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2010-06-23 Packet CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~,. Meeting Date: June 23, 2010 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No OJ0~01 County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Business Fee Holiday 6. Census 2010 7. Citizen Satisfaction Survey 8. Community Risk Analysis/Emergency Service Coverage 9. Countywide Comprehensive Plan/Public Facilities Plan 10. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 11. Hydrilla Issue 12. Irrigation Policies/Demand Management for Water Use 13. Low Impact Development Standards 14. Magnolia Green CDA 15. Mass Grading Ordinance 16. Meadowville Interchange 17. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 18. North American Project (at Rt. 288 and Rt. 10) 19. Postal Zip Codes 20. Results of Operations 21. Private Sewer Treatment Facility 22. Sign Ordinance 23. Sports Tourism Plan 24. Sports Quest 25. Streetlight Policy 26. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 27. Utilities Policies and Managed Growth 28. VRS Benefits for New Employees 29. Woolridge Road Reservoir Crossing Project Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Cash Proffers 4. Citizen Budget Advisory Committee 5. Efficiency Studies -Countywide 6. Federal Stimulus Package - Energy Block Grant - Economic Development 000~~~ Page 1 of 4 Updated - 6/17/10 County Administrator's Top 40's List - Police Department - Recovery Zone Bonds 7. Financial/Budget Issues 8. Fort Lee Expansion 9. Joint Meetings of Board of Supervisors/School Board 10. RMA Work Group 11. RRPDC -Large Jurisdiction Committee 12. RRPDC -Transportation Strategies Work Group (work on hold) 13. UASI (Regional) 14. Upper Swift Creek Water Quality Ordinances 15. Watkins Centre III. Comaleted Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Business Climate Survey 3. CBLAB Discussions -12/2009 4. Citizen Satisfaction Survey 5. COPS Grants 6. Efficiency Studies -Fire Department and Fleet Management - 6/2008 7. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 8. Electronic Signs -1/2010 9. Board's Emergency Notification Process 10. Employee Health Benefits -Contract Renewal - 8/2009 11. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 12. 457 Deferred Comp Plan (Approved) 13. Hosting of Hopewell Website 14. Impact Fees for Roads - 9/2008 15. In Focus Implementation - Phase I - 8/2008 16. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 17. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 18. Leadership Exchange Visits with City of Richmond 19. 2010 Legislative Program - 3/2010 20. Meadowdale Library - I 1 /2008 21. Minor League Baseball (new team) - 2/2010 22. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 23. Planning Fee Structure (General Increases) - 6/2009 24. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 25. Planning Fees (Holiday for Commercial Projects) - 8/2009 26. Potential Legislation -Impact Fees/Cash Proffers -1/2009 ~~®~~~ 27. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 28. Property Maintenance -Rental Inspection Program Page 2 of 4 Updated - 6/17/10 County Administrator's Top 40's List 29. Public Safety Pay Plans Implemented (Phase I) 30. Redistricting 2011 Calendar/Process Report 31. Regional Workforce Investment Initiative 32. Southwest Corridor Water Line - Phase I - 7/2008 33. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 34. Ukrops Kicker Complex -soccer fields -Opened 8/2009 35. Upper Swift Creek Plan (Adopted) - 6/2008 36. VDOT Subdivision Street Acceptance Requirements - 7/2009 37. Walk Through Building Permit Process -10/2009 38. Website Redesign - 6/2009 39. Wind Energy Systems - 3/10/2010 40. Wireless Internet Access in County Facilities - 9/2008 41. Bow Hunting Restrictions - 2/24/2010 ~~®~J~4 Page 3 of 4 Updated - 6/17/10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 23, 2010 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Federal Emergency Management Agency (FEMA) is updating the existing National Flood Insurance Program (NFIP) maps, including making them available in digital format. These maps, which show flood plains throughout the country, provide background information that will be needed by the County for future ordinance revisions and to maintain the County's eligibility for federal disaster relief grants. They also provide information which citizens will need to maintain citizens' ability to purchase flood insurance. A staff presentation will include a brief history of the NFIP, Chesterfield's history of participation in the program, explain the changes from the existing maps (which were created in 1983) to the proposed new maps, the County's responsibilities, and a timeline for the update process. Preparers Dick McElfish Title: Director, Environmental Engineerin Attachments: ~ Yes ^ No # O~®O~ i L L a V ~ ~ O ~ . ~ ~ L ~ a _ N ~_ //- ~ ~/~~ ~ L ~ ~ Z `~ O O O ^~ ~~ O Q V L ~. S~~ .~ r~~ N n. z M~ W V J ~ }+ ~- ~ O W .~ O O ~ ~~ ~ N ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ . ~ ~ i ~ ~ ~ tai ~ ~ ~ ~ to ~ ~ ~ -- ~ ~ ~ O - ~ ~ ~ U M ~ ~ C~ ~ ~ -~ ~ N ~' ~ ~ ~ +_~ ~ O ~ ~ +~ '- ~ ~ '- V V ~ ~ ~ ~ ~ ~ ~ ~ N ~- ~ ~ ~ Q ~ ~ CCS ~ ~ ~ ~ ~ W LL ~ W _ LL. M ._ `~ U O ~J CCU ~_ ~U .~ z ~~/ W ~ ~/ ~ U W ~ ~ ~ ~ ~ L W M M I~ 00 ~ ~ ~ ~ U L L 2 Q w .~ a ^V •• W ~~ 3 N .~ N 0 ^V •, W ~~ V O _I U O W V/ 0 ~~ .~..I ~~ V ~ .~ J V C~ .~ N Q ^~ •W^ V, ^~ W U_ J U C~ 4- O C~ U a. v~ f/1 Q G a~ c~ U C6 L 0 0 G ~ L.L L O ~ O z I..L ~ ~ ~ - •- ~ o ~ ~ c~ Q ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ c~ ~ ~ ~ ~ o c~ ~ ~ o ~ ~ ~ ~ ~ Q ~-+ G W ~ w cn Z ~ ~ L,L ._ ._ 0 0 Z O Q n. 0 U Q G a~ c~ U L 0 0 0 V N O Z •~~ V J r. V C~ .~ M M w L T VI /1' W ~ ~ Q 5 G Z ~ I..L c~ 0 a~ c~ 0 ._ a~ a~ 0 z Q a~ c~ N O O N ti r c~ 0 0 00 .~ c 0 a c 0 U ~ U U ~ ~ ~ ~ ~- - ~ Q ~ ~ p - O C~ ~ ~ ~ L ~ ~ ~ -- C~ - ~ _ ~ ' ~ O ~ ~ '- O ~ O O ~ ~ IL ~ ~ ~ ~ ~ ~ ~ ~ , > ~-, N ~ ~ . : ~= ~ O U Q U C N O Q _W ~. .. \ > / ~~ V/ •~ ~ .~ ~ ~ (~ ~ ~ ~ ~ ~ ~ -- ~ - ~ ~ ~ ~ ~= a~ ~ ~ ~ ~ p ~ ~ ~.. ~ ~ O ~ ~ C~ - -- ~ .~ ~ ~ ~ V ~ ~ ~ ~ v~ ~ O C~ L- .~ ~ ~ ~ ~ .v cn ~ ~ - Q c~ o .~ _ ~ c_n ~ . V LL ~ Z3 ~ ~ ~ C'a C~ ._ ~ ~ i L ~ c~ a~ a~ ~~ z3 -~ ~ ~ Q a~ a~ wz>~~.,~ 0 a~ c .~ H L .~ L L.L ~~ O ~-- N ~ N ~ O ~ O ~ ~ ~ N ~ ~ N ~ Q ~ ~ ~ W LL f~ U .~ ~ ~ , ~ ~ (~ (~ ~ 0 O O ~ M .~ O L ._ ~~ ._ O N N U C C i 0 C Q O N f~ 0 O 00 •~J ^V •, W L -~-+ ~ • ~ '^ y, . L O ~ J L '^ O W Y Meeting Date: June 23, 2010 Item Number: 2.C. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Ben Thorp, Chairman of the Sustain Our Communities Committee, will address the Board of Supervisors regarding the committee's written report, entitled "The Path Forward: Sustaining Chesterfield County's Older Communities." This report presents recommendations to the Board of Supervisors and county residents on how to prevent blight and deterioration and sustain the health and vitality of the county's neighborhoods and business corridors. The SOCC recommendations are summarized as follows: Strengthen Community Ability to Self Help • Continue providing planning assistance to citizens and community organizations • Provide professional staff assistance and community leadership training to community organizations Preparers Tom Jacobson Attachments: ^ Yes Title: Director of Revitalization No 0~00!~6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA • Prepare a housing modernization and improvement pattern book for older homes • Expand neighborhood clean-up efforts Improve Existing Government Programs • Expand Pro-active Code Enforcement • Target county physical and social resources and non-profit funds to critical communities • Enhance school programs and physical facilities serving older communities • Focus private and public resources on housing rehabilitation • Expand community policing and safety design Develop New Government Programs • County to facilitate redevelopment of select blighted properties • Construct streetscape improvements on key community corridors "The Path Forward" report and PowerPoint presentation are attached. ~~~~~~ The Path Forward Sustaining Chesterfield County's Older Communities Preparing for Future Generations ~~~~~~ The Path Forward Prepared by The Sustain Our Communities Committee and Office of Revitalization Apri12010 Sustain Our Communities Committee Members Ben Thorp, Chairman Cliff Bickford Steve Brincefield Eric Carroll R. L. Dunn Renae Eldred Paul Grasewicz Glen Kemp Jane Pritz, Vice-Chair Bob Schrum Gib Sloan Della Stancil Rick Young Staff Thomas E. Jacobson, Director of Revitalization Latisha W. Jenkins, Community Revitalization Coordinator Gail King, Office Assistant ~~~~~~ TABLE OF CONTENTS INTRODUCTION AND SUMMARY .................. 1 THE DETAILED REPORT ........................ 3 CHESTERFIELD TODAY ......................... 3 THE NATIONAL EXPERIENCE .................... 6 VIRGINIA LOCAL GOVERNMENT PROGRAMS ...... 12 RECOMMENDED COUNTY PROGRAMS TO SUSTAIN OLDER COMMUNITIES ......................... 16 (~~©~:~~ INTRODUCTION AND SUMMARY New growth and development has long been the dominant issue that has defined Chesterfield County. However, Chesterfield County is no longer a new suburban community. The median age of the county's single-family housing stock is now 23 years. Several commercial buildings stand vacant and require redevelopment. Several neighborhoods have large numbers of houses that require substantial rehabilitation. Increasingly, the challenge for the county is to sustain the health of its older commercial and residential areas. This challenge is not confined to its buildings and physical infrastructure. As Vacant Cloverleaf Mall communities age, the social and demographic characteristics of the population begin to change. In America today, there are more people living under the poverty line in suburban neighborhoods than in central cities. Demographers project that the suburban poverty rate will continue to increase while the urban rate will stabilize or decline. In Chesterfield County, the U.S. Census Bureau estimates in 2007 that there were 5.2 percent to 6.6 percent of County residents living under the poverty line compared to 4.5 percent in the year 2000. The city of Richmond poverty rate of 21.4 percent in the year 2000 was estimated to be 18.9 percent to 21.7 percent in 2007. House Requiring Rehabilitation The purpose of this report is to provide recommendations on programs that can help Chesterfield County sustain its older communities. Actions undertaken across Virginia by local governments were analyzed for their potential applications in Chesterfield County. In addition, national studies and several national programs have demonstrated success and were critically reviewed. No single program will arrest blight and decline. However, combining active citizen and business initiatives with targeted government programs guided by community based planning can significantly improve the economic health and quality of life in older communities. The recommended new or expanded initiatives are organized as follows: 1. Programs that help citizens and community groups help themselves 2. Expansion or re-emphasis of existing government programs 3. Development of new government programs 1 Strengthen Community Ability to Self Help • Continue providing planning assistance to residents and community organizations • Provide professional staff assistance and community-leadership training to community organizations • Prepare ahousing-modernization and improvement pattern book for older homes • Expand neighborhood cleanup efforts Enterprise Zone on Jefferson Davis Highway Improve Existing Government Programs • Expand Proactive Code Enforcement • Target county physical and social resources and nonprofit funds to critical communities • Enhance school programs and physical facilities serving older communities • Focus private and public resources on housing rehabilitation • Expand community policing and safety design 2 Develop New Government Programs • Develop county program to redevelop select blighted properties ~ Construct streetscape improvements on key community corridors THE DETAILED REPORT The following sections of this report present an outline of Chesterfield County's efforts to address the improvement of its older communities and prevent blight and deterioration. These include programs and major studies recommending actions the county should take. A review of successful national programs and research applicable to Chesterfield County is presented along with a review of programs and initiatives undertaken by Virginian communities facing similar challenges. This report recommends programs and initiatives that Chesterfield County should undertake to maintain the health and vitality of its older communities. CHESTERFIELD TODAY Chesterfield County has made a substantial beginning in addressing the decline and deterioration of its older communities. Community plans were prepared beginning in the late 1980s focusing on improving communities that have blight issues. Residents and business leaders of the Village of Ettrick, Village of Chester, the Jefferson Davis Highway Corridor (Route 1), Meadowbrook/Meadowdale Area, and Eastern Midlothian Turnpike Area established community organizations as plans were prepared for their communities. Many new programs, such as an enterprise zone, proactive code enforcement, streetscape improvements, new development and blight removal, were identified through these planning efforts and implemented over time. ~~~~~~ Winchester Greens Neighborhood Jefferson Davis Hiehwav Corridor For example, a 2008 study of the revitalization efforts and results of the Jefferson Davis Highway Corridor documented the improvements within the study area. Major crime was down 11 percent over the last seven years, while the countywide rate increased 8 percent. The value of existing homes in the corridor increased by 122% from 1993 through 2007. This is a greater increase in assessed value than experienced countywide. The Police Department began a community policing program in the late 1980s. This program has assigned police officers to work directly with community organizations and residents in Ettrick, Meadowdale, Jefferson Davis and Route 60, as well as the Cloverleaf Mall and Chesterfield Towne Center, and the Bermuda Run area. In 1998, the Planning Department established an ongoing countywide database that provides key indicators of the economic and social health of 25 county communities. A report by the Neighborhood Strategy Team, composed of Chesterfield County department directors in 2000, concluded that a comprehensive revitalization program would reduce the cost of blight and deterioration by more than seven times the cost of this program; saving taxpayers approximately $20 million per year. See the chart below. Annual Projected Investment vs. Revenue Gained in Year 2020 2s,ooo,ooo Zo,ooo,ooo 15,000,000 10,000,000 5,000,000 0 4 Annual Investment Annual Revenue Gained The major recommendations of the Neighborhood Strategy Team, along with the current status of these recommendations, are shown below. Recommendation Status Blight Eradication ^ Adopt a blight ordinance Yes ^ Initiate a demolition program Yes ^ Mobile home improvement strategy o Inspection program Yes o Redevelop worst trailer courts One Underway o Improve parks through zoning Denied by Virginia General Assembly Proactive code enforcement Yes, 2 inspectors added in 2009; now 6 (4 Building Inspections, 2 Planning) Community support teams No Ordinance amendments ^ Commercial/Industrial Rehabilitation tax incentive Yes Yes ^ Residential Rehabilitation tax incentive Identify and develop focal points minimal-Chester and Cloverleaf Advertise county's 25 communities Yes Landscaping/streetscape improvements along major roads Projects underway along Routes and gateways 1 and 60 Expand community policing No Commercial and Industrial zoning revisions -greater use No flexibility In 2004, the county purchased Cloverleaf Mall with the intent of redeveloping the site to stimulate private investment and improvement in the Eastern Midlothian Turnpike corridor. A developer has been recruited. Zoning and plans have been approved, and construction is scheduled for 2010. In 2005, the county established a Revitalization Office. Proposed Stonebridge Development Old Cloverleaf Mall Revitalization staff assists community organizations with preparing community improvement plans and implementing projects. In 2006, the Board of Supervisors established a new committee, the Sustain Our Communities Committee, to provide analysis and advice on the revitalization of aging communities. In 2009, the Board of Supervisors expanded the county's proactive property inspection program. THE NATIONAL EXPERIENCE A recent survey of urban scholars ranked the deterioration of the older suburban areas as one of the most likely influences on metropolitan America for the next 50 years. The Brookings Institute report, A Fifth of America, issued in 2006, observed that these suburban areas are "struggling with the unexpected and often unrecognized problems that demand new solutions and leadership." The Brookings Institute authors concluded that older suburban jurisdictions needed to "provide more apartments and assisted living for the elderly, integrate the influx of immigrants, promote business development, and combat poverty and blight." What is happening in America's suburban communities? Similar to the experience of American city neighborhoods, scholar Goran Cars describes suburban decline. As the community ages, "... the neighborhood becomes less safe and secure. Those who are better off socially and economically move from the area. They are replaced by people with fewer resources. The number of people with social problems increases. The area is caught in a vicious cycle of decline." New development is difficult in these blighted areas. Developers perceive projects to be very risky while projects on the suburban edge are less risky and easier. As the University of Virginia's William Lucy and David Phillips have observed, "Land development outcomes can be a product of what is easy to accomplish rather than a product of what consumers prefer." There is no program or formula to successfully maintain the health of older communities. Each neighborhood and wider community has unique assets and issues. However, successful community revitalization and blight prevention efforts frequently include the following key elements: Partnership between local residents, businesses and government o Empower local resident and business leadership. o Provide staff support to community organizations. o Plan, then be action-oriented Manchester Middle School 6 ^ Attract new development at key locations, and improve major streetscapes o Redevelop blighted property. o Provide incentives to attract private development. ^ Enforce community maintenance standards through proactive code enforcement ^ County government to provide financial assistance o An ounce of prevention is worth a pound of cure. o Don't wait for the federal or state government. o Redevelopment pays increased taxes that can assist redevelopment (CDAs,TIFs). ^ Schools --- attracting families require successful schools FINANCING REVITALIZATION The federal government provides funds to local governments for a variety of housing and social service programs. Unfortunately, these programs do not assist local governments in their efforts to prevent blight and sustain their older residential and commercial areas. The Community Development Block Grant, or CDBG, program, a major initiative of the Federal Housing and Urban Development Department focuses on low-income resident programs and improvements in existing blighted areas. Strict census-tract criteria are used to require funds to be spent on low- income residents or in low-income geographic areas. Professor Thomas Bier of Cleveland State University said bluntly at a Brookings Institute conference on May 24, 2001: "It's absurd. Until you are a slum, their attitude is "We're not going to help you." Enterprise Zones adopted by many states have resulted in significant new economic Enterprise Zone Revitalization reinvestment in older commercial corridors. Chesterfield County has successfully attracted more than $475 million of new investment along the Route 1 Corridor through state and local economic incentives. However, in Virginia, no significant resources are available at the state level to assist in stabilizing and sustaining older residential areas. Virginia has established a Revitalization Zone Program that is intended to provide state financial assistance to owners, who will revitalize their properties if the local government will provide infrastructure and development incentives. However, to date, Virginia has provided no funding for this program. Therefore, unless federal or state efforts change, the initiative for addressing blight prevention falls to the local government. Many suburban government jurisdictions, with principally older residential business areas, are consequently developing a wide variety of initiatives and partnerships with the private and nonprofit sectors to counter the forces of deterioration and ~ ~ ~'f 1`.~-~ 7 decline. However, some suburban jurisdictions continue to face historic growth issues of building infrastructure and public facilities for a growing population as well as the recent and ominous trend of increasing blight and deterioration. As Robert E. Lang from the Virginia Tech Metropolitan Institute observed, "The old division of city and suburbs doesn't hold up anymore." Now, "...the more important divide is older and newer suburb." TEN PRINCIPLES FOR REVITALIZING INNER-RING SUBURBS The following summarizes the findings from national symposiums and forums sponsored by the Urban Land Institute. 1. Empower Local Leadership ^ Encourage community dialogue and grass- roots involvement in decision making ^ Forge coalitions and partnerships among the for-profit, nonprofit and the public sectors ^ Build leadership and consensus through local neighborhood- based organizations ^ Have a stated and shared goal ^ Create a rational and exciting vision of the future and provide dramatic and extensive visual, physical, and verbal portrayals of the future Sustain Our Communities Committee Meeting 2. Be Competitive ^ Build on "location, location, location" as a key asset ^ Remodel aging housing stock ^ Make your community clean and safe 3. Find aNiche/Attraction/Market/or Purpose ^ Build from strengths and be what you are. Use the competitive advantages of location and exploit any special characteristics ^ Explore transit-adjacent development projects ^ Use historic preservation strategies to advance economic development ^ Consider heritage tourism as a magnet 4. Create Opportunity, Stability, and Diversity ^ Homeownership strengthens community. Facilitate homeownership and business ownership so that interests are deeply vested 8 ^ Promote mixed-income housing in exurbs to take some of burden away from inner-ring communities ^ Encourage infill that fits with the architectural context of the neighborhood ^ Create affordable housing opportunities 5. Strengthen Schools to Achieve Balance ^ By whatever means necessary, provide the best schools and best teachers ^ Work with the local real estate board to counteract "steering" and adopt a fair housing ordinance that legally requires an open community ^ Devise ways to attract and retain middle-income families ^ Consider school district tax- base sharing ^ Help schools from the outside Meadowbrook High School 6. Incentivize the Private Sector Coghill road ^ Recruit multiple participants: one person, one agency, one project is rarely enough ^ Government should assist in land assembly ^ Political will must be strong to withstand local objections ^ Use inducements such as training grants, favorable zoning, tax abatements and tax increment financing districts to reduce the private sector's risk. ^ Eliminate bureaucratic red tape and expedite development through "green tape" ^ Relax some development controls ^ Lead in building public support and consensus 7. Maintain and Strengthen Infrastructure ^ Sewer, power lines, bridges, roads and highways must be kept in good repair, costly though this. ^ Provide extraordinary public safety ~~~.9~~_ 9 ChesterFest on Chester Village Green Library in the background 8. Embrace Smart Growth Principles ^ Build mixed-use, mixed-income communities that are less automobile-dependent ^ Establish growth zones with incentives to develop in the zone ^ Encourage higher density through policy and practice ^ Make places and spaces where people can congregate 9. Think and Act Regionally ^ Consider pooling property and sales tax bases among neighboring communities ^ Promote sharing of resources through some form of tax-base sharing to ensure equitable distribution of larger regional assets throughout a region ^ Form governance structures that support cooperation for inner-ring suburbs to solve issues together ^ Work toward regional approaches to affordable housing and economic development policy ^ Participate in regional visioning processes and develop a plan that stakeholders buy for coordination of land use and transportation policies 10. Be Results Oriented by Asking the Right Questions ^ Has the quality of life been improved? ^ Will the deal pencil out and prove financially sound so the return on investment pays off? ^ Has the public sector properly set the stage for private investment to help minimize the risk? ^ Is the revitalization sustainable? Does it possess permanence and is it self-supporting? Ultimately, a project is economically sustainable only if beneficial private investments are made. HOUSING REHABILITATION with houses built before 1939, 3,400 suburban communities found that neighborhoods with housing built between 1950 and 1969 exhibited the highest extent of deterioration. New neighborhoods and older eighborhoods were more affluent and in better physical condition. Many of the houses built after World War II were small and of inexpensive construction. Many of these homes were constructed in rural jurisdictions just beyond the central city that lacked ~~0~~~ 10 Post World War II House in Chesterfield County development review experience and development standards that central cities had adopted over time. Therefore, drainage and utility problems often exist, sidewalks and neighborhood parks are missing, and these early suburban subdivisions often lack the design quality of their earlier city neighborhoods. To combat this, suburban jurisdictions are improving neighborhood infrastructure, building new parks and sidewalks, providing loans, grants, and design advice to improve and modernize older suburban homes. Chesterfield County has a significant number of its existing housing stock constructed between 1950 and 1969. According to the 2000 U.S. Census, Chesterfield County has 14,736 homes constructed between 1950 and 1969 while there is only 3,905 homes built before 1950. Similar to other suburban jurisdictions across America, Chesterfield County was a rural county undergoing significant urbanization after World War II. Consequently, it lacked quality subdivision and infrastructure standards that resulted in no sidewalks, parks and quality neighborhood design that could have resulted from state-of--the-art standards. TARGETED SOCIAL SERVICES Successful revitalization often requires provision of social and educational services to the residents of neighborhoods where the housing, parks and physical character of the neighborhood is concurrently improving. These programs require solid communication and cooperative development with adult and youth residents. A physical facility, being a community center or similar, should be conveniently located for all residents of the neighborhood to house Social Services at Winchester Greens these services. The specific services offered will vary depending on the issues and priorities of the community, however, youth mentoring, enhanced education and recreational activities are common. Internationally, public housing projects in London, England have been undergoing significant revitalization and improvement. Called regeneration, physical improvements in these social housing estates are accompanied by targeted social and educational services to the residents. These efforts are making significant progress in the quality of life for residents. Old Ford Housing Association in northeast London is a 2008 Gold Award Winner for building a cohesive community. In Chesterfield County, the Better Housing Coalition provides three full-time and two part-time social workers to provide services and activities to youths and parents living in 240 dwelling units and seniors living in 176 dwelling units at the Winchester Greens project. Significant increases in school performance, a reduction of crime, and ability for seniors to age in place have been documented. (~~©~~ 11 ~ ~ ~ ~ vi •~ ~ ~ ~ ~ ~ U ~ ~ ~ ~ ~ ~ ~ .~ ^C v U +' O ~ ~ ~ ~ ~ r-+ .. r.+ ~ .}' ~ ~.' 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O F ~ ~ ~ U a U o Q ~ w O ~ CA o a~ ~ W U O o ~' ~ ~ U Ca U u , °" A '~ ~ Y , ~ a ~ ~ ~ • ~ ~ 01 ~ ~ G 4r ~ s°..° > pG ~ ~ a~i °o ~ o ~ o 0 .Y h c y ~, ~ ~ ~ a ~ ~ Y ~ ~ ,Y Q. U ~ ~ p ~ p ~ y ^ ^ O 0 ~ ~ ~ ^ ~ ^ a.. V a U w x a i a: F~ o, a U .. ,. N .--~ Pro-active Code Enforcement The majority of the localities listed in the Virginia Local Government Programs table have proactive code- enforcement programs; however, Fairfax and Prince William counties do not. The locality with the most comprehensive program is Virginia Beach. The Code Enforcement Division of the Department of Housing and Neighborhood Preservation maintains the safety and appearance of the city's existing structures and properties through routine inspections throughout the city. The division addresses code violations through enforcement of the Virginia Maintenance Code and the city's property maintenance codes. Code enforcement inspectors respond to complaints about housing and property maintenance code violations. The inspectors patrol their assigned areas for violations, conduct systematic exterior inspections of neighborhoods as needed, notify property owners of violations, and take appropriate legal action to obtain compliance. ~~ I J~ CODE ENFORCEMENT INSPECTION MANUAL City of Virginia Beach Department of Housing and Neighborhood Preservation Code Enforcement Division Virginia Beach has created a Code Enforcement Inspection Manual. The purpose of the manual is to provide a consistent, uniform process for the inspectors to follow when conducting a full evaluation of a residential structure. This manual also serves as a tool to educate property owners and landlords on what the inspectors look for and check. Virginia Beach has 26 code enforcement officers. These officers attend a minimum of four meetings a month where they address civic, community and real estate groups. They present a PowerPoint presentation on code enforcement and take complaints at the meetings. On July 1, 2005, in adherence to state law, Virginia Beach established Rental Inspection Districts in which rental dwellings within the designated district are subject to interior inspection upon written notice to the owner. Census block groups were used for designation instead of census tracts. Rental property owners are charged a $50 fee for a Certificate of Compliance. A certificate exempts a dwelling unit from the rental inspection ordinance for four years. Targeting CDBG Funds Chesterfield County and the City of Virginia Beach are the only two localities that do not target Community Development Block Grant funds in their communities. The locality with the most notable and award-winning program is the City of Richmond with its Neighborhoods in Bloom program. In the 1990's, Richmond faced the challenge of revitalizing deteriorating, distressed and older neighborhoods. In the past, the city distributed grant funds across all of its blighted neighborhoods, and it became evident that dollars were being stretched thin and did not address problems effectively. Richmond developed the Neighborhoods in Bloom, or NiB, program in 1999. It was an aggressive and innovative approach to reversing neighborhood decline and stimulating the private housing market. The program focused most of the city's federal dollars on six neighborhoods. The city also concentrated on building and environmental code compliance in the neighborhoods, fast-tracked the historical review of rehabilitated houses, and made vacant ®~~~~~ 13 '''~ ' - ~ ,~ and abandoned properties a priority for ,_ ~ ( disposition. Average home- sale prices - increased citywide after 1996, but housing prices in targeted NiB areas appreciated at a rate of 9.9 percent per year faster than the citywide average. During the first three years of the initiative, crime in the targeted ] 600 Block of Decatur Street Before Revitalization areas decreased by 19 percent, compared to a 6 percent reduction citywide. The NiB strategy, combined with other neighborhood revitalization tools, reversed the physical and economic decline in the targeted neighborhoods and encouraged the return of the private market. F' 1600 Block of Decatur Street After Revitalization The NiB program in 2006 was a HUD Secretary's Opportunity and Empowerment Award winner because of the program's success and collaborative efforts. Richmond formed partnerships that included community development corporations, financial and educational institutions, and community residents who created a strategy for each neighborhood. These partnerships provided financial and technical resources and facilitated the development of political capital and consensus. Pattern Book The cities of Hampton and Roanoke currently have pattern books in place. Henrico County's and Virginia Beach's design documents are under development. Hampton appears only to have a pattern book for their Buckroe Bayfront area, while Roanoke's pattern book addresses the ~ Residential Pattern Book ~~ ~.~ City of Roanoke n,~n~ e~aemo a o~~«. _ 0.ncwu ORE ROANOKE ~ E,b,m,,~.:,~° ~~ m~ ok was unanimously endorsed by its planning commission on Nov. 20, 2008. In developing a Residential Pattern Book, the city of Roanoke strives to preserve and enhance the character and quality of its residential neighborhoods. The pattern book is a design aid for new construction and renovation of residential buildings. By exploring the historic development of the city's existing neighborhoods and residential forms, the Pattern Book aims to guide homeowners, builders and design professionals to appropriate maintenance and design decisions. But most importantly it is intended to instill pride in homeowners and encourage them to preserve the unique character of their homes and neighborhoods. (Residential Pattern Book for the City of Roanoke, Nov. 2008) ~~®~~~~ 14 Roanoke took into account that older homes are admired for their character and charm, but are often passed over by potential buyers in favor of newly constructed homes with modern amenities. With a little vision and creativity, Roanoke's pattern book suggests that older homes can easily be modernized to today's standards. Housing layouts can become more open by removing non-load-bearing walls or by converting an attic or basement, which will add considerable square footage. This modernization technique is called "repurposing" space within a home's existing footprint. The pattern book also addresses additions and new construction in established and historic neighborhoods. Community Support Teams The cities of Hampton, Chesapeake, and Roanoke have active community support teams. Out of the three Hampton's approach to community support excels. Hampton's Neighborhood Initiative was approved by their City Council in 1994. Its mission is to bring all community resources together into a partnership that will make all Hampton neighborhoods great places to live. People, skills, knowledge and physical places of importance are all key resources that neighborhoods need to succeed and realize their full potential for a better quality of life. In 1993, the Hampton Neighborhood Office was established to lead and implement the city's strategic focus on neighborhoods. Staff consults and coach neighborhood leaders and organizations as they move through the process of outreach, organizing, planning and project implementation. A 21-member Neighborhood Commission was appointed by the City Council with representation from neighborhoods, businesses, non-profits, faith-based organizations, schools, city government and youth. The Commission meets monthly and provides leadership, policy guidance and support to the Neighborhoods Initiative. Hampton's Neighborhood Office also designed a Neighborhood College for those interested or involved in the city and its neighborhoods. The college offers two different ways to inform and train citizens with the Hampton 101 Series and the Neighborhood College Workshop Series. Community Cleanup Henrico County provides alocal- government administered neighborhood cleanup program. The program targets neighborhoods for an annual pickup of yard brush and letter, bulk trash, old furniture, and appliances for pickup on the curb on Saturdays. Sixty-two neighborhoods are provided with this service through 31 weekends in the spring, summer and fall. Pickups are scheduled once a week on Saturdays, with county staff providing marketing and administration of the program. Youth of Ettrick Participating in Clean Up Day (~~®~ ~~ 15 RECOMMENDED COUNTY PROGRAMS TO SUSTAIN OLDER COMMUNITIES After analyzing programs across the United States and detailed benchmarking with jurisdictions within Virginia, the following county programs should be expanded and new programs instituted as a funding priority: Strengthen Community Ability to Self Help Provide Community Support Teams Community organizations can be significantly more effective if they have talented staff support to carry out work assignments. Paid professional assistance or volunteer retired professionals should be provided to community organizations demonstrating a strong record of accomplishment and potential for greater effectiveness. This program was recommended by the Neighborhood Strategy Team in 2000. Hampton provides an excellent model for program development. The Revitalization Office's program of assisting community organizations with visioning and developing community improvement plans should be continued. The county should establish a community leaders college to provide leadership and effectiveness skills to present and future community leaders. Prepare a housing modernization and improvement pattern book A housing pattern book illustrating typical Chesterfield County house styles and ideas to modernize these older houses will assist homeowners in home improvements. This will increase the desirability of older communities. The City of Norfolk pattern book is an excellent example. Neighborhood Cleanup Program Several county neighborhoods organize an annual cleanup day to remove neighborhood trash and yard waste. Many older neighborhoods would significantly benefit from an annual cleanup but lack the skill and organization to conduct a cleanup. A county program to assist neighborhoods in an annual cleanup should be modeled after the Henrico county program. Improve Existing Government Programs Expand Proactive Code Enforcement Proactive building and zoning enforcement should be extended to all neighborhoods showing early signs of decline (increasing rental of single family homes, lagging housing assessment value, and increase in crime rate). Code officers should actively work with neighborhood organizations to set enforcement priorities and develop effective neighborhood communication. According to the International City/County Management Association (ICMA) Center of Performance Measurement, Chesterfield County in fisca12007 spent $2 per capita on code enforcement compared to the national average of $5.32 per capita. In July 2009, Chesterfield County added additional pro-active code enforcement officers to the previous three building and property maintenance inspectors. 16 ~~0~~~ Target county and nonprofit funds to critical communities Chesterfield County's Community Development Block Grant, HOME Investment Partnership Program, transportation enhancement grants, and a significant portion of capital improvement program funds should be targeted to selected areas to reverse deterioration and stimulate private investment in these older areas. Other appropriate programs should be considered for concentration in select areas. Targeted social services, youth programs, and youth and adult training classes also are important to assist residents in their improvement. The city of Richmond's Neighborhoods in Bloom program and the Winchester Greens project provide excellent models for the development of this program. Enhance school programs and physical facilities serving older communities Updated school buildings and facilities are critical to attracting families to purchase homes and reside in older neighborhoods. School performance and reputation also are key in maintaining and recruiting families to live in older Chesterfield neighborhoods. Test scores provide parents with a common measure of school performance, however, other benefits of older community schools (i.e. cultural diversity programs, extra- curricular opportunities in art or science) needs to be marketed to realtors and citizens. Student mentoring programs have been effectively implemented in several lower-income neighborhood schools and should be supported and expanded. Focus private and public resources on housing rehabilitation Major attention and new approaches will be required to finance the rehabilitation and repair of the county's aging housing stock. Private banks and financial institutions will need to provide most of the home-repair loans. Lower income families can be encouraged to make home improvements if low interest loans are available and marketed. A combination of public and private financial sources will be required to fund this increasing housing repair need. Community_policing and improved safety design Community policing increases the safety of county residential and business areas and should be expanded. Redevelopment and older community improvement projects should use the principles of the Crime Prevention through Environmental Design, or CPTED program. As more residents from culturally diverse backgrounds reside in county neighborhoods, communication and the development of trust with police officers become paramount in providing safety and security in older neighborhoods. ~~~~~~ 17 Develop New Government Programs Deteriorating and blighted properties have a significant negative impact on surrounding property, and constrain investment and area improvements. The current redevelopment of Cloverleaf Mall is an example of the removal of blighted property to spur area improvement. Similar and smaller-scale properties will require public-assisted redevelopment. The community development authority approach will provide an effective means of financing the redevelopment of larger properties. However, a similar tool using the tax increment of new development is needed for smaller-scale projects. The Arlington County "Shadow TIF" Program provides an excellent model Streetscape improvements of key community corridors The current low quality of maintenance of the county's major street corridors must be improved. In addition, sidewalks, lighting and street trees will enhance the function, safety and aesthetics of these major corridors. Well-designed major street corridors will enhance the investment and economic development of these business corridors. Business corridors are front doors to most of the county's residential areas, and their high- quality function and appearance will add value and increase the appeal of these neighborhoods. (~~®~~~ 18 l~~©~l ~L~~~ ~~ (~~®~~`~ ~~~~~~ ~~~~~~ Q'~ 8~'3 "~ :~, k`~ (~'~~~~~ ~~'~~~~ ~~~®~~ Q~~~~~ ~`~®~ai~ ~~®'~~~~ ~~~~r~~ ®~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 2.D. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The Government Finance Officers Association recently notified the Accounting Department that the County's Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2009 received a Certificate of Achievement for Excellence in Financial Reporting. The Certificate recognizes that the CAFR meets the highest standards for governmental accounting and financial reporting, including demonstrating a spirit of full disclosure to clearly communicate the county's financial story to citizens, investors, and other financial report users. This is the 29`h consecutive year that the Accounting Department has achieved this recognition. Preparers Mary Lou Lyle Title: Interim Deputy County Administrator Attachments: ~ Yes ^ No # (D~00'~i CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 5.A. Subject: Resolution Recognizing Ms. Mildred G. "Beppie" Zuban, Emergency Communications Center, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Ms. Mildred G. "Beppie" Zuban retired from the Emergency Communications Center on June 1, 2010 after more than 32 years of dedicated service to Chesterfield County. Preparers Richard F. Troshak Attachments: ^ Yes Title: Director, Emergency Communications Center No # ~~00~46 RECOGNIZING MS. MILDRED G. "BEPPIE" ZUBAN UPON HER RETIREMENT WHEREAS, Ms. Mildred G. "Beppie" Zuban began her public service with the County as a Dispatcher in November 1977 in the Emergency Communications Center, and faithfully served Chesterfield County for 32-~ years until June 1, 2010; and WHEREAS, Ms. Zuban was able to adapt to the ever-changing environment and growth within Chesterfield County and the Emergency Communications Center, was instrumental in the implementation of the first Computer-Aided Dispatch System for Chesterfield County, and participated in the implementation of enhanced 9-1-1 and the county's radio system upgrades throughout her career; and WHEREAS, Ms. Zuban has served in a multitude of positions during her career to include Dispatcher, Cross-trained Dispatcher, Communications Training Officer, DCJS Instructor, Assistant Supervisor, and Supervisor; and WHEREAS, Ms. Zuban has significantly impacted the initial and continuous training of new hires employed by the Emergency Communications Center, and these contributions have afforded the center the ability to maintain and build its future communications officers; and WHEREAS, Ms. Zuban was presented a Lifesave Award for the successful application of pre-arrival instructions that resulted in the saving of a life; and WHEREAS, Ms. Zuban displayed a helpful, courteous, and caring attitude while working with internal and external customers; and WHEREAS, Ms. Zuban has provided a high level of commitment to her work performance as a thorough and conscientious employee; and WHEREAS, Ms. Zuban has provided the Emergency Communications Center and Chesterfield County with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms. Zuban's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes Ms. Mildred G. "Beppie" Zuban, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for her service to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Zuban, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~®~'~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 5.6. Subject: Resolution Recognizing Mr. Moring Gravitt for His Service as a Member of the Camp Baker Management Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Recognizing Mr. Moring Gravitt, who served with distinction as the Bermuda District member of the Camp Baker Management Board from May 1, 2004 through April 30, 2010. Preparers Debbie Burcham Title: Executive Director, CSB Attachments: ^ Yes ~ No # ®~~~-~~ RECOGNIZING MR. MORING GRAVITY FOR HIS SERVICE ON THE CAMP BAKER MANAGEMENT BOARD WHEREAS, community service is among the greatest traditions of Chesterfield County residents; and WHEREAS, Mr. Moring Gravitt has been a valuable member of the Camp Baker Management Board from 2004 until 2010; and WHEREAS, Mr. Gravitt participated in contractor selection and oversight for the camp's dining hall expansion and amphitheater; and WHEREAS, Mr. Gravitt participated in the development of a preventive maintenance and facilities renovation program for Camp Baker; and WHEREAS, Mr. Gravitt's relationship with the Chester Civitan Club has resulted in improved accessibility of camp facilities for individuals with disabilities; and WHEREAS, Mr. Gravitt spearheaded the Board's program for increasing availability of scholarships for campers with disabilities. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes and commends Mr. Moring Gravitt for his devoted service to Chesterfield County and the Camp Baker Management Board. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Gravitt and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q~®~~~ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 1 _ AGENDA 1749 Meeting Date: June 23, 2010 Item Number: 5.C. Subject: Resolution Recognizing William R. Nelson, MD, MPH; District Health Director for Twenty-Two Years of Service to the Citizens of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Dr. Nelson will be retiring from the Virginia Department of Health after having provided twenty-two years of service to the citizens of Chesterfield County. Preparers Sarah C. Snead Attachments: ^ Yes Title: Interim Deputy County Administrator, Human Services ^ No # 0~®~1~~ RECOGNIZING DR. WILLIAM R. NELSON FOR HIS OUTSTANDING SERVICE WHEREAS, William R. Nelson, M.D., M.P.H., began his 30-year public health career with the Virginia Department of Health, the majority of his career serving as the Director of the Chesterfield Health District which includes Chesterfield County, Powhatan County and the City of Colonial Heights; and WHEREAS, Dr. Nelson served as a past president of the Virginia Public Health Association and the Virginia Academy of Preventive Medicine and as a member of the American Academy of Preventive Medicine, the American Medical Association and the Medical Society of Virginia; and WHEREAS, Dr. Nelson has served on numerous boards and commissions including the Governor's Working Group on Rural Obstetrical Care, Chesterfield Health Center Commission, the Y2K Steering Committee for the state of Virginia, Planned Parenthood of Central Virginia; and WHEREAS, Dr. Nelson has been instrumental in the protection of the public's health in the areas of drinking water and sewage systems, rabies prevention, numerous disease investigations including Rayon Park; and WHEREAS, Dr. Nelson was instrumental in bringing public health assistance to the community following the 9-11-01 terrorist attacks, volunteering to be a member of the Richmond Academy of Medicine's Bioterrorism Taskforce, where he helped to create emergency contact magnets for physicians' offices, facilitated preparedness training for local responses to national emergencies, and helped to train hundreds of citizens and physicians; and WHEREAS, Dr. Nelson served as chairman of the Metropolitan Medical Response System (MMRS) Steering Committee for the Richmond region, which plans for an effective and comprehensive regional medical response immediately following an act of terrorism in central Virginia; and WHEREAS, Dr. Nelson demonstrated his commitment to the education and training of future physicians through his teaching efforts as an Associate Clinical Professor in Virginia Commonwealth University's Department of Epidemiology and Community Health; and WHEREAS, Dr. Nelson recognized the increasing prevalence of overweight and at-risk-for-overweight children in the United States, and organized a group of community leaders to address the issues surrounding childhood overweight and inactivity in Chesterfield County. From this initiative, the Chesterfield Coalition for Active Children (COACH) was established whose mission is to create a healthy future by helping children, youths and their families to make healthy choices throughout their lives; and WHEREAS, Dr. Nelson organized the Central Virginia Asthma Coalition because of his concern with the impact of childhood asthma on the health of the community, serving as chair of the Coalition until December 2002; and ~~®~S1 WHEREAS, Dr. Nelson received the first 2004 Distinguished Service Award from the Richmond Academy of Medicine for fostering greater communication between the public health community and the medical community at large; and WHEREAS, in 2004 Dr. Nelson received the Virginia Crockford Award in recognition of his outstanding advocacy of and leadership in promoting health planning and community health improvement for the citizens of the state of Virginia; and WHEREAS, in 2008, Dr. Nelson was named one of Richmond's "Top Docs" by Richmond magazine; and WHEREAS, Dr. Nelson is a well-respected, dedicated and invaluable member of the Virginia Department of Health's public health team providing exceptional leadership at all levels including Acting State Health Commissioner, Acting Deputy Commissioner of Public Health, Acting Deputy Commissioner for Emergency Preparedness and Response and Acting Director of several health districts; and WHEREAS, because of Dr. Nelson's expert leadership, the Chesterfield Health District is recognized as one of the leading health districts in the state. NOW, THEREFORE, BE IT RESOLVED that Supervisors, this 23rd day of June 2010, achievements of Dr. William R. Nelson and and the citizens of Chesterfield County, leadership, his outstanding service to the protection of the public's health. the Chesterfield County Board of publicly recognizes the career extends of behalf of its members appreciation for his exemplary county, and his commitment to the AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Nelson and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. S ~i CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~,:s AGENDA Meeting Date: June 23, 2010 Item Number: s.A. Subject: Work Session to Review 2010 General Assembly Legislation County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to decid 2010 General Assembly should be advertised fo County Code, sent to the Planning Commission further. Summary of Information: e which new laws enacted by the r public hearings to amend the for recommendation or studied After each General Assembly session, staff identifies changes in State law that become effective July 1St which: (1) require ordinance changes or (2) permit ordinance changes. The attached "summary sheet" contains the staff recommendations on which new items should be scheduled for a public hearing sent to the Planning Commission, or studied further. Preparers Jeffrey L. Mincks Attachments: ^ Yes Title: County Attorney 0425:83840.1( 83841.1 & 83902.1) No O~OOS3 2010 Virginia General Assembly Legislation Affecting the County June 23, 2010 Staff Recommendations Summary Sheet I. CHANGES REQUIRING BOARD ACTION Item No. Bill Bill Descriation Staff Recommendation No. 1. HB 63 5 2. HB 967 Amend County Code to permit a Refer to Planning family subdivision for spouse of an Commission. immediate family member of the property owner. Amend County Code to allow Refer to Planning certain assisted living/residential Commission. facilities licensed by the State Department of Social Services as by right uses. 3. HB 1307 Amend Count~Code to allow one Refer to Planning "temporary family health care Commission. structure" on a single family lot as a permitted accessory use. II. OPTIONAL CHANGES PERMITTING BOARD ACTION Item No. Bill Bill Descriation Staff Recommendation No. 4. SB 154 Amend County Code to increase Set public hearing for 4. the flat fee charged for an July 28, 2010. emergency response to a DUI/reckless driving incident to $350. 5. SB 406 Amend County Code to require Set public hearing for 5. vehicle salvage dealers to make July 28, 2010. reports to Police Department. 6. HB 83 Amend County Code to require Set public hearing for 6. pawnbrokers to file reports with July 28, 2010. Police Department. 7. HB 350 Amend Count. to regulate Refer to Police 7. solicitation and distribution of Department/County materials on public roadways. Attorney. 8. SB 656 Amend County Code to separately Refer to Budget and 8. classify manufacturing property Audit Committee. using renewable energy. 9. HB 297 Amend County Code to provide No action. 9. for civil penalties for noise ordinance violations. ,/ / Agree Disagree ~~®~~~ Board Decision / / Agree Disagree 1. / 2. / 3. / 0425:83902.1 2010 VIRGINIA GENERAL ASSEMBLY LEGISLATION AFFECTING THE COUNTY June 23, 2010 I. CHANGES REQUIRING BOARD ACTION 1. Amend the County Code to permit a family subdivision for gift or sale to the spouse of a member of the property owner's immediate family. [HB 635] Staff Recommendation: State law currently requires localities to allow property to be subdivided into a new lot of less than 5 acres, if the resulting lot is given or sold to a member of the property owner's immediate family. This division is called a "family subdivision." In this legislation the 2010 General Assembly required localities to also permit a subdivision into a new lot which is then conveyed to the spouse of one of the property owner's immediate family members. The County Code must be amended to reflect this statutory change. Staff will refer this amendment to the Planning Commission for its recommendation. 2. Amend the County Code to permit assisted living or residential facilities, in which up to eight aged, infirm or disabled persons reside and which are licensed by the State Department of Social Services, as by right uses wherever single family dwellings are permitted by right in the zoning ordinance. [HB 967] Staff Recommendation: This legislation requires localities to allow facilities housing up to eight aged, infirm or disabled persons, and which are licensed by the State Department of Social Services, to be located by right in the same zoning districts where single family dwellings are permitted by right. This same requirement already exists for group homes licensed by the State Department of Behavioral Health and Development Services. Staff will refer this amendment to the Planning Commission for its recommendation. 3. Amend the Counter to permit one "temporary family health care structure" as an accessory use on any single family residential lot. A temporary health care structure is a transportable residential structure of not more than 300 square feet that meets the requirements of the Building Code, is occupied by a mentally or physically impaired person and is located on the residential property of a caregiver who is either related to or a guardian for the impaired person. The structure must meet all other County requirements for accessory structures. The legislation permits the County to charge a fee of up to $100 for the issuance of each temporary family health care structure permit. [HB 1307]. Staff Recommendation: Staff recommends that the Board direct the Planning Department to draft an ordinance amendment, including the $100 fee, for the Planning Commission's consideration and recommendation to the Board. 0425:83841.1 1 ~~~~~~ II. OPTIONAL CHANGES PERMITTING BOARD ACTION 4. Amend the County Code to increase the flat fee charged for an emergency response by police or fire department personnel to accidents involving DUI, reckless driving, or leaving the scene of an accident from $250 to $350. [SB 154] Staff Recommendation: Pursuant to state law, the County has adopted an ordinance allowing the County to recover a flat fee for an emergency response by police and fire personnel to an accident involving DUI, reckless driving or leaving the scene of an accident. SB 154 increased the flat fee from $250 to $350. Under this legislation, the DMV will only suspend a person's driver's license if the driver fails to pay a fee of $350 or more. The possibility of license suspension is the principal, if not exclusive, reason that the County is able to collect these fees. Accordingly, unless the County's current fee of $250 is increased to $350, the County will lose this important collection incentive. Staff recommends that the Board set a public hearing for its July 28 meeting to increase the fee. 5. Amend the County Code to require motor vehicle salvage dealers to make periodic reports to the Police Department of every purchase, sale or exchange of salvage or scrap vehicles. [SB 406] Staff Recommendation: The County is authorized by this legislation to require motor vehicle salvage dealers to file periodic reports, which may be filed as frequently as daily, to the Police Department providing information on vehicles purchased, sold or exchanged as well as information on the person purchasing, selling or exchanging the vehicle. The Police Department supports this ordinance as a means of tracking stolen motor vehicles. Staff recommends that the Board set a public hearing for the Board's July 28, 2010 meeting. 6. Amend Count~Code to require pawnbrokers to file daily electronic reports with the Police Department of all goods pledged or sold to the pawnbroker. [HB 83] Staff Recommendation: The County is authorized by this legislation to require all pawnbrokers located in the County to file daily electronic reports with the Police Department of all goods pledged or sold to the pawnbroker for that day including identifying information on the pledgor or seller. The Police Department supports such an ordinance as an effective way to track stolen merchandise. Staff recommends that a public hearing on the proposed ordinance be scheduled for the Board's July 28, 2010 meeting. 0425:83841.1 2 ~ ~ ©~ 7. Amend the Count. to regulate panhandling, solicitation and distribution of materials on or adjacent to public roadways. [HB 350] Staff Recommendation: This item was added to the Board's legislative agenda to address concerns expressed by Brandermill residents about panhandling and solicitation activity occurring on the medians and shoulders of public roads within the County. If the Board wishes to pursue a solicitation ordinance, the Police Department will work with the County Attorney's Office to prepare an ordinance for consideration by the Board. 8. Amend the County Code to separately classify for tax purposes real and personal property used primarily for the manufacture of products from renewable energy. [SB656] Staff Recommendation: The Code of Virginia separates real and personal property into different classifications for tax purposes. Localities are permitted to set a different tax rate for each classification which can be the same or lower than the general tax rate. The 2010 General Assembly created new tax classifications of real and personal property used to manufacture products from renewable energy. The manufacturing equipment and facilities of companies which use solar, wind or other renewable energy sources would fall within these classifications. Staff is unaware of any such business currently operating in the County. Staff recommends that the Budget and Audit Committee, in conjunction with the County Assessor and the Commissioner of the Revenue, determine whether there are any qualifying companies in the County and what the impact would be on the FY20112 budget of setting a lower tax rate on the real and personal property of such businesses. 9. Amend the Counter to provide civil penalties for noise ordinance violations of up to $250 for the first offense and up to $500 for each subsequent offense. [HB297] Staff Recommendation: The County currently enforces violations of the County's noise ordinance with criminal prosecution. This has proven to be an extremely effective enforcement mechanism. Staff does not believe that civil penalties will enhance the current enforcement program and recommends that the Board not consider adoption of a civil penalties ordinance. 0425:83841.1 3 ~~~~~~ III. CHANGES OF INTEREST WHICH DO NOT REQUIRE AN ORDINANCE 10. The General Assembly has granted localities new authority to appeal - to the local circuit court, the Virginia Court of Appeals and ultimately to the Virginia Supreme Court -the decision of a general district court that a statute or a local ordinance is unconstitutional. Before this legislation, only the Commonwealth's Attorney or the Attorney General could appeal such a decision. Last year's constitutional attacks on local noise ordinances would fall under this new legislation and would enable localities to directly appeal a court's ruling on the constitutionality of such a local ordinance. [HB618] 0425:83841.1 4 ~~~~5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~o Meeting Date: June 23, 2010 Item Number: 6.6. Subject: Annual Review of Cash Proffer Calculations and Adoption of a Maximum Cash Proffer Amount Per Dwelling Unit for FY2011 and Cash Proffer Policy Changes County Administrator's Comments: County Administrator:9~.~'b Board Action Requested: After a brief presentation to review the cash proffer calculations, the Board is requested to consider a maximum cash proffer amount per dwelling unit for FY2011 and changes to the cash proffer policy. Summary of Information: Staff annually calculates the per residential dwelling unit impact of development on select capital facilities and evaluates the Board's cash proffer policy for possible amendments. These findings are reviewed with the Board and the Board has the opportunity to establish a maximum per dwelling unit cash proffer amount for the coming fiscal year. Since inception of the legislated authority to accept cash proffers, the Board has from time to time amended its policy and revised its maximum per dwelling unit cash proffer amount that can be accepted from applicants seeking to rezone property. The calculated cost for FY2011 is $25,901 per dwelling unit which is 1.50 higher than last year's calculated cost of $25,511. The Board has the option to establish a maximum cash proffer amount up to the calculated cost of $25,901. Preparers Allan M. Carmody Title: Director Budget and Management Attachments: ^ Yes No # (~~OOS~ DRAFT FY2011 6/23/2010 CHESTERFIELD COUNTY, VIRGINIA CASH PROFFER POLICY A. General Guidelines 1. The Board will accept cash proffers for rezoning requests that permit residential uses in accordance with this policy. However, the Board may also accept cash, land or in- kind improvements for the capital facilities included in the County's cash proffer calculation in accordance with county and state law. Land or in-kind improvements may be accepted in addition to or in lieu of cash payments. The Board will consider providing a credit for dedications of land and in-kind improvements, such credit being applied to the specific capital facility category for which the dedication or in-kind improvement is proffered. In its review of zoning requests, the Board will consider health, safety and welfare issues and measures taken by the zoning applicants to address their impacts on capital facilities in accordance with this policy. An application containing proffers that satisfactorily mitigate the impact on capital facilities does not necessarily satisfy all health, safety and welfare issues. 2. Pursuant to this policy, staff will (i) calculate the annual net cost of public facilities, (ii) calculate the fiscal impact of a rezoning request that permits residential uses and (iii) administer the collection and expenditure of proffered funds. Transportation proffers for non-residential rezonings shall be computed by the Transportation Department on the same basis utilized prior to July, 1989, and at the Board's option, may include cash instead of improvements. 3. Any cash proffer policy must meet a "reasonableness" or "rough proportionality" test, which requires the Board to determine in each zoning case whether the amount proffered is related both in nature and extent to the projected impact of the proposed development on public facilities. Through this policy, staff will be able to recommend a maximum proffer in each case that meets this test of reasonableness. 4. Staff determines the cost of public facilities generated by new growth by relying on the assumption that any revenue derived from growth (residential and commercial real estate taxes, sales taxes, fees, etc.) will pay all the normal operating costs for services to residents of new developments with no funds remaining to pay for the cost of public facilities needed to serve these residents. State and county laws permit the Board to accept cash proffers to fund the public facility needs generated by any new residential development. 5. In determining the net cost per dwelling unit of a public facility, staff relies on countywide averages, where possible. In addition, staff will consider the five components described below, as well as any other unique circumstances of which staff is aware, related to an individual zoning case. 1 ~`J®~J6~ DRAFT FY2011 6/23/2010 6. To determine how and where a proffer will be spent, the County is divided into geographic or service districts. For facilities which have a Countywide service district (parks, libraries, and fire stations), the proffer may be spent Countywide. For roads and schools, the proffer will be spent within smaller service districts as described below. 7. The following public facilities will be funded by cash proffers: schools, roads, parks, libraries, and fire stations. The County does not currently accept cash proffers to fund public facilities such as jails, landfills and other government facilities. 8. A development proposal's impact on capital facilities will be evaluated based on the gross number of proposed dwelling units. When calculating the gross number of dwelling units, staff will: a.) use the lesser of average actual recorded lot yields and the number of dwelling units proffered by the applicant and, b.) not give credits for those dwelling units permitted under existing conditions of zoning or agricultural lots, and will not consider the transferring of allowable units from other properties. The Board may consider development proposals that include substantial upgrades to current design/development standards and ordinance requirements as justification for accepting reduced cash proffer payments for the pre-existing lot yields provided the applicant has not otherwise submitted documentation indicating higher lot yields in conformance with existing ordinances and reflective of site-specific physical features. 9. A development proposal's fiscal impact on capital facilities shall be established under the Board of Supervisors' cash proffer policy that is in effect at the time the case is being heard; however, if the Board of Supervisors changes the maximum cash proffer amount while the development proposal is still pending, the revised maximum cash proffer amount shall be applied. A pending development proposal shall be subjected to only one revision in the maximum cash proffer amount, such revision being the first revision following the application date, provided the case is approved within two years of the application date, excluding any time the case was deferred at the Board's request, but a development proposal not decided within this time frame will be evaluated in accordance with the maximum cash proffer in place at the time the case is heard. 2 ~~~~~1 DRAFT FY2011 6/23/2010 B. Methodology and Policy Terms 1. There are five "components" involved in calculating what a new dwelling unit will cost the County in terms of providing public facilities. The components are as follows: a. Demand generators -Staff uses the weighted average of single family and multi- family persons per household (2.72 for FY06) and an average number of students per household (0.53 for FY06) to calculate demand generators (number of people and number of students) associated with a new dwelling unit. b. Service levels -Staff calculates existing service levels for each type of facility for which a cash proffer will be accepted. Examples of service levels are: 5.53 acres of park land per 1,000 people, 2.34 library books per person, and 99 square feet of space per elementary school child. (Service levels are calculated annually) c. Gross cost of public facilities -Staff calculates the gross cost of public facilities. The gross cost is used because a credit (described in (d) below) for anticipated future revenues from a new dwelling unit will be applied against the gross cost. For example, to calculate the gross cost of park facilities, multiply the average persons per dwelling unit by the cost per acre of park land plus improvement cost per acre of park land times the acres per capita. d. Credits -Staff calculates a credit to apply against the gross cost for each public facility. Chesterfield has issued and plans to continue to issue general obligation bonds to finance the construction of public facilities. Residents of new developments will pay real estate taxes to the County and a portion of these taxes will go to help retire this debt. So that new dwelling units are not paying twice (once through payment of a cash proffer and again through real estate taxes) a credit is computed. e. Net cost -Staff calculates the net cost per public facility or maximum cash proffer. This is the gross cost [(B)(1)(c)] per public facility minus the applicable credit [(B)(1)(d)] per public facility. 2. There must be a relationship between the rezoning itself and the need for a public facility. In order to ensure that money proffered by an applicant is used to fund the public facilities necessitated by the development, geographic service areas or districts are established across the County. a. Since parks, libraries, and fire stations serve the entire County, the geographic service districts for these facilities are determined to be countywide. Rezoning 3 0~0®~2 DRAFT FY2011 6/23/2010 requests can be analyzed on a countywide basis to determine their impact on these facilities and proffers may be spent to fund these facilities countywide. b. Rezoning requests can be analyzed on a countywide basis to determine their impact on schools. In order to ensure that money proffered by an applicant is used to fund the public facilities necessitated by the development, the county is divided into three geographic service districts corresponding to the attendance zones of grouped high schools. District one corresponds to the combined attendance zones for James River, Midlothian and Monacan High Schools, District two corresponds to the combined attendance zones for Clover Hill, Cosby, Manchester and Matoaca High Schools and District three corresponds to the combined attendance zones for Meadowbrook, Bird and Thomas Dale High Schools. Funds collected from a development within a District will be spent on school improvements within that District or for any school improvement that provides relief for the District the development is in. c. With respect to roads, rezoning requests are analyzed based on two geographic service districts, one north of Route 360 and one south of Route 360, to determine costs and impact. These service districts are used to calculate a road cost per dwelling unit. The Transportation Department has identified 19 traffic sheds across the County and money collected from a development within a particular shed will be spent on road improvements within that shed or on roads that provide relief to that shed. 3. The Board may prefer that a rezoning applicant mitigate the development's calculated impact on public facilities by dedicating property or doing in-kind improvements in lieu of all or a portion of the cash proffer. For property designated for dedication (excluding roads) staff will follow the County's procedure for "Acquisition of Private Property for Public Use". The value of donated land generally will be based on the current assessed value of the property, not to exceed the cost per acre used in the calculation of the proffer. The value of improvements shall be the estimated cost as determined by the County and calculated as if constructed by a governmental entity. If the dedication or in-kind improvement does not fully mitigate the development's calculated impact on public facilities, then the dedication and/or improvement's value may be applied as a credit against the development's calculated impact on the applicable public facility. The credit cannot exceed the development's calculated impact on the applicable public facility. If the value of the dedication or improvement is more than the calculated impact for the applicable public facility, the County may pay the difference. Credit for roads may be allowed for off-site land dedication or improvements, as recommended by the Transportation Department. 4 ~~0~~3 DRAFT FY2011 6/23/2010 4. The County will continue to consider any unique circumstances about a proposed development that: (i) mitigate the development's projected impact on public facilities; and (ii) create a demonstrable reduction in capital facility needs. Unique circumstances may include, but not be limited to, participation in regional road projects and age-restricted housing projects. The County, the zoning applicant or any other person may identify such mitigating circumstances. 5. The County will consider unique circumstances for revitalization projects when a) the development proposal is on property in the county's enterprise zone or azeas in the county that are determined to be blighted and b) when the development proposal includes commercial uses in addition to housing unless incompatible with the Comprehensive Plan. If warranted, the County may consider a reduction to an applicant's cash proffer for such revitalization projects that provide an economic benefit to the County. 6. 7 P 8. Cash proffer payments shall be used to fund schools, roads, parks, libraries and fire station capital facilities. Payments shall be expended in accordance with state law. 9. Adjustments in the cash proffer amount may be considered every fiscal year. Staff will recompute net costs based on the current methodology and recommend adjustments. Any adjustments to the maximum cash proffer amount would be effective upon adoption, but no sooner than July 1 of the new fiscal yeaz. 10. The maximum cash proffer for cases heazd by the Boazd of Supervisors between July 1, 2010 and June 30, 2011 is -per dwelling unit. Thereafter, and absent other Boazd action, the maximum shall be automatically adjusted by the annual change in the Marshall and Swift Building Cost Index. 5 ®~®~~~ Timing for dedication of property or in-kind improvements should be specified in the proffer. Cash proffers, property dedications and in-kind improvements must be used for projects identified in the Capital Improvement Program. The Capital Improvement Program is based in part on the County's Public Facilities Plan, which projects long-term facility needs. DRAFT FY2011 6/23/2010 11. The maximum per dwelling unit cash proffer for cases already approved shall be automatically adjusted by the annual change in the Marshall & Swift Building Cost Index on July 1 of each year. Revised: Effective: July 1, 2010 6 ~~0~~5 ®:~~~~~ ~~~~~~ (~~~~; (~;~®~~~ V' ~7 ~'..Y F7 ~;~~~'~3 ~~~~~~~ ~~~~~5 ~~ l -~ a ~~ ~~ .~ c~~~~~~ 0 H L 0 L ~. t c~ U R E U t ~ J •~ a. C T y y U ~~ 7 ~ /"U1 OTOZ o66T ~~~ ^~F~~ ~ ~ ~ g It ~~ 1 • O ~ ~~~~~~ ®~4~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: June 23, 2010 Item Number: 7.A. Subject: Deferred Item to Consider an Amended and Restated Purchase Agreement with North American Properties-Atlanta, LTD for the Sale of Approximately Fifty- Seven Acres of County-Owned Land Located at the Intersection of Ironbridge Road and Courthouse Road The Board is requested to take no action at this time. Summary of Information: On May 23, 2007, the Board approved the sale of approximately 57 acres of County-owned land located adjacent to Spencer's Oil Company at the intersection of Ironbridge Road and Courthouse Road to Ironbridge Land Company for $5 million, which the assessor determined was fair market value for the property. The County received a non-refundable deposit of $20,000 at the time the agreement was executed. Ironbridge Land Company subsequently assigned the contract to North American properties, a large real estate developer located in Atlanta. At the May 26th Board of Supervisors meeting, the Board deferred an item to amend and restate the purchase agreement with North American Properties allowing the previous agreement to expire on May 29, 2010. Although the agreement has expired, North American Properties currently retains an interest in the adjacent Spencer tract. Given the state of the retail economy, they wish to consider development of the property without the benefit of an agreement with the county. As a result, staff recommends the Board take no further action at this time. This will allow the county to consider new proposals for this property unencumbered by any pending agreements. Preparers Will Davis Title: Director of Economic Development Attachments: ~ Yes ^ No # OJ®tJ£~1 CHESTERFIELD COUNTY -_ BOARD OF SUPERVISORS Page 1 of 2 '~' AGENDA Meeting Date: June 23, 2010 Item Number: 8.A.1. Subject: Reappointment to the Board of Riverside Regional Jail Authority County Administrator's Comments: County Administrator: Board Action Reguesteer` The Board of Supervisors is requested to reappoint Ms. Mary Ann Curtin, Director of Intergovernmental Relations, as the county's alternate member to the Board of Directors of the Riverside Regional Jail Authority and adopt the attached resolution. Summary of Information: The Riverside Regional Jail Authority ("RRJA") operates the Riverside Regional Jail in Prince George County. The Authority consists of fourteen members, one member appointed by the governing body of each participating locality, and the Sheriff of each participating locality. Alternate members may also be appointed in the event the appointed member is unable to attend. The county's appointed member has been vacant since Mr. William Johnson resigned as Deputy County Administrator. Ms. Mary Ann Curtin currently serves as alternate member. Sheriff Proffitt is also a member of the Board by virtue of his office. Staff is requesting that the Board reappoint Ms. Mary Ann Curtin as the county's alternate member on the RRJA Board, with a term effective July 1, 2010 and expiring June 30, 2014. Once the Deputy County Administrator for Management Services position has been filled, staff will request that the Board appoint that individual as the appointed member. Preparers James J.L. Stegmaier Title: County Administrator Attachments: ^ Yes ~ No # (~J®~R2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. OJ00~3 WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the Riverside Regional Jail Authority (the "Authority"), which legislation was amended by Chapter 228 of the 1993 Acts of Assembly and Chapter 642 of the 1999 Acts of Assembly; and WHEREAS, the Board of the Authority consists of the sheriff from each member jurisdiction and one additional member (plus an alternate, if desired) from the jurisdiction appointed by the governing body for a four-year term; and WHEREAS, the current term of the member and alternate expire June 30, 2010. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Chesterfield County that Ms. Mary Ann Curtin is reappointed as an alternate member of the Board of the Riverside Regional Jail Authority for a term beginning July 1, 2010 and ending June 30, 2014. ®~~ CHESTERFIELD COUNTY ~ ~ - BOARD OF SUPERVISORS Page 1 of 2 ~~`° AGENDA Meeting Date: June 23, 2010 Item Number: 8.A.2. Subiect: Appointment to the Board of the Richmond Metropolitan Authority County Administrator: Board Action Requested: The Board is requested to nominate/appoint a member to serve on the Board of the Richmond Metropolitan Authority (RMA). Summary of Information: In 1966, a Board of Directors was formed to govern the RMA. Duties of the Board include passing resolutions; approving the annual budget; monitoring the organization's finances; voting upon measures; approving debt issuances; setting tolls; and selecting, appointing, supporting and reviewing the performance of the General Manager. There are four standing committees (finance, audit, personnel and nominating) on the Board. These committees direct and assist RMA staff with policies relating to external and internal auditors; approve human resource decisions affecting RMA employees; and nominate chair, vice chair and secretary/general counsel positions on the Board. Board meetings are held every third Tuesday of the month. Preparers R.J. McCracken Title: Director of Transportation Agen739 Attachments: ^ Yes ^ No ## ®~0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Summary of Information: (continued) The Chesterfield Board of Supervisors appoints two members for a term of four years. The current RMA Directors appointed by the county are A. Dale Cannady and Charles R. "Dick" White. Mr. Cannady's term does not expire until September 30, 2012. Mr. White's term expires June 30, 2010. Mr. White has asked to be considered for reappointment for a term effective July 1, 2010 and expiring June 30, 2014. A total of 10 applications, including one from Mr. White, have been received from citizens interested in serving on the RMA Board of Directors. Board members concur with the reappointment of Mr. Charles R. "Dick" White. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. DIStrICt: At -large ~~~~~~ CURRENT RMA BOARD MEMBERS Chesterfield County A. Dale Cannady Charles Richard White Term expires 9/30/2012 Term expires 6/30/2010 Henrico County James L. Jenkins David Brat Chairman Richmond Jacqueline G. Epps Beverly A. Burton David P. Baugh D. Mychael Dickerson Vice Chairman Corey Nicholson Charles B. Arrington, Jr. Virginia Department of Transportation Gerald P. McCarthy Secretary and General Counsel Eric Ballou Partner,Christain & Barter ~~~~~~ v ~ 179 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.A.3. Subject: Nominations/Appointments of Members to the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to nominate/appoint two members and an alternate to serve on the Richmond Area Metropolitan Planning Organization's Citizen Transportation Advisory Committee. Summary of Information: The Richmond Area Metropolitan Planning Organization's (MPO) Citizen Transportation Advisory Committee (CTAC) is composed of individuals representing the region's population. The MPO is the federally designated regional transportation planning organization that serves as the forum for cooperative transportation decision-making in the Richmond area. The function of CTAC is to advise the MPO on plans, studies, issues and other matters related to the planning of transportation. CTAC typically meets every 4r.n Tuesday of the month. Attached is a list of the current CTAC membership. The Chesterfield Board of Supervisors appoints two members and one alternate for a term of four years. The current CTAC representatives for Chesterfield are Mr. Herbert Richwine, Lt. John K. Jacobs and Mr. Jonathan H. Jackson (alternate). Mr. Richwine has served on CTAC since 1988. Lt. Jacobs has served since 2006, and Mr. Jackson since 2008. Lt. Jacobs is currently the Preparers R. J. McCracken Title: Director of Transportation Attachments: ^ Yes ~ No # (~J®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) CTAC Vice Chairman. Lt. Jacobs and Mr. Richwine have been appointed as the CTAC Co-Chairs for FY2011. All of the current CTAC representatives have asked to be considered for reappointment for a term effective July 1, 2010 and expiring June 30, 2012. Board members concur with the reappointment of Mr. Richwine, Lt. Jacobs and Mr. Jackson. A total of five applications, two from new applicants and three from the current members, have been received from citizens interested in serving on CTAC. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. DIStrICt: At -large t~~~~~3 Richmond Area Metropolitan Planning Organization's Citizen Technical Advisory Committee Current membership: Area Localities: Town of Ashland - Robert F. Brown Charles City County - Stephen R. Adkins (FY2010 Chairman) Chesterfield County - Herbert Richwine, Lt. John K. Jacobs (FY2010 Vice-Chairman), Jonathan Jackson (Alternate) Goochland County - Robert L. Basham Hanover County - Robert P. Morris, Deborah B. Coates (Alternate) Henrico County - William E. Lowe, Gregory R. Baka New Kent County - Lisa M. Guthrie, Pete Sweet (Alternate) Powhatan County - D. Wayne Holland, Christopher D. DeHart (Alternate) City of Richmond - Tyron K. Bey, Julien H. Williams At-Large Appointments: Virginia Conservation Network - John Zeugner, Sheila Sheppard (Alternate) League of Women Voters - Virginia P. Cowles, Noel Boraski (Alternate) Greater Richmond Chamber of Commerce - Vacant National Association for the Advancement of Colored People - Roy Bryant Richmond Area Bicycle Association - Lloyd Vye, Champe M. Burnley (Alternate) Richmond Association of Railway Patrons - Michael Testerman Virginia Commonwealth University - Paul P. Jez RAMPO Elderly and Disabled Advisory Committee - Linda G. Broady- Myers, Kelly A. Hickok (Alternate) ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.A.4. Subject: Nominations for Appointment/Reappointment to the Board of Building Code Appeals County Administrator's Comments: County Administrator: Board Action Requested: Appointment/reappointment of seven members to the Board of Building Code Appeals, for a term effective July 1, 2010 and expiring June 30, 2013. Summary of Information: The terms of seven members of the Board of Building Code Appeals will expire on June 30, 2010. These members are Robert W. Andrus, Steven M. Applegate, William G. Fields, Robert Foster, Timothy D. Grider, Francis A. Miller, III, and James D. Snowa; Messrs. Andrus, Applegate, Fields and Grider have expressed a willingness to continue serving on this board. The reappointment of each of these members has been discussed with their respective County Board members who have indicated support for their reappointment. Messrs. Foster, Miller and Snowa no longer wish to serve on the Board of Building Code Appeals at this time. After review of six additional applicants, the following individuals, Messrs. George Foster, Michael Bricker and Mike Gill, possess the education, knowledge and experience needed to make determinations on issues brought before the Board and will effectively replace the members who chose not to serve. Preparers Richard C. Witt Title: Interim Building Official Attachments: ^ Yes ^ No 0~0~91 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The new appointments/reappointments would maintain the composition of membership previously established by the Board of Supervisors for this Board. Board members concur with these appointments. Under existing Rules of Procedure, appointments to board and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by unanimous vote of Board members present. Nominees are voted on in the order in which they are nominated. ~~0~~2 w a a w A O V L7 A /~M I~+H O NA I~ O 1~ F-1 O U A w W F~1 V C ~u d w Q +. C. ~i v E ~ `e z ~~ C C Q d ~~ ~~ o ~~ a R d a L C ~v d w i Q L R V F" ~. c 'C v R z U ~ N U N a U O •: U N it ~ N N ~ ~ U W ~ ~ .-. ~ _O N O 'O O 'O ~ U ~ ~. U ~' w° C7 CO ~ ~~ ~ N _" U C7 ~-" ~ ~ ~ O O o ~ ~ ~ ~ ~ h VV1 VV O O i O U u V C R L . ~ 1~ V E N O 3~ .. ~ ~ ~ ~ ~ ~ .{-~' ~ ~ a~i L ~, X N ~ v ~. ~ °~ ... 4, Q ~ .~ O F, ~ N v y y ~ ~ 0 U 7 C U U N ~ .--. ~ ~ N N "~~ N ~ ~ O ~ ~ N ~ N ~ V ~ ~ N N ~ y ~ .~ ~ ~ ~ ~ -o ~ .~ ~ ~. N V ~ = E O ~ > v, c C y ,,, cd U 0 0 '~ N O O O '~ '~ O '~ O N O O ~ _ 0 0 0 _ 0 ~ ~ O N N O N O N N ~ N ~ ~ O N ~ N ~ N ~ N ~ ~ ~ O ~ O M M M M M M ~ O 0 ~ ~ M O ~ ~ ~ ~ M O M O ~ M O r ~ ~ ~ ~_ ~ ~ ~ cC b C ~ ~ ~ ~ O r C s Y a s «~ ~ . ~ c L c ' ~ b b b 4: ~ b ~ ~ 'C ~ ~O Q ~ Q ~ ~ ~ 0.1 ~ U ~ f1a y ~" ~.. ~. Vi CE t. I.r i--i L Ci ~ N ~ ~ y ~ V :C L f~C y y ~ rp ~ _ ~ O Q U . i ~ L y r ~ ~./ ~ N O f, 3 Q ~ ~ ~ Q = a o w A ° w ~ ~ a = v~ A 3 ~ ~ ;~ ' ~ d ~ ~ V d o = ~ ~ ~ ~ ~ v ~ ~ w W 3 c 4 ~ F o ' E ` ° ~ ~ ~ U 8 ti v ~; ~ n 0 R ~, f ^~ N M ~ V1 ~O [~ 00 O~ O ~ N M ~L H W N N N ~--~ ~ I .M. L w 'C V 0 OI L a ~ '-' c~ cO~d 7 x ,~ cVO t ~ ~ ~ O y ~ Q ~ ;b ~ U ~ ~ ~i y 0 L' v CC W .CI N r. N N ~I .~-i ..I L U O O M y .a x a~ O 3 y 'O T3 ._ 0 C a~ ~~®~ 73 O_ O N co '~ ~,o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.A.5. Subject: Nomination and Reappointment to the Social Services Board County Administrator's Comments: County Administrator: ~~ Board Action Requested: Reappoint Mrs. Susie W. Brown and Mr. Dean A. Lynch to the Chesterfield/ Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department, in collaboration with individuals, families and the community, is to provide advocacy and excellent services that encourage self-sufficiency, preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. Nine applications were received from citizens interested in serving on the Social Services Board, including two from existing members. Board members concur with the reappointment of Mrs. Susie W. Brown and Mr. Dean A. Lynch as at-large members to the Social Services Board for a four-year term effective July 1, 2010 through June 30, 2014. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Sarah C. Snead Title : Interim Deputy County Administrator, Human Services Attachments: ~ Yes ^ No # ®~®~1Q~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS ,~, ~ AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.A.6. Subiect: Nomination/Reappointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: ~~ Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominees for reappointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Circuit consis The purpose is to community programs local correctional At the June 14, Resolution Provi Corrections Act the Chesterfield Justice Board; a Justice Board Chesterfield C provide for the d and services for facilities. 1995 Meeting, ding for the (COCA) and th County and nd provisions Preparers Sarah C. Snead Attachments: ^ Yes (CCJB) serves the 12t'' Judicial Court ounty and the City of Colonial Heights. evelopment, evaluation and planning of the court in diverting offenders from the Board adopted a Resolution entitled Joint Implementation of the Comprehensive Community e Pretrial Services Act (PSA); Establishment of City of Colonial Heights Community Criminal for Joint Exercise of Powers. Title: Interim Deputy County Administrator ^ No # (~~®~~~ Criminal ting of CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are typically appointed each year. Nominees must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested the following individuals be reappointed to serve a two-year appointment that begins July 1, 2010 and ends June 30, 2012. The Honorable Frederick G. Rockwell, The Honorable Thomas L. Murphey The Honorable William W. Davenport Mr. Brad Peebles Ms. Eileen Brown Colonel Jeffrey W. Faries Sheriff Toddd B. Wilson Mr. Jim Zahringer Mr. Edward Lee Coble Mr. Thierry G. Dupuis III (Circuit Court) (General District Court) (Commonwealth's Attorney) (Educator) (Colonial Heights City) (Colonial Heights Police Chief) (Colonial Heights Sheriff) (District 19 CSB) (Chesterfield Citizen) (Chesterfield Citizen) At this time there remains a vacancy due to the resignation of Deputy County Administrator Rebecca T. Dickson. Ms. Dickson served in the County Representative category. Upon her replacement being named, staff will bring this vacancy back to the Board for appointment. All nominees are currently serving on the Community Criminal Justice Board. All have agreed to serve if appointed. The Executive Committee of the Community Criminal Justice Board recommends this slate for appointment. Board members concur with these appointments. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ®~®~~'~j CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: B.B. Subject: Streetlight Cost Approvals County Administrator's Comments: County Administrator: This item requests Board approval of streetlight installations in the Dale and Midlothian Districts. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1 Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: • Vicinity opposite 4809/4817 Selwood Road, on the existing pole Cost to install streetlight: $203.23 (Design Cost: $350.00) Does not meet minimum criteria for intersection or vehicles per day MIDLOTHIAN DISTRICT: • Intersection of Kim Drive and Walmsley Boulevard, on the existing pole Cost to install streetlight: $349.87 (Design Cost: $350.00) Meets minimum criteria For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~®~~~ STREETLIGHT REQUEST Dale District Request Received: January 12, 2010 Estimate Received: June 8, 2010 Estimate Requested: January 12, 2010 Days Estimate Outstanding: 147 NAME OF REQUESTOR: Ms. Janet S. Morrisett ADDRESS: 4400 Adelaide Avenue Richmond, VA 23234 REQUESTED LOCATIONS: Vicinity opposite 4809/4817 Selwood Road on the existing pole Cost to install light: $203.23 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "A pole with a transformer is already at this location. This is a very dark road. Vandals have given homeowners problems during summers of 2008 & 2009; each reported to the Chesterfield Police. At my residence - 4400 Adelaide Ave -the backyard backs up to the pole and is a fenced corner lot which was vandalized three times -Dec 20th 2009, Dec 22nd 2009, and again Dec 25th 2009; and Chesterfield Police came & took report. Each incident happened in my back yard." ~~00~~ Streetlight Request Map June 23, 2010 0 ~. o~ F R~ o~ ~g~~ ova o ~o ~~ ~ MELODY RD syoR~MFgOF RD ~ s~~<oo w ~ H ~Q ~ WHITESTOIVE CT 0 a 0 AOF<AIDE AVE ~ w VAUXHALL D GPRPF~OR This map is a copyrighted product of the Chesterfield County GIS Office. Streetlight Legend existing light • requested light 525 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 262.5 0 525 Feet V~~ ~~~1~~ STREETLIGHT REQUEST Midlothian District Request Received: November 9, 2009 Estimate Received: June 8, 2010 NAME OF REQUESTOR: ADDRESS: Mr. Joshua Marble 3134 Kim Drive Richmond, VA 23234 REQUESTED LOCATIONS: Estimate Requested: November 9, 2009 Days Estimate Outstanding: 211 Intersection of Kim Drive and Walmsley Boulevard, on the existing pole Cost to install light: $349.87 POLICY CRITERIA: Intersection: Qualified Vehicles Per Day: Qualified Petition: Qualified Requestor Comments: "This location is a school bus stop." ~~®1.~~ Streetlight Request Map June 23, 2010 Ol80RN RD ' c'S- ~A A~ Cy/AAt~ti ~j~0 ti9 ~`~. A ~~ l~ ~~ ~ `~O /- ~ZQ~ COMMANDER RD \ ARLIAMENT RD WA~MSLEY BLVD • 2~ ~~ ~G' TON R Z m x ~ ~ ~ ~ This map is a copyrighted product of the Chestertield County GIS Office. Streetlight Legend existing light • requested light 460 230 0 N This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chestertield County Environmental Engineering Department. 460 Feet V~1J CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.1.a. Subiect: Resolution Recognizing Mrs. Angela E Upon Her Retirement County Administrator's Comments: Wilderman, Transportation Department, County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution. Summary of Information: Mrs. Angela E. Wilderman will retire on June 30, 2010. Staff requests the Board adopt the attached resolution recognizing Mrs. Wilderman for 24 years of service to Chesterfield County. Preparers R.J. McCracken Agen738 Attachments: ^ Yes Title: Director of Transportation No O'D01~J3 RECOGNIZING MRS. ANGELA E. WILDERMAN UPON HER RETIREMENT WHEREAS, Mrs. Angela E. Wilderman began her tenure of public service with Chesterfield County on March 18, 1986 as a part-time employee in the Environmental Engineering Department; and WHEREAS, Mrs. Wilderman was promoted to the full-time position of Senior Clerk Typist/Receptionist for the Environmental Engineering Department in 1987, to the position of Secretary for the Transportation Department in 1989, and to the position of Administrative Secretary for the Transportation Department in 1994; and WHEREAS, Mrs. Wilderman demonstrated her commitment to continual self- improvement by obtaining an Associate of Applied Science Degree in Business Management in 2002; and WHEREAS, Mrs. Wilderman has been a member of the Tri-City Chapter of International Association of Administrative Professionals (IAAP) for thirteen years, serving on many committees including the Audit Committee and Member of the Year Committee; and WHEREAS, Mrs. Wilderman, in addition to being a faithful public servant, is a leader in the community with active participation in many organizations; and WHEREAS, Mrs. Wilderman and her family are one of the founding families of Saint Augustine's Catholic Church where she participates in many stewardship opportunities, serves in Liturgical Ministry as a Eucharistic Minister, has served as a Rite of Christian Initiation for Adults sponsor, was a Christian Formation Teacher, and participated in the Parish Council Discernment in 2007; and WHEREAS, Mrs. Wilderman is a member of the Friends of the Library for which she has provided her service to the Central Library in book sales, fund raising and as Treasurer; and WHEREAS, Mrs. Wilderman was a great leader in the collaborative effort between the Chesterfield Historical Society and Friends of the Library to publish The Full Plate cookbook in 2007; and WHEREAS, in 1981, Mrs. Wilderman became a charter member of the Chesterfield Historical Society and has served the organization as the President, chair of the Genealogy Committee, and Board Member helping with programs, budgetary, fundraising and many other aspects of management for the Historical Society; and WHEREAS, Mrs. Wilderman is a member of the Genealogical Research Institute of Virginia and her expertise in genealogy led her to research and publish "Marriage Records of Chesterfield County Abstracted from Microfilm 1771 - 1854", and to teach and assist others in genealogic research; and WHEREAS, Mrs. Wilderman is an active member of the Bermuda Hundred Chapter of the Daughters of the American Revolution (DAR), serving many years as the Registrar, and now the Regent for the Chapter; and ~~~1~4 WHEREAS, Mrs. Wilderman has been a dedicated and faithful employee of the County of Chesterfield for over 24 years and has plans to continue to serve the community in the future; and WHEREAS, Mrs. Wilderman will be missed by the employees of the Transportation Department, Community Development and County Administration for her years of professional service and support to the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Angela E. Wilderman at work and in the community, and expresses appreciation on behalf of all residents for her service to the county, congratulations and best wishes for a long and happy retirement. Q~~~.~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.1.b. Subiect: Resolution Recognizing Firefighter Charles S. Stump, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Firefighter Charles S. Stump will retire from the Fire and Emergency Medical Services Department on July 1, 2010, after providing the county with 34 years of dedicated service. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ^ Yes ~ No # ®~Q 1!~6 RECOGNIZING FIREFIGHTER CHARLES S. "STEVE" STUMP UPON HIS RETIREMENT WHEREAS, Firefighter Charles S. Stump will retire from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2010; and WHEREAS, Firefighter Stump attended Recruit School #6 in 1976 after transferring from the Fire and EMS Fleet Maintenance Shop, and has faithfully served the county for 34 years in various assignments, including as a firefighter at the Ettrick, Chester, Manchester and Clover Hill Fire and EMS Stations; and WHEREAS, Firefighter Stump was recognized for his actions in the winter of 1988 for his commendable leadership in the renovation and update of the Fire and EMS Department's Air Utility Unit when he traveled to Eagle Air, Inc. in North Carolina and provided insight and guidance into the overhaul and reconditioning of the unit with an updated compressor and air filtering system; and WHEREAS, Firefighter Stump was recognized as an effective team member of Engine 7 with a Unit Citation for a vehicle accident in January 2004, when his team extricated two trapped patients in a vehicle suspended upside down against a tree, two feet off the ground on Brandermill Parkway; and WHEREAS, Firefighter Stump was recognized in August 2004 with a Unit Citation as part of a two-person crew on Boat 7 for his commendable performance at a rescue, including the skilled removal of the Cloverleaf Lake Apartment occupants trapped by high water conditions during Tropical Storm Gaston; and WHEREAS, Firefighter Stump was recognized in February 2006 with an EMS Unit Citation along with his members of Truck 7 for their role in the extrication of three trapped patients from a vehicle on its side on Newby's Bridge Road resulting in life saves; and WHEREAS, Firefighter Stump was commended for his actions in the Spring and Fall of 2009 for making multiple visits to the Pierce Manufacturing facility in Appleton, Wisconsin, for his degree of expertise, years of applicable experience, and specification inspection of multiple pieces of aerial apparatus to include Trucks 9 and 7; and WHEREAS, Firefighter Stump was commended for his voluntary response and exemplary service to the City of Alexandria, Virginia in 2010; being assigned to Alexandria's Fire and EMS Station 203, he assisted with the tactical and operational responsibilities due to overwhelmed resources and staffing during a winter snow storm; and WHEREAS, Firefighter Stump was commended for his efforts in taking the lead on multiple emergency repairs to stations and apparatus, his mechanical knowledge, and as a tremendous resource to the department, and recently in the construction of a garage at the Clover Hill Fire and EMS Station that houses Brush and Boat #7; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Firefighter Charles S. Stump, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service and congratulations upon his retirement. ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.1.c. Subject: Resolution Recognizing Mr. Theodore Groves, Chesterfield Department of Mental Health Support Services, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Regue3fed: The adoption of the attached resolution. Summary of Information: Mr. Groves will be retiring from the Chesterfield Department of Mental Health Support Services after having provided 22 years of service to the citizens of Chesterfield County. Preparers Debbie Burcham Title: Executive Director, Mental Health Support Services Attachments: ^ Yes ~ No # 0~0~~~ RECOGNIZING MR. THEODORE GROVES UPON HIS RETIREMENT WHEREAS, Mr. Theodore R. Groves will retire on August 1, 2010 after providing 22 years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mr. Groves began his career with the Chesterfield County Department of Mental Health Support Services in October 1988 as Chief of MH/MR Program Evaluation; remained in that title until the Fall of 2002, when he became Strategic Manager, and then became Automation Coordinator in September 2009; and WHEREAS, Mr. Groves has been a valued member of the Department of Mental Health Support Services Leadership Team for over 20 years; and WHEREAS, Mr. Groves championed Chesterfield Mental Health Support management program; and and was instrumental in developing Services' health care and quality WHEREAS, Mr. Groves was a leader in the Chesterfield Community Services Board seeking and achieving national accreditation for all of its services; and WHEREAS, Mr. Groves was a strong advocate and leader in Chesterfield County's and the Chesterfield Department of Mental Health Support Services' diversity efforts, was one of the founding members of the Chesterfield County Diversity Advisory Board, and has shared many of his family experiences and his heritage, including being a descendant of the notorious western bandit Cherokee Bill and a direct relative of Harvey Groves who rode with Buffalo Bill's Wild West Show; and WHEREAS, Mr. Groves is recognized as a national expert on the Health Insurance Portability and Accountability Act (HIPAA), especially as it relates to behavioral health care; and WHEREAS, Mr. Groves chaired the Virginia Association of Community Services Board HIPAA Committee to assist other statewide Community Services Boards in designing systems to comply with HIPAA regulations; and WHEREAS, Mr. Groves led and participated in numerous behavioral health system improvement efforts, including serving as the first Chair of the Virginia Association of Community Services Board Quality Committee, which assisted with establishing a framework for other Community Services Boards to measure and improve their quality efforts; and WHEREAS, Mr. Groves led Chesterfield Department of Mental Health Support Services' technology improvement efforts for the past 20 years, which has resulted in the acquisition and deployment of leading edge hardware and software for use by the department's health care staff; and WHEREAS, Mr. Groves championed and was a leader in the Chesterfield Department of Mental Health Support Services' current implementation of a new information system which includes an electronic health care record and a more efficient way in deploying technology to the end user. ~~0~~~ WHEREAS, Mr. Groves will be sorely missed for his professional contributions, his strategic thinking, and his commitment to the high quality of services provided to those served by the Chesterfield Department of Mental Health Support Services. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Mr. Theodore Groves, and extends appreciation for his 22 years of dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~0~~~ CHESTERFIELD COUNTY _ _ BOARD OF SUPERVISORS Page 1 of 1 ~„ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.1.d. Subject: Resolution Recognizing Charles E. West, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Staff requests the Board adopt the attached resolution. Summary of Information: Mr. Charles West will retire from the Chesterfield County Utilities Department on July 1, 2010, after more than 34 years of service to the county. Preparers Roy E. Covington Attachments: ^ Yes ~ No Title: Director, Utilities Department OJ0~11 RECOGNIZING MR. CHARLES E. WEST UPON HIS RETIREMENT WHEREAS, Mr. Charles West will retire from Chesterfield County Utilities Department on July 1, 2010; and WHEREAS, Mr. West began his public service with Chesterfield County on September 16, 1975, when he was hired by the Chesterfield Utilities Department as a Meter Installation Laborer I; and WHEREAS, Mr. West was promoted to a Senior Labor Crew Chief in 1981, where he has served faithfully until his retirement; and WHEREAS, Mr. West directed the day-to-day activities of crews responsible for the installation of thousands of new water services; and WHEREAS, Mr. West was focused on providing world-class customer service by consistently meeting or exceeding customer expectations; and WHEREAS, Mr. West continuously utilized his knowledge of service installation techniques and experience to provide water service that is safe, reliable and environmentally sound; and WHEREAS, Mr. West was highly respected and liked by his peers and co- workers; and WHEREAS, Mr. West willingly and faithfully worked after hours and during emergencies to ensure continued service to Chesterfield County's public water system customers; and WHEREAS, throughout his career with Chesterfield County, Mr. West displayed dependability, aptitude, good character and good values. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Charles E. West and extends on behalf of its members and the citizens of Chesterfield County, appreciation for over 34 years of exceptional service to the county. ~a~0~ ~ e~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.1.e. Subiect: Resolution Recognizing Mrs. Patricia W. Kizzie, Budget and Management Department, Upon Her Retirement Coun Administrator's Comm nts: County Administrator: :~D~ Board Action Requested: The Board is requested to adopt the attached resolution. Summary of Information: Mrs. Patricia W. Kizzie will retire on June 30, 2010. Staff requests the Board adopt the attached resolution recognizing Mrs. Kizzie for 16 years of service to Chesterfield County. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ~ No # ~:J~~~L~ RECOGNIZING MRS. PATRICIA W. KIZZIE UPON HER RETIREMENT WHEREAS, Mrs. Kizzie began her tenure of public service with Chesterfield County on November 1, 1994, having previously devoted herself to public service for over 13 years with Virginia State University and the Virginia Department of Social Services; and WHEREAS, Mrs. Kizzie provided progressive and exemplary service with the Chesterfield-Colonial Heights Department of Social Services for 13 years, with responsibilities for budget development, audit assistance, Human Resources, purchasing and procurement, and facilities management; and WHEREAS, Mrs. Kizzie actively participated in numerous committees at the state and local level during her tenure with Chesterfield-Colonial Heights Department of Social Services including having served as Administrative Coach on the Social Services Cultural Diversity Committee; served as the Social Services Change Agent for the In-Focus project; served on the Social Services Quality Council and as goal champion for the Social Services communication goal team; served as the Project Coordinator for the Hornby Zeller Associates workload study as well as serving on the statewide advisory committee for this initiative; and WHEREAS, Ms. Kizzie served on the Virginia Department of Social Services State/Local Collaborative as well as the Virginia League of Social Services Administrative Committee; and WHEREAS, Mrs. Kizzie served with distinction as a member of Chesterfield County's Advisory Committee on Cultural Diversity for many years, and on the Council of Chesterfield University; and WHEREAS, Mrs. Kizzie actively supported the County's strategic planning and quality improvement efforts, earning leadership certificates in LEAD and Stephen Covey's Seven Habits of Highly Effective People; and WHEREAS, in February 2008, Mrs. Kizzie transferred from her position as Assistant Director for Administration and Finance from the Chesterfield - Colonial Heights Department of Social Services to assume responsibilities as Assistant Director of Budget and Management; and WHEREAS, as Assistant Director of Budget and Management, Mrs. Kizzie dedicated herself to ensuring the fiscal strength, integrity and long term viability of the county by managing the development section of the department to include managing the county's capital improvement program consistent with the strategic goals and objectives of the organization; municipal finance functions including debt management policies, the Federal Stimulus Act, and economic development and growth management initiatives; assisted in maintaining the county's triple-AAA credit rating, managed the cash proffer program for discussion and annual presentation to the Board of Supervisors, and lent her talents and expertise to development of the Comprehensive Plan; and WHEREAS, Mrs. Kizzie set a standard of ethical behavior, sensitivity and a strong commitment to leadership and teamwork; and ~~®~~~ WHEREAS, Mrs. Kizzie will be missed by the employees of the departments of Budget and Management and Social Services for her professional service and support to the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Patricia W. Kizzie, and expresses appreciation on behalf of all residents for her service to the county, congratulations, and best wishes for a long and happy retirement. 0~®~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.1.f. Subject: Resolution Recognizing Mr. Thomas Taylor, Director of the Community Development Block Grant Department, for His Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Thomas Taylor will retire on July 1, 2010. Staff requests the Board adopt the attached resolution recognizing Mr. Taylor for 14 years of service to Chesterfield County. Preparers William Dueler Title: Interim Deputy County Administrator Attachments: ^ Yes ~ No # 0~®~~G RECOGNIZING MR. THOMAS TAYLOR FOR HIS SERVICE TO THE CITIZENS OF CHESTERFIELD COUNTY WHEREAS, Mr. Thomas Taylor has over 38 years of experience in Housing and Community Development, including 14 years as Director of the Community Development Block Grant Department for Chesterfield County; and WHEREAS, Mr. Taylor was instrumental in the acquisition and development of over 300 new homeownership opportunities to include three subdivisions; and WHEREAS, Mr. Taylor encouraged and facilitated collaborative relationships with other county departments which created the potential for over 200 homes to be repaired, rehabilitated and maintained as well as the provision of public services to over 700,000 residents through programs in the Chesterfield County Public Schools, Libraries, Parks and Recreation, the Boys and Girls Club of Metro Richmond, and the Children's Home of Virginia Baptist; and WHEREAS, during Mr. Taylor's tenure, the quality of life of many Chesterfield County residents improved through infrastructure improvements such as the Rayon Park Sewer Project, Winchester Greens Commercial Building and Dundas Road Drainage Project; and WHEREAS, Mr. Taylor worked diligently to develop public facility improvements such as the Ettrick Community Building, Ettrick Walking Trail, Chesterwood Drive Sidewalk Project, and the Camp Baker ADA conversion; and WHEREAS, Mr. Taylor fostered within the Community Development Block Grant Department a cooperative and innovative commitment to low and moderate income citizens in Chesterfield County; and WHEREAS, Mr. Taylor has partnered with numerous community groups serving low and moderate income citizens to provide programs which improved the quality of life in neighborhoods throughout the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes and thanks Mr. Thomas Taylor for his outstanding service to Chesterfield County. ms AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.C.2. Subject: Award Construction Contract for Laurel Road Drainage Improvements County Administrator's Comments: County Administrator: The Board of Supervisors is requested to award a contract for the construction of Laurel Road Drainage Improvements to Virginia Concrete in the amount of $134,427.00. Summary of Information: The Laurel Road Drainage Project is approximately 850' long and consists of both storm sewer and open channels. The Laurel Road Drainage Project will not only provide a direct benefit to three (3) homes that have extensive flooding during moderate storm events, these improvements will also eliminate the flooding of Laurel Road for the approximately 1300 cars and school buses that travel Laurel Road on a daily basis. All easements have been obtained and funding for design and construction is being paid for from the Community Development Block Grant Recovery (CDBG-R) funds, received through the American Recovery Reinvestment Act. The Laurel Road Drainage Project had five (5) responsible bidders. Four (4) of the bidders were at or below the engineer's estimate. Staff Recommendations: It is requested that the Board of Supervisors award a contract to Virginia Concrete in the amount of $134,427.00 and authorize the County Administrator to execute any necessary documents. District: Matoaca Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # (D~®~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS ~~ 1749 GIli CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: The Board of Supervisors is requested to award a contract for the construction of Laurel Road Drainage Improvements to Virginia Concrete in the amount of $134,427.00. The bid came in less than estimated and there is sufficient Community Development Block Grant Recovery (CDBG-R) funding for this project. Preparers Allan M. Carmody Title: Director. Budget and Management ~~Q~~~ ®~®~_ ixs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.C.3. Subject: Street Name Change County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve renaming of West Brevard Drive in The Vineyard at Forest View, Section 1 to Brevard Drive. Summary of Information: West Brevard Drive was recorded on March 11, 2005, Plat Book 152, Page 20. The Tax ID's for the 18 affected parcels are: 793621160700000, 793621162800000, 793621230100000, 793621232100000, 793621024000000, 793621081400000, 793621093500000, 792621812800000, 792621902400000, 792621954600000, 792621991900000, 793620329300000, 793620428400000, 793620527500000, 793620549300000, 793621301500000, 793 621390700000, and 79362146000000. The approved tentative for The Vineyard at Forest View showed a proposed Brevard Drive tying into the existing Brevard Drive in Brevard subdivision. When the development was phased for construction plan submittal, the first phase did not connect into Brevard. From a safety and access standpoint, Brevard Drive in The Vineyard at Forest View was recorded as West Brevard Drive so as to create a unique identifier. Now that the roads are connected, "West" needs to be legally removed. The street signs and citizens are currently using Brevard Drive. Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Enpineering ^ No # 0 ~D ~'~ °~ ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff Recommendations: Recommend that the Board of Supervisors approve renaming of West Brevard Drive in The Vineyard at Forest View Section 1 to Brevard Drive. District: Matoaca ~'~~~~~ i, '~~,~_ ~J ~~ ~~ J\~_ w1 ~O I ~ ice' ., ~ ~o oP ~ '~ ~ `~'~ ,~; ~s~ / ~ ,~ , ' ~~ ~`~~•, i' , O~ I J~~~e ~n~yards'at '~~ ~~-~ _ 1 ~. Forest` yew. / `f- ~~ ,~ ;~ %~ / 9,Q~` }_. ~'Qp Name~Ghange: .~'P ~. N w.~~ e /'~ s / '~ / ~. ----- ~ ~ X ~~~ %~ 92 ,~ ~~ j ~ ~~.~ I J-,.. - ~ ~~ ~ Q ~ ~.i ti ,_ _ ~___ _ OLL _ INGSID'EISR ~~ _ _ ,~ i ~ ~~- r _ ~~!~ ,, -~ '~~ ~ ~ _ ~, ~ f ~ a ~ ~ \ ~ ~. __ o ~~ ~~ ; ~ ~ ~ _~ - , ~---_-_-r - - I--1~ ;_ _ _,i-- ~ Q ~~ I w ~ - h ' o--~ ~ ~ ~ O ` ' -- -~---- - i ~ti~ ~-` " ~ ~ ~- _ - ~' -- ~ ___ j ~ ~~a '--r . ~- , --r-- -- -~ -- v, ~ w --- ~ -- _-- a~ I1 -------'~ ---i- __; j ' Z. fns j -__ ,_ ~ W ~~ ~ ~~ _1 J~ ®~~~~3 1749 C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 2010 Item Number: s.C.4. Subject: Authorization to Refer to the Planning Commission Proposed Reductions in Planning Fees for Certain Commercial Activities County Administrator's Comments: County Administrator: Board Action Requested: Authorization to refer to the Planning Commission proposed reductions in planning fees for certain commercial activities and direct the Planning Commission to return a recommendation no later than August 17, 2010. Summary of Information: The Board adopted a Planning Fee Holiday for certain commercial uses on August 26, 2009 which will expire June 30, 2010. It is expected that thirteen rezoning applications and thirty-four site plan applications will be filed under this holiday resulting in $143,040.34 in "lost" revenue. To continue to encourage commercial growth in the County during this recession, Board members have requested the continued reduction of certain planning fees for the next year. Section 15.2-107 of the Code of Virginia requires that changes in planning fees must be adopted by ordinance. The current holiday reduces the planning fee for office, commercial and industrial uses for all applications. Any individual fee or multiple fees for a single development opportunity, up to $8,200 are reduced to a $200 minimum. Fees above $8,200 pay the difference between $8,200 and the applicable fee plus $200. Only initial submissions are eligible for the reduction and any applications must be in conformance with the comprehensive plan. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # 0~~~.~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 'xis AGENDA The following applications are not eligible for the temporary reduction: 1) variances, 2) deferral requests, 3) remand requests, 4) appeals of development standards waivers, 5) any use incidental to a principal dwelling unit or 6) family day care homes. Some Board members have requested that staff develop a fee reduction proposal focused primarily on investment in the county by small businesses while minimizing "lost" revenue. To achieve that goal, staff recommends that the following options be considered: 1. Continue the existing fee holiday criteria except for any application to permit a wireless communication tower or computer controlled variable message electronic sign. 2. The current fee holiday subsidizes up to two types of rezoning applications that may be filed in combination; for example a request for rezoning and conditional use or conditional use planned development. The subsidy could be amended by reducing the maximum reduction for rezoning applications to one application only for a maximum credit of $4,500 instead of the current maximum of $8,000. 3. The site plan application fee maximum credit currently is $8,000. The maximum credit amount could be reduced to $1,200 which is the base application fee the applicant would then be required to pay only the acreage fee of $80 per acre. ~~Q~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 "' AGENDA Budget and Management Comments: This item requests the Board to authorize a referral of proposed reductions in selected planning fees to the Planning Commission. As part of the Board's ongoing focus on economic development, a planning fee holiday for certain commercial uses was instituted in FY2010 to spur new development in the county. The holiday, which expires on June 30, 2010, was applied to nearly 50 rezoning and site plans applications and produced an estimated $143,000 in savings for businesses/"lost" revenue for the county. Looking ahead, the FY2011 budget was crafted assuming that the fee holiday would continue for another year. Accordingly, if the holiday is renewed it will not have a negative impact on the planning fee revenue forecast for FY2011. If a hybrid of the current fee holiday structure (as discussed in the preceding item) were adopted, however, staff estimates that the savings to businesses (and the amount of "lost" revenue) could be notably less than the FY2010 amount. Under such a scenario, staff projects "lost" revenue ranging somewhere between $75,000 and $100,000, depending on which modifications were selected. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~~.~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~,.. AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.5.a. Subject: Request for a Permit to Stage a Fireworks Display at the Chesterfield County Fairgrounds on July 4, 2010 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve a permit to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2010. Summary of Information: The Chesterfield County Parks and Recreation Department has requested permission from the Board of Supervisors to stage a fireworks display at the Chesterfield County Fairgrounds on July 4, 2010, with no rain date. The Parks and Recreation Department has conducted similar displays on the same property in previous years without incident. The fireworks supplier, Zambelli Fireworks MFG. Co., Inc., is a nationally known fireworks company that has successfully assisted the County in its July 4 celebration for the past three years. Zambelli has obtained a liability insurance policy naming the County of Chesterfield as an additional insured party in the amount of $2,000,000. The Fire Marshal has reviewed this fireworks request and indicates that it meets the criteria under the Fire Prevention Code. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0505:83847.1 aV~~4~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 „' AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.5.b. Subject: Request for a Permit for Woodlake Community Association to Stage a Fireworks Display at the Woodlake Pavilion/Amphitheater on September 4, 2010, with a Rain Date of September 5, 2010 County Administrator's Comments: County Administrator: The Board is requested to approve a permit for Woodlake Community Association to stage a fireworks display at the Woodlake Pavilion/Amphitheater on September 4, 2010, with a rain date of September 5, 2010. Summary of Information: The Woodlake Community Association has requested permission from the Board to stage a fireworks display at the Woodlake Pavilion/Amphitheater on property owned by The Lakes on 360, Inc. adjacent to the Swift Creek Reservoir on Saturday of Labor Day weekend, September 4, 2010, with a rain date of Sunday, September 5, 2010. Mr. W.G. Bulifant, III, of Dominion Fireworks, who has previously conducted similar displays elsewhere in the County, will personally discharge the fireworks. Woodlake Community Association has conducted fireworks displays since 1995 without incident. Woodlake has submitted evidence of a fireworks Preparers Jeffrey L. Mincks Title: County Attorney 0505:83903.1 Attachments: ~ Yes ^ No # (~J0~~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA liability insurance policy in the amount of $2,000,000 which names the County as an additional insured. The Fire Prevention Bureau has reviewed this fireworks request and indicates that it meets the criteria of the Fire Prevention Code. 0505:83903.1 ~~©~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: s.C.6. Subject: Authorize the Lifelong Learning Institute in Chesterfield to File an Application Requesting Conditional Use Approval to Permit a Private School on County-Owned Property in a Residential (R-7) District County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Lifelong Learning Institute in Chesterfield to file an application requesting conditional use approval to permit a private school on county-owned property in a Residential (R-7) District. (Tax ID 728-709-2614) Summary of Information: The Lifelong Learning Institute in Chesterfield is a member-supported school offering daytime courses and activities designed to meet the educational, fitness and social enrichment needs of senior adults. The Institute has operated a private school in the existing Watkins Annex building located at 13801 Westfield Road since December 2003 without the requisite conditional use. To rectify this situation, approval of a conditional use is necessary. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No v J I >~ Q U m o ~ I I ~1-~1 ~ J ~~ m ~ U 3 N O N ~~ N ~ `~ U ~ AI ROAD V ~ -~ ~~ :::::::::::::::::: ~ ~ tY ~ ~ ~ ~ ~ '~ Q ~ O .:: ~ ~ ,1 ~ ~~ ~ ~ 5 J i, z ~ ~ ~ U R W ~ k ~ ~ C ~ U` , U ~ O N w I ~ Z~ln + "~M~d ,( No7O~ a31abH~ ~ ~ ~ ~ a ~ ' ~ O lL ~2 ' ~ ~ ~ ~ M >C J v ° ~ U Z W N a ~ a; c - ' ~ ~ cn W o U O Q ~ F-- ~ M ~'? 1 U ~ ~ r o U 1 ~ ~ 1 ~ O~O~.R32 N U 1 U /1 ~ . N U J n _ _, ,,., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 2010 Item Number: 8.C.7. Subiect: Approval of Special Project Service Agreement for the CFC/HCFC ("Freon") Collection and Processing Services Program with the Central Virginia Waste Management Authority (CVWMA) County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to sign a Special Project Service Agreement for the CFC/HCFC ("Freon") Collection and Processing Program with CVWMA. Summary of Information: The current agreement for CFC/HCFC ("Freon") collection and processing is scheduled to expire on June 30, 2010. With the Board's approval the new agreement will be effective July 1, 2010 and end June 30, 2015. The CVWMA regularly establishes contracts for various waste and recycling services through competitive procurement processes and makes them available to member jurisdictions by signing a Special Project Service Agreement. In December of 2009 the CVWMA issued a Request for Proposals for the evacuation and processing of CFC/HCFC ("Freon") gases from used appliances. The successful bidder was Tri-City Appliances of Petersburg, Virginia. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No # OJ®'~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA This service agreement allows the county to use Tri-City Appliances to collect and process refrigerant gases from appliances brought to the county's convenience centers. While the county has a trained recycling technician on staff that performs the collection and processing procedure throughout the year, there are times when the volume of appliances is greater than one person can handle and we need a back-up resource to collect and process the gases. This is a requirements contract with no guaranteed amount of work promised to the contractor. The contracted amount varies widely depending on the volume of appliances brought to the convenience centers; in some years we have not used the contract at all, while in other years it was as high as $20,000. ®~Q~,.~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 3 of 3 _"' AGENDA Budget and Management Comments: The Board is requested to authorize a Special Project Service Agreement for the Waste and Resource Recovery (WARR) Division's Freon Collection and Processing Program. As discussed earlier in this paper, the agreement would be set up on an as-needed basis, meaning that if there is no excess volume of Freon collection work to be performed at the convenience centers, then there is no required payment to the contractor. Nonetheless, based on prior year trends, there is contingency funding in WARR's FY2011 budget specifically set aside for potential contractual service expenses. Preparers Allan M. Carmody Title: Director, Budget and Management CDC®~.~~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.C.8. Subject: Direct the Planning Commission to Consider an Ordinance Amendment to Allow Columbaria as a Restricted Use in Certain Districts ministrator's Comments: County Administrator: Board Action ReQUested: Recommend the Board direct the Planning Commission to consider the ordinance amendment and return a recommendation within 100 days. Summary of Information: In response to recent requests from churches and/or other places of worship to be allowed to erect Columbaria, Mr. Gecker has requested the Planning Department look at how this use can be added to the zoning ordinance. A columbarium is a permanent structure made up of spaces where family members can place urns containing the ashes (or cremains) of cremated loved ones. This use is not specifically enumerated in the zoning ordinance. As such, staff has determined it to be similar to cemeteries and graveyards which are permitted through the conditional use process when located in residential districts. Graveyards maintained by a church or family are permitted in Agricultural Districts. Those inquiring have been advised that a conditional use is required for their proposed Columbaria. Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 17N AGENDA With more people choosing cremation for disposition of final remains, columbaria are increasingly being located at churches. Therefore, staff believes it would be appropriate to allow columbaria as a restricted use wherever churches or other places of worship are permitted. Restrictions being considered would, at a minimum, require that the columbarium be in conjunction with a church use on the property; that records be maintained of next of kin or nearest relative to the deceased; and that minimum yard requirements be addressed. c~ v y:! 1718 Memorandum Chesterfield County, Virginia DATE: JUNE 7, 2010 TO: THE HONORABLE MEMBERS OF THE BOARD OF SUPERVISORS FROM: KIRKLAND A. TURNER, DIRECTOR OF PLANNING ~4"r SUBJECT: AMENDMENT TO ZONING ORDINANCE The Planning Department has had recent requests from churches and/or other places of worship to be allowed to erect columbazia. A columbarium is a permanent structure made up of spaces where family members can place urns containing the ashes (or cremains) of cremated loved ones. In response to the recent requests, Mr. Gecker has asked the Planning Department to look at how this use can be added to the zoning ordinance. A columbazium is not specifically enumerated in the zoning ordinance. As such, staff has determined this use to be similaz to cemeteries and gaveyazds which aze permitted through the conditional use process when located in residential districts. Graveyards maintained by a church or family is permitted in Agricultural Districts. Those inquiring have been advised that a conditional use is required for their proposed columbaria. With more people choosing cremation for disposition of their own, or of family members, final remains, the vast majority of columbaria are being located at churches. Therefore, staff believes it would be appropriate to allow columbazia as a restricted use wherever churches or other places of worship are permitted. The restrictions would, at a minimum, require that the columbazium be in conjunction with a church use on the property; that records be maintained of next of kin or nearest relative to the deceased; and that minimum yard requirements be addressed. This is a request that at your June 23, 2010 meeting you initiate an amendment to Chapter 19 of the County Code to allow columbaria as a restricted use in certain zoning districts. Thank you for your consideration of this matter. If you have any questions or concerns Robert Clay has been assigned as the project manager and will be available to assist you. You may contact him at 796-7122. cc: James J. L. Stegmaier, County Administrator Marilyn Cole, Assistant County Administrator William D. Dupler, Deputy County Administrator Members of the Planning Commission Providing a FIRST CHOICE community through excellence in public service CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.C.9. Subject: Authorize the Receipt and Appropriation of Grant Funds from the Department of Homeland Security to Provide Citizen Preparedness Training for the Citizens of Chesterfield County County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department, Office of Emergency Management, to receive and appropriate $14,300 in grant funds from the Department of Homeland Security for training and coordinating the Community Emergency Response Teams (CERT). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $14,300 in grant funds from the Department of Homeland Security for the Community Emergency Response Teams (CERT). This program is designed to teach citizens how to take care of themselves and their neighbors immediately following an emergency or disaster. The concept was developed in 1986 to teach basic fire suppression, light search and rescue and first aid. The funding is used to pay the program coordinator (part-time) and instructors, as well as purchase supplies. There are no matching funds required. Up to four classes per year are conducted, with approximately 20 citizens instructed per class. Preparers Edward L. Senter Title: Chief, Fire & EMS Attachments: ~ Yes ^ No 0~0~39 ~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS "'° AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board authorize the acceptance and appropriation of the Department of Homeland Security Community Emergency Response Teams (CERT) grant funds in the amount of $14,300. The CERT grant funding will be used to purchase supplies, pay the part-time program coordinator and program instructors. The program coordinator and instructors are paid through a fee per service contract with the County. The service contract is limited to the availability of grant funds. The grant does not require a local match of funds. Preparers Allan M. Carmody Title: Director, Budget and Management ,r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.10. Subject: Authorization to Amend the County's Fiscal Services Agreement with the Greater Richmond Convention Center Authority County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to amend the Fiscal Services Agreement with the Greater Richmond Convention Center Authority to reflect fiscal agent fees for FY2011 - FY2014. Summary of Information: Chesterfield County participates with the City of Richmond and the Counties of Hanover and Henrico in the Greater Richmond Convention Center Authority (the Authority), a regional authority created to construct and operate an expanded convention center. On April 17, 1998, the Authority's Commission adopted a resolution designating Chesterfield as its fiscal agent effective July 1, 1998 and Chesterfield accepted such designation. The Fiscal Services Agreement (the Agreement) documents the agreed upon scope of services, terms, conditions, restrictions and fees for Chesterfield's service as the Authority's fiscal agent. Fees are negotiated for a four-year period based on reimbursing the county for its estimated cost of providing the services. Staff recommends amending the Agreement to establish the annual fees for the period July 1, 2010 through June 30, 2014 at $100,100 for FY2011, $103,100 for FY2012, $106,200 for FY2013 and $109,400 for FY2014. Preparer:_ Marv Lou Lyle Title: Interim Deputy County Administrator Attachments: ~ Yes ^ No # ~~®~rX~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.11. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Reauested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Bermuda: Windsor Hills Section 4 Stoney Glen South Section 7 Stoney Glen South Section 8 Midlothian: Queens Grant at Riverdowns Section 5 Preparers Richard M McElfish Title: Director. Environmental Engineering- Attachments: ^ Yes ~ No # (~:D®~~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -WINDSOR HILLS SECTION 4 DISTRICT: BERMUDA MEETING DATE: June 23, 2010 ROADS FOR CONSIDERATION: HARROW DR Vicinity Map: WINDSOR HILLS. SECTION 4 pP~ m N ~~ ~ ~M ~~ ~ ,~ GAR T RFFC Y RD O LOU~S~ ro DR ARROW DR 1ER 0~~~5 -o ~ LN ~?~ G~ O m Q" c o ~ G~ ~ O ~ ~ G p~ ~a ~ ~ yp~ X00 P ~O n ~ ~ OOG ~ ~o Produced By Cheaterfleld County GIS //~~ ~~®~"7C~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -STONEY GLEN SOUTH SECTION 7 DISTRICT: BERMUDA MEETING DATE: June 23, 2010 ROADS FOR CONSIDERATION: GLENMORGAN DR TOOLEY CT TOOLEY DR TOOLEY PL Vicinity Map: STONEY GLEN SOUTH SECTION 7 P ~Q~ ~p.~` .y O ~~ Od, pFz O ~ n Z G1~ ~OAYD ~ m ~~Q ~ ~ ~~P C~Ye o ~ G~ G~\FF 0~~ m (~`,Q O`S r0/1/ ~ D ~ Z ~~ 2 m d ~ Z m = <Z N O CT r ao ~ TWIN U m O m O~ ? ~ ~ CEDARSR~ ~ rn o m ~ Q ~L v~ ~~ ~ O~ ~ y~ 00 -a ~T z ~~ S RING FOX`N F O CT ~ ~ O~ T R D ~ _~ TOO~EY ~R ~~ ~2 O~ ~N ~~O ~~ ~O ~~~~~~ ~O ~Q~ ~X~ON EOENT O OG~ O '~i,Q~ T~ F~ l ~~O ~\~~~ Produced By Chestsrfleld County GIS //''~~ AA l.Y~®A~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -STONEY GLEN SOUTH SECTION 8 DISTRICT: BERMUDA MEETING DATE: June 23, 2010 ROADS FOR CONSIDERATION: GLENMORGAN DR TOOLEY DR TOOLEY TER Vicinity Map: STONEY GLEN SOUTH SECTION 8 Produced By Chesterfield County G1S ~;~ ~ ~ ~~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -QUEENS GRANT AT RIVERDOWNS SECTION 5 DISTRICT MIDLOTHIAN MEETING DATE: June 23, 2010 ROADS FOR CONSIDERATION: RIVERDOWNS SOUTH DR ROYAL CREST DR Vicinity Map: QUEENS GRANT AT RIVERDOWNS SECTION 5 Produced By Cheaterfleld County GIS V ~~~~® CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.12. Subiect: Election to Continue to Pay VRS Member Contributions for New Employees Hired On or After July 1, 2010 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to take no action on the attached resolution to pay new employee member contributions to VRS. Summary of Information: The Virginia General Assembly, in its 2010 session passed legislation creating a separate retirement plan for employees hired on or after July 1, 2010 (hereafter referred to as "Plan 2" employees). The legislation amended VA Code § 51.1-144 to provide that Plan 2 employees will pay their 5 percent retirement contribution to VRS and that, absent other action by the employer, such contribution will be paid through salary reduction according to Internal Revenue Code § 414 (h). Internal Revenue Code § 414 (h) provides that a locality, school board or other local employer may pick-up, in whole or in part (in 1 percent increments), the 5 percent member contribution as an additional benefit not paid as salary. The employer's optional payment of the 5 percent member contribution may only be made on a uniform basis for all of its new Plan 2 employees. The Board must adopt a resolution to have the county pay all or a portion of the new employees' 5 percent member contribution. A sample resolution is attached. Staff recommends that no action be taken on this item. Preparers Scott W. Zaremba Title: Director, HR Programs Attachments: ^ Yes ~ No ®V~~~~'~ RESOLUTION AUTHORIZATION TO PICK-UP THE EMPLOYEE'S CONTRIBUTION TO VRS UNDER § 414 (H) OF THE INTERNAL REVENUE CODE FOR PLAN 2 EMPLOYEES WHEREAS, the Virginia General Assembly, in its 2010 session passed legislation creating a separate retirement plan for employees hired on or after July 1, 2010 (hereafter referred to as "Plan 2 Employees"). The legislation stipulates that Plan 2 Employees will pay their 5 percent member contribution and that, absent other action by the employer, such contribution will be paid through salary reduction according to Internal Revenue Code § 414 (h) on a pre-tax basis; and WHEREAS, the legislation allows certain employers, including the County of Chesterfield, to pick-up and pay all or a portion of the member contributions on behalf of its Plan 2 Employees as an additional benefit not paid as salary; and WHEREAS, the election to pick-up and pay all or a portion of the member contributions on behalf of its Plan 2 Employees as an additional benefit not paid as salary shall, once made, remain in effect for the applicable fiscal year (July 1 - June 30) and shall continue in effect beyond the end of such fiscal year absent a subsequent resolution changing the way the 5 percent member contribution is paid; and WHEREAS, employee contributions that are picked-up as an additional benefit not paid as salary are not considered wages for purposes of VA Code § 51.1-700 et seq. nor shall they be considered salary for purposes of VA Code § 51.1-100 et seq.; and WHEREAS, the County of Chesterfield desires to pick-up and pay its Plan 2 Employees' member contributions to VRS as an additional benefit not paid as salary in an amount equal to 50 of creditable compensation; and WHEREAS, VRS tracks such picked-up member contributions and is prepared to treat such contributions as employee contributions for all purposes of vRS. NOW, THEREFORE, BE IT RESOLVED that effective the first day of July 2010, the County of Chesterfield shall pick-up member contributions of its Plan 2 Employees to VRS as an additional benefit not paid as salary in an amount equal to 5% of creditable compensation subject to the terms and conditions described above. AND, BE IT FURTHER RESOLVED that such contributions, although designated as member contributions, are to be made by the County of Chesterfield in lieu of member contributions. AND, BE IT FURTHER RESOLVED that nothing herein shall be construed so as to permit or extend an option to VRS members to receive the picked-up contributions made by the County of Chesterfield directly instead of having them paid to VRS. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~• AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.a. Subiect: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Easement and a Thirty-Foot Drainage and Sewer Easement Across Lot 49, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Board Action Ri Grant James R. Hayes and Natalia V. Hayes permission for a proposed fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 49, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: James R. Hayes and Natalia V. Hayes have requested permission for a proposed fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 49, Stewart Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision. The existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®~~~,~~ VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Easement and a Thirty Foot Drainage and Sewer Easement Across Lot 49, Stewart Village, Section A at Charter Colony W ING M C o p. R ~ z ~ P ~ z F A R ~ REQUEST PERMISSION FOR APROPOSED FENCE ALK LN ALK CT ALK PL v D VILLAGE LN ~ D VILLAGE WAY C A R o g o0 5~ DO ~0 ~~ N Chesterfield County Department of Utilities W ;- E S I Iwl - X16.67 tet THIS PLAT WAS PREPARED WITHOUT THE BENEFIT ^F A TITLE REP^RT AND MAY BE SUBJECT T^ EASEMENTS OF RECORD WHICH ARE N^T SHOWN pN THIS PLAT. - THE SUBJECT PROPERTY SH^WN HEREON APPEARS T^ BE LQCATED IN Z^NE 'C' AS GRAPHICALLY SH^WN ^N THE FLpOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 0022B. EFFECTIVE DATE: MARCH 16, 1983. THIS SURVEYOR MAKES Np GUARANTEES AS T^ TH£ ACCURACY OF THE ABOVE INFORMATIQN. THE LOCAL F.E.M.A. AGENT SHOULD BE CONTACTED FOR VERIFICATION. ~~~~11 UNDERGROUND POWER & TELEPHONE .lk~:t gTEWART VILLAGE SECTION A AT Y COLON CyARTER pG.39-43 P8.165 •83 N.A D• W H XX -FENCE LICENSED A L ._ No fence post _ -' Allowed within R~ 2 feet of the bottom of the - - swale <~ ~~ LET 50 19.5' 18.5'- POWER BQX -1 VERIZON B^X WATER METER -~ 236.00 FT. TQ THE S/L EXTENDED OF CpLONY FOREST DRIVE z°, KEITH A SHRADEII a Lic. No. 2 0 70 W ~ { {/ ~ e~ ~ ~/ ~ •~ Q W oy¢ ,t ,~ LQT 56 ~ sURV~ ~~~ James R Hayes 'o ~ Natalia V. Hayes - ~}' ~ 719 Colony Oak Ln 3 DB. 8960 PG 86 g PIN: 722705945500000 a TwD sT^RY FRAME Na, 7I9 `, 100% COMPLETE i 19.0' ~ << i•+ ASPHALTiv YARD a + ~DRItV-E ai ~' LIGHT GL~LCi'MY OAK .AWE R/F C44' R/W) PHYSICAL IMPROVEMENTS QN LGT 49 _ - STEWART VILLAGE SECTI©lY A AT CHARTER GOLO(VY MIDLOTHIAN DISTRICT CHESTERFIELD C^UNTY,,VIRGINIA PURCHASERS HAYES, JAMES R. S NATALIA V. ~o z ~- GAS METER TEL. PED. 8.50' PRIVATE PEDESTRIAtt ~ ((''' ACCESS EASEMENT CBY _ ! vDCIT DRAINAGEEEASEMENT,O, "-t{ 8.50' WATER EASEMENT YOUNGBLUOD, TYLER & ASSOCIATES, P. C. _ CIVIL ENGINEERS, PLANNERS & LAND SURVEYQRS 7309 HANQVER GREEN DRIVE P.Q. BOX 517 MECHANICSVILLE, Va. 23111 DATE+DEC,_ 8, 2009 SCALE+ I' = 30' (~J4'~~~ CHESTERFIELD COUNTY _ _ BOARD OF SUPERVISORS Page 1 of 1 ~. AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.b. Subject: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Easement and a Thirty-Foot Drainage and Sewer Easement Across Lot 44, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Matthew W. Alley and Amanda R. Alley permission for an existing fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 44, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Matthew W. Alley and Amanda R. Alley have requested permission for an existing fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 44, Stewart Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 0~015~ VICINITY SKETCH Request Permission for an Existing Fence to Encroach Within a Sixteen Foot Easement and a Thirty Foot Drainage and Sewer Easement Across Lot 44, Stewart Village, Section A at Charter Golony P ~' A ~ ~ ~ z -~ w ~ A R ~ r- REQUEST PERMISSION FOR AN DCIST~NG FENCE WALK LN WALK CT WALK PL T v OD VILLAGE LN '` OD VILLAGE WAY C A ~ R ~-} n " u ~~ 5 O~O ~~ 7 O DOOO ~ ~ ~pG N Chesterfield County Department of Utilities W ~ 'E S 1 Ircl - p6.67 tFet ~~~~`N~ THIS PL11T WAS PREPARED WITH ~ t THE SUBJECT TO EASEMEMS OFOF RECORD WHICH ARE NOT SHOWN ON THIS PLAT. UNOERGROUNO POWER dt TELEPHONE SUBJECT PRC 2'TY SHOWN HEREON APPEARS TO 8E LOCATED IN ZONE 'C' (AREAS OF MINMIAL FLOODING) AS GRAPHICALLY SHOWN ON THE FL000 INSURANCE RATE MAP COMMUNf1Y PANEL NO. 510035 00228 EFFECTIVE DATE MARCH 16, 1983. THIS SURVEYOR MAKE NO GUAWV~ITEES AS TO THE ACCURACY OF THE ABOVE INFORMATION. THE LOCAL F.EM.A. AGENT SHOULD ~ CONTACTED FOR VERIFICJ1Ti0N. " !-OCtD6dL.-01 f GREGORY G. ~ Ncc vat ~ 1[CGLOTHI.IId ~ ~sECnoN A LIC. NO. 2557 AT CH 1 ~;, ~ -+~ x;XX -FENCE s v a LICENSED AREA LOT 60 ~ ~ 16'~' LOT 61 ~ St3'10'00'w 77.00' -- R/F--_ DROP INLET _, I I I 16' DRAIN. ES~R. I I i I I I i$ LOT 45 ~ ~ 1 t8 f ~ 1, I I I I 17. I I _~ N o~ S N 0 a v x s 0 N ~, °s N n, R/S =___ ___ ___~ - ====r I - Matthew W. Alley S o Amanda R. Alley i 749 Colony Oak Ln DB. 8765 PG. 869 PIN: 722705851800000 oEac 8 ~~ 14.3' ± LOT 43 /. P i• a vwu~ uwLC. ~ 74e ~ 14.2' I • :..:~:-•~ I ~ •~ CONC`WALK _ N1s1o•oo'E n.oo• ~ R/F COL0IVY OAIC Irl1V8 44' R/W PHY5ICAL IMPROVE6AENT SURVEY ON 3TE1fART VILLAGE SECTION A at CHARTER COLONY MIDLATHIAN DISTRICT CHESTERFlELD COUNTY. VIRGINU- CMTE: ocr. s. X007 ORAIYN Br.J.sc. cxlocKm er. auc. ICAO ENE SY44.01N0 SC: 1'30' JN:16,aY6 PO: PURCHASER: SPOC. HOME ti 8.50' PRNATE P(EgD~ESTRIAN per, Q.30' W~OT~~ ow~a~1. Esl~r.. a.so' WATER ~o oF° TMca~FORESr YOUNGBL D TYLER ASSOCIATES. P.C. Cli?L a1VG11118dJP.S, PIrtNNdRS ~ LlVD SURi~YORS 7309 HANOVER GREEN DRIVE P.O. BOX 817 MECFIANICShLLF. Vo. 23111 (804) 746-52I~ ~0~~~4 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~• AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.c. Subject: Request Permission for an Existing Fence to Encroach Within a Sixteen-Foot Easement and a Thirty-Foot Drainage and Sewer Easement Across Lot 50, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: on Grant Kwok Wah Cheung and Yuklin Rita Cheung permission for an existing fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 50, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Kwok Wah Cheung and Yuklin Rita Cheung have requested permission for an existing fence to encroach within a 16' easement and a 30' drainage and sewer easement across Lot 50, Stewart Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing Swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #OJ0~55 VICINITY SKETCH Request Permission for an Existing Fence to Encroach Within a Sixteen Foot Easement and a Thirty Foot Drainage and Sewer Easement Across Lot 50, Stewart Village, Section A at Charter Golony LIN M C Qw P R ~' ~ p, ~' > z ~ A R f REQUEST PERMISSON FOR AN EXISTING FENCE ALK LN ALK CT ALK PL v D VILLAGE LN '` D VILLAGE WAY C A ^ ~ OO ~ 0 0 4 ~G iY Chesterfield County Department of Utilities . w 1- -e s I Ircl - X16.67 4et ~~®~s.F~ THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT, THE SUBJECT PROPERTY SHOWN HEREON APPEARS TO BE LOCATED IN 20NE 'C• AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 00228. EFFECTIVE DATES MARCH 16, 1983. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY OF THE ABOVE INFORMATION. THE LOCAL F.E,M.A. AGENT SHOULD BE CONTACTED FOR VERIFICATION. UNDERGROUND POWER & TELEPHONE Z,TH OJ~+ STEVART VILI.P~E {~ SEC?TUN A A NY XXX . FENCE ~ CHARTER C~"U LICENSED AREq ~°, A SHRADER P8.165 PG.39-43 N,A.D, X83 z W Lic. o. 2070 W ~ S W H Q w t a ~ // 0 ~ ` ~ j W 9~ ~~ `~~' qyy d.S.vRV~ LOT 54 ''°W LOT 55 r- _ -' ~ - ~o n° ~o v o ao 0 a W AGGREGATE c CONCRETE o PATIO LOT 51 ~ • -a;'":,''; ies' " 3' WOOD FENCE W/HVAC UNITS 18.5' TWO STORY FRAME No, 713 100% COMPLETE /L1/iii _ ;a DRIVE ~_ YARD -' --~ .~ _ ,_, LIGHT 159,00 FT, TOT CONCRETE WALK EXTENDED OF COLDNY N13'10'00 E 77.00' FOREST DRIVE COLONY QA/( LANE C44' R/W) PHYSICAL IMPROVEMENTS ON LOT 50 STEWART VILLAGE SECTION A AT CHIARTER COLONY MIDL^THIAN DISTRICT CHESTERFIELD C^UNTY, VIRGINIA PURCHASERS YUKLIN RITA CHEUNG 6 KWOK WAH CHEUNG Kwok Wah Cheung Yukiin Rita Cheung 713 Colony Oak Ln DB. 8876 PG. 724 PIN: 7227059662 18.8' GAS METER 18.8' POWER BOX WATER METER 1 R/F 8.50' PRIVATE PEDESTRIAN ACCESS EASEMENT CBY SEPARATE AGREEMENT), 8.50' VDOT DRAINAGE EASEMENT, 8.50' WATER EASEMENT YO UNGBLOOD, TYLER & ASSOCIATES, P. C. CIVIL ENGINEERS, PLANNERS 6 LAND SURVEYORS 7309 HANOVER GREEN DRIVE P.O. BOX 517 MECHANICSVILLE, Va. 23111 ner~~ccor a anna ccei c. ~• _ ~e' ®~~~al CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.d. Subject: Request Permission for a Proposed Floating Boat Dock and Existing Gazebo, Deck and Walking Trail to Encroach Within a Variable width Impoundment Easement for Swift Creek Reservoir, Variable Width Storm water Management/Best Management Practice Easement and Sixteen-Foot Sewer Easement County Administrator's Comments: County Administrator: Grant Lakepointe Homeowners Association, Inc., permission for a proposed floating boat dock and existing gazebo, deck and walking trail to encroach within a variable width impoundment easement for Swift Creek Reservoir, variable width SWM/BMP easement and 16' sewer easement, subject to the execution of a license agreement. Summary of Information: Pursuant to Section 16-2 of the Code of The County of Chesterfield, approval of the Board of Supervisors is required prior to any work being performed in a county easement. Lakepointe Homeowners Association, Inc., has requested permission for a proposed floating boat dock and existing gazebo, deck and walking trail to encroach within a variable width impoundment easement for Swift Creek Reservoir, variable width SWM/BMP easement and 16' sewer easement. This request has been reviewed by Planning, Environmental Engineering and the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No (DJO~53 VICINITY SKETCH Request Permission for a Proposed Floating Boat Dock and Existing Gazebo, Deck and Walking Trail to Encroach Within a Variable Width Impoundment Easement for Swift Creek Reservoir, Variable Width Storm Water ManagementlBest Management Practice Easement and Sixteen Foot Sewer Easement I~E~ -i=ST PERA~4tS~ Q1V FORA ~ PROF~~}SE€~ i~i..C?~4TI ~I~ BOAT Q~~ & ~N F..}~J STING GRZE60 5 ~ ~~ P C1~ o~~` i R ~ % ~~ ~ / ~ ~ ~ ~ DR C~3 C7 n t7 N Chesterfield County Department of Utilities W E S I I~cl - X16.67 tet S4V ~.`k N~ Z•n~ ~ fib` ~ ., ~w ws~zo~o-aJ-c+ca>»zvr(wt~eJ ~~ -' ~~~`X b~6~` I I I I I I I I I I I I I I I I I I I I 17 I I I I I f I I I I I I I I I I 1 I I I I al ®~~~ ix~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.13.e. Subject: Request Permission for a Proposed Privacy Fence to Encroach within an Eight- Foot Drainage and Utilities Easement Across Lot 8, Block C, Kendale Acres Addition County Administrator's Comments: County Administrator: Grant Howard W. Major, Jr. permission for a proposed privacy fence to encroach within an 8' drainage and utilities easement across Lot 8, Block C, Kendale Acres Addition, subject to the execution of a license agreement. Summary of Information: Howard W. Major, Jr. has requested permission for a proposed privacy fence to encroach within an 8' drainage and utilities easement across Lot 8, Block C, Kendale Acres Addition. This request has been reviewed by Environmental Engineering and Comcast Cablevision. There are no improvements in the easement. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O'JO'~~1 VICINITY SKETCH Request Permission for a Proposed Privacy Fence to Encroach Within an Eight Foot Drainage and Utilities Easement Across Lot 8, Block C, Kendale Acres Addition N Chesterfield County Department of Utilities W .- E S t I~cl - 116.E tFet V~®~.~~ is w o°ndy that an .carau II°td survq a na D~w~ aho~m nMOn h°a bun p°rlam°d wiser my wpwvieion: urt aM impoviNn.nu .ne wwwr •dao~e. a easenww an eiwem hen~°n: ene ert ihen are ro «+mo°annems by enprovemMa aehe-trom ~e dih7Ne°UO~wifNg inks Made rdmood mm~ wrvq vna perfonne0 whhoel YN benellt a a 1tl1e np°rt and ie aubJecl e7 w which ntgr d• C en f-.ro/i a C e~ e t e~y lYor`a: Und9~ Te%. Dr o~ JF _ 9/G ' 03 ~ 3Q "6 - /G.3. QA' D...r ~[' o rtl. Ped .~ ~ad~P b 05' o~'h ~ ~,nC~ ~C.or '~ ~z~ -`-f CnG I. I on ~- N h G9,5 Q8 `~i ~+he S~L of ~ Proy~ess 2d. ,Ex~d ~ P // ~_ .. a~ ~y °C ~' P ~~trrieod Power Csvro9 e -FENCE - LICENSED As~ho/f I Drivt . ~ I ~' SfQ~/ B/'/C,~ Q I ~'/002I /9.4 i . u \ ~ ~b !Howard W. Major, Jr. 4~ 10021 Alfaree Rd N DB. 2252 PG. 625 ~ PIN: 784665752600000 V ~° ~ / r Q~ / °o~ ~~ 40' 1 /i ~t//G °42' 45'" W 90.5¢' ,e-225./Z' L=4.4~' A L. F'A ~2~EE Q O A D (so',eiw) N s °'u~" .. I z$' ° ~ J~ isl,q Date: Jult~ I0,199P dob No.: /922ioe8 lrnp~ovements on LOT 8, $~..0 C.L "C " ' K~EAJDA,L~E AC~PES ADD/TlO~iJ Chesterfield County, I~iryinio ~1 m ~~ ,: ~ ,Oirv'~oser: N. W. iV14Jor,.Jr-. • PLANNERS • ARCHITECTS • ENGINEERS • SURVEYORS • ~ 501 &anchway Road • Sure 100 • Richmond Virginia 23236.794-0571 • Fax 794-2635 1514 East Parham Road • Fpchmond, Yrginia 23228.26t~046 • Fax 264-3037 . 0~,+' •No. ,854 r. h~ ~~ Q ~Y ~4 ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~~, AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.f. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 8, Kings Forest, Section 12 County Administrator's Comments: County Administrator: u Grant Maria Del C. Melendez permission for a proposed fence to encroach within a 16' drainage easement across Lot 8, Kings Forest, Section 12, subject to the execution of a license agreement. Summary of Information: Maria Del C. Melendez has requested permission for a proposed fence to encroach within a 16' drainage easement across Lot 8, Kings Forest, Section 12. This request has been reviewed by Environmental Engineering and Comcast Cablevision. The existing storm sewer and ditch will not be affected. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within a Sixteen Foot Drainage Easement Across Lot 8, Kings Forest, Section 12 REQUEaT PERMISSION. F(~R A PRO~SED FENCE C~ -,~ N Chesterfield County Department of Utilities W - E S I hcl - X16.67 tet 10/28/2008 15:24 FAX 18043588206 ~oz8/oas ~s tgo~pr/v~~~yy~'~uoa[~A t o~ °~ ~E(1is~~(p ~ ~~~[qJ,~~ r~or /p~M~C-1 y~~ ~ per~~ii~i~t"~arm~e~ t~~ ~WOI11~7 KIWI ~aYlf 0~ A 1At who t~ wIN to ~ BOO rIRN N1T R ~RO~ ~ tAK1tOrRiMe i rtYw OOMO r1aM ! o. (Underground Ut'ilifies LOT 12 -~~ ~\ ~` ,~ ~ ~ o~ ~~ 1 ~~ r K/NC5 FOREST BLOCK £ SECTION N/NE LOT 11 Neiyhbo/s Fence 1.7' Encr~ achmen r` ~~ ~h J Rod f) 16' DRAINAGE - - - - _ _ EASEMENT I B 8' I ~ ~-- - - - - - LOTS I I 0.207 ACRE . 176• P~' 2g~29 , j EC PB• 0 cs ~ti I ~ ss3s ~ i STORY BRICK dr LOT 9 ~~ 1 FRAME •*A I w/ G4RAGE ~ ~ XX -FENCE LICENSED AREA 8 • EASEMENT ~0 ~s) r ~ Of ditch °o Maria Del C Melendez h, 6636 Old Zion Hill Rd ,~~ DB. 8501 PG. 786 $ PIN: 771679944600000 . ~ I I ~\` ~ y \ \ I TeT. ed ~ I ~I~ I ~ `cone: •,' Qrive~ N 10' EASEMENT .. • meter - • T V 'tB o . P . 1 ~y ~ 9' ~ f 4~ pr ~ 51550'OS"W 5s.36' '^` od ' o •~~ ~ OLD 2/ON H/LL ROAD 687.9i to the S/L of Cvnvte Dive, ~ M6~'k $, Bee~]1 ~ ~AR/ABLE W/O1N R/W ext'd. Lfo. No.1613 10/27/2008 'w~'~ Improvements on DATE;1v~27~aova LOT 8, SECTION 12 SCALE; f "=.#O' KINGS FOREST ,,NO ~ NT>~ ,,oe No; CObt20394 Chesterfield Coun y, ~rginio RE.• SUNBELT HOMES CHK.• L340 UYYG (AB • PLANNfiPIS • ARCNRiCTB • ENGIN6T.A8• SURViYOR8• Mo,,,t 16871 OM VMw OMB • Bt~N 200 • NdlRloetO, V~ri 481 t a • Phot» (B04) 794-0677 • Fttx (80x1 794-2636 MRMYM.b41xe7.OC ~~~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,~• AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.g. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 70, Huntingcreek Hills, Section B County Administrator's Comments: County Administrator: Board Grant Michael L. Miller permission for a proposed fence to encroach within an 8' easement across Lot 70, Huntingcreek Hills, Section B, subject to the execution of a license agreement. Summary of Information: Michael L. Miller has requested permission for a proposed fence to encroach within an 8' easement across Lot 70, Huntingcreek Hills. This request has been reviewed by Environmental Engineering and Comcast Cablevision. There are no improvements in the easement. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~~ ~~ VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within an Eight Foot Easement Across Lot 7Q, Huntingcreek Hills, Section B REQUEST PERMISSION FC7R A PROPOSED FENCE N Chesterfield County Department of Utilities w ;, -e S 1 Iwl - p6.67 12et ®~ o ~~~ .~ ~ ~ w ~ .~..~.._......._.....~.. ~...~..._ ._ _ ~ _ ~ ~ t o ~ ~o a t + ... o~ -~ ~ ac 1 ~ ~ ~t • 1 ~ ~ xx _~ 1 ~ LICENSED AREA ~ t •~3~bo + ` ~ '3Nt~ 311, ~.;Inz~n~ o. ~$ o~,~~ ~ a~ ~,,.-a~~` Michael L. Miller ~ 568 Huntingcreek Dr. t~ „ ~ DB. 7373 PG. 832 ~ ~ - ~ .PIN: 777669142000000 ~~ , o- ~ ~~ '~a ~Q Q~ !"'~ ~ w d1 >R ~ ~ ~ A N Ql ~O ~D ~J . ~ ~gM a ~ Q a t- ~~ $0•QQ ~• 0.00' ~~" 2'-S$'v~ M ~ ~~ ~o Q ~ .~, A Erik y ~~ )' V' .O ~~'~ ~P°~ dP` , 8_ ,~~ o~ , ' yt33~0 C ' 31V1'f 3tl Jl3A~f1t 01 ~ rL0'0~ =J e 8O .~ s 1 ~, ~c ,6~ o ao jv ~ S 4D °j2 0+ ... L s '4.05 ~ "'~" M ,=~ 0.45 -- ~- - AC ~ 230.Oa' ~ 4C~ °1c (~''' , ~ ~ ,86'fl=O 6L ,oo'z~.=-t ~ ~~ ~ ~~~ ~S .~ ~a 1 '~ ~' Y~~ ~' H ~ a ~ ~~ ~ ~ J . n o ~ ~ o~ ~~ .86'tL =~ O .00'v~t ='t o ..85.~0„SC =~'I ~~ o, ~ «9. l C f ~8s'rt= ~~ 1 , 00 'ZL = 1 .. ~ .~bsL'O ~ O ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 M ~ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.13.h. Subject: Request Permission for an Existing Fence to Encroach on County Property Adjacent to Lot 9, Block S, Sunnybrook, Section 11 County Administrator's Comments: County Administrator: rd Grant Jennifer M. Jollie permission for an existing fence to encroach on county property adjacent to Lot 9, Block S, Sunnybrook, Section 11, subject to the execution of a license agreement. Summary of Information: Jennifer M. Jollie has requested permission for an existing fence to encroach on county property adjacent to Lot 9, Block S, Sunnybrook, Section 11. The Sunnybrook Pump Station was removed and the fence was left at the homeowners request. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # VICINITY SKETCH Request Permission for an Existing Fence to Encroach on County Property Adjacent to Lot 9, Block S, Sunnybrook, Section 11 N Chesterfield County Department of Utilities W ~- E 5 IUCI-p6.6tlet ®~~./~~~ ~~0~.~6 v i~'! S~~~Sj / ,•~~ ~ w ~ W 111 ® ~Q `O V} N~ ` 1 ~ W ~J~~ O ~ ~ ~ a~ ~ ~ t 1 U ~ ~ 2 w 4. 1 s Qy ~ 7 ®~ CS~~ ~ $® 3+, 6 941 ~ _ ~ ,~o' d, ~ J~+ ~ 4.x.3 h ~ 0 1 ~.;~ ~ c l~ ~' ,~b g . ~ '° ~ 0~ ~ ~ r, in w g Y ~ iV ~ , m .CP Q~ t ~ ao~z to ~. •• t~ •• d N s9' •~ .. ~ tV ~~ ~ n s rd+ N ~ W ~' n ~ ~ ~' Y ~ 96F _ o soN 1 • h'~J~ ~M ~ d •6~ .~ ~y ~£ ~g N '~ ~Ff ~ ~b~ ~0/M ~N~3Sb3 .8 rM ..55 . F9b~ ~ ~,0 p~.l1N XX -LICENSED AREA CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 8.C.14.a. Subject: Acceptance of Parcels of Land from 6801 Woolridge Road-Moseley TRS LLC County Administrator's Comments: County Administrator: >ard Action Repue~tefd: Accept the conveyance of two parcels of land containing a total of 23.725 acres from 6801 Woolridge Road-Moseley TRS LLC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 23.725 acres. This dedication is for the construction of Weeping Willow Drive and Chain Tree Parkway in Magnolia Green. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~ ®~Q'~"~ VICI N ITY S KETCH Acceptance of Parcels of Land from fi801 WoolridgeRoad-Moseley TRS LLC ~` 2 parcels #atafing 2.725 aa~~s #o be dedicated. ~ ~~ ~]L ~ ~~ o~ T MP N p ~ fl JENNINGS U DR N Chesterfield County Department of Utilities w '- E $ I Ircl - SB;.B61Pet ~~®~~~ n a ~ x ~ Y (7 8 ~ ~ V1 ~ i c+. Y N 8°~~ ~ N >9 ~ mo moy y~; ~ 1 ~ 1 N ~ ~ y ~ N 9 ~_~~ 4 vy Q v~ ~N ~' p P O ~ ~ ~ A n p~p~ tiq~°Nm CIA A~y~OAp 8 ~~$ A 2 y N A n S pp~ ~. ~ ~ p ~j o ~ W r. C O u ~p3 ~~ ~ pN' ~~ r ~~~ '~O ~~ N X 9 W ppppam m~~ ~~~~ ~~~ a '~' m C V ~ F ~ _ N ~ n 7rQ~ Im/l .9'4 A b ~ I N X dem~ ~'u~ N Ny ('1 C1N N ~ ~~ ~ q ~ k UVa Ntasx 3terwvn} p ~ p ~ ox ~noa s•n aVO~I 13~~J1S l1(1H N QQp ~4v 2 ' J i8 n fn^ n~O~ 1 ~ p ''~`jat~~ m /~~I ~ ~ N ~I~y m m ~ ~~ 'm I N~ '~ ~~ U m I ou m n ~ rn N 8 s) 1~1 ~ 70 ~ ~ V m11 ~~ d ~~~~~ ~ i IHY 0 ~~ ~' I TIv~ ~~ ~ ~~ ~ a i m> `~' 4m 1~ N N 2 Zp GQ 3~ mg~~m?$~ '~~. 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O ,4~ y ~~®r1. i V CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,•.• ~ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.b. Subject: Acceptance of Parcels of Land Along River Road from Raymond J. Casella County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels acres along River Road from Raymond Administrator to execute the deed. of land containing a total of 0.206 J. Casella and authorize the County Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # :)®x..'79 VICINITY SKETCH Acceptance of Parcels of Land along River Road from Raymond J. Casella ~ ~ 0.206 Acree to be Dedicated ~° ~° Imo R~~~~~~ U~ ti+ Z O ~~ ~~ ~~ V V ~~ ~ ~~ N Chesterfield County Department of Utilities w -E s 1 Irol -666.G tet ®~®~~ v / ~ / ~y ,d ~V15 t ~~~~pp~~ 04 ~~ L7~° ~~ ~yy tf ^I ~~ 6y jSN ~~ ty~lC) ~A~ ~i ~ 1 ~ oo~t~"~ ~~~ ~~ ~ ~Q~ ~~~ ~ ~~ V b 9 a pp O~ ~, 0 2 ~ b$ ~9~ ~ ~~ $4I ` o~ag ~ I NPP ~:b O C c~~~ ~~~~ ~~ 0~~~ ~ ~ ~~~ ~ ~a~ G ~~NO ~ g yY o ~~w '~ O~I~ v N ~`I~ II o ~~~~ IM~ ~ ~ ~~~< u 0 0 ~~ g g ~~oo o$~~ ~2~~ ~g~~ 2°oa ~02~ H~~~ r ~~O ~2c .p0 °~ co i 4~&~ ~oo ~~ ~c pmt 9+~y',6'~ O y 0 1 ~ ~ tao Au>• s~rolw~ nn~ P.waec a~ tvw crrG ~ ~ ~ ~ 4 ~ 6 ~ ~ ~ B ~ ~ ~ ~ ~ ~ ~ m ~ aw nr Morv~H t,~ a~ ~arpv ao~o m aE aimlrw~m ~~g ~°~~ ~~~q ~~$ ~ ~ ~~ ~ °oo ~ O ~ $ ~ 8 ~ 1t7 IIE COfAVIY Q~ C/#57DB`k10 ~ x~a4 `~ o ~ ~o 's ~ ~ ~ ~ ~ p#S7E9~lD COrMiY, wm~l ^~$ o~~ ~~~c ~ ~ ~ ~~ o ~ 0 ®V®~„~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 „• AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.c. Subiect: Acceptance of a Parcel of Land for the Extension of Mall Drive from Consolidated Sales Company Incorporated County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.120 acres for the extension of Mall Drive from Consolidated Sales Co. Incorporated and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.120 acres for the extension of Mall Drive from Consolidated Sales Co. Incorporated. This dedication is for improvements in conjunction with the Woodlands commercial development. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~J®~,.~~ VICINITY SKETCH Acceptance of a Parcel of Land for the Extension of Mall Drive from Gonsolidated Sales Go. Incorporated ~ ~~ ~ 2 ~ ~, W 4A.~G~ ~o s o~, ~ Rfq f Gj ~ ~~ rC CU NNSR4o . BEL E T L ~ ~ . BELLAVERD CI a . FONTANA RUN BRA Mohr o 4. BELLAVISTA RU ~ 5. MARBLE HEAD GREENS LNG RO 6. HOMESTEAD S RED LIO T U, ~ 8. RED LIO L ~~ 9. IROND E R tna ~' ~dtcation of0.'12a Acres K ER CENTE BLV ~ c~~o ~~ o cr ~ v o`~ '+ T~ N Chesterfield County Department of Utilities w I- e $ I hcl - 750 t2e t ~~~~L3~ a 9`~ ~~ ~ y, i 4 ~~ / ~ ~ ~~ ~~~- a ~ \ ~ ~~~ ~ ~ ~~ "; /~; ~~~~ ~~ ~~ ~~~ ~ ~ 1 10 ~ ~1 1 ~" 1 1 ~ ; ~~ ~ i i ' ~ ; ~- I I ~ ~ ~ I I ~ & ~~' ~~ ~f 5 ~~~~ ' ~~a~ ~ ~ ~ ,: ~ ~ ~e ~~ ~ ~ ~ ~~~ zaw ~~~~~ ~~ ~.~~ ~ ~y~;€ ~ ~ ~ ~_ ~ w• . _ ,_ ~ ~' ~ ~ ~ tram m ~~ ~ _~ o~ «; I ~ ~ ~ A m ,~~~~ yy~~,~ ~~s ~ rr.n.an ~~ ~ ' Fly ~~ ~ I '~ 3 a~ i :~ ,4a1 1 ~ ~ ,J k ~ ~\ I ~~ ~ , i ~ ~ ~,~, ~ §p ~ ~ ~~ ~ ~ ~ ~ i ~~ ~ .,~ r~ I o ~ ~~~~ a ~i ~ ~,, ~ti ~ ~~a~ ~~~~~ ~ ~~~ 3, ~, " ~ i ~a3~~ ~ ~~° • ~ .~ ~ ~/ ,~. y\ 6 ~~ ~~a~~ ~~, i i ~ ~F~ ~'~ s ~.~ o ~ t %.F,a ~ ~ .~ ~~ ~r ~~ ~ F7 -~ a ~a o ~<...~~ I ~a~ a g R ~~3~~~~ ~ ~ ~ ~~~~ ~y '' ~ ~ ~' F ,~~ ~ _ _ ! ! ~ ~ ~ ~( r2 1 f7i ~~~ ~ ~ ~~ \ ~ ~~ I ~ ~ ~ ~ ~ ~~ ~ ~~~ ,' i I ~ 3 t ~~ ~ g ~$ ~ I . ~~~~~ ~ 2 .= N N € I pp ~ O ~J~~~i~ i II 1~€i iE3~i 13~i ~~ i3~lIl~t$ P'~9l~ ~ ' '~ ~ ~ ~~ a`~ ~ ~ '~\ y, ` J ~ ' ~ .~~ ~ ~ ~~ aY~~ ~ ; a 9~g~~ ~3 S ~~ ~~a~ ~~~~ a~~ ~ ~~ ~ ~ ~~~ ~ I ~ ~.~_ ~w a ~~ ~~~ dad ~ i ~ ~~ ~x~~ ~ ~~~ ~ of ~ ~ A yam ~ ~~ ~~ ~ $ ~ ~ 5~~ ~ ~ ~ ~ ~~ 'I ~~e~ ~~ ~~~ ~~a~ ~ a ~~~ ~ ~ i ~ a ,~ ~~ ~q ,~~~ ~~ ~ ,~ ~~ ~_~ r~ ~ R ~~ ~ un ~~~ _ _ ~~s ~s ~1 ~ ----- - -- - - s~\ ~ ~~ ~ ~ ~~ ~~ ~~ 1~ ~ ~~~ ~ ~ ~~~ ~ ~~ ~ ~, g ! ~~ a~ '' ~ I ~~ ~~~~ : a~ I a~ .I ~»u ~~ ~ ~ ~ ~ ~~ ~_ ~~ ~ I~ I , ~~ ~ ~~ _ - ~ .~.ta~s-s~vrva~cvw~ - - - I 1 ~ ~ z 4 3i ~~~~.~~. ~ ~ !~~ ~ R ~~~ a H o ~ ~~ ~,~~ 9~ ~ W s ~ p ~ w ,i ~~ ,~ ii 2~~~ ~~° O~ ~i ~ ~ ~ °~ z O ~m 3 ~4 r ~I I I I I ffi~ ~ a a~ ~~a~~ a~ - - - - - - - - r ~. ~~ ~~ ~~~ IN ~ ~ I' ~~ I~ ~ ~ ~~ I ~~ f~ r----- I'~~ ~ a~~~~ ~ ~~~~$ R~ ~~ ~ ~~ ~ a `~~ QI~ ~ ~~i a~ ~~~~~ a~~ ~~~$~~ ~ a~~~ ~ ~~aa~Q =: .; :. ~~~~ <; ,- ~~~Y ~ , ~~aa ~ ~ ~. ,~ ~~ r ~ '~ ~, a~ ~~~~~~ '~~ ~, p §~p~~ .. ~~a3~~~ al ~' ~I ~' .I a a s .~ ~~ (~~~~~s t ~~ F ~~~ ~ o ~z ' ss ~ w A ~ . .c 'Lt # - ~ ~ FF+Q+~110 0 - ~ A ~ ~~~ _~~ ~8 ~ ~~ ~ ~ ~ ~~~~~ ~ ~ 8 4 _ '~ ~~~~~a~ a~ ae~- a e us~~ Be~H~ ~ -----~ ---r.c~s=8nu-~cuv~% -- ~ ~,~~, ~~ I ° Y ~~ I ~ ~ - I o~ ~~ ~ ~ J~ I`~ ~ ~ p a ~~~~~ ~ a~ a ~ ~~~ ~~ ~ ~ ~. ~~a~ ~~ ~ ~a ~~ ~ a I / ~i 4j* ~ C ~ g^~p s ~ __ ~ ~~ a awe ~ r:i~M q~ ix~ ~~ ~ Ra / R~ ~ ~ ~ e ~ ,~ ~~ ~ fa~~~ a ~ / e ~ _ ~ ~ ~ ~ I i ~~ a ~ ~ ~ ~~' ~ i~~~~*~ Y y ~~ ~ ~~~~~F ~~~ ~~ a ~~~` ~a~ .~~ ', I ~~~ ~ ~ .~ ~ I ~i`~a st___~p_~_g ~gax--- ~s:g~s:ssR_aax_~aae ~ ~ o~ ~' ~s CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~- AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.d. Subject: Acceptance of Parcels of Land Along Robious Road from Woodlands Real Estate, LLC County Administrator's Comments: County Administrator: Accept the conveyance of three parcels of land containing a total of 0.021 acres along Robious Road from Woodlands Real Estate, LLC and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~0~_~~ VICINITY SKETCH Acceptance of Parcels of Land along Robious Road from Woodlands Real Estate, LLC W ~~~ ~ IO d~ S ~ ~ ~! ~ R!q ~a rO ~U NNS~t~~ . BEL E T L b cD BELLAVERD CI 4 . FONTANA RUN ; C BRr.4 MONT D d. BELLAVISTA RU ~' ~ 5. MARBLE HEAD T GREENS LNG Rp 6. HOMESTEAD T S RED LI O T crf ~ 8. RED LIO L ~~ 9. IROND E RD Lkdicatlon of a total ofO,O~'I Area CE M1~TE y~~' ~ 7 r ~ cr ~, N Chesterfield County Department of Utilities W {- E S I IICI ~ 7501pFt ®~~~~~ ~~~ ~ ;~ ~ I . ~ ~/ 4 ~~ ~~~ `~ ~ I I 4~f°~ A ~m ~~+% ~ s ~$ . ~~~~ y ,~ ~ ' ~ ~aB ~~ ~ % _ ~~a 9y6 ~ ~R ~~ ~~~~ iS ,~ aaw w I ~. II \ I 11!!~~~ ~~~ 1 ~ ~,, ~\ ~, ~ ~ ~ ~~ ~ 1: g ~ s L' ~ ~ ~` I ~ I a ! 1 1 '~ ~3 I ~~ ~~ ~ ~~~ a ~aaa~ j ~~ i~ ~~ ~ a 1 ~ ~~~ ~ ~~~ °a i ~ .1 ' ~~ 1 I I ~ A I j ~f~-~ + i ~ yi I - n~~~- -- -f-~'~'~e KfOMII \\ ~ ~' I Arl ~ ~ ._~ ~ `1 t a I 1 s a ~s~ e ~ ~ e ~ ~ ~~~ ~ a ~~ a ~ ~ I ~ ', ~ ~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.e. Subiect: Acceptance of a Parcel of Land Along Jefferson Davis Highway from JP Mount, LLC County Administrator's Comments: County Administrator: Board Action ReguestedA Accept the conveyance of a parcel of land containing 0.07 acres along Jefferson Davis Highway from JP Mount, LLC and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DlstrlCt: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ®~®~`3~ VICI N ITY SKETCH Acceptance of a Parcel of Land along Jefferson Qavis Highway from JP Mount, LLC N Chesterfield County Department of Utilities w ;, -E $ I I~cl -500 to t Lfi'~~J~al~ THIS suR vE r /s sUeJEC r TO ANY EASEMEN r of RECORD OR OTHER PERTINENT FACT5 THATA CURRENT TITLEREPORT MKK;!HT IDENTIFY. THIS SURVEYWAS PREPARED W111ibUT THE BENEFIT OFA TITLE REPORT. THIS PROPERTY 1S PARTIALY LOCATED /N A FEAIA DEFpVED FLOOD PLAIN ZONE A, 6 C, COYfA1R/NITYPANEL /5f00,4.50081B EFFECTIVEDATF.• MARCH 1& /9rg9 7H/S SURVEYWAS MADE FOR THE PURPQSE OF/DENT/FYING LEGAL BOUNDARIESAND DOES MOT PURPORT TO /DENTIFY ENt~ONpNETVTAL FEITURES THATAN ENVIRONMENTAL ASSESSMEMM/GHT IDEMIFY. -r a ROD SET a~ip 2 N O~ m ly ~ ~ pj ~tpp W W a~ ~uyW~4 e coriz ¢tiy~", n~-w~u+a z^~~~.~ P ~mU W ad p U m 0 4 SET ~~ ROD ' FD. O SET MICHAEL A. COLE 4919 ORIOLE AVE. GPIN: 7896924413 D.B. 7168, PG. 903 ZONED - C5 GENERAL BUSINESS R7 ONE FAMILY RESIDENCE N05°02'39"W - 299.82' ~ c°~ EXISTING 20' UTILITY EASEMENT D.B_1246, PG.807 Cn c°.i ~ _ )AON FD._ _ _ _ _ _ } 3 EXISTING 5' UTILITY EASEMENT 15 `r' >' _ Z= Z ' D.B.1261, PG.384 J.P.MOUNT, LLC < C7 N ~ ~ a = -~ ~ p ~ 4950 JEFFERSON DAVIS HIGHWAY ,. ~ m z ~ m ' GPIN: 7896918174 II ~ Q ~ a D.B. 8669, PG. 189 f ~ p rn ,~ w ZONED - C5 GENERAL BUSINESS Q Z ~ o~ Z a ^ w o ~Z C 7 L=10.39' cwoCam~n NZwOpv R=20.00' z w p D=29°4514" 0.07 ACRE TO BE CHD. BRG.=N69°49'58"E ~- cw7 o Z DEDICATED TO CHD: 10.2T CHESTERFIELD OUNTY 10' 1918 N 3691911 o °-' ~ ~ ~ ROD N 3691615.0668 . 89 -S 05°02'39" E 297.28' ~ E 11789903.1974 SE ~ L=31.33' ~ 1 R=20.00' x=89°45'14" CHD. BRG.=N39°49'58"E CHD.=28.22' a :-i 0 .. N GRAPHIC SCALE o (IN ~i'~r ) t inch = 80 ft ~tiA~~ ri Q/PL:~S. ~4_ LIC. N0.2803 ~._suR~ Co. PRa. sosofes CD. SITS/09PRO141B JEFFERSON DAVIS HIGHWAY U.S ROUTES f 6 ~/ f00'RAN, fY0(ULTIMATE)RAN 45 MPH PASTED SPEED MAJORARTER/AL (CHESTERFIELD) URBAN PRMIC/PAL ARTER/AL (VDOT) D.B. 3?23, P.G. 877 FD. PLAT SHOWING 10' DEDICATION ACROSS THE PROPERTY OF J.P. MOUNT, LLC BERMUDA DISTRICT CHESTERFIELD, VA MAY 3, 2010 SCALE: 1 "=~0 REVISED: MAY 10, 2010 - 2463 boulevard colonial heights, va 23834 telephone: 804.520.9015 facsimile: 804.520.9018 townas email: cctownes@townespc.com CHECI~D BY.iA~ ~ ~ ©~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.f. Subject: Acceptance of Parcels of Land for the Extension of Mall Drive from Woodlands Real Estate, LLC County Administrator's Comments: County Administrator: Accept the conveyance of four parcels of land containing a total of 5.479 acres for the extension of Mall Drive from Woodlands Real Estate, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of four parcels of land containing a total of 5.479 acres for the extension of Mall Drive from Woodlands Real Estate, LLC. This dedication is for improvements in conjunction with the Woodlands commercial development. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~0~.94 VICINITY SKETCH Acceptance of Parcels of Land along for the Extension of Mall Drive from l~foodlands Real Estate, LLC ~ ~~ > z ~ R w 4A.~~,~ ro o,~ s~ R/q ~ G! ~ ~~ T~ nU NNSR40 . BEL E T L O w BELLAVERD CI a . FONTANA RUN BRW MONT D 4. BELLAVISTA RU ~ 5. MARBLE HEAD T GREENS LNG Rp 6. HOMESTEAD T S RED LIO T ~, ~ 8. RED LIO L ~~ 9. IROND E RD tn~ i~id~C~t0~1 t~f a totdl ~' cf 5.4T9 Acres . K ER CENTE BLV ~' c~~o y~ o cr ~ ~ ~ 0 `~ TQ N Chesterfield County Department of Utilities w ' - -e s 1 hcl - . SO Re t ®~ U'~_~ i a s~ ~'~~~ ~~~ ~~~~~ ~~ V ~~~~ ~~a~~ ~\ ~ ~~ ~~a~~ a, i~ ~~ d~ ~.~ ~~ a~ ~~ ~~ ,~; ~ ~ ~ ~ ~ \ ~ 1a a s1 1 ~~ i ~ II ~ ~~ R- 1 I ~ ~ ~~ ~+ ~i i .r I ~ ~~ h I I ~rp Ra ~~~ ~~ Ay~~~r ~~~~```,yyyj ~ ~ s ~ ~~~ ~~ E' ~ ~ ~ ~ ~~ f l . i ~ 1 '~ r.r.-Snn~raiv~v - - - ~ ~ ~ ~r T .. ~ . ~ ~ ( ~ ~ ~ ~ r ix ~o ~ M ~ E ~ ~ ~ ~~ ~ ~~ ~l = '~ Q I ~ o x ~ ~ ~~~ ~ ~'~ ~ ~~~ ~ ~ M I .~ _, 3 ~~ ~~ ~~ ~~ ~ ~,~, i ~ ~ ,~ /IL ~ ~~ ~ ~ ~ I ` ;'l~ ~ I I ~~~~ ~~ ~ ~ `,. ~~~~ ~~Y~~ ~ ~~~ a a. ~~ ~ ~~, ~ e+ k 4 a~~~'a~ / / ,'~ ~ ~ / yr ~~ ~,~~~ / ~~~~ i ~ ~~ i ~^~ e ~ i i( i i ~i ~~ i ~: ~~~d~!9 ~ ~•~~~ ~<~ur 4. -~ Y a; y~ V:s c~~ ~~~ ~~~~ ~~~ ~~g ~~~~~ ~ N / s ~~ ?F~ Z V ~~ i ~ ~~~~ ~~ I ~ R~: a s~ _ V ~®~~~ $~y ~~ ' a e ~~~a~ ~ l~~~~~~~~~~~~~~~~ ~ Q V V V ~~ ~~~ ~~ ,`~ a .A /'~ ~, a ~ \ ,, q \ ~g ~ 4 "~~ ~ l~ ~~ a ,~ w ~ ~~~ ~ u~ ~ ~ ~ ~s - - ~' i4~ ~ ~ ~ o-~ ~ y R ~ ~ _~ 1 ~ ~ ~~~ ~ ~~ ~ ~~ ~' ~, ~ ~°~ I ~ > ~~a~ ~~ 1 ~~~ ~ ~ a~~ ~~ ~ ~ y ~ ~~~ ~~ ~ ~~ ' ~ ~~ ~~ y 3 ~ 1~ 1 t ~' ~~ ~~ 4~ ~ ~ I _ _} t.ta~rs-s~vr~cunr . W - - - - ~,~ --~~ -~ I 1~ ~g ~~~~ ~ ~~~~~ ~ ~ ~ ~~ a~~ ~I ~ 1 ~ I ~ ~. ~ ----r ^. ~~~ ~ ~ ~ ~~~ 0 I F' ~ -~~w~ s ~ ~ r ~ & ~~~ ~a" ~ ~ ~~ fix: ~ ~ Boa ~~ I A yam ~s ~ ~~ ~~ 1I $g ~~~ ~ i ~ ~~~ ~~ I ~I I ~ ~~~ 0 ~~- I ~ I R ~ ~ a ~ ,~ ~; 5~~9 ~~~~ a~~ (DJ4~~'~ ~~~ R /~~ gF F $" d g`~ ~ ~ ~'i ~ w z ,~ ~ ~ ~ .~ ~~ ~x a GQ~ ~ o e ~ 3 ~~~ ~ ~ ~~ ~ ~ ~ ~, f ~ ~~~~~ ~ ~ 4V M~ I ~~ ~~ i \ ~~ s ~ \\\\~ ~~s~ ~ ~~ ~~~ ~ ~ ~ ~~~:~ ~ ~ ~d ~ I ~ ~~~~~~ i aa$~A _r_________ $~ ~~' ~ ~ ,~~ ~~ :-:~~ ~ e,~ ~ ~ ~ \. ~~~ ~~ ~~~r ~ ~' ~ ~ ~~~ " ~ I ~ ° a ~ e ~ ~~~~~ ~ a ~~~~~ ~ '~ ~ ~ ~ , ~~~ ~ ~aaa~~ , ~ ~ I ~~ ~ ~ ~ ~ ~ I ~ i ~~ ~s ~ ~~ ~~ ~ ~ ~~ f ~ g~ ~J®~.~~ •~ S`~ f ~ ~ ~~~ F w $ ~ v •~. ~z gg 2~~ r~w~ ~~m ~ ~ xx i O A Mz Wm 5 ~~ d~ ~ ~ ~ ~~~ & ~ ~ s R ~~~~~ a - ~a ~ ~ 7 '' ~a ~ i ~ ~ ~~s~ , ~ I ~~ ~ I ~ ~ ~~ ~ ~ dl ~a ~ 11 ~ a ~ ~ J ~ ~~ l 4 ~ ~~~ ~ ~~ ~~ ~~ ~ ~~~' ,~ / `,~ ,Q R ~~~ ~~~~ ~~ ~a ~~~ ~ a ~ ~. ~-~ ~ ~~ x - . ~ ~. ~~~ ~ __ _~ ~ ~- ~ ~~ a gg ias $ , ~` ~ ~ _ - ~~~.~ ~ ,~ ,~ F ~' ;~ ~~~ 4~~ r,• a ~1 i~~~A.~ ,• ~$• ~~`~~ s 8 ~$ V V®~~.`/ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~x~ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.14.g. Subject: Acceptance of a Parcel of Land Along Old Farm Road at Huguenot Park from Woodlands Real Estate, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 2.394 acres along Old Farm Road at Huguenot Park from woodlands Real Estate, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 2.394 acres along Old Farm Road at Huguenot Park from Woodlands Real Estate, LLC. This dedication is a condition of zoning for the Woodlands commercial development. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No (~J~~~U VICINITY SKETCH Acceptance of a Parcel of Land along Old Farm Road from Woodlands Real Estate, LLC ~ ~4 ~ 2 ~ R W 4A.~~,~ ro off, ~~ R~q ~ ~i ~ P~pC nUNN8R40 . BEL E T L O cD BELLAUERD CI ~ . FONTANA RUN BRW MONT D 4. BELLAVISTA RU ~' 5. MARBLE HEAD T GREENS ING RD 6. HOMESTEAD T S RED LIO T ~, ~ 8. RED LIO L ~~ 9. IROND E RD t~ to ~ ER CEM1ITE BLV Dedicatlon of 2.394 Acres c~~o ~~ o cr ~ ~- ~ 0 ~- "~ TP N Chesterfield County Department of Utilities W ; - -E S I hcl - .50 fre t ®~O~'J~ ~~ ~~ s ~~~ ~~~ ~~~~ ~~ ~ ~~ ~ ~ N A ,p+ ~c w4! ~~ ~~ / ~ ~~.~.~~ S~~~ ~ ~~ _~ ~ L~ ~ a 'ys ~! ~ $ t,.l ~ ~ J' ~~~ ,~_ $ ~~ \ ` ~~8~ a ~~ ~~~ ~~ .~ ~~~ ,~ ~ ~, $~~ s~ ` ~ ~~ ~t~~a ~ \ ~ ., F~\ off, ~ ~~~. ~ , ~\ ~~$~ ~ \ ~ ~' ~yg~ ` ~ ~~~~~ / ~~ ~~c~ R~ ~ ~ R~~ ~ ~~~ ~~ .~ ~$$a~~ d 9~e 1 J ~. S~ a '~ o f ! F ~~E+ W ~ ~ ~u ~ ~{ ~ ~w~ "~~ ~ ~o Q MMz F+~ m 8 ~~®~ ~i2 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 ~, AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.15.a. Subject: Renewal of Lease of Property for the Office of the Chesterfield/Colonial Heights Adult Drug Court County Administrator's Comments: County Administrator: Authorize the County Administrator to execute a lease with Steven Pugh for use by the Office of the Chesterfield/Colonial Heights Adult Drug Court. Summary of Information: Since 2005, the County has leased space at 11745 Chester Road for use by the office of the Chesterfield/Colonial Heights Adult Drug Court. The current lease expired January 31, 2010 and is now on a month to month basis. The lease is for 5782 square feet at $4,000.00 per month for five years with no escalation beginning July 1, 2010. Funds for Fiscal Year 2011 are in the operating budget. Future years rent payments are subject to annual appropriation by the Board. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # (~~4~~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests the Board approve a lease for office space at 11745 Chester Road for use by the office of the Chesterfield/Colonial Heights Adult Drug Court. The annual cost of the rental space is $48,000 for 5782 square feet at $8.30 a square foot. Funding is included in the Fiscal Year 2011 operating budget. The lease is effective beginning July 1, 2010 and runs for five years with no escalation. Futures years rent payments are subject to annual appropriation by the Board. Preparers Allan M. Carmody ~:~0~~~ Title: Director, Budget and Management VICINITY SKETCH RENEWAL OF LEASE OF PROPERTY FOR THE HESTERFIELD/COLONIAL HEIGHTS ADULT DRUG COURT 1 ~ 7~~ cn~e~ Rc ~ ~ ~ t~. ~~ O N Cl~stafield County Departrnert of tltiiies W E 8 ~ ~+-iosxi trM ~~~)~~+~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: June 23, 2010 Item Number: 8.C.15.b. Subiect: Approval of a Lease for the Employee Health Clinic County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease for the Employee Health Clinic. Summary of Information: Since October 2006, the County has leased space from the Health Center Commission at Lucy Corr Village for the Employee Health Clinic. This lease is for 3005 square feet at the existing rate of $18.00 per square foot ($54,090) for a one-year term starting July 1, 2010. The current lease was reduced from the previous rate of $19.28 per square foot and the rate is at the bottom of the range for comparable medical office leases. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ^ No # ®~0?06 ` CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 ~» AGENDA Budget and Management Comments: This item requests the Board approve a one-year lease for clinic space at Lucy Corr Village for the Employee Health Clinic. The annual cost of the rental space is $54,090, or $18 per square foot, and is the same rate paid in FY 2010. In June 2009, based on market conditions of commercial real estate, the cost per square foot rate was lowered from $19.28 per square foot to $18 per square foot for the lease period of July 1, 2009 to June 30, 2010 (FY2010). After the evaluation of current market conditions by the Commercial Appraiser Supervisor and Real Property Manager, the rate of $18 per square foot was accepted for the FY2011 leased space contract for the Employee Medical Center and the lease is presented to the Board of Supervisors for approval. The current lease expires on June 30, 2010. Funding for the leasing of the clinic space in the amount of $54,100 was approved in the adopted FY2011 budget. Preparers Allan M. Carmody Title: Director, Budget and Management OJO~..~`7 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 2 ~~ AGENDA Meeting Date: June 23, 2010 Item Number: 8.C.15.c. Subiect: Lease of Property for the Purchasing Department County Administrator's Comments: ~~ County Administrator: Board Action Requested: Authorize the County Administrator to execute a lease for office space with CS Development Company, Inc. for use by the Purchasing Department. Summary of Information: Staff has negotiated a one-year lease (July 1, 2010 - June 30, 2011) for office space at Court Square for the Purchasing Department due to building renovations. The lease is for 3392 square feet together with a shared conference room for $54,976. It is anticipated that Purchasing will be in this rented space for twelve months. Funds are available in the curtain wall/window replacement capital improvement project. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #o~oa~s ~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 2 of 2 ,~, AGENDA Budget and Management Comments: This item requests the Board approve a one year lease for office space at Court Square for the Purchasing Department. The annual cost of the rental space is $52,576, or $15.50 per square foot. Purchasing is currently located in the three-story building which will be under going renovations associated with the curtain wall and window replacement project. Therefore, staff will need to be relocated during renovations. Staff will be bringing an item to the Board for consideration for award of the construction contract in the August/September, 2010 time frame. Based on current projected cost estimates, the curtain wall and window replacement project includes funding for the lease of space to relocate the Purchasing Department. Preparers Allan M. Carmody Title: Director. Budget and Management ®~~~'~~ VICINITY SKETCH LEASE CAF PRaPERTY FAR THE PURCHASE DEPARTMENT V Court Square 9842 Lori Rd MI S LO ~` w ~ n z C1 Q ~ z ~ N Chesterfield County Department of Unties W E S i ~ -zsa lest (~~~~1~ ~,,, Meeting Date: June 23, 2010 Subject: FY2010 Year End Adjustments County Administrator's Comments: County Administrator: Item Number: 8.0.16. Page 1 of 4 Board Action Requested: Consider FY2010 year-end revenue and expenditure adjustments as follows: a. Appropriate revenues and expenditures for specific programs as well as authorize reallocations among general fund departments and related funds and decrease revenues and expenditures as outlined on Schedule A. b. Appropriate revenues and expenditures and authorize other adjustments for specific programs, projects and non-general fund departments as outlined on Schedule B. c. Authorize the County Administrator to reserve and re-appropriate unspent FY2010 appropriations that are in excess of the FY2011 budgeted undesignated ending fund balance, contingent upon positive results of operations as determined by the county's financial audit. d. Authorize the County Administrator to reserve and appropriate into FY2011 $379,912 in Utility Department funds contingent upon positive results of operations within the Utilities Department as determined by the county's financial audit. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # 0~0?11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: Staff prepares quarterly revenue and expenditure projections throughout the course of the fiscal year in an effort to monitor the county's financial position. Last fall, staff was projecting a FY2010 general fund revenue shortfall of nearly $8.0 million, resulting primarily from reductions in state funding and weaker than anticipated interest earnings. In response, the county continued to hold all vacant positions (with exception of front- line public safety positions), limited operating expenditures (particularly education and training), delayed non-critical maintenance and capital purchases, and implemented other cost-saving measures and efficiencies in order to offset the projected revenue reductions. As a result of those efforts, staff currently projects expenditure savings for FY2010 of $14.4 million ($2.7 million from a reduction in the transfer to schools due to state sales tax for education shortfall). On the other side of the ledger, revised revenue projections indicate an estimated $5.3 million shortfall, resulting in a net surplus of approximately $5.2 million, or less than 1 percent of the adopted general fund budget, after reserving $3.2 million in restricted revenues that must be set aside for specific programs/projects. While the various cost-saving measures that have been put in place helped to produce the projected surplus, their implementation has also affected the county's ability to deliver programs and services, though employees have worked diligently to limit the impact on citizens. Looking ahead, some manageable, service delivery challenges are likely to continue given the fact that the projected FY2010 surplus represents the bulk of the savings identified for the FY2011 budget. In the long-run, however, items such as delayed maintenance and capital replacement cannot be sustained and would likely have a much more significant impact on the quality of county programs and services. In accordance with the end of the fiscal year, this paper requests Board action on the following items: general fund revenue and expenditure adjustments as requested in the Summary and detailed on Schedule A, revenue and expenditure adjustments in other funds (Airport, Comprehensive Services, etc.) as detailed in Schedule B. Staff is also requesting that the Board authorize the county Administrator to reserve all funds in excess of the budgeted FY2011 general fund balance pending positive results of operations. This allows the Board the flexibility to determine the use of those funds in November when results of operations are reported. Staff also requests authority for the County Administrator to reserve and carry over $379,912 in Utility Department appropriations pending positive audit results to be used for equipment replacement, repairs and maintenance, and items that will not be encumbered prior to the end of FY2010. ®~~~~..~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Schedule A The requested adjustments in Schedule A cover items such as the expenses associated with a previously unscheduled election primary, the appropriation of excess revenue and offsetting expenses stemming from the Treasurer's DMV Stop Program, and revenue and expenses associated with cost increases for prisoners in the regional jail. Moreover, Schedule A addresses those general fund departments that were not able to absorb the standard 4 percent cut for turnover and therefore, need an adjustment. A transfer to county capital projects in the amount of $70,000 is also requested on Schedule A. This transfer is detailed on Schedule B and is associated with funding for ongoing equipment replacement efforts in the public meeting room. The funding source for this transfer is public education grant (PEG) funds which are restricted in use. A transfer is also requested for the Airport in the amount of $87,000 to cover anticipated revenue shortfalls. Additionally, the transfer to Schools on the general fund side needs to be reduced by $2,655,973 to reflect the revised anticipated amount to be received in FY2010 for state sales tax. The School agenda item in this package does reflect a different dollar adjustment. However, Schools brought first quarter adjustments to the Board of Supervisors in December, 2009 which included a sales tax adjustment for the School operating fund, not yet reflected in the general fund. Schedule B On Schedule B, staff is requesting an increase in the transfer to the Airport to cover projected revenue shortfalls. The FY2011 Airport budget reflects a reduction of one full-time position, which will assist in the Airport being able to cover its operating expenses from this point forward. Schedule B also requests an appropriation of $225,000 in rental income received from out parcel tenants at Cloverleaf Mall that will be used to offset the property management firm's operating costs through the fall of 2010. A $70,000 increase in the aforementioned public meeting room project is also included. Furthermore, revenues received in the Revenue Recovery program need to be appropriated in the amount of $520,000 to cover associated expenses, primarily due to replacement vehicle purchases. Staff is also requesting the appropriation of undesignated retained earnings in the Comprehensive Services Act (CSA) program and offsetting reductions in the transfers from the general fund and from schools. CSA staff has implemented numerous efficiencies in recent years, such as a reduced reliance on out-of-state placements, which has trimmed the program's need to hold retained earnings. Accordingly, staff requests a reduction of $1,143,300 in undesignated retained earnings (split between county and CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 4 of 4 schools), which still maintains a sufficient reserve to offset any unforeseen expenses. The $788,800 being returned to the general fund is being used to reduce a projected revenue shortfall. The $354,000 being returned to Schools will increase school's instructional appropriation category. (~~DO~?`~.R~ GENERAL FUND Schedule A County General Fund Departmental Revenue and Expenditure Budget Adjustments Revenue Expenditures Employee Medical Center 250,960 285,000 Access Transportation 130,000 130,000 Buildings & Grounds (150,000) County Attorney 85,000 Document Services 68,000 General District Court 80,000 Juvenile Detention Home (150,000) Information Systems Technology 150,000 Interest Earnings Revenue/Transfer to Comprehensive Services (788,800) (788,800) MHSS (824,840) Planning 85,000 Regional Jail 204,000 475,000 Registrar 75,000 Sheriff (270,800) Social Services (175,000) Public Education Grant Revenues to Public Meeting Room Upgrades CIP 70,000 70,000 Tax Relief for the Elderly 635,600 Transfer to Airport 87,000 Transfer to Schools/State Sales Taxes (2,655,973) (2,655,973) Treasurer 65,000 65,000 Total General Fund (2,724,813) (2,724,813) OTHER FUNDS Schedule B Other Funds -Revenue and Expenditure Budget Adjustments Change Countv Capital Projects: Cloverleaf Mall -Increase appropriations for rent to cover anticipated oversight of the mall site 225,000 Public Meeting Room Upgrades -Increase transfer from the General Fund (PEG revenues) for on-going equipment replacement 70,000 Other Funds: Airport -Increase in transfer from the general fund to cover anticipated revenue shortfall 87,000 Revenue Recovery Program -Appropriate excess revenues 520,000 to cover anticipated expenditures Schools -Reduction in the transfer to Comprehensive Services; increase in the Instruction appropriation catgegory 354,500 Comprehensive Services -Increase in the budgeted appropriation and use of undesignated retained earnings and an offsetting reduction in the transfers from Schools & County (1,143,300) ~~ ~`' CHESTERFIELD COUNTY _r ~» BOARD OF SUPERVISORS Page 1 of 3 AGENDA Meeting Date: June 23, 2010 Item Number: 8.0.17. Subject: FY2010 Year-End Adjustments - School Operating Fund County Administrator's Comments: Coun Administrator: 'b ty Board Action Requested: Consider FY2010 year-end revenue and expenditure adjustments as follows: a. reserve and appropriate into FY2011 unspent FY2010 appropriations as outlined on Attachment A contingent on individual item results of operations as determined by the county's financial audit. b. reserve the amount indicated on Attachment A for the Appomattox Regional Governor's School. c. revise revenues as outlined in the resolution, Attachment B. Summary of Information: Each year, the School Board requests that a portion of current year funds be reserved for re-appropriation in the following year for specific purposes, contingent upon positive results of operations within individual departments and division-wide as determined by the County's financial audit. For FY2010 year-end, the funding requested to be reserved is outlined in Attachment A. In the same attachment, there is a request to reserve funding for the Appomattox Regional Governor's School. Preparers Marcus J. Newsome, Ed.D. Title: Superintendent Attachments: ^ Yes ~ No # OJO~~.'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The first quarter report to the School Board reflected a net loss in state revenue of $858,100 resulting primarily from the Governor's executive spending reduction plan. At that time, the revenue loss from the VRS and group life holiday was not included. Now that the holiday period has been approved, it will be reported in this review as a state revenue loss of $3,045,600. In addition, the General Assembly amendments included a reduction in textbook funding of $4,559,100 and changes to the Standards of Quality funding formula of $3,492,400. These losses are offset to an extent by a projected increase in state sales tax of $617,500 and a net increase to incentive-based and categorical programs of $313,100. The Governor's executive spending reduction plan also reduced Basic Aid by $12,270,300 and backfilled with the State Fiscal Stabilization Fund. While that action does not have a net effect on total revenue, school divisions are required to seek reimbursement from the federal government for these funds. That action has been taken for CCPS to receive reimbursement. The necessary revenue changes are included in the resolution, Attachment B. These revenue losses were offset by the actions of the General Assembly to provide a 4th quarter holiday for all VRS and group life insurance payments, savings in health care costs, and budgeted fund balance. ~'J®~~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 °°' AGENDA Budget and Management Comments: The School Board is requesting that the Board of Supervisors: a) Realign revenues in the School Operating fund as outlined in Attachment B. School operating revenues for FY2010 are projected to be $10,166,500 less than budgeted. State Sales Tax is projected to increase $617,500. This number varies from the county's year end item because schools was projecting a larger reduction in State Sales Tax when they brought first quarter adjustments to the Board of Supervisors last December. The overall shortfall has been offset by reductions in expenditures in the School Operating fund due to the Virginia Retirement System (VRS) fourth quarter holiday and reduction in health care for a reduction of ($8,476,000) and a reduction in fund balance of ($1,690,500). The school's action also noted the School Board's plans to request the Board of Supervisors to reserve any unused General Fund Transfer for use in the FY2012 operating budget. The FY2012 Approved Budget includes anticipated savings of $12,000,000 from FY2010. The actual savings will be known when results of operations are reported in November, 2010. b) Approve the reserve of up to $4,904,125 in the School Operating funds and $35,800 for the Appomattox Regional Governor's School to be used in FY2011, contingent on FY2010 positive Results of Operations. Details are included in Attachment A of the item. Preparers Allan M. Carmody Title: Director, Budget and Management ~~®~~.~ Attachment A Reserves, Carried Forward and Appropriated in FY2011 Contingent on Individual Item Results of Operations Risk Management - Workers comp reserve $ 200,000 Textbooks 1,775,000 Wellness 322,000 Local Match to Grants 1,000,000 Algebra Readiness funding 525,000 Private donation 50,000 Summer remediation programs 50,000 Local match for COPS grant - transportation 182,000 Driver education vehicle replacement 23,100 Maintenance required to be completed in summer 770,000 JROTC federal funding (James River High School) 7,025 Total $4,904,125 Other Funds to be Reserved Appomattox Regional Governor's School $ 35,800 ~~~~~~ Attachment B VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, May 25, 2010, at seven o'clock in the Public Meeting Room of the Cheste~eld County Courthouse Complex PRESENT: David S Wyman, Chairman Marshall W. Trammell, Vice-Chairman Patricia M. Carpenter Dianne E. Pettitt U. Omarh Rajah RESOLUTION WHEREAS, the ending balance for FY2010, net of reserve needs, is more than sufficient as currently projected to meet the 51,000,000 requirement for the FY2011 budget; and, WHEREAS, the School Board plans to request any remaining FY2010 unused general fund transfer be reserved for use in the FY2012 operating budget; and WHEREAS, there is a need to reserve the funds identified in Attachment A in the School Operating Fund and the Appomattox Regional Governors School at June 30, 2010; and, WHEREAS, there is a need to make the following adjustments: School Operating Fund Revenue: State SOQ $ {10,784,000) State Basic Aid (12,270,300) Federal Stimulus 12,270,300 State sales tax 617,500 Unfunded Revenue 10.166,500 Total Revenue revision $ 0 and, WHEREAS, expenditure adjustments highlighted in this year end review will be made within each appropriation category with an offsetting entry to an unfunded account resulting in no change in the total FY2010 appropriation; NOW, THEREFORE, BE IT RESOLVED, that on motion of Dianne Pettitt, seconded by Omarh Rajah, the School Board hereby requests the Board of Supervisors to approve the revisions shown above, and reserve the funds identified in Attachment A in the School Operating Fund and the Appomattox Regional Governor's School, adjusted according to the county's financial audit. •--~-" Ct~ ~~ I_~C j~ _ ~ - Carol Timpano, Clerk ~.eec.~o Marcus J. ewso e, Superintendent ~~®~~1 ~ _ _'l~ IMF CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0226 Project Name: Second Baptist Church Building Addition Developer: Second Baptist Church Contractor: Simmons Contracting Company, Inc. Contract Amount: Water Improvements - $33,501.77 District: Bermuda Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # QJ~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: 08-0292 Project Name: Manchester Volunteer Rescue Squad Developer: Contractor: Manchester Volunteer Rescue Squad BTS Construction Company Contract Amount: Water Improvements - $35,020.00 Wastewater Improvements - $10,500.00 District: Clover Hill 3. Contract Number: 09-0171 Project Name: Calvary Gospel Tabernacle Church Addition Developer: Contractor: Contract Amount: District: Trustees, Calvary Gospel Tabernacle Church R.M.C. Contractors, Incorporated Water Improvements - Midlothian $20,899.00 4. Contract Number: 09-0196 Project Name: Magnolia Green Temporary Golf Course Club House Developer: Contractor: 6801 Woolridge Road - Moseley Trustees, LLC McLane Construction Company Contract Amount: Water Improvements - $19,194.50 Wastewater Improvements - $23,199.50 District: Matoaca 5. Contract Number: 10-0018 Project Name: Freightliner @ Virginia Trunk Center Developer: Contractor: Virginia Truck Center of Richmond, Incorporated Shoosmith Construction, Incorporated Contract Amount: Water Improvements - $14,693.00 District: Bermuda ®D®~`~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued 6. Contract Number: 10-0050 Project Name: Priority Nissan/Kia Developer: Ellmer Properties Chesterfield, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - wastewater Improvements - District: Bermuda $56,525.84 (Private) 7. Contract Number: 10-0066 Project Name: Poindexter Road (6217) Sewer Extension Developer: Contractor: Contract Amount District: $19,150.00 Q~:~ ~ ~ ~~ Gregory Gnall and Laurea Gnall Southern Builders Incorporated Wastewater Improvements - Dale 1T19 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 201o Item Number: 9.8. Subject: Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # ~~a CHESTERFIELD COUNTY GENERAL FUND BALANCE June 23, 2010 Board Meeting Date Description Amount Balance 7/1/2009 FY2010 Beginning Budgeted Balance $53,495,000 ~~~~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS June 23, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2009 BEGINNING JULY 1, 2008 4/9/2008 FY2009 Budgeted Addition $17,810,300 $22,647,488 4/9/2008 FY2009 Capital Projects (16,792,400) 5,855,088 6/24/2009 Tax Collection Customer Service project (244,400) 5,610,688 FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/9/2009 FY2010BudgetedAddition $13,946,400 $19,557,088 4/9/2009 FY2010 Capital Projects (13,946,400) 5,610,688 4/15/2010 Substitute funding for Circuit/General District (832,500) 4,778,188 Courthouse expansion. (?~4~~'7 en ~ > O ~O O~ ~ _ M O "a L ^-~ N M [~ O v^ ~ Q 69 ~ 69 69 ~ b9 v .a O y R O A A ~ O 'O O ~ ' M O ' O vl ' y N M a~+ Q ~ M N C/] O A z F b~ ~. A A M ~ O~ l~ O W ^O +O• N oO0 N N i ~ iG C f. ; N W M O N Qi a a ~' ' F., ° y o ;., o 0 0 0 0 0 0 0 0 0 0 0 N ~ [r ~ O ~ A Q h L CQ > ~ ~ ~ N ~ Q O~ N O O o0 ' L y~ M o0 oM0 ~ ~ O y, b4 --~ ~i CQ a U d :° _ 3 ~ ~ ~ ~ ~ s s A ~ U A ~ ~ U ~~®~.~ Prepared by Accounting Department May 31, 2010 Date Besan 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Descri tp ion Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Descri tion None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 $125 113 399 Date Ends 11/19 11/21 11 /23 11 /24 10/10 12/17 12/10 11 /24 Outstanding Balance 05/31/2010 $8,050,000 6,735,000 4,180,000 16,270,000 16,596,199 1,132,880 91,493 10,375,000 11/24 8,745,000 11 /27 19,880,000 X92 055.572 Approved Amount ®~~~rLs~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA INB Meeting Date: June 23, 2010 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No # O~®~~'~ 0 0 0 0 o .?; 0 M ~ ~I ~ N N ~ ~ O ~ v ~ ~ t ~ A o w o ,~, ~ ~ o Q ? ~ o ~ °' N N ~ r V \ ~ ~ ~ ~ Q ~ ~ ~ O ~ ~ ~ O1 r° .y A ~ c • `° ~ ~ °' 4 ~' o '~ o I o r , ~ ' ~ ~ -\ ~ M ~ c ~ ~ '~ N l '~I 3 ~ i N p `~ ~ ~ ~ ~ e ~ ~ o ~ ~ Q U o o ~' ~?, . ~ o o Zt ~ Z Z I' ~ 4! U ~ N ~ i ~ y y ' ~ ~ Q ~ 0~ ~ '~ ~ ~ i ~ C ~' N N ~ . ~ ~ ~ ~ V 0 ~ r ~ i ~ ~ ~ a' O ~ 0 ~ ~ ~ ~ I .h ~ ~a Q ~ o w c ~ y ~~ ~ ~ O o 'Z`R h ~ C ~ W W ~ . ~ ~ ~ ~ a °• ~ ~ °• i ~ ~ H I "il ~ `ti ~ ~ o ~ o ~ ~ •~ U ~ Q LL Q LL ~ ~ w ~ ~~ ~ ~ d O C O .~ ~ O ~~ ~ ~ ce s ~ ~ ~ C m € m .~ O o ~> O ~ i , ' ~ O H O F - 4~ ~ h Q y ^+ O C u G~ O [ti ~ O ~ ~ W c o 'O o .~°'. 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Subject: Report of Planning Commission Substantial Accord Determination for Chesterfield County Parks and Recreation (Case lOPD0231) to Permit a Public Park at Watkins Annex Located at 13801 Westfield Road County Administrator's Comments: County Administrator: Board Action Requested: On May 18, 2010, the Planning Commission determined that the proposed public park is in substantial accord with the Comprehensive Plan, as per attached (Case lOPD0231). (AYES: Brown, Hassen, Bass, Gulley and Waller.) Staff recommends no action. Summary of Information: State law provides that the Board may overrule the Planning Commission's determination or refer the matter back to the Planning Commission for an additional public hearing and decision. If the Board takes no action, the substantial accord determination will become final. Preparers Kirkland A. Turner Attachments: ^ Yes Title:_ Director of Planning No ~~,., ~ o ~n i n rvr June 23, 2010 BS „~. SUBSTANTIAL ACCORD REVIEW l OPD0231 Chesterfield County Parks & Recreation Midlothian Magisterial District South line of Westfield Road REQUESTS: Substantial accord determination to permit park use. PROPOSED LAND USE: Conversion of the recreational facilities at Watkins Annex to a neighborhood park facility is planned. PLANNING COMMISSION DETERMINATION APPROVAL SUBJECT TO THE CONDITIONS ON PAGES I AND 2. STAFF RECOMMENDATION Recommend approval for the following reason: The proposal complies with the recommendations of the Public Facilities Plan, an element of the Comprehensive Plan. Specifically, the proposed park will lessen the deficit identified in the Plan for neighborhood park facilities. (NOTE: THE CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY BOTH STAFF AND THE COMMISSION.) CONDITIONS (STAFF/CPC) 1. With the exception of the requirements for recreational facilities outlined in Condition 2, development shall conform to the requirements of the Zoning Ordinance for office uses in the Midlothian Village Core. (P) (STAFF/CPC) 2. Any recreational facilities shall be subject to the following restrictions: Providing a FIRST CHOICE community through excellence in public service ~~®~~43 a. The setback for all outdoor play fields, courts, swimming pools and similar active recreational areas, including any playground areas (areas accommodating swings, jungle gyms or similar such facilities) shall be a minimum of thirty (30) feet from any side or rear property line and a minimum of thirty (30) feet from any existing or proposed public road. b. Landscaping shall be installed in accordance with Zoning Ordinance requirements for landscaping as follows: 1. Front yard setback: Perimeter landscaping D shall be installed. 2. Side and rear yards setbacks: Perimeter landscaping B shall be installed. (STAFF/CPC) 3. Outdoor lighting for playfields and courts shall be turned off at 10:00 p.m. The foregoing shall not apply to outdoor lighting for parking areas. (P) GENERAL INFORMATION Project Name: Watkins Annex Park Location: South line of Westfield Road, west of Railroad Avenue and better known as 13801 Westfield Road. Tax ID 728-709-2614. Existing Zoning: R-7 Size: 6.1 acres Existing Land Use: Private school and public/semi-public use (public school & park use) 2 lOPD0231 JUN23-BOSYtPT~~~~ Adiacent Zoning and Land Use: North and West - R-7; Public/semi-public (church), residential or vacant South - O-2 and C-2; Commercial, office or vacant East - C-2; Commercial, office or vacant UTILITIES AND ENVIRONMENTAL This request will have a minimal impact on these facilities. PUBLIC FACILITIES Fire Service: The Midlothian Fire Station, Company Number 5, and Forest View Volunteer Rescue Squad currently provide fire protection and Emergency Medical Service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: A neighborhood park is planned for most of the property (6.1 acres). Approval of the Substantial Accord will not limit development to specific park uses; therefore, it is difficult to anticipate traffic generation. In comparing the traffic generation of the current recreational facilities to the proposed park, the County Parks and Recreation Department anticipates that the increase in traffic will be minor, and primarily occur during the daytime for the playground and walking trail use. Information included with the initial site plan indicates that the proposed park is anticipated to generate approximately 200 vehicles per day. These vehicles will be initially distributed along Westfield Road. Development of the property as planned is anticipated to have a minimal impact on the existing transportation network. Virginia Department of Transportation (VDOT): VDOT has indicated that a commercial entrance(s), with appropriate sight distance shall be provided. LAND USE Comprehensive Plan: The request property lies within the boundaries of the residential area in the historic Village Core of the Midlothian Area Community Plan. The Plan recognizes this area as an established neighborhood with an internalized focus and suggests this area should remain residential in character. The Plan further suggests that properties within this historic village area require careful development using special design standards to preserve a pedestrian scale environment. ~~®~~J 3 10PD0231 JUN23-BOS-RPT The Public Facilities Plan, and element of the Comprehensive Plan, provides that neighborhood parks should be between five (5) and twenty (20) acres. In addition, the Plan acknowledges that the largest deficiency in the County's park facilities is in neighborhood park facilities. Specifically, the county is 199 acres short of neighborhood park facilities, with the projected shortfall increasing to 253 acres by 2020. To address this shortfall, the Plan suggests twenty (20) neighborhood parks be developed between 2000 and 2010. While the Plan does not identify specific sites for these parks, it suggests general locations and identifies that three (3) neighborhood parks should be developed in the Midlothian area north of Route 60 between 2000 and 2010. Finally, the Plan offers strategies to increase neighborhood parkland such as land acquisition, development of parks with schools, redevelopment and expansion of existing facilities and partnering with local civic groups and developers to construct and maintain neighborhood parks. Area Development Trends: Area properties to the north and west are zoned residentially and occupied by public/semi- public use (a church), residential use, or are vacant. Properties to the south and east are zoned Corporate Office (O-2) and Neighborhood Business (C-2) and are occupied by commercial and office uses or are vacant. It is anticipated that residential uses will continue north and west of the request property, as suggested by the Plan, and that commercial and office uses as part of the Village Shopping District identified in the Plan, will continue. Site Desien: The existing playfield and courts were shared recreational facilities (for school and park use) when the property was an elementary school (Watkins Elementary School) and have continued to be used for recreational purposes even after the site was no longer used as an elementary school. The facility (known as Watkins Annex) is now used by a private school offering programs for seniors and by the public school system for educational programs for special needs students. The applicant proposes to convert existing recreational facilities (which include a playfield with baseball backstop and two (2) basketball courts) to a neighborhood park. Plans include: enlarging the playfield; relocating the baseball backstop; making improvements to the playfield's turf and lighting; removing one (1) basketball court; constructing a walking trail; adding a playground; adding a picnic area shelter; and, renovating the parking lot. Use of the property is not limited to only these recreational uses and facilities. Other recreational uses would be permitted. The request property lies within the Midlothian Village Core. The Zoning Ordinance contains specific development standards for this village area. The purpose of these standards is to maintain and reinforce the character, identity and pedestrian scale of the village by continuing and enhancing existing development patterns. While the property is not bound by the Midlothian Village Core standards due to its residential zoning, a condition is recommended which will require development of the site to conform to these requirements lOPD0231 JUN23-BOS-RPT of the Zoning Ordinance (Condition 1). Condition 2 is recommended to provide additional setbacks and landscaping for any active recreational areas such as outdoor playfields, courts, swimming pools and similar active recreational areas. To address concerns of the Midlothian district Commissioner relative to minimizing the impact of lighting on adjacent residential use, the applicant offered a condition to address hours permitted for lighting. (Condition 3) CONCLUSION The proposed park satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the proposed Watkins Annex Park will help lessen the deficit in neighborhood parkland. Therefore, staff recommends that the Commission determine that the proposed park is in substantial accord with the Comprehensive Plan. CASE HISTORY Applicant (5/13/10): The applicant offered a condition to address hours permitted for lighting. Planning Commission Meeting (5/18/10): The applicant accepted the recommendation. There was support present noting that this project represents a joint effort between the community and the involvement of the County to improve the playfields and make this a viable neighborhood park which will enhance the village. On motion of Mr. Waller, seconded by Mr. Gulley, the Commission approved the request subject to the conditions on pages 1 and 2. AYES: Messrs. Brown, Hassen, Bass, Gulley and Waller. The Board of Supervisors, on Wednesday, June 23, 2010, will take under consideration this request. ®`~0~~~ 10PD0231 JUN23-BOS-RPT ^ ::: ~ n ~ r o n an 0 o TT N ~ w r n c ~ ° Q N w ~ o v ~ Z ° to ~ { N I r n ~ ~° ~ o i ~~° ( D ~ i ~ C~ARrER Cp , `~" ' ~ ~ z P'KWY ' m O o ~ ~ ~~ D ~ a a ~` '' ~ /~ m N y V~ ~ ` 5 , N A F „ •Z' n , 0~ ...... .. ~ ` i y I ~ ~ ~ ~ V ~ ~ (7 • ` ` ' ~ ~ ~ `~~ N a ~ -- ^' ~ " c~ N /' l: ~. o~ _ ~ °~ y ~` w L s m y ~~ ~~®~~~~ cr June 23, 2010 Speaker's List Afternoon Session 1. Dr. Randall Merchant 2. 3. 4. 5. ,,.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 14.A. Subject: Resolutions Recognizing the Parks and Recreation Advisory Commission Volunteer Hall of Fame Nominees for Their Contributions to Chesterfield County Parks and Recreation County Administrator's Comments: County Administrator: The Parks and Recreation Advisory Commission and the Parks and Recreation Department staff request that the Board of Supervisors commend and recognize Mr. Robert Hodges and Mr. Lou Lippa for their outstanding service to Chesterfield County through volunteer contributions. Summary of Information: The nominees have served the youth and citizens of Chesterfield County with selfless enthusiasm. They have been instrumental in the development and expansion of Chesterfield County sports programs and have been a particularly positive influence in the lives of hundreds of children involved with youth athletics. The attached resolutions detail their individual accomplishments that merit the receipt of the Lifetime Volunteer Award. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # (~~®~~~ RECOGNIZING MR. LOU LIPPA FOR EXCEPTIONAL VOLUNTEERISM IN PARKS AND RECREATION WHEREAS, participation in youth athletics has long been an integral part in the physical and emotional development of youth of Chesterfield County; and WHEREAS, Mr. Lou Lippa was the founder of Chesterfield Youth Metro Football League; and WHEREAS, Mr. Lippa has served the citizens of Chesterfield County as a volunteer for 25 years and has been recommended by the Parks and Recreation Advisory Commission for the Volunteer Hall of Fame Lifetime Volunteer Award; and WHEREAS, Mr. Lippa has served in the capacity of coach, commissioner, vice president, president and board member of various youth athletic programs; and WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission recommended that exemplary volunteerism in the Parks and Recreation be recognized through display of volunteer names and accomplishments on five Volunteer Hall of Fame Monuments located throughout the parks system; and WHEREAS, the Lifetime Volunteer Award is a special award that recognizes an individual's significant contribution to the community; and WHEREAS, Mr. Lippa has the respect of his/hers peers due to exemplary leadership and character, and his achievements will be a source of historic pride for future leaders in the community; and WHEREAS, Mr. Lippa's legacy has an exceptional degree of accomplishment, which should include but not be limited to mentoring, philanthropy and the ability to empower and instill passion in the community; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, on behalf of the citizens of Chesterfield County, recognizes Mr. Lou Lippa for his dedicated and unselfish commitment to the youth and adults of Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at Harry G. Daniel Park at Iron Bridge. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Lippa for his untiring efforts; thanks his family for their support of his public service; and urges all Chesterfield county residents to keep Mr. Lippa's many contributions fondly in mind when they visit Harry G. Daniel Park at Iron Bridge. ~~ 0 ~~~ RECOGNIZING MR. ROBERT HODGES FOR EXCEPTIONAL VOLUNTEERISM IN PARKS AND RECREATION WHEREAS, participation in youth athletics has long been an integral part in the physical and emotional development of youth of Chesterfield County; and WHEREAS, Mr. Robert Hodges has served the citizens of Chesterfield County as a volunteer for 25 years and has been recommended by the Parks and Recreation Advisory Commission for the Volunteer Hall of Fame Lifetime Volunteer Award; and WHEREAS, Mr. Hodges has expanded his service to include Sunday school teacher, Indian Guide instructor, and as advocate for cancer research and the homeless; and WHEREAS, Mr. Hodges serves over 500 hours per year as a recreation volunteer; and WHEREAS, Mr. Hodges has served in the capacity of coach, commissioner, president and board member in all phases of youth athletic programs; and WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission recommended that exemplary volunteerism in the Parks and Recreation be recognized through display of volunteer names and accomplishments on five Volunteer Hall of Fame Monuments located throughout the parks system; and WHEREAS, the Lifetime Volunteer Award is a special award that recognizes an individual's significant contribution to the community; and WHEREAS, Mr. Hodges has the respect of his/hers peers due to exemplary leadership and character, and his achievements will be a source of historic pride for future leaders in the community; and WHEREAS, Mr. Hodges' legacy has an exceptional degree of accomplishment, which should include but not be limited to mentoring, philanthropy and the ability to empower and instill passion in the community; and NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, on behalf of the citizens of Chesterfield County, recognizes Mr. Robert Hodges for his dedicated and unselfish commitment to the youth and adults of Chesterfield County by displaying his name on the Chesterfield County Parks and Recreation Volunteer Hall of Fame Monument at Rockwood Park. AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of Supervisors expresses appreciation to Mr. Hodges for his untiring efforts; thanks his family for their support of his public service; and urges all Chesterfield county residents to keep Mr. Hodges' many contributions fondly in mind when they visit Rockwood Park. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 14.6. Subject: Resolution Recognizing Ms. Treasured Volunteer County Administrator's Comments: County Administrator: Board Action Requested: Nancy Brown as Chesterfield County's 2010 Adoption of the attached resolution. Summary of Information: Ms. Nancy Brown was selected as the 2010 Treasured Volunteer recipient. The Treasured Volunteer Award was established in 2004 in honor of the late Lucille Moseley, former county Museum Director and Historical Society volunteer. The award recognizes an individual who contributes significant volunteer hours and service to the county. The honoree is selected from nominations made during National Volunteer Week. Preparers Mary Martin Selby Attachments: ~ Yes Title: Director of HR Services ^ No ~~~~~~ RECOGNIZING MS. NANCY BROWN AS CHESTERFIELD COUNTY'S 2010 TREASURED VOLUNTEER WHEREAS, Ms. Brown is recognized as a volunteer and an integral part of Chesterfield County's Animal Control Unit; and WHEREAS, Ms. Brown has volunteered at the Animal Control Unit for over 13 years at an average of 1,400 hours a year; and WHEREAS, Ms. Brown contributes significantly to the quality of life of the animals kept in the Animal Control Unit; and WHEREAS, Ms. Brown brings energy and wisdom together by bridging the gap between younger and older generations of volunteers at the Animal Control Unit; and WHEREAS, Ms Brown strengthens the partnership of the county and the community by assisting all visitors to the Animal Control Unit; and WHEREAS, Ms. Brown works with other rescue organizations to help transfer dogs and cats out of the Animal Control Unit; and WHEREAS, Ms. Brown works with feral cat organizations to assist citizens manage feral cat colonies; and WHEREAS, as president of the Chesterfield County Humane Society, Ms. Brown works on their behalf to ensure donations of money and in-kind services for the welfare of animals at the shelter as well as equipment for the shelter and animal control officers; and WHEREAS, Ms . Brown enables the Animal Control Unit to meet and often exceed the strategic goals of the organization, thereby increasing the quality of service provided to citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes Ms. Nancy Brown, as Chesterfield County's 2010 Treasured Volunteer. l.Y~~~'r~a~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA lA9 Meeting Date: June 23, 2010 Item Number: 14.C. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. James E. Dickens and Mr. Andrew J. Dickens, both of Troop 2890, sponsored by The Brandermill Church, Mr. John Adrian Wilhelm, Jr., Troop 2880, sponsored by Beulah United Methodist Church, Mr. Timothy Reardon Shaw, Troop 876, sponsored by Mount Pisgah United Methodist Church, and Mr. Nathan S. Saxman and Mr. William Matthew Rhea, both of Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No OJO?,54 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. James E. Dickens and Mr. Andrew J. Dickens, both of Troop 2890, sponsored by The Brandermill Church, Mr. John Adrian Wilhelm, Jr., Troop 2880, sponsored by Beulah United Methodist Church, Mr. Timothy Reardon Shaw, Troop 876, sponsored by Mount Pisgah United Methodist Church, and Mr. Nathan S. Saxman and Mr. William Matthew Rhea, both of Troop 1891, sponsored by Bon Air United Methodist Church have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, James, Andrew, John, Tim, Nathan and Matt have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, hereby extends its congratulations to Mr. James E. Dickens, Mr. Andrew J. Dickens, Mr. John Adrian Wilhelm, Jr., Mr. Timothy Reardon Shaw, Mr. Nathan S. Saxman and Mr. William Matthew Rhea and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 14.D. Subject: Resolution Recognizing the 2010 Matoaca Warriors Boys Varsity Baseball Team for Their Outstanding for Their Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Honorable Marleen K. Durfee requests that the Board of Supervisors commend and recognize the Matoaca Warriors Boys Varsity Baseball Team for their outstanding accomplishments during the 2010 season and for their excellent representation of Chesterfield County. Under the guidance of Coach Fred Stoots and his staff, the Matoaca Warriors finished their season with a 13-4 record and an overall record of 16-6. The Warriors competed in their third straight appearance in the Regional Tournament and were Central Regional Runners-up and were Quarterfinalist in the AAA State Baseball Championships. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # 00256 RECOGNIZING THE 2010 MATOACA WARRIORS BOYS VARSITY BASEBALL TEAM FOR THEIR OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Fred Stoots, coach of the Matoaca High School Boys Varsity Baseball Team completed his 8t'' year coaching at Matoaca High School; and WHEREAS, under the guidance and direction of Coach Fred Stoots and Assistant Coaches Steve Leake, B.J. Wood, Kevin Tucker, Chris Guice, Chad Ramsey and Charles Bailey, the 2010 Maotaca Warriors finished with a record of 13-4 regular season and an overall record of 16-6; and WHEREAS, the Matoaca Warriors competed in their third straight appearance in the Regional Tournament and were the Central Regional Runners- up; and WHEREAS, the Matoaca Warriors were Quarterfinalists in the AAA State Baseball Championships; and WHEREAS, the team members include: Ben Smith, Logan Walker, Michael Howerton, Forrest Lodge, Nathan Chamberlin, Will Brown, Tyler Reed, Tyler Coleman, Josh Ayers, Derek Drake, Cory Ramsey, Zach Jordan, Brandon Lindsey, Austin Kilbourne, Bryan Bierlein, Matt Harper, Josh Heilman, Nolan Overby and A.J. Moore. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes the 2010 Matoaca High School Boys Varsity Baseball Team for their outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, commends the 2010 Matoaca Warriors for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. ~~~~5~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 14.E. Subiect: Resolution Recognizing the 2010 Cosby High School Boys Varsity Baseball Team for Their Outstanding Representation of Chesterfield County County Administrator's Commep~s: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Honorable Marleen K. Durfee requests that the Board of Supervisors commend and recognize the 2010 Cosby High School Boys Varsity Baseball Team for their outstanding accomplishments during the 2010 season and for their excellent representation of Chesterfield County. Under the guidance of Coach Tim Lowery and his staff, the Cosby Titans finished their season with an overall record of 20-7. The Titans were the Dominion District Season Runners-up, Dominion District Tournament Champions, Central Region Champions and were the Group AAA State Semi-Finalist for the State AAA Boys Baseball State Championships. Preparers Michael S. Golden Attachments: Title: Director. Parks and Recreation ^ Yes ^ No OJO?5$ RECOGNIZING THE 2010 COSBY HIGH SCHOOL BOYS VARSITY BASEBALL TEAM FOR THEIR OUTSTANDING REPRESENTATION OF CHESTERFIELD COUNTY WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Tim Lowery, coach of the Cosby High School Boys Varsity Baseball Team completed his 23rd year coaching and his 344 career Varsity Head Coaching victories; and WHEREAS, under the guidance and direction of Coach Tim Lowery and his staff, the 2010 Cosby High School Titans finished with an overall record of 20-7; and WHEREAS, the Cosby Titans were Regular Season Runners-up and Tournament Champions in the Dominion District; and WHEREAS, the Cosby Titans were the Central Region Champions; and WHEREAS, the Cosby Titans competed in the State AAA Central Region Championships and were the Group AAA State Semi-Finalist; and WHEREAS, the team members include: Matt Squyers, Will Vacca, Kyle McKay, Tim Perry, Christian Beyer, Garrett Birmbaum, Danny Mooney, Luke Lowery, Bryan Carson, Ben Sisk, Bryan Miltenberger, Travis McQueen, Matt Daffron, James Sink, Christian Hamlett, Evan Plumley, Ty Holt, Mitchell Shifflett, Michael Carpenter, Daniel Byrd, Adam Meeker, and Louis Diesel; and NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes the 2010 Cosby High School Boys Varsity Baseball Team for their outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, commends the 2010 Cosby High School Titans for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. ~~®~S~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 14.F. Subiect: Resolution Recognizing the 2010 Cosby High School Girls Varsity Soccer Team for Their Outstanding Representation of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The Honorable Marleen K. Durfee requests that the Board of Supervisors commend and recognize the 2010 Cosby High School Girls Varsity Soccer Team for their outstanding accomplishments during the 2010 season and for their excellent representation of Chesterfield County. Under the guidance of Coach Roger Lattimer and his staff, the Lady Titans finished their season with an overall record of 19-3-1. The Lady Titans were the Season and Tournament Champions in the Dominion District and the Central Regional Champions, competed in the State AAA Girls Soccer Championships and were Runners-up in the State Finals. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No ®~©~~~ RECOGNIZING THE 2010 COSBY HIGH SCHOOL GIRLS VARSITY SOCCER TEAM WHEREAS, participation in high school sports has long been an integral part of Chesterfield County's educational, physical and emotional development for students; and WHEREAS, Mr. Roger Lattimer, coach of the Cosby High School Girls Varsity Soccer Team completed his first year as Head Coach; and WHEREAS, under the guidance and direction of Coach Roger Lattimer and his staff, the 2010 Cosby High School Lady Titans finished with an overall record of 19-3-1; and WHEREAS, the Lady Titans were the Season and Tournament Champions in the Dominion District; and WHEREAS, the Lady Titans were the Central Region Champions; and WHEREAS, the Lady Titans competed in the State AAA Girls Soccer Championships and were Runners-up in the State Finals; and WHEREAS, the Team members include: Blayne Fink, Claire Walker, Lindsay Bowers, Lizzy Patrick, Jayden Metzger, Lindsay Carns, Courtney Hook, Gina D'Orazio, Tessa Broadwater, Lindsay Hanks, Stephanie Sacco, Jordan Nunn, Elena Wirz, Kelsey Conyers, Charis Starnes, Christina Valorose, Joy Grove, Kelsey Blum, Lexi Davis, Annette Nowicki, Becca Wann, Megan Condon, Emma Manis and Miranda Creasey. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 23rd day of June 2010, publicly recognizes the 2010 Cosby High School Girls Varsity Soccer Team for their outstanding representation of Chesterfield County. AND, BE IT FURTHER RESOLVED that the Board of Supervisors, on behalf of the citizens of Chesterfield County, commends the 2010 Cosby High School Lady Titans for their commitment to excellence and sportsmanship, and expresses best wishes for continued success. ~~~~~~ _,,~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: June 23, 2010 Item Number: 17.A. Subject: Public Hearing Date to Consider the FY2011-FY2016 Secondary Road Six-Year Improvement Plan and FY2011 Secondary Road Improvement Budget County Administrator's Comments: County Administrator: Board Action Requested: Hold a public hearing to consider: FY2011-FY2016 Secondary Road Six-Year Improvement Plan and FY2011 Secondary Road Improvement Budget. Summary of Information: FY2011-FY2016 Secondary Road Six-Year Improvement Plan State statute requires the Board of Supervisors to update every two years, jointly with the Virginia Department of Transportation (VDOT), a six-year plan identifying improvements that are anticipated to be made to the secondary road system in the county. The recommended FY2011-FY2016 Plan has been developed by VDOT and staff based on projected revenues of $1 million per year. The Plan allocations total $6.2 million. This is just 20% of the funding allocated in the previously approved Plan (FY2009-FY2014). Details of the proposed Six-Year Plan are shown on Attachment A. Preparers R.J. McCracken agen736 Attachments: ^ Yes Title: Director of Transportation No # ~~0~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary (Continued): Several projects included in the Plan have been under development for many years. Staff recommends that the funding for these projects be maintained so that the projects can be constructed: • Nash Road (Applewhite Lane to Eastfair Parkway) Reconstruction - Project fully funded; Plans have been designed; Right-of-way is clear and utility relocations underway; Construction expected to begin in Spring 2011 • Bailey Bridge Road (Claypoint Road to Manchester High School) Reconstruction - Project fully funded by 2013; Plans have been designed and right-of-way is clear; Utilities relocations are underway; Construction expected to begin in Spring 2011 • Spring Run Road (Norwood Pond Lane to Spring Run Creek) Curve Realignment - Project fully funded; Plans have been designed; Right-of- way acquisition is underway; Construction expected to begin in Summer 2011 • Courthouse Road at Rt. 360 Right Turn Lane Improvements - Project fully funded by FY2013; Design is underway; Construction expected to begin in Spring 2013 Four other projects (estimated to cost $34.5 million) have been in the Plan for many years; however, no significant funding has been invested in the projects to date. Due to the reduction in secondary road construction funds, staff is recommending these projects be reduced in scope. This will allow the most critical areas of the roads to be addressed with the funds available in the Secondary Six-Year Plan. See Attachment B for proposed scope reductions for projects on Newbys Bridge Road, Branders Bridge Road and Rhodes Lane. One new project is recommended to be added to the Plan: Genito Road (west of woolridge Road) Bridge Replacement project. Due to the poor condition of the bridge, it was recently restricted to vehicles weighing three tons or less. The project is estimated at $3 million. $1.3 million will be provided from unassigned bridge replacement funds currently in the plan and the remaining $1.7 million will be provided from VDOT's district-wide bridge replacement funds . (Continued on next page) (~~®~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary (Continued): FY2011 Secondary Road Improvement Budget Each year VDOT requests the Board of Supervisors to approve a Secondary Road Improvement Budget. The budget reflects the first year of the Six Year Plan and identifies specific project allocations for the fiscal year. Two projects are shown to receive funding in FY2011: Bailey Bridge Road (Claypoint Road to Manchester High School) and Courthouse Road at Hull Street Road. Attachment A identifies the projects and allocations for the FY2011 Budget Recommendation: Staff recommends the Board adopt the attached resolutions approving the FY2011 through FY2016 Secondary Road Six-Year Improvement Plan and the FY2011 Secondary Road Improvement Budget. District: Countywide ~~~~~~ WHEREAS, the Chesterfield County Board of Supervisors and the Virginia Department of Transportation (VDOT) have conducted a public hearing on the FY2011 through FY2016 Secondary Road Six-Year Improvement Plan; and WHEREAS, the Board concurs with the proposed projects identified in the Plan. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2011 through FY2016 Six-Year Secondary Road Improvement Plan as presented by VDOT. ~~~~~~ WHEREAS, the Virginia Department of Transportation (VDOT) has submitted its proposed FY2011 Secondary Road Improvement Budget to the county; and WHEREAS, the Budget represents the implementation of the first year of the FY2011 through FY2016 Six-Year Improvement Plan adopted by the Board. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors approves the FY2011 Secondary Road Improvement Budget as presented by VDOT. ~~~~~~ PROPOSED SECONDARY ROAD SIX YEAR IMPROVEMENT PLAN FY2011 to FY2016 PROJECT FROM TO DESCRIPTION START CONSTRUCTION DISTRICT BRANDERS BRIDGE RD AT BRADLEY BRIDGE RD INTERSECTION IMPROVE CURVE UNDERWAY BERMUDA ROCKAWAY RD W. OF ROCKCREST RD - REPLACE RAIL X-ING SUMMER 2010 MIDLOTHUIN NASH RD APPLEWHITE LANE EASTFAIR DR IMPROVE 2 LANE SPRING 2011 DALE BAILEY BRIDGE RD CLAYPOINT RD MANCHESTER H.S. IMPROVE 2 LANE SPRING 2011 MATOACA NEWBYS BRIDGE RD COGBILL RD CELESTIAL LN IMPROVE CURVE SUMMER 2016 DALE REAMS RD ROSEGILL RD INTERSECTION TURN LANES FALL 2016 CLOVER HILL WOOLRIDGE RD CURVE S. OF CROWN POINT - IMPROVE CURVE SPRING 2016 MATOACA COURTHOUSE RD N. OF YATESDALE DR - IMPROVE CURVE SPRING 2076 DALE New project added to plan and funded with federal bridge replacement funds PROPOSED FY 2011 SECONDARY ROAD BUDGET PROJECT FROM TO DESCRIPTION ALLOCATION DISTRICT BAILEY BRIDGE RD CLAYPOINT RD COURTHOUSE RD HULL STREET RD y11to y16 eyr plan and y 11 budget rev 5 11 10 MANCHESTER H.S. IMPROVE 2 LANE 5895,359 MATOACA INTERSECTION RIGHT TURN LANE 152 035 CLOVER HILL TOTAL 51,047,394 ATTACHMENT A ®~~~~~ Proposed Project Scope Reductions Secondary Six-Year Improvement Plan FY2011-FY2016 Current Project Current Reduced Scope Revised Estimate Recommendation Estimate Newbys Bridge Road $12 M Newbys Bridge Road $3 M (Walmsley Blvd - (Sussex Ct to Falling Falling Creek) Creek) Improve Reconstruction Horizontal & Vertical Alignment Length 1.5 miles Length 0.37 mile Newbys Bridge Road $14 M Newbys Bridge Road $3 M (Falling Creek - Hagood (Cogbill Rd to Ln) Reconstruction Celestial Ln) Improve Horizontal Alignment Length 2.5 miles Length 0.37 mile Branders Bridge Road $6 M Indefinitely deferred N/A (South of Bradley Bridge Rd to South Happy Hill Rd) Reconstruction Length 0.82 mile Length 0.82 mile Rhodes Lane (existing $2.5 M Rhodes Lane (existing $350,000 unpaved section) unpaved section) Reconstruct and Pave Pave-in-Place Length 1.1 miles Length 1.1 miles ATTACHMENT B ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Secondary_Road 6-9, 16 1/lOP -1.37 in. Board of Supervisors $215.30 TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on June 23, 2010, at 6:30 p.m. in the County public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Vir inia, The Observer, Inc. Publisher of CHESTERFIELD OBSERVER will lomtly hold a public hearing with the This is to certify that the attached legal notice was published by Virginia Department of Transportation where persons affected may appeaz and Chesterfield Observer in the county of Chesterfield, state of Virginia, on present their views to consider: the following date(s): 06/09/2010 & 6/16/2010 The FY2011-FY2016 Secondary Road Sia-Yeaz Improvement Plan and FY2011 Secondary Road Improvement Budget. Interested citizens may present comments Sworn to and subscribed before me this ~~ ~~ day of regazding the road improvement plan d~ ' 2010' -and the budget. The plan and budl are available at the Chesterfield Couc Transportation Department located the Chesterfield County Communi Development building at 9800 Governme Center Pazkway, 3rd Floor, or call 74. 1037, between the hours of 8:30 a.m. i 5:00 p.m. VDOT ensures nondiscrimination in a programs and activities in accordance wit. Title VI of the Civi] Rights Act of 196 The hearing is held at a public facilit designed to be accessible to persons witl disabilities. Any persons with question on the accessibility of the facility or neec for reasonable accommodations shoulc contact Janice Blakley, Clerk to the Boazd. at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, June 18, 2010. Legal Affiant J ,Grooms Jr., ota blic My commission expires: February 29, 2012 Commission I.D. 7182093 R. ,.~~a~ ''~~,,, ~p : •y~H OFD ••.•~ ~~,'; C9:`~ ~ ~ M~~m . ~ ~ a- 1...: p '°c i~' q ~' ~. ~ ~'' o ~; r V'`, ~. .. ,~~. `~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Box 1616, Midlothian, Virginia 231 I3 • Phone: (R04) 545-7100 • Fus: (8O4) 744-3269 • Email: news@chestcrfieldobserver.com • lntemet: www.chesterfieldobserver.com ~e~ ~ ~w ~ ~i ~~~ ~--~ ~"~~^ G%~ J vl ~ PETITION FOR TRAFFIC DEVICE To Whom It May Concern: We, the undersigned owners and renters of properties near the subject area of Winterpock Road/Ashbrook Parkway/ McEnnally Road intersection in the City of Chesterfield, VA, respectfully represent that we are a majority in number of persons owning or renting properties within a reasonable distance from the subject area and we request that the following revisions be made: Please check one of the following: X Stop Light or X Stop Sign(s) and X Other (Please specify) The hill on the Bennett Funeral Home property should be torn down so it no longer blocks the view for cross traffic of oncoming traffic heading towards Hull Street on Winterpock Road. Please explain the following: Existing Conditions: Only a two way stop is in place with heavy oncoming straight through and turn lane traffic and a hill is blocking the view of cross traffic. Proposed Conditions: A stop light or a four way stop should be put in place and the hill torn down. Additional Comments: In consideration of the benefit and advantage which we believe will accrue to the addition or change of such, we request that Chesterfield County place a traffic device at the above mentioned intersection for the safety of the citizens of Chesterfield County based on this request. Thank you. Please Note: Petitioners who sign this document must be residents of the area in question. Contact Person: Regina Whitsett 7600 Rolling Fields Place Chesterfield, VA 23832 804-694-7794 cell S `~ ~ ~l+ Vl rte .5 13 fYo~~ is C~ r ems; c~ e h~~~ PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No Name Address a -a ~'~~ ~ -~ - T c al r1 S ~ -'~'1 i s - Z~ ! ~ C ~~ `~ 3y~ - 8~s " 2iS Zip Ec'~ lalZ ,~'©Ilin - / ,f~ ~ , a Yi.'l~ s" r /// ~ )~ . ~/T ~ e a~s~~ C 23 ~3 ~ Z3 ~3 2 ~ 3~~3~ '. PE'~TTI~dT+T FOR''3`RA:~'F#~C ~~~C~ ~k'T `~~~3~RFC7C'.K/ASF~C3t~~ PARKWAYIIviCEN1V~,LL~~OAD hTo. Name Address y ` `i' ~ ~~ t ~- :, .., ~, `` > ") ~ r ~ fir, y. ,,,,.~ > Ly .~' ;~•f ~` ~ ' s i, ~ ~ s=- `'~ , ~ ~ `~ T) I F { tts i~ r v ~ ~Ti~ GNU ~~~'.' F~ t. C .. ,^ .... r ~, ~. ~ r ~ M ~ ~ ^~ ~ ~ 'f r + s, ~,9 'J ,.£ ~ ~ e ~"S.';'1s 'i~'~ y . ~L f ' ~~tw, ~ . : I' f~ `•' ` R,:.. ^' ` ~. `,~. ~;'S'c:~•Y/,^'~'..?~ ° r :i ' xt ` it ~- ~ e; > r v td ~~:.:~a i i'Q}7h:. »C J;;:,,ti' i .? ~..t' ~~. PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. Name Address y ' ~ / ~~ ~ c•w, ~ :~,~ L.c.~~ l y . ~i ~ rub ~ ^ G ~:~ ~ C • n t ~ ~` ~i ~~ ~ J ~ ~ ~ ~~ C ~ L ~; ~-r~~n ~ ~ ,. ~ ,~ ~ ~~ ~ - Z ,. ~ ~ /~i ~~ ~ .A ~~ ~ ~' ~ (,~-~- L~. r ~ ry:~ PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. Name Address 73~t ~ ~~- ~ ,~ ~ o ' -l~y91- ~~ ~ . ,, ~ i ~ " - - f'^ 3 - 7 ~~ ~ - "19~ ~c i ~/~~r ~'~~ ' (~ `., , ~-~- ,a ~ ~~ ~ - ~' 9 3 ~~ r 1 ~ 5 ~,,i~r~- ~0 1 ~~~~; ~,e.~., ~ ~ ~ ~ s q o ~. - 1~., ,~~ ~~~ ~ ~~~~ 1,,~ ~~ - ~ 3q -- I gR2 , `~ t z N-a~nc~~c ~rn~- ' ,, . ~~11 C;~``~- ~~~ ~2-D(~`l C ~~„ 'r:'~ ~$UE I`(c,Kc.c~iC r.+. InK- 1 is 7 L ~ - G C \'7 ~~___ 7 ~ ~''~ `{ ~, ~. , H _ _ ~_ era ~~,~ ~ '. - ~ ' ~~ S ~ .E:t, z ~ I Y o 7 C fc,.c, rl, . U ~ l ~l v L ~,~ - /l S (7~ ~'r'N ~ M u~, -l' ~~ ~ /~..J'7 . ~'/ PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. Name Address .. ~ -S~o ~ ~eh~1c~ I a r~ 1 J ro• a Q_ ~~=~Y=73 -- .~~~ ~ l b'a~•-13 - q s~ y 2~ CIJu •~ t d1 ~ , t2 u - ~i-~a~ ~ 7a 73 ~ - 33 0 -l~39- ?.oS tttetS uNne 1y71$ CCo RID~Ec.tJ ~ • 3~~ t !s 3 ~ ~y'70G v+cr ! 4 K.. q- 79' LAS hd- ~, ~ti~ ~.~ S h~ ti•t n~ (~ e~~ e [r~ r n~- -~ PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD t~ ~L /~'' t PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. Name Address Jt,~,ti~ ~ I~t3 ~ ob i ' ~~k 1'')i"Z~ ~o T Q,c.. X A ups q l ~ 53a H A t~ GaK SDI ~•T - w~we ~ c1C2 • e - ~. Vii'- ,:,r €,: ~' t ' f r; { _! ~r PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD Name Address Phone # a ~ S ,~ . ~~ J~n~.,- rs -~~ ~~~~, ~~, ~w~ l~ fag-«yv i u ua~ ~otl R.~lole c.a,~ ~~ 1~f~'oo l~ll„~ F~~l~fs,vl4 ~3~'3 ~- ~ 3Q _ G 67 ~' i ~tsaco ~1` ti n~ F'tl6s ~~v a 3 s7n SCtS- IOS S~ ~(~ c ~Sbb o ,, y ~ t G 3y - CC ? ~ ~~ / ~ v ~~ ~CG ~~ S G~1t~ ~- ~D ~ ' ~.~ Che ~ ~s ~ J c~`~-air O // r /`~/I~S~` ~/Vr ~Q / 14~ t~r~r~a ~ ~ i s-q6 ~ r~.~~ ~' R Gl ~, ~ ~~~1 ~~ ~ 3~-9~~9 ' ~-Yl i ~ 1 ~ o I I ~' ~~:~~5 I~ Lo ~ 3~-~-3 /~so 7 ~o l l;nrg ,'~ la? 5 L n) ~3cj ',3`f-3a <~ 1 PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. e Address o - 7l -- 7? - /o ~ i 9- 7 ~ ? 33R-a 43 ~~ay ~ a~.- - ~ ~~ ~ $~ - p~~ ,a.~ S ~~'-rro,~ G 3 q - G / f~3 ~iZ/R/Qua ~'. ~~ cetR~ -K ~~oo•u~,~ ~ - ~ 3 a /~C'~.D o S. A)ar- ~6b ~~ L N X53 dc,a. lc~.n 7~0! ~.tount I D D ~~~ 3 S 0 - O - C~ !'~'~ / Cam U - a 1' G ~e aG -z ~-s~5 a~ a PETITION FOR TRAFFIC DEVICE AT WINTERPOCK/ASHBROOK PARKWAY/MCENNALLY ROAD No. Name Address a~cx r 2 0 ~ O 2 ~J r jt h a G ', '~ ~ /'~'~ ES ~i, h/s uYJ (~7U c ` ~G. cS6n ~O~/U {o f .' 3 -~c~c ~n o aKcc~k ~vvv~ ~ a r ~2 ~~ ~~ A (,cY1~, 1 ~~ THIS PAGE IS FOR COUNTY OF CHESTERFIELD OFFICIALS USE ONLY City Engineer's Office -Notes, Comments, Approval, or Disapproval: Traffic Safety Unit of Chesterfield County -Notes, Comments, Approval, or Disapproval: Other Notes, Comments, Approval, or Disapproval: . Ashbrook Community Association Minutes for Board of Directors Monthly Meeting January 12, 2010 7:00 P.M. Ashbrook Community Center Call to order at 7:00 P.M. Present: Sue, William, Don, Catherine, Bill ACS West: Not present Quorum established Motion: To approve the agenda for 1 / 12/2010 By :William, second: Catherine Motion carried Motion: To accept the 12/08/2009 minutes as amended By: Catherine ,second: William Motion carried Old Business President's report: By Sue: No report Vice President's report: By William: The newsletter was not able to be published on time due to some problems with changes some patrons wanted in their ads. It should be ready to be proof read by Wed. 1/13/2010 and ready to go to print by Fri. 1/15/2010 Treasurer's report: By Don For a detailed report of the finances, please contact Don directly In checking account - $ 65,840.00 Beginning balance checking: $ 57,248.00 Ending balance checking: $ 65,840.00 Ending balance in money market: $ 24,263.00 Total funds available: $ 90,103.00 We received papers from the State Corp. Commission that were required by the bank to move our money market account for a better interest rate. We received $ 1,819.80 from attorney Eric Horwitz in December for delinquent dues. We have seven liens filed, ten judgements pending, three judgements entered, four paid in fulls, three garnishments pending and one bankruptcy. Our delinquent dues balance is $ 16,228.00 which is down to 8%. Most is over 90 days out. We received $596.88 back from Dominion Power for our security deposit. It was also discovered that we have been billed for three extra security lights and will be getting credited back $ 550.00 for this error. Secretary report: No report Board member report: By Catherine: No report ' Meeting minutes: date Page 2 of 3 Management report: By Charles Small, ACS West representative Was part of treasurer report by Don MacQueen for Charles Small Standing committee reports: Safety and Security: By William: No report Social committee report: By Sue for Stephanie Provo: Movie Night scheduled for Fri. Jan.22, 2010 St. Patrick's Day party planned. Date not yet set. New movie screen is up and ready in the Community Center. Finance and Audit committee: By Angela Day: No report Architectural Review committee: By Don Heldt: Motion to be made to reinstate Warren Hicks to ARC Committee under new business Buildings and Grounds committee: By Bill Ruitenberg: All Christmas decorations have been taken down and stowed away. Lights have been fixed in the pavilion and are equipped with a sensor to go on at dusk and off at dawn. Date to explore unfinished walking paths behind new section will be discussed at February B&G meeting. Fountain has not been serviced and needs to be done in early spring. Lake subcommittee: By Jerry Oakley: No report Special committee reports: Exploratory: By Sue: We have been asked to look into possibly enlarging the deck behind the Community center and enclosing part of it. Will be considered at a later date. Historical document: By Catherine: No report New Business President: No report Vice President: Looking for Committee Chairs and Block Captains for Safety and Security. Info will be published in newsletter. Meeting minutes: date Page 3 of 3 Treasurer: The following motions were made and approved. 1. Mailboxes will be standard size black metal or vinyl, not of ornate design. Mailbox posts will be standard design, not ornate, constructed of white vinyl or wood painted white or left natural." Second by: Bill. Motion carried 2. Motion to reinstate Warren Hicks to the ARC Committee Second by: Bill. Motion carried. 3. "THE BOARD OF DIRECTORS OF ASHBROOK COMMUNITY IS IN FAVOR OF HAVING A TRAFFIC LIGHT PLACED AT THE INTERSECTION OF WINTERPOCK ROAD AND ASHBROOK PARKWAY, AND FOR HAVING GRADING IMPROVEMENTS DONE IN THAT AREA TO INCREASE DRIVER VISIBILITY AND SAFETY." Second by: Catherine. Motion carried Member voice: Carole Beatty suggested looking into possibly expanding the Community Center or some sort of enclosure on the deck to accommodate more people. Some of our social functions have been a little over crowded. Point was well taken and will be considered as we move forward. Motion to adjourn by Don. Second by Catherine. Motion carried. Adjournment at time: 7:28 P.M. Respectfully submitted by: Bill Ruitenberg, secretary. 1~5 h~:r.e 5 ...ate, aaua •. uaa uu~ a aaaua~vau rr aaar,val.IV ~i\ i\vlau w tiJaa ViVVi\ 1 kl 1\YV 4,'/iv1VL1111GL11 ~' 1\VGLLL 1 USV 1 VL 1 Regina M. Whitsett -Signal Warrant Analysis -Winterpock Road &Ashbrook Parkway/McEnnally Road ~~:::~: From: "Totten, Dale P.E." <Dale.Totten@VDOT.Virginia.gov> To: "Whitsett, Regina (ABC)" <regina.whitsett@abc.virginia.gov> Date: 3/1/2010 11:07 AM Subject: Signal Warrant Analysis -Winterpock Road &Ashbrook Parkway/McEnnally Road CC: "Simonson, Steven" <SimonsonS@chesterfield.gov>, "Sirry, Marvin (Butch)" <Marvin.Sirry@VDOT.Virginia.gov>, "Dreis, Dave" <Dave.Dreis@VDOT.Virginia.gov>, "Holt, Arthur'Wayne"' <Wayne.Holt@VDOT.Virginia.gov>, "McCracken, John" <McCrackenJ@chesterfield. gov> Ms. Whitsett - Attached is the requested traffic signal warrant analysis conducted by our Central Region Traffic Engineering staff. Please let me know if you have any questions regarding the study. As is typically our practice, I have copied Chesterfield County Transportation staff on this correspondence to make them aware of the study and the results. As we also discussed, I will have the intersection sight distance from westbound Ashbrook Parkway to north bound Winterpock reviewed to determine conformance with the applicable standards. I would expect to have those results returned within about 60 - 90 days. Dale R. Totten, P.E. Residency Administrator Chestenteld Residency 804-674-2800 dale.totten@vdot. virginia.gov «621 & 702 cover letter pe stamp.pdf» «621 & 702 (20) signal study.doc» file://C:\Documents and Settings\rmwhitt\Local Settings\Temp\GW}000O1.HTM 3/1/2010 Central Region Operations Traffic Engineering Traffic Signal Warrant Report Date : January 13, 2010 Intersection of : Rte. 621 (Winterpock Rd.) & 702 (Ashbrook / McEnally) County : Chesterfield Origin of the Request : Chesterfield County (Steve Simonson) An engineering study is required to determine the need for a traffic control signal at a particular location. The Manual on Uniform Traffic Control Devices (MUTCD) is published by the Federal Highway administration and is a nationally recognized and adopted by all fifty states as the standard for conducting these engineering studies. Traffic volumes, crash history, operating conditions and physical characteristics are collected and compared to the warrants or "conditions" found in the MUTCD. In addition to the previously noted items, an operational analysis should be performed to evaluate the intersection function, both signalized and unsignalized. Traffic signal control should not be installed unless an engineering study indicates that installing a traffic control signal will improve the overall safety and/or operations of the intersection. This document provides a summary of the findings of the traffic signal study conducted for the above-noted intersection. Study Results and Recommendations A signal is recommended for this location. X is not recommended for this location. Other recommendations: List of attachments : Signal Study Letter Exempt by Virginia Code Section 54.1-402.1 (1950), as amended. Arthur W Holt 2010.01.13 11:13:21 -05'00' VDOT Centrol Region Operotlon Co%nia/ Helghfs,VA Arch/Englneer ll Traffic Control Signal Needs Study -January 13, 2010 Central Region Traffic Engineering Intersection of Route 621 (Winterpock Rd.) and 702 (Ashbrook / McEnally) Chesterfield County An engineering study is required to determine the need for a traffic control signal at a particular location. This study considers the criteria found in the Federal Manual on Uniform Traffic Control Devices, (MUTCD). The MUTCD is published by the Federal Highway Administration and is nationally recognized and adopted by all fifty states as the standard for determining traffic control signal needs. Traffic, accident history and physical characteristics are collected and compared to the warrants or "conditions" found in the MUTCD. Warrant 1, Eight-Hour Vehicular Volume The warrant covers three different conditions: Condition A -Minimum Vehicular Volume; or Condition B -Interruption of Continuous Traffic; or Combination - A combination of the values found in Conditions A and B. Condition A This warrant (Minimum Vehicular Volume) is intended for application where a large volume of intersecting traffic is the principal reason to consider installing a traffic control signal. The need for a traffic control signal is considered when for each of the eight highest hours, a minimum of 500 vehicles per hour exist on the major street approaches and 150 vehicles per hour are present on the minor (stop condition) street approach. The result of our analysis indicates the required vehicle volume for the minor street approach was not present for any of the eight highest hours, therefore this part of the warrant is not considered met. Condition B This warrant (Interruption of Continuous Traffic) is intended for application where the traffic volume on a major street is so heavy that traffic on a minor intersecting street suffers excessive delay or conflict in entering or crossing the major street. The need for a traffic control signal is considered when for each of the eight highest hours, a minimum of 750 vehicles per hour exist on the major street and 75 vehicles are present on the minor street approach. The result of our evaluation indicates the required vehicle volume for the minor street was not present for any of the eight highest hours, therefore, this part of the warrant is not considered met. Combination This warrant reduces and combines the values found in Conditions A and B. A traffic control signal can be considered when for each of the eight highest hours, a minimum of: 400 vehicles are present on the major street and 120 vehicles on the side street; and 600 vehicles exist on the major street and 60 vehicles are present on the side street approach. The result of our evaluation indicates the required vehicle volumes for the minor street approach was not present, therefore, this part of the warrant is not considered met. Warrant 2, Four-Hour Vehicular Volume This warrant is intended to be applied where the volume of intersecting traffic is the principal reason to consider installing a traffic signal. The need for a traffic control signal can be considered when, for each of the highest four hours of an average day, the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the minor street approach all fall above the applicable curve for the existing combination of approach lanes. Since none of the corresponding points fell above the curve, this warrant is not considered met. Warrant 3, Peak Hour This warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street. This warrant will be applied only in unusual cases. The need for a traffic control signal can be considered if the plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the minor street approach for one hour of an average day falls above the applicable curve for the existing combination of approach lanes. Since the corresponding point does not fall above the curve, this warrant is not considered met. Warrant 4, Pedestrian Volume This warrant is intended for application where the traffic volumes on a major street are so heavy that pedestrians experience excessive delay in crossing the major street. This warrant is not applicable to this analysis. Warrant 5, School Crossing This warrant is intended for application where the fact that school children cross the major street is the principal reason to consider installing a traffic control signal. This warrant is not applicable to this analysis. Warrant 6, Coordinated Signal System Progressive movement in a coordinated signal system sometimes necessitates installing traffic control signals at intersections where they would not otherwise be needed to maintain proper platooning of vehicles. This warrant is not applicable to this analysis. Warrant 7, Crash Experience This warrant is intended for application where the severity and frequency of crashes are the principal reason to consider installing a traffic control signal. The need for a traffic control signal shall be considered if an engineering study finds that all of the following criteria are met: Adequate trial of alternatives with satisfactory observance and enforcement has failed to reduce the crash frequency; and Five or more reported crashes, of the types susceptible to correction by a traffic control signal, have occurred within a 12-month period, each crash involving personal injury or property damage apparently exceeding the applicable requirements for a reportable crash; and Certain minimum volume criteria are met for each of the eight highest hours as noted below: 0 400 vehicles are present on the major street and 120 vehicles on the higher volume side street; or 0 600 vehicles exist on the major street and 60 vehicles are present on the side street approach The result of our study indicates no accidents of the type described above has occurred within the latest 12- month period (1-1-08 to 12-31-08). This is the latest data available through the Department's Highway Traffic Records Inventory System. Also, the volume criteria was not met by the minor street, therefore, this warrant is not considered met. Warrant 8, Roadway Network Installing a traffic control signal at some intersections might be justified to encourage concentration and organization of traffic flow on a roadway network. This warrant is not applicable to this analysis. Police Planning and Information Services Chesterfield County Police Department P. O. Box 148 Chesterfield, Virginia 23832 Request for Traffic Crash Statistics: Winterpock Road and Ashbrook Parkway/Mcennally Road January 1, 2007 to May 31, 2010 Crash Date Day Time Collision Severity DMV 02/28/2007 Wed ..._ . 6:27 . Angle Property Damage Non reportable 06/11/2007 ;Mon 7:25 'Angle ~ Property Damage _ Reportable _... 10/13/2007 ~ Sat 19:58 ;Rear End j Property Damage , R~ortable 12/18/2007 Tue : ~: 18:00 ~ ~An~le _,._~_.Pr~ert~ Damage _~ Reportable „___ ___ 02/07/2008 Thu 14:20 ~ Rear End Property Damage 'Reportable 07/28/2008 Sun 12:20 1 Rear En__~d _~ Pro erty Damage :Non reportable _~._____ 01/04/2009 Sun 19:18 ~An~le__~Pro~ert~dama~e only ~ Reportable !. 03/01/2009 ~ Sun : 18:19 ~ __Angle _~Pro~erry damage only Re ortable ~_~ _, __„ ±~-...~. ..._: 05/11/2009 ;Mon ' z 14:29 i ~~1e Pro~ert_y damage only ~. R~ortable _ . 06/27/2009 ;Sat m 9:11 _..___~ Rear End~Pro a dama a onl ______._~..-~.___ P..rt3' g Y _ _. ____ ~ Non re ortable _ W.._.~?__.~.._~_ _____._ 12/16/2009 Wed : 8:00 1 Angle ~ Property damage only Re ortable ~: p _ 12/18/2009 Fn . -. 20 00 ! __ __ __ _ _ Angle Personal Injury Reportable 04/03/2010 Sat 23:04 i Angle 'Property damage only '. Reportable Note: The number of crashes may vary depending on the run-date of the report. Every effort is made to verify all results at the time of the request. Date Prepared: 06/ 17/ 10 Page 1 of 1 ~ ;~~5 ~- ~ ~ b Y -R e9 ~ -~~. ~ h-~- se~~~~ Pr ~e>' oar e d1 ~ y ~ o b ~? c ~- ~ ~- G,b ~ c~ ~ ''4 z o ~, ~ s ~ ~ ~ -c ~° ~ ~ ~ ~ ~' U . `~ >' '~ ..c `~ o .~ w ~~ i `~ °~ o ~ ~ ~ ~ c y~ U 0 ~D 'C +,, O '~ O > N bq U ~, C cC ..C 'b c~ •~ ~ -o ~ ~ ~Q 3 i W ~ „'~" ~ .r U O, O 't7 ~ .~ U ~ ~ ~ y ~ ctf ~ ~ ~ U ..~ v ;~ ,~ o x ~ x o ~'' °...' ~.~ c o H a O •~ oc. ~ ~ ~ .~ .~ o a, o a ~ ~ ~ ~ ~, ~ ~ ~ ~~ o. Cq ~ • ~ • ~ o o ~ o ~ > u. 3 ~+ ~.., O O ~ ~' 3 o U o. ~ ~ ~ w ~ ~ Q~ w ~ ~ ~ ~ ~ U CS" ~ ~ ' ~ ai O U ~ ~ ~ ~ ~ U O > ~ -v U `~~~3a~i~~~~~co O a~ a~ y ~ ar cz, ... ~ ~ W 3 ~ ~ ~ v'O v ~~ ~ w ~ 3 o O ~ ~ ~ ~ ~ > ~ ~ o ¢. O a> N oo z ~ o ~ ~ ~ a~ ~ ~° .~ ~ O ~ 'C3 = ~ !1. 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'"' N ~ 3 0 U O O y ~ a, ~ v • ~, ..G~ ~ > CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ~.~, AGENDA Meeting Date: June 23, 2010 Item Number: 17.8. Subject: Public Hearing to Consider Amendments to County Code Section 4-25 (c) Relating to Fees for Adoption of Sterilized Animals from the Chesterfield County Animal Shelter and the Transfer of Animals to Humane Societies and Rescue Organizations County Administrator's Comments: County Administrator: Public Hearing to consider amendments to County Code § 4-25(c). Summary of Information: In December 2009, the Board adopted a resolution calling for the spaying and neutering of all healthy, adoptable companion animals in Chesterfield County prior to adoption. Spay and neuter services are now being provided prior to adopting animals from the animal shelter. On April 14, 2010, the Board adopted amendments to County Code § 4-25 (c) that provided for an adoption fee of $60.00. The fee was intended to help defray the costs of the sterilization services and a rabies shot for the adopted pet. Transfers of unsterilized animals to non-profit humane societies or rescue organizations were exempted from the adoption fee. That ordinance amendment was effective April 26, 2010, upon certification that the spay and neuter contract had been duly executed. Preparers Colonel Thierry G. Dupuis Attachments: ^ Yes ~ No Title: Chief of Police 1305:83469.5(83472.3) o~o~s~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Since adoption of the new ordinance, the Police Department has identified more opportunities to enhance the animal shelter's efforts to save all healthy homeless animals that come into care at the shelter. First, this amendment would reduce the adoption fee when an animal is adopted pursuant to a written adoption program policy or procedure approved by the Chief of Police. The portion of the adoption fee attributable to sterilization services would be waived under these programs and the sterilization fee would be paid from the special animal friendly license plate fund monies which are set aside specifically for the County's sterilization program efforts. The Police Department is intending to institute initial pilot programs for (1) elderly citizens to increase the adoption of animals by a segment of the population that benefits from having a companion animal but where households might be operating on a fixed income; and, (2) adoption of older or treatable animals. Traditionally, these animals are more difficult to adopt because of their age or condition. Second, expanding the fee exception for transfers to non-profit humane societies and organizations should provide the animal shelter with more flexibility in transferring animals to these organizations. Certain animals may have come into the shelter already sterilized or been sterilized while in the shelter. Expanding the fee exemption would enhance the ability of the County to transfer the animal to a qualified humane society or rescue organization. Again, any sterilization services provided to these animals while at the shelter would be defrayed by using the special license plate fund monies dedicated to the County's sterilization programs. The Board is requested to hold a public hearing on June 23, 2010, to consider these proposed amendments. 1305:83469.5(83472.3) p~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 4-25 RELATING TO FEES FOR ADOPTION OF STERILIZED ANIMALS AND TRANSFER OF ANIMALS TO ANIMAL RESCUE OR HUMANE SOCIETIES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 4-25 of the Code of the County of Chester reld, 1997, as amended, is amended and re-enacted to read as follows: Sec. 4-25. Confinement and disposition of animals; animal shelter; redemption by owner; shelter charges. 000 (c) (Effective Apri126, 20101 Any member of the public adopting a sterilized dog or cat from the animal shelter shall pay a fee of $60.00 which shall be disposed of in the same manner as dog license taxes. The sterilization portion of the adoption fee may be waived by the County for certain adoptions pursuant to written procedures and polices approved by the Chief of Police in conjunction with an adoption and/or sterilization program. Such adoption will include the provision of any initial rabies vaccination as required by applicable law. No fee will be charged for transfers of un~°,. animals to any animal rescue or humane society validly designated as a non-profit 501(c)(3) organization under applicable law. 000 (2) That this ordinance shall become effective upon adoption. Q~®~'~'~ 1305:83472.3 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Animal_Fees 6-9, 16 1/IOP - 1.34 in. Board of Supervisors $216.06 The Observer, Inc. Publisher of Take notice that the Boazd of Supervisors of Chesterfield County, virginia, at an CHESTERFIELD OBSERVER adjourned meeting on June 23, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration This is to certif that the attached le al notice was ublished b Building, Rt. 10 and Lori Road, y g p y Chesterfield, Virginia will hold a public Chesterfield Observer in the county of Chesterfield, state of Virginia, on hearing where persons may appeaz and present their views concerning: the following date(s): 06/09/201 ~ & 6/16/2010 An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, bf~tmending and re-enacting Section 4-25 ~ relating to fees for adoption of sterilized Sworn to a scribed before me this day of animals and transfer of animals to animal rescue or humane societies. A copy of the proposed ordinance ~ , 2010• amendment is on file in the County Administrator's Office and the Clerk to the Boazd's Office (Room 504) at the Lane B. Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular b d dd l f usiness ay. For a itiona in ormation, ' Legal Affiant s ,Grooms r., Not ry Public please contact the County Attorney s Office at 748-1491. The heazing is held at a public facili~y designed to be accessible to persons with My commission expires: February 29, 2012 debilities. Any persons with questions on . the accessibility of the facility or the need Commission I.D. 7182093 '''••. for reasonable accommodations should S• JR ~'~, contact Janice Blakley, Clerk to the Board, ~~,)oF••.,• v', at 748-1200. Persons needing interpreter V~ ~ ~ •, services for the deaf must not' the Clerk '. ~' • ~' ~o J to the Board no later than Friday June 18, " ~ : ,s~~ 4 1 w ~` % m Zola ~.:.ca ~ ~~; ~a cf' •'~O A ~4 : ~ , THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 17.C. Subject: Public Hearing to Consider Report of Planning Commission Substantial Accord Determination for Chesterfield County Planning Department (Case lOPD0233) to Permit Conversion of a Public Middle School (Chester Middle) to a Public School Accommodating the Ninth Grade County Administrator's Comments: County Administrator: Board Action Rectuested: Staff recommends no action. Summary of Information: On May 18, 2010, the Planning Commission determined that the proposed middle school conversion is in substantial accord with the Comprehensive Plan, as per attached (Case lOPD0233). (AYES: Brown, Hassen and Gulley. NAYS: Bass and Waller.) On May 26, 2010, the Board of Supervisors set a public hearing for June 23rd to consider the attached report. State law provides that the Board may overrule the Planning Commission's determination if the Board finds that the conversion is not in substantial accord with the Comprehensive Plan or may refer the matter back to the Planning Commission for an additional public hearing and determination. If the Board takes no action, the substantial accord determination will become final . Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planni ^ No ..:.,, ~~~.. 1 4 7111 !1 (`D!` June 23, 2010 BS lA! SUBSTANTIAL ACCORD REVIEW l OPD0233 Chesterfield County Planning Department Bermuda Magisterial District Northeast corner of West Hundred and Chester Roads REQUEST: Substantial accord determination to permit conversion of a public middle school (Chester Middle) to a public school accommodating the ninth grade. PROPOSED LAND USE: Conversion of Chester Middle School to accommodate ninth graders from Thomas Dale High School beginning Fa112010 is planned. PLANNING COMMISSION DETERMINATION APPROVAL. AYES: MESSRS. BROWN, HASSEN AND GULLEY. NAYS: MESSRS. BASS AND WALLER. STAFF RECOMMENDATION Recommend approval for the following reason: The request is in compliance with the Public Facilities Plan. Specifically, the Plan suggests scheduling school expansions and/or new construction to relieve overcrowding, giving priority to renovating existing facilities to optimize use of these facilities. The proposed conversion provides relief to neighboring Thomas Dale High School while assigning Chester Middle students to existing school facilities within the geographic service area, consistent with locational and other criteria of the Plan, as discussed herein. GENERAL INFORMATION Project Name: Chester Middle School Conversion ®~~~ %~~ Providing a FIRST CHOICE community through excellence in public service Location: Northeast corner of West Hundred and Chester Roads. Tax ID 790-656-7031. Existin Z~~: R-7 Size: 27 acres Existing Land Use: Public/Semi-public use; school Adiacent Zoning and Land Use: North - R-7; Single family residential or office South - R-7, O-2 and C-2; Single family residential, office, commercial or vacant East - R-7, R-TH and O-2; Single family residential or office West - R-7, A, C-2 and C-3; Single family residential or commercial UTILITIES AND ENVIRONMENTAL This request will have no impact on these facilities. PUBLIC FACILITIES Fire Service: The Chester Fire Station, Company Number 1, currently provides fire protection and emergency medical service (EMS). This request will have a minimal impact on Fire and EMS. County Department of Transportation: Approval of the Substantial Accord will not limit development to specific number of students; therefore, it is difficult to anticipate traffic generation. Vehicles generated by this development will be initially distributed along West Hundred Road (Route 10) and Chester Road, which had 2009 traffic counts of 36,088 and 12,336 vehicles per day, respectively. According to School Administration, no major changes are planned for the property. Conversion of the facility to a public school accommodating the ninth grade is anticipated to have in a similar traffic impact to that of the existing public middle school. 10PD0233 JUN23-BOS- T ~~~~~~ Virginia Department of Transportation (VDOT): VDOT has no comments on this request. LAND USE Comprehensive Plan: The subject property is located within the boundaries of the Chester Plan which suggests the property is appropriate for public use. The Public Facilities Plan, an element of the Comprehensive Plan, provides guidance regarding anticipated needs for public facilities such as schools to best serve the County's growing population. With the Plan's locational criteria in mind to provide school facilities to adequately and equitably serve all areas of the County, the Plan analyzes actual and projected enrollment and capacity numbers to project enrollment and facility capacities outward for five (5), ten (10), fifteen (15) and twenty (20) years to identify where expanded and new facilities may be needed to adequately serve the County. Review of the current enrollment (2,396) and capacity (1,851) for Thomas Dale High School indicates the school is operating at 129 percent capacity. The Public Facilities Plan recommends that schools not exceed 120 percent capacity, with an operational goal of at or below 100 percent capacity. To relieve this overcrowding, on January 12, 2010, after public hearings on the issue, the School Board voted to close Chester Middle School and to use this facility to accommodate the rising ninth graders of Thomas Dale beginning Fall 2010. The School Board also approved adjustments in attendance zones for Carver and Davis Middle Schools, each operating below capacity, to accommodate the existing Chester Middle students. The Plan suggests scheduling school expansion and/or new construction to relieve overcrowding, giving priority to renovating existing facilities to optimize use of existing infrastructure. The Plan indicates that existing schools may be converted from one school type to another provided that the converted school is consistent with the Locational and Other Criteria of the Plan, is located within the same geographic area identified in the Plan recommendations, and accommodates the original student capacity displaced by the conversion within the original geographic service area. The request facility meets the locational criteria of the Plan with convenient access to a major arterial, no principal access through a residential neighborhood and separation of parking and active recreation from neighboring homes. This proposed ninth grade facility is within close proximity (approximately 1,000 feet) to the existing Thomas Dale High School campus. In addition, as noted above, under-capacity area middle schools have been employed to accommodate Chester Middle School students, furthering the Plan's recommendation of prioritizing use of existing facilities over new construction. With this reassignment, Carver and Davis Middle would each be at an FY 2010 capacity of ninety (90) percent. Further, the projected Fall 2010 enrollment for Thomas Dale would be reduced to 1,684 students or ninety-one (91) percent capacity, well within the capacity goals of the Plan. 10PD0233 JUN23-BOS-RPT ~~~~~~ CONCLUSION The proposed conversion satisfies the criteria of location, character and extent as specified in the Code of Virginia. Specifically, the request is in compliance with the Public Facilities Plan. The Plan identifies that the existing Thomas Dale High School is over capacity and suggests scheduling school expansion and/or new construction to relieve overcrowding, giving priority to renovating existing facilities. The proposed conversion of Chester Middle School to a ninth grade facility provides relief to neighboring Thomas Dale High School while assigning Chester Middle students to other area middle schools that are currently under capacity, consistent with locational and other criteria of the Plan. Therefore, staff recommends that the Commission determine that the conversion is in substantial accord with the Comprehensive Plan. CASE HISTORY Planning Commission Meeting (5/18/10): The applicant accepted the recommendation. There was opposition present. Concerns expressed included lack of compliance with the Comprehensive Plan; negative impact on Village character, stability, area property values and traffic; convenience and safety concerns in transporting middle school students; area survey results supporting retention of middle school; and alternatives to closure not given appropriate consideration. Messrs. Bass and Waller noted concerns with the proposed conversion. Mr. Waller questioned if functional capacity of the school was an accurate reflection of the physical capacity. Mr. Gulley clarified that issues relevant to zoning cases differed from those considered with substantial accord cases and that the proposal was in accord with the Public Facilities Plan. Dr. Brown and Mr. Gulley noted that, despite the alternatives presented by the community, the School Board was the ultimate authority for determining funding of facilities. Mr. Hassen noted that the Commission's decision was to establish if the use of the facility was in compliance with the Plan; that, regardless of the Commission's action on this case, the middle school would be closed; that he was unable to limit the time period for this approval; and that he felt the case complied with the Plan. On motion of Mr. Hassen, seconded by Mr. Gulley, the Commission approved the request. AYES: Messrs. Brown, Hassen and Gulley. NAYS: Messrs. Bass and Waller. 4 10PD0233-JUN23-BOS-RPT 0~4~?'~~ Board of Supervisors Meeting (5/26/10): The Board deferred consideration of the Commission's determination on this case to their June 23, 2010 meeting to provide an opportunity for citizen comment. The Board of Supervisors, on Wednesday, June 23, 2010, beginning at 6:30 p.m., will take under consideration this request. 10PD0233 JUN23-BOS-RPT ::: O ~ ~ °o ~ y ~ ~ _ ~ 0 ~ W `' W ~ o g W v z m O Z ~ ` (7 m oti A x `/p ~ L~ m RD S ` ' < a m 4f 1 ~ ~ A A W ~ S C a ~ • T ~ ~ S ~ 2 O V L N S T N I , C ~ f ~ C ~ `" ~P K y (A Z ~ a o m Y ~ ~ s ` _ ~, $ ~ C7 ~ ti ~~ m a ~ z ` ~ W ~ N °n o °o ~ e ~ ' ~ a V _~ ~ H y o A n '~ 3 ' ~ .... ~~ ........ ............................ ........ :::s ::::::::::::::::::::: ........... 0 .......... .....1... .. .. .. .. .. .. ..... ... ..::::::::::::y:::::::::::~:::::::::.. a m Z ........:.......:..... y D N O 7C ~ ~ ~ 1 ~ Z mpo A ~ O m ~ m N t ~ O 1p ~ Z = G ' ~ ~ lg 1 ~v ~ ~ 3 ,^ ~ m ~ Nd ~ ~ °z 1 •~ N ~~ Wq ~ y `vim ~. -o a a ~ s _ m ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Substatial_Accord 6-9, 16 1/lOP - 1.15 in. Board of Supervisors $220.88 The Observer, Inc. TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on June 23, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appeaz and present their views concerning: A report of the Planning Commission's substantial accord determination for Chesterfield County Planning Department (Case lOPD0233) to permit conversion of a public middle school (Chester Middle) to a public school accommodating ninth grade in an R-7 District on 27.0 acres located in the northeast corner of West Hundred and Chester Roads. A copy of the report is on file in the County Administrator's Office and the Clerk to the Boazd's Office (Room 504) at the Lane B: Ramsey Administration Building, 9901 Lori Road, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regulaz business day. For additional information, please contact Mr. Kirk Turner, Planning Director, at 748-1050. The hearing is held at a public facilittyy designed to be accessible to persons witf~ disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, June 18, 2010. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 06/09/2010 & 6/16/2010 n u cribed before me this `n ~ da of Sworn toads f (X y 2010. v Legal Affiant Ja s T, Grooms Jr., Not Public My commission expires: February 29, 2012 Commission I.D. 7182093 ~~ ~ •~. ~oF''• '- '~.sP~t~ ~~ Qv~m: ti o ,~~' Ca • THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 I ~ • Phone: (2104) X45-1100 • Fax: (8(k3) 744-3269 • Email: news@chesterticldobserv•er.com • Internet: www.chesterfieldobserver.com N .~ ~ ~. ~J .~ ~ '~'~ . _ H O r O Q .v 0 a V Q .~ A ~~ N O s V ~~ .~ .~ ._ L s ca L a v a~ .__ s V A ._ c L 0 V 3 .c 3 a a L wL W ~~ ANA+ •W V W t as 0 ~ 0 ~ s V 0 ~ ~ ~ ~ //L^~ ~ V s N ~ V ~ 0 a ~ ~ o ~- 3 c ~ ~ as N o .N a L ~ ~ V A A 0 H ~+ Z .N ._ ._ m 0 as a G V/ •w Y^~/ ii N c~ 0 .~ L .~ V v 0 ~i a /V V A .~ C t L ~+ L N 3 ~a .N 0 ._ 3 0 L 0 A °o L V Y/ AN W L O V V ~ ~ ._ ~ ~ N = L ~_ Q. ~+ ~ L c°n 3 ~ N as ~ a = O ~ ~ ~ ~ ~ ~ ~, 3 ~t o ~ c = A x Q A N .~ .~ li ._~ a L. .V O a V V a .~ ~+ ~~I r 0 .. 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N .O =~ N v = N 7 ~ E o ~ ~ 0 as ~ ~ ~ L ~ ~ O o N ~r ti ~ ~ c r+ t ~ ~ ~ ~ ~ O ~ ~ ~, a L L ~ ° V F- tC 3 Z ca ^~ ~~ rs' V •~ ~ ~ . ~ '~ I ~ 0 ~ ~ ~ M ~ ~ .+~' V .~ ~ ~ U rO' ~~ V L A+ ~ W '~^ V ~/ ~ ~ C d ~ ~ d ~ ~ O C ~ N N 3 N y C ~, :_C ~ O ~ ev ~ O ~ d ~ = N N 3 ~ V~ i= 0 ~ ~ _ N ~, O ~+ ~ V C7 V •3 Y t ~ }~~ °~~i ~ 3 0 ~ o ono ~ 3 ~+ O ~ ~ ~ O •N ~ G1 = N L v v ~ v O d 'Q v v d i•+ ~ to ~~-+ Q1 ~ ~' O C ~ of U ~+ ~ = O ~ N O 7 ~ +r _ ~NQ/ •L ~ Z ~ L U V O = I.I O ~••r ~ ~ '~ C t ~ ~ p •O ~ C7 V +~+ ~ N d ~~•, ~ ~ L ~ ~ O ~ O +.+ O ca ~ L i ~ ~ ~ ~ ~ ~ s - N v ~ .~+ U1 O O ~ C ~ N= O~ d i y ~ O O~ C Ri m~ ~ V v~ ~ N ~ ~ v d Q= ~+ as ~ 3 ~ ~ O = ~ O ca ~ ~_ v>~ ~ as V o E v ~c x 0 C O o L c~ ~; _s ~, O ~ ~+ d Q ti ~ ~ N C~ N ~ N ~ V ~ t 00 ~ ~ v •~ ~ ~ a0.+ .C L •~ L ~ Z '~ •~ ~ }fir O ~ i ~ ~ G O ~ L ~ ~ = L d! _ ~ N C r•+ C N ~ N C ca O~ O ~ ~ v 0 v_~ ~ O ~ }' ~ v ~ ti O L~~ Q O V C A O t O V+ \° O r c~ C O c N .~ C O. O V V d s 3 ~`• ~ O V V ~ d ~ _ 0 L O s >+ H ~ N O V ~ ~ _ 3 > >' o `~ ~ ~ ~ o d ~ ~ >, L •~ •_ _ a•+ N V v O ~ 2 +•' r \° 0 r ~-+ N U C O U ~a.+ O z N c N U c O U cu 0 0 r r L d V C V A L `~ N d t C .~ O L L O L t .N L >+ O Y ea O t N d .O V 7 r r \° 0 N N N N m 0 co ti O L T~ i .N w vs Substantial Accord Presentation Good evening. My name is Heath~er`Hart, Bermuda District. In the Chesterfield County Comprehensive Plan, the Introduction states that this Pfan shapes the character by preserving functionally and visual) distinct communities and b y y preserving historic villages. The schools are part of what make this area of the county unique and attractive to residents. The Comprehensive Plan also states that: Neighborhoods are the building blocks of Chesterfield County and the County's quality of life is determined by their livability and character. The Chester Plan, as part of the CP, should be a guide that provides balanced benefits to the community, property owners, existing citizens and future citizens. Chester's special sense of community should be maintained by pedestrian networks along the Rt. 10 corridor. Removing Chester Middle School from the Chester area will remove pedestrian accessibility to our community middle school. Having three schools within two blocks provides for pedestrian accessibility. The Public Facilities Plan is a valuable decision making tool that provides a link between all county facilities and the Comprehensive Plan. Key Objectives in the PFP state that priority shall be given to facilities serving existing established communities, construct or expand facilities in accord with established level of service objectives, and use Plan recommendations to determine whether proposed public facilities are substantially in accord with the Comprehensive Plan, as required by state law. Convenience of School Facilities is one of the three Level of Service Indicators. Schools should be located near students in population centers, which minimize disruptions and inconvenience caused by long school commutes. Facility convenience implements the Comprehensive Plan goal of sustaining neighborhoods by recognizing that convenient schools function as centers of community life. Moving students from Chester Middle School to Davis and Carver will impact daily routines due to longer commutes for students and parents. The 400 students being redistricted from CMS to Davis all live more than 5 miles driving distance from Davis MS. Schools should be located to minimize travel distance to students and all schools should be adequate and equitable as part of the Locational Criteria of the PFP. The Other Criteria listed in the PFP includes that "existing schools may be converted from one school type to another, or replaced with a new school...."but also states that Original student capacity displaced by school conversion may be assigned to a new school facility subject to Locational and Other criteria of the PFP. Changing Chester Middle School to a 9th grade academy of Thomas Dale is not consistent with the Locational criteria of the PFP because the original students displaced will have to travel up to 3-4 times their current distances to school. Substantial Accord for the CMS building should be denied based on the whole Comprehensive Plan, including the Chester Plan and Public Facilities Plan. r~ ,.~ TDHS CAPACITY FOLLOWING DOE GUIDELINES ACADEMIC CLASSROOMS 44 X 25 = 1100 ENGLISH 12 X 24 = 288 SCIENCE 12 X 24 = 288 ART 5 X 20 = 100 BUSINESS 5 X 20 = 100 VOC. TECH 4 X 20 = 80 MUSIC 3 X 35 = 105 P.E. 8 X 30 = 240 DRAMA 1 X 22 = 22 DANCE 1 X 25 = 25 SPED. 8 X 8 = 64 TOTAL 2412 TIMES X .90 EQUALS FUNCTIONAL CAPACITY 2170.8 o 3 ~ ~ ~ o ~ p ~ co o ~ v (~ ~ (~ ~~ ~ o ~ ~ D m D ~' o fD ~ ~ ~, ~ CD ~ o x o n i c c ~ c ~. c ~ ~ O ' O~ 7C' C_ C 7 ~ N n• N y N cD N ~ ~ o cu v c y ~ s»> > > >' '~ v~ n n~ c° N a~ a~ c a ~ ~ -v v ~ a~ in y ~ ti ~ ~ ai c v ~ ~ ~ ~• ~ ~ ~ ~- o ~• m C7 ~ N cn v, a~ ` ~ m y o o c ~ ~, c~ -` ~ ~ ~ ~ ~ ~ n .. N ~ N 7 D ~ v o ° y ~. c a ~ ~ ~, ~ r c ~~ a m n v i ~ N _* .~ ~ ~] ca • N n ~ 3 N O O ~ ~ ~ ~ -'~ N O -cny~ ~ ~' M 'n'' ° ~' ~ c~ o O ' cn ~ _. ~ N Cn d m p m' p' ~ Q N. a C7 ~ y " ~ . S n ~ n > n. ~ n N ~ l 1 ~ (7 c ~ cD r ^ u ~ cD w v ~' n <D C N C Vf ~ ~ ~ O~ O c C e cn ~ p N C 0 o n ~ ~ ~ c ~' n~ o ~ ~ a a o 3 v y y c a ~~ ~? °' ~, `n• °~ o o n~i C~ v n~i . ~ ~ D ~ ~ ~ v v~ ~ ~ 0 ~ ~ ~ ~ ~ o o ~ o W N Ul ~ .~ N O (a ~ N N N A > >• y 0 aD W O W X ~ X X X X X X X X X X X X • • ~ ~ CD 7 7 CD 0 O C C ti N * AN Op ~ 0 N N N N N N N O (_n ~' -~ o N O -- 0 O Ul Ul U7 Ul O j A ~ ~ O ~. , rn •n~ ~ ~ S x ^ l J O ~ ~ ` J ~ ~ X ~ O -p J n N~ ~T N n~ N v ~ `~ J ~ j N cn 3 ~ ou O O ~ N ~ ~ ~ -~ ~ v n (~ ~ O O A' ... a) 000 O CN O O O O . ~ A C7 O) .+ ~ - x x x x x x x x x x x x 0 <' ~ ~' 0 0' ~ ~ ~ v o O o' °' ~ ~ n ~ n~ ~' . ~ ~ ~ v ~ C7 C7 ~ ~. v v ~ ~ a ~' ~~ CD S cn .o rv :. c~ I~ ~?7 ~'1 I ~~ 7 2 C7 ~ -• o ~ ~~ z ~ D ~ 0 _ o _ ~ _ C7 2 O O r c7 D D n 2 m m ~ ~ n ~ S ~ O O (7 ~ _ ~ ~• O TJ ~. Z Z z° v o '• x .. _ NIA N O D A My name is Sam Galstan, I am a resident of the Bermuda District who is effected by tl decision to consolidate Chester Middle into Davis and Carver Middle Schools. I submit to you that the School Board failed to follow the proper process so profoundly that they disenfranchised the community and rendered this action invalid. The School Board failed to notify the public of a public hearing 10 days before a publi hearing was held, under Code of Virginia, section 22.1-79, School boards shall obtain public comment through a public hearing not less than 10 days after reasonable notice to the public in a newspaper of general circulation in the school division prior to providing for the consolidation or redistricting of schools, in school divisions having 15,000 pupils or more or ai~ecting 15 percent in the affected schools. The School Board did not provide proper notice, In fact, Marshall Trammel sent a letter to CMS parents regarding the closing and consolidation of CMS on 12/8/09. The first public hearing was held on 12/16/09, and the School Board voted to close and consolidate CMS on 1 / 12/ 10, and Dr. Marcus Newsome sent a letter home to the same effect on 1/25/10. All of this shows a time lip that the decision was made without proper notice of public hearings, violating Virginia Code. CCPS was asked in a on 6/11/10 foia to provide: 1. the advertisement notices for the public hearing on the closure of CMS. Answer: No such document exists. According to Virginia Code 22.1-79, a schc closure is not among the items for which a public hearing is required. 2. the advertisement for the public hearing on the redistricting of CMS students. Answer: The document is attached. The attached document is for an ad in the Richmond Times-Dispatch starting on 1-31- for a 2/15/10 public hearing. CCPS only has one document on file notifying the publi of the public hearing process, nearly 3 weeks after the School Board had voted to clos anal consolidate CMS. Only ONE document of public notice! Not only did the School Board not advertise notices for public hearings as required by the Code of Virginia, they also refused to file the substantial accord application as required and this ultimately was filed by the Planning Department. We the citizens of Chesterfield are not o.k. with being left out of the process as something so important to us, nor are we o.k. with allowing the School Board to not follow the proper process or the Code of Virginia. I urge you to show strong leadersh and protect the rights and integrity of Chesterfield. County and its citizens. This is not Chesterfield county b.o.s.-s.b./B.O.S. presentation 6-23-10 simply a land use issue, but rather violates the county's Central Plan, and is a clear failure to follow the process, and should not be found to be in substantial accord. THANK YOU. Chesterfield County's Mission statement is: Providing a First Choice community through excellence in public service. The Guiding principles and Values of Chesterfield County are: County employees and residents are shareholders in the county's future and share a commitment to'fairness, integrity, diversity and fiscal accountability. As models for excellence county leaders and employees uphold the following values in the operation of local government: Continuous improvement, customer focus, data-driven decisions, employee involvement, ethical behavior, leadership, open communication, progressive thinking and teamwork. I urge you to follow the county's guiding principles and mission statements. The School Board has not, and the citizens deserve better. Thank you. I have copies of the documents referenced. Chesterfield county b.o.s.-s.b.B.O.S. presentation 6-23-10 Code of VA 22.1-79 Page 1 of 1 From: weekend_rider@verizon.net To: samgalstan@aol.com Subject: Code of VA 22.1-79 Date: Mon, Jun 21, 2010 9:41 pm 8. Obtain public comment through a public hearing not less than 10 days after reasonable notice to the public in a newspaper of general circulation in the school division prior to providing (i) for the consolidation of schools; (ii) the transfer from the public school system of the administration of all instructional services for any public school classroom or all noninstructional services in the school division pursuant to a contract with any private entity or organization; or iii) in school divisions having 15,000 pupils or more in average daily membership, for redistricting of school boundaries or adopting any pupil assignment plan affecting the assignment of 15 percent or more of the pupils in average daily membership in the affected school. Such public hearing may be held at the same time and place as the meeting of the school board at which the proposed action is taken if the public hearing is held before the action is taken. If a public hearing has been held prior to the effective date of this provision on a proposed consolidation, redistricting or pupil assignment plan which is to be implemented after the effective date of this provision, an additional public hearing shall not be required; httn•//wehmail a~l.c~m/'~21'~ 1-1 1 1 /anl-1 /en-nc/mail/PrintMec~aae.acnx Fi/7'i/2r110 1 Wtl. 111. 1 VlA I~N~YbrJ1. a µbv a va r From: weekend_rider@verizon.net To: mbeaudet6@verizon.net; luanneh~verizon.net; rbartilotti(c~verizon.net; kbrittnfs@gmail.com; keith~colerealestateinc.com; jimoopp~gmail.com; Georgia.Faison~capitalone.oom; samgalstan@aol.com; hobsons4Qmsn.com; IsaundersQscplawfirm.com; harbc6~comcast.net Subject: Fwd: RE: FOIA Request Date: Mon, Jun 21, 2010 5:37 pm Attachments: legal_notice.pdf (381 c b low What do you make of this?? ---- Forwarded message --------- From: Tim W Bullis <Tim_Bullis@ccpsnet.net> Date: Jun 21, 2010 Subject: RE: FOIA Request To: weekend_rider@verizon.net Mr. Dodd, Pursuant to your request, we offer the following responses: 1. No such document exists. According to Virginia Code § 22.1-79, a school closure is not among the items for which a public hearing is required. 2. The document is attached. Best, Tim Bullis ~n Bullis Director Commurnty Relations Chesterfield County ~ubiie Scnocis ~nesterfield. k i ~. va c;s 8G4-748-?433 From: weekend_rider@verizon.net [mailto:weekend_rider@verizon.net] Sent: Thursday, June 17, 2010 11:10 PM To: Tim W Bullis Subject: FOIA Request Hi Tim, http://webmail.aol.com/31888-111 /aol-1 /en-us/mail/PrintMessage.aspx 6/21 /2010 rwu. iu:. i~vir~ ncyuw~ Whats the status of this FOIA request? It can be sent in electronic form if available. Thanks, Kent Dodd Citizens United for Responsible Government P. O. Box 3701 Chester, VA 23831 Chesterfield County School Board9900 Krause RoadP.O. Box lOChesterfield, VA 23832 Certified Mail Return Receipt Requested June 11, 2010 Good morning: Under the Freedom of Information Act (FOIA), I want the following documentation. As provided by the open records law, I will expect your answer within five (5) working days. 1. The advertisement notices for the public hearing on the closure of Chester Middle School. 2. The advertisement notice for the public hearing on the redistricting of Chester Middle School students. Sincerely, Kent Dodd http://webmail.aol.com/31888-111 /aol-1 /en-us/mail/PrintMessage.aspx 6/21 /2010 ~Ririjmona ~:imes-~i~p~trlj Advertising Affidavit P.O Box 85333 Richmond, Virginia 23293-0001 (804)649-6208 CHESTERFIELD CO PU811C SCHOOLS CONNIUNITY RELATIONS DEPT P.O. BOX 10 CHESTERFIELD. VA 23632.0010 E1~~~ FEB 9 ~ Account Number 3013899 date Fet-ruary 06, 2010 ypy~i pfUt~ ~~tAitif bale Category Description Ad Siza Total Cost 02!0612010 Meetings-Events TAK_ NOTICE that the Chesterfield County 2 x 8 L 101.40 1~N0~ ~~~~~ I AAedia General Operations, Inc. Sdadtlosldr>~boldaPi~Gclkairgaapro' Publisher of the Richmond Times-Dispatch bOGl1~5 oii is ~a~>, l~ ~a ~1~. >~ I Y~bEhE~dif11hEAbGCiAl2hIgR00h,101 This is to certify that the attached TAKE NOTICE that the Ches was ~~• published by the Richmond Times-Dispatch, Inc. in the City of DE!1~~a?~ ~'~ Richmond, State of Virginia, on the following dates: o1r~v2olo The First insertion being given ... 01/31/ZOtO Newspaper reference: 0001756534 Svvom to and subscribed before me this ~\ r. 1 ~ r r u~ Nota Public Superv or State of Virginia ;.c,:.. ~~~: t,e~_ Mgr. 13. ?C ~~ Clty of Richmond ~ +r_cc~~~m~~ :•`'^ ~''; , _~- My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU GpUlity ~~iY~ o m ~o ~~ o~~~ Stucf~~~s to Dec. 8, 2009 CHESTERFIELD COUNTY PUBLIC SCHOOLS Marcus J. Newsome, Ed.D., Superintendent Dear Parents and Guardians: SCHOOL BOARD Marshall W. Trammell, Jr. Bermuda Dianne E. Pettitt Clover Hill David S. Wyman Dale l . Omarh Rajah Matoaca Patricia M. Carpenter Midlothian Chester Middle School has always held a place in the heart of our community's residents. Since it opened as a middle school approximately 50 years ago, staff and faculty members have worked tirelessly to prepare Chester-area students for future success. [t's easy to look around the community and point to former Chester Middle students making a difference in Chesterfield. The school division continues to face unprecedented economic challenges that affect the operating budget and funding for the School Board's Capital Improvement Program (CIP). Difficult times require difficult decisions to ensure that the School Board is efficient and effective with taxpayer dollars. With history in mind, it is with a heavy heart that 1 write to share that tonight the School Board will review plans to close Chester Middle School at the end of this school year. The proposal will include redistricting current Chester Middle students to Carver and Elizabeth Davis middle schools and using the existing Chester Middle facility to help alleviate crowding at Thomas Dale High School. A smaller operating budget means there is less funding available for the CIP, which is our master plan for building and maintaining facilities. With our ability to pay for debt reduced, the School Board has made the difficult choice to delay the previously planned construction of a new high school that would have opened in 2016. This high school would have helped ease crowding at Thomas Dale, which is currently at 130 percent of its functional capacity. With the proposed high school construction delayed, we must find new ways to solve crowding problems. There cunently are 2,396 students attending Thomas Dale (functional capacity of 1,840). Moving the ninth-grade class to the existing Chester Middle building will allow us to ensure that the schools involved in this proposal (Thomas Dale High, Carver Middle and Elizabeth Davis Middle) are used in the most efficient and effective manner possible. With the changes proposed, all four locations (including Chester Middle with Thomas Dale's ninth-grade class) will be below 100 percent of their functional capacity. This decision is not ashort-term fix; a chart on the back of this letter shows that the four schools are projected to remain below their functional capacity through at least 2018. The School Board believes this will provide an educational atmosphere that continues to be conducive to academic achievement. It also is a prudent business decision that will save $40 million in taxpayer money. On the back of this letter is additional information explaining the necessity of this decision. In coming months, you will receive updates about the proposal's progress, redistricting plans and opportunities to visit new schools. This time frame will include community meetings to further discuss the plan, its opportunities and its challenges. It is our duty to provide students with a safe, supportive and nurturing learning environment in an effective and efficient manner. The School Board believes that this proposal allows us to fulfill that duty. Thank you for your continuing support during a challenging economic time. Sincerely, Marshall W. Trammell Jr. School Board Chair Bermuda District Representative Post Office Box 10 • Chesterfield, Virginia 23832 (804)748-1497 • (804)748-1897 • FAX (804)796-7178 Equal Opportunity Employer 0 .C U (/') N C 0 i N Q O a O a V a U CC C C N '~ a~ 'o a ro C L U ~ ,J OZ o 0 0 0 ~oMO~~ ~ O w Q U ~ a a ~ = ~ M1~I~O N N m ~ ~ • ~ ~ m LL J O Q o 0 0 0 t~ ,--i f~ 1~ L ZO I._ ~ 0p LI1 ~O U ~ a Q w Z U a ~ M rar MN M1~0 = ~ MI~f~00 N ~ W ~ ~ N w ~ ~ O O O ~ Q Z O01ri~D ~N~tD O U ~ a a ~ ° o; rna^+a~o~ ~ = M ~O I~ 00 W (n O N W O m N ~ G DC O O Z N N OOO O ~ Ua z a J Q ~ ~ 0 Q 0 ~ ~ ~ w = N O~ ~ cV/1 QQ ~U~a a Q1 a"i C .~ '~ N .~ ~ ~ N '~ OJ ~ N t L '+'J i~.7 L U ~ ;'' C C ~ i _N V ~ Q~ c t L. .+.J L Q~ ~ ~ ~ =p V ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ Cl. ~ O O N ~ C ~ ~ .~ ~..+ O f0 C Ego a~ O u .~ ~ a ~ ~ '~'i ~ ~ a~ .~ ~ -0 0 ~ a ~~ ~ L 3 v ~ +.i C ~ ~ O ~ ~ ~ ~ ~ U ~ "J O Z }' 0 0 0 0 ~O~MO O~ ~p O~ p~ I- O G U ~ a wZ ~ C a ~ M ~ M~~~) ~ i i ~ ~ m ~ ~ .- .- .- ~ N m f ~ N LL. J O Q 0 0 0 0 ~f'CONO~ ZO ~ U o+ ~c o+ 00 a U ~ Q Q W Z U LL a M ~ N000~ = ~ I~ t0 *y .-1 i l i w M r r .- ~ ~ N m N LL 0 0 0 0 Q ~ Z ~OONQ1 O~ 1~ O~ 00 O ~ ~ w U a ~=i. ~ ~ ^ N 00 ~ w a, ~ ~ N m ~ N J O Z OOO ONN ~ ~a a N .-i O ~ W J 0 0 ~ 0 0 ~ ~a~w ~ ~ ~ O > 00> = V oQC ~~~a C A Dec. 22, 2009 to Capital Improvement Program The Chesterfield County School Board county opportunities in career and technical received the Capital Improvement Program for education, Belt=paced online learning and con- fiscal years 2011-2015 during its Dec. 8 meeting. nections with local businesses. The Capital Improvement Program is the school , system's master plan for building and maintaining facilities. 'fhe School Board reviews the CIP annu- ally and sends the plan to the Chesterfield County Board of Supervisors for funding approval. The first year of the plan (FY 2011) is the final year of the 2004 bond, which was supported by 87 percent of voters. That bond built five schools and renovated or expanded 13 schools. Scheduled for FY 201 I are the last projects covered by that bond: $4.5 million for renovations at Watkins Elementary School and $12 million for renovations at Midlothian High School. Economic challenges that are affecting school systems and localities across the country have led to significant changes between the CIP proposed on Dec. 8 and the CIP adopted last year. • Anew elementary school, which would have opened in 2015, and a new high school, which would have opened in 2016, are not in the proposed CIP. Funding previously allocated for that new elementary school is shifted to additions and renovations at existing elementary schools to provide capacity and much-needed updates. • Renovating the current Clover Hill High building to prepare fora 21st-century academy is proposed. (Included in the 2004 bond and scheduled to open in the fall of 2010, a replace- ment building for Clover Flill High is under construction.) The 21st-century academy would offer high school students from across the To ease student crowding at'fhomas Dale High School and effectively use existing capacity in middle schools, there is a proposal to shift ninth-grade students to the current Chester Middle building. At the end of the current school year, Chester Middle would close as a middle school and its students would move to Carver Middle and Elizabeth Davis Middle. In a letter to parents, School Board Chair Marshall Trammell Jr. wrote, "Moving Thomas Dale's ninth-grade class to the existing Chester Middle building allows us to ensure that the schools involved in this proposal (Thomas Dale High, Carver Middle and Elizabeth Davis Middle) are used in the most efficient and effective manner possible. Housing grades 10-12 in the existing Thomas Dale facility means the building will be at 94 percent capacity instead of its current 130 percent capacity. 'This decision is not ashort-term fix; ... the four schools are projected to remain below their tunctional capacity through at least 2018. The School Board believes this will provide an educational atmosphere that continues to be conducive to academic achievement. It also is a prudent business decision that will save $40 million in taxpayer money." 'The Capital Improvement Program is available at chesterfield.kl2.va.us. The School Board invites public comment on the Capital Improvement Pro- gramvia a-mail to ccpsinfo(ulcepsnetnet or mail to P.O. Box 10, Chesterfield, VA 23832. The School Board is expected to vote in January on the Cl P. Current and projected enrollments and capacities are Sept 30, % of Sept 30, % of Sept 30, % of Functional 2009, functional 2013, functional 2018, functional Sd>ool ca ci membership ca ct membershi capad membershl p ctty Thomas Gale Hgh 1,840 2,396 130% 2,336 127% 2,347 12 Chester Middle 887 697 79% 721 81% 740 83 t9lzabefh Davis Middle 1,284 784 61% 738 57% 754 5 Carver Middle 1 287 845 66 866 67% 855 66 If Thomas Dale High's ninth grade moves to the current Chester Middle building, current and projected enrollments and capacities would be Sept 30, % of Sept 30, % of Sept 30, % of Functional 2009, functional 2013, functional 2018, functional School wpactty membershi capaaty membershi capadty membership capacity Thomas Dale (10-12) 1,840 1,775 %% 1,729 94% 1,737 94 Thomas Gale (9) 887 621 70% 607 68% 610 69 Elizabeth Davis Middle 1,284 1,181 92°'0 1,181 92% 1,193 93 Carver Middle 1 287 1 145 89% 1 144 89% 1 156 90°/ Board considers changes oourrrr ~ . ~~ o ,$' '~~ ~~ o/~~~ Studen~5 ,O Dear Parents and Guardians: Marcus J. Newsome, Ed.D., Superintendent January 25, 2010 At its January 12, 2010 meeting, the School Board adopted its Capital Improvement Plan for fiscal years 2011-2015. Funding available forthis time period decreased during the last 12 months by more than $50 million due to current economic conditions. The Board based its plan on two important tenets. First, there is an emphasis on our older schools and ensuring those facilities are able to continue their usefulness on a cost effective basis and meet current program standards. Second, avoiding the need for construction of new schools is possible by allocating resources for additions at existing elementary schools in areas where overcrowding still exists, and using certain existing facilities in new ways. Two primary examples include the Board's previous decision to create the 21 ~` Century Academy at the current Clover Hill High School and the plan outlined in this letter to alleviate overcrowding at Thomas Dale High School by using some existing middle school capacity. Beginning in the fall of 2010, all Thomas Dale High School ninth graders will be housed in the current Chester Middle School facility. New boundaries will be drawn for Carver and Davis middle schools that will encompass the boundary previously assigned to Chester Middle. On the reverse of this letter is a proposed boundary map to accommodate this change. Based on this proposal, your area will be included in the Davis attendance zone. A committee, representing each of the schools impacted by this change, has been created to review this proposal. The School Board strongly values community input and will hold a public hearing on this boundary proposal on February 15 at 7 p.m. in the Public Meeting Room at 10001 Iron Bridge Road. You may also e-mail your comments to ccpsinfoCaaccosnet.net. The School Board is scheduled to adopt new school boundaries at its February 23, 2010, meeting. Sincerely, MJN/KSK `~~~~ Marcus J. Newsome, Ed.D Superintendent CC: Donald Ashburn, Principal Carver Middle School Brent Thomas, Principal Chester Middle School Sarah Fraher, Principal Davis Middle School Rob Stansberry, Principal Thomas Dale High School CHESTERFIELD COUNTY PUBLIC SCHOOLS OFFICE OF THE SUPERINTENDENT Post Office Box 10 • Chesterfield, Virginia 23832 (804) 748-1405 • Fax (804) 796-7178 Equal Opportunity Employer Chesterfield County, Virginia Vision Our vision is to be the recognized leader in government, the standard by which others measure their progress and success. Every employee has a personal devotion to excellence in public service and embraces the highest standards of ethics and integrity. Every resident takes pride in knowing that the county provides the finest quality of life available in any American community. Mission Providing a FIRST CHOICE community through excellence in public service Guiding Principles and Values County employees and residents are shareholders in the county's future and share a commitment to fairness, integrity, diversity and fiscal accountability. As models for excellence, county leaders and employees uphold the following values in the operation of the local government: Continuous Improvement Customer Focus Data-Driven Decisions Employee Involvement Ethical Behavior Leadership Open Communications Progressive Thinking Teamwork Validated 9/1/2009 V ----~nginai message---- From: Tim W Bullis <Tim_Bullis __ccpsnet.net> To: samgalstanCa~aol.com Sent: Thu, Jun 17, 2010 3:40 pm Subject: RE: Freedom of Information Request Act Dr. Galstan, Per School Board policy, I am in receipt of your request for documents under the Virginia Freedom of Information Act. Specifically, you have requested documents regarding enrollment projections from 2008-12. As you may know, school division employees in the past have created projections that are 5-10 years out. Meeting your request for documents when they originally were produced means that there could be existing documents as far back as 1998. The Planning staff is still researching documents (in this case, hard copies of documents) to fulfill your request in that regard. I would prefer to give you all information requested at once instead of in pieces. Please be advised that it is practically impossible to provide the requested records or determine whether they are available within the five working days required by FOIA because of the voluminous request that may span 12 years of records. In order to complete a thorough search, we are invoking subsection B 4 of § 2.2-3704 to provide us with seven additional working days to respond to your request. I do not believe it will take the entire seven days to produce the records requested; it is my intention to have a completed response back to you by early next week. If you would rather have information in pieces, please let me know and I will provide it. Best, Tim Bullis Tim Bullis Director, Community Relations Chesterfield County Public Schools cheste~eld. k12. va. us 804-748-1433 From: samgalstan@aol.com_ [mailto:sam~c alstan~aol.com] Sent: Thursday, June 10, 2010 6:10 PM To: Tim W Bullis Cc: samgalstan@aol com Subject: Freedom of Information Request Act Dear Tim, Under the provisions of the Freedom of Information Request Act, please provide me with the following information: 1. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chesterfield County Public School system for the year 2008. 2. The projected student enrollments (showing the date when this form was originaly produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chesterfield County Public School system for the year 2009. http://webmail.aol.com/32131-111 /aol-1 /en-us/mail/PrintMessage.aspx 6/23/2010 Fwd: Freedom of Information Request Act Page 2 of 2 3. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chesterfield County Public School system for the year 2010. 4. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chesterfield County Public School system for the year 2011. 5. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chesterfield County Public School system for the year 2012. Thank you in advance for your attEntion to this matter. Sincerely, Sam Galstan (804) 338-4763 httn://wehmail.anl.cnm/32131-11 1 /aol-1 /en-us/mail/PrintMessaee.asnx 6/23/2010 RE: Renewal of Freedom of Information Request Act Page 1 of 2 From: Tim W Bullis <Tim_Bullis@ccpsnet.net> To: samgalstan@aol.com Subject: RE: Renewal of Freedom of Information Request Act Date: Wed, Jun 23, 2010 10:28 am Attachments: Membership_&_Projection_from_2008_to_2012,_FOIA_Request.pdf (46K), 04-10~rojections.pdf (92K) __ _ __ Dr. Galstan, As noted in my a-mail last Thursday, we continue to work on searching and retrieving documents. As noted, it is common for the school division to produce 10-year projections, meaning there may be projections for 2008 dating as far back as 1998. That timeframe predates our current planning director, who is going through files to search for documents. The planning director was out of the office earlier this week, which has slowed down the search. I have attached two documents that show the final projected enrollments for each school as used in the creation of the annual Capital Improvement Plans. I don't know if this will help you, but it is a start. I have asked the planning director to provide me now with everything she has currently. In addition, you requested information through Public Affairs regarding the school division's core values. Information about the school division's four adopted core values (respect, responsibility, honesty and accountability) can be found online at htto://cheste~eld.k12 va us/CCPS/About CCPS/core values htm. Best, - Tim Bullis Tim Bullis Director. Community Relations Chestenreld County Public Schools chesterfield. k12. va. us 804-748-1433 From: samgalstanCa~aol.com [mailto:samgalstan(a~aol.com] Sent: Tuesday, June 22, 2010 10:37 AM To: Tim W Bullis Cc: samgalstanCa~aol.com Subject: Re: Renewal of Freedom of Information Request Act Tim, I renew this Freedom of Information Request Act from June 10, 2010. I have not received any information from this request. Thank you. Sam Galstan 338-4763 -----Original Message---- From: Tim W Bullis <Tim Bullis@ccpsnet.net> To: samgalstanta'~aol.com Sent: Thu, Jun 17, 2010 3:40 pm Subject: RE: Freedom of Information Request Act Dr. Galstan, Per School Board policy, I am in receipt of your request for documents under the Virginia Freedom of Information Act. Specifically, you have requested documents regarding enrollment projections from 2008-12. As you may know, school division employees in the past have created projections that are 5-10 years out. Meeting your request for documents when they originally were produced means that there could be existing documents as far back as 1998. The Planning staff is still researching documents (in this case, hard copies of documents) to fulfill your request in that regard. I would prefer to give you all information requested at once instead of in pieces. Please be advised that it is practically impossible to provide the requested records or determine whether they are available within the five working days required by FOIA because of the voluminous request that may span 12 years of records. In order to complete a thorough search, we are invoking subsection B 4 of § 2.2-3704 to provide us with seven additional http://webmail.aol.com/32131-111/ail-1/en-u~/mail/PrintMeccaaP as„X ~i~Zi~nin RE: Renewal of Freedom of Information Request Act Page 2 of 2 working days to respond to your request. I do not believe it will take the entire seven days to produce the records requested; it is my intention to have a completed response back to you by early next week. If you would rather have information in pieces, please let me know and I will provide it. Best, Tim Bullis Tim Bullis Director. Community Relations Chesterfield County Public Schools cheste~eld. k12. va. us 804- 748-1433 From: samg_alstan aol.com [mailto:sam_galstan~aol.com] Sent: Thursday, June 10, 2010 6:10 PM To: Tim W Bullis Cc: samgalstan aol.com Subject: Freedom of Information Request Act Dear Tim, Under the provisions of the Freedom of Information Request Act, please provide me with the following information: 1. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chestefield County Public School system for the year 2008. 2. The projected student enrollments (showing the date when this form was originaly produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chestefield County Public School system for the year 2009. 3. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chestefield County Public School system for the year 2010. 4. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chestefield County Public School system for the year 2011. 5. The projected student enrollments (showing the date when this form was originally produced) for all of the schools, on a school by school basis, showing figures for each school, in the Chestefield County Public School system for the year 2012. Thank you in advance for your attention to this matter. Sincerely, Sam Galstan (804) 338-4763 ,_.._.~~__.,,,-.,.....:~ ,.,.i ,.,.r,iz~i z~ _~ ~ t /a..t_1 /P„_~,~/ma;l/PrintMessa~e.asnx 6/23/2010 Membership History and Projections FO/A Request ELEMENTARY ALBERTA SMITH ELEM BELLWOOD ELEM BENSLEY ELEM BEULAH ELEM BON AIR ELEM CHALKLEY, JA ELEM CLOVER HILL ELEM CRENSHAW, THELMA ELEM CRESTWOOD ELEM CURTIS, CE ELEM DAVIS, AM ELEM ECOFF ELEM ELIZABETH N. SCOTT ELEM ENON ELEM ETTRICK ELEM EVERGREEN ELEM FALLING CREEK ELEM GATES, OB ELEM GORDON, WW ELEM GRANGE HALL ELEM GREENFIELD ELEM HARROWGATE ELEM HENING, JG ELEM HOPKINS ROAD ELEM JACOBS ROAD ELEM MARGUERITE F CHRISTIAN MATOACA ELEM PROVIDENCE ELEM REAMS ROAD ELEM ROBIOUS ELEM SALEM CHURCH ELEM SPRING RUN ELEM SWIFT CREEK ELEM WATKINS, JB ELEM WEAVER, BETTIE ELEM WELLS, CC ELEM WINTERPOCK ELEM WOOLRIDGE ELEM TOTAL 6/17/10 Prepared by the Chesterfield County Public Schools Planning Department 747 725 695 682 685 454 451 445 440 449 667 655 661 667 677 572 564 559 555 560 493 533 566 589 595 761 728 711 729 733 897 843 812 795 828 755 753 744 747 748 596 593 595 617 620 742 724 729 709 711 632 638 658 664 695 754 724 704 702 692 739 806 844 870 907 497 477 466 450 431 526 541 559 577 584 955 934 945 949 958 540 624 646 666 670 826 824 826 844 853 627 640 654 679 695 763 758 770 785 792 559 598 603 621 624 458 465 477 480 482 900 886 859 892 894 631 589 573 576 588 795 781 764 772 779 757 734 705 700 707 511 525 504 502 509 630 630 635 646 651 498 503 474 462 453 674 666 656 650 654 625 637 609 590 595 789 819 825 828 832 756 827 857 901 927 881 929 969 1,007 1,028 876 863 836 831 821 708 691 698 693 708 750 750 742 734 724 755 793 812 810 820 26,096 26,221 I 26,187 26,411 26,679 1 Membership & Projection from 2008 to 2012, FOIA Request Membership History and Projections MIDDLE SCHOOL BAILEY BRIDGE MIDDLE CARVER MIDDLE CHESTER MIDDLE ELIZABETH B. DAVIS MIDDLE FALLING CREEK MIDDLE MANCHESTER MIDDLE MA70ACA MIDDLE MIDLOTHIAN MIDDLE PROVIDENCE MIDDLE ROBIOUS MIDDLE SALEM CHURCH MIDDLE SWIFT CREEK MIDDLE TOMAHAWK CREEK MIDDLE PERRYMONT SCHOOL TOTAL HIGH SCHOOL BIRD, LLOYD C. HIGH CHESTERFIELD COM HIGH CLOVER HILL HIGH COSBY HIGH JAMES RIVER HIGH MANCHESTER HIGH MATOACA HIGH MEADOWBROOK HIGH MIDLOTHIAN HIGH MONACAN HIGH THOMAS DALE HS TOTAL APPOMATOX GOVERNOR'S SCHOOL MAGGIE WALKER GOV.'S SCHOOL GRAND TOTAL FOIA Request 1,457 1,424 1,392 1,429 1,446 831 845 1,133 1,146 1,197 711 697 0 0 0 735 784 1,202 1,222 1,246 1,051 1,087 1,140 1,178 1,196 1,401 1,356 1,458 1,422 1,427 1,107 1,098 1,130 1,140 1,140 1,180 1,204 1,191 1,194 1,246 905 839 851 806 819 1,189 1,244 1,311 1,349 1,352 889 847 840 833 826 951 1,022 1,027 1,027 1,327 1,089 1,131 1,147 1,246 1,321 85 87 0 0 0 13,581 13,665 13,822 13, 992 14, 546 1,753 1,886 1,861 1,850 1,835 361 371 371 371 371 1,554 1,629 1,686 1,696 1,719 1,908 2,035 2,173 2,203 2,279 2,043 1,986 1,992 1,994 1,984 1,962 1,928 1,895 1,878 1,845 1,729 1,805 1,819 1,851 1,854 1,935 1,798 1,745 1,706 1,712 1,476 1,411 1,418 1,413 1,412 1,389 1,442 1,437 1,436 1,438 2,432 2,396 2,351 2,370 2,391 18, 542 18, 687 18, 748 18, 768 18, 840 128 129 129 129 129 224 224 224 224 224 58,571 58,926 59,110 59,524 60,418 NOTE: Projections are calculated ANNUALLY and are based on the September 30 Membership numbers that are sent to VDOE. s/1~/10 Prepared by the Chesterfield County Public Schools Planning Department 2 Membership & Projection from 2008 to 2012, FOIA Request Freedom of Information Act request response Page 1 of 1 From: Bettinger, Lynn <BettingerL@chesterfield.gov> To: samgalstan@aol.com Subject: Freedom of Information Act request response Date: Thu, Jun 17, 2010 5:07 pm Mr. Galstan, Thank you for your request for FY2010 budget information. In answer to your questions: For fiscal year 2010, which will end on June 30, the ~ ~ .. ~+~ I have included a link to the entire FY2010 budget on the Chestefield.gov Internet site: htto~//www.chestefield gov/Budget aspx~id=3261 The Internet site also includes the FY2011 budget, which will take effect July 1, 2010, as well as the budgets for fiscal years 2005 through 2009. If you have any additional questions, please feel free to contact us at your convenience. Again, thank you for your interest in Chesterfield County. Lynn Bettinger Administrative Assistant Chesterfield County Budget & Management Department Room 302 9901 Lori Road P.O. Box 40 Chesterfield VA 23832 (804) 717-6559 bettin erl a,chesterfield.g_ov i_..._.ii__._L.~..:1 ,. ,,1 ,.,..,,../Z71'21 1 1 1 /.,.,1 1 /nn_no/moil/ArintT~dPCCana acne ~/77/7n~n FOIA response Page 1 of 1 From: Tim W Bullis <Tim_Bullis@ccpsnet.net> To: samgalstan@aol.com Subject: FOIA response Date: Tue, Jan 19, 2010 10:42 am _ _ Good morning, Per School Board policy, my ofFce is in receipt of your Jan. 12, 2010, request for information under the Virginia Freedom of Information Act. Specifically, you requested the cost of the recent renovation to Chester Middle School. The project you have inquired about began in Fall 2000 and was completed in June 2003. The total cost was $10,627,546. Please let me know if you need additional information. Thanks! Tim ` Tim Bullis Director. Community Relations Chesterfield County Public Schools chesterfield. k12. va. us 804-748-1433 httn://wehmail.aol.com/32131-111 /aol-1 /en-us/mail/PrintMessas;e.aspx 6/23/2010 ~~ w w w~ ~z ¢w U U w U Z Q O _ o ~ ?~ ~'y ^o w Z oN ~ U S 3 1 J s J J 6 s o p O ~ x „ ~ U> w a~ _w o -- wz g w U ~~ i~1 ~ m r Z O W z 0 r K H N Z O ~ Q Q U `- ~~ ~ a a ~1 . ~ ~ ~ .- ~_ v~ ~ ~ o ~n Cx ~ I - ~ w m Q ] ~ o ..__.. I U ~ X~ ~ ~ ~ O U = tnY OU ~ ~U Q (~ ~ ~ ~ ~° > v w F 08 W ~ Q H ~ g ~~ oZo o° ~ ~LLK ~ p zYg DOS Z~ S~ ~ w ~ ~ h ~ ~ U Q~_ ~ ~ O z U Q H O (n 0 ~ z °a S ~ ~ U L.L O O J LL Q W M J O N O o o ~~, ~ ~ ~ Fg ~ N O S N ~. W S H W O Q Y U Z rn N~ ~ _o `~ x ~ J °i ~a uwi _~ ~ ~ ~ o 2 ~ ~ a N~~~ ~ _ -p M N U w <w (7 ~ NCO C ~ CO q " O !A n. = W ~ L ~ W D J = O Q ~ ~ ~ zQ ~ > N ~ N ui fA ~O ~ ~ H Q a N U w o ~ ~ m ~ `~ g _ `~ y¢ W ~ J ~ mo a ~9 i ~ Z w TDHS SCHOOL MAP LEGEND: 1. Divided teachers cafeteria, made one classroom 2. Field House, Room F-5 used as a classroom 3. Room 205A was created from library storage area 4. Room 504 School's Art Gallery turned into a classroom 5. Room 310, storage area turned into a SpEd classroom 6. Room 511, storage area turned into a SpEd classroom 7. Room 514, Band storage area renovated to be a science room 8. Room 516, Band storage area renovated to be a science room 9. Room 801, PE Resource used as a classroom 10.Room 1005A, second floor storage converted to SpE classroom (not shown on map) 11. Large auditorium is used as a general classroom 12. Small auditorium is used as a general classroom CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~R. AGENDA Meeting Date: June 23, 2010 Item Number: 10.A. Subject: Closed Session County Administrator's Comments: County Administrator: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee; and 2) pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating to the appointment of a specific County employee. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0423:83989.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~r, Meeting Date: June 23, 2010 Item Number: Subject: Approval by the Board of Supervisors of the Appointment of Sarah C. Snead as Deputy County Administrator County Administrator's Comments: County Administrator: The Board is requested to approve the appointment of Sarah C. Snead as Deputy County Administrator. Summary of Information: Under § 4.2 of the County Charter, the Board must approve the appointment of Deputy County Administrators as recommended by the County Administrator. The County Administrator recommends that the Board approve the appointment of Sarah C. Snead as Deputy County Administrator effective July 1, 2010. Preparers James J. L. Steamaier Attachments: ~ Yes Title: County Administrator 0423:83990.1 ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA ~~, Page 1 of 1 Meeting Date: June 23, 2010 Item Number: 20. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on July 28, 2010 at 3:00 p.m, in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # Q~DQ?'7~