04-01-1992 Minutes~r. ~dward ~. ~arber
F~r. Whaley M. Colbert
F~T. ~. L. MoHale, III
F~, Lane B. Ramsey
County Administrater
~ta£f in Attendance:
Asst. to Co. Admin./Dir.,
o~£ioe on Youth
Firs. Doris R. Del{art,
Legit. Svc~. and
Chief Robert L. Eanes,
Fire Depar~ent
~. Bradford S. H~,
Deputy CO. Admin.,
Dir., Seneral
~s. ~ry Leu Lyle~
Dir., Accounting
~. Robert L, Masde~,
Deputy Co. A~fn.,
~+ Steven L,
county Attorn~y
~$, Pauline A. ~itchell,
Di~.~ New~ & P~blic
Information
~. F. O. Parks, Dir.,
~nfu~a~iun Sys%~s Tech.
Col. J. E. Pittman, Jr.,
Ms. Theresa M. Pitt~,
Acting Clerk to ~ Board
~- Richard F. Sale,
Deputy Co.
~. James J. L. Ste~aier,
Dir., Budget & Management
Bix., Libraries
~. David H. Welchons,
Dir., Utilltie~
~. Frederick Willie, Jr.,
F~r. Daniel called the regularly eohaduled meeting to order at
3:00 p.m. (PST).
.2.. WORK SESSIONS
~- Ram~ey stated the purpoze of the work ~ee~ion wa~ to
provide the ~sard wi~h an oYerview regarding the proposed
FY93-99 Capital Improvement Program; the Ut~lltle~ Department
0p~ratin~ ~udget~ Capltal Improvement Pro, ram and oharge~ for
irrigation; and School/County ¢0~olidatien opp0r%unitles. He
noted the proposed F¥~3-99 Cap~tel Improvement l>i~ogram met the
stan~ard~ which have bee~ ~t ~or%l] for capital facilities.
, I
Mr. ~teg~aler o~t%in~d the financing in the Capital
Improvement Program (CIP) and the sources of f~ds that would
be used ts finance the projects. He presented an overview of
the County's debt ~anagement program highlighting key debt
ratios ~or fiscal years 1~93-99 for both current and
accelerated bond issuance sclnedules and stated the County's
goal, or target, was to decrease the debt Service to
expenditures ratio to 10 percent. He further stated the
amount of the CIP funded by ~--ha operating budget was projected
to increase consistent with the County's d~bt
policies. When asked~ he stated the timeframe for borrowing
the $1T million planned for FYg§ Would be in the ~ovember to
referendum and how it wo~ld impact the Capital Improvement
~rogram; the schedule for approving and ~ssu]ng new debt
beyond the 1988 Referendum; the development of a contingency
plan in the event the planned issuance schedule for new debt
d~ee no~ coeur; and which projects ~ould be delayed.
~r. sale presented an overview of the proposed Capital
the CIP functional areas for the libraries.
There was brief discussion relative to the Matoaca/Wsst Branch
Library a~d the possibility of utilizing the Reserve for
~t~n Ca~ital Projest~ for the Ho~kins Road Branch Library
presently planned fur co~pletio~ i~ 1997 and ~998.
ar. Daniel ~n~tructed the County Administrator to seek
options, including utilizing the Reserve for Future Capital
Projects, in order to start renovating the ~eadowdale building
und completing it by th~ 1~94 budget yea~.
Library expansion and whether it could be accomplished on the
existing 1.76 acre site ~nd/o~ whether it could be two
stories.
Mr. Sale next reviewed the CIP £~nctienal areas for Parks and
Recreation.
Discus=ion, comments and questions ensued relative to the
status of Lake Chnsdln Park; whether the land had been
p~roha~ed; the turf irrigation systems for fields; whether the
County presently had irrigation systems; the linear park
improvements; whether Thomas Dale High School's athletic
fields were ~chedule for lighting i~pnovements; the timeframe
in which the improvements would be made; improvements
generally made by Parks and Resrsation~ whether the School
Syste~ would ms.imf in addressing the concerns expre~=ed about
fields; and whether the Riverton athletic field layout had
been "signed off" or approve~ by ~he Departmen~ of Parks
Recreation.
Mr~ Daniel instructed the County Administrutor to draft
letter as part Of the capital expenditure plan for advanced
funding for the athletic facilities. ~e noted it was part of
County after =thcs1 con~tructlon before dollar appropriations
are received.
Disoussion~ comments and questions ensued relative to the
Riverton Athletic Complex bids and construction; whether the
ou~; and whether the Coalfield Soccer Complex and the purchase
of the land was included in the 1988 Bond i~sue.
92-~47 411192
Mr. Sale reviewed the CIP functional areas of public safety
including the ~mmu~ication~ t~wer, the animal control center,
the police/fire training center, etc.
Discussion, comments and questluna ensued relatlve to funding
for the police/fire training center facility and whether funds
allocated to the proposed Center Points Fire Station could De
u~d for the Bensley Pire Station.
Mr. Daniel instructed th~ County Administrator to use
remaining Center Points 1988 Bond proceeds to construct the
~ensley Fire Station and to fun~ the Center Points Fire
Station within the Reserve for Future Capital Projects as the
funding source. He stated ha felt t. he public would ~e
served in addressing the need~ for £ir~ protection by funding
the Beneley Fire S~a=ion at this point in time.
When asked, Chief Eases stated of the ~wo Xire ~tations,
Be~ley or Center Boint~, he would rather have the Center
~oiute station. He ~urt~er stated since development has not
occurred at the Center Polnt~ location a~ originally
anticipated and a site as~ adequate road system to support
satisfactory response times had not be~n procured, he endorsed
t~e ~ecommendation to reatlooate funds designated for the
C~nter Points Fire Station to const~ct the Bensley Fire
Station with the understanding that within a specified time
period, funds wo~ld again be designated ~or completion of the
center Points Fire station. He stated t~e $635,000 fe~ the
Phi~lip~ Fire Station addition would be used for sleeping and
eating quarters. He noted a need to replace the apparatus
bays to bring the station up to date.
M~. Eale reviewed the CIB functional areas ~or tranepor=ation
such as industrial acses~ roads; revenue sharing; road
planning and'design; and improvements to ~appy Hill Road.
Discussion, comments and guestions followed relative %o the
schedule for the revenue shuring plan; the lighting on
Jefferson Davis, b~=waan Chippenham Parkway and Kingsdale
Road, and whether it was stihl p~rt of the list; whether this
projeo~ would apply to the community development block grant
program and how to fund the project o~ a priority basis.
~r. Sale reviewed the CZP funetlonal areas for drainage; the
Airport; Planning; general County; and the jails. Mr. Ramsay
noted there would be a work session on t~a regional Jail in
F_r. Sale reviewed tt~e CIP for Schools CIP for FY93-99 and the
Discussion, co=merits end questions ensued relative ~o the
methodology used in developing this plan; the meurce cf fnnds;
forthcoming percentages; ~he recommendation by the schools;
the comparison of the soccer complex for Clover Hill; and
those County projects not included in the proposed
recommendations due to funding
Mr. Ramsay state~ th~ prcpo~d $¢hool CIP would not =rears an
ove~rload £0r the schools but rather wo~ld house children in
the traditional manner, i.e. opera, lng a= under 100 percent
oapaoi:y.
It was generally agreed ts recess for five minutes.
92-248
2.~. DEPARTK~OFr~ILITI~ OPERATING ~TDGET. CAPITA~
Mr. Welchon~ presented an ove~iew of the Utiliti~ D~pa~ent
~-~3 b~g~%; th~ basis ~or dew~lo~ing it an~ that no rate
increa~ was r~quired; p~nding and anticipated gover~ent
regulations and its impac~ on the system; Petarsburg's
wamtewater treatment plant improvementm; and the Cou~ty~
County'= re=pon=~b~l~ty ~m paying for a p~rce~tage ~f th~
billing system; rerouting of meter routes; ~urcha~ng wat~
facilities at the Palling Creek Plant; and removal of a~onia
and o~er additional vacant po~ition~ would not b~ fille~. He
ruvi~w~d th~ average bi-monthly residential billing as
and wa~newat~r proj~ctm~ and funding for the capital project~.
He noted they did not anticipate selling bonds fur at least
four to five years.
~apital pro~am's fund balance; funds se~ aside for
contingency 9urDo~es~ the ~roce~s used in puying the bonds;
swift Creek Reservoir and the City of Ri=~on~ -- were
comparable.
Mr. Warren inquired as to th~ draw down at ~ Swift Creek
Re~oir. Mr. Welchon~ ~ta%ed a study of ~l~native and
irrigation and stated the 198s Rate study consultants (CDM)
felt the County ~hould ~ontinue with it~ present policy. He
would be $40.00~ and customer charge~ for the ~econdary ~t~r
am0~nt ~g avgrag~ irrigator Days per month; t~e impact th=
affected; whether more water would be used; the Derc~ntage of
irrigation charges.
92-249 411/92
Mr. Ramsay stated sta££ had prepared a more ex~ensive list of
consolidation epportunitie~ sihee it was presented to the
Board on March 27, 1992 and the School ~oard had received the
updated list.
~. Daniel in~tl~cted the County Administrator to send the
llst to the School System as 9art of their analysis and stated
he felt it would be inappropriate for the Board to discuss
this issue until the School Board reported b~ok to them by May
D~scussion, co~en~ ~n~ q~estion~ ensued relative t~ ~e
reco~endations by staff; current funotions managed by ~e
School System and th~ county; and the action plans which have
~e Co~%y and Schools and i~ it wa~ a~e~ ~o ~onso!idate,
~taff would preset criteria to determine th~ cost savings and
a~inlstrat~on to o~er jurisdictions.
~. Daniel noted reco~endatlon~ by ~taff for consolidation of
~ool/County opport~iti~ would be ad~ressed at u work
~e~slon in either May or June.
~taff to bring it back to the Board for review.
On motion of ~r. Daniel, seconded by Mr. Colbert, the Board
recessed =c the A~mlnistra=ico Beilding, Room $0~, for dinner.
Reoonvening:
Mr. Daniel called the meeting to order at 7:00 p.m. and stated
this date and time had been schsduled ~cr a series c~ public
hearing~ to consider ~uch ie~ue~ for ~on~idarati0n including
an ordinance to establish the annual tax levy on various
ola~s~ o~ property; an ordinance relating to application fees
for land use, hearings and zoning; an ordinance rela~ing to
fees; an ordinance ~alating to delinquent tax collections and
bad che¢~ charges; an ordinance relatin~ to charpee for
wastewater service; the proposed FY92-93 Budget; and the
proposed FY93-9~ Capital Improvement Program. Re further
stated the Board would schedule theEe ims~ for consideration
of adoption at its re~/larly scheduled meetin~ on April 8~
199~.
~r. ~aniel in=reduced chief Robert L.
Department, who gave the invocation,
of the Fire
92-250 4/1/92
C~ief Eanes led the Pledqe of Allegiance to the Flag of the
United States of America.
F~. Stegmaier presented an overview on the proposed PY92-93
budget and stated the budget was balanced and afl-herod as
closely a~ possible to the budget objectives, maintained the
excellent quality e£ life in the county and allesated liDi~d
new resources. He £urth~r stated the proposed b~dget
illustrated continuing efforts of all County employees to
d~ver quality public services with resources which have
declined for two consecutive years. He ~eviewed the budget
process add the general criteria ~stablished in balancing the
budget such as no insrease in the tax ~ate; funding required
increase~; setting aside funds for capital improvement
~ese~ve~ the re~o~e~dation~ of the Revenue Resources and
Infrastructure Committee; the maintenance cf critical
seIvices~ providing funds for zalery adju~tment~ and reducing
the size of the work force with no layoffs of permanent
full-time staff~ future projections for growth, mcbool
enrollment, the decline in local revenue genera=ed by growth;
a~d the decline in eXpenditures in con,tent dollars per
capita. Ha further stated staff would he addressing method~
in which to increase productivity a~d e£fi¢ie~¢y and expressed
app=eciatlcn to staff, the Budget and A~dit Committee and the
Board for guidanc~ in e~tablishlng priorities for the budget
and for support throughout the budget process.
6.A. ~O CONSID~ AN OI~DINANCE TO _~$~AICLT$1~ 'x~ ~ T~ ~
~OU~S~ OF ~P~ FOR ~ ~U~ OF
~. Daniel ~tat~d ~i$ d~te and time had been advertised to
oon~ider an ordlnanoe to establish ~e annual tax le~ on
~mre b~ing no on~ tu ~peak ~n favor of 0r against the
ordinance, th~ public hearing wa~ closed.
Mr. Daniel stats~ this date and time had been advertised to
Chesterfield, 1978, es amended~ relating to application fees
There being no one to ~pea~ in favor of or against the
6.C. TO CONSID~I%.ANORD!NANCRTOANENDS~TiON ~-4. CODE OF
~r. Daniel ~a~d ~is date and time had been advertised to
consider mn ordinanc~ to a~nd Section 6-4, Code of the Coun~y
ordinance, ~ public hearin~ was closed.
92-251
6.D. TO CONSIDER AN O~aNCE TO ~ SEC~I.O~S..$,~12,.$.AND
8--12.4. CODE OF TaU COUNTY 0P CHESTERFI~.n. 1978, AS
CHEC~
Mr. Daniel stated tbi~ date and time had been advertised to
consider an ordlnan~ to amend Section 8-12.6 and 8-12.4, Code
of ~e County cf Chesterfield, 197~, as amended, relating to
delin~ent tax collections and bad check charges.
ordinance, the public hearln~ was closed.
6.E. TO CON~IDERANORD~iANCETOAI~ENDSEC~ION 20-69. ~ODE OF
THE COU~xi OF ~-r~FIE~D. ~97S. AS A~NDED. ~TIN¢ TO
~lr. Daniel stated this date and time had been advertised to
County of Chesterfield, 1978, as amended, relating to charges
ordinance, ~e public hearing wa~ clo~d.
6.F. TO CON$ID~I THg PROPO$~ FY92--93 B~DG~T
l~r, Daniel stated this date and time had been advertised to
consider th~ propo~ ~Y92-93 ~udg~t.
Dr. Mitch Ted~schl stated he wa~ a veterinarian wi~in ~a
County, =~r~ssed concerns regarding ~e process followed for
~he assessment of business license taxes and indicated he felt
~e County should ad~esm chanqe~ to en~ure an efficient
representatives of Chesterfield Little ~a~e, e~re~ed
zupDort of ~e Department of Parks and Recreation and,
=peclflcally, th~ proposed $~.00 sports f~e as they f~lt ~
f~ would be utilized to ensure maintenance and upgrading of
existing fields. ~r. Pierce and Mr. wil~on also e~re~ed
abo~t info~ation previously received re~arding the assignment
of fleld=.
~. ~ob~rt Greene e~ressed concerns re~arding the school
appropriation ra~er than to appropriate School fund~ by
92-252 4/1/92
support to no more ~has 7.5 psrosnt of the Operating Fund and
request for a lump-sum appropriation and appropriate the
necessary additional funds to bring teachers' salaries to the
State level for each level of experience. He submitted to the
Bo~rd a copy of his statement outlining hie concerns.
Mr. Chris Teachey, repre~entlng concerned parents at Kening
Elementary School, expressed concerns re~arding the eo~pIetion
of energy conservation/air ¢ondltlsnlng projects at the School
as they felt the ehild~e~ had missed valuable instructional
time due to closings relative to heat and~ thsrefore~
requested these types of projects and, specifically, at Henlng
be completed by the end of the summer and Drier to the start
of the next school year.
Mr. Cleveland Martin~ Sr. stated he has actlvely bee~ involved
as a past coach in the Quarterback League, outlined the
history of the League and stated he wa~ opposed to the
proposed $3.00 sports fee.
Ma. Bonnie Knick~ Vice President of Beula~ Athletic
Association, stated other alternatives should be examined
regarding the proposed $3,00 sports fee es she felt it would
impact the ability of some of the parents to' pay the fee,
would be setting a precedent for similar types of fees in the
future and, therefore, was in opposition ~o the fee.
Ms. Harie Trainham, representing a group of small private
refuge haulers, expressed concerns regarding the Co~nty'~
once-a-mcnt~ ~rash collection service and the curren~ $2.00
fee at the landfills and requested the County consider
eliminating the once-a-month trash service while ~aintaining
the fee for the use of the landfills.
~r. Roll McDani~l, r~presenting concerned parents/~tudents of
Thomas Dale High school, expressed concerns regarding the
condition of the school's athletic field a~ they felt th~
~isld had not been brought up to standards and 0rested a
safety hazard. ~e noted the par~nt~ have committed to
implementing a plan to ~preve the field and requested support
~s. Dawn Cola~ietro, ~xecutive Director of the YWCA of
Rieh~0nd, outlined the hi~tory of the shelter, the CUrrent
services provided for battered women an~ children and stated
due to the decline in the econem~, the~e t~rpes of services had
increased. She requested the Board ts consider increasing
their funding by $10,000 to assist in offsetting ¢OSt~ a~d
request.
Mr. Ray Hevan~r stated he has been actlvely involved in
coaohln9 for over thirty years, expressed support to County
administration although he did not ~upp0r~ the proposed $3.OO
sDort~ fee ae ~e felt the fee would net be in the best
interest of the children.
Ms. ~ary Ann ~armon, Preeldent of Friends of the ~ibrary,
stated she was representing over 450 volunteers and requested
¢on$1d~ration be given to the renovation ~f the Meadowdale
buildiBg purchased for the use of a library as they felt ~t
was a needed service and a positive uso of funds. She
submitted to the Boa~d a brochure regarding their annual
meeting.
~Ir. Leu Lippa, representing Chesterfield Softball ~ssecfation,
stated they were oppo~ to the promoted $3.00 sport~ fee as
they felt the needed money should come from within the budget
for the Department of Perks =nd Recreation. He expressed
92-253 4/1/92
support of the Department and stated they weuld be willing to
work with the County in rai~ing fUndm ~nd ~ubm~tted to the
Board a copy of ~he Ase0ciation'e program.
Mr. Jack Sims, representing the Richmond symphony, outlined
the activities and program~ of the ~ymph0ny which are attended
hy many youth and adult wlthln the County and requested
continued support for the organization.
Ms. Mildred ~urre11 and Mr. Larry Usry, representatives of
Chesterfield Youth Softball Association, stated they f~lt some
of the parents would be unable ~o pay the ~roDose~ $3.00
sports fee and would not be in the best interest of the
children and, therefore, were cp~ossd to tbs fee.
Ms. Delores Walston state~ ~hs has ~een actively involved in
the various.sports leagues and felt the associations rely on
the parents to pay the ousts associated with the activity and,
therefore, wMs opposed to the proposed $3.00 sports fee. She
requested the Board te decide in t~e best interest of the
children.
co~t~ incurred an~ functions provided by ~he Association and
felt it would not be in the best interest cS ~he children.
and condition of ~laylng f~slds.
Ms. Beth bunkum, President of th~ Chesterfield County Council
schools; the County's ability to adequately fund the schools;
and lowering the pupil/teacher ratio before increasing
regarding their recommendation for the ~993 School budget and
submitted a ~opy to the Board.
requested the Beard to consider using £unds earmarked for the
County by the General Assembly and f~nds frcfi~ a ten percent
reduction in $o~eol Board Administration to allow ~he
use the remaining £unds to lower the pupil/teacher ratio. She
and pro,rams o~ the organization and requested t~e Board to
brochure regard~n~ the emergency services provided Dy the
Mr. Richurd ~dward~, represenDing the Petersburg Symphony
the Symphony which are attended by many youth and adult within
the County and r~quem~ed continued support for the
organization. He submitted to the Board information regarding
Mr. Don Un~u~migg stated he felt the County should examine the
possibility of transmitting ~ata ~hrough cable television
volunteered h~ ~ervioe to th~ county in this effort. He also
Mr. Mike Mullet, President of Greenfield Division
Commonwealth of Virginia Youth Soccer, ~tate~ he supported the
although he felt uther elternat~ve~ ~hould be ~xamined
92-254
regarding the proposed $3.00 fee such as the fee being decided
at the discretion of the associations or a fee being charged
youth sports before adul~ sports.
Mr. Punky Lumpk~n, President of Chesterfield Basketball
League, stated he supported the administration of the Parks
and Recreation Department and felt youtll within the county
needed to participate in the types of activities and prugra~
the Ieap~les offered. ~a further stated consideration should
be given to making the 9¥ms at schools mere'usable and for the
County to promote regional ty~e~ of activities. He ~bmitted
to the ~oard a booklet ~efinin~ the purpose of the League.
~ir. Robert Karmas submitted to the ~oar~ oo~ie~ cf the audit
for the Building Insp=ction Department and copies of building
permi=s and expr~s~e~ oo~oerns rsgardin~ the internal audit
pro=ess, uddressing fee~, and developing incentives for County
a~ministrati0n. He cf£ersd ~o pay the proposed $3.00 fee for
the first fifteen children who were unable to pay the fee.
Mr. Willis Blackwood, representing the Chesterfield Business
Council, expressed support of the proposed budget, outlined
several of the recommendations made by the Revenue Resources
and Infrastructure committee and reviewed the c~rre~t status
of the D~Jeng Report.
~s. Rhonda McCabe, representing Natoaca Softball Athletic
Association, stated she was opposed to the proposed $3.00
~port~ fee a~ ~he felt th~ ~95~ ~OBd Referendum should have
included the funds re,ired in ~eintaining the fields and
wo~ld not be in the best interest of the children as it would
impact those parant~ unable to pay the f~.
Mr. Dick Proctor, member of the Chester Soccer Adult
Association, stated he was in favor o~ the proposed $3.00
sports fe~ us he felt the money would be used to benefit those
involved an~ that =he associations could pay the fee for those
who could not afford to be charged.
Mr. Mc~ale ~ubmitted a le~t~r £ro~+ See Volp~ regardln~ the
scale for teachers' salaries and other concerns and requested
outlined.
Mr, Tom Van ~awkin~ expressed concerns regarding the School
budget, the amount of funds allocated to the Schools and the
amount allocated to School administration. Ke ~que~ted the
~oard to conduct an outside audit of the school System.
There being ae one else to adclress this issue, the public
6.G. TO OONSIDE~ 'r~ PROPOSED F¥PZ-99 CAPITA~ ~~
~. Daniel ~tated thi~ dat~ and time ha~ been advertised for a
publi~ hearing to con~ide~ the p~opo~ed FY93-99 C~pital
Improvement Program.
outlined th~ history of ~e Station and stated it had been
built by volunteers and had not ~een designe~ ~or mo4~n
replacement of ~e ~ation an~ a~re~ing ~af~ty oono~rn~.
There bein~ no one else ~o adaress L~is issue, ~e public
hearing was closed.
Mr. Daniel expressed appreci~tlun to all ~os~ providing input
into the prooess and stated ~e Board would t~a the~e i~s~e~
92-255 4/1/92
on motion of Mr. Daniel, ~e~onded by Er. colber%, the Board
a~journe~ ~t 9:4§ p-m- until April R, 19g~ at ~:0~ p.m.
Vote: Unanimous
county Adminis~ra=6r
~a~rry G. Duni=l ~
4/1/92