2010-04-14 MinutesBOARD OF SUPERVISORS
MINUTES
April 14, 2010
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Supervisors in Attendance:
Mr. Daniel A. Gecker, Chairman
Mr. James Holland, Vice Chairman
Ms. Dorothy Jaeckle
Mr. Arthur S. Warren
Ms. Marleen K. Durfee
Mr. James J. L. Stegmaier
County Administrator
Staff in Attendance:
Mr. Mike Bacile, Dir.,
Purchasing
Ms. Janice Blakley,
Clerk to the Board
Mr. Kevin Bruny,
Chief Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Ms. Marilyn Cole, Asst.
County Administrator
Mr. Barry Condrey, Chief
Information Officer
Mr. Richard Cordle,
Treasurer
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovernmental
Relations
Mr. Will Davis, Dir.,
Economic Development
Mr. William Dupler,
Interim Deputy County
Admin., Community
Development
Colonel Thierry Dupuis,
Police Department
Dr. Suzanne Fountain,
Asst. Dir., Social Work
Mr. Mike Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Joseph Horbal,
Commissioner of Revenue
Mr. Jeff Howard,
Environmental Program
Manager
Mr. Thomas E. Jacobson,
Dir., Revitalization
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Ms. Mary Lou Lyle, Acting
Deputy County Admin.,
Management Services
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Mr. Mike Mabe, Director,
Libraries
Ms. Mary Martin-Selby,
Dir. of Human Resource
Services
Mr. John McCracken, Dir.,
Transportation
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Steven L. Micas,
County Attorney
Ms. Jo Lin Rohr, Quality
Coordinator
Chief Edward Senter,
Fire Department
Mr. Jim Stanley, Security
Manager, Office of
Security Management
Mr. Thomas Taylor, Dir.,
Community Development
Block Grant
Mr. Kirk Turner, Dir.,
Planning
Mr. Rick Witt, Interim
Director of Building
Inspection
Mr. Gecker called the regularly scheduled meeting to order at
3:03 p.m.
1. APPROVAL OF MINUTES
1.A. MARCH 10, 2010 REGULAR MEETING
1.B. MARCH 24, 2010 REGULAR MEETING
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the minutes of the March 10, and March 24, 2010,
regular meetings.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
Mr. Stegmaier stated he was not going to provide an update on
projects at this time due to the large amount of items on the
agenda.
3. BOARD MEMBER REPORTS
There were no Board Member Reports at this time.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
replaced Item 5.A., Resolution Recognizing Ms. Kay Coles
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James for Her Outstanding Public Service Contributions; and
added Item 8.D.10., Resolution Recognizing Ms. Ann Duffer for
Her Contributions to Chesterfield County.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
5. RESOLUTIONS
5.A. RECOGNIZING MS. KAY COLES JAMES FOR HER OUTSTANDING
PUBLIC SERVICE CONTRIBUTIONS
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Mr. Kappel introduced Ms. Kay Coles James, who was present to
receive the resolution.
On motion of Mr. Warren, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Kay Coles James is a resident of the
Clover Hill Magisterial District in Chesterfield County,
Virginia; and
WHEREAS, Mrs. James was born in Richmond, Virginia; and
WHEREAS, Mrs. James also is co-chair of the governor's
transition team; and
WHEREAS, previously, Mrs. James served as director of
the U.S. Office of Personnel Management from 2001-2005,
having been appointed by President George W. Bush; and
WHEREAS, in the aftermath of the September 11, 2001
terrorist attacks on America, Mrs. James led the civil
service and provided oversight for the merging of 22
different agencies into the U.S. Department of Homeland
Security; and
WHEREAS, Mrs. James is a strong advocate for all civil
servants and the important role they play in our everyday
lives; and
WHEREAS, her distinguished public service career also
includes serving as Virginia's secretary of health and human
services in Governor George Allen's administration; and
WHEREAS, Mrs. James founded the Crisis Pregnancy Center
in Richmond; and
WHEREAS, she also was dean of Regent Univex'sity's School
of Government; and
WHEREAS, Mrs. James has lent her talents to the boards
of the Salvation Army and the Family Research Council; and
WHEREAS, she has served on the National Aeronautics and
Space Administration Advisory Council; and
WHEREAS, Mrs. James has served on the Heritage
Foundation, and others; and
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WHEREAS, she is founder and president of the Gloucester
Institute, a leadership training center for young African-
Americans.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
hereby recognizes the many outstanding contributions of Mrs.
Kay Coles James to the Greater Richmond Region, the
Commonwealth of Virginia and the United States of America,
expresses its appreciation, on behalf of the residents of
Chesterfield County, for her leadership, caring, wisdom and
dedication, and is proud to have her as a resident of
Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Mr. Warren presented the executed resolution to Ms. James and
expressed appreciation for her contributions to Chesterfield
County.
Ms. James expressed appreciation to Chesterfield County for
the recognition.
5.B. RECOGNIZING APRIL 19-24, 2010, AS "ADMINISTRATIVE
PROFESSIONALS WEEK"
Mr. Kappel introduced members of the Tri-Cities and Old
Dominion Chapters of the International Association of
Administrative Professionals, who were present to receive the
resolution.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, administrative professionals play an essential
role in coordinating the office operations of businesses,
government, educational institutions, and other
organizations; and
WHEREAS, the work of administrative professionals today
requires advanced knowledge and expertise in communications,
computer software, office technology, project management,
organization, customer service and other vital office
management responsibilities; and
WHEREAS, "Administrative Professionals Week" is observed
annually in workplaces around the world to recognize the
important contributions of administrative support staff and
is sponsored by the International Association of
Administrative Professionals; and
WHEREAS, the theme of "Administrative Professionals Week
2010" is "Power of Commitment," reflecting how today's
career-minded administrative professionals are advancing
their careers and the profession as a whole through a
commitment to their careers through improving and expanding
their skills.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the week of April 18-24, 2010, as
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"Administrative Professionals Week," and Wednesday, April 21,
2009, as "Administrative Professionals Day" in Chesterfield
County, saluting the valuable contributions of administrative
professionals in the workplace and calling on all employers
to support continued training and development for
administrative staff, recognizing that a well-trained
workforce is essential for success in today's business world.
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Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Mr. Gecker presented the executed resolution and expressed
appreciation for all of the hard work that administrative
professionals do every day.
Mr. Stegmaier expressed appreciation for the hard work of
administrative professionals in the county.
Ms. Betty Blodgett expressed appreciation for the recognition
by the Board of Supervisors.
5.C. RECOGNIZING APRIL 2010, AS "ALCOHOL AWARENESS MONTH"
Ms. Carter introduced Mr. Glenn Miller and Ms. Melissa
Meachum-Perry, who were present to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, ethyl alcohol, the intoxicating ingredient in
wine, beer and spirits, is produced, marketed, merchandised
and controlled by adults; and
WHEREAS, the cost of underage drinking in Virginia was
$1.3 billion dollars in 2007; and
WHEREAS, the Center for Disease Control reports that 28
percent of American children under the age of 13 have drunk
alcohol, more than just a few sips, and those persons are
seven times more likely to engage in binge drinking by age
17; and
WHEREAS, youths who begin to drink alcohol prior to age
15 are four times more likely to become alcohol dependent as
those who wait until age 21 to begin drinking; and
WHEREAS, according to a 2007 Chesterfield County
community youth survey, 44 percent of youths ages 17 and 18
reported having consumed alcohol within the 30-day period
prior to the survey; and
WHEREAS, one in four Chesterfield County youths ages 17
and 18 reported having engaged in binge drinking (having five
or more alcoholic beverages in one setting); and
WHEREAS, alcohol consumption has been shown to have
damaging effects on developing human brains, which are not
fully developed until age 25; and
WHEREAS, Substance Abuse Free Environment Inc. (SAFE),
Chesterfield County's substance-abuse-prevention coalition,
has launched multiple initiatives to educate parents,
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merchants, community leaders and children of all ages about
the dangers and legal issues surrounding underage drinking;
and
WHEREAS, SAFE has worked with Chesterfield County Police
and the Virginia Department of Alcoholic Beverage Control to
conduct nearly 400 underage compliance checks at off-premises
alcohol outlets in Chesterfield County over the past three
years; and
WHEREAS, the combined efforts of community partners has
resulted in a 60 percent decrease in the rate at which
Chesterfield County merchants sell alcohol to underage
buyers; and
WHEREAS, underage drinking is the most prevalent
substance abuse problem among Chesterfield teenagers and
prevention efforts need to be aggressive and ongoing to lower
the frequency; and
WHEREAS, April is "National Alcohol Awareness" month.
NOW, THEREFORE BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
recognizes April as "Alcohol Awareness Month" and urges all
adults to become involved in efforts to reduce underage
drinking by limiting access and setting clear community
standards.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Mr. Holland presented the executed resolution and expressed
appreciation for the work SAFE does for the community.
Mr. Miller expressed appreciation to county for the staff
support for SAFE and to the Board for the recognition.
6. WORK SESSIONS
6.A. COUNTY ADMINISTRATOR'S PROPOSED FY2011 BUDGET, THE
PROPOSED FY2011 COMMUNITY DEVELOPMENT BLOCK GRANT AND
HOME INVESTMENT PARTNERSHIPS ANNUAL PLAN, THE PROPOSED
FY2011-FY2015 CAPITAL IMPROVEMENT PROGRAM AND OTHER
ORDINANCE CHANGES
Mr. Carmody stated it is important to note that bringing the
budget to this point represents an enormous accomplishment in
the efforts of staff, the Board of Supervisors and the
community. He further stated the revenue declines of more
than $60 million for the FY2010 budget meant new approaches
had to be implemented. He stated staff will use the lessons
learned throughout the process and make improvements in the
future. He further stated as a result of everyone's efforts,
the budget reflects the priorities of the community even
though .the expenditures have been scaled back to be on par
with 1995 levels. He stated there will be service level
impacts in the budget. He further stated the priorities of
the community are reflected in the budget by 60 percent of
the general fund being allocated for schools and public
safety, which reflects a decline of 1.1 percent in local
funding for schools and the public safety budget being on par
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with the FY2010 budget. He stated in the public safety area
improvements were made to the replacement apparatus funding
schedules as well as providing funding for additional career
firefighters at the Phillips Fire Station, which is a
volunteer station. He further stated with 60 percent of the
budget allocated to schools and public safety, that leaves a
disproportionate share of the reductions to be made by the
remainder of the functions within the organization. He
stated the budget incorporates the consolidation of nine
departments and reorganizations, which resulted in over $1
million in expenditure reductions. He further stated great
strides have been made to be creative and think outside of
the box, which has resulted in over $7 million in savings by
cost reductions in administrative, support type functions and
activities. He reviewed the recommended expenditure changes,
which have been captured through all of the dialogue and
discussions, including restoration of $827,000 to the Parks
and Recreation Department for outdoor, historical and senior
programs, and operation of Rockwood Nature Center; keeping
Central Library open six days a week to provide countywide
availability for $80,000; implementation of a fee for FY2011
with an opt-out option for curbside recycling and exclusive
of an expanded drop-off program, a decrease of $200,000;
increasing retiree health care funding in public safety by
$101,000 with an offsetting decrease in centrally budgeted
retiree health care allotment; restoration of $60,000 in
funding for a portion of the limited English program;
restoration of $60,000 in community contribution funds for
the Maymont Foundation and other organizations; consolidation
and reorganizations in Community Development Block Grant,
Revitalization, and Intergovernmental Affairs Departments, a
decrease of $156,000; restoration of $116,000 in funding for
two full-time audit positions in Commissioner of the
Revenue's office; restoration of $65,600 in funding for staff
support of a Board committee to allow the committee to
complete the report in progress; and restoration of $150,000
in funding for Chesterfield Access Transportation program
which provides supportive living trips. He provided the
recommended revenue adjustments included in the FY2011 budget
which include $406,500 in revenue from Parks and Recreation
program fees; contribution from the Historical Society and a
fee for youth sports; $85,000 in revenue from a contract with
the City of Richmond for use of Bon Air Library; reduction in
fees from 65 percent of households participating in the
recycling program, a decrease of $1,005,000; use of $500,000
in excess occupancy taxes to cover eligible tourism-related
expenses; use of $300,000 in district improvement fund
balances to fund non-recurring capital expenses; $250,000 in
interest earned on bond proceeds; audit revenue increase of
$116,000; and $349,600 in additional departmental
reductions/efficiencies. He provided a summary of the
revised budget proposal and the changes in the Capital
Improvement Program. He stated library projects and the
Chester Arts Center are being delayed by two years. He
further stated there is a $1.8 million increase in the FY2011
school Capital Improvement Program via restored state
technology infrastructure funding.
In response to Ms. Jaeckle's questions, Mr. Carmody stated
the recommended changes add some funding back into the
library budget but that the overall reduction is still along
the -lines of 17 percent. He further stated there are
currently a couple scenarios being weighed in order to
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address the reductions in the library hours which will have a
limited effect on services to the citizens.
In response to Ms. Jaeckle's questions, Mr. Mabe stated the
libraries recommended a reduction of hours to address the
budget shortfall. He further stated the behind-the-scenes
staff will continue working the amount of hours they
currently work, which will minimize the impact on the
citizens. He provided details of the two scenarios being
proposed by the library to assist with meeting the budget
shortfall .
Ms. Jaeckle stated closing the libraries on Saturdays would
affect the working people who use the libraries on the
weekend.
Mr. Mabe stated the recommendation to the Board from the
library staff is a responsible, professional approach. He
further stated he believes the best option for the citizens
of the county is to utilize the summer/winter hours. He
stated even when the libraries are closed transactions are
still being completed behind the scenes via the computer.
In response to Mr. Holland's question, Mr. Mabe stated the
summer/winter hours schedule would be most cost beneficial
for the county which includes a reduction of staff hours
worked.
Mr. Warren congratulated Mr.
being nationally recognized as
in the country.
Mabe for the library system
one of the top library systems
Ms. Jaeckle expressed concerns relative to the occupancy tax
revenue being used in the operating fund of the county.
Mr. Carmody noted state code specifications and restrictions
on the occupancy tax limits what activities can be funded by
the tax. He further stated the activities the county is
proposing for use of the occupancy tax falls within the state
code.
In response to Ms. Durfee's questions, Mr. Carmody explained
how the district improvement funds would be used as a one-
time funding source for the general fund and the amounts used
in future years. He stated there is an available balance of
$300,000 at this time in the district improvement funds. He
further stated in FY2011 the amount allocated for each
district in the district improvement fund $0 with a
recommended change that no more than $37,500 be rolled over
at the end of any fiscal year.
Ms. Durfee stated she receives a number of streetlight
requests in the Matoaca District. She further stated the
costs associated with streetlights in the Matoaca District
are higher than other districts in the county. She stated
with the costs for the streetlight requests, she is limited
in her ability to assist some worthwhile causes in the
Matoaca District. She further stated a strategy is needed
that is reasonable on the amount of monies allocated for
streetlight installation costs.
Mr. Carmody stated staff will work with the Board to
formulate a strategy for streetlight installations.
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Ms. Jaeckle expressed concerns relative to the donations to
community organizations such as the Richmond Symphony. She
stated this is not a good year to be taking the county's
contributions from these organizations which benefit the
county's students.
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Discussion ensued relative to the strategy utilized by staff
to formulate funding for community organizations and where
the money would come from if the Board wanted to increase
funding for those organizations.
In response to Ms. Jaeckle's question, Mr. Carmody stated the
majority of the projects in the Capital Improvement Program
revolve around major maintenance and renovation-type
activities. He further stated the FY2011 project list had
been reviewed to eliminate new facilities. He stated there
are general improvements to various park sites, airport
improvements, fire station design funding for the Route
288/Courthouse Road fire station, and some transportation
funding from the 2004 referendum.
In response to Mr. Warren's question, Mr. Carmody stated none
of the funding from the bond referendum for the Capital
Improvement Program has been eliminated.
Mr. Gecker stated the funding for facilities will not be
eliminated but will be deferred because the operational cost
is something the county cannot pick up right now.
In response to Mr. Warren's question, Mr. Carmody stated the
decision on the amount of time to defer the building of
facilities depends pn the priorities established as a
community and the Board as the revenue outlooks and growth
patterns are reviewed. He further stated it costs the county
approximately $1 million a year to run a new library
facility. He stated all of the design activity is still
underway for the facilities.
Ms. Durfee stated there have been ample discussions relative
to capital improvement projects in the School Board Liaison
Committee meetings due to the need to take a hard look at the
priorities in the county. She further stated the building of
new facilities should be delayed until the Comprehensive Plan
is complete and the location of the facilities is determined.
She stated it is best to fund facilities which service the
entire population.
Mr. Carmody expressed appreciation to the Board for their
effort into the budget process.
Mr. Holland expressed appreciation to Mr. Carmody and the
Budget and Management Department staff for their hard work
throughout the budget process.
Mr. Gecker stated during Chief Senter's presentation before
the Board there was a reference to potential future events
which would not allow the county to keep two fire units in
service. He further stated as a Board, the operational
viability of the Fire Department is a top priority.
Mr. Carmody stated the Board should not be concerned with the
potential future events which would eliminate two fire units
from service in the Fire Department because the method the
county budgets will cover those expenditures.
Mr. Gecker stated it is important to acknowledge that we are
not going to be taking any units out of service due to
staffing issues in the Fire Department.
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Mr. Holland stated a new model has been implemented regarding
how the county replaces apparatus in the future. He further
stated the county will be replacing five units this year.
In response to Mr. Gecker's question, Mr. Myers stated the
approved Capital Improvement Program for the school system
will be updated on the website.
7. DEFERRED ITEMS
7.A. STREETLIGHT INSTALLATION COST APPROVAL IN THE BAILEYS
GROVE SUBDIVISION
Mr. Dupler reviewed the streetlight installation requests
deferred from the March 10, 2010 meeting.
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
approved the following streetlight installation cost
approval:
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• Intersection of Baileys Grove Drive and Baileys Path
Road
Cost to install streetlight: $2,151.49
And, further, the Board denied the following streetlight
installation:
MATOACA
• Baileys Grove Drive, vicinity of 21137/21143
Cost to install streetlight: $2,633.24
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
7.B. CONSIDERATION OF ORDINANCE TO VACATE A FIFTY-FOOT
UNIMPROVED COUNTY RIGHT OF WAY KNOWN AS FOX CHAPPEL
ROAD AND TEMPORARY TURNAROUND EASEMENTS WITHIN
WELLINGTON FARMS, SECTION E
Mr. Dupler stated the consideration of an ordinance to vacate
a 50-foot unimproved county right of way known as Fox Chappel
road and temporary turnaround easements within Wellington
Farms, Section E was deferred from the March 10, 2010
meeting.
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to MILES & WELLS, a Virginia.
general partnership, FIRST CAPITAL BANK
and CHRISTOPHER M. FINKLEA and LISA D.
FINKLEA, (husband and wife), ("GRANTEE"),
a 50' unimproved county right of way
known as Fox Chappel Road and temporary
turnaround easements within Wellington
Farms, Section E, BERMUDA Magisterial
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District, Chesterfield County, Virginia,
as shown on a plat thereof duly recorded
in the Clerk's Office of the Circuit
Court of Chesterfield County in Plat Book.
159, at Page 46.
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WHEREAS, WELLINGTON FARMS HOMEOWNERS ASSOCIATION, INC.,
petitioned the Board of Supervisors of Chesterfield County,
Virginia to vacate a 50' unimproved county right of way known
as Fox Chappel Road and temporary turnaround easements within
Wellington Farms, Section E, BERMUDA Magisterial District,
Chesterfield County, Virginia more particularly shown on a
plat of record in the Clerk's Office of the Circuit Court of
said County in Plat Book 159, Page 46, by BURGESS & NIPLE,
dated OCTOBER 3, 2005, recorded OCTOBER 28, 2005. The right
of way and temporary turnaround easements petitioned to be
vacated are more fully described as follows:
A 50' unimproved county right of way
known as Fox Chappel Road and temporary
turnaround easements within Wellington
Farms, Section E, the location of which
is more fully shown on a plat made by
BURGESS & NIPLE, dated SEPTEMBER 24,
2008, and revised FEBRUARY 16, 2010, a
copy of which is attached hereto and made
a part of this Ordinance.
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WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by
advertising; and,
WHEREAS, no public necessity exists for the continuance
of the right of way and temporary turnaround easements sought
to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid right of way and
temporary turnaround easements be and are hereby vacated.
GRANTEE hereby conveys unto the GRANTOR and GRANTOR
hereby reserves emergency access, drainage, and utility
easements over the entire right of way hereby vacated and
shown on the attached plat.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of
the Circuit Court of Chesterfield County, Virginia pursuant
to Section 15.2-2276 of the Code of Virginia, 1950, as
amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
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the portions of the plat vacated. This Ordinance shall vest
fee simple title to the centerline of the right of way hereby
vacated in the abutting property owners subject to the
reservation of easements herein.
Accordingly, this Ordinance shall be indexed in the
names of the COUNTY OF CHESTERFIELD as GRANTOR, and MILES &
WELLS, a Virginia general partnership, FIRST CAPITAL BANK and
CHRISTOPHER M. FINKLEA and LISA D. FINKLEA, (husband and
wife), or their successors in title, as GRANTEE.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
7.C. CONSIDERATION OF ORDINANCE TO VACATE PORTIONS OF SUNNY
DELL ACRES
Mr. Dupler stated the consideration of an ordinance to vacate
portions of Sunny Dell Acres was deferred from the March 10,
2010 meeting.
On motion of Mr. Gecker, seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to STONEMILL ASSOCIATES, INC., a
Virginia corporation and WAYNE D. MORRIS,
("GRANTEES"), portions of Sunny Dell
Acres, Lots 17, 18, 19, 20, 21 and 22,
MIDLOTHIAN Magisterial District,
Chesterfield County, Virginia, as shown
on a plat thereof duly recorded in the
Clerk's Office of the Circuit Court of
Chesterfield County in Plat Book 8, at
Pages 129 and 130.
WHEREAS, STONEMILL ASSOCIATES, INC., a Virginia
corporation and WAYNE D. MORRIS, petitioned the Board of
Supervisors of Chesterfield County, Virginia to vacate
portions of Sunny Dell Acres, Lots 17, 18, 19, 20, 21 and 22,
MIDLOTHIAN Magisterial District, Chesterfield County,
Virginia more particularly shown on a plat of record in the
Clerk's Office of the Circuit Court of said County in Plat
Book 8, Pages 129 and 130, by W.W. LAPRADE & BROS., dated
NOVEMBER 28, 1947. The portion of Sunny Dell Acres
petitioned to be vacated is more fully described as follows:
Portions of Sunny Dell Acres, Lots 17,
18, 19, 20, 21 and 22, the location of
which is more fully shown on a plat made
by BALZER AND ASSOCIATES, INC., dated
JANUARY 21, 2010, and revised February
12, 2010, a copy of which is attached
hereto and made a part of this Ordinance.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by
advertising; and,
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WHEREAS, no public necessity exists for the continuance
of the portion of Subdivision sought to be vacated.
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NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid portion of Sunny
Dell Acres be and is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of
the Circuit Court of Chesterfield County, Virginia pursuant
to Section 15.2-2276 of the Code of Virginia, 1950, as
amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated.
Accordingly, this Ordinance shall be indexed in the
names of the COUNTY OF CHESTERFIELD as GRANTOR, and STONEMILL
ASSOCIATES, INC., a Virginia corporation and WAYNE D. MORRIS,
or their successors in title, as GRANTEES.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8. NEW BUSINESS
8.A. BUDGET ITEMS
8.A.1. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO
DEPARTMENT OF UTILITIES FEE CHANGES
Mr. Carmody stated he reviewed the Capital Improvement
Program and funding for the technology category is proposed
for various enterprise systems including the update of the
county's GIS system. He further stated the proposed
ordinance increases the water and wastewater connection fees
and the bi-monthly bill for water and wastewater customers.
He stated staff recommends adoption of the proposed
ordinance.
On motion of Ms. Jaeckle, seconded by Ms. Durfee, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
WATER AND WASTEWATER CONNECTION FEES AND
WATER AND WASTEWATER USER FEES CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 18-22 and 18-27 of the Code of the County
of Chesterfield, 1997, as amended, is amended and re-enacted
to read as follows:
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Sec. 18-22. Connection fees.
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[NOTE: Section (a), describing the method of determining
connection fees, is unchanged and therefore not set out here]
(b) The capital cost recovery charge shall be:
Customer Class Meter Number Capital Cost Recov y
Size of Charge
(inches) ERU's
per
Unit
Water Wastew er
(i) For a dwelling, 5/8 1.00 $4,400.00 $3,45 00
single-family,
including
townhouses,
mobile homes that
are not located
in a mobile home
park, and
individually
metered
multifamily
dwelling units.
(ii) For a dwelling, 5/8 1.00 4,400.00 3,45 00
two-family (per
unit)
(iii) For mobile homes 0.85 3,740.0,0 2,93 00
that are located
in a mobile home
park and for
master metered
multiple-family
dwellings other
than multiple-
family dwellings
used exclusively
as housing for
colleges and/or -
universities (per
unit)
(iv) For all other 5/8 1.00 4,400.00 3,45 .00
customer classes
1 2.50 11,000.00 8,63 .00
1 ;4 5.00 22,000.00 17,27 .0
2 8.00 35,200.00 27,64 .00
3 16.00 70,400.00 55,28 .00
4 25.00 110,000.00 86,37 .00
6 50.00 220,000.00 172,75 .00
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8 80.00 352,000.00 276,400.00
10 115.00 506,000.00 397,325.00
12 155.00 682,000.00 535,525.00
The capital cost recovery charge for meters that are
larger than 12 inches shall be dete rmined by the director
based on the number of ERUs per unit .
(v) The capital cost recovery charge for a dwelling that is
served by a meter that is larger than five-eighths inch
shall be t he same capit al cost recovery charge in
subsection (b)(iv).
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[NOTE: The following are unchanged and not set out here:
Fees related to installing meters and service lines,
provision for wastewater laterals, provision for installment
payment of connection fees, provision relating to enterprise
zones and block grant funds, and provisions relating to
connection fees for extensions to developed areas.]
Sec. 18-27. Utility charges.
Effective with bills issued on and after July 1, 2010.,
the consumer shall pay charges for utility service in
accordance with the following schedules:
(a) Monthly service charges. The monthly service charge
shall be:
(1) Customer cost charge. A customer cost charge
of $2.22 for each service account. However,
customers who have only a water account or a
wastewater account shall pay a customer cost
charge of $4.44.
(2) Commodity cost charge.
(i) Water: $1.24 per 100 cubic feet (Ccf).
(ii) Wastewater: $1.50 per 100 cubic feet
(Ccf) .
(3) Capacity cost charge.
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Customer Class Meter Number Monthly Capacity
Size of ERU's Charge
(inches) per Unit
Water Wastewater
(i Dwelling, single- 5/8 1.00 $ 5.60 $ 10.60
family, including
townhouses and mobile
homes that are not
located in a mobile
home park
(i Dwelling, two-family 5/8 1.00 5.60 10.60
(per unit)
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~..~._a. _ ,..5. ~, +
(iii) Mobile homes that are 0.85 4.76 9 . 01
located in a mobile
home park and multiple-
family dwellings other
than multiple-family
dwellings used
exclusively as housing
for colleges or
universities (per unit)
(iv) All other customer 5/8 and 1.00 5.60 10 60
classes 3/4
1 2.50 14.00 26 50
1 1/2 5.00 28.00 53 00
2 8.00 44.80 84 80
3 16.00 89.60 16 60
4 25.00 140.00 26 00
6 50.00 280.00 53 00
8 80.00 448.00 84 00
10 115.00 644.00 1,21 00
12 155.00 868.00 1,64 00
(v) The capacity cost charge for a dwelling that is served by a m e
that is larger than five-eighths inch shall be the capacity st
charge in subsection (a)(3)(iv).
(b) Ancillary charges.
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(5) Strong waste surcharge BOD Surcharge Rate (RBOD) _
$0.23 per pound
TSS Surcharge Rate (RTSS) _
$ 0.21 per pound
TN Surcharge Rate (RTN) _
$0.00 per pound
TP Surcharge Rate (RTP) _
$0.00 per pound
[NOTE: Ancillary changes for testing, portable meters,
voluntary disconnections and septage dumping are unchanged
and not set out here.]
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(2) That this ordinance shall become effective July 1, 2010.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
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8.A.2. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO ISSUANCE
OF BUSINESS LICENSES
u
Mr. Carmody stated the proposed code revision for issuance of
a business license will allow the county to collect all
delinquent taxes prior to issuance of a business license.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-1
AND 6-15 RELATING TO WHEN PENALTIES ACCRUE FOR LATE FILING OF
LICENSE TAXES AND THE PAYMENT OF OTHER DELINQUENT TAXES AND
ADDING SECTION 6-39.1 TO ADD A CLASSIFICATION FOR LIMITED
MIXED BEVERAGE RETAILERS
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 6-1 and 6-15 of the Code of the County of
Chesterfield, 1997, as amended, are amended and re-enacted
and Section 6-39.1 is added to read as follows:
Sec. 6-l. Definitions.
For the purposes of this chapter, the following terms
shall have the following meanings, unless the context
requires a different meaning:
Base year means the calendar year preceding the license
year, except for contractors subject to the provisions of
Code of Virginia, § 58.1-3715. Businesses who report on a
fiscal year basis as of January 1, 2010, may continue to
report in that manner for the duration of their business
activity.
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Sec. 6-15. Due dates and penalties.
(a) Each person subject to licensure under this chapter
shall apply for a license and pay the applicable tax and fee
prior to beginning business if he was not subject to
licensure in the county on or before January 1 of the license
year, or no later than March 1 of the license year if he was
subject to licensure in the county prior to January 1 of the
license year.
(b) A penalty of one percent of the unpaid tax and fee
for each day the tax and/or fee is unpaid up to ten percent
of the unpaid tax and fee, or $2.00, whichever is greater,
shall be imposed upon the failure to pay the tax and/or fee
on or before March 1 if the person was in business prior to
January 1 of the license year or began business before
February 1 of the license year; or within one month of
beginning business if the person began business after January
31 of the license year. In the case of an assessment of
additional tax made by the commissioner of the revenue, if
the application and, if applicable, the payment were made in
good faith and the understatement of the tax was not due to
any fraud, reckless or intentional disregard of the law by
the taxpayer, there shall be no late payment penalty assessed
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with the additional tax. If any assessment of tax by the
commissioner of the revenue is not paid within 30 days, the
treasurer may impose a ten percent late payment penalty. If
the failure to file or pay was not the fault of the taxpayer,
the penalty shall not be imposed, or if imposed, shall be
abated by the commissioner of the revenue. In order to
demonstrate lack of fault, the taxpayer must show that he
acted responsibly and that the failure was due to events
beyond his control.
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(c) Interest shall. be charged on the late payment of
the tax and fee from the due date until the date paid without
regard to fault or other reason for the late payment. For
persons who were in business in the county prior to January 1
of the license year, interest shall be assessed on the unpaid
balance on April 1 of the license year and thereafter on the
first day of each following month on the unpaid balance. For
persons who were not in business in the county on January 1
of the license year, interest shall be assessed on the unpaid
balance on the first day of the month after the month in
which such taxpayer became delinquent, and thereafter on the
first day of each following month on the unpaid balance.
Whenever an assessment of additional or omitted tax or fee by
the commissioner of the revenue is found to be erroneous, all
interest and penalty charged and collected on the amount of
the assessment found to be erroneous shall be refunded
together with interest on the refund from the date of payment
or the due date, whichever is later. Interest shall be paid
on the refund of any license tax or fee from the date of
payment or due date, whichever is later, whether attributable
to an amended return or other reason. Interest on any refund
shall be paid at the same rate charged under Code of
Virginia, § 58.1-3916.
No interest shall be paid on a refund or charged on a
late payment, provided the refund or the late payment is made
not more than 30 days from the date of the payment that
created the refund or the due date of the tax, whichever is
later.
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(e) No business license shall be issued until the
applicant has produced satisfactory evidence that all
delinquent business licenses, personal property, and
transient occupancy taxes owed by the business to the county
have been paid which have been properly assessed against the
applicant by the county.
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6-39.1. Limited Mixed Beverage Retailers.
(a) Every retail merchant classified by the Virginia
Department of Alcoholic Beverage Control as a "Limited Mixed
Beverage Restaurant" shall pay, in addition to the license
tax and fees imposed under this code, an annual license tax
as follows:
(1) With a seating capacity at tables for up to 100
persons, $100;
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(2) With a seating capacity at tables for more than 100
but not more than 150 persons, $250; and
(3) With a seating capacity at tables for more than 150
persons, $400.
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(b) No license shall be issued to any person pursuant
to the terms of this section unless such person shall have
secured or shall secure simultaneously therewith and have in
force the proper state license provided by law.
(c) In imposing retail merchant's license taxes
measured by gross receipts under any other section of this
chapter, there shall be included the gross receipts from the
sale of limited mixed beverages in the basis for measuring
such license taxes. No limited mixed .beverage license tax
assessed under this section shall be construed as exempting
any licensee from any retail merchant's license taxes
required under this Code, or from any beer and wine license
taxes or from mixed alcoholic beverage license taxes required
under this Code.
(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.A.3. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO SERVICE
FEES FOR EMERGENCY AMBULANCE TRANSPORT
Mr. Carmody stated the service fee for emergency ambulance
transport was established to recover costs typically
reimbursed by Medicare and commercial insurance companies for
the cost of emergency transport services and to enhance
emergency services.
On motion of Mr. Warren, seconded by Ms. Durfee, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 10-10 RELATING TO SERVICE
FEES FOR EMERGENCY AMBULANCE TRANSPORT
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 10-10 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 10-10. Service fees for emergency ambulance transport.
(a) Pursuant to Code of Virginia, § 32.1-111.14,. it is
hereby determined and declared that the exercise of the
powers and duties set forth herein is necessary to
assure the provision of adequate and continuing
emergency services and to preserve, protect and promote
the public health, safety and general welfare.
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(b) Definitions. The following definitions shall apply to
ambulance charges:
Basic life support (BLS), Advanced life support level 1
(ALS-1), and Advanced life support level 2 (ALS-2) shall
be those services as defined by applicable federal or
state regulations and administered in accordance with
applicable law. Ground transport mileage (GTM) shall be
assessed from the location of the point of pick-up of
the patient to a hospital or other facility where a
patient is transported.
(c) The schedule of rates for emergency ambulance transport
services by the county department of f ire and emergency
medical services (including any volunteer rescue squad
with which Chesterfield Fire and EMS has a billing
agreement) shall be as follows:
Service Fee
BLS $394.00
ALS-1 468.00
ALS-2 677.00
GTM 9.60 per patient loaded mile in addition to
transport charges
(d) The chief of the county department of fire and emergency
medical services is hereby authorized and directed to
establish policies and procedures, and to execute and
maintain documentation necessary for the administration
of this program, including, but not limited to, a
subscription program for county residents or other
eligible persons,. and payment standards for those
persons who demonstrate economic hardship, as permitted
by applicable law.
(2) That this ordinance shall become effective July 1, 2010.
.Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.A.4. ADOPTION OF ORDINANCE ESTABLISHING THE ANNUAL TAX
LEVY ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL
PROPERTY
Mr. Carmody stated advertised tax rates remain unchanged from
calendar year 2010 and that the real estate tax rate was
advertised at 95 cents although the Board can reduce the tax
rate.
On motion of Mr. Holland, seconded by Mr. Warren, the Board
adopted the following ordinance:
AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF PROPERTY FOR THE
COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
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(1) That for the year beginning on the first day of January,
2010, and ending on the thirty-first day of December, 2010,
the taxes on property in all the Magisterial Districts of the
County of Chesterfield shall be as follows:
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Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b), on tracts of
land, lots or improvements thereon and on mobile homes the
tax shall be $0.95 on every $100 of assessed value thereof.
(b) On tracts of land, lots or improvements thereon and
on mobile homes in the Charter Colony Powhite Parkway
Transportation District the tax shall be $1.10 on every $100
of assessed value thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers,
other motor vehicles and on all tangible personal property
used or held in connection with any mining, manufacturing or
other business, trade, occupation or profession, including
furnishings, furniture and appliances in rental units, the
tax shall be $3.60 on every $100 of the assessed value
thereof .
(b) On aircraft as defined by Section 58.1-3503 and -
3506 of the Code of Virginia, 1950, as amended, the tax shall
be $.50 on every $100 of the assessed value thereof.
(c) On motor vehicles owned or leased by members of
volunteer rescue squads, volunteer fire departments,
volunteer police chaplains and by auxiliary police officers
as provided in Section 9-57, Code of the County of
Chesterfield, 1997, as amended, the tax shall be $.96 on
every $100 of the assessed value thereof.
(d) On wild or exotic animals as defined by Section
58.1-3506 of the Code of Virginia, 1950, as amended, the tax
shall be $0.01 on every $100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 58.1-2101 of the Code of Virginia, 1950,
as amended, the tax shall be $3.24 on every $100 of the
assessed value thereof.
(f) On motor vehicles, trailers, and semitrailers with
a gross vehicle weight of 10,000 pounds or more used to
transport property for hire by a motor carrier engaged in
interstate commerce, the tax shall be $.96 on every $100 of
the assessed value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped
individuals, the tax shall be $.O1 on every $100 of the
assessed value thereof.
Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible
personal property of public service corporations which has
been equalized as provided in Section 58.1-2604 of the Code
of Virginia, 1950, as amended, the tax shall be $0.95 on
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every $100 of the assessed value thereof determined by the
State Corporation Commission.
(b) The foregoing subsections to the contrary
notwithstanding, on automobiles and trucks belonging to such
public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining
business the tax shall be $1.00 on every $100 assessed value
thereof .
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.A.5. ADOPTION OF THE FY2011 COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM AND THE HOME INVESTMENT PARTNERSHIPS
ANNUAL PLAN
Mr. Carmody stated staff recommends approval of the FY2011
Community Development Block Grant Program and the HOME
Investment Partnerships Annual Plan. He further stated staff
has been informed of a $105,000 increase in the grant award
from HUD and will present a recommendation on the additional
money upon written confirmation from HUD.
Mr. Holland made a motion, seconded by Ms. Durfee, for the
Board to adopt the FY2011 Community Development Block Grant
Program and the HOME Investment Partnerships Annual Plan.
In response to Ms. Jaeckle's question, Mr. Carmody stated if
the Board would like to make changes to the Plan, it would be
best to discuss those changes now due to the requirement to
submit the Plan by mid-May.
In response to Mr. Stegmaier's question, Mr. Taylor stated
the action plan must be submitted by May 15, 2010 and has to
include the projects which the county plans to fund as of
July 1, 2010. He further stated amendments can be submitted
at a later date.
Ms. Jaeckle expressed concerns relative to the $100,000
funding request from the Virginia Baptist Children's Home to
renovate an existing building and the possibility of having
to fund it every year to run the operations. She stated the
Children's Home has a wonderful program.
Dr. Jean Cobb, Director of the Virginia Baptist Children's
Home, stated the intent of the funding request is to assist
the organization with renovation of three buildings on the
property. She further stated the Virginia Baptist Children's
Home is located on over 200 acres in Chesterfield. She
provided details of programs the Virginia Baptist Children's
Home is interested in developing to assist children and
families in the region. She stated the Virginia Baptist
Children's Home has three buildings on the property which
need to be brought up to code, plus a mortgage on another
building. She further stated the organization is
aggressively looking for other sources of capital funding.
She stated it is currently an insurance risk for the
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organization to have the three buildings not up to code. She
further stated a needs assessment was done by the Cameron
Foundation, which suggested the organization must look at
emergency care, out-of-school time programs and family
support services. She stated the organization would like to
partner with other agencies in the county to provide services
to county residents. She further stated the southern end of
Chesterfield would benefit from the services proposed to be
offered.
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In response to. Ms. Jaeckle's questions, Dr. Cobb stated the
Cameron Foundation suggested the Virginia Baptist Children's
Home explore providing emergency services, child welfare
services and family support services. She further stated to
bring the one building up to code and begin the project of
family services could cost the organization $500,000. She
stated to bring all three buildings up to code could cost at
least $2 million. She further stated some renovations and
improvements have been performed by volunteers on the
buildings.
Ms. Jaeckle stated she is hesitant to give $100,000 to the
Virginia Baptist Children's Home without having a plan as to
how the next steps will be achieved.
Dr. Cobb stated the Virginia Baptist Children's Home has
requested funding from the Cities of Hopewell and Petersburg.
In response to Ms. Jaeckle's question, Mr. Taylor stated the
CDBG Plan must state how the county plans to use the monies
allocated for FY2010-FY2011. He further stated if there is a
carryover of funds or if projects are started but not yet
completed, then the county is allowed to move forward with
funding.
Mr. Stegmaier stated county staff could work with the staff
of the Virginia Baptist Children's Home to bring the Board
additional information which would detail what the plan would
be to achieve the level of funding needed to complete the
renovation of the first building if it is the Board's will.
Mr. Taylor stated staff has discussed with Dr. Cobb the
possibility of having to scale back the project based on the
amount of funding received. He further stated that
Petersburg is not far along in their process to be making
allocations.
Mr. Holland expressed appreciation to Dr. Cobb for the
presentation to the Board. He stated the organization is
doing an excellent job.
Ms. Durfee stated she would have hesitation if she felt the
Virginia Baptist Children's Home did not have a plan in place
for the direction they want to go in the future. She stated
she is happy to see the Virginia Baptist Children's Home
moving in the direction as suggested by the Cameron
Foundation.
Dr. Cobb presented a summary of the Virginia Baptist
Children's Home annual report, which included a summary. of
the vision for the organization.
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Ms. Jaeckle stated the Virginia Baptist Children's Homes has
a wonderful vision for the organization. She expressed
concerns relative to funding projects without a clear plan in
place. She stated she would prefer to get information on the
plan for the funding before the $100,000 is approved.
In response to Mr. Gecker's questions, Dr. Cobb stated once
the level of funding is available, the Virginia Baptist
Children's Home will be able to provide a written plan. She
further stated the organization will try to provide a written
description to the Board in terms of where they are in
obtaining funding.
Mr. Taylor stated Petersburg will not be able to provide Dr.
Cobb with an amount allocated to the Virginia Baptist
Children's Home until mid-May.
In response to Mr. Gecker's question, Dr. Cobb stated the
Virginia Baptist Children's Home requested $100,000 each from
Petersburg and the City of Hopewell. She further stated the
organization's architect stated for $250,000 half of the
project could be completed.
Mr. Taylor stated he would like to work with Ms. Cobb over
the next few weeks to formulate a plan and report back to the
Board.
Discussion ensued relative to the process for the adoption of
a modified CDBG plan and the Board amending it at a later
time.
In response to Mr. Warren's question, Mr. Taylor stated a
delay in approval of the request of the Virginia Baptist
Children's Home would not negatively impact the City of
Hopewell or Petersburg's decision.
Mr. Holland withdrew his second of Ms. Durfee's motion.
Ms. Jaeckle made a substitute motion, seconded by Mr. Gecker,
for the Board to adopt the FY2011 Community Development Block
Grant Program and the HOME Investment Partnerships Annual
Plan, and leave the $100,000 recommended for the Virginia
Baptist Children's Home unallocated.
Mr. Warren stated he feels the project at the Virginia
Baptist Children's Home should be funded, but he would
support a deferral of their request for two weeks.
Mr. Gecker stated the deferral of the Virginia Baptist
Children's Home's request is not a suggestion that there is
any dispersion cast on the project, it is a desire to have
all of the pieces of the plan in place.
Mr. Gecker then called for a vote on the substitute motion of
Ms. Jaeckle, seconded by Mr. Gecker, for the Board to adopt
the FY2011 Community Development Block Grant Program and the
HOME Investment Partnerships Annual Plan and leave the
$100,000 recommended for the Virginia Baptist Children's Home
unallocated.
Ayes: Gecker, Warren, and Jaeckle.
Nays: Holland and Durfee.
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8.A.6. ADOPTION OF THE FY2011-FY2015 CAPITAL IMPROVEMENT
PROGRAM AND CHANGES TO THE FY2010 CAPITAL IMPROVEMENT
PROGRAM
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Mr. Carmody stated staff is requesting that the Board adopt
the revised FY2011-FY2015 Capital Improvement Program.
Ms. Durfee made a motion, seconded by Mr. Holland, for the
Board to adopt the FY2011-FY2015 Capital Improvement Program
and amendments to the FY2010 Capital Improvement Program, to
include a $600,000 decrease in the schools Capital
Improvement Program for 2011.
In response to Mr. Gecker's question, Mr. Carmody provided
details of the proposed change to the FY2011 Capital
Improvement Program regarding the Circuit Court Expansion
Project and the allocation of funds.
In response to Mr. Gecker's question, Ms. Durfee stated she
made the motion to reduce the schools Capital Improvement
Program by $600,000 due to the discussions during the School
Board Liaison Committee meetings regarding the project at
Robious Middle School and whether part of the project should
move forward regarding additional capacity.
In response to Mr. Gecker's questions, Mr. Carmody stated
removing $600,000 from the School Board's Capital Improvement
Program would possibly result in the School Board amending
their current FY2011 project list. He further stated the
School Board could choose to not let a $600,000 decrease in
funds affect Robious Middle School.
In response to Mr. Warren's questions, Mr. Carmody stated the
Robious Middle School project was a bond referendum project
which was approved by the voters, approved in the Capital
Improvement Program, and the bonds have been sold. He
further stated the approval for the project did include a
total of 300 seats of additional capacity. He stated it
would be a decision of the School Board if the decrease of
$600,000 in the FY2011 Capital Improvement Program would
affect the Robious Middle School project.
Mr. Warren stated he feels very strongly that when the voters
approved the bond referendum for specific projects, it was
clear to them what they were voting on. He further stated he
would not like to put any of the projects approved by the
bond referendum in jeopardy.
Mr. Carmody stated the Board of Supervisors has the authority
to appropriate funds for capital projects for the schools but
does not have a project by project authority to appropriate
funds. .
Mr. Gecker stated the issue relative to the Robious Middle
School expansion was raised last year and the Capital
Improvement Program was deferred in order to give the Board
time to investigate two projects. He further stated after
meeting with the school division, the decision was made that
the projects would move forward in the Capital Improvement
Program. He stated speaking to the Robious Middle School
project is an attempt to reduce funding to schools in the
current year. He further stated the Board has already
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reduced funding to the schools enough in the current year.
He stated the School Board has met the challenge that this
Board put down and has cooperated very well going through the
budget process. He further stated the School Board's Capital
Improvement Program is pretty trimmed compared to what it was
last year. He stated it is fundamentally wrong for the Board
to try to change the Capital Improvement Program from last
year.
Mr. Holland stated a capital item is being referred to versus
an operational item.
Ms. Durfee expressed appreciation for the amount of time
spent discussing the School Board's budget. She stated there
have been discussions going on for sometime on different
projects in the Capital Improvement Program. She further
stated the Board of Supervisors has the responsibility for
allocating funds to the School Board. She stated she
supports the design for the science labs at Robious Middle
and the renovation projects which are deemed critical. She
further stated there have been discussions in the School
Board Liaison Committee meetings about whether projects would
be deemed a nicety or a necessity and the Robious Middle
School project is not a necessity because the additional
capacity is not needed. She stated as a Board of Supervisor
member, decisions have to be made about allocation of funds
for priorities and the Robious Middle School project is not a
priority. She further stated after reviewing the growth data
there is no justification that $600,000 should be spent.
In response to Mr. Gecker's question, Mr. Carmody stated the
Board of Supervisors has allocated the $600,000 being
discussed relative to the Robious Middle School project, in
the School Board FY2010 CIP.
Mr. Gecker stated the Board of Supervisors asked the School
Board to revisit the issue with the Robious Middle School
project and the School Board provided solid rationale for the
project.
Ms. Durfee stated there is not solid rationale for the
Robious Middle School project. She further stated all of the
trailers at the school are not being utilized for students.
She stated there are three options available to the School
Board for Robious Middle School, they can keep the capacity
at 114 percent; temporarily place the students in trailers
and move them back into the school; or they can redistrict
Midlothian and Providence Middle Schools which are at 80
percent capacity.
Ms. Jaeckle stated if the $600,000 allocation is left with
the school division, the options would still be available to
choose from. She further stated the School Board felt that
adding the classrooms on in conjunction with renovating the
science labs would give the schools classrooms costing
$600,000 which would ordinarily cost $2.1 million.
Ms. Durfee stated she is just making a motion to reduce the
county's allocation of money to the School Board by $600,000.
Mr. Gecker stated the science classrooms at Robious Middle
School are located internally in the building and do not
currently work. He further stated the waterline for the
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classrooms is located under the building. He stated adding
additional space and transferring the science classrooms to
that space is the most economical way to repair the
classrooms.
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Ms. Durfee stated there were discussions in the School Board
Liaison Committee about possibly not adding to the school but
utilizing other options.
Mr. Gecker made a substitute motion, seconded by Ms. Jaeckle,
for the Board to adopt the FY2011-2015 Capital Improvement
Program with revisions as presented to county projects and an
increase of $1.8 million to the school CIP and also approval
of changes to the FY2010 Capital Improvement Program to
reduce the debt allocation of $832,500 in the Circuit court
Expansion renovation project and increase the transfer from
the county's general fund reserve for capital projects to the
project key.
Ayes: Gecker, Jaeckle, and Warren.
Nays: Holland and Durfee.
8.A.7. ADOPTION OF THE FY2011-FY2012 BIENNIAL FINANCIAL
PLAN
Mr. Carmody stated staff is requesting that the Board adopt
the proposed FY2011-FY2012 Biennial Financial Plan, as
amended.
Ms. Durfee made a motion, seconded by Mr. Holland, for the
Board to adopt the FY2011-FY2012 biennial financial plan with
revisions including a $600,000 decrease in the transfer to
the schools capital improvement program.
Mr. Micas stated if an item is denied at a meeting, it cannot
be reconsidered until the next meeting.
Mr. warren made a substitute motion, seconded by Mr. Holland,
for the Board to adopt the FY2011-FY2012 biennial financial
plan with revisions.
Mr. Gecker stated today should be Budget Director day for the
outstanding job which has been done going through the budget
process. He expressed appreciation to staff for their hard
work and dedication to the budget process. He stated when
Mr. Carmody provides the Board with information he has 100
percent confidence in it. He expressed appreciation to the
members of the Citizen's Budget Advisory Committee and to all
of the citizens who have volunteered their time to assist
with the budget process. He stated the Board is mindful of
the human component of the budget and for the second year in
a row the county employees will see no raises. He further
stated the county needs to remain mindful of the need to
remain competitive to maintain the quality workforce. He
stated throughout the Budget and Audit process, the county
has been able to focus cuts on administrative items and
minimize the impact on our citizens. He further stated it is
a goal of the Board to reshape and make the county government
more efficient. He stated there will always be another
dollar to save or a reorganization move which could be done.
He further stated the budget process is ongoing. He stated
there are substantial challenges for the county and the
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school division going forward. He further stated the School
Board has come a long way in terms of cooperating and
recognizing how important of a part they play in this
community. He stated public safety and the schools have
driven the community to be First Choice and to allow either
of those to falter would be a mistake.
Mr. Gecker then called for a vote on the substitute motion of
Mr. Warren, seconded by Mr. Holland, for the Board to adopt
the FY2011-FY2012 biennial financial plan with revisions.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Mr. Holland stated the approval of the budget achieves his
goal of not increasing taxes for the citizens. He further
stated staff has done a great job with this budget. He
stated the Board will continue to review all of the county's
operations and encouraged the School Board to do the same.
Mr. Warren expressed appreciation to Mr. Gecker and Mr.
Holland for working with Mr. Carmody and Mr. Stegmaier to
formulate the foundation of the budget. He further expressed
appreciation to the citizens for offering options and
alternatives to use fewer public dollars. He stated the
spirit of cooperation makes Chesterfield County a wonderful
place to live.
Ms. Durfee stated the last several days have been uncertain
for all involved in the budget process. She further stated
when the Board took office, it was a consensus that the way
business was done in the county would be fundamentally
changed by right sizing the government. She expressed
appreciation to Mr. Carmody, the Budget and Audit Committee,
the Citizen's Budget Advisory Committee, the School Board
Liaison Committee and all of the citizens who stepped up to
assist with the budget. She stated the budget process for
next year will begin very shortly.
Ms. Jaeckle expressed appreciation to Mr. Carmody for
listening and putting citizens first. She stated the Board
needs to remember that their job is to first serve the
citizens of Chesterfield County.
Mr. Stegmaier expressed appreciation to Mr. Carmody and his
staff for the countless hours they have put into the budget..,
process and to the entire county staff for the creativity'
used to get the budget to balance. He stated many of the
creative ideas intiated in Chesterfield County have been
utilized by localities around the state to balance budgets.
He further stated the citizens of Chesterfield have been
amazing in the quality of the correspondence he has received.
He stated no Board of Supervisors has had to deal with a
budget as challenging as this one and the Board has worked
through a difficult process and come up with an exemplary
solution to a fiscal crisis and made an example of how a
governing body can come together to deliver services to the
community.
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8.A.8. ADOPTION OF RESOLUTION APPROPRIATING FUNDS FOR
FY2011 AND APPROVING FUNDS FOR FY2012
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Mr. Carmody stated staff is requesting that the Board adopt a
resolution appropriating funds for FY2011 and a tentative
resolution appropriating funds for FY2012 for fiscal planning
purposes.
Ms. Durfee made a motion for the Board to adopt the
resolution appropriating funds for FY2011 and approving funds
for FY2012 with a $600,000 decrease in the allocation to
schools.
The motion failed for lack of a second.
On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
adopted the following resolution:
A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS
FROM DESIGNATED ESTIMATED REVENUES FOR FY2011 FOR THE
OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE
COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the
County of Chesterfield:
That for the fiscal year beginning on the first day of July
2010 and ending on the thirtieth day of June 2011, the
following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall
be appropriated from the designated estimated
revenues to operate and provide a capital
improvement program for the county. It is the
intent of the Board of Supervisors that general
property taxes levied on January 1, 2010, and due
December 5, 2010, be appropriated for FY2011.
FY2011
Adopted
General Fund
Estimated Revenue:
Local Sources:
General Property Taxes
Other Local Taxes
Licenses, Permits, & Fees
Fines, Forfeitures & Uses
of Money & Property
Service Charges
Miscellaneous and
Recovered Costs
Other Agencies:
State and Federal
Other Financing Sources:
Reserves
Transfer from County
Grants Fund
Transfer from County
Capital Projects Fund
Transfer from Mental
Health, Support Services
Transfer from Vehicle &
Communications Maintenance
Fund
$359,185,100
89,962,400
3,664,200
3,361,900
31,542,900
11,465,300
125,698,100
20,935,700
749,000
250,000
108,700
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Transfer from Water
Operating Fund 592,200
Transfer from Wastewater
Operating Fund 2,600
Anticipated Fund Balance
7/1/2010 53,495,000
Total Revenues $701,025,100
Appropriations:
General Government $47,394,600
Administration of Justice 8,307,400
Public Safety 139,698,500
Public Works 16,454,000
Health & Welfare 66,601,300
Parks, Recreation, Cultural 17,559,400
Community Development 14,565,200
Debt Service 26,549,100
Operating Transfers 308,938,800
Reserves 1,461,800
Ending Fund Balance,
6/30/2011 53,495,000
Total General Fund: $701,025,100
*Plus encumbrances carried forward in
not to exceed $15 million, which will
the fiscal year beginning July 1, 2010.
Comprehensive Services Fund
Estimated Reimbursement, Colonial
Revenue: Heights
State Aid, Comprehensive
Services
State, Miscellaneous
all funds in an amour
be reappropriated in
(See "Section 5")
$150,000
Transfer from Social Services
Transfer from Schools
Transfer from General Fund
Use of Retained Earnings
Total Revenue
Appropriations: Operating Expenses
Total Appropriations
School Operating Fund
Estimated
Revenue: Local Sources
State
Federal
Transfer from School CIP
Loan Proceeds
Transfer from School
Operating
Transfer from School Food
Service
Use of Reserve
Transfer from General Fund:
State Sales Tax
Local Taxes
Prior Year Revenue
Grounds Maintenance
Total General Fund
Beginning Fund Balance
Total Revenues, Transfers &
Reserves
Appropriations: Instruction
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4,404,800
150,000
445,200
1,197,100
2,294,900
207,100
$8,849,100
$8,849,100
$8,849,100
$22,479,800
211,524,150
38,224,500
1,300,000
248,100
645,150
1,000,000
1,524,700
$46,400,000
222,243,200
12;000,000
1,938,700
$282,581,900
1,000,000
$560,528,300
$366,663,326
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Administration, Attendance & 19,654,502
Health
Pupil Transportation 28,128,293
Operations & Maintenance 57,962,877
Technology 10,075,119
Debt Service 47,694,500
Food Service 20,075,483
Grounds Maintenance 1,938,700
Transfer and Reserve for
School Capital Projects 8,335,500
Total Appropriations $560,528,300
Schools - Appomattox Regional Governor's
School Fund
Estimated
Revenue: Local Sources $2,370,500
State 1,074,000
Beginning Fund Balance 187,500
Total Revenues, Transfers and
Reserves $3,632,000
Appropriations Education $3,632,000
Total Appropriations $3,632,000
County Grants
Fund
Estimated
Revenue: Other Government s $11,258,500
Transfer from General Fund 2,287,900
Use of Reserves 1,423,300
Total Revenue $14,969,700
Appropriations: Adult Drug Court $665,200
Clerk of the Circuit Court
Technology Trust Fund 154,900
Community Corrections
Services
Domestic Violence
Resource Center 99,800
Domestic Violence Victim
Advocate (V-STOP) 54,700
Options 75,300
Post Trial 1,888,200
Pretrial Services 547,800
Dual Treatment Track 25,000
Community Development Block
Grant 1,781,700
Community Services Board Part
C 859,700
Domestic Violence Prosecutor 98,900
Families First 504,100
Fire & EMS Revenue Recovery 6,110,200
Juvenile Drug Court Grant 343,500
Litter Grant 26,000
Police Grants
Domestic Violence
Coordinator 45,000
USDA Juvenile Detention Grant 75,000
USDA Youth Group Home Grant 8,200
Victim/Witness Assistance 485,600
Virginia Juvenile Community
Crime Act (VJCCCA) 1,120,900
Total Appropriations $14,969,700
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County CIP Fund
Estimated
Revenue: Transfer from General Fund $12,902,600
General Obligation Bonds 6,129,000
Developer Contributions 1,082,200
Transfer from Cash Proffers 2,433,300
Grants 250,000
Other/Interest Earnings 800,000
Total Revenue $23,597,100
Appropriations: County Capital Projects $20,913,800
Transfer from Cash Proffer
Fund 1,082,200
Transfer to Schools 1,351,100
Transfer to General Fund 250,000
Total County CIP Funds $23,597,100
Schools CIP
Fund
Estimated
Revenue: CIP reserve $6,484,000
Bond Proceeds 10,700,000
Transfer from Cash Proffer
Fund 1,351,100
State Technology Funds 1,851,500
Total Revenue and Transfers $20,386,600
Appropriations: School Capital Projects $20,386,600
Total Appropriations $20,386,600
Vehicle and Communications Maintenance
Estimated
Revenue: Fleet Management Charges $15,763,000
Radio Shop Charges 2,606,900
Total Revenue $18,369,900
Appropriations: Fleet Management Operations $15,763,000
Radio Shop Operations 2,606,900
Total Appropriations $18,369,900
Capital Projects Management Fund
Estimated
Revenue: Reimbursement for Services $859,200
Total Revenue $859,200
Construction Management
Appropriations: Operations $859,200
Total Appropriations $859,200
Risk Management Fund
Estimated
Revenue: Operating Revenues $6,845,000
Beginning Retained Earnings 4,900,000
Total Revenue $11,745,000
Appropriations: Risk Management Operations $7,295,000
Ending Retained Earnings 4,450,000
Total Appropriations $11,745,000
Airport Fund
Estimated
Revenue: State Grant $240,000
Operating Revenue 709,200
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Transfer from General Fund
Total Revenue
Appropriations: Airport Operations
Airport Capital Improvements
Total Appropriations
Utilities Funds
Estimated
Revenue: Service Charges
Capital Cost Recovery Charges
Hydrant/Fire Protection
Other Revenue
Total Revenue
Appropriations: Operations
Debt Service
Transfer to Capital Projects
Fund
Payment in Lieu of Taxes
Addition to retained earnings
Total Appropriations
Utilities Capital Project Funds
Estimated Transfer from
Revenue: Improvement/Replacement Fund
Total Revenue
Appropriations: Capital Projects
Total Appropriations
60,000
$1,009,200
$709,200
300,000
$1,009,200
$66,957,000
12,317,000
589, 600
7,532,500
$87,396,100
$53,974,800
10,927,700
20,771,000
589,600
1, 133, 000
$87,396,100
$20,771,000
$20,771,000
$20,771,000
$20,771,000
Sec. 2 Appropriations in addition to those contained in
the general appropriation resolution may be made by
the Board only if there is available in the fund an
unencumbered and unappropriated sum sufficient to
meet such appropriations.
Sec. 3 The County Administrator may, as provided herein,
except as set f orth in Sections 7 , 12 , 13 , 14 , 15 ,
16 and 18, authorize the transfer of any
unencumbered balance or portion thereof from one
classification of expenditure to another within the
same department or appropriation category. The
County Administrator may transfer up to $50,000
from the unencumbered appropriated balance of one
appropriation category to another appropriation
category. No more than one transfer may be made
for the same item causing the need for a transfer,
unless the total amount to be transferred for the
item does not exceed $50,000.
Sec. 4 The County Administrator may increase
appropriations for non-budgeted revenue that may
occur during the fiscal year as follows:
a) Insurance recoveries received for damage to
any county property, including vehicles, for
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which County funds have been expended to make
repairs.
b) Refunds or reimbursements made to the county
for which the county has expended funds
directly related to that refund or
reimbursement.
c) Revenue not to exceed $50,000.
Sec. 5 All outstanding encumbrances, both operating and
capital, in all county funds up to $15 million, at
June 30, 2010 shall be an amendment to the adopted
budget and shall be reappropriated to the 2011
fiscal year to the same department and account for
which they were encumbered in the previous year. At
the close of the fiscal year, all unencumbered
appropriations lapse for budget items other than:
capital projects; general fund transfers for
capital projects and grants; construction reserve
for capital projects; reserves for county and
school future capital projects; other reserves;
District Improvement Funds; donations restricted to
specific purposes; federal and state grants, PPTRA
revenues; other revenue and program income; revenue
recovery funds; Title IV-E funds; cash proffers;
all tax revenues received for special assessment
districts and interest earnings thereon; Economic
Development incentive funds; actual transient
occupancy tax revenues received and budgeted
expenditures in connection with the Richmond
Convention Center; and refunds for off-site and
oversized water and wastewater facilities.
Sec. 6 Appropriations designated for capital projects will
not lapse at the end of the fiscal year. The County
Administrator may approve transfers between funds
to enable the capital projects to be accounted for
correctly. Upon completion of a capital project,
staff is authorized to close out the project and
transfer any remaining balances to the original
funding source. The County Administrator may
approve construction contract change orders up to
an increase of $49,999 and approve all change
orders for reductions to contracts. The Board of
Supervisors must approve all change orders of
$50,000 or more or when the aggregate of all
changes to a contract exceeds 10% of the original
contract amount or 20% if the original contract is
for less than $500,000.
Sec. 7 The County Administrator is authorized to approve
transfers among Utilities funds and capital
projects as long as funding sources are consistent
and total net appropriation is not increased.
Should the actual contract price for a project be
less than the appropriation, the County
Administrator may approve the transfer of excess
funds back to the original funding source upon
completion of the project.
Sec. 8 Upon completion of a grant program, the County
Administrator is authorized to close the grant and
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transfer balances back to the funding source . The
County Administrator is authorized to reprogram
Community Development Block Grant funds by closing
program cost centers and transferring funding to
newly approved programs based on adoption by the
Board of Supervisors.
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Sec. 9 The County Administrator may reduce revenue and
expenditure -appropriations related to programs,
functions, or departments funded all or in part by
the Commonwealth of Virginia and/or the federal
government to the level approved by the responsible
state or federal agency.
Sec. 10 The Director of Accounting is authorized to make
transfers to various funds for which there are
transfers budgeted. The Director shall transfer
funds only as needed up to amounts budgeted, or in
accordance with any existing bond resolutions that
specify the manner in which transfers are to be
made.
Sec. 11 The Treasurer may advance monies to and from the
various funds of the county to allow maximum cash
flow efficiency. The advances must not violate
county bond covenants or other legal restrictions
that would prohibit such an advance. The Treasurer
may also advance cash in support of employee benefit
accounts.
Sec. 12 The County Administrator is authorized to make
expenditures from Trust & Agency Funds for the
specified reasons for which the funds were
established. In no case shall the expenditure
exceed the available balance in the fund.
Sec. 13 The County Administrator is authorized to transfer
among appropriation categories and/or appropriate
funds in excess of $50,000 for supplemental
retirement, Workers' Compensation, healthcare for
retirees and other compensation-related costs, as
well as for transfers to cover energy/fuel costs.
Sec. 14 The County Administrator may appropriate revenues
and increase expenditures in excess of $50,000 for
funds received by the county from asset forfeitures
for expenditures related to drug enforcement or
other allowable expenditures. .The balance of these
funds shall not lapse but be carried forward into
the next fiscal year.
Sec. 15 The County Administrator may increase the general
fund appropriation in the School Operating Fund
contingent upon availability of funds and other
circumstances, based on the following schedule:
a) Increase general fund transfer/appropriation
on December 15 by $3,000,000.
b) Increase general fund transfer/appropriation
on February 15 by $3,000,000.
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c) Increase general fund transfer/appropriation
on May 5 by $3,000,000.
Sec. 16 The County Administrator is authorized to reallocate
funding sources for capital projects, arbitrage
rebates/penalties, and debt service payments and to
appropriate bond interest earnings to minimize
arbitrage rebates/penalties, including the
appropriation of transfers among funds to accomplish
such reallocations. Budgets for specific capital
projects will not be increased beyond the level
authorized by Sections 3 and 4.
Sec. 17 Salaries for Planning Commissioners will be
increased equivalent to the merit increase county
employees are eligible for. The effective date for
pay increases, including the Planning Commission and
the Board of Supervisors, may cross fiscal years.
Sec. 18 The County Administrator is authorized to approve
transfers among funds and capital projects as long
as total net appropriation is not increased.
Sec. 19 The Utilities Department rate stabilization reserve
shall be maintained as per guidelines outlined
below:
a) The minimum annual contribution to the reserve
will be 500 of the previous year's
depreciation on fixed assets.
b) The annual contribution to the reserve will
continue until 100% of accumulated
depreciation on the fixed assets is funded.
If at the beginning of a fiscal year a reserve
balance exceeds 1000 of accumulated
depreciation, a reduction in the annual
contribution may be considered.
c) Funds cannot be used from the rate
stabilization reserve if the balance falls
below 25% of that utility's fixed asset
accumulated .depreciation, other than for
Utility internal borrowing purposes.
d) The declaration of a financial emergency by
the Director of Utilities and a corresponding
four-fifths vote by the Board of Supervisors
at a publicly advertised meeting declaring the
existence of such an emergency is required to
suspend Sec. 19a, Sec. 19b, and Sec. 19c.
Sec. 20 Upon adoption of this resolution, the School Board
and/or the School Superintendent may make
expenditure and revenue changes within the school
fund as follows:
a) Transfers of $50,000 or less are subject to
the approval of the Superintendent.
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b) Transfers of $50,001 to $499,999 require the
approval of the Superintendent and the School
Board.
c) Transfers of $500,000 or more require the
approval of the Superintendent, the School
Board, and the Board of Supervisors.
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The School Board and/or the School Superintendent
shall prepare a budget status report reflecting
changes to the approved school budget between
appropriation categories, as amended, and the
report shall be presented to the County
Administrator quarterly.
Sec. 21 In accordance with the requirements set forth in
Section 58.1-3524(C)(2) and Section 58.1-3912 (E) of
the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly (2004 Special Session 1) and
as set forth in Item 503.E (Personal Property Tax
Relief Program) of Chapter 951 of the 2005 Acts of
Assembly, any qualifying vehicle situated within
the County commencing January 1, 2006, shall
receive personal property tax relief in the
following manner:
a) Personal use vehicles valued at $1,000 or less
will be eligible for 1000 tax relief;
b) Personal use vehicles valued at $1,001 to
$20,000 will be eligible for 65o tax relief;
c) Personal use vehicles valued at $20,001 or more
shall receive 65% tax relief on the first
$20,000 of value;
d) All other vehicles which do not meet the
definition of "qualifying" (business use
vehicles, farm use vehicles, motor homes,
etc.) will not be eligible for any form of tax
relief under this program.
Pursuant to authority conferred in Item 503.D
of the 2005 State Appropriations Act, the
County Treasurer shall issue a supplemental
personal property tax bill in the amount of
100 percent of tax due without regard to any
former entitlement to state PPTRA relief, plus
applicable penalties and interest, to any
taxpayer whose taxes with respect to a
qualifying vehicle for tax year 2005 or any
prior tax year remain unpaid on September 1,
2006, or such date as state funds for
reimbursement of the state share of such bill
have become unavailable, whichever occurs
first.
e) Penalty and interest with respect to bills
issued pursuant to this section shall be
computed on the entire amount of tax owed.
Interest shall be computed at the rate
provided in Section 9-51 of the county code
from the original due date of 'the tax.
Sec. 22 The County Administrator is authorized to reduce a
department's current year budget appropriation by a
dollar amount equal to the prior year's overspending
inclusive of encumbrances carried forward.
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And, further, the Board adopted the following resolution:
A RESOLUTION TO APPROVE DESIGNATED FUNDS AND ACCOUNTS FROM
DESIGNATED ESTIMATED REVENUES FOR FY2012 FOR FISCAL PLANNING
PURPOSES FOR THE OPERATING BUDGETS AND THE CAPITAL
IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the
County of Chesterfield:
That for the fiscal year beginning on the first day of July
2011 and ending on the thirtieth day of June 2012, the
following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall
be appropriated from the designated estimated
revenues to operate and provide a capital
improvement program for the county. It is the
intent of the Board of Supervisors that general
property taxes levied on January 1, 2011, and due
December 5, 2011, be appropriated for FY2012.
FY2012
Approved
General Fund
Estimated Revenue: Local Sources:
General Property Taxes $359,005,600
Other Local Taxes 92,535,400
Licenses, Permits, & Fees 3,664,200
Fines, Forfeitures & Uses
of Money & Property 4,369,100
Service Charges 31,498,900
Miscellaneous and
Recovered Costs 11,390,600
Other Agencies:
State and Federal 126,846,300
Other Financing Sources:
Reserves 18,508,200
Transfer from County
Grants Fund 819,000
Transfer from County
Capital Projects Fund 550,000
Transfer from Mental
Health, Support Services 106,600
Transfer from Vehicle &
Communications Maintenance
Fund 12,300
Transfer from Water
Operating Fund 592,300
Transfer from Wastewater
Operating Fund 2,700
Anticipated Fund Balance
7/1/2011 53,495,000
Total Revenues $703,396,200
Appropriations: General Government $48,053,600
Administration of Justice 8,349,200
Public Safety 141,426,100
Public Works 16,654,200
Health & Welfare 67,352,700
Parks, Recreation, Cultural 17,997,100
Community Development 15,535,800
Debt Service 27,104,600
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Operating Transfers 304,565,200
Reserves 2,862,700
Ending Fund Balance,
6/30/2012 53,495,000
Total General Fund: $703,396,200
*Plus encumbrances carried forward in all funds in an
amount not to exceed $15 million, which will be
reappropriated into the fiscal year beginning July 1,
2011. (See "Section 5")
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Comprehensive Services Fund
Reimbursement, Colonial
Estimated Revenue: Heights $150,000
State Aid, Comprehensive
Services 4,404,800
State, Miscellaneous 150,000
Transfer from Social
Services 445,200
Transfer from Schools 1,197,100
Transfer from General
Fund 2,294,900
Use of Retained Earnings 207,100
Total Revenue $8,849,100
Appropriations: Operating Expenses $8,849,100
Total Appropriations $8,849,100
School Operating Fund
Estimated Revenue: Local Sources $22,479,800
State 212,224,750
Federal 30,254,300
Loan Proceeds 477,000
Transfer from School
Operating 645,150
Transfer from School Food
Service 1,000,000
Transfer from General
Fund:
State Sales Tax $47,328,000
Local Taxes 216,024,900
Prior Year Revenue 12,000,000
Grounds Maintenance 1,975,100
Total General Fund .$277,328,000
Beginning Fund Balance 1,000,000
Total Revenues, Transfers
& Reserves $545,409,000
Appropriations: Instruction $351,575,237
Administration,
Attendance & Health 19,452,946
Pupil Transportation 28,233,590
Operations & Maintenance 57,914,120
Technology 11,940,587
Debt Service 47,758,700
Food Service 20,074,720
Grounds Maintenance 1,975,100
Transfer and Reserve for
School Capital Projects 6,484,000
Total Appropriations $545,409,000
Schools - Appomattox Regional Governor's
School Fund
Estimated Revenue: Local Sources $2,370,500
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State 1,074,000
Beginning Fund Balance 187,500
Total Revenues, Transfers
and Reserves $3,632,000
Appropriations Education $3,632,000
Total Appropriations $3,632,000
County Grants Fund
Estimated Revenue: Other Governments $11,195,100
Transfer from General
Fund 2,408,900
Use of Reserves 100,000
Total Revenue $13,704,000
Appropriations: Adult Drug Court $637,400
Clerk of the Circuit
Court
Technology Trust Fund 154,900
Community Corrections
Services
Domestic Violence
Resource Center 101,200
Domestic Violence
Victim Advocate (V-STOP) 54,700
Options 77,000
Post Trial 1,926,500
Pretrial Services 556,700
Dual Treatment Track 25,000
Community Development
Block Grant 1,781,700
Community Services Board
Part C 713,000
Domestic Violence
Prosecutor 98,900
Families First 515,000
Fire & EMS Revenue
Recovery 4,940,.100
Juvenile Drug Court Grant 343,500
Litter Grant 26,000
Police Grants
Domestic Violence
Coordinator 45,000
USDA Juvenile Detention
Grant 75,000
USDA Youth Group Home
Grant 8,200
Victim/Witness Assistance 495,900
Virginia Juvenile
Community Crime Act
(VJCCCA) 1,128,300
Total Appropriations $13,704,000
County CIP Fund
Transfer from General
Estimated Revenue: Fund $13,741,800
General Obligation Bonds 6,842,400
Lease/Purchase Proceeds 1,500,000
Developer Contributions 137,600
Transfer from Cash
Proffers 1,554,900
Grants 350,000
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Other/Interest Earnings
Total Revenue
Appropriations: County Capital Projects
Transfer from Cash
Proffer Fund
Transfer to Schools
Total County CIP Funds
Schools CIP Fund
Estimated Revenue:
Appropriations
CIP reserve
Bond Proceeds
Transfer from Cash
Proffer Fund
Total Revenue and
Transfers
School Capital Projects
Total Appropriations
Vehicle and Communications Maintenance
Estimated Revenue: Fleet Management Charges
Radio Shop Charges
Total Revenue
Fleet Management
Appropriations: Operations
Radio Shop Operations
Total Appropriations
Capital Projects Management Fund
Reimbursement for
Estimated Revenue: Services
Total Revenue
Construction Management
Appropriations: Operations
Total Appropriations
Risk Management Fund
Estimated Revenue: Operating Revenues
Beginning Retained
Earnings
Total Revenue
Appropriations
Airport Fund
Estimated Revenue:
Risk Management
Operations
Ending Retained Earnings
Total Appropriations
Operating Revenue
Total Revenue
Appropriations:
Utilities Funds
Airport Operations
Total Appropriations
Estimated Revenue: Service Charges
Capital Cost Recovery
Charges
Hydrant/Fire Protection
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550,000
$24,676,700
$22,571,800
137,600
1,417,300
550,000
$24,676,700
$6,484,000
23,851,100
1,417,300
$31,752,400
$31,752,400
$31,752,400
$15,763,000
2,204,200
$17,967,200
$15,763,000
2,204,200
$17,967,200
fiQ~a inn
$~-iy, svo
$879,500
$879,500
$6,861,700
4,450,000
$11,311,700
$7,311,700
4,000,000
$11,311,700
$712,400
$712,400
$712,400
$712,400
$66,957,000
20,372,000
589,600
04/14/10
Other Revenue
Anticipated Future
Revenue
Total Revenue
Appropriations:
Operations
Debt Service
Transfer to Capital
Projects Fund
Payment in Lieu of Taxes
Total Appropriations
Utilities Capital Project Funds
Transfer from
Improvement/Replacement
Estimated Revenue: Fund
Total Revenue
Appropriations: Capital Projects
Total Appropriations
7,333,500
201,800
$95,453,900
$56,208,200
7,006,100
31,650,000
589,600
$95,453,900
$31,650,000
$31,650,000
$31,650,000
$31,650,000
Sec. 2 Appropriations in addition to those contained in
the general appropriation resolution may be made by
the Board only if there is available in the fund an
unencumbered and unappropriated sum sufficient to
meet such appropriations.
Sec. 3 The County Administrator may, as provided herein,
except as set forth in Sections 7, 12, 13, 14, 15,
16 and 18, authorize the transfer of any
unencumbered balance or portion thereof from one
classification of expenditure to another within the
same department or appropriation category. The
County Administrator may transfer up to $50,000
from the unencumbered appropriated balance of one
appropriation category to another appropriation
category. No more than one transfer may be made
for the same item causing the need for a transfer,
unless the total amount to be transferred for the
item does not exceed $50,000.
Sec. 4 The County Administrator may increase
appropriations for non-budgeted revenue that may
occur during the fiscal year as follows:
a) Insurance recoveries received for damage to any
county property, including vehicles, for which
County funds have been expended to make
repairs.
b) Refunds or reimbursements made to the county for
which the county has expended funds directly
related to that refund or reimbursement.
C) Revenue not to exceed $50,000.
Sec. 5 All outstanding encumbrances, both operating and
capital, in all county funds up to $15 million, at
June 3 0 , 2 011 shal l be an amendment to the adopted
budget and shall be reappropriated to the 2012
fiscal year to the same department and account for
which they were encumbered in the previous year. At
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the close of the fiscal year, all unencumbered
appropriations lapse for budget items other than:
capital projects; general fund transfers for
capital projects and grants; construction reserve
for capital projects; reserves for county and
school future capital projects; other reserves;
District Improvement Funds; donations restricted to
specific purposes; federal and state grants, PPTRA
revenues; other revenue and program income; revenue
recovery funds; Title IV-E funds; cash proffers;
all tax revenues received for special assessment
districts and interest earnings thereon; Economic
Development incentive funds; actual transient
occupancy tax revenues received and budgeted
expenditures in connection with the Richmond
Convention Center; and refunds for off-site and
oversized water and wastewater facilities.
Sec. 6 Appropriations designated for capital projects
will not lapse at the end of the fiscal year.
The County Administrator may approve transfers
between funds to enable the capital projects
to be accounted for correctly. Upon completion
of a capital project, staff is authorized to
close out the project and transfer any
remaining balances to the original funding
source. The County Administrator may approve
construction contract change orders up to an
increase of $49,999 and approve all change
orders for reductions to contracts. The Board
of Supervisors must approve all change orders
of $50,000 or more or when the aggregate of
all changes to a contract exceeds 100 of the
original contract amount or 20% if the
original contract is for less than $500,000.
Sec. 7 The County Administrator is authorized to
approve transfers among Utilities funds and
capital projects as long as funding sources
are consistent and total net appropriation is
not increased. Should the actual contract
price for a project be less than the
appropriation, the County Administrator may
approve the transfer of excess funds back to
the original funding source upon completion of
the project.
Sec. 8 Upon completion of a grant program, the County
Administrator is authorized to close the grant
and transfer balances back to the funding
source. The County Administrator is
authorized to reprogram Community Development
Block Grant funds by closing .program cost
centers and transferring funding to newly
approved programs based on adoption by the
Board of Supervisors.
Sec. 9 The County Administrator may reduce revenue
and expenditure appropriations related to
programs, functions, or departments funded all
or in part by the Commonwealth of Virginia
and/or the federal government to the level
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approved by the responsible state or federal
agency.
Sec. 10 The Director of Accounting is authorized to
make transfers to various funds for which
there are transfers budgeted. The Director
shall transfer funds only as needed up to
amounts budgeted, or in accordance with any
existing bond resolutions that specify the
manner in which transfers are to be made.
Sec. 11 The Treasurer may advance monies to and from
the various funds of the county to allow
maximum cash flow efficiency. The advances
must not violate county bond covenants or
other legal restrictions that would prohibit
such an advance. The Treasurer may also
advance cash in support of employee benefit
accounts.
Sec. 12 The County Administrator is authorized to make
expenditures from Trust & Agency Funds for the
specified reasons for which the funds were
established. In no case shall the expenditure
exceed the available balance in the fund.
Sec. 13 The County Administrator is authorized to
transfer among appropriation categories and/or
appropriate funds in excess of $50,000 for
supplemental retirement, Workers'
Compensation, healthcare for retirees and
other compensation-related costs, as well as
for transfers to cover energy/fuel costs.
Sec. 14 The County Administrator may appropriate
revenues and increase expenditures in excess
of $50,000 for funds received by the county
from asset forfeitures for expenditures
related to drug enforcement or other allowable
expenditures. The balance of these funds
shall not lapse but be carried forward into
the next fiscal year.
Sec. 15 The County Administrator may increase the
general fund appropriation in the School
Operating Fund 'contingent upon availability of
funds and other circumstances, based on the
following schedule:
a) Increase general fund transfer/
appropriation on December 15 by
$3,000,000.
b) Increase general fund transfer/
appropriation on February 15 by
$3,000,000.
c) Increase general fund transfer/
appropriation on May 5 by $3,000,000.
Sec. 16 The County Administrator is authorized to
reallocate funding sources for capital
projects, arbitrage rebates/penalties, and
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debt service payments and to appropriate bond
interest earnings to minimize arbitrage
rebates/penalties, including the appropriation
of transfers among funds to accomplish such
reallocations. Budgets for specific capital
projects will not be increased beyond the
level authorized by Sections 3 and 4.
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Sec. 17 Salaries for Planning Commissioners will be
increased equivalent to the merit increase
county employees are eligible for. The
effective date for pay increases, including
the Planning Commission and the Board of
Supervisors, may cross fiscal years.
Sec. 18 The County Administrator is authorized to
approve transfers among funds and capital
projects as long as total net appropriation is
not increased.
Sec. 19 The Utilities Department rate stabilization
reserve shall be maintained as per guidelines
outlined below:
a) The minimum annual contribution to the reserve will
be 50a of the previous year's depreciation on fixed
assets.
b) The annual contribution to the reserve will
continue until 100% of accumulated depreciation on
the fixed assets is funded. If at the beginning of
a fiscal year a reserve balance exceeds 1000 of
accumulated depreciation, a reduction in the annual
contribution may be considered.
c) Funds cannot be used from the rate stabilization
reserve if the balance falls below 25% of that
utility's fixed asset accumulated depreciation,
other than for Utility internal borrowing purposes.
d) The declaration of a financial emergency by the
Director of Utilities and a corresponding four-
fifths vote by the Board of Supervisors at a
publicly advertised meeting declaring the existence
of such an emergency is required to suspend Sec.
19a, Sec. 19b, and Sec. 19c.
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Sec. 20 Upon adoption of this resolution, the School Board
and/or the School Superintendent may make
expenditure and revenue changes within the school
fund as follows
a) Transfers of $50,000 or less are subject to
the approval of the Superintendent.
b) Transfers of $50,001 to $499,999 require the
approval of the Superintendent and the School
Board.
c) Transfers of $500,000 or more require the
approval of the Superintendent, the School
Board, and the Board of Supervisors.
The School Board and/or the School Superintendent
shall prepare a budget status report reflecting
changes to the approved school budget between
appropriation categories, as amended, and the
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report shall be presented to the County
Administrator quarterly.
Sec. 21 In accordance with the requirements set forth in
Section 58.1-3524(C)(2) and Section 58.1-3912 (E) of
the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly (2004 Special Session 1) and
as set forth in Item 503.E (Personal Property Tax
Relief Program) of Chapter 951 of the 2005 Acts of
Assembly, any qualifying vehicle situated within
the County commencing January 1, 2006, shall
receive personal property tax relief in the
following manner:
a) Personal use vehicles valued at $1,000 or less
will be eligible for 100% tax relief;
b) Personal use vehicles valued at $1,001 to
$20,0.00 will be eligible for 65% tax relief;
c) Personal use vehicles valued at $20,001 or
more shall receive 65% tax relief on the first
$20,000 of value;
d) All other vehicles which do not meet the
definition of "qualifying" (business use
vehicles, farm use vehicles, motor homes,
etc.) will not be eligible for any form of tax
relief under this program.
Pursuant to authority conferred in Item 503.D
of the 2005 State Appropriations Act, the
County Treasurer shall issue a supplemental
personal property tax bill in the amount of
100 percent of tax due without regard to any
former entitlement to state PPTRA relief, plus
applicable penalties and interest, to any
taxpayer whose taxes with respect to a
qualifying vehicle for tax year 2005 or any
prior tax year remain unpaid on September 1,
2006, or such date as state funds for
reimbursement of the state share of such bill
have become unavailable, whichever occurs
first.
e) Penalty and interest with respect to bills
issued pursuant to this section shall be
computed on the entire amount of tax owed.
Interest shall be computed at the rate
provided in Section 9-51 of the county code
from the original due date of the tax.
Sec. 22 The County Administrator is authorized to reduce a
department's current year budget appropriation by a
dollar amount equal to the prior year's
overspending inclusive of encumbrances carried
forward.
Ayes: Gecker, Holland, Jaeckle, and Warren.
Nays: None.
Abstain: Durfee.
8.B. APPOINTMENTS
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
suspended its rules to allow simultaneous nomination/
appointment of a member to serve on the Parks and Recreation
Advisory Commission.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
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8.B.1. PARKS AND RECREATION ADVISORY COMMISSION
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On motion of Ms. Jaeckle, seconded by Mr. Warren, the Board
simultaneously nominated/appointed Mr. Robert J. Forman,
representing the Bermuda District, to serve on the Parks and
Recreation Advisory Commission, whose term shall be effective
immediately and expires on December 31, 2011.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.C. STREETLIGHT INSTALLATION COST APPROVAL
On motion of Mr. Warren, seconded by Ms. Durfee, the Board
approved the following streetlight installation cost
approval:
CLOVER HILL DISTRICT:
In the Walnut Grove Subdivision
• Intersection of Chislet Drive and Chislet Mews
Cost to install streetlight: $1,552.41
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D. CONSENT ITEMS
8.D.1. REQUEST FOR A MUSIC/ENTERTAINMENT FESTIVAL PERMIT FOR
CHESTERFIELD BERRY FARM'S MUSIC FESTIVAL SERIES
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved a request for a music/entertainment festival permit
for Chesterfield Berry Farm's Music Festival Series on
Saturdays and Sundays from May 1, 2010 through June 6, 2010.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.2. AUTHORIZE THE RECEIPT AND APPROPRIATION OF GRANT
FUNDS FROM THE DEPARTMENT OF HOMELAND SECURITY,
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM
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On motion of Mr. Holland, seconded by Ms. Durfee, the Board
authorized the Fire and EMS Department to receive and
appropriate $116,856.00 in grant funds from the Department of
Homeland Security, Assistance to Firefighters Grant Program
for the purchase of structural firefighting gear.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.3. APPROVAL OF SPECIAL PROJECT SERVICE AGREEMENT FOR THE
USED ELECTRONIC EQUIPMENT RECYCLING PROGRAM WITH THE
CENTRAL VIRGINIA WASTE MANAGEMENT AUTHORITY
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
authorized the County Administrator to sign a Special Service
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Project Agreement for the used electronic equipment recycling
program with Central Virginia Waste Management Authority.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.4. APPROVAL OF PERMITS TO STAGE FIREWORKS DISPLAYS
8.D.4.a. AT 70 BELLONA ARSENAL
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved a permit for George Hoover to stage a fireworks
display at 70 Bellona Arsenal, Midlothian, Virginia on July
4, 2010.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.4.b. AT THE SUNDAY PARK PENINSULA OF BRANDERMILL
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved a permit to stage a fireworks display at the Sunday
Park Peninsula of Brandermill on July 3, 2010.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.5. ACCEPTANCE OF PARCELS OF LAND
8.D.5.a. ALONG GENITO ROAD FROM CLODFELTER PROPERTIES, LLC
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
accepted the conveyance of two parcels of land containing a
total of 0.033 acres along Genito Road from Clodfelter
Properties, LLC and authorized the County Administrator to
execute the deed. (It is noted a copy of the plat is filed
with the papers of this Board.)
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.5.b. ALONG GENITO ROAD FROM L AND D PROPERTIES, LLC
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
accepted the conveyance of a parcel of land containing 0.03
acres along Genito Road from L & D Properties, LLC and
authorized the County Administrator to execute the deed. (It
is noted a copy of the plat is filed with the papers of this
Board . )
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.6. STATE ROAD ACCEPTANCE
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
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WHEREAS, the street described below is shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
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WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Thornsett, Remainder of
Type Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• Thadbury Boulevard, State Route Number 7489
Old Route Number: 0
From: Longmeadow Cr., (Rt. 5131)
To: Rossington Bl., (Rt. 7483), a distance of: 0.15 miles.
Recordation Reference: Pb. 162, Pg. 81
Right of Way width (feet) = 60
• Thadbury Boulevard, State Route Number 7489
Old Route Number: 0
From: Rossington B1., (Rt. 7483)
To: Temp EOM, a distance of: 0.05 miles.
Recordation Reference: Pb. 162, Pg. 81
Right of Way width (feet) = 60
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
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04/14/10
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Westerleigh Section 1
Type Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• Cabretta Drive, State Route Number 7496
Old Route Number: 0
From: Westerleigh Py., (Rt.
To: Cabretta Ct., (Rt. 74
Recordation Reference: Pb.
Right of way width (feet) _
• Cabretta Court, State
Old Route Number: 0
7495)
37), a distance of: 0.04 miles.
179, Pg. 95
50
Route Number 7497
From: Cabretta Dr., (Rt. 7496)
To: Cul-de-sac, a distance of: 0.06 miles.
Recordation Reference: Pb. 179, Pg. 95
Right of Way width (feet) = 40
• Cabretta Drive, State Route Number 7496
Old Route Number: 0
From: Cabretta Ct., (Rt. 7497)
To: Crestwycke Ct., (Rt. 7498), a distance of: 0.09 miles.
Recordation Reference: Pb. 179, Pg. 95
Right of way width (feet) = 50
• Crestwycke Court, State Route Number 7498
Old Route Number: 0
From: Cabretta Dr., (Rt. 7496)
To: Cul-de-sac, a distance of: 0.11 miles.
Recordation Reference: Pb. 179, Pg. 95
Right of Way width (feet) = 40
• Cabretta Drive, State Route Number 7496
Old Route Number: 0
From: Crestwycke Ct., (Rt. 7498)
To: Winding Branch Rd., (Rt. 7499), a distance of: 0.10 miles.
Recordation Reference: Pb. 179, Pg. 95
Right of way width (feet) = 50
• Winding Branch Road, State Route Number 7499
Old Route Number: 0
From: Cabretta Dr., (Rt. 7496)
To: Cul-de-sac, a distance of: 0.18 miles.
Recordation Reference: Pb. 179, Pg. 95
Right of Way width (feet) = 40
• Cabretta Drive, State Route Number 7496
Old Route Number: 0
From: Winding Branch Rd., (Rt. 7499)
To: Temp EOM, a distance of: 0.01 miles.
Recordation Reference: Pb. 179, Pg. 95
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Right of Way width (feet) = 50
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And, further, the Board adopted the following resolution:
WHEREAS, the street described below is shown on plats
recorded in .the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has .advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project: Westerleigh Parkway, Phase 1
Z~rpe Change to the Secondary System of State Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia §33.1-229
Street Name and/or Route
• Westerleigh Parkway, State Route Number 7495
Old Route Number: 0
From: Otterdale Rd., (Rt. 667)
To: 0.08 miles west of Otterdale Rd.,
miles.
Recordation Reference: Db. 7883, Pg. 563
Right of way width (feet) = 90
Old Route Number: 0
From: 0.08 miles west of Otterdale Rd., (Rt. 667)
To: 0.11 miles west of Otterdale Rd., (Rt. 667), a distance of: 0.03
(Rt. 667), a distance of: 0.08
• Westerleigh Parkway, State Route Number 7495
miles.
Recordation Reference: Db. 7883, Pg. 563
Right of Way width (feet) = 90
• Westerleigh Parkway, State Route Number 7495
Old Route Number: 0
From: 0.11 miles west of Otterdale Rd., (Rt. 667)
To: Temp EOM, a distance of: 0.06 miles.
Recordation Reference: Db. 7883, Pg. 563
Right of Way width (feet) = 90
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
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8.D.7. REQUESTS FOR PERMISSION
8.D.7.a. FROM WOODLAKE COMMUNITY ASSOCIATION, INCORPORATED
FOR A PROPOSED FENCE TO ENCROACH WITHIN A SIXTEEN-
FOOT DRAINAGE EASEMENT ACROSS PROPERTY ON HULL
STREET ROAD
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the request for permission from Woodlake Community
Association, Incorporated for a proposed fence to encroach
within a 16-foot drainage easement across property at 14608
Hull Street Road, subject to the execution of a license
agreement. (It is noted a copy of the plat is filed with the
papers of the Board.)
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.7.b. FROM HUNTER W. AND HEATHER L. FOGG FOR A PROPOSED
FENCE TO ENCROACH WITHIN A SIXTEEN-FOOT DRAINAGE
EASEMENT AND AN EIGHT-FOOT EASEMENT ACROSS LOT 34,
TARRINGTON, SECTION 12
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the request for permission from Hunter W. and
Heather L. Fogg for a proposed fence to encroach within a 16-
foot drainage easement and an 8-foot easement across Lot 34,
Tarrington, Section 12, subject to the execution of a license
agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.7.c. FROM SAINT AUGUSTINE CATHOLIC CHURCH FOR EXISTING
SIGNS AND PORTIONS OF PARKING LOT TO ENCROACH
WITHIN COUNTY RIGHT OF WAY ALONG BEULAH ROAD
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the request for permission from Saint Augustine
Catholic Church for existing signs and portions of parking
lot to encroach within county right of way along Beulah Road,
subject to the execution of a license agreement. (It is noted
a copy of the plat is filed with the papers of this Board.)
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.7.d. FROM WESLEY CHAPEL UNITED METHODIST CHURCH FOR TWO
STORM DRAINAGE PIPES TO ENCROACH WITHIN A VARIABLE
WIDTH WATER EASEMENT AND COUNTY RIGHT OF WAY ALONG
RIVER ROAD
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the request for permission from Wesley Chapel United
Methodist Church for two storm drainage pipes to encroach
within a variable width water easement and county right of
way along River Road, subject to the execution of a license
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agreement. (It is noted a copy of the plat is filed with the
papers of this Board.)
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
8.D.8. AWARD OF CONSTRUCTION CONTRACT FOR THE SOUTHWEST
CORRIDOR WATERLINE PHASE II, PART B PROJECT
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the construction contract with Piedmont Construction
Company, LLC in the amount of $880,826.29 and authorized the
County Administrator to execute the necessary documents.
Ayes: Gecker, Holland, Jaeckle, warren, and Durfee.
Nays: None.
8.D.9. ADOPTION OF RESOLUTION RECOGNIZING MR. GEORGE A.
SEwARD, UTILITIES DEPARTMENT, UPON HIS RETIREMENT
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On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, Mr. George A. Seward has served the County of
Chesterfield as a faithful employee of the Utilities
Department since his original hiring on April 10, 1995; and
WHEREAS, the expertise developed by Mr. Seward during
his tenure as a Utility TV Technician has enabled him to make
significant contributions to the operations of the Wastewater
Collections section; and
WHEREAS, Mr. Seward was instrumental in the reduction of
inflow and infiltration pertaining to Chesterfield County
Utilities wastewater collection system; and
WHEREAS, Mr. Seward has willingly shared his knowledge
and expertise with his developing colleagues to aid them in
their growth and development; and
WHEREAS, Mr. Seward has always presented the citizens of
Chesterfield County with the highest level of customer
service, his positive attitude and willingness to provide the
highest level of customer satisfaction reflects positively on
Chesterfield County's workforce; and
WHEREAS, Mr. Seward's likeable personality and dedicated
work ethic has earned him the respect and admiration of his
colleagues.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. George A. Seward
for his outstanding contributions, expresses the appreciation
of all residents for his service to the county, and extends
appreciation for his dedicated service, congratulations upon
his retirement, and best wishes for a long and happy
retirement.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
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8.D.10. ADOPTION OF RESOLUTION RECOGNIZING MS. ANN DUFFER
FOR HER CONTRIBUTIONS TO CHESTERFIELD COUNTY
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, Ms. Ann Duffer is a highly respected
Chesterfield County resident; and
WHEREAS, she has distinguished herself as an advocate
for the county's senior residents; and
WHEREAS, Ms. Duffer was the driving force behind the
establishment of a new senior center after the closure of the
Featherstone senior center; and
WHEREAS, Ms. Duffer helped guide the development of the
new senior center, and opened the door to her own home as a
meeting place for nearly two years as a task force met to
plan the new senior center; and
WHEREAS, on April 1, 2006, Ms. Duffer used the occasion
of her 75th birthday party as a fundraiser, with all the
money raised going toward the costs of establishing a new
senior center; and
WHEREAS, as the task force meetings progressed, Ms.
Duffer suggested that the group should become a nonprofit
organization; and
WHEREAS, Ms. Duffer, as she had done in the past with
numerous other expenses, selflessly offered to pay for the
cost of forming a nonprofit organization; and
WHEREAS, in large part due to the generosity,
inspiration and leadership of Ms. Duffer, the Chesterfield
Senior Center became a registered nonprofit organization on
September 27, 2007; and
WHEREAS, on February 14, 2008, the Chesterfield Senior
Center was notified that its tax-exempt status was formally
approved; and
WHEREAS, Ms. Duffer then paid for the purchase of a
computer and Internet service for the Chesterfield Senior
Center; and
WHEREAS, with the establishment of a Board of Directors
for the Chesterfield Senior Center, Ms. Duffer was elected
board secretary, and held that position until her declining
health made it necessary for her to resign; and
WHEREAS, Ms. Duffer continues to assist the Chesterfield
Senior Center, which owes its existence to her vision, energy
and altruistic spirit.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
hereby recognizes Ms. Ann Duffer as an outstanding citizen
and treasured resident of Chesterfield County whose
leadership and generosity will long be remembered; thanks her
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for her many contributions to the betterment of quality of
life for the county's seniors; and extends its sincere
appreciation to Ms. Duffer for all she has done for others in
her community; and be it further resolved that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
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Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
9. REPORTS
9.A. REPORT ON DEVELOPER WATER AND SEWER CONTRACTS
9.B. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS
AND LEASE PURCHASES
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
accepted the following reports: A Report on Developer Water
and Sewer Contracts and A Report on Status of General Fund
Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
Ayes: Gecker, Holland, Jaeckle, warren, and Durfee.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
11. DINNER
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
recessed to the Lane B. Ramsey Administration Building, Room
502, for dinner.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Reconvening:
12. INVOCATION
Imam Ammar Amonette, Islamic Center of Virginia, gave the
invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Mr. Allan Carmody, Director of Budget and Management, led the
Pledge of Allegiance to the Flag of the United States of
America.
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14. RESOLUTIONS
14.A. RECOGNIZING MISS CHESTERFIELD 2010 SCHOLARSHIP PAGEANT
WINNERS
Mr. Kappel introduced Miss Victoria Maiden, Miss
Chesterfield; Miss Courtney Jamison, Miss Chesterfield
Outstanding Teen; Miss Madison Scherrer, Miss Chesterfield
Outstanding Preteen; Miss Korina Diane Singh, Little Miss
Chesterfield; and Miss Gia Victoria Singh, Mini Miss
Chesterfield, who were present to receive their resolutions.
14.A.1. MISS VICTORIA MAIDEN, MISS CHESTERFIELD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the 2010 Miss Chesterfield Pageant was
conducted on Saturday, January 9, 2010 at Cosby High School;
and
WHEREAS, the pageant recognizes outstanding, talented
young women in our communities; and
WHEREAS, Miss Victoria Maiden was selected as the 2010
Miss Chesterfield; and
WHEREAS, Miss Maiden is a 19-year-old Liberal Arts major
at Piedmont Virginia Community College; and
WHEREAS, she is a feature baton twirler for the
University of Virginia and plans to transfer to the
university next spring; and
WHEREAS, among her many activities, Miss Maiden has
worked as a Haiti Relief fundraiser, is active in the
Newspaper Club and has helped organize Clean Hikes as a
member of the Volunteer Club; and
WHEREAS, Miss Maiden also has helped raise hundreds of
dollars for the Children's Miracle Network; and
WHEREAS, she also volunteers for Water Missions
International, an organization that sends clean drinking
water to people in countries affected by disasters; and
WHEREAS, Miss Maiden supports, through her volunteer
efforts, Girl Scouts, Girls Inc. and the Royalettes Baton
Corps; and
WHEREAS, she plans to major in English with a minor in
Journalism and hopes to someday be a television news anchor;
and
WHEREAS, Miss Maiden's personal platform is "Redefining
Beauty," and she is working to counter the negative
stereotypes in the media that show unobtainable results
through electronically altered images.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the exemplary achievements of Miss
Victoria Maiden, congratulates her on being named Miss
Chesterfield 2010, extends best wishes for continued success
in her academic pursuits, and is proud to have her bear the
title of Miss Chesterfield as she continues with her higher
education.
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AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Maiden, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
14.A.2. MISS COURTNEY JAMISON, MISS CHESTERFIELD
OUTSTANDING TEEN
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the 2010 Miss Chesterfield Pageant was
conducted on Saturday, January 9, 2010 at Cosby High School;
and
WHEREAS, the pageant recognizes outstanding, talented
young women in our communities; and
WHEREAS, Miss Courtney Jamison was selected as Miss
Chesterfield's Outstanding Teen 2010; and
WHEREAS, Miss Jamison is a 16-year-old junior at the
Maggie Walker Governor's School; and
WHEREAS, she is a member of the National Honor Society;
and
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WHEREAS, Miss Jamison is also a Student Ambassador and
Teen Achiever of Jack and Jill America, Inc.; and
WHEREAS, she is a National Association of High School
Scholars member; and
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WHEREAS, she is also an accomplished pianist, a talented
dancer and vocalist; and
WHEREAS, Miss Jamison maintains a grade point average of
4.8 at Maggie Walker Governor's School; and
WHEREAS, she donates many hours of her time as a
volunteer for various community-service. projects; and
WHEREAS, Miss Jamison has helped develop the Desire to
Inspire Mentorship Program; and
WHEREAS, she encourages her peers to reach their. goals
by making good life choices and by committing to the work
ethics needed to achieve success.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield
Board of Supervisors, this 14th day of April 2010, publicly
recognizes the exemplary achievements of Miss Courtney
Jamison, congratulates her on being named Miss Chesterfield's
Outstanding Teen 2010, and extends best wishes for continued
success in her academic pursuits.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Jamison, and that this
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resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
14.A.3. MISS MADISON SCHERRER, MISS CHESTERFIELD
OUTSTANDING PRETEEN
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the 2010 Miss Chesterfield Pageant was
conducted on Saturday, January 9, 2010 at Cosby High School;
and
WHEREAS, the pageant recognizes outstanding, talented
young women in our communities; and
WHEREAS, Miss Madison Scherrer was selected as Miss
Chesterfield's Outstanding Preteen 2010; and
WHEREAS, Miss Scherrer is an 11-year-old 6th-grade honor
student at Manchester Middle School; and
WHEREAS, she is the daughter of Tammy and Brian Scherrer
of Chesterfield; and
WHEREAS, Miss Scherrer has earned Distinguished Honor
Roll status at Manchester Middle School; and
WHEREAS, she also has received the Accelerated Reader
Award and currently is cast in the 2010 Spring Musical, Once
on this Island; and
WHEREAS, Miss Scherrer is a competitive gymnast and is
competing as a Level 5 athlete, and she also takes dance
classes in ballet and jazz; and
WHEREAS, she donates many hours of her time as a
volunteer for various community-service projects, including
performances at nursing homes; and
WHEREAS, Miss Scherrer's community-service platform is
"Love of Reading," and in this regard, she has worked
diligently to promote the benefits of reading; and
WHEREAS, she has sponsored several book drives and has
collected more than 1,000 books; and
WHEREAS, Miss Scherrer has donated the books to local
elementary schools, pediatricians' offices, day care centers,
and other locations; and
WHEREAS, she also has volunteered for the Queens of
Green park-clean up effort, and helped collect more than 150
pounds of recyclables.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the exemplary achievements of Miss
Madison Scherrer, congratulates her on being named Miss
Chesterfield's Outstanding Preteen 2010, and extends best
wishes for continued success in her academic pursuits.
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AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Scherrer, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
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Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
14.A.4. MISS KORINA DIANE SINGH, LITTLE MISS CHESTERFIELD
On motion of Mr. Mr. Holland, seconded by Ms. Jaeckle, the
Board adopted the following resolution:
WHEREAS, the 2010 Miss Chesterfield Pageant was
conducted on Saturday, January 9, 2010 at Cosby High School;
and
WHEREAS, the pageant recognizes outstanding, talented
young women in our communities; and
WHEREAS, Miss Korina Diane Singh was selected as Miss
Chesterfield's Little Miss 2010; and
WHEREAS, Miss Singh is a 7-year-old second grade student
at Greenfield Elementary School; and
WHEREAS, Miss Singh maintains an A average; and
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WHEREAS, she is the daughter of Tony and Erica Singh of
Chesterfield; and
WHEREAS, Miss Singh is a competitive baton twirler; and
WHEREAS, she currently is the reigning Tiny Tot Miss
Majorette of Virginia; and
WHEREAS, Miss Singh competed in the Miss Majorette of
America pageant in July 2009 and placed 9th overall; and
WHEREAS, she hopes to attend the University of Virginia
and become a Wahoo feature twirler while studying to become
an architect; and
WHEREAS, Miss Singh enjoys playing with her friends,
reading and spending time with her family; and
WHEREAS, she is an outstanding young representative of
Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the exemplary achievements of Miss Korina
Diane Singh, congratulates her on being named Miss
Chesterfield's Little Miss 2010, and extends best wishes for
continued success in her academic pursuits.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Singh, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
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15.A.5. MISS GIA VICTORIA SINGH, MINI MISS CHESTERFIELD
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the 2010 Miss Chesterfield Pageant was
conducted on Saturday, January 9, 2010 at Cosby High School;
and
WHEREAS, the pageant recognizes outstanding, talented
young women in our communities; and
WHEREAS, Miss Gia Victoria Singh was selected as Miss
Chesterfield's Mini Miss 2010; and
WHEREAS, Miss Singh is the daughter of Tony and Erica
Singh of Chesterfield; and
WHEREAS, Miss Singh is a 6-year-old kindergartener at
Greenfield Elementary School; and
WHEREAS, she enjoys school and loves her teacher, Mrs.
Franz; and
WHEREAS, Miss Singh is a competitive baton twirler and
swimmer; and
WHEREAS, she would like to attend the University of
Virginia and become a Wahoo feature twirler with her older
sister, Korina; and
WHEREAS, Miss Singh enjoys playing with her friends,
making cards for her mother, and spending time with her
family; and
WHEREAS, she is an outstanding young representative of
Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the exemplary achievements of Miss Gia
Victoria Singh, congratulates her on being named Miss
Chesterfield's Mini Miss 2010, and extends best wishes for
continued success in her academic pursuits.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Singh, and that this
resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Ms. Durfee presented the executed resolutions to the Miss
Chesterfield Scholarship Pageant winners, expressed
appreciation for their representation of Chesterfield County,
congratulated them on their achievements and wished them well
in future endeavors.
Miss Maiden, Miss Jamison, Miss Scherrer, Miss Korina Singh,
and Miss Gia Singh each provided details of projects or
events they have taken part in since being crowned.
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14.B. RECOGNIZING MISS LAUREN TAYLOR DURFEE, MISS JUNIOR
VIRGINIA TEEN 2009
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Mr. Kappel introduced Miss Lauren Taylor Durfee, who was
present to receive her resolution.
On motion of Mr. Holland, seconded by Ms. Jaeckle, the Board
adopted the following resolution:
WHEREAS, the 2009 Miss Virginia Coed Pageant was
conducted in July 2009 in Richmond, Virginia; and
WHEREAS, the pageant recognizes outstanding young women
in our communities; and
WHEREAS, Miss Lauren Taylor Durfee was selected as the
2009 Miss Junior Virginia Teen and went on to compete in the
Miss American Coed Pageant in Orlando, Florida; and
WHEREAS, Miss Durfee is a 17-year-old junior at Cosby
High School; and
WHEREAS, she is an Honor Roll student who currently
takes AP History and Calculus courses; and
WHEREAS, Miss Durfee has consistently achieved perfect
attendance through all of her school years; and
WHEREAS, among her many activities, Miss Durfee
volunteers for the Virginia Food Bank, is Vice President of
the Cooking Club and a member of both the Fashion Club and
Spanish Club, and was a greeter for the Chesterfield Chamber
of Commerce's Oscar Night; and
WHEREAS, she played junior varsity volleyball and
lettered in track; and
WHEREAS, Miss Durfee received confirmation from. the
Episcopal Church of the Redeemer and attends the "Crazy Love"
Bible Study; and
WHEREAS, she worked at the Brandermill Woods Retirement
Center and currently is a hostess at Ocean Breeze Restaurant;
and
WHEREAS, Miss Durfee was a Distributive Education Clubs
of America (DECA) state finalist in the category of
restaurant and food service management; and
WHEREAS, she plans to major in Business and Marketing
and aspires to attend Penn State University; and
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes the exemplary achievements of Miss Lauren
Taylor Durfee, congratulates her on being named Miss Junior
Virginia Teen 2009, and extends best wishes for continued
success in her academic pursuits.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to Miss Durfee, and that this
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resolution be permanently recorded among the papers of this
Board of Supervisors of Chesterfield County, Virginia.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Ms. Durfee presented the executed resolution to Miss Durfee,
expressed appreciation for her representation of Chesterfield
County, congratulated her on her achievements and wished her
well in future endeavors.
Miss Durfee expressed appreciation for the recognition.
14.C. RECOGNIZING APRIL 19-23, 2010, AS "CHESTERFIELD COUNTY
CLASSICS WEEK"
Mr. Kappel introduced Ms. Cat Goergen, First Vice-President
of the Midlothian High School Latin Club, who was present,
along with her father, to receive the resolution.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following resolution:
WHEREAS, the National Junior Classical League was
founded in 1936 to encourage an interest in and an
appreciation of the language, literature and culture of
ancient Greece and Rome; and
WHEREAS, throughout Chesterfield County, there are 1,762
students studying Latin and there are 13 chapters of the
Junior Classical League, comprised of 750 middle and high
school Latin, Greek and Classics pupils; and
WHEREAS, the Virginia Junior Classical League is a long-
time affiliate of the American Classical League, founded in
1919 for the purpose of fostering the study of classical
languages in the United States and Canada; and
WHEREAS, Chesterfield County's Junior Classical League
chapters are tangibly involved in the educational needs of
their student members and are committed to a better future
for their students and the community, through active
participation in service and outreach projects; and
WHEREAS, Chesterfield County's Junior Classical League!,
members believe that the Classics continue to hold a vital'.
and significant place in today's culture; and the
Chesterfield Junior Classical League chapters, comprised of
students and teachers, believe that continued emphasis on the
study of the Classics is essential, if appreciation of the
Classics in language, arts, and Western culture is to remain
strong and valuable; and
WHEREAS, "Chesterfield County Classics Week" is held in
commemoration of the traditional anniversary of the founding
of ancient Rome; and
WHEREAS, Chesterfield County recognizes the relevance of
Classical culture upon its own unique history, the wide
interest that countless Chesterfield citizens hold for the
Classics, and the advantages that a study of the Classical
world offers to all students.
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NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 14th day of April 2010,
publicly recognizes April 19-23, 2010, as "Chesterfield
County Classics Week," and calls this observance to the
attention of its citizens.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
Mr. Gecker presented the executed resolution to Ms. Goergen,
and expressed appreciation for her representation of
Chesterfield County.
Ms. Goergen expressed appreciation for the recognition and
provided an explanation of what the Junior Classical League
does for the community.
Mr. Pete Goergen expressed appreciation to Ms. Robinson and
Ms. Peterson for mentoring the Latin students at Midlothian
High School.
Mr. Stegmaier expressed appreciation to the Midlothian High
School Latin Club for their continued support of Latin in the
county schools.
15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no speakers at this time.
16. PUBLIC HEARINGS
16.A. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO THE DEFINITION OF KENNEL AND LICENSE
TAXES ON KENNELS
Mr. Micas stated the following date and time had been
advertised for the Board to consider proposed amendments to
the County Code relating to the definition of kennel and
license taxes on kennels.
Mr. Gecker called for public comment.
There being no one to address the issue, the public hearing
was closed.
On motion of Ms. Jaeckle, seconded by Ms. Durfee, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 4-21 AND 4-36 RELATING TO
DEFINITION OF KENNEL AND LICENSE TAXES ON KENNELS
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BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Section 4 - 21 and 4 - 3 6 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 4-21. Definitions.
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Kennel: An enclosure in compliance with chapter 19 in which
four or more dogs, four months or older, are kept and from
which they cannot escape.
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Sec. 4-36. License taxes--Amounts; exception.
(a) The following license taxes are hereby levied:
(1) Male or female dog: $7.00.
(2) Unsexed male or female dog: $5.00 upon presentation
of a veterinarian's certificate certifying that the
dog is unsexed or, if such certificate is
unattainable, a written statement from the owner
certifying that the dog is unsexed.
(3) Kennel: For between four and 20 dogs, $25.00.
(4) Kennel: For between 21 and 50 dogs, $35.00.
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(2) That this ordinance shall become effective immediately
upon adoption.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
16.B. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO FEES FOR ADOPTION OF STERILIZED ANIMALS
FROM THE CHESTERFIELD COUNTY ANIMAL SHELTER AND
TRANSFER OF ANIMALS TO ANIMAL RESCUE OR HUMANE
SOCIETIES
Captain Steve Neal, Commander of the Support Services
Division, stated this date and time had been advertised for
the Board to consider proposed amendments to the County Code
relating to fees for adoption of sterilized animals from the
Chesterfield County Animal Shelter and transfer of animals to
animal rescue or humane societies.
Mr. Gecker called for public comment.
Mr. Steven Hudson, a county resident, stated increasing the
fees for adoption of animals from the animal shelter will not
increase the rate of adoption.
There being no one else to address the issue, the public
hearing was closed.
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adopted the following ordinance:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 4-25 RELATING TO FEES FOR
ADOPTION OF STERILIZED ANIMALS AND TRANSFER OF ANIMALS
TO ANIMAL RESCUE OR HUMANE SOCIETIES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
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(1) That Section 4-25 of the Code of the County of
Chesterfield, 1997, as amended, is amended and re-enacted to
read as follows:
Sec. 4-25. Confinement and disposition of animals; animal
shelter; redemption by owner; shelter charges.
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(c) Any member of the public adopting a sterilized dog
or cat from the animal shelter shall pay a fee of $60.00
which shall be disposed of in the same manner as dog license
taxes. Such adoption will include the provision of any
initial rabies vaccination as required by applicable law. No
fee will be charged for transfers of unsterilized animals to
any animal rescue or humane society validly designated as a
non-profit 501(c)(3) organization under applicable law.
(d) At any time after the confinement period for the
animal expires and the animal has not been claimed, it may be
(i) euthanized by one of the methods approved by the state
veterinarian and the animal warden shall cremate, bury or
sanitarily dispose of same; (ii) disposed of by sale or gift
to a federal agency, state-supported institution, agency of
the commonwealth, agency of another state, or a licensed
federal dealer having its principal place of business in the
commonwealth, provided that such agency, institution or
dealer agrees to confine the animal for an additional period
of not less than five days; (iii) delivered to any humane
society or animal shelter within the commonwealth; (iv)
delivered to any person who is a resident of the county who
will pay the required license tax and adoption fee for such
animal; (v) delivered to a non-county resident who pays the
required adoption fee; or (vi).delivered for the purposes of
adoption or euthanasia only, to a humane society or an animal
shelter located in and lawfully operating under the laws of
another state, provided that such humane society or animal
shelter: (1) maintains records that comply with Code of
Virginia, § 3.2-6557; (2) requires that adopted dogs and cats
be sterilized; and (3) has been approved by the state
veterinarian, or his .designee, as a facility which maintains
such records, requires adopted dogs and cats to be
sterilized, and provides adequate care and euthanasia.
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(2) That this ordinance shall become effective upon
certification by the County Administrator that a spay and
neuter service contract has been duly executed and that such
date shall be included in the County Code.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
16.C. TO CONSIDER SITING APPROVAL FOR THE DOMINION VIRGINIA
POWER INDUSTRIAL LANDFILL
Mr. Charlie Dane stated this date and time had been
advertised for the Board to consider siting approval for the
Dominion Virginia Power Industrial Landfill.
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Mr. Warren stated as the Assistant Director of the
Preparedness Division and Manager of the Radiological
Emergency Response Planning Program for the Virginia
Department of Emergency Management, he works with Dominion
Virginia Power on a daily basis; declared a conflict; and
excused himself from the room.
Mr. Gecker called for public comment.
Mr. Glen Besa, a county resident, requested the Board delay
action on the request to allow more time review it. He
stated the EPA is expected to make a ruling on how coal
combustion waste is handled.
Mr. Brennan Keene, the applicant's representative, stated the
proposed construction schedule is expected to start in 2015
and 2018 is the target date for completion. He further
stated the Board is simply considering whether the applicant
has met the minimum standard for submission to the county as
to whether this would be appropriate siting for the landfill.
He stated the DEQ process is sufficient to review what will
be done with the facility.
There being no one else to address the request, the public
hearing was closed.
In response to Ms. Durfee's question, Mr. Keene stated the
applicant is unable to have any discussions with DEQ until an
application has been filed and the application cannot be
filed until siting approval is received from the county.
Mr. Dan McGrath, with Gold Engineers, stated groundwater
monitoring at the site commenced in the summer of 2007, and
has made 13 rounds of samples which have been collected for
statistical analysis. He further stated the DEQ requires
eight samples to be collected. He stated the additional
samples will be used to develop a statistical background for
the site for any future groundwater incursions.
Ms. Durfee stated the decision the Board is making on this
request is separate from any decisions which would be made by
DEQ regarding the site. She further stated the applicant
will have to go through a more rigorous application process
for the DEQ.
In response to Mr. Gecker's question, Mr. Micas stated if the
request is approved at this meeting, the applicant would be
bound to any future regulations imposed by the EPA.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the siting, and management and disposal of waste
material, for the proposed industrial landfill at the
Dominion Virginia Power Dutch Gap Power Generation Facility
under Section 11-92 of the County Code.
Ayes: Gecker, Holland, Jaeckle, and Durfee.
Nays: None.
Absent: Warren.
Mr. Warren returned to the meeting.
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16.D. TO CONSIDER THE EXERCISE OF EMINENT DOMAIN FOR A
TEMPORARY CONSTRUCTION EASEMENT AND PERMANENT DRAINAGE
AND UTILITY EASEMENTS FOR THE HAPPY HILL ROAD
IMPROVEMENT PROJECT
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Mr. Dupler stated an agreement has been reached with the
landowner for this request so a public hearing is not needed.
Ms. Jaeckle expressed appreciation to Ms. Barbara Smith for
working hard to reach the agreement with the landowner.
On motion of Ms. Jaeckle, seconded by Ms. Durfee, the Board
canceled the public hearing scheduled to consider the
exercise of eminent domain for a temporary construction
easement and permanent drainage and utility easements for the
Happy Hill Road Improvement Project.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
16.E. TO CONSIDER AN ORDINANCE TO VACATE A PORTION OF A MAP
OF OAK DALE SUBDIVISION
Mr. Dupler stated this date and time had been advertised for
the Board to consider an ordinance to vacate a portion of a
map of Oak Dale Subdivision.
Mr. Gecker called for public comment.
There being no one else to address this request, the public
hearing was closed.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following ordinance:
AN ORDINANCE whereby the COUNTY OF
CHESTERFIELD, VIRGINIA, ("GRANTOR")
vacates to JAMESTOWNE BUILDERS, INC., a
Virginia corporation, ("GRANTEE"), a
portion of a Map of Oak Dale Subdivision,
BERMUDA Magisterial District,
Chesterfield County, Virginia, as shown
on a plat thereof duly recorded in the
Clerk's Office of the Circuit Court of
Chesterfield County in Plat Book 7, at
Page 52.
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WHEREAS, JAMESTOWNE BUILDERS, INC., petitioned the Board
of Supervisors of Chesterfield County, Virginia to vacate a
portion of a Map of Oak Dale Subdivision, BERMUDA Magisterial
District, Chesterfield County, Virginia more particularly
shown on a plat of record in the Clerk's Office of the
Circuit Court of said County in Plat Book 7, Page 52, by W.W.
LAPRADE & BROS., dated SEPTEMBER 16, 1929. The portion of
subdivision petitioned to be vacated is more fully described
as follows:
A portion of a Map of Oak Dale
Subdivision, the location of which is
more fully shown on a plat made by HARVEY
L. PARKS, INC., dated OCTOBER 6, 2005, a
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copy of which is attached hereto. and made
a part of this Ordinance.
WHEREAS, notice has been given pursuant to Section 15.2-
2204 of the Code of Virginia, 1950, as amended, by
advertising; and,
WHEREAS, no public necessity exists for the continuance
of the portion of subdivision sought to be vacated.
NOW THEREFORE, BE IT ORDAINED BY THE BOARD OF
SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA:
That pursuant to Section 15.2-2272 of the Code of
Virginia, 1950, as amended, the aforesaid portion of
subdivision be and is hereby vacated.
This Ordinance shall be in full force and effect in
accordance with Section 15.2-2272 of the Code of Virginia,
1950, as amended, and a certified copy of this Ordinance,
together with the plat attached hereto shall be recorded no
sooner than thirty days hereafter in the Clerk's Office of
the Circuit Court of Chesterfield County, Virginia pursuant
to Section 15.2-2276 of the Code of Virginia, 1950, as
amended.
The effect of this Ordinance pursuant to Section 15.2-
2274 is to destroy the force and effect of the recording of
the portion of the plat vacated. This Ordinance shall vest
fee simple title to the portion of subdivision hereby vacated
in the property owner free and clear of any rights of public
use.
Accordingly, this Ordinance shall be indexed in the
names of the COUNTY OF CHESTERFIELD as GRANTOR, and
JAMESTOWNE BUILDERS, INC., a Virginia corporation, or its
successors in title, as GRANTEE.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
16.F. TO CONSIDER THE LEASING OF SPACE ON THE CLOVER HILL
WATER TANK
Mr. Dupler stated this date and time had been advertised for
the Board to consider the leasing of space on the Clover Hill
Water Tank.
Mr. Gecker called for public comment.
There being no one else to address this request, the public
hearing was closed.
In response to Mr. Gecker's question, Mr. Harmon stated value
for lease rents is established through the county's radio
consultant. He further stated $24,000 a year is in the high
end of market value for the area.
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
approved the leasing of space on the County's Clover Hill
Water Tank to Clear Wireless, LLC.
Ayes: Holland, Jaeckle, Durfee, Warren, and Gecker.
Nays: None.
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17. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
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There were no speakers at this time.
18. ADJOURNMENT
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
adjourned at 7:24 p.m. to April 28, 2010 at 3:00 p.m.
Ayes: Gecker, Holland, Jaeckle, Warren, and Durfee.
Nays: None.
a s J Stegmai r
C my A ministrator
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Daniel~A. Gecker
Chairman
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