1987-05-27 PacketCHESTERFIELD COUNTY
� .'HESTEAFIELD, VIRGINIA 23833
AGENDA
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
LANE B. RAMSEY
ACTING COUNTY ADMINISTRATOR
DATE: MAY 27, 1987 COURTHOUSE TIME. 9:00 A.M.
Page
1. Invocation at 9:00 a.m.
Reverend A. J. Simon, Pastor
Buford Road Baptist Church
2. Pledge of. Allegiance to the Flag
of the United States of America
3. Approval of Minutes
A. Amendment to April 22, 1987....................... 1
B. May 13, 1987
4. County Administrator's Comments
5. Board Committee Reports
6. Requests to Postpone Action, Emergency
Additions or Changes in the Order of
Presentation
7. Resolutions and Special Recognitions
A. Virginia State Police for Their
Nationally Recognized Accreditation
and Exemplary Professionalism ..................... 3
B. Mrs. Delia Rawls, Real Estate
Assessor's Office ................................. 7
C. Dr. Howard O. Sullins, Superintendent
of Chesterfield County Public Schools ............. 8
D. Donation of "Bicentennial Bookshelf"
by Friends of the Library ......................... 9
8. Hearings of Citizens on Unscheduled
Matters or Claims
9. Deferred Items
A. Interactive Inspection System for
the Building Inspection Office .................... 10
B. Automated Site/Space Inventory
System and Data Collection
Services for Economic Development ................. 12
Board of Supervisors
Agenda
Page 2
9. Deferred Items (continued) Page
C. Changes in Secondary Road System
for Lancers Boulevard, Elkhardt
Road and Tacony Drive ............................. 14
D. Appointments ...................................... 20
10. Public Hearings
o To Consider an Ordinance to Amend
Chapter 9.1 of the Code of the County
of Chesterfield, Virginia, 1978, as
Amended, by Amending Article II Relating
to Smoke Detectors in Certain Buildings............ 23
11. New Business
A. Resolution Urging Governor and General
Assembly to Give Special Attention to
the Needs of Mentally -Disabled in
1988-90 Biennial Budget ........................... 28
B. Appointments ...................................... 30
C. Community Development Items
1.
Street Light Installation Cost
Approvals.....................................
33
2.
Street Light Requests.. ...... ..............
42
3.
3 Cant Fad Funds/Bermuda District............
53
D. Consent Items
1.
Concurrence of Previous Board
.(�
Resolutions of Special Recognition
at May 13, 1987 Meeting .......................
57
2.
State Road Acceptance ........ ................
61
3.
School Grant for Partnership in
Astronomy Education ...........................
64
E. Utilities Items
1. Public Hearing to Consider
Resolution and Order to
Abandon Portion of Easy Street
in Gay Farms, Section 2....................... 66
2. Water and Sewer Items
a. Contract with Camp, Dresser &
McKee Associates to Perform Water
and Sewer Rate and Fee Study .............. 72
(:b� Sewer Agreement for Developer
/ Participation for Sewer
Extension Along Kingsland Creek........... 74
Board of Supervisors
Agenda
Page 3
Page
3. Consent Items
a.
Authorization to Discontinue
Temporary Sewer Permit Policy .............
78
b.
Sewer Contract for Stoney Creek
Subdivision.... .......... ..............
80
c.
Sewer Contract for Cross Pointe
d.
Market Place......., ......................
Contract for Genito Road Water
82
Line......................................
84
e.
Deed of Dedication Along Old
Buckingham Road from Village
f.
Associates ................................
Deed of Dedication Along Branchway
87
Road from George B. Sowers, Jr.
and Associates, Inc .......................
90
g.
Deed of Dedication Along Osborne
Road from MOR Development
Associates ................................
93
4. Reports .......................................
96
F. Reports ........................................... 98
G. Executive Session to Discuss Personnel
Matters and Condition, Acquisition or
Use of Real Property for Public Purposes
or the Disposition of Publicly Held
Property Pursuant to Sections 2.1-344 (a)
(1) and (2), Respectively, of the Code of
Virginia, 1950, as Amended ........................ 110
H. Lunch at 12:00 noon `
Airport Crosswind Restaurant
I. Request for Mobile Home Permit at 2:00 p.m.
o 87SR036 - R. J. Ellis, Matoaca
District
J. Requests for Rezoning
1.
865148
- ERA Hunt Realtors, Matoaca
District
2.
87SO20
- Douglas R. Sowers, Matoaca
District
3.
86SO92
- Napier & Company and Health
Quest Corporation, Midlothian
District
4.
87SO35
- Ironbridge Development Company,
Matoaca District
5.
87SO38 -
Ronald C. Wheeler, Dale District
6.
87SO40 -
George K. and Norma Jean Kcraget,
Dale District
M
n
Board of Supervisors
Agenda
Page 4
J. Requests for Rezoning (continued)
7. 87SO41 - Butler Insurance Agency, Dale
District
8. 87SO42 - Super 8 Motel Developers, Inc.,
Midlothian District
9. 87SO43 - Colonial Heights Assembly of God,
Matoaca District
10. 87SO47 - Continental Land Sales, Inc.,
Matoaca District
11. 87SO56 - Brandermill Woods, Ltd.,
� Midlothian District
K, ;'-X' C .�sc'
12. Adjournment
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETINGDATE: May 27, 1987 ITEM NUMBER: 3.A.
SUBJECT: Corrections to the Minutes of the April 22, 1987,
Board of Supervisors' Zoning Session
COUNTY ADMINISTRATOR'S COMMENTS: A
&,,Xw� j;jW
SUMMARY OF INFORMATION:
BACKGROUND
On April 22, 1987, the Board approved rezoning and
Conditional Use Planned Development for Rowe Properties -
Midlothian Development on property located along Midlothian
Turnpike (Case 86S164 Amended).
In preparing the notification letter to advise the applicant
of the Board's action, Staff noted two (2) errors in the
motion as recorded in the minutes.
First, relative to the parking setback exception along
Midlothian Turnpike, the minutes indicate that the motion
was for a twenty-five (25) foot exception to the fifty (50)
foot parking setback, whereas the applicant requested and
the Conditions reflect a twenty (20) foot exception. In
addition, the motion notes that 4.0 acres was rezoned from
Residential (R-15) to Community Business (B-2) whereas the
request was for 0.4 acres.
PREPARED BY: �`'� � &C D
Thomas E. Jacobson
Director of Planning
ATTACHMENTS: YES 0 NO M
SIGNATURE: c='\ 001
COUNTY ADMINISTRATOR
f
May 27, 1987
Corrections to the Minutes of the April 22, 1987,
Board of Supervisors' Zoning Session
Page 2
RECOMMENDATION
The Board of Supervisors should amend the April 22, 1987,
minutes so the motion for Case 865164 (page 87-327) reflect
rezoning of 0.4 acres from R-15 to B-2 and approval of a
twenty (20) foot parking setback exception.
AGENDA/MY135/lb
o02.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1986
MEETING DATE: ITEM NUMBER: ll.E.2.b.
SUBJECT Approval of a Sewer Agreement for Developer
Participation for Sewer Extension along Kingsland
Creek
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION :
Staff requests the Board to take the following actions:
1. Approve sewer participation agreement, Contract Number
S87-15CD, for developer participation between five
property owners and the County.
2. Appropriate $365,400 from 5N, Sewer Fund Balance to
5P-5835-715M .
3. Authorize the transfer of $37,000 from the Capital
Improvements Contingency to Project S87-15CD for
contingencies.
4. Authorize staff to proceed with design and construction
of the sewer extension.
Background:
On October 26, 1977, the Board of Supervisors approved a
request from Kings Forest Ltd., to install a sewage pumping
station to serve a portion of their property (121 acres) south
of Cogbill Road. In early 1986, Kings Forest Ltd. advised the
Department of Utilities that they wished to begin development
of the property, and intended to proceed with construction of
a pumping station.
(Continued on next page) �.
PREPARED BY.
ATTACHMENTS: YES O NO O
SIGNATURE: cl/* 074
COUNTY ADMINISTRATOR
Ned
Y
Agenda Item
May 27, 1987
Page 3
Recommendation:
Staff recommends that the Board to take the following actions:
1. Approve sewer participation agreement, Contract Number
S87-15CD, for developer participation between five property
owners and the County.
2. Appropriate $365,400 from 5N, Sewer Fund Balance, to this
project 5P-5835-715M.
3. Authorize the transfer of $37,000 from the Capital
Improvements Contingency to Project S87-15CD and authorize the
Acting County Administrator to execute the necessary documents
on behalf of the County.
4. Authorize staff to proceed with design and construction
of the sewer extension.
District: Dale
075
R
r
M
Agenda Item
May 27, 1987
Page 2
Since the station would only serve the Kings Forest Ltd.
property, Staff felt that an extension of public sewer along
Kingsland Creek was in the best interest of the County, as it
would serve the developers property as well as adjoining
properties (total of 908 acres).
After initial discussions with Kings Forest Ltd, the developer
agreed that if the other property owners who would benefit
from a sewer extension along Kingsland Creek would participate
in the cost, then Kings Forest Ltd. would contribute towards
the project what it would cost them to construct a pumping
station and force main.
On February 11, 1986, Staff sent letters to four other
property owners advising them of the proposed project and
asking that they respond if interested. Positive responses
were received from all property owners, and Staff then
developed cost estimates and advised each participant by
letter of their share of the overall project cost (engineering
and construction). After receiving a commitment from each
participant, Staff prepared participation agreements between
the property owners and the County, which were mailed on April
29, 1987. Each property owner will provide the County with a
certified check or letter of credit in the amount of their
share by June 15, 1987.
With authorization from the Board of Supervisors, upon receipt
of all funds from the property owners, Staff will proceed with
the design and construction of the sewer extension.
Since the trunk sewer will provide capacity for more property
than is owned by the participants, staff is requesting an
amount of 10% of the estimated project cost be appropriated
for contingencies.
This agreement provides for each property owner to pay as
follows:
Harriet Grandis $169,400.00
Kings Forest Ltd., A Virginia Corporation $125,000.00
Charles M. Marchetti and Louis D. Marchetti $ 5,550.00
Jacquelin Johnston Gilmore (Sovran Bank,
N. A. and Ambler J. Gilmore Trustees
under the will of J. Spencer Gilmore) $ 59,300.00
Continental Land Sales, Inc.,
a Delaware Corporation $ 6,150.00
Total estimated project cost: $365,400.00
The above funds will be transferred to 5N, Sewer Fund Balance
to offset the requested appropriation.
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MEETING DATE:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
9.A.
May 27, 1987 ITEM NUMBER.
INTERACTIVE INSPECTION SYSTEM APPROPRIATION
REQUEST FOR -THE BUILDING INSPECTION DEPARTMENT
COUNTY ADMINISTRATOR'S COMMENTSIv• 1 ;64 .GB 4"��t
zfl��-t al-t 6.-A14-
err
SUMMARY OF INFORMATION:
The Board of Supervisors is requested to appropriate $46,650 for
the "Connect" Interactive Inspection System.
The Building Inspection office receives over 700 calls per day
during peak periods and this number is projected to increase
significantly. Without additional staff or other assistance, callers
will either be unable to reach the office or will be on "hold"
several minutes for most calls.
'The "Connect" system will provide the necessary assistance by
allowing callers. to schedule inspections and request information
via touch-tone phone twenty—four hours a day. There will be a
cost savings of over $33,000 per year since two of the data entry
operators who currently schedule and update inspections will no
longer be needed and their positions will be deleted.
Benefits will include vastly
citizens, cost savings of at
and the ability to handle even
personnel.
(Continued next page)
ATTACHMENTS: YES 0 NO 0
improved service to contractors and
least $33,000 per year in salaries,
heavier workloads without additional
PREPARED BY. 6 -
4Rbert S. Hodder
Building Official
SIGNATURE.
COUNTY ADMINISTRATOR
Oio
AW
IP
M
Agenda Item - Interactive Inspection System/Building Inspections
Page Two
This system has been developed with the Data Processing
Department and that Department is supportive of the proposed
improvement.
BOARD ACTION REQUIRED:
The Board is requested to appropriate $46,650 from the General
Fund balance to purchase the "Connect" Interactive Inspection
computer system. In FY88, when the "Connect" system is
fully installed, $30,000 in salary dollars can be returned
to the General Fund balance. Also in FY88, the Building
Inspection Department will begin receiving reimbursement
from the Utilities Department sufficient to reimburse the
General Fund balance for the remainder of the cost of the
system.
111
`p C�uN�Y
cHESTERF 1 E
UPER�ISORS
BOARD A.GENOA
9.B•
IT NUMBER: �_
Inventory
f Site/Space c Develop -
MEET ING DATE f or A ery sd for Economi
ZatlO
SUB ECT' Contract Au
tUhaa C lle tion S
System and
ment COMMENTS'
OMINISTRA�
COUNT_ r /r )
SUMMARY
OF INFORMAT ION
e Board adopt.
ram► the space inve
Prog te/ p
CKGROUND Development t Wide si information
BA Economic tomated Cougi is receive catalogued'
of the f an au tat" of Virg present manually contacts
As parties t° identify an the S at Pres artment Who °�
strateg ABTDCO► Which are t. The Dep ndividuals al c(
MEDC► arcelsent Departmeand Private a potenti d
ry. dings and P m ha ed
)uil Develoers► brokers ketable °r -have discuss and
the Econo%icdevelop are mar Board hasis far
real estate erties 3_marketing• The coding system
rop m
wing an
manage an .industrial
catalog tors and
vial aaatomated ess. d of Real multip
that an ual Proc ond Boar ial
than the acted the to hcommercialartdoftthe inVa b, ..
cunt ing ce as omPlete inventory
have cern ery i a we
formation w111 use this is not
service and in
However►
�EppRE ) B 4
tanley R.
Director
Develop%"
NO �
ATTACHMENTS' YES 13
SIGNATURE :
COUNTY AC
Board of Supervisors Agenda Item
SUBJECT: Contract Authorization for Automated Site/Space Inventory
System and Data Collection Services for Economic Develop-
ment
May 27, 1987
Page 2
property managers and owners do not subscribe to the service and
therefore a complete inventory cannot be obtained. Also, some of
the information catalogued by multiple listing is out of date when
received.
The project will be completed by September 1987. Funds for this
project were included in the Department's 1986-87 budget.
SUMMARY OF INFORMATION
Economic Development, in collaboration with Data Processing,
selected consultants to accomplish this project. Broughton
Systems, Inc. has submitted a proposal to deliver the automated
system which will be micro -computer based providing menu -driven
mainframe County interactive capacity. The system captures and
maintains information concerning: 1) available sites and spaces;
and 2) tracking of prospect requests. This information will be
used to provide detailed site information for companies interested
in locating in Chesterfield. Total cost will be $32,585.
A proposal from Virginia Commonwealth University to collect data
for an initial 750 parcels to be included in the inventory system
has also been received.
RECOMMENDATION
1.
2.
Authorize contract award to Broughton Systems, Inc. for
$32,585.
Authorize contract award tp Virginia Commonwealth University
not to exceed $25,000.
AGI7MY24/dem
0 1.3
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987
ITEM NUMBER:
SUBJECT: Changes in the State Secondary Road System
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
9.C.
This Board agenda item was deferred from the May 13, 1987 Board
of Supervisors meeting.
The Board is requested to approve the discontinuance, addition,
and renumbering of certain sections of Lancers Boulevard,
Elkhardt Road, and Tacony Drive.
BACKGROUND:
The improvements to the Chippenham Parkway/Hull Street Road
interchange included the relocation of Lancers Boulevard and
Elkhardt Road. As a result of the road realignments, changes
should be made in VDOT's secondary road system. These changes
include: 1) discontinuance of 0.13 mile of Elkhardt Road and
Lancers Boulevard, 2) addition of 0.50 mile of a new connection
of Tacony Drive and Lancers Boulevard, and 3) renumbering 0.15
mile of Tacony Drive (see attached map).
(Continued on Page Two)
PREPARED BY: �/#c�4 ,
RV J. McCracken
Director of Transportation
ATTACHMENTS: YES IS NO ❑
SIGNATURE: �22/0 014
COUNTY ADMINISTRATOR
Board Agenda Item
Changes in the State
Secondary Road System
May 27, 1987
Page Two
RECoMMM NDATION :
Staff recommends the Board adopt the attached resolution
approving changes to the secondary road system.
DISTRICTS: Clover Hill and Dale.
CHESTERFIELD COUNTY: At the
regular meeting of the Board
of Supervisors held at the
Courthouse on May 27, 1987
at 7:00 p.m.
On motion of seconded by
the Board adopted the following
resolution:
WHEREAS, construction of Route 150, Project 0150-020-101,
C503, D630 as constructed and approved by the State Highway
Commissioner, necessitates changes in the Secondary System.
NOW, THEREFORE, BE IT RESOLVED, that portion of the old
location of Route 663, i.e., Section #1 shown in yellow on the
sketch titled, "Changes in the Secondary System Due to Relocation
and Construction on Route 150 and 360 interchange, Project
0150-020-101,C503,D63011, dated at Richmond, Virginia, October 15,
1986 a total distance of 0.09 miles, does not serve a public need
and is to be discontinued from the Secondary System of State
Highway pursuant to Section 33.1-150 of the Code of Virginia of
1950, amended;
AND, FURTHER, that portion of old location of Route 2147,
i.e., Section #2 shown in yellow on the sketch titled, "Changes
in the Secondary System Due to Relocation and Construction on
Route 150 and 360 interchange, Project 0150-020-101,C503,D63011,
dated at Richmond, Virginia, October 15, 1986 a total distance of
0.04 miles, does not serve a public need and is to be
discontinued from the Secondary System of State Highway pursuant
to Section 33.1-150 of the Code of Virginia 1950, amended;
AND FURTHER, that portion of Secondary Route 1686, i.e.,
Section #4 as shown in brown on the sketch titled, "Changes in
Secondary System Due to Relocation and Construction on Route
150 and 360 interchange, Project 0150-020-101,C503,D63011, dated
at Richmond, Virginia, October 15, 1986, a total distance of 0.29
miles, be and hereby is added to the Secondary System of State
Highway pursuant to Section 33.1-229 of the Code of Virginia of
1950, amended;
AND FURTHER, that portion of Secondary Route 2520, i.e.,
Section #5 as shown in brown on the sketch titled, "Changes in
the Secondary System Due to Relocation and Construction on Route
150 and 360 interchange, Project 0150-020-101,C503,D63011, dated
at Richmond, Virginia, October 15, 1986, a total distance of 0.21
miles, be and hereby is added to the Secondary System of State
Highway pursuant to Section 33.1-229 of the Code of Virginia of
1950, amended;
01
AND FURTHER, that portion of old Route 1686, i.e., Section
#6 as shown in orange on the sketch titled, "Changes in the
Secondary System Due to Relocation and Construction on Route
150 and 360 interchange, Project 0150-020-101,C503,D63011, dated
at Richmond, Virginia, October 15, 1986, a total distance of 0.15
miles, be and hereby is renumbered.
Vote:
Certified By:
Joan S. Dolezal, Clerk
to the Board of Supervisors
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CHANGES IN SEULAH RD. AND HOPKINS RD. DUE TO RELOC:,TION
AND CONSTRUCTION OF ROUTE 641, PROJECT 0637-02-0_237,M-502
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 2 7. 9 8 7 ITEM NUMBER:
9.D.1.
MEETING DATE:
APPOINTM
ENTS AND NOMINATIONS TO THE YOUTH SERVICES COMMISSION
COUNTY ADMINISTRATOR'S COMMENTS.
SUMMARY OF INFORMATION
Board Action Requested
At its May 13, 1987 meeting, the Board of Supervisors nominated 4
youth to serve on the Youth Services
peoplemtosthenyouthThe
Servicess
requested to a�► these young
Commission. The Board is further requested to nominate 4 youth
and 2 adults to fill vacancies Ion the Commission.
The Board is requested to appoint the following youth members:
Midlothian
Ms. Sonya Wei, -Midlothian High School, 1 year term to expire on
June 30, 1988
Ms. Erin Kelly, Monacan High School, 1 year term to expire on
June 30, 1988
PREPARED BY:
Alice Heffner, Director
Office on Youth
ATTACHMENTS: YES ® NO O
SIGNATURE COUNTY ADMINISTRATOR ')� n
f
Appointments and Nominations to the
Youth Services Commission
May 27, 1987
Page 2
Clover Hill
Ms. Holly Ford, Manchester High School, 1 year term to expire on
June 30, 1988
Matoaca
Ms. Kahlicia Pettus, Matoaca High School, 1 year term to expire
on June 30, 1988
The Board of Supervisors is requested to nominate Youth Services
Commission members in the following districts:
Bermuda
1 youth member Dale High School, 1 year term to expire on.
June 30, 1988
Clover Hill
1 adult member To fill the remainder of a 3 year term which
expires June 30, 1989
1 youth member Clover Hill High School, 1 year term to
expire on June 30, 1988
Dale
1 adult member To fill the remainder of a 4 year term which
expires on June 30, 1990
1 youth member Meadowbrook High School, 1 year term to
expire on June 30, 1988
1 youth member Bird High School, 1 year term to expire on
June 30, 1988
021
CHESTERFIELD COUNTY
May 27, 1987
MEETING DATE:
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER: 9. D. 2.
SUBJECT Appointment of Industrial Development Authority Members
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
On May 13, 1987, the Board nominated William F. Seymour, III and
Curtis C. Duke to serve representing Midlothian and Matoaca
Districts respectively on Chesterfield's Industrial Development
Authority.
RECOMMENDATION
Appoint the above noted individuals effective July 1, 1987 for a
four year term expiring June 30, 1991.
AGI7MY28/dem
PREPAR BY:
Stanley R. Ba deerson, Jr.
Director of Economic
ATTACHMENTS: YES O NO ® Development
SIGNATURE: C-7w
COUNTY ADMINISTRATOR
U22
MEETING DATE
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987 ITEM NUMBER: 10.
SUBJECT: Public Hearinq to consider an amendment
Codr e o� the County of unesterfield, Virginia, 1978, as
amending Section 9.1-10 to require smoke detectors in
one or more dwelling units which are rented or leased
COUNTY ADMINISTRATOR'S COMMENTS:
Aaeww�z�/�� cz�
SUMMARY OF INFORMATION:
tn the, by
buildings containin
and in rooming hous
In an effort to provide a greater margin of fire safety to those residing
in our county, we would like to expand the ordinance that was adopted for
hotels and motels by amending it to include buildings containing one or
more dwelling units which are rented or leased and rooming houses.
BACKGROUND:
During the 1981 Session of the Virginia General Assembly, legislation
was enacted to permit local governments to require smoke detectors in
all existing residential buildings containing one or more dwelling units
which are rented or leased, in hotels and motels and in rooming houses.
In November 1984, an ordinance was passed to require detectors in hotels
and motels. The Uniform Statewide Building Code, adopted in September
1973, requires smoke detectors in all new residential occupancies.
However, there are several thousand apartment units and other rental
property that were built prior to the effective date of the Building
Code requirement which are not equipped with these life saving devices.
(continued on page 2)
ATTACHMENTS: YES ®x NO ❑
PREPARE
D BY:
gRoert L. Eanes
Chief of Department
April 8, 1987
SIGNATURE: 6,93
COUNTY ADMINISTRATOR
Board of Supervisors Agenda
Attachment
Page 2
BACKGROUND (continued)
From nationally conducted surveys and statistics, a properly installed
and maintained smoke detector in a dwelling increases the occupants'
chance of escaping the hostile environment of a fire by as much as 50%.
Over the past year in Chesterfield, there have been 23 reported incidents
where the activation of a smoke detector altered the outcome of the sit-
uation by either preventing injury and/or minimizing property damage and
possibly saved lives.
There are approximately 7,000 apartment units in the County, some of
which have already voluntarily installed smoke detectors and others
built under the Uniform Statewide Building Code were required to install
them during construction. Estimated cost per apartment unit will range
from $20 to $30, including the smoke detector and installation, if
battery powered units are used.
Other localities such as Richmond, Henrico, Virginia Beach and Fairfax
have adopted similar ordinances to require smoke detectors in rental
property that was built prior to the effective date of the Uniform
Statewide Building Code; September 1973.
The Richmond Apartment Council is familiar with the requested ordinance
and has had an opportunity to review it.
i. .
n24
i
AN ORDINANCE TO AMEND CHAPTER 9.1
OF THE CODE OF THE COUNTY OF CHESTERFIELD,
VIRGINIA, 1978, AS AMENDED, BY AMENDING ARTICLE II
RELATING TO SMOKE DETECTORS IN CERTAIN BUILDINGS
BE IT ORDAINED by the Board of Supervisors of the County of
Chesterfield, Virginia:
(1) That the Code of the County of Chesterfield, 1978, as
amended, is amended by amending and adding the following
sections:
Sec. 9.1-10 Required.
Pursuant to the authority set forth in Section 15.1-29.9 of
the Code of Virginia, 1950, as amended, smoke detectors shall be
installed in (i) each building containing one or more dwelling
units which are rented or leased; (ii) each room intended or used
for overnight occupancy in all hotels or motels regularly used,
offered for or intended to be used to provide grevid4:ng overnight
sleeping accommodations to one (1) or more persons; and (iii)
rooming houses regularly used, offered for, or intended to be
used to provide overnight sleeping accommodations.
(a) As-seel--itri�--geci�xr, "s Smoke detectors" shall mean
mechanical devices powered by batteries or alternating current
capable of sounding an audible alarm upon sensing visible or
invisible products of combustion, meeting the specifications set
forth by Underwriters Laboratories for single station smoke
detectors.
0*--As--trse n--tMis- ,�t3 r,- ' le��-e-fftote3"--&Y-a+1--mean
struettires-regularly-ttsed -e€ a eel- e ; -e - e eedeel-te-be-t{9ee�-fie
g�e*a�e1e-�*a�rt-sl-ee���-aeeeeelet�e�s-�-c�--ere-frr--�to-�-ge�-
9eiis-
(b) "Owner" shall mean one or more persons, jointly or
separately, in whom is vested:
1. All or part of the legal title to the property, or
2. All or part of the beneficial ownership and a
right to present use and enjoyment of the premises, and the term
includes a mortgagee in possession.
(c) "Dwelling unit" shall mean a single unit providing
complete independent living facilities for one (1) or more
persons, including permanent provisions for living, sleeping,
eating, cooking and sanitation.
02i
(d) "Tenant" shall mean a person who rents or leases a
dwelling unit.
Sec. 9-1.10.1 Installation Requirements
(a) The smoke detectors installed pursuant to this section,
must be capable of sensing visible or invisible products of
combustion and providing an audible alarm sufficient to warn the
occupants of the buildings. Smoke detectors installed in dwell-
ing units of buildings intended for rent or lease need only sound
or alarm suitably to warn the occupants within that dwelling
unit.
(b) Appropriate permits as required by the Virginia Uniform
Statewide Building Code must be secured for the installation of
all smoke detectors powered by alternating current; provided,
however, that no fee will be charged for the permit.
(c) The smoke detectors shall be installed in conformance
with the applicable sections of the Virginia Uniform Statewide
Building Code. The fire department shall approve the specific
locations of the placement of smoke detectors on walls or
ceilings.
Sec. 9.1-10.2 Responsibilities for Testing and Maintenance
(a) The agent or owner of the hotel or motel shall maintain
all smoke detectors in good working order at all times and shall
test each smoke detector each day at the time the rooms are
cleaned.
(b) The owner or agent of the owner of any building con-
taining a dwelling unit which is rented or leased, at the begin-
ning of each tenancy and at least annually thereafter, shall
furnish the tenant with a certificate that all required smoke
detectors are present, have been inspected, and are in good
working order.
(c) The owner or agent of the owner of a building contain-
ing one (1) or more dwelling units which are rented or leased
shall maintain in good working order smoke detectors located in
ways, stairwells, and other
)ublic or common areas.
(d) The tenant shall be responsible for interim testing,
repair, and maintenance of smoke detectors installed in his
rented or leased unit and for providing written notice to the
owner that such smoke detector is in need of service, repair, or
replacement. Such service, repair, or replacement shall occur
within five days of receipt of written notice from the tenant
that a smoke detector is malfunctioning.
(e) The owner or agent of the owner of any building con-
taining one (1) more more dwelling units which are rented or
-2- 026
leased shall provide written notification to the tenant of the
responsibilities and duties imposed by subsection (d) of this
section.
(f) The owner or agent of any building containing one (1)
or more dwelling units which are rented or leased, or of any
hotel or motel, shall provide the County with written certifica-
tion annually that all required smoke detectors are present, have
been inspected daily as required by this section 9.1-10.2 and are
in good working order.
Sec. 9.1-10.3 Enforcement and Penalties
The chief of the fire department or his duly authorized
representatives are authorized to administer and enforce the
requirements of Section 9.1-10.1 to 9.1-10.54. Failure to comply
with the requirements for the installation and maintenance of
smoke detectors shall constitute a violation of this chapter and
shall be a misdemeanor, punishable by a fine of not more than one
thousand dollars or by imprisonment of not more than thirty (30)
days, or by both such fine and imprisonment.
Sec. 9.1-10.4 Article Not Exempted from Compliance with Code
Nothing in this article shall excuse any owner of the
required buildings from compliance with all other applicable
provisions of the Virginia Uniform Statewide Building Code.
Sec. 9.1-10.5 Exemptions.
Any building containing fewer than four dwelling units which
was not in compliance with the preceding requirements on July 1,
1984, shall be exempted until such time as that building or any
dwelling unit therein is sold or rented to another person.
(2) The amendments to this ordinance shall become effective
one year from passage.
cdl608:85C8
02i
-3-
vBOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNT
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832
c�
Vj I �.
LANE B. RAMSEY
ACTING COUNTY ADMINISTRATOR
MEMORANDUM TO: Richmond News Leader
FROM: Chesterfield County Board of Supervisors
DATE: May 7, 1987
SUBJECT: Meetings, Coming Everts
One (1) time, Wednesday, May 13, 1987
One (1) time, Wednesday, May 20, 1987
Please confirm by calling 784-1200.
lei �. ♦ � � � /
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
CHESTERFIELD COUNTY *400
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832
LANE B. RAMSEY
ACTING COUNTY ADMINISTRATOR
MEMORANDUM TO: Progress Index
FROM: Chesterfield County Board of Supervisors
DATE: May 7, 1987
SUBJECT: Meetings, Coming Events
One (1) time, Wednesday, May 13, 1987
One (1) time, Wednesday, May 20, 1987
Please confirm by calling 784-1200.
ww 1400 -*-r- To `J�
•ZA�.
M
PUBLIC NOTICE
Take notice that the Board of Supervisors of Chesterfield County,
Virginia, at a regular meeting on May 27, 1987 at 9:00 a.m. in
the County Board Room at Chesterfield Courthouse, Chesterfield,
Virginia, will hold a public hearing to consider an Ordinance' to
amend Chapter 9.1 of the Code of the County of Chesterfield,
Virginia, 1978, as amended, by amending Article II Relating to
Smoke Detectors in Certain Buildings.
Copies of the ordinance are on file in the County Administrator's
Office, Chesterfield, Virginia, and may be examined by all
interested persons between the hours of 8:30 a.m. and 5:00 p.m.,
Monday through Friday.
Richmond %se
Newsp apers,hic.
An Affiliate of Media General
Liclx 40
L1 IL:`_j i L V
DATE CODE DESCRIPTION
1, 3z M A Y 67 E LEGAL NOTICE
n
P.O. BOX C-32333
RICHMOND, VIRGINIA 23293 0001
804-649-6000
--RATE I CHARGES CREDITS INCHES
AMOUW LINE O OF R1
98.70
RICHMOND 1'wr,"SFAPERS, INC.
Publisher of
THE RICHMOND NEWS LEADER
Richmond, Va ..... MAY 20 1987 . ............... : .......
This is to certify that the attached ....... �EW.NQTICE
was Published in The Richmond News Leader, a n** e*'w'* s*pa"W,' '
lished in the City of Richmond, State of Virginia. Pub-
�qp i
�jy , "
� , "
.................I,1987 Wy
......................................................................
The first insertion being given MAY 111987
worn to s ib.e o e me ..........................................................
t i ....
..... . ......... .............
.................
Notary Public
State of Virginia, City of Richmond: Ti
4gug 9, 1. R E U'.
.............. ....... ..........
T11TE ***11 1 .....
WHEN REM i-rTING PLEABE REFER TO YOUR CUSTOMER # 220806
98.70
.% CASH DISCOUNT IF PAID C
OR BEFORE 15th OF THE SUCCEEDING MONT
NO DISCOUNT ALLOWED THEREAFTER.
erbc P.
EVENINGS AND SUNDAY
15 FRANKLIN ST., PETERSBURG. VIRGINIA 23804
AD COPY
DATE:
ACCOUNT:
Dates Published: Ma a4 13 cZG 19S`
4Q —Inches .L—d per inch $ (moo
PUBLIC NOTICE
Take notice that the Board
of Supervisors of
Chesterfield County,
Virginia, at a regular
meeting on May 27, 9 at
County 9:00 a.m. in the
Board Room at
Chesterfield Courthouse,
Chesterfield, Virginia, will
hold a public hearing to
consider an Ordinance to
amend Chapter'9.1 of the
Code of the, County—W
Chesterfield, Virginia,
19n, as Chesterfield,
by
. , amending Article II Re-
lating to Smoke Detectors
in Certain Buildings.
Copies of the ordinance
are on file in the County
Administrator's Office
Chesterfield, Virginia, ana
may be examined by all
interested persons be-
tween the hours of 8:30
a.m. and 5:00 p.m., Mon-
day through Friday.
05/14,/20,/87
i�
(804) 732-3456
w
<< .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987 ITEM NUMBER:
11.A.
SUBJECT Resolution Urging the Governor and the General
Assembly to give Special Attention to the Needs
of Mentally -Disabled in 1988-90 Biennial Budget
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the regular meeting of the Chesterfield Community Services
Board on May 14, 1987, the Board voted to present the attached
Resolution for consideration and adoption by the Chesterfield
County Board of Supervisors.
The Board of Supervisors is requested to join the citizens of
Chesterfield County and those of other communities in urging the
Governor and the General Assembly to consider funding of services
for the mentally -disabled among the top priorities for the 1988-1990
Biennium.
This effort is consistent with a major statewide initiative known
as "Make Waves, Virginia" which is a major funding initiative
by the Coalition for the Mentally -Disabled Citizens of Virginia.
BOARD ACTION REQUIRED: Adopt the attached resolution.
PREPARED BY: �_e
Robe t L Masden
Assistant County
ATTACHMENTS: YES 0 NO 0 Administrator/Human
Services
SIGNATURE.' C�;;Wl—
COUNTY ADMINISTRATOR
028
r+
M
en
WHEREAS, the Chesterfield County Board of Supervisors is
greatly concerned about citizens in need of mental
health, mental retardation and substance abuse
services, and
WHEREAS, over 240 citizens are currently on waiting lists
for the programs of the Chesterfield Community
Services Board, and many of these persons have
waited several years, and
WHEREAS, Chesterfield County provides a significant portion
of the funding for the Chesterfield Community
Services Board through local taxes, and
WHEREAS, local government cannot be expected to provide
the majority of funding for services which have
historically and traditionally been the
responsibility of State government, and
WHEREAS, the lack of adequate treatment resources is not
unique to Chesterfield, but pervasive throughout
the Commonwealth, and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County
Board of Supervisors urges the Governor and the
General Assembly to consider funding of services
for the mentally disabled among the top priorities
for the 1988-1990 Biennium.
036/pb
029
_A
rt
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987
SUBJECT: Committee Appointments
COUNTY ADMINISTRATOR'S COMMENTS:
41410 o 'mil
SUMMARY OF INFORMATION:
ITEM NUMBER:
11.B.1.
The Board is requested to appoint the Acting
County Administrator to the ARWA Board and the MEDC Operating
Committee.
Background:
The ARWA Board, with the exception of Dinwiddie,
is made up of the Chief Administrative Officer of each
jurisdiction with alternate members being staff from each
jurisdiction. Mr. Hedrick's term needs to be terminated and Lane
Ramsey be appointed to fill the unexpired term which ends
November 21, 1989.
The MEDC Operating Committee also includes the
Chief Administrative Officer of each member locality. The Board
should designate Lane B. Ramsey to represent the County on the
Operating Committee.
PREPARED BY:
ATTACHMENTS: YES O NO O
SIGNATURE: C�;,*
COUNTY ADMINISTRATOR (j,3n
•BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
HESTERFIELD COUNTY
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832
MEMORANDUM
TO: Lane B. Ramsey, Acting County Administrator
FROM:,\Joan Dolezal, Clerk to the Board
DATE: April 10, 1987
SUBJ: Committee Appointments/Richard L. Hedrick
RICHARD L. HEDRICK
COUNTY ADMINISTRATOR
The following are committees on which Mr. Hedrick was currently
serving:
Appomattox River Water Authority Exp.-11/21/89
Metropolitan Richmond Convention and
Board of Directors
Visitors Bureau
Courts Center Committee Indefinite
James River Port Study Committee No Date
John Tyler Community College Local Board Exp.-June,1988
Lake Genito Committee No Date
(Study Committee on Appomattox River)
MEDIC 1986 Operating Committee (Lists one and two year terms, but
there is no indication on Mr. Hedrick's term)
Chesterfield County Toll Road Authority Members No Date
(Secretary/Treasurer)
JSD/lnl
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
'111r"
CHESTERFIELD COUNTY�`�'E`°
P.O. BOX 40
CHESTERFIELD,VIRGINIA 23832
(804) 748-1211
COUNTY ADMINISTRATOR
RICHARD L. HEDRICK
MEMORANDUM
TO: �Wane
olezal, Clerk to the Board
FROM: B. Ramsey,, Acting County Administrator
DATE: April 9, 1987
SUBJECT: Committees R. L. Hedrick Served On
Please pull together a list of all Board Appointed or any
other committees that you are aware of on which R. L. Hedrick had
been serving.
Thank you.
LBR/de
BOARD OF SUPERVISORS
HARRY G. DANIEL, CHAIRMAN
DALE DISTRICT
JESSE J. MAYES, VICE CHAIRMAN
MATOACA DISTRICT
G. H. APPLEGATE
CLOVER HILL DISTRICT
R. GARLAND DODD
BERMUDA DISTRICT
JOAN GIRONE
MIDLOTHIAN DISTRICT
*'440CHESTERFIELD CO UNT Y*10
P.O. Box 40
CHESTERFIELD, VIRGINIA 23832
MEMORANDUM
TO: Lane B. Ramsey, Acting County Administrator
FROM: `Joan Dolezal, Clerk to the Board
DATE: April 10, 1987
SUBJ: Committee Appointments/Richard L. Hedrick
RICHARD L. HEDRICK
COUNTY ADMINISTRATOR
The following are committees on which Mr. Hedrick was currently
serving:
Appomattox River Water Authority
Metropolitan Richmond Convention and
visitors Bureau
Courts Center Committee
James River Port Study Committee
JJohn Tyler Community College Local Board
Lake Genito Committee
(Study Committee on Appomattox River)
Exp.-11/21/89
Board of Directors
Indefinite
No Date
Exp.-June,1988
No Date
MEDIC 1986 Operating Committee (Lists one and two year terms, but
there is no indication on Mr. Hedrick's term)
Chest�rfiel ty Toll Road Authority M mbe
(Secretary/Tr ^er No ate
JSD/lnl
_+ �FESSIONAL AND CIVIC ASSO( TIONS
* International City Managers Association, National and Virginia Section
American Society of Public Administration, National and Virginia
Section
National and Virginia Association of County Administrators
Operating Committee of Metropolitan Economic Development Council
ABoard of Appomattox River Water Authority
JBoard of Directors (Advisory), Metro ConTour
J Board of John Tyler Community College
Member and Past Chairman of Committee for Professional Development of
Virginia County Adminstrators
Adjunct Professor, Virginia State University
Advisory Board, School of Business, Virginia State University
Board of Leadership Metro Richmond
Member of Virginia State Chamber of Commerce
Member of Chesterfield Business Council
Member of Bon Air Rotary Club
Vice Chairman of Virginia Innovation Group
Serves on Ethics Committee of International City Managers Association
Former member of the Crater Area Mental Health Retardation Services
Board. Served as chairman for two years.
.w
M
n
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
11.B.2.
MEETING DATE: May 27, 1987 ITEM NUMBER:
SUBJECT. Chesterfield Bicentennial Commission
COUNTY ADMINISTRATOR'S COMMENTS:
&j7p�� 0�7/'�'1
'U
SUMMARY OF INFORMATION:
The United States and the Virginia Commissions on the Bicentennial
of the United States Constitution have designated Chesterfield
County as an official Bicentennial Community. The official
designation signed by Chief Justice and Commission Chairman Warren
E. Burger will be presented to the Board.
Attached is a list of individuals willing to serve on the local
Bicentennial Commission at the pleasure of the Board. The Commission
will plan a commemorative event and other activities related to
the Bicentennial. Members of the Commission will be introduced.
Doris R.. DeHart, our Director of Legislative and Volunteer Services,
pursuant to her appointment last year by R. Garland Dodd as Chairman
of the Board of Supervisors, will be coordinating Commission
activities.
BOARD ACTION REQUESTED:
Designate individuals on the attached list as the official
Bicentennial Commission for the County and receive the official
designation by the United States Commission.
PREPARED BY.
Robert Masden
Assist nt County
ATTACHMENTS: YES NO D Administrator/Human
Services
SIGNA
TURE: : _-�A
COUNTY ADMINISTRATOR
031
i
1.
CHESTERFIELD COUNTY -
Doris R. DeHart, Coordinator
COMMISSION ON BICENTENNIAL
Mary Arline McGuire, President, Chesterfield County Historical
Society
Lucille Moseley, Coordinator, Museum
J. Ruffin Apperson, American Legion
Lee Chase, Program Specialist, Secondary Social Studies,
Chesterfield County School System
Ann Anderson, Chairman, Chesterfield Business Council
Robert Wagenknecht, Director, Chesterfield Libraries
Mrs. Albert F. Weaver, President, Daughters of American
Revolution
T. Palmer Condrey, Accountant (Historian and Genealogist)
Honorable Ernest P. Gates, Chief Judge, Circuit Court of
Chesterfield County
Mrs. Marguerite Christian, Retired School Board Supervisor
of Instruction
Dr. Edgar A. Toppin, Department of History, Virginia State
University
Gayle Schweickert, League of Women Voters
Dr. Melton R. Jones, Dean of Academics and Student Services,
John Tyler Community College
Mrs. Michael Foster, Federation of Women Clubs
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
l
11.C.1. II
MEETING DATE: May 27, 1987 ITEM NUMBER. j
SUBJECT: Street Light Installation Cost Approval
I
i
COUNTY ADMINISTRATOR'S COMAS
1
SUMMARY OF INFORMATION:
BERMUDA DISTRICT:
Location approved November 26, 1986
Intersection of Ruffin Mill Road and Walthall Drive
Cost to install light - $993.00
Location approved December 11, 1985
Intersection of Meadowdale Boulevard and South Beulah Road
Cost to install light - $372.00
* DALE DISTRICT:
Location approved October 8, 1986
Intersection of Black Oak Rd.
95and Salem Church Road
Cost to Install light - $1
Location approved August 13, 1986
Intersectionof
light Road$1061-92nd Falstone Road
Cost to Install
(Continued on next page)
ATTACHMENTS: YES Z NO ❑
PREPARED BY:
RichardMcElfish, P.E.
Director
Engineering
SSIGNATURE:�)W-
COUNTY ADMINISTRATOR
n
in
May 13, 1987
Page 2
* NOTE: Additional funds in the amount of $1,221.92 would
need to be appropriated to approve both of these lights
as only $1,035.00 remain in the Dale District Street Light
Fund.
034
O
019 VIRGINIA POWER
Mr. Thomas Medley
Environmental Engineering
Chesterfield County
P. 0. Box 40
Chesterfield, Virginia 23832
Dear Mr. Medley:
Thank you for your letter of �k_�►rbe �' 10 , , regarding
estimate number 0"1- Iq s0'-I -CC - We have completed our estimate to
install Lumen High Pressure Sodium Luminair
ao I, -) I'yM l -21oaa aid �o"r -"C"11 9rl UE
The cost to the County for the installation of this light with
nUe ' hLC),J wiring is $ gct3,OC) , described as follows:
Total Cost of Job
Less Revenue Credit
at 4:1 Ratio
Cost to County
$ Nll S-00
$ (4(c b
$ QG �;oe,
This cost will be effective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the ninettt day period we will cancel this project. Should
you require this work to be performed at a later date, please make a
new request and a new cost will be submitted to you.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by a (This con-
nection date may vary slightly in the event of bad weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by
X Letter of authorization returned to Virginia Power
Aquisition of right-of-way and/or State Highway Permit
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 748-59011, ext.0 U y /-
Sincerely,
S vice Representative
035
In
r
Mr. Tom Medlev
Environmental Engineering
Chesterfield County
P . 0. Box 40
Chesterfield, Virginia 23832
Virginia Power
11260 Iron Bridqe Road
Chester, Virginia 238?1
Dear Mr. Medley:
Thank you .for your, letter• of e.. r'
`regarding estimate number;
'.' ; esma to in�tal tall' �"��>�" a;r �
at 11e cw e ISv
1
lave completed o
iThe cost to the County for the installation of this light with
pverheW wiring is '372.00 , described as follows:
Total cost of job
Less revenue credit
at 4:1 ratio
Cost to County
This cost will be efective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the ninety day period we will cancel this project. Should
you require this work to be performed at a later date, please make a new
request and a new cost will be submitted to you.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by ,, 1-L 1937. (This
connection date may vary slightly in the event of1bad weather.) In order
for us to be able to provide service by the above, connection date, the
items checked below must be completed by Ace - I 2$ )`�8�•
Letter of authorization returned to Virginia Power
Aquisition of riqht-of-way and/or State Highway Permits
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 751-4035„ ext. _.
Sincerely,
P�
Paul Haynes
Service Representative
^36
D , %4W
0
Mr. Tom Medlev
Environmental Engineering
Chesterfield County
P. 0. Box 40
Chesterfield, Virginia 23832
Dear Mr. Medley:
Thank you for your letter of
regarding estimate number,:0'7
estimatg to ipstal1 O
at �1��_ Oo- K - o
Virginia Power
11260 Iron Bridge Road
Chester, Virginia 23811
L
Lumen M7 Pressure'¢30A
r� -. Urt ,
The cost to the Count for the installation of this light with
Qye-Atu-cA wiring is 4119S °O , described as follows:
Total cost of job 1651, o0
Less revenue credit
at 4:1 ratio q62
Cost to County 1195,
This cost will be efective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the ninety day period we will cancel this project. Should
you require this work to be performed at a later date, please make a new
request and a new cost will be submitted to vou.
The necessary engineering and construction work is being scheduled
to provide for connection of your service by a 3b )c31 (This
connection date may vary slightly in the event of badWeather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by lYt,,T l: k9 3 7
Letter of authorization returned to Virginia Power
Aquisition of riqht-of-way and/or State Highway Permits
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 751-4035„ ext.
Sincerely,
pa -A
Paul Haynes
Service Representative
1
0'?
M
Mr. Tom Medlev
Environmental Engineering
Chesterfield County
P. 0. Box 40
Chesterfield, Virginia 23832
Dear Mr. Medley:
Thank you for your letter of
regarding estimate number
estimat to install 0
at Snume'�e R ar
Virainia Power
11260 Iron Bridqe Road
Chester, Virginia 23811
We have complet w
iqh Pressure Sodium Luminair
The c st to the County for the installation of this light with
Aer fcunAwiring is 0 IObI,`1�- described as follows:
Total cost of job 1522, CO
Less revenue credit
at 4:1 ratio
Cost to County I06061, 9Z
This cost will be efective for ninety days from the date of this
letter. If we do not receive your authorization to proceed with this
work within the ninety day period we will cancel this project. Should
you require this work to be performed at a later date, please make a new
request and a new cost will be submitted to you..
The necessary engineering and construction work is being scheduled
to provide for connection of your service by Nip I (This
connection date may vary slightly in the event o a Weather.) In order
for us to be able to provide service by the above connection date, the
items checked below must be completed by Arr- 7.
X Letter of authorization returned to Virginia Power
Aquisition of riqht-of-way and/or State Highway Permits
Should there be any questions, or if I can be of any assistance,
please do not hesitate to call me at 751-4035„ ext.
Sincerely,
PMA
Paul Haynes
Service Representative
. FY 86-8419TREET LIGHT INSTALLATION 't'"OST APPROVALS
ESTIMATED
DATE
LOCATION
AMOUNT
INSTALLATION
DISTRICT DATE
7/23/86
Shoremeade Ct/Shoremeade Rd
1,020*
Dale
12/01/86
7/23/86
Monza Dr/Monza Ct
1,252*
Dale
12/01/86
7/23/86
Stornoway Dr/Marquette Rd
1,449*
Dale
12/01/86
7/23/86
Falstone Rd/Stornoway Dr
1,143*
Dale
12/01/86
7/23/86
Saldale Dr/Deanwood Rd
237
Dale
12/01/86
7/23/86
4533 Haymarket Ln/(Chge Serv)
214
Dale
12/01/86
7/23/86
Coalfield Rd/Prince Wm. Rd
1,848
Midlothian
12/01/86
7/23/86
Coalfield Rd/Queensgate Rd
1,069
Midlothian
12/01/86
8/13/86
End of Bollinger Dr
697.88
Matoaca
12/15/86
9/24/86
Cadillac Tr/Claybar Tr
1,484
Clover Hill
2/01/87
9/24/86
Edgemere Blvd/Falstone Rd
1,997*
Dale
2/01/87
9/24/86
Vauxhall Rd/Vauxhall Ct
829
Dale
2/01/87
9/24/86
Southlake Blvd/Branchway Rd
182
Midlothian
2/01/87
10/08/86
N.Enon Church Rd/Mt.Blanco Rd
174
Bermuda
2/15/87
10/22/86
Mineola Dr/Centralia Rd
853
Bermuda
3/01/87
11/12/86
Clearlake Rd/N.Vickilee Rd
1,246
Clover Hill
3/15/87
03,)
"Page 2
ESTIMATED
DATE
LOCATION
AMOUNT
INSTALLATION
DISTRICT DATE
11/26/86
Southmore Rd/Marquette Rd
933
Pale
4/01/87
12/10/86
Courthouse Rd/Newbys Bridge Rd
1,545**
CH/Matoaca
1/16/87
2/11/87
4400 Beulah Rd
335
Dale
6/15/87
2/11/87
N. Pinetta Rd/Redington Dr
105
Midlothian
6/15/87
2/11/87
N. Pinetta Rd/Brucewood Dr
129
Midlothian
6/15/87
3/11/87
Barberry Ln/Barberry Ct
1,116
Bermuda
7/15/87
3/11/87
Seti Ct/Cogbill Rd
2 5 7 . 2 4 *
Dale
7/15/87
3/11/87
Omo Rd/Lothaire Ct
230.24*
Dale
7/15/87
3/11/87
Branders Bridge Rd/Temple Ave
1,064
Matoaca
7/15/87
3/11/87
Temple Ave/Varanda Ln
1,136
Matoaca
7/15/87
3/11/87
Colonnade Dr/Temple Ave
835
Matoaca
7/15/87
4/03/87
Springlake Road
266
Midlothian
8/08/87
4/03/87
Dalebrook Drive/Echoway Rd.
419
Dale
8/08/87
*Funds taken from 3 Cent Road Fund
**Funds taken from County Wide Street Light Fund
Oil)
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MEETING DATE
CHESTERFIELD COUNT`
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
SUBJECT: Street Light Requests
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
BERMUDA DISTRICT:
ITEM NUMB
Intersection of Blithe Drive and Lively St
Intersection of Blithe Drive ,and Merry Drj
Intersection of Blithe Drive and Parker Lz
Parker Lane between Blithe Drive and West
Parker Lane between Blithe Drive and the c
Intersection of Blithe Drive and Euphoria Road
Intersection of Blithe Drive and Placid Avenue
Blithe Drive at the end of cul-de-sac
Intersection of Norcliff Road and Jefferson Davis Highway
Bermuda Hundred Road at the dead-end
MIDLOTHIAN DISTRICT:
Shadycrest Lane at the end of the street
CLOVER HILL DISTRICT:
Intersection of Hull Street Road and Woodlake Village Parkway
PREPARED BY.
Richard M. McElfish, P.E.
Director
Environmental Engineering
ATTACHMENTS: YES M NO 0
SIGNATURE: �y �
COUNTY ADMINISTRATOR 042
STREET LIGHT REQUEST
BERMUDA District
DATE OF REQUEST May 8, 1987 TAX bL-%P 116-9 & 116-10
NAME OF REQUESTOR Mr. Mukesh G. Trivedi
ADDRESS 2650 Blithe Drive
PHONE NUMBER - HOME 796-5442
WORK
REQUEST IS LOCATED AT THE INTERSECTION OF See Below
AND
REQUEST IS NOT AT AN INTERSECTION.
PLACED
PLEASE INSTALL LIGHT ON POLE #
IT IS REQUESTED TO BE
OR SET POLE
COMMENTS This request is for 8'street lights in the Gay Farms
area and the requestor asks that they be considered in the
following order, the first being the highest priority
ATTACHMENT: (Vicinity Sketch)
Intersection of Blithe Drive and Lively Street - meets criteria
Intersection of Blithe Drive and Merry Drive - meets criteria
Intersection of Blithe Drive and Parker Lane - meets criteria
Parker Lane between Blithe Drive and West Hundred Road -
Does not meet criteria
Parker Lane between Blithe Drive and the dead-end - does not meet
criteria
Intersection of Blithe Drive and Euphoria Road - meets criteria
Intersection of Blithe Drive and Placid Avenue - meets criteria
Blithe Drive at the end of the cul-de-sac - does not meet criteria
\ �I '1 N p4421 J O m�
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STREET LIGHT REQUEST
BERMUDA District
DATE OF REQUEST April 29, 1987 TAB{ MAP 81-4
NAME OF REQUESTOR M Do
ADDRESS
PHONE NUMBER - HOME WORK
REQUEST IS LOCATED AT THE INTERSECTION OF Norcliff Road _
AND Jefferson Davis Highway.
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED
PLEASE INSTALL LIGHT ON POLE # OR SET POLE _
COMMENTS Across from Kingsland Baptist Church
ATTACHMENT: (vicinity Sketch)
045
+ L p- 7qT main
no Su ate T RRACE
LWO
ea ter
80 sec
ESTATES
n grf 7 7-noln9l
DEFENSE PLY CENTER
CHIMNEY—
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01
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13
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145
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STREET LIGHT REQUEST
BERMUDA District
DATE OF REQUEST 7., 19R7 TALC NLkP 120A
NAME OF REQUESTOR Enon Civic Association
ADDRESS
PHONE NUMBER - HOME_ WORK
REQUEST IS LOCATED AT THE INTERSECTION OF
AND
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED on Bermuda Hundred Road at the dead end
PLEASE INSTALL LIGHT ON POLE # OR SET POLE
COMMENTS Does not meet criteria
ATTACHMENT: (vicinity Sketch)
0 ''
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5 2 _
STREET LIGHT REQUEST
MTDLOTHIAN District
DATE OF REQUEST May 7, 1987 TAB{ MAP 11-13
NAME OF REQUESTOR Mrs Branch through Mrs. Girone
ADDRESS 1425 Shadycrest Lane
PHONE NUMBER - HOME 272-1774 WORK
REQUEST IS LOCATED AT THE INTERSECTION OF
AND
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED on Shadycrest Lane at end of street
PLEASE INSTALL LIGHT ON POLE ,ur OR SET POLE
COMMENTS Does not meet criteria
ATTACHMENT: (Vicinity Sketch)
CHESTER,
Lake Page J
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003
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STREET LIGHT REQUEST
CLOVER HILL District
DATE OF REQUEST May 12, 1987 TAX MAP 75-5
NAME OF REQUESTER Woodlake Community Association c/o Clem Carlisle
ADDRESS P. 0 BAox 1984, Midlothian Va 23113
PHONE NUMBER - HOME WORK 7-19-IROO
REQUEST IS LOCATED AT THE INTERSECTION OF Woodlake Village Parkway
AND Hull Street Road
REQUEST IS NOT AT AN INTERSECTION. IT IS REQUESTED TO BE
PLACED
PLEASE INSTALL LIGHT ON POLE # OR SET POLE
COMMENTS Requested near deceleration lane of west bound
Hull Street Road; meets criteria
ATTACHMENT: (Vicinity Sketch)
05.1
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360
• 14tfl0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE:
May 27,
1987
ITEM NUMBER: ll. C. 3.
SUBJECT
3 Cent
Road
Funds/Bermuda District
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
At the request of Mr. Dodd, the Board is requested to appropriate
$1,250.00 from the Bermuda District 3 Cent Road Funds for a creek
stablization approximately 500' south of Normandale Avenue.
Within the past 18 months the Virginia Department of Transportation
(VDOT), through rural addition funds, upgraded Oaklawn
Avenue to have it taken into the State Secondary System. At
its intersection with Normandale Avenue, the VDOT replaced
the existing culverts with three 48" culverts. The VDOT
stabilized approximately 200' to 250' of the creek. At this
point the water entered back into an existing watercourse
which proceeds through a Mrs. Green's back yard. Erosion
has increased in part due to landscaping and denuding the
land adjacent to the creek. Funds would be used for the
rental of equipment needed to excavate the large channel and
purchase riprap. Sufficient funds exist in the Bermuda 3 Cent
Road Fund to cover this cost.
(Continued on next page)
PREPARED BY, -�,
Richard M. McE��h, P.E.
Director
Environmental Engineering
ATTACHMENTS: YES 0 NO 0
SIGNATURE:
COUNTY ADMINISTRATOR 0, .3
low
f
May 27, 1987
Page 2
RECOMMENDATION:
Staff recommends that the
$1,250.00 from the Bermuda
project.
DISTRICT: Bermuda
Bord of Supervisors appropriate
3 Cent Road Fund for this
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0,56,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987 ITEM NUMBER: ll . D. 1.
SUBJECT: Concurrence with Action Taken by Board of Supervisors
on May 13, 1987, Concerning Resolutions Adopted
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION *-
On May 13, 1987, the Board members present adopted resolutions
recognizing the Police Hostage Negotiation Team, and declaring
May as "Foster Parent Month" and May 22 and 23, 1987 as "Poppy
Days". Since the resolutions were signed as a formality by
all Board members, the absent members as well as the present
members should reaffirm this action. (This has been the
practice in the past.) See Attached Resolutions which were
adopted on May 13, 1987.
PREPARED BY.
ATTACHMENTS: YES V NO O
SIGNATURE:
COUNTY ADMINISTRATOR nJ i
I
DECLARING MAY 22 AND MAY 23, 1987 AS
POPPY DAYS
WHEREAS, May 25, 1987 is Memorial Day which honors all
fallen service personnel; and
WHEREAS, the wild poppies of Flanders Field have symbolized
the war dead since 1920 with its initiation by Ms. Monica Michael
who was the original "Poppy Lady"; and
WHEREAS, the "poppy" is freely given and worn by those who
wish to recognize and honor those who gave the supreme sacrifice
and which contributions received are solely used to assist the
local disabled veterans and their families; and
WHEREAS, May 22 and 23, 1987 are "poppy days" at which time
volunteers bring this recognition to light; and
WHEREAS, this year Ms. Keri Lynn Butler, daughter of
Mr. and Mrs. Bruce W. Butler of 6241 Gatesgreen Drive, a student
at O. B. Gates Elementary School and a member of the Midlothian
an
Auxiliary #186, has been selected as "Little Miss Poppy"
11th District of the American Legion Auxiliary.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors does hereby congratulate Ms. Butler on her
selection as "Little Miss Poppy".
AND, FURTHER BE IT RESOLVED, that the Board of Supervisors
calls attention to May 22 and 23, 1987 to all citizens of
Chesterfield County and request that they be generous in
contributing to this worthy cause and that they. wear their
poppies with pride and distinction.
D
0,58
PROCLAMATION
t
WHEREAS, Services provided by the Department of Social Services
to the community include the provision of foster care
to children; and
WHEREAS, The citizens of Chesterfield County wish to acknowledge
the generous contributions of foster families in providing
care, guidance, discipline and love to the children placed
temporarily in their homes; and
WHEREAS, The care provided to children by foster families impacts
the quality of life for those children, their families,
and future generations; and
WHEREAS, The services and efforts of foster families contribute
greatly to the well being of the entire community;
NOW, THEREFORE BE IT RESOLVED that the month of May, 1987, be
proclaimed "Foster Parent Month" and that this resolution
be called to the attention of all citizens.
n
RECOGNIZING OUTSTANDING ACHIEVEMENTS OF
THE POLICE HOSTAGE NEGOTIATION TEAM
WHEREAS, the Chesterfield County Police Department
recognized a need and established the Chesterfield County Police
Hostage Negotiation Team in July of 1983; and
W EKRF.AS, the Chesterfield County Police Hostage Negotiation
Team consists of eight original team members: Lieutenant D. G.
McDonald, Sergeant D. W. Davis, Investigator R. M. Robinson,
Investigator W. N. Furr, Investigator A. W. Thompson, Technician
G. P. Kenney, Officer W. A. Morgan and Officer J. A. Andrews; and
WHEREAS, the Chesterfield County Police Hostage Negotiation
Team has received specialized training from and worked in
conjunction with the Seattle Washington Police Department, the
Baltimore County Police Department, the Henrico County Police
Department and the Federal Bureau of Investigation; and
WHEREAS, the Chesterfield County Police Department Hostage
Negotiation Team maintains its high degree of specialized skill
by constantly training throughout the year and retaining the
ability to respond 24 hours a day; and
WHEREAS, since the establishment of the Chesterfield County
Police Hostage Negotiation Team, they have successfully resolved
many high risk situations involving armed barricaded individuals,
attempted suicides and hostage situations limiting the risk
of injury to the citizens of Chesterfield County and the members
of the Chesterfield County Police Department.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County
Board of Supervisors hereby recognizes and commends the
outstanding and successful efforts of the Chesterfield County
Police Hostage Negotiation Team.
AND, FURTHER BE IT RESOLVED, that the Board of Supervisors
hereby expresses its appreciation on behalf of its citizens to
the Chesterfield County Police Department for its perceptiveness
in the initiation of the Police Hostage Negotiation Team and to
the individuals themselves for their dedication, interest and
participation in this vital and integral division of the
Chesterfield County Police Department.
0 4
o Fi
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987 ITEM NUMBER:
7.A.
SUBJECT: Board of Supervisor Resolution recognizing the Virginia
State Police for their nationally recognized accreditation
and exemplary professionalism.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION: The Virginia State Police became the second state
law enforcement agency in the nation to be accredited by the Commission
of accreditation for Law Enforcement Agencies, Inc a body of nationall
recognized professionals in law enforcement. This exemplified the
Department's status as a truly professional organiz tion providing
quality law enforcement services to the citizens of Chesterfield County
and the State of Virginia. Their full support of the Med-Flight program
and the Public Safety Agencies of Chesterfield County are worthy of
special recognition. We recommend that the Virginia State police be
recognized in a Board Resolution for their outstanding achievements.
Colonel Robett Suthard will be present to receive the resolution.
PREPARED BY:
oseph E. Pittman
Chief of Police
PREPARED BY:
Ro rt L. Eanes
Fire Chief
ATTACHMENTS: YES ® NO D
SIGNATURE: 4K 003
COUNTY ADMINISTRATOR
f
On motion of the entire Board, it is resolved that the following
resolution be and it hereby is adopted:
WHEREAS, The Virginia Department of State Police has been a partner and full
supporter of the highly successful Central Virginia Med-Flight pro-
gram by providing pilots and aircraft for the program; and
WHEREAS, The Virginia Department of State Police has been completely cooper-
ative in providing assistance to the Public Saftey Agencies of
Chesterfield County; and
WHEREAS, The Virginia Department of State Police became the second state law
enforcement agency in the nation to be accredited by the Commission
of Accreditation for Law Enforcement Agencies; and
WHEREAS, The Commission on Accreditation for Law Enforcement Agencies, Inc.,
constituting a body of nationally recognized professionals in law
enforcement, finds the Department of State Police in compliance with
739 standards exemplifying the Department's status as a truly profes-
sional organization.
NOW, THEREFORE, BE IT RESOLVED that this Board publicly recognizes the out-
standing achievements of the Department of State Police and extends
on behalf of its members and the citizens of Chesterfield County,
their appreciation for the professional excellence and quality law
enforcement services provided the citizens of Chesterfield County
and the State of Virginia.
004
NEWS RELEASE NO. 3
FOR IMMEDIATE RELEASE
The Virginia State Police became the second state law enforcement agency in
the nation to be accredited during ceremonies in Phoenix, Arizona, on November
9, 1986. The action was taken during a meeting of the Commission on
Accreditation for Law Enforcement Agencies, Inc.
To be accredited, the State Police had to meet 739 state-of-the-art standards
addressing all aspects of its policies, management, operations and support
services. (The standards were developed in cooperation with four national
associations of law enforcement leaders and promulgated in 1983.)
As she presented the coveted Commission recognition, Commission
Vice -Chairperson Joan Hensler, Rochester, New.York, City Council Member, said,
"Your accreditation completes a process of thorough, agency -wide self -evalu-
ation followed by an exacting outside review by a team of independent
assessors verifying your professional excellence."
Commission Executive Director K. H. Medeiros advised that accreditation is for
five years and represents an "obligation to continue the quest for quality law
enforcement." He added, "you are among the first 50 pioneers in this
ambitious program to insure quality law enforcement services to citizens in
ommunities from coast to coast."
VIRGINIA STATE POLICE • P.O. Box 27472, Richmond, VA 23261-7472 • Phone 323-2016
r�
In,
-L11 a ceremony in Governor Gerald L. Baliles' office on December 11, 1986,
F5
Mr. Medeiros presented an attractive Certificate of Accreditation to
Governor Baliles, who then presented it to the Honorable Vivian Watts,
Secretary of Transportation and Public Safety and Colonel R. L. Suthard, State
Police Superintendent.
"In our opinion," Colonel Suthard said, "the decision to request accreditation
demonstrated our progressiveness and our willingness to subject our entire
operation to review by impartial experts.
"We consider it an extremely high honor to have received accreditation
following such a thorough and extensive review for our policies and procedures
by such a distinguished and knowledgeable group of law enforcement
professionals."
January 13, 1987
Charles L. Vaughan
Information Director
006
MEETING DATE:
May 27, 1987
`.0i
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER.
7.B.
SUBJECT: Resolution Recognizing Mrs. Delia Rawls Upon Her Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Whereas, Delia Rawls will retire from the Department of Real Estate
Assessments, Chesterfield County, on June 1, 1987; and
Whereas, Mrs. Rawls has provided 21 years of quality service to the
citizens of Chesterfield County; and
Whereas, Chesterfield County and the Board of Supervisors will miss
Mrs. Rawls' diligent service.
Whereas, Mrs. Rawls has demonstrated great respect for citizens and
her fellow workers and her dedicated service has been a credit to the County.
Now, Therefore, Be It Resolved, that this Board of Supervisors publicly
recognized Mrs. Delia Rawls and extends on behalf of its members and the
citizens of Chesterfield County their appreciation for her service to the
County.
And, Be It Further Resolved, that a copy of this Resolution be presented
to Mrs. Delia Rawls and that this Resolution be permanently recorded among
the papers of this Board of Supervisors of Chesterfield County, Virginia.
PREPARED BYE " -
Frederick W. Willis,
Director, Human Resource
ATTACHMENTS: YES ❑ NO [ Management
SIGNATURE: VA*
COUNTY ADMINISTRATOR 00
MEETING DATE:
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
ITEM NUMBER. 7. C.
SUBJECT: Resolution Recognizing Dr. Howard O. Sullins, Superintendent
of Schools, Upon His Retirement
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION
A resolution will be prepared and read to the Board members
on Tuesday which adequately outlines and describes Dr. Sullins'
contributions to the County.
The Resolution will be presented to Dr. Sullins at his reception
on Sunday.
PREPARED BY:
ATTACHMENTS: YES ❑ NO ❑
SIGNATURE:
COUNTY ADMINISTRATOR
CHESTERFIELD COUNTY PUBLIC SCHOOLS
�`•, CHESTERFIELD, VIRGINIA 23832 — (804) 748-1405
Dr. Howard 0. Sullins, Division Superintendent
June 11, 1984
BIOGRAPHICAL SKETCH
Dr. Howard 0. Sullins
Date of Birth: November 24, 1927
Education: McDowell County, West Virginia, and Washington
County, Virginia, public schools
B.A. English and history, Emory and Henry College
M.A. social studies, Columbia University
Ed.D. in administration and supervision,
University of Virginia
Experience: U.S. Army, 1946-47
Classroom teacher, basketball and baseball coach
Bethel High School, Abingdon, Virginia , 1948-52
Principal, Eagle Rock High School, Eagle Rock,
Virginia, 1952-54
High school principal, James Monroe High School,
Fredericksburg, Virginia, 1954-65
Superintendent of schools, Stafford County,
Virginia, 1965-68
Program officer, U. S. Office of Education,
Charlottesville, Virginia, 1968-70
Executive assistant superintendent, Wood County
Schools, Parkersburg, West Virginia 1970-71
Superintendent of schools, Wood County Schools
Parkersburg, West Virginia, 1971-74
Superintendent of schools, Chesterfield County
Schools, Virginia, 1974-
Family: Married to the former Mabel Louise Henderson who
is a graduate of Madison College, Harrisonburg,
Virginia
Daughter: Linda Susan Stephens, a teacher
Son: Lee Gordon Sullins, computer engineer
Grand daughter; Anne Catherine Stephens
' %W
Ou "� CHESTERFIELD COUNTY PUBLIC SCHOOLS
a 'J`
CHESTERFIELD, VIRGINIA 23832—(804) 748-1433
0
Dr. Howard 0. Sullins, Division Superintendent
Contact: Judy Davis
748- 1433
January 8, 1987
nFor immediate release:
0 A Dr. Howard 0. Sullins, Superintendent of Chesterfield
County Schools since 1974, has announced his retirement,
eeffective June 30, 1987.
During the 12 years since Dr. Sullins came ,to Ches-
Wterfield County, the school system has grown by more than
12,000 students to become the third largest in the state,
Swith an enrollment this year of almost 39,000 students
in 45 schools.
Including three elementary schools currently under
construction, a total of 15 schools have been built during
the p h Superintendent's tenure. This includes two middle
schools, three high schools and a vocational -technical
center. There have been more than 60 expansions and im-
provements to existing schools.
Despite the system's rapid growth, which is predicted
to continue into the next century, Chesterfield Schools
have Y
enJ o ed a reputation for excellence and community
a involvement during the Superintendent's tenure.
The curriculum has been strengthened in all areas
as Chesterfield students have exhibited continual improve-
ment and high achievement in test scores. Both the students
and teachers have received a number of state and national
e-more-
•. .
Dr. Howard 0. Sullins - page 2
awards and recognition during his tenure, and starting
rt�. it!s have increased from Lu i18,31�
during the past 12 years.
A lifelong love of reading has led Dr. Sullins to
place a great deal of significance on the reading programs
in the three school systems he has served as superintendent
and won for him this past year the International Reading
Association Literacy Award. Every Chesterfield school
has a reading specialist.
Art, music and physical education specialists have
been added to each of the 27 elementary schools, and a
highly successful Fine Arts Festival has become an annual
ritual attracting thousands. The art program has received
national recognition for excellence.
Dr. Sullins also oversaw the introduction of computer
education in all county schools, and the expansion of
special and gifted education. A number of innovative
programs have been piloted in county schools, including
the recent addition of a two -tiered kindergarten program.
Dr. Sullins is fond of saying that Chesterfield Schools
are on the "cutting edge of many innovations" in education,
but with a strong foundation in basics.
Dr. Sullins came to Chesterfield from the Superinten-
dency of Wood County Schools in Parkersburg, West Virginia.
He had also served as Superintendent of Schools in Stafford
County (VA) from 1965-68.
-more-
Dr. Howard 0. Sullins - page 3
A native of Hemphill, West Virginia, he received
`is B A. in English and history from Emory and Henry
College, a master's degree in social studies from Columbia
University and a doctorate in education and supervision
from the University of Virginia.
After service in the Army in 1946-47, he began his
education career in 1948 as a classroom teacher and coach
in Abingdon. He then became principal of Eagle Rock High
School and moved to James Monroe High School in Fredericks-
burg as principal from 1954-65.
Dr. Sullins is the immediate past president of the
Virginia Association of School Administrators and has
been active on a number of boards and committees. He
has taken an active role in speaking before the General
Assembly on a number of education issues and has served
on several state Department of Education advisory commit-
tees, most recently the state Superintendent's Advisory
Council.
Dr. Sullins has several hobbies he plans to pursue
more vigorously in retirement. In addition to being an
avid reader, he enjoys gardening and tends more than 400
azalea plants in his yard. He also has an extensive record
and tape collection.
He says of the Chesterf:School System, "It is
one of the finest in the country. It has achieved that
status because of the exceptionally high quality of teachers
-more-
Howard 0. Sullins - page 4
truly dedicated to the profession, the high quality of
leadership of principals and*wsuperpvisansp, supportive parents
and School 'Boards that have had a total commitment to
improving the educational programs. As the school system
continues to grow, it is essential that quality programs
be maintained. This will require considerably more local
financial effort."
:err✓ `�
DR. HOWARD D. SULLINS
Division Superintendent
Chesterfield County Public Schools
FT-RSONAL CONTRIBUTIONS AND ACHIEVEtENTS IN TI-E FIELD OF EDUCATION:
General Statement:
Dr. Sullins began his career in education in 1948. He has been division superin-
tendent in three- geographic areas: Chesterfield and Stafford counties in Virginia
as well as Parkersburg, West Virginia. During his tenure as superintendent,
each of these divisions experienced continuous growth. He has been involved
with extensive school construction programs and has been credited with the con-
struction of functional, energy efficient schools designed for expansion to meet
the needs of growing student enrollments.
Foremost among Dr. Sullins' accomplishments have been his successful efforts
to improve instructional programs at the three school systems for which he has
served as superintendent. As an educator, Dr. Sullins has become synonymous
with quality programs and the establishment of standards to meet the needs of
!11 students. He has implemented innovative programs to the benefit of public
education and the students it serves.
Chesterfield County Public Schools:
Since he became Chesterfield's superintendent in 1974, Dr. Sullins has been credit-
d with the following: -
Continuous strengthening of the basic academic program, K-12
(' Adoption of a countywide reading program for elementary and middle schools
• Placement of a reading specialist at all schools to serve students K-12
° Countywide implementation of a pilot program, Early Identification and Remedi-
ation of Potential Learning Problems for Kindergarteners
Consolidation of all federal programs, interfacing with the overall cur--
. ''�UIUTI
Expansion of art, music and physical education programs in elementary schools
• Placement of a specialist in art, music and physical education programs
at all elementary schools
° Institution of an annual countywide Fine Arts Festival to highlight student
and teacher accomplishments in the areas of the fine, performing and techni-
cal arts
° Addition of countywide Science Festival to Fine Arts Festival format
Implementation of computer education at all county schools: computer aware-
ness at all elementary schools, computer literacy,%nd computer math at the
middle schools and computer laboratories at all high schools to accommodate
computer math as well as business courses
6,C)r. Howard 0. Sullins
Implementation of a program for gifted and talented students to include
the Talents Unlimited Program in the elementary grades, honors level course,
for middle and high school students as well as advanced placement and college
credit courses for high school students plus the establishment of the Summer
Mentor Program and Junior Great Books
• Initiation of intensive, county -paid teacher training programs in the instruc-
tional areas of gifted and special education, reading and mathematics
° Expansion and development of special education programs to cover all major
categories of disability, emphasizing placement in the least restrictive
environment
° Establishment ' of an exemplary program for adolescent TMR students placed
in a regular high school setting
Development of ED Program from itinerant services through liaison teacher
to a highly restrictive, totally self-contained setting
• Involvement with families of handicapped children to assist them in coping
with home problems
° Expansion of vocational programs, with construction of the Chesterfield
Technical Center, a skills/trade school offering 19 programs to vocational
students countywide
• Upgrading of business labs with modern office equipment=__
° Institution of an annual countywide Technical Arts Fair to highlight programs
offered at the Chesterfield Technical Center
• Expansion of library services to include videotaping for school activities
and curriculum enrichment purposes; establishment of a liaison relationship
with local public and university libraries to provide teachers and students
with access to a greater volume of reference and resource materials
• Improvement of standardized test scores to place Chesterfield in the top
five school divisions in the state (See attached Table I.)
• Publication of a hardback textbook on county history, making this division
the first in the state and nation to achieve this distinction
° Establishment of a Nine -Day Attendance Policy for high school students,
resulting in 95% attendance, a 3-point increase since its inception in 1975-76
• Development of a strict disciplinary policy based on due process and address-
ing disruptive behavior including the use of drugs and/or alcohol on school
premises
• Establishment of a Communications Council for teachers, with regularly sched-
uled meetings to give them an opportunity to air concerns and to discuss
ideas for school programs.
1
Dr. Howard 0. Sullins
RE -COGNITION AND AWARDS:
° Received the United States Junior Chamber of Commerce Distinguished Service
Award in 1955
° Recognized by the Frank A.- Pratt Chapter of the Virginia Association of Mental
Health for Outstanding Volunteer. Service in the field of mental health
1956-57
Recognized by the James Monroe -Stafford High Schools Chapter of the Diversi-
fied Occupations Club of Virginia for contributions to the trainirig of youth
in the community
° Recognized by the Parkersburg Ratary International Club for outstanding contri-
butions to the Youth Exchange Program
° Recognized by Lloyd C. Bird High School of Chesterfield County in the designa-
tion of the Howard 0. Sullins Chapter of the National Honor Society "because
or his emphasis on academic excellence in the schools and his achievement
of academic excellence in the schools"
° Recognized by the Chesterfield Educational Office Personnel Association as
its Administrator of the Year - 1980.
Distinguished Service and Life Membership Awards from the
Chesterfield County Council of PTAs.
International Reading Association Literacy Award, 1986.
_i
r
F5
MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance -
Shady Acres Subdivision, Section 1
MEETING DATE: May 27, 1987
BLITHE ROAD: Beginning where state maintenance ends
existing Blithe Road, State Route 1562 and running
easterly to the intersection with Lively Street, then
continuing easterly to end in a cul-de-sac.
LIVELY STREET: Beginning at the intersection with Blithe
Road and running southerly to end in a cul-de-sac.
SHADY ACRES
SECTION ONE
3C)\
SHADY p caE5
SU13DiV�S10N
� r
A R k E2 G.AtJa
Asti
• *4101,
r .
MEMORANDUM
TO: Board of Supervisors
FROM: Environmental Engineering
SUBJECT: State Road Acceptance - Cranbrook
MEETING DATE: May 27, 1987
CRANBECK TERRACE: Beginning at the intersection with
existing Cranbeck Road, State Route #674, and going easterly
to the intersection with Cranbeck Circle then continuing
easterly to end in a cul-de-sac.
CRANBECK CIRCLE: Beginning at the intersection with Cranbeck
Terrace and going northerly to the intersection with
Cranbeck Court and then continuing northwesterly to end in
a cul-de-sac.
CRANBECK COURT: Beginning at the intersection with Cranbeck
Circle and going northeasterly to end in a cul-de-sac.
CRANBROOK
wyodmoiGr
GIN
Site
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0
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETINGDATE:__MaY 27, 1987 ITEM NUMBER: 11.D.3.
SUBJECT: School Grant - Partnership in Astronomy Education
COUNTY ADMINISTRATOR'S COMMENTS:
P&1017� Ato,44 Yl4(
SUMMARY OF INFORMATION:
The School Board requests appropriation of $20,000 for the
"Partnership in Astronomy Education" grant which the School
Board approved on March 25, 1987.
Background: The School Board has received notification of
approval from the State Department of Education for the
"Partnership in Astronomy Education" grant in the amount of
$20,000. This project will be in partnership with the
Science Museum of Virginia who will implement the project
while Chesterfield Schools will administer it. The funds will
be used to write a curriculum.in astronomy which will be
used in the Chesterfield County School system.
Action Required: Appropriate $20,000 in revenue and expendi-
tures for the "Partnership in Astronomy Education" grant
from the State Department of Education. No additional County
funds will be involved.
PREPARED BY: 0oz,=�,—,
eire
es J. Stegm ier
ctor, Budget & Mgmt.
ATTACHMENTS'. YES 0 NO E3
SIGNATURE: Co 064
COUNTY ADMINISTRATOR
VIRGINIA: At a regular meeting of the
Chesterfield County School Board held
Wednesday evening, March 25, 1987, at
seven o'clock in the board room of the School
Administration Building.
PRESENT: Maria Keritsis, chairman
J. S. Cribbs, vice chairman
Dr. G. R. Partin
G. R. Burton
C. E. Curtis, Jr.
On motion of Mr. Cribbs seconded by Dr. Partin the School Board
respectfully requests the Board of Supervisors to increase the schools budget by
$20,000 to cover a grant recently received from the State Department of Education
which is a Title II Grant dealing with an astronomy project at the Science Museum
of Virginia
Fj .
J4n�es E. Ward, C
a copy teste - 65
CHESTERFIELD COUNTY 144
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: may 27 . 1
ITEM NUMBER*.—// •—
SUBJECT Recommendation to Appropriate Funds and Authorize Contract with Municipal
Advisors, Inc. to Conduct a Nationwide Search for County Administrator
for Chesterfield County
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Board is requested to approve the recommendation of staff to retain
the firm of Municipal Advisors, Inc. to conduct the search process for
County Administrator, and, to appropriate $13,000.00 from fund balance.
Background:
With the vacancy created by Richard L. Hedrick on April 8, 1987,
the Board of Supervisors initiated a request for proposals to select an
executive recruitment firm to conduct a nationwide search for County Administra-
tor.
Proposals were received from six firms and evaluated based on the
firms understanding of and response to the scope of services outlined in
the Request for Proposals, demonstrated ability and experience, resumes and
avail&bility of key principals, costs for the search and references .from
previous clients. Interviews were then conducted with Korn/Ferry International,
Mercer/Slavin, Inc. and Municipal Advisors, Inc.
On the basis of these interviews staff recommends that the Board of
Supervisors accept Municipal Advisors, Inc. as the firm to conduct the search
process.
Recommendations:
1. Staff recommends the Board authorize the County Attorney to prepare
a contract with Municipal Advisors, Inc. to be executed by the Chairman
of the Board; and
2. Appropriate $13,000.00 from fund balance. `
ATTACHMENTS: YES ® NO 0
Proposal from Municipal Advisors, Inc.
PREPARED BY: � ^�J InJ
Frederick W. Willis;
Director, Human Resource
Management
SIGNATURE
COUNTY ADMINISTRATOR
CHESTERFIELD COUNTY, VIRGINIA
EXECUTIVE RECRUITMENT
PROPOSAL
MAY, 1987
Submitted by
MUNICIPAL ADVISORS INCORPORATED
P.O. BOX 45 o 212 40TH STREET
VIRGINIA BEACH, VIRGINIA 23458
(804-422-1711)
f
ti `rll�
May 7, 1987
The Honorable Harry G. Daniel, Chairman
Chesterfield County Board of Supervisors
P.O. Box 40
Chesterfield, Virginia 23832
Dear Mr. Daniel:
Municipal Advisors Incorporated (MAI) is pleased to submit this
proposal to assist Chesterfield County in the search, development and
recommendation of qualified candidates for the position of County
Administrator. Our official proposal is attached.
The proposal encompasses the items requested in the RFP of
April 22. We are sensitive to the County's desire to have as smooth a
transition as possible and are prepared to commence the project
immediately.
Please advise if you need any additional information regarding
our proposal.
Very truly yours,
ry
JTM/am
PROPOSAL
EXECUTIVE SEARCH - COUNTY ADMINISTRATOR
This Proposal to assist Chesterfield County, Virginia in the search, development and
recommendation of qualified candidates for the position of County Administrator is
submitted by Municipal Advisors Incorporated (MAI) in response to a request for
proposal from Mr. Edward James, Purchasing Director, dated April 22, 1987.
BACKGROUND
Chesterfield County, Virginia is the most rapidly growing community in the
Richmond metropolitan area. The County has a population of 183,000, an annual
budget of $311.5 million and 1,800 employees. The County operates under the Board
of Supervisors - County Administrator form of government. The Board of
Supervisors consists of five persons who are elected from five magisterial districts.
The position of County Administrator is appointed by, and serves at the pleasure of,
the Board of Supervisors.
The County Administrator has announced his resignation and the Board of
Supervisors desires to provide a smooth transition between County Administrators.
The County has requested a proposal from a qualified professional executive search
firm to assist the Board of Supervisors in soliciting, recruiting and recommending
candidates who are qualified to be the County Administrator of Chesterfield
County.
SEARCH FIRM EXPERIENCE AND QUALIFICATIONS
Municipal Advisors Incorporated (MAI) is located in Virginia Beach, Virginia and
specializes in providing professional consulting services exclusively to counties,
towns, cities and special purpose authorities in the areas of general management,
executive recruitment, personnel and fiscal advisory services. Founded in 1975, MAI
has successfully conducted executive search and development programs for
communities as small as Milford, Delaware (population 5,000) and as large as
Norfolk, Virginia (population 270,000) for positions of County Administrator, City
Manager, School Superintendent and major department heads. MAI has recently
successfully completed executive search engagements for James City County and
the City of Norfolk. A list of executive search projects for local governmental
agencies are included in the proposal.
MAI has three professionals in the firm who are involved in executive search
projects. All three principals of the firm will be assigned to the Chesterfield
County project. As a Principal of the firm, Mr. John T. Maxwell will be the project
director. Mr. Maxwell has more than twenty-two years of experience in local
government operations in Virginia, Florida, Colorado, Iowa and Missouri. Mr.
Maxwell has also served as a consultant to cities in Virginia, South Carolina, North
Carolina, Florida and Ohio. Assisting him on this assignment will be Mr. Roger M.
Scott and Mr. Lawrence B. Wales, also principals of the firm. Mr. Scott has
twenty-seven years local government experience including management and
administrative positions in Virginia and Georgia. Mr. Wales, President of MAI,
assists communities throughout Virginia as their financial advisor and has recruited
executives for some of them. The resumes of each consultant are included in the
appendix.
SCOPE OF SERVICES AND OBJECTIVES
The Board of Supervisors of Chesterfield County, desires that the professional
search firm recommend candidates for the position of County Administrator, a
position appointed by the Board of Supervisors.
The County expects the consultant to:
a. Solicit and recruit candidates who are qualified to be the County
Administrator of Chesterfield County.
b. Refer the qualified candidates to the Board of Supervisors.
C. Provide additional qualified candidates should none of the original be
acceptable to the Board of Supervisors.
GENERAL PROJECT APPROACH AND DESCRIPTION
The following scope of work and service is recommended for the recruitment
and selection process:
I. POSITION ANALYSIS
The consultants will meet with the members of Board of Supervisors to
establish working relationships, define and refine the project's scope,
procedures and timetables and to develop and review materials and details
required to complete the project successfully.
Individual interviews will be conducted with the members of the Board of
Supervisors to determine the specific duties and responsibilities of the position
and individual expectations concerning desirable training, experience,
professional and personal characteristics of candidates.
If the Board of Supervisors desires, it could also select five (5) citizens from
the community at large to be interviewed. It has been our experience with
similar engagements that a more comprehensive profile of the necessary
qualifications for the position can be obtained from this additional input. In
past engagements we have interviewed neighborhood association leaders,
business and industry executives, religious leaders, media executives and
members of the State Legislature.
After the results of the interviews are analyzed and summarized, the
consultants will meet with the Board of Supervisors to review, refine, reach
general agreement and finalize the specifications for the position.
A County profile, Board of Supervisors profile, job criteria and employment
conditions and parameters will be discussed and developed.
2. RECRUITMENT AND PRELIMINARY SCREENING
MAI will initiate a comprehensive nationwide search and recruitment process.
Announcements detailing the position will be placed in appropriate national
and regional publications and professional journals. Based on our own
experience, contacts and files, MAI will identify and actively seek out
individuals which meet or exceed the County's desired qualifications and invite
and encourage them to apply. Although the position will be publicly
advertised, many of the most qualified applicants will not respond to a public
announcement. Our knowledge of some of the more qualified candidates will
assist the recruitment process because the candidates will submit applications
if invited.
The consultants will receive, acknowledge, review and screen each application
received based on the criteria developed with the Board of Supervisors. The
information contained in the applications and resumes received and our
knowledge of the organizations for which the applicant works will also be
evaluated.
MAI will provide timely acknowledgement and periodic status reports to all
applicants on behalf of the County by personal letter.
3. CANDIDATE EVALUATION
MAI will identify those candidates whose qualifications most closely match the
criteria established by the Board of Supervisors and analyze and assess the
professional and personal qualifications and achievements of each, carefully
matching their credentials with the selection guidelines and the position
specifications.
The consultants will interview each of these candidates to verify and expand
on the written data submitted and to ensure the candidates' real and
continuing interest in the position. Preliminary and discreet reference checks
will be made with individuals who are knowledgeable about the candidate.
4. CANDIDATE PRESENTATION
A report covering all applicants will be prepared and MAI will recommend,
with written justification, the five (5) candidates most nearly meeting the
Board of Supervisor's specifications. A detailed background and reference
check will be conducted on the five (5) recommended candidates. MAI will
speak directly with individuals who are, or have been, in positions to evaluate
the candidate's performance on the job. The report submitted to the Board of
Supervisors will inclue a professional profile of each candidate's qualifications,
an assessment of his/her background, candidate biographies and references.
The consultants will meet with the Board of Supervisors to present and discuss
the recommendations, provide background information and to assist the Board
in determining those candidates best qualified for consideration for
appointment to the position of County Administrator.
MAI will, if requested, arrange schedules for the top five (5) candidates to
meet with the Board of Supervisors for interviews and will, if requested, assist
with the final interviews and in the negotiation process.
TIME FRAME AND COST
Municipal Advisors Incorporated is prepared to initiate the process outlined
above immediately after notice to proceed and will submit a report of qualified
candidates within fifteen days after the application deadline. It is estimated that
the final report can be submitted within 60 days after notice to proceed.
Our professional fee to perform the work outlined will be $10,000.00 plus
direct out-of-pocket expenses, properly documented. These expenses will not
exceed 30% of the professional service fee. We will submit two monthly invoices,
payable upon receipt, of $5,000.00. Expenses will be billed with the second invoice.
The expenses do not include the cost of candidate travel for interviews with the
Board of Supervisors.
The advantages of using Municipal Advisors Incorporated are -
0 the ability to assist the Board of Supervisors in reaching agreement,
reconcile differences and points of view and building consensus among
Board members when developing the position specifications.
0 our success in encouraging top level people to apply who would otherwise
be reluctant to respond to a general advertisement.
0 the ability to ensure and preserve the confidentiality of inquiries.
0 the ability to save the Board of Supervisors and staff considerable time
in responding to candidates.
0 professional, experienced, independent and objective assessment of the
qualifications and suitability of candidates.
0 the assignment of three principals to the project and our proximity to
Chesterfield County.
0 our experience in dealing with and our understanding of the unique
problems facing rapidly growing communities.
Municipal Advisors Incorporated will devote its best efforts and staff to this
project. MAI will be glad to meet with the Board of Supervisors to explain and
discuss the project and to modify the proposed approach, if desired. Municipal
Advisors Incorporated is an Equal Opportunity Employer and does not discriminate
against any employee or applicant for employment on the basis of race, creed, color,
sex or national origin.
Municipal Advisors Incorporated hopes it will be its privilege to assist
Chesterfield County with this important project and looks forward to hearing from
the County in the near future.
APPENDIX
I. STAFF RESUMES
II. M.A.I. CLIENT LIST
III. EXECUTIVE SEARCH ENGAGEMENTS
IV. NON -COLLUSION STATEMENT
V. REFERENCES
VI. POSITION PROFILE - CITY OF NORFOLK
VII. SAMPLE PROFESSIONAL PROFILE
JOHN T. MAXWELL
PRINCIPAL
EDUCATION
Rockhurst College, Kansas City, Missouri, B.S. Industrial Relations, 1964
Iowa State University, Ames, Iowa, M.A. 1970
EMPLOYMENT HISTORY
1984
Vice President, Municipal Advisors Incorporated
1978-1984
City Manager, City of Chesapeake, Virginia
1975-1978
Assistant City Manager, St. Petersburg, Florida
1970-1975
Assistant to the City Manager, Lakewood, Colorado
1966-1970
Director of Finance, Ames, Iowa
1963-1966
Administrative Analyst, Kansas City, Missouri
PROFESSIONAL ACTIVITIES
1984 Winner, Management Innovation Award, ICMA
1983-1984 Chairman, Professional Development Committee
Virginia Section, ICMA
1982-1983 Treasurer, Southeastern Virginia Planning District
Com mission
1983-1984 Vice Chairman, Southeastern Virginia Planning District
Commission
1983 Charter Member, Virginia Innovation Group
1980 Program Committee, ICMA
PROFESSIONAL AFFILIATIONS
American Society of Public Administration
Virginia Section, International City Magement Association
International City Management Association
Government Finance Officers Association
Virginia Parks and Recreation Society
n
M
ROGER M. SCOTT
PRINCIPAL
EDUCATION
Mars Hill College, Mars Hill, North Carolina, A.A. 1956
Virginia Polytechnic Institute and State University, BSPA 1962
University of Chicago, Advanced Management Study, 1967
EMPLOYMENT HISTORY
1975 Vice President, Municipal Advisors Incorporated
1968-1974 City Manager, City of Virginia Beach
1965-1968 Assistant City Manager, City of Virginia Beach
1962-1965 Assistant to the City Manager, City of Albany, Georgia
1959-1962 Assistant Planning Engineer, City of Roanoke
1956-1959 Design Draftsman - Hayes, Seay, Mattern do Mattern,
Consultants
PROFESSIONAL ACTIVITIES
1974 Vice President, Virginia Section ICMA
1974 National Committee on Managed Growth, ICMA
1973 National Committee on Military Installations, ICMA
1972 Municipal Administration Committee, National League
of Cities
1968 Metropolitan Areas Transportation Study Commission,
Commonwealth of Virginia
PROFESSIONAL AFFILIATIONS
International City Management Association
American Society of Public .Administration
Municipal Finance Officers Association
International Personnel ,Management Association
During his fifteen years in municipal administration,
Mr. Scott was actively involved in the development,
evaluation and implementation of public personnel rules,
regulations and classification and pay plans
LAWRENCE B. WALES, JR.
PRINCIPAL
EDUCATION
Virginia Military Institute, BA 1944
Washington and Lee University, LLB 1948
University of Virginia, BAM 1962
EMPLOYMENT HISTORY
1975 President, Municipal Advisors, Incorporated
1972-1975 Senior Vice President
Wheat, First Securities, Incorporated
1967-1972 District Vice President
Wheat & Company, Incorporated
1954-1967 General Partner
Wheat & Company
1949-1954 Account Executive
Merrill Lynch Pierce Fenner be Smith
PROFESSIONAL AFFILIATIONS
Government Finance Officers Association
Federation of Financial Analysts
Bond Club of Virginia
Extensive experience in major phases of municipal finance,
management and administration
Mt'"iCIPAL ADVISORS INCORPORAT►'
%W CLIENT LIST 1975-1996
Municipal Advisors Incorporated (MAI) continues to provide a unique combination of
professional, fiscal, personnel, administrative and related consulting services to a
growing number of city, county and town governments and special purpose authorities.
CITIES AND TOWNS:
* City of Chesapeake, Va.
* City of Fayetteville, N. C.
City of Hamilton, OH
City of Kissimmee, Fla.
* City of Hampton, Va.
* City of Orangeburg, S.C.
* City of Emporia, Va.
* City of Milford, Del.
* City of Petersburg, Va.
* City of Concord, N. C.
* City of Salem, Va.
* City of Myrtle Beach, S. C.
* City of Bristol, Va.
* City of Gastonia, N. C.
* City of Waynesboro, Va.
City of Wilson, N. C.
* City of Harrisonburg, Va.
* City of Winston-Salem, N. C.
* City of Winchester, Va.
City of Wilmington, N. C.
* City of Manassas, Va.
* City of Hopewell, Va.
City of Alexandria, Va.
City of Danville, Va.
* City of Poquoson, Va.
* City of Lynchburg, Va.
* City of Kinston, N. C.
City of Norfolk, Va.
City of Bristol, Tn.
r Chi INTIES!
* York County, Va.
Wilson County, N. C.
* Gloucester County, Va.
Pitt County, N. C.
* Albermarle County, Va.
* Culpeper County, Va.
Rockingham County, Va.
* Accomac County, Va.
* Halifax County, Va.
* Pulaski County, Va.
Surry County, Va.
* Loudoun County, Va.
* Stafford County, Va.
* Isle of Wight County, Va.
* Durham County, N.C.
Montgomery County, Va.
Town of Blacksburg, Va.
Town of Cary, N. C.
* Town of Chincoteague, Va.
Town of Dublin, Va.
* Town of Pulaski, Va.
* Town of Clayton, N. C.
Town of Leesburg, Va.
* Town of Warrenton, Va.
City of Roanoke Rapids, N.C.
* City of Staunton, Va.
City of Rocky Mount, N. C.
* City of Buena Vista, Va.
* City of Suffolk, Va.
* City of Lexington, Va.
* City of Roanoke, Va.
City of Martinsville, Va.
City of Colonial Heights, Va.
* City of Covington, Va.
* City of Newport News, Va.
* City of South Boston, Va.
* City of Franklin, Va.
* City of Fairfax, Va.
* City of Clifton Forge, Va.
* City of Manassas Park, Va.
City of Portsmouth, Va.
City of Charlottesville, Va.
* City of Washington, N.C.
City of Lumberton, N.C.
City of High Point, N.C.
City of Rockville, Md.
* Prince George County, Va.
Prince William County, Va.
* Hanover County, Va.
* James City County, Va.
Spotsylvania County, Va.
* Greensville County, Va.
Scott County, Va.
Chesterfield County, Va.
* Frederick County, Va.
Powhatan County, Va.
Franklin County, Va.
* Henrico County, Va.
,Augusta County, Va.
New Kent County, Va.
Caroline County, Va.
* Repeat or multiple projects for the same client.
M
n
MUNICIPAL ADVISORS INCORPORATED
CLIENT LIST 1975-86
(continued)
SPECIAL PURPOSE AUTHORITIES:
* Virginia Port Authority
* Norfolk Port and Industrial Authority
* Rivanna Water and Sewer Authority
* Hampton Roads Sanitation District
Fairfax County Water Authority
* Dumfries -Triangle Sanitary District
* Occoquan-Woodb ridge Sanitary District
City of Bristol Utility Board
* Albemarle County Service Authority
* Alexandria Sanitation Authority
Dale City Sanitary District
York County Sanitary District No. 2
City of Concord Board of Light and Water
* Appomattox River Water Authority
* Escambia County Utilities Authority, Florida
Blacksburg-VPI Sanitation Authority
* Frederick -Winchester Service Authority
Upper Occoquon Sewage Authority
* Southeastern Public Service Authority
Peninsula Airport Commission (Patrick Henry Airport)
* Tidewater Regional Transit Authority
Jefferson Area United Transportation
* Southeastern Virginia Planning District Commission
Crater Planning District Commission
Southside Planning District Commission
* Newport News Redevelopment and Housing Authority
* Petersburg Redevelopment and Housing Authority
* Hampton Redevelopment and Housing Authority
* Danville Redevelopment and Housing Authority
Mercer County Board of Education, West Virginia
Roanoke City School Board
Danville City School Board
Stafford County Public Schools
Poquoson School Board
Prince George School Board
Albemarle County School Board
* Norfolk Public Schools
Montgomery County Public Schools
Memorial Hospital at Easton, Talbot County, '.Maryland
Eastern Shore Rural Health System Agency
Albemarle County Regional Correctional Facility
Shenandoah Valley Regional Juvenile Detention Center
* Southeastern Tidewater Area Manpower Authority
Jefferson -Madison Regional Library
Total Action Against Poverty in Roanoke Valley, Inc.
* Repeat or multiple projects for the same client.
EXECUTIVE SEARCH PROJECTS
FOR LOCAL GOVERNMENT AGENCIES
James City County
County Administrator
Culpeper County
County Administrator
Frederick County
County Administrator
Greensville County
County Administrator
Hanover County
County Manager
Chesterfield County
County Administrator
Prince George County
County Administrator
York County
County Manager
City of Norfolk
City Manager
City of Portsmouth
City Manager
City of Petersburg
City Manager
City of Waynesboro
City Manager
City of Manassas
City Manager
City of Franklin
City Manager
City of Hopewell
City Manager
City of Milford
City Manager
James City County
Chief of Police
City of Norfolk
School Superintendent
City of Waynesboro
Fire Chief
City of Suffolk
City Assessor
Escambia County Utilities Authority
Director of Finance
City of Petersburg
Police Chief
City of Petersburg
City Assessor
City of Hopewell
Police Chief
City of Hopewell
Director of Finance
Appomatox River Water Authority
General Manager
Page
During the performance of any contract awarded purst to this RFP, the contractor
agrees as follows:
A. The Contractor will not discriminate against any employee or applicant for employment
because of race, religion, color, sex or national origin, or handicaps, except where religion,
sex or 'national origin is a bona fide occupational qualification reasonably necessary to
the normal operation of the contractor. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions
of this nondiscrimination clause.
B. The Contractor, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, will state that such contractor is an equal opportunity employer.
C. Notices, advertisements and solicitations placed in accordance with federal law, rule
or regulation shall be deemed sufficient for the purpose of meeting the requirements of
this section.
The Contractor shall include the provisions of the foregoing paragraphs A, B, and C in every
subcontract or purchase order over $10,000 so that the provisions will be binding upon each
subcontractor or vendor.
PROPOSAL REQUIREMENTS AND NON -COLLUSION STATEMENT
My signature certifies that the proposal as submitted complies with all Terms and Conditions
as set forth in RFP # 87-5155-5806
My signature also certifies that the accompanying proposal is not the result of, or affected
by, any unlawful act of collusion with another person or company engaged in the same line
of business or commerce, or any act of fraud punishable under Title 18.2, Chapter 12, Article
1.1 of the Code of Virainia,1950 as amended. Furthermore, I understand that fraud and
unlawful collusion are crimes under the Virginia Governmental Frauds Act, the Virginia
Government Bid Rigging Act, and Virginia Antitrust Act, and Federal Law, and can result
in fines, prison sentences, and civil damage awards.
I hereby certify that I am authorized to sign as a Representative for the Firm:
Name of Firm: MUNICIPAL ADVISORS INC.
Address:
Signature: �.
Name (t /print): JOHN T. MAXWELL
Title:VICE PRESIDENT
Date: 404
-422 -1711
Telephone )
area
code
REFERENCES
The Honorable Joseph Leafe, Mayor
City of Norfolk
804-441-2679
The Honorable Jack Edwards, Chairman
James City County Board of Supervisors
804-253-4322
Mr. Charles Wigley, Executive Director
Escambia County Utilities Authority
9250 Hammond Street
Pensacola, Florida
904-476-5110
�► two
POSITION PROFILE
CITY MANAGER
CITY OF NORFOLK, VIRGINIA
JULY, 1986
Submit resume by September 1, 1986 to:
JOHN T. MAXWELL, VICE PRESIDENT
MUNICIPAL ADVISORS INCORPORATED
P.O. BOX 45
VIRGINIA BEACH, VIRGINIA 23458
I. City of Norfolk, Virginia
The City of Norfolk, Virginia is the economic, educational and cultural
center of southeastern Virginia. The City has a land area of approximately
66 square miles and is adjacent to the Atlantic Seaboard, Hampton Roads
and the City of Virginia Beach. It is located one hundred eighty miles
south of Washington, D.C. and forty miles from the historic City of
Williamsburg.
The City is the second most populous in the Commonwealth with
approximately 283,000 citizens, 39% of which are minority. The age
distribution of the population is typical of the region with approximately
25% under 18 years of age, 66% between the ages of 18 and 64 and 9% 65
and over.
Norfolk,Virginia has experienced healthy economic development in
industrial, retail and commercial, tourist, health services and residential
activity, particularly in the downtown and industrial park areas, and has
expanded its business recruitment effort to attract mutually compatible
companies. The Eastern Virginia Medical School, Children's Hospital of the
King's Daughters, Norfolk -General Hospital and other nationally acclaimed
medical service and research facilities are located within the City.
The development and renovation of the City's downtown and waterfront
areas has been very successful. At the present time over 800,000 square
feet of new office building space is under construction. In addition, several
other office expansion, building renovation and restoration projects are
underway. The presence of the Norfolk Naval Base, the world's largest,
contributes to the City's economic stability.
The quality of life in Norfolk is high. The presence of three universities
and a medical school contributes much to the intellectual life of the City.
Culturally, the renowned Chrysler Museum and the Virginia Opera
Association, as well as the Virginia Stage Company, and the Virginia
Symphony provide a variety of events and programs which satisfy the most
discerning patron of the arts. The City maintains an extensive array of
recreational facilities including parks, a zoo, marinas, pools, golf courses
and recreation centers. The pleasant climate in Norfolk (average
temperature in January, 410; July, 79o) enhances the use of these facilities
by the citizens of the community.
The Norfolk Public School system has received numerous national awards
for excellence. Students score at or above national levels on achievement
tests and all students enrolled in the regular high school program have met
the State's graduation requirements. In addition to the public schools,
there are several parochial and private schools within the City.
The City offers a wide variety of housing opportunities in terms of age,
size, amenities, and price. Norfolk has some of the finest residential
sections in the area and provides a comprehensive assortment of homes,
condominiums and apartments.
H. Norfolk City Government
Norfolk is an independent political subdivision providing a wide range of
services to its citizens with sole local taxing power within its boundaries.
The City operates under the Council -Manager form of government which is
authorized in the City's Charter adopted in 1918.
The City is governed by a seven -member City Council, elected at -large on
a non -partisan basis, who serve four-year overlapping terms. The City
Council elects the Mayor and Vice -Mayor from among its members. The
City Manager is appointed by the City Council which also appoints the City
Attorney, City Clerk, City Assessor and the High Constable. In addition to
the City Council, the voters elect other local officials - City Treasurer,
Commissioner of Revenue, Sheriff (Jail), Commonwealth's Attorney and
Clerk of Circuit Court.
The City Council appoints the members of the School Board who in turn
appoints the Superintendent of Schools. The City Council appropriates to
the School Board the amount needed for the support of the public schools
including Federal and State categorical aid and issues the debt to finance
school capital projects. There is no line of authority between the City
Manager and the Superintendent of Schools.
The Fiscal Year of the City is from July 1st to June 30th inclusive. The
1986-87 fiscal budget including education and utilities is $415,000,000. The
City provides a comprehensive scope of municipal services including
health, mental health, human services and convention center. Public
transportation, solid waste disposal and wastewater treatment services are
provided by regional agencies of which the City is a member.
The City employs approximately 5,800 people with the majority of the
employees included in the City's pay plan. The City has no collective
bargaining agreement. All employees and department directors (except
those appointed by the City Council) are appointed and removed by the
City Manager.
M. Responsibilities of the City Manager
The City Manager is appointed by and serves at the pleasure of the City
Council. As administrative head of the City, the City Manager carries out
the Council's policies, directs business procedures and coordinates all City
operations and activities.
There are three Assistant City Managers. One Assistant Manager is
responsible for Human Services and the other two are responsible for
Operations and Programs, respectively.
The City Manager is responsible for administering the activities of all City
departments; preparing recommendations, programs and information for
City Council action; participating in all meetings of the City Council;
submitting annual budgets for City Council approval; appointing heads of
departments responsible to the City Manager; and overall supervision of
various agencies funded through the City which are a part of the
governmental procedures for the delivery of municipal services.
The City Council is flexible regarding the compensation package for the
new City Manager. The current City Manager's salary is in the mid 70's
range plus benefits. The City Council will offer a competitive
compensation package in order to attract the calibre of candidates it is
seeking. Interview expenses for the candidate(s) and spouse(s) as well as
appropriate relocation expenses will be reimbursed by the City.
IV. Executive Qualification Factors
The Norfolk City Council desires someone who posses considerable self
confidence but also realizes that council members, citizens, board
members and staff have expertise worth seeking and considering.
o Has several years of senior level management experience in an urban
area or as a top assistant in a large community and a proven record
of performance. The City Council will consider candidates with an
extensive private sector senior management background.
Has a sound background in financial management and the ability to
provide expertise, judgement and leadership involving matters of
taxation, debt administration, revenue resources and cost-effective
municipal services.
Is visionary, possess a strong desire to establish and achieve goals and
objectives; wants to solve problems and is willing to take the
initiative rather than only identify or react to issues.
Is firm but fair in dealings with department directors and staff; has a
commitment to affirmative action and upward mobility and the
ability to motivate subordinates to achieve excellence.
O Has demonstrated a commitment to a stable interracial community
and genuine sensitivity to the human relations aspects and needs of
all social segments of the community.
Develops effective relationships with a variety of diverse community
organizations and the news media to explain City policies, programs
and activities while being sensitive to the need for the City Manager
to maintain a low public profile.
Possess necessary public and personal relations and proven ability to
interact successfully with various Federal, State and regional
agencies and local boards and commissions, citizen groups and
business interests.
O Has experience and demonstrated success in economic development
and downtown revitalization activities and programs.
O Communicates fairly and effectively, both orally and in writing, with
all members of the City Council and keeps all Council members
equally well-informed on issues.
Has a Bachelor's degree and a proven record of increasingly
responsible executive level of experience preferably in an urban City
environment.
Is decisive and energetic.
V. Issues and Challenges
The City Council has identified the following issues as among those which
need to be addressed by the new City Manager. The issues are not listed in
order of importance.
Housing for the elderly and low and middle income citizens.
Continuation of the City's economic development program
particularly in the City's Downtown, Ocean View, Church Street -
Huntersville and Waterfront areas.
Foster the City's positive relations with all segments of the
community.
Create an atmosphere of teamwork and motivate staff to develop
cost-effective measures of service delivery.
Maintain the City's position as leader in the development of the
region.
Ensure the City maintains a responsible position relative to supplying
water to Norfolk citizens and neighboring communities.
Decide upon the proper location for and method of financing
improvements to the City's transportation problems including mass
transit and street improvements.
Be sensitive to and continue to enhance the City's position as a major
port for both ship repair and international trade.
0 Maintaining and improving the strong relationship with the U.S. Navy.
CANDIDATE PROFILE
DAVID B. NORMAN
Mr. Norman offers James City County a unique combination of experience and talents. He
has more than eighteen years local government experience (fourteen years in Virginia) and
eight years experience in the private sector dealing with local government agencies. After
eight years "out of the profession", Mr. Norman has decided that he should return and
complete his career in the public arena.
Mr. Norman currently serves as Manager of Community Development for Georgia Power
Company in Atlanta, Georgia. He was formerly Regional Director of the Management
Improvement Corporation of America (MICA) for two years. Previously, Mr. Norman served
as City Manager of Lynchburg, Virginia, Assistant City Manager of Virginia Beach and as
City Manager in the small cities of Norton, Virginia and Canton, North Carolina.
While in Lynchburg, Mr. Norman spearheaded numerous organizational and community
changes and improvements which resulted in national recognition for the City. Mr. Norman
received the Clarence E. Ridley Award from ICMA for in-service training, is a member of Pi
Sigma Alpha and Delta Sigma Pi National Honorary Fraternities and has published a number
of articles in state and national professional journals.
Mr. Norman graduated from the University of Mississippi with a degree in Public
Administration and earned a Master's degree in Public Administration from Florida State
University.
Mr. Norman is a professional, sophisticated and low-keyed manager. He comes highly rated
by his peers and, during his public management career, maintained excellent relations with
his governing bodies. Our evaluations and discussions with references indicate that Mr.
Norman is of high ethical and moral character. We could find no unusual problems in his
background. We recommend that Mr. Norman be interviewed for the position of County
Administrator in James City County.
SUMMARY RESUME
DAVID B. NORMAN
Personal
Address: 3105 Belingham Drive
Atlanta, Georgia 30345
Telephone: 404-526-3102 office
404-493-7997 home
Age: 48
Education
Master of Arts, Public Administration
Florida State University, 1965
Bachelor of Public Administration
University of Mississippi, 1960
Summary of Experience
1981-Present Manager of Community Development, Georgia Power Company
1979-1981 Regional Director, Management Improvement Corp. of America
1970-1979 City Manager, City of Lynchburg, Virginia
1968-1970 Assistant City Manager, City of Virginia Beach, Virginia
1965-1968 City Manager, City of Norton, Virginia
1963-1965 City Manager, City of Canton, North Carolina
1961-1963 Assistant to City Manager, Ferguson, Missouri
Compensation
Mr. Norman currently earns in excess of $65,000 per annum.
CANDIDATE'S COMPLETE
RESUME WOULD FOLLOW
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
MEETING DATE:
SUBJECT : UTILITY PUBLIC HEARING:
Abandon a Portion of Easy
Section 2
COUNTY ADMINISTRATOR'S COMMENTS: 4tc� Aiffj-
Q
ITEM NUMBER:
11.E.1.
Resolution and Order to
Street within Gay Farms,
SUMMARY OF INFORMATION:
Staff requests the Board to adopt the attached resolution and
order to abandon a portion of Easy Street in Gay Farms,
Section 2.
Background:
Staff has received an application from Mr. and Mrs. J. S.
Black and Mr. and Mrs. James R. Spitler requesting the
abandonment and vacation of a portion of Easy Street as shown
on the attached plat. The Blacks and the Spitlers have
experienced problems with vandalism, dumping and disturbances
along this stub road portion of Easy Street.
This portion of Easy Street in Gay Farms was constructed to
serve the adjacent property when it developed. Since the
adjacent property is owned by the YMCA and the development
plan calls for a fence and buffer along the southern line,
this access will not be used.
Recommendation:
Staff recommends that the Board adopt the attached resolution
and order to abandon a portion of Easy Street.���'
PREPARED BY: a `�
District: Bermuda
ATTACHMENTS: YES ❑ NO ❑
SIGNATURE: C
COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY: At a
regular meeting of the Board of
Supervisors held at the
Courthouse on May 27, 1987 at
9:00 a.m.
RESOLUTION AND ORDER
TO ABANDON A PORTION OF EASY STREET
WHEREAS, by resolution of the Chesterfield County Board of
Supervisors, the Board requested that the Virginia Department
of Highways and Transportation accept Easy Street within Gay
Farms, Section 2, into the State Secondary System of Highways;
WHEREAS, by resolution of the Virginia Department of
Highways and Transportation Commission dated July 1, 1966,
Easy Street, Route 1563, was accepted into the system;
WHEREAS, since July 1, 1966, Easy Street, Route 1563, has
remained in the State Secondary System of Highways under the
control, supervision, management, and jurisdiction of the
Virginia Department of Highways and Transportation;
WHEREAS, Mr. and Mrs. J. S. Black and Mr. and Mrs. James
R. Spitler petitioned the Board of Supervisors of Chesterfield
County to abandon a portion of Easy Street, Route 1563,
pursuant to Section 33.1-151 of the Code of Virginia, 1950, as
amended;
WHEREAS, pursuant to a resolution of this Board on April
22, 1987, the required notices of the County's intention to
+, 6 9
abandon a portion of Easy Street, Route 1563, have been given
in that: on April 24, 1987, a notice was posted in at least
three places along Easy Street, Route 1563; and, on May 13,
1987 and May 20, 1987, a notice was published in the Richmond
News Leader, having general circulation within the County;
and, on April 24, 1987, a notice was sent to the Commissioner
of the Virginia Department of Highways and Transportation,
WHEREAS, no landowner affected by the proposed
abandonment has filed a petition for a public hearing;
WHEREAS, this Resolution and Order is entered within four
months after the thirty days during which notice was posted as
described above;
WHEREAS, the safety and welfare of the public would be
best served by the abandonment of a portion of Easy Street,
Route 1563, as a public road, and;
WHEREAS, the abandonment of a portion of Easy Street,
Route 1563, as a public road will not abridge the rights of
any citizen.
NOW THEREFORE, BE IT RESOLVED AND ORDERED, that pursuant
to Section 33.1-151 of the Code of Virginia, 1950, as amended,
the portion of secondary road, more fully described as
follows, is hereby abandoned as a public road;
A portion of Easy Street, Route 1563, within Gay Farms,
Section 2, as shown on a plat prepared by LaPrade Bros.,
Civil Engineers, dated November 13, 1963, a copy of which
is attached to this Resolution and Order.
The effect of this Resolution and Order, pursuant to
Section 33.1-153 of the Code of Virginia, 1950, as amended, is
that the above described portion of Easy Street, Route 1563,
shall not remain a public road or crossing.
070
Accordingly, the Clerk of this Board shall send a
certified copy of this Resolution and Order, together with the
plat hereto attached, to the State Highway Commissioner. The
Clerk shall request that the Commissioner certify to the
County, pursuant to Section 33.1-154 of the Code of Virginia,
1950, as amended, that the above described portion of Easy
Street, Route 1563, is no longer necessary for public use.
Certified By:
Joan S. Dolezal, Deputy Clerk
0 71
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987 ll.E.2.a.
MEETING DATE: ITEM NUMBER:
SUBJECT: Approval of a contract with Camp, Dresser & McKee
Associates, to perform a Water And Sewer Rate And
Fee Study
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff requests the Board approve the firm of Camp, Dresser &
McKee to perform a rate and fee study as well as develop and
install a rate model for the Department of Utilities.
Background:
The Board of Supervisors in the 1986-87 Budget and Work Plan
approved a water and sewer rate fee study for the Utilities
Department.
An in-depth study is needed to meet the rapid growth
requirements of the Utilities system, with regard to
operations and maintenance, debt service and capital
improvement programs. Data Processing has been involved in the
preparation of the request for proposals and will continue to
be involved during the course of the study.
A total of ten firms submitted
selection followed procedures
Procurement Act.
proposals for the study. The
as established by the Virginia
This study can be completed in approximately six (6) months at
a cost of $92,800. The funding is included t e 1986-87
Operating Budget. PREPARED BY:
(Continued on next page)
ATTACHMENTS: YES 0 NO O
SIGNATURE.' A072
COUNTY ADMINISTRATOR
In
Agenda Item
May 27, 1987
Page 2
n�..............a-ate.....
Staff recommends that the Acting County Administrator be
authorized to execute an agreement with Camp, Dresser & Mckee,
to perform this study.
District: County Wide
073
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
MEETING DATE: ITEM NUMBER: ll.E. 3. a.
SUBJECT: Request Authorization to discontinue the Temporary
Sewer Permit Policy.
COUNTY ADMINISTRATOR'S COMMENTS:
,VV
SUMMARY OF INFORMATION:
Staff requests that the Board authorize the discontinuance of
the $10.00 sewer permit policy.
Background:
On November 13, 1963, by resolution, the Board of Supervisors
authorized the issuance of temporary sewer permits upon
payment of the $10.00 portion of the sewer connection fee for
the purpose of allowing the builders to install the sewer
lines from the building to the County's sewer lateral, which
would make it possible to grade and seed the property without
having to disturb the area for the inspection of the sewer and
to defer payment of the full fee until such time a water meter
was needed.
This system is causing a number of problems to both the
plumber/builder and staff and has proven to be very difficult
to administer. In view of the problems which have been
encountered, staff has implemented the necessary mechanism
which will provide staff with the assurance that sewer
connections by the plumber will not be made until the public
sewers are ready for service and to allow the builders to
(Continued on Next Page) Ga-w
PREPARED BY: �(
ATTACHMENTS: YES 0 NO 0
SIGNATURE:
COUNTY ADMINISTRATOR
n
Agenda Item
May 27, 1987
Page 2
defer payment of the sewer connection fee until such time as
the request for water service is made.
Staff feels that this change will provide at least the same,
if not better, service to the builders, plumbers, etc.
Staff request that the Board rescind the resolution of
November 13, 1963, which would eliminate the $10.00 fee.
Exception: Where public water is not used, the entire fee is
due prior to connecting to the public system.
Recommendation:
Staff recommends the Board authorize the discontinuance of the
$10.00 sewer permit policy.
District: County Wide
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987 ll.E.3.b.
MEETING DATE: ITEM NUMBER:
SUBJECT: Approval of Sewer Contract Number S84-11M
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
Staff requests that the Board approve the following contract
for Stoney Creek Subdivision on site and off site sewers.
Background:
This project is for the extension of off site and on site
trunk sewers to serve Stoney Creek Subdivision and adjacent
properties.
Developer: Brandermill Investment Associates
Contractor: Lyttle Utilities Inc.
Total Contract Cost: $339,553.48
Total Estimated County Cost: $187,486.68
(Refund through connection fees)
Estimated Developer Cost: $152,066.80
Number of Connections: Future
Code: 5N-2511-997
Recommendation:
Staff recommends that the Board approve this contract and
authorize the Acting County Administrator to execute any
necessary documents.
PREPARED BY:
District: Matoaca
ATTACHMENTS: YES ❑ NO ❑
SIGNATURE:
COUNTY ADMINISTRATOR o(si
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
MEETING DATE: ITEM NUMBER:
SUBJECT: Approval of Sewer Contract Number S87-55M
COUNTY ADMINISTRATOR'S COMMENTS: T
'P"'—i
SUMMARY OF INFORMATION :
11.E.3.c.
Staff recommends that the Board approve the following contract
for Cross Pointe Market Place off site sewer.
Background:
This project is for the extension of off site sewer to Cross
Pointe Market Place which will provide sewer service to the
adjoining properties.
Developer: Wyndham Properties, Inc.
Contractor: Lyttle Utilities, Inc.
Total Contract Cost: $35,902.15
Total Estimated County Cost: $24,827.60
(Refund through connection fees)
Estimated Developer Cost: $11,074.55
Number of Connections: Future
Code: 5N-2511-997
Recommendation:
Staff recommends that the Board approve this contract and
authorize the Acting County Administrator to execute any
necessary documents.
District: Clover Hill PREPARED BY:
ATTACHMENTS: YES O NO O
SIGNATURE: bM 082
COUNTY ADMINISTRATOR
164r' 41000
0(93
C
CHESTERFIELD COUNTY
May 27, 1987
MEETING DATE:
BOARD OF SUPERVISORS
AGENDA
11.E.3.d.
ITEM NUMBER:
SUBJECT Award of Contract for Genito Road Water Line
COUNTY ADMINISTRATOR'S COMMENTS:
k4t'cr� La( ;rw�
SUMMARY OF INFORMATION:
Staff requests the Board to award Contract Number W86-182B for
construction of a 12" water line along Genito Road, to H.
Hamner Gay and Company, Inc., in the amount of $39,381.20.
Background:
Five bids were received on this project ranging from
$39,381.20 to $52,345.00.
This project is being funded from the Capital Improvement
Budget for replacement and upgrading of old water lines.
This water line is being installed to increase the supply to
the Clarendon and Southridge Subdivision area. The growth in
this area has increased to a point that fire and domestic
requirements are limited.
Recommendation:
Staff recommends that the Board award the contract and
authorize the Acting County Administrator to execute the
necessary documents.
PREPARED BY:
District: Clover.Hill
ATTACHMENTS: YES 1P NO ❑
SIGNATURE: 084
COUNTY ADMINISTRATOR
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OR
CHESTERFIELD COUNTY
May 27, 1987
MEETING DATE:
SUBJECT: Acceptance of
Buckingham Road
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER: 11.E.3.e.
Deed of Dedication along Old
COUNTY ADMINISTRATOR'S COMMENTS:
g
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SUMMARY OF INFORMATION:
Staff requests the Board accept the conveyance of a variable
width strip of land along Old Buckingham Road from Village
Associates, a Virginia general partnership, and authorize the
Acting County Administrator to execute the necessary deed.
Background:
It is the policy of the County to acquire right of way
whenever possible through development to meet the ultimate
road width as shown on the Plan 2000. The dedication of this
right of way conforms to that plan.
Recommendation:
Staff recommends that the Board
right of way and authorize the
to execute the necessary deed.
District: Midlothian
ATTACHMENTS: YES O NO O
accept the conveyance of this
Acting County Administrator
PREPARED BY: Gam"
SIGNATURE: (-7*
COUNTY ADMINISTRATOR ��4
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PL A T SHO WING 0.026 A CRES OF
LAND L YING ON THE NORTH LINE
OF OLD BUCKINGHAM ROAD TO BE
DEDICA TED TO THE COUNTY OF
CHESTERFIELD, VA.
MIDLOTHIAN DISTRICT * CHESTERFIELD CO., VA.
O �� h:�, d�''�► J.K. TIMMONS & ASSOCIATES, INC.
ENGINEERS • SURVEYORS • PLANNERS
p KENNETH M. COX 2 �" `' 711 N COURTHOUSE RD RICHMONU `JA
8803 STAPLES MILL RD HENRICO CO VA
U CERT/# 1039 2430 PAGEHURST DRIVE MIDLOTHIAN '✓A.
411 E BROADWAY HOPEWELL VA.
f 4,�04 s DATE: JAN. 21, 1987 SCALE: l" = 100'
Ar�D LAND S'3 DRAWN BY: Cjh
CHECKED BY:
PREVIOUS Xe No. joB No. 61760
CHESTERFIELD COUNTY
May 27, 1987
MEETING DATE:
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER: ll.E.3.f.
SUBJECT: Acceptance of Deed of Dedication along Branchway
Road
COUNTY ADMINISTRATOR'S COMMENTS:
Aeevxl�ot� 4?fvt�
SUMMARY OF INFORMATION:
Staff requests the Board accept the conveyance of a 15' strip
of land along Branchway Road from George B. Sowers, Jr. and
Associates, Inc., and authorize the Acting County
Administrator to execute the necessary deed.
Background:
It is the policy of the County to acquire right of way
whenever possible through development to meet the ultimate
road width as shown on the Plan 2000. The dedication of this
right of way conforms to that plan.
Recommendation:
Staff recommends that the Board accept the conveyance of this
right of way and authorize the Acting County Administrator
to execute the necessary deed.
District: Clover Hill
PREPARED BY*.
ATTACHMENTS: YES O NO D
SIGNATURE:
COUNTY ADMINISTRATOR
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Date: ,�J,a-d 7, `,A3gq
Scale: / "=ioo '
Job No.:,e-/,72
• PLANNERS -ARCHITECTS • ENGINEERS -SURVEYORS
501 Branchway Road - Richmond, Virginia 23236.794-0571
MEETING DATE:
SUBJECT:
CHESTERFIELD COUNTY
May 27, 1987
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER:
Acceptance of Deed of Dedication along Osborne Road
COUNTY ADMINISTRATOR'S COMMENTS:
ke4o'o� Q A?73W�
SUMMARY OF INFORMATION:
Staff requests the Board accept the conveyance of a variable
width strip of land along Osborne Road from MOR Development
Associates, a Virginia General Partnership, and authorize the
Acting County Administrator to execute the necessary deed.
Background:
It is the policy of the County to acquire right of way
whenever possible through development to meet the ultimate
road width as shown on the Plan 2000. The dedication of this
right of way conforms to that plan.
Recommendation:
Staff recommends that the Board accept the conveyance of this
right of way and authorize the Acting County Administrator
to execute the necessary deed.
District: Bermuda
ATTACHMENTS: YES O NO 0
SIGNATURE
/ PREPARED BY: -V,-/
COUNTY ADMINISTRATOR
09.
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MOR 9E✓E4O0A4&Vr ASSOCIATES
OECD 8COK IOZ3-1794
OR/G/NAL AC'REAQ : 2."/ Ac•
ST,e'P 70 BE DEDicAtElk .0900 AC.
Al5W ACP.EAC,E : /. 1101 AC.
vatlASLG w►n-rN s-MIP To BE bfiDicATED
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l23.63 TO 6�L Bot 48' 56" W 258. 66' T14 p �,38 2 46"'
Of 5EACOA99 05BORNE ROAD STATE ROUTE GfG �` `' Z l9o't To
S157EMS R.R. R.O.W. tO STAG
0���XLTF.1
* HARVEY 'ARK` �r
V CERTIFICAIk No
0 1243
'�,�'AND YS��,`v
V/RG/N/A DEPARTMENT OF TRAN6P097AT70N
PLAT SNOWING A VARIABLE WIPrN
STRIP ALONG THE NORTH
SIDE OF OS86RNE R040, STATE RT
6I6 , ACRO SS A 2.000I AC. PA RCEL
OF LAND SELONOINQ TO HENRY
D. MOORE , T/A MOR DEVELOPMENT
AssoCIAT'ES LOCATED /A/
BERMUDA DISTRICT, CNE57-ER-
FIELO COUNTY, VIRGIWA
NOTE : 6ou/✓DARY iNFORA4AT1o1,1 WAS TAKEN FRAM
1^11) �YbRS, OlNW10DRI1, VI14 RG 14A551A 5,
04TE0 DEC. to ,1986 ANO wrat-i ?
PW-r 5'1-bWIAI6 PROPERTY suRVE%E° Po,Z
GONVE/ANC'E TU MDR OEI�LOPM&NT ASSOC4F1E5,
p.laQ 9 PARcEl5 TOTALING R•o qc t ON THE
NORTH S/°E OF ,pouTE 6,6
114 ecRM"°A °oTR HARVEY L. PARKS
C"EZC
TERFIELD o.,VA.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
May 27, 1987
MEETING DATE:
ITEM NUMBER:
11.E.4.
SUBJECT: Report of Water and Sewer Contracts by Developers
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The following water and sewer contracts were executed by the
Acting County Administrator:
1. W87-58D Ashton Woods North, Section B Dale
Developer: Ashton Woods Corporation
Contractor: Piedmont Construction Co., Inc.
Number of Connections: 62 $54,341.50
2. W87-62D Summerfield Section C Midlothian
Developer: Phil Gardner Co., Inc.
Contractor: Lyttle Utilities, Inc.
Number of Connections: 3 $3,770.00
3. W87-63D Evergreen East Parkway Extension Clover Hill
Developer: Midlothian Co., General Partnership
Contractor: RMC Contractors, Inc.
Number of Connections: 0 $8,560.00
(Continued on Next Page)
PREPARED BY:
ATTACHMENTS: YES ❑ NO ❑
SIGNATURE: ���
COUNTY ADMINISTRATOR 096
J
Agenda Item
May 27, 1987
Page 2
4. W87-49D Woodlake @ Brandermill Rock Harbour Clover Hill
Developer: Investors Woodlake Development Corp.
Contractor: RMC Contractors, Inc.
Number of Connections: 53 $48,865.00
5. S87-57D Walton Park - Section P Midlothian
Developer: Walton Park Development Co.
Contractor: RMC Contractors, Inc.
Number of Connections: 63 $105,608.00
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE: May 27, 1987 ll. F. 1.
REPORT ON: Status of General Fund Contingency Account, General
Fund Balance, Road Reserve Funds, District Road and
Street Light Funds, Lease Purchases and School Literary
Loan
ATTACHMENTS: YES LI_ NO O
SIGNATURE:
COUNTY ADMINISTRATOR
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CHESTERFIELD COUNTY
STATUS OF GENERAL FUND CONTINGENCY ACCOUNT
May 18, 1987
Date Department/Description
07/01/86 Original FY87 Budqet
Appropriation
07/09/86 Chamber of Commerce proposal
for Richmond SBA 503
Certified Development Co.
O8/13/86 YMCA in Chester/Route 10 -
Donation
09/10/86 Fire Department - Increase
Amount Balance
$100,000.00
16,860.00 83,140.00
23,501.00 59,639.00
per call paid to volunteers
from $1 to $3
29,000.00
30,639.00
09/26/86
Airport - Renovate terminal
building
7,500.00
23,139.00
10/08/86
Donations - Petersburg
Symphony - additional
5,000.00
18,139.00
11/26/86
Fire Dept. - Paving of
5,500.00
12,639.00
parking lot at Enon
Volunteer Fire Station.
02/14/87
Museum - County History Book
Project ($8,000 for author
fees and $25,333 for publi-
cation)
12,639.00
-
03/13/87
Chamber of Commerce proposal
for Richmond SBA 503 Certi-
fied Development Co. reduc-
tion
5,840.00
5,840.00
106
Board
Meeting
Date
07/01/86
07/01/86
07/01/86
07/09/86
07/09/86
07/23/86
08/13/86
09/24/86
10/22/86
O1/14/87
02/11/87
03/11/87
03/11/87
03/11/87
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
May 18, 1987
Description Amount Balance
FY87 Budgeted Beginning
Fund Balance $10,322,758
Add to Fund Balance in FY87 Budget +790,300 11,113,058
Reserve for Future Debt 3,765,500 7,347,558
Debt Service - Reduction of FY87
interest expense due to refunding
a portion of the 1981 bonds + 78,400
MH/MR - Fund critical needs 85,900
Board Miscellaneous - Paint Water
Tank
Old Stage Road - Waterline extension
Leaf Collection
Chester Landfill Groundwater
Program
Jail Addition Architectural Services
County Museum - County History Book
Project ($8,000 for author fees and
$25,333 for publication)
Drug Abuse Survey - (Human Services)
Drug Abuse Task Force
Treasurer - Remit unclaimed property
to Treasurer of Virginia
Additional State revenues for Treasurer
($17,500) and Commissioner of Revenue
($21,545)
25,000
37,500
116,500
60,000
31,850
20,694
12,000
7,425,958
7,340,058
7,315,058
7,277,558
7,161,058
7,101,058
7,069,208
7,048,514
7,036,514
9,949 7,026,565
+39,045 7,065,610
101
Prepared by 7 ounting Department
May 18, 1987`-
SCHEDULE OF CAPITALIZED LEASE PURCHASES
Original Date Date
Lease Lease Lease Outstanding
Purchase Purchase Purchase Balance
Description Amount Began Ends 05/18/87
Major Capital Facilities
Lease Purchase:
Data Processing,
$ 2,106,355
12/85
6/01
$ 1,990,925
Human Services,
5,168,170
12/85
6/01
4,884,950
Courts Building
14,440,475
12/85
6/01
* 13,649,125
21,715,000
20,525,000
Vehicle and Communi-
cations Mainten-
ance Building
1,000,000
9/82
6/90
517,699
Subtotal
22,715,000
21,042,699
Major Equipment Lease
Purchase:
Communications
Equipment:
Microwave System
1,338,333
5/81
4/88
249,305
800 MHz System
2,888,682
10/84
7/91
1,958,362
Mobile Radios -
Police
762,170
12/86
6/91
689,045
Automatic Call
Distributors
189,897
12/86
6/91
171,678
Subtotal
5,179,082
3,068,390
Leaf pickup
equipment
214,819
12/86
6/91
191,294
Data Processing
equipment
957,975
8/85
8/89
475,485
Accounting System
250,000
10/84
9/91
170,296
102
In
Description
Fire Trucks
Voting Machines
Subtotal
Routine Equipment
Lease Purchase:
Microfilm Equipment
Vehicles:
County
Schools
Printshop Equipment
Copiers
Nursing Home Copier
Utilities Copier
Airport:
Fuel Truck
Subtotal
TOTAL
Original
Date
Date
Lease
Lease
Lease
Outstanding
Purchase
Purchase
Purchase
Balance
Amount
Began
Ends
05/18/87
404,912 1/83
132,800 7/85
1,960,506
75,640 4/85
29,853
12/84
39,804
12/84
52,613
4/84
23,530
12/83
6,836
9/83
14,960
7/84
22,907 12/86
266,143
$30,120,731
12/87 75,361
6/90 90,600
1,003,036
3/90
11/87
11/87
9/88
12/90
8/88
6/89
6/91
58,163
6,588
9,966
9,288
11,980
984
7,473
19,602
124,044
$25,238,169
* On September 24, 1986, the Board of Supervisors approved a supple-
mental lease purchase for $5,500,000 to increase the financing of
the construction of the Courts Building.
103
CHESTERFIELD COUNTY
ROAD RESERVE FUNDS
May 18, 1987
Board
Meeting
Rt. 36 Rt. 10
Date
Description
Ettrick Chester
05/09/84
Route 36 Ettrick - Appropriated for
design contract with VDH&T $
150,000
10/10/84
Route 10 - Design work for widening
through Chester
$ 350,000
10/10/84
Route 36 Ettrick - Additional funds for
design contract with VDH&T
165,000
08/28/85
Route 36 Ettrick - Transferred General
Funds to Ruffin Mill Road project
(133,000)
08/28/85
Route 36 Ettrick - Use of Revenue
Sharing funds
133,000
03/12/86
Route 36 Ettrick - Reduce Revenue
Sharing and add back General Funds
0
03/12/86
Route 10 - Reduce General Funds and
add Revenue Sharing Funds $133,000
0
05/28/86**
Route 36 Ettrick - Appropriate Reserve
funds
2,500,000
05/28/86**
Route 10 - Appropriate Reserve funds
1,485,000
Total Project Appropriation
2,815,000 1,835,000
* $4,500,000 was reserved 7/1/84 for these projects.
**Chester project loaned the Ettrick project $165,000 5/28/86. On
8/27/86 this loan was repaid through Revenue Sharing Road Match Funds.
104
Prepared by Budget & Management
May 18, 1987
S(HMDQLE OF SCBDOL LITERARY LOANS
Approved By Board
Of Supervisors
C O N V E
R S I O N
Balance
FY LOAN TO
Proiect
Date
Amount
Date
Amount
05 18 87
Be Paid Out
Greenfield & Watkins
1979
$ 1,500,000
12/15/79
$ 1,340,075
$ 871,650
2000
Grange Hall
3/26/80
1,000,000
6/l/82
1,000,000
750,000
2002
Harrowgate
3/26/80
750,000
8/l/81
553,441
415,500
2002
Swift Creek Jr.
3/26/80
750,000
8/1/81
537,184
403,500
2002
Providence Jr.
3/26/80
750,000
5/l/82
627,942
471,000
2002
Robious Jr.
3/26/80
750,000
3/l/83
566,008
452,800
2003
Salem Jr.
3/26/80
750,000
3/l/83
547,760
438,400
2003
Manchester
3/26/80
750,000
2/l/82
750,000
562,500
2002
Monacan High
3/26/80
750,000
5/l/82
520,539
390,000
2002
Total
6,250,000
5,102,874
3,883,700
Matoaca Elementary
7/l/81
1,000,000
4/l/83
1,000,000
800,000
2003
Clover Hill High
7/22/81
1,000,000
3/l/84
966,854
821,950
2004
Manchester High
7/22/81
1,000,000
6/l/84
1,000,000
850,000
2004
Total
2,000,000
1,966,854
1,671,950
Bellwood
1/13/82
600,000
3/l/85
600,000
540,000
2005
Beulah
1/13/82
750,000
12/15/85
750,000
712,500
2006
Bon Air
1/13/82
1,000,000
3/l/85
1,000,000
900,000
2005
Chalkley
1/13/82
600,000
3/l/85
600,000
540,000
2005
Crestwood
1/13/82
600,000
3/l/85
600,000
540,000
2005
Curtis
1/13/82
600,000
3/l/85
600,000
540,000
2005
Davis
1/13/82
600,000
3/l/85
600,000
540,000
2005
F. C. Elem.
1/13/82
600,000
3/1/85
600,000
540,000
2005
L. C. Bird
1/13/82
1,000,000
ll/l/84
980,315
882,000
2004
Matoaca High
1/13/82
1,000,000
ll/l/84
1,000,000
900,000
2004
Meadowbrook
1/13/82
500,000
l/l/84
500,000
425,000
2004
Thomas Dale
1/13/82
1,000,000
6/l/85
1,000,000
900,000
2005
Total
8,850,000
8,830,315
7,959,500
0. B. Gates
2/24/82
2,000,000
9/l/84
2,000,000
1,800,000
2004
Genito Road Elem.
2/24/82
2,000,000
9/l/85
2,000,000
1,900,000
2006
New Midlothian High
2/24/82
2,000,000
2/l/85
2,000,000
1,800,000
2005
Total
6,000,000
6,000,000
5,500,000
Ettrick
7/27/83
2,000,000
8/l/87*
2,000,000
2,000,000
2006*
Gordon
7/27/83
750,000
2/l/87*
750,000
750,000
2006*
Harrowgate
7/27/83
750,000
2/l/87*
750,000
750,000
2006*
Carver Jr.
7/27/83
750,000
8/l/87*
750,000
750,000
2006*
Chester Middle
7/27/83
500,000
2/l/87*
500,000
500,000
2006*
F. C. Jr.
7/27/83
500,000
2/l/87*
500,000
500,000
2006*
Total
5,250,000
5,250,000
5,250,000
105
•
Approved
By Board Of Supervisors
C O N V E
R S I O N
Balance
FY LOAN TO
Proiect
Date
Amount
Date
Amount
05 18 87
Be Paid Out
Hopkins
3/28/84
$ 1,500,000
6/1/87*
$ 1,500,000
$ 1,500,000
2007*
West Prov. Elem.
3/28/84
2,000,000
6/l/87*
2,000,000
2,000,000
2007*
Monacan High
3/28/84
1,500,000
6/1/87*
1,500,000
1,500,000
2007*
Total
5,000,000
5,000,000
5,000,000
Enon Elem.
12/12/84
1,500,000
6/1/87*
1,500,000
1,500,000
2007*
Hening
12/12/84
750,000
6/1/87*
750,000
750,000
2007*
Watkins
12/12/84
1,000,000
6/1/87*
1,000,000
1,000,000
2007*
Total
3,250,000
3,250,000
3,250,000
360 West Elem.
2/13/85
2,000,000
6/1/87*
2,000,000
2,000,000
2008*
Enon Elem. Addl.
4/25/85
500,000
6/1/87*
500,000
500,000
2007*
L. C. Bird
6/26/85
1,500,000
6/l/87*
1,500,000
1,500,000
2008*
Chester Middle
6/26/85
1,500,000
12/1/87*
1,500,000
1,500,000
2008*
Tech Center
6/26/85
500,000
12/1/87*
500,000
500,000
2008*
Clover Hill High
6/26/85
2,000,000
12/l/87*
2,000,000
2,000,000
2008*
Crestwood Elem.
6/26/85
300,000
12/1/87*
300,000
300,000
2008*
Davis Elem.
6/26/85
300,000
12/1/87*
300,000
300,000
2008*
0. B. Gates
6/26/85
1,500,000
12/l/87*
1,500,000
1,500,000
2008*
Meadowbrook
6/26/85
1,000,000
12/l/87*
1,000,000
1,000,000
2008*
Midlothian High
6/26/85
1,750,000
6/l/87*
1,750,000
1,750,000
2008*
New Elem. (Central)
6/26/85
2,000,000
12/1/87*
2,000,000
2,000,000
2008*
New Elem. (Genito)
6/26/85
2,000,000
12/1/87*
2,000,000
2,000,000
2008*
New Elem. (360/Courthouse)
6/26/85
2,000,000
12/1/87*
2,000,000
2,000,000
2008*
Providence Jr.
6/26/85
750,000
12/1/87*
750,000
750,000
2008*
Wells Elem.
6/26/85
1,750,000
12/l/87*
1,750,000
1,750,000
2008*
Total
18,850,000
18,850,000
18,850,000
Meadowbrook
6/25/86
1,000,000
12/l/88*
1,000,000
1,000,000
2009*
TOTAL LITERARY LOANS
$61,450,000
$60,090,118
$56,536,800
* Estimates
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
REPORTS
MEETING DATE: May 27, 1987
11.F.2.
REPORT ON: Roads Accepted into the State Secondary System
ATTACHMENTS: YES E NO O
SIGNATURE!. —
COUNTY ADMINISTRATOR
�o(
�.d ryA5 Q'o B4y0�'
r
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219
COMMISSIONER
May 1, 1987
Board of Supervisors
County of Chesterfield
P. 0. Box 40
Chesterfield, VA 23832
Members of the Board:
OSCAR K. MABRY
DEPUTY COMMISSIONER
Secondary System
Additions
Chesterfield County
As requested in your resolution dated November 12, 1986,
the following additions to the Secondary System of Chesterfield
County are hereby approved, effective May 1, 1987.
T nn T T T()TTC
LENGTH
MILL CREEK - SECTION 1
Route 3456 (Lalonde Drive) - From Route 1155
to 0.07 mile east of Route 3457 0.13 Mi.
Route 3457 (Lalonde Place) - From Route 3456 to
a south cul-de-sac 0.04 Mi.
Sincerely,
Oscar K. Mabry
Deputy Commissioner
ins
TRANSPORTATION FOR THE 21 ST CENTURY
COMMONWEALTH of VIRGINIA
DEPARTMENT OF TRANSPORTATION
1401 EAST BROAD STREET
RAY D. PETHTEL RICHMOND, 23219
COMMISSIONER
May 1, 1987
Board of Supervisors
County of Chesterfield
P. 0. Box 40
Chesterfield, VA 23832
Members of the Board:
OSCAR K. MABRY
DEPUTY COMMISSIONER
Secondary System
Additions
Chesterfield County
As requested in your resolution dated December 10, 1986,
the following additions to the Secondary System of Chesterfield
County are hereby approved, effective May 1, 1987.
ADDITIONS LENGTH
GLEN OAKS - SECTIONS 1 AND 2
Route 3585 (Glen Oaks Drive) - From Route 717 to 0.01
mile south of Route 3586 0.05 Mi.
Route 3586 (Hamlin Drive) - From Route 3585 to 0.02
mile south of Route 3589 0.25 Mi.
Route 3587 (Hamlin Place) - From Route 3586 to a
north cul-de-sac 0.04 Mi.
Route 3588 (Shumark Drive) - From Route 3586 to an
east cul-de-sac 0.18 Mi.
Route 3589 (Hamlin Court) - From Route 3586 to
a west cul-de-sac 0.03 Mi.
Sincerely,
Oscar K. Mabry
Deputy Commissioner
TRANSPORTATION FOR THE 21 ST CENTURY
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
MEETING DATE: May 27, 1987 ITEM NUMBER: 7.D.
,§B1ECT: Acceptance of Gift of $1,000 for "Bicentennial Bookshelf"
at Library
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
The Friends of the Library have matched a $500 gift from
the National Endowment for the Humanities for the purpose
of establishing a collection of books on the subject of
the U.S. Constitution.
Purpose of collection is to celebrate the bicentennial
of the signing of the U.S. Constitution.
BOARD ACTION REQUESTED:
Board is requested to accept and appropriate gifts of
$500 from Friends of the Library and $500 from the National
Endowment for the Humanities for the purposes outlined
above.
PREPARED BY:
Robert E. Wagefiknecht
Library Director
ATTACHMENTS: YES O NO
SIGNATURE:
COUNTY ADMINISTRATOR�!�
MEETING DATE:
CHESTERFIELD COUNTY
May 27, 1987
BOARD OF SUPERVISORS
AGENDA
ITEM NUMBER:
11.G.
SUBJECT: Executive Session to Discuss Personnel Matters and
and the Consideratin, Acquisition or Use of Real
Property for Public Purposes or of the Disposition of
Publicly Held Property Pursuant to Sections 2.1-344 (a)
(2) respectively of the Code of Va., 1950, as Amended.
COUNTY ADMINISTRATOR'S COMMENTS:
SUMMARY OF INFORMATION:
PREPARED BY:
ATTACHMENTS: YES ❑ NO In
SIGNATURE: C
114(
COUNTY ADMINISTRATOR
(1) and
MOBILE HOME REPORT
The Board of Supervisors of the County of Chesterfield, on May 27, 1987, be-
ginning at 2:00 p.m. in the County Board Room at Chesterfield Courthouse,
Virginia, will take under consideration the granting of a Mobile Home Permit
on the parcel of land described herein.
*87SR036: In Matoaca Magisterial District, R.J. ELLIS requests renewal of
Mobile Home Permit 85SR087 to park a mobile home on property fronting the east
and west line of Hillview Street, approximately 270 feet south of Mahone
Street, and better known as 21613 Hillview Street. Tax Map 186-3 (2) Augustus
Wright, Lot 23 (Sheet 52). The first permit was issued July 1974.
STAFF RECOMMENDS APPROVAL OF WITHDRAWAL OF THIS REQUEST.
CASE HISTORY
2 25 87 The Board deferred this request ninety (90) days to give Mrs. Joyce
Rowland, daughter of the applicant, time to sell and remove the
mobile home from this site.
5 21 87 Mrs. Rowland requested withdrawal of this request.
******************************************************************************
A copy of this application is on file at the Planning Department, Development
Review Division, Administration Building, Room 203, Courthouse Complex,
Chesterfield, Virginia, for public examination between the hours of 8:30 a.m.
and 5:00 p.m. of each regular business day.
APPLICANT AND/OR AGENT MUST BE PRESENT AT HEARING
I
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Zoning A ini ation Manager
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SH. 52
CORRECTION
PUBLIC NOTICE
The Board of Supervisors of Chesterfield County, on Wednesday, May 27, 1987,
beginning at 2:00 p.m., in the County Board Room at Chesterfield Courthouse,
Chesterfield, Virginia, will take under consideration the rezoning and the
granting of Conditional Uses on the parcels of land described herein.
*875035: In Matoaca Magisterial District, IRONBRIDGE DEVELOPMENT COMPANY
requests rezoning from Agricultural (A) to Residential (R-15) of 27 acres and
Convenience Business (B-1) of 4 acres with Conditional Use Planned
Development, rezoning from Residential (R-15) to Convenience Business (B-1) of
approximately 16 acres, plus amendment to Conditional Use Planned Development
(Case 865097) on approximately 354 acres. This request fronts approximately
4,460 feet on Iron Bridge Road opposite Lewis Road. Tax Map 114-2 (1) Parcels
1 and 2 and Tax Map 114-6 (1) Parcel 1 and Part of Parcel 3 (Sheet 31).
Copies of these amendments are on file in the Planning Department at the
Chesterfield Administration Building, Room 203, Chesterfield, Virginia, for
public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regu-
lar business day.
APPLICANTS AND/OR AGENT MUST BE PRESENT AT HEARING.
All persons favoring or opposing the granting of the above request are invited
to appear at the time and place herein stated.
'�L �- (;.,/
Thomas E. Jacobson, Director
Planning Department
PUBLIC NOTICE
The Board of Supervisors of Chesterfield County, on Wednesday, May 27, 1987,
beginning at 2:00 p.m., in the County Board Room at Chesterfield Courthouse,
Chesterfield, Virginia, will take under consideration the rezoning and the
granting of Conditional Uses on the parcels of land described herein.
*86S148: In Matoaca Magisterial District, ERA HUNT REALTORS requests rezoning
from Agricultural (A) to Residential (R-9) on an 18.8 acre parcel fronting
approximately 795 feet on the west line of Qualla Road, approximately 130 feet
south of Ridgerun Road. Tax Map 63-7 (1) Parcel 3 (Sheet 21).
*87SO20: In Matoaca Magisterial District, DOUGLAS R. SOWERS requests rezoning
from Agricultural (A) to Residential (R-9) on a 92.5 acre parcel fronting
approximately 850 feet on the north line of Bailey Bridge Road, approximately
3,800 feet southwest of Quailwood Road, also located at the eastern terminus
of Master Stag Drive. Tax Map 76-6 (1) Parcel 1 (Sheet 20).
86SO92: (Amended) In Midlothian Magisterial District, NAPIER & COMPANY AND
HEALTH QUEST CORPORATION request rezoning from Residential (R-40) to Conve-
nience Business (B-1) on 9.2 acres, with Conditional Use Planned Development
on this tract and a 3.0 acre tract currently zoned Convenience Business (B-1).
This request lies on a total of 12.2 acres fronting approximately 1010 feet on
the south line of Robious Road, northwest of Huguenot Road. Tax Map 8-16 (1)
Parcels 2, 3, and 4 (Sheet 2).
87SO35: In Matoaca Magisterial District, IRONBRIDGE DEVELOPMENT COMPANY
requests rezoning from Agricultural (A) to Residential (R-15) of 27 acres and
Convenience Business (B-1) of 4 acres with Conditional Use Planned Develop-
ment, plus amendment to Conditional Use Planned Development (Case 86SO97) on
approximately 354 acres. This request fronts approximately 4,460 feet on Iron
Bridge Road opposite Lewis Road. Tax Map 114-2 (1) Parcels 1 and 2 and Tax
Map 114-6 (1) Parcel 1 and Part of Parcel 3 (Sheet 31).
87SO38: In Dale Magisterial District, RONALD C. WHEELER requests Conditional
Use Planned Development to permit office use and bulk exceptions in an Agri-
cultural (A) District on a 1.6 acre parcel fronting approximately 164 feet on
the east line of Iron Bridge Road, approximately 240 feet north of Kingsland
Road. Tax Map 66-13 (1) Parcel 27 (Sheet 22).
87SO40: In Dale Magisterial District, GEORGE K. AND NORMA JEAN KCRAGET re-
quest a Conditional Use to permit a cabinet and mill workshop in a Light
Industrial (M-1) District on a 2.5 acre parcel fronting approximately 80 feet
on the west line of Virginia Pine Court, approximately 1,050 feet northwest of
Whitepine Road. Tax Map 79-6 (3) Industrial Park, Part of Lot 11 (Sheet 22).
87SO41: In Dale Magisterial District, BUTLER INSURANCE AGENCY requests rezon-
ing from Agricultural (A) to Office Business (0) with Conditional Use Planned
Development on a 3.9 acre parcel fronting approximately 570 feet on the west
line of Iron Bridge Road, approximately 1,700 feet north of Whitepine Road.
Tax Map 79-4 (1) Parcels 12, 13, 14, and 17 (Sheet 22).
87SO42: In Midlothian Magisterial District, SUPER 8 MOTEL DEVELOPERS, INC.
requests Conditional Use Planned Development to permit a motel and bulk ex-
ceptions in a Community Business (B-2) District on a 1.9 acre parcel fronting
approximately 228 feet on the north line of Midlothian Turnpike, approximately
150 feet east of Fairwood Drive. Tax Map 18-15 (1) Parcels 41 and 42 (Sheet
8) .
87SO43: In Matoaca Magisterial District, COLONIAL HEIGHTS ASSEMBLY OF GOD
requests a Conditional Use to permit a private school in an Agricultural (A)
District on a 5.0 acre parcel lying approximately 330 feet off the northeast
line of Harrowgate Road, across from Pineland Avenue. Tax Map 163-6 (1) Part
of Parcel 14 (Sheet 49).
87SO47: In Matoaca Magisterial District, CONTINENTAL LAND SALES, INC. re-
quests rezoning from Agricultural (A) to Residential (R-15) of 88.9 acres plus
amendment to a previously granted zoning (Case 86SO47) relative to minimum lot
size and a number of on a 79 acre tract currently zoned Residential (R-15) .
This request lies on a total of 167.9 acres fronting on the east line of
Bundle Road in two (2) places for a total of approximately 1,400 feet,
beginning at the point approximately 1,800 feet south of Woodpecker Road. Tax
Map 128 (1) Parcel 11 and Part of Parcel 10 (Sheet 39).
87SO56: In Midlothian Magisterial District, BRANDERMILL WOODS, LTD. requests
rezoning from Agricultural (A) to Office Business (0) with Conditional Use
Planned Development on an 18.4 acre parcel fronting approximately 844 feet on
the north line of Old Hundred Road, across from Brandermill Parkway. Tax Map
36-11 (1) Part of Parcel 3 (Sheet 13).
Copies of these amendments are on file in the Planning Department at the
Chesterfield Administration Building, Room 203, Chesterfield, Virginia, for
public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regu-
lar business day.
APPLICANTS AND/OR AGENT MUST BE PRESENT AT HEARING.
All persons favoring or opposing the granting of the above requests are invit-
ed to appear at the time and place herein stated.
Thomas E. Jacobson, Director
Planning Department
y 2 BSAPR7/MAY27A
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P�e�ea�8er-�8=-�986-6P6
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May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
865148
ERA Hunt Realtors
Matoaca Magisterial District
West line of Qualla Road
REQUEST: (Amended) Rezoning from Agricultural (A) to Residential (R-9) with
proffered condition. A single family residential subdivision is
planned.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITION AND ACCEPTANCE OF THE PROFFERED
CONDITION.
STAFF RECOMMENDATION
Recommend approval and acceptance of the proffered condition for the following
reasons:
A. The proposed zoning and land use are compatible with, and comparable
to, area development and adjacent subdivisions.
B. The proposed land use conforms to the Northern Area Land Use and
Transportation Plan.
C. The proffered condition will ensure that lots are compatible with
area development and will begin to transition from the smaller lots
to the north to the larger lots to the south.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
PROFFERED CONDITION
(STAFF/CPC) All lots adjacent to Section 4 of Sunnybrook will have a mini-
mum of 9,000 square feet and the remaining lots will have a
minimum of 12,000 square feet.
CONDITION
(STAFF/CPC) A fifty (50) foot building setback line and buffer, exclusive
of utility easements, shall be provided on all lots adjacent to
Qualla Road. The area within this buffer shall be planted
and/or left in its natural state if there is sufficient vege-
tation to provide adequate screening. No individual lot access
to Qualla Road is permitted. Within thirty (30) days of tenta-
tive subdivision approval, the developer should flag this
buffer for inspection by the Planning Department. If suffi-
cient vegetation does not exist, a landscaping plan shall be
approved by the Planning Department and a bond posted to cover
the cost of implementing the plan prior to recordation. This
building line and buffer shall be noted on final check and
record plats. The Planning Commission may amend this condition
at the time of tentative subdivision approval. (P)
GENERAL INFORMATION
Location: Fronts approximately 795 feet on the west
line of Qualla Road approximately 130 feet
south of Ridgerun Road. Tax Map 63-7 (1)
Parcel 3 (Sheet 21).
Existing Zoning: A
Size: 18.8 acres
Existing Land Use: Vacant
Adjacent Zoning & Land Use: North - R-9; Single family residential
or vacant
South - A and R-7; Single family
residential or vacant
East - R-7; Single family residential
or vacant
West - R-9; Single family residential
or vacant
Utilities: 12 inch water line located on site along
Qualla Road. Use of public water is recom-
mended and intended.
Located in the Swift Creek sewage drainage
area. 8 inch trunk sewer line traverses
the site in a northwest to southeast direc-
tion. Use of public sewer is recommended
and intended.
Environmental Engineering:
U
Site is considered poor for the proposed
use with approximately 75 percent of the
property having severe drainage limita-
2
BSAPR7/MAY27G
I
�We *00
tions. Terrain is gently sloping with
slopes ranging from 2% to 6%.
Site drains to Swift Creek via tributaries.
There are no existing or anticipated on- or
off -site drainage and/or erosion problems.
Need for off -site drainage easements cannot
be determined at this time. The developer
should follow normal subdivision proce-
dures.
At the time of tentative subdivision ap-
proval, Staff will be recommending con-
ditions relative to road ditches being 2
feet below home sites and provisions of
subsurface drainage for all future home
sites.
Schools: Estimate approximately 33 school age chil-
dren will be generated.
Lies in the Gordon Elementary School atten-
dance zone: capacity - 1,097, enrollment -
912; Swift Creek Middle School zone:
capacity - 1,500, enrollment - 1,224;
Clover Hill High School zone: capacity -
1,527, enrollment - 1,617.
Fire Service: Wagstaff Fire Station, Company #10
(paid/volunteer). At present, fire service
capability is good. County water and fire
hydrants should be provided in compliance
with nationally recognized standards.
General Plan
(Northern Area Land
Use and Transportation
Plan): Medium density residential
(1.51-4.00 units/acre)
Transportation: This proposed development could generate
approximately 470 average daily trips.
These vehicles will be initially distribut-
ed along Qualla Road (Route 653) which had
a 1984 traffic count of 3,787 vehicles per
day. In order to facilitate safe turning
movements that will be generated by this
development, additional pavement should be
constructed along Qualla Road. The Western
Area Land Use and Transportation Plan
identifies Qualla Road as a major arterial
with a right of way of 90 feet. Right of
way dedication should be in accordance with
3 BSAPR7/MAY27G
this plan. At the time of subdivision
review, Staff will make recommendations
regarding stub road(s), right of way
dedication, road improvements to Qualla
Road, and access to Qualla Road.
nTRCiTSRMN
The applicant is requesting rezoning from Agricultural (A) to Residential
(R-9) with a proffered condition relative to lot size. A single family
residential subdivision is planned. In reviewing this request, Staff
considered the recommendation of the Northern Area Land Use and Transpor-
tation Plan, as well as other developments in the area.
The Northern Area Plan recommends this area be developed at a density of
medium density residential (1.51-4.00 units/acre). The request with the
proffered condition would yield approximately 38 lots, or 2.0 units/acre.
Staff feels that the requested zoning with the proffered condition, will
ensure that this project develops in accord with the recommended den-
sities of the Northern Area Plan.
This proposed development is bounded by Sunnybrook, Section 4 to the
north, Sunnybrook, Section 9 to the south, Qualla Farms, Section A and
Qualla Farms, Section E to the east, and Sunnybrook, Section 3 to the
west.
Sunnybrook, Section 4 is zoned R-9 and has an average lot size of approx-
imately 11,852 square feet. Lots in Section 4 of Sunnybrook range in
size from approximately 9,300 to 16,200 square feet with lot widths
averaging approximately 75 feet. Sunnybrook, Section 9 is zoned R-9 and
has an average lot size of approximately 19,726 square feet. Lots range
from 13,000 to 32,095 square feet with lot widths averaging approximately
80 feet. Sunnybrook, Section 3 is zoned R-9 and has an average lot size
of approximately 15,067 square feet. Lots range from approximately
11,200 to 50,000 square feet and have an average lot width of approxi-
mately 80 feet. Qualla Farms, Section A is zoned R-7 and has an average
lot size of approximately 34,500 square feet. Lots range from 30,000 to
41,175 ' square feet with lot widths averaging approximately 110 feet.
Qualla Farms, Section E is zoned R-7 and has an average lot size of
approximately 18,620 square feet. Lots range from approximately 8,625 to
107,500 square feet with lot widths averaging approximately 75 feet.
The applicant submitted the proffered condition on page 1 to address
Staff's concern relative to the transition of the smaller lot sizes to
the north of this request to the larger lot sizes to the south and west.
It is Staff's opinion that the proffer meets these concerns.
The applicant has not submitted a tentative subdivision plan at this
time. However, Staff anticipates that lots will.either back and/or side
Qualla Road. In order to affect an adequate screen from Qualla Road and
to provide relief to the new homeowner(s) from the adverse affects of
traffic on Qualla Road, a fifty (50) foot buffer strip and building
4 BSAPR7/MAY27G
W '0
..4
setback is recommended along Qualla Road. The Planning Commission may
amend this buffer when reviewing the tentative subdivision layout.
Additional landscaping may be necessary in order to affect this buffer.
As is evident, lots to the north are the smallest of lots which Staff
surveyed. These lots get progressively larger in all directions from
this request. Particularly, Staff is concerned that the lots in
Sunnybrook to the south and west are very large when compared with the
smallest lot allowed by the requested R-9 zoning. The proffered condi-
tion helps to alleviate this concern and will allow for a smooth transi-
tion of lot sizes and lot widths between this development and the larger
lots in Sunnybrook to the south and east. Additionally, lots fronting
Qualla Road are extremely large compared to those allowed by the request-
ed zoning. Staff feels, however, that due to the recommended buffer and
the proffered condition, the project will develop in a manner compatible
with surrounding developments.
CASE HISTORY
Planning Commission Meeting (11/18/86):
At the request of the applicant, this case was deferred for sixty (60)
days.
Staff (12/18/86):
Staff spoke with the applicant and his engineer regarding this request
and Staff's recommendation and possible additional proffers which would
alleviate Staff's concerns. However, the applicant has not made any
additional proffers as of this date.
Planning Commission Meeting (1/17/87):
At the request of the applicant, this case was deferred to the March 17,
1987, Planning Commission meeting.
Staff and Applicant (2/3/87):
A meeting was held to discuss Staff's concerns relative to compatibility
of lot sizes and the transition of lots from the north to the south.
Several possibilities were discussed.
Applicant (2/19/87):
The applicant submitted the proffered condition on page 1.
5 BSAPR7/MAY27G
r
Staff (2/26/87):
It is felt that the proffered condition, as submitted, minimizes Staff's
concerns relative to minimum lot sizes and establishes the ability to
begin to transition lot sizes from the small lots to the north of this
request site to the larger lots to the south. It should be noted that,
as development continues to the south, it is anticipated that lot sizes
will continue to become larger.
Planning Commission Meeting (3/17/87):
On motion of Mr. Belcher, seconded by Mr. O'Connor, the Commission recom-
mended approval of this request subject to the condition on page 2 and
acceptance of the proffered condition on page 1 and 2.
AYES: Unanimous.
Board of Supervisors Meeting (4/22/87):
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board deferred this
request for thirty (30) days because the applicant was not present.
AYES: Unanimous.
Staff (5/7/87):
The applicant has been contacted and advised of the necessity to attend
the Board's May meeting.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
6 BSAPR7/MAY27G
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REQUEST ANALYSIS
AND
RECOMMENDATION
87SO20
Douglas R. Sowers
Matoaca Magisterial District
Fronts north line of Bailey Bridge Road
REQUEST: (Amended) Rezoning from Agricultural (A) to Residential (R-9) with
proffered conditions. A single family residential subdivision is
planned.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL OF RESIDENTIAL (R-9 AND R-15) SUBJECT TO THE CONDITION AND
ACCEPTANCE OF PROFFERED CONDITIONS 2 AND 3.
STAFF RECOMMENDATION
Recommend approval of Residential (R-9 and R-15) and acceptance of proffered
conditions 2 and 3 below, and denial of Residential (R-9) and proffered condi-
tion 1 for the following reasons:
A. The recommended zoning and land use are compatible with and compara-
ble to area development and adjacent subdivisions.
B. The recommended zoning and land use conform to the Powhite/Route 288
Development Area Land Use and Transportation Plan.
C. Proffered conditions 2 and 3 will help to ensure an appropriate
transition of lot sizes from the smaller lots in Deer Run to the
larger lots along Bailey Bridge Road. Proffered condition 1 can be
accomplished through the rezoning process rather than through
proffered conditions.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
PROFFERED CONDITIONS
1. All lots within 700 feet of Bailey Bridge Road shall
conform to the Residential (R-15) bulk requirements in
accordance with Article VI, Chapter 21 of the Chesterfield
County Zoning Ordinance.
(STAFF/CPC) 2. All lots north of the major tributary bisecting property
(approximately 1,200 feet from Deer Run Subdivision) shall
have a minimum gross area of 10,000 square feet.
(STAFF/CPC) 3. All remaining lots between the two (2) aforementioned
areas shall have a minimum gross area of 12,000 square
feet.
CONDITION
(STAFF/CPC) A fifty (50) foot building setback line and buffer, exclusive
of utility easements, shall be provided on lots adjacent to
Bailey Bridge Road. The area within this buffer shall be
planted and/or left in its natural state if there is sufficient
vegetation to provide adequate screening. Prior to recordation
of subdivision plats, the developer shall flag this buffer for
inspection by the Planning Department. If sufficient vegeta-
tion does not exist, a landscaping plan shall be approved by
the Planning Department and a bond posted to cover the cost of
implementing the plan, prior to recordation of subdivision
plats. This building setback line and buffer shall be noted on
final check and record plats. The Planning Commission may
modify this condition at the time of tentative subdivision
review to allow for access break(s). (P&T)
GENERAL INFORMATION
Location: Fronts approximately 850 feet on the north
line of Bailey Bridge Road, approximately
3,800 feet southwest of Quailwood Road,
also located at the eastern terminus of
Master Stag Drive. Tax Map 76-6 (1) Parcel
1 (Sheet 20).
Existing Zoning:
Size:
Existing Land Use:
Adjacent Zoning & Land Use:
41
A
92.5 acres
Vacant
North - A; Single family residential
or vacant
South - A; Single family residential
or vacant
East - A; Single family residential
or vacant
West - R-12 with Conditional Use Planned
Development; Single family residential
or vacant
` 2 As
020/BSAPR7/MAY27H
i
Utilities: 8 inch water line located on -site along
Master Stag Drive in Deer Run Subdivision.
Off -site easement for the extension of
public water will not be necessary. Use of
public water is recommended and intended.
Located in the Upper Swift Creek sewage
drainage area. 24 inch trunk sewer line is
presently under construction in Deer Run
Subdivision to the west of this site. A
portion of this site drains into a differ-
ent draw which, in turn, drains into Spring
Run Creek at a point approximately 1,500
feet north of this site. A separate exten-
sion of the public sewer system will be
required along Spring Run Branch in order
to provide an acceptable connection to the
public sewer system. The developer will be
responsible for providing off -site ease-
ments at his own expense to extend this
portion of the public sewer system. Use of
public sewer is recommended and intended.
Environmental Engineering: This site is rated fair for the intended
use because of the potential drainage and
erosion problems. The topography on site
ranges from gently sloping to moderately
steep with slopes ranging from 2% to 12+%.
In the lower elevations, with slopes of 2%
to 6% (gently sloping), there are few
erosion problems when cleared; however,
there are severe drainage problems. Soils
on slopes of 6% to 12% are well drained and
have few limitations. On slopes greater
than 12%, drainage problems are few, but
erosion problems are severe when lots are
cleared. At the time of tentative subdivi-
sion approval, Staff will address individu-
al lot erosion control and clearing of
steeply sloping lots.
Site is moderately to steeply sloping and
drains into a major tributary of Spring Run
Creek which passes through the site in a
northwesterly direction. There are no
existing on- or off -site drainage and/or
erosion problems. However, development
occurring on steep slopes will create a
high potential for erosion and sediment
control problems and a need for on -site
drainage improvements. This site should
develop according to normal development
3 87S020/BSAPR7/MAY27H
procedures. It is doubtful if off -site
drainage easements will be necessary.
Schools: Estimate approximately 127 school age
children will be generated if zoned as
requested. Staff is recommending that the
property be zoned R-12 and R-15. Typical-
ly, the development would then generate
approximately 107 school age children.
Lies in the Grange Hall Elementary School
attendance zone: capacity - 642, enroll-
ment - 610; Swift Creek Middle School zone:
capacity - 1,500, enrollment - 1,234;
Clover Hill High School zone: capacity -
1,700, enrollment - 1,610. Additional
facilities will be needed in the next two
years as current growth patterns utilize
the existing capacity.
Fire Service:
General Plan
(Powhite Route 288
Development Area Land
Use and Transportation
Plan):
Clover Hill Fire Station, Company V . At
present, fire service capability is good.
County water and fire hydrants must be
provided in compliance with nationally
recognized standards.
Low density residential
(Less than 1.5 units/acre) and
Medium density residential
((1.51-4.00 units/acre)
Transportation: This proposed development could generate
approximately 1,820 trips. These trips
will be initially distributed along Bailey
Bridge Road (Route 654) and also along
Master Stag Drive. Bailey Bridge Road had
a 1984 traffic count of 639 vehicles.
Master Stag Drive is part of the adjacent
subdivision of Deer Run whose only access
is currently Route 360, which had a 1985
traffic count of 15,050 vehicles. At the
time of tentative subdivision review, Staff
will make recommendations regarding stub
roads to adjacent parcels. The roadways in
this parcel shall be designed to minimize
the tendency for cut -through traffic be-
tween Bailey Bridge Road and the existing
subdivision of Deer Run. The proposed
4 020/BSAPR7/MAY27H
L
Western Area Land Use and Transportation
Plan recommends Bailey Bridge Road have a
right of way width of ninety (90) feet.
Right of way dedication should be in accor-
dance with this Plan. Additional pavement
should be constructed along Bailey Bridge
Road to facilitate turning movements.
Staff will recommend conditions dealing
with these concerns at the time of tenta-
tive subdivision review.
nTSCURSTON
The applicant is requesting rezoning from Agricultural (A) to Residential
(R-9) with proffered conditions. Staff is recommending approval of
Residential (R-9 and R-15) and acceptance of proffered conditions 2 and 3
on page 1.
In reviewing this request, Staff considered the recommendation of the
Powhite/Route 288 Development Area Land Use and Transportation Plan, as
well as other developments in the area. The Powhite/Route 288 Develop-
ment Area Land Use and Transportation Plan recommends that the northwest-
ern portion of this property be developed at medium density residential
standards (1.51 to 4.00 units per acre), while the Plan uses a branch of
Spring Run Creek as a topographical break and recommends that on the
southeastern side of this tributary, the property be developed at low
density residential standards (less than 1.50 units per acre). The
applicant has proffered conditions which will help to ensure that this
development occurs as recommended by the Plan. However, so as not to be
confusing, the first 700 feet from Bailey Bridge Road shall be rezoned to
Residential (R-15) rather than Residential (R-9) with proffered con-
ditions requiring lots to be the same as if zoned R-15.
As Staff evaluated this request in relation to other developments in this
general area, it was evident that both Deer Run and Triple Crown Subdivi-
sions had established a trend. With the rezoning of both of these devel-
opments, the Board of Supervisors and citizens in this area had signifi-
cant concerns about maintaining quality development throughout the entire
area. Staff is of the opinion that these concerns should be realized and
development should continue in a similar fashion as Deer Run and Triple
Crown and should transition to larger lot sizes as development approaches
Bailey Bridge Road. Deer Run is zoned R-12 with Conditional Use Planned
Development that would allow lots as small as 10,000 square feet. In
recorded sections, the average lot size is approximately 18,000 square
feet. Lots range from 10,800 square feet to over 94,000 square feet. It
should be noted, however, that many lots have a large floodplain area,
thereby increasing the average lot size. Lot widths are approximately
eighty (80) feet. Generally, with the exception of lot area, Deer Run is
developed very closely to R-9 standards. The applicant has proffered
that the portion of development closest to Deer Run will be developed in
a manner which is compatible with Deer Run. Additionally, minimum square
footages for houses were proffered as follows:
5 87S020/BSAPR7/MAY27H
I
One story (Ranch style) 1,200 finished square feet
Two story 830 gross square feet on first floor
One and one-half story 830 gross square feet on first floor
Triple Crown Subdivision is zoned R-12 with the following proffered
conditions relative to house size:
One story (Ranch style) 1,400 gross square feet
One and one-half story (Cape style) 1,500 gross square feet
Two story 1,600 gross square feet
Generally, lots average 15,900 square feet in area and range from 12,500
square feet to 29,900 square feet. Lot widths are approximately ninety
(90) feet.
It should be noted that subdivisions south of Bailey Bridge Road (i.e.,
Sleepy Hollow, Clover Hill Farms, Donegal Glen, etc.) are developing at
minimum lot areas of approximately 30,000 square feet. These develop-
ments generally, however, have lots over an acre in size.
It is recommended that the portion of the property located on the north-
ern side of the Spring Run Creek tributary should develop with lots
comparable with those approved in both Deer Run and Triple Crown Subdi-
visions. On the southeastern side of this tributary, the lots should be
increasingly larger so as to provide adequate transition of development
towards Bailey Bridge Road. The applicants proffered conditions 2 and 3
to accomplish this.
The proposed Western Area Land Use and Transportation Plan recommends an
ultimate right of way width along Bailey Bridge Road of ninety (90) feet.
The Plan designates the roadway as a major arterial and is expected to be
a highly traveled road. A fifty (50) foot buffer strip and building
setback should be required along the entire frontage of Bailey Bridge
Road in an attempt to provide screening of lots from the increased traf-
fic volumes along this road. The developer should be required to provide
this buffer in accordance with the condition noted on page 1.
Due to the recommendation of the Powhite/Route 288 Development Area Land
Use and Transportation Plan and the need to transition the size of lots
towards Bailey Bridge Road, it is recommended that the northwestern
portion of the property be rezoned Residential (R-9) and that proffered
conditions 2 and 3 be accepted, while the southeastern portion be rezoned
Residential (R-15) to a depth of 700 feet off of Bailey Bridge Road.
CASE HISTORY
Planning Commission Meeting (2/17/87):
At the request of the applicant, this case was deferred for thirty (30)
days.
6 5020/BSAPR7/MAY27H
n
4
I
Applicant (2/27/87):
The applicant submitted the proffered conditions on page 1.
Staff (2/27/87):
The proffered conditions have been evaluated by Staff and feel that
Conditions 2 and 3 address concerns relative to compatibility with adja-
cent developments and transition of lot sizes to Bailey Bridge Road.
However, proffered condition 1 could potentially be confusing. To avoid
confusion, it is recommended that the portion of the property within 700
feet of Bailey Bridge Road be rezoned Residential (R-15) and the proffer
not be accepted. (See Staff's recommended zoning map attached.)
Planning Commission Meeting (3/17/87):
On motion of Mr. Belcher, seconded by Mr. O'Connor, the Commission recom-
mended approval of Residential (R-9 and R-15) subject to the condition on
page 2 and acceptance of proffered conditions 2 and 3 on page 2.
AYES: Unanimous.
Board of Supervisors Meeting (4/22/87):
On motion of Mr. Mayes, seconded by Mr. Dodd, the Board deferred this
case for thirty (30) days due to concerns raised by adjacent property
owners relative to sewer extension and the R-9 zoning classification.
AYES: Unanimous.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
7 87S020/BSAPR7/MAY27H
R-12-
"DEER RUN
ASTER STAG DR.
F
AILtjoOD RD.
10
875020
REZ: A TO R-9!
SH. 20
-DEER RUN
4It*OOD RD.
R-9 WITH PROFFERED
x
CONDITIONS (10
R-9 WITH PROFFERED
CONDITi6Ns (12,000
rooltufli-izz, \
ASTER STAG DR.
R-15
A \N
STAFFS RECOMMENDATIONS
8-75OZO-1
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SOIL SUITABILITY
L. GOOD
F-1 FAIR
El POOR
8-7 5020-?-
J%Re-44T-4!986-GPG
Au9"et-+9T-1986-GPG
Geteber-21T-1986-GPG
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Mevek-+4;-+984-GPG
Me}-19T-1984-GPG
May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
86SO92
Napier and Company
and Health Quest Corporation
Midlothian Magisterial District
North line of Robious Road
REQUEST: (Amended) Rezoning from Residential (R-40) to Convenience Business
(B-1) on 9.2 acres with Conditional Use Planned Development on this
tract and a 3.0 acre tract currently zoned Convenience Business
(B-1). A nursing home and office/commercial complex are planned.
Exceptions to parking and building setback requirements are also
requested.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS AND ACCEPTANCE OF THE PROFFERED
CONDITION.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. Although the Northern Area Land Use and Transportation Plan desig-
nates the property for office use, a portion of the property is
currently zoned Convenience Business (B-1) and could be developed
for typical B-1 uses (i.e., convenience stores, restaurants, shop-
ping centers, etc.). Approval of this request would allow a nursing
home and an office complex with limited commercial use. The Master
Plan, Textual Statement, and recommended conditions insure proper
land use transition.
B. The proposed land uses are compatible with existing office and
multifamily development to the south and an existing fitness center
to the west. The conditions recommended herein insure compatibility
with adjacent residential uses to the west.
C. Through the Conditional Use Planned Development process, the Commis-
sion and Board can further ensure land use compatibility and quality
development.
D. The requested parking and building setback exceptions will not
adversely impact traffic movements along Robious Road nor encourage
encroachment upon adjacent land uses.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
CONDITIONS
(STAFF/CPC) 1. The following conditions notwithstanding, the plan pre-
pared by Health Quest Development Corporation Design Group
and the Textual Statement submitted with the application
shall be considered the Master Plan. (P)
(STAFF/CPC) 2. Public water and sewer shall be used. Public sewer shall
be extended from the existing trunk sewer line along
Murray Drive. In conjunction with schematic plan review,
a hydraulic analysis of the existing eight (8) inch sewer
line shall be submitted to the Utilities Department for
approval. Prior to release of any building permit, ade-
quate sewer capacity, as required by the Utilities De-
partment, shall be provided. (U)
(STAFF/CPC) 3. Setbacks and Buffers.
(a) In conjunction with the approval of this request, a
twenty (20) foot exception to the fifty (50) foot
parking setback requirement along Robious Road shall
be granted, as measured from the existing right of
way of Robious Road. The setback shall be measured
from the existing right of way of Robious Road,
exclusive of the irregularly shaped "right of way
boxes" depicted on the Master Plan. Within the
southernmost twenty (20) feet of this setback, and
within the non -paved areas between the proposed
driveway parallel to Robious Road and the buildings
and parking areas south of this driveway, trees and
shrubs of sufficient height and density shall be
planted to minimize the visibility of paved areas
from Robious Road. At a minimum, landscaping shall
be accomplished in accordance with Condition 4 (f)
(1) .
(b) In conjunction with the approval of this request, a
twenty (20) foot exception to the twenty (20) foot
side yard setback and a thirty (30) foot exception to
2 092/BSAPR7/MAY27I
M
n
the thirty (30) foot rear yard setback for buildings,
as reflected on the Master Plan, shall be granted.
(c) Between the proposed parking, driveways and build-
ings, and the adjacent entrance/exit driveway for the
Briarwood Wellness Center, vegetation within this
setback shall be supplemented with landscaping to
minimize the view of driveways and parking areas from
residential properties to the west and provide
year-round screening. At a minimum, landscaping
shall be accomplished in accordance with Condition 4
(f) (2).
Prior to rough clearing and grading, a conceptual
landscaping plan depicting these requirements shall
be submitted to the Planning Commission for approval.
A detailed landscaping plan shall be submitted to the
Planning Department for approval in conjunction with
final site plan review. (P)
(STAFF/CPC) 4. Landscaping Requirements.
(a) Purpose and Intent.
A comprehensive landscaping program for the site is
essential for the visual enhancement of the property;
and to protect and promote the appearance, character,
and economic value of the property and surrounding
neighborhoods. The purpose and intent of such land-
scaping requirements is also to reduce the visibility
of paved areas from adjacent properties and streets,
moderate climatic effects, minimize noise and glare,
and enhance public safety by defining spaces to
influence traffic movement. Landscaping will reduce
the amount of storm water runoff and provide transi-
tion between neighboring properties.
(b) Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted in con-
junction with site plan review.
(2) Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and descrip-
tion of all landscaping materials.
(c) Plant Materials Specifications.
(1) Quality.
3 86S092/BSAPR7/MAY27I
All plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these speci-
fications shall conform to the standards of the
most recent edition of the "American Standard
for Nursery Stock," published by the American
Association of Nurserymen.
(2) Size and Type.
(a) Small Deciduous Trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
(b) Large Deciduous Trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
1/2) inches at the time of planting shall
be required.
(c) Evergreen trees. Evergreen trees shall
have a minimum height of f ive (5 ) f eet at
the time of planting.
(d) Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Design.
(a) Generally, planting required by this sec-
tion should be in an irregular line and
spaced at random. '
(b) Clustering of plant and tree species shall
be required to provide a pleasingcomposi-
tion and mix of vegetation.
(c) Decorative walls and fences may be inte-
grated into any landscaping program. The
use of such walls or fences, when having a
minimum height of three (3) feet, may
reduce the amount of required plant mate-
rials at the discretion of the Director of
Planning.
4 092/BSAPR7/MAY27I
M
M
(4) Tree Preservation.
(a) Preservation of existing trees is en-
couraged to provide continuity, improved
buffering ability, pleasing scale and image
on the property.
(b) Any healthy existing tree may be included
for credit towards the requirements of this
Condition.
(d) Maintenance.
(1) The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required.
(2) All plant material shall be tended and main-
tained in a healthy growing condition and free
from refuse and debris at all times. All un-
healthy, dying or dead plant materials shall be
replaced during the next planting season.
(3) All landscaped areas shall be provided with a
readily available water supply. The utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant mate-
rials is encouraged.
(e) Installation and Bonding Requirements.
(1) All landscaping shall be installed in a sound,
workmanship -like manner and according to accept-
ed, good planting practices and procedures.
Landscaped areas shall require protection from
vehicular encroachment by such means as, but not
limited to, wheel stops or concrete or
bituminous curbs.
(2) Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
of the required landscaping, a certificate of -
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and installa-
tion costs.
5 86S092/BSAPR7/MAY27I
(3) All required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond shall be forfeited to the County.
(f) Perimeter Landscaping.
(1) At a minimum, landscaping shall be provided
along Robious Road as follows:
(a) At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen tree for each thirty lineal feet
shall be planted within the setback area.
(b) At least one small deciduous tree for each
thirty lineal feet shall be planted within
the setback area.
(c) At least one medium shrub for each ten
lineal feet shall be planted within the
setback area.
(d) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
OR:
(a) A minimum four (4) foot high undulating
berm, and
(b) At least one large deciduous tree for each
fifty lineal feet and at least one
evergreen for each thirty lineal feet shall
be planted within the setback area.
(c) At least one small deciduous tree for each
fifty lineal feet shall be planted within
the setback area.
(d) At least one medium shrub for each fifteen
lineal feet shall be planted within the
setback area.
(e) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
(2) At a minimum, landscaping shall be provided
within the setback between the proposed parking,
driveways and buildings, and the adjacent en-
trance/exit driveway for the Briarwood Wellness
Center as follows:
6 AV
092/BSAPR7/MAY27I
(a) At least one small deciduous tree for each
fifty lineal feet and at least one
evergreen for each fifty lineal feet shall
be planted within the setback area.
(b) At least one medium shrub for each twenty
lineal feet shall be planted within the
setback area.
(c) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
(g) Landscaping Standards for Parking Areas.
(1) Interior parking area landscaping.
(a) The parking area shall have at least twenty
(20) square feet of interior landscaping
for each space. Each required landscaped
area shall contain a minimum of 100 square
_ feet and have a minimum dimension of at
least ten feet.
(b) The primary landscaping material in the
parking areas shall be trees which provide
shade or are capable of providing shade at
maturity. Each landscaped area shall
include at least one small tree. The total
number of trees shall not be less than one
for each 200 square feet, or fraction
thereof, of required interior landscaped
area. The remaining area shall be land-
scaped with shrubs and other vegetative
material to complement the tree landscap-
ing.
(c) Landscaped areas shall be reasonably dis-
persed throughout, located so as to divide
and break up the expanse of paving. The
area designated as required setbacks shall
not be calculated as required landscaped
area. (P)
(STAFF/CPC) 5. All utility lines such as electric, telephone, CATV, or
other similar lines shall be installed underground. All -
junction and access boxes shall be screened with appropri-
ate landscaping. All utility pad fixtures and meters
shall be shown on the site plan. The necessity for utili-
ty connections, meter boxes, etc., shall be recognized and
integrated with the architectural elements of the site
plan. (P)
7 86S092/BSAPR7/MAY27I
(STAFF/CPC) 6. The proposed nursing home shall have an architectural
style and utilize materials as depicted in the renderings
and described in the Textual Statement submitted with the
application. Architectural treatment of all building
facades for the nursing home and all other buildings
(whether front, side, or rear) shall not consist of archi-
tectural materials of inferior quality, appearance, or
detail to any other facade of the same building. The
intent of this requirement is not to preclude the use of
different materials on different building facades (which
would be acceptable if representative of good architec-
tural design) but rather, to preclude the use of inferior
materials on sides which face adjoining property and thus,
might adversely impact existing or future development
causing a substantial depreciation of property values. No
portion of a building constructed of unadorned cinder
block or corrugated and/or sheet metal shall be visible
from Robious Road or adjacent properties. Mechanical
equipment, whether ground -level or rooftop, shall be
shielded and screened from public view and designed to be
perceived as an integral part of the building. Elevations
depicting these requirements shall be submitted to the
Planning Department for approval in conjunction with site
plan review. (P)
(STAFF/CPC) 7. Exterior lighting shall be arranged and installed so that
the direct or reflected illumination does not exceed 0.5
foot candles above background measured at the lot line
adjoining Robious Road and the adjacent properties.
Lighting standards shall be of a directional type capable
of shielding the light source from direct view. A light-
ing plan depicting these requirements shall be submitted
to the Planning Department for approval in conjunction
with site plan review. (P)
(STAFF/CPC) 8. Driveways and parking areas shall be paved with concrete,
bituminous concrete, or other similar material. Surface
treated parking areas and drives shall be prohibited.
Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drainage
shall be designed so as not to interfere with pedestrian
traffic. (P&EE)
(STAFF/CPC) 9. The loading areas shall be designed and located so as not
to be visible from adjacent properties or from public
rights of way. (P)
(STAFF/CPC) 10. Except as noted herein, signs shall comply with the re-
quirements of the "Special Sign District" for Convenience
Business (B-1) Districts. Also, one (1) freestanding sign
shall be permitted along Robious Road to identify the
8 5092/BSAPR7/MAY271
Briarwood Wellness Center. The Briarwood Wellness Center
sign shall not exceed an aggregate area of sixty (60)
square feet, a height of fifteen (15) feet, and shall
comply with "Special Sign District" regulations relative
to setbacks and lighting. (P)
(STAFF/CPC) 11. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this development will have on the surrounding area.
The developer shall submit a construction plan to En-
vironmental Engineering providing for on -site and off -site
drainage facilities. The plan shall be approved by the
Environmental Engineering Department and VDOT, and all
necessary easements shall be obtained prior to any
vegetative disturbance. The approved off -site plan may
have to be implemented prior to clearing. (EE)
(STAFF/CPC) 12. (a) In addition to Office Business (0) uses, the follow-
ing uses shall be permitted within Tract A (i.e.,
easternmost tract):
1) Banks
2) Clothes stores
3) Florist shops
4) Optometrists sales and service
5) Savings and loan associations
6) Specialty shops.
Provided that all retail uses shall be limited to a
maximum of thirty (30) percent of the gross floor
area of any floor within any structure and that such
uses do not occupy separate entrance units in a
typical, strip -type building.
(b) The following uses shall be permitted within Tract B
(i.e., westernmost tract):
1) A nursing home and customary accessory uses
fhe
-V(or)
2) ose uses pe in Tract A, as restricted
rein. (P)
(STAFF/CPC) 13. Additional pavement, curb, and gutter shall be constructed
along Robious Road to accommodate a right -turn lane at the
proposed direct entrance/exit. (T)
(Note: Prior to obtaining final site plan approval or building
permits, schematic plans must be submitted to the Planning Commis-
sion for approval.)
9 865092/BSAPR7/MAY27I
PROFFERED CONDITION
(STAFF/CPC) Prior to issuance of an occupancy permit, ten feet (10') of
right of way, measured from the edge of the existing right of
way of Robious Road shall be dedicated to and for the County of
Chesterfield, free and unrestricted.
GENERAL INFORMATION
Location: South line of Robious Road, northwest of
Huguenot Road. Tax Map 8-16 (1) Parcels 2,
3, and 4 (Sheet 2).
Existing Zoning: R-40 & B-1
Size: 12.2 acres
Existing Land Use: Single family residential and commercial
Adjacent Zoning & Land Use: North - R-TH with Conditional Use
Planned Development & 0 with
Conditional Use Planned
Development; Vacant
South - R-7 with Conditional Use & 0;
Multi -family residential, and
office
East - B-1 & B-2; Commercial
West - R-40 with Conditional Use;
Commercial (Briarwood Wellness Center)
Utilities: 16 inch water line located at the inter-
section of Robious Road and Huguenot Road.
Use of public water intended.
Lies in Falling Creek sewage drainage area.
8 inch trunk sewer line located approxi-
mately 300 feet northwest of site along
Wiesinger Lane. In addition, existing 8
inch trunk sewer line located approximately
550 feet southwest of site along Murray
Drive. Use of public sewer intended.
Sewer service should be extended from the
existing public sewer line along Murray
Drive. Hydraulic analysis of this sewer
line should be performed to insure adequate
capacity. (Condition 2)
Environmental Engineering: Site is low and poorly drained with inade-
quate outfall. Site drains to existing
watercourse traversing the adjacent proper-
ty to the west and along the existing
railroad right of way and eventually to
10 S092/BSAPR7/MAY27I
Falling Creek. May be necessary to obtain
off -site easements and make off -site im-
provements. Existing storm water service
parallel to the railroad right of way does
not have adequate capacity to serve this
site. (Condition 11)
Concrete curb and gutter should be in-
stalled around the perimeter of all parking
areas and driveways. (Condition 8)
Fire!Service:
Midlothian Fire Station, Company #5. At
present, fire service capability adequate.
County water flows and fire hydrants must
be provided in compliance with nationally
recognized standards.
General Plan
(Northern Area Land
Use and Transporta-
tion Plan):
Office
Transportation:
Proposed development of a nursing home and
office building, as depicted on the Master
Plan, would generate approximately 2,055
average daily trips. If the nursing home
is not developed, other commercial uses are
requested for the property. Specific uses
and densities are not provided, therefore,
traffic generation is difficult to project.
Based on office development with some
supporting commercial uses, development
could generate approximately 3,403 average
daily trips. These vehicles will be dis-
tributed along Robious Road which had a
1986 traffic count of 16,056 vehicles per
day.
As depicted on the Master Plan, proposed
access for these developments will be via
the existing private drive for Briarwood
Wellness Center and a direct entrance/exit
onto Robious Road. Both accesses should be
designed and constructed to allow shared
use between the parcels. Easement agree-
ments should be executed to insure this
shared use. Additional pavement, curb, and
gutter should be constructed along Robious
Road to provide a right -turn lane for the
direct entrance/exit onto Robious Road.
(Condition 13)
11 865092/BSAPR7/MAY27I
The Northern Area Land Use and Transporta-
tion Plan identifies Robious Road as a
major arterial with a recommended right of
way of ninety (90) feet. Recent improve-
ments to the Robious Road/Huguenot Road
intersection required right of way in
excess of that required by the North n
Area Plan. The existing right of w on
the south side of Robious Road ' ocated
at the rear of the curb. It will be ex-
tremely difficult to accommodate major
maintenance or construction activities
without encroaching on private property
unless additional right of way is provided.
To address this concern, the applicant has
proffered dedication of additional right of
way along Robious Road. (Proffered
Condition)
DISCUSSION
Since June 17, 1986, the application has been deferred several times.
Originally, the request was for rezoning from Residential (R-40) to
Convenience Business (B-1) with Conditional Use Planned Development to
permit an office/commercial complex on 2.5 acres of the request property.
Subsequently, the request was amended to include additional property.
Rezoning from Residential (R-40) to Convenience Business (B-1) on 9.2
acres with Conditional Use Planned Development on this tract and a 3.0
acre tract currently zoned Convenience Business (B-1) is now being re-
quested. A nursing home and office/commercial complex are planned. Ex-
ceptions to parking and building setback requirements of the Zoning
Ordinance are also requested.
Although the Northern Area Land Use and Transportation Plan designates
the property for office use, a portion of the property (3.0 acres) is
currently zoned Convenience Business (B-1). Approval of this request
would allow a nursing home and an office/commercial complex with limited
commercial use on the entire property in a coordinated, orderly manner.
The proposed land uses would be compatible with existing office and
multifamily development to the south and an existing fitness center to
the west. In addition, these uses will serve as an effective transition
between the Huguenot Road commercial corridor and existing residential
development along Robious Road to the west.
Through the Conditional Use Planned Development process, the Commission
and Board can further ensure land use compatibility, proper land use
transition, and quality development. Many of the conditions recommended
herein are from the proposed "Special Corridor Overlay District" stan-
dards (Conditions 4 through 10) and are similar to conditions imposed on
recently approved development in the vicinity of the Huguenot Road corri-
dor. These conditions address interior landscaping (Condition 4),
12 5092/BSAPR7/MAY27I
screening of utilities and loading areas (Conditions 5 and 9), lighting
(Condition 7), paving (Condition 8), architectural quality (Condition 6),
and signs (Condition 10). In addition, Condition 12 would limit the
commercial uses permitted to a maximum of thirty percent (30%) of the
gross floor area of any floor within any structure and preclude typical,
strip -type commercial development.
The applicants are requesting the following setback exceptions:
1. A thirty (30) foot exception to the fifty (50) foot parking
setback along Robious Road.
2. A twenty (20) foot exception to the twenty (20) foot side yard
setback for buildings adjacent to residential districts.
3. A thirty (30) foot exception to the thirty (30) foot rear yard
setback for buildings.
The applicant has stated that these exceptions are needed to accommodate
the structure designed to house the proposed nursing home and the associ-
ated parking and driveway areas. Approval of the parking and driveway
setback exception, if conditioned to provide adequate landscaping to
minimize the visibility of parking areas, would be appropriate (Condition
3 (a)). Approval of reduced building setbacks, to permit the proposed
nursing home, would not represent an encroachment upon adjacent land
uses. Property to the south (rear) of the request site is occupied by
the Southern Railroad right of way and property to the west, although
zoned Residential (R-40), is occupied by a commercial use (Briarwood
Wellness Center). Given the fact that the railroad right of way sepa-
rates the request property from adjacent uses to the south and that the
Zoning Ordinance typically does not require side yard setbacks in commer-
cial districts, approval of the requested building setback reductions
would be appropriate (Condition 3 (b)). Condition 3 (c) would require
screening of parking areas and driveways from the rear yards of existing
residences in Briarwood Subdivision. These residences back up to the
entrance/exit driveway of the Briarwood Wellness Center.
CASE HISTORY
Planning Commission Meeting (6/17/86):
The Commission deferred this request for sixty (60) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan. -
Planning Commission Meeting (8/19/86):
The Commission deferred this request for sixty (60) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan.
13 865092/BSAPR7/MAY27I
Planning Commission Meeting (10/21/86):
The Commission deferred this request for sixty (60) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan.
Planning Commission Meeting (12/16/86):
The Commission deferred this request for sixty (60) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan.
Planning Commission Meeting (2/17/87):
The Commission deferred this request for thirty (30) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan.
Planning Commission Meeting (3/17/87):
The Commission deferred this request for sixty (60) days to allow amend-
ment of the request to include additional property and preparation of an
overall Master Plan.
Applicants (3/23/87):
The application was amended to include additional property, as reflected
herein.
Applicants and Staff (5/15/87):
The applicants requested that Condition 10, regarding the Briarwood
Wellness Center sign, be amended to allow a maximum size of sixty (60)
square feet and a height of fifteen (15) feet. It was indicated that the
sign has been designed. Staff is of the opinion that the requested
amendment will not adversely affect the area and is not so significantly
different that the sign would be incompatible with other permitted signs.
Condition 10 was amended accordingly.
14 S092/BSAPR7/MAY27I
Planning Commission Meeting (5/19/87):
On motion of Mr. O'Connor, seconded by Mr. Rowe, the Commission recom-
mended approval of this request, subject to the conditions on pages 2
through 9 and acceptance of the proffered condition on page 10.
AYES: Messrs. Miller, O'Connor, Belcher, and Rowe.
ABSTAIN: Mr. Cowan.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at' 2:00 p.m.,
will take under consideration this request.
ft
15 86SO92/BSAPR7/MAY27I
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May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
87SO35
Ironbridge Development Company
Matoaca Magisterial District
Fronts the north line of Iron Bridge Road opposite Lewis Road
REQUEST:
I. Rezoning from Agricultural (A) to Residential (R-15) and Convenience
Business (B-1) with Conditional Use Planned Development. A single
family residential subdivision and limited office use are planned.
'II. Amendment to Conditional Use Planned Development (Case 86S097) on
approximately 354 acres. Applicants propose an adjustment in area
acreages and uses.
III. Rezoning from Residential (R-15) to Convenience Business (B-1).
Limited office use, with Conditional Use Planned Development, is
planned.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS STATED HEREIN.
STAFF RECOMMENDATION
I. Recommend approval for the following reasons:
A. Proposed zoning, land uses, and Master Plan conform to the Central
Area Land Use and Transportation Plan.
B. Through the Conditional Use Planned Development process, the quality
of development and land use compatibility can further be assured.
C. The proffered conditions, as well as statements contained in the
Textual Statement, will ensure that the project develops in a quali-
ty manner, compatible with the existing zoning, as well as future
development in the Route 10 corridor.
II. Recommend approval for the following reasons:
A. The amendments proposed by the applicant are consistent with the
Central Area Land Use and Transportation Plan.
B. The requested amendments will help to clarify uses which are permit-
ted in certain tracts. These change in uses were brought about by
the elimination of the residential collector road stubbing to the
north to the Patrick property. This major change in the original
Master Plan was required by rezoning (Case 86SO97) approved by the
Board of Supervisors on September 10, 1986.
III. Recommend approval for the following reasons:
A. The requested zoning and land use are compatible to the recommenda-
tions of the Central Area Land Use and Transportation Plan.
B. The requested zoning is compatible with proposed office development
to the south.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
CONDITIONS
(STAFF/CPC)
1. The following conditions notwithstanding, the plan pre-
pared by Higgins and Associates, dated April 6, 1987, and
the Textual Statement dated August 6, 1986, and Textual
Statement dated April 8, 1987, shall be considered the
Master Plan. (P)
(STAFF/CPC)
2. There shall be a design compensation in the lake to ac-
count for the increased storm water inflow which will
result from the development change of Tract J-2 from
Residential (R-15) to Convenience Business (B-1). (EE)
(STAFF/CPC)
3. An eighty (80) foot right of way shall be dedicated for
the extension of the collector road through the area known
as the Additional Acreage. (T)
(STAFF/CPC)
4. The developer shall be responsible for construction of the
collector road through his property. (T)
(STAFF/CPC)
5. The developer shall notify the owner of Parcel 1 on Tax
Map 96-14 (1) of the time and date of any schematic and/or
tentative subdivision consideration. (CPC)
(Note: All previously imposed conditions of Zoning Case 86SO97
are still in full force and effect.)
GENERAL INFORMATION
Location: Fronts approximately 4,460 feet on Iron
Bridge Road, opposite Lewis Road. Tax Map
114-2 (1) Parcels 1 and 2 and Tax Map 114-6
2 S035/BSAPR7/MAY27J
(1) Parcel 1 and Part of Parcel 3 (Sheet
31).
Existing Zoning: A and R-15; R-7; 0 and B-1 with Conditional
Use Planned Development
Size: 27 acres requested Residential (R-15); 12.7
acres requested Convenience Business (B-1);
and Amendment to previously approved Condi-
tional Use Planned Development on 354
acres.
Existing Land Use: Vacant
Adjacent Zoning & Land Use: North - A; Single family residential
or vacant
South - B-3, 0, R-15, and A; Single
family residential, vacant, office,
and commercial
East - A and R-25; Single family
residential or vacant
West - A, M-1, and R-7; Single family
residential, vacant, and commercial
Utilities: 30 inch water line located across Route 10
and north of Lewis Road from this project.
Public water is recommended and proposed
for use.
Located in the Proctor's Creek sewage
drainage area. Sewer trunk line extension
is presently under construction for the
main part of the Ironbridge Development.
This trunk sewer extension will serve the
entire Ironbridge Development including the
additional thirty-one (31) acres currently
proposed for rezoning. Public sewer is
recommended and planned for use.
Environmental Engineering: This development should continue the proce-
dures established for the previous Condi-
tional Use Planned Development (Case
86S097).
The proposed change from residential to
office of Tract J-2 will increase the
amount of storm water inflow to the lake
beyond which it was analyzed for approval.
In addition to this rezoning, there have
been minor shifts in the parkway alignments
creating increases in the acreage of the
high runoff shopping center area which have
not been accounted for. There is presently
a proposal to create islands in the lake
3 87S035/BSAPR7/MAY27J
which will reduce the available storage
volume and several cove areas are proposed
to be filled. All of these will reduce the
available detention storage volume of the
lake.
It could be argued that the compromising
affect of any one of these four factors on
the desired storm water management perfor-
mance of the lake would be minimal. These
minimal factors, however, combined may
become significant. During the last period
of heavy rain in mid -April, the downstream
culvert under Chalkley Road was to within a
very few cubic feet per second of flowing
full. Any further loss of storm water
detention capabilities on this lake could
mean the difference between the continued
travel on Chalkley Road during periods of
heavy rain, or an interruption of traffic
due to high water from time to time, after
the Ironbridge project is built.
The Department of Environmental Engineering
feels that some means to compensate for
this additional drainage should be employed
in the design of the lake (Condition 2).
Environmental Engineering would recommend
that the islands in the lake be eliminated
and development of an alternate excess
topsoil disposal grading plan would dis-
tribute the excess topsoil material in the
lake in such a manner as to achieve a
minimum three (3) foot depth. The islands
are proposed to be only eighteen (18)
inches and two (2) feet above the normal
water surface which would mean that they
would be inundated by the lake from time to
time. This could become'a nuisance situa-
tion which is not correctable by raising
the elevation of the island because it
further cuts into the storage volume of the
lake.
Schools: Estimate approximately 28 school age chil-
dren will be generated by the residential
portion of this request. Lies in Gates
Elementary School attendance zone: capaci-
ty - 670, enrollment -668; Salem Middle
School zone: capacity - 1,350, enrollment
- 1,156; Bird High School zone: capacity -
1,750, enrollment - 1,654.
4 035/BSAPR7/MAY27J
M
M
Fire Service:
General Plan
(Central Area Land
Use and Transporta-
tion Plan):
Chester Fire Station, Company #1
(paid/volunteer). At present, fire service
capability is good. Where applicable, fire
lanes will be required in the retail/office
portions of this request. Water flows and
fire hydrant placement for fire protection
purposes should be provided in compliance
with nationally recognized standards.
Medium density residential
(1.51-4.00 units/acre for the Additional
Acreage)
Transportation: This addition to the Ironbridge development
will generate approximately 1,360 average
daily trips. The traffic generated by this
request can be accommodated with the
proposed Ironbridge Road improvements. The
Central Area Land Use and Transportation
Plan recommends that development of a
collector road for this area, extending
northward from the intersection of Route 10
and Lewis Road to connect Centralia Road
through the Wrexham Subdivision. A sche-
matic plan depicting this extension is
included. The revised Master Plan depicts
this collector road along the western
portion of the Additional Acreage, stubbing
into the northern property line. The
developer should be responsible for ded-
icating right of way and constructing this
road (Conditions 3 and 4). The revised
Master Plan depicts one (1) additional
access to Route 10 north of the northern
access road. A proffered condition accept-
ed at the time of the Ironbridge :zoning
(Proffered Condition 2) allows the Planning
Commission to modify the access plan for
Route 10 during schematic plan review. At
schematic plan review for Tracts K-1, Staff
will make specific recommendations regard-
ing this additional access to Route 10.
Previously, Staff discussed a possible
connection between this development and
Chalkley Road. This connection would
eliminate the necessity for Chalkley Road
traffic to travel along Route 10 to access
this development. It was also discussed
that this development should provide for
future connection to the triangular -shaped
5 87S035/BSAPR7/MAY27J
property in the northwest quadrant of
Chalkley Road/Route 10 intersection to
prevent road stripping of this property.
The Master Plan proposes a public road
south of the residential collector and
between two (2) office tracts (J-2). This
proposed public road could be extended to
Route 10. A stub road from this public
road should be provided to achieve a
east/west road parallel to Route 10 which
could connect with Chalkley Road. Staff
will make specific recommendations regard-
ing the necessity for this stub road at the
time of schematic plan review for the
Office tract in that vicinity.
DISCUSSION
The applicant is requesting rezoning of twenty-seven (27) acres from
Agricultural (A) to Residential (R-15), four (4) acres from Agricultural
(A) to Convenience Business (B-1), and approximately 8.7± acres from
Residential (R-15) to Convenience Business (B-1), all with Conditional
Use Planned Development. The applicant is also requesting an amendment
to a previously approved Conditional Use Planned Development (Case
86SO97) on approximately 354 acres.
The applicant has provided the following as the specifics of this
request:
1. The substitution of the 1987 Master Plan for the Revised Master
Plan, as defined in the 1986 Textual Statement (the "1986
Master Plan").
2. The deletion of Table 2 as set forth in the 1986 Textual State-
ment and the substitution, therefore, of 'Table 2 included
herewith. The principal changes to Table 2 relate to the new
acreage figures for the various tracts as shown on the 1987
Master Plan. The 8.7 acres taken from Tract A and added to
Tract J-2 is intended to serve as the site for Pioneer Federal
Savings and Loan Association's operations center. This facili-
ty will provide approximately one hundred fifty (150) job
opportunities in the central area of Chesterfield County.
Additionally, Table 2 reflects the deletion of Tract C from the
1987 Master Plan. It is contemplated that a convenience cen-
ter, originally to be included within Tract C, will be included
in Tract J-5.
3. The amendment of Item 5 of Exhibit A to the 1986 Textual State-
ment to clarify that Tract E may be used for business and
professional offices, as well as a child day care center or
kindergarten.
4. The amendment of Item 10 of Exhibit A of the 1986 Textual
Statement to clarify that a convenience center is a permitted
85035/BSAPR7/MAY27J
M
M
use within Tract J-5 and elderly housing and child care centers
are permitted uses within "J" tracts. It is contemplated that
a convenience center located within Tract J-5 will replace the
convenience store permitted within Tract C, as shown on the
1986 Master Plan.
5. The amendment of Exhibit B, Article V, Section B.1., to add
"veterinary clinics" as an additional permitted use.
The amendments requested by this application will result in development
of the Additional Acreage, otherwise landlocked, under the strict devel-
opment standards applicable to the Ironbridge Planned Development. As a
result of such development, a portion of the proposed Connector Roadway
Road will be constructed. (See discussion under Transportation)
The main reason for this application is to incorporate the additional
thirty-one (31) acres in the northwestern corner of the proposed develop-
ment into the overall Ironbridge development, to clarify changes in uses
necessitated by the elimination of a collector road from Lewis Road at
Route 10 to the intersection of Salem Church and Centralia Roads, and to
rezone for Office use approximately 8.7 acres for the relocation of an
-operations center for Pioneer Federal Savings and Loan Association. All
of the development criteria in the original Ironbridge proposal will
become applicable to the respective portions of the current modifica-
tions, including the additional acreage added by this request. It is
felt that this request is in conformance with the Central Area Land Use
and Transportation Plan and meets the spirit and intent of the original
zoning. The Textual Statement, the original proffered conditions, as
well as conditions recommended herein will help to insure that the proj-
ect develops accordingly and in a manner compatible with existing and
proposed area development. For this reason, Staff recommends approval as
requested by the applicant.
CASE HISTORY
Planning Commission Meeting (3/17/87):
The Commission deferred this case for sixty (60) days to allow the appli-
cant to meet with area property owners.
Planning Commission Meeting (5/19/87):
On motion of Mr. Rowe, seconded by Mr. O'Connor, the Commission recom-
mended approval of this request, subject to the conditions on page 2.
AYES: Unanimous.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
7 875035/BSAPR7/MAY27J
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875055-4
AP*i1-a4-T-4!484-GPG
May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
87SO38
Ronald C. Wheeler
Dale Magisterial District
East line of Iron Bridge Road
REQUEST: Conditional Use Planned Development to permit office use in an
Agricultural (A) District. An exception to the paving requirement
for driveways and parking areas is also requested.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS STATED HEREIN.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. The proposed land use conforms to the Central Area Land Use and
Transportation Plan. The proposed Conditional Use represents a
transitional and, for the present, temporary use of the property
until such time that the area undergoes redevelopment for
medium/high density residential and light commercial uses, as recom-
mended by the Central Area Land Use and Transportation Plan. Spe-
cifically, it is anticipated that development will occur in the
future incorporating many of the small parcels fronting along Route
10. At that time, compliance with the "Route 10 Overlay District
Standards" and zoning to permit permanent uses would be appropriate.
B. Through the Conditional Use Planned Development process, the Commis-
sion and Board can further ensure that the office use is temporary,
and compatible with existing area residential development.
C. Approval of the requested bulk exception, relative to the paving
requirements, is appropriate provided the use is granted for a
limited time period.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
CONDITIONS
(STAFF/CPC) 1. The following conditions notwithstanding, the plan submit-
ted with the application shall be considered the Master
Plan. (P)
(STAFF/CPC) 2. This Conditional Use Planned Development shall be limited
to use of the existing structure for professional offices.
Outside storage shall not be permitted. (P)
(STAFF/CPC) 3. This Conditional Use Planned Development shall be granted
for a period not to exceed three (3) years from date of
approval. At the end of three (3) years, this time period
may be extended through schematic plan review. (P)
(STAFF/CPC)
4. Other than normal maintenance or cosmetic improvements, no
additions shall be permitted to accommodate this use. The
residential appearance of the structure shall be
maintained. (P)
(STAFF/CPC)
5. The driveway and parking areas shall be graveled with a
minimum of six (6) inches of #21 or #21A stone. All
graveled parking areas and driveway areas shall be delin-
eated by permanent means (i.e. concrete bumper blocks,
timbers, etc.) (P)
(STAFF/CPC)
6. Driveway and parking areas shall be screened from view of
adjacent property to the south and east. Screening may
consist of a solid board fence and/or vegetation. The
exact method of screening shall be determined at the time
of site plan review. (P)
(STAFF/CPC)
7. Signs shall be as regulated by the Zoning Ordinance for
the "Route 10 Special Sign District" for Office Business
(0) zoning. (P)
(STAFF/CPC)
8. In conjunction with the approval of this request, the
Planning Commission shall grant schematic plan approval of
the Master Plan. (P)
(Note: Prior to any site improvements, site plans must be
submitted to the Planning Department for approval.
GENERAL INFORMATION
Location:
Existing Zoning:
Size:
Existing Land Use:
Adjacent Zoning & Land Use:
East line of Iron Bridge Road, approximate-
ly 240 feet north of Kingsland Road. Tax
Map 66-13 (1) Parcel 27 (Sheet 22).
A
1.6 acres
Single family residential
North - A; Vacant
South - A; Single family residential
East - R-9; Being developed for single
family residential use
West - R-7; Vacant
f�
2 875038/BSAPR7/MAY27K
M
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Utilities:
Environmental Engineering:
Fire Service:
General Plan
(Central Area Land
Use and Transportation
Plan):
16 inch water line located along Iron
Bridge Road. Use of public water intended.
(Condition 7)
Lies is Kingsland Creek sewer drainage
area. 8 inch sewer line located approxi-
mately 190 feet east of site in Summertree
Subdivision. Public sewer can be extended
via existing easements in Summertree Subdi-
vision. Since the use is temporary, exten-
sion of public sewer is not being recom-
mended. At such time that the property is
redeveloped, public sewer should be extend-
ed. Applicant desires to utilize existing
septic tank and drainfield system. Use of
private sewer system must be approved by
the County Health Department. Site has a
high seasonal water table which may ad-
versely affect existing septic system with
increased use.
Given limited development, no on- or
off -site drainage and/or erosion problems
anticipated.
Dale Fire Station, Company #11. At pre-
sent, fire service capability adequate.
Medium/high density residential
and light commercial
Transportation: Proposed development could generate approx-
imately 16 average daily trips. These
vehicles will be distributed along Route 10
which had a 1985 traffic count of 15,645
vehicles per day.
In the vicinity of this request, Route 10
is planned to be widened to a four -lane
facility. The Virginia Department of
Transportation's (VDOT) Six Year Plan
proposes advertisement for construction of
the widening in mid 1990.
As recommended, the use should be limited
to the existing single family residence.
At such time as this parcel redevelops,
Staff will re-evaluate the traffic impact
3 87S038/BSAPR7/MAY27K
and make recommendations regarding possible
right of way dedication, improvements along
Route 10, and an overall access plan for
the area. With the conversion of this
single family residence, VDOT may require
the existing entrance/exit to be upgraded
to commercial standards.
DISCUSSION
A Conditional Use Planned Development is requested to permit professional
offices in an Agricultural (A) District. An exception to the paving
requirement for driveway and parking areas is also requested.
The proposed land use conforms to the Central Area Land Use and Transpor-
tation Plan. The proposed office use represents a transitional and, for
the present, temporary use of the property until such time that medi-
um/high density residential development and light commercial development
occurs. In the future, it is anticipated that many of the small parcels
fronting Route 10 in this vicinity will be redeveloped. At that time,
compliance with design standards established for the Route 10 corridor
would be appropriate. Through the Conditional Use Planned Development
process, the Commission and Board can ensure that the use is limited to
professional offices, is temporary, and is compatible with existing and
future residential development to the south and east (Conditions 2
through 7). Further, imposition of conditions 4 and 5 will ensure that
improvements made in conjunction with office use are temporary in nature.
Future area development trends may eventually indicate that permanent
office, commercial, and/or medium/high density residential uses would be
appropriate. At that time, property owners should be encouraged to
incorporate several parcels into an overall development scheme consistent
with standards for the "Route 10 Overlay District". Such development
should be designed to serve as a transitional use between existing and
anticipated residential development to the north and east and anticipated
commercial development to the south.
Until demand warrants major redevelopment of the area, conversion of
existing single family residences for limited office use, would be appro-
priate provided the uses are designed to be temporary and conditioned
appropriately.
CASE HISTORY
Planning Commission Meeting (4/21/87):
On motion of Mr. Miller, seconded by Mr. O'Connor, the Commission recom-
mended approval of this request, subject to the conditions on pages 1 and
2.
ON 4 8 S038/BSAPR7/MAY27K
AYES: Messrs. Miller, O'Connor, and Cowan.
ABSTAIN: Mr. Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
5 875038/BSAPR7/MAY27K
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8'75038-/
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Apr4:1-a4'T-i984-GPG
May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
87SO40
George K. and Norma Jean Kcraget
Dale Magisterial District
West line of Virginia Pine Court
REQUEST: Conditional Use to permit a cabinet and millwork shop in a Light
Industrial (M-1) District.
RECOMMEND APPROVAL.
PLANNING COMMISSION RECOMMENDATION
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. The proposed use conforms to the Central Area Land Use and Transpor-
tation Plan. Further, the proposed use will be compatible with
other uses located in the Airport/Industrial Park.
B. The Master Plan conforms to the Zoning Ordinance requirements and,
with minor revisions, will conform to the Airport/Industrial Park
Restrictive Covenants.
GENERAL INFORMATION
Location: West line of Virginia Pine Court, approxi-
mately 1,050 feet northwest of Whitepine
Road. Tax Map 79-6 (3) Industrial Park,
Part of Lot 11 (Sheet 22).
Existing Zoning: M-1
Size:
2.5 acres
Existing Land Use: Vacant
Adjacent Zoning & Land Use: North - M-1; Light Industrial
South - M-1; Light Industrial
East - M-1; Light Industrial
West - A; Vacant (Route 288 right of way)
Utilities: 8 inch water line located along Virginia
Pine Court. Use of public water intended.
Lies in Proctors Creek sewage drainage
area. 8 inch sewer line located along
Virginia Pine Court. Utility easements
should be dedicated to facilitate extension
of public water and sewer to adjacent
properties.
Environmental Engineering: Terrain flat and poorly drained. Storm
water run-off from adjacent development
drains onto this site. Side yard swales
should be installed to accommodate proper
drainage. Site should be designed to drain
toward Virginia Pine Court. Drainage
improvements, within existing VDOT drainage
easement adjacent to the northern property
line, will be installed in conjunction with
the Route 288 project. If the proposed
use is developed prior to construction of
Route 288. It may be beneficial for the
owner/developer of the request site to
install some temporary drainage improve-
ments within the VDOT easement to acquire
adequate surface and subsurface drainage.
The area encompassing the request parcel is
subject to a high seasonable water table.
The engineer should survey area property
owners to determine if there have been
problems related to the high water table
and, if so, the site should be engineered
accordingly.
Fire Service: Dale Fire Station, Company #11. At pre-
sent, fire service capability adequate.
County water flows and fire hydrants must
be provided in accordance with nationally
recognized standards.
General Plan
(Central Area Land
Use and Transporta-
tion Plan): Light Industrial
Transportation: Proposed development could generate approx-
imately 131 average daily trips. These
vehicles will be distributed along Virginia
Pine Court, a cul-de-sac off of Whitepine
Road. Whitepine Road had a 1984 traffic
count of 2,301 vehicles per day. It is
anticipated that this development will have
minimal impact on area traffic patterns.
2 87SO40/BSAPR7/MAY27L
1
DISCUSSION
A Conditional Use to permit a cabinet and millwork shop in a Light Indus-
trial (M-1) District is requested. The request site lies within the
Chesterfield County Airport/Industrial Park.
The proposed use is representative of development within the Industrial
Park and conforms to the Central Area Land Use and Transportation Plan.
It should be noted that development within the Airport/Industrial Park
must conform to the requirements of the Protective Covenants, Conditions
and Restrictions for the Chesterfield -Airport /Industrial Park. The
Master Plan fails to conform to maximum front yard building setbacks for
initial construction and minimum rear yard setbacks. The maximum front
yard building setback for initial construction is 110 feet. Although the
Master Plan depicts a future building which conforms to the setback
limitation, the proposed warehouse/office building, which is to be built
initially, is set back approximately 127 feet. This building must be
relocated to comply with the maximum 110 foot setback requirement. The
Master Plan also depicts a minimum twenty-five (25) foot setback line
around the entire site. It should be noted that the minimum rear yard
setback is thirty (30) feet.
It should be further noted that outside storage is not permitted in a
Light Industrial (M-1) District.
Prior to obtaining a building permit, detailed site plans, landscaping
plans, and architectural renderings/elevations must be submitted to the
Planning Department for approval.
CASE HISTORY
Planning Commission Meeting (4/21/87):
On motion of Mr. Miller, seconded by Mr. Belcher, the Commission recom-
mended approval of this request.
AYES: Messrs. Miller, O'Connor, Cowan, and Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
3 87SO40/BSAPR7/MAY27L
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May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
87SO41
Butler Insurance Agency
Dale Magisterial District
West line of Iron Bridge Road
REQUEST: Rezoning from Agricultural (A) to Office Business (0) with Condi-
tional Use Planned Development. Initially, conversion of an exist-
ing residence for office use is proposed. An exception to the
paving requirement for driveways and parking areas in conjunction
with the use of the existing residence for office use is requested.
Ultimately, development of an office complex would be permitted.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS STATED HEREIN.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. Although the Central Area Land Use and Transportation Plan desig-
nates the property for light industrial use, office land use is
compatible with light industrial uses. Further, the Zoning Ordi-
nance permits professional offices in light industrial areas.
B. Through the Conditional Use Planned Development process, the Commis-
sion and Board can ensure land use compatibility with existing
single family residential uses to the south and future development
along Route 10. Also, the Commission and Board can insure that
future development will conform to the proposed standards for the
"Route 10 Overlay District."
C. Approval of the paving exception in conjunction with use of the
existing residence for offices is appropriate for a limited time
period.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
rnWnTTTnNq
(STAFF/CPC) 1. The following conditions notwithstanding, the plan pre-
pared by Dean E. Hawkins, ASLA, dated February 10, 1987,
shall be considered the Master Plan for conversion of the
existing residence to an office. The Planning Commission
shall grant schematic plan approval of the February 10,
1987, Master Plan.
In conjunction with the approval of this request, an
exception to the requirement that parking and driveway
areas be paved shall be granted for a period not to exceed
three (3) years from the date of approval of this request,
or until additional office space is developed, whichever
occurs first. Non -paved parking areas shall be graveled
with a minimum of six (6) inches of #21 or #21A stone.
Graveled parking areas and driveway areas shall be delin-
eated by permanent means (i.e., concrete bumper blocks,
timbers, etc.).
The driveways and parking areas shall be screened from
view of the adjacent residence to the south. The method
of screening shall be approved by the Planning Department
at the time of site plan review.
At the end of three (3) years, or upon further develop-
ment, whichever occurs first, the site shall be brought
into compliance with all conditions stated herein. At the
end of three (3) years, if no additional office space has
been developed, the time period may be extended through
schematic plan review. Prior to development of additional
office space, an overall Master Plan which conforms to the
conditions stated herein shall be submitted to the Plan-
ning Commission for approval. (P)
(Note: Prior to any site improvements, to accommodate
conversion of the residence, site plans must be submitted
to the Planning Department for approval.)
(STAFF/CPC) 2. Yard and Height Requirements.
(a) Yards. The following yard requirement shall apply:
(1) Setbacks along major arterials. All buildings
and drives shall have a minimum seventy-five
foot setback from the proposed rights -of -way of
major arterials as indicated on the Chesterfield
General Plan, as amended. Parking areas shall
have a minimum one hundred foot setback from
proposed rights -of -way of major arterials. The
parking area setback may be reduced to seventy-
five feet when parking areas are located to the
side or rear of buildings. Within these set-
backs, landscaping shall be provided in accor-
dance with Condition 9.
2 87SO41/BSAPR7/MAY27M
(2) Side yards. The side yard setbacks for build-
ings, drives, and parking areas shall be a
minimum of thirty feet. The minimum corner side
yard shall be forty feet. One foot shall be
added to each side yard for each three feet that
the building height adjacent thereto exceeds
forty-five feet or three stories, whichever is
less, subject, however, to the provisions of
Section 21-27 of the Zoning Ordinance.
(3) Rear yard. The minimum rear yard setback for
buildings, drives, and parking areas shall be
forty feet. One foot shall be added to each
rear yard for each three feet that the building
height adjacent thereto exceeds forty-five feet
or three stories, whichever is less, subject,
however, to the provisions of Section 21-27 of
the Zoning Ordinance.
(b) Height requirements.
The maximum height of all buildings shall be as
permitted by Section 21-38 of the Zoning Ordinance.
Special height restrictions may apply because of
Airport height restrictions. (P)
(STAFF/CPC) 3. Permitted Variations in Yard Requirements.
The required minimum yards may be reduced with the pro-
vision of additional landscaping:
(1) Setbacks along major arterials. The required setback
for buildings and drives along major arterials may be
reduced to fifty (50) feet with the provision of
landscaping in accordance with Condition 9, "Perime-
ter Landscaping C." The required setback for parking
areas may be reduced to fifty (50) feet with the
provision of landscaping in accordance with Condition
9, "Perimeter Landscaping C," and when such parking
areas are located to the side and rear of buildings.
(2) Side yard. The required side yard may be reduced to
ten (10) feet with the provision of landscaping in
accordance with Condition 9, "Perimeter Landscaping
B" (except when adjacent to any "A", "R", "R-TH" or
"R-MF" District).
(3) Rear yard. The required rear yard may be reduced to
twenty (20) feet with the provision of landscaping in
accordance with Condition 9, "Perimeter Landscaping
B" (except when adjacent to any "A", "R", "R-TH" or
"R-MF" District). (P)
3 87SO41/BSAPR7/MAY27M
(STAFF/CPC)
4. Utility lines underground. All utility lines such as
electric, telephone, CATV, or other similar lines shall be
installed underground. This requirement shall apply to
lines serving individual sites as well as to utility lines
necessary within the project. All junction and access
boxes shall be screened with appropriate landscaping. All
utility pad fixtures and meters should be shown on the
site plan. The necessity for utility connections, meter
boxes, etc., should be recognized and integrated with the
architectural elements of the site plan. (P)
(STAFF/CPC)
5. Loading areas. Sites shall be designed and buildings
shall be oriented so that loading areas are not visible
from any of the project perimeters adjoining any "A", "R",
"R-TH" or "R-MF" District or any public right-of-way. (P)
(STAFF/CPC)
6. Architectural treatment. The exterior wall surfaces
(front, rear and sides) of each individual building visi-
ble from a public street shall be similar in architectural
treatment and materials. No block or metal buildings
shall be visible from any "A", "R", "R-TH" or "R-MF"
District or public right-of-way. All rooftop equipment
shall be shielded and screened from public view. (P)
(STAFF/CPC) 7. Exterior lighting. All exterior lights shall be arranged
and installed so that the direct or reflected illumination
does not exceed 0.5 foot candles above background measured
at the lot line of any adjoining residential or agricul-
tural parcel or public right of way. Lighting standards
shall be of a directional type capable of shielding the
light source from direct view. (P)
(STAFF/CPC) 8. Driveways and parking areas. Except as specified herein,
driveways and parking areas shall be paved with concrete,
bituminous concrete, or other similar material. Surface
treated parking areas and drives shall be prohibited.
Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. Drainage
shall be designed so as not to interfere with pedestrian
traffic. (P&EE)
(STAFF/CPC) 9. Landscaping Requirements.
(a) Purpose and Intent.
Landscaping shall be provided for the visual enhance-
ment of the Corridor; and to protect and promote the
appearance, character, and economic values of land
along the Corridor and surrounding neighborhoods.
The purpose and intent of such landscaping require-
ments is also to reduce the visibility of paved areas
from adjacent properties and streets, moderate cli-
4 7SO41/BSAPR7/MAY27M
im
matic effects, minimize noise and glare, and enhance
public safety by defining spaces to influence traffic
movement. Landscaping will reduce the amount of
storm water runoff and provide transition between
neighboring properties.
(b) Landscaping Plan and Planting Requirements.
(1) A landscaping plan shall be submitted for ap-
proval in conjunction with site plan review.
(2) Such landscaping plan shall be drawn to scale,
including dimensions and distances, and clearly
delineate all existing and proposed parking
spaces or other vehicle areas, access aisles,
driveways, and the location, size and descrip-
tion of all landscaping materials.
(c) Plant Materials Specifications.
(1) Quality.
All plant materials shall be living and in a
healthy condition. Plant materials used in
conformance with the provision of these speci-
fications shall conform to the standards of the
most recent edition of the "American Standard
for Nursery Stock," published by the American
Association of Nurserymen.
(2) Size and Type.
(a) Small Deciduous Trees. Small deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than twelve (12) feet. A minimum
caliper of at least two and one-half (2
1/2) inches at the time of planting shall
be required.
(b) Large Deciduous Trees. Large deciduous
trees shall be of a species having an
average minimum mature crown spread of
greater than thirty (30) feet. A minimum
caliper of at least three and one-half (3
1/2) inches at the time of planting shall
be required.
(c) Evergreen trees. Evergreen trees shall
have a minimum height of five (5) feet at
the time of planting.
5 87SO41/BSAPR7/MAY27M
(d) Medium shrubs. Shrubs and hedge forms
shall have a minimum height of two (2) feet
at the time of planting.
(3) Landscaping Design.
(a) Generally, planting required by this sec-
tion should be in an irregular line and
spaced at random.
(b) Clustering of plant and tree species shall
be required to provide a pleasing composi-
tion and mix of vegetation.
(c) Decorative walls and fences may be inte-
grated into any landscaping program. The
use of such walls or fences, when having a
minimum height of three (3) feet, may
reduce the amount of required plant mate-
rials at the discretion of the Director.
(4) Tree Preservation.
(a) Preservation of existing trees is en-
couraged to provide continuity, improved
buffering ability, pleasing scale and image
along the Corridor.
(b) Any healthy existing tree may be included
for credit towards the requirements of this
condition.
(d) Maintenance.
(1) The owner, or his agent, shall be responsible
for the maintenance, repair, and replacement of
all landscaping materials as may be required.
(2) All plant material shall be tended and main-
tained in a healthy growing condition and free
from refuse and debris at all times. All un-
healthy, dying or dead plant materials shall be
replaced during the next planting season.
(3) All landscaped areas shall be provided with a
readily available water supply. The.utilization
of underground storage chambers to collect
runoff to be later used to irrigate plant mate-
rials is encouraged.
6 87SO41/BSAPR7/MAY27M
A
(e) Installation and Bonding Requirements.
(1) All landscaping shall be installed in a sound,
workmanship -like manner and according to ac-
cepted, good planting practices and procedures.
Landscaped areas shall require protection from
vehicular encroachment by such means as, but not
limited to, wheel stops or concrete or bitumin-
ous curbs.
(2) Where landscaping is required, no certificate of
occupancy shall be issued until the required
landscaping is completed in accordance with the
approved landscape plan. When the occupancy of
a structure is desired prior to the completion
of the required landscaping, a certificate -of
occupancy may be issued only if the owner or
developer provides to the County a form of
surety satisfactory to the Planning Department
in an amount equal to the costs of the remaining
plant materials, related materials and installa-
tion costs.
(3) All required landscaping shall be installed and
approved by the first planting season following
issuance of a certificate of occupancy or the
bond shall be forfeited to the County.
(f) Arterial Frontage Landscaping.
Landscaping shall be required along Route 10 within
the required setback of any lot or parcel and shall
be provided except where driveways or other openings
may be necessary. The minimum required landscaping
for this setback shall be provided as per "Perimeter
Landscaping B" below.
(g) Perimeter Landscaping.
Landscaping shall be required at the outer boundaries
or in the required yards of a lot or parcel and shall
be provided except where driveways or other openings
may be required. The minimum required landscaping
for all outer boundaries of any lot or parcel shall
be provided as per "Perimeter Landscaping A" below.
There shall be different landscaping requirements as
identified herein, which shall be provided as
follows:
(1) Perimeter Landscaping A.
(a) At least one small deciduous tree for each
fifty lineal feet and at least one ever-
7 87SO41/BSAPR7/MAY27M
green for each fifty lineal feet shall be
planted within the setback area.
(b) At least one medium shrub for each twenty
lineal feet shall be planted within the
setback area.
(c) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
(2) Perimeter Landscaping B.
(a) At least one large deciduous tree for each
fifty lineal feet and at least one ever-
green for each thirty lineal feet shall be
planted within the setback area.
(b) At least one small deciduous tree for each
fifty lineal feet shall be planted within
the setback area.
(c) At least one medium shrub for each fifteen
lineal feet shall be planted within the
setback area.
(d) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
OR:
(a) A minimum three (3) foot high undulating
berm, and
(b) Perimeter Landscaping A.
(3) Perimeter Landscaping C.
(a) At least one large deciduous tree for each
fifty lineal feet and at least one ever-
green tree for each thirty lineal feet
shall be planted within the setback area.
(b) At least one small deciduous tree for each
thirty lineal feet shall be planted within
the setback area.
(c) At least one medium shrub for each ten
lineal feet shall be planted within the
setback area.
(d) Low shrubs and ground cover shall be rea-
sonably dispersed throughout.
8 87SO41/BSAPR7/MAY27M
A
Y
OR:
(a) A minimum four (4) foot high undulating
berm, and
(b) Perimeter Landscaping B.
(h) Landscaping Standards for Parking Areas.
(1) Interior parking area landscaping.
(a) Any parking area shall have at least twenty
(20) square feet of interior landscaping
for each space. Each required landscaped
area shall contain a minimum of 100 square
feet and have a minimum dimension of -at
least ten feet. With the provision of this
landscaping, parking space size may be
reduced to 9.5 X 18 or 171 square feet.
(b) The primary landscaping material used in
parking areas shall be trees which provide
shade or are capable of providing shade at
maturity. Each landscaped area shall
include at least one small tree, as out-
lined in this Section. The total number of
trees shall not be less than one for each
200 square feet, or fraction thereof, of
required interior landscaped area. The
remaining area shall be landscaped with
shrubs and other vegetative material to
complement the tree landscaping.
(c) Landscaping areas shall be reasonably
dispersed throughout, located so as to
divide and break up the expanse of paving.
The area designated as required setbacks
shall not be calculated as required land-
scaped area.
(2) Peripheral parking area landscaping.
(a) Peripheral landscaping shall be required
along any side of a parking area that abuts
land not in the right of way of a street
such that:
A landscaped strip at least ten feet in
width shall be located between the parking
area and the abutting property lines,
except where driveways or other openings
may be required. Continuous hedge forms or
9 87SO41/BSAPR7/MAY27M
Is
at least one small tree, as outlined in
this Section, shall be planted in the
landscaped strip for each fifty lineal
feet. (P)
(STAFF/CPC) 10. Signs shall be regulated by the "Route 10 Special Sign
District" requirements for a single office in an Office
Business (0) District for use of the existing structure.
At such time that additional office space is developered,
signs shall comply with the "Route 10 Special Sign Dis-
trict" requirements for office parks in an Office Business
(0) District. Landscaping shall be provided around the
base of freestanding signs. A landscaping plan depicting
this requirement shall be submitted to the Planning De-
partment for approval. (P)
(STAFF/CPC) 11. Public water shall be used. At such time as public sewer
is extended to within 200 feet of the request parcel or
office space in addition to the existing structure is
developed, the owner/developer shall extend sewer to serve
the entire 3.9 acre parcel. (U)
(STAFF/CPC) 12. Prior to the issuance of a certificate of occupancy for
office use of the single family dwelling, right of way, as
indicated on the construction plans for the Route 10
widening, shall be dedicated to and for the County of
Chesterfield, free and unrestricted. Prior to the issu-
ance of a building permit for any new structures or expan-
sion of the existing structure, 100 feet of right of way,
measured from the centerline of Route 10, shall be ded-
icated to and for the County of Chesterfield, free and
unrestricted. (T)
(STAFF/CPC) 13. Prior to issuance of a certificate of occupancy for office
use of the single family residence, a sewer easement shall
be dedicated for the future extension of public sewer
along Reedy Branch. (U)
GENERAL INFORMATION
Location: West line of Iron Bridge Road, approximate-
ly 1,700 feet north of Whitepine Road. Tax
Map 79-4 (1) Parcels 12, 13, 14, and 17
(Sheet 22).
Existing Zoning: A
Size: 3.9 acres
Existing Land Use: Single family residential
10 041/BSAPR7/MAY27M
M
M
Adjacent Zoning_ & Land Use: North - A; Vacant
South - A; Single family residential
East - A & A with Conditional Use;
Single family residential, office,
or vacant
West - A; Vacant
Utilities: 16 inch water line located along Route 10.
Use of public water recommended (Condition
11). Applicant desires to utilize existing
well. Use of existing well must be ap-
proved by the County Health Department.
Public sewer not presently available. Use
of private septic tank and drainfield
system intended. Use of private system
must be approved by the County Health
Department. At such time that public sewer
is extended to within 200 feet of this site
or other office buildings are constructed,
the owner/developer should extend public
sewer to serve the entire property. (Con-
ditions 11 and 13)
Environmental Engineering: Property drains to Reedy Creek. No exist-
ing or anticipated on- or off -site drainage
or erosion control problems. At such time
that driveways and parking areas are paved,
concrete curb and gutter should be in-
stalled around the perimeter. (Condition
8)
Fire Service: Dale Fire Station, Company #11. At pre-
sent, fire service capability adequate.
General Plan
(Central Area Land
Use and Transporta-
tion Plan): Light Industrial
Transportation: Conversion of the existing residence for
office use could generate approximately 21
average daily trips. These vehicles will
be distributed along Route 10 (Iron Bridge
Road) which had a 1985 traffic count of
15,645 vehicles per day.
The Master Plan indicates the initial phase
of development will be the conversion of a
single family residence for office use.
With this initial phase of development,
VDOT may require that a commercial entrance
be installed on Route 10.
11 87SO41/BSAPR7/MAY27M
At such time as additional office space is
developed, the Transportation Department
will evaluate the additional traffic impact
and make specific recommendations accord-
ingly. These requirements may include the
relocation of access on Route 10, sharing
access to adjacent properties, roadway
improvements to Route 10, etc. Also, an
overall access plan for this parcel and
surrounding properties may be required.
(Condition 1)
The Central Area Land Use and Transporta-
tion Plan identifies Iron Bridge Road as a
major arterial with an ultimate right of
way of 120 to 200 feet. Right of way
should be dedicated in accordance with this
Plan. The applicant has agreed to dedicate
right of way in accordance with the Route
10 widening plans prior to occupancy of the
single family dwelling for office use.
Further, the applicant has agreed that any
additional right of way, as required by the
Central Area Land Use and Transportation
Plan would be dedicated prior to any new
construction. The applicant may proceed
with the conversion of the single family
house for office use and still accommodate
future widening of Route 10. (Condition
12)
DISCUSSION
Rezoning from Agricultural (A) to Office Business (0) with Conditional
Use Planned Development is requested. Conversion of an existing resi-
dence to an office is planned. Ultimately, development of additional
office space would be permitted. An exception to the paving requirement
for driveways and parking areas is also requested.
Although the Central Area Land Use and Transportation Plan designates the
property for light industrial use, the proposed office zoning and land
use are compatible with light industry. Through the Conditional Use
Planned Development process, the Commission and Board can further ensure
land use compatibility with existing single family residential uses to
the south and future development along Route 10. Conditions 2 through 10
are consistent with the proposed development standards for the "Route 10
Overlay District." Condition 1 would allow conversion of the existing
residence for office use with minimal improvements. However, consistent
with past actions on similar requests, the bulk exceptions and temporary
nature should be for a limited time period. The proposed requirements of
the "Route 10 Overlay District" for future office development of the site
will insure quality development consistent with past actions along Route
10.
12 SO41/BSAPR7/MAY27M
An exception to the paving requirement for driveways and parking areas is
appropriate for a limited time period while the existing house is used
for offices. At such time that the property is developed for additional
office space or three (3) years from the date of approval of this re-
quest, whichever occurs first, driveways and parking areas should be
paved and concrete curb and gutter installed around the perimeter of all
paved areas (Condition 1). Further, at such time that additional office
space is constructed, all conditions recommended herein should be com-
plied with.
CASE HISTORY
Planning Commission Meeting (4/21/87):
On motion of Mr. Miller, seconded by Mr. Belcher, the Commission recom-
mended approval of this request, subject to the conditions on pages 1
through 10.
AYES: Messrs. Miller, O'Connor, Cowan, and Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
13 87SO41/BSAPR7/MAY27M
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May 27, 1987 BS
REQUEST ANALYSIS
AND
RECOMMENDATION
87SO42
Super 8 Motel Developers, Inc.
Midlothian Magisterial District
North line of Midlothian Turnpike
REQUEST: Conditional Use Planned Development to permit a motel in a Community
Business (B-2) District. An exception to the parking setback re-
quirement along Route 60 is also requested.
PLANNING COMMISSION RECOMMENDATION
-RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS AND ACCEPTANCE OF THE PROFFERED
CONDITION STATED HEREIN.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. The proposed land use conforms to the Northern Area Land Use and
Transportation Plan.
B. Through the Conditional Use Planned Development process, the Commis-
sion and Board can ensure quality development and land use
compatibility.
C. The requested exception to the parking setback requirement along
Route 60 will not adversely impact traffic movements along Route 60
and allow an existing, paved parking area*to remain. Although this
parking area encroaches into the minimum setback along Route 60, the
parking area is at a lower elevation than Route 60 and, therefore,
its visibility from Route 60 is limited.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
CONDITIONS
(STAFF/CPC) 1. The following conditions notwithstanding, the plan pre-
pared by T.S.P. Group, Inc., and submitted with the appli-
cation shall be considered the Master Plan. _ (P)
(STAFF/CPC) 2. Public water and sewer shall be used. Prior to any site
plan submission, a hydraulic analysis of the existing
sewer line shall be submitted to the Utilities Department
for approval. Prior to release of any building permit,
adequate sewer capacity, as required by the Utilities
Department, shall be provided. (U)
(STAFF/CPC) 3. All exterior lights shall be arranged and installed so
that the direct or reflected illumination does not exceed
0.5 foot candles above background measured at the lot line
of the adjoining Residential (R-15) properties to the
north or public rights of way. Lighting standards shall
be of a directional -type capable of shielding light source
from direct view. A lighting plan shall be submitted to
the Planning Department in conjunction with final site
plan review. (P)
(STAFF/CPC) 4. The building shall have an architectural style as depicted
in the photographs submitted with the application. The
first and second story walls shall be veneered with brick
and the third story walls shall be stucco with wood trim.
The architectural treatment of the building shall be such
that no building facade (whether front, side, or rear)
consists of architectural materials inferior in quality,
appearance, or detail to any other facade of the building.
No portion of the building constructed of unadorned cinder
block or corrugated and/or sheet metal shall be visible
from any adjoining property or public right of way.
Mechanical equipment, whether ground -level or rooftop,
shall be shielded and screened from public view and de-
signed to be perceived as an integral part of the build-
ing. Air conditioning units shall be flush mounted,
covered with gratings similar in appearance to those
depicted in the photographs submitted with the applica-
tion, and painted or otherwise treated to blend with the
materials used in construction of the walls. Detailed
renderings depicting these requirements shall be submitted
to the Planning Department for approval in conjunction
with site plan review. (P)
(STAFF/CPC) 5. In conjunction with the approval of this request, a five
(5) foot exception to the twenty-five (25) foot parking
setback requirement along Route 60 shall be granted. The
existing elevation of the parking area shall be maintained
so as to create a "berm like" effect between Route 60 and
the parking area. Within the twenty (20) foot setback,
landscaping shall be installed. A detailed landscaping
plan depicting this requirement shall be submitted to the
Planning Department for approval in conjunction with site
plan review. (P)
(STAFF/CPC) 6. Concrete curb and gutter shall be installed around the
perimeter of all driveways and parking areas. (EE)
2 SO42/BSAPR7/MAY27N
lb
n
n
(STAFF/CPC) 7. No tractor trailer parking shall be permitted on the
premises. (CPC)
(STAFF/CPC) 8. The developer shall notify the President of the Bon Air
Civic Association of the time and date of schematic plan
review. (CPC)
PROFFERED CONDITION
(STAFF/CPC) A buffer shall be maintained adjacent to Residential (R-15)
zoned lots to the north and west. Existing evergreen trees
within the buffer shall be supplemented with landscaping so as
to minimize the view of the property from the Residential
(R-15) lots to the north and west. A detailed landscaping plan
depicting this requirement shall be submitted to the Planning
Commission for approval in conjunction with schematic plan
review.
GENERAL INFORMATION
Location: North line of Midlothian Turnpike, approxi-
mately 150 feet east of Fairwood Drive.
Tax Map 18-15 (1) Parcels 41 and 42 (Sheet
8).
Existing Zoning: B-2
Size: 1.9 acres
Existing Land Use: Parking area for adjacent restaurants
Adjacent Zoning & Land Use: North - R-15; Vacant
South - B-3; Commercial
East - B-3 with proffered conditions
restricting uses; Commercial
West - B-2 and R-15; Commercial or vacant
Utilities: 16 inch water line located along Route 60.
Use of public water intended. (Condition
2)
Lies in Powhite Creek sewage drainage area.
10 inch sewer line located along northern
portion of site. Use of public sewer
intended. Existing sewer line may not have
the capacity to serve an eighty-one (81)
unit motel. Prior to site plan approval,
hydraulic analysis of existing sewer line
should be performed to determine capacity
of line. (Condition 2)
Environmental Engineering: No existing or anticipated on- or off -site
drainage or erosion control problems.
3 87SO42/BSAPR7/MAY27N
Concrete curb and gutter should be in-
stalled around the perimeter of all drive-
ways and parking areas. (Condition 6)
Fire Service:
Buford Fire Station, Company #9. At pre-
sent, fire service capability adequate.
County water flows and fire hydrants must
be provided in compliance with nationally
recognized standards.
General Plan
(Northern Area Land
Use and Transporta-
tion Plan):
General Commercial
Transportation:
Proposed development will generate approxi-
mately 822 average daily trips. , These
vehicles will be distributed along
Midlothian Turnpike which had a 1985 traf-
fic count of 35,250 vehicles per day. In
conjunction with the adjacent commercial
development to the east, pavement, curb,
and gutter was installed across the front-
age of the subject parcel and also the
access, as shown on the Master Plan, was
constructed.
DISCUSSION
A Conditional Use Planned Development is requested to permit an
eighty-one (81) unit motel in a Community Business (B-2) District. A
five (5) foot exception to the parking setback requirement along Route 60
is also requested. It should be noted that this exception would be in
addition to a twenty-five (25) foot Variance to the fifty (50) foot
parking setback granted by the Board of Zoning Appeals on August 4, 1981, -
(Case 81A103). Therefore,'approval of this request would permit parking
within twenty (20) feet of Route 60.
The proposed motel conforms to the Northern Area Land Use and Transporta-
tion Plan. Through the Conditional Use Planned Development process, the
Commission and Board can ensure quality development and land use com-
patibility with existing commercial development to the east. Further,
the impact on residential development to the north can be minimized
(Conditions 3 and 4). In particular, Condition 3 will ensure that light-
ing does not project onto residential properties to the north.
A five (5) foot exception to the required parking setback along Route 60
is requested to allow an existing paved parking area to remain. The
parking area was constructed to accommodate overflow parking from the
adjacent restaurant uses to the east. It should be noted that the exist-
ing parking located on the request site accommodates overflow parking for
the two (2) restaurants to the east. The spaces on the request site are
tok 4 042/BSAPR7/MAY27N
0
in excess of that required for the adjacent restaurants. Specifically,
the restaurants have the required number of on -site parking spaces and,
therefore, development of this site will not eliminate any spaces
required for the adjacent uses. However, with the proposed development,
parking problems may occur and it may be necessary for the restaurants to
explore the possibility of expanding their parking area to accommodate
additional spaces. The existing parking area is at a lower elevation
than Route 60. The difference in elevation minimizes the view of the
parking area from Route 60. Landscaping should be installed to further
minimize the visual impact of the parking encroachment from Route 60 and
enhance the appearance of the berm. (Condition 5)
It should be noted that, in conjunction with site plan review, cross
easement agreements shall be required for shared use of driveways along
the eastern property boundary.
CASE HISTORY
Planning Commission Meeting (4/21/87):
The Commission suggested that Conditions 7 and 8 be imposed to address
neighborhood concerns.
On motion of Mr. Cowan, seconded by Mr. O'Connor, the Commission recom-
mended approval of this request, subject to the conditions on pages 1, 2,
and 3 and acceptance of the proffered condition on page 3.
AYES: Messrs. Miller, O'Connor, Cowan, and Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
5 87SO42/BSAPR7/MAY27N
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REQUEST ANALYSIS
AND
RECOMMENDATION
87SO43
Colonial Heights Assembly of God
Matoaca Magisterial District
Northeast line of Harrowgate Road
REQUEST: Conditional Use to permit a private school in an Agricultural (A)
District.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS STATED HEREIN.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. Through the Conditional Use process, the Commission and Board can
ensure compatibility with existing and future area residential
development.
B. Properly conditioned, the use will not adversely affect existing and
future area development.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
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(STAFF/CPC) 1. The following conditions notwithstanding, the plan submit-
ted with the application shall be considered the plan of
development. (P)
(STAFF/CPC) 2. Uses permitted shall be limited to a private school and
customary and incidental accessory uses. (P)
(STAFF/CPC) 3. Athletic fields shall be located to the south of proposed
buildings, away from existing and future adjacent residen-
tial development to the north (Tax Map 163-6 (1) Parcels
13 and 38). Athletic fields shall not be lighted. (P)
(STAFF/CPC) 4. A thirty (30) foot buffer shall be maintained along the
northwestern property line adjacent to Agricultural (A)
zoning. With the exception of utilities, which run
generally perpendicular through the buffer, a fence along
the southern boundary of this buffer and the proposed
parking area, there shall be no other facilities or other
improvements within this buffer. Existing vegetation
within this buffer shall be maintained and shall be sup-
plemented with additional vegetation and/or a fence where
necessary to provide effective screening. The proposed
parking area shall be screened from view of the adjacent
Agricultural (A) property. A detailed plan depicting
these requirements shall be submitted to the Planning
Department for approval in conjunction with site plan
review. (P)
(STAFF/CPC) 5. Public water and sewer shall be used. (U)
(STAFF/CPC) 6. Prior to the issuance of a building permit, sixty (60)
feet of right of way, measured from the centerline of the
existing right of way of Harrowgate Road, shall be ded-
icated to and for the County of Chesterfield, free and
unrestricted. (T)
(STAFF/CPC) 7. Prior to the issuance of an occupancy permit, a right turn
lane and a left turn lane shall be constructed along
Harrowgate Road. (T)
(Note: Prior to obtaining a building permit, site plans must
be submitted to the Planning Department for approval.)
GENERAL INFORMATION
Location: Approximately 330 feet off the northeast
line of Harrowgate Road, across from
Pineland Avenue. Tax Map 163-6 (1) Part of
Parcel 14 (Sheet 49).
Existing Zoning: A
Size: 5.0 acres
Existing Land Use: Vacant
Adjacent Zoning & Land Use: North - A and M-1; Single family
residential or vacant
South - A; Church
East - M-1 and A; Vacant and church
West - A; Single family residential or
vacant
Utilities: 8 inch water line located along Harrowgate
Road. Use of public water intended.
(Condition 5)
2 S043/BSAPR7/MAY270
A
Lies in Proctors Creek sewage drainage
area. 8 inch sewer line located on -site.
Use of public sewer intended. (Condition
5)
Environmental Engineering: Property is flat and, therefore, drains
poorly. Drains to Timsberry Creek. Site
is extremely wet and soggy due to high
water table. Portions of the existing
church improvements to the south drain
toward the proposed school site. Although
attempts have been made to channelize
runoff toward Harrowgate Road, much of the
property drains to the northeast.
The proposed school facilities cannot be
drained toward Harrowgate Road because of
topographical conditions. Therefore, the
developer's engineer must perform studies
to determine an appropriate means of drain-
ing the school site. Without proper sur-
face and subsurface drainage improvements,
the athletic field will experience wetness
problems. It may be necessary to obtain
off -site drainage easements to provide
adequate drainage improvements.
Fire Service: Chester Fire Station, Company #1. At
present, fire service capability adequate.
May be necessary to install fire
hydrant(s).
General Plan
(Southern Area Land
Use and Transporta-
tion Plan): Medium density residential
Transportation: Proposed development could generate approx-
imately 357 average daily trips. These
vehicles will be distributed along
Harrowgate Road which had a 1985 traffic
count of 5,885 vehicles per day. The
Southern Area Land Use and Transportation
Plan identifies Harrowgate Road as a major
arterial with an ultimate right of way of
120 feet. Right of way should be dedicated
in accordance with this Plan (Condition 6).
To facilitate safe turning movements, right
and left turn lanes should be constructed
along Harrowgate Road (Condition 7). At
the time of site plan review, Staff will
make specific recommendations regarding the
required pavement widening.
3 87SO43/BSAPR7/MAY270
DISCUSSION
A Conditional Use to permit a private school and customary accessory uses
in an Agricultural (A) District is requested. The school will be operat-
ed by the applicants and will offer religious and academic instruction
for students in kindergarten through the twelfth grade. Initially, the
school will accommodate grades K through 8 with an additional grade added
each year to complete the school system. Initially, enrollment is antic-
ipated to be 100 students with a maximum enrollment of approximately 350
students.
The church currently owns the adjacent property to the south and south-
east of the proposed school facilities. The sanctuary is located immedi-
ately to the south of the proposed school facilities.
While the Southern Area Land Use and Transportation Plan designates the
area encompassing the request parcel for medium density residential use,
a private school would be compatible with existing future area develop-
ment, provided conditions are imposed to minimize the impact on existing
and future area residential development. (Conditions 2, 3, and 4)
Furthermore, the proposed use represents an opportunity to accommodate an
appropriate transition between the Light Industrial (M-1) zoning to the
north and existing and future residential development to the south and
west.
As a note, the existing church and proposed private school are located on
the same parcel (i.e., Tax Map 163-6 (1) Parcel 14). The Zoning Ordi-
nance will permit one (1) sign or bulletin board not to exceed an area of
twenty (20) square feet to identify all uses on the subject parcel.
CASE HISTORY
Planning Commission Meeting (4/21/87):
On motion of Mr. Belcher, seconded by Mr. O'Connor, the Commission recom-
mended approval of this request, subject to the conditions on pages 1 and
2.
AYES: Messrs. Miller, O'Connor, Cowan, and Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
4 87SO43/BSAPR7/MAY270
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REQUEST ANALYSIS
AND
RECOMMENDATION
87SO47
Continental Land Sales, Inc.
Matoaca Magisterial District
Fronts the east line of Bundle Road
REQUEST: I. Rezoning from Agricultural (A) to Residential (R-15) with a
proffered condition.
II. Amendment to previously accepted proffered conditions on an
adjacent parcel of land. A single family residential subdivi-
sion is planned.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITION.
STAFF RECOMMENDATION
Recommend approval of Requests I and II for the following reasons:
A. The requested zoning and land use are compatible with, and compara-
ble to, area development.
B. The requested zoning and land use conform to the Western Area Land
Use and Transportation Plan.
Cf The proffered condition will ensure that lot sizes and overall
density are compatible with the recommendation of the Western Area
Plan.
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
PROFFERED CONDITION
(STAFF/CPC) Minimum lot size of 35,000 square feet.
GENERAL INFORMATION
Location: Lies on a total of 167.9 acres fronting on
the east line of Bundle Road in two (2)
places for a total of approximately 1,400
feet, beginning at a point approximately
1,800 feet south of Woodpecker Road. Tax
Map 128 (1) Parcel 11 and Part of Parcel 10
(Sheet 39).
Existing Zoning: A and R-15 with proffered conditions
Size: 88.9 acres to be rezoned (I)
79 acres for an amendment to proffered
conditions (II)
167.9 acres total
Existing Land Use:
Vacant
Adjacent Zoning & Land Use: North - A and R-25; Single family
residential and Pocahontas State Park
South - A; Vacant and Single family
residential
East - A; Vacant and Pocahontas Statt Park
West - A; Vacant and Single family
residential
Utilities: A 12 inch water line is located approxi-
mately two (2) miles northeast of this site
at Woodland Pond Parkway and Waterfowl
Flyway in Woodland Pond Subdivision.
Public water is available at that point to
serve this development. Based on existing
and anticipated area development in this
area, the Utilities Department feels that
public water should be extended along Beach
Road to serve this development. If this
development continues on private wells, it
could present a significant financial
burden to the County taxpayer, if wells'
fail and public water must be extended by
the County. When water is extended, the
Utilities Department may require oversized
lines to serve other developments. With
the current refund policy and rebates
associated with oversizing of the lines, it
may be feasible to extend public water. At
a minimum, dry lines should be placed in
this subdivision to facilitate future
connections and extensions of water lines.
At the time of tentative subdivision ap-
proval, Staff will consider recommendations
dealing with this situation.
Public sewer is not available at this time.
Environmental Engineering: Site is rated as fair for the proposed use.
The topography or site ranges from gently
sloping (2% - 6%) to sloping (6% - 12%).
2 7SO47/BSAPR7/MAY27P
Low elevations with gently sloping topogra-
phy are characterized by poor drainage and
are generally unsuitable for drainfields.
Gently sloping topography in higher ele-
vations are doubtful for drainfields. The
soils on sloping topography have few
limitations and are classified as condi-
tional for drainfields. There is a slight
erosion potential throughout the site. Due
to the uncertainty of the soils for septic
systems, Staff will recommend conditions at
the time of tentative subdivision review
dealing with release of public water and/or
certification of private wells and septic
systems. This site slopes into First
Branch to the east and Second Branch to the
southwest. There are no known existing on -
or off -site drainage and/or erosion prob-
lems. There is an existing lake on the
southeast portion of this property, the dam
for which appears to be on the adjacent
property owned by the Madge Wilson estate.
At the time of tentative subdivision ap-
proval, Staff will consider conditions that
will clarify the ownership and maintenance
responsibility of this lake, prior to
recordation of any plats (e.g., private
impoundment easements may need to be re-
corded on lots). Additionally, there is a
large lake immediately to the south of this
project and closer towards Bundle Road than
the aforementioned lake. This lake is
located off -site. However, a large portion
of the drainage from this project will
drain via several drainage courses located
in the southwestern portion of this site to
the lake. Protection of this lake, both
from a temporary construction standpoint
and on a permanent basis, is a high priori-
ty. A major sediment control system and/or
storm management facility should be em-
ployed in the vicinity of the intersection
of several creeks located on this site and
the southern property line. With this in
mind, a permanent lake facility in this
location would be very feasible.
Schools: It is estimated that approximately 74
students could be generated by this overall
development. It should be noted, however,
that approximately 28 of these students
were in conjunction with the previous
rezoning which makes up the northern por-
3 87SO47/BSAPR7/MAY27P
tion of this development. Consequently, it
is estimated that 46 new students would be
generated by the portion of this site which
is under consideration for rezoning.
Lies in the Gates Elementary School atten-
dance zone: capacity - 870, enrollment -
671; Swift Creek Middle School zone:
capacity - 1,500, enrollment - 1,250;
Clover Hill High School zone: capacity -
1,700, enrollment - 1,603.
Fire Service: Phillips Fire Station, Company #13 (volun-
teer). At present, fire service capability
is marginal depending upon the time of day.
Assistance is provided by Clover Hill Fire
Station, Company #7 which is manned by
County personnel. County water is not
currently available for fire protection
purposes.
General Plan
(Western Area Land
Use and Transporta-
tion Plan): Low density residential
(Less than 1.5 units/acre)
Transportation: This proposed development could generate
approximately 1,050 average daily trips.
These vehicles will be initially distribut-
ed along Bundle Road which had a 1984
traffic count of 637 vehicles per day. It
should be noted that some of these vehicle"
trips per day (approximately 400 average
daily trips) have been accounted for in a
previous rezoning on the northern portion
of this site. The Western Area Land Use
and Transportation Plan identifies Bundle
Road as a major arterial with a recommended
right of way width of ninety (90) feet.
Right of way dedication should be in accor-
dance with this Plan. Access to Bundle
Road should be controlled. At the time of
tentative subdivision review, Staff will
make specific recommendations regarding the
number and locations of accesses to Bundle
Road, additional pavement along Bundle Road
to facilitate turning movements, and pro-
vision of stub roads into adjacent par-
cel(s) to the east and south.
DISCUSSION
It should be noted that the frontage along Bundle Road has already been
4 87SO47/BSAPR7/MAY27P
cut-off and is not a part of this rezoning request. As road plans are
submitted, sight distance will be checked at the proposed entrance lo-
cation. If there are sight distance problems, the applicant will have to
obtain easements and/or make improvements to Bundle Road to obtain sight
distance. The entrance location cannot be shifted to a better location.
Right of way has already been dedicated along Bundle Road.
The applicants are requesting (I) rezoning from Agricultural (A) to
Residential (R-15) with a proffered condition of a minimum lot size of
35,000 square feet for approximately 88.9 acres. Additionally, the
applicants are requesting (II) that proffered conditions on a previously
approved Residential (R-15) case be amended. The existing R-15 zoning
has the following two (2) proffered conditions:
1. Maximum number of lots: 40.
2. Minimum lot size: 30,000 square feet.
The applicants, in essence, wish to eliminate proffered condition 1 and
increase the minimum lot size to 35,000 square feet. A single family
residential subdivision is planned.
In reviewing this request, Staff considered the recommendation of the
Western Area Land Use and Transportation Plan, as well as other develop-
ment in the area. The Western Area Plan recommends that this property be
developed at low density residential standards (1.5 units or less per
acre). The proffered condition of a minimum lot size of 35,000 square
feet will help to ensure that this development occurs as recommended by
the Plan. As proffered, the maximum density that could be generated by
this development would be approximately 1.25 units per acre. Because of
the soil configurations and the need to develop a typical road system to
serve all the lots in this development, it is estimated that this project
will have a density of less than one (1) unit per acre. Consequently, it
is felt that this proposal is in accordance with the recommendations of
the Western Area Plan.
4 Staff evaluated this request in relation to other developments in the
general area, it was felt that Beach Estates Subdivision which is north
of, and adjacent to, this proposed development, as well as the previously
approved zoning which is currently under consideration, had set a trend
for the area. Beach Estates Subdivision is zoned Residential (R-25) and
lots range from approximately one (1) acre to over two (2) acres. The
average lot size is approximately 1.9 acres. In addition, several road
frontage lots were cut off along Bundle and Woodpecker Roads north of the
request site. These range in size from approximately 26,000 square feet
to over two (2) acres.
As was indicated earlier, a portion of this zoning request is currently
zoned Residential (R-15) with a proffer of a maximum of forty (40) lots
and a minimum lot size of 30,000 square feet. These proffers were made
in an attempt to ensure that development would be compatible with adja-
cent development in Beach Estates Subdivision and, at the same time,
5 87SO47/BSAPR7/MAY27P
allow the developer flexibility for smaller lots to take advantage of
soil suitability. Since that rezoning, the additional 88.9 acres has
been added to the request. With this addition, it would be possible for
additional lots over and above the forty (40) proffered to be generated
on the northern portion of the site. However, in an attempt to compro-
mise the developer is willing to proffer that the minimum lot size will
be 35,000 square feet. It is felt that the proposed project, with the
proffered condition, will generate a development that is compatible with
Beach Estates Subdivision to the north and is in conformance with the
recommendation of the Western Area Plan. Consequently, Staff is
recommending approval of the request and acceptance of the proffered
condition.
CASE HISTORY
Planning Commission Meeting (4/21/87):
On motion of Mr. Belcher, seconded by Mr. Cowan, the Commission recom-
mended approval of this request and acceptance of the proffered condition
on page 1.
AYES: Messrs. Miller, O'Connor, Cowan, and Belcher.
ABSENT: Mr. Rowe.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
6 87SO47/BSAPR7/MAY27P
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REQUEST ANALYSIS
AND
RECOMMENDATION
87SO56
Brandermill Woods, Ltd.
Midlothian Magisterial District
North line of Old Hundred Road
REQUEST: Rezoning from Agricultural (A) to Office Business (0) with Condi-
tional Use Planned Development. A nursing home and medical office
complex are planned. An exception to the parking setback require-
ment along a major arterial road is also requested.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL SUBJECT TO THE CONDITIONS AND ACCEPTANCE OF THE PROFFERED
CONDITIONS.
STAFF RECOMMENDATION
Recommend 4pproval of the rezoning and Conditional Use Planned Development to
permit a nursing home and medical office complex. Recommend denial of the
requested parking setback exception. These recommendations are made for the
following reasons:
A. Although the Powhite/Route 288 Development Area Land Use and Trans-
portation Plan designates the property for medium -high density
residential use, the proposed nursing home and medical office com-
plex are compatible with existing multifamily development to the
south (Brandermill Woods), and anticipated future area development.
B. Through the Conditional Use Planned Development process, the Commis-
sion and Board can further ensure land use compatibility and quality
development. Further, the Commission and Board can insure that the
design standards are the same as those required for the proposed
Centerpointe development which is adjacent to the request parcel.
C. The requested parking setback exception is inconsistent with the
Commission's and Board's previous actions relative to required _
parking setbacks along the proposed north/south road (i.e.,
Brandermill Parkway Extended). Specifically, on April 23, 1986, the
Board of Supervisors, upon a favorable recommendation by the Plan-
ning Commission, approved Centerpointe, a mixed use development
along the east and west lines of the proposed north/south road, with
a condition requiring a fifty (50) foot setback (Case 86SO25).
(NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF
AND THE COMMISSION. CONDITIONS WITH ONLY A "STAFF" ARE RECOMMENDED SOLELY BY
STAFF. CONDITIONS WITH ONLY A "CPC" ARE ADDITIONAL CONDITIONS RECOMMENDED BY
THE PLANNING COMMISSION.)
CONDITIONS
(STAFF/CPC) 1. The following conditions notwithstanding, the plan pre-
pared by Danielson and Paine, dated April 24, 1987, as
modified by the plat prepared by J.K. Timmons & Associ-
ates, P.C., dated April 20, 1987, and the revised Textual
Statement shall be considered the Master Plan. (P)
(STAFF/CPC) 2. Public water and sewer shall be used. In conjunction with
schematic plan review, a hydraulic analysis of the exist-
ing eight (8) inch sewer line shall be submitted to the
Utilities Department for approval. Prior to release of
any building permit, adequate sewer capacity, as required
by the Utilities Department, shall be provided. (U)
(Note: If adequate capacity is not available in the
existing eight (8) inch sewer line, the twenty-four (24)
inch Little Tomahawk trunk line must be extended.)
(STAFF/CPC) 3. The developer shall provide an accurate account of the
drainage situation showing existing drainage and the
impact this development will have on the site and sur-
rounding area. The developer shall submit an overall
storm water management and site construction plan to
Environmental Engineering and VDOT providing for on- and
off -site drainage facilities in accordance with the En-
vironmental Engineering section of the "Request Analysis
and Recommendation." These plans shall be approved by
Environmental Engineering and VDOT, and all necessary
easements shall be obtained prior to any vegetative dis-
turbance. The approved off -site plan may have to be
implemented prior to clearing. (EE)
(STAFF/CPC) 4. The existing corrugated metal pipe under Old Hundred Road
shall be replaced by a culvert approved by Environmental
Engineering and VDOT. (EE)
(STAFF/CPC) 5. A paved ditch or pipe storm water conveyance system shall
be provided from the invert -out of the improved culvert
under Old Hundred Road to the existing storm sewer in
Brandermill Woods, Phase I. (EE)
(STAFF/CPC) 6. Concrete
perimeter
shall be
access.
curb and gutter shall
of all driveways and
designed so as not to
(EE)
be installed around the
parking areas. Drainage
interfere with pedestrian
2
_87S056/BSAPR7/MAY27Q
iSw
(STAFF/CPC) 7. Buffer and Setback Requirements.
(a) All structures shall be located a minimum of 100 feet
from the ultimate right of way of Old Hundred Road.
All parking and driveway areas shall be located- a
minimum of fifty (50) feet from the ultimate right of
way of Old Hundred Road. These areas shall be main-
tained as a natural buffer which shall be supplement-
ed with additional vegetation, where necessary, to
effect proper screening.
(b) A fifty (50) foot building and parking setback shall
be maintained as a buffer along the eastern property
line, as measured from the ultimate right of way of
the proposed north/south public road. Other than
landscape elements, access, utilities, and signs as
permitted through site plan review, there shall be no
other facilities permitted in the buffer.
(c) A fifty (50) foot buffer shall be maintained along
the western property line for buildings. A twenty-
five (25) foot buffer shall be .maintained along the
western property line for parking. With the excep-
tion of utilities, which run generally perpendicular
through the buffer, pedestrian walkways, jogging
trails, landscaping, and a fence as permitted through
site plan review, there shall be no other facilities
permitted within this buffer. This buffer may be
modified by the Planning Commission through schematic
plan review if adjacent property is developed for a
non-residential use.
(d) With the exception of the setbacks specified herein,
there shall be no interior lot line setbacks.
Existing vegetation within these setbacks and buffers
shall be supplemented with landscaping to minimize the
view of driveways and parking areas and enhance the ap-
pearance of buildings and grounds. Prior to rough clear-
ing and grading, a conceptual landscaping plan depicting
these requirements shall be submitted to the Planning
Commission for approval. A detailed landscaping plan
shall be submitted to the Planning Department for approval
in conjunction with final site plan review. (P)
(STAFF/CPC) 8. Prior to erection of any signs, a conceptual sign package
shall be submitted to the Planning Commission for ap-
proval. Upon submission of a comprehensive sign package,
the Planning Commission may modify the requirements of the
Zoning Ordinance (i.e., may be either more or less re-
strictive) to the extent that the spirit and intent of the
3 875056/BSAPR7/MAY27Q
Ordinance and concept of the development are met and that
proliferation is not encouraged. (P)
(STAFF/CPC) 9. The proposed building(s) shall have an architectural style
and utilize materials as depicted in the renderings and
described in the Textual Statement submitted with the
application. Architectural treatment of building facades
(whether front, side, or rear) shall not consist of archi-
tectural materials of inferior quality, appearance, or
detail to any other facade of the same building. The
intent of this requirement is not to preclude the use of
different materials on different building facades (which
would be acceptable if representative of good architec-
tural design) but rather, to preclude the use of inferior
materials on sides.which face adjoining property and thus,
might adversely impact existing or future development.
Mechanical equipment, whether ground -level or rooftop,
shall be shielded and screened from public view and de-
signed to be perceived as an integral part of the build-
ing. Special treatment shall be provided for any rooftops
on buildings if such rooftops are visible from Powhite
Parkway. Such special treatment will attempt to ensure
that any heating, ventilating, and air conditioning equip-
ment located on such rooftops will be screened and/or
incorporated into the building design. Elevations depict-
ing these requirements shall be submitted to the Planning
Department for approval in conjunction with site plan
review. (P)
(STAFF/CPC) 10. All site lighting, including parking lot and roadway
standards, sign lighting, walkway lighting and "accent"
lighting shall be of such a design and/or location so that
the light source is substantially shielded from view and
light "glare" is minimal. Lighting within any site that
unnecessarily illuminates or substantially interferes with
the use and enjoyment of any other site, particularly
those residential districts which neighbor this develop-
ment, shall be prohibited. (P)
(STAFF/CPC) 11. All utility lines such as electric, telephone, CATV, or
other similar lines shall be installed underground. All
junction and access boxes shall be screened with appropri-
ate landscaping. All utility pad fixtures and meters
shall be shown on the site plan. The necessity for utili-
ty connections, meter boxes, etc., shall be recognized and
integrated with the architectural elements of the site
plan. (P)
(STAFF/CPC) 12. Sites shall be designed and buildings shall be oriented so
that loading areas are not visible from adjacent residen-
tial properties or from public rights of way. (P)
4 SO56/BSAPR7/MAY27Q
(STAFF/CPC) 13. Surface parking areas shall be landscaped so as to divide
and break up the expanse of pavement. Parking areas shall
have at least ten (10) square feet of interior landscaping
for each space. Each landscaped area shall contain a
minimum 100 square feet and shall have a minimum dimension
of at least ten (10) feet. The total number of trees
shall not be less than one (1) for each 200 square feet,
or fraction thereof, of required interior landscaped area.
The remaining area shall be landscaped with shrubs, ground
cover or other authorized landscaping material. Land-
scaped areas shall be located so as to divide and break up
the expanse of paving. The area designated as required
setbacks shall not be calculated as required landscaped
area. Conceptual plans depicting this requirement shall
be submitted to the Planning Commission for approval in
conjunction with schematic plan review. Detailed plans
shall be submitted to the Planning Department for approval
in conjunction with site plan review. (P)
(STAFF/CPC) 14. The amount of open space remaining in any developed site
(computed on an aggregate basis for all property within
the nursing home and medical office tracts) shall not be
less than 50% of gross site area. Open space shall be
that portion of the site not covered by a building (or
buildings) or by parking, driveways, or roadways. (P)
(STAFF/CPC) 15. Prior to, or in conjunction with, the first schematic/sub-
division approval, a conceptual pedestrian walkway plan
for the entire development shall be submitted to the
Planning Commission for approval. This plan shall facili-
tate pedestrian movements throughout the development and
the area surrounding the site. The plan shall be imple-
mented in conjunction with development. Detailed plans
for construction of each phase of the system shall be
submitted to the Planning Department for approval in
conjunction with site plan review. (P)
PROFFERED CONDITIONS
(STAFF/CPC) 1. In conjunction with the first schematic plan submission, a
plan shall be submitted to and approved by the Transporta-
tion Department establishing the centerline for the west-
ern extension of Powhite Parkway through this site. The
developer shall dedicate to Chesterfield County free and
unrestricted at such time the County shall require, but -
prior to the issuance of any building permits, 100 feet of
right of way, free and unrestricted measured from the
approved centerline.
(STAFF/CPC) 2. Other than temporary construction access approved by the
Transportation Department, there shall be no access to Old
Hundred Road/Powhite Parkway Extension.
5 875056/BSAPR7/MAY27Q
(STAFF/CPC) 3. The developer shall dedicate or cause to have dedicated to
Chesterfield County at such time as the County shall
require, but prior to the issuance of any building permit,
90 feet of right of way free and unrestricted for the
north/south road between the Old Hundred Road/Powhite
Parkway Extension and the north property line.
(STAFF/CPC) 4. Construction plans for a 4 lane divided north/south road
shall be submitted to and approved by the Transportation
Department prior to the issuance of any building permits.
These plans shall show the horizontal and vertical align-
ment of the ultimate grade separation of the "north/south
road" at the Powhite Parkway Extension, but not con-
struction detail for the crossing. Access to the
north/south road shall be approved by the Transportation
Department. The developer shall construct 2 lanes of the
4 lane roadway. A phasing plan for the construction of
the 2 lanes may be submitted to the Transportation Depart-
ment for approval.
(STAFF/CPC) 5. The medical office complex to be constructed on the north-
ern portion of the subject parcel shall not exceed 70,000
square feet of gross leasable area. The capacity of the
nursing home to be constructed on the southern portion of
the site shall be limited to 120 beds, and the capacity of
the assisted living facilities to be constructed adjacent
to the nursing home shall be limited to sixty (60) beds.
GENERAL INFORMATION
Location: North line of Old Hundred Road, across from
Brandermill Parkway. Tax Map 36-11_ (1)
Part of Parcel 3 (Sheet 13).
Existing Zoning: A
Size: 18.4 acres
Existing Land Use: Vacant
Adjacent Zoning & Land Use: North - A & R-7 with Conditional Use
Planned Development; Vacant
South - R-7 with Conditional Use
Planned Development; Single and multi-
family residential
East - A; Vacant
West - R-7 with Conditional Use
Planned Development; Vacant
Utilities: 8 inch water line located at the inter-
section of Old Hundred Road and Brandermill
Parkway. Use of public water intended.
(Condition 2)
ON 6 S056/BSAPR7/MAY27Q
r
Lies in Upper Swift Creek sewage drainage
area. 8 inch trunk sewer line located
approximately 600 feet south of site. Use
of public sewer intended. 8 inch line may
not have capacity to serve proposed uses.
Hydraulic analysis of the 8 inch trunk
sewer line should be performed prior to
schematic plan approval. If capacity of 8
inch line is not adequate, 24 inch Little
Tomahawk Creek trunk sewer line must be
extended from approximately-2,300 feet to
the southwest. Off -site easements may be
required to extend public sewer. (Condi-
tion 2)
Environmental Engineering: Terrain is moderately sloping and drains
towards an 18 inch corrugated metal culvert
under Old Hundred Road. This pipe ties in
via a temporary earth ditch to a paved
ditch which connects into a 54 inch storm
sewer in Brandermill Woods, Section 1.
Both the metal culvert and the ditch are
not designed to accommodate increased
runoff from proposed development. During
periods of heavy rain, the existing culvert
is not able to handle existing runoff, and
water overflows Old Hundred Road, down an
existing natural swale adjacent to the
temporary ditch and into the rear area of
existing homes built in Brandermill Woods,
Phase I. This condition is producing wet,
soggy conditions which are a nuisance to
area residents. On- and off -site drainage
improvements, to include replacement of the
existing culvert under Old Hundred Road,
may be required. (Conditions 3, 4, and 5)
Major road improvements are anticipated
along the right of way of Old Hundred Road
in this location. The design of any im-
proved culvert under Old Hundred Road
should be such that it is properly coor-
dinated with ultimate road improvements.
The culvert will also most likely be pass-
ing under a 4-lane divided highway (Powhite
Parkway extended). An adequate sized paved
ditch should link the invert -out of any new
culvert under Old Hundred Road to the
existing 54 inch storm sewer in Brandermill
Woods. The enlargement of the culvert
capacity under Old Hundred Road may neces-
7 87S056/BSAPR7/MAY27Q
sitate, removal of the existing paved ditch
into ,which the temporary drainage outfall
connects. (Condition 5)
Fire Service: Clover Hill Fire Station, Company V . At
present, fire service capability adequate.
County water flows and fire hydrants must
be provided in compliance with nationally
recognized standards.
General Plan
(Powhite/Route 288
Development Area Land
Use and Transportation
Plan): Medium high density residential
Transportation: Proposed development could generate approx-
imately 4,332 average daily trips. Access
will be provided via a proposed north/south
road to Old Hundred Road/Powhite Parkway
Extension. Old Hundred Road had a 1986
traffic count of 221 vehicles per day. The
Powhite Parkway Extension is scheduled for
completion by October, 1988. The
Powhite/Route 288 Development Area Land Use
and Transportation Plan recommends that
Powhite Parkway be extended west of Route
288 as a limited access facility. The
applicant has proffered right of way ded-
ications to accommodate the future con-
struction of the extension.
The Master Plan depicts a north/south road
(i.e., a northern extension of Brandermill
Parkway) that will provide access for this
development. This north/south road should
be designed as an ultimate four -lane sec-
tion with provisions for a future grade
separation with the Powhite Parkway Exten-
sion. The developer should be responsible
for construction of two (2) lanes of this
ultimate four -lane roadway.
The proffered conditions will insure an
adequate access system to accommodate
traffic and, at the same time, preserve the
ability in the future to extend Powhite
Parkway as a freeway to the west.
(Proffered Conditions 1 through 4)
DISCUSSION
Rezoning from Agricultural (A) to Office Business (0) with Conditional
Use Planned Development is requested. A nursing home and medical office
8 875056/BSAPR7/MAY27Q
M
complex is planned. A twenty-five (25) foot exception to the fifty (50)
foot parking setback along the proposed north/south road, a major arte-
rial road, is also requested.
Although the Powhite/Route 288 Development Area Land Use and Transporta-
tion Plan designates the property for medium -high density residential
use, the proposed nursing home and medical office complex are compatible
with existing multifamily development to the south (Brandermill Woods)
and anticipated future development to the north, east, and west. Specif-
ically, on April 23, 1986, the Board of Supervisors, upon a favorable
recommendation by the Planning Commission, approved Centerpointe, a mixed
use development on property to the north, northeast, and west (Case
86S025). Centerpointe will include a mixture of residential, office, and
commercial land uses.
Through the Conditional Use Planned Development process, the Commission
and Board can ensure land use compatibility and quality development.
Conditions 7 through 14 are similar to conditions imposed upon the
Centerpointe Development for low density office development. The low
density office design standards insure proper land use transition between
_higher density office uses and residential uses. These conditions ad-
dress signs (Condition 8), architectural quality (Condition 9), lighting
(Condition 10), screening of utility lines and loading areas (Conditions
11 and 12), and open space (Condition 14). Further, buffer, setback, and
landscaping conditions will protect nursing home residents from antic-
ipated traffic along proposed Powhite Parkway Extended, provide screening
of parking areas, and a pleasing appearance to nursing home residents and
the general public (Conditions 7 and 13). A pedestrian access system
will ensure the ability to walk between the nursing home, medical office
complex, and future surrounding development. (Condition 15)
As noted, a twenty-five (25) foot exception to the fifty (50) foot park-
ing setback along a major arterial road is requested. Specifically, the
Master Plan proposes a twenty-five (25) foot parking setback along the
proposed north/south road (i.e., Brandermill Parkway Extended), which is
designated on the Powhite/Route 288 Plan as a ninety (90) foot major
arterial road. Approval of the requested exception would be inconsistent
with the Commission's and Board's previous actions. Specifically,
Centerpointe's approval requires a fifty (50) foot setback along the
proposed north/south road.
CASE HISTORY
Staff and Applicant (5/18/87):
Staff discussed the recommended conditions with the applicant's represen-
tative. Amendments were requested to Conditions 7 (b) and 7 (c) regard-
ing setbacks and buffers. The applicant requested that Condition 7 (b)
be amended to allow a twenty-five (25) foot parking setback along the
proposed north/south road. Staff has indicated that other area develop-
ments along the proposed north/south road have been required to maintain
9 87S056/BSAPR7/MAY27Q
a fifty (50) foot setback, as recommended by Staff for this particular
request. Staff, therefore, is of the opinion that Condition 7 (b) should
not be amended.
With respect to Condition 7 (c), the applicant requested amendment to
allow the buffer to be reduced to twenty-five (25) feet along the western
property line for the purposes of parking only. Staff supported
reduction with the understanding that should the adjacent property to the
west be developed for a residential use, buffers may be required on the
adjacent property to provide adequate screening.
In addition, the applicant requested that an additional condition to
allow flexibility in the interior yard setbacks should the property be
divided into separate parcels be included. Staff supported the
additional condition based upon the fact that similar setback
flexibilities have been granted for the surrounding area.
Planning Commission Meeting (5/19/87):
On motion of Mr. Cowan, seconded by Mr. Belcher, the Commission recom-
mended approval of this request, subject to the conditions on pages 2
through 6 and acceptance of the proffered conditions on page 6.
AYES: Unanimous.
The Board of Supervisors on Wednesday, May 27, 1987, beginning at 2:00 p.m.,
will take under consideration this request.
10 87S056/BSAPR7/MAY27Q
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