate hauling from the Northern Area Land- fill. The installation of a gravity -line connection between the Leachate System and the County Sewer System will allow the leachate to drain directly into the sewer, thereby elimi- nating the need to pump and haul it from the holding basin. The current practice of pump and haul is expensive and unresponsive to weather conditions. Also, the equip- ment must be rented. This new system would require little maintenance after installation and would be responsive to weather conditions. 125,000 Buildings and Grounds o To meet the increased number of maintenance, horticultural, and other work orders, three additional positions are are requested. County expansion, renovation of old space, and additions of multiple modular units and new buildings increase demand on current staffing and lower response time and customer satisfaction. Therefore, two maintenance workers and an electrician apprentice are requested. 48,200 o To increase capabilities and service levels, the depart- ment requests a hydraulic pipe bender and a forklift. The forklift is needed to replace one which is reaching the end of its useful life. 7,200 0,400 Airport o To provide a back-up fuel truck for the existing jet truck. In the event of mechanical difficulty, there is currently no backup capability. 30,000 o To assure service reliability in the event of mechanical difficulities with either or both fuel trucks, a fixed base fuel station would provide needed backup. 18,000 o To meet the increasing demand for corporate hangar space. At the present time all hangar facilities are fully occupied and there is a waiting list for potential customers. A new hangar would allow the Airport to adequately serve the current demand and to attract new customers. Without 200,000 it growth is stifled. G-14 o To replacement equipment which is wearing out and becom- ing a maintenance burden. Reliable ground equipment 15,000 (bush hog and mowing tractor) is essential. o To meet increased demand for space, more "T" hangars are needed. There is a waiting list for potential customers 250,000 who desire rental space in t-hangars. o To further enhance the maintenance operations. A tig welding machine would give the Airport the ability to perform work that is currently contracted out to 2,000 private firms. 515,000 GRAND TOTAL ALL FUNDS $2,890,300 G-15 Y ESTER FIELD COUP CHESTERFIELD, VIRGINIA 23832 DATE: MARCH 11, 1987 AGENDA COURTHOUSE 1�., work Session on Budget at 2:00 Administration Building, Room 2 Dinner at 5:00 p.m. Bella Italia 3 nvocation at 7:00 p.m. Dr. W. Robert Floyd BOARD OF SUPERVISORS HARRYG. DANIEL, CHAIRMAN DALE DISTRICT JESSE J. MAYES, VICE CHAIRMAN MATOACA DISTRICT G. H. APPLEGATE CLOVER HILL DISTRICT R. GARLAND DODD BERMUDA DISTRICT JOAN GIRONE MIDLOTHIAN DISTRICT RICHARD L. HEDRICK COUNTY ADMINISTRATOR TIME: 2:00 P.M. Page p.m. 502..................... 1 Bethlehem Congregational Church 4.�, "1ge of Allegiance to the Flag of the United States of America 5. Ap oval of Minutes February 25, 1987 arch 5, 1987 6.,,. i� inty Administrator's Comments 7. and Committee Reports 8. Requests to Postpone Action, Emergency Additions or Changes in the Order of Presentation 9. Resolutions and Special Recognitions A ,__.Mr. Michael Elliott Eck, Upon Achieving Rank of Eagle Scout ..................... 2 B,,- Declaring March 8-14, 1987 as "Girl Scout Week" ................................. 4 C.,---Declaring April 24, 1987 as "Let Freedom Ring Day'. ............................ 6 10. Hearings of Citizens on Unscheduled Matters or Claims 11. Deferred Items A. Public Hearing to Consider Guidelines Relating to Extension of Utility Lines to Promote Economic 9 ' Development. ......•••.." " " ' B�-"`Appointments ...................................... 12 M M Board of Supervisors Agenda Page 2 12. Public Hearings Page 13. New Business A.L,-'et Date for Public Hearings for Proposed Budget and Tax Ordinances ............... 14 B. dopt Ordinance on Emergency Basis Amending and Reenacting Article III, Title 8 of the Code of the County of Chesterfield Relating to Finance and Taxation and Set Date for Public Hearing.......................................... 17 C. Treasur is Items 1 A15propriation for Remittance of Unclaimed Property to the Tre rer of Virginia ........................ 21 2. horize Temporary Borrowing for Cash Flow Purposes ....................... 22 D 3ustment to Budget for Economic It Development and Contract Authorization........... 25 insider Appropriation for Drug Abuse Survey ........................................... 26 F. Consent Items Additional State Revenues in FY87 for Treasurer, Commissioner of Revenue and Sheriff. ................... 29 &---'Request for Fireworks Display ................ 31 J Amendment to State Road Acceptance Resolutions a. November 12, 1986........................ 33 b. December 10, 1986........................ 34 State Road Acceptance ........................ 35 G. Community Development Items het Public Hearing Date for Adjustment to Building and PlanningFees ................................ 40 2. Am d Authorization for ichmond SBA503 Certified47 Development Company ....................... Resolution Supporting I-295/Route 645 48 Interchange in Prince George County.......... 4 Trr is Signal Study for Lakeview v'�Avenue and Branders Bridge Road .............. 52 gn M Board of Supervisors Agenda Page 3 Page G. Comm�ity Development Items (continued) 5.1/Surface Treatment of Blithe Road and Lively Street.. ................ 6 Five Forks Intersection TrafficControl ........ 54 58 7t,--Street Light Installation Cost Approvals....... 60 8. Street Light Requests .......................... 81 Lam` H. Utilities Items 1�lic Hearing to Consider Rental of County `� Owned Property at 3761 Collier Hill Road....... 98 2/,UpVer Swift Creek Transport System ............. 99 3. Consent Items ✓a. Award Contract for Swift Creek Water Filtration Plant ..................... 101 Award Contract for Water Lines on Boones Trail Road and Fordham Road......... 103 Award Contract for Improvements to �c. Bailey Bridge Pumping Station .............. 108 Award Contract for Improvements at Enon and Bellwood Lagoons and Demolition of Pocosham Pump Station........ 110 Consider Purchase of Property for Robious Fire Station ....................... 111 f: Request to Encroach on County Easement by Mr. Robert T. Sanderson, Stanmore Court ............................ 114 rye:' Deed of Dedication Along Woodpecker Road from Mr. and Mrs. J. Royall �Along •Reedy .••.••••.••. 117 ,Robertson.. ' Deed of Dedication --.r Branch Road from Mr. Gerald D. Woolridge... 120 4. Reports ........................................ 123 125 I. Reports ............................................ 14. Adjournment MEETING DATE: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 SUBJECT: Work Session on Budget ITEM NUMBER. 1. ADMINISTRATION BUILDING, ROOM 502 AT 2:00 P.M. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION The Board will discuss the proposed budget as distributed on Thursday. (Please bring with you.) PREPARED BY: ATTACHMENTS: YES O NO SIGNATURE: 4 C LINTY ADMINISTRATOR +} BUDGET WORKSESSION MARCH 11, 1987 err+" °'o ADJUSTMENTS USED TO BALANCE FY88 BUDGET Amount Needed To Balance $3,373,400 Revenue Item Increases: o Revised estimate - Real Property Revenue $ 559,200 o Increase Planning/Zoning Fees 282,000 o Increase 9-1-1 Fee to $.30/month 96,000 o Increase Vehicle License Charge on Vehicles over 4000 lbs. to $25 150,000 TOTAL NEW REVENUE: 1,087,200 Expenditure Item Decreases (Increases): o Revenue Sharing Highway Funds (Rt. 288 Flip -Flop) 500,000 o Limit General Fund Salary Increases to 8% on anniversary date 1,330,000 o Reduce funding for capital improvement projects to $700,000 300,000 o Eliminate debt supplement to Garage 134,600 o Reduce contingency to $250,000 250,000 o Addition to Police Department target ( 500,000) o Addition to Social Services target ( 150,000) o Addition to MH/MR target ( 150,000) o Donations 145,300 o Take from Fund Balance 426,300 TOTAL EXPENDITURE ADJUSTMENTS: $2,286,200 1 n In RECOMMENDED TAX RATES Requires Change in Ordinance: Real Estate $1.04 Personal Property 3.60 Airplanes 1.10 Machinery and Tools 1.00 RECOMMENDED FEE INCREASES Requires Change in Ordinance: 9-1-1 Fee: Increasing from $.15 per month to $.30 per month Building Inspection Permit Application Fees: 7% Increase all categories, Spring 1987 Dog Board Fees: From $10 1st day/$5 each day thereafter to $20 1st day/$10 each day thereafter Planning Fees/Development Review:Ph crease by 50% Spring, 1987; 33% November, 1987 Vehicle License Fees: Increase from $20 to $25 for vehicles between 4000 and 6000 pounds Not Requiring An Ordinance: Landfill Tipping Fee; Increase from $16 per ton to $20 per ton Additional Information o Utility Water & Sewer Rates: Increase of 7% is programmed as approved by the Board in the 1986-87 budget. o Developer Water Connection Fee Credit will be reduced $100 thus developers will pay $100 more per water connection. o various categories of sewer connection fees will be increased as approved by the Board several years ago. E ` ✓ PreptAd by Budget & Mgt. March 11, 1987 FY88 NEW REVENUES New Revenues from Fee Increases: Communications 9-1-1 $ 163,300 Motor Vehicle 250,000 Building Permits 458,400 Rezoning Fees 511,200 Dog Board Fees 14,000 Landfill Fees 262,000 Sub -Total $ 1,658,900 Base Revenue Increase 11,075,600 Total New Revenue $12,734,500 3 M M FY88 USES OF NEW REVENUES NEW REVENUES $12,734,500 USES OF NEW REVENUES: School Operating Increase 5,493,900 School Debt Increase 2,485,800 Total School Increase 7,979,700 Fund Balance Reserved For Debt (3,765,500) County Debt Increase 3,368,300 Total Net County Debt ( 397,200) General County Salary Increase 2,471,100 General Fund Contingency 150,000 CAMA Funding 151,900 Positions For Delinquent Taxes (Treasurer & Commissioner) 33,200 Donations Reduction ( 145,300) Add To Fund Balance For 5% 625,600 Eliminate G. F. Transfer For Garage Debt ( 134,600) Eliminate District Revenue ( 500,000) Sharing Road Projects CIP Reduction ( 300,000) Nursing Home 200,000 Police Department Addition 500,000 Department Cost Increases 856,300 Additional Funding To Departments: 7/9/86 Building Inspection 209,000 7/9/86 MH/MR 300,300 7/9/86 Social Services 103,800 7/9/86 Health Department 137,500 11/26/86 Assessor 185,200 32,200 11/26/86 Commissioner of Revenue 11/26/86 License Inspector 47,200 12/10/86 Building Inspection 70,200 12/10/86 Planning 158,400 Total Uses of New Revenues $12,734,500 FY88 Projected Surplus (Shortfall) ' 4 CRITICAL ITEMS NOT FUNDED 0 10% salary increase $ 760,000 o Fully fund School Board request 4,340,300 o MVS software system for mainframe computer 330,000 o Eight additional police officers 367,000 o Six additional police dispatchers 124,000 o Four DARE officers 180,000 o Replace flooring in Communications Center 50,000 o Fire Administrative staff officer position 35,000 o Fire Emergency Medical Training Coordinator 34,000 o Manpower shortage at Matoaca Fire station 175,000 o Full funding of self-insurance program 287,300 o Case management system - Circuit Court Clerk 24,500 TOTAL $6,707,100 5 UNFUNDED ITEMS OF INTEREST TO BOARD OF SUPERVISORS o Board member participation in overseas business recruitment trip $ 7,500 o MSA (Accounting system) software upgrade 106,300 o Half -year funding for full-time Asst. Co. Atty. 18,500 o Pre-trial preparation, litigation costs, etc. 50,000 o Additional overtime - Treasurer 3,000 o Part-time funds for tax collection season 18,200 o Position for sale of licenses in DMV office 22,700 o Sr. Clerk Typist/Receptionist - Comm. Atty. 17,500 o 3 Law Clerks - Circuit Court Judges 85,200 o Telephone system conversion for JDR Court 10,000 o Pro -type typewriter - General District Court 3,800 0 2 Pro -type typewriters - Magistrate 7,500 o Fund all operating expenses - Circuit Court Clerk 50,400 o Traffic control at Five Forks 30,000 o Increase donation to rescue squad for operating 20,000 expenses o Increase manpower at Bensley Fire Station 150,000 o Increase manpower at Clover Hill Fire Station 85,000 o Increase manpower at Dale Fire Station 75,000 o Reduce waiting lists at MH/MR 1,673,600 o Implement recommendations of VCU Library Study 129,300 o Enon Library proposal 236,200 o Additional Library enhancements 88,500 o Two positions for Health Department 58,800 2 n n o Lighting system at Midlothian Middle School o Additional support for indoor recreational sports o Develop Fort Stephens Historical Site o 1987 Household Hazardous Waste Collection Day o Continue foreign business recruitment program o Fully fund CONTOUR o Implement Planning Info. Mgmt. System (PIMS) o Improve County mapping system o Fund Capital Area Training Consortium TOTAL 84,000 24,600 41,000 40,000 76,000 185,100 62,000 300,000 60,800 $3,820,500 7 Pared by Budget & Mgt. March 11, 1987 ESTIMATES OF REVENUE FROM A UTILITY TAX ON ELECTRIC AND TELEPHONE SERVICES The following chart displays estimated revenue from a utility tax of 20% on utility bills up to the designated ceiling. Ceiling Residential 20% of first $5 20% of first $10 20% of first $15 Industrial 20% of first $100 20% of first $150 20% of first $200 Maximum Tax Per Month Per Utilit Residential $ 1 $ 2 $ 3 Industrial $20 $30 $40 Revenue Electric: Residential $ 814,700 $1,616,000 $2,403,200 Industrial 777,200 1,025,700 1,228,700 Sub -Total 1,591,900 2,641,700 3,631,900 Telephone: Residential 807,100 1,600,400 2,324,100 Industrial 770,900 895,700 964,100 Sub -Total 1,578,000 2,496,100 3,288,200 GRAND TOTAL REVENUE $3,169,900 $5,137,800 $6,920,100 Real Estate Tax Equivalent: 5.1(,' 8.3C 11.2C Note: Virginia Power and the C&P Telephone Company have been asked to give Chesterfield estimates of revenues subject to tax. That information will be available in about two weeks. These estimates will be revised when that information is received. 0 E n b p 0 0 0 �+ m o IY w N m rt � 0 m n E a 0 w m W m m r► w cr r O rt w a. w M r a 0 0 F F. 0 W W r " 0 M O 0 G fi N 0 r r ag m p rrr rt 00 rp a. n 0 rt 14 %4 O �e 0 n c rt r `C 14 N rr r ►+ N r 0 N r f+ N 0 In O O N� O O O O O% Vr O 0 rn N N N N N N 0 " " " " N N r r r r r r r r r r A W W W W W W W W W W rt rt rt rt rt rt rt rt rt rt rt M W N i1► M i1► -W 411, N 4* M 4* A N r r r r r r r r r !+ O to O N O O to O lr N rt O O O O O O O O O In O O O O O O O O O O N ►— r n+ N r 0 N r r N 0 V� O O to O O O O O% lA O 0 N N N id ii N A N " N " � PA r r r 0 r r r ►� rr r r W W W O W W W W W W m rt rt rt rt rt rr rt rt rt Mo 0' i1► 40 -W m 40 iA 4* iA N Vol 0 N r r F+ rr r r r r r p O t.A O r O O u+ O ur N N 1+ O O O O O O O O 000 O N 0 r r N 0 p 0 r " 0 w v+ O O Ln O O O O O% M O 0 N H N N N N N 0 N N r r r r r r W W W W W W et rt rt rt rt rt -4* -W -W -W an -W N Vr N V r r O O O Vn O O O O O O O O O O a w W 0 0 0 " N 0 0 0 0 0 O 0 0 O O V� O O O O O 0 0 0 0 0 0 N " 0 0 w 0 0 O 0 "d N W 0 N A A W 0 N N r r M W W A 'ti7 rt rt M a c crt w O O M 00 c!7 A V a O � ro r rt rt Q, O w 00 A m W 0 rt 9 M M Proration Expense and Revenue Estimates Expenses 1987-88 $259,000 1988-89 285,000 1989-90 313,500 Revenues $ 735,000 2,000,000 2,200,000 Net $ Gain $ 476,000 1,715,000 1,886,500 10 %MOO, *MO Machinery & Tools Tax Rates Nominal Assessment Effective Tax Rate Ratio Tax Rate Locality (Per $100) (Percent) (per $100) Chesterfield $1.00 25%-first 10 years 0.25 20%-11 to 20 years 0.20 15%-succeeding years 0.15 1%-idle equipment 0.01 Henrico $2.00 75%-1st year 1.50 60%-2nd year 1.20 50%-3rd year 1.00 40%-4th year 0.80 30%-5th year 0.60 20%-succeeding years 0.40 Richmond $1.90 90$-1st year 1.71 80%-2nd year 1.52 70%-3rd year 1.33 60%-4th year 1.14 50%-5th year 0.95 40%-life of property 0.76 These Basis of Assessment for each of these localities is Original Cost; for example, in Chesterfield County, equipment worth $1,000,000 would be assessed at $250,000. 11 Prepared by Budget & Management March 11, 1987 OUTLOOK FOR 1989 BUDGET Basic shortfall if 1988 budget is continued in 1989 with same increase for salaries, schools, etc. Potential Additions to Shortfall: Critical Addbacks: Salary Adjustments Schools Data Processing MVS Police Communications Fire Self-insurance Circuit Court Clerk Other Items: Open 2 new Fire Stations County Map System - Phase I Complete MSA Accounting System Restore funds for Donations TOTAL POTENTIAL SHORTFALL $ 2,763,000 800,000 4,500,000 330,000 700,000 50,000 270,000 287,000 25,000 1,120,000 300,000 110,000 (� 150,000 $11,405,000 �� Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 13.G.3. MEETING DATE: ITEM NUMBER: SUBJECT: I-295/Route 645 Interchange in Prince George County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board is requested to adopt the attached resolution expressing support for the construction of an interchange on I-295 at Route 645 (River Road) in Prince George County. BACKGROUND: When the Federal Highway Administration approved the location for I-295, they limited the number of interchanges that could be constructed with the project. The interchanges originally planned for Meadowville Road in Chesterfield and Route 645 in Prince George were not allowed. Chesterfield County is actively pursuing the construction of an interchange at Meadowville Road. VDOT has asked Prince George if they wished to pursue the construction of the Route 645 interchange as well. Prince George advised VDOT that it did not at this time. (Continued on Page Two) PREPARED BY: Yirector J. McCracken of Transportation ATTACHMENTS: YES ® NO ❑ SIGNATURE: r i c6LINTY ADMINISTRATOR n M Board Agenda Item March 11, 1987 I-295/Route 645 Interchange in Prince George County Page Two The Route 645 area of Prince George County is in the area proposed to be annexed by the City of Hopewell. The City of Hopewell has adopted a resolution requesting VDOT to construct the Route 645 interchange and is seeking the County's support for their request. RECOMMENDATION: If the Board wishes to support the City of Hopewell's effort to obtain approval for the Route 645 interchange, staff recommends the attached resolution be adopted. () 4, � CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on March 11, 1987 at 7:00 p.m. WHEREAS, an interchange at Meadowville Road in Chesterfield County and an interchange at Route 645 (River Road) in Prince George County were originally planned as part of the I-295 project, and WHEREAS, the Federal Highway Administration excluded these interchanges when it approved the corridor location for I-295, and WHEREAS, these interchanges are vital to the economic development of the region, and WHEREAS, Chesterfield County has requested the Virginia Department of Transportation to include the construction of an interchange at Meadowville Road in the I-295 project, and WHEREAS, the Route 645 interchange would be located in the area of Prince George County being proposed for annexation by the City of Hopewell, and WHEREAS, the City of Hopewell has adopted a resolution requesting the Virginia Department of Transportation to add the Route 645 interchange to the I-295 project, and WHEREAS, the City of Hopewell has requested the County's support for the construction of the interchange. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Chesterfield County supports the construction of an interchange at Meadowville Road and Route 645. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors I SM:irYC1IR. � i - ' - MI 6I t SS tso N / PROPOSED 135 I `I ROUTE 288 633 �I l loci.+` aar `/•�-� sso SY e., v--•� ``CO ce1lnJ[[110, .tjJ`• ms a�N PROPOSED .?,�• CHIPPENHAM PKW Y\ •��+` ) PARHAM RO AO 155 CONNECTIONS I 4 RICHMOND _ 4r•fi;. / �i PROPOSED" - y `•� •�. ' _ LABURNUM �k. { AVENUE °se f� EXTENSION tFs - ,o.,� Is6 ID � r PROPOSED i 5 c—"- POWHITE am, PARKWAY ' r i EXTENSION360 J I-295 \ 50 / Ise e/ MIIIELD IY: �� ' BSc, 4r _ C,` TEREIELD /! (( _\: CHESTER ,N\1 J 1 MEADOWVILLE RD. INTERCHANGE r G'.fi 7.6 IT O OX is, 601 HOPE WELL f ROUTE 645 PROPOSED INTERCHANGE TEMPLE AVE NUE-�\ c n so. I^ CO LONIA HEIGHTS 16 c u� —� 4n a6 IN PRINCE GEORGE 156 -295 PETERSBURGf 35 u.l[IHt \1 1 Is .eev a ,oel .o6n / yt u 516 81Y IN uls r. 0 j t• M . PUMP STATION WITH HOLDING POND GRAVITY LINES PARALLEL FORCE MAINS ���� 00, NOR k%Vaaeuauw% ha. A Can wra Company UPPER SWIFT CREEK TRANSPORT SYSTEM FINAL ALTERNATES OLD HUNDRED PUMP MAIN I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 9,A. MEETING DATE: ITEM NUMBER: SUBJECT: Resolution Recognizing Michael E. Eck Upon his Achieving Rank of Eagle Scout COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION *- Mrs. Girone has requested that the attached resolution be adopted. Michael Eck will be present to receive the resolution. PREPARED BY: ATTACHMENTS: YES V NO O U SIGNATURE: — C-.& COUNTY ADMINISTRATOR RECOGNIZING MICHAEL E. ECK UPON HIS RECEIVING RANK OF EAGLE SCOUT WHEREAS, Michael E. Eck, son of Mr. and Mrs. Robert C . Eck of 1024 Ryder Road, has attained the rank of Eagle Scout, which is the highest rank awarded to a young man in the Boy Scouts of America; and WHEREAS, Michael has been a member of Troop 981 sponsored by Bon Air United Methodist Church in Chesterfield County, Virginia since June, 1980; and WHEREAS, Michael was selected to serve as a Youth Staff Member for Trading Post Services at the 1985 National Boy Scout Jamboree held at Fort A. P. Hill, was a Patrol Leader and a Senior Patrol Leader, was a Historian and a Chaplain, was a member of the Leadership Corps, was an instructor for various skill awards, was recently assigned as Assistant Scout Master for the Troop and is a member of the Order of the Arrow; and WHEREAS, Michael is a Senior at Monacan High School, is a member of the marching band, is a member of the German Club and is a Year Book Photographer; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship and priding himself on the great accomplishments of his: County, Michael is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Michael E. Eck and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 9.B. 1987 ITEM NUMBER March 11 MEETING DATE 1987 as Girl Scout B T' Resolution Declaring March 8-14, ��.-�-- Week COUNTY ADMINISTRATOR' S COMA S SUMMARY OF INFORMATION - Pat the o f Girl Scouts' Oglesby, representative A representative Mrs. the attached resolution. requested adoption of will be present to accept. PREPARED ATTACHMENTS: YES 0 NO D SIGNATURE COUNTY ADMINISTRATOR RECOGNIZING MARCH 8-14, 1987 AS GIRL SCOUT WEER IN CHESTERFIELD COUNTY WHEREAS, the 75th Anniversary of Girl Scouting is a celebration of vitality of the womens' largest voluntary organization for girls; and WHEREAS, it is a celebration of a 75 year commitment to meeting the changing needs of girls; and WHEREAS, it is a celebration of spirit of adventure that challenges Girl Scouts to learn new skills, to try new activities and to explore other cultures; and WHEREAS, it is a celebration of Girl Scouts' gifts of service and good citizenship to our community and neighborhood; and WHEREAS, it is a celebration of a bright future for young women and for girl scouting; and WHEREAS, our community has been the direct beneficiary of the 75th year tradition. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, hereby urges the citizens of Chesterfield County to support the Girl Scouts in their celebration and further declares the week of March 8-14, 1987, as Girl Scout Week in Chesterfield County. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 9.C. MEETING DATE: March 11, 1987 ITEM NUMBER. SUBJECTDeclaring April 24, 1987 as "Let Freedom Ring Day" COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Board has been requested by the Virginia Federation of Women's Club to declare April 24, 1987 as Let Freedom Ring Day. Mrs. Robert Tulloh and Mrs. Foster will be present to accept the resolution. PREPARED BY. ATTACHMENTS: YES NO O U 6► SIGNATURE: CO T ADMINISTRATOR Zwj RESOLUTION BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD WHEREAS, September 17, 1987 is the 200th Anniversary of the signing of the United States Constitution; and WHEREAS, the Constitution, as ratified, embodies the ideals of liberty under law and was designed to maintain our free government in perpetuity as a more perfect union and to secure the blessings of liberty by consent of the governed; and WHEREAS, few governments in the world have been able to provide liberty and stability to their citizens under a written constitution for more than a generation; and WHEREAS, the laws adopted under this charter of freedom and the attractive way of life resulting have drawn to our shores citizens from every corner of the world, and provide impressive evidence of the enlightened vision and the wisdom of the drafters of the Constitution; and WHEREAS, the bicentennial offers the opportunity for the American people to rededicate themselves to the great principles that have formed the basis for our national strength and prosperity; and WHEREAS, it is timely and appropriate for us to keep in our hearts and minds the marvelous achievements of the Constitutional Convention in 1787, The Virginia Federation of Women's Clubs request that their Federation Day, April 24, 1987, be designated LET FREEDOM RING DAY. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby proclaim April 24, 1987, LET FREEDOM RING DAY and encourages the ringing of bells throughout the County at twelve o'clock noon to signal the celebration of the U. S. Constitution. Virginia -7ederation o/ women J clue HEADQUARTERS: THE BERKSHIRE, SUITE 402-W ����300 W. FRA�N�KLIN STREET Kichmond, Virginia 23220 MRS. JAMES M. MINOR, JR. PRESIDENT 4 BERKSHIRE DRIVE RICHMOND, VIRGINIA 23229 Mrs. John Dolezal Clerk, Board of Supervisors, Chesterfield County Chesterfield Court House PO Box 40 Chesterfield, VA 23832 Dear Mrs. Dolezal; December 9, 1986 MRS. TERRY BURGESS DIRECTOR OF JUNIORS 400 NORWOOD DRIVE COLONIAL HEIGHTS. VA. 23834 MRS. EDWARD A. MARKS, III EXECUTIVE SECRETARY Study of the U.S. Constitution and celebration of its 200th anniversary are a mayor focus of the membership of the Virginia Federation of Women's Clubs. HEADQUARTERS To promote community awareness of the Bicentennial of the U.S. Constitution, we propose that our Federation Day, April 24, 1987, be designated "Let Freedom Ring Day!" and suggest that bells be rung at noon throughout the Commonwealth on that day to signal celebrating the Constitution's anniversary. It is our hope that "letting freedom ring" will be the impetus for further appreciation and commemoration of the Bicentennial. We shall be asking community leaders in every city and hamlet to proclaim April 24, 1987, "Let Freedom Ring Day!" The Chesterfield County Board of Supervisors is requested to make such a proclamation at an early Board meeting. If there are any questions with which I can help you, my telephone number is 741-0414. The VFWC Junior Chairman for Public Affairs, Mrs. Christie Berger, can be reached at 747-1260. Sincerely, &S.obert G. Tulloh Chairman, Public Affairs Department Enclosure Sample proclamation r� A MEMBER OF THE GENERAL FEDERATION OF WOMEN'S CLUBS V DRAFT COPY *Awd0CLAMATI ON By the Governor of the Commonwealth of Virginia WHEREAS: 17 September 1987 is the 200th Anniversary of the signing of the United States Constitution; and WHEREAS: the Constitution, as ratified, embodies the ideals of liberty under law and was designed to maintain our free government in perpetuity as a more perfect union and to secure the blessings of liberty by consent of the governed; and WHEREAS: few governments in the world have been able to provide liberty and stability to their citizens under a written constitution for more than a generation; and WHEREAS: the laws adopted under this charter of freedom and the attractive way of life resulting have drawn to our shores citizens from every corner of the world, and provide impressive evidence of the enlightened vision and the wisdom of the drafters of the Constitution; and WHEREAS: the bicentennial offers the opportunity for the American people to rededicate themselves to the great principles that have formed the basis for our national strength and prosperity; and WHEREAS: it is timely and appropriate for us to keep in our hearts and minds the marvelous achievements of the Constitutional Convention in 1787, The Virginia Federation of Women's Clubs requests that their Federation Day, April 24, 1987, be designated LET FREEDOM RING DAY. NOW, THEREFORE: I, Gerald L. Baliles, Governor, do hereby proclaim \ 24 April 1987 LET FREEDOM RING DAY and encourage the ringing of bells throughout the Commonwealth at twelve o'clock noon to signal the celebration of the U.S. Constitution. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 11.A. SUBJECT Guidelines Relating to the Extension of Utility Lines to Promote Economic Development COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Dodd and other members of the Board of Supervisors have requested the preparation of guidelines to further define Sections 20-1.31(c) and 20-1.44(c) of the County Code (see attached) relating to the extension of utility lines which promote the economic development of the County. The following represent guidelines that the County recommends utilizing in considering financial participation in the extension of utility lines to encourage economic development: a. The project developer agrees to match the County contribution on a three -dollar County:one dollar developer ratio; b. The estimated increased property tax revenue above tax revenue that would be received if the property developed low density residentially will offset the County's cost of utility extension within three (3) years of issuance of a Certificate of Occupancy; Continued next page - PREPARED BY: Richard Sale, Asst. County Administrator for Development ATTACHMENTS: YES ® NO ❑ SIGNATURE: COUNTY ADMINISTRATOR Page Two - Extension of Utility Lines - Economic Development c. The project developer agrees to post a performance bond to repay County costs for utility extension if the proposed industrial development does not occur as proposed within two (2) years and resultant tax revenue does not occur within three (3) years of issuance of Certificate of Occupancy; d. The eligible economic development users include all uses permitted in the M-1, M-2 and M-3 zoning districts except mobile homes and professional offices. Staff met with representatives of the Chesterfield Business Council to review the suggested guidelines and are expected to speak at the Public Hearing. They did suggest deletion of reference to tax revenue that would be received from residential development in item "b" in order to simplify the formula. Specifically, they recommended deletion of the underlined words, "b. The estimated increased property tax revenue above tax revenue that would be received if the property developed low density residentially will offset the County's cost of utility extension within three (3) years of issuance of a Certificate of Occupancy;" Staff has no objection to this recommended change. Recommendation: The Board of Supervisors approve the suggested guidelines. Attachment _ -- .---r ,To* Chapter 20. Utilities Section 20-1.31(c) In those limited circumstances where the extension of a water line using county funds will promote the economic development of the county and where it is not practical for the properties to be served to fund all or a portion of such extension costs, the county may agree to fund such extensions upon terms and conditions imposed by the county. Such extension should be calculated to result in tanqible and definable economic development within the county and may not be used for extensions to serve new residential growth or commercial growth that is likely to occur in the absence of county funding. Any such extensions for economic development must be added as a project. to the Utilities Capital Improvement Program. Section 20-1.44(c) In those limited circumstances where the extension of a sewer line using county funds will promote the economic development of the county and where it is not practical for the properties to be served to fund all or a portion of such extension costs, the county may agree to fund such extensions upon terms and conditions imposed by the county. Such extension should be calculated to result in tangible and definable economic development within the county and may not be used for extensions to serve new residential growth or commercial growth that is likely to occur in the absence of county funding. Any such extensions for economic development must be added as a project to the Utilities Capital Improvement Program. 0 11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11 ., 19R7 ITEM NUMBER: 11. B. SUBJECT: Appointment of Preservation Ccannittee Members COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Section 21-202 of the Historic Districts and Landmarks Ordinance requires a Preservation Committee of seven (7) members to be appointed by the Board of Supervisors; of which, one member is to be an architect or landscape architect, another to be a contractor, another to be a representative of a local historical society, and one member to be a representative of the State Division of Historic Landmarks. The appointments are for three (3) year terms. The following individuals have been nominated by a Board member for consideration as a Preservation Committee member: �i Bryan Walker, County Historical Society, nominated by Honorable R. �-•/ Garland Dodd l Jim Daniel, nominated by Honorable R. Garland Dodd . k_3 Carl Morris, architect, nominated by Honorable Joan Gironl 4. Ms. J. Sol Wrenn, Jr., Bon Air Historical Society, nominated bymwwit) Honorable Joan Girone ems: Zane Davis, contractor, nominated by Honorable Jesse Mayeso-9.1 r 6. Lewis Martin, nominated by Honorable Jesse Mayes• �_./R'kfR�'„' 7. I. C. Peoples, nominated by Honorable Jesse Mayes. (continued) PREPARED B . Thomas E. raSpbson Director or -Planning ATTACHMENTS: YES J( NO ❑ SIGNATURE: COUNTY ADMINISTRATOR rrrl�'` March 11, 1987 Appointment of Preservation Ccmnittee Members Page 2 --a Hampton Davis, ncminated by Honorable Harry G. Daniel l h 9. Ms. Dale Smith, ncaninated by Honorable Harry G. Daniel--' 10. Mary Ellen Howe, County Historical Society, nominated by Honorable Harry G. Daniel ° Roberta Reid, an employee of the State Division of Historic Landmarks, nominated by Honorable Joan Girone. AG2MR13/lb 41 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 13.A. SUBJECT: Set Public Hearings for Proposed Budget and Tax Ordinances COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Budget schedule calls for adopting the new tax ordinance and the Budget on April 8. Below is a summary of actions leading to that date. Tuesday, March 17 - Advertisement of Proposed Tax Rate Ordinance - Advertisement of Proposed Budget - Advertisement of Proposed Fee Changes Tuesday, March 24 - Second Advertisement of Proposed Tax Rate Ordinance - Advertisement of "Increased Tax Levy" and lowered rate necessary to offset assessment increases (This ad is required by State law.) - Second Advertisement of Proposed Fee changes Wednesday, April 1 - Public Hearings on Budget, Tax Rates, and proposed Fee changes Wednesday, April 8 - Adoption of Ordinances ATTACHMENTS: YES 0 NO ❑ and Budget PREPARED BY. 76s J. L� Stegmaier Director Budget and Management SIGNATURE: COUNTY ADMINISTRATOR �W `40 Agenda -Public Hearings March 11, 1987 Page 2 School Budget must be adopted before May 1. County Budget must be adopted by June 30. Staff recommends, however, that the Budgets be adopted on April 8. The proposed rates are as follows: Current Real Estate $ 1.04 Personal Property 3.60 Airplanes 1.10 Machinery and Tools 1.00 9-1-1 Fee .15/Month License on Vehicles between 4,000 and 6,000 lbs. $20.00 Dog Board Fees $10/first day $ 5/added day Community Development Fees Action Required: Proposed f 4{ 3.60 1.10 .30/Month $25.00 $20/first day $10/added day As previously Proposed Authorize staff to advertise proposed tax ordinances, budget, and fee adjustments, according to the schedule outlined above. Note: Other fee adjustments are included in the proposed budget but are not adopted by ordinance. The changes will be effective upon budget adoption. NOTICE OF PROPOSED TAX INCREASE The County of Chesterfield proposes to increase property tax levies. 1. Assessment Increase: Total assessed value of real property, excluding additional assessments due to new construction or improve- ments to property, exceeds last year's total assessed value of real property by 1.7%. 2. Lowered Rate Necessary to Offset Increased Assessment: The tax rate which would levy the same amount of real estate tax as last year, when multiplied by the new total assessed value of real estate with the exclusions mentioned above, would be $1.03 per $100 of assessed value. The rate will be known as the "lowered tax rate". 3. Effective Rate Increase: The County of Chesterfield proposes to adopt a tax rate of $1.04 per $100 of assessed value. The differences between the lowered rate and the proposed rate would be $0.01 per $100, or 1%. This difference will be known as the "effective tax rate increase". Individual property taxes may however increase at a percentage greater than or less than the above percentage. A public hearing on the increase will be held on Wednesday, April 1, 1987, at 7:00 p.m. at the Board of Supervisors meeting room. The hearing will be open to the public. The Board of Supervisors will permit persons desiring to be heard an opportunity to present oral testimony within reasonable time limits. 0 .J 4 i Prepared by Budget & Mgt. March 11, 1987 RECOMMENDED TAX RATES Requires Change in Ordinance: Real Estate Personal Property $1-,-" $1.08 3.60 Airplanes 1.10 Machinery and Tools 1-.0 2.00 RECOMMENDED FEE INCREASES Requires Change in Ordinance: 9-1-1 Fee: Increasing from $.15 per month to $.30 per month Building Inspection Permit Application Fees: 7% Increase all categories, Spring 1987 Dog Board Fees: From $10 1st day/$5 each day thereafter to $20 lst day/$10 each day thereafter Planning Fees/Development Review: Increase by 50% Spring, 1987; 33% November, 1987 Vehicle License Fees: Increase from $20 to $25 for vehicles between 4000 and 6000 pounds Telephone and Electric Utility Tax: Rate of up to 20% of the first $10 for residential ($2 per month per bill) and 10% of the first $100 for commercial ($10 per month per bill) Proration: Pro -rate assessment of personal property effective January 1, 1988. h r «.-1 epared by Budget & Mgt. March 11, 1987 PROPOSED BUDGET ADJUSTMENTS Revenue Decreases: Landfill Fees (leave tipping fee at $16) $ 262,000 9-1-1 Fee (leave at 15� if telephone tax is implemented) 163,000 Use of Fund Balance (for MH/MR & Soc. Svcs.) 300,000 $ 725,000 Expenditure Increases/Decreases: Police - Critical Needs $ 671,000 Fire - Critical Needs 244,000 MVS Conversion (DP) 330,000 Communications Center (Replace Floor) 50,000 MH/MR - Group Home 100,000 Social Services ? Revenue Sharing Roads 500,000 Donations 145,300 Delete Jail Study ( 52,000) Reduce Contingency to $100,000 ( 150,000) $1,838,300 TOTAL $2,563,300 Prepared by Budget & Mgt. " March 11, 1987 SOURCES OF ADDITIONAL REVENUE Personal Property Pro -ration $ 476,000 Electric/Telephone Tax 3,047,000 Machinery & Tools Tax 2,437,000 Leaf Collection (Fee -Supported) 315,000 Once -A -Month Trash Collection (Fee -Supported) 315,000 Real Estate Tax ($.04 increase) 2,480,000 $9,070,000 MEETING DATE: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11. 1987 ITEM NUMBER: 13.B. SUBJECT: Consideration on an Emergency Basis of an Addition to Article III, Title 8 of the County Code, Adjusting Income Limitations for the Elderly Tax Exemptions Program and Setting a Public Hearing for Readoption COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Last year the Board of Supervisors amended Sections 8-15 and 8-16 of the County Code to expand the income and net worth limitations for elderly persons to claim an exemption for real estate taxes. When the amendments were adopted, the Board requested staff to draft an ordinance which would automatically recalculate the income limitation figures annually, based on the increase in the Consumer Price Index for the previous year. We now have the CPI figure for 1986 and the attached ordinance provides for an increase in the income and net worth limitations based on that figure which is 1.9%. The ordinance, if adopted, will change the income and net worth figures for the 1987 tax year as follows (rounded off to the nearest $100): (Continued) PREPARED BY*.-,• OA-( Steven L. Micas County Attorney ATTACHMENTS: YES NO 0 SIGNATURE: COUNTY ADMINISTRATOR Agenda Item March 11, 1987 Page 2 I. Income Limitation A. Current: Total combined income not to exceed $15,100 for prior year. B. Under proposed ordinance: Total combined income not to exceed $15,400 for prior year. II. Income Of Relative Living With Owner Not Included In Income Limitation A. Current: $4,000 B. Under proposed ordinance: $4,100 III. Net Worth Limitation A. Current: $53,900 B. Under proposed ordinance: $54,900 IV. Schedule Of Exemptions Permitted A. Current: Percentage Income of Exemption $0 through $11,300 100% $11,301 through $12,900 50% $12,901 through $15,100 25% B. Under proposed ordinance: Percentage Income of Exemption $0 through $11,500 100% $11,501 through $13,100 50% $13,101 through $15,400 25% (Continued) �) 'i Agenda Item March 11, 1987 Page 3 For this increase to be effective for the 1987 tax year, the attached ordinance should be adopted on an emergency basis and readopted within sixty (60) days, after advertisement and a public hearing. To meet all advertising requirements, the Board should set a public hearing for readoption on April 22, 1987. In addition, since a new Board term will commence on January 1, 1988, it will be necessary for the new Board to adopt a similar ordinance in 1988. If adopted in 1988, the ordinance would automatically adjust the income and net worth restrictions each year, during the four-year term of that Board. cd11147:85C16 . 'how IN", AN ORDINANCE TO AMEND AND REENACT ARTICLE III, TITLE 8 OF THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, RELATING TO FINANCE AND TAXATION BY ADDING A NEW SECTION 8-16.1 BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted by adding Section 8-16.1 as follows: The income and net worth limitations set forth in Sections 8-15 and 8-16 of this article shall be adjusted by an amount representing the product of the previous year's limitation figure and the previous federal fiscal year's Consumer Price Index published by the Bureau of Labor Statistics, rounded to the nearest $100. This same adjustment procedure shall be performed annually for each tax year. (2) This ordinance is adopted on an emergency basis and is effective immediately for the 1987 tax year. cdl1148:PC *�J��� -1- E5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 13.C.1. SUBJECT Appropriation for Remittance of Unclaimed Property to the Treasurer of Virginia COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Virginia Unclaimed -Property Act, Section •55-210.1-55-210.30 of the Code of Virginia, was enacted in 1961 and requires local governments and businesses to review their records each year and report to the State Treasurer any funds, securities, outstanding checks, etc., that have been unclaimed for a required period of time. If the owner of the property does not claim the reported property, it must be remitted to the State Treasurer. For the year 1961 through 1983, the County did not comply with the reporting requirements of the Act. Outstanding checks which were more than one year old were credited at the end of each fiscal year to Miscellaneous revenue in the appropriate fund. The County's practices during the years 1961 through 1983 were in conformance with' written instructions from audit firms when performing the County audit and conformed with practices of other localities through the State. The State Division of Unclaimed Property recently audited the County's compliance with the Act and demanded that $36,365.89 be remitted to the State Treasury as unclaimed property for prior years. As a result of staff's lengthy negotiations with the Division of Unclaimed Property, the General Fund's obligation to the State has been reduced to $19,576.81. Staff recommends that the Board appropriate $9,627.66 from Miscellaneous Revenue and $9,949.15 from Fund Balance Available for Appropriation in the General Fund for remittance to the Treasurer of Virginia in compliance with the Act. i PREWIRED BY: ATTACHMENTS: YES O NO 0 ` SIGNATURE: COUNTY ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 SUBJECT: TEMPORARY COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ITEM NUMBER: 13.C.2. FOR CASH FLOW PURPOSES Staff requests that the County Treasurer be authorized to borrow up to $8,000,000 from the Route 288 bond funds to provide cash flow for the General Fund until tax receipts in May -June. Background: The structure of the County tax due dates causes a shortage of cash in the General Fund during the March -April time frame of the fiscal year. As a result, about 30% of the County's revenue is received in the last 30 days of the year. The state code allows localities to borrow short term in anticipation of tax receipts and in past years the County has borrowed from commercial lending institutions for cash flow purposes. In 1985-86 no monies were borrowed because tax bills were sent out early and many were paid before the due date; however, for the years 1981-82 - 1984-85 the County actually borrowed $4,000,000 in each year for cash flow in the General Fund. (continued) ATTACHMENTS: YES Js PREPARED B�` Asst. County Administrator for Budget and Staffing SIGNATURE: COUNTY ADMINISTRATOR _' n Ln Agenda Item March 11, 1987 Page 2 Staff has been advised that one real "plus" for the County with the bond rating agencies would be that we do not borrow in anticipation of taxes. The rating agencies do not consider interfund loans within our own funds as borrowing. Staff is therefore recommending that we internal County funds be used to lend to the General Fund and build on the 1985-86 year when no loan was needed. The County's bond attorneys have given an opinion that this can be done. Staff further recommends that the General Fund pay interest to the Bond Construction fund at the current short term investment rate of 6%. Funds are included in the General Fund Budget for this purpose because borrowing was anticipated. Board Action Required: 1. Approve a loan not to exceed $8,000,000 from the County Construction Fund to the General Fund. The funds are to be borrowed only as needed and will be repaid upon receipt of tax revenues prior to year end. 2. Interest will be paid at the rate of 6% for the term of the short term loan. LBR:res U CHESTERFIELD COUNTY TREASURER'S OFFICE P. 0. Box 70 MARY ARUNE MCGUIRE CHESTERFIELD, VIRGINIA 23832 CouNTY TREASURER (804) 748-1201 February 23, 1987 Mr. Richard L. Hedrick, County Administrator County of Chesterfield Chesterfield, Virginia 23832 Dear Mr. Hedrick: H. K. Leonard CHIEF DEPUTY V. L. Clements D. M. Hancock [. L. Mills J. A. Spivey DEPUTY TREASURERS Cash balances of the General County and School Operating Funds may not be sufficient to pay operating expenses for the months of April and May and the 1987 personal property and first half 1987 real estate taxes will not be due until June 5, 1987. I respectfully request the treasurer be authorized to negotiate short-term loans not to exceed $8,000,000 in accordance with Sec. 15.1-545 of the Code of Virginia, as amended, and the rate of interest as determined is in compliance with Section 2.1-326 of the Code of Virginia, as amended. Loan would be negotiated as needed to pay operating expenses and if legally possible made from moneys held in the County's Capital Project Funds. Very truly yours, Mary i rl ne cGuire Trea urer MAM:km CC: Lane Ramsey, County Administrator for Budget & Staff Coordination 4� ti CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: SUBJECT Budget Amendment - Transfer of Funds and Contract Authorization COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 13.D. A transfer of $53,000 is needed from the Airport Industrial Park Reserve Fund to the Department of Economic Development for Business Recruitment. Also needed is authorization to extend the contract with Contrade International from April - June, 1987. ACTION REQUIRED: Transfer $53,000 from Airport Industrial Park Reserve Fund to Department of Economic Development and authorize contract with Contrade International from April to June 30, 1987. ATTACHMENTS: YES O NO 4 PREPARED BY: I-21. Richard F. Sale Assistant County Administrator/Development SIGNATURE: COUNTY ADMINISTRATOR 0 ti t j CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 SUBJECT: Drug Abuse Survey COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: ITEM NUMBER: 13.E. The Chesterfield Drug Abuse Task Force (Action Council) has requested $12,000 to conduct a survey of students in grades 6-12 this spring. The Task Force believes the information from such a survey will provide critical data for discreet recommendations to the Board. The survey is a standardized and computerized instrument designed to assess prevalence and extent of drug abuse among student populations, types of drugs used, when drug use initiated, how often used, etc. This particular instrument was designed by the Parents' Resource Institute for Drug Education which is a subsidiary of the National Federation of Parents for Drug Free Youth. (Continued Next Page) PREPARED B . &111 )w "I,, � Robert L. Masden Assistant County Administrator for ATTACHMENTS: YES M NO O Human Services SIGNATURE : COUNTY ADMINISTRATOR 14O/ Page Two Agenda Drug Abuse Survey (Continued) BOARD ACTION REQUESTED: Appropriate $12,000 to the Drug Abuse Task Force from fund balance for the purpose of conducting the above survey. ti✓ • a M TO: The Honorable Geoffrey H. Applegate Mr. Richard L. Hedrick FROM: Larry W. Buchanan, Chairman Chesterfield Action Council (CAC) DATE: February 26, 1987 SUBJECT: Budget Request/Drug Task Force The Drug Abuse Task Force met on February 23, 1987 and formally adopted the following recommendations. Our recommendations are being made with our best judgment with the information we have presently at hand. 1. Maintain the DARE Program at its present level including the newly opened elementary schools. 2. We support the hiring of an additional police officer for drug enforcement. 3. We support full funding of a pilot program for MHMR/SA Counselors in all high schools. $176,000 4. We support full funding of one additional MHMR staff posi- tion to enable expansion of the existing Solve That Problem (STP) program from current 14 to all 30 elementary schools. $28,000 5. Task Force Administration $15,000 Chesterfield Action Council feels very strongly that a survey of students in grades 6 - 12 needs to be done in the spring. We feel it is a must if we are to begin to accomplish the charge you gave our group. The cost of such a survey will be $12,000. We need the approval of this immediately in order to administer the survey before school is over in June. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: — Additional State Revenues in FY87 for the Treasurer, SUBJECT: Commissioner of Revenue, and the Sheriff COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Background: 13.F.1. On December 23, 1986, the State Compensation Board approved the County's appeal for additional funds for the Treasurer, Commis- sioner of Revenue, and Sheriff of Chesterfield County. The Compensation Board approved the following: Treasurer - Additional office expenses of $17,500. Although the Compensation Board approved $35,000 in office expenses for the Treasurer, the funding formula allows 50% of the approved amount. Commissioner of Revenue - Additional salaries of $15,795 and additional office expenses of $5,750. Approved salary dollars amount to $27,500 plus fringe benefits of which 50% is allowed. Also 50% of the approved amount of office expenses will be received. PREPARED BY: 1 James J. L. Stegm ier, director, Budget & ATTACHMENTS: YES O NO 't3 Management SIGNATURE: v r) ?•') OUNTY ADMINISTRATOR .*Agenda Item - Addi�48e-)nal March 11, 1987 ' Page 2 State Revenue Approprtion Sheriff - Creation of five deputy positions (effective January 1, 1987) and salaries totaling $98,700 ($49,300 for January through June, 1987) and additional part time funds of $5,190. Board Action Requested: Increase fund balance by $39,045 to reflect the additional revenues for the Treasurer and the Commissioner. This addition to the Fund Balance will help restore the $377,444 used from Fund Balance so far this year. In the Sheriff's office increase revenues and expenditures by $54,500 and create five jail deputy positions in the Sheriff's office. M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 13.F.2. SUBJECT Request for Permit to Stage Fireworks Display at 2 Bellona Arsenal, Midlothian, Virginia on July 4, 1987 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: George F. Hoover has requested permission from the Board to stage a fireworks display on his private property at 2 Bellona Arsenal, Midlothian, Virginia 23113, on July 4, 1987. Mr. Hoover has over 35 years of pyrotechnical experience and will personally discharge the fireworks display. Mr. Hoover conducted a similar exhibition on the same property in 1983, 1984 and 1985 without incident. He has obtained a liability insurance policy naming the County of Chesterfield as a co-insured party in the amount of $1,000,000. Dennis Turlington, Fire Marshal, reviewed this fireworks request and indicated that it meets the criteria under the Fire Prevention Code. PREPARED BY: �� Steven L. Micas County Attorney ATTACHMENTS: YES NO ❑ Bellona/85C16 SIGNATURE: F 3 d COUNTY ADMINISTRATOR n IS J -. Y AS BM6LTEN8 RE �ERS. ESTABLISHED 1912 HOOVER & STRONG, INC. REFINERS � MANUFACTURERS OF PRECIOUS METAL PRODUCTS 10700 TRADE ROAD RICHMOND, VA 23236 (804) 794-3700 February 25, 1987 Chesterfield County P.O. Box 40 Attorney Chesterfield, VA 23832 ATTN.: Karen Waldron RE: Fireworks Display Permit 2 Bellona Arsenal Midlothian, VA 23113 Gentlemen: I would like to apply for my annual "Class B" Fireworks Display Permit. The event is to be held on my property at 2 Bellona Arsenal, Midlothian, Virginia 23113 on July 4, 1987 with a rain date of July 5. Enclosed is an insurance certificate providing $1 million liability coverage. I would appreciate your acting on my behalf in presenting this request to the Board of Supervisors for approval. Very truly yours, HOOVER & STRONG, INC. George F. Hoover President GFH/lm cc: D. Turlington M CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 13.F.3.a. SUBJECT: Amendment to State Acceptance resolution adopted by the Board of Supervisors on November 12, 1986 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: r i� When preparing the resolution for state acdeptance of roads in Runnymeade, Section "B" and a portion of Section "A", Clover Hill District, for the Board meeting held November 12, 1986, the following was stated in Paragraph'3: "...Celia Crescent, beginning —then continuing southerly .07 mile to tie into existing Celia Crescent, State Route 3313;..." The Virginia Depattment of Transportation has requested the resolution be amended to read as follows: "...Celia Crescent, beginning... then continuing southerly to tie into proposed Celia Crescent in Dakins Landing;..." RECOMMENDATION: Staff requests the Board of Supervisors adopt the attached amended resolution for State Acceptance of Runnymeade, Section "B" and a portion of Section "A", Clover Hill District. PREPARED BY:,rrl Richard M. McElfish, P.E. Director ATTACHMENTS: YES IN NO 0 Engineering SIGNATURE: COUNTY ADMINISTRATOR 3� CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on November 12, 1986 at 7:00 p.m. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Celia Crescent, Princess Margaret Place and Lakent Lane in Runnymeade, Section "B" and a portion of Section "A", Clover Hill District. Upon consideration whereof, and on motion of seconded by it is resolved that Celia Crescent, Princess Margaret Place and Lakent Lane in Runnymeade, Section "B" and a portion of Section "A", Clover Hill District, be and they hereby are established as public roads. And be it further resolved, that the Virginia Department of Highways and Transportation, be and it hereby is requested to take into the Secondary System, Celia Crescent, beginning at the intersection with Dakins Drive, State Route 688, and Saint Joan Avenue, State Route 3310, and going southerly 0.08 mile to the intersection with Princess Margaret Place, then continuing southerly 0.06 mile to the intersection with Lakent Lane, then continuing southerly 0.07 mile to tie into proposed Celia Crescent in Dakins Landing; Princess Margaret Place, beginning at the intersection with Princess Margaret Court, State Route 1816, and going easterly 0.10 mile to the intersection with Celia Crescent, then continuing easterly 0.05 mile to a cul-de-sac; and Lakent Lane, beginning at the intersection with Celia Crescent and going easterly 0.06 mile to tie into existing Lakent Lane, State Route 3314. This request is inclusive of the adjacent slope, site distance and designated Virginia Department of Highways drainage easements. These roads serve 30 lots. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways a 50' right-of-way for all of these roads. These sections of Runnymeade are recorded as follows: Section "A". Plat Book 20, Pages 73, 74, 75 & 76, June 18, 1973. Section "B". Plat Book 33, Pages 41 & 42, March 14, 1979. Y .y CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: 13. F. 3. b. SUBJECT: Amendment to State Acceptance resolution adopted by the Board of Supervisors on December 10, 1986 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: When preparing the resolution for state acceptance of roads in Whitestone, Section Two, Clover Hill District, for the Board meeting held December 10, 1986, the following was stated in Paragraph 3: "...Wadsworth Drive, beginning at —and going northeasterly 0.15 mile to tie into existing Wadsworth Drive, State Route 887..." The Virginia Department of Transportation has requested the resolution be amended to read as follows: "...Wadsworth Drive, beginning at —and going northeasterly 0.15 mile to a dead end." RECOMMENDATION: Staff requests the Board of Supervisors adopt the attached amended resolution for State Acceptance of Whitestone, Section Two, Clover Hill District. ATTACHMENTS: YES ® NO 0 SIGNATURE: PREPARED BY: �a%? `-E _ s Richard M.AcElfish, P.E. Director Engineering mr-w1c COUNTY ADMINISTRATOR 0 3-¢ CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on December 10, 1986 at 7:00 p.m. This day the County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of Wadsworth Drive in Whitestone, Section 2, Clover Hill District. Upon consideration whereof, and on motion of seconded by it is resolved that Wadsworth Drive in Whitestone, Section 2, Clover Hill District, be and it hereby is established as a public road. And be it further resolved, that the Department of Transportation, be and it hereby is requested to take into the Secondary System, Wadsworth Drive, beginning at existing Wadsworth Drive, State Route 2687, and going northeasterly 0.15 mile to a dead end. This request is inclusive of the adjacent slope, site distance and designated Department of Transportation drainage easements. This road serves 19 lots. And be it further resolved, that the Board of Supervisors guarantees to the Department of Transportation a 60' right-of-way for this road. This section of Whitestone is recorded as follows: Section 2. Plat Book 49, Page 60, June 6, 1985. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors LM CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: SUBJECT: State Road Acceptance COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: /1T /lT 7TT TTTT T T\TtT mT�Tllm Ashbrook Landing Shenandoah Hills Sec. C-1 and a Portion of Section B MIDLOTHIAN DISTRICT: Somerville Grove and a Portion of Cottage Mill Worsham Green 13.F.4. j PREPARED BY: 1:1,i"cha'rd' M#,-"McElfish P.E. Director ATTACHMENTS: YES KI NO ❑ Engineering � o SIGNATURE: ,� o COUNTY ADMINISTRATOR n M E M O R A N D U M TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Ashbrook Landing MEETING DATE: March 11, 1987 WALTON BLUFF PARKWAY: Beginning where Walton Bluff Parkway ends in Somerville Grove and going northwesterly to the intersection with Ashbrook Landing Road, then continuing northwesterly to tie into proposed Walton Bluff Parkway in Worsham Green. ASHBROOK LANDING ROAD: Beginning at the intersection with Walton Bluff Parkway and going northeasterly to the intersection with Ashbrook Landing Terrace then continuing northeasterly to the intersection with Ashbrook Landing Court then continuing northeasterly to a temporary turn- around. ASHBROOK LANDING TERRACE: Beginning at the intersection with Ashbrook Landing Road and going northerly to a cul-de- sac. ASHBROOK LANDING COURT: Beginning at the intersection with Ashbrook Landing Road and going southerly to a cul-de-sac. ASHBROOK LANDING �D "`S I PRo jecT ---� �A cO \ LocKS LANE \ F� d , po �a Il 3 6 A En *0) M E M O R A N D U M TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Acceptance of Roads - Shenandoah Hills Sec. C-1 and a portion of Section B MEETING DATE: March 11, 1987 NATURAL BRIDGE ROAD: Beginning at the intersection with existing Eastman Road, State Route 2890, and going north- easterly to end in a cul-de-sac. SHENANDOAH HILLS SECTION C-1 AND A PORTION OF SECTION B A 0 0 iC TiS a 'Pa9�,9~ cgeFk R�P� Q ec Q��QR\DG� Q z REAMS RcAL, d M E M O R A N D U M TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Somerville Grove and a portion of Cottage Mill MEETING DATE: March 11, 1987 WALTON BLUFF PARKWAY: Beginning at the intersection with existing Luck Lane, Stae Route 720, and going northerly to the intersection with Cottage Mill Road then continuing northwesterly to the intersection with Somerville Grove Terrace then continuing northwesterly to tie into proposed Walton Bluff Parkway in Ashbrook Landing. SOMERVILLE GROVE TERRACE: Beginning at the intersection with Walton Bluff Parkway and going norhteasterly to the intersec- tion with Somerville Grove Place then continuing northeasterly to the intersection with Somerville Grove Circle then continuing northwesterly to a cul-de-sac. SOMERVILLE GROVE TERRACE: Beginning at the intersection with Somerville Grove Terrace and going northerly to a cul-de-sac. SOMERVILLE GROVE CIRCLE: Beginning at the intersection with Somerville Grove Terrace and going easterly to a cul-de-sac. SHENANDOAH HILLS SECTION C-I AND A PORTION OF SECTION B o 0 TIs a P-,OjEcT Fqs� ) _C4E x aR�DGs Q �0n Q z REAMEr RoAt� 5 M E M O R A N D U M TO: Board of Supervisors FROM: Environmental Engineering SUBJECT: State Road Acceptance - Worsham Green MEETING DATE: March 11, 1987 WALTON BLUFF PARKWAY: Beginning where Walton Bluff Parkway ends in Ashbrook Landing and going northwesterly to the intersection with Worsham Green Terrace then continuing northwesterly to tie into proposed Walton Bluff Parkway in Cedar Crossing, Section One. WORSHAM GREEN TERRACE: Beginning at the intersection with Walton Bluff Parkway and going northerly to the intersection with Worsham Green Place then continuing northerly to the intersection with Worsham Green Court then continuing northerly to end in a cul-de-sac. WORSHAM GREEN PLACE: Beginning at the intersection with Worsham Green Terrace and going westerly to end in a cul-de-sac. WORSHAM GREEN COURT: Beginning at the intersection with Worhsam Green Terrace and going westerly to end in a cul-de-sac. WORSHAM GREEN HIS N n�O j T j ,W LZ ^` ............... \ vCKS CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11 , 1987 ITEM NUMBER: 13. G.1. SUBJECT Set Public Hearing for Adjusting Building and Planning Fees for April 8, 1987 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION : On December 10, 1987, the Board of Supervisors approved the creation of additional positions in the Departments of Building Inspection, Planning, and Environmental Engineering in order to administer the increased workload. The additional Planning and Environmental Engineering positions were conditioned upon a proposed fee schedule increase to cover the cost of the added posi- tions. The attached Ordinance amendment reflects a fee adjustment for building permits and Zoning and Subdivision cases which will provide the revenue needed for these positions. On February llth, the Board referred these proposed fee increases to the Planning Ccammission for their consideration and recommendation. The Commission's recommendation on the proposed amendment will be presented on April 8, 1987. RECOMMENDATION: It is recannended that the Board of Supervisors set a public hearing for adjusting Building and Planning fees for April 8, 1987. PREPARED BY: Thcros E. Jaco 0 Director of Planning ATTACHMENTS: YES ® NO ❑ AG2MR16/lb SIGNATURE: - 60UN Y ADMINISTRATOR A AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1978, AS AMENDED, BY AMENDING SECTIONS 18-11, 21-9, 21-67.9, AND 21-77 RELATING TO SUBDIVISION, ZONING AND SITE PLAN REVIEW FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County 1. That Section 18-11 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Section 18-11. Fees. The fees for processing subdivisions by the County shall be payable upon submission of the plats to the County for tentative or final approval and shall be equal to the following: Effective May 1, 1987 (a) For tentative approval ........... WGrO9 $250.00 plus $10.00 per lot (b) For renewal of tentative approval ..... $4-59-09 $200.00 plus $-I:99 $6.00 per lot (c) Final approval ................... $:�3-89 $50.00 plus $5.00 per lot Effective December 1, 1987 (a) For tentative approval ........... �.259:99 $275.00 plus *+GrOG $15.00 per lot (b) For renewal of tentative approval ..... 099.99 $300.00 plus f6:99 $8.00 per lot (c) Final approval ................... $39r99 $65.00 plus 45r99 $7.00 per lot For -State law as to authority of County to provide for fees for plat review, see Code of Virginia, Section 15.1-466 (1). 2. That Section 21-9 of the Code of the County of Chesterfield, as amended, is amended and reenacted as follows: Section 21-9. Fees for Hearings. The cost of each hearing requested pursuant to the provisions of this chapter, including advertisement when required, shall be as follows and shall be deposited simultaneously with the filing of the application or petition: () '41 Effective May 1, 1987 (a) Zoning: (1) Agricultural (A) ............ $300.00 plus $10.00 per acre (2) Residential (R-40, R-25, R-15, R-12, R-9, R-7, R-TH, R-MF, MH-1, MH-2) ........... $4-73r99 $400.00 plus $39s99 $15.00 per acre (3) Commercial, Industrial ...... $399s99 $425.00 plus $43r99 $35.00 per acre {4}--#ae�tsstr#e#-ssr:ssssrsssrsssss-$399s99-p#es-$43:99-per-sere {6}--Res#�ea�#e#-�er�i�eetse {R-�}I}-ssrr-s--:sssszrs-srs:s-$4�3-8A-p#tss-$�A-AA-pel-ee�e {6}--Ne#t#p}e-€sm##3►-{R-N�}-ssr:s--$4�3zAA-p#tts-$z'�A-BA-per-sere (b) Conditional uses and special exceptions: (1) Multiple family or two family ............... $399799 $750.00 plus $+9799 $15.00 per unit for each unit after the first two units (2) Mobile Homes (i) New ........ $299rgg $350.00 (ii) Renewal ... $-?3s99 $125.00 (3) (1) Planned Development, new $639-89 $2,100.00 plus $+9r99 $50.00 per acre or Wr99 $15.00 per multi -family or duplex dwelling unit after the first two (2) units (ii) Amend condition of planned development $339-99 $475.00 each occa- sion (4) All others .................. $-299-99 $300.00 plus O&TOG $40.00 per acre (c) Variances ........................ $399r99 $725.00 (d) Appeal to decision of Director of Planning ......................... $368-99 $525.00 2 ORDFB154/lb February 27, 1987 140) 3. Effective December 1, 1987 (a) Zoning: (1) Agricultural (A) ............ $300.00 plus $10.00 per acre (2) Residential (R-40, R-25, R-15, R-12, R-9, R-7, R-TH, R-MF, MH-1, MH-2) ........... $499r99 $575.00 plus $45-99 $20.00 per acre (3) Commercial, Industrial $4-2--A8 $575.00 plus $33rAA $50.00 per acre (b) Conditional uses and special exceptions: (1) Multiple family or two family ............... $.759r99 $1000.00 plus $+5r99 $20.00 per unit for each unit after the first two (2) units (2) Mobile Homes (i) New ........ $359r99 $475.00 (ii) Renewal ... $123-A9 $175.00 (3) (1) Planned Development, new OT4�99799 $3,000.00 plus $59r99 $65.00 per acre or 05r99 $20.00 per multi -family or duplex dwelling unit after the first two (2) units (ii) Amend condition of planned development $445-89 $675.00 each occa- sion (4) All others .................. $399-99 $400.00 plus $49.99 $55.00 per acre (c) Variances ........................ 0.25-99 $1000.00 (d) Appeal to decision of Director of Planning ......................... $5-25r99 $700.00 For State law as to authority of County to adopt this section, see Code of Virginia, Section 15.1-491 (f). That Section 21-67.9 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: 3 ORDFB154/lb February 27, 1987 M Section 21-67.9. Fees. In addition to any other fees required by the County the following fee shall be paid to the County Treasurer upon filing with plan of develop- ment application: Effective May 1, 1987 Plan of development ................... $209rG8 $300.00 and plus $+0709 $15.00 per dwelling unit Renewed, plan of development .......... $43A-99 $225.00 ea4 plus $+799 $1.50 per dwelling unit Effective December 1, 1987 Plan of development ................... #3A9rAA $400.00 plus *#3rA9 $20.00 per dwelling unit Renewed, plan of development .......... 4223r9A $300.00 plus $ir59 $2.00 per dwelling unit 4. That Section 21-77 of the Code of the County of Chesterfield, 1978, as amended, is amended and reenacted as follows: Section 21-77. Fees. ZONING {e}-- I-Derr-ta-erry--eber--€eeg-egtried-r--tote--eet�a� {s�e�e-en3-eetrn�Y-egene#es-end-�eper�men�s-easel-hex-exea�p�-aen-pee€#� ergen#eet#see--e­_1e4t dea*j -e-fee -a€--+ &e##ers-per-&we###rag-ran#�-site##-be-pe#d-fie-Abe-6enn��►-�reese�rer-etpen €###rag-a€-e-s#fie-pose-44w- "see--+�e+»=^ = e- €err-a€-de�e#epeten�r-€er e##-art- ems--crass=--e--€ee--o- - i�ree-�trrtdre►ci--eee1-s=ve.nt.y-- five --de##era tke 91te-p#en; {}}--den-fie##era-per-eeel�-awe###rag-etas#�; {�}--�Wen��-€#ve-fie##era-per-sere-€er-a##-neK-eeamiere#e#-s#des; {3}--�,,ee�y-€#ve-fie##ere-per-sere-€er-a##-ne`►-#n�etser#e#-s#des; {4}--�Wen��►-€#ve-3e##ers-per-sere-€er-a##-neN-#ns�#�n�#ease#-a#des; er { �}--�e-i�nn�re�-�tren��-€#ve-fie##ere-€er-ntes�er-s#fie-p#eas: {b}--.A -fee --o€-erre-hundre4-and eke-6ennry-�reesnrer-rapers-€###rag-e-retr#sed-s#fie-p#enr () - 4 4 ORDFB154/lb February 27, 1987 {e}--�}-#ee-a€-ae�en��r-€#se-fie##era-she##-be-pe#�-fie-eke-6ee�n�g �ressttrer-t�pen-€###ng-e-se�e�ne�#e-p#en=-p#es; {�}--�iren��r-€#ee-fie##era-per-sere-€er-a##-ne�a-eeansere#e#-a#lea; {3}--�en��-€#sae-fie#hers-per-sere-€er-a##-neW-#n�es�r#s�-a#lea; {4}--�►en��*-€#*re-�e##ers-per-sere-€er-a##-neW-#nab#�et�#ene#-a#des: (a) In addition to any other fees required by the County (State and County agencies and departments and tax exempt non-profit organizations excluded), fees shall be paid to the County treasurer upon filing of a site plan as follows: Effective May 1, 1987 (1) Site plan for all new com- mercial, industrial, insti- tutional sites .............. W-SrOA $525.00 plus 4-23-AA $30.00 per acre (2) Site plan for all new multi -family residential sites ....................... $3.75:AA $450.00 plus $10.00 per unit (3) Master site plans ........... $-2.25-AA $325.00 (4) Site plan for Uses Requiring Plan of Development ................. $45:AA $115.00 and $5.-AA $7.50 per dwelling unit (b) Revised site plan ................ $4-59:A9 $225.00 (c) Schematic Plans: (1) All new Residential sites 05:00 $100.00 plus $#-AA $1.50 per dwelling unit (2) All new Commercial, Indus- trial and Institutional sites ....................... $45:AA $550.00 plus $-25-AA $55.00 per acre Effective December 1, 1987 (1) Site plan for all new com- mercial, industrial, insti- tutional sites .............. $5-25-rAA $750.00 plus $3ArAe $45.00 per acre 5 ORDFB154/lb February 27, 1987 (2) Site plan for all new multi -family residential sites ....................... $459rOO $800.00 plus $10.00 per unit (3) Master site plans ........... $945-g9 $450.00 (4) Site plan for Uses Requiring Plan of Development ................. $}}3rg9 $150.00 and $4759 $10.00 per dwelling unit (b) Revised site plan ................ 4-2,23.99 $300.00 (c) Schematic Plans: (1) All new Residential sites ... 4+99-g9 $130.00 plus 41-." $2.00 per dwelling unit ORDFB154/lb (2) All new Commercial, Indus- trial and Institutional sites ....................... f3&g7gg $850.00 plus O&rgg $75.00 per acre () 4 Q i 6 ORDFB154/lb February 27, 1987 MEETING DATE: SUBJECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 ITEM NUMBER: 13. G. 2. Amend Authorization for Richmond SBA503 Certified Development Company COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION". On July 9, 1986, the Board approved participation in the Richmond Small Business Administration 503 Certified Development Company (SBA503-CDC) to serve the Richmond Region. The actual SBA program that supports this Certified Develop- ment Company is Section 504 of the Small Business Investment Act. Consequently, the July 9th action of the Board needs to be amended to reference the SBA504-CDC. Chesterfield County is currently a member of a Certified Development Company via its association with the Appomattox Basin Industrial Development Company (ABIDCO) in the Crater Planning District. In an effort to continue to support regional cooperation and joint ventures in the Richmond area, Chesterfield County agreed to participate in and took a leadership role in forming the proposed Richmond Region CDC. Recommendation: Staff recommends that the Board amend its action of July 9, 1986 in order to reference the SBA504 program. PREPARED BY; Richard F. Sale Assistant County ATTACHMENTS: YES O NO Of Administrator/Development SIGNATURE: ' _W 0 COUNT ADMINISTRATOR a' M CHESTERFIELD COUNTY MEETING DATE: March 11, 1987 BOARD OF SUPERVISORS AGENDA ITEM NUMBER: 13.G.4. SUBJECT: Traffic Signal Study - Lakeview Avenue and Branders Bridge Road COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The County has received requests from citizens to have a traffic signal installed at the intersection of Lakeview Avenue and Branders Bridge Road. The 1984 traffic volumes at the intersection indicate that a signal is probably not warranted (1,813 ADT on Branders Bridge Road, 5,212 ADT on Lakeview Avenue). RECOMMENDATION If the Board wishes to pursue the request, the attached resolution should be adopted requesting the Virginia Department of Transportation to conduct a traffic signal study at the intersection. DISTRICT: Matoaca. PREPARED BY: OA(4� R. J. McCracken Director of Transportation ATTACHMENTS: YES ® NO ❑ SIGNATURE: () r- <-, COUNTY ADMINISTRATOR M CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on March 11, 1987 at 7:00 p.m. WHEREAS, the Chesterfield County Board of Supervisors has received requests from citizens to install a traffic signal at the intersection of Lakeview Avenue and Branders Bridge Road. NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is requested to perform a traffic signal study at this intersection and install a signal if warranted. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors MEETING DATE: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 ITEM NUMBER: 13. G. 5. SUBJECT: Surface treatment of Blithe Road and Livelv Street COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION* The Board is requested to appropriate $3,000 from the Bermuda District Three Cent Road Fund for the surface treatment of Blithe Road and Lively Street. BACKGROUND: In January of 1975, the developer of Shady Acres dedicated right-of-way for Blithe Road and Lively Street to Chesterfield County. A bond was not provided to insure the streets would be accepted into the state system. The subdivision is now fully developed but the streets are still not in the state system. (Continued on Page Two) c PREPARED BY: /,;4 R J. McCracken director of Transportation ATTACHMENTS: YES ® NO 0 SIGNATURE: 0 54 COUN,tY ADMINISTRATOR `W Board Agenda Item Blithe Road and Lively Street March 11, 1987 Page Two ALTERNATIVES• 1. The County can take no action to get the streets into the state system. The streets will continue to deteriorate and residents will probably request the County to provide maintenance on the streets. 2. The County can perform minor repairs to the streets and request VDOT to surface treat the streets so that they can be accepted by the state. The County would then be relieved of future maintenance responsibilities. The cost to make the repairs is approximately $3,000. RECON NE NDATI ON : Staff recommends the Board appropriate $3,000 from the Bermuda District Three Cent Road Fund for the repairs. The attached resolution requesting VDOT to surface treat the portion of Blithe Road and Lively Street in Section 1 of the Shady Acres Subdivision should also be adopted. DISTRICT: Bermuda. 0 5 CHESTERFIELD COUNTY: At the regular meeting of the Board of Supervisors held at the Courthouse on March 11, 1987 at 7:00 p.m. WHEREAS, the right-of-way for Blithe Road and Lively Street was dedicated to Chesterfield County in January, 1975. WHEREAS, the original developer of Shady Acres, Section 1 is no longer involved in the development. NOW, THEREFORE, BE IT RESOLVED, that the Virginia Department of Transportation is requested to surface treat Blithe Road and Lively Street so that they can be accepted into the state system of highways. The cost of the surface treatment not to exceed $3,000. Vote: Certified By: Joan S. Dolezal, Clerk to the Board of Supervisors 0 S tea low m o` IOn U /7 W � 4 eDUTC GAP INTEnCILA GE 11N= i Ro I---- 6 h SVN$FI MEM. Bermuda S PMi CEM Shop Con A IPo �J G 1 D s AY FARMS , H _ 732 o - \C \IEUvrKF w l RICIIMONLINATIf I 9 yf�s 1 CMtcE nE PO '. a t ;(' . i��;T• IIATT'I.EFIF,LD 1 Al2 co NOR 7cl MrHl I011NTYLER 11 / N =nun Ct1M .t)LLECE _._- � n � � } .. `I �►' i v I. - _ inn ` 8 9 27 Y730 8Who Rt.l5a� IN CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: SUBJECT: FIVE FORKS INTERSECTION TRAFFIC CONTROL COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Mr. Mayes has requested an Department traffic control light can be erected or the occurs first. Background: z"i 13.G.6. agenda item to continue the Police at Five Forks intersection until a completion of Route 288, whichever Last year the Board of Supervisors approved the control of traffic at Five Forks intersection by the Police Department. Funding for the project will be used up in April. Staff has recommended that the traffic control be discontinued at the expiration of the current funding. Should the Board decide to continue the traffic control, an appropriation of $4,600 will be needed for the balance of 1986-87 and an additional $29,400 will need to be added to the 1987-88 budget. (The proposed budget does not include funding for this.) (continued) �r PREPARED BYE' � Lane b. Ramsey Asst. County Administrat ATTACHMENTS: YES ❑ NO for Budget & Staffing ❑ SIGNATURE: 0D , LINTY ADMINISTRATOR Agenda Item .March 11, 1987 Page 2 Board Action Required: • If Mr. Mayes' request is approved, direct staff to continue traffic control at Five Forks. • Appropriate $4,600 from the General Fund Fund Balance for the remainder of 1986-87. r n CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 ITEM NUMBER: - SUBJECT Street Light Installation Cost Approval COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: * DALE DISTRICT: Locations approved September 10, 1986 tersection of Seti Court and Cogbill Road Cost to install light - $257.24 Intersection of Omo Road and Cyrus Street Cost to install light - $1,310.24 Intersection of Dorius Drive and Cyrus Street Cost to install light - $1,191.24 Intersection of Omo Road and Canute Drive Cost to install light - $964.24 Intersection of Cyrus Street and Phobus Drive Cost to install light - 1,216.24 Continued on next page PREPARED BY: �L ` Richard M McElfish, P.E. Director ATTACHMENTS: YES ® NO O Engineering SIGNATURE: OUNTY ADMINISTRATOR *40 Street Light Installation Cost Approval March 11, 1987 Page 2 DALE DISTRICT: (Continued) Intersection of Cyrus Street and Amasis Court Cost to install light - $1,216.24 Intersection of Cyrus Street and MacBeth Ct. Cost to install light - $1,323.24 Intersection of Omo Road and Lothaire Ct. Cost to install light - $230.24 Intersection of Necho Ct. and Omo Road Cost to install light - $1,164.24 Intersection of Canute Drive and Leopold Circle Cost to install light - $1,151.24 Intersection of Phobus Drive and Phobus Ct. Cost to install light - $1,203.24 Intersection of Totila Ct. and Omo Road Cost to install light - $1,164.24 MATOACA DISTRICT: Locations approved September 10, 1986 6,'Intersection of Branders Bridge Road and Temple Avenue Cost to install light - $1,064.00 Intersection of Temple Avenue and Varanda Lane ..-Cost to install light - $1,136.00 T,ntersection of Colonnade Drive and Temple Avenue C/Cost to install light - $835.00 BERMUDA DISTRICT: Location approved September 25, 1985 Intersection of Barberry Lane and Barberry Court Cost to install light - $1,116.00 * NOTE: Additional funds would need to be appropriated if all the proposed locations in Dale District are approved. (Total for 12 lights proposed is $12,391.88, current balance in Dale District fund is $1,454.00.) 0 01 M 0 February 18, 1987 VIRGINIA POWER Douglas W. Salyers Engineering Dept. ° Chesterfield County P. 0. Box 40 FEB 2 6 1987 ► Chesterfield, VA 23832 b RE: Installation of Street Light at Seti Ct. and Cogbill Rd. r Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $ 257.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Ail - Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 0 0 February 18, 1987 VIRGIN/A POWER Douglas W. Salyers Engineering Dept. _�'L Chesterfield County S' "'=8t'S P. 0. Box 40 Chesterfield, VA 23832 FE8 2 6 1987 RE: Installation of Street Light at Ono Rd. and Cyrus St. Dear Mr. Salyers : " � ► ' -'__✓'' The estimated cost for the installation of a street light at the above location is $1310.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting custoriers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date f) r� 3 (.",(,!(',-l!, ,�1'..,._ ,., 0 February 18, 1987 VIRGINIA POWER Douglas W. Salyers �g Engineering Dept. R E C tf � D Chesterfield County s COUNTY EINGINEEM P . 0. Box 40 OFFiff Chesterfield, VA 23832 FEB 2 6 1987 ENGiNE_R;!'. RE: Installation of Street Fight at aF�ar.,4r Dorius Dr. and Cyrus St. \ Dear Mr. Salyers: ti 1, The estimated cost for the installation of a street light at the above location is $1191.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to re. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 0 M February 18, 1987 Douglas W. Salyers Engineering Dept. Chesterfield County P. 0. Box 40 Chesterfield, VA 23832 RE: Installation of Street Light at Ono Rd. and Canute Dr. Dear Mr. Salyers: R1 FEB 2 6 1987 e cC. / The estimated cost for the installation of a street light at the above location is $964.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting custcu ers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date () (; 4 0 V� ER February 18, 1987 t— �9 Douglas W. Salyers r' Y FINMUflual ICE i Engineering Dept. F E 8 2 6 1987 Chesterfield County P. 0. Box 40,71 ' FERING I Chesterfield, VA 23832 n1T RE: Installation of Street Light at Cyrus St. and Phobus Dr. Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $1216.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date M February 18, 1987 Douglas W. Salyers Engineering Dept. Chesterfield County P. 0. Box 40 Chesterfield, VA 23832 RE: Installation of Street Light at Cyrus St. and Amasis Ct. Dear Mr. Salyers: 0 VIRGINIA POWER FEB 2 6 1987 s A. The estimated cost for the installation of a street light at the above location is $1216.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 0 �`J M February 18, 1987 Douglas W. Salyers Engineering Dept. Chesterfield County P. 0. Box 40 Chesterfield, VA 23832 RE: Installation of Street Light at Cyrus St. and MacBeth Ct. Dear Mr. Salyers: 0 VIRGINIA POWER x FEB 2 6 1987 The estimated cost for the installation of a street light at the above location is $1323.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date M IU February 18, 1987 VIRGIN/A POWER Douglas W. Salyers Engineering Dept. Chesterfield County (47 P. 0. Box 40 FEB 2 B 1987 Chesterfield, VA 23832 RE: Installation of Street Light at Oro Rd. and Lothaire ct. Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $ 230.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 0 February 18, 1987 VIRGINIA POWER Douglas W. Salyers S • ., . ` . f q � ' Y. " Engineering Dept. Chesterfield County P . 0. Box 40 FES 2 6 1987 Chesterfield, VA 23832 ;: ,. �► RE: Installation of Street Light at Necho Ct. and Om Rd. ti Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $1164.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 77, February 18, 1987 V/RG1N1/1 POWER N Douglas W. Salyers Ir Engineering Dept.Chesterfield County� P. 0. Box 40 FEB 2 6 1927 Chesterfield, VA 23832 o s RE: Installation of Street Light at Canute Dr. and Leopold Cir. 1 'U Dear Mr. Salyers: _ -' The estimated cost for the installation of a street light at the above location is $1151.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date rA !,,Iw, ". _ February 18, 1987 VIRGINIA POWER�..._.,r` Douglas W. Salyers L• ! K � s� b •r-;-, Engineering Dept. J : n�.r Chesterfield County P. 0. Box 40 (FEBEB 2 6 1987 Chesterfield, VA 23832 _i�:;iP:EERIPJG 1>; ARTiv1EIVT RE: Installation of Street Light at �', Phobus Dr. and Phobus Ct. ,` Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $1203.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting custaners for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date 'fir` vin% February 18, 1987 VlRGINlAPOWER Douglas W. Salyers � o� Engineering Dept. Chesterfield County P. O. Box 40 �1 1 Chesterfield, VA 23832 FEB 2 6 1987 s 1 RE: Installation of Street Light at Totila Ct. and Cmo Rd. Dear Mr. Salyers: The estimated cost for the installation of a street light at the above location is $1164.24. This is an estimated cost only and is subject to change pending acquisition of necessary rights -of -way for installation. If this cost is acceptable please sign this letter below and return it to me. I will then begin contacting customers for the necessary easements. If easements can be obtained, an actual cost for the instal- lation of the lights will be forwarded to you for approval. If we can't obtain the necessary easements, we will let you know. If you have any questions, please call me at 751-4017. Sincerely, Joe Huffman Service Representative The above estimated cost is acceptable. Proceed with the acquisition of necessary rights -of -way for the installation of the street light. Signature Date / t,d ( )///, c /i,x ; / I Pc!oNhmn�. l12>�'ur mill M S S� two FEB 2 61997 ' VIRGIN/A POWER Date'e_6 01A- Tom„, mEoLE: 0pysrEnF4E1D 0T� P. ell CN-�S,�RFiE�y !JA a3�3,? Dear M4. /Y)ECoz t Y This letter is to inform you about Estimate # n2 -of 7.) y 7-c U Virginia Power has prepared for the installation of a street light at AuE- • L--� R The final total cost of this project is/, p �5/, �° This is derived from the estimated cost of /,� a 5. Q-` minus the projected four year revenue of (19, -qv x .? 7, 5In Y-23 ,?S' _ Y41(2 . °— This cost is valid for a period of 60 days from the date of this letter. The projected connect date for this street light is -7-J Z - J1 7 (This date may vary slightly in the event of inclement weather or emergencies.) In order for this connect date to be met, the requirements checked below must be met by 3-,? - S-7 1/ Letter of Authorization Right of Way requirement i--� Fee to be billed from the letter of authorization. If your schedule enables you to complete the above before the required date, or if you have any questions, please call me at 733 - 9--2-'-7 In the event the above requirements have not been met by the required date, your project will be rescheduled and you will be informed of the new connect date. Sincerely, Anne B. Firesheets Associate Engineer M Date F-tc3 a s, /9?7 n-m,C--7, . To,-r-, mF ,AI_ f y Dear 1��JI 19 � , •�cpPRT�EN� !! t)'\\ VIRGINIA POWER This letter is to inform you about Estimate # p a - C G 7-q6 - 60 Virginia Power has prepared for the installation of a street light at /%/s . /1tJD V,4R,A u0,a LAND The final total cost of this project is V/,/3 (,. o . This is derived from the estimated cost of/a Sy 7, -° minus theprojected four year revenue of (9,,38xymths=37.�?)t(�9-Ud xL/ mths= This cost is valid for a period of 60 days from the date of this letter. The projected connect date for this street light is 3--/a - £ -7 (This date may vary slightly in the event of inclement weather or emergencies.) In order for this connect date to be met, the requirements checked below must be met by 3 --J- k 7 ✓ Letter of Authorization v Right of Way requirement v Fee to be billed from the letter of authorization. If your schedule enables you to complete the above before the required date, or if you have any questions, please call me at 7?3-91-z2 x,:)cCG, . In the event the above requirements have not been met by the required date, your project will be rescheduled and you will be informed of the new connect date. Sincerely, 61N -&t. l .VCt[3. fJ Anne B. Firesheets Associate Engineer n I'n%jimI 2.;S0r riSl l 'Is. F E6 2 6 1987 ► '9 Date LL b 2 S-, i) L7 fflfr , Tom,,, J1Eoify Dear 4•; /)I,C( t1:1) VIRGINIA POWER This letter is to inform you about Estimate # T; a -C6 7-1/S-- o c Virginia Power has prepared for the installation of a street light at The final total cost of this project is I Y 35- . This is derived from the estimated cost of/ �(„ << minus theprojected four year revenue of (,�`y,3� r y,�,ths1 +(,t9• l,.rx V nFAs) = tY/I' oo. This cost is valid for a period of 60 days from the date of this letter. The projected connect date for this street light is 5-//-,P % (This date may vary slightly in the event of inclement weather or emergencies.) In order for this connect date to be met, the requirements checked below must be met by J- a - 1 7 Letter of Authorization Right of Way requirement Lf Fee to be billed from the letter of authorization. If your schedule enables you to complete the above before the required date, or if you have any questions, please call me at 73 In the event the above requirements have not been met by the required date, your project will be rescheduled and you will be informed of the new connect date. Sincerely, Anne B. Firesheets Associate Engineer 0 `:' G n 25 Mr. Douglas W. Salyers Environmental Engineering Chesterfield County P. 0. Box 40 Chesterfield, Virginia 23832 Dear Mr. Salyers: Virginia Power 11260 Iron Bridge Road Chester, Virginia 23831 February 5, 1987 ES 9 Thank you for your letter of Street Light peauest /4( regarding estimate number 07-16103-00 We have comp ete 5F-1-Ur1-> estimate to install (1) 8000 Lumen High Pressure Sodium Luminair at Barbarry Lane and Barberry Court The cost to the County for the installation of this light with underground wiring is $1116.44 , described as follows: Total cost of job elS77 nn Less revenue credit at 4:1 ratio 461.nn Cost to County $1116.00 This cost will be efective for ninety days from the date of this letter. If we do not receive your authorization to proceed with this work within the ninety day period we will cancel this project.. Should you require this work to be performed at a later date, please make a new request and a new cost will be submitted to you. The necessary engineering and construction work is being scheduled to provide for connection of your service by Marrh 1a 1OP7 (This connection date may vary slightly in the event of badweather.) In order for us to be able to provide service by the above connection date, the items checked below must be completed by March 1, 19P7 X Letter of authorization returned to Virqinia Power Aquisition of riqht-of-way and/or State Highway Permits Should there be any questions, or if I can be of any assistance, please do not hesitate to call me at 748X99Q14XdXtX751-4038. Sincerely, Alan Jarrett Service Representative -1 n n FY 86-87 STREET LIGHT_ INSTALLATION COST APPROVALS DATE LOCATION 7/23/86 Shoremeade Ct/Shoremeade Rd 7/23/86 Monza Dr/Monza Ct 7/23/86 Stornoway Dr/Marquette Rd 7/23/86 Falstone Rd/Stornoway Dr 7/23/86 Saldale Dr/Deanwood Rd 7/23/86 4533 Haymarket Ln/(Chge Serv) 7/23/86 Coalfield Rd/Prince Wm. Rd 7/23/86 Coalfield Rd/Queensgate Rd 8/13/86 End of Bollinger Dr 9/24/86 Cadillac Tr/Claybar Tr 9/24/86 Edgemere Blvd/Falstone Rd 9/24/86 Vauxhall Rd/Vauxhall Ct 9/24/86 Southlake Blvd/Branchway Rd 10/08/86 N.Enon Church Rd/Mt.Blanco Rd 10/22/86 Mineola Dr/Centralia Rd 11/12/86 Clearlake Rd/N.Vickilee Rd ESTIMATED INSTALLATION AMOUNT DISTRICT DATE 1,020* Dale 12/01/86 1,252* Dale 12/01/86 1,449* Dale 12/01/86 1,143* Dale 12/01/86 237 Dale 12/01/86 214 Dale 12/01/86 1,848 Midlothian 12/01/86 1,069 Midlothian 12/01/86 697.88 Matoaca 12/15/86 1,484 Clover Hill 2/01/87 1,997* Dale 2/01/87 829 Dale 2/01/87 182 Midlothian 2/01/87 174 Bermuda 2/15/87 853 Bermuda 3/01/87 1,246 Clover Hill 3/15/87 0 In Page 2 ESTIMATED INSTALLATION DATE LOCATION AMOUNT DISTRICT DATE 11/26/86 Southmore Rd/Marquette Rd 933 Dale 4/01/87 12/10/86 Courthouse Rd/Newbys Bridge Rd 1,545** CH/Matoaca 1/16/87 2/11/87 4400 Beulah Rd 335 Dale 6/15/87 2/11/87 N. Pinetta Rd/Redington Dr 105 Midlothian 6/15/87 2/11/87 N. Pinetta Rd/Brucewood Dr 129 Midlothian 6/15/87 *Funds taken from 3 Cent Road Fund **Funds taken from County Wide Street Light Fund m In O M O IV r-I I` Ln ri) U t— r Ln Ln �o Ln C: m N q7' M l0 qv d-) rd • r-i d' M r-i Ln N V' ri I� O O m M Ln o r- � � m Ln (A r-I CV a% M r-i W D O !~ O o o ITr O O Cl v� O •r1 O O ko o O o A 4.) O O Oo o O o z �4 I` b D Oo • 1 kD %D O %D %D w w a Ei ca O x �4 a H a a � Q Oo Ei rn W r-I a. Iv r-I r-i N N %D Q M ril N O v qv O z A U H I- v Ln r-i r-i N rd QW O O qW4, O O Q O ato b Ln v Oo 0 coo z EE-1 rd Ell Ln W H cd �i Ei O !~ U! O O o O O O H GS •H O O O O O q aJ O O O O O rd d-I r- •ri Ln Ln Ln Ln Ln o r _4 r-I r•� r-i r- I Q a rw O z a U a I Q In N 3.1 i4 r--I r-I %D N t.O fd N OD m to r-4 O N J m v C1 Q >4 O �I I On Ln r- z S4 >1 N r-I .0 O I4 •ri i4 E-1 �4 (d W U H U -,..I RS •r-I 4-) rd (13 � •rU I 'd U ?+ 3-I N td O +-) � En � O r-U•i .J 'd ri N H (d rd •ri O E O w v l0 co dr 4-) 14 C: d 44 O U U �4 td N N s~ � � a 41 of N N 'd I-i N 41 N f/2 .r., 0 � 4 4 A (0 O rd �4 rd 'd 4-4 a� 4 'd 41 cd O to OD 01 4-) r_4 r. N U M N M >1 Q r-i r-I � rd h A O CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA MEETING DATE: March 11, 1987 SUBJECT: Street Light Requests COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: BERMUDA DISTRICT: ITEM NUMBER: 13. G. 8. 3518 Luckylee Crescent - deferred from September 10, 1986 6100 Keydet Court - deferred from September 10, 1986 mnT„m _ Bonnie Brae Road and Burnham Road Bonnie Brae Road and Bonnie Brae Court At the end of cul-de-sac, Bonnie Brae Court Edinger Road and Stornoway Drive Falstone Road and Hopkins Road Please see attached street light listings. PREPARED BY: ��hi�jl` -- Richard McElfish, P.E. Director ATTACHMENTS: YES [ NO ❑ Engineering SIGNATURE: j' COUNTY ADMINISTRATOR REQUESTS FOR ESTIMATES FROM VIRGINIA POWER Page No. 1 NOT RETURNED 02/27/87 CHESTERFIELD COUNTY ENVIRONMENTAL ENGINEERING STREET LIGHT LISTING STREET LIGHT LOCATION (40 Char) BOARD DATE DISTRICT APPROVED INSTALLED ADKINS RD & DAKINS DR CLOVER HILL 10/08/86 ADKINS RD & RONALDTON RD CLOVER HILL 10/08/86 ADKINS RD & WYCLIFF RD CLOVER HILL 10/08/86 ARKAY DR & DAKINS DR CLOVER HILL 10/08/86 ARKAY DR & WYCLIFF RD CLOVER HILL 10/08/86 BLACK OAK RD & SALEM CHURCH RD DALE 10/08/86 BRIDLE PATH DR & RIVER RD MATOACA 12./10/86 CHERYLANN RD & FRANCILL RD CLOVER HILL 10/08/86 CHERYLANN RD & VICKILEE RD CLOVER HILL 10/08/86 DAKINS DR & VICKILEE RD CLOVER HILL 10/08/86 DALEBROOK DR & ECHOWAY RD DALE 09/24/86 DUMAINE DR & TEVIS LANE CLOVER HILL 07/23/86 ENON CHURCH RD & LOREN AVE BERMUDA 10/08/86 FALSTONE RD & SOUTHMOOR RD DALE 08/13/86 FRANCILL RD & KAYVEE RD CLOVER. HILL 10/08/86 FRANCILL RD & RONALDTON RD CLOVER HILL 10/08/86 FRANCILL RD & WYCLIFF RD CLOVER HILL 10/08/86 HEATHERHILL DR & SHERMAN RD DALE 08/27/86 KAYVEE RD & VICKILEE RD CLOVER HILL 10/08/86 MALIBU ST & WOOD DALE RD BERMUDA 09/10/86 POCONO DR & SAYBROOK DR CLOVER HILL 08/13/86 RONALDTON RD & VICKILEE RD CLOVER HILL 10/08/86 RUFFIN MILL RD & WALTHALL DR BERMUDA 11/26/86 SPRINGLAKE RD (1521) MIDLOTHIAN 11/26/86 TAZEWELL AVE (2100) BERMUDA 09/24/86 VICKILEE RD & WYCLIFF RD CLOVER HILL 10/08/86 / / REQUANWS FOR INSTALLATION NOT CO ETED Page No. 02/27/87 1 CHESTERFIELD COUNTY ENVIRONMENTAL ENGINEERING STREET LIGHT LISTING STREET LIGHT LOCATION (40 Char) DISTRICT CANASTA DR & OLD ZION HILL RD DALE CLEARLAKE RD & NORTH VICKILEE RD CLOVER HILL DEANWOOD RD & SALDALE DR DALE EDGEMERE BLVD & FALSTONE RD DALE FALSTONE RD & STORNOWAY DR DALE HAYMARKET LANE (4533) DALE HOPKINS RD & LAKE HILLS RD DALE LAKE HILLS RD (3939) DALE MARQUETTE RD & SOUTHMOOR RD DALE MINEOLA DR & OLD CENTRALIA RD BERMUDA MOUNT BLANCO RD & NORTH ENON CHURCH RD RERMUDA RAMBLEWOOD RD & REBEL RIDGE RD BERMUDA BOARD DATE APPROVED INSTALLED 09/10/86 09/25/85 03/12/86 09/12/84 05/14/86 07/23/86 08/13/86 08/22/86 08/13/86 02/12/86 09/25/85 11/26/86 In STREET LIGHT REQUEST Bermuda District DATE OF REQUEST August 20, 1986 TAX MAP 53-9 NAMIE OF REQUESTER Bill Faris - Meadowdale Townhouse Civic Assoc. ADDRESS P. 0. Box 34268, Richmond, Virginia 23234 PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF AND REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED 3518 Luckylee Crescent PLEASE INSTALL LIGHT ON POLE ' OR SET POLE COMMENTS This location was approved in FY 1985-86, however, it was one of a qrou p of lights and the installation cost was only approved for those with the highest priority. If the location is approved again, a new estimate will be needed from Virginia Power. Does not meet criteria. ATTACHMENT: (Vicinity Sketch) 'j3s t-ti 3 STREET LIGHT Bermuda Distric� DATE OF REQUEST August 20, 1986 TA= 4P 53-9 NAME OF REQUESTOR Bill Faris - Meadowdale Townhouse Civic Assoc. ADDRESS P. O Box 34268, Richmond, Virginia 23234 PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF AND - REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED 6100 Keydet Court PLEASE INSTALL LIGHT ON POLE OR SET POLE COMMENTS This location was approved in FY 1985-86, however, it was one of a group of lights and the installation cost was only approved for those with the highest priority. If the location is approved again, a new estimate will be needed from Virginia Power. Does not meet criteria. ATTACHMENT: (Vicinity Sketch) 335 L W" DATE OF REQUEST NAME OF REQUESTER ADDRESS STREET LIGHT REQUEST DALE District March 2, 1987 TAH MAP Meadowbrook Civic Association 42-9 PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF Bonnie Brae Road AND Burnham Road REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED PLEASE INSTALL LIGHT ON POLE n COMMENTS Meets Criteria ATTACHMENT: (Vicinity Sketch) OR SET POLE d 42-5 \ 4 r � 6 \ s 7 ' 4 Xl 10 9-1 p q —.F Z 3 v Idq \ OF 2 CRESTERFIEL 41-12 ♦:OJ o 37 O 40 C , 38 . O e � 41 Y. 42 43 .�00 .. ' ► 17 33 r . • y� a; - ` N 32 p a. �y IsA 18 0 44 / V. 30 �L :. 19 45 .•r 20 it 47 22 % `' 42-13 -,: " s •-� 7 C A4+� 1`.. �• ►«* ; 3 ;AMPTHILL HEIGHTS PS 7 FpSOa 69 (� O FALLING CREEK COURT-S.E }r a ., • �� 1 io � ..- �►... _:..i .. Nr .:.. yes 1.` _ .00 •0* 4. MEADOWBpOpK SECS. l�FALLING CREEKCT. SEC. IF !C - .+�i Wy EAI=M0 U+EEK COURT GALLING CREEK COURT SEC• C \A/^ STREET LIGHr REQUEST DALE District DATE OF REQUEST March 2, 1987 MAP 42-9 NAME OF REQUESTER Meadowbrook Civic Association ADDRESS PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF Bonnie Brae Road AND Bonnie Brae Court REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PT,ACED PLEASE INSTALL LIGHT ON POLE u OR SET POLE COMMENTS Meets Criteria - This is a "Y" intersection, the third street is Southmoor Road ATTACHMENT: (Vicinity Sketch) 0 (jo r 42-5 I "':/j aal03 a 4 • 3 az 2 �2 S y 60rr 6 2 A 110 3 3 2 7 4 O 1 2�. �1 3 6 8 Ph 28 1 7 ,i✓ �> 27 26 9 8 0 Ile 25 4 10 9_I ,n q m 232j n2 b 3 3 164 • `� 2A 3 2 \ _ qF 4 G r G,1/y r �E CNESTERFIEL p �.OJ� 14 6 c 7 39 INA P , N, 12 a�•, 6o0 • - 13 � � A1160, 60,��'� II 9 10 0 ell 14 , To Ho kku RIL m N C _ 7 _s .. z 36 o 41 _ is 8 -4 i 35 a 42 10 V, 3149 \ . �.T:rlp Y p) � i� � � r is4 0, Rf.217S .. 34 oe 0 c 43 �\ -7 99,g oy c ,o �t • 17 a \ 12 13 33 44 30 19 13A / O 27 20 46 26 a�s - '� ► 12 11 21 PP0 °� `+ 47 {/ 16 22 .t •l%,r• Rtt T;AMPTHILL HEIGHTS PB 7 696 69 p 42-13 Pa 1�CN 1=.� FALLING CREEK COURT- SEC. E ,ryt<ALLM6 t� '"° )MEADOWBROOK SECS. (FALLING CREEKCT. SEC.F DALE DISTRICT CREEK COURT-SEC.A 7OFALLING CREEK COURT SEC. C �\ n DATE OF REQUEST NAME OF REQUESTOR STREET LIGHT RE"QU= L 1 DALE District March 2, 1987 TAX MAP_ Meadowbrook Civic Association ADDRESS PHONE NUMBER - HOME WORK 42-9 REQUEST IS LOCATED AT THE INTERSECTION OF AND REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED at the end of cul-de-sac, Bonnie Brae Court PLEASE INSTALL LIGHT ON POLE L COMMENTS Does not meet criteria ATTACHMENT: (Vicinity Sketch) OR SET POLE X ` Y 42-5 3, QofF 8 6 7 ` \ s a 2 7 \ /► s 6 6 \ 8 e, 7 P 9% .0 \ 9 8 4 \ 10 9-1 ,II 10 m 3 `'� Col 164 O 1 2 CITY r � E�� IV6, 7 I .� I 9 p am\ G��-1 a CHESTERFIELi Ja rt „( 3941-12 e _ C ` 37 40 .12 �t 14 , s ' t L x 4435r f .• 't k: , } � t �,, icy TO Hopki% Rd. m �. i' 41 Al tom. a 43 • cbc 0 tom, ¢.. '�• ir 44 32 31 33 30 Al At C�l 14 ! AT v 4>�gj.t iY t`3'kj 17 v elO� �w'� MI / 20 411 21 p0 d �+ • _ _ 22 • '" !! �a +u8"ke <r .�� ►lt1 ;AMPTHILL HEIGHTS PB 7 ft688 69 �` ` O FALLING CREEK COURT- SEC. E 42-13 we:�, •la•..• .�' t� --- m too �Oo 4n MEADOWBROOK SECS (FALLING CREEKC-. SEC.F DAI_F M STREET EIGHT REQUEST Dale District DATE OF REQUEST March 2, 1987 TAl, MAP 41-12 i1�y?E OF REQUESTER Meadowbrook Civic Association ADDRESS PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF Edinger Road AND Stornoway Drive REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED PLEASE INSTALL LIGHT ON POLE ` OR SET POLE COMMENTS Does not meet criteria - intersection is an "L" intersection not a "T" or "Cross" Intersection. ATTACHMENT: (Vicinity Sketch) 0 �FIE:L•D .COUNTY E 2 4- c 4i-8 0 3 3 10 ` ti /i 3aoa D /e o, g j 4/ p 4 9 17 1 4 -r- 2 o+ ao i8 \ l / J P�`� 1 • -44-1 Imo! J� t � .W 16 i 7 Ma a I A 1 + y�� I s 1 4441 a/ l 14 7 O 34 • 42-9 a400 + 4 2 30 3820 -� °2a ' 6 2 TI 9'I ` /' 13 w 124433 I B 1 4435 pM; I' dr ti I I /81 SEH R[ 2291 mod y � 50 694 Falling 2 B m � � Creek r ie ` .. 37 38 ae°f r.ro /3 7 2y i 40 i co`rO 12 O g650 O 23 b N10 o° 0 P a ? gCLI 2/ � . \ `/6 • Bt � y 8 20 •1`b °�0� � `� 1 � � t'b�6► Cf M _ 7 R S/T9. CL t^� -41-16 �ry F r11CT01( r SECTION 4 , 44do STREET LIGHT REQUEST Dale District DATE OF REQUEST March 2, 1987 TAB: MAP 52-4 NAME OF REQUESTER Meadowbrook Civic Association ADDRESS PHONE NUMBER - HOME WORK REQUEST IS LOCATED AT THE INTERSECTION OF Falstone Road AND Hopkins Road REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE PLACED PLEASE INSTALL LIGHT ON POLE n OR SET POLE COMMENTS Meets Criteria ATTACHMENT: (Vicinity Sketch) 1 - OA 6 --o zl � � � za /. o 2 tp I 9 I A 1 cl B I�I I 4116 BOO / C �_ 6 T 412 a 2 1 N a132 4146 4140 4 10 4156 I I lolb a200 � 4216 4206 / I Dr. IZ1b 9 a2za '� Rt.253� 6ZIb b {.G14 t0 - to h0 � Zp� h .5 6 g = 7 - 6 N.••r v.d I v+ AC lb C14 O 2 3 2 \ 60A6 ttpG \ i a s 5100 9 \ \ �1 1 5110 �i rZ0 \ 20 R1 631 L fp4 21 .Vol 22 \ 5150 1 6015 23 y 1 GG,G 26 .1 i Ave � y 9 1p1 27 EoSt PreSlonw0IOZ� 29 00 a 51ag '1 '1 1 2 E •r i � %0 \ ,gr0� 1 - � 5 2- 3 1 r` \ g ge° 9 .90 N 1 w 2 a I Ino A A030 %% 1 i / AO I AO 1 3A I I t A°/ Fo�stO^e A°Z` 3 1 t a05° •y\ 4 ^ 1 a0 96 1 aoTo 1 4oa1 - .51 / � \ tl \•� A°5t 30 0 39 a0 i 5 `! port 39 \ \ 9 j 595 I 3g49 t. i 6 0 .A 1 �� zo 3 9,9 \ A 020 �,0� 10 wl \ 6 / a0o1 9 Knott A 1 7 1� 2R © a AO aO l ° 29 I A A I I \ 40`'0 g n 13 1 A060— 8 a '10 p5'y A J A 4 3 �J 1A06t 2 , NR, 401\ A SEE 52.e1n-3 1 F _ 1+ n•t :- . v. •. � K- St:. 0.. �V0 700 !VG 400 MEETING DATE: SUBJECT: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 ITEM NUMBER: 13.H.1. Public Hearing Pertaining to Rental of County Owned Property COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Utilities Department owns a house at 3761 Collier Hill Road on the Falling Creek reservoir. Proposals for a rental agent were solicited and a rental agent selected. The house was rented and the lease agreement was sent to the County Attorney's Office for approval. At that time it was determined that a public hearing should have been held prior to renting the property. The house has been rented since September 1986. Staff requests the Board approve the lease of the house to Michael E. and Robin Watko for an annual rent of $4,980. District: Dale Recommend Approval PREPARED BY.. ATTACHMENTS: YES ❑ NO ,O SIGNATURE: Ale... COUNTY ADMINISTRATOR 0 '4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: SUBJECT: Award of Water Contract Number W86-149C COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 13.H.3.a. Staff requests the Board to award Contract Number W86-149C for installation of an alum/polymer storage tank and related pumping facilities to Tipton Construction Company in the amount of $73,686.00 in accordance with the engineers recommendation. Two bids were received with the other being $92,486.00. Funds for the project were previously appropriated and no additional appropriation is required. The storage tank is required to provide an adequate supply of treatment chemicals during high demand periods when the plant must operate at maximum capacity. Staff recommends that the Board award the contract and authorize the County Administrator to execute the necessary documents. Recommend Approval _ PREPARED BY: ATTACHMENTS: YES ® NO O SIGNATURE: COUNTY ADMINISTRATOR 01(), ri • U Z H U W F d C H U O t7 4J C/I H q �n a ro z �. •ri r-I 0p H o' w a o a oj) N t4 1 H F N a q N PR W Cl) u O to P. W W N N H In W i Ix a u 00 O 04 O FC q to OP, C4 In > U -14 t. a 4J O NW F O - w a r-1 z x a UA O N ••+ '�.H d -tom Uk� u W F O 3 O > u P. E+ u u l.t a O.7 Cn Ox qW a•r, OU A-H 41 O AU • In H 0 3 ro t. " 0 N Al U [n 3 P. fn r-3 I 1 I I I I 1 I I 1 I I 1 I 1 I I I 1 I 1 I I I I I I I I I 1 1 I I 1 1 I I I I I 1 I I 1 I I 1 I I I I t 1 1 I I I 1 I 1 I 1 I 1 I I I I I I I i i I t 1 I 1 I I I I t 1 I I I I I 1 I I I i I I I 1 I I I I I I I 1 1 1 1 I I I 1 I 1 1 I 1 I 1 I t I I 1 1 I I I I 1 I I I I I I 1 I I I I 1 I I I I I t I I I I I I I I I I I I I I I I I I I 1 1 I 1 1 I 1 1 I I I I 1 I I I 1 I 1 I 1 I 1 1 I I I t I I 1 I I t I I 1 I I I I I I I 1 I I I I I 1 I I I I I 1 1 I UI I 1 I I 1 1 I I 1 I 1 1 I I I N I I I I I ql 1 I I 1 1 I 1 1 1 o 0 I 1 1 I I I UI � I owl OI 00 I I I I 1 1 q l 1 OI N I inl 1 1 r+l I � M 1 I I I I a Fill I 1 I 1 I 1 I 1 I I 1 1 I I I 1 I I 1 1 1 1 1 1 II I 1 I 1 I 1 I 1 I I 1 I I I 1 1 I I o I 1 I 1 I FI I ul I I o� MI lco 00as I 1 t 1 I I I ory I I zl I � I• tn� I I � I 001 I N � 1 1 I I I I I 1 1 I I I I I I 1 I 1 N a 00 N q a O N •rl N .a a N q -H a H R u ? u W • ro N N gaxu ro q ti q m O ro x 3 q q r•i a ro r-1 '••1 N N ro ro 14 u u q q •••I N •rl P. ? r-1 q ►+ a cn ro -H lJ ro 41 u a H ro a t0 .] !3 a 41 H 1 1 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: 13. H. 3. b. SUBJECT Award of Water Contract Number W86-109B COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to award contract number W86-109B for construction of a water line on Boones Trail Road and Fordham Road to Hamner Gay Construction Company, in the amount of $67,646.75. We received six (6) bids on this project ranging from $67,646.75 to $83,126.37. The funds for engineering services were appropriated in the 1986-1987 Capital Improvement Budget with construction in 1987-1988. However, it has been determined that this water line is necessary to serve New Jacobs Road Elementary School, which will open in the fall of 1987. We are requesting that an additional appropriation in the amount of $55,000.00 be transferred from 5H-5835-700R (Contingency) to 5H-5835-6A9R and we will delete the funding from the proposed 1987-1988 Capital Improvement Budget. (Continued on next page) PREPARED BY: - a -a' ATTACHMENTS: YES QQ NO ❑ SIGNATURE: 'j COUNTY ADMINISTRATOR En cm Agenda Item March 11, 1987 Page 2 This water line will also improve distribution of water from the new 30" water line between the Airport Pumping station and Route 360. Staff recommends that the Board award the contract, authorize the County Administrator to execute the necessary documents and appropriate the necessary funds. District: Clover Hill Recommend Approval I w 0 N bt Cd a E1 W W x a a H a H r-I Cd H co v' ,r +-) .H ra PQ O 00 3 0 z A H m O �4 o a� O 4-) Lr) Ln r- r-4 0 r-4 " En ri N O 00 b 0 U O O }a cr) O 4 t U cV ^ .H r-4 O� P4 O O O r-I N 00 �j Ln C3% 4J N " ,� N 1 a O r` b O p b y, o x Ln p 0� O b N r--q ^ r1 N co U] 110 �1O a� Ln x C7 M DC � n 110 O � a w o z z z P°a a a H m m v w 0 N v bf cd a b 0 w y;' m 0 P4 r—I cd H Ef v 0 0 pa 9 a w A O z a H m cd M c �f r-I r-I Ln M N 00 i� O �- a w 0 2 z z ow En � H H ()1061 on GENERAL LOCATION x•ic ` -- wits W86-109B 'FORDHAii ROAD & BOONES TRAIL ROAD WATER LINE IO� CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: 13.H.3.c. SUBJECT Award of Sewer Contract Number S85-97C/7(8)597R COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION : Staff requests the Board award the project for construction of improvements to the Baileys Bridge Pumping Station. On February 26, 1987, we received four bids for this project ranging from $419,546.00 to $520,000.00. Our engineer consultants have reviewed the bids and recommend we award this project to the low bidder, Key -Tech, Inc., in the amount of $419,546.00. Fund 5P-5835-597R has previously been appropriated $515,000.00. Staff recommends that the Board award Contract Number S85-97C/7(8)597R for the construction of improvements to the Baileys Bridge Pumping Station in the amount of $419,546.00, and authorize the County Administrator to execute the necessary documents. District: Matoaca Recommend Approval PREPARED BY. ATTACHMENTS: YES NO 0 01 SIGNATURE: 1;4t C UNTY ADMINISTRATOR r �i o-� G G oQ N � - nW V �Q GENITO ROAD Cq i^ w f � f � G Swig' Z > J CF£EK RFS�RVO`R"" F,r 604 o� CO) . y eF�oG� BAILEYS BRIDGE PUMPING STATION 0P\�j Q 2� I J RT. 6 54 aO�' SPRING ^'uN N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: 13.H.3.d. SUBJECT: Award of Sewer Contract Number 586-121C-74C-68C COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board award the project for sewer improvements at the Enon and Bellwood Lagoons and for demolition of the Pocosham Pump Station. On February 19, 1987, we received three bids for this project ranging from $67,000.00 to $221,595.00. Our engineer consultant has reviewed the bids and recommends the award of this project to the low bidder, T & E Construction Company, in the amount of $67,000.00. Funds were previously appropriated in the 1986-1987 Capital Improvement Budget. Staff recommends that the Board award Contract Number S86-121C-74C-68C for sewer improvements at the Enon and Bellwood Lagoons and for demolition of the Pocosham Pumping Station, in the amount of $67,000.00, to T & E Construction Company and authorize the County Administrator to execute the necessary documents. Recommend Approval ATTACHMENTS: YES ❑ NO () 1 SIGNATURE: 1 C UNTY ADMINISTRATOR CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: SUBJECT: Approval of a Contract for Purchase of Land COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 13.H.3.e. Staff requests the Board to approve a contract for the purchase of an additional 1.537 acres from Mary H. Rinehart and others at the intersection of Robious Crossing Drive and proposed Belgrade Parkway for $46,110.00. The property is being acquired to provide access to the proposed Belgrade Parkway for the Robious Fire Station as approved by the Board of Zoning Appeals, the Planning Commission and the Board of Supervisors. Staff recommends the Board authorize the County Administrator to execute the contract for the purchase and to sign the deed, accepting it on behalf of the County. Funding'is available from the Fire Station Bond Fund. District: Midlothian Recommend Approval ATTACHMENTS: YES (W NO 0 SIGNATURE: COUNTY ADMINISTRATOR s4 N/F CEESTERFELD COIJIVTY p f M V c M S 54'55'37"E 300.00 2 0� z o n 0 � w p 0 N/F BELGRADE ASSOC. N" t 1.537 ACRES h� N PARKWAY C GRApE L•40.12 8EL ( PROPOSED RIW 1 R•25.00 COMP I LED PLAT SHOWING 1. 937 ACRES ON THE EAST LINE OF ROBIOUS CROSSING DRIVE. MIDLOTHIAN DISTRICT • CHESTERFIELD COUNTY. VA J.K. TIMMONS 6 ASSOCIATES P.C. EWI EMS • 5W raW • FLAWNS 711 N. COUPMUSE RD. RI CHI". VA. SSO3 STAPLES HILL RD. NENRICO CO.. VA. 2340 PAmmsr ORIVE HIOLO"OU VA. 411 E. SRawmAr MrEML. VA. DAIEs 12-30-86 DRANV err DAA offmim are . m AV. 51005 PIEVIOM .= N.O. 60262 7 Ia//1RI •• �• i ArtaRi/ ' • '♦ .. �. • ��6F ,IAMO RD CHEacip ' .' ♦ O ftEN J Raid Pond � 6+ Z Hi SH R c ' 4ry c EIt EDS <gNon Pf• Q ♦ Pp,SEN o (p J +ya Z T f pNOR e A a c O You M OR — ^ ' RICHMOND r TERN j� q0e/ g ,r„ �' J V-pO y m R O' z C,p i OROVAI , rr [* oA aLo AV tE 01. f i a Ob �' R f 9 c S(v Ova 7 COo i PER. o T ` f OA, a,♦ tr _ RWLENi OOf 5�� P• n �VRN f ! P r RD • ` Q ALP ~ Q �0 RODER- NURST 0 n_ OU5 p0 O y0 GOTHAM IF 02 e C MEDIN4 o� a � � 5�><ONr � 728 / Fn 'NG F g 15 re q P` rc.�w s = ID - ro 14,Ge O IF �� L RY v LIA I2 ! II FOR 15 • .. , N "I' f i Air DR f S'karf fO O�ry^ AVOr wu � o v lq f0 e r g R I E� r�Rc`u o00 900KEa J v S µo � O + w W c� HUG UENOT , O�.S vILLEGE M�I —Mr.•4',.� OC J BM[ARl01R .IE_Vgl •+!, rLr 'ec,n /•S SHUN ROOF Pond d 5� NY\ RSTONE Coa RD i O • r O OO �t ,'} * REENFIEL A c ELFN. SC-i. - TMREH€A �,- \ •. ♦� J.ai - Cy + u a: q T W ♦ LIG ACT ay ` O Sq � � � \ //apuPn01 Pv,A j 7 i r W. IF. o �� u c t i o 147 �toncN ' �e�Jei �Q �Lr _ KEN Dot7z7 f ,W O is !V q I ✓Ohnston rrosoi:ai �p�f lP G R 1 ( C� .► Los S r J O, S .CHESTER- FIELD 1 \ � ' R • O`� MALL TURNPI.(E 1AIDLOTH1AN IL D L;,,E„c...N. a • p DRY 9 c 1 a awe G.p� Z tRA S �� F�vE is•�• rmnsu51 y G DE , D E I i i �lEr at ' x tP POD C e 1� FAR NA M •/1 4'ffe, O s L 1 1: - CONSYOL.* `Ppe�NP 1" /,^ CT, 3 � •,I � .',16 JOINS 16 Poge 7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: 13.H.3.f. SUBJECT: Encroachment on a Sewer Easement in Shenandoah COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board to approve the encroachment of a corner of a proposed garage on an existing sewer easement across Lot 19, Block Z, Shenandoah Section B. Mr. Robert T. Sanderson at 9410 Stanmore Court has requested permission to encroach 2.5 feet within an existing sewer easement with a garage on the eastern side of his home. He has met with representatives of the Utilities Department and staff feels that the encroachment will not adversely affect the Department to maintain the sewer. Staff recommends that the Board authorize the encroachment of the corner of the garage in the sewer easement with the understanding that it will not encroach greater than 2.5 feet inside the easement. District: Clover Hill Recommend Approval 1 PREPARED BY: tC:Git-�►^1� ATTACHMENTS: YES F4 NO D SIGNATURE CO NTY ADMINISTRATOR i15! � s R ��u • o �"� SEi,�I[ SGUT►IERN R1• • RV ±ON �• O ���<, •• uE t •�� E�tr nK " c Ilo s war IN rb \u OET d. • ti ! � : O RECEtn ON a � C oEr M Z E � 1110 � i-�-=� _ r 7+ Q/tr +� 4.=M J ` :CENTS fIto T•E"T " o . 686.O• �EMNKE hC °O o "Cycz e N�lO t r���I � • � � • `' , A O• 8 ,� ` t 1 ! ! , woo °d"Ls n !° � 1 1 t • O ..► tr p � �� �. (1 os ROSIOUs KILL 1 ' f • •u o ! 4b • r t�"r •, i• CENTER G •f'� �'" t`+E, a ,r WAR 'a lor s � i // • < o.�<�` . v -,-r=off ER `�•• i ° f �r tfW AAIM/r1N,d �191,/• REOINGTo tT 4Ev iMRiTR ID 1'b top *`I + IN cc �'Antrisi o •c"r q� a` t.+° N.raao p roN3 :asec- t I O,t"7r y,v 0' g /ri►e Ir T f W �. ! CIA rG�'14 r • Trod ±' P , 41 W f • t r uroRO SHOPPING . t 4� ! E�e ` • o r0 c k � r tb O•,C�r i+� �• ,,, � •,•• t • s Tu' a I,t •.at, PIKE 1,1N�i .Roy ., sf ' = +•n W s= °ti `I YIOLOT##jAN • TC�ER_ :n g " i R 'Rt O fr pylArOhT TROUT 00 j Dy~f Ia,.p�.W QE�tCM ON p .ta' p �,•l moo! wIfV o It cr p `+ 3• o OO° dy O • p"ov,OENCE w w° • F W Z •» 4 a,r� 1b `! °p �No1°N o J.M.t. YRRTWvEN N S 9 s W o 4 Rf t` Ito Z° Ur < p )LEI = �N. DER = ♦•`14z G e' i ` r �. 9 i'lo' , � � I a i• Ef :` • w : Q / P r- ♦ ` ��. t a +f '9t/`9 4y, °9COSN0CK 0 1 H C GOLF COURSE o o I �• �,� ARpT ff a C. I. YY� 6 R� tT E f s : +" c, e4 —•a`, °c°o Vic° o f T .' ' •lofoN 10~ ffr 9 O 0 R'• ci i ,•,�pEy1 O S c all w�� % o � •aN,o► KIN R ,. � +` `+O ?`` �=.rS,1 •� T �< r�E' I,I � � •• _ ' E�$� ,off e� y. o!j s"agQ. � � OK � ,•+� �flf ' ""?� - s •O `O ab+ JtgR u � • ► °� • * d� r':. i FO • 0. v/, P T • r 'rj Q' DC • , oi O TR�L-Evpto 0 a 61 - � PROPosED 2%Z h-ooT ENC 2oAC H ME-AIT Z ¢ ,» -<0 48, �p occ Q• � ,�prt M O/� A �' PLAT OF LOTIc _ 15LK, Z SECT 5 sNENANDoA� C"EST ER F I E.L D CO,, vA , SCA{.t ' 1 "_ 4 0' GOO. M. STBPWgNG, JQ. C69TIPI&D LANO suavrvoR Oslo 4&'7a RICi.I MONO, V I R(31N I A DATE 4CT. 28 1°)Co8 sr:14.0 W. WOK NO..Z 5 3 M, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 MEETING DATE: ITEM NUMBER: 13. H. 3. g. SUBJECT: Acceptance of Deed of Dedication along Woodpecker Road COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION : Staff requests the Board accept the conveyance of a 30' strip of land along Woodpecker Road from J. Royall Robertson and Gladys M. Robertson, and authorize the County Administrator to execute the necessary deed. It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the Plan 2000. The dedication of this right of way conforms to that plan. Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. District: Matoaca Recommend Approval ATTACHMENTS: YES W NO O SIGNATURE: COUNTY ADMINISTRATOR 3 1 C '?O� v I Creek r M CGE� �O V I/ / • I � p d � e k" I I � pp r 760 161 I / 626 090 Y KER s' b 'WOOD,. 600 Q• qQ I 1• to •� I . ' 26 oGP•.6 e 1 600 M1 MCIOC` \ I� Z I O eJ 62e r > I I BOO r I O T� ' ■OTOACA ` eewr MATOeCA scMooL 1 o I ++II t ❑ 14 �. PC NUD,M OR O • 1ClO.G INT05N V. 1�ODLE aa. '22 m 0 IR TN ." 36 l^� - 2�0 3" �j IZN w IN , t,- Ot MEETING DATE: SUBJECT CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA , March 11, 1987 ITEM NUMBER: 13.H.3.h. Acceptance of Deed of Dedication along Reedy Branch Road COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff requests the Board accept the conveyance of a 30' strip of land along Reedy Branch Road (Route 635) from Gerald D. Woolridge, and authorize the County Administrator to execute the necessary deed. It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the Plan 2000. The dedication of this right of way conforms to that plan. Staff recommends that the Board accept the conveyance of this right of way and authorize the County Administrator to execute the necessary deed. District: Matoaca Recommend Approval ATTACHMENTS: YES CI NO D SIGNATURE: COUNTY ADMINISTRATOR 01tio LLA t NS )! / Lrostic / Mill Ppn / I / ® / \t / r r / / eo Rite go a y / 11 I• 636 � I i 703 1 �o P�SP• \ 'y� RO�<Frl III O 602 Los 4 �.,` i Nr 634 O BARptETTA Ow RIVER z. = _ I•' Z fA er c C/1•Q p Cr W I• • •• Gill Grove Church w 2 WILD RUN 636 RD � • 628 - •jpO I 0 — TfLE CO. •.•O • • • I .-' 628 TO.EQ s I I s 1. 1 P a a0 , • ♦ 1 Kea I � yo Ba�OGE I B I •o F,+ TREN75 1 . 11200170 JOINS 59 Page 51 m Hadled sf«re-fd. 3 t `O I ,� P(aNle1 -rbo,V45 7oWler, j f-. O N F C FLus6 GERALD D. WOOL RIDGE C b8. I SOG PG. 1237 T.M. 144-12(I) 7 �nnf ' 3. UD /fiches /uO 30' STRIP To e[ b6blCATEb TO C.H[STIMPIRLb COUNTY ' R•I ssf oN 4;.wr.4.4yo„I vlaNledSl�e-FJ. e.rNtr ZOO.00' *w 46ve - 4.4 f—m corNer- -545054,w /,/Mile t eomrsh h'EE)y'se'gNc11 Roh'o 30' R/ W PLAT SHOWING 30' STRIP TO BE DEDICATED TO CHESTERFIELD aXJNTY, VIRGINIA, ACROSS TILE PROPERTY OF GERALD D. WOOLRIDGE, LOCATED IN MATOACA DISTRICT. NOTE: DATA FOR THIS PLAT TAKEN FROM A PLAT BY IIUAW L. PARKS, INC., DATED DUNE 25, 1986. UTILITIES DEPARTMENT CHESTERFIELD COUNTY, VIRGINIA '1<z3m ATE z-(is -8' All MAP 144-12 MEETING DATE: SUBJECT: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA March 11, 1987 ITEM NUMBER: 13. H. 4. Report of Water and Sewer Contracts by Developers COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The following water and sewer contracts were executed by the County Administrator: 1. W87-19D Creekwood - Section H Clover Hill Developer: Creekwood Development Company, A Virginia General Partnership Contractor: RMC Contractors, Inc. Number of Connections: 19 $15,990.00 2. W87-29D Woodlake @ Brandermill Silver Birch Clover Hill Developer: Investors Woodlake Development Corp. Contractor: RMC Contractors, Inc. Number of Connections: 36 $27,890.00 3. W87-28D Pleasant Grove Clover Hill Developer: Investors Woodlake Development Corp. Contractor: RMC Contractors Inc. Number of Connections: 30 $23,312.50 (Continued on next page) PREPARED BY: ATTACHMENTS: YES ❑ NO (9 SIGNATURE: 4�- COUNTY ADMINISTRATOR ()�N Agenda Item March 11, 1987 Page 2 4. S86-165D/7(8)6G5D Kings Forest -Sect. 10 Dale Developer: Nvland, Incorporated Contractor: Piedmont Construction Co. Number of Connections: 39 $39,519.50 5. S87-19D Sewer Line Crossing Clover Hill Woodlake Village Pky Developer: Investors Woodlake Developer Corporation Contractor: RMC Contractors, Inc. Number of Connections: 0 $5,190.00 6. S87-18D Deer Run - Section II Matoaca Developer: William B. Duval and Gene H. Duval Contractor: Coastline Contractors, Inc. Number of Connections: 146 $215,815.00 7. S87-10D Creekwood - Section H Clover Hill Developer: Creekwood Development Co. Contractor: RMC Contractors Inc. Number of Connections: 19 $35,012.00 019 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA R E PORTS MEETING DATE: March 11, 1987 REPORT ON: Status of General Fund Balance, Road Street Light Funds, Loans ATTACHMENTS: YES ❑ NO O Fund Contingency Account, General Reserve Funds, District Road and Lease Purchases and School Literary SIGNATURE: *-- COUNTY ADMINISTRATOR n M CHESTERFIELD COUNTY STATUS OF GENERAL FUND CONTINGENCY ACCOUNT March 4, 1987 Date Department/Description Amount Balance 07/01/86 Original FY87 Budget Appropriation $100,000.00 07/09/86 Chamber of Commerce proposal for Richmond SBA 503 Certified Development Co. 16,860.00 83,140.00 08/13/86 YMCA in Chester/Route 10 - Donation 23,501.00 59,639.00 09/10/86 Fire Department - Increase per call paid to volunteers from $1 to $3 29,000.00 30,639.00 09/26/86 Airport - Renovate terminal building 7,500.00 23,139.00 10/08/86 Donations - Petersburg Symphony - additional 5,000.00 18,139.00 11/26/86 Fire Dept. - Paving of 5,500.00 12,639.00 parking lot at Enon Volunteer Fire Station. 02/14/87 Museum - County History Book Project ($8,000 for author fees and $25,333 for publi- cation) 12,639.00 - E5 Board Meeting Date 07/01/86 07/01/86 07/01/86 07/09/86 07/09/86 07/23/86 08/13/86 09/24/86 10/22/86 O1/14/87 02/11/87 CHESTERFIELD COUNTY GENERAL FUND BALANCE March 4, 1987 Description Amount Balance FY87 Budgeted Beginning Fund Balance $10,322,758 Add to Fund Balance in FY87 Budget +790,300 11,113,058 Reserve for Future Debt 3,765,500 7,347,558 Debt Service - Reduction of FY87 interest expense due to refunding a portion of the 1981 bonds + 78,400 7,425,958 MH/MR - Fund critical needs 85,900 7,340,058 Board Miscellaneous - Paint Water Tank 25,000 7,315,058 Old Stage Road - Waterline extension 37,500 7,277,558 Leaf Collection 116,500 7,161,058 Chester Landfill Groundwater Program 60,000 7,101,058 Jail Addition Architectural Services 31,850 7,069,208 County Museum - County History Book Project ($8,000 for author fees and $25,333 for publication) 20,694 7,048,514 01�o CHESTERFIELD COUNTY ROAD RESERVE FUNDS March 4, 1987 Board Rt. 36 Rt. 10 Meeting Ettrick Chester Date Description 05/09/84 Route 36 Ettrick - Appropriated for $ 150,000 design contract with VDH&T 10/10/84 Route 10 - Design work for widening $ 350,000 through Chester 10/10/84 Route 36 Ettrick - Additional funds for 165,000 design contract with VDH&T 08/28/85 Route 36 Ettrick - Transferred General Ruffin Mill Road project (133,000) Funds to 08/28/85 Route 36 Ettrick - Use of Revenue 133,000 Sharing funds 03/12/86 Route 36 Ettrick - Reduce Revenue Sharing and add back General Funds 0 03/12/86 Route 10 - Reduce General Funds and Sharing Funds $133,000 0 add Revenue 05/28/86** Route 36 Ettrick - Appropriate Reserve 2,500,000 funds 05/28/86** Route 10 - Appropriate Reserve funds 1,485,000 Total Project Appropriation 2,1815,000 1,835,000 * $4,500,000 was reserved 7/1/84 for these projects. 6. **Chester projclaedh�oughEttrick RevenuerSharingect lRoadOMatchgfgndson 8/27/86 this loan wasrepaid 01,E m m N (V) 0 :tr r-I 1- Ln I- Ln Ln %D Ln G; 01 N M V• 4-3 rd r-I IRV m r-i Ln N V' rl I— O O m M Ln M a rd rd o � lo Ln ri N M 4-)w v � O o o IRV o 0 0 v r1 0 o to Co O o A +) o 0 00 0 0 0 p 00 ri to to O to to to w 4-) w r-I a E-I vl O x >4 a H Qr 00 H m W ri W Ri v r-I r-I N N to Q H Ln to U 00 IRr m r-I o \ ul N o lw � r-I z 34 Ld r-I lr r-I cn N PA $ �J A OW to o Ln tko 0 0 \ x rd rd Ln %v 00 0 0o z rd w Ln qqr r-i U w H (Ti a H O vl O o 0 0 0 0 H a ri O O O O o A 4J o 0 0 0 0 rd ft ft . +) I— -r-I Ln Ln Ln Ln Ln 00 34 r-I r-I r-I r--I r-i r< >i P4 \ w O z v >4 a U 04 I In v }4 I4 r-I r-♦ to N to rt v 00 m Ln r-♦ 0 v ) > M rn Q i 4 1 I- m Ln I` to z ICI 'ram N r-I 4 O i4 •r1 i4 P 74 0 a U r-+ r-I C.r" rvy V .H rd •ri 4J x r1 3 0 rd rd • rd I -I U � �4 �4 v Id O 4-J rl v r-I cd rd r♦ O E O >4 44 IRT to 00 I;r 4J itr C. 44 O O U U v 44 +) �4 a 41 rd N N N 41 N Ui h4 v O H 4 41 A b O 4J b rd rd ao4 fl 44 N 4 'd 41 td O 00 m 41 v U M N M > v ri r-1 h A 0 Prepared by Aunting Department March 4, 1987 SCHEDULE OF CAPITALIZED LEASE PURCHASES Description Major Capital Facilities Lease Purchase: Data Processing, Human Services, Courts Building Vehicle and Communi- cations Mainten- ance Building Subtotal Major Equipment Lease Purchase: Communications Equipment: Microwave System 800 MHz System Mobile Radios - Police Automatic Call Distributors Subtotal Leaf pickup equipment Data Processing equipment Accounting System Original Date Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Amount Began Ends 12/31/86 $ 2,106,355 12/85 5,168,170 12/85 14,440,475 12/85 21,715,000 1,000,000 9/82 22,715,000 1,338,333 5/81 2,888,682 10/84 762,170 12/86 189,897 12/86 5,179,082 214,819 12/86 300,705 8/85 250,000 10/84 6/01 $ 1,990,925 6/01 4,884,950 6/01 * 13,649,125 20,525,000 6/90 551,205 21,076,205 4/88 308,204 7/91 2,052,634 6/91 762,170 6/91 189,897 3,312,905 6/91 211,595 8/89 199,298 9/91 178,490 01 M In Description Fire Trucks Voting Machines Subtotal Routine Equipment Lease Purchase: Microfilm Equipment Vehicles: County Schools Printshop Equipment Copiers Nursing Home Copier Utilities Copier Airport: Fuel Truck Subtotal TOTAL Original Date Date Lease Lease Lease Outstanding Purchase Purchase Purchase Balance Amount Began Ends 12/31/86 404,912 1/83 132,800 7/85 1,303,236 75,640 4/85 29,853 12/84 39,804 12/84 52,613 4/84 23,530 12/83 6,836 9/83 14,960 7/84 22,907 12/86 266,143 12/87 91,745 6/90 99,445 780,573 3/90 11/87 11/87 9/88 12/90 8/88 6/89 52,312 10,056 13,512 14,709 12,769 1,242 8,223 6/91 22,907 135,730 $25,305,413 * On September 24, 1986, the Board of Supervisors approved a supple- mental lease purchase for $5,500,000 to increase the financing of the construction of the Courts Building. 013, Prepared by Budget & Management March 4, 1987 S(EEDOLE OF SC®OL LITERARY LOANS Approved By Board Of Supervisors C O N V E R S I O N Balance FY LOAN TO Proiect Date Amount Date Amount 03 04 87 Be Paid Out Greenfield & Watkins 1979 $ 1,500,000 12/15/79 $ 1,340,075 $ 871,650 2000 Grange Hall 3/26/80 1,000,000 6/l/82 1,000,000 800,000 2002 3/26/80 750,000 8/l/81 553,441 415,500 2002 Harrowgate Swift Creek Jr. 3/26/80 750,000 8/l/81 537,184 403,500 2002 Providence Jr. 3/26/80 750,000 5/l/82 627,942 502,400 452,800 2002 2003 Robious Jr. 3/26/80 750,000 3/l/83 3/l/83 566,008 547,760 438,400 2003 Salem Jr. 3/26/80 3/26/80 750,000 750,000 2/1/82 750,000 562,500 2002 Manchester 3/26/80 750,000 5/l/82 520,539 416,000 2002 Monacan High 6,250,000 5,102,874 3,991,100 Total Matoaca Elementary 7/l/81 1,000,000 4/l/83 1,000,000 850,000 2003 Clover Hill High 7/22/81 1,000,000 3/l/84 966,854 821,950 900,000 2004 2004 Manchester High 7/22/81 1,000,000 6/l/84 1,000,000 1,966,854 1,721,950 Total 2,000,000 Bellwood 1/13/82 600,000 3/l/85 600,000 540,000 2005 2006 1/13/82 750,000 12/15/85 750,000 712,500 Beulah 1/13/82 1,000,000 3/l/85 1,000,000 900,000 2005 Bon Air 1/13/82 600,000 3/l/85 600,000 540,000 2005 Chalkley 1/13/82 600,000 3/l/85 600,000 540,000 2005 Crestwood 1/13/82 600,000 3/l/85 600,000 540,000 2005 Curtis 1/13/82 600,000 3/l/85 600,000 540,000 2005 Davis 1/13/82 600,000 3/l/85 600,000 540,000 2005 F. C. Elem. 1/13/82 1,000,000 ll/l/84 980,315 882,000 2004 L. C. Bird 1/13/82 1,000,000 11/1/84 1,000,000 900,000 2004 Matoaca High 1/13/82 500,000 l/l/84 500,000 425,000 2004 Meadowbrook 1/13/82 1,000,000 6/l/85 1,000,000 950,000 2005 Thomas Dale 8,850,000 8,830,315 8,009,500 Total 2/24/82 2,000,000 9/l/84 2,000,000 1,800,000 2004 0. B. Gates 2/24/82 2,000,000 9/l/85 2,000,000 1,900,000 2006 Genito Road Elem. Midlothian High 2/24/82 2,000,000 2/l/85 2,000,000 1,800,000 2005 New 6, 000 000 s 6,000,000 5,500,000 Total 7/27/83 2,000,000 8/l/87* 2,000,000 2,000,000 2006* Ettrick 7/27/83 750,000 2/l/87* 750,000 750,000 2006* Gordon 7/27/83 750,000 2/l/87* 750,000 750,000 2006* Harrowgate 7/27/83 750,000 8/1/87* 750,000 750,000 2006* Carver Jr. 7/27/83 500,000 2/1/87* 500,000 500,000 2006* Chester Middle 7/27/S3 500,000 2/1/87* 500,000 500,000 2006* F. C. Jr. 5,250,000 5,250,000 5,250,000 Total 01 3.__, Proiect Hopkins West Prov. Elem. Monacan High Total Enon Elem. Hening Watkins Total 360 West Elem. Enon Elem. Addl. L. C. Bird Chester Middle Tech Center Clover Hill High Crestwood Elem. Davis Elem. 0. B. Gates Meadowbrook Midlothian High New Elem. (Central) New Elem. (Genito) New Elem. (360/Courthous Providence Jr. Wells Elem. Total Meadowbrook TOTAL LITERARY LOANS * Estimates Approved By Board Of Supervisors C O N V E R S I O N Balance FY LOAN TO Date Amount Date Amount 03 04 87 Be Paid Out 3/28/84 $ 1,500,000 6/1/87* $ 1,500,000 $ 1,500,000 2007* 3/28/84 2,000,000 6/1/87* 2,000,000 2,000,000 2007* 3/28/84 1,500,000 6/l/87* 1,500,000 1,500,000 2007* 5,000,000 5,000,000 5,000,000 12/12/84 1,500,000 6/1/87* 1,500,000 1,500,000 2007* 12/12/84 750,000 6/1/87* 750,000 750,000 2007* 12/12/84 1,000,000 6/l/87* 1,000,000 1,000,000 2007* 3,250,000 3,250,000 3,250,000 2/13/85 2,000,000 6/l/87* 2,000,000 2,000,000 2008* 4/25/85 500,000 6/1/87* 500,000 500,000 2007* 6/26/85 1,500,000 6/1/87* 1,500,000 1,500,000 2008* 6/26/85 1,500,000 12/1/87* 1,500,000 1,500,000 2008* 6/26/85 500,000 12/l/87* 500,000 500,000 2008* 6/26/85 2,000,000 12/l/87* 2,000,000 2,000,000 2008* 6/26/85 300,000 12/1/87* 300,000 300,000 2008* 6/26/85 300,000 12/l/87* 300,000 300,000 2008* 6/26/85 1,500,000 12/1/87* 1,500,000 1,500,000 2008* 6/26/85 1,000,000 12/1/87* 1,000,000 1,000,000 2008* 6/26/85 1,750,000 6/l/87* 1,750,000 1,750,000 2008* 6/26/85 2,000,000 12/1/87* 2,000,000 2,000,000 2008* 6/26/85 2,000,000 12/1/87* 2,000,000 2,000,000 2008* e) 6/26/85 2,000,000 12/1/87* 2,000,000 2,000,000 2008* 6/26/85 750,000 12/1/87* 750,000 750,000 2008* 6/26/85 1,750,000 12/l/87* 1,750,000 1,750,000 2008* 18,850,000 18,850,000 18,850,000 6/25/86 1,000,000 12/1/88* 1,000,000 1,000,000 2009* $61,450,000 $60,090,118 $56,794,200 "13 3 m CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA REPORTS MEETING DATE: March 11, 1987 13.1.2. REPORT ON: ROADS ACCEPTED INTO STATE SECONDARY ROAD SYSTEM ATTACHMENTS: YES Rk NO D 013-4 SIGNATURE: R ouNTY ADMINISTRATOR ��p Q.'BUCB'7 R 4��e�M0. 7YFI5Abi ;. COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 23, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County As requested in your resolution dated November 27, 1985, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 23, 1987. ;'ADDITIONS LENGTH NORTH POINT SUBDIVISION Route 3213 (North Point Road) - From Route 3200 to a southeast cul-de-sac 0.16 Mi. Route 3214 (North Point Court) - From Route 3213 to a southwest cul-de-sac 0.04 Mi. Sincerely, )1;6 Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY `RraecclTri^' COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 19, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County As requested in your resolution dated August 28, 1985, the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 19, 1987. T T'1 Tl T rn T lITT T V7,T!`rP T7 SAGEWOOD SUBDIVISION - SECTION I Route 2972 (Sagewood Road) - From Route 2973 to Route 3218 0.09 Mi. Sincerely, !�rOscar K. Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY N® G1 COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 23, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County As requested in your resolution dated September 25, 1985, the following additions tp the Secondary System of Chesterfield County are hereby approved, effective February 20, 1987. T nM T M T (ITTC LENGTH ROCKPORT LANDING & BAYPORT LANDING Route 3200 (Harbour Point Landing) - From Route 3211 to Route 3215 0.40 Mi. Route 3215 (Bayport Landing Road) - From Route 3200 to a northeast cul-de-sac 0.13 Mi. Route 3216 (Bayport Landing Terrace) - From Route 3215 to a southwest cul-de-sac 0.15 Mi. Route 3217 (Bayport Landing Court) - From Route 3216 to a southeast cul-de-sac 0.04 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY i a 'fir 6, 'tMmee , COMMONWEALTH ®f VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER OSCAR K. MABRY DEPUTY COMMISSIONER February 19, 1987 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: As requested in your resolution dated October 23, 1985, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 19, 1987. T T% T1 T nn T 11 AT 0 OAK RUN SUBDIVISION - SECTION 1 LENGTH Route 2881 (Hawkbill Road) - From 0.04 mile north of Route 2882 to Route 2883 0.13 Mi. Route 2883 (Talon Lane) - From 0.10 mile north of Route 2880 to 0.03 mile north of Route 2889 0.21 Mi. Route 2878 (Alms Lane) - From Route 2883 to 0.03 mile west of Route 2883 0.03 Mi. Route 2896 (Hawkbill Circle) - From Route 2881 to an east cul-de-sac 0.08 Mi. Route 2899 (Peregrine Road) - From Route 637 to Route 2883 0.17 Mi. Sincerely, Oscar K. Mabr Deputy Commissioner �)13,s TRANSPORTATION FOR THE 21 ST CENTURY A COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 19, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County As requested in your resolution dated June 12, 1985, the following additions to the Secondary System of Chesterfield County are hereby approved effective February 19, 1987. LENGTH T nn T M T nMC SAGEWOOD SUBDIVISION - SECTION II Route 3218 - (Sagewood Terrace) - From Route 2972 to 0.05 Mi. Route 3219 Route 3219 - (Sagewood Trace) - From 0.06 mile northeast of Route 3218 to 0.04 mile southwest of 0.10 Mi. Route 3218 Sincerely., Oscar K. Mabr Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY u COMMONWEALTH of VIRC INIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 OSCAR K. MABRY COMMISSIONER DEPUTY COMMISSIONER February 19, 1987 Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: As requested in your resolutions dated August 13, 1986, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 19, 1987. ADDITIONS LENGTH TWIN RIDGE CONDOMINIUMS - PHASE 1 Route 876 (Twin Ridge Lane) - From Route 678 to 0.03 mile northwest of Route 678 0.03 Mi. STONEHENGE - SECTION 1 Route 2572 (Blakeston Drive) - From Route 2573 to Route 2630 0.22 Mi. Route 2630 (Blakeston Court) - From 0.03 mile northeast of Route 2572 to 0.03 mile southwest of Route 2572 0.06 Mi. Sincerely, Oscar K. Mabr Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 24, 1987 OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: As requested in your resolution dated November 13, 1985, the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 24, 1987. ADDITION LENGTH KINGSLAND COMMERCIAL PARK Route 851 (Metro Court) - From Route 1626 to a north cul-de-sac 0.11 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner 01 "t X TRANSPORTATION FOR THE 21 ST CENTURY COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 24, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County As requested in your resolution dated July 8, 1986, the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 24, 1987. ADDITION LENGTH IRONGATE SQUARE BUSINESS PARK Route 3023 (Irongate Square) - From Route 3025 to a south cul-de-sac 0.09 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21ST CENTURY i dv Gltyg� . I El �'M60W T� COMMONWEALTH H of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 OSCAR K. MABRY DEPUTY COMMISSIONER COMMISSIONER February 26, 1987 Secondary System Additions Chesterfield County Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: As requestd in your resolution dated April 23, 1986, the following additions to the Secondary System of Chesterfield County are hereby approved, effective February 26, 1987. T —I 7M T/IATC LENGTH PLUM CREEK SUBDIVISION - SECTION 1 Route 3590 (South Ridge Drive) - From Route 604 to 0.01 mile north of Route 3591 0.04 Mi. Route 3591 (Duck River Road) - From Route 3590 to 0.09 mile east of Route 3592 0.15 Mi. Route 3592 (Duck River Court) - From Route 3591 to a north cul-de-sac 0.16 Mi. Sincerely, C� Oscar �K.Mabry Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY COMMONWEALTH of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RAY D. PETHTEL RICHMOND, 23219 COMMISSIONER February 25, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, Virginia 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Addition Chesterfield County As requested in your resolution dated May 28, 1986. the following addition to the Secondary System of Chesterfield County is hereby approved, effective February 25, 1987. ADDITION LENGTH HUNTERS GREEN --SECTION A Route 1363 (White Fawn Drive) - From Route 602 to a north cul-de-sac 0.29 Mi. Sincerely, Oscar K. Mabry Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY RAY D. PETHTEI COMMISSIONER GE 1 �I � B le'B✓AHA Tl.' COMMONWEALTH H of VIRGINIA DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219 February 26, 1987 Board of Supervisors County of Chesterfield P. 0. Box 40 Chesterfield, VA 23832 Members of the Board: OSCAR K. MABRY DEPUTY COMMISSIONER Secondary System Additions Chesterfield County As requested in your resolution dated October 8, 1936, the follow- ing additions to the Secondary System of Chesterfield County are hereby approved, effective February 26, 1987. T nnTMTnTTQ LENGTH SALEM WOODS SUBDIVISION - SECTION E Route 3700 (Aberdare Drive) - From Route 642 to Route 3704 0.22 Mi. Route 3701 (Fenestra Circle) - From Route 3700 to a north cul-de-sac 0.06 Mi. Route 3702 (Ladue Court.) - From Route 3700 to a north cul-de-sac 0.06 Mi. Route 3703 (Hyth Place) - From Route 3700 to a north cul-de-sac 0.05 Mi. Route 3704 (Chipping Drive) - From Route 3700 to 0.07 mile north of Route 3700 0.07 Mi. Sincerely, Oscar K. Ma Deputy Commissioner TRANSPORTATION FOR THE 21 ST CENTURY