03-31-93 MinutesBO~D O~ BUP~RV~BOR~
~r. Arthur S. ~arren, Chairman
Mr. Edward B. Barber, Vice Chrm.
Mr. Whaloy M. colbsrt
Mr. Wa~ry ~. Dan~el
Mr. J. L. Ms.ale, III
Mr. Lane B. Ramsoy
County Administrator
MS. Barbara Bemno~%, Dir.,
Office on Youth
Ms. ~arilyn E. cola, E~ec.
A~t. to CO. Adnin.
Chief RQbergL. E~nos, Jr.,
}ir. Miohaet Holden~ Dir.
Parks and Reoraation
~r. Bradford S. Hammer,
Deputy Co, Ad.in.,
Management services
Uir.~ General
Deputy Co. Admin.,
Mr, SteV=n L. Mica~,
Mrs. Pauline A. Mitchell,
Dir., New~ & Public
Information Servioe~
Mr. F. O. Park~,
In£o~tion Sy~tom~ Tech.
Polic~ D~Dartmont
Ms. Theresa M. Pitts,
Clerk to the Boar~
M~. Jes~ B~ith, Dir.,
Social Services
MLr. James J. L. Stegmaier,
Dir., Budget &
]4r. ~. D. Stith,
D~p~ty Co. Admin.
Coamunity Development
Dr~ ~Obert Wagenknecht,
~Lr. Erederick willis, Jr.,
Pit., H~mum Resource Mgr.
Y~. Wa~e~ called the r=gulurly scheduled meeting to order at
3:05 p.m.
On ~otio~ of Mr. MeHalo, secon~o~ by Mr. Col~ert, the Board
euspended it~ rul%~ to amend the agenda to add an ~xecutive
real property for public purpose pursuant to Sec~ion 2.1-344(a)
(3), Coda of Vi~ginla~ 1950, a~ amended, relatinq to the
con~truction of a loop a~ r~mp at f. he Route 2BB/Powhite
Parkway intersection.
On motion of F,~'. McJ4al~ ~eoo~ded by M~, Colbert, the Board
adde~ an ~xecutivo Session for discussion oS t. he con~itlon~
acquisition o~ u~e of real property for public purpose pursuant
to section 2.1-34~(a) (3), ~, 1950, as amended,
~elatiDg tO the Construction of a loop and ramp et the Route
288/Powhite Par~way int~rsection and, adopted the agenda as
amended.
9~-207 3/31[93
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Mr. Ramsey outlined %he community contracts and ¢ontrik~ltions
Fund departments. Ne stated staff recommends approximately
$2,561,800, or about One-half of the $5,000,000 surplus revenue
~e expended for =hess items and the other half be available ts
the School Syste~ for similar ~xpunditurus.
}~r, Daniel requested the Board to consider increusing funding
for the A~ts Council of Riob/~ond from tho ~roposed $10,000 to
$15,000 and to provide the Richmond Sy~phony/Family Concerts
with $15,000, as he felt the Catty would benefit from
t~es of activities.
budget fo~ %~e ~e%~o~olit~ Richmond convention and Business
B~eau as i~ related to ~e booking of rooms; ~he r~ezt from
~e~ristmas Mother Co~ittee for a new building;
A~s in ~uuation is separate or Dart of ~e Arts Co~cil
Ri~mond; amd the contribution to ~enricus Fo~dation.
Mr. Ram~ey ~tated the Virginia ~i~to~ical society ha~ requested
a con~bu%~on, for the first time of the County, and the
localiSies to participa%s.
~. ste~aier reviewed ~e county's list of items for General
an additional Juvenile and Domestic Relations Cou~
Th~r~ wa~ brief discussion relative to whether the n~w Judge
was p~r~ of ~e Family CO~=
~. ste~aier continued to review ~he lis~ of
item~ including e~ipment for park maintenance of new
facilities and the erosion project for Henriou~ Park.
T~e~e was b~ief discussion ~elative to the e~ipment and
whether the dounty of Henrico might assist in the f~d~ng of
the erosion project for ~enricus Park project.
ite~ including the purchase of the ADAPT sys~ for
ladder truck for =he Fire Department; and furnishings for the
public safety training center being include~ in the fun~in~ for
~e project.
would ~ ads,ate to e~and the leaf picku~ in Chester. ~e
continued =o review ~e li~= including reDlaoem~t capital
=~i~munt for Buildings and G~ounds and ~edi~g ~e
Jail lighting ~o meet s~a~e
~ere was brief dis~ssion relative to meeting the State
nundated standurds for lightin~ ut the Jail.
items including c~puter h~r~warm for mmnm~ent of
~v~nil~ Justice System; capital e~i~ment for new/e~anded
=pace for Buildings and ~rounds; reDlao~ent of m~crof~lm
reader printers for ~e Circuit Co~t Clerk's office;
replacement of the Radio sys~ for ~e sheriff's
93-208 3/31/93
replacement of security loc~s £or the Jail; automation of the
cash receipts system in the Treasurer's Office; automation of
~usine~s license records in the Csmmlssion~r of
office; replacement of furalture/workstatlons £er the
Asseamor's office; and hsnd/%eld data collection devices
testing purposes for the Assessor's and Building Inspection
Offioe~.
There was brief discussion relative to the cost ]benefit in
purchasing the handheld data collection devices.
}tx. Stegmaier sontinued to review the list of non-recurring
items including a small rubber-tired loader for~he~ngineerlng
Department ts improve the productivity of drainage crews. He
Noted the total ec~t of non-recurring item~ for the County
totals
There was brief discussion relative to funding for the
pediatric advanced lif~ support system for the Fire bepartment
and ~r. Daniel requested this it~ be added to the
~ergenc~es and the resources the Fire Depa~ent wo~ld need to
meet this time.
reoo~e~datio~s o~tli~i~g howls Fire D~partment can incres~e
~eir arrival time for eme~g~n~ oall~.
Discussion, co.ants, an~e~t~ons ensued relative to crlt~cal
issu%s of the Polic~ D~pa~tment including additional
staff, additional ~olice officers and sup~sor~; the
implementation of a records management ~y~; the
of vehicle~; =he m~odol0~y used in prioritizing the list of
~o~-~eC~rring items and mandated pro~a~ not being funded;
whether the School Risk Manag~t Reserve is being ~unded by
the Schools or ~e County and ~e amount of funds
~, St~aier th~n reviewed non-reciting e~ndit~es ~or~e
Schools including capital outlay for e~pment and v~icles;
trailer lease and relocatio~ Of trailers; new textbooks; and
physical plant repairs. He stated the non-recurrin~
expendlture~ tota~ approximately $6 million.
all i~s on t~e S~ool's list We~= non-r~cu~ing it.s; the
total amount of the items on ~ S~OOl~S lis~; the School
Board p~ioritizi~g ~eir list of non-recu~ing items and tho~e
items b~ing inoluded in the proposed school budqe%; ~e School
Sy~t~'~ Five Year Plan and the cost projection for the Plan;
and the process and timeframe in wh~ch~e Boar~ of
adopts the budget.
add.cks.
Discussion, C0~ents, and ~e~tions en~ued ~elat~ve to
it.s discussed with ~e Social Services Board, the Co~unlty
Semites Beard, and the Drug and Alcohol ~use Task Force were
included in ~e list of addback~; whether any it.s on the top
priority addback list were Stat~ ~andated; :thc re.est by ~e
f~efi~hter~ fro~ infeotious disease due to greater
medical service involv~ent; w~ether the projected $5 ~illion
~evenue amount has changed and the timefram~ in ~hlch
amount would be better clariS!ed; and ~e request ~ the Fire
Department for the purchase of pediatric ~R ~quipment for
rescue squads to ~iD a~ulances wit~ advanced life
e~ipment for the treatment of pediatric
'1 7 ........ I ' 'l"'""E 'ri' ' '
Mr. McKale reoi~ested the Board to consider ek~anding the non-
burn area to include chester.
Discussion, co~t~ents, and ClUeStlons ensued relative to
redu~tien in fees and fee increa~e~ include~ in the budget and,
Specifically, in the area of sanitation.
Mr. ~cHale stated he would like to encourage citizens bo
trash ~e ~he landfill rather than ~reating a situation where
trash is being dumped on the roads.
Mr. Barber ~tated he was concerned about the County contiseing
to provide fsr thmse ty~es e£ programs and not charging a fee.
Mr. Daniel ~tated he felt fees for vacuum and leaf pickup and
residential landfill fees should be addressed by the Board.
of a probate tax for the Ci~cult Court; the amount of money
:aised by the tax and how it weuld impact aD individual's
e~tate; other options available in addressing the needs of
Circui~ Ceur~ Clerk's 0flies; the impact and cost to the County
i~ p~ov~ding free collectios tsrpe services to citizens; whether
the free trash collection program can be provided based
iinaneial need; franchising competitive bidding for the waste
system; and whether the 38 percent increase in requests for
free t~as~ pieRnp is included in the cost of the program.
~ ~P AT ~ RO~ ~8~/PO~ITE P~AX I~ERSEC~ION
On motion of Mr. Daniel, seoonded byMr. Mc~ale, th~ BoaTd w~=
into Executive Session for 01~c~ion of the con~itlon,
acquisition or u~e of ~eal Droperty for public purpos~ pursuant
to section 2.1-344 (a)(3), Cod~ of Virginia, 19~0, an ~mended,
~elating to the const~ction of a loop and r~p at the Route
288/Powhite Parkway Jet,section.
vo~e: unanimous
Reconvening:
On motion of /~r. McHale, seconded by Mr. Daniel~ the Beard
adopted the following resolution:
W~{~R~AS, the Board of Supervisors has this day adjourned
into Executive Session in accordance with a formal vote of the
Board and in accordance with the provi~ion= of the Virginia
Freedo~ ef Information Act; and
WHEREAS, t~e Virginia Freedom of Information Act effective
July 1, 1989 9rovides for eertifieatien t~at suca executive
Session wes conducted in conformity with law.
~OW, ~HBREFORE BE IT RESOLVED, the Board of County
Supervisors does hereby ee~ti£y tha~ to
member's ~sowledge, i) only public bu~ines~ matters lawfully
e~empted from open meeting requirements under the
Info~ation Act were discussed in the E~ecutive Session to
which this certification applies, and
ii) only such public business matters as were identified in the
Motion by whlch ~he Executive Session was convened were heard,
~iscussed or uonsideredhy the ~oard. No member dissents from
this certification.
Th~ Board being polled, the vote was as follows:
Mr. Morale : Aye.
Mr. Daniel : Aye.
Mr. Colbert: Aye.
Mr. Berb~r ~: Aye. , ~
14r. Warren : Aye.
On motion of Mr. Daniel, oeo0n~ed by 5ir. MoHale, the Board
euspended its l~les and added Item 6., Authorization for County
Adm~nlotrater to Seek State Council of Debt Approval for
RefUnding Series 1980, I986, and 1987 Bonds and Certificates of
Participation and added item 7., Authorization for County
Administrator to Send a Letter to the Virgini~ Department o£
Transportation Provld~ng for the Construction ~f a Loop and
Ramp at the Route ~88/Powhite Parkway Interchange a~d, adogted
the agenda ae amended.
Vote: Unanimous
M~. Hammer st&tud staff was reguno%fng the County Adm~n~otrato~
of Participation. He further =tated th~ refunding would result
in a potential ~aving= of approximately $~5,000 - $38,000 of
On motion of Mr. Me.ale, seconded by l~r. Colbert, the ~oard
D~bt ~ppreval of the refunding of Series 1980, Lg~, and series
Mr. bani'el stated the COunty has attempted to have
additional loop and ramp construu~ed at ~he Route
result, of several yearo of discus~ion~ meqotiation~, end
meetings with representatives of the ~irglnla Department of
Transportation (VDOT), leglslator~ and others, the countF has
reached an agreement with VDOT to begin oonstruGtion of the
Route 2SS/Pow~i=e Par~way interchange loop and ramp in
He further stated VDOT recognizes that there is no legal basis
be~ e££erts =o 91ye a h~gh priority to funding $14 million in
improvements to the Powhlt~ ~axkway toll roar and itc
connecting roads from the general account of the toll road when
funds ar~ available; and that the County agreeo to treat the
Route 360, as having been ~ilt with $14 million of its $22
~3-211 3/31/93
millio~ Contribution tot he Powhite Parkway toll road; and the
agreemen~ means that unless action is taken by various State
agencies and the General Assembly in t~e future, the Connty
Will not be reimbursed for the $1~ million.
Mr. Daniel then made a motion, seconded by Mr. MoRale, for the
Board to authorize the County A~inlstrator to send a letter to
the Virginia Department of Transportation and to include in the
letter the ma]or elements a~ outlined providing for the
construction of a loop and ramp at the Route 288/Powhite
Par~way int=rehang~.
Mr. Micam clarified the County will De requesting V DOT and the
Treasury Board to use their best efforts to gi=e a high
priority to funding the $14 million in improv~ment~ to the
Pewhit~ Parkway toll road and its connecting road~ and noted at
that ¢ommltment.
Mr. Warren called for the vote on the motion made by biT.
Daniel, seconded by ~r. MCHale, for the Board to authorize the
county Administrator to mend a letter to the Virginia
Department of Transportation and to include in the letter
majorelement~ as outlined providing for the con~rue~i~n of a
loop and ramp at the Route 288/Powhite Par~way
Vote: Unanimous
On motion cf Mr. Colbert, seconded ~y ~r. HcHale, the Board
recessed to King's Korner Restaurant for dinner.
~ote: Unan~mou~
Reoonvenlnq:
8~OOL BOARD
~.'Warren welcomed everyone to the meeting.
Mr. Tim Br~n, Chai~an ~f the School Board, stated in
develoDing the school budget, ~e apBru~riat~ proce$~
followed and included input from citizens a~d assistance
reviewed from all so~ce~ in detraining critical priorities
Boar~, staff, c~unity and business organizations, and the
$251,834,400. He reviewed the School Operating ~nd; major
objectm of ~en~e comDo~ng the S=hool O~eratln~ ~nd; and
pro~ected debt so--ice e~ense. ~e stated the Co~ty ha~ a
special burden of school age ~il~ren an~ the s~ool system
growing by three percent annually. Ke f~er stated
effort to addre~ ~e~e issues, critical priorities would
School Board hoped the Board of 8upe~isors will make a
co~itment to fun4 the cost of ~owth in ~e pupil 9opulatlon
a~ well a~ ~e incr~ental portion of the priority
f~ds for th~ r~lac~nt of ~hool bu~s; an~ ~h~ ~rogram
pupil~teacher ratio; and planning tim~ fo~ teache~ at
budget including an increase in sta=e aid, stats sales tax, and
the proposed increase in County funding. He then revlewedthe
revenus snmmary o£ County General Fund transfer and stated the
School Board i~ requesting the Board of Supervisors to revi~e
the appropriation process .to ~nclude a lump sun for east% fund
rather than continuing to appropriate School budgets by
appropriation category. He stated the schoel Boa~d budget
been d~veloped in · fiscally responsible manna=, while
maintaining a commitment of excellence that is the foundation
of the ~ssterfield County ~blic Soheols. ~e ~urther stated
additional funds have been identified resulting in a difference
cf $5.3 million hstween the school Board request and the
funding enrrently identified as available by the Co~ty.
M~. Wa=~en stated the chairman~ of both Boards, the County
Administrator, and the School ~uperintendent had met to discuss
the School's request.
Mr. P~lmsey~ reviewed a list of possible items to reduce the
~ifference between the School Board's request and the Coumty
Administrator's recommended budget to include $2.~ million -
funds for non-recurring items; $200,000 reduction in
anticipated rate ~ncrease for School's health care £rom 14
percent to 10 percent; $800~000 - recordation tux revenue from
State; $1 million - re4uotlon in hame for Schools for e~timate
o~ unspent funds; and $~00,0oo School fleet maintenance
recommendations leaving a remaining di~farence of $3.8 million.
Discussion, comments, a~d q~es~ions ensued relativ~ to the
SC~COi'~ health plum as compared to the County's b~alth plan;
the methodology used in assessing health care percentage~ far
county end School employees; whether the County and Schools
Were paying the same ameunt towards employee benefit packages;
the $1 million School surpluz; the policy to encourage
efficiency and discourage year end spending~ funds for
~eplecement school buses; the methodology=sad for salarioe for
now positions within the school System; the process in which
the School Board b~dget Was developed; the cost of the scheel's
~iwe Year Plan and clarification of the Plan to the Board of
R~pervisors; the $o¢iel studies curriculum; the cost of
te~tbooke~ pupil/=eachar ratio es it relates to space needs;
whether a meals tax could b~ given consideration with those
fund~ halng designated to school construction; whether there
were any legal technlcalfti~ which would prohibit the Board
from designating revenue generated for school construction
need~; the Count¥'~ reques~ for a listing o£ non-recurring
school costs and the SChool's decline to prioritize their
listing; and the responsibility of %~s School superintendent to
provide i~f0r~ation ~equesfed hy the County Administrator and
the County being able =a make decisions on information
presented.
Mr. Warren excused himself from t]~ meeting,
There was brief discussion relative to the School ~oard meeting
the County's request to prioritize the School's listing of non-
recurring
Mr. ~arren ret~r~ed to the meeting.
DisGusslon, commence, and questions continued relative to the
Board cf Supervisors beinq able to make sound financial budget
decisions ba~ed on information presented to them and the need
for the Sc~hool Board to prioritize it~ list of 'non-recurring
· items; what a=tlen can be ~aken to restore baccalaureate
~erviees in the County ~chool System; t/~e lccal~t~e~ in the
State which ar~ still having baccalaureate services~ the
differences ia pay scales for employees Of the County as
compared to schools; the definition of a full-time employee
working in the School System; the statu~ of conselldation
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issues between the CO~ty and schools; the number of qualified
applicants that apply for teacher positions; whet-her the
pupil/teacher ratio was projected to be better ne~t year as
compared to this year; and whether the School programs for'at-
risk children would remain the same if the School budget does
not receive full funding.
Mr. Warren expressed appreciation for the opportunity to meet
(~t isnote~ a copy o£t~he Sc-heel Boardls pre~ent~tlen is £iled
with the papers of this Board.)
4. /%DJO~RNMENT
On motion of Mr. Warren, seccndsd by Mr. ~c~ale, the Board
adJeurned at 9:05 p.m. un%il April 14, 1993 at 3:00 p.m.
Vote: Unanimous
Administrator
Arthur $ ·' Warren
Chairman