12-13-93 MinutesBOARD OP SUPERVISORS
~upervlsors in Atte~a~oc~
~r. Arthur s. Warren, chairman
Mr. Edward B. Barber, Vice Chr~.
Mr. Whaley ~. Colbert
Mr. Harry ~. Daniel
~r. J. L. MuHals, III
Mr. Lane B. Ra~ey
County Admlni=trator
M~. Terri Burgess, Interim
Sir+, New~ & Public
Informatio~ Services
Nr. Bradford S. Hammer,
Deputy County Admin.~
Management Services
Mr. Robert L.
Deputy County Admin.,
~r, s~even L.
Cou/lty Attorney
~s. Theresa ~. Pitts, Cler~
Dir., Budget & Managemen~
Deputy County Ad~i~,,
Coh~nity Development
School Board Members in Attemdanoe~
~r~. Elizabeth s. Davis, Chairman
vice chairman
~r. Timothy C. Brown
Dr. ~srry A. Johnson
Mrs. Dianne Pettitt
Mr. Thomas R. Fulgh~m
Dr. Carl Chafin, Assistant
~uperi~ten~ent for
Institutional Services
Administration and support
~r. Fred Howland, oirector
of Pa¢ilities
Mr. Larry Johns, Assistant
~inance
Community Relations
Mr. Warren and MT~. Davis called th~ joint Board of Supervisors/
S~hool ~oard meeting to order at $:o~ p.m.
On motion of ~r. ~cHale, seconded by Mr. Colbert, ~he Board of
supervisors went i~to Executive Session pursuant to Seo~io~ 2.1-
~44(a}(3), Code of virginia, for discussion of the acquisition or
use of real property for public p~rpos~ relating to the
Vo~s: Unanimous
Mr. Brown moved that the School Board go into Executive session
pursuant to S~stion 2.1-344(a) (31, Code of Virginia, for
d~cusnion of th~ acquisition er use of real Droperty [or public
purpose relating to the acquisition of specific school ~ites.
~r. Trammell seuonded the motion and t~e School Board entered
eReoutive session ~t 5:15 p.m.
Vote: Unanimous
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Reconvening:
On motion of Mr. McHale, seconded by FLr. Barber, the Board of
Supervisors adopted the following resolution:
W~ER~AS, t~e Board of supervisors has this day adjourned
Freedom of Information Act; and
July 1~ 1989 provides for certification tkat such Executive
Session was conducted in conformity with law.
hereby certify that to the best of each member's knowledge, i)
only publlc bueine~ matters l~wfully e~e~mpted fro~ open meeting
reqnirementa under the Preedo~ of Information Act were ~isuussed
in the Executive Session to which this certification applies, and
ii) only such public business matters as were id~ntlf±ed in
the MOtiO~ by w~ieh t~e Executive Session was convened were
~eard, discusseo, or considered by the Board. No member dissents
from this c~rtification.
The Board of ~upervisors being polled, the vot~ was as follows:
Mr. Barber : Aye.
Mr. Colbert: Aye.
Mr. McHale : Aye.
M~. Warren : Aye.
Mr. Daniel : Aye.
Mr. Brown moved that the school Board end Exeoutive Session and
en~or regular ~es~iom. Mr. Trammell seconde~ the motion ~d the
School Board entered regular session at 6:15 p.m.
on ~otion of Mr. Brawn, seconded by FL~. Trammell~ now, therefore,
bo it resolved, that the school Moard hereby certifies that, to
t~e bemt of each member'm ~nowledge~ (i) only public business
matters lawfully exempted from opes meeting requirements by
Virginia law were discussed in t~e Executive Session to which
this oertifioation resolution applies, and [ii) only much public
buminess matters as were identified in the motion convening the
~xe¢~ive $ession wore heard, discussed, or considered by the
SO,eot
The School Board being polled, fha vote was as follows:
/~r. Trammell: Aye.
Mrs. Pettitt: Aye.
Dr. Johnson : Aye.
~r. B~ewn : Aye.
~m. Davis : Aye.
wo~k session held on October 15, 1993~ ~taff wam instructed to
of the Enon/Harrowgate ~lementary ~chool.
12/13/93
Mr. Step~iur r=viewed the financing plan for accelerating
construction of the ~non/H~rrcwgate Elementary $c~ool, its
estimatRd project ccst~, and sources of funds for the projo~t.
Discussion focused on whether funding from the Virginia Public
school Authority ~VPSA) was competitive or automatic in nature;
whether VPSA funding is a type of financing that would eliminate
the need for a bond referendum; the posmibllity of lease/purchase
financing; other available sources Of funds; and whether the
County is accepting a higher level of indsbtness by accelerating
the school.
Mr. Stegmaier then reviewed the impact of the financing plan on
the Rase=Ye for School Capital Projects and the School Operating
Budget; the amount of funds set aside in the Reserve £or School
Capital Projects for FY94 being $1.6 million and its
availability; tbs County issuing significan~ amountm of debt
through VPSA in the past and the recent refinancing of bond~ thim
past summer; an~ the savings from th~ refinancing the Coun=y Will
r~c=ive bein~ $288,933 from the most recent VPSA refinancing. ~e
stated a requirement of the r~financing i~ for the County ~o use
the funds on a School capital project and staff recommend~
placing tho funds in the Reserve (thus increasing t~e balance in
the Reserve) and using the refunding money on the Enon/Harrowgate
~le2mentary school Project me part o~ the $757,000 that the County
would allocate for land acquisition and d~sign of the Project.
Me further stated staff also reuommends an amount~ equal to the
savings from VPSA ($~$$~933), b~ set a~ide in a reserve for deb~
service. He then reviewed the VPSA "Pooled Sale" tentative
tlm~table and, specifically, the requirement that the coun=y lock
into the exact amount of financing damired durin~ th~ first two
weeks of March, 1994.
There was discussion relative to information being available to
meet the March, 1994 date and Board action needed at this time to
transfer the $737,000 from the Reserve for Future Capital
Projects to the School Capital Bridget.
On motion of Mr. MoHale, seconded by ~r. Barber~ the Board
transferred funds, in the amount oS $737,00Q, from the RemsTve
for Future Capital Projects to the School Capital Budget for land
acquisition costs and architectural and engineering fe~s for the
Enon/Karrowgate ~lem~ntary School.
Vote: Unanimous
Mr. Fulghun noted School ~taff has been working on the selection
of architects and is prepared to mak~ a recenmendatien to the
School Board at their meeting on December 14, 199~.
2. TIMIN~ UP BOND R~PSR~NDUM
DiSC~ssio~ fOCUSed On holding a bond ~eferendum in November,
~994; the possibility cf delaying =he bond referendum until
November~ 1995; ~e i~pact e~ School projects if the bond
referendum were delayed and its impact on the quali~y of
education; the School projects which would b~ addressed in a bond
referendum and the timeframe uf School projectm coming on-line if
a bond referendum is held in November, 1994; the bond referendum
being ba~ed on a "nc increase" in taxes; currant overcrowding
situations at L.C. Bird and Thomas Dale ~igh Schools; ~chool
capital improvement needs for FY94-99; the schools lone-range
projection for Matoaca ~igh School and Matoaca ~lam~nt~ry school;
the quality of education at Mstoaca Elementary School as compared
to other elementary ~chool~ in the County; the two Boards
reaching a consensus on the timing cf holding a bond referendum;
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elternative~ tO addressing m~hool capital improvements if a bond
referendum is not held or is held and does not pass; concerns
specifically for school capital needs; and structuring the bond
rcferendu~ to clearly identify Huhool
On motion Of Mr, Colbert, seconded by Kr. Daniel, the Board of
2:00 p.m.
On motion of Mr. Brown, seconded by Mrs. Pettitt, the
Lane B. Ramsay' ~
county Administrator
Arthur M. W~rren
Chairman