02-19-1992 Minutes~suRIK%~ ~9r 1992
~. ~. L. Morale, III
M~. Lane ~. Ramsay
County A~ini~trator
Atte~lance:
Mrs. ~enn Copel~nd, Chairman
Mr. Timothy ~rown~ Vice chrm.
Mr. Thoma~ R. Fulghum
School Superintendent
office on Youth
Finance for Schools
Dr. Carl Chafin, Managing
Director rom ~lanning and
Evaluation for Schools
Deputy Co. Admin.,
county A=torney
){rs. ~auline A. Mitchell,
Dir.~ ~ews & Public
Information Services
Mr. James J. L. Steg~aier,
Dir., Rudg~t & Management
F~r. Daniel culled the Fegulurly scheduled meeting to order at
5:10 p.m. (EST).
I. SCHOOL B~D~Er/'
Mrs. Cepeland presented ~he S~ool budget as amended by the
S~hool Board and ~tated they had tried t~ develop a budget
not have an adverse impact on the ~ality of instruction.
basis for race.ending the ~roposed budget; the School's
compensation package and budget as approved by ~ School
~uard.
and County from fiscal year 1992-93 and reductions and
Di~o~ion, oo~ent~ and questions ensued relative to State
whi~ the School System would b~ able to confirm fundm
additional f~nd~ from the State; school e~ollment fibres,
current and projected; additional revenue sources which~y be
available to ~ School System; p~oDo~d ~avenue ehange~ to
ave~ag~ fe~ Cha~ged to use a school facility; proposed
rebus%ions taken by the School Board in tBeir budget; an~ Lhe
average of pupil/teacher ratio, etc.
~en a~ked, ~. Cop~land and ~, ~row~ reviewe4 technology
initiatives undertaken by the School Board and ~ source of
funding for ~e technology.
It wa= generally agreed to 'rece~ for fifteen minute~,
~eccnvening!
Discussion, comments and c~uestions ensued relahlve te
recoltme~datio~s for the 1992-93 budget; c~h~nges in the budget
from last year; the pr0Dosed bu~ replacement schedule;
privatization or consolidation cf School functions; and
duplication Of Services that cannot be consolidated due te
State requirements.
proposed 1992-93 teacher scale.
proposed 1992-99 tea0her ~alary scale; the basis for the
proposed salary increase would apply to School employees;
setting a precedent regarding their recommendation for
supplemental income. Mr. Brown mtated the School Board was
nut anticipating using this approach next year.
the valus of %he total compensation package to school
employees; whether the proposed salary raise for School
payroll departments could be consolidated and way~ in which
Mr. Daniel stated the County Administrator would be contacting
tbs School Superintendent to review opportunities for the
Productivity Awards.
Dr. Chafis presented an overview cf capltal improvement needs
for the Schools including new space and improvements to
ex~stlng space; recommendations from the DsJong Report; the
School Board's instruotio~ to each School to p~epure u plan on
projected space needs defining how they would address a twenty
percent increase in school enrollment; space needs u~ing
1996 t~l~C~g~ 2000; new school constr~ction needs including the
n,,~her of elementary, middle and high schools; whether the
DeJong Report had been formally adopted by the School Board
and, if not, whether the recommendations were being
implemented; the toolbox approach and the option of
schools.
B. ~T BACK~RO~ND A~ P~ S~ OF D~T ISSU~
Of debt issuance in=ludlng the authorized amounts r~inln~.
~. Daniel requested a list be 9r~pare4 outlining
t~metable for the ~on~tr~tio~ of
92-119 ~/~9/9~
Stegmaier stated the next Bond sale would be November of
and reviewed the baeie for the re¢o~endation.
Dissassio~, ~o~e~ts a~d q~estions ensued relative to the
Jame~ River High School site and capital improvements
Mr. Daniel instructed the County Administrator tc work with
the School Superintendent and identify opportunities for
advanced funding, bond anticipation notes or available
~o~inations to advance the $~hool Dcard f~2%ds, within the
framework of the budget parameters, to complete priority
projects, including but not limited to, the air
conditioning/energy conservation projects.
Mr. Ste~aier reviewed the debt management program key debt
ratios for fiscal years 1991 through 1997 including debt
service to e~endltures, debt per oap~ta~ debt to a~se~sed
value and new debt issued.
It was generally aqreed to discuss consideration of a meals
tax prior to the recommendationm made by th~ Revenue Resources
and infrastrustur~ Committee.
IV. O~CU~ON OF_MEAL~_TAX
M~, Daniel stated the Revenue Resources and Tnfrastructure
Committee had recommended consideration of a meals tax which
could ~ designated for School relate4 issues. He further
~tat~d =he School ~oard would need tc establish the need for a
meelm to× and develop a "pay-as-you-go" philosophy for new
construction projects. He noted implementation of a meals tax
could generate approximately $~ ~illi0n per year.
Discu$~i0n, ce~ment~ and questions s~sued relative to the 1988
Bond Referend%~m and the timeframe in which t/~e process for the
meals tax would need to ~e defined.
Mr. Micas clarified the sequence of events for consideration
of a meals tax such as preparing for the public hearing
process and the tlme'~chedula in which to work.
F~. Daniel stated he would like tho School Board to inform the
Board of Supervisor~ no later than April 2, ~99~ of their
intention in considering a meals tax in order to provide the
Board with the appropriate preparation time.
III. RE%~D~NE19~SOORCE~ ~ND i]~I~t~WR~I'URE COmmITTEE
~ATIONS
A. ~ - ~ ~ ~_~ ~x~ P~
~. ~m~ey r~viewe~ re~o~d~i~n~ by ~ Revenu~ R~sourc~s
and Infrastruct~e Co~ittee for the County to set aside two
project~ on a "pa~-as-yo~-go"
~. Daniel stated it was ~e feeling of ~e Board that the
$choo~ ~oard ~hould also start planning for FY94 to se~ aside
two De~ce~t of ~e g~a] fund transfer to go into a capital
Dis=ussion, co~ts and ~estions ensued relative to the
reco~endaticn and the overview pres~ted at the w~ak~nd work
session of the ~oard regarding Total Quality Management.
2/19/92
tO undertake better m~tkods in dsvelo~ing efficienGies and in
o~de~ to fina~ee the Coanty as a whole by considering
#pay-as-you-go" ideas.
It was generally agreed =he School Board Liaison committee
would start addressing this issue throughout the yesr and for
~he Board o£ Supervieors an4 the School Board to consider
meeting on a quarterly basis.
Mr. Daniel expressed appreciation to Mrs. C0pelana for ~er
service to the School Boa~d and as Chairperson for the year.
He stated he would mis~ her diligent service =oths so. hoc]
Board.
After brief diucussion, it was th~ general consensu~ cf the
two Boards to meet O~ F~roh ~7, 1992 at 4:00 p.m. in the
Administrution Building, Room SO~, for a dinner meeting to
disou~ matt~r~ o~ mutual concern.
On motion o£ Mr. Daniel, sesonded by Mr. MeHale, the ~oard
adjourned at 8:30 p.~. ~til Febr~/ary ~6, 1992 at 3:00 p.~.
Vote= Unanimous
n~n~ B. Razsey
County Administrator
92-121 Zt19/92