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09-09-1992 Minutes1992 Mr. Whaley M. Colbert Mr. J, L. ~eH&le, III Mr. Lane B. Ra~=ey County Administrator Staff in ~ttendance= Ms. Barbara B~nnett, Dir., Office on l~r. John R. Boykin, ~r., General $~rvlces MS. Harityn E. Cole, Exec. Asst. to Co. Admin. Mrs. Doris R. DeHart, Asst. Co. Admin., Legis. Svos. and intergovern. Affairs Mr. William D. D~pler, Building Official Chief Robert ~. Ea~es, Jr., Fire Department Deputy Co. Admin., ~s. ~oyce E. Honderlck, Deputy Tressur~r ~r, Tho~a~ E, Jaccb~on, Dir,, Plsnning M~ntal Healt~/Men~al Ms. Mary LO~ Lyle, Dir., Accounting Mr. Robert L. Deputy CO. Admin., Human Services ~. Jacob W. D~r., Nursing Home ~. R. John McCracke~, Dir., ~. Richard M. MoElfish~ Dir., ~v. Engineering County Attorney ~rS. Paaline A. Mitchell, Info~mation Services MS. Theresa ~. Pitts, Clurk to the Board ~r. James J. L. ste~aier, Dir.~ Budget & Managament Mr. M. D. Stlth, Jr., Acting Deputy Co. Admin., Co,unity Development Mr. David H. Welchon~, Dir., Utilities Mr. Hike Westfall, Dir., Internal Audit Sheriff Clmrenc~ Williams, Sheriff's Department Mr. Daniel called the r~gularly scheduled meeting to order at ~:00 p.m. (EST). 92-70~ 9/9/92 1. ~ROVAL OF MINUTES F~. MoHal~ stated at the August 2~, 1992 meeting, he ha~ mad= raference to ~he ~ezosing fs~ Reuse Technology Inc. r~gardi~g combining ~h with ~oil as an option and clarlfiad thc statement wa~ made as an example and did not predetermine any requested uss. On ~otion eS Mr. ~cHala, eeoondad by ~. Barber, the Board approved the minute~ of A~g~t 26, 1992, a~ amend~. Vote: Unanimous 2. COUNTY ~DMINI~TRATOR'B ~r. Ramsay ~tated the chesterfisld C~edit Union would be providing key chains to County employees imprinted witah.th~ mission statement and p~esented each Board m~ with a key chain. He them introduced Dr. Eugene P. Trani, ~resi~ent of Virginia Co~onweal~ University. Dr. Trani pre,anted a ~port by V~ regarding "~e Impact of and qualitative influences V~ ha~ on the Richmond area and its impact on ~u~ounding Qo~n~ies an~ ~hm 199~ General Bond Bill for V~'s academic and medical college and the specifically on Chesterfield Co~ty and the future regardiDg ~e Virginia Biote~ology Research Park. He stated ~e Board of Directors for the Virginia Biot~chnol~ Resear~ orde~ to obtai~ the necessary acreage for the Resear~ ~ark and reviewed ~e c~rent size of You and ~ possibility of ~atell~te facilities and future Th~ Board e~r~ssed appreciation to Dr. Truni for his pre~entatlon and ~. bani~l re~ested Dr. Trani to oon~ao~ Mr. David Blackshear~ Executive Director of th~ Capital Regio~ A~rport Co~ission (C~C), anO in~ioa~d VCU ~hould be included in a p~blieation currently und~ay by C~C focusing on ~ichmond. Dr. Trani e~r~$$ed app~eoiation for the opportunity to ~ddre~s ~e Board and stated he looked fo~ard to maintaining ~, BOARD CO~ITTEE ~EPORTS 4. RBOUBST5 TO POBTPONE ACTION~ER~EN~Y ADDITIONS OR C~N~BS ~N T~ ORDER OF On motion of Mr. McHale, ~¢ended by Mr. Warren, t~e Board moved Ite~ 7.A.~ Ressluti~ ReCognizing Mr. ~ugene C. Autry, Metropolitan Economic Davalo~ment Council operating committee, to fellow Item 14., Resolutions and ~p~cial ReGognitions and submitted additional information for Item~ 7.B.l., Deferred Appointments tu thc Metropolitan ~conomic Development o~erating Committee and, adopted thc agenda, as amended. Vote: Unanimous Hr. Stegmafer presented an overview om the structure of ~he Quarterly Performance Report, its application to the budget protons and plans fo= total quality improvememt in the future, He reviewed the budget process including the development of strategic plans, goals and objectives by County departments, workload and performance indicators and the method in which the~e ~ndicator~ are complied into the Quarterly Performance Report. He stated the purpose of the Report was to illustrate of departmonts goals and 0bj~==ives and reviewed then reviewed, as an example, the Fire Department's goals, primary objectives, current accomplishments, performance and workload indicators as they related to the Report. He noted fashion and would need to he asseEsed ~n order to be addressed in a total quality improvement environment in the future. When asked, he stated the Economic Development Department and the Building Inspection Department were currently departments wit~ key indicators affecting the County as aotivlty i~ those departments indicate the general dlreotiou of the economy and future fiscal stream. He noted there have been si~nlfloant, positive ade~pliuhment~ in thc urea of humu~ se=vices although workload and demand for services has increased significantly and indicated ~taff would be addressing combining information compiled in the Quarterly Performance Report with economic data to form a summarized management report. Discussion, comments and questions ensued relative to quarterly work sessions beinq scheduled to mummarlze and red=fining goul~ to meet the intent of total quality improvement in the future and to,al quality improvement in general. ]4r. Daniel e>rpressed appreciation to staff for presenting the overview en performance reporting and their efforts in departments meeting their goal~ and objcativeS. ACCES~ ROAD i~ND ENON LIBP3~RY 8XDEWi~K Mr. St~th stated State statutes enabl~ the County to request "Supplemental Revenue Sharing Funds" from the Virginia Depax~c~e~t of Transportation (VDOT) and VDOT has determined the County can request $100~0o~ in FY92 supplemental funds if thc County provides an equivalent lc=~l match. He further stated i~ successful, the funding would be used to help fund the Genltc Road or 01d Hundred Road or ~owhite Parkway/Route =88 Loop and Ramp project and the Forest Hill Avenue project. He also stated Mr. Colbert has received re~e~tg fr~ citizen~ to improve ~e intersection of Rfv~r Road and Walkas Quarter Road due to limited sight distance and would co~t a~roxi~%ely $50,000 to ~ re~aded; that the co~ty had requested VDOT to include land~capi~g in th~ Luck~ Lan~/Cour%housa Road project ~t wa~ ~able to do ~o due to a lack of f~ds and, therefore, staff was re~e~ting apDro~i~ely ~4ot000 for th~ la~dscaping; that ucc~ to Midlo~ian High School was congested d~ing morning peak periods a~ well as a backu~ of vehicles on LeGordon Drive and construction of m ~econd access roa~ from the School to Coalfield Road would helD ~elieve this congestion and staff 92-706 9/9/92 was anticipating =he cost to be approximately $14o,000; and that Mr. McHale hum u]so received requests from cltlzen~ to construct a sidewalk on Enon Church Road at the new Enon Library which request would cost approximately $20,000. He noted staff recommended appToval of tho projects. After brief discussion, on motion cf Mr. warren, seconded by Mr. Colbert, the Board transferred $176,60O from the Transportation ImpTove~ents Account and appropriated $173,400 from the Capital Remerve for highway i~prov~ments for the FY92 Supplemental Revenue Sharing, Riv~ Road/Walkes Quarter Road Inter~eotion, Luck~ Lane/Courthouse Road Landscaping, Midlothian High School Access Road and Enon Library Sidewalk; approved the revised Revenue sharing Project Development Schednle; authorixed the County Administrator to enter into an apreemmnt with landowners for the construction of a second access to ~idlothian Sigh School; and to acquire right-of-way and enter into design and construction agreement~ with the Virginia Department of Transportation and/or consultants engineers/contractor~ for the project~. (It is noted a copy of the ~evenue Sharing Project Development Schedule and skst=has outlining tbs location of the projects are filed with the paper~ of this Board.) Vote: Unanimous ~.B. APPOI~7~HBN~TB BOARDS aND COMMITTEES WITH TERM~ E~P~IN~ THROUGH OOTO~, APPOMAttOX ~ASIN INDUSTRIAL DEVELOPMENT COR~QRATION Board to nominate the Honorable 3. L. M~al~, III, Business repres~n:a:~ve, and ~ Honorable ~aley M. Colbert, am ~ Boa~d representative, to serve on the Appomattox ~asin Industrial Dev~lo~snt Co,oration, whose formal appointments would be made ut the ~ept~r ~$, 19~2 ~ee~ing. After brief ~iscussion, on motion of ~. McHale, seconded by ~. Col~, the Board suspended it~ rules to allow ~imultaneou~ nomination/reappoln~ment ut this tim~ Hnnorable J. L. M~ale, III a~d the Honorable ~aley Development Corporation. simultaneously nominated/reappointed the Honorable J. L. McHale, III, as :he B~Siness repres~tative, and the ~onorable ~aley M. Colbert, as the Boar~ representative, to serve on ~s Appomattox Basin Industrial Development CorporatiOn, WhOSe te~s are effective October 1, 1992 and will e~pire 30, 1993. vote: DEBRIS M2%NiF~$T APPEALS BOARD Om motion of Mr. Wa~en, seconded by Hr, Colbert, tlu~ Board suspended ifs rule~ to allow simultaneous nomination/ reappointment at this ti~e of MrS. Dona S. Link, Mr. Fred Carrera$ and ~r. John ~. Dyke, all rspr~ssu~ing the County at- 9.-707 9/9/92 There was brief disoussion relative to whet/asr the ~urrent ~$~rs nad ~xpressed a desire to continue serving on the Debris Manifest Appeals Board. on motion of Mr~ Daniel, ~ec0nded by Fi~. ~cHale, th~ Board deferred consideration of nominations to the ~ebris Manifest Appeals Board until ~eptember 23, 1992 in order to provide an OppOrtunity for the current members to ha oontaeted by staff r~garding their desire to continue serving on the Board. Vote: Unanimous GREATER RIC~I~OND TRANSIT COMPANY Mr. Jeffrey L. ~incRs, Deputy Connt~ Attorney, stated Greater Richmond Transit Company ~GRTC) is the public transportation service company whic~ operates in the Richmond area ~nd in 1989, the County entered into an agreement with the city Richmond to become a eno-half owner of GRTC for a one time payment of $SO,0OO. ~e further stated since that time, the Board has appointed three members to serve annual ter~s om the Board of Direotors, which is the govern~n~ body for the GRTC Corporation, and the agreement between t~e County mhd City of Riehmon~ provides that all capital, operating and liability costs for the ~ystem is to be paid for by fares or fare subsidies. Be noted since there are no onrrsnt routes witiain tho County, there are not any payments of revenue ~ade into ~e system and there would not De any payments unless tbs Board implements a route within the County with GRTC. stated staff was reguestisg the Board appoint three directors to the Greater Richmond Transit Company. After brief discussion, on motion of Mr. Daniel, seconded by Mr. Barber, t~e Boa~d s~sp=nded it~ rules to allow simultaneous nomination/rsappointment at this time of David W. Muthews, Mr. ~urry I. $chutte and ~r. Daniel Smith, representing th~ County-at-larga~ to serve cn the Greater Richmond Transit Company. Vote: Unanimous On motio~ of Mr. Daniel, seconded by 14r. Barber, the Board simultaneously nominated/reappointed Mr. David W. Mathews, Mr. Harry I. Schutte and Mr. Daniel K. Smith, representing the Connty at large, to serve sn the Greater Richmond Transit Company, whose tea--ms are effective October 22, 1992 and will expire at the annual Gneater Richmond Transit Company's stockholder's meetinq i~ October, 199~. Vot~: T3nanim0~s RIC}~OND METROPOLITAN AUTMDRITY Aftea~ brief di~n~ien, on motion of Mr. Daniel, seconded by Mr- Barber, the ~oard deferred consideration u~ nominations for a representative to serve on the Richmond Mstropolltan Authority until September 2~, 199~. Vote: Unanimous It wes generally agreed to defer consideration ~f nomln~tions for a member, representing Matoaoa District, to serve on the Co~issio~ on Soils ~nd Foundations until September ~3, 199Z. On motion of Mr. Colbert, seconded by Mk'. Warren, the Board accepted the resignation of )Is. Julia Lydiard, representing ~atoaca Distriot, from the Cable T~lovieisn Franchise Renewal Vote: Unanimous On motion of ~r. M~le, se~ended by M_~. Colbert, the Boar~ suspended itc rules to allow simultaneous nomination/ appointment at this time of Ms. Gloria ~helton, representing Matoaca District, to ee~ve on th~ Cable T~levision Franchise Renewal C0mmittea. Vote: Unanimous On motion of Mr. Colbert~ seoonded by F~. War~e~, the Beard ~imultaneou~ly nominated/~ppeinted Ms, Gloria Shelton, re~resenting Hatoaca District~ ts serve on the Cable Television Franchise Renewal Committee, whose t~rm is effective immediately and will be at the plea~e of the Vote: Unanimous ~.S. STREBTLIGHT IN~TALLATIOE COST APPROVALS On motion of Mr. McHale, seconded by ~r. Colbert, the Board approved artec=light installation costs in the folIowlng districts wi~3~ maid funds to be expended from th~ de~ign~t~ Distriu~ Street ~i~ht Accounts: Bermuda Dietriot P~rcival Street at vacated portion of West Street, vicinity of 12500 NO cost to install light. * Inter~eotion of oog~ood Avenue and Harrowgate Road NO COSt te in, tall light. * Intersection of Howlett Line ~riv~ an~ Woods Edge Road Cost: $1,284.00. Matoaca District I~terseotio~ of Rive~ Road and White Fawn Drive And, further, the Boar~ de£er=e~ the fol!owin~ e~reetlight installati0~ east epprovuls in the Netoace Magisterial Distrist until Septembem 23, 1~92: * Intersection o~ Lake Blu~ Parkway and Ti~er Bluff Parkway Intersection of Lake Bluff ~arkway and Woodlake Village Par~way * Intersection of Woodla~e Village Parkway Loop Vot~: Unanimous 92-709 9/9/92 AUTXORZ2ATTON I~0R TREA~R~4% TO DISPOSE OF RETIRED BOND8 On motion of Mr. Colbert, seconded by ~tC. Mc~ale, the Board authorized ~he Treasurer, pursuant to Saotlon 15.1-227.24, to dispose of retired herds -- twenty one (1592 issue) $250- denomination bondm; one (1951 i~e] $1,000-denomination water r~venue bond; two (1~48 i=sue) $1,000-dQ~o~i~atioB water revenue bond~ One (1957 issue) $1, OO0-denomination school b~nd; and on~ (1940 issue) $1,00o-denomination sanitary district improvement bond. (It i~ noted all bonds have vote: Unanimous On motion of Mr. Colbert, ~econde~ by ~r. MeHale, th~ ~oard hearing to consider an ordinance to amend the Coda of the county of Chestnrf~nld, 1978, as amended! by amending and reenacting Sections 4-2~.~, 4-27, 4-29, 4-30, 4-31 and 4-22 and by adding Seotion 4-30(k) relating to bingo game~ and raffles. Vote: Unanimous 6.D.3o AWARD Off CONTRACT TO ..W~LTER C. LIN~ INCORPORATED FOR On motion of Mr. Colbert, seuonda~ by Mr. McHale, t_h~ Boar~ a~tbe~ized the County Administrator to enter into a contract with Walter C. Link, Incorporated for :he Opera%fen of the Northern Area LaHdfili. (It i~ noted the contract in ~or f~ve years and the co~t of the first year w~ll be $652,808 which ¢o~t fo~ each additional y~ar will be adjusted annually based §...D.4. ~/~ENDMENT TO ENGINEERING DESIGN ~ONTI~%CT TO U. ~,. A~sooiates by ap~rep~iating $16,000 from the Route 60/147 per£0r{~ addltienal design. Vote: Unanimous APPRUVA5 OF CH~N~E__ORDER ~2 FOR ]~RLgORO gUBDIV!~ION On motion cf Hr. colbert, seconded by Mr. McKale, the Board authorized the County Administrator to execute a Cha~ge Order, to T e ~ Construction, in the amount of $34,714.90, for 92-710 Marlboro Subdivision Sewer Line Rehabilitation. (It is noted ~ald funds a¥~ available in the capital Improvement ~udget.) Vote: Unanlmoum On mo%ion of M~. Colbert, seconded by Mr. McHale, the Board awarded a construction contract te L~tle Utilities, the low bidder, ia the amount of ~297,359, for thc construction of is necessary to adequately distribute water from the City of Richmond via Hopkins Road, and au%herize~ the County Ad~inistrato~ to execute the necessary document~, (It i~ noted said funds were previously appropriated in the 1991-92 Capital Improvement Program.) On motion of Mr. Colbert, seconded by Mr. MoRale, the Board the lower bidder, in the amount of $~,0~9, for replacement of el~ water line~, which are not of adequate size to provide fire protection and which are fr~queat!y failing can=lng interruption of service to cu~toners, and trunsferred $100,000 from th~ Jimmy Wint~r~ Road Rehabilitatiun Project =o Wa~r Rehabilitation Phase III. (It is noted said funds are available in the Ca~ital I~prevoment Budget.) On ~e~ion of Mr. colbert, seconded by Mr. Mc~{al~, the Board t~an~ferred $265,~00 from Ben Oaks Rebabilltation ~roject to Improvements to t. he Swift Creek Dsm in order to meet REQUBST FOR ~ER~9$SION FRO~ JO~ L. ~BRTDB FOR A PORTION OF & DECK TO ENCROACH On motion of ~. Colbert, ~eoond~d by ~r. McHale, ~e Board approved a re,est from John L., III and Alice ~. ~cRrid~ for a portion of a deck to encroach within foot sewer easement, o~ LOt 2, Block G, in Edg~hill Tow~ouses, Bectiun B, mubject to ~e exe~utlon ~f a license agreement. (It is noted ~ copy of the vi=laity sketch is filed with the pa~rs or this Board.) Vote: Unanimous on notion of Mr. Colbert, seconded by Mr. MoRale, the Board authorized the Chairman of the Board and the County 92-711 9/9/9R Elcctri~ and PowBr ¢~mpany to install underground oaDle to provide mervice to mobile classrooms st Woelridge Elementary Sc~hoel. (It is noted a espy of the plat is filed with the pepere of this Board,) 6,D,10, ~THORIZ&TION TO EXERCISE E~INEET DO~IN FOR THE TWENTY FOOT TEM~O~Y CONSTRUCTIO~..E~S~E~_ ~OR THE authorlze~ the County Attorney to proceed with ~in~t domain, on an ~ergency basis, and exercise i~edlate r~ght of entry p~suan~ to Section ~.~-~.~ of the Co~9 0~ V~N~inia for the a~isition of a varieble width pe~an~t ~we~ and twenty D~dmE n~aminq, Inc., Tax ~p 116-6(1)102, for iRstallation of a sewer llne and authorized ~e County A~ini~trator t0 notify the o~er by certified mail on Sept~er 10, 199~ of the C0un~y~s intention to possession of ~ ea~sm~nt. (It i~ noted a copy of the plat is filed with the papers of this Board.) vo~: Unanimous 7, DEFERRED ITEMS 7.B. ~FOTNTML~TS T.B.~ ~E~OLITAN ECONOMIC D~UELO~MENT CO~TL On motion of ~. Barber, ~e~onded by Mr, ~cHale, the Boa~d d~f~rred ¢on~i~eration of nominations fur a member to serve on th~ ~et~opolita~ Economic Development Council Operating comities until Smpte~er 23, 1992. Vote: ~animous ~,B,Z, ~O~D OF DIRE~TOR~ FOR T~ On motion of ~. Barber, s~onded by Warren, the Board nominated the ~onorable ~. L. Carpenter Center in aD ex-officio capacity, who~e formal Ye=e: Unanlmon~ Mr. Taylor, representing the National A~ociation for a was to support a proposal of the Council of state Gov~rnment~ Virginia, Colorado and $o~th Dakota lsgislatu~ez. He ~eviewed %-he State-wide a~soclatione in Virginia who have endorsed the proposal and stated the purpose of the proposal wa~ to restore to the American people the ability to propose amendments to further ~tated th~ proposal did not substi=ute for the convention method now provided in the Constitution but would provide an a~ternative method for the states to choose. He t_hen reviewed the alternative ~¢~hed and reques~e~ the Board to adopt a resolution supporting the proposal. When asked, he state~ the Virginia Association of Counties ~upported the proposal and the National A~soclatlon has requested support from the Virginia Municipal League and was currently waiting a Mr. Daniel indicated under the Rules of Procedures, the Board could not respond at ~his tine but would take the presentation under consideration. The Board expressed appreciation tO Kr. Tayloe for his efforts. (It is noted a cody of the Council of ~tat~ Government~' recommendations is filed with the pa~ers of th~ ~oard.) 9, REPORTS Mr. R~ey pre~ented the ~oard with a r~port on the developer Administrator, ~Ir. ~msey presented the Board with s statue raport on the ~r. Ramsey stated the Virginia Dopar~ent of ham formally notified %he County of the acceptance of th~ following road= into the ~tate Secondary ~0~ SECTION 9 - (Effective Route 3460 (Passag~ Way Drive) - From Route 1181 0.13 nile southwest Route 1181 ROUte 3467 (Lanyard Co~t) - From Ro~t~ 1181 to 0.05 Route 4158 (Dannyhill Road) - From Route l~eS to 0.10 mile Northeast Route l~ BIrDiE, ~ECTIONS 4. 5, 6 - (Effective Route 5020 (Royal Birkdale Parkway) - From Rout~ ~o 0.22 mile S0u~east aou~e 62i Route 5021 (~oyal ~irkdale Drive} - From 0.~ mile Northeast Route 5020 to 0.30 m~le ~outh Route 50Z0 0.36 Ro~t= 5~22 (Leamington Drive) - From Route 5021 to mile Northwest Route 5021 0.12 9~-713 SUNNYBROOK. SECTION 10 Route 3698 (Alberta Circle) - From Rout~ 3527 to o.03 mile $0~hh~ast Route 3527 0.03 Mi 10. EXECUT~¥~ SB~SIOH PURSU~O.'~k TO SECTION OF VIR~IN~, ~950, ~ AKE~DED, FOR CONSUlTaTION WITH LEGAL ~OUNS~L R~RBIN~ ~RO~E LITIGATION I~OLVING S~INK/SWELL SOILS On motion cf Mr. McHale, seconded by ~4r. Uarber~ the Board we~t into Executive ~ession, pursuant to Section 1.1- 344(a}(7), CO~e oS Virginia, 1950, as amended, for co~s~ltution with legal counsel regrading probable litigation involving shrin~/sw=ll soils. Vote: Unanimous On motion of F~. MCHale, seconded by Mr. Colbert, the Board adopted the following resolution; W~EREAS, the Board o~ $~pervi$or~ ha~ this day adjourned into Exec~tive S~ssion in accordance with a formal vote of ~e Board and in accordance with the provisions of the virginia Freedom of Info--erich Amt; and ~ER~S, the Virginia Freedom of Info~tion Act effective July ~, 1989~ p=ovldes for certif~cat~on thmt m~ch EXecutivu Sesmion was conducted in confo~ity with law. NOW, T~P0~ BE IT RESOLED, that the Board Of Cowry ~pe~vlsorm do~s h~eby certify ~at to ~e be~t of each meter's knowledge, i) only public ~ine~$ mat~r~ lawfully which ~is certlflcat~on appli~, a~d ii) only such public business matters as were ~dentif~ed in ~e Motion ~ whi~ the Executlv~ Se~io~ Was convened were heard, discussed O~ con~i~red by the Board. ~o member di~sent~ from th~s c~t~fication. The Board being poll~d, the vote was as follow~: Mr. McHale: Aye. ~. Barber: Aye. ~. Colbe~t~ Aye. Mr. Warren: Aye. ~. Daniel~ Aye. ~. DINNER On motion of Mr. ~olb~r~, seconded by Mr. Barber, the Board recessed at 5:30 p.m. to the Admini~tratioD B~il~i~g, Room Vote: UnanLmous Daniel i~t~o~oed Reverend Gordon Benton, Elkhardt Baptist Church, who qave the invocation. Pastor 'of i~......~LBDGE OF ALLEGI~NCE TO T~B FLAO OF THE ~NITBD STATES OF Mr. Stith le~ ~he Pledge of Allegiance to the Flag o~ the Hnited States of America. RELIEF ~CTIONS MS. Mitchell i~t~od~ced Mr. und ~s. Aaron Dey and stated they had initiated private r~li~f efforts within the County to a~sfst victims of H~ricane On motion of ~ Board, the following resolutioD WaS ~R~S, Aaron and ~ulie Dey, who exemplify h~n~tarian spirit of the citizens of CheSterfield County, did initiate prlvate reli~$ efforts in ~emt~fi~l~ County for the victims of Hurricane ~ew i~ So~th Florida; and ~EREAS~ a~ Dersonal e~ense and by their o~ physical labor ~ey did organize n~e~ous truck mercy m~sslon~ to hurricane-rawaqed So~th Florida where ~ey found an entire region destroyed and helpless, hung~ an~ thirsty, and wi~out means of co~unicatin~; and ~S, upon returning with ~pty t~oks ~o th~ Great~ Richmond Hetropoli=an ar~a, ~hey a~aln garnered support from othe~ ~ea ~emide~t~ ~ho donated tons of food, clothing, medi=ine, and houzehold goods. ROw, TH~R~FORE ~ IT RESOLVe, that tho Chesterfield County Beard of S~pervi$or~ ~oe~ ~ank and salu=~ all County ~esi~en~, olvlc organizations, businesses and chu~ huve rallied to support relief effort~ for the people o~ South Florida, and ~resents th~s re~olution to ~. and ~. Dey and to ~eir associates at Rollln~ Tru~ Re~t~l and ~asing, behalf of all the local r~sidants who qui~ly and generously Mr. Daniel presented the exeoute~ resolutlon to ~. and ~s. Mr. and ~. Dey e~essed appreciation to the Board and accepted ~ re~olution, on b~alf of a11~ who quickly and generously responded and ~tated it wa~ the participation of all citizens whi~ made the relief efforts a success. BECOONISIN~ BOY SCO~T~ UP0~ ATTAININ~RANK 0F BA~LE ~COUTS 14.B.1. ~. B~.~OUTS BESSON On motion of the Board, the following ~e~olution was adopted: WHEREAS, T~e Bey Scouts of America was incorporated by ~r. Wi11iam D. Boyee on February s, 1~10~ and gl-715 919/92 .......... E:! :: I J...,.,l. ,. [ 3 I. . citizenship training, personal development and fitness of individuals; and ~q~REAS, After earning at least twenty-one merit badges in a aids variety of fields, serving in a leadership p~sltion in a troop, carrying out a service project Beneficial to his co,unity, b~ing active in the troop, demonstrating Scout spirit and living up to the scout oath and Law; and Methodist Church, Troop 860, ha~ aoo0mplished tho~e high of Eagle Scout which i~ received by less than two percent of those individuals entering the Scouting movement; and WHEREAS, Growing t~ouqh his experiences in Scouting, learning th~ lessons of responsible citisenship and priding himself on the great aee0~plishments of his County, ~rian is indeed a member of a new generation of prepared young citizens the County ts have such an outstanding young man aa one of its accompanied by nem~ern of his family, and congratulated him on 14.B.2. ~i~. WILLIAM ROBERT COMER On motion of the Board, the following resolution was adopted: W]{EREAS, The Boy Scouts of America w~ incorporated by Mr. William D. Boyce on February S, 1910; and W~EREAS, The Boy S~OUt$ of America was founded to promote citile~hip training, p~r~onal development and fitness of individuals; and WH~REA~, AfLer earning at least twenty-one ~e~it badges in a wide variety of fields, ~ervi~g in a leadership position in a troop, carrying out a =srvio~ pr0j~ot benefioiai to his community, being active in the troop, demonstrating ~cout spiri~ and living up to the Se0~t Oath and Law; and WHEREAS, Mr. William Robert Comer~ St. Augustine'~ Catholic Church, Troop ~$, ha~ aocomDliehed =hose ~igh ~ta~dar~s of commitment and has reached the long-sought goal of Eagle Scout which ie received by less t~an ~we pero=n= of those individuals ente~in~ th~ Scouting movement; and WHEREA$~ Grow{rig through his experiences in Scouting, learning th~ lessons of responsible citizenship an~ DriVing himself On the great accomplishments of his County, William is indeed a member efa new generntion of prepared young citizens of whom we can all he very proud+ NOW~ TWE~LEFORE BE IT ~SOLVED, that the Chesterfield County ~oar~ of Supervisors hereby extends its congratulations to Hr. Willia~ Robert Comer and acknowledges the good fortune of the County tO have such an outstandtn~ young man ns one of its citizens. Vote: Unanimous 92-716 9/9/92 Mr. Danlml presented the executed resolution to Mr, Comer, accompanied by members of him family, and congxatulate~ him on his outstanding achievement. 14.C. R~C~OGNZZIMG TK~ W~E~ ~F SE~TB~R 13 - 19, 199~ AS Eariem, members of the Notional F~ecutlve Housekeepers On motion of the Board, the following re~olutio~ wa~ adopted: W~EREA$, The National Executive Housekeepers Associatiom, Inc. hms de~iqnat~d th~ week of September 13 - 19, 1992 u~ WH~%EAS~ the occupation of professional housekeeping is r$¢ognised ~$ a valuable and necessary service in today*s highly mobile society; and and appreciation for the many tasks performed to maK~ our lives more comfortable and enjoyable; and WHERF~%~, professional housekeepers provld~ their s=rvice~ facilities, hotsls/motels, public/prlvat~ scheols, industry, institutions in both the public and private sector; and quality and high standards of life that this Country enjoys. County Board Of Super~isore does hereby re=ogni~e the week of Chesterfiel~ County and applauds the efforts cf the Old Association, Inc, ¥ot~: Unanlaous certification and exchangs ideas to improve the service~ they provide. ~s expressed appreciation tO Dhe ~oard for the recognition. I...A~...RF~O~N!ZING ~R. EUGENE C. AUTRY. M~TROFOLITAN E~ONOKIO ~EVBLO~M~IgT COUNCIL OPE~TING ~O~ITTEE Mr. Stith intToduced Mr. Eugen~ C. Autry and stated .in addition to ~erving as a me.er of the ~trogoli~ Economic Development Co~oil Opiating Co~ittee~ ~. Autry also was a founding me.er o~ the Hidlo~ian Ruta~ club which has given large donation~ to va~iou~ p~blic agencies and o~er On motion of the Board, the following resolution wa~ adopted: ~R~AS~ ~e Metropolitan Economic Development Council (MEDC) serves the Countie~ of Chesterfield. ~anover and H~ico and the City of Ric~ond; and 92-717 9/9/92 WHERF~AS, MEDe se~k~ to onhanoe economic growth through broadening the tax base of participating localities, assuring proper balance between the residential and oommeroial tax b~se, and creating orderly economic growth by creating moro jobs by developing' new industry and ~smmeroial enterprises; amd WHEREAS, I~_r. Eugene C. Autry s~rYed with distinction as a representative of the County Of Chesterfield en the ~EDC Operating Committee from 198~ to 1992; and WHEREAS, ~r. Autry~s unique abilities led to his chairmanship of the Operating Committee for two years £rom 19s9 ~hrough 1991; and WHEREAS, ~r. Au=fy assisted in expanding the commercial interests of the County and the Richmond area and improving tho quality of life for all it~ citizens. NOW, TH~P~FORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors does hereby express its sincere appreciation to F/r. Eugene C. Antry for hi~ dedicated representing the Coanty of Chesterfleld, on the Operating Committee of the ~etro~olitau Econo, is Development Council. Vote: Unanimous Mr. Daniel presented the executed resolution to M~. Autry and ex~ressed appreciation for his usrvlce to tbs Metropolitan Economic Development Council Operatinq Committee and other activities. Mr. Daniel stated thoro havo been a series of news articles in the Richmond Times-Dispatch that have raised alleqatlons and ~uestions regardinq the County's Building Inspection Department and although the allegations were undocumented at this time, the County has the responsibility to addres~ th~ ~ue~ that hav~ been rai~ed. He further stated the Board of supervisors took initiatiw=s immediately in ad~e$sing these articles, on un individual basis, by pre~en% t~ the Board a report inoludln~ reoommendation~ reqarding shrink/swell soils. ~e stated after tho report by tho County Adminimtrator, the Chair wo~ld allow 9emotions from requested the County Administrator to contact all interested legislators, local ~usiness councils and the Home Builder~ Association to provide them with a detailed briefing and dls=ussion session. He indicated thi~ process for meetings has already been initiated and woal~ serve as the initial stop in obtaining public input and additional steps would include a scheduled for S~pt~er 22, 1992 end public hearings which he fe~t t~ho ~oard has ~hown leadership in addressing the complex issue of shrink/swell soils amd had e~taBllghe~ the commission on Soils and Foundations to bring specific shrink/swell soil problems and possible methods to these individuals affected by shri~Lk/~wcll ~oils. He stated tlle Board was committe~ to bringing the iss~o to a oonolumien. Mr. Ramsey stated his report would address immues raised by the Riob_mond TimeB-Dispatoh in its scrims of articles on August 30, 1992, would u9date the Board on the current status of the Building Inspection Department, and would recozmmend a 92-71S 9/9/92 resulting from shri~k/swell soils. He further ~tate~ continuing Ruestlons raised in recent article~ regarding Chesterfield County government and the Building at every level of' the organization. He ~%at~d ~e Cowry has attempted to foc~ o~ p~uv~ting u r~curr~ce of shri~/~wel~ affected, that providing a solution has proved more difficult than simply iden%i~ylng %he problem, and that the re~ult~ outlined would demonstrate ~e approach has been diligent, ~n% and Dr~uc%~v~. He then ad,eased allegations in ~ Rie~o~d Times-Dispatch regarding gift taking by employee~ and =ta=~d ~e county has a policy strictly forbidding the taking of gift~ by building inspecto~ and o~er County employees and the policy i~ reaffi~md with employees each year and co~icated to the contraotlng indus~y. He then reviewed th~ County's policy on gift t~ing and ~e charge by the Richmond Times-Dispat~ that building inspectors were told to ignore Building Code requirements, ~at inspection tickets were arbitrarily change~ by ~uil~ing supe~iso= s~bpect to approval of the Chief Building Offlc~al who over=ee~ the Depa~en~ and the ~rocedure for issuing te~po=a~y certificate~ of occupancy and stated a di~ti~otio~ temporary certificate of occupancy i~ i~ued and not Only in Chesterfield but ether 1o~lltles as well. then reviewed th= charge by the Richmond Times-Dispatch that ~ minimum footing thickness of eight inches and stated the Building Code re~ires a minimum footing thlokne~ o~ six inches and based on that req~irem=nt, only one out of twenty- felt he ha~ addressed the most serious allegations in the Ric~ond Times-Di~pat~ artioles and ~roceedmd to review .the functions of the Bull~ing in~pection Dependent. Ee reviewed ~anges which have been made i~ th~ past year in an mSfort to provide the highest po~ibl~ level of service to County re~ident~ includiDg initiation of a foun~a=ion telephone ho=lin~; initiation of a triassic soils policy; requiring building plans on residential job sit~s; initiation of a foundatio~ p~o~ection inmpection; increased training of ~taff; ~9on~cr~hi9 of a masonry ~ali=y ~inar; and initiation of the ~om= O~er Outreach Pro~am. ~e then addro~e~ i~sues i~cludin~ l=~i~lat~ve changes requiring a fiv~ year statutory warranty on fomndatlons and an additional one year and ~ n~ber of tnspection~ require~ by State law wi~ ~eVfewed Code viola%ions. ~. Ram~ey th~n reviewed ~he County's proposed for a Fo~datlon Inspection Pro,Tam including incr~a~iRq the building fe~ for residential const~ctiun by $100 to fund a con~raot witR a civil engineering firm to perfo~ testing an~ the designing of engineering soluticn~ for foundations damaged by ehri~/swell soils; adoption of an the Co~ty; adoption of un ordinance franchising all realtors an~ real estatm brokers; creation by the County of pre- for remlden=ial oonstr~o~ion in m~i~/swell 5reas; creation of un approved li~t of contrmctor~ who would foundation r~pairs wi~in an approved pricing perfo~anc~ of soil testing and ~ngineering ~eslgn by the 92-719 9/9/92 County ~t~uett~al engineer for houses deter~inod to have ~uffered shrin~/swell damage; and a contribution plan from the development community for rhode develel=mento w~th~n ~he shrink/swell a~eas, all of which programatic changes could be implemented i~edia~ely. He then reviewed ~e reco~ended cha~ges requiring General Asse~ly action including an amendment to the ~blic Finance Act to pe~it ~e issuance of revenue ~nds to pay for the oost of shri~/swell ~oundation da~ges with the ~nds to be r~paid from de~i~ated County fees; State legislation ~aflning humuuwn=r's and foundation instance polici~ to prevent excessive exclusions an~ to re. ire coverage for foundation d~ages; legislation pe~t th~ Co~ty'~ building pe~it fee to include money contribute to the shrink/~well foundation $po~rf=y fund; ~ta~to~ am=ndment~ to p~r~t adoption of assessment service dim~ric%~ ~efined by =he ~hri~/swell area with revenues to b~ u~ed for private fo~dation repairs; statutory a~%hority =o p~i= orca=ion of a volunta~ assessment district with assessm~ts to be u~ed to f~d an in~anc~ ~ollcy for future foundation repairs in shrink/swell area~; aRd amending the appropriate statute to prohibit the waiver ~he ~meral warranty and foundation warranty for all new resld~tlal construction. He reviewed ~ financing plan such as th~ cost of pr~ram repa~r~ fi~t yea~ ~o~t~ a~d fi~t probl~s in the furze and to help ~os~ who have ~ro~osal ~ November 1, 1992 after a~roprlate 9u~llc review. groups and reco~ded holding co~uni~ m~tings within the ~hr~/~ell ~oil~ area. the presentation and prated ~e f~it the meetln~s wi~ the so,eddied ~roup~ should be co~unicated to the public and remolved i~ a~ timely m ~ashion as possible. ~. Barber stated he did not feel it wa~ appropriat~ for County to feel th~ n~ed to ~e~nd itself against the articles in the R~chmond T~me~-Dispatch and stated ~ince b~ing inolude~ in the meeting suheduled between ~ Board and ~oheduling the ~blic hearings; ~e it,s included in the timeframe to schedule meetings with the ~g~lative Delegation; the scheduling of co~unity meetings in the public the meetings bein~ ~Theduled via Storer Cable and ~e County Call-ln Show; p~o~iding mapo to ~e public depicting the areas affected by shrink/~w~ll soil~; ~n~ ~e ne=hod w~i~ W~uld ~ u~ed in dete~ining which homes would be aligible under ~e proposed Program. ~. Module expressed appreciation to ~r, ~am~ey for the presentation an~ to the Co~is~ion on So~l~ and Foundation~ zoils. ~. D~nlel noted the Board would be meeting with the thm County A~inistrator WOUld schedule ~e co~unity meetings for ~e Brande~ilI, Woodlake an~ Walton Park areas. There was brief discussion relative =o s=tting the dates necessary to bold the p%~blic heurings and the Commission on soils and Foundations addressing the Board prior to the public hearing. On motion of the Board, the date of October 14, 1992 at 7~00 p.m. was se~ for public hearings to consider the following ordinances: 1) An ordinance to ~e~d the Code of the County of Chesterfield, 1978, as a~ended, by amending and reenacting Section ~-~(1)(a) relating to fees for residential new construction; 2) An ordinance tn amend the Code of tho County of Che~=erfiel~, 197S, as amended, by addin~ a new Article VII relating to the franchising of ro~identiai 3) An or~inano~ to amend chapter 6 t~e Code of the County of Chesterfield, 1978, es amended, by adding a nmw Artlcle viii relatinq tn the franch~ein~ of residential real comprehensive programs addressing shrink/swell soils in other locmlltles. After brief discussion, on motion of Mr. ~cHale, seconded by Mr. colbert, the ~ourd cuncelled the public bearing ~t for October 14, 1992 at 7:0~ ~.m. to consider the proposed Lake chesdin and Falling Creek Reservoir end rescheduled the public bearing for November 12, 1~92 a~ 7;00 p.m. due to ~chedu~ing of ~1~ ~Ubllo hearings for the ordinances regardinq 16. PUBLIC ~EA~ING8 16.A. TO CONSIDE~ ~NA~NDME~T TO THE P¥9~-9~ BUDGET TO publio h~aring to consi~e~ an am~ndmen~ %o ~e FY92-93 budget ~o apDropMiate $2,864,00~ in ~e General ~und and the County Garage Fund for consolidation of suhools an~ ~i~e garages wi~ re~ired for accounting ~ur~oses su ~at the County Fleet Fund has f~ds available to pay for Schools and Fire equipment ~int~nanuu =~n~es which will be billed ~a~ to each using amen~ent. ~. B~a~le~ state~ he was in support of consolidating the County and School gmrmge~ and felt th~ Cuunty and S~ool hearing wa~ olo~ed. ~ere was brief discu~slon relativ~ to the division and appropriation of t~e ~e~autud funds. 9/9/92 appropriated $2,864,000 in the General ~n4 and t~ County ~arage Fund in revenuee and o~penditures for ¢cnsoli~atlen of schools and Fire garages with the County garage. Vote: Unanimous P~RCEL O~3~_WD,,,TO CHILDRESS KLEIN PROPERTIESw CONTAINING ;~PPROXI~L%TE~T S.S ACB~$. LO~ATBD AT THE =nzSTKRFIELD AIRPORT INDUSTRIAL Mr. et~th ~tated this date and time had been advertised for a Klein Propel-ties, containing approximately S.5 Acre~, located at the Air~ert Industrial ~ark an~ ts authorize the Csunty Administrator to enter into a sales contract. He further stated Childress Klein ~roper~ies was planning =o build a 108,000 square foot distribution Center and the facility would be leased to csrreotienal EnterDrise, a division Of t~e State Department of Corrections. He ~tated ~taff wa~ r~co~mending waiving the restrictive covenants to allow perimeter fenoln~ and the total investment in th~ project Was e~timated to be $2.6 million. NO one name forward to speak ~n favor of or against the issue. O~ motion of ~r. Warren, ~eoonded by ~r. Barber, the ~oard authorized the County Adm~nlntrator a~d tho Chairman of th~ Board to execute all necessary documents for the oonveyance of a parcel of land ts Chil~rsss Klein Properties, containing approximately 5.5 aore~ ~e the a~o~nt of $?~,00~ per acre minu~ t~e Site development costs, lssated at t~e Airport Industrial Park and waived the restrictive covenants for the Airpa~k to ~llew perimeter fencing. Vote: Unanimous ADJOURNMENT on ~otion of Mr. Mc~aI~, ~econded by Mr. Colbert, the Board adjomrned at 8:45 ~.m. until Se~t~be~ 22, 1992 at 7:00 to m~et with the Commission on Soils and Foundation= in the Administration Building, Room 502. Vote: Unanimo~ County Ad~inistrat o~ ~arry G Daniel Chairman 9/~/92