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01-27-93 Minutes BOARD OF SUPERVISOR~ HINUTE$ JANUARY 27, Supervisors ~n Attendance: ~r. Arthur S. Warren, chair~a~ Mr. Edward B. Barber, Uice Chrm. FL~. Whaley M. Colbert Xr. Harry ~- Daniel Mr. J. L. McHale, III Mr. Lane B. Ramsay County Administrator ~r, N. ~, Cae-michael, Co~mi~sioner of R~venue Ms. Marilyn E. Executive Assistant Co. Administrator Mr. Richard Cordl~, Treasurer Mr. William A. Digg$, Mr. William D. mail, lng o£sieial F~r~ Departm~n~ Deputy Ca. Admln., Mr. William H. Dir., Planning Dir., Purcha~ing Dir., Acoounting Deputy Ca. Admln. Dir., Transportation Mr. Riohard M. Dir., Env. ~ngineerin~ Mrs. Pauline A. Mitchell, Dir., ~ew~ & Public col. J. ~. Pittman, Jr., Police D~partment Supervisor, Animal Control Mr. M. D. stirs, Jr., Deputy Co. Admin. Community Developmen~ Dr. Robert Wagenkne=h~, Dir., Libraries F_r, David H. Dir., Utilitie~ Kr. Lewis C. Wendell, sheriff Clarence Williams, Fir. Yrederick W. Williz,Jr., Mr. Warren called the regularly eeheduled meeting to order at 3:~5 p.m. (EST). Mr. Warren, on behalf of the Board, expressed sympathy on the recent]death Of Mr. Daniel Smlthr Director of Facilities for the county's school System. Mr. Ramsay introduced Mr. Ste~maier to present a brief overview and update on the County*e Total Quality Management (TQM) Mr. Stegma~r presented an overview on the County's TQM efforts and stated a TQM ee~ittee ha~ been established to identify best approach for implementation of TQM in the County. He reviewed the localities in which TO34 efforts have be~n implemented; the TQM organizational structure for the County~ the County's TQM training effcrt~ for 1992; TQM training and implementation activities an=icipa~e~ for February - June, 199~ including the eetablishment of a steering co~mlttee, the training of ~ey re~ource personnel and facilitators, e~tabliehment of quality councilu, a~ a~tablis~nt of action evaluation process. He noted Item VII.S.3. on the aqe~da woul~ r~quest the Board to award a contrac~ to 9rovld~ total quality management training to County employees and ~tated the cost training would be lees ~an $60 p~r empluyee. He ne~er$ o~ t~e TQM Implementation Co~ittee who were ~re~ent at ~e meeting. ~r. Warren and Mr. M~ale expressed appreoiation to the XZZ. BOARD COMMITTEE REPORTD ~r. Barber ~tate~ his "First Monday" constituente meeting will be held on February 1; 199~ Wit~ ~h~ topic of di=cusslon beiDg legislative issues. He further stuted he attended a cap~tal Region Airport Commission meeting. He noted h~ attended n meeting with the business community and the county was recognized for the quality o£ i~s ~iecal management. Mr. Mc~ale stated his monthly consti~usnte meeting will be held on F~br~ary $, Z99S and requested citizen~ interested in being plac=d on the Bermuda DiDtriOt mailing list tc cont~c~ the County's clerk's office. Mr. Denial ota~ed ha attended th~ Capital Region Airport Commission mexting and noted year-end results ~ave indicated Richmund had one of the high,st ~or growth for paeeenger enplmnements and the Commission had passed an airpor= boarding faa to raise capital which funds w~uld b~ earmarked fO= capital expenditure~ at the Airport. He further stated he had chaired, on behal~ of the Virginia Association of Counties and the ~irginia Mmn~cipaI League, e meeting w~th the Virginia School Board Association pertaining to the A~eric~n Aeeoclatlon~s Disabilities Act and service~ for at-risk youth. ~a noted the County has either me= or exceeded requirements of the Act. ~e 93-66 1/27/~3 requested citizens interested in being placed on the Dale District nailing list to contact the County's Clerk's Office. Hr. Warren stated he r~entty wa~ the speaker at the annual meeting of thc Bexley Association which was well attended. He further eta=od hie next constituents' meeting would be held February 1, 1993 with the topic of diocu~Eion being the County's budget and ha will be holding his March ccnstitdont~~ meeting on the first with the topic of discussion being tran~portatlon ice.as. Iv. ~OU~T~ TO ~T~oN~ ACTION. EMeRgeNCY ;tDDITIONS OR CHAN~BS IN THE ORDER o~PRESER?ATION On motio~ of ~r. HcHaln, seconded by Mr. D=niel, the ~oard ad~ Item XVIII., Executive S~sion Pursuant to S~ction 2.1- ~(a) (3] code o~ virginia, for Discussion of the Condition, Ac~ui~itlon, ur Use of Re~l P~op~rty for ~ublie Pu~ose Relating to the Extension of Route 288 and the Lots=ion of a Co,unity College wlthlu th~ County, to i~ediately follow Item X., Reports; deleted Ite~ VII.B., Authorization Sur County Administrator to Execute ~n Agreement with the Virginia Department of TranSportation Providing for~a Constr~ction of submitted additional information to It~VI.B., Work Sesslon on Chesterfield Pertainin~ tO Business Licens~ and s~t Date for Public Hearing. v. RECOGNITION OF TH~ C~ERT~RFIELD O0~INT~ ~M~LOYEE-OF-THE- ~r. Willie stated the Emptoyee-cf-th~-Year Award recognizes the County employee who expmp~ifies the be~t in public so,rico and the nominees have lllustrate~ dedication, commitment to team work and s~rvice to citizens whiuh are the foundations Of total were as follow~: ~s. Judy L. Brown ~s. Marriott L. Cuffs ~r. Lorenzo E. ~ya~ ~e- Cheryl Earp Deputy Felix Ge~zalez, Jr. ~s. Ro~a ~ooden ~s. Brenda Hieke-Pitchfor~ Captain Perry W. Hor~hargar ~r. Noel Los~ ~o. Jo Carol Maytoe ~e. Jennifer ~. Owens ~r. GerAld W. Smith Mr. Kirkland A. Turner ~. Martha Willoughby Kr. Ram~ey congratulated all Police Department Real Es=ate Asses~o~t Building Inspection Utilities Dopartment Lucy CorrN~ing Home Mental Health/Mental Retardation\Substance Abuse Fire Department Parks and Recreation Purchasing D~partment Treasurer's Office Libra~7 General services ~l~Dnin~ Department Accounting Depar~mont thoa~ nominated and anneunssd captai~ Parry W. ~ornbarger, Fire Department, had been selected as the 19~2 ~ployee-of-the-Yeur. On motion of the Board~ the following resolution wa~ adopted: WH~$%~, Captain Perry W. ~ornbarger has bee~ selected to represent the Fire Department as their 19~ Employee of the Year nomlnes as a person pss~esslng the qualities of superior 93-67 1/27/95 performance and dedication ts public service required of tbs recipient of thi~ coveted award; and WHEREAS, durin~ nineteen years sf service which h~gan in 1973 az a Firefightar until Captain H©rnharger's current position as Training officer in the Training. and Sa~ty Oivision, him diliganoe, ~rofessionalism and responsi~enes~ have gained widampr~ad respect from his cs~workars~ supervisors, and citizens alike; anH ~qiEREAS, Captain Hornbar~er'a selfless ~dicatlon ~o his responsibilities, his continue~ d~dication to professional development, and his devotion to teamwork ara r~Gognized and appreciated by ~ha many people ha co,es in contact wit~ including volunteer and career flreflghters, County staff, community businesses, and the ~eneral publlc7 and ~4HERRAS, Captain ~orn~arger strives to continue in hi~ personal and professional dev~lopment~ ~ a certified state adjunct instructor in firafigh~ing and by being certified by the National Fire Academy to teac~ Fire~ighter Safety and SurVival and Firefighter Safety and Health; and WHEREAS, through hi~ training and lsad~r~hlp of the local industrial f~re brigades, ~u~h a~ Allied, Philip Morris~ D~pont, W~utvuoo, and 2~ynold~ Nmtals~ Captain ~ornbarger was appointed to a stat~ co~itte= to e~tablish fire brigade training certification for =h~ Co~onwaal~h of virginia WHEREAS, =he devotion to duty, d~dicatlon to improvement of hi~ professionalism through ~du~ation, consecratio~ =o WHE~S, Captain ~ornb~rger exemplifie~ and pa~onifies CDun%y ~hMO~h excellence i~ public service." Hornbarger by namin~ hi~ a~ the chesterfield County ~ploye~- of-the-Year for 1992. $50.00 ~avln~s bon~, a gift ~e~tificate to t~e ~wift Creek Mill ~r. Sti%h introduoe~ Hr. Bernard Schmalz, Team L~ader of the Shrink/Swell Soil Task Ferce~ ~o pre~e~t an overview on the Coopers & Lybrand Audit Report. Er. Schmalz sta%e~ on December 9~ I~, Coopers & Lybrand presented to the Board the performance audit repsrt for ~h~ Buildin~ Inspection Department add ~taff has prepared relative to the audit fln~ings. ~e reviewed the key rsouI~mendations of the executive ~ummary of the report prepared by Coopers & Lybrand and staff re~ponsa~ to the following: the 93-68 1/27/~3 County reevaluating the Building Inspection mission and determining if it i~ to be expanded to ensure ~rsater compliance with the Uniform Statewide Building Cod~ and including quality of construction; the Building Inspection Bepar~men% defining it~ primary customer a~ the homeowner and maintaining a prcfemsional working relationship with builders to ensure independence and objectivity in th~ inmpection pr0c~ms; the Building Inmpeetinn Department documenting all cf its policies, pr0~eduros, and prastiees and develop specific procedure~ to ensure new Code requirements arm addressed when they become effective; the County asmlgnlng one department the remponsibility of managing the communication and enforcement of zoning/subdivision conditions; an~ the County electing r~d~fine th~ Building Inspection Department's mission to greater compliance with the uniform statswids Building Co~e and th~ Department ~Valuating the time rec/xlired to conduct Department's staffing need~ related to the number of needs within the budget; whether the County would maintain a list of on-call inspectors or a contrasted service with a firm reciprocal agr~e~nt~ with neighboring juri~diction~ ~n which resources could be shared d~ri~g peak in~pectlon times; and County's Extension Service of£ice and hom~ economics responses for th~ Building Inspection Department ~he timing of inspection= a~ it may be more efficient to authorization of additional Building Inspection Department staff ts address consumer protection and construction quality issues not spe~ifi~ally addressed by .the Unlfsrm Sta~ewide ~uilding Code; and the County considering development of a strate~i~ information syste~ plan :o address the Department's long-ter~ infor~atlon system~ requirements and arrange for additional support to address short-term ~y~tems needs. understanding of the definition of information and input should implementation of the database, Mr. Schm~I~ then reviewed the BUilding Inspection Department monitoring its r~ource requirements and related funding and fees if ths deparrmant requires additional resources such as of a clear and well-publicized intsrnalty-geDerated mission statement for the Building Inspection Department; for oQn~iderati0n to be given to evaluating the organization of the Building Inspection Department; making attempts to relocate.the Building Inspection Department to allow for all employees in o~ s £twe-yea~ plan to Drojsot t~e county's buildin~ growth and its impact on th~ Building Inspection Department. ~r. Daniel scared oeples of the Coo~ers & Lybrand Re9ort had it would be appenD=late to send this report to th~ same people as a follow-up and to provide an opportunity for comments. Di~¢~$sion~ comments, and questions ensued relative to the establishment of pre-nUmbered me~orandums$ the use of a checklist to assist inspeoturs in documenting the completeneSS of inspections and, spe¢i£ically, aS it relates to the use of hand-held data entry devises; adjusting the Countyrs compensation policy to address "salary compression" se the rate of ChaDge in salary rang¢~ does not exceed that for merit increases; t~e definition of "cite" verbum the definition "document"; the cowry defining "other written notiflc~tion" when at,empties to assist the public with claims by providing written notification to the builder that a Cede violation was oo~itted at the time of construction; nnd thc methods being taken to advertise the shrink/Swell Soil Program to the public indludin~ sums type of mass mailout. Mr. Warren instructed the County Administrator to mail the report to the ~am~ list of citizens, homeowners, and who previously received the performance audit report a~d t~ audit examples of literature being provided to citizens and listing of these who will receive information regarding availabillty uf the shrink/Sw~ll Soil Program to the Board. (It is noted a copy cf ~h~ report submitted by the s~rink/Swell Soil Tas~ Force is filed with t. he papers of this Board.) D~TE FOR pUBLI~ Mr. Ha~mer stated in early 1992, th~ ~oard requested mtaff to undertake a comprehensive study of busines~ license issues and recommend change~ to =ha b=sissss license ~ectlons cf the COUnty code to ~implify and streamlin~ the administration of bu~ineS~ licenses. He f~l~ther stated a special stndy committee comprised of staff from the Commissioner of Revsnme's Office, County Attorney~ office~ Economic Development D~part~nt, end A~ninistratien was formed to meet with business officials and recommend changes or amendments to the cods. He reviewed the amount of business license taxes collected; t~e timeframe and ms,hod in which business license taxe~ are collected; and the role of the Commissioner sf Revenue in the assessment of business license taxes. Ms stated in an effort to respond the business community and the need to imprcv~ and ~implify adninistration, staff was recommending moving the payment to March 1 and cancelling the second paynsnt option. M~ noted staff will initiate customer services training for all involved with taxation Mr. Barber excused himself from ~he m~eting. There was brief discussion relative to the payment date of ~arch 1 ag it related to interest and ~r. ~am~er then reviewed staff*s re=ommendatien~ including the elimination of archaic terms and =he clarification of language throughout th~ buginess llcenss section of the Code; to begin charging penalties and interest ten business days after the ~ayment date of ~ar~h i on a prorated b&eiz; and the rai~ing of the minimum gross receipts amoun~ from $3,~Qo ts Si0,000. Mr. Barber retnrmed to the meeting. Mr. Hammer ~tated concerns were expressed from the business community regarding ~he assessmept of taxes being charged with prior year filing penalties and interest within three years; exempting all charities and nun-profit organizations from license taxes; and allowing retail merchants to s~erate i~ more ~3-7s than one loeatio~ as an itinerant 'Merchant under the same license. ~e reviewed the assesmment of veterinary license proces~ being used across the State and meets the uniform by the veterinarian~ and stated the County wa~ proposing to use the State v~tsr~earian Board definition as the basis for the There was brief discus=ion relative tO the precess which has Mr. ~am~er stated the average vat,riParian pays approximately $956 a y~ar in license taxes and in one-half to one-third le~s than what is paid ~y an average medical doctor. Discussion, comments and questions ensued relative to uniformity with the p~esent system end consistency with 0thor diff~ren~ from surrounding localities; how the findings of audit ~onfllotnd with the view ~y the veterinarians: Veterinary Msd~cins's definition for ve=erinary services, to profsnnional services ~eunm; and w~ether the public he=ring Mr. Hummer t~en skh~t~arized the reoo~mendation~ eutllns~ by Mr. Dan~el made a motion, seconded byKr. ~¢Hale, for %h~ Board to set the dat~ of April 7, 1993 at 7:00 p.m. for a public hearing for consldera%ion of amendm~nt~ and revinions to =he include revenu~ and exl~enditure items that will be presented in the County Administrator's budget. There was brief discussion relative tO the public hearing being held with the budget p~blio ~earing. Daniel, seconded by ~r. ~¢~al~, for the Board to set the date Chesterfi=ld pe~taininq ~o business licensee and to~n¢luds revenue and expenditure items that will be presented in the Vote: Unanimoun VII. N~W BUSIN~S~ REOU~ST TO APPROPRIAT~ FUI~DS FOR SOH~OL ~ REPL~¢~KE~T Fir. stegmaier stated recently the SGhool Board has requested the Board of Supervisors ~nappropriats the ending balance retaxned to th~ d~neral Fund balance on ~un~ ~0, 1992, in the amount of approximately $1,Q62,717, for the ~u~peee cf purchasin~ school bu~e~. Ee further stated this request wus referred to the Board of Superviser~/$chcol Board ~iaieo~ commit%es and the Committee has recommended es.tablishment of a policy to reward efficiency and discourage unplanned year-end spending. ~e noted ~is Dolioy would allow consldera~ion by the ~oard of Supervisors to allow unspent SChool Board 93-71 1/27/93 expenditure appropriations that are requested by the Scheol Board to he returned to the School Board as long as fund balances and reserves are maintained at appropriate level~. Mr. McHale stated he felt in erder ts restor~ the fund balance, the reques~ should not be supported this year and he supported the idea for th= School Board to carry ever unspent funds. He f~3~ther stated a ~olisy ~hould be established, during the budget process, in which efficiency is rewarded and unplanned yeah-end s~ending is discouraged and the Board ~f Supervisors and the School Board should agree on the terms by which the funds would carry over each year- Hr. Daniel stated he supports the i~a of establishing a policy concerning the ~se of unspent school funds and he felt it was appropriate to incerDorate a policy during the budget process and for this i~ue to be addressed by the Budget an~ Audit Committee. Ther~ was brief discussion relative to fund balances and reserves being maintained et the appropriate levels; the e~rrent status of the fund balance; an~ whether there were any a~itional funds above the maintained fund level. Mr. Warren stated he supports the establishment of a 9olicy cone~r~i~g the use of unspen~ school funds a~d the Liaison Committee should continue to follow the issue. On ~otio~ of ~r. ~cHal~, seconded by Mr. Daniel, the Board denied a request to appropriate the endln~ balance return=d to the General Fund Balance at June 30, 1992, in the a~onnt of $1,062.717, for the purpOSe of pu~chasin~ replacement school buses and r~fsrrsd the details ~o ¢on~ider the establishment of a policy regarding carry-over funds for the FY93 and curr~t fiscal years to the Budget amd Audit Committee. Vote: Unanimous vxI.O. ~ET DAT~ F0~ ~LTC ~RING T~ CONSIDER ANORDINAI~E TO ~u~D~b, ~Y a~WDI~ i~ND REENA~Ti~ S~CTION 5-6 REL~TINO TO TH~ REETRIOTIO~ OF DOGS IN C~RTAIN ~. Micas ~=ated the Chasterfield County Code currently prohibits ~ogu frO~ "~ning a% larg~" within th~ Co~y permits dog~ ~o ~e unrestrained i~ the ~og remains under the voice or visual cont~O1 of =he owner, H~ further s~at~d in re~pon~e ~o r~=~nt a~taok= on ukildr~n by unrestrained dogs, ~. barber has r~ested the Board consider impo~in9 a law in the "No ~ur~" areas of =he Co~ty and if such an ordinance was a~opted, weuld require that all dOg~ would need to be physically oon~in~ ~o ~eir owner'= property or under ourron~ "No B~n" areas an~ stated ~he ~ro~o$~4 public hearing date wa~ March 10, 1993. ~r. ~arb~r ~tated he has received u nu~er of phone calls oons~ituents~ including a mother whose child wa~ recently attacked a~ a bu~ ~top and a jogger that was runn{ng ~controlled dogs, H$ fur~er =tared h~ did not feel th~me control their ani~l~ as well a~ ~e Board's in protecting between the propos~d "NO ~" ar~a~ and dog leash ar~as and the re,est should mor~ ~ifc~ly define the probl~ b~for~ 9~-72 Setting a date for a public hearing. Mr. McHale stated he eupported the comments expressed by Mr. Daniel as he also did not feel there was a correlation between the proposed "No Burn" ureas end dog leach area~. He further ~tated he felt more specific wording should be addressed regarding the areas in which the ordinance would apply. Mr. Barber stated hi~ request wa~ for consideration of an ordinance which wmuld incorporate the leash law in medium and high density residential areas and had been easily defined to be the "No Burn" areas which are medium and high density residential ar~a~. He further stated he wa~ willing for the Board to address the ieeue prior to se~=ing a date for a public hearing within a reasonable period of time. There was brief discussion relative to the timeframe in which a public hearing date could he net. Fu~. War~en instructed the County Admi~imtrater to s~b~it any available in£ermation regarding the leash law which may hav~ been considered by prcviou~ Planning Commissions or Board of supervisor= to ~he Board for informational purpose~. On notion of Rt. Barber, se¢onde~ by ~r. Daniel, the Board deferred consideration of setting a date for a public hearing to consider an ordinanoe ~e amen~ the code of the county of Che~t~rfietd~ 1~78, as amended, by ~mending an r~enuCting Section 5-6 relating to the r~tric~ion of dog~ in oe~tain portions of the County until Februar~ 24, 1993. Vote: Unanimous ~II.n. ~BO~TION OF RESOLUTION ESTABLISHING A P~RKS ~ ~r. Masden stated s~aff was requesting adoption of a re~olution establishing s Parks and Recreation Advisory Commission reviewed membership to the Commission. On motion o~ ~. Koaale, seconded by Mr. colbert, the Board adopted the following resolution: W~{EREAS, the Board of $~pervlsorm desires to ~aximu~ citizen input on pro. ams and survi=~s p=ovide~ Dy ~ER~$, ~ ~epart~eDt of Park~ and Recreation provide~ ~EK~E, the demand for addltion~l fa~ilitle~ and ~ervices far ~xceeds resources available tothe Department; and ~EAS, the i~e~eaging demand for service~ and fa~lltie~ and ~e lack of re~our~e~ r~ire$ careful assessment of resource~ mhd facilities for all our NOW, T~EREFO~ BE IT RESOLVED, that the Board of Supe~isors hereby establishes a Parks and Recreation co~isuiO~ consisting of el~v~ ~b~rs~ =mn of whi=h will appointed by the Board of SuDervlsor~ (two from each magist~riul district) and one citizen at-larg~ ~ay be by the C~=~rfield County ~¢bool Board. The members ~hall AND, BE IT FURTHER RESOLVED, that the Commission shall asses~ the Parks and Recreation needs of the clti~ens of the Administration, as appropriate; encourage involvement and support from the public sector; and make speoific recs~endations on the mos~ equitable u~e of ail facilities. AND, BE IT FBRT~ R~SOLVED, tha~ in th~ aonduc~ of it~ business, the Co~ission ~all follow ~e same rules of ~. Duniel noninatad Mr. she~aD Litton, repruSen~ing Dale Di~trict, to serve on the Perks and Reoreation Advisory Co~ission. ~. colbert nominated Mr. Dana Lewis and Ms. Sylva Elko, r~pramen=in~ .~atoaca Di~ict, ~o serve cn the Parks and ~ecrmatlon Advisory co~ission. ~r. Barber no~nated ~. Jim Guy=on and Dr. Dougla~ Cutter, re~res6nting Midlothian Di~trlct, to ~e~e on ~h~ parks and Re=reation AdVisory ~. ~G~ale nominated Mr. Jim Strewn and ~. Brian ~alkur, representing Be~uda District, Recreation Advisory co~ission. ~. Warren nominated ~. Jim Rowe and Mr. John Worcester, representing ClOVer Hill Distrlc%, to serve on the Pmrk~ and Recreation Advi~o~ co, lesion. On ~otion of Mr. McHale, ~econded by ~. Colbert~ the Board suspended its rules at this time tQ allow slmultan~ouu nomination/appointment of me,ers to s~rva on the Parks and Recreation AdVisory Commim~ion. Vote: Unanimous 0n motion of Mr. Mc~ale, seconded by Mr. colbert, the Board ~mul=aneously nominate~/apDointed ~rV~ on the Parks and Racreatio~ Advisory commission with said Mr. Jim Strewn Mr. Brian Walker Mr. Jim Rowe Mt-. John Worcester Mr. Sherman Litton M~. Dana Lewis Ms. $ylva Elks Mr. Jim Guyton Bermuda Bermuda Clover Hill Clover Hill Dale ~atoaca ~atonca Hidlothian ~idloth~an VII,E. ~PPOINTKENT~ KEEP CHESTERFIEL~ CLEAN CORPOI{ATION After brief discussion, on ~ot~cn of Mr. McHale, seconded by )~r. Colbert, t_he Board suspended it~ rules at this time to allow simultaneous nemination/appo~n~mant/r~a~ointment of ~/27/93 me~ber~ to serve on the Keep Chesterfield Clean Corporation. On motion of Mr. Daniel, seconded by ~r. Colbert, the Bca~d simultaneously nominated/appointed/reappointed the following persons to serv~ on the Keep Chesterfield Clean CorporatiOn with said dlstrlets as designated and whose terms wall be ~ffeotive February 1, 1993 and expire January 31, 1994: NAME Mr. James DeBiass Hr. Richard A. Glenn Hrs. Alma Smith Mr. Bcrace Harris Mr. Luther Stringham Vote: Unanimous DI~TRTCT Bermuda CloVer Hill Dale Matoaca Midlothian On ~otion of Mr. COlbert, ~aoonde~ by Mr. Daniel, the Board suspended it~ rules at this time to add to the agenda an item for consideration of an appsin~ent ~o the Youth Services citizen Board, rgpre~ntfng Natoaca District. Vote: Unanimous After brief discussion, on motion cf ~r. Colbert, seconded by ~r. Warren, the ~oard suspended its mn]les at this time and simultaneously no~inated/ap~ointed Reverend Harold Braxton, representing Matoaca District, to ~e~ve on the Youth Services Citizen Board, whose tn~m is effective immediately an~ will expire June 30, 1995. O~ ~otien on Mr. Barber, seconded by Mr. Warren, the Board suspended its ~ule~ at this time amd simultaneously nominated/reappointed Mr. Albert $. ~ey~r, repre=entlng the County at-largo, to serve on the Metropolita~ Development Council Operating Committee, whose term is effective February 7, 1993 ~nd Will e~pire Februar~ ~, 1995. on motion of Mr. Denis1, seconded by Mr. ~cHale, the Beard approved the str~etlight in~tallation cost approval for the cul-de-sac cf Sandrosk Court, betwee~ 6704 and 6706, in amount of $1,351, in Dale ~agiet$ri~l District, due to healtH, safety and welfare reasons, and approved the stre~tlig~t installation ~ost approval for Oaklsnd Avenue on polo ~1~32J, in Mateaca Magisterial District. (It is noted there i~ no oust tO install the light for Oakland Avenue.} VatS: Unanimous Nr. R~msey stated =~e stress on which he re~ide~ w~ included in Item UTI.G.i., State Road AcCeptance; that he did not ha¥~ any financial interest ia the subdivision other than his home; declared a potential conflict of interest; an~ excused himself from the meeting, 93-75 i/~7/93 Mr. Micas stated he owns property in Reed's Hill Snbdivision i~cluded in Item VII.¢.6., Stats Road Acceptance; that he did not bmve any financial interest in the subdivision other than owningth~ Dro~erty; declared a potential conflict of interest7 and excused himmelf from th~ mae=ins. VII.O. CONSENT ITE~ CONCESSION B,~ HU~OENOT LITTLE LEAGUE On mo~ion of ~r. Mc~ale, ~econd~d by Mr. Colbert, the Bo=rd set the date of FeDruary 10, 1~9~ at 7:00 p.m. for a public hearing to ¢onald~r the conveyance of a la.me of reaI property in Chesterfield 9arks System for operation of a food eoncemsion by Hug~enot'LiBtle League. Vote: Unanimous VII,G,~- ~CCEPT~NCE OF DONATION O~ A BUS F~OM ViKGINIA pOWER FOR U~E ~yTHE DEPArTmeNT OF SO~I~_~ On ~otisn of ~ir. McHule, ueconded by Mr. Colbert, the Boar~ for use by the DeDsrtment of Social Services, which bus will ha well as attend ed~catlonal classes at the local oosYmunity Vote: ' Unanimous VII.~.3. A~ARD ow ~ONT~ACT Tp QUALITY AL~R~ INSTITUTE TO PROVIDE TOT~ O~ALITY ~LANA~ENENT TRAINING TO COUNTY On motion of ~r. McHale, seconded by authorized the County Administrator tO award a oontrant to Quality Alert %nation%e, in the amount of apgroximat~ly for the first year with an option to renew for two additional phases ef training in subsequent years, ~o provide total quali~y manegemen~ training to County employees nnd to mare the neCe~mary budget ad]ustments. (It is noted =his cost will absorbed withie existing ~ppropriutiuns for training and development of employees or frem other ~ouroes within the ~udge= and no additional appropriation is necessary.) On motion of ~. ~cHale, seconded by ~, Colbert, the Board authorized the County. Administrator to sign ~ S~oond A~endum to the Can=rs1 Virginia Waste Management Authority SerVi¢~ Agreenent for statio~ary recycling drop-off mites $ubjec~ ~o approval by nhe County Attornmy. (It i~ noted over the re~ining four year te~ of the Agreement, the amended Da~ent struoture will nave the County $2,700 for each of th~ mix sites.) 1/Z7/93 VII..G.S. APPLICATION FOB A BI~GO/KAFFL~ pERMIT FOR ~ENELEY ~THLETIC A~OCIA~TON B~SED ON ~N INTERI~ ~E~T~FICATION OF TAX EXE~TION~ . On motion of ~r. ~cHale, seconded by ~Ir. Colbert, the Board approved a bingo/raffle permit for Benslay Athletic A~soc~ation ba~ed on an interim c~rtificatlon of tax ex,priori pursuant to Section 18.2-340.3(4) of ~, Code of Virginia and s%ction 4- ~7(g) of the Chesterfield County Code for calendar year 1993. VII.~-~- 8TARE ROAD ACCEPTANCE This day the County Environmental =ngineer, in accordance with directions from this ~oard, made report in writing upon examination of ~uirfield Green Drive, ~uirfisld Green Court, and Muirfield Green Plate in Muirfield Gree~, Phase I~ Clever Hill District. Upon consideration whereof, and On motion o~ Mr. ~end~d by Mr. Colbert, it i~ resolved that ~ulrfleld Green Drive~ Muirfield Green Court, and Muir£ield Green Place in Mulrfi~ld Green, Dbase I, Clover ~ill District, b~ and they h=ruby are established as public road~. And be it f~rthe~ resolved~ that tho Virginia Department cf Tran~portatisn, be and it hereby i= requu=ted to take into the Secondary System, Mui~field Green Drive~ beginning at tho intersection with ~uttree Woods Drive. ~tate Route 1~7~, and going northeasterly 0.12 mile to end a~ proposed Muirfield Green Drive, ~i=field Green, Phase II~ ~g/irfield Green Court, beginning at the intersection ~ith Muirf~eld Green Drive and ~oing southeasterly 0.0~ mile to an4 in ~ cul-de-s~o~ and Muirfield Green Place, beginning at the inter~ectloc with Muirfield Green Drive and going northwesterly 0.08 mile to end in ~ loop with itself. This reque~ ia inclusive of the udj=ce~t slope, sight dis%anco, clear sene and designa~ virginia Department of Tr~nnDortation drainage easements. And b~ it further re~olved, that the Board of Supervisors ~restricted variable wi~h right-of-way of 39' to 90' with This section of ~uirfield Green is recorded as Phase I. Plat Book 40, Pa~es 17 & 1~, November 19, 1981. This day the County ~viren~e~tal ~ngineer, in accordance with directions from this Board~ ma~e report in writing upon hie examination of Muirfield Green Drive, add. ~ru~rfield Green Terrace in Muirfield Green, Phase II~ Clover ~ill Di~trlc~. UpO~ consideration wherecf~ and on motion 'of M~. MoHule, seconded by Mr. colbert, i~ is re~olved that Muirfield Green Drive, and Muirfield G~een Te~ace in Muirfield Green, Phase II, Clover ~ill Dis~rio~, be an~ they hereby are established as public roads. 9~-77 ~/~7/9~ .... ~L J~[[,i ....... t ................ I ....... And he it further resolved, that the Virginia Department cf Transportation, be a~d it hereby is requested to take into the Secondary System, ~uirfiel~ Green Drive, beginning at the intersection with Muirfield Green Drive, State Route number to he assigned! and going southeasterly 0.12 mile to end in a cul- de-sac; and Muirfield Green Terrace, Beginning at the interseotio~ with Euirfield Green Driue and going northwesterly 9.$4 mile to end in a cul-de-sac. This request i~ inclusive of the adjacent distance, Sleet zone and designated Virginia D~Bartment of Transportation drainage easements. And be it further r~olved, that the Board of Supervisors guarantees to the Virginia Department of Transportation an unrest~ioted variable width right-of-way of variable width to 90" with neCeszary easements for cuts, fills and drainage for all of these This section of Muirfiold Qreen is recorded as follows: ~ha~e II. Plat Book 55, Pages ~$ & ~9, December ~7, 1986. T~is day the County Environmental Enpi~e~r, in ascor~anos with ~ir~ctions from thio Board, made report in writing upon his examination of Gm,ss Bluff Drive, Gates Bluff Place, Gates Bluff Court, Gates Bluff Terrace, end Heat~hl~ff Court in Oates Bluff, Matoaca District. Upon oo~i~eration whereof, an~ on motion of ~r. McHale, seoond~d by Mr. Colbert, it is re~olved that Gates slu££ Drive, Gates Bluff Place, Gates Bluff Court, Gate~ Bluff Terrace, and Heathbluff Court in Gates Bluff, Matoaca Distriot, be and they hereby are eotabli~he~ as public roads. And be it further resolved, that the Virginia Department of TransDortation, b~ and it hereby im requested to take into the Secondary Sy~tem~ Gates Bluff Drive, beginning at the intersection with ~each Road, state Route 655, and going northerly 0.60 mile to end in a cul-de-sac; Gates Bluff Place, beginning a~ the inter~ection with Gates Bluff Drive and going weste=l~ 0.09 mile to ~d in e cul-de-sac. Again, Gat~ Bluff Place, beginning att=he interseotion with Gatas Bluff Drive and going easterly 0.30 mile ~0 end in a cul-de-sac; Gates Bluff Cou~, ~eginning att he intersection with Gates Bluff Drive and going custc~ly 0.21 mile ~o end in cul-de-sac; Gate~ Bluff Terrace, DegiD_~ing a~ the int~r~ectlon with Gates Bluff Drive and going easterly 0.19 milo ~o end ~n s cul-de-sac; and Hea~hbluf£ Court, beginning at the intersection with Gate~ Bluff Drive and going northeasterly 0.17 ~ile to end in This reques~ is inclusive of the adjacent slope, ~ight distance, clear zone and designated Virginia Depnrt~en~ of Tree,porte=ion drainage easements. These read~ ~rve @1 lc~s. And be it further reselve~, that th~ Board of Supervieors guarant~ to the Virginia Department of Transportation an unrestricted right-of-way of 50' with necessary easements for outs, fill~ and drainage for all of these reade except Gates Bluff Drive which has a variable width ~0~ to 100~ right-of- way. Gates Bluff is recorded as follows: Plat Sock Si, Page ~O,.May 17, 1990. This day the County Environmental Engineer~ in accordance with directions from this Board, made report in writing upon his e~amimation of Woodland Pond Parkway, Rabbit Ridge Road, Squirrel Tree CuUrt, and owl Trace court in Woodland Pond, Section 7, M~teaoa Dintrict. Upon =onsidera~ion whereof, and on motion of Mr. MeHale, seconded by Nr- Colbert, it is resolved that Woodland Pond Parkway, Rabbit Ridge Ro~d, Squirrel Tree Court, and Owl Trace Court in Woodland Pond, Section 7, Matoaca District, ~e and they hereby are established as public road~. And be it further resolved, that the Virginia Department of Transportation, be and it hereby is ~equested to take into the secondary system, Woo~lan~ ~ond ~rk~ay, beglnn~ng at sxlsting Woodland Pond Parkway, State Route 3670, and going southerly 0.66 mile to end in a cul-de-sac; Rabbit ~idg~ Road, h~qinnlng northwesterly ~.2~ mile to end in a cul-de-sac; squirrel Tree going easterly 0.16 m~le te en~ in a cul-Oe-sac. Again, Squirrel Tr~e Court, beginning at the inter,action w~th Rabbit Ridge Road and going mouth~a~terly 0.10 mile to end in a cul~ de-sac; and0wl Trace Court~ beginning at the inte~eotion with in a cul-de-sac. This request is inclusive of the adjacent slop~, sight Transportation drainage easements. And be it further resolved, that the Board of ~upervlsors guarantee~ to the Virginia Department of Transportation an unres~ric~ud right-of-way os 50' with necessary easements for This day the County Environmental Engineer, in accordance with directions from thie Board, made report in writing upon his examination of summorhurat Drive, Pirores= ~lace, Springcreek Drive and Briarmoor Lane in Reeds Hill, Section E, Hidlothian District. Upon consideration whereof, and on motion of ~r. McHale, meconded by F~r. Colbert, it is resolved t~at Su~er~urst Drive~ ~irc~est Place, springcreek Drive, and sriarmoor ~ane in ~ill, Section B, Midlothian District, b= and tha~ hereby a~e established as ~ublic And be it further resolved, that the vir~inla Department Transportation, be and it hereby is requested to take into.the secondary system, summerh~ret Drive, beginning at exi~ting Summerhurst Drive, State Route number to be assigne~, and going northerly 0.19 mile to ehd in a e~l-de-sac; Fire,est Place, 1/27/93 beginning at the intersection with SuperhOist Drive and going northeasterly 0.06 nile to e~d in e ~ul-de-sa¢; springcreek Drive, beginning at the inter~eotion with SunmerhU~Ct DriVe and going northwesterly 0.~A mile to t~e into existing Sprlngcreek Drive, state Route 1065. Again, Springoreek Drive, beginning at the interseetlon with Summerhurst Drive and going southeasterly 0.13 to end ~n a cci-de-eeo; and Briarmoor L=ne, beginning a= t~e inters~ctlon with ~pringersek Drive and going northerly 9.14 mile to end in a cul-de-sac. distance, clear zone and designated Virginia Department o~ Transportation drainage easements. These roads serVe 30 lots. AR~ be it further resolved, that the Bosrd of Supervisors guarantees to the virginia Department cf Transportation an un~estrioted right-of-way of 50' w~th necessary ussementa for c~ts, fills and drainage for all of ~heee roads. This section of Reeds Hill is recorded as follows: Section B. Plat Book 65~ Page 94, April $, 19S9. Vot~: Ununimou~ CONSTRUCT~LL-WEATH~RDRIVEWA~ WITHIN~kW~X~STINS yARIABLE WIDTH RIGNT-O~-W~Y On notion of Mr. MoHale, seconded by Mr. Colbert, t~e Board agprove~ a request from Mr. Walte~ L. Chappell to construct a 2~ foot all-weath~r driveway within an ~xi~t~ng variable widt~ right-of-way located 2550 feet + o~ - fron Spruce Aven~e, ~ubject to tt~e exeontien of a license agreement. (It is noted a copy OS the vicinity ~ketch is filed with the papers Of this Board.) Vote: Unani~oum VII.G.a. REQUES~_F~OM ~%~L~ C. TON~ES a ~SBO~IATBS TO O~TCL~IM A PORTION OF A ~YXT~N~OOT SSWE~ EASEmeNT ~ND VOHTION$ OF TEN ~Oo~ T~MPORARY CONSTRUCTION EASEN~NT~ AOROBS pROPERTY O~ED. BY ~TOAC~ ASS~XaTES ~D FO9~ LION. INC- On motion of ~. ~oHal~, ~econded by ~. Colbert, ~he Board authorized the Chairman of t~e Board and the County A~inistrato~ to ex. cuba %we quitclaim d~d= tu vacate a temporary construction euu~=n=s across property owned by the plat is filed with =he papmrs of ~hls Board.) Vote: Unanim0n~ ~. Ramsey and Mr. ~ica~ returned to the me,ting. VIII. DEFERRED TTF/(S There were no Deferred Itemu scheduled at this tine. 93-80 ~/~7t~ were no Hearings of Citizens on Unscheduled ~at~er~ or Clalms s=hedu!ed at this .time. ~. RE~ORT~ On motion of Er. Warren, seconded by Mr~ Barber, the Board a~eepted the fellowlnq reports: Mr. Ramsey presented the Beard with a repert on the dsvmleDer water and sewer contracts e×ecuted~ythe County Administ~ato~. Mr. Ramsey presented the Board with a ~tatus report on the General Fund Balance; Reserve for Euture capital ProJeo=s; District Road and ~treet Light Funds; and Lease ~urcha~es. Mr. Ramsey stated the Virginia Department of Transportation has formally notified the Co~ty of the acceptance of the fellowing roads into the State Secondary System: Route 1746 (Pulllam $=re~) - Fro~ R~ute ]028 to 0.0~ mile Northwest Route ~.04 Mi. Rout~ 3744 (~ulllam Court} - Frem Route 1746 to 0.11 mile Southwest Route 1746 DEER .~DN. SECTION 3 - (Effective 1-13-93~ Reute 4700 (Deer R~ D~ive) - From 0.06 mile ~or~heast Route 4731 to ~.0~ mile ~outh Route 4701 0.17 Mi. Rou=e 4732 (D=~r Thicket Court) - ~rom 0.03 mile Northeast Route 4731 te 0.08 mile Northea&t Reute 4731 0.05 Mi. Rou=e 4733 (Ds@r Thicket Lan~) - From 0.03 mile Wortheast Route 4731 to 0.10 mile Northeast Route 4731 0.07 Rou~e 4734 (Dee= RUn Lane) - From 0.15 mile west Route 4700 to 0.17 mile ~amt Reute 4700 0.31 Mi. Route 47~5 (Deer Run Circle) - Prom Route 4734 to 0.05 m~le Northeast Route 4734 Route 4736 (Deer Run Court} - From Route 473~ to 0.05 Mi. 0.11 Mi. Route 4737 (Deer Run Way} - From Route 4734 to 0.06 mile Northeast Route 4734 0.06 ~i. Route 4713 (Buck Rub Drive} - Frem Route 490~ to 0.40 mils ~orth Route 4904 ~.40 Mi. Route 4913 (Buck Rub Lane) - From Routs 4713 to 0.09 mile Northwest Route 4713 0.09 Mi. Route 4914 (Buck Rub Place) - From Route 4713 to 0.09 mile Nerthwest Route 471~ 0.09 Mi, Vote= Unanimous 93-~1 1/27/93 ' EXECUTI~q~ 8E~ION P~SUANT TO SECTION 2.~-344(a) COD~ OF VIHGIN~, FOR DI~CU~ION OF THE O0~DITION, ~COUISITION, o~ USE OF EE~PROP~RTY FOH ~UBLIC ~URPOSE ~ELATIN~ TO. THE EXTENSION OF ROUTE ~88 A/~D THE LOCATION OF A ~OMMUNIT¥ ~OLLEGE WITHIN TH~ After brief discussion, on notion of Mr. ~cHale, seconded by Mr. ColberC, th~ suard wen~ i~to ~×eoutive Session pursuant to Section 1.1-344(a) (5) Code of virginia, for di~cu~mion of the COndition, acquisition, or us~ of real property for public ~urpose relating to the extension of Route 288 and the location of a community college within the County. On ~etion Of Mr. McHale, seconded by Mr. Colbert, the Board adopte~ the following re~olution: W}{ER=A$, the Board of ~upervisors ha~ this day adjourned into ExecutiVe Session in accor~anc~ with a formal vote of the Board and in accordance wlth the provisions of the virginia Freedom of Information Act; and W~ER~AS, the Virginia Freedom of Information kc~ effectiv~ July 1, 19S9 ~ro~ides for certification t~et such E×eoutiYe Semmion was conducted in conformity with law. NOW, THEREFORE BE IT RESCLVED~ the Board uS County Supervisors does hereby certify that to the best of e~oh member'~ kDowledge~ i) only public business matters lawfully Information Ac~ were discussed in the Executive session to which this oertiflca:icn appliee, and ii) only such public business matters a~ were identified in the ~otion by which th~ Executive Session was Convened w~re hear~, discussed or considered by the ~oar~. No member dissents from this certification. The ~oard ~eing pQlled, the vote was as follows: Mr. McHale : Aye. ~ir. Danlel : Aye. M~. Colbert: Aye. Mr. Warren : Aye. XI, DInNeR 0n motion of ~ir. Colbert, s~conded by ~r. McHale~ the Board recessed tothe Administration Building, Room ~02, for dinne~. Reconvening: Mr. Warren ~ntrodUeed Reverend Bill Soother, Pastor of Southsi~e ~ap~i~t Church, who gave the invocation. XIII. PLEDGE OF ALLBGIAI~CE TOT HE ~L~ OF THE UNITES STATES OF ~. ~tith led the Pledge of Allegiance to the Flaq of the united States of America. ~r. stith stated the County will hold ~t~ third "Black History ~onth" c~lebration to commemorate the vest accomplishments of all ethnic and mlncrity groups and introduced~[r. Page Johnson, President of the NAACP, and Dr. H~rold Braxton, President of the Civic and Progressive Action Assccietion of ~h~ Matoaca Magisterial District. He ~eoognized members of the Black Hi~tory Month Committee who were present at the meeting. ~EREAS, Chesterfi~l~ County values t~e growing diversity of the population of the County and the diverse composition of the workforoe; and WHEREAS, oo~ribution~ of A~rlcan-~ericans ~o building of thi~ country and Chesterfield County have been many and significant; and ~EREAS, C~esterfield county has been th~ lea~r counties celebrating this wor~whtl~ event for the third year and shying ~pport for the evant through generou~ financial ~upport and County employee ~im~ fo~ the event; and ~EREAS, Chesterfield County with genarous ~upport from local businesses and co--unity organi~ation~ ha~ chosen celebrate the pas~ thre~ years by providing such quali~y events as entertainment including nationally ~nown jazz artists and motown group~ promlnen~ sp~ake~ and local drama and singing ~S, ~esterf~eld County will hold it~ ~ird "Black ~i~tory Month" celebratLon in 1993 =o oo~emorate th~ vast ac=omplis~ent~ of all ethnic and minority groups; and W~S, =he intent of th~ celebration is to gather citizens of th= county to sit side by side and appreciate thm wort~whil~ eXfor~s of all citizens and especially celebrating th~ achievements of those so significant to ~his great ~OW~ THEREFOR~ B~ IT RESOLVED, that t~e ches=erfi~l~ County Board of Supervisors does hereby reoogni~ F~b~ary "~lack ~i~tory Month" and ~ncourmges all citizens to join in tha ~lebration of all ~a% i% stands for. Vote: Unanimous ~r. Warren pre~ent~d the ox=outed resolution to~. Jshnson mhd Dr. Bru~on and expressed appreGiation for thai~ affects toward this celebration. M~. stith ~ate~ Phillp Morris continues to.provide support the County for the "Bluck History ~o~th" oelebratio~ and ha~ ~e~cans. On notion Of the Board, the following resolution was adopted: W~REAS, Chesterfield County exists to improve the quality of life for all citizens of Chesterfield County; and WHEREAS, FebruarY i~ recognized as "Block Hi~tery Month", a tame to formally acknowledge ~he many tremendous contributions of A£rican-A~ericans to the world; and ~EREAS, Chesterfield County is proud to commemorate the month with its third "Black ~i~tory Men=h" oelebratlon to recognize the value of diversity and the contributions of all citizens; and wH~R~A~, Philip ~orriS, USA has provided generous ~pport for the past tB~oe "~laok History ~onth" celebrations; and WH~RRAS, Philip Morris, USA has a tong and distinguished track record of providing opportunities for Af~ican-~/~erisans and pro~iding generous support for wer%hwhile cennunity activities; and WHEREAS. this is the third year that Philip Morris hae ~nahled the c~leb~ation ~o ~rlng such distinguished entertainment and e~eakers ~uch as: Wynton Narsalls, The Spin. ers, Miles Jaye, T~e Honorable Don Bayer--Lieutenant Governor of Virginia, The ~onorable Mary Sue Terry--Attorney General of Virginia and the African-~oriean Musical Chozale; and WHEREAS~ these act~vltias are in%ended to provide education, entertai~ent, and cro~s cult~ol in~eractlon for the citizens of Chesterfield County and ~urrounding area~ NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Soar~ of Supervisors recognizes the generous contribution from Philip Morris, USA to this ~vent. AND, BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its sinuere appreciation to Philip Morris! USA for ~t~ continuou~ eo~un~ty supper= and good ~orporate citizenship. M~. Daniel introduced Ms. sara Lee Tobias, r~pre=enti~q philip Morris, and pr~ented the executed resolution ~o her. Ha amd ~ood corporate citizenship by supporting County ao~ivit~e~ · imilar to The "Black History Month" celebration, (It is noted appropriations were increased in the amount of Sz0,c00.) Mr. ~a~den intro~ed~. John ~ly, ~anager of D~tC~ Gap ~ra~oh of Virginia Power, and Mr. John Rothnie, Mi~lo~hian District Manager for virginia power, and stated Virginia P~er has DutCh Gap to be uued a~ a public fishing pi~. He recognized ~. Pete Stith, Deputy County A~n~s~a~ur ~or Co, unity Dev~IoD~en%, and ~. ~ike Golden~ Director of Parks and Recreation, fur~ei~ efforts in thi~ proj~=t. 93-84 1t2719~ On motion of the Board, the following resolution wac adopted: WI~ER~AS, Virg~nla Eieotrlo end Power Company, Inc., is a concerned corporate citizen of Chest~rfleld County; and WHERF-%S, Virginia ~lectrlc and Power Company, Inc., has generously donated 015,0~0 to the Chesterfisld County Parkm and Recreation Department; and th~ Jam~ River to be u~d am a public fishing pier; and ~ER~S, Virginia Electric and Pow~ Company, Ina., has County providing fo~ use of this facility; and ~S, Virginia Electric a~d Power Company~ Ino., has pledged a total of $30,0Q~ in funds to assis= in ~e reconstruction of thi~ facility; and ~a~, such partlciRatisn by th~ bu~ines~ co~uni~ contribution and for its continuinq r~lation~hiD w~th th~ Parks and ~oreation Degar~ent. M~. ~cHale presented the executed r~olu~ion ~o ~r. ~ly and~. Ro~hni~ and stated nuch participation by the b~ine~ co,unity enables County ~iti~Hs to enjoy e~anded leisure opport~ities. (Ia i~ noted appropriations w~re increased in the amount of $15~000.) were no Publi~ ~arlng~ ncheduled at this time. ~RAY requested rezoning from Agriculture! (A) to Community controlled by zoning uun~i~iens or Ordinance standards. The Comprehensive Pla~ designates the property for commercial/office, light ~ndustrial and lOO year floodplain frenting on the east a~d w~et li~es of ~ingston Avenue, and Parcels 19 and 24 (Sheet 33). Mr. MoHale has ~equested a th%try day deferral. provide an oDpsrtunlty te resolve some cf the details ef the request. 1/27/93 Edward Wiltey, Esquire, representing the applicant, stated they were in agreement with the thirty day d~forrsl. There was n~ opposition present. On notion of ~L~. MoHale, seconded By ~r. Daniel, the Board deferred Ca~e 91sw0~76 until February 24, 1993. Vote: Unanimous In Midlothian Magisterial District~ B. L- MTAN~IELD requested rezoning from Agricultural (A) to Residential Residential use of up to 1.74 units per acre is permitted in R~mldentlal (R-25) District- The Comprehensive Plan designates This request lles on two (2) tracts of lan~ for a total of 6,9 agree, the first tract fronting approximately 250 feet o~ the second tract lying approximutely 1,~00 feet off the western 5-15 (1) ~rt of ~mrcel 2; and Tax M~p ?-5 (l) Parcel 6 {Sheets acceptance of the proffered conditions. ~e noted the r~que~t ~ener~lly conforms to the Upper ~wlft Cree~ ~lan. stated ~roffered Condition ~3 should be modified to reflect the Commission approval of the eubdivisio~ plat and Proffered Conditions ~4 and ~5 should be modified to reflect She exprem~d con,eras relative to the necessity ~o ensur~ that stated the Netherfield Drive stub road had been vacated and should be ~emeved from the map. ~r. Micas stated it was understood the reference in the proffered conditions as it related to ,~omeowners" Amsociution the intention of the condition. deferred until the stub road policy is addressed ~y %h~ Board driveways being paved; a~d public water and ~ewer bein~ mandated. F~r. Barber ntate~ he ~i4 nut Seal the issue of the road was would be addressed through tentat~¥e subdivision approval. further stated p~bli¢ water and sewer is available and the 1Tr. Stanfi~ld ~tated ~sved driveways is a requirement in requiring a second access to ~e ~ub~ivision at ~entative ~ub~ivision plan approval. 93-86 Nr. Barber m~ds a mu2ion, ~econdedbyl~r. ~¢~ale, for t~e to approve Ca~e 99SW0146 and to accept the proffered oonditione. Mr. Daniel inguirmd if the lots'would be acquired to use public water and stated previously he has not ~upported ~uhdivisions without public water. Mr. Jacobsen stated the current policy would allow loth one acre or larger to in,tall a private well; however, there was a re~ulrement for a detailed study to dete~£ne whether there was adequate water to accommodate individual wells. He further stated the developer would have to bond for the installation of on-site public water therefore, economies encourages the developer to use public water when it is available in the area. There was brief dlecu~eion relative to whether Roeemont Subdivision was on public water. Mr. Daniel stated he felt the water and seweE policy ~heuld be reviewed by the Board and due =o healuh, safety, and welfare reasons, approval should not be given to th~se r~queet~ not using public water. There was brief discuseien relative to the upcoming southern and Western Area Plan and other requests as they related to issue of the use of public water and sewer- Mr. Daniel stated he felt it would be in ~he best interact of the County for the requeet to be deferred to allow an opportunity to address the ~se of publio water and sewer. Mr. Barber stated although he was in agreement with the Beard in addressing the policy on publi~ water and sewer, he did not feel thi~ ca~e should be deferred since it was a relativsly small request and has already bean through the public input process cf the Planning Commission and staff. After brief discussion, Mr. Warren called for the vote on the motion made by Mr. Barber~ seconded by Mr. MoHale~ for =he Beard to approve Caee 9~$N0146 and accept the following proffered conditions with =he underetan~in9 the referen0~ the salisbury "Civic" Association was meant to be the Salisbury "Momeownere" Association: 1. The average lot size shall be 40,000 square feet. 2. The minimum lot size shall be 30~000 square feet. 3. The developer shall elect to have Planning commission approve! of the tentative subdivision plan. 4. Prior to any public meeting for tentative subdivision approval the developer shall give at least two Weeks written notice cf the public memting to Salisbury ~o~eowners Association. ~. At least two w~ek~ prior to the Planning commission public meeting, the developer shall arrange a meeting with the Salisbury Homeowners Association to review th~ t~ntutiVe s~bdivisicn plan. 6. Prior to the time of building permit application for each lot, the applicant, ~ubdivider, or assignee(s) shall pay the following to the County of Chesterfield for inSrastructure improvements w&thin the ~ervice district for the property. a) $4,000.00 per lot, if paid on or prior to June 30, 1993; 1/27/93 or Tho amount approved by the Bca~d of Supervissr~ not to exceed $4,000.00 per lot adjusted upward by any increase in the Marshall and Swift Buildinq Cost Index between July 1~ 1992, and July I of the fiscal year in which the payment is made, if paid after June 30, 1993. by the Board. In BGrmuda Magisterial District, EXP~S~ ~UFF~, ~eguested rozoning from Light Indus%ri~l (~-l) to General Business (C-5). The density of such amendment will controlled by zoning conditions er Ordinance ~t~ndard~. The Co~prehenslve Pden designates t~e property fo~ general commercial use. ~his request li~$ on a 0.4 ao~e parcel fronting approximately 80 feet on =he north line of ~etro Court, approximately 500 £aet north of Norcliff Road. Tax Map $1-4 (7) Kingsland Co~m~ercial Park, LO= 73 (S~e~t Mr. Jacobsen pre~ent~d ~ ~u~mary of Case 93SN01~O an~ the Plannln~ Commission and staff reco~ends approval. noted the re,est confo~ %o the Central Area Land Use add T~an~DortationPla~. Ms. Lisa Bail~y~ representing the applicant, stated the present. On motion of Mr. McHal~ seconded by Mr. colbert, the Board apDrove~ Case 93$N0150. Vote: Unanimous On ~otion ef Mr. Colbert, seconded by M~. McHato, t~e Board ad3eurned et 7:45 p.m. until February 10, 1995 at S:00 p.m. Mr. Arthur S. Werren Chairman