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2010-03-24 MinutesBOARD OF SUPERVISORS MINUTES March 24, 2010 C Supervisors in Attendance: Mr. Daniel A. Gecker, Chairman Mr. James Holland, Vice Chairman Ms. Dorothy Jaeckle Mr. Arthur S. Warren Ms. Marleen K. Durfee Mr. James J. L. Stegmaier County Administrator Staff in Attendance: Mr. Mike Bacile, Dir., Purchasing Ms. Janice Blakley, Clerk to the Board Mr. Kevin Bruny, Chief Learning Officer Ms. Debbie Burcham, Exec. Dir., Community Services Board Mr. Allan Carmody, Dir., Budget and Management Ms. Marilyn Cole, Asst. County Administrator Mr. Barry Condrey, Chief Information Officer Mr. Richard Cordle, Treasurer Mr. Roy Covington, Dir., Utilities Ms. Mary Ann Curtin, Dir., Intergovernmental Relations Mr. Michael Dance, Asst. Dir., Accounting Mr. William Davenport, Commonwealth's Attorney Mr. Jonathan Davis, Real Estate Assessor Mr. Will Davis, Dir., Economic Development Mr. William Dupler, Building Official Colonel Thierry Dupuis, Police Department Dr. Suzanne Fountain, Asst. Dir., Social Work Mr. Mike Golden, Dir., Parks and Recreation Mr. John W. Harmon, Real Property Manager Mr. Russell Harris, Mgr. of Community Development Services Mr. Joseph Horbal, Commissioner of Revenue Mr. Jeff Howard, Environmental Program Manager Mr. Thomas E. Jacobson, Dir., Revitalization Mr. Donald Kappel, Dir., Public Affairs 10-190 03/24/10 Mr. Rob Key, Director, General Services Mr. Louis Lassister, Dir., Internal Audit Ms. Mary Lou Lyle, Acting Deputy County Admin., Management Services Mr. Mike Mabe, Director, Libraries Mr. John McCracken, Dir., Transportation Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Mr. Jay Payne, Asst. to Dep. County Administrator Sheriff Dennis Proffitt, Sheriff's Department Ms. Jo Lin Rohr, Quality Coordinator Ms. Karen Russell, Dir., Risk Management Chief Edward Senter, Fire Department Mr. Jim Stanley, Security Manager, Environmental & Security Management Ms. Sarah Snead, Acting Deputy County Admin., Human Services Mr. M. D. Stith, Jr., Deputy County Admin., Community Development Mr. Thomas Taylor, Dir., Community Development Block Grant Mr. Richard Troshak, Dir., Emergency Communications Center Mr. Kirk Turner, Dir., Planning Mr. Scott Zaremba, Director of Human Resource Programs Mr. Gecker called the regularly scheduled meeting to order at 3:01 p.m. 1. APPROVAL OF MINUTES 1.A. FEBRUARY 24, 2010 REGULAR MEETING 1.B. MARCH 8, 2010 BUDGET WORK SESSION On motion of Ms. Durfee, seconded by Mr. Holland, the Board approved the minutes of the February 24, 2010 regular meeting and the March 8, 2010 budget work session, as approved. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. J J J 10-191 03/24/10 2. COUNTY ADMINISTRATOR'S COMMENTS r~ u 2.A. COUNTY ADMINISTRATOR'S REPORT Mr. Stegmaier stated the agenda for the meeting includes setting a public hearing relating to the adoption fee of animals from the Animal Shelter. Mr. Holland stated a community meeting was held in the Dale District to discuss the budget and there were 46 citizens in attendance. 4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS, DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION 3. BOARD MEMBER REPORTS There were no requests at this time. 5. RESOLUTIONS 5.A. RECOGNIZING MR. FORREST CLAPP AND DR. BETTY HUNTER- CLAPP FOR THEIR CONTRIBUTIONS TO CHESTERFIELD COUNTY 0 0 Mr. Kappel introduced Mr. and Mrs. Forest Clapp, who were present to receive-their resolution. On motion of Ms. Durfee, seconded by Mr. Warren, the Board adopted the following resolution: WHEREAS, Mr. Forrest Clapp and Dr. Betty Hunter-Clapp have been residents of Chesterfield County since 1981; and WHEREAS, Mr. Clapp was the major fundraiser for the Hands Across the Lake organization and worked tirelessly to protect the county's Swift Creek Reservoir; and WHEREAS, he also volunteered at McGuire VA Hospital for many years, providing transportation for patients; and WHEREAS, Mr. Clapp represented his Shallowford Trace neighborhood in Brandermill, and taught Sunday School at the Brandermill Church, where he also served on the Adult Ministries Committee; and WHEREAS, Dr. Betty Hunter-Clapp co-founded and was co- chairman of the Hands Across the Lake organization; and WHEREAS, she provided valuable, detailed information at numerous Board of Supervisors meetings over many years as she worked to educate county leaders, and the public, about the importance of protecting the county's valuable drinking-water resources; and WHEREAS, Dr. Hunter-Clapp's involvement with Hands Across the Lake led to the development of the Brandermill Church's "Caring for Creation" ministry; and 10-192 03/24/10 WHEREAS, Dr. Hunter-Clapp also served from July 1999 until June 2003 as a valued member of the Chesterfield County Health Center Commission; and WHEREAS, she also was a member of the Lucy Corr Foundation Arts Committee, and in that capacity, worked to obtain contributions and exhibits from local artists to bring joy to the residents of Lucy Corr Village; and WHEREAS, Dr. Hunter-Clapp was the impetus behind the successful acquisition of grants for Lucy Corr's Wellness Garden; and WHEREAS, together, in these and numerous other selfless ways, Mr. and Mrs. Clapp have been exemplary citizens and have worked diligently to improve the quality of life for all Chesterfield County residents; and WHEREAS, Mr. and Mrs. Clapp will be moving in April 2010 to a retirement community in Richmond, Virginia; and WHEREAS, it is appropriate to acknowledge gratefully the generous service they have provided to others for so many years, and in so many ways. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of March 2010, hereby recognizes the many outstanding contributions of Mr. and Mrs. Forrest Clapp to Chesterfield County, Virginia, and expresses, on behalf of the residents of Chesterfield County, its appreciation for their leadership, caring, wisdom and dedication, and extends all best wishes for a long, happy and healthy retirement. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. Mr. Warren presented the executed resolution and expressed appreciation to Mr. and Mrs. Clapp for their dedication to Chesterfield County. Dr. Hunter-Clapp expressed appreciation to the Board for the recognition and to her family for being so supportive. Mr. Clapp expressed appreciation to the Board and county staff for being so accessible to them. Ms. Durfee expressed appreciation to Mr. and Mrs. Clapp for their dedication to Chesterfield County. 5.B. RECOGNIZING DEPUTY COUNTY ADMINISTRATOR MILLARD D. "PETE" STITH, JR. UPON HIS RETIREMENT Mr. Stegmaier introduced Mr. Stith, who was present along with his daughter and grandson, to receive his resolution. On motion of Mr. Holland, seconded by Ms. Durfee, the Board adopted the following resolution: WHEREAS, Mr. Millard D. "Pete" Stith, Jr. joined Chesterfield County in 1984, as Executive Assistant to the County Administrator for Intergovernmental Affairs and then J J J 10-193 03/24/10 served for five years as Director of the Department of Parks and Recreation; and ~J WHEREAS, as Executive Assistant to the County Administrator for Intergovernmental Affairs, Mr. Stith worked with the state police Med-Flight program to get assistance with funding from MCV, Richmond, Henrico and other surrounding localities, making the Med-Flight program a regional initiative; and WHEREAS, as Director of Parks and Recreation, Mr. Stith was instrumental in the acquisition and development of Eppington Plantation and Henricus Historical Park, as well as the construction by the United States Navy Seabees of the county's first community center in Bensley Park and the floating dock at Henricus; and WHEREAS, Mr. Stith was instrumental in the creation of Chesterfield County's annual Black History Month program, a nationally recognized celebration involving concerts featuring nationally known performing artists; arts, education and entertainment festivals; and scholarships for Chesterfield County students; and WHEREAS, Mr. Stith became Deputy County Administrator for Community Development in 1992, overseeing the departments of Building Inspections, Economic Development, Environmental Engineering, Planning, Utilities, Transportation and the office of Community Development Block Grants; and WHEREAS, Mr. Stith fostered within the Community Development Division a cooperative, innovative, team-oriented work environment that improved the working relationships between Community Development departments and their customers; and WHEREAS, Mr. Stith was instrumental in guiding Chesterfield County through the challenges of so-called "shrink-swell soil," confederate history, and the planning and implementation of the Community Development Customer Service Center; and WHEREAS, Mr. Stith directed interdepartmental process- improvement teams including representatives from the Virginia Department of Transportation and Fire and Life Safety to develop and implement site-plan process enhancements such as fast-track review, table review and minor site-plan approval, which vastly improved Chesterfield County's competiveness in economic development; and WHEREAS, during his tenure as Deputy County Administrator for Community Development, the announced economic development investments in Chesterfield County exceeded $2.6 billion, including some 310 projects and the creation of more than 18,000 jobs; and WHEREAS, Mr. Stith encouraged the organization of numerous citizen and business groups to revitalize their neighborhoods and commercial corridors; and WHEREAS, among his many accomplishments are the receipt of an honorary doctoral degree in 2006 from Virginia State University for his many contributions to the university, and his appointment to many boards and commissions by Virginia 10-194 03/24/10 governors, including the Board of Visitors of Virginia State University, Virginia Board of Veterinary Medicine, State Board of Dentistry and the Council on Human Resources; and WHEREAS, Mr. Stith also has represented the county on numerous boards and commissions, including the Richmond Regional Planning District Commission, the Crater Planning District Commission, Richmond MPO, Crater MPO, Stadium Operating Committee, National Association of Counties Host Conference Committee, Chippenham Johnston-Willis board of directors, and a founding member of Richmond Sports Backers, to name a few; and WHEREAS, Mr. Stith has been a generous supporter of many non-profit organizations, including the Police Foundation, the Chesterfield Employees Association, the American Heart Association and United Way; and WHEREAS, Mr. Stith has worked tirelessly to champion the concerns of the community development departments, to advise county administrators and the Board of Supervisors, and to reach out and partner with community and corporate leaders in order to resolve Chesterfield County issues. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of March 2010, publicly recognizes Mr. Millard D. "Pete" Stith, Jr. for his 26 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Stith and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. Mr. Gecker presented the executed resolution to Mr. Stith and stated Mr. Stith has always been available to assist the Board in the important decisions that have been made. He expressed appreciation for all that Mr. Stith has done for Chesterfield County. Mr. Stegmaier stated Mr. Stith has brought Chesterfield County into the 21St Century in a way that many thought could not be done. He expressed appreciation for all that Mr. Stith has done for Chesterfield County. Mr. Stith expressed appreciation for the opportunity to have worked for Chesterfield County. He provided details about his time working with the Board of Supervisors. He presented each of the Board members with a gift certificate to Ruth Chris' Steakhouse. Mr. John Easter and Mr. Cliff Bickford, representing the Chesterfield Business Council, expressed appreciation to Mr. Stith for all he has done for Chesterfield County, and presented him with a framed resolution from the Business Council, in recognition of his service. J J J 10-195 03/24/10 Ms. Jaeckle stated Mr. Stith treats everyone like family and the Board will miss that about him. u C Mr. Warren expressed appreciation for Mr. Stith's dedication to Chesterfield County and stated the county is going to miss him. Mr. Holland expressed appreciation for Mr. Stith's dedication to Chesterfield County. He wished him well for his future endeavors. Ms. Durfee expressed appreciation for what Mr. Stith has done for the citizens of the county. Mr. Stegmaier presented the acrylic statue and county watch to Mr. Stith. A standing ovation followed the presentation. 6. WORK SESSIONS 6.A. PROPOSED FY2011 BUDGET 6.A.1. COMMONWEALTH'S ATTORNEY Mr. Davenport stated the county has been through tough economic times. He further stated it is easy to work the budget when the resources are plentiful. He stated the best financial decisions are made during the hard times, which are focused on the core functions of the county. He commended Mr. Stegmaier, Ms. Lyle, Mr. Carmody and Mrs. Angela Quinn for working with the Commonwealth's Attorney Office through the trying budget times. He stated he is confident the Commonwealth's Attorney's Office will be able to keep the core functions intact. He further stated the Virginia Association of Commonwealth Attorneys was successful in having the General Assembly restore most of the funding from the state. He provided an update on Senate Bill 329., which would increase the fees paid to bring civil matters to court. He stated the Commonwealth's Attorney's Office will continue to monitor all of the grant opportunities to generate some revenue back into budgets while keeping marginal utility and no cost to the county in mind. He expressed appreciation to Mr. Micas and Mr. Stith for their dedication to the county. 6.A.2. MANAGEMENT SERVICES Ms. Lyle reviewed the structure of the Management Services Division, which is comprised of nine departments within the County Administrator's organization as well as four elected constitutional officers and appointed officials who coordinate with the administration. She stated the division's services can be categorized into three broad business functions from a customer's perspective. She provided a breakdown of the services of the division from the perspective of the customer. She stated approximately 19 percent of the FY2010 budget is spent providing services directly to county residents while approximately 11 percent of the budget involves the assessment and collection of taxes. She further stated providing excellent customer service is a priority of the departments since their 10-196 03/24/10 interactions with citizens impression of efficiency government. She stated division's budget is spent departments or internal cu Management Services Division providing quality service taxpayers' funds by providi: invested. She stated stewardship goal by havinc functions; operating e saving/cost avoidance ideas by mitigating risks. She items used to achieve the Management Services FY2011 $50.3 million, which is a She further stated there ha positions in the general often creates a first and lasting and effectiveness of county pproximately 69 percent of the ~n services to county and school tourers. She further stated the has a longstanding commitment to and being good stewards of g excellent value for the dollars he division has achieved the consolidated county and school ficiently; implementing cost which benefit the customers; and provided details for each of the tewardship goal. She stated the general fund proposed budget is .9 percent reduction from FY2010. been a reduction of 24 full-time fund budget. She stated the Management Services FY2011 non-general fund proposed budget is $32.2 million, which is a 6.6 percent reduction. She further stated there has been a reduction of 6 full-time positions in the non-general fund budget. She stated the division's response to the economic conditions concentrated on maintaining core services and the quality of services., She reviewed the non-programmatic reductions in the division which will not adversely impact citizens. She stated despite' all of the efficiency improvements identified, programmatic changes were still necessary in the division, such as Waste and Resource Recovery reducing days and hours of operation' and eliminating the customer value cards. She further stated. the proposed budget includes implementation of recommendations from the Citizen's Recycling Advisory Committee regarding the county's recycling services. She stated the recommendations include continuing the existing residential curbside program; partnering with the school system to provide single stream recycling at facilities; expanding placement of drop-off containers to serve those that do not have access to residential curbside service; and establishing a recycling fee to cover the cost of the overall program, estimated at $2.5 million. She further stated all of the Management Services Division has stepped up to the plate and demonstrated a "can-do" attitude in identifying ways to close the FY2011 budget gap. Ms. Durfee expressed appreciation to Ms. Lyle for the excellent presentation. In response to Ms. Durfee's question, Ms. Lyle stated the lowest volume days at the county's convenience centers are Monday, Tuesda~r, Wednesday, and Thursday. She provided details of the two options available for closing the convenience centers for two days while not affecting the busiest days for citizens. Mr. Holland expressed appreciation to Ms. Lyle for the excellent presentation and for the work she has done over the last year. 7. DEFERRED ITEMS There were no Deferred Items at this time. J J J 10-197 03/24/10 8. NEW BUSINESS ^~t 8.A. STREETLIGHT INSTALLATION COST APPROVALS In response to Mr. Gecker's question, Mr. McCracken stated this streetlight installation will not be impacted by the recently approved road widening project along Route 10. On motion of Mr. Holland, seconded by Ms. Durfee, the Board approved the following streetlight installation cost approval: DALE DISTRICT: • Intersection of Greenyard Road and Iron Bridge Road Cost to install streetlight: $1,133.76 U ~\ Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS 8.B.l.a. RECOGNIZING APRIL 11-17, 2010, AS "NATIONAL PUBLIC SAFETY TELECOMMUNICATIONS WEEK" On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, emergency communications officers daily serve the public in countless ways without regard for recognition received for services rendered; and WHEREAS, emergency communications officers are more than a calm and reassuring voice, but are knowledgeable and highly trained individuals who work closely with other police, fire, medical, animal control and sheriff personnel in the management of vital government communications and other services that affect the health and safety of our citizens; and WHEREAS, the work of these "first responders" is invaluable in emergency situations, and our citizens' health, safety, and well-being are often dependent on the commitment and devotion of emergency communications officers; and WHEREAS, emergency communications officers of the Chesterfield Emergency Communications Center work to improve the emergency response capabilities through their leadership and participation in training and other activities; and WHEREAS, each emergency communications officer has exhibited compassion, understanding and professionalism during the performance of their job in the past year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the week of April 11- 17, 2010, as "National Public Safety Telecommunications Week" in Chesterfield County, in honor of the men and women whose 10-198 03/24/10 diligence and professionalism keep our county and citizens safe . Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.l.b. RECOGNIZING DEPUTY FIRST CLASS BOBBY L. CASTO, SHERIFF'S OFFICE, UPON HIS RETIREMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, Mr. Bobby L. Casto began his service to the citizens of Chesterfield County as a part-time deputy in the Correctional Services Section of the Sheriff's Office under Sheriff Clarence G. Williams, Jr. in July of 1991; and WHEREAS, in June of 1993, Deputy Casto became full time, was transferred to Court Security in June of 1994, and served in that position with distinction until his retirement April 1, 2010; and WHEREAS, in September 2005, Deputy Casto was recognized for his suggestion to improve the distribution of daily holding lists, which saved the department about $6500 a year; and WHEREAS, in May 2006, Deputy Casto was recognized for suggesting that the Sheriff's Office switch from hard copy departmental policy to a CD format, which resulted in an annual savings for the department of over $10,000 a year; and WHEREAS, in November 2008, Deputy Casto met the requirements to achieve the status of Deputy First Class while still assigned to the Court Services Section; and WHEREAS, Deputy First Class Casto has served with honor and distinction in the Court Services Section of the Sheriff's Office since 1994, receiving many letters of appreciation and commendation; and WHEREAS, Deputy First Class Casto's desire to do a good job has been consistently evident in the performance of his duties and in his service to the citizens of Chesterfield County for 17 years of full time service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Bobby L. Casto, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.l.c. RECOGNIZING DEPUTY FIRST CLASS WALTER R. OGBURN, SHERIFF'S OFFICE, UPON HIS RETIREMENT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: J J J 10-199 03/24/10 WHEREAS, Mr. Walter R. Ogburn began his service to the citizens of Chesterfield County as a deputy in the Courts Services Section of the Sheriff's Office under Sheriff Walter J. Minton in April of 1990; and WHEREAS, in June 1997 and March 2008, Deputy Ogburn was chosen as Employee of the Quarter, and in December 2001, he was chosen as an Honorable Mention Employee of the Quarter; and WHEREAS, in November 2008, Deputy Ogburn met the requirements to achieve the status of Deputy First Class while still assigned to the Court Services Section; and WHEREAS, Deputy First Class Ogburn has served with honor and distinction in the Court Services Section of the Sheriff's Office since 1990, receiving many letters of appreciation and commendation; and WHEREAS, Deputy First Class Ogburn's desire to do a good job has been consistently evident in the performance of his duties during his 20 years of service to the citizens of Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mr. Walter R. Ogburn, expresses the appreciation of all residents for his service to Chesterfield County, and extends appreciation for his dedicated service to the county and congratulations upon his retirement, as well as best wishes for a long and happy retirement. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.l.d. SUPPORTING THE INSTALLATION OF SIGNS ADVISING OF AN ADDITIONAL MAXIMUM $200 FINE FOR EXCEEDING THE POSTED SPEED LIMIT IN THE SALEM WOODS SUBDIVISION ON OLD WARSON DRIVE AND POST HORN DRIVE C On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the Chesterfield has received a request from Association to install signs on and Post Horn Drive (Route additional fine for speeding o penalties provided by law; and County Board of Supervisors the Salem Woods Homeowners Old Warson Drive (Route 1905) 1997) indicating a maximum f $200, in addition to other WHEREAS, Old Warson Drive and Post Horn Drive are local residential streets with a posted speed limit of 25 mph; and WHEREAS, the Virginia Department of Transportation collected speed data in Salem Woods indicating that the 85th percentile speed of vehicles was over 30 miles per hour, and that a speeding problem exists; and WHEREAS, the Salem Woods Homeowners Association voted in favor of the increased fine. 10-200 03/24/10 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests the Virginia Department of Transportation to install signs advising of an additional maximum $200 fine for exceeding the posted speed limit on Old Warson Drive and Post Horn Drive. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.3. STATE ROAD ACCEPTANCE On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board adopted the following resolution: WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Rossington Section 1 Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuaat to Code of Virginia X33.1-229 Street Name aad/or Route • Rossington Boulevard Old Route Number: 0 From: Stockleigh Ln., (Rt. To: Temp EOM, a distance Recordation Reference: Pb Right of Way width (feet) State Route Number 7483 7200) of: 0.09 miles. 178, Pg. 76 = 50 • Rossingtoa Boulevard, State Route Number 7483 Old Route Number: 0 From: Stockleigh Ln., (Rt. 7200) To: Ellenbrook Dr., (Rt. 7485), a distance of Recordation Reference: Pb 178, Pg. 76 Right of Way width (feet) = 50 • Ellenbrook Drive, State Route Number 7485 Old Route Number: 0 From: Rossington Bl., (Rt. 7483) To: Temp EOM, a distance of: 0.10 miles. 0.06 miles. J J J 10-201 03/24/10 Recordation Reference: Pb 178, Pg. 76 Right of Way width (feet) = 50 U u • Rossingtoa Boulevard, State Route Number 7483 Old Route Number: 0 From: Ellenbrook Dr., (Rt. 7485) To: Rossington P1., (Rt. 7484), a distance of: 0.11 miles. Recordation Reference: Pb 178, Pg. 76 Right of Way width (feet) = 50 • Rossingtoa Place, State Route Number 7484 Old Route Number: 0 From: Rossington B1., (Rt. 7483) To: Cul-de-sac, a distance of: 0.08 miles. Recordation Reference: Pb 178, Pg. 76 Right of way width (feet) = 50 • Rossington Boulevard, State Route Number 7483 Old Route Number: 0 From: Rossington P1., (Rt. 7484) To: Temp EOM, a distance of: 0.03 miles. Recordation Reference: Pb 178, Pg. 76 Right of Way width (feet) = 50 WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet-the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Rossington Section 2 Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route To: Ellenbrook P1., (Rt. 7486), a distance of: 0.13 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Elleabrook Place, State Route Number 7486 • Elleabrook Drive, State Route Number 7485 Old Route Number: 0 From: 0.10 miles north of Rossington B1., (Rt. 7483) 10-202 03/24/10 Old Route Number: 0 From: Ellenbrook Dr., (Rt. 7485) To: Cul-de-sac, a distance of: 0.07 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Ellenbrook Drive, State Route Number 7485 Old Route Number: 0 From: Ellenbrook P1., (Rt. 7486) To: Wensley Ln., (Rt. 7487), a distance of: 0.08 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Wensley Lane, State Route Number 7487 Old Route Number: 0 From: Ellenbrook Dr., (Rt. 7485) To: Rossington B1., (Rt. 7483), a distance of: 0.09 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Ellenbrook Drive, State Route Number 7485 Old Route Number: 0 From: Wensley Ln., (Rt. 7487) To: Cul-de-sac, a distance of: 0.08 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Rossington Boulevard, State Route Number 7483 Old Route Number: 0 From: 0.09 miles north of Stockleigh Ln., (Rt. 7200) To: Wensley Ln., (Rt. 7487), a distance of: 0.23 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 • Rossington Boulevard, State Route Number 7483 Old Route Number: 0 From: Wensley Ln., (Rt. 7487) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 181, Pg. 70 Right of Way width (feet) = 50 WHEREAS, the street described below is shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. J J J 10-203 03/24/10 AND, BE IT FURTHER'RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. ^i u Project: Westchester Townhouses Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route • Perdue Springs Drive, State Route Number 5907 Old Route Number: 0 From: 0.11 miles west of Jefferson Davis Hy., (Rt. 301) To: Temp EOM, a distance of: 0.06 miles. Recordation Reference: pb 12 pg 118 Right of Way width (feet) = 50-80 WHEREAS, the streets described below are shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the streets meet the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the streets described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Colony Pointe Section 1 Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virginia §33.1-229 Street Name and/or Route • Clay Ridge Drive, State Route Number 7474 Old Route Number: 0 From: Claypoint Rd., (Rt. 651) To: Parrish Creek Ln., (Rt. 5525), a distance of: 0.05 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 73 • Clay Ridge Drive, State Route Number 7474 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Clay Ridge Tr., (Rt. 7479), a distance of: 0.06 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 10-204 03/24/10 • Clay Ridge Drive, State Route Number 7474 Old Route Number: 0 From: Clay Ridge Tr., (Rt. 7479) To: Old Glory Rd., (Rt. 7481), a distance of: Recordation Reference: Pb. 186, Pg. 82 Right of way width (feet) = 40 • Clay Ridge Terrace, State Route Number 7479 Old Route Number: 0 From: Clay Ridge Dr., (Rt. 7474) To: Cul-de-sac, a distance of: 0.04 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 0.13 miles. • Parrish Creek Lane, State Route Number 5525 Old Route Number: 0 From: Clay Ridge Dr., (Rt. 7474) To: Parrish Creek Ct., (Rt. 7476), a distance of Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 50 • Parrish Creek Court, State Route Number 7476 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Parrish Creek Place, State Route Number 7477 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Parrish Creek Lane, State Route Number 5525 Old Route Number: 0 0.15 miles. From: Parrish Creek Ct., (Rt. 7476) To: Parrish Creek Tr., (Rt. 7478), a distance of: 0.13 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Parrish Creek Terrace, State Route Number 7478 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Cul-de-sac, a distance of: 0.04 miles Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Parrish Creek Laae, State Route Number 5525 Old Route Number: 0 From: Parrish Creek Tr., (Rt. 7478) To: Temp EOM, a distance of: 0.09 miles. Recordation Reference: Pb. 186, Pg. 82 J J J 10-205 03/24/10 Right of Way width (feet) = 40 C C • Parrish Creek Laae, State Route Number 5525 Old Route Number: 0 From: Clay Ridge Dr., (Rt. 7474) To: Parrish Creek Cr., (Rt. 7480), a distance of Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 50 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Cul-de-sac, a distance of: 0.03 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Parrish Creek Circle, State Route Number 7480 0.11 miles. • Parrish Creek Lane, State Route Number 5525 Old Route Number: 0 From: Parrish Creek Cr., (Rt. 7480) To: Old Glory Rd., (Rt. 7481), a distance of: 0.14 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Old Glory Road, State Route Number 7481 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Temp EOM, a distance of: 0.02 miles. Recordation Reference: Pb. 186, Pg. 82 Right of way width (feet) = 40 • Old Glory Road, State Route Number 7481 Old Route Number: 0 From: Parrish Creek Ln., (Rt. 5525) To: Clay Ridge Dr., (Rt. 7474), a distance of: Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 • Old Glory Road, State Route Number 7481 Old Route Number: 0 From: Clay Ridge Dr.,(Rt. 7474) To: Cul-de-sac, a distance of: 0.05 miles. Recordation Reference: Pb. 186, Pg. 82 Right of Way width (feet) = 40 0.07 miles. And, further, the Board adopted the following resolution: WHEREAS, the street described below is shown on plats recorded in the Clerk's Office of the Circuit Court of Chesterfield County; and WHEREAS, the Resident Engineer for the Virginia Department of Transportation has advised this Board the street meets the requirements established by the Subdivision Street Requirements of the Virginia Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, that this Board requests the Virginia Department of Transportation to add the street 10-206 03/24/10 described below to the secondary system of state highways, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Requirements. AND, BE IT FURTHER RESOLVED, that this Board guarantees a clear and unrestricted right-of-way, as described, and any necessary easements for cuts, fills and drainage. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Project: Temie Lee Parkway Type Change to the Secondary System of State Addition Reason for Change: New subdivision street Pursuant to Code of Virgiaia §33.1-229 Street Name and/or Route • Temie Lee Parkway, State Route Number 7482 Old Route Number: 0 From: Hull Street Rd., (Rt. 360) To: Temp EOM, a distance of: 0.07 miles. Recordation Reference: Db. 4135, Pg. 97 Right of Way width (feet) = var Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.4. APPROVAL OF CHANGE ORDERS 8.B.4.a. TO SHOOSMITH CONSTRUCTION INCORPORATED FOR SITE IMPROVEMENTS IN PREPARATION FOR INSTALLATION OF A MODULAR CLASSROOM AND COMBINATION CARPORT/STORAGE SHED FOR THE EMERGENCY VEHICLE OPERATIONS COURSE AT THE ENON PUBLIC SAFETY TRAINING CENTER On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the County Administrator to execute a change order with Shoosmith Construction Incorporated, in the amount of $72,722.00 for site improvements in preparation for the installation of a modular classroom and combination carport/storage shed at the Emergency Vehicle Operation Course at the Enon Public Safety Training Center. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: .None. 8.B.4.b. FOR THE CIRCUIT COURT ADDITION AND RENOVATIONS PROJECT AND ADDITIONAL APPROVAL AUTHORITY TO THE COUNTY ADMINISTRATOR FOR FUTURE CHANGE ORDERS ON THE PROJECT On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the County Administrator to execute a change order in the amount of $33,095.24 and granted approval authority to the County Administrator for future change orders for the Circuit Court Addition and Renovations project in the amount of $250,000. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. J J J 10-207 03/24/10 8.B.5. ACCEPTANCE OF PARCELS OF LAND 8.B.5.a. ALONG BEULAH ROAD FROM THE MOST REVEREND FRANCIS XAVIER DILORENZO, SUCCESSOR TO JOHN J. RUSSELL AT SAINT AUGUSTINE CATHOLIC CHURCH u On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of a parcel of land containing 0.463 acres along Beulah Road from the Most Reverend Francis Xavier DiLorenzo, successor to John J. Russell, and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, warren and Durfee. Nays: None. 8.B.5.b. AT THE TERMINUS OF SHELL ROAD FROM BELLWOOD PROPERTY HOLDINGS, LLC u On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of a parcel of land containing 0.270 acres .at the terminus of Shell Road from Bellwood Property Holdings, LLC and authorized the County Administrator to execute the deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.5.c. ALONG OLD LANE AND HOPRINS ROAD FROM LAVERNE C. COLE AND JAMES T. WADDILL, IV On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board accepted the conveyance of 10-foot parcels of land along Old Lane and 30-foot parcels of land along Hopkins Road from Laverne C. Cole and James T. Waddill, IV and authorized the County Administrator to execute the deed. (It is noted copies of the plats are filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.6. REQUESTS FOR PERMISSION 8.B.6.a. FROM RICHARD G. EDWARDS AND CYNTHIA C. EDWARDS FOR A PROPOSED FENCE AND LANDSCAPING TO ENCROACH WITHIN AN EIGHT-FOOT EASEMENT AND A SIXTEEN-FOOT DRAINAGE EASEMENT, AND A CONCRETE DRIVEWAY TO ENCROACH WITHIN AN EIGHT-FOOT WATER AND SEWER EASEMENT ACROSS LOT 69, HARTLEY VILLAGE AT CHARTER COLONY On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved the request for permission from Richard G. Edwards and Cynthia C. Edwards for a proposed fence and landscaping to encroach within an 8-foot easement and a 16-foot drainage easement, and a concrete driveway to encroach within an 8- 10-208 03/24/10 foot water and sewer easement across Lot 69, Hartley Village At Charter Colony, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.6.b. FROM ANTHONY NIRO AND NANCY NIRO FOR A GRAVEL DRIVEWAY TO ENCROACH WITHIN FIFTY-FOOT UNIMPROVED COUNTY RIGHTS OF WAY KNOWN AS INDIAN SPRINGS ROAD AND UPTON ROAD On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved 'the request for permission from Anthony Niro and Nancy Niro for a gravel driveway to encroach within 50-foot unimproved county rights of way known as Indian Springs Road and Upton Road, subject to the execution of a license agreement. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.7. CONVEYANCE OF EASEMENT TO SOUTHSIDE ELECTRIC COOPERATIVE FOR OVERHEAD AND UNDERGROUND CABLE TO PROVIDE SERVICE TO THE CELL TOWER SITE AT LAKE CHESDIN PARK On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board authorized the Chairman of the Board of Supervisors and the County Administrator to execute an easement agreement with Southside Electric Cooperative for overhead and underground cable to provide service to the cell tower site at Lake Chesdin Park. (It is noted a copy of the plat is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 8.B.8. APPROVAL OF 2010 CONGESTION MITIGATION AIR QUALITY AND REGIONAL SURFACE TRANSPORTATION PROGRAM FUNDING REQUESTS On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board approved the following 2010 RSTP and CMAQ funding requests submitted for the Richmond Area Metropolitan Planning Organization consideration: 1) transfer of $200,000 from the VDOT Route 10 at Beach Road Dual Left Turn Lane Project to the VDOT Courthouse Road at Route 360 Right Turn Lane Project; 2) request for an additional $1.3 million in CMAQ funds for the Courthouse Road at Route 360 Right Turn Lane Project; 3) request for $6 million in RSTP funds for a new Route 360 (Winterpock Road to Woodlake Village Parkway), East or West Bound Lane (to be determined) Widening Project; and 4) request for $5 mil-lion in RSTP funds for a new Route 1 at old Bermuda Hundred Intersection Improvement Project. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. J J J 10-209 03/24/10 8.B.9. SET DATE FOR PUBLIC HEARING TO CONSIDER AMENDMENTS TO THE COUNTY CODE RELATING TO FEES FOR ADOPTION OF STERILIZED ANIMALS FROM THE CHESTERFIELD COUNTY ANIMAL SHELTER AND THE TRANSFER OF ANIMALS TO HUMANE SOCIETIES AND RESCUE SOCIETIES AND RESCUE ORGANIZATIONS On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board set April 14, 2010, for a public hearing for the Board to consider amendments to County Code Section 4-25(c) and (d) relating to fees for adoption of sterilized animals from the Chesterfield County Animal Shelter and the transfer of animals to humane societies and rescue organizations. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. The following item was removed from the Consent Agenda for Board comment: 8.B.2. APPROVAL OF A MEMORANDUM OF UNDERSTANDING FOR PHASE I OF THE RICHMOND AREA MICROWAVE INTEROPERABILITY SYSTEM BETWEEN AND AMONG THE COUNTIES OF CHESTERFIELD, GOOCHLAND, HANOVER, HENRICO, POWHATAN AND THE CITY OF RICHMOND u Mr. Stegmaier stated this item relates to grant funded equipment which will enhance the interoperability of public safety communications around the region. He further stated while the grant is being administered by Henrico County which will fund the installation of equipment on tower sites around the region, the intention of the agreement is for each locality to assume the responsibility of maintaining the equipment that is installed in their respective locality. In response to Mr. Gecker's questions, Mr. Troshak stated the grant was awarded to the region but is being managed by Henrico County and the maintenance cost for the system is $50,000 to $55,000. He stated the primary benefit of the RAMIS system is to provide redundancy to the 800 MHZ public safety radio system since the entire region utilizes it to communicate with police, fire and EMS. He further stated the RAMIS system will provide the capability for direct communication between the emergency communications centers during an emergency. He stated the RAMIS system is important from the standpoint of having redundancy built in and having the ability to communicate in those times of emergency. He further stated there would be some offset on the costs due to taking out communication lines which are paid for now. Mr. Gerry Fuss, the Communications and Electronics Manager with General Services, stated the project started with the Richmond Regional Planning District Commission in 2008. He further stated the RAMIS system will tie nine jurisdictions together. He stated some of the current lines which are rented for Comlink will be taken out of service. He further stated he believes this system is important for the county. Mr. Gecker stated he does not want to continue the process of accepting a grant that covers the start up costs and then the county is obligated for maintenance costs. 10-210 03/24/10 On motion of Mr. Gecker, seconded by Mr. Holland, the Board authorized the County Administrator to enter into a Memorandum of Understanding agreement relating to Phase I of the Richmond Area Microwave Interoperability System (RAMIS) between and among the counties of Chesterfield, Goochland, Hanover, Henrico, Powhatan and the City of Richmond, Virginia. (It is noted a copy of the Memorandum of Understanding is filed with the papers of this Board.) Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 9. REPORTS 9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND LEASE PURCHASES On motion of Ms. Durfee, seconded by Mr. Holland, the Board accepted the following report: A Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds and Lease Purchases. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. 10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 11. DINNER On motion of Mr. Holland, seconded by Ms. Durfee, the Board recessed to the Lane B. Ramsey Administration Building, Room 502, for dinner. Ayes: Gecker, Holland, Jaeckle, Warren and Durfee. Nays: None. Reconvening: 12. INVOCATION Deputy County Administrator M.D. "Pete" Stith, Jr. gave the invocation. 13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA Major Don Kappel, U.S. Marines, Retired, led the Pledge of Allegiance to the Flag of the United States of America. J J J 10-211 03/24/10 14. RESOLUTIONS There were no Resolutions at this time. 15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS u Mr. L.J. McCoy addressed the Board regarding the need to restore the proposed funding cuts to education. Ms. Brenda Stewart addressed the Board regarding using county employees to lobby against bills at the General Assembly which are for the good of the citizens. 16. PUBLIC HEARINGS Mr. Gecker stated this date and time has been scheduled for the Board to hold public hearings on the following items: 1) proposed changes in the utilities fee ordinance; 2) proposed changes in the business license fee ordinance; 3) proposed changes to the EMS emergency ambulance transport fees ordinance; 4) proposed tax rates for 2010; 5) proposed 2011 Community Development Block Grant and HOME Annual Plan; 6) the proposed 2011 to 2015 capital improvement program or CIP; and 7) the proposed FY2011 to FY2012 biennial financial plan, commonly referred to as the budget. He further stated the purpose of the public hearings is to allow each county resident the opportunity to comment on these items. He stated he is delighted to have so many citizens participating in the process. He explained how the light system operates. He stated the Board will not take any action on the public hearings at this time. Mr. Carmody presented summaries of the proposed fee changes for FY2010 for water and wastewater connection and monthly water and wastewater capacity cost charges; proposed fee changes relating to the issuance of business licenses; proposed fee changes for emergency ambulance transport; proposed 2010 budget tax rates; the FY2011 proposed Community Development Block Grant Program and the HOME Investment Partnership Annual Plan; the FY2011 Capital Improvement Program (CIP); and the proposed FY2011 budget. 16.A. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE RELATING TO FEES FOR WATER AND WASTEWATER CONNECTION AND MONTHLY WATER AND WASTEWATER CAPACITY COST CHARGES C Mr. Carmody stated this date and time has been advertised for the Board to consider proposed amendments to the County Code relating to fees- for water and wastewater connection and monthly water and wastewater capacity cost charges. Mr. Gecker called for public comment. Mr. George Beadles, a Clover Hill District resident, spoke in support of the proposed increase of the fees for utilities. There being no one else to address the proposed amendments, the public hearing was closed. 10-212 03/24/10 (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.B. RELATING TO THE ISSUANCE OF BUSINESS LICENSES TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE Mr. Carmody stated this date and time has been advertised for the Board to consider amendments to the County Code relating to the issuance of business licenses. Mr. Gecker called for public comment. Mr. George Beadles, a Clover Hill District resident, spoke in support of the amendments to the business license fees. There being no one else to address the proposed amendments, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.C. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE RELATING TO SERVICE FEES FOR EMERGENCY AMBULANCE TRANSPORT Mr. Carmody stated this date and time has been advertised for the Board to consider proposed amendments to the County Code relating to service fees for emergency ambulance transport. Mr. Gecker called for public comment. Mr. George Beadles, a Clover Hill District resident, spoke in support of the proposed fee increases. He stated it was nice to have service when it was needed. Mr. Bill Baker, a Bermuda District resident, spoke in opposition to the proposed increase for ambulance transport, stating it would predominantly affect the elderly. Ms. Virginia McCauley, a consumer of Mental Health Case Management, spoke in opposition to the proposed reductions in Mental Health. Mr. Fred Grundeman, a Dale District resident, spoke in support of the increase for ambulance fees. He stated without proper funding the EMS will not be able to maintain their response times. There being no one else to address the proposed amendments, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.D. TO CONSIDER PROPOSED 2010 TAX RATES Mr. Carmody stated this date and time has been advertised for the Board to consider proposed 2010 tax rates. J J J 10-213 03/24/10 Mr. Gecker called for public comment. C C Mr. George Sproveri, a Birkdale resident, stated there is no educational fluff in the classrooms of Chesterfield County. He further stated the shortage of supplies for students in the school system is educational folly. Mr. George Beadles, a Clover Hill resident, suggested the Board reduce the tax rate by one penny because the reductions from the General Assembly did not affect the county' s budget as bad as first thought. Mr. Bill Baker, a Bermuda District resident, expressed concerns relative to the administrative costs in the educational system. Mr. Fred DeMay, a Matoaca District resident, expressed appreciation to Ms. Durfee for standing with the citizens and supporting the $.95 tax rate. He suggested the school system institute a countywide redistricting plan. He expressed appreciation to Mr. Holland for his support of the $.95 tax rate. Mr. Darren Gardner, a Dale District resident, congratulated the Board for staying with the $.95 tax rate. He further stated possibly next year the Board will be able to reduce the tax rate further. Mr. Freddy Boussieu, a Bermuda District resident, expressed appreciation to the Board for keeping the tax rate at $.95. He stated the county needs to ensure the money is being spent wisely. Mr. Fred Grundeman, a Dale District resident, stated the money has to come from somewhere to support the needs of the county so if the Board must raise the tax rate he would support it. Ms. Natalia Carson, a Matoaca Board members to come to her that takes place. She stated needs the county's help. District resident, invited the class to observe the teaching the school system desperately Mr. Don Wilms, the Chair for Chesterfield Educational Association Fund for Children in Public Education, expressed appreciation to Mr. Gecker for trying to discuss the possibility of raising the tax rate to $.99. There being no one else address the issue, the public hearing was closed. (It is noted the ordinance amendment will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.E. TO CONSIDER THE FY2011 PROPOSED COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIP ANNUAL PLAN Mr. Carmody stated this date and time has been advertised for the Board to consider the FY2011 proposed Community Development Block Grant Program and the HOME Investment Partnership Annual Plan. 10-214 03/24/10 Mr. Gecker called for public comment. Ms. Debra Girvin, the Chair-Elect for Communities in Schools of Chesterfield, stated the organization's funding request for CDBG funding would partially fund CIS programs at Bellwood, Chalkley and Ettrick Elementary Schools. She stated in 2009-2010 CIS provided services for over 2,500 students, with 200 of them having case managers who also worked with the families. Ms. Connie Chamberlain, the President of Housing Opportunities Made Equal, requested continuing support for the programs available to homeowners. Mr. Mike Polich, Special Projects Coordinator for Southside Community Development and Housing Authority, requested funding for their program which builds energy efficient homes for low to moderate income families. Mr. George Beadles, a Clover Hill District resident, stated the funding for the Community Development Block Grant is federal money which is already allocated. Ms. Brenda Stewart expressed concerns relative to the cost for management and oversight of the Community Development Block Grant, which is too high in Chesterfield. Mr. Bill Baker, a Bermuda District resident, inquired whether there are obligations to the federal government for accepting these funds. There being no one else to address the proposed plan, the public hearing was closed. (It is noted the CDBG Program and HOME Annual Plan will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.F. TO CONSIDER THE PROPOSED FY2011-FY2015 CAPITAL IMPROVEMENT PROGRAM Mr. Carmody stated this date and time has been advertised for the Board to consider the proposed FY2011-FY2015 Capital Improvement Program. Mr. Gecker called for public comment. Ms. Brenda Stewart requested that the Board review the school system's CIP. She provided details of proposed expenditures which she does not believe are not needed. Ms. Heather Hart, a representative of Citizens United for Responsible Government, stated there continues to be renovations in the CIP which are questionable. She stated to have a successful school system, quality teachers are needed in the classroom. Mr. George Beadles, a Clover Hill District resident, stated items can be on the CIP for up to 20 years. J J J 10-215 03/24/10 Mr. Vince Burgess expressed appreciation for the honor of serving on the Community Services Board. He ,requested funding for the Mental Health Support Services Intermediate Care Facility (ICFMR), which will assist caregivers of mentally impaired young adults. Ms. Vivian Burgess stated many families are waiting for services for their mentally impaired young adults. There being no one else to address the program, the public hearing was closed. (It is noted the FY2011-FY2015 Capital Improvement Program will be considered at the regularly scheduled Board meeting on April 14, 2010.) 16.G. TO CONSIDER THE PROPOSED FY2011 BUDGET Mr. Carmody stated this date and time has been advertised for the Board to consider the proposed FY2011 budget. Mr. Gecker called for public comment. Ms. Monica Hughes, the Executive Director of the Lifelong Learning Institute, expressed appreciation for the support of the Board in the past. She stated the Lifelong learning Institute has already served 586 older adults in FY2009- FY2010. She requested continued support from the Board for the Lifelong Learning Institute. Mr. Gary Ellenberger, a Bermuda District resident and a Lifelong Learning Institute member, provided details of what he gets out of LLI as a member. He requested continued support for the Lifelong Learning Institute. Ms. Margaret Robertson, a Lifelong Learning Institute member, requested continued funding for LLI. She stated the support of the Board allows members who cannot afford the dues to continue with the Lifelong Learning Institute. C Mr. Jim O'Connell expressed appreciation for the continued support for Feed More Partnership (formerly Meals on Wheels). He stated the partnership allows homebound residents to continue living on their own. He provided details regarding the amount of food which was provided in the community. Ms. Liess Vanderlinden-Brusse, a Matoaca District resident, requested support for the Historical Society. She stated 400 years of history is threatened with elimination due to proposed budget cuts. She requested the Board not cut funding for the Historical Society. Ms. Robin Hoerber, a member of the Board of Directors for Resources for Independent Living, requested continued funding from the Board. She stated Resources for Independent Living cannot absorb additional funding cuts without curtailing services. Ms. Andrea Brown, President of the Friends of the Chesterfield County Public Library and Dale District resident, stated the Friends are celebrating 40 years of supporting the library and advocating for library services. 10-216 03/24/10 She further stated the proposed cut of 17 percent will impact the access Chesterfield residents have to the skilled library staff and all of the programs that make the library system so outstanding. She provided results of the user's survey performed by the library system. She urged the Board to minimize the cuts to the library system. Ms. Patricia Scott, a Matoaca District resident and Resources for Independent Living consumer, stated the agency assisted her in locating an apartment and needed medical equipment. She expressed appreciation to the Board for the support for Resources for Independent Living. Ms. Elli Morris stated she moved to the county because of the Chesterfield outdoor programs. She further stated the outdoor programs serve a wide array of citizens throughout the county. She urged the Board to reinstate the funding for outdoor programs in the county. Ms. Kathryn DeMone, representing Friends of Rockwood Nature Center Group, presented a petition with over 600 signatures in support of keeping the Rockwood Nature Center open. She expressed appreciation to the Board for listening to the potential problems with closing the Rockwood Nature Center. Ms. Mary Jones stated older adults are the fastest growing population in this county. She urged the .Board to restore funding to the older adult programs in the county. Ms. Sylvia Greiner presented a petition in support of the Chesterfield Senior Center. She requested the Board to continue funding for the Chesterfield Senior Center. Ms. Wanda Crowder, a Matoaca District resident, requested the Board to continue to support the Chesterfield Senior Center. She stated the Chesterfield Senior Center allows interaction of older adults.. Mr. Jeff Davoud, a Midlothian District resident and Chairman of the Board for the Chesterfield Senior Center, requested funding for the center. Mr. Greg Beasley, President of the Professional Firefighters Association, spoke in the opposition to the proposed cuts to the Fire Department's budget. He stated Chesterfield has the lowest budget compared to Henrico and Richmond and is serving the most citizens. He further stated there is a fine line between a department being efficient and underfunded. He stated the proposed budget cuts will have detrimental effects on the department. Mr. Edward Duvall, a Dale District resident, requested funding for recovery programs in Chesterfield County. He expressed appreciation to those who have supported him in the past. Ms. Martha Miles, representing the Christmas Mother, expressed appreciation to the Board for their support in the past and requested continued support. Ms. Carolyn Coe, a 38-year resident of Chesterfield County, stated the Parks and Recreation outdoor programs help citizens connect with the natural world. She requested the J J J 10-217 03/24/10 Board to find a budget solution to continue the Chesterfield County Parks and Recreation outdoor programs. u u C Ms. Emily Kimball, a former employee of the Parks and Recreation Department, requested the Board to continue to support the Parks and Recreation outdoor programs. Ms. Sheila Callear, a Dale District citizen and a member of Friends of Chesterfield County Public Library, expressed concerns relative to how the proposed budget cuts to the library will affect the future of Chesterfield County. Mr. Fred Grundeman, a Dale District resident and Director of the Friends of Chesterfield County Public Library, provided statistics of the effects of reducing library hours on volunteer groups throughout the county. Mr. Mac McMullen, a Midlothian Middle School student, requested the Board locate the funding to keep the Rockwood Nature Center open. Mr. Fred DeMay, a Matoaca District resident, expressed appreciation to the Board for keeping the tax rate at $.95. He suggested making the recycling fee an optional fee for the citizens of Chesterfield County. Ms. Dorothy Wyatt, a mental health services consumer, requested the Board to not reduce funding for the Mental Health Department. She presented a petition to the Board supporting the Chester House. Ms. Tela Vanvalkenburgh requested that the Board not cut funding for Mental Health. She stated attending the Chester House assists her in her daily activities. Ms. Debbie Evans, a Chester House consumer, requested the Board not to reduce funding for the Chester House. She stated the support of the Chester House staff assists her in recovery. Mr. Jason Young, Executive Director for Community Futures Foundation, which operates the Mill House, stated the Mill House is an innovative community club house program for citizens who are survivors of brain injury. He further stated Chesterfield County currently has over 6,000 citizens suffering from brain injury. Mr. Tom Stumm, a brain injury survivor, expressed appreciation for the opportunity to speak to the Board. He stated survivors of brain injury need support like the Mill House to assist with rehabilitation of motor skills and speech. He requested funding for the Mill House. Mr. Tom Stumm, Sr., whose son is a 28-year survivor of brain injury, expressed appreciation for the opportunity to speak before the Board. He requested funding for the Mill House to assist those who live with brain injury. Mr. Taylor Jeniolionis, a junior at L.C. Bird High School, urged the Board to provide funding for schools to assist with activities which will keep kids off the streets. 10-218 03/24/10 Ms. Brenda Stewart, a Matoaca District resident, requested the Board to not return the $12 million in savings to the school system. She provided details of overspending in the school system and not being responsible with taxpayers' money. Mr. George Cranford, Historical Society requested the Board Society. a member of the and Midlothian continue funding Chesterfield County District resident, for the Historical Mr. Peter Lipowicz, past President of Chesterfield Historical Society, stated volunteers donate over 10,000 hours a year to the society. He further stated the Parks and Recreation Department is not growing any faster than the population. He requested the Board not to reduce funding for the Historical, Society or the Parks and Recreation Department. The Board requested a ten-minute recess. Reconvening: Mr. Joey Rousch requested the Board not to reduce the funding for Access Chesterfield which will reduce the leisure trips provided for the users. Mr. Allen Harlow, representing Chesterfield Senior Adult Softball Association, stated the association is willing to adapt to changing services, but does not want the fields to be closed all together. He further stated the tournaments held by the association bring money into the county. He stated the association also provides physical and emotional health to older adults. Mr. Allen Anderson, a consumer of mental health services, requested the funding not to be cut for recovery services in the Mental Health Department. Mr. Jim Evans, a member of the Chesterfield Historical Society, requested the Board to continue funding of the Historical Society. He stated the Historical Society has agreed to pay $32,000 of the $78,000 for the three part-time positions which will be lost due to the budget cuts. Ms. Mary Eberhard, a Dale District resident and consumer of mental health services, stated without mental health services at Chester House she would be unable to function as a member of the community. Ms. Nancy Frantel stated county management is in the process of making choices that will affect citizens in a negative way. She expressed concerns about the questionable activities about Black History Month funds. She further expressed concerns about the lack of staff in the Planning Department for reviewing documents indicating eminent public danger. She requested the Board to continue to fund burials for families who cannot afford it. Mr. Stacy Rogers, a county resident, requested the Board to not reduce the funding for the outdoor programs through the Parks and Recreation Department. J J J 10-219 03/24/10 Mr. Mike Hairfield, Commissioner for the Chesterfield Quarter Back League, requested the funding for the program not be reduced because the costs will be passed onto the participants. C C Mr. Rob Nelson requested the Board not reduce funding for the Parks and Recreation Department. He stated the Chesterfield Flag Football League is growing and gives the members something productive to do within the county. Mr. Phil Daniel, a Board Member of CCHASM, requested continued support for CCHASM. He stated CCHASM has been serving the community for over 21 years. Mr. Ron Maxey, Chairman of Parks and Recreation Commission, spoke in support of keeping the funding for the Parks and Recreation Department. He stated in 2009, 145,000 people participated in various programs and 4 million people visited the parks facilities. Ms. Karen Cameron, the Executive Director for the Central Virginia Health Planning Agency, provided details of how the agency has assisted residents of Chesterfield. She requested funding for the future. Ms. Judy Stoneman stated many asking for funding are asking for small amounts. She further stated the mismanagement in the school system is outrageous and the Board of Supervisors needs more control. Ms. Nancy Briggs, a parent and a member of the Community Services Board, requested the Board to not reduce funding for the Mental Health Department. She provided details regarding the number of consumers serviced each year. Mr. Barry Wood urged the Board to find out what are the core services that this county is going to be able to provide the citizens. He stated the county police officers get paid 10 to 15 percent less than surrounding jurisdictions. He requested the Board to give police officers the raise they deserve. Ms. Anstacia Kelly, a consumer of mental health services, urged the Board not to reduce the funding for the Mental Health Department. Mr. Darren Gardner expressed appreciation for the opportunity to address the Board. He stated it is nice to see the citizens at the meeting but urged the citizens to attend all of the meetings and be involved in the county government. Mr. Wayne Dillard, a Dale District resident, urged the Board to not reduce the funding for the substance abuse programs. He stated the programs work. Ms. Ellen Wood, a Midlothian District representative, requested the Board to continue funding for the adult programs through the Parks and Recreation Department. Ms. Nikki Gardner, a Community Services Board consumer, requested the Board not reduce funding for the Mental Health Department. She stated without the services. from the Community Services Board, she would spend more time in the hospital. 10-220 03/24/10 Ms. Mary Vail Ware, President of the Bailey Bridge Middle School PTA, stated the county has elected to not take care of facilities which have been built. She further stated the county government should pay for school resource officers. Mr. Michael Foy stated the elected officials need to consider implications of the budget reductions which will affect the quality of our services. He further stated elimination of the outdoor programs will hurt everyone. Ms. Shelly Battista, a county teacher, urged the Board to restore funding to the school division. Mr. Michael Benedetto, Vice President and co-owner of TFC Recycling, spoke in favor of the curbside recycling program. He reviewed the economic benefits of recycling programs. Mr. Dale Bradshaw, with the Colonial Heights Food Pantry, stated the pantry provides services in southern Chesterfield. He further stated the Board of Directors decided to change the name of organization to Gateway Regional Food Pantry. Ms. Ruth Chappell, with the Gateway Regional Food Pantry, expressed appreciation for the recommended funding. She stated the pantry operates as an all-volunteer, all-donation organization that served over 36,000 citizens last year. Ms. Colleen Krezel, President of the Clover Hill Elementary School PTA, expressed appreciation for the opportunity to address the Board. She presented a petition which requests the Board to reallocate the $12 million in savings to the school system; to allow the school system to set up its own reserve fund; and to continue to fund education at the current rate. Mr. Steve McGuire, representing Old Dominion Consulting, offered solutions for the funding of the softball programs. Ms. Amanda Moody suggested the Board restore funding for the school system. She stated without a quality school system the county cannot attract businesses. Ms. Thelma Watson, representing Senior Connections, the Capital Area Agency on Aging, expressed appreciation to the Board for their consideration of the agency's budget request. She stated the agency is a regional organization which was organized in 1973. Mr. Alex Clark, a junior at Thomas Dale High School, spoke in support of the challenge course through the Parks and Recreation Department. He provided the Board with options to keep the challenge course open. Ms. Summer Orcutt, a Matoaca District resident, suggested the Board keep some of the outdoor programs in place for the benefit of the citizens of the county. Ms. Denise Flora, a Clover Hill resident and educator at the Rockwood Nature Center, stated the nature center educated over 20,000 citizens last year and provided a full calendar of children's nature program. She requested the funding for J J J 10-221 03/24/10 the Rockwood Nature Center be restored for the benefit of the citizens of the county. 0 Ms. Kimberly Hynes, Executive Director for the Central Virginia Waste Management Authority, stated the CVWMA, in partnership with the county has worked to make recycling a way of life in the county. She further stated the CVWMA is available to use as a resource for options in the county. Ms. Kimberly Phelps stated when the Board chose to advertise the tax rate at $.95, it eliminated the opportunity to take care of all the needs in the county. Mr. George Beadles, a Clover Hill resident, stated it requires more to keep people going than it did in the 1960's. He further stated the decisions regarding the budget are tough due to the amount of money available in the budget. Ms. Melissa Thompson Sheehan, a Clover Hill resident, expressed concerns relative to the decision to keep the tax rate at $.95. She requested the Board not reduce funding for the school system. Ms. Stella Edwards requested the Board to not reduce the funding for school system. Mr. Frank Cardella suggested the Board restore funding for the school system. Ms. Julie DeFazio, a Matoaca District resident, requested the Board to reallocate $12 million, allow the school system to establish a reserve fund, and to fund schools at the current rate. Mr. Freddy Boussieu, a Bermuda District resident, suggested the county think outside of the box when trying to come up with solutions to the budget. Ms. Nancy Rader, a Midlothian District resident and teacher in Chesterfield, requested the Board to fund the school system. Mr. Bill Baker, a Bermuda District resident,, stated the county government has been operated inefficiently. There being no one else to address the budget, the public hearing was closed. Mr. Gecker stated the budget proposal which has been presented is the County Administrator's budget proposal and the Board will be making some changes. (It is noted the budget will be considered at the regularly scheduled Board meeting on April 14, 2010.) 17. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED MATTERS There were no speakers at this time. 10-222 03/24/10 18. ADJOURNMENT On motion of Mr. Warren, seconded by Mr. Holland, the Board adjourned at 10:50 p.m. to April 14, 2010 at 3:00 p.m. in the public meeting room. Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee. Nays: None. J J J ame Ste aier Coun Administrator ~~-,C Q . Daniel A. Gecker Chairman 10-223 03/24/10