03-10-93 MinutesBupe~vieo~e in ~=~en~anoe:
Mr. Edward B. Barber, Vies Chrm,
~r. Wheley M. Colbert
~. J. L. ~=Hale, III
~u~e~sors
~. Arthur S. Warren, Chai~an
County AUministrator
School Administration
Commissioner of Revenue
Housing
Mr, William W. Davenport
Co~enwealth'e A~torney
Mrs. Doris R. DeHart,
A~t. CO. Admin.,
Legls. Svcs. and
Intergovern. Affairs
Mr. William A. Diggs,
Hr. william D. Dupler,
Building Official
Chief Robert L. Eanes, Jr.,
Fire Department
Mr. Michael Golden, Dir.
Cen~r
~ir., General Services
Dir., Plannln9
oir., Purchasing
Dir., Internal Audi~
Mentul Health/Retard.
Dir., Accounting
Deputy Co. Admin.,
Nursing Home Ad, in.
~ir., Transportation
Dir., Env. Engineering
Coun=y Attorney
Dir., News & Public
Infornation Services
Dr. William Nelson,'
Dir., Health
Mr. Richard Nunnally,
E~teseisn Agent
Info~mation system= Tech.
Mr. Glen Peterson, Dir.
incentive Program
Col. J. E. pittman, Jr.,
Police Department
Clerk to the Board
Juvenile Detention Homo
social services
Dir., Budget & Management
Deputy Co. Admin.
Community Development
Dir., Libraries
}fr. David H. Welohonsr
Dir., utilitios
CDBG office
Mr. B. R. Wilkinson,
License Inspector
Sheriff Clarence Williams,
Mr. Frederick Willie, Jr.,
Dir,, Fumes Re~ource Mc~.
MS. Judy L. Worthingtonr
Circuit Court Clerk
Barber called the regularly scheduled meeting to order at
3:oo p.m.
On motion of ~r. Daniel, seconded by Mr. M=~ale, the Board
a~roved ~h~ minutus u£ Y~bruary 24, 1~3,
Ayes: H~. Barber, Mr. Colbert, Mr. Danlsl, and Mr.
Absent: Mr. Warren.
There were no County A~ministrator's comments at this time.
F~. Daniel ~tated he attended the Capital Region Airport
of the January, 1993 Aviation Activity Report ~or
Mr. Barber stated the Board of $upe~isors have been invited to
attend the ~aste~field-colon~al ~eight~ Ba~
~ual Town Hall meeting to be held on ~rch 25, 1993 at 7:00
p.m. at ~e COU~t~ Building. He f~t~er stated ~, BObby
9~-146 9/~0/93
-I
tr~rops has invited anyone who attended area high ~ehools,
between the years 196Q and 1969t to a reunion and information
would ~ made available to the Department of New~ and
Information for anyone desiring to at=end. He noted hie next
'~Pir~t Monday" meeting would be held at the Bom Air
Presbyterian ChUrCh On April 12, 1993 at
4. REOUE8T$ TO POS~PONR~%C~0N.~RG~ ADDITIONS O~
.~ ~ ?HR O~D~R O~ ~R~I~A~IO~
On motion of Mr. Demi.l, seconded by Mr. McHale, the Board
move4 Item 5., WOrX Sea,ion on the F¥94 Proposed operating
Budget to follow Item 8.A., R~port~; moved Item 1~., R~olution
ReoognizlngM~. Roy D. Patri~, Fire Department, to i~ediately
follow ~is item; added Item ?.B.%4., Authorization for ~e
TOUr DU Pont to Raoe Through Chesterfield County to follow It~
7.B.13.b., Acceptance of u Parce~ of Land Along Ruffin Kill
Road in ~e Ruffin Mill Industrial Park from Roslyn Fa~
co,oration; added Itgm 7.B.l~., R~f~r to Planning Co~is$ion
an Ordinanoe~endment to Allow variances an~ other~endmen%s
in "01d" Zoning Dim~iots and set Date for ~blic searing to
Consider ~ ~endmunt to follow Item 7.B.14.; and deleted Item
lZ. RESOLUTION8 AND SPECIAL RECOGNITIO~
Chief Eanes introduced Mr. Roy D. Fatrick, Chief of
Admlnistreti~e Servises for the Chesterfield County Fire
Department, and stated Mr. Patrick h&~ D~ovidad 17 y~e~ of
loyal service to the Fire Department. He further stated the
Department would miss Mr. Patrie~s dedicated service.
On motion of the Board, tho following resolution was udopted:
~ER~AS, Mr. Roy D. Patrick, ~i~f of
Se~ioes, will retir~ from ~h~ Fir~ D~par~m~nt on April 1,
1993; and
~s, Er. Patrick worked in concert with all County and
Fire Department personnel, both volunteer and career, to meet
our ~oml~ smd objectives during ~ev~nt~en years of ~rvic~; and
~S, ~. Patrick's enthusiasm, professional
deracination and cooperative ~pi~it played a very important
role in ~o~ing and streamlining the total Firs Departmen~
Adminlstr~tion Pro, am and Capital Improvementm ~rogram; and
~R~E, ~. ~atri~'m dedication to duty, loyalty, and
him to the 1~88 Chesterfield County~ployee-of-~e-Yemr Award;
efforts were evident ~rough the contributions of
employees; and
~ZR~S, ~. Patrick ~ote and documented various
C~este~field Cowry ~o~i~ations for County achievement uwards,
which w~re consequently awarded Dy th~ ~a=ional Association
Co,ties; and
W~E~EAS, Mr. Patrick served as a member on the C0~nty's
ClassificationEvaluatio~ C~mm~ttee to develop and
implement this management policy; and
WHEREAS, Mr. Patriok~ in coordination with the Police
Qepartment, modified and refined the County'~ employee
appraisal fern to the one currently in n~e$ and
WHEREAS, Mr. Patrick was instrunental in developing the
promotion procedures for uniformed personnel that have worked
effectively for the Fir= De~art~e~t~ and
W~R~AS, the F~re Department will miss Mr. Patrick's
wisdom, mature judgement, and e~eriance as he ha~ been one of
our most valued employees.
NOW, T~i~EFORE BE IT RESOLVED, that the Chesterfield
Coumty Board of Supez-;isere publicly recognizss F~. ROy
Patrick and extends on behalf of its members and the citizens
of Chesterfield County their appreciation for his service to
the County.
AND, ~ IT ~URTHF~ R£SOLVED, that a ~opy oH this
re~olution be Dresented to Mr. Patrick and this resolution be
Supervisors of Chesterfield County, virginia.
Ayes: Mr. Barber, Mr. Colbert, Mr. Daniel, and Mr. Mc~sls.
Absent: ~r. Warren.
Mr. Bar~sr presented the executed resolution to Mr.
accompanied byhi~ wife, thanked him for his dedicated
to the County, and wished him well i~ ~is
Mr. P~trick expressed his appreciation to ~he county and Fire
Department for the opportunity and ~upport given to him during
his year~ of service.
on motion of Mr. Danlel, ~econded by Mr. McBale, the Board
deferred consideration of nominatien~ for a me~ber,
rsDresenting Dal~ Dimtrict, to serve on the fl~alth Center
Co~mis~ion until March ~ 1993.
Ayes: Mr~ Barber, Mr. Colbert, Mr~ Daniel, and Mr. Mc~ale.
Ab~nt: ~. Warren.
6.B. BTREETLI~T INST~LLATION CO~T A~RO%'AL
A~ter brluf discussion, on motion of Mr. MoHale, ~econded by
Mr. Daniel~ the Board deferred a request for a streetl~ht
installation e~st approval for the intersection e£ Roland View
untll June 23, 199~.
Ayes: Mr. Barber, Mr. Colbert, Kr. Daniel, and Mr. MsHale.
Absent: F~. Warren.
93-148 3/10/93
After brief discussion, on ~otion of Nr. Esther, seconded by
~r. Danielt +~e Board deferred a request for a ~treetllght
installation cost approval for the tn~ersestlon of Aldersmead
Place and Aldersmead Road, in Midlothisn Magisterial District,
until April 14, 1993.
Ayes: ~. Martyr, Mr. Colbert, ~. Daniel, and ~. McHale.
~s~nt: Mr. Warren.
TWO-YEA~ ~O~TI~AGT WITH WILLIAM M. MERCER, INC. TO
PREPARE DID ~PECIFX~TIONH FOR THE 1994 ~E;%LT~ GAME
PHO~RAH AND TO PROVIDE OTHEB TECHNICAL 8ERVICEB
RTL~TED TO THE SOCieTY'S EMPLOYEE BENEFITS PROGIt~M
On motion of Hr. Me,ale, ~econded by Mr. Colbert, the Board
contract with William ~. M~rcer, Inc. to prepare bid
specifications for the 1994 Realth care Program and to provide
Benefits P~cgram, subject to approval by the county Attorney as
to form. (It is noted the County and Schools will share costs
equally for the 1994 Health Ca~e P~ogram and schools will ~ay
the entire cost of the tax-sheltered annuity and legislative
projects. ~nds for th= County'u shar~ of th= ~994 h~ulth care
project ' and as-needed technical assistance Will b~
approximately $12,~0.)
~sen%: Mr. Warren.
REFER TO PLANNING COMMISSION ~NDMENT8 TO TNE
THOROUGHFARE PLAN TO ~ONSIDE~ THE DELETION OF HOPKINS
RG~D EXT~NSION~J~ T~ ~$T;~$T ¢OLL~CTOB
On motion of ~r. Me, ale, seconded by Mr. Colbert, the Board
referred to ~e Planning Co~miesion, for their review and
recommendation, amendments to~e Thoroughfare Pla~ to oo~ider
the deletion of Hopkins Road Extension, fro~ Old Lane ~outh ~o
the pro~osed Nor~-~outh ~t~rial, and the deletlon of the
East/west Collector, e~ending f~om Hopkins Road Extension east
to the North-~ou~A~erial alon~ the a~ndoned railroad right-
of-way.
Ayes: ~. Barber, Mr. Colbert, Mr. Daniel, and Mr. McHale.
VIRGINIA DEPARTMENT OF TRANSPORTATION FOR TEE
On motion of ~r. HcHale, seconded by ~r. Colbert, the Board
appropriated $210,000 of anticipated rei~urm~ents f~om the
virginia E~partment of Tranuportation for design of the Route
~60 Widening Project betw~e~ W&rb~o Road and Harbour Pointe
Parkway.
AyOS: Mr. Barber, Hr. Colbert~ Mr. Daniel, and Mr. McHale.
Absent: I~r. Warren.
7.B.4. ~HORIZATION FOR CO~Y ADMINIS~TO~ .T~_~T~
FO~ ~TILI~TION OF
On motion of ~lr. MoHale, ~mnded by Mr. Colbert, the Board
authorized the Co~ty Administrator to enter into a contraut
with the Ric~ond Re, lone1 Plmnning District Co~ission and the
data provided ~or transportation plu~inp. (It i$ note~ funds
received from this contract will be appropriated to the
with the pap~r~ of ~is Board.)
On ~ofisn of Mr. Mc~ale, seconded by Mr. Co]bert, thm ~oar~ set
the ~ate of April 14, ~99B at 7:00 p.m. for a public hearing to
~,..~,..S~. TO ~ON~IDER ]~N DRDIN;~NCE RELATIN~ TO HOUSEHOLD PETB
On motion o£F~. ~cHale, secondsdbyMr. Colbert, th~ ~oar~ ~et
the date of May 1l, 1993 at 7:00 p.m. for u public hearing tO
~on$ider an ordinance to amend th~ Co~e of ~e County of
Chesterfield by enacting and reenacting Se=tions 21-3, 21-
77.17, 21-110, 21-169, 21-197, 21.1-281, 21,1-45, 21.1-52,
2%.~-59, 21.1-66, 21.1-7~, ~1.1-~0, 21.1-R7, ~.~-95, R1.1-103,
and 21.1-125 relating to hou~old pet~ mhd, speoifioally,
Ay~: ~. Darber, Mr. Colbert, ~r. Daniel, and ~. ~cNale.
~nt: ~. Warren.
~.B.6. ~TATE ROAD ~OCE~TANCE
This ~ay the County Znvir0nmental ~ngin~er, in a¢¢ordamoe with
directions fram this Beard, made report in w~iting upon his
examination of Crooked creek Drive, Crooke~ Creek Court, Golden
~ugg=t Court, Long Branch Drive, and Long Brunch Court in
Crooked Creek, Matoaea Dis%fist.
Upon consideration whereof, and on motion of Mr. McHals,
seconded by Mr. Colbert, it is resolved that Crooked Creek
orive, crooks~ c~eek court, Golden Nugget Court, Long Rran=h
and they here~y are eata~lished a~ public roads.
And be it ~urther resolved, t~a~ t/~e virginia Deparsment of
Transportation, be and it hereby i~ requested to take into the
Secondary System, Creoked Creek Drlv~ sxtends .31 milss from
the intermection of Route 69~ to the intersection with Len~
~ranoh Dr~ve. Crooked Creek Court extends .04 mile~ ~remthe
inter~ection of Crooked Creek 0riYe ~e the cul-de-sac. Golden
Nugget Court extends .ll males from the intersection with
Crooked Crook Drive to the cul-de-sac. Long Branch Drive
extends .28 males from the south cul-de-sac to the north cul-
de-sac. Long Branch Court extends .07 miles from the
in%eras=rice with Long Branch Drive to the cul-de-sac.
This request is inclusive of the adjacent ~lopt, sight
distance, clear zone and designated Virginia Department of
Transportation dralnaqe easements.
These roads serve 53 lots.
And be it ~urther resolved, that the Board of Supervisors
guarantees to the Virginia Department of Transportation an
unxest~ieted right-cf-way of 5~' with necessary easements for
outs, fills and drainage for all of the~e roads except Crooked
Cre~k Drive which has a §0 - 80' variable width right-of-way.
Crooked Creek is recorded as follows:
Plat Book 67, Pages ~, 6, & 7, $~ly 6,
Ayes: {,Yr. Barber, Kr. Colbert, Mr. Daniel, and Mr.
Absent: Mr. Warren.
On mo~ion c~ Mr. McHale, seconded by Mr. Colbert, th~ Board
Practice Facility with Hill Development Associates, the
County's only involvement being to assure the ~alntenanee
Agreement is followed by the owner as approved by the county
Attorney. (It i~ noted e ¢o~y cf the vicinity sketch is filed
with the ~apers of this Board,)
APPROVAL OP ~.HANSE ORDER ~1 FOR TRR CONSTRUCTION
CO~T~ACT ~OR PROCTORS CREEK WAETEWATER
~L~NT EXPANSION WITK~IZ~AG~LLI CONSTRUCTION ~0~
On motion of ~. K~ale, seconded by Mr. Colbert, the' Board
upprovm~ chan~e Order ~1 for the con~t~ctlom '~ontraot for
Proctors' Creek Wastewater Tr~atmeRt Pla~t ~xRansion with
Pizza~all~ Const~ction Company and authorized the Count~
A~inistrator to execut~ ~e ~eoe~$ary
Ayes: ~. Bar. r, Nr. Colbert, Mr. Daniel, and Mr. ~oHal~.
~nt:
7.B.9. AWARD 0~ ¢0~STRU~TION CONTPa%CT TO W~L~ER C. VTA
ENTERPRISE8 ~OR T]IE PINETT~ DRI=E ~T~R ~XNB REP~I~
P~OJECT
On ms~ien of Mr. HcHale~ seconded by Mr. Colbert, the Board
awarded a construction contract to Welter C. Via ~nterprises,
the low bidder, An the amount of $17,598, for the Pinetta Drive
are available in the capital Improvement Budget.)
Ayes: Mr. Barber, Mr. Colbert, Mr. Daniel, and Mr. McHale.
Absent: Mr. Warren.
93-151 3/10/93
authorized the Chairman of the Board and the County
dedicated County riqht of way, which easement ie recruited for
relocation cf Virginia Power facilities to allow for Courthouse
Road improvements hythe Virginia Department Of Transportation.
(It is noted a copy of the plat is filed with t,~e papers of
this ~o~rd.)
7.B.11. REOUEBT FOR PERHI~ION ~ROH H. KEITH ~ND DON~%
Q~OLL AV~E IN ~IE I. ~OB~TS0N
On notion of Mr. McHalm, ~econ~ed by Mr. Colbert, ~e Board
approved a request for permissio~ from M. Keith and Donna
RoDertson %o ~ons%ru~< a Oriv~way with{n ~m~ro~ed Carroll
Avenue in Marie I, Robertson Su~ivision, subject to the
execution of a license agreement. (I= is note~ a oopy of the
vicinity ~kotoh i~ filed wi~h the papers of this Board.)
Ayes: ~. Barber, ~r. Colbert, Nr+ Daniol, and Mr. McKale.
7.~.12= A~THORISATZON TO BL~RQISB ~I~B~T DOH~ZN FOB ~
ROBIOU8 RO~D RELOCATION PROJECT
LAWRENCE L. ASHI~O~
0n motion of ~. Mc~ale, s~con4e~ by ~. colburt, the Bo~d
on an ~ergenc~ ba~i~ and ex~oise i~edlate righ< of ent~
~urmuant to Section 15.1-238.1 of the Code of Virginia for~e
uf La~ence L. Ashinoff for the RQbious Road Relocation Project
and authorized ~e County A~inistrator to notify the own~ by
=urtifi~d mail on March ~, 1993 of the Co~ty'~ intention to
take possess~o~ of the eas~ent. (It is noted a co~y Of t~e
plat i~ filed with th~ paperm of thi~ Board.)
Ay~: Mr, ~arb~r, ~, Colbert, ~. Daniel, and~. ~c~ale.
authorized the County Attorney to proceed with e~inent domain
on an emergency basis and exerolse i~edlate right of entry
acquisition of a 0.765 acre parcel of land and necessary
· Company for the Rob~om~ Road Relocation Project and authorized
on March 11, 1993 of t~e County~ intention to ta~e possession
of the easement, (It ia noted a copy of the plat is filed with
the papers Of this Beard.)
Ayes: Mr. Barber, Mr. Colbert, Mr. Daniel, and Hr. McBale.
?.S.13.m. ALON~ ENON un~H ROAD FROM VIRGINIA BLE~TRI~ ~
'POWFRCOM~NY
On motio~ of ~. McHale, S~=ond~d by ~. Colbert, th~ ~oard
acoepted~ on behal~ of t~e County, th~ conveyanc~ of a paree~
of land along~on~Roa~ ~=o~ Virginia ~lec~ric and Power
C~pa~y and authcrized~e Co~ty A~ini~trator to e~cut~ tb~
neoessa~ ~eed uf d~dication. (It is noted a copy of the plat
i~ tiled wi~ the papers of this Board.)
Ayes: ~. B~rber, Mr. Col~rt, ~. Daniel, mhd ~. Ec~ale.
Abaft: ~. Warren.
7.B.13.b. ALONG RUFPI~ MILL ~D_~/~D IN TRE RUFFIN MILL
acce~ted, on behalf of the County, th~ conveyance cf a parcel
V~rg~n~a Corporation, for ~cdicatlon of proposed Ruf£in Mill
C~Ycl~ and authorized the CoHHty Administrator to execute the
~ecee~ary d~¢d of dedication. (It is note~ a copy o~ ~he plat
tiled with the papers of this Board.)
~UTHORIS~TION FOR THE TOITR DU ~DNT TO R~CE T~OU~
~SSSTS~FIELD COUNTY
On motion of Mr. McHale, eeconded by Hr. Colbert, the Board
authorized Thc Tour Du ~unt, a national =y¢llng event, to race
through Chester£iel~ Coun=y along ~uguenot and Robious Roads
during the segment of the race from Richmond to Lynchburg on
=he mornln~ of May 12, 1993. (It i~ noted the County will be
named a~ a co-ln~Ltred under a $~,¢Q0,00O liability policy.)
Ayes: Mr. Barber, ~r. Colbert, ~. Daniel, an~ ~r. McHale.
~sent: Mr. Warren.
HEFER TO PLANNING ~0M~ISSION/~N..ORDINAECSAM2N~M~NTTO
~LLOW VARIANCES AND OT~FR~LEND~,E/F~, IN "OLD'~ ~ORIN~
DI~TRIOT~ ~ ~E~ BATE FOR A PUBLIC HBARINC TO
~ON8IDER THE ~..~DMENT
On ~OtiO~ of Mr. Mcl~ale, seconded by F~r. Colbert, the Board
referred to the Planning CoI~mis~ion, for their review and
reco~endation, an ordinance amendment to allow variances and
o~ ~n~t~ i~ "old" zoning digt~ictg a~d Set the date of
April 28, 1993 at 7:00 p.m. for a public hearing to co,sider
~e amen~ent.
Ayes: Mr. Barber, Mr. COlbert, ~. Daniel, and Mr. M~ale.
Absent: ~r. Warren.
8, REPORTS
On notion of Mr. McHale, seconded by Mr. Colbert, t_he Roard
accopted the following reporte~
Mr. ~amaey prosontod the Board with a report on %ho developer
wator amd sewer contracts executed by the CoUnty, Administrator.
Mr. Ramsay presented theBoard with u status report on the
~neral F~nd Balance; Reaerva ~or Future Capital Project~,
~i~trict Road and Street Light Funds, Lease Purcluases; and
School Board Agenda.
Mr. RamSay stated the Virginia Department of Transportation
Sez~ally noUi~iedtho County of the acceptance of the following
road~ into the State Secondary
A~RL~Y WOODS, SECTIO~ I,.,A~ G ~ [Effective 2-11-93~
Route 34~0 (0id L~wi~ton Road) - From Route 5413 to
0.28 ~ile Northeast Route 3413 0.~
Route 3414 (Votlie Road) - From Route 341~ to 0.07
milo Southeast Route 2~67 0.06 Mi
HIDDEN VALLEY ESTATES~_SECTIOK 2 - ~Effective
Route 6030 (Rookbridge Read)
nile North Route 1596
Route 6~31 (Chipstead Road)
to Route 6030-North
- From R~ute 1~96 to 0.33
0.33 Mi
- From Route 60$0-South
R0~ta 6032 {Rookbrldge Place} - From Route 6030 to
0.17 mile Northwest Route 6030 0.17 Mi
RoRte 6'03~ (Rockbridge Court) - From Route 6030 to
0.04 mile East Route 6030 0.04 Mi
Route 6034 (Chipstead Place) - From Route 6031 to
0.0~ mile West Route 6031 0.05 Mi
Route 6035 (~ipstead Court) - Prom Route 603~ to
0.03 ~ile No~theazt Route 6031 0.03 M~
Ayeu;
Mt. Barber, Mr. Colbert~ Mr. oaniel~ and Mr. HcHale.
FY94 PROPOSED 0PEr-%TIng E~DOET
Mr. R~sey stated the FY94 proposed operutin~ budget i~ a
result o~ good operational am~ ~inancial planning on the part
of staff and financial policies adopted by the ~oard of
Supervisors, He further stated ha felt the propo~e~ budget
Would continue to provide guallty servi=e= and programs in the
County and noted the b~dget does not recommend any tax-rate
a~reciation to the Budget and Audit Co~ittee for their
~ireotion an~ to s~ff for their effo~s in prgparing the
opmrating budget and depar~entaI expendit~es inGl=ding ~
Co~ty's mission statement being to "provide a first-choice
co~uni~y ~hruugh excellence in public service." He reviewed
'1
the objectives in develepinq the budget including maintaining
the current tax-rate structure; maintaining service levels
which ensure a high quality of lif~ for County residents;
providing Compensation to County umployes~ at market rates;
promoting Chemterfield as a regional partner; continuing to
County and the develol~ment community; fairly alloc~tiDg
resources among competing demands; maintaining an undesignated
fund balance of 7.5 percent of General Fund expenditures;
continuing to place education and public safety as priorities
in the delivery of services; implementation of a revised
capital Imprev~e~t~ Program; promoting economic development to
improve the current rezid~tlal to -business tax ratio;
will assume responsibility for reductions in federal er State
funding; reserving funds for futt~a cap%tel i~provements that
traditionally have ~een funded by debt in order to reduce
future dsht requirements; and ensuring prudent man~ge~ent of
e:aroe rssournes to be used to avoid layoffs of current
emptoyees~ H= reviewed major issues influencing the budget
in¢Iuding the Total Quality Kanagemsnt'~rogram; focusing on
productivity improYements~ in departments; privatizatlon of
County£aeilities; consolidation of.serviess; and the change in
the economy as it relates to the reven%e collected by the
county to pay for ~ervices...When asked, ~U stated the County's
estimates on anticipated revenue wer~ ~oe~ervative and staff
was not anticipating a high rate of growth in revenues~ He
continued to review i~sne~ in£1ueneing ~he budget inoludin~
growth in the County and State legislation.. He th~n reviewed
the fund balance and expenditures to,als ~sr F~93-94; the
proposed fee changes for sanitation: leaf vacuum s~rvice,
bagged leaf service, the cu~mereial tip, lng fas, and the
residential landfill fee; for Circuit ~Court, the proposed
probate tax~ for the ~smmunloatlone Center, tbs false alarm
fas; and the recommended changs~ in business license taxes. ~
the~ reviewed P¥94 sources of new funds.and adjustments to
preliminary project±ems; the allocation of additional general
revenue; the l~oal transfer to Schools as a percentage of
general property taxes being approximately 70 percent; the FY94
use of new funds for education; and the breakout of Connty
operating fund~ for new £aciliti~s, ~ervice adjusUments,
compensa~ion inuraass, and Coanty-~ide technology/productivity
improvements and replacement~. He then reviewed th~ number of
new positions for the County and for schools.
There was brief discussion relative to the number of new
positions which have been £undedbythe schools since ado~tlon
of the budget last ysar.
M~. Stegmaler th~n reviewed contingencies not included in the
FY94 proposed budget for S~ate recordation taxes and State
f~nding for education. He noted the shortfall between the
School's request and the County Admini~trator's proposed budget
is approximately $8.6 million. ~e continued to review other
con=ingencies including State salary increases, the local
economy, and current year ~urplue. He stated revenue estimates
are based On correct revenue p~ojeotion~ and estimutss would
need to be revised continuously through next year~.s budget. He
further stated staff wam anticipating approximately $5 million
in ~urplu$ revenu~ in the current year which have not been
allocated in the budget. He stated staffhas race,ended the
funds be considered to address fund ba-ianoe needs and using
su~plu~ funds to address one-time expenditures.
Mr. Daniel requested staff to p~epa~e a list of one-tim~
appreciation to staff for their effo~ts in preparing the
budget.
Chief Pittman st=ted the mid.ion of the Police Department is to
provide a safe and secure Co~u~ity for citizen~. He
an overview of the Police Department and reviewed major
responsibilities of the Department including responding to
citizen sells for aeeietaroe; traffic . enforcement;
investigation cf crime; apprehension of criminals; suppression
of crime; drug education; and the High $ohoolLiaisomProgram.
~e tBon reviewed productivity and ~fflclency measures of
D~partment including calls and a~sigru~ents; officer/assignment
ratio; 0rimes against persons; the criminal caseload; motor
revlawed the number Of calls and assi~nmeut~; the number of
against per~ona and stated the Police Department
in the upcoming year and noted these measures assume most Of
F~i. Daniel requested a breakdown of juvenile related crimes in
the County.
Chief Pittman then reviewed the number of criminal cases
being requested. He reviewed the men~tary loss due to vehicle
accidents and how it impacts cost to citizens; the number of
authorized clerical pesitisn~ versus the number of authorized
then reviewed issues and unfunded priorities for the
adequate muporvlslon; and failure to maintain the replacement
schedule of vehicles in FY95. He stated he felt the police
emphasis placed on visibility and noted the County ha~ the
lowest crime rate, per capita, than ~Dy of the surrounding
localities,
Department's priority of its unfunded items; the
man&g~m~nt ~y~tembe~ng a multi-year project with the greatest
potential 'for reducing cos=s~ the total cost of the records
capital expenditure; and the number of manhours the records
reduce death~, injuries, and property le~a from ~ire,
responsibilities of the Department inoludin~ responding to fire
reviewed the Depa~T_ment'm preventive ~ervices including the
Fourth Grade Fire Safety Program; citizen CPR training~
snv~rer~ental p~otect~om through the ChesteFfield Emergency
~lan~ing Committee; and fire-prevention inspections. He stated
the FY94 budget, as es~a~ed te FYP~, was reduced by ~.9
p~rc~nt. ~e reviewed the uumber of annual rmsponses; the
basic life a~d advanced support care. Ha stated the goal of
53 percent of that goal and in order to move toward mcetingthe
goal, the ~epartment needed mor~ equipped ambulance~ on duty at
93-1~6 3/10/9~
more locations. He then reviewed the number of
suggeeted for the CouBty~s population; the.number of units
staffed; and the current level of funding for units. He
referenced the recent ~rlnce Edward school bus accident in
Co%%~ty and how that sit~atio~ tested the Depurtmunt'semergency
operations.
ei~nificance of EMS unite arriving at the scenes in s~x minutes
or less a~ it relates to pati~t care; whether ~are wa~ a
Stat~on~ the busiest f~re statio~ i~ the County, due to its
lo:etlon; and a~dltlonal =~eer full-ti~e flrefighters being
place~ in volunteer fire stations.
~i~f Eanm~ ~en reviewed the impact of not being able to
maintain ~ the Department'~ 1~ y~ar apparatus re~lac~ent
s~dule; Fire Department activity including total number of
calls ~or 1985 a~ uompur~d to 199~; the average emergency ~ime
for fire catlm, ~edioal calls, and hazardous material calls;
General $~ply Center, Virginiu Water Control Board, and the
Fire Department included reinstating three fireflghter~/~-D
replacement of a 20 year old aerial ladder; off,ring Hepatitis
due to greater ~ i~volv~e~t; r~in~tatlng six
firefighte~s/~-D positions due to a~ulance ~taffing~ the
~e~cue ~quad~; advanced life ~o~t certification ~und;
philosophy to ~trive to always l~av~ th9 custom,rs wi~ more
~an they expected. He th%n 'presented a brief slide
~r~anCatlun on th~ re=ent school bus accident involving a
Prince ~wa~d Connty s~ooi .bus in the Co~ty.
Mr. Daniel excused himself from the
~ief Eanes stated ~e ~ergeacy Co~unlcati~n~ Center
consolidated p~lice, fire, and ~merg~noy medical service ealle.
prop~=y by o~era:ing a ~ality Co~unications center; to
e~editiously dispatch calls for service received from
of =he county; ~o aside a timely response from police, fire,
and rescue; an~ to enhance field personnel ~n the
Co~cat~on~ C~nter and reviewed major responsibilities of
from citiz~ns~ dispatching calle to emergency medical ~ervices,
fire and police; providing pre-arrival inetructions to the
callers while help is responding; providing ~upp0rt to on-scene
large-scale incid~nt~; and public education about 91~. He
Budget would b~ 3.5 percent.
~. Daniel returned to ~e meeting.
indicators.including radio t~ansactions, computer transactions,
and telet~e transactions; the number of telephone calls, the
largest workload indicator; and ~e center a~ compare~ to
Center~ including cost par ca, it&. He stated i~ueE and
unfunded re~uests for the Cemmunioation~ Center included cross-
training for employees; additional clerical staff; and
emergency medical technician training. He further stated the
long-term major issues for the Center included replacement of
the radio system/microwave system; moving the ~entcr to the new
~ublie Safety and Academic Training Center; cross-training Of
dispatcher~; equipment and technology o~anges; and addressing
of the Departments of Building Inspecttom, Economic
Transportation. He presented an overview cf the Building
Inspection Department and reviewed major responsibilities of
the Department including enforcing the Virginia Uniform
of County ordinances; and administration cf residential
proffers of zoning erdinanue~. He then reviewed pro~uctlvity
amd efficiency measures of the Department ~ncluding
s~rink/$well soil citizen assistance; training initiatlve~ and
skill upgrades of staff; code ~nforoement related to
shrink/swell soils and additional inspections %o verify Code
compliance. Me stated issue~ and unfunded priorities for the
Building Inspection Department included sRrink/swell soils
potentially requiring additional financial resources; important
automation ~rojects re~aining to be funded; and imple~entutiun
of coopers a~d Ly~rand's audit recc~aendaticns requiring
additional funding over the next four fiscal years.
recommendations from Coopers and LyDrand being funded within
Development Department and reviewed major responsibilities of
the Department including facilitating the development of sites,
of businems, and ~ndustry; developing, maintaining, and
distributing current information to effectively ~ark~t
Chesterfield County in order to attract desired business and
industry; developing and ~aintainiDg positive working
relationships between the County and buDiness and industry; and
iht=easing %he commercial and industrial tax base by
effective marketing aptivitie~. ~ then reviewed productivity
a computerized information system networked to a dec,top
customlzed information package to prospects, developing
"cutting edg~" presentation m~t~rial$, and maximizing
productivity l~vels of the current computer system. Ke stated
Department included reprinting OS the £eur-colerbrechure which
currently eu~ of ~a%e end marketing efforts and up~rading the
multi--media presentation system for marketing efforts whic~ ie
necessary ~o improve marketing efforts and develop.presentation
p~ograms fe~ use at t~&de ~hows and p~o~p~ct visits.. He then
presented an svervlew e~ th~ Environmental ~ngineering
Department including sto~mwater quamtity and quality
m~nag~ment; g~egrsphlG information system~ ~nd m~pping; house
D,,mhering administration; soil evaluation ahd conservation;
drainage easement maintenance; street sigm ~roduction and
maintenance; and strcetligBt p~ogram administration. He t~en
inclmding all building permits and septic permit applications
being reviewed for compliance wi~h the Chesapeake Bay
Pre~ervation Act (CBPA); septic permit CBPA reviews for F¥93
being 23 percent ahead Of FY92; the '~treetlight program
workload doubling from FYet to FY92 and projected to double
again from F¥9~ to FYe~; and current Etaffin~ net increasing,
which is 11 percent below FYel authorized manpower levels. He
stated issues and ~n£~ded priorities for the Environmental
Engineering Department included EPA's National Pollution
El~minatlcn Symt~ (NPDES) ~rogram; creation.of a stor~ater
util&ty to provide f~ndin9 for the NPDES pro, ram; the drainage
mod~llng ~tudy/symtem which i$ necessary for meeting
retirements in ~e future; and h~at-lamp apDIicator to
= ~ourfol~ incr~a~ in s%ree~-si~n ~r~uc%ion. He then
presented an overview of the Planning Department and reviewed
ma)~r res9~nsibilities of the Depar~ent including planning and
managing the physical development of the County; preparing and
updating ~e Compr~enslve Plan utilizlng effective
participation teohni~e~; a~mini~trm~ion: of the County's
development review ordinances - zoning~
~tantial accord, ~ite plan and other procedures and
lonq-range population projectlon~ and o~er demographic
m~a~e~ of the Depar~ent ~n~luding ~omput~r aut0~tion
resulting in e~andad citizen notification wi~ lower labor
costs and increasing.citizen participaDion in the
re~iring an increase in s~aff support. He stated issues and
~funded priorities fo~ the Planning Depur~t ~cluded staff
a Historic preservation Plan, and private funds being raised to
responslbilitie~ o~ the Department including development review
for ~ezonings, site plan~, and tentative n~divi~on~;
coordination with the Vlr~inia Department of Transportation
con~uct~on/deslgn proje~t~ fo~ industrial .acce~, revenue
~haring, VDOT pr~ject~; an~ ~articlpation in regional
organlza~onm much a~ the Rio~ond Ar~a M~tropolitan
Transportation mhd Plannlng Organization, the Tri-citie~,
Me%rop~litan Transportation and Planning orqanization~ the
Greater Richmond Transit Company, and Ridefinder~. He then
including m~naglng and coordinating~jur construction
Co~thouse Road wi~ening Project, %bm Lucks Lane Projec=,
the Planning Depar~ent included prellminar~ englneerln~ for
furze trmns~or~atlon facil~t~m; ~unding for major regional
transportation facilitle= such at Route ~8 and Routs 89~;
and would not impact ~e proposed budget.
(It ~ noted s copy of the wor~ session presentations are filed
with the 9upe=~ of this Beard.)
On motion of H~. McHale, seconded by M~ Colbert, the Beard
dinner.
Ayes: Mr. Barber, Mr. Colbert, /~r. Daniel, and Mc. KcHale.
Absent: Mr. Warren.
93-159 3/10/93
Reconvenlng:
5. WORK ~E~ION ON FY94 PROPORE~ O~RATIN~ B~D~T (Contlnue~)
F~. Hammer stated Management Services is composed of finan0ial
services; taMation servicec; support ~ervioe~; community
services; and criminal justice. He reviewed productivity
levels An Management Services including staffing remaining
relatively ~t~t~ with the only growth Being in corrections,
sanitation, amd Droratlon; increasing workloads and applying
technology where possible; and the increase in demand for
co~uni~y ~ervi~ss. He presents4 an overview cf financial
services consisting of Accounting/Payroll; Purchasing; Internal
Audi%; and Risk ~aaagement. He rsviewsdmajor responslbillties
of the Accounting Department including 9recessing all financial
tran~actinn~ for county and Schools and preparing
pubtishlng the County's Comprehensive Ann~ai Financial Report
by the legal deadline. Me then reviewed productivity and
efficiency measures of the Department including the number of
financial report~ distributed to County depa~ents and School~
a~proximutely $1 million lust year.
D~partment and major re=ponslbilities of the Department ~ing
bingo/raffle a~minis~ra~ion; auditing and ~aining; and
financial and performance audits fo~ County and Schools.
stated the 'workload of the Department is inoreasin~ due
School Board auditing and an unfunded re,est from
Department was ~or unother full-time staff audito~ to ~eet the
~cho~l's audit plan
Count~ as it relates to funds collected being given to
M~napement includin~ ri~k prevention ~nd safety and worker's
'compensation, a~%o liability, and g~nerml limbility.and
the D~par=nent'~ f~ds are generated f~om an internal-~e~ice
fund~ ~e further ~tated an i~sue of the Department was public
compensation cost~.
D~Ecu~ion, co~ntn, and que~t~on~ ~n~u~d r~l~tlve to
public schools deferring aocrual of rese~ f~ds for future
License Inspection. He revi~e~major re~n~ibilitie~ of the
Co~issioner cf the Revenue's Off,ce including assessment of
income-tax returns; ~d ~eal ~tat~ relief fo~ th~ ~ld~rly and
Mr. Hammer reviewed major responsibilities cf the Treasurer's
office including tax. billings and collections; vehicle
licensing activities; an4 cash and investmen~ management. 8e
reviewed productivity and efficiency measures of the office
including delinquent tax collections which have resulted in
over.$3mitlion in increased tax collections. He ~tated issues
and un£un~ad priorities fo= the Treasursrts office included
replacement of the existing cush receipts system. He then
presented an overview cf the Real Estate Assessment office and
stated major responsibilities of the Office was t/ac annual
appraisal cf. all residential,, commercial, and indus~ial
proper~y. He reviewed productlvltyamd efficiency comments for
11~a office and stated aurrsntly the parcel/appraiser ratio was
4,400/1 and the optimal parcel/appraiser ratio should be
~,ooo/i. ~e f~ther statedimsu~s and unfunded priorities for
the Real ~state Assessment office included the request for
three ~enior and one principal appraiser positions. Ha then
reviewed major responsibilities o£ the License Inspector's
Office including enforcing prope~ licensing of county busine~
and professional licenses and enforcing unlicensed/ abandoned/
inoperative vehicles on a complaint basis. He stated the
"Ettriok On The ~ova" project has had a dramatia impact in
terms of removing inoperative vehicles and rcvlcwed the
Distraint Program. He then reviewed support services
Servlmes 'and the associated telecommunications and support
mechanism~ departments need to use to operate successfully. He
premanted an cvervlew of th~ Infcrna~inn Sy~tem~ Technology
Department and reviewed major responsibilities of the
Departmen~ including end-user computing and office automation;
voice communications; and information management, aa then
reviewed productivity and efficiency measure~ cf the Department
including the increase in technology improvement rsquests and
~tat~d i~sues and ~nf~nded requests for the Information Systems
Technology Department includsd moving towards micro-computer
systems networked together with memory storage device~; the
lack afa funding reserva for futura Ueahnology initiatives;
and stratagy for schoolz instructional-ba~ed computers.
Discussion, com~ent~, and quastions an~ued r~lative to the role
of Information Systems Technology in the coordination of the
inmtructionul-buu=d computers progrum; wh=thxr a consultant
WOUld be ~ired to assist i~ the implementation of the program;
an~ consolidation of the in~tr~tional-ba~ed computer program
with the county.
Mr. Barber instructed &toff to prepare an i~en for the Board of
Supervisors/School Board Liaison Committee to discuss cost
savings and services tho county could offer to schools relative
to t~e in$~ruotio~al-hased computer program,
~r, ~._.~9_.er then presented an overview of the ~eneral services
DeparTment and reviewed major recponsihilitie~ including the
County-wide records management program, ae then reviewed
productivity and efficiency measures of the Printing and Office
Supply Center including the annual printing impressions
incrma~ing 171 percent between FYi4 and FYP~ without additional
sta~ and stated issues and unfunded reguests ~or the Center
included office ~mpplies and mail delivery being .consolidated
with School a~minlstration. ~ stated the major
rsmpon~ibilitie~ of the Build'mgm and Ground~ Rection includ~
custodial, repeir/rencgaticn, grounds maintenance/landscaping,
and mechanical/electrical systems preventive m~in~enance and
repair.. He stated issues and unfunded rec/upsts for. the
Buildings and Grounds Section included no funds for cleaning or
grounds equipment for new facilities amd no replacement of
current'capital equipment. He then reviewed the Communications
amd ~lectronics Section's major responsibility, being to
maintain, sarviaa and repair the County's twa-way radio
eo~unication center' and ~tated the workload had ~teadily
~3-161 3/10/93
increased and the nes~ssary ¢o~D~ieation~ equipment would
eventually need to he replaced. He than premanted an overwiew
of the Garage/Fleet SesSion and reviewed majQr responsibilities
including maintaining, servicing, and repairing all County and
School vehialeo. He then reviewed productivity amd efficlenoy
increasinq from 100 to 167 from 1984 to 1992 and ~ile~ driven
ps~ mechanic increasing from 1.~ millioD to ~.R ~i~llon fr~m
1984 to 1992. ~e stated i~sues and unfunded regneots for the
Garage/Fleet section included supplying a ~ewer/water
connection %0 the Walm~ley Boulevard facility and replacement
of underground fuel tanks at ~ateaca Middle School,
There wa~ brief discussion relative to FY94 proposed funds of
~he Garage/Fleet Section and how t~i~ amount reflected
consolidation with ~he Sahool.
Mr. Daniel requested staff te prepare an analysis reflecting
the difference in funds for %he Garage/Fleet Section from the
FY93 budget and FY94 prapo~sd budget.
Mr. HauL, ar stated community services c~nslst~d of solid waste
management, avia=ion servi=e~ and the Registrar- ~ reviewed
the'ourbside-reey¢ling program needing to expan~ and funding
being a problem; trash and leaf c~11ection programS; and the
C~ester area residences repuesting expansion of the no-burn
area. ~e presented an overview Of the Sanitation Section and
reviewed major respon~ibilitiao including monthly trash
collection; weeXiy an~ seasonal leaf and yard wests collection;
recycling programs; and repair and maintenance Of three ols~ed
landfills.
Discussion, comments, and questions ensue4 relative ts the
moothly trash collection service; the cost to the County to
provide the monthly trash collsctien service; the oos~ to the
County in expanding the curbside recycling program; the options
available for these types of collection services offered ~y the
County; whether tho Co~%y Could provide the ~onthly tra=h
collection service only ta elderly and iow income citizens;
other options available to continue to provide the oerviGe; and
expamsien of the ne-burn areas to include parts of Cha~ter and
other a~eas such as Magnolia Green.
Mr, ,.Hammer then reviewed major responsibilities cf the
Regimtrur's office including voter registration a~d ~anagimg
~ew preoinot~ i~ compliance with state and federal laws. He
stated as co,pared to surrounding locmlities, the County has
There wes brief discussion relative to whether new vs~img
machines were included in the proposed badger.
Mr. Ha~er stated it was anticipated if the concept of "motor
voter" was approved, it would increase office workload i~ the
Regi,~trar'~ Office hy 33 percent.
Discussion, comments, and questions ensued relative to the
"motor voter" concept and how it would impa~t o~eratfon of the
Registrar"s ~ffiee.
Kr. Hammer then reviewed criminal jus~ise consisting of the
comu~onweelth Attorney's Office; the Sheriff's Office; courts;
the M~gistrates Office; and the Circuit Court Clerk's O£fise.
He reviewed strategic issue~ including e~pansion of ~he ~um~s
and implementation of facility studies. He reviewe~ strategic
ismue~ for the sheriff'e Office including the openimg o~ the
jail annex building which will require new deputies and stated
the Work Force P~ogram ha~ ~aved the County in, exee~s Of
$100,000 since tho Program began. Ho s~a%edmaJor issues and
u~f~huded r6queot~ for the Skeriff's Office included an up-to-
date ra~io system an4 completion of the new jail annex.
percentage of funding the County receives from the Compen~atlon
Board; the amount of the proposed budget funded by the
Compensation Board; whether the Work Force Program could be
expanded; and whether the purchase of add~tional equipment
could a~si~t in expanding the Program.
Mr. H~m~er stated the Commonwealth Attorney's office is
currently requesting assistance fre~ the 8tats Compensution
Board for 100 percent fumding of new per=ennui. He reviewed
the wictimwi~ne~s Program andthe request for adequate funding
for the ~rogram. He then presented an overview of the circuit
Court ClerR*s Office and reviewed meier responsibilities of the
Office including recordation and ~ressrvation of the County*s
land and~ other vital records; probate and ~state ~atters;
collection of Cir=uit Court fines and penaltle~.; and
maintenanae and i~ve~ment of trust and condemnation funds. ~e
then reviewed productivity and efficiency measurs~ of the
Office i~ludi~g the i~erea~e of 109 percent in both case
filings and recordings in calendar years isss to 1992. He
stated issue~ and unfunded requests for the Circuit Court
Clerk's Office included funding approval from t/%e county for
three deputy clerk positions and present staffing levels net
all.wing for in-court support for the new Judge. He stated the
0flies has been growing fa~ter than it~ e0~terparts across the
State and has the lowest stuffing level as compared to other
court~,
Chief Pittmae presented an overview of Animal Control,s
Department major responsibilities including responding to
citizen calls for assistance; impounding s:ray animals; and
promoting animal adoptions. He then reviewed productivity and
efficiency issues for the D~partment including calls for
~erviee end the number of animal~ impounded. He ~tated i~nu~
and unfunded priorities fo~ Animal Control included increased
calls for service resulting from reoldential growth and
increased response time; the inability to provide adequate
supervision; the impact of a leash l~w on the Department; the
issues surrounding the control of cat~; and increased pressures
from animal rights groups.
Discussion, comments, and questions ensued relative to requests
received fro~ animal rights groupo; hew a leash law would
impact the workload in the Depar~ument; and the Department's
response time to citizen calls for assistance.
It was generally agreed to recess f0t five minutes.
Reccnvening:
X0. INUO~ATION
Mr. Barber introduced Mr. Bart sheaf, Associate Pastor of
~ttrick Baptist Church¢ who gave the invocation.
AMERICA
Hr. Berber introduced Mr. Howell who led the Pledge of
Allegiance to the Flag of the Uni=ed States of A~eFica.
93-163
~3.. HEARINGS OF CITIZENS ON UNEC~EDULED FJ%TTFRfl OR C~IM~
13.A. DR. W. ~. DUNNAVANT, JR.. REGARDING TKB ASSESSMEET OF
Dr. Dunnavant stated he 15 a veterinarian practicing in the
Cdunty and he felt the issue ~egardinq ~e assessment of
been addressed adequately and the veterinarlan's were still
to observe the operations of the hospital.
Dr, Kida stated sh~ i~ the o~r of ~ive Forks Veterinarian
Clinic and e~res~ed concern~ about th~ amount Of taxes ~all
businesses pay. She stated she felt v~terinar~ans pro~ide more
co.unity services than otter processionals and reviewed
spaying/neut~rlng program for Qat~ in =oop~r~tion
record a co~y o~ an agreement relating ~o ~is
adoption of animals by her clinic, she further ~tate~
ve=eri~arians practicing in =he County an~ the County should
work together in th~se types 0f co~uni~-service efforts. She
taxes at a higher rate than human hospitalS.
~r. Barber stated ~s. Darlene Jerry, Pr~mident of thc
~esterfield Educatio~ Association, ha~ been
address the ~oar~ regarding the Rebec1 budget, but due to the
~ublic ~ea~ing beinq chanqed from April 7, 1993 to March 24,
1993, the request had been withdrawn. He further stated the
budget public bearing WO~ld be ~eld o~ Ma~oh 24~ 1993 at 7:00
p.m. at Lloyd C. Bird High School.
14. PUBLIC HE~RIN~S
~E ~EST~IELD P~K~ SYZTEM AT I~OE BRIDGE ~OFT~ALL
~OM~L~ ~0~ OP~TION OP ~ FOOD ~ON~ESSTON
~OFTBALL ASSOCIATION
Mr. Masden stated this date a~d ti~o ha~ been advertised for a
public hearing to eo~ider tb~ ~onv~yane~ of a lease of real
p~operty in the Chesterfield Parks System at Iron Bridge
Softball Complex for operatio~ of a £00~ eonce~slon by
Chesterfield Softball A~ooiatien.
Mr. George Beadle~ ~tated he attended the organizational
meeting of the Parks and Recreation Advisory Co~t~i~ion and h~
felt the Board ~hould ~upport the Co~i~on and its
re¢ommendatien~ in the same fashion a~ x~commendatlons from the
Planning Commission are submitted to the Board.
There being no one else te add,ess this issue, t~e p~blic
hearing was ~losed.
On motion s~ Mr. No.ale, seconded by Mr. Daniel, the
approved a lease cf real p~cpe~ty to Chesterfield Softball
Association fee the ~peration of a food concession 'at the
Ironbrldg¢ Softball Complex for two years, subject to th~
CeU~ty~S mta~ard i~BBe provi$ion~.
Ayes: Mr. Barbsr, Mr. Colbert, Mr. ~ani~l~ and ~r.
Absent: M_r. Warren.
5. WORK SRSSlON ON P¥~i PR0P0aR~_0PERATiN~ BUDGET (Continued)
~. Ma~den presented a~ OVerview of HUmun Services depsrtments
consisting of 'social services; H~alth; Mental Health/Mental
Retardation~Substance Abuse; Parks and Recreation; Library;
Lucy CQrr N~roing Home; Juvenile center; Juvehile ProBation;
Youth Services; Co~uni~ Div~sion; ~etrlal
~ension S=rvi=e; Houmin~; News an4 Pu~llc Info~atlon; and
Volunteer Services. He reviewmd the impacts of State
legislation, gFow~, and recession on h~n ~ervice agencies
.includin~ in--eases i~ caseloads an~ the unem~lo~ent rate,
wh~oh ~s the hlqhe~t rate 'in the past 1~ years.
T~ere W~s'b=ief discussion r~lative to the ~mplo~ent rate and
the divorce ~ate ~e County is u~rienclng.
~. Ma~d~n than r~viewed ~e aging population and need for
financial assistance and the increase in court ¢a~.
reviewed major responsibilities of the social
Department i~cl~ding financial services ~or aid to dependent
proteotive services, f0stcr cure, and services to th~ elderly.
He then reviewed pro~uctivity and efficiency measures of
Department including group orientation for appl~cantn
processing time; improved local a~to~atio~ for a~thorlzin9
purchase o~ ~ervices and pa~entm to clients and ~oviders; and
timely eligibility dete~inatlons under court order.
Ther~ wa~ brief discussion' =alative to th~ automa=ion
eligibilitydat~inatlons under Court order; a major redesign
pro~e~ o~ ¢a~; an~ fe~al and State welfare r~form
p~opo~al~. He r~viewed~ percentsge of incream~n i~ medicai~
Thare was brief dis~sslon relative to the COUrt order on food
mt~p issuance ~nd th~ need for staff in the financial
and reviewed major responsibili=ies of the Department including
~n~uring that contraception, ~r~natal care, i~uniza~ions, well
child care, and trea~ent of ~exually ~ansmitted diseases are
available to ev~Qn~ r~gardless of ability ~ ~ay;
S~ool ~eal~Pro~am. ~e reviewed p~0d~ctivit~ and efficiency
m~a~ure~ for th~ ~par~ent including~e School Health ~rugram
serving additional students and ~e need for more nurses;
cons~er visits continuing to in~raasm; and servlce~ %c other
County agencies continuing to increase. He then pre~ented an
overview and reviewed major responsibilities of ~e M~ntal
Health, Mental Retardation/S~=tan=e Abuse D~partmsnt
improving ~ quali~y of life of county oitizens with
risk of m~ntal illn. ss, mental retardation or substance abuse
~ou~h the provision of co~uni~-ba~ed ~ervice~. ~e th~n
reviewed the cuD-patient waiting li~t fur m~ntal health/mental
retardatlon/~ub~tan~e abu~ ~ervice~ and the ~eed for
competitive compe~sation for Group Kome staff to reduce costly
~urnover. He ~en pr~ented an overview and r~view~d ~ajor
re~pcnmibiliti~ of ~he Parks and Recreation DeDartment
including providing quali~y recreation s~rvices ~o County
parks and recreational facilities. He reviewed p~oductivity
and efficiency measures of the Department including the
increass in workload and the annual co~t per County resident
for park~ and re=rear,on amerce= a~ com9ared to re~ionai and
3/10/93
................ ~L._.IL ........... I ...I I ..... I i
natlcnal aYerage$, R~ highlighted needs for additional
for 17 new park facilities anticipated in FY94 and the
development o£'Henrlcus Park.
Dis~ussien, comments, and questions ensued relative to the
Henricus Park and the $3 fee previously proposed for citizens
· to pay to partioipat~ in athletic endeavors.
Hr. ~asdon then reviewed the Library's major responsibilities
including the ~oulati~n of library materials; reference and
readers' advisory services; programn for children; and
acquisition cf Date~ials.
T~e~ewas brief discussion relative ts whether funding for the
Meadowdale and Cluver Hill libraries wer~ included in the
proposed budget and the number of book~ per capita.
Mr- ~a~den stated issues and unfunded prierities for
Library included the opening and operation of aeado~ale and
Clever ~ill Librarle~; the operation of the expanded Ben Air
and Central Librarlos; masting t~e state's lowest love1 Of
achievement in books per capita; the purc/~ase of oo~puterlzed
catalogs; staffing far new and expanded libraries; and
~k%jor re~pennibilitlss ef thc Lucy'Corr Nursing Home including
providlngquaIity long-term care and rehabilitation services to
more than 200 Nursing Home residents end adult' day uare
participant~ iD order to meet their medical, social, and
psychologioal needs. He stated issues and unfunded requests
~or the Nursing Moms included funding cf =he feasibility study
the proposed nursing home; the County's continued compliance
with Kill--Burton requirements; and increasing the daily room
rates and other charges.
Discussion, comments, and questions ensued relative to
increasing the daily room ~ate~ by fi~e percent and how the
increase would .impac~ residents of the Nursing Nome in their
ability to pay th~ increase.
Mr. Masdem then reviewed major respensibilitie~ of the Juvenile
Detention Hone including operation of the group, hone as a
secure environment for juveniles charged with criminal offenses
and operation of the ~roup home fsr youth who require intensive
community services. He stated issues and unfunded requests
the'Detention Home includud maintenance on the 20 yea~-eld
Detention Home; computerize=ion and autcma=ion of both
f~cflities in cooperation with Juvenil~ Court Servicus; and t~e
increasing numbem of juveniles en~aging in serious criminal
behavior. He then reviewed productivity and ~fficienc~
oemments for t~e J~venile P~o~atien Center iBclu~ing operating
with the same number of staff although ca~eloads have increased
and th~ need £u= a branch office due to the present £aoility
bein~ crowded. ~e stated issuem and unfunded reque~t~ for
Juvenile Probation included facilities for a third judge; the
Co~onwealtb'e Attorney's Office ~eeding additional space; and
additional n~eds f~r the n~w family court facilities. He ~hem
re~i~wed major responsibilities for the Dep~r~ment of Youth
services including planning and coordinating youth services and
pr~gram~; re~earching an~ publicizing needs of youth;
identifying and p~bli¢izing resources for youth; promoting
collaboration and cooperation, conducting positive activities
fo= you=h; and suppo~ing th~ D~ug an~ Alcohol A~u~e Ta~k
Force, He ~ated i~sues and unfunded requests for Youth
Services in~ludsd a request far funds to staff a part-time
a~slstant. He then presented an ~verview of the 'Coma-Amity
Diversion Incentive Program (CPI) and com~nity Service o~der
(ese} and'major responsibilities imcludlng providing sentencing
alternatives and altel~native Dumi~ments rom courts; effemder~
93-166 3/10/93
, !
performing 39.,000 hours of community service; and supervising
State and CSO offenders. He stated the CDI Prcgramwas cost-
~ffe~tiv~ and ham an 85 p~r~ent success rate; He pfe~ented an
overview of the ~retriel Release Program and reviewe4 major
responsibilitie~ inoludingamsi~ting the cou~ts iff making more
informed bonding de=islens and reducin~ jail Qv~r=rowding. ae
them p~ese~ted an ovel~view of ~e Depurtment of ~xtension
Service and review~majo~ ~esDonsibili~ies includ~nq'pr~v~nq
rese~ched-~ed pro~s and info~ation on nutrition~ waste
and family financial manag~ent. He~reviewed productivity
of touch screen inter-active video packages' to help cllents
retrieve info~a~ion and ~e reduction of ~taff due to state
Discussion, co~ent~, and ~est~ons ensued relative to
researching ~e use of to,ch screen video pa~ag~s in the
County and the current method of p~ut managemunt to treat thm
~p~y moth.
~. Ma~den~en presented an overview of the H$%~ing Department
an~ ~tated ~h~ Depar~ent is =~rently funded pri~arily by
federal fee~ =ar~ed through handling housing case~. He
~eview~d ~ major r~pon~ibility of ~e Departmen~ being
management of th~ County's housing pro,rams for low and
moderate ' income citizen~. / He then reviewed major
responsibilities of News ~n~ ~ubl~c Infor~ti~ ~e~ice~
including me41a relatio~and publications. He revlewad
productivity and efficiency mua~uro~ {nol~i~g op~ratlng with
on~ professional staff member and ~klng extensive ume 0f
volunteers to ~eet objectives. H= th~n ~r~ente~ an ov~iew
of Voluntee~ Services and ~evlew~d ~ajo~ ~esponsibi~ities
including ~nsuring prompt and appropriate plac~ant of
volunteers a~d ensuring e~ansion cf the Proqram to all
departments by re.est, He noted Volunteer ~ervi~ provided
197,000 ~o~s of service last year.
There was brief discussion relative to the difference in funds
from the F~i budget to .FY94 proposed for Volunteer Se~t~es.
p~omotes ~gional cooperution on legislative and regional
issues.
Mr. Daniel re~mstmd ~taf~ to p~epare a list of key ad,ack
requests fro~ each department for review by the Board and to
Libraries'to be filed a~ p~l~c information.
(It ~ noted a copy of the ~uman Service~ work se~slon
presentation ~s filed w~ the paper~ of thi~ Board.)
15. ADJOURI~E~T
O~ ~otio~ of MX'. Daniel, seconded by Mr. Colbert, the Board
adjou~ned at S:15 p.m. until March 24, 1993, at 3:00 p.m., and
noted the public hearings related to the budget woul~ be ~eld
a~ 7:00 p.m. a~ Lloyd C. Bird High School.
Ayes: Mr. ~arber~ Mr. Colbert! Mr. Dan~el~ and Mr, McHale.
Absent: Mr. Warren.
I~ne B. Ramsey /
County Administrator
Arthur S. Warren
Chairman
93-167 .3/1~/93