02-14-16-1992 MinutesBOAP. D OF
Nr. ~rry G. Daniel~
Mr. Edward B. Barber
Mr. Lane B. Ram~ey
County Adminietrator
S~mff in Attendance:
Ms. Sarbara Bennett, Exec.
Asst. to CO. A~L~in,/ Dir.,
Office on Youth
Dr. Curl Chafin, Managing
Director, Planning and
Evaluation for Schools
School Superintendent
Mr. ~radford S. Hammer,
Deputy Co. Admin.,
~anage~snt services
Mr. Glenn Lateen, Chief
comprehensive Planning
Mr. Robert L. MaLden,
Deputy CO, Ad. in.,
Human Servlce~
Mr. Gary R. McLaren~ Dir.t
Mr. Steven L, Micas,
County AttorWey
MrS. Paulin~ A. ~itchell~
Dir., N~W~ &Publio
Information se~vice~
Theresa M. Pitts, Acting
Clerk to the Board
Mr. Kichard F. Sale,
Deputy Co. Admin.,
community DeveloDm~nt
Mr. James ~. L. Stegmai~r,
Dir., Budget & Management
F~RUARY 14. 1992
Mr. Daniel called the scheduled w&ek~nd work session to order
a~ 3:20 p.m. and stated Mr. warren and Mr. Ba~ber would be
arriving shortly.
Mr. Ramsey introduce~ Fl&, Tony Bell, Jr., Organizational
E££ectiveness Consultant for E. I. DU Pont de Nemou~ &
Company, Inc,, and stated he would be the facilitato~ for
meeting.
m future vigion of the County through ~t~ex ~nderstanalng of
each oth~'s p~spectives while continuing to build working
~. ~arber arrived at the meeting.
Beard and staff in reco~iztng i==ueg whi~ WO~i~ need to be
u~essed within the next. year; id~tifylng short-te~
deci~ion~ and a p~ocea~ in making 'future decisions; and
ensuring the combine~ eff0r~ oontinue to provide the
quality of life for ~e Citi~an~ 6f'the County.
~. Warren arrived at the ~e~ting.
~2-111 2/14-16/9~
Mr. Bell reviewed the presentation order of the agenda and the
9~idelines far tke proposed topics.
~r. Daniel e~pre~sed appreciation to all in attendance for
giving of their time to attend the weekend work session.
were: (1) the initiating or activating of a' ~ituation; (2)
the response to the initiating or activating of a situation;
and (3) the balancing, complimentary o~ closing path fo~ard
to achieve results.
Mr. Ralph Spencer, senior vice President sf Harrison and
Bates, pre, eared an e×t~nsive overview of real estate trends
and projections and, ~peclfically, in the metropolitan area.
Ne reviewed the market review showcase imple~mented in 1985;
identified factors affecting the economy such ss the
recession, world-wide events, layoffs/plant closings, moral
~msueo~ etc.; the division of the marketplace in the
metropolitan area and the offic~ market including the nu~b~r
Of foreclosUres from 1990-91 and the projected n~er of
foreclosures ~or 1992; office absorption from
projections for new con~truetio~ for the speculative office
market and office construction and absorption comparisons for
effective rents and the currenh rent rates; the heavy
industrial, multl-t~nant and industrial market, light
industrial, freestanding hu~ld~ags and land including supply
and ~egulation and b~ysrs and loans; industrial land zoned
wi~h utillt~os ~ncludlnq eo~t and percentages; availability of
new industrial park land; the retail market including
~ons~u~ion for ~heppin~ centers and shop~in~ center
vacancies from 19~-91; nu~ restaurant chains within the
~r. Danlel instructed the CountyAd~inistrator to compare data
with the office of Harrison and Bates ~egarding the real
estate cycle and, specifically, land already zoned.
Mr. Ramsay noted he would ~e distributin9 copies of "The ~ook
- 1992 Market Review" compiled by Harrison and Bates in the
near Suture.
The ~oard recessed at 6:00 p.m. for dinner.
Reconvenlng:
Demographics prior to County Demographics as listed on the
agenda.
Dr. C~l Chafin, Managing Director for Planning and Evaluation
for the School System, presented an overview of edusation
demographics and, specifically, the ~ission Statement of the
Chesterfield County School Syste~ and their six year
development plan. He :identified '~ey strategies that drive
curr~nt ~nd n~w programs to provide quality education within
t~le School System a~d s~b~itted to the Bourd copies of "Th~
Virginia Plan for strengthening the Commonwealth's' 21st
centul~y Workforee" and "~ericu ~000 ~ An ~dueation Strategy".
ae reviewed s=u~en= enrollment and Drojectlcns through 1995;
short-term and long-term ranges for school population; the
impact of existing' o~hcol population versus newcomer
population; educational, goals within the School's six Year
Plan; the measurable goals of the School System a~d the
~etheds used fgr achieving these goals; the dropout rate and
92-112 2/14-I6/92
the direction of the School System in addressing this issue;
the factors impacting the six Year Plan such as diverolty,
State and national goals; the major areas of emphasis such as
demonstrated mastery of challenging subject matter including
English, math, science, history and geography; development of
life-long skills in critical thinking, creativity, problem
solving, citizenship, positive s~lf-conoept and a lifelong
desire to learn~ the specific focus on reading and writing as
key communication tools; producing graduutes who are
competitive nationally and internationally in science and
math; Competency in foreign lunguage, global cultures and
issues; awareness and appreciation of fine and performing
arts; increasing the graduation rate and reducing the dropout
and
Mr. ~lenn Lassos, Chief of ComprehenE~ve Planning, presented
an overview of the Ricdlmcnd area population trends from 1960
through ~010 and comparisons to the City cf Richmond an4 the
Countfeo of Kenrico and Chesterfield; populution projections
for the County from 1990 through ~030; the breakdown of
population gro~rth as compared by age group and the
projection cf the retired population; h0usshsld trends
households wi=hout children; tho racial breakdown and
County, State and the Richmund metropolitan area; percentage
e~loyment ~rowth within the County from 19~0-90; the increase
in employment wi=hie the county from 1980-90 including
utilities, wholesale and retail trade, £tnanus, insurance and
sales from 1980-90 and regional percentage growth in dwellings
from ~970-90; single family buildlng permits issued from
1980-90; the value of seteotad non-reoide~tial building
permits issued from 19~-90; and the perceatags cf developed
land within the County and the percentage of u~oceupied homes.
It was generally agreed to adjourn at 9:00 p.m. u~til February
F b 5 1992
Mr. Sell called the meeting to order at 9:00 a.m.
Mr. Sale pre~ented an ~xtensi~e overview of the planning
process in general includin~ mana~is~ 9rowtk and achieving
high gnality development; the curr~Dt development review and
zoning process and policy choices related to development
p~aetices and arriving a~ a eon~e~sus to determine future
courses of action. He reviewed ~h~ current zoning and ~lan
review process to me~t the needs of all County customers; the
appropriateness of the County's d~vslopment ~tandaxds; the
continuation of being ~ite-specifiO as it related to micro
versus macro planning; transportation needs and source of
funding end growth related issues; residential single family
p~rmits iooued in the county f~om 1988-91; and future
populations projections r~latlng to school issues; quality
development and growth mahegement relating to various
~tandard$; non-r=sldential new construe=ion per, its issued
within the County from 198~-91; past planning .practices and
planning for future economic development; the process and
timeframe for ~oning ~eque=ts; the ~ite plan review pr0oess
including road drainage, ~rosion and sediment control,
chesapeake Bay, utilitie~ piano, fir~/publi¢ safety access~
conditions and zoning ordinance requirements, septic system
use and traffic safety cnocerna; transportation ~mprovements
as it related to estimat=d costs and estimated revenue;
92-113. 2/14-16/92
comprehensive planning including citizen participation and
required resources; functional ~lans each as water quality and
related to the economic development areas incorporated into
the Plan, the Route 1/301 Plan and the River Corridor Plan.
The Board recessed at 1~:~0 p,m. for lunch.
F~. Gary McLaren, Director of Economic Development, presented
an extensive overview of economic development including
commercial/industrial pe~eentaqe of new construction and its
value from 198~ tPLTouqh 19~2; t~ base ratlo~ from 1985
through 199~; and tax revenue specifically business, by
base so adequate services could be provided wi~out
high ~ality business and industry; the ~phasis of
ta~get~ including manufacturing, headquarters, ~egional and
national ~ervice, distribution, office, regional shopping
companies a~e looking for includin~ marke~ incentives such
geo~a~h~c location, t~an~9ortation and deliv~ of
material and ~inimhed ~rodu~t, labor, builalng ~nd/or ~ite
~e business climate and qualJ~y of life; the
decision being ~iven by costs and timing; ~e importance of
manufm~t~ing; ~he County's income production by
~h~ County %o be in a more competitive tax position; options
for ~arketing tools which would make ~e Co.tM more
~aohinery and tool tax; its high ~ality of life within
virginia; restrictive len~ing practices; ~a loss of
co~i~unt to uctively promote Virginia am a superior business
locauion; =ne po=en~iai r~duo=~on of ~e economic
b~dg=t; und ~e projected n~ual decrease of ~e gro~h rate.
It wa~ g~erully agreed to recess for fifteen minutes.
Reconvening:
Mr. McMale prosecuted ~n overview on the principles of Total
Quality Management, its applicability to County government and
its role a~ a menagement tool for County deDartments. He
reviewed guallty ~anagement in general and a~ it relates to
the business industry; . linking ~trateg~ to performance
equaling the ~uallty of prodnot~ and service~; the "virtnou~
circle"; the community and the deliveranc~ of quality
the six S£~ma Prsgram. understanding Six sigma, si~ S~g~a/
Defect Elimination and implementing Six Sigma quality; methods
to pur~u~ a total quality ~anagenent D~oq~am; methods to
measure for effectlvenees within a buelness; methods ~o create
a system of continuous improvement within a business
customers; definin~ the eont~t Of quality management; and
increasing effiOienc~ and customer matisfaction.
92-114 ~/14-16/92
It was generally agreed to adjourn at 4:50 p.m. until February
I6~ 1992, Sunday, at 8:30 a.m.
Februar~ 16, 199a
l~r. ~ell 0alled the meeting to order at 9:00 a.m.
F~r. McHale presented a brief overview £or consideration on an
a~alysi~ of cost b~nefits which could be utilized in an effort
to achievs less ex~enaive alternative ~oln~ions a~ the same
level of satisfaction; methods to achieve more
employee benefits; and approa~e~ which GOUld be ~sed
identifying marginal issues d~]n~ th~ b~d~t process.
~. ~a~er presented an e~ensive overview of
identified by th~ Revenue Resources and Infrastructure
Co~ittee (~IC) for review by ~e County including
privatization, regionalizatiun, rav~nue ~ource~ and capital
improvement policies. He reviewed so, ices and pro~am~
already privati~ed and opportunitie~ to Drivatize other
facilities such as the N~r~i~g H~, la~dfill~, custodial
gr0und~ ~rvio~s, an~ vehicle maintenance~ ~egionallzat~on
p~eq~am~ a~d identified area~ reco~ded by ~e ~IC to be
ad~ressed such as a minimum security jail f~m, ~pecial
schools, libraries, p~lic ~afety training and home
incarceration; revenue resour~e~ reco~ended by the ~IC such
as new revenue ~ources i~¢ludlng e~an~ ~Pay-As-You-Go"
financing over a per~o~ ~f mime, impac~ f~es, grantor
meals taxe~ ~nd regional gas taxes; capital ~mDrovement
polici~ including r~examining the County's so,vic= stundard~
for f~re ~tat~on~, park~, libraries, transportation,
and using a hierarchical approach in deciding which pr0j~¢t
should be Sund~d: mandato~, main%enanc~, ~nhano~en= and
~ervi~; pursuing con~olidution of const~ction amnmgem~t,
r~thlnklng construction standards an~ examinin~ l~a~ing a~ an
alternative to new construction; and rpco~ending deferral
population studies.
It was generally agreed to rece~= for ten minutes.
Re=onv.ning:
Mr. Ste~aier presented an overview on financial policies
~eluding debt issuance polices and debt ~anugem=nt ratios;
fln~ncial trends such as changing trends and projection0 in
revenue, expenditures and population including percent changes
for population, school AbM and revenues fram 19~-9~ verous
1991-93; taxable property including a~sesse~ value;
expenditures and revenues inc~u~ing ~eal estate, personal
property and local sales taxes from 1990-9~; total per capita
sales as e~mpar~ to the city of Richmond and Henrico County;
debt management program and its summary of a==u~pt~on~ add key
~ebt ratios for fiscal year 1991 ~hro~gh fiscal year 1997~
projects approved in the 1985 Bond Rsferendu~ not yet ~undinq;
authorized amounts remaininq from the 1988 Bc~d Referendum and
planned issuano~ ~he~le for future bonds; Capital
Improvement Program standards and processes such ax for
facility ~tandard$ an~ existing service levels fur ~arka,
libraries and fire stations; reviewed the Capital Improvement
It was the qensral consensus ef th~ Board to invite the School
Board to meet with t. hem at =halt meeting on February 19, 1992
92-11~ 2/14-16/92
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for discussion of the budget and other
The Board recessed at 12:15 p.m. for lunch.
Reconveying:
There wes specific and general discussion, comments end
c/~e~tio~s ~egarding the overviews presented and it wee the
general consensus 0£ the Board to address/dc£ina %he following
key themea:
~l~tlonshim with ~ounty Citizens
Be more customer conscious and seek ways to enable
citizens to ma~e decisions w2thin their responsibilities,
i.e., a "How To" booklet to accompany a building permit;
end
o Ccn~ider D~y~otion of a "Buy {~%este~field" campaign.
Pl~r~ for ~velopm~ ~f ~
O Define a philosophy re~ard~n~ land n~e in the County
(specific attention sheul~ be paid to development of a
rivet plan with private industry);
o Avoid residential ~n~oae~ment upon sites designated or
industrial developm~nt;
o ~e Board recognizes the predominance of the market in
defining the pace and location of growth in otrc County.
require growth to accept quality commitments that protect
the expectations of our ci%iz~na. Growth will alao be
required to make fair contributions to the short term and
long term costs created by gre~h so that our quality of
llfe i~ not diminished. Planning by the county must
provide for anticipated infrastructure to meet the needs
of growth;
o Comprehensive plane, area plans, and community plan~
should have a meaningful effect on indivldu~l toning
decisions. If zoning regueat~ are ~n nonfliet w~th
pla~s, t~e Board ~ho~ld reevaluate the underlying basis
o Seek ways to mnhanca the County's ability to eempet~ With
~ur~ou~dinq Counties, i.e., buy down~, pre-prepared
building sites, adjustments of ~ax structure; and
o Investigate t_he. impac= and importance of tourism for the
County.
o Investigate the concept of Total Quality ~anagement as it
applies to local governmental services in general and to
the County in partlcular; find private see~or comparisons
for a~plioation~ of this concept.
o ~xamine privatization wit~ regard to lower coat and
improved quality of service a~ par~eterm; evaluate
privatiza=ion from "ground zero";
92-116 2/14-16/92
o
c
Work with the School Board to 'insure understanding of
governmental and educational perspectives regarding the
debt schedule and standerd~ for capital i~rsvements;
Seek information regarding the boneflts ~o the County of
legislation currently proposed in the General Assembly
for 1~% sales tax increase;
Seek thorough information regarding meals tax to be in
place by J~e 1, 1992 in order to obtain concurrence from
all constituencies before scheduling for a referendum;
Continue current transportation proffer ~ystem.
Mr. Bell Gelled the weekend work session to a close and
~nquir~d a~ to the r~fl~o~ion cf the Board on t~e ~aterial
presented and issues discussed.
It was the general reflection of the Board that philosophic
issues were addressed and the objectives set were
forum for ad~resslng long-term i~$ue$ and focusing on policies
an~ strategies; that me,ting in a county facility wa~
beneficial from & cost s=and~oint; and t~at the issues
diecussed addressed the direction the Board ~hoUld take when
deciding mat~ers in the bast interest ~f the County. The
Board expressed appreciation tO Staff for their input and
Vote: Unanimous
~Iurry ~. Daniel
Chairman