The URL can be used to link to this page

2010-08-25 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~„ Meeting Date: August 25, 2010 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Title: Assistant County Administrator Attachments: ^ Yes ^ No o~Ofloi County Administrator's Top 40's List I. II. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Business Climate Survey 6. Business Fee Holiday (Extension) 7. Census 2010/Redistricting 2011 8. Citizen Satisfaction Survey 9. Community Risk AnalysislEmergency Service Coverage 10. Countywide Comprehensive Plan/Public Facilities Plan 11. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 12. Hydrilla Issue 13. Irrigation Policies/Demand Management for Water Use 14. Low Impact Development Standards 15. Magnolia Green CDA 16. Mass Grading Ordinance 17. Meadowville Interchange 18. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 19. Postal Zip Codes 20. Results of Operations 21. Private Sewer Treatment Facility 22. Sign Ordinance 23. Sports Quest 24. Streetlight Policy 25. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property 26. Utilities Policies and Managed Growth Ongoing Proiects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Cash Proffers 4. Citizen Budget Advisory Committee 5. Efficiency Studies -Countywide 6. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds ~O~}~~~ 1 Updated 8/ 10/ 10 County Administrator's Top 40's List 7. Financial/Budget Issues 8. Fort Lee Expansion 9. Joint Meetings of Board of Supervisors/School Board 10. North American Project (at Rt. 288 and Rt. 10) 11. RMA Work Group 12. RRPDC -Large Jurisdiction Committee 13. RRPDC -Transportation Strategies Work Group (work on hold) 14. Sports Tourism Plan Implementation 15. UASI (Regional) 16. Upper Swift Creek Water Quality Ordinances III. Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. CBLAB Discussions -12/2009 5. Citizen GIS - S/2010 6. Citizen Satisfaction Survey -12/2008 7. COPS Grants 8. Efficiency Studies -Fire Department and Fleet Management - 6/2008 9. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 10. Electronic Signs -1/2010 11. Board's Emergency Notification Process 12. Employee Health Benefits -Contract Renewal - 8/2009 13. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 14. 457 Deferred Comp Plan (Approved) 15. Hosting of Hopewell Website 16. Impact Fees for Roads - 9/2008 17. In Focus Implementation - Phase I - 8/2008 18. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 19. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 20. Jefferson Davis Streetscape Project - S/2010 21. Leadership Exchange Visits with City of Richmond 22. 2010 Legislative Program - 3/2010 23. Meadowdale Library -11/2008 24. Minor League Baseball (new team) - 2/2010 25. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 26. Planning Fee Structure (General Increases) - 6/2009 27. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 ~~~~~'3 28. Planning Fees (Holiday for Commercial Projects) - 8/2009 29. Police Chase Policy (Regional) - S/2010 2 Updated 8/10/10 County Administrator's Top 40's List 30. Potential Legislation -Impact Fees/Cash Proffers -1/2009 31. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 32. Property Maintenance -Rental Inspection Program 33. Public Safety Pay Plans Implemented (Phase I) - 9/2008 34. Redistricting 2011 Calendar/Process Report 35. Regional Workforce Investment Initiative 36. Southwest Corridor Water Line - Phase I - 7/2008 37. Sports Tourism Plan -1/2010 38. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 39. Ukrops Kicker Complex -soccer fields -Opened 8/2009 40. Upper Swift Creek Plan (Adopted) - 6/2008 41. VDOT Subdivision Street Acceptance Requirements - 7/2009 42. VRS Benefits for New Employees - 7/2010 43. Walk Through Building Permit Process -10/2009 44. Website Redesign - 6/2009 45. Wind Energy Systems - 3/10/2010 46. Wireless Internet Access in County Facilities - 9/2008 47. Watkins Centre 48. Woolridge Road Reservoir Crossing Project - S/2010 ~~~~~ 3 Updated 8/10/10 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,n, Meeting Date: August 25, 2010 Item Number: 2.8. Subiect: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Robert Crum, Jr., Executive District Commission, and Mr. Kim Richmond Chamber, will brief the Region Collaborative's Strawman Preparers Janice Blakley Director of the Richmond Regional Planning Scheeler, President and CEO of the Greater Board of Supervisors regarding the Capital Draft of Regional Priorities. Attachments: ^ Yes ~ No Title: Clerk to Board of Supervisors 'baooos v ~ ~ o + + f ~ Q c~ ~ _ t ~ ~ o ~ a~ s ~ ~ _ ~ ~ ~ c ao +.~ ~ ,~ O ~ L L N iA O O = ~ Q ~; N .~ v O ~ V ~ N ~ Q' ~ ~ ~ ~ Vf C O C i - o ~ N 3 N a L 'aA ._ ~ ~ ~ Q Q J ~ N ~ m % i m U t~ . ~ . ~ • • • • • • .a = C ~ ~ 3 O ~ C s O ~ ~n ~ u dr0 O ~ ~ ~ ~ ~ O p b iA ~ ?~ ~ 3 o N ~ . ~, f~ _ ~ ~ ~ c O 3 N 3 L c~ o o ~ O ~ ~ ~ ~ ~ ~ c ~ a~ . 4A C ++ ~ .N ~ ~ O GJ ~ O H p C O .i i ~ O ~ t ~ ~ ~ L i ~ ~ ~ ~ U • V 0 V ~ '~ Vf ~ IL ~ ~~ ~ i ~ ~ • • • • • • i ~ ~ V N s. ~ ~ ~ O ~ GJ .Q _ O O ~. ~ Q ~ a, ~ aro 3 +~ N ~ ~ , N 3 0 ~ Q O ~ ~ ° ~ c ~ ~ >. ~ ~ . +~ ~ a +r i ~ 3 ~ L ~ c~ ~ ~ ~ O +, '~ _ o ±+ C ~, ~ ~, _ .~ c ~ Q ~ fa O ~ - .Q N = O ~ ~ O y _ ~~ ~ O ~ ~ o W ~ n ~ O V 2 c% C C ~ ++ f ~ c ~ s ~-+ C C i ~-+ W CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 5.A. Subiect: Recognition of 2010 NACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Annually the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce that Chesterfield County is the recipient of five Achievement Awards this year. Representatives from the appropriate departments are present to receive awards (see attached). Preparers Marilyn E. Cole Title: Assistant County Administrator Attachments: ^ Yes ~ No # 11~~O6'J~8 2010 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 5 winners out of 11 entries DEPARTMENT PROJECT Emergencv Communications Richard Troshak Metro Richmond Regional Emergency Communication Director Recruitment Initiative "A unique partnership between Chesterfield, Hanover, Henrico and Richmond to recruit personnel to adequately staff area emergency communication centers. " Human Resource Mana ement Margaret Brogley Operational Seasonal and H1N1 Influenza Senior HR Analyst Preparedness Plan "An innovative plan providing a countywide approach to respond to the seasonal and H1 N1 influenza outbreaks. " Libraries Anna Wilson-Stillwell Librarian Consumer Health Information Project "The first public library system in Virginia to pilot a project to bring consumer health information training and services to the public at convenient times and locations. " Planning Brian Chamberlain Volunteer Sign Removal Program Code Enforcement Off cer "By taking ownership at the local level, the county and citizen volunteers are able to address the issues of blight, safety and litter caused by illegal signage along public roadways. " Risk Management James Carpenter Loss Prevention Manager Driver Safety Program "Through the use of proactive and reactive techniques, this program is helping the county manage its risk and reduce the overall cost and frequency of automobile collisions. " ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 5.6. Subject: Recognition of 2010 VACo Achievement Award Winner County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Chesterfield County's "whoa Baby" campaign, created by the Health Department has been selected as one of 14 winners in the VACo 2010 Achievement Awards Program. The "Whoa Baby" campaign is a unique approach to addressing preconception health issues that was developed with the assistance of high school students in Chesterfield County. The involvement of students made the messages and outreach to adolescents more meaningful. Mr. Gage Harter, Director of Communications for VACo, will present the award to representatives from the Health Department. Preparers Marilyn E. Cole Title: Assistant County Administrator Attachments: ~ Yes ^ No ~~~0~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 5.C. Subject: Resolution Recognizing Mrs. Mabel Estelle Mann Boyd on Her 100th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing Mrs. Boyd on the occasion of her 100th birthday. Summary of Information: Mrs. Mabel Estelle Mann Boyd has lived in Chesterfield County for 96 of her 100 years and has been an inspirational example of family values, caring for others, strength and civic responsibility. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No ~~Q~1 RECOGNIZING MRS. MABEL ESTELLE MANN BOYD ON HER 100TH BIRTHDAY WHEREAS, Mabel Estelle Mann was born on August 30, 1910 in Henrico County, Virginia; and WHEREAS, her family moved to Chesterfield County when Mabel was four years old; and WHEREAS, along with her family, Mabel joined the Chester Baptist Church and has been active in the church for many years, including teaching Sunday School and always ensuring that flowers were in the church, and she often used her talents to create beautiful arrangements for special occasions; and WHEREAS, she attended Chester Agricultural School, graduating in 1929 from what was then named Chester High School; and WHEREAS, Mabel played basketball while at Chester High School, and was captain of the team in 1929; and WHEREAS, after graduating from high school, she was hired by DuPont to work at the company's new plant, and within three months was promoted to a supervisory position; and WHEREAS, Mabel married J. Arthur Boyd on September 28, 1931 at her home in Chester, and the Boyds both worked at DuPont, where Mabel earned $0.29 an hour and Arthur earned $0.27 an hour, prompting him to tell people he had married Mabel for her money; and WHEREAS, in 1933, Mabel and Arthur moved in with Arthur's mother, who had suffered a stroke, so Mabel could assist with her care on the farm, which included a cow, chickens, pigs and a vegetable garden that needed to be maintained; and WHEREAS, Mabel and Arthur had three children while living there and Mabel assisted with caring for Arthur's mother and later, also a niece whose mother was sent to a tuberculosis sanitarium; and WHEREAS, following the death of her mother-in-law in 1943, Mabel and her family moved in with Mabel's mother in her home at the end of Dale Lane in the county; and WHEREAS, their son Robert David, or "Bobby" as he was known, succumbed to meningitis at age 11 during this time; and WHEREAS, over the years, and particularly during the World War II years, Mabel and Arthur took in various people who had nowhere to live, at times housing as many as four families in the home; and ~~®~~~ WHEREAS, Mabel will long be remembered for attending to the needs of others in the Chester community - delivering food to families, cheering them up with a flower from her award-winning garden, and countless other acts of kindness; and WHEREAS, Mabel joined the Chester Garden Club during the 1940s, and was named an Honorary Member for Life in 1995; and WHEREAS, Mabel and Arthur purchased land off Osborne Road in the 1940s, and using lumber and other materials from a home they bought in Amelia County for $200, Arthur built a home on the property located on the appropriately named Boyd Road, which the family moved into on March 3, 1953; and WHEREAS, Arthur became a well-respected homebuilder in Chesterfield County, and Mabel assisted him with his business; and WHEREAS, in addition to their three children, Mabel and Arthur were blessed with six grandchildren and nine great-grandchildren; and WHEREAS, Mabel and Arthur celebrated their 50th anniversary on September 28, 1981, and Arthur passed away in June 1982; and WHEREAS, one cannot think of Mabel and Arthur Boyd without remembering the saying, "They sure don't make them like they used to!"; and WHEREAS, Chesterfield County, Virginia, is extremely proud to call Mrs. Mabel Estelle Mann Boyd its own; and WHEREAS, Mrs. Boyd's 100th birthday on August 30, 2010, is a suitable time to recognize a lifetime of commitment, compassion, exemplary accomplishment and a work ethic unsurpassed by anyone. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of August 2010, publicly recognizes the inspirational accomplishments and example set by Mrs. Mabel Estelle Mann Boyd, and on the occasion of her 100th birthday, extends to her on behalf of all Chesterfield County residents hearty congratulations and best wishes. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Boyd and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. U'~~~?3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 5.D. Subject: Resolution Recognizing Mrs. Patricia H. ("Trish") Beasley, Office of the Commissioner of the Revenue, Upon Her Retirement County Administrator's Comments: County Administrator: Adoption of the attached resolution. Summary of Information: Mrs. Patricia H. ("Trish") Beasley will retire from the Office of the Commissioner of the Revenue on September 1, 2010, after more than 36 years of dedicated service to Chesterfield County. Preparers Joseph A. Horbal Title: Commissioner of the Revenue Attachments: ^ Yes ~ No '6~ooz4 RECOGNIZING MRS. PATRICIA H. BEASLEY UPON HER RETIREMENT WHEREAS, Mrs. Patricia H. ("Trish") Beasley will retire from the Office of the Commissioner of the Revenue on September 1, 2010; and WHEREAS, Mrs. Beasley began her public service with the county as a clerk-typist in the Office of the License Inspector on June 10, 1974, and has faithfully served Chesterfield County for thirty-six years; and WHEREAS, Mrs. Beasley, through hard work and dedication, progressed within her career, transferring to the Office of the Commissioner of the Revenue on August 3, 1981, and advancing from the position of auditor- assessor to senior positions including business license supervisor for many years; and WHEREAS, Mrs. Beasley grew with the county and demonstrated versatility and the highest level of customer service and integrity with her work; and WHEREAS, Mrs. Beasley worked with the best interest of her customers at heart, and paid particular attention to taxpayers, especially contractors, who had special circumstances affecting their licenses or other regulations; and WHEREAS, Mrs. Beasley was often known to come in to work early and stay late; and WHEREAS, Mrs. Beasley remained available to assist her co-workers and staff, especially with irate taxpayers, despite a heavy workload; and WHEREAS, Mrs. Beasley was always willing to share her knowledge in departmental processes, regularly explaining complicated steps to co-workers; and WHEREAS, Mrs. Beasley's vast knowledge, years of experience, and tireless dedication to supporting and achieving the goals and objectives of the Office of the Commissioner of the Revenue have enabled her to make a significant contribution to the success of this office; and WHEREAS, more than anything else, Mrs. Beasley has been a loyal friend to many, never short on comments and advice, or even a joke or two, with a friendly and fun attitude that will be sorely missed at the county. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of August 2010, publicly recognizes the contributions of Mrs. Patricia H. "Trish" Beasley to the citizens and administration of Chesterfield County and extends appreciation for her commitment to the county, congratulations upon her retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Beasley, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~5 ~... .. i ,„, .~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 5.E. Subject: Resolution Recognizing Flagstop Corporation for Its Contribution to Chesterfield County by Awarding Them the 2010 Employee Impact Award County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The County recognized Flagstop Corporation, which is located at 11031 Iron Bridge Road, at the annual business appreciation event on May 19th as the 2010 Employee Impact Award winner. The awards recognize companies that consistently contribute to Chesterfield County through community service, innovative products and services, job creation, tax revenue, being an employer of choice and ethical business standards. Flagstop Corporation has demonstrated its dedication and commitment as an employer of choice, setting high standards for its employees and providing the support for them to rise to the occasion. The Flagstop team provides exceptional customer service. Employees are rewarded with bonuses, profit sharing, and top quality training and professional development opportunities. Preparers E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ yes ~ No # ~~~90:~6 RECOGNIZING FLAGSTOP CORPORATION AS THE 2010 EMPLOYEE IMPACT AWARD WINNER WHEREAS, the Chesterfield County Board of Supervisors and Chesterfield County Economic Development established a Business Awards Program to recognize existing businesses within the county that contribute to the county's economy and its citizens; and WHEREAS, Flagstop Corporation is located at 11031 Iron Bridge Road and employs 102 people; and WHEREAS, Flagstop Corporation is a full- and self-service car wash, and several of its locations also offer a small business center and quick Tube service; and WHEREAS, Flagstop Corporation was formed in Chesterfield County in 1981, continues to maintain its corporate headquarters in the county, and has grown from one location to six locations throughout the Greater Richmond Region; and WHEREAS, Flagstop Corporation's president, Bob Schrum, leads by example by consistently giving back to the community through sponsorship of numerous community events and organizations and serving on the Sustain Our Communities Committee and other boards and committees; and WHEREAS, Flagstop Corporation holds its employees to a high standard and provides extensive training and support to help its employees meet and maintain those standards; and WHEREAS, over 1,000 hours of community service are given back to Chesterfield County annually by the Flagstop team; and WHEREAS, Flagstop Corporation offers a wage and benefits package to its employees above the industry standard in order to retain a staff that embraces Flagstop's corporate values in providing exceptional customer service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of August 2010, publicly recognizes Flagstop Corporation, expresses gratitude on behalf of the county for its many contributions to the county, and congratulates Flagstop Corporation on being selected as the 2010 Employee Impact Award winner. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Flagstop Corporation and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ ~~~ ~ ~~ i ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 2010 Item Number: 7.A. Subject: Deferred Streetlight Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Matoaca District deferred for 30 days from the July 28, 2010 meeting. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director. Environmental Engineering Attachments: ^ Yes ~ No # 0~~0~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICT: • Vicinity of 20400 Little Road, Cost to install streetlight: (Design Cost: $700.00) Does not meet minimum criteria on the existing pole $1,465.45 for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. U~®029 STREETLIGHT REQUEST Matoaca District Request Received: October 30, 2009 Estimate Received: June 28, 2010 NAME OF REQUESTOR: ADDRESS: Mr. Mark A. Henry 20400 Little Road Petersburg, VA 23803 REQUESTED LOCATIONS: Estimate Requested: November 3, 2009 Days Estimate Outstanding: 147 Vicinity of 20400 Little Road, on the existing pole Cost to install light: $1,465.45 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "This is a very dark area, with deep shoulders, and a target of theft and vandalism. We have had a vehicle stolen from our driveway and, more recently, were victims of a home invasion. "The street has very little lighting the entire way." C~~O~ S~ Streetlight Request Map August 25, 2010 r -a r m 0 9AUGN LN n S G n S O 92 c, FR C 1 RIVER RD This map is a copyrighted product of N the Chesterfield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was eXlstlrl II ht g g obtained from the Chesterfield County Environmental Engineering Department. • requested light 2,100 1, 050 0 2,100 Feet ~~~ X99 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~„ Meeting Date: August 25, 2010 Item Number: 8.A.1. Subject: Nominations/Appointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Action Regu Nominate/appoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Midlothian District. Supervisor Gecker recommends that the Board nominate and appoint Sydney Mance, a student at Midlothian High School, to the Youth Services Citizen Board for a term from July 1, 2010 through June 30, 2011. Ms. Mance meets all eligibility requirements to fill the vacancy and has indicated her. willingness to serve. Bermuda District. Supervisor Jaeckle recommends that the Board nominate and appoint Renny Britt, an adult, to the Youth Services Citizen Board for a term from July 1, 2010 through June 30, 2013. The Bermuda District currently has one adult vacancy. Mr. Britt meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No (D+~®n~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Meghan Coates, an adult, to the Youth Services Citizen Board for a term from July 1, 2010 through June 30, 2013. Ms. Coates meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~0~~3 ~~~ ~xr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.A.2. Subject: Nomination and Appointment to the Social Services Board County Administrator's Comments: County Administrator: Nominate/appoint Reverend Shawn Franco to the Chesterfield/Colonial Heights Social Services Board. Summary of Information: The purpose of the Social Services Board is to administer and provide oversight for the services rendered by the department. The mission of the department, in collaboration with individuals, families and the community, is to provide advocacy and excellent services that encourage self-sufficiency, preserve and restore families; and protect the well-being of children, senior citizens and people with disabilities. Rev. Dr. J. Wayne Mancari is moving out of state and has resigned from the Social Services Board. Reverend Shawn Franco, Community Pastor of Cornerstone Assembly of God, is requesting to fill Dr. Mancari's vacant seat effective September 1, 2010 through June 30, 2013 and has submitted an application. Board members are in support of this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Preparers Sarah C. Snead Title : Deputy County Administrator, Human Services Attachments: ~ Yes ^ No # ~8~0+~~4 ~~ 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.A.3. Subiect: Nomination/Appointment to the Agricultural and Forestry Committee County Administrator's Comments: County Administrator: Request the Board to nominate/appoint a member to serve on the Agricultural and Forestry Committee. Summary of Information: The Agricultural and Forestry Committee advises the Board of Supervisors on all issues related to the operation and preservation of agricultural, horticultural and forestry businesses. The Bermuda District appointee to the Agricultural and Forestry Committee resigned. One application was received from a Bermuda District resident interested in serving on the Agricultural and Forestry Committee. Mr. Mark Landa has indicated his willingness to serve as a member of the Agricultural and Forestry Committee, representing the Bermuda District. His term would be effective immediately and will expire December 31, 2010. Ms. Jaeckle concurs with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers T. Michael Likins Title: Director of Cooperative Extension Attachments: ~ Yes ^ No # ~~ t~ 0:35 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ire Meeting Date: August 25, 2010 Item Number: 8.6.1.a. Subiect: Resolution Recognizing September 6-10, 2010, as "National Payroll Week" in Chesterfield County County Administrator's Comments: County Administrator: n rceauestea: Mr. Gecker requested that the attached resolution be adopted. Summary of Information: This resolution recognizes the important contributions of payroll professionals. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board 00036 RECOGNIZING SEPTEMBER 6-10, 2010, AS "NATIONAL PAYROLL WEEK" WHEREAS, the American Payroll Association and its 23,000 members have launched a nationwide public awareness campaign that pays tribute to the more than 156 million people who work in the United States and the payroll professionals who support the American system by paying wages, reporting worker earnings and withholding federal employment taxes; and WHEREAS, payroll professionals in Chesterfield, Virginia play a key role in maintaining the economic health of Chesterfield County, carrying out such diverse tasks as paying into the unemployment insurance system, providing information for child support enforcement, and carrying out tax withholding, reporting and depositing; and WHEREAS, payroll departments collectively spend more than $15 billion annually complying with myriad federal and state wage and tax laws; and WHEREAS, payroll professionals play an increasingly important role ensuring the economic security of American families by helping to identify noncustodial parents and making sure they comply with their child support mandates; and WHEREAS, payroll professionals have become increasingly proactive in educating both the business community and the public at large about the payroll tax withholding systems; and WHEREAS, payroll professionals meet regularly with federal and state tax officials to discuss both improving compliance with government procedures and how compliance can be achieved at less cost to both government and businesses. NOW, THEREFORE, BE IT RESOLVED that the week in which Labor Day falls has been proclaimed "National Payroll Week," the Chesterfield County Board of Supervisors hereby gives additional support to the efforts of the people who work in Chesterfield, Virginia and of the payroll profession by proclaiming September 6-10, 2010, as "National Payroll Week" in Chesterfield, Virginia. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,r, Meeting Date: August 25, 2010 Item Number: 8.B.1.b. Subiect: Recognizing Ms. Mollie Cameron Luck Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Ms. Mollie Cameron Luck, Troop 32, sponsored by Saint Mark's United Methodist Church, upon attaining the Gold Award. Mr. Holland attended Ms. Luck's Gold Award ceremony on August 14t'' and presented her with the resolution and patch. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board ~~oaas RECOGNIZING MS. MOLLIE CAMERON LUCK UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Mollie Cameron Luck, Troop 32, sponsored by Saint Mark's United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her country, Mollie is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Mollie Cameron Luck, extends congratulations on her attainment of the Gold Award, and acknowledges the good fortune of the county to have such an outstanding young woman as its citizen. ~~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: August 25, 2010 Item Number: 8.B.1.c. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Mason Everett Luck, Troop 2842, sponsored by Swift Creek Baptist Church, Mr. Michael Kessinger, Troop 876, sponsored by Mount Pisgah United Methodist Church, and Mr. Ronald Brown, Jr., Troop 2877, sponsored by Chester Presbyterian Church, upon attaining the rank of Eagle Scout. Mr. Holland attended Mr. Luck's Eagle Scout Court of Honor on August 14th and presented him with the resolution and patch. Mr. Kessinger's and Mr. Brown's college schedules did not allow them to attend a Board of Supervisors meeting, and their resolutions and patches will be forwarded to them. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No Ov0040 WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Mason Everett Luck, Troop 2842, sponsored by Swift Creek Baptist Church, Mr. Michael Kessinger, Troop 876, sponsored by Mount Pisgah United Methodist Church, and Mr. Ronald Brown, Jr., Troop 2877, sponsored by Chester Presbyterian Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as a leader in society, Mason, Michael and Ronald have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Mason Everett Luck, Mr. Michael Kessinger and Mr. Ronald Brown, Jr. and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.B.1.d. Subject: Resolution Recognizing Mrs. Nancy Taylor, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Nancy Taylor will retire from the Chesterfield-Colonial Heights Department of Social Services on September 30, 2010 after 25 years of dedicated service. Preparers Marsha Sharpe Title: Interim Director of Social Services Attachments: ^ Yes ~ No l~u~~O~2 RECOGNIZING MRS. NANCY TAYLOR UPON HER RETIREMENT WHEREAS, Mrs. Nancy Taylor was hired as an Eligibility Worker by the Chesterfield-Colonial Heights Department of Social Services on August 19, 1985; and WHEREAS, Mrs. Taylor was promoted to Eligibility Supervisor on August 14, 1997; and WHEREAS, Mrs. Taylor has been a member of the benefit programs team during a period of unprecedented growth in applications and caseloads and has contributed to the consistently exceptional performance of the division; and WHEREAS, Mrs. Taylor supported or participated on various departmental teams and workgroups such as the goal group that benchmarked service delivery with other local departments of social services and the workgroup that conducted a time study of customer wait time; and WHEREAS, Mrs. Taylor participated on several statewide workgroups such as the Virginia Department of Social Services Benefit Programs Caseload Standards Task Force and the Food Stamp Refresher Training workgroup, which planned a payment accuracy conference; and WHEREAS, Mrs. Taylor completed the requirements for the Chesterfield University Certificate in Supervising in a Quality Environment, as well as the Supervisory Leadership Institute, is a TQI graduate and has used quality improvement tools to constantly improve department processes; and WHEREAS, Mrs. Taylor consistently modeled the county and the department's customer service standards and often goes the extra mile to assist customers in providing the services they need, and was selected as the first department Employee of the Year in 1995 because of her extraordinary customer service; and WHEREAS, Mrs. Taylor is known for her positive attitude that benefits the entire department as she leads her staff and contributes to the mission of the department; and WHEREAS, Mrs. Taylor is also known for her personal concern for the employees she supervises and encourages them to develop to their full professional potential; and WHEREAS, Mrs. Taylor has performed her job duties with the highest degree of integrity, dedication and commitment over the years and exemplifies the essence of quality customer service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Nancy Taylor, expresses the appreciation of all residents for her service to the County of Chesterfield and the City of Colonial Heights and extends congratulations upon her retirement, as well as best wishes for a long and happy retirement. ~~~~4~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.B.1.e. Subiect: Resolution Recognizing Career Officer Mark K. Seymour, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Career Officer Mark K. Seymour will retire from the Police Department after providing 31 years of service to the citizens of Chesterfield County. Preparers Colonel Thierrv G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No 00044 RECOGNIZING CAREER OFFICER MARK K. SEYMOUR UPON HIS RETIREMENT WHEREAS, Career Officer Mark K. Seymour will retire from the Chesterfield County Police Department on September 1, 2010, after providing 31 years of quality service to the citizens of Chesterfield County; and WHEREAS, Career Officer Seymour began his career as a school teacher with the Chesterfield County Public Schools where he also served as a coach; and WHEREAS, Career Officer Seymour has faithfully served the county in the capacity of Police Officer, Investigator, Sergeant, School Resource Officer, Senior Officer, Master Officer, and Career Officer; and WHEREAS, during his tenure with the Chesterfield County Police Department, Career Officer Seymour served diligently in the Uniform Operations Bureau, Personnel and Training Division, Investigations Bureau and the Support Services Division; and WHEREAS, Career Officer Seymour was chosen as the Police Department Rookie of the Year in 1982; and WHEREAS, Career Officer Seymour was awarded the Police Department Certificate of Achievement for his key role in presenting the concept of Community Policing to 324 members of the department over a three-month period; and WHEREAS, Career Officer Seymour received the Police Chief's Commendation Award for distinguishing himself through his quick response, teamwork and investigative skills after arriving at an active shooting scene; and WHEREAS, Career Officer Seymour made significant contributions while serving on the Police Memorial Committee, the Cultural Diversity Committee, the Advisory Committee for Minority Recruitment and Retention, and the Domestic Violence Task Force; and WHEREAS, Career Officer Seymour was individually recognized by Virginia Governor James S. Gilmore, III for his active participation in the 4-SAFE-VA School Safety Training Program; and WHEREAS, Career Officer Seymour is recognized for his excellent communications and human relations skills which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Career Officer Seymour has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Career Officer Seymour has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Career Officer Seymour's diligent service. (~t~~~~5 NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Career Officer Mark K. Seymour, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~~~~~ ~ ~ ,,,. . CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.B.1.f. Subject: Resolution Recognizing Mrs. Laurel B. Foege, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Laurel Foege will retire from the Chesterfield-Colonial Heights Department of Social Services on September 3, 2010 after 28 years of dedicated service. Preparers Marsha Sharpe Title: Interim Director of Social Services Attachments: ^ Yes ~ No Vi~004'7 RECOGNIZING MRS. LAUREL B. FOEGE UPON HER RETIREMENT WHEREAS, Mrs. Laurel B. Foege began her career in public social services in 1977 in Goochland, Virginia, and in 1982, joined the Chesterfield County- Colonial Heights Department of Social Services; and WHEREAS, Mrs. Foege has served in the Chesterfield County-Colonial Heights Department of Social Services continually since that time; and WHEREAS, in her roles as social worker in the Goochland Department of Social Services and the Chesterfield-Colonial Heights Department of Social Services, Mrs. Foege has served individuals, families and the community competently and with compassion through the agency's social work programs; and WHEREAS, she has used her social-work education and skills to provide direct services, supervision and leadership in the areas of child protective services; foster care/adoption services; administration of the WIN program (Work Incentive Program); adult services and protective services; and intake services; and WHEREAS, Mrs. Foege has been instrumental in increasing staffing in adult services in order to serve citizens more effectively and in presenting ongoing information and data to support the innovative addition of a clinician position to provide mental health services for adult services recipients; and WHEREAS, she has supported staff development by serving on various subcommittees in order to help others to enhance their professional knowledge in the field of adult services; and WHEREAS, Mrs. Foege has continually worked to improve the social services system through her contributions on agency, community, and state- level workgroups and task forces addressing policy, practice and programs; and WHEREAS, Mrs. Foege's work during a career as a dedicated public servant in the field of social services has vastly improved the lives of many individuals and families. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Laurel B. Foege, expresses the appreciation of all Chesterfield County residents for her service, and offers congratulations upon her retirement. ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.B.1.g. Subiect: Resolution Recognizing Ms. Priscilla L. Carter, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Priscilla Carter will retire from the Chesterfield-Colonial Heights Department of Social Services on September 30, 2010 after 20 years of dedicated service. Preparers Marsha Sharpe Title: Interim Director of Social Services Attachments: ^ Yes ~ No Oi~0049 RECOGNIZING MS. PRISCILLA L. CARTER UPON HER RETIREMENT WHEREAS, Ms. Priscilla L. Carter began her career in public social services in 1969 in Petersburg, Virginia, and in 1990, joined the Chesterfield County-Colonial Heights Department of Social Services; and WHEREAS, Ms. Carter has held several positions in the Chesterfield County-Colonial Heights Department of Social Services since that time; and WHEREAS, at one time, Ms. Carter served as Medicaid worker-Baby Care, thereby simultaneously serving Social Services and the Health Department; and WHEREAS, in those dual, challenging roles, Ms. Carter was recognized as employee of the year, and also received numerous letters of commendation for the manner in which she discharged her duties; and WHEREAS, Ms. Carter also has served as Social Worker Intake-Adult and Child Protective Services, Adult Services and Adult Protective Services; and WHEREAS, in performing these functions, Ms. Carter was again recognized for the professional and courteous service she provided and for her efforts to improve the lives of those in the community whom she has assisted; and WHEREAS, she also has been a representative for the Southside Virginia Continuum of Care and served on several goal groups, and has worked to improve the lives of elderly and disabled individuals by serving on the speakers' bureau to educate the community about Adult Protective Services policies and procedures; and WHEREAS, Ms. Carter has served on various committees, including the Quality Council, and has served as her agency's United Way representative; and WHEREAS, Ms. Carter completed all of the requirements of the county's TQI University, and also completed the Leadership and Supervisory Institute; and WHEREAS, Ms. Carter has been a strong and dedicated advocate for the elderly and has used all available internal and external resources to maximize the delivery of services to that segment of the population. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Ms. Priscilla L. Carter, expresses the appreciation of all Chesterfield County residents for her service, and offers congratulations upon her retirement. - °~ ~ _ ' ~~ 1719 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 2010 Item Number: 8.B.1.h. Subiect: Adoption of Resolution Relating to Agreements for Financing Through the Economic Development Authority for 1) Construction of the I-295/Meadowville Road Interchange Project and 2) Issuance and Sale of Public Facility Revenue Refunding Bonds (Chesterfield Juvenile Courts Project) County Administrator's Comments: County Administrator: Board Action Ri The Board is requested to adopt the attached resolution and to appropriate $8,000,000 in proceeds from the sale of the Public Facility Revenue Refunding Bonds. Summary of Information: The American Recovery and Reinvestment Act of 2009 ("ARRA") created Recovery Zone Economic Development Bonds ("Recovery Zone Bonds"), which lower the costs of borrowing for public projects by providing a federal payment subsidy for up to 45a of the interest. The Recovery Zone Bonds are intended to promote job creation and economic recovery in areas designated as "Recovery Zones." Chesterfield has received a Recovery Zone Economic Development Bond allocation of $11,290,874. On December 2, 2010 the Board of Supervisors adopted a resolution approving the I-295/Meadowville Road Interchange Construction Project as the project to be financed with Recovery Zone Bonds. The County's Financial Advisor and Bond Counsel have indicated that the issuance of the Recovery Zone Economic Development Bonds through the Economic Development Authority (EDA) would be the most appropriate financing structure. Preparers Allan M. Carmody Title: Director of Budget & Management Attachments: ^ Yes ~ No #00051 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The County and Authority now desire to issue, sell and deliver their allocation of Taxable Recovery Zone Economic Development Bonds, and will use the proceeds of the sale of the Bonds to finance the acquisition and construction of the Project and to pay the costs of issuance of the Bonds. The Board of Supervisors is requested to adopt a resolution authorizing the County Administrator to execute and deliver the various financing agreements under which, as security for the payment of the debt service on the Bonds, the County would agree to make such payments on behalf of the Authority. The debt service payments to be made by the County will be subject to annual appropriation by the Board of Supervisors. The resolution further authorizes the County Administrator to prepare disclosure documents for use by the Authority in connection with the authorization, issuance, sale and delivery of the Bonds. The EDA financing of the Recovery Zone Bonds would be supported by an agreement between the County and the EDA whereby the County would provide funding to satisfy the debt service on the bonds subject to annual appropriations. The amount of the financing will not exceed a principal amount of $11,290,000 and is contemplated to be for a twenty year term. In addition, the County's Financial Advisor, Public Resources Advisory Group, has determined that it is advantageous for the County to refinance the $7,245,000 outstanding principal amount of the EDA's Series 1999 Public Facility Lease Revenue Bonds, which were issued to finance the construction of the Chesterfield County Juvenile Courts facility. These bonds can be refinanced which will result in approximately $574,000 in savings over the next nine years. On August 19, 2010 the EDA adopted a resolution authorizing the issuance of the Recovery Zone Bonds and the Public Facility Revenue Refunding Bonds. Staff requests that the Board adopt the attached resolution to approve the financing agreements necessary to consummate the transaction. Additionally, the Board is requested to appropriate $8,000,000 in proceeds from the sale of the Public Facility Revenue Refunding Bonds for deposit with the Escrow Agent in order to refund the EDA's Series 1999 Bonds. (~(D4452 A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA, APPROVING A SUPPORT AGREEMENT BY AND BETWEEN THE COUNTY AND THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD AND AUTHORIZING THE EXECUTION AND DELIVERY OF SUCH SUPPORT AGREEMENT BY THE COUNTY; AND APPROVING THE AUTHORIZATION, ISSUANCE AND SALE BY THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD OF NOT TO EXCEED EIGHT MILLION DOLLARS ($8,000,000) PRINCIPAL AMOUNT OF ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD PUBLIC FACILITY REVENUE REFUNDING BONDS, SERIES 2010A (CHESTERFIELD COUNTY JUVENILE COURTS PROJECT), AND NOT TO EXCEED ELEVEN MILLION TWO HUNDRED NINETY THOUSAND DOLLARS ($11,290,000) PRINCIPAL AMOUNT OF ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD TAXABLE RECOVERY ZONE ECONOMIC DEVELOPMENT REVENUE BONDS, SERIES 2010B (MEADOWVILLE TECHNOLOGY PARK PROJECT) BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA: SECTION 1. Findings and Determinations. The Board of Supervisors (the "Board of Supervisors") of the County of Chesterfield, Virginia (the "County"), hereby finds and determines as follows: (a) The Economic Development Authority of the County of Chesterfield (the "Authority") is a political subdivision of the Commonwealth of Virginia organized and operating under the Virginia Industrial Development and Revenue Bond Act (the "Act"), Chapter 49, Title 15.2 of the Code of Virginia, 1950 (the "Virginia Code"). (b) The Act authorizes the Authority to acquire, improve, maintain and equip "Authority facilities", as defined in the Act, to finance facilities for use by, among others, a county, to issue its revenue bonds, notes and other obligations from time to time for such purposes and to pledge all or any part of its assets, whether then owned or thereafter acquired, as security for the payment of the principal of and interest on any such obligations. (c) (i) On Apri122, 1999, the Authority issued its $16,100,000 principal amount of Public Facility Lease Revenue Bonds, Series 1999 (Chesterfield County Juvenile Courts Project), dated April 1, 1999 and maturing on November 1 in each of the years 2000 through 2019, both inclusive (the "Series 1999 Bonds"), to finance the costs incurred in connection with the acquisition, construction and equipping of a new Juvenile Courts Building on behalf of the County. Q~~D~~3 687413.3 033038 RSIND -2- (ii) The Series 1999 Bonds maturing on and after November 1, 2010 are subject to redemption at the option of the Authority at the direction of the County on or after November 1, 2009, in whole or in part at any time. (iii) The Authority, upon the request of the County, is willing to refund on a current basis $7,245,000 outstanding principal amount of the Authority's Series 1999 Bonds maturing on November 1 in each of the years 2011 through 2019, both inclusive (the "Refunded Series 1999 Bonds"), which are subject to redemption and are to be redeemed on November 1, 2010 at a redemption price equal to 100.5% of the principal amount of the Refunded Series 1999 Bonds to be redeemed, together with interest accrued on the principal amount of the Series 1999 Bonds to be redeemed to the date fixed for the redemption thereof. (iv) In furtherance of the purposes of the Act, the Authority, at the request of the County, is willing to issue, sell and deliver its not to exceed $8,000,000 principal amount of Public Facility Revenue Refunding Bonds, Series 2010A (Chesterfield County Juvenile Courts Project) (the "Series 2010A Bonds"), and to use the proceeds of sale of the Series 2010A Bonds to refund the Refunded Series 1999 Bonds on a current basis and to pay the costs of issuance of the Series 2010A Bonds. (d) (i) The County and the Authority have heretofore entered into an Amended and Restated Development Agreement for Meadowville Technology Park, dated as of January 1, 2005 (the "Development Agreement"), relating to the then-proposed Meadowville Technology Park (the "Meadowville Technology Park" or the "Park"), located in the Bermuda Magisterial District adjacent to the James River in the County. (ii) The Development Agreement stated that it was "contemplated that the proposed Park would be developed as an industrial and office park, with an emphasis on clean, high-tech industries and that parcels of real property would be sold or dedicated to businesses over time to construct offices, manufacturing/assembly plants, logistical support and related technology facilities within the Park. Portions of the area encompassing the Park would be preserved as wetlands or used to build a system of streets and roads and other infrastructure improvements within the Park, including an interchange with Interstate I-295". (iii) On January 27, 2005, the Authority issued $6,490,000 principal amount of its Variable Rate Revenue Bonds, Series 2005A (Meadowville Technology Park Project), dated January 27, 2005, and $11,630,000 principal amount of its Variable Rate Revenue Bonds, Taxable Series 2005B (Meadowville Technology Park Project), dated January 27, 2005, to finance the acquisition of certain real property within the area encompassing the Meadowville Technology Park, including areas to be preserved as wetlands and used to build a system of streets and roads and other infrastructure improvements within the Park, and to finance certain of such infrastructure improvements within the Park. (iv) The Authority, at the request of the County, is willing to undertake a project consisting of the acquisition of the real property for the interchange with Interstate I-295 referred to in Section 1(d)(ii) hereof and the acquisition and construction of the interchange with Interstate I-295 (the "Project"), which will be in the public interest of the County and its environs t~~~Q~S4 687413.3 033038 RSIND -3- and will benefit the Commonwealth of Virginia and its citizens by facilitating the public purpose of economic development in the County. (v) In furtherance of the purposes of the Act, the Authority, at the request of the County, is willing to issue, sell and deliver its not to exceed $11,290,000 principal amount of Taxable Recovery Zone Economic Development Revenue Bonds, Series 2010B (Meadowville Technology Park Project) (the "Series 2010B Bonds", and, collectively with the Series 2010A Bonds, the "Bonds"), and to use the proceeds of sale of the Series 2010B Bonds to finance a portion of the costs of the acquisition and construction of the Project and to pay the costs of issuance of the Series 2010B Bonds. (e) The Board of Supervisors desires to authorize the County Administrator to execute and deliver a Support Agreement, dated as of September 1, 2010 (the "Support Agreement"), by and between the County and the Authority, under which, as security for the payment of the debt service on the Bonds, the County would agree to make payments on behalf of the Authority on a periodic basis in accordance with the provisions of the Support Agreement in an amount equal to the gross debt service on the Bonds, the agreement of the County with respect to such payments to be more fully provided for in an Indenture of Trust, dated as of September 1, 2010 (the "Indenture of Trust"), by and between the Authority and U.S. Bank National Association, as Trustee (the "Trustee"), and related documents providing for the issuance and security for the Bonds, such payments by the County to be subject to annual appropriation by the Board of Supervisors and to further authorize the County Administrator and other officials of the County to prepare disclosure documents for use by the Authority in connection with the authorization, issuance, sale and delivery of the Bonds. The Board of Supervisors further desires to approve the form and the terms, conditions and provisions of the Indenture of Trust and the form and the terms, conditions and provisions of an Escrow Deposit Agreement, dated as of September 1, 2010 (the "Escrow Deposit Agreement"), by and between the Authority and U.S. Bank National Association, as Escrow Agent (the "Escrow Agent"), providing for the refunding on a current basis and defeasance of the Refunded Series 1999 Bonds. SECTION 2. Approval of Issuance of Bonds and Related Actions. (a) The Board of Supervisors hereby approves the issuance by the Authority under the Indenture of Trust and secured thereby of (i) not to exceed $8,000,000 principal amount of Economic Development Authority of the County of Chesterfield Public Facility Revenue Refunding Bonds, Series 2010A (Chesterfield County Juvenile Courts Project) (heretofore defined as the "Series 2010A Bonds"), and the use by the Authority of the proceeds of sale of the Series 2010A Bonds to refund the Refunded Series 1999 Bonds on a current basis and to pay the costs of issuance of the Series 2010A Bonds, and (ii) not to exceed $11,290,000 principal amount of Economic Development Authority of the County of Chesterfield Taxable Recovery Zone Economic Development Bonds, Series 2010B (Meadowville Technology Park Project) (heretofore defined as the "Series 2010B Bonds") and, collectively with the Series 2010A Bonds, the "Bonds"), and the use by the Authority of the proceeds of sale of the Series 2010B Bonds to pay a portion of the costs of the acquisition and construction of the Project and to pay the costs of issuance of the Series 2010B Bonds. (~~~D~SS 687413.3 033038 RSIND -4- (b) The Board of Supervisors hereby approves, and ratifies and confirms the provisions of the resolution adopted by the Board of Directors on of the Authority August 19, 2010 (the "Board of Directors Resolution"), including the approval by the Board of Directors of the Authority of the forms and the terms, conditions and provisions, and the execution and delivery of, the Indenture of Trust, the Escrow Deposit Agreement and the Bond Purchase Agreement (as defined therein) and the ratification and confirmation of the appointment of the Trustee, the Escrow Agent, Morgan Keegan & Company, Inc., as the Underwriter (the "Underwriter"), and The Arbitrage Group, Inc., as the Verification Agent. (c) The Board of Supervisors hereby approves the forms and the terms, conditions and provisions of the Indenture of Trust and the Escrow Deposit Agreement. SECTION 3. Approval of Form of Support Agreement and Terms, Conditions and Provisions Thereof• Execution and Delivery of Support Agreement. The form of the Support Agreement, presented to and filed with the minutes of the meeting of the Board of Supervisors at which this resolution is being adopted, and the terms, conditions and provisions thereof, are hereby approved, ratified and confirmed and the County Administrator is hereby authorized and directed to execute and deliver to the Authority the Support Agreement in such form, together with such changes as shall be approved by the County Administrator, upon the advice of counsel (including the County Attorney and Bond Counsel), such approval to be conclusively evidenced by the execution thereof by the County Administrator. SECTION 4. Approval of Sale of Bonds. The Board of Supervisors hereby approves the sale of the Bonds to the Underwriter pursuant to the terms, conditions and provisions of the Bond Purchase Agreement; provided that (i) in no event shall the maximum maturity of the Bonds of any series shall be in excess of thirty (30) years from the dated date of the Bonds of such series, (ii) in no event shall the true interest cost to the Authority with respect to any series of the Bonds exceed six percent (6.00%) (provided, however, that in calculating the true interest cost to the Authority for any series of Recovery Zone Economic Development Bonds or Build America Bonds the Authority may take into account any interest rate subsidy payable to the Authority by the United States) and (iii) in no event shall any redemption premium payable by the Authority upon the optional redemption of the Bonds of any series exceed two percent (2.00%). SECTION 5. Transfer of Recovery Zone Economic Bonds Volume Cap Allocation to Authority. (a) The Board of Supervisors confirms that on December 2, 2009 the Board of Supervisors adopted a resolution designating the entire County as a "recovery zone" for purposes of Section 1400U-1(b) of the Internal Revenue Code of 1986 (the "Code"). (b) The Board of Supervisors hereby confirms that on February 11, 2010 the Chief of Staff of the Office of the Governor of the Commonwealth of Virginia, as Re-allocation Director under Executive Order Ninety-Four (2009), entitled "Use of Virginia Recovery Zone Volume Cap Allocations Provided Under the American Recovery and Reinvestment Act of 2009 ", issued by the Governor of the Commonwealth of Virginia on September 30, 2009, as supplemented by Executive Order One Hundred Two (2009), entitled "Reissuance of Executive Order Regarding Use of Virginia Recovery Zone Volume Cap Allocations Provided Under the 687413.3 033038 RSIND -5- American Recovery and Reinvestment Act of 2009 ", issued by the Governor of the Commonwealth on December 4, 2009, notified the County that the County had been awarded an additional volume cap allocation in the amount of $1,292,874 for the issuance of "Recovery Zone Economic Development Bonds" under Section 1400U-2 of the Code, as added by the American Recovery and Reinvestment Act of 2009, in addition to the volume cap allocation for the issuance of "Recovery Zone Facility Bonds" in the amount of $9,998,000 allocated to the County pursuant to Notice 2009-50 promulgated by the Internal Revenue Service, for a total volume cap allocation for issuance of "Recovery Zone Economic Development Bonds" in the amount of $11,290,874. (c) In order to enable the Authority to issue the Series 2010B Bonds as "Taxable Recovery Zone Economic Development Bonds", the County hereby transfers to the Authority such volume cap allocation in the amount of $11,290,874 for the issuance of "Recovery Zone Economic Development Bonds". SECTION 6. Approval of Pr~aration and Execution and Delivery of Disclosure and Other Documents for Use by the Authority in Connection with the Authorization, Issuance, Sale and Delivery of and Security For the Bonds. (a) The Board of Supervisors hereby approves the preparation and execution on behalf of the County by the County Administrator or other officials of the County of disclosure and other documents for use by the Authority in connection with the authorization, issuance, sale and delivery of and security for the Bonds in such form as shall be consistent with the provisions of this resolution and as shall be approved by counsel to the County (including the County Attorney or Bond Counsel to the County), such approval to be conclusively evidenced by the execution thereof by the County Administrator or other officials of the County. (b) In implementation of subsection (a) hereof, the Board of Supervisors herby approves (i) the preparation on behalf the County by the County Administrator or other officials of the County of an appendix to the Preliminary Official Statement and the final Official Statement of the Authority relating to the Bonds setting forth demographic, financial and other information with respect to the County, (ii) the inclusion of the most recent audited financial statements of the County as an appendix to the Preliminary Official Statement and the final Official Statement of the Authority relating to the Bonds, and (iii) the execute and delivery at the closing for the issuance of the Bonds by appropriate officials of the County of one or more certificates with respect to the disclosure pertaining to the County set forth in the final Official Statement of the Authority relating to the Bonds as required by the provisions of the Bond Purchase Agreement. SECTION 7. Appropriation of Net Proceeds of Sale of Series 2010A Bonds. The Board of Supervisors hereby approves the appropriation on behalf of the County of the proceeds of sale of the Series 2010A Bonds received by the Authority, on behalf of the County, net of the costs of issuance of the Series 2010A Bonds, to the refunding of the Refunded Series 1999 Bonds on a current basis and the deposit with the Escrow Agent in the Escrow Deposit Fund created and established under the Escrow Deposit Agreement of such proceeds of sale of the Series 2010A Bonds, net of the costs of issuance of the Series 2010A Bonds, to provide for the payment of the interest on the Refunded Series 1999 Bonds to November 1, 2010 and the (~~~J~'~~'7 687413.3 033038 RSIND -6- payment of the redemption prices of the Refunded Series 1999 Bonds upon the redemption thereof on November 1, 2010. SECTION 8. Authorization of Reimbursement of Expenditures in Advance of Issuance and Receipt of Proceeds of Series 2010B Bonds. The Board of Supervisors hereby authorizes the Authority and the County to make expenditures on the Project in advance of the issuance and receipt of the proceeds of the Series 2010B Bonds and to reimburse such expenditures from the proceeds of the Series 2010B Bonds. The adoption of this resolution shall be considered as an "official intent" within the meaning of Section 1.150-2 of the Treasury Regulations promulgated by the Internal Revenue Service under Section 103 of the Code. SECTION 9. Further Action. The County Administrator or any Deputy County Administrator, the County Attorney, the Director of Budget and Management, the Director of Accounting, the County Treasurer and the Clerk of the Board of Supervisors, or any of them, are hereby authorized to take all such further action as they, or any of them, shall deem to be necessary and desirable to carry out the purposes of and to consummate the transactions contemplated by this resolution. SECTION 10. Invalidity of Sections, Paragraphs, Clauses or Provisions. If any section, paragraph, clause or provision of this resolution shall be held invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining portions of this resolution. SECTION 11. Headings of Sections. The headings of the sections of this resolution shall be solely for convenience of reference and shall not affect the meaning, construction, interpretation or effect of such sections or of this resolution. SECTION 12. Effective Date. This resolution shall take effect upon its adoption. 687413.3 033038 RSIND __~ i' i ixr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 4 Meeting Date: August 25, 2010 Item Number: 8.B.1.i. Subiect: Resolution Regarding the Tier II Draft Environmental Impact Statement for the Southeast High Speed Rail Project County Administrator's Comments: County Administrator: Adopt the attached resolution (Attachment B) regarding the Tier II Draft Environmental Impact Statement for the Southeast High Speed Rail Project (Richmond, VA to Raleigh, NC). Summary of Information: The North Carolina Department of Transportation (NCDOT) with assistance from Virginia Department of Rail and Public Transportation (VDRPT) is leading the effort to complete necessary environmental studies for the proposed Southeast High Speed Rail (SEHSR) Project (Richmond, VA to Raleigh, NC). In early July 2010, the NCDOT and VDRPT released the SEHSR Tier II Draft Environmental Impact Statement (DEIS) for public comment. A DEIS public hearing for Chesterfield, Colonial Heights and Petersburg was held on July 21, 2010. The public comment period for the DEIS is scheduled to end September 10, 2010. The DEIS must be completed before federal funding can be utilized for the service. The current project schedule calls for the EIS "Final Record of Decision" to be issued by the Federal Rail Administration in Spring of 2012. In 2001, the Board of Supervisors adopted a resolution in support of high speed rail service between Washington, DC and Charlotte, NC with conditions (Attachment A). (Continued on next page) Preparers R.J. McCracken Title: Director of Transportation Agen745 Attachments: ^ Yes ~ No # 00459 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 4 AGENDA Summary of Information: (continued) The NCDOT gave the Board an overview Since the briefing, discussions o~ continued, especially in light of tY: service from Washington, DC to R. Virginia/North Carolina Compact, opportunity for discussion of st initiatives. The probability of higher now than at any time. Even in the near future, the county needs the impacts to local businesses and briefing on the project in October 2008. . the merit of the rail service have stimulus grant of $620 million for the .leigh, NC, and the formation of the Nhich was established to provide an ^ategies to advance high speed rail ervice actually becoming a reality is f the service will not become a reality to seek amendments to the DEIS to reduce communities. Staff has briefed Board members on major construction identified in the DEIS, including proposed grade separations at existing crossings, road realignments, indirect impacts of the separations and realignments on businesses and neighborhoods, and the viability of the Ettrick station serving as a stop for SEHSR or continuing to be a stop for existing train service. Staff has requested input on the DEIS from Planning, Economic Development, Utilities, Environmental Engineering, Police, Fire, Parks and Recreation and Schools, and will incorporate their input into the comments submitted to NCDOT and VDRPT. Due to impacts to residents and businesses, the Board should request an extension of the public comment period so that NCDOT/VDRPT can clarify specifics of the DEIS. Since NCDOT/VDRPT's position on granting an extension is uncertain, staff recommends the Board adopt the attached resolution requesting an extension of time, and conditionally supporting the service with specific modifications to the DEIS. Major areas where the county already has sufficient information needed to determine modifications to the DEIS is as follows: • Woods Edge Road and Marina Drive crossings must be provided grade separations and not be closed as currently proposed. • Passenger rail service at the Ettrick Station must continue regardless of the high speed rail service. • The extensions of Pine Forest Drive and Walthall Industrial Parkway must be eliminated. • Relocate the Old Lane crossing and provide a grade separation to align Hamlin Creek Parkway. If this cannot be accomplished, provide additional road improvements to accommodate the increased traffic using Hopkins Road and Centralia Road. • Railroad overpass of Route 1 must be lengthened. (Continued on next page) ~~~~~~'~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 4 AGENDA Summary of Information: (continued) In addition, the 2001 Board of Supervisors' resolution of support includes conditions pertinent to the DEIS which should be reiterated: • High speed rail service being constructed so as to accommodate the proposed Petersburg to South Hampton Roads rail service. • Funds for high speed rail service are not diverted from highway improvements. The following is a list of information needed before the impact of the service can be fully assessed: • A list of all commercial and residential displacements in Chesterfield County • Specific plans showing how access will be provided to and from developed and undeveloped parcels impacted by new road alignments and crossing closures • Noise studies for new road alignments and widening along with specific plans for noise abatement • Sufficient design details to demonstrate that: - bridges and underpasses will accommodate future road widenings; - bike and pedestrian accommodations are included; - landscaping and screening will be provided especially in residential areas; and - tractor-trailers will be able to safely access the water treatment plant via proposed realignment of Station Road • Specific locations of security fencing • Adequate traffic analyses to ensure the proposals will accommodate anticipated traffic • Financing plan to show how and when necessary road improvements will be accomplished by this project • Details and renderings for the proposed Centralia Road Loop • Siding locations clearly identified and confirmation that impacts at sidings have been addressed p~)~~~1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 4 of 4 AGENDA Recommendation: Staff recommends the Board adopt the attached resolution for submission to NCDOT and VDRPT regarding the Tier II Draft Environmental Impact Statement for the Southeast High Speed Rail Project requesting additional information along with an extension of the public comment period; and also conditionally supporting the project, stipulating some specific modifications. The resolution should also be forwarded to Chesterfield County's Congressional and State Legislative Delegations. District: Countywide ~~~~~~ ATTACHMENT A RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA Adopted 10/24/2001 WHEREAS, the development of high speed rail services between Washington, D.C. and Charlotte, North Carolina and between Petersburg and South Hampton Roads will help promote economic development in Virginia and North Carolina; and WHEREAS, the North Carolina Department of Transportation in cooperation with the Virginia Department of Rail and Public Transportation has completed the Tier I, Environmental Impact Statement for the Washington, D.C. to Charlotte service. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors supports the development of Southeast High Speed Rail service between Washington, D.C. and Charlotte, North Carolina, and encourages others along the corridor to join Chesterfield County in obtaining funding for this project so that it can be implemented. AND, BE IT FURTHER RESOLVED that the Board's support is dependent on the following: • Access to high speed rail service being provided in Chesterfield County with the Ettrick/Virginia State University, Petersburg and Chester areas being given consideration. • High speed rail service being constructed so as to accommodate future light rail service in Chesterfield with stations in the Midlothian/Bon Air and Chester areas. • High speed rail service being constructed so as to accommodate the proposed Petersburg to South Hampton Roads rail service. • The abandoned railroad right-of-way, referred to as the S-line between Centralia and Petersburg partially owned by Chesterfield County not be used to provide service due to the impacts on adjoining neighborhoods, an existing park facility, and future highway construction. • Funds for high speed rail service are not diverted from highway improvements. i~~0~~3 ATTACHMENT B PROPOSED RESOLUTION FOR THE BOARD OF SUPERVISORS CONSIDERATION 8/25/2010 WHEREAS, the North Carolina Department of Transportation and the Virginia Department of Rail and Public Transportation has released the Tier II Draft Environmental Impact Statement for the Southeast High Speed Rail Service (Richmond, VA to Raleigh, NC) for public review; and WHEREAS, the document became available for public review and comment in early July 2010, the public hearing for Chesterfield, along with Colonial Heights and Petersburg, was held on July 21, 2010, and the public comment period is scheduled to close August 30, 2010; and WHEREAS, the SEHSR project is very complex and will result in both direct and indirect impacts to many residents and businesses in Chesterfield County; and WHEREAS, Chesterfield County generally supports the concept of high speed rail from Main Street Station in Richmond, VA to Washington DC, and supports further evaluation and careful consideration for the continuation of high speed rail south of Richmond, VA; and WHEREAS, additional information and time is necessary to fully evaluate the impacts to Chesterfield County proposed in the Tier II Draft Environmental Impact Statement. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors requests that the public comment period be extended to allow more time for review; and that the following additional information be provided to the county in order to allow a more complete review of the Tier II Draft Environmental Impact Statement for the Southeast High Speed Rail Service (Richmond, VA to Raleigh, NC) • A list of all commercial and residential displacements in Chesterfield County • Specific plans showing how access will be provided to and from developed and undeveloped parcels impacted by new road alignments and crossing closures • Noise studies for new road alignments and widening along with specific plans for noise abatement • Sufficient design details to demonstrate that: - bridges and underpasses will accommodate future road widenings - bike and pedestrian accommodations are included - landscaping and screening will be provided especially in residential areas - tractor-trailers will be able to safely access the water treatment plant via proposed realignment of Station Road • Specific locations of security fencing • Adequate traffic analyses to ensure the proposals will accommodate anticipated traffic i~~0~~4 • Financing plan to show how and when necessary road improvements will be accomplished by this project ~ Details and renderings for the proposed Centralia Road Loop • Siding locations clearly identified and confirmation that impacts at sidings have been addressed AND, BE IT FURTHER RESOLVED that based on the information available to date, the Board of Supervisors strongly urges that the following be provided: • Woods Edge Road and Marina Drive crossings must be provided grade separations and not be closed as currently proposed. • Passenger rail service at the Ettrick Station must continue regardless of high speed rail service. • The extensions of Pine Forest Drive and Walthall Industrial Parkway must be eliminated. • Relocate the Old Lane crossing and provide a grade separation to align Hamlin Creek Parkway. If this cannot be accomplished, provide additional road improvements to accommodate the increased traffic using Hopkins Road and Centralia Road. • Railroad overpass of Route 1 must be lengthened. • SEHSR must accommodate the proposed Petersburg to South Hampton Roads rail service. • Funds used for SEHSR should not be diverted from highway improvements. +~J~c~~S ~~~ ; CHESTERFIELD COUNTY - _ :~~~ BOARD OF SUPERVISORS Page 1 of 1 ~~ '~/ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.2. Subject: Street Name Change County Administrator's Comments: County Administrator: The Board of Supervisors is requested to approve renaming a portion of Country Lane, located in Fuqua Farms, Section C, recorded on April 4, 1964 in Plat Book 13, Page 98 to Durrette Drive. The Tax ID's for the one affected parcel is 782678333400000. Summary of Information: The approved tentative for Fuqua Farms, Section F shows a proposed road that would connect Country Lane in Fuqua Farms, Section C with Durrette Drive in Fuqua Farms Section D. In reviewing the options, the proposed street name change will affect no existing homes, only one parcel with no improvements. The street name does not need to be approved by either Richmond Regional or Crater as it is an extension of an existing, previously approved name. Staff Recommendations: Recommend that the Board of Supervisors approve renaming a portion of Country Lane from Deanwood Drive South in Fuqua Farms, Section C to Durrette Drive. District: Dale Preparers Richard M. McElfish Title: Director, Environmental Engineerinc7 Attachments: ^ Yes ^ No i~~0OEi6 Hq VET E p R N c v m ~ HD AR RD 0 Z a 2 DF NV~ ~~ R D u rrette D r. w Q w ~ DU RE TE R ~ ~ w o z ow +~~©~~~ ~y 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 25, 2010 Item Number: 8.B.3. Subiect: Authorize the County Administrator to Renew a Health Care Contract with Anthem Blue Cross and Blue Shield and Execute a Dental Care Contract with Delta Dental Plan of Virginia for 2011 County Administrator's Comments: County Administrator: Board Action ReQUeste . The Board of Supervisors is requested to authorize the County Administrator to renew the county's contract with Anthem Blue Cross and Blue Shield (Anthem) and execute a contract with Delta Dental Plan of Virginia (Delta) for 2011 at the rates attached. Summary of Information: With the technical assistance of Wells Fargo Insurance Services, a national benefits consulting firm, County and Schools staff recently completed the rate renewal process for the 2011 Employee Health Program and a Request for Proposal process for the Dental Program. In order to continue to provide employees with quality health and dental care options, it is recommended that the county renew its current contract with Anthem and execute a new contract with Delta. Under the proposed 2011 program, employees will have the choice of three different Anthem health plans (two HMOs and a PPO) and three dental plans (basic, comprehensive and a new DHMO). Health care rates will increase 7.90, and dental rates will increase 3.250 in 2011. Preparers Scott W. Zaremba Title: Director, Human Resource Programs Attachments: ^ yes ~ No # O~Ot)f ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Members of the joint Board of Supervisors and Schoo were briefed on these issues on July 27, 2010, and full boards. The School Board will be considering August 24, 2010. Page 2 of 3 1 Board Benefits Committee recommend approval to the a similar agenda item on ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board authorize the County Administrator to renew the health care contract with Anthem Blue Cross and Blue Shield and execute a dental care contract with Delta Dental Plan of Virginia for calendar year 2011. The proposed rates in the attached schedule represent a 7.9% increase in health care costs and a 3.250 increase in dental care costs for the calendar year 2011. The proposed health care rates equate to a per employee cost of approximately $5,550, which is 2.6%, or $150, less than the $5,700 figure used in developing the FY2011 budget. The projected savings in healthcare expenses will provide flexibility to deal with revenue and expenditure variances during this fiscal year. Preparers Allan M. Carmody Title: Director, Budget and Mana eq ment YI `1..1 2 `~` /T V ~ m~ ~ O N 0 N N O N O O O Q O Q n _ 0 _ N 2 O O ~j (O O CO (O O (C Q O ~ N O N D N N M N ~ M N ~ ~ N M n N <n ro . p ~ m L O ~ O O O ~ Q 0 O 0 Q ~ Q M O O Q ~ O M O O O O O W N m O n O n n O n O O O M CO ~ O O O ~ d Q N N ~ N M to N M W N (O r, N O m E 0 U a p C C m t O O O O O O N n O O N n N n O O N n OD tI') O O 00 ~ O ~ O O N ~ O O O to O O Q O M M O M ~ O O Q ~ M N '- O N M ~ N M CO N CO ~ N O) m O V ~ m b n O N 0 N N N O O O Q O Q n _ 0 _ O N m ~ O ~j CO O (O CC C f0 Q O ~ fV O N N N M N ~ M N r tl') N M n N 0 • 0 o v Q O Q a0 O a0 aD O ap Q O Q CO O c0 C ~ O O O O O 01 O O O M O M W O CO N ~ O Q ~ O et C O Q N O CV ~ O Oi m N N M N .- M N ~ M N M O N t? m O a o o 0 0 o o v co o o v c0 Q 00 o o v co Q 0 o o v co ° m o 0 N m ~ n N ~ O O O N O O N O O O o ~ co ro ~ v ~ rn ~ Q ~ ~ m ~ in m CO n O rn Y O a ° o co 0 0 0 m o m ado o m ~ o 0 o ni n o n M o M ~ o ao ~ o ao o ~ O N W ~ N M n Q> ~n M N M O n M O ao n O M O a0 n ~ n to ~n M f0 M ~ ~ M ~ ~ Q M _ Q tl) _ Q In n OD Y ~ ~ ~ a= 0 N 0 O N 0 0 O o m O o O co O m O o O c0 0O O o co ~ m 7 ~ O O O O p N A 00 W 00 N C7 O O N t0 M O N M ~ O N M ~ N O) 00 Q 9 ~p C Q Q c0 n to N O O Q O) X17 Q ~ n f0 m .'$ N m ~ ` ° n= o o c0 0 o v o v v o v n o c0 O m .~ ~ O ~ O O O M O M M O M ~; O n o N I~ ~ fh N N 0 N M ~ Oi N y ~ O ~ N O Q O a O O CO O M M O Q~ M n~ Q N ~ Q Q ~ Q Q n O ~~ ~ M o. g ~ m 2 a0 N O O N CO O O O CO O (O ~ O O O In f0 ~ O O CO ~ N ~ O O N 00 O tv ' c0 ~.'j O rn n O 01 O O O N O) N p of N ~ O 00 f0 ~ Q O Q M O O R m Q Q n ~n ~ CO M ao Cn M n to y m C.~ O O 0 N O N N O N N O N COO O O o m= 0 0 0 Q O Q ~ O c0 O O (O O O CO N N ~ 0 CO ~ ~ CO O to p O O ~ ~ 00 O) 0 M N n ~ t0 ~ M ~ R r ~ Q nf Q M m m f) ~ Z W C ~y y ~ ~ ~ o ~ _ = a U f f O W W + W + W W } 2 ~ > 2 ~ > Z ~ > 2 ~ 2 ~ O r a O r a O r a O r a ~ ~ a W W W d W W ~ t) ~ V ~ U .1 , t) Q U W W W W LL ~~~~?i1 1718 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 25, 2010 Item Number: 8.B.4.a. Subject: Set Date for Public Hearing to Consider Proposed Temporary Reductions in Planning Department Fees County Administrator: Board Set a September 22, 2010 public hearing on proposed temporary reductions in Planning Department fees. Summary of Information: The Planning Department's FY 2009-10 fee reduction "holiday" for certain commercial uses expired on June 30, 2010. At the Board's June 23, 2010 meeting, the Board referred to the Planning Commission proposed new temporary reductions in Planning Department fees for certain commercial activities, and directed the Planning Commission to return a recommendation no later than August 17, 2010. At their July 20 work session, the Commission set an August 17, 2010 public hearing and discussed the following potential temporary fee holiday reduction options for the remainder of FY 2010-11: 1. Waive All Site Plan Original Submittal Fees: Waive all site plan original submittal fees (including up to two resubmittals), as well as the per acre fee, for all uses. In FY 2009-10, the Planning Department received 32 original site plan submittals. 2. Waive All Tentative Subdivision Fees: Waive all tentative subdivision plat original submittal fees (including up to two resubmittals), as well as the per acre fee. In FY 2009-10, the Planning Department received 34 original tentative subdivision submittals. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No # (3J0~'72 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA 3. Exclude Selected Sign and Tower Applications: Continue the currently expired FY 2009-10 fee holiday, but do not allow zoning applications relating to wireless communication towers or computer controlled variable message electronic signs to qualify for any fee holiday. During the FY 2009-10 fee holiday that ran from August 2009 to June 2010, two wireless communication tower applications and six computer controlled variable message electronic sign applications qualified for a fee holiday fee reduction. This option was originally suggested to the Board of Supervisors by staff as part of the Board's June 23, 2010 meeting agenda item. 4. Combination Applications: The FY 2009-10 fee holiday subsidized up to two types of rezoning applications that may be filed in combination; for example a request for rezoning and conditional use or conditional use planned development. If the FY 2009-10 fee holiday was extended, the subsidy could be amended by reducing the maximum reduction for rezoning applications to one application only for a maximum credit of $4,500 instead of the current maximum of $8,000. This option was originally suggested to the Board of Supervisors by staff as part of the Board's June 23, 2010 meeting agenda item. 5. Site Plan Original Submittal Application Reduction: The original site plan application fee maximum credit was $8,000 during the FY 2009-10 fee holiday. Should the FY 2009-10 holiday be extended, the maximum credit amount could be reduced to $1,200, which is the base application fee. The applicant would then be required to pay only the acreage fee of $80 per acre. This option was originally suggested to the Board of Supervisors by staff as part of the Board's June 23, 2010 meeting agenda item. Staff, in order to accommodate a broad discussion of potential temporary Planning Department fee reductions, prepared the attached draft ordinance, which would potentially allow the temporary waiver of all current Planning Department fees listed in both the zoning and subdivision ordinances. This is not to suggest that staff supports the waiver of all Planning Department zoning and subdivision fees. It is only a mechanism to allow maximum flexibility in determining appropriate temporary fee reduction recommendations for the remainder of FY 2010-11. Following their August 17, 2010 public hearing, the Planning Commission recommended that no temporary reductions in Planning Department fees be made. ~~~~~~ ~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 3 of 3 ;~9 AGENDA Budget and Management Comments: This item requests the Board to set a public hearing for September 22, 2010 to consider potential, temporary reductions to various planning fees. As part of the Board's ongoing focus on economic development, a planning fee holiday for certain commercial uses was instituted in FY2010 to spur new development in the county. The holiday, which expired on June 30, 2010, was applied to 60 rezoning and site plans applications and produced an estimated $180,000 in savings for businesses/"lost" revenue for the county. Looking ahead, the FY2011 budget was crafted assuming that the fee holiday would continue for another year. Accordingly, if the holiday is renewed - as it currently exists - it will not have a negative impact on the planning fee revenue forecast for FY2011. Conversely, if a hybrid of the existing fee holiday structure, or another alternative altogether, were adopted, the amount of "lost" revenue would likely be less than the FY2010 amount. The table below provides estimates for each of the six alternatives listed in the preceding item. For example, if all site plan fees on original submittals were waived (alternative 1) it would result in a revenue loss of between $60,000 and 80,000, whereas an extension of the existing structure would result in approximately $180,000 of "lost" revenue. Option Projected Revenue Loss Waive all site plan fees (original submittal) (1) $60,000-80,000 Waive all tentative subdivision fees (2) $55,000-75,000 Reduce zoning fees for office/industrial (3) $7,000-10,000 Extend fee holiday excluding signs/towers (4) $130,000-150,000 Extend fee holiday with combination adjustment (5) $140,000-170,000 Reduced site plan fees (original submittal) (6) $25,000-35,000 Preparers Allan M. Carmody Title: Director, Budget and Management CI~~Qt~'~4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-11 OF THE SUBDIVISION ORDINANCE AND 19-25 OF THE ZONING ORDINANCE RELATING TO REDUCTION OF SUBDIVISION AND PLANNING FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11 and 19-25 of the Code of the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: CHAPTER 17 SUBDIVISION OF LAND Sec. 17-11. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: 000 (2) All fees provided for in this section shall be waived for applications from the date of adoption to June 30, 2011. (3) That this ordinance shall become effective immediatelyupon adoption and shall expire on June 30, 2011 at S: 00 p. m. CHAPTER 19 ZONING Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: 000 (2) All fees provided for in this section shall be waived or applications from the date of adoption to June 30, 2011. (3) That this ordinance shall become effective immediately upon adoption and shall expire on June 30, 2011 at S: 00 p. m. 1928:84134.1 O~t~QO'~5 CHESTERFIELD COUNTY ~~, BOARD OF SUPERVISORS Page 1 of 1 ~~ '~ AGENDA ,~., Meeting Date: August 25, 2010 Item Number: 8.B.4~b. Subject: Set a Public Hearing to Consider the Abandonment of Cornerstone Boulevard, State Route 2351 County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the attached resolution to set a public hearing; post and publish notices; and notify the Commonwealth Transportation Commissioner of the County's intention to consider the abandonment of Cornerstone Boulevard, State Route 2351. Summary of Information: Cornerstone Baptist Church has requested the abandonment of Cornerstone Boulevard, State Route 2351, to be able to expand their parking lot. The Board of Supervisors is requested to adopt the attached resolution to set a public hearing for October 13, 2010, at 6:30 p.m.; to post and publish notices; and notify the Commonwealth Transportation Commissioner of the County's intention to consider the abandonment of Cornerstone Boulevard, State Route 2351, as shown on the attached plat. The county will retain a public trail easement through the abandoned right of way for access to the future county park site to the east. Right of way along Turner Road will be retained for future road improvements. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # Ot)0~1"~6 VICI N ITY S KETCH Set a Public Hearing to Consider the Abandonment of Cornerstone Boulevard, State Route 2351 Sl~-~'IN 4 W Z ~- --il 1~~ m Comerstvrte Boulevard, Mate-Route ~1. _ To be Abandoned, 0.1Q Miles N Chestertield County Right of Way Office A w ' - -E August 4, 2010 ,.~ $ 1 I~cl - 333.33 tet ~V~~ ~~ Changes in Secondary System of State Highways Cornerstone Boulevard, State Route 2351 Chestertield County, Virginia SATINWOOD ROAD SR 2$98 O ~ '~ _J Z ~ ~ ~ y N 1"" C ABANDON A 0.10 MILES B CORNERSTONE BOULEVARD CORNERSTONE BOULEVARD STATE ROUTE 2351 SR 2351 A - B 0.10 MILES w J r O JESSUP RD SR 643 N Chesterfield County Department of Utilities W . - ~E S 1 Irol -363.33 4e t ~~~~r~~ CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors, held in the Public Meeting Room at the Chesterfield Administration Building on August 25, 2010, at 6:30 p.m. RESOLUTION Resolution of Chesterfield County's intention to consider a Resolution and Order to abandon Cornerstone Boulevard, State Route 2351. Pursuant to Section 33.1-151 of the Code of Virginia, 1950, as amended, be it resolved that the Chesterfield County Board of Supervisors hereby gives notice that at a regular meeting to be held on October 13, 2010, at 6:30 p.m. it will consider a Resolution and Order to abandon Cornerstone Boulevard, State Route 2351, a distance of 0.10 miles, since it serves no public necessity and is no longer needed as part of the Secondary System of State Highways. Accordingly, the Clerk of the Board shall send a copy of this Resolution to the Commonwealth Transportation Commissioner. The clerk shall further cause to be published and posted the required notices of the Board's intention to abandon Cornerstone Boulevard, State Route 2351. Certified By: Janice Blakley Clerk to the Board of Supervisors CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,,,, ~ ~ AGENDA Meeting Date: August 25, 2010 _ Item Number: 8.B.5.a. Subject: Request Permission for an Existing Gravel Driveway to Encroach Within a Sixteen-Foot Drainage Easement Across Lot 1, Burroughs Bluff, Section 1 County Administrator's Comments: County Administrator: Board Action Requested: Grant Ann S. Beall permission for an existing gravel driveway to encroach within a 16' drainage easement across Lot 1, Burroughs Bluff, Section 1, subject to the execution of a license agreement. Summary of Information: Ann S. Beall has requested permission for an existing gravel driveway to encroach within a 16' drainage easement across Lot 1, Burroughs Bluff, Section 1. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing storm sewer pipe will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OUOQ80 VICINITY SKETCH Request Permission for an Existing Gravel Driveway to Encroach within a Sixteen Foot Drainage Easement Across Lot 1, Burroughs Bluff, Section 1 N Chesterfield County Department of Utilities W ~ -E $ Ihcl-116.6'4et LJ V ®C14.71 ra Hum. r. claw aw,aaav aw,asx71 Imm~a7-/s-fa ,~, -~yICO.L-1~r31~r'.~/~~7-~ I I ~ ~ a = I I N .~~. .9a'tpl ~yral.!!N ~, I I g . v 1 ~. ~ i I a,~ ~~`m Sn ~ ~ ~ I y~ '^~' Ali I I ~QI H~Z ® ~ ~ I I C`f I I ~iiaei li"~ 1 ~ I ~ I I I ,~ ~ 1~ I I I 1 I I I I I • ~ c ~ IS ~' j I I m ~ ~ j ~ / ® I I ~ £ ~„ ~ ~~g~I I I ~~q~ ,`w ~~ / I ~ ~ ` N 2 ~y~ /~y00 ~ i I ~ w I S q~ ~ moU', /~~ /00 ~~ I I ~ g v.. o ~~n~~2 ~CNVZ ~MI ~ I ti $ti N~o~y ~~ /~ I I ~I ~ I I ~ ~ ~ .,4 NOZ ~ I ~ ~pv~ ~' ~ Cy ~~, q~ I ~ ~~~~ P`o nCNV2 ~ I ti~l~ ~ ~ ~~ ~~o~y I I ~g~~ I I (D b N of Q I ~ I ~`~ y ~ I I y I ~ $ I ~ I ~~ I I f -- -~----- ----~ I W I I I I I O $ ~- - -~----- -------~ a g ~~ ~_ ~~ ~gg~ ? CO ~ oV~ tl • y v nno~, ~ \~ R '•m !4 ~~5 ~°.m ~~ 2 q ~'rm ~ ~ F~igg. C <~f +~8 C ~ p ~4,, Y,Oi ~ ~ ^~ ~ R ~ I~~' ~ ~fii ~ ~~ -- ----- sozos•faw ,aaa1~ --- -- - snras•uw ~acenr -- ~~ PMp/P H. PERKbKS GP/N 737-71B-36?9-gaaO1~ ~ ~ Gfit'16J PCKTJ po Fi. F ~ EXHIBRFORCOUNTY ~~" $ gg~g ~ ci ~~ ~a o ~ Q ~ - ~ = 9 8 ~ LICENSE AGREEMENT ON ~ "~~' ~~ ~ 3 ~ s~ ~,~ 1 3~ ~l I~ Sgt ~ ~ ~ LOT 1, BURROUGHS BLUFF ~~u~ a=~ ~+~p¢ii (~n~ 1 J m m MIDLOTNYW DISTRICT x~~ ~1~ ~°" ~~ p CNESTERFlEIDCWNTY, VIRODIUI 6 ~ V ~ V Ll ~ ~/ CHESTERFIELD COUNTY ° BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.5.b. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement, a Variable Width Drainage and Sanitary Sewer Easement, a Twenty- Foot Drainage Easement and a Thirty-Foot Temporary Construction Easement Across Lot 44, Hartley Village at Charter Colony County Administrator's Comments: County Administrator: Grant Jarod A. Ambrosino permission for a proposed fence to encroach within an 8' easement, a variable width drainage and sanitary sewer easement, a 20' drainage easement and a 30' temporary construction easement across Lot 44, Hartley Village at Charter Colony, subject to the execution of a license agreement. Summary of Information: Jarod A. Ambrosino has requested permission for a proposed fence to encroach within an 8' easement, a variable width drainage and sanitary sewer easement, a 20' drainage easement and a 30' temporary construction easement across Lot 44, Hartley Village at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and the existing storm sewer pipe will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~~0~~3 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach Within an Eight Foot Easement, a Variable Width Drainage and Sanitary Sewer Easement, a Twenty Foot Drainage Easement and a Thirty Foot Temporary Construction Easement Across Lot 44, Hartley Village at Charter Colony ~~ REG1lJEST A~MISSIOtV FOR APRQPOSED FENCE N Chesterfield County Department of Utilities W ~ - ~E $ 1 hcl - p6.E ket ~J+OQ~4 JAR©D AMBROSINO THIS PLAT 1/AS PREPARED VITHDUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TD EASEMENTS OF 20NED R-9 RECORD WHICH ARE NDT SHOVN DN THIS PLAT. SETBACKS FRONT=35' LOT GRADING SHOVN IS PER CONSTRUCTION PLANS AND REAR=25' HAS NDT BEEN FIELD VERIFIED BY YDUNGBLDDD, TYLER / SIDE=IS' 6 ASSOC., P.C. 3 ~ ° XX -FENCE ~~,o~~,y I ~~,1r/' _ LICENSED AREA ~` ~t~R `~ 10 1 ~ ~~~q4,~ 1\~~0 ~DTH~~a E'q ~~ L~ ~ C~ Z82'~ \ ~y ~~' ESEVENT~1 ____\ ~13y-~\ ~4~ ~s~ 3,s ~ ~ ~ / ~\\ ~, ~ - \~ 'msg. f~~\ z~~ r ~ - ~~ ~ ~ ~ \ \~ \ 1 335 ``\\ ~ - ~ ------~ \ 1 1 ~\\\\ ~ , _ Jarod A. Ambrosino ~ ~'~ ~ ~ ' ~`\\~\ `•, - ~ 1200 Gravatt Way ~ 1 ~ , , /~ ~\\ ~ /~ DB. 8656 PG. 200 bti ~ / ! ' ~ % / / ' / \\~~,\ -~1~ -~,^, PIN: 726699535200000 , ; ~~%~ ~~`,%/ ;%~ / / / \' ~~ , J'` -- - -FENCE ~ ~ /f/ / ~ ~/ // ~ / , ~ ~ ~ \ ~ ~ ~,_ ~ ° ~ 1 1 / % i % % / ~ / ~ 340 \ o I 1 , / ~~ ~ / / 7 13.7I' 20. I I / / ~ ~ ~ / / i i 30' TEMPDR Y ~ , / / i , CDNSTRUCTID ~ Ap,9 ~ ~ , 1 1 / ~ / EASEMENT ~ 5 67' ~ ' T - I 1 ~~ ~ S l ~ / / / / l } 1 ~ / / M ~ ~ / / / ~ ~ , / / { / / Lor '~ ~~ 2.7 6.512. /~ l% / ~ ~" ~ /~/,i ; / /i / d, ;' ~ ~dL ~ g 9.3 , v1 ~1. 7 /I / % / l % ~.~ 2 vii / , , / / , / ~ ~~ ii ~ilili 4/ /i B (DING ,lI / / ~/ / / % I ~// l~ l 1 1 I I i 1~ 1 ^/ 13~5j II I I/ I j ~' I I Y ~ l 320 ~ 1 1 I ~\ 335 D=56-45-00 CONSTRUCTION R=50.00' 330 ENTRANCE L=49.52' GRAVATT (4v~~YW) REVISED MAR. 1, 2010 (REMOVED RETAINING VAII) YOUNGBLOOD, TYLER de ASSOCIATES P. C. PROPpSED IMPROVEMENTS pN CIVIL ENGINEERS, PLANNERS LOT 4~ 3 LAND SURVEYORS 7309 HANDVER GREEN DRIVE F4-RTLEY VILLAGE P.D. HDx 517 MECHANICSVILLE, Va. 23111 AT Cf'WRTER ~QYY DATE~FEB. 24, 2010 SCALES 1' 30' MATOACA DISTRICT CHESTERFIELD CUUNTY, VIRGINIA DRAwN BY~2o10 CHECKED BYE KEITH A SHRADER L.S. PURCHASER. JOB No. 17,257 ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,~ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.5.c. Subiect: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement and a Sixteen-Foot Drainage Easement Across Lot 27, Stewart Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Douglas F. Bare and Karen S. Bare permission for a proposed fence to encroach within an 8' easement and a 16' drainage easement across Lot 27, Stewart Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Douglas F. Bare and Karen S. Bare have requested permission for a proposed fence to encroach within an 8' easement and a 16' drainage easement across Lot 27, Stewart Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easements. Approval is recommended. District: Midlothian Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (~~)0~$6 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within an Eight Foot Easement and an Sixteen Foot Drainage Easement Across Lot 27, Stewart Village, Section A at Charter Colony W L~N~ ~ z MC ~ ~ w~ ~ R z ~. z -1 w ~ ~ R ~E(]UEST PERMIS~OhI FOR A PROPOSED FEM1ICE P '~ l w N T L v AGE LN ~ AG E tiIVAY ~ '~ 0 7 N Chesterfield County Department of Utilities W '- E S Ihd-116.67Ret ~~~~~~ THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT, TFR_ SUBJECT PROPERTY SHOWN HEREON APPEARS TO..BE LOCATED IN ZONE 'C' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 0022B, EFFECTIVE DATES MARCH 16, 1983, THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY OF THE ABOVE DVF~2MATION. THE LQCAL F.E.M.A. AGENT SHOULD BE! CONTACTED FOR VERIFICATION, UNDERGROUND POWER & TELEPHONE XX -FENCE LICENSED AREA MANGLE - 16' EASEMENT LOT 26 P/C IS IN TOP OF MANGLE CO<.ONY FQREST PLACE <44' R/W) Douglas F. Bare Karen S. Bare 14813 Colony Forest PI DB. 9096 PG. 832 PIN: 723705296100000 N m ~ N ~~ ~~~ H ~~ ~a< ~~ ~'i cai m PHYSICAL IMPRQVEMENTS QN YOUNGBLOOD, TYLER & ASSOCL9TFS, P. C. (,Q]' ~7 CIVD. ENGINEERS, PLANNERS STEWART VILLAGE ~so9~`H avER~GREEN DRIVE SECTION A P,a. BOX 517 MECHANICSViLLE, va 23111 AT CHARTER (DIY DATE~MAY 18 2010 SCALEi 1' Q 30' MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA DRAWN BY~SV-BPP CHECKED Bri KEITH A SHRADER L.S. PURCHASERi BARE, DOUGLAS F. 6 KAREN S. .JAB No. 16,896 ~tY~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~.• AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.5.d. Subiect: Request Permission for a Proposed Fence to Encroach on County Property Known as Warbro Road Athletic Facility County Administrator's Comments: County Administrator: Grant Martin Marietta Materials, Inc. permission for a proposed fence to encroach on county property known as Warbro Road Athletic Facility at 3204 Warbro Road, subject to the execution of a license agreement. Summary of Information: Martin Marietta Materials, Inc. has requested permission for a proposed fence to encroach on county property known as Warbro Road Athletic Facility at 3204 Warbro Road. This request has been reviewed by county staff and Parks and Recreations. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # Q-2~OO$9 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach on County Properly Known as Warbro Road Athletic Facility at 3204 Warbro Road REQUEST PERMIS~ON FOR A PROPdSEC7 FENCE Q~. N Chesterfield County Department of Utilities W - 'E S I ua - 7so tlrt llv'~~~~ -` Z ... ~ $_vw<~m cm~X~y m~~;~ --X-X~X~.X~ m ~ Z \I Z O -I m T n ~ y N N V "rt ~ii o'°~ X m(O/) Z~'A'~ o~~ ~ ~C°~'00 v I ZDoom m cZi~~ G7 ~C~vO°iD2 D avoD ~ C ~ 3 o ~~~ TI ~ ~ ~ ~ N ~ ~~~ Z ~ ~ Z rip ~~p•~ ~ ~ °~< m ~ m ~ °~ n ~ ~°v+ ~ ' _ m So-~ m r ~ ~~~ ~ r ~ r m ~ I, Z ~I 1' - - - : s~ •s8s _ Y f T ~ _ pmz % X ~X mmmr N X ~Z ~ C0~ '~ m m ~ O(~-~ ~ r R~1 ~ O a ~ Zn =~ x .~ ~ m~ Oz I ~ Z pww~ ~m 2~ '~ m z~~c me ~z z . z ~ L,/ i ~ O m ~` m r . ~ ~ . - ~ -~ / m v A1aie/n a~ad.!l.IM~t~-da M an orM.r. "N'"°"' RIGHT OF WAY LICENSE AGREEMENT MARTIN MARIETTA MATERIALS, INC, as~a Fiua sawtRo~tl ae-ao~~o Mss a ~ ?° Z = MIDLOTHIAN WUARRY ~ons~(~8o~1)84.8,.~ ~, (aoa) e~ses~7 'u"' °"" CHESTERFIELD COUNTY, VIRGINIA w.b saa: www.m.ronnwd.a..com r• soo' Mss ~~~~~~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 „„ AGENDA Meeting Date: August 25, 2010 Item Number: 8.6.5.e. Subject: Request Permission for a Proposed Fence to Encroach Within a Sixteen-Foot Drainage Easement and an Eight-Foot Easement Across Lot 48, Haywood Village, Section A at Charter Colony County Administrator's Comments: County Administrator: Grant Christopher L. Moore and Amanda C. Moore permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 48, Haywood Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Christopher L. Moore and Amanda C. Moore have requested permission for a proposed fence to encroach within a 16' drainage easement and an 8' easement across Lot 48, Haywood Village, Section A at Charter Colony. This request has been reviewed by Environmental Engineering and the existing swale will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Title Real Property Manager Attachments: ^ Yes ~ No # 0®042 0 VICINITY SKETCH Request Permission for a Proposed Fence to Encroach within a Sixteen Foot Drainage Easement and an Eight Foot Easement Across Lot 48, Haywood Vllage, Section A at Charter Colony C Z ~~ .~ H REQUEST PERMISSION FO R A FEN CE C RAC N Chesterfield County Department of Utilities W ~. E $ 1 Ilcl - LI6.67 4et (~~®r~~3 THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN ON THIS PLAT. THE SUBJECT PROPERTY SHOWN HEREON APPEARS TO BE LOCATED IN ~ Tx F ZONE 'C' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 510035 00228. EFFECTIVE DATES MARCH 16, O ~ 1983. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY OF ~ ,y THE ABOVE INFORMATION. THE LOCAL F.E.M.A. AGENT SHOULD BE CONTACTED FOR VERIFICATION. v KEIT$ A. SHRADER 9 Lic. No. 2070 UNDERGROUND POWER & TELEPHONE SECTIONLC y 7~i~/v O~ BLOCK F +Ir~ ~'~ XX -FENCE PB.211PG.17 S U R V LICENSED AREA ~Or 9 1 v S75.50'09'E `~ 9 S75.53'24'E 71.13' 19.87' -a v~ R/F 8' EASEMENT R/F R/F A< --- - ----- -- --- w~> aka w -- :. ~ <~ o+ zi ~ aW H A W . ~O .~ ' 8' 25 ~ 10.9 3 . LOT 47 ° b LOT 49 c TWO STORY BRICK R FRAME v No. 14324 ~ .~ z 100% COMPLETE ~^ '' i . AGGREGATE • • ; ~ 4 ~ CONCRETE 11.0' ` DRIVE 6 WALK '• 1 .25.8'' c ;• << •i '~ YARD ~ s 6' PRIVATE PEDESTRIAN ELEC. TRANSFORMER M LIGHT M~ '~ ACCESS EASEMENT ` TEL. PEDS. M ~ . <BY SEPARATE AGREEMENT) WATER METER 6' SEWER EASEMENT '^ N75.50'00'W 91.00' R/S 446.77 FT. TO THE N/L 6' PRIVATE PEDESTRIAN EXTENDED CHARTER LANDING COURT ACCESS EASEMENT (BY SEPARATE AGREEMENT) CONCRETE 6' VDOT DRAINAGE SIDEWALK EASEMENT CARTER L14WDING ~tIVE Christopher L. Moore 44' R/W Amanda C. Moore 14324 Charter Landing Dr DB. 9135 PG. 262 PIN: 724706020400000 YOUNGBLOOD, TYLER & IMPRQVEMENTS ON ASSOCIATES, P. C. LOT 48 CIVIL ENGINEERS, PLANNERS HAYW~D VILLAGE R LAND SURVEYORS 7309 HANOVER GREEN DRIVE SECTIaV A P.O. BOX 517 MECHANICSVILLE, Vn. 23111 AT CARTER C~aVY DATES JULY 13 2010 SCALES 1' = 30' VIRGINIA T CHESTERFIELD COUNTY DRAWN BY~17110 , MIDLOTHIAN DISTRIC CHECKED BYE KEITH A. SHRADER L.S. PURCHASERS MOORE, C. JOH No. 17110 ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ~.. . Meeting Date: August 25, 2010 Item Number: 8.B.6.a. Subject: Acceptance of a Parcel of Land for the Extension of Oaklake Court from Sportsquest, LLC County Administrator's Comments: County Administrator: Board Action Reauested~ Accept the conveyance of a parcel of land containing 0.259 acres for the extension of Oaklake Court from Sportsquest, LLC and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.259 acres for the extension of Oaklake Court from Sportsquest, LLC. This dedication is for improvements in conjunction with the development of Sportsquest's East Campus. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager 000095 VICINITY SKETCH Acceptance of a Parcel of Land for the Extension of Oaklake Court from Sportsquest, LLC ~ B~t~ ~ 4 ~G ~ ~C Y l~~ Q Y ~j ~N c A ~ O4' d a~ a ~~ ~~cT P ~ ~ ~ \ Q.259 Acre [?edr.~ion m ~ ~~ i ~ p,K 1~A O 5 ~ m R~ Px l~~ RD N Chesterfield County Department of Utilities W '~- ~E s I Irol -6b6.~ ket PkXleo an 7130I201U 72:aV rM mac oruaw / / _ \ ~ \ °a \ z HULLCOASSOCIATES, L.L.C. D.B. 7966 PG 808 TAX 1D. 734691792000000 1 R=55.00' L=249.06' _~ r=ss. ls' d =259°2708" CB=N48°1348"W C=84.60' 0.259 ACRE ~ (19,269 o0~h - SQ. FT.) 5a6 ~' SPORTSOUEST, LLC D.B. 9130 PG. 454 TAX ID. 734690099600000 • DENOTES IRON ROD SET ,TH PAUL N. HUBER Lic. No.2379 3a 10 HULLCO ASSOCIATES, L.L.C. / D.B. 7966 PG 808 TAX ID. / 734691992200000 / THE W/L OF 19 868.71 KE BOULEVARD !3.06 OAKLA _ r 1 _ ~~ 2'68 J STATE ROUTE 5904 ,r OAK~KE COUR ahp~ FISTING 60' R/W p.6.2959 PG•258 ~' p.8.8124 PG.77~ ~N _ f N ~ ~~ ~ ~ N369096718 AMR COMMERCIAL E11734800.80 PROPERTIES LLC D.B. 3740 PG 40 TAX /D. \ 735690028100000 B/GG /DEAS, LLC \ D.B. 7023 PG 418 TAX /D. I 73469098520000 I I PLAT SHOWING 0.259 ACRE OF LAND LYING AT THE WESTERN TERMINUS OF OAKLAKE COURT AND SOUTH OF POWHITE PARKWAY N STATE ROUTE 76 C+O. PROJECT NO. 90-0033 o so goo ti 0. S/TE NO. 10PR0201 SCALE IN FEET CLOVER HILL DISTRICT Chesterfield County, Virginia THIS DRAWING PREPARED AT THE rnavoanTe oFF:ce vouR vcsloN acRIEVED TRROUGR ouu. DATE: JUNE 4, 2010 SCALE: 1 "=50' 1001 Boulders Parkway, Suite 300 I Ricnmona, va z3zzs REV: JULY 30, 2010 ].N.: 29910 TEL 804.200.6500 FAX 804.560.1016 www.timnrons.com Site Development ~ Residential ~ Infrastructure ~ Technology DRAWN BY: M.S.F. CHECK BY; M.C.S. TIMMONS GROUP:":`. --.~~~, r ~, .o CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.B.6.b. Subject: Acceptance of a Parcel of Land Along River Road from Union Branch Baptist Church County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.2475 acres along River Road from Union Branch Baptist Church, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 0.2475 acres along River Road from Union Branch Baptist Church. This dedication is for improvements in conjunction with the Union Branch Baptist Church Addition. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ooooas VICINITY SKETCH Acceptance of a Parcel of Land Along River Road from Union Branch Baptist Church r Ivey Mill Rd \ / \~ \ ~ \ ~ V ~fi ftD 0 z x.2475 Acre Dedication r / ~ti ~ ~~~ 4 ~ ~ ~~ ~ ~ R~ 0 O ~ C ~ ~ ~C' S ~ tyj O C p R EY r~ iJ ~ ~ N Chesterfield County Department of Utilities ' W ''-~ ~~ E $ t hcl - 664.E ke t ~ w~ (a3~s"rru n a y O eo aaoo3a o") .- 90ti'Dd o+8'8'G (M/a 31111d1a'J53ad ,0£) ~"' ~sa3mine arrrn" Z09 31f10a 31t/1S avoa eo 0 0 -aeon ~3ni~ ~"~ D~ ~,s~ ~- __-M r _ "bF' CHESTERFlEI-D '0 O O P.B_83 PG_ 4~~ _ ap rpn ~ Z~ J _ I p oYPER9_ PDINTE Da EXTD. U U o i < ~^ mew ~~ ~ ° I g O N r• m ~ z ~ ~ .o n OC ins ri U z~ ~N 5Z< I va o$e_ ~ F- _~"' I~~ wpro %~ km WV I I 'o~ ~ GNU W _ ~m GOa 60p Wu 3d ~ ~ p ~~N J 7 O p2 M^ FN I IOa ~~m U d a zw We i n n N e fn ~ g~ _ ~ ~ (i a I f•+------ _ - z n ~~T11A ~ I ~ W W r ,~ ~ Q'~~ Q m ~ 1 ~ ~ 4~ O I N ~ nLL ~ ~~`~ W V I - I I~ ~ a~ W^e x o~ D oC ~ I~ a ~~~ E' ~ z y I U NIIWn Im ~~o a~,v~~"6 ~~ ~q ~ ~ ~ I~~ 'V ~8 yQ' I' ~ =u n ~~ _ Z ~y = ~ 1 = NN n I-NQDOp 0~01~ ~Xao F__ f O I F~~~VN~' IW6 W a ~U a~~a~ci c~ VI n ~ m~~`'maaaa ~ I ~ mM = ~ x aem ao n a°DO "~ v°°i 1 r ,~ ~ = W v _~+^N°1o ~ ~Wna O (~ ~ aWNmmmmN ~I M~jn^ ~ ~ W m~'odo°d i o '~=~m W ~ ~ I ~a MI; ~ g° U d 2 n I ~ ~ ~li ~ ~ NmU ~~Cl' W N I W N= U ~aa I~ ~ ~o o (~ ~ N,M,nm b I xmN (} Z F' ~}J,tma li ~ 8 ^,.., I j .. dae0ci 3 ~ ~ u° I cl~oo rn ~ S I i ~ ~^~ O m Q pnlo~o~~{p ~ R ~° u I ~ tf"~ S Z V I M a0o UNNe^-NCO x ~ ~ 1 YJm v A I ti~G Zw3333 ~ o ~ ~ Z ~rnon~~ i = ~a J ~ ~ ~ I mnn`,~iMfv I I a _- --~- o a o I °COin;hm ~~ ~~a ~ d Zw LLDDN W UV122V12 ~ ~N 0 wa OF m ~~p N g I N a6 W^~ W U W W W UUU~ I F ~OIn Ij ~ =n• m Z ~ xW N ° "ati a r w w ~ i ; ~m O I c o~~ I~ J I° ~~m m Y Fob W O I ~~ `', Z F~ _ sa° uN~i a ll<yyNZ tZ73Uw ~ ~ N0~0 I F N Y OmN (AQW~ y W 2 1l1 I V ~C 10 ~ H I- W~= Q O Z r~0^ 1 ~ < ^OQ W Z~ ODUU ~ J i ~N ~Wx wra '~ ~ h M I o n N i~ li N m Q N ~ I ~ c~no I~ „I ~~: wmm ~W ~ ~;~ I ~, ny U~WN WNZ > I W W N N I I ~ 7 n ~ a W> ~ U J Z Cr j arm aUj jZaN V >NIO j ~~om' p~~ Ox WQU ~ K~O I ¢~ O~~ I~-~N1~ I w F z w O U a UUJ JJ ,/ ~ ~ d(=Oj w a W ~ W !// _ awe mwosQ "C ~ M1~Ory/// • rc3 3~WrnaZmw ~ ~~ // O pby ~N J ~3 N2~ U ~>3f / ~ <~a O M ~ O S ~,- ~ .~%/ =gym NOO~~~~~ A Al / W~7- Q~ ~ I ~// Y ° F~oaa~wo°c~ ~~~/ ,/ ~ Z .= ~i ri a Wd KiY~01EC YI MY a0'AYMlD LIdtl BlOtlC~YAOtlW~PA][J ~trtl ©~i.Iil CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~~ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.6.c. Subject: Acceptance of Parcels of Land Along Omo Road and Iron Bridge Road from Bessie Lynch Day County Administrator's Comments: County Administrator: Accept the conveyance of two parcels of land containing a total of 0.113 acres along Omo Road and Iron Bridge Road from Bessie Lynch Day and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of these parcels conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # UO®~®~ VICINITY SKETCH Acceptance of Parcels of Land Along Omo Road and Iron Bridge Road from Bessie Lynch Day c N ~ ~s o s m ~°~~ ~~ ~ ©a~43 Agra DQClicatiort ~ OTC acre Dedication ~o~ill Rd u.r b ~ ~ W /~ O O ~~'~ o ~rfs ~ r. G { ~~ ~ ~ N Chesterfield County Department of Utilities ' W ' - 'E S 1 hcl - 666.E to t ~li'~J'1~I1.I ta'a4~~ ~ m tv avN Py ~r II ~~~ ~ ~ ~~ i ~4~ ~ ~ ~~~~~ ~ s ~~~ o ~ ~~ ~ ~ ~ ~~'~~~ ~ ~ o ~~p Rti~~~ 0. W ~~ ~ $ ~~~~~ ~ cn ~. ~4~ ~~~ ~q~~ ~ ~ a'Rp's ~~ n~ C \ @ ~~ \& ~~ ~ ~~~ ~p ~ ~ - ~~. ~ ~ g ~~ ~~ ~ g~ ~ ~ ~fl ~ ~ ~` ~ ~ a~ Y ~ ~ o ~ ~ ~~ ~~ \~~\ «~ - ~ ~~ ~~ ~~~ k ~$~ ~~ a ~a ~ ~ ~~~ ~n~ ._ ;~ ~ ~ ~ ~~ ~~ ~a ~ ' F~i~ ~ °~ ~~ ~ ~~ ~_ ~ ~ ~ ~ W ~ ~ ~ ~~~ , ~~ ~~ ~ ~ ~ ~I ~,~I~~~ ~ ~3 a9 I~~ .I~ ~.~ ~ ~~a ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~.• ~ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.6.d. Subject: Acceptance of a Parcel of Land Along Iron Bridge Road from J and B Realty, LLC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.559 acres along Iron Bridge Road from J & B Realty, LLC and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. Approval is recommended. DlstrlCt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # (-~0~(?4 VICINITY SKETCH Acceptance of a Parcel of Land Along Iron Bridge Road from J & B Realty, LLC N Chesterfield County Department of Utilities W - E S 1 hcl -666.67 tet Ofl®~Q5 a,~~pgp a °m ~4 ~ . ~~, ~ ~~ ~~~~~ ~ ~ 5 ~~y ~~ ~ '~ ~~~~~ ~ ~ z W ~~ ~ $ yg~~~ ~ ~ ~- p o~ ~Q~~ ~ ~ ~~, ~~ `~ ~ "~ ~~ ~ ~~~ ~~ ~ \ ~ ti ~ ~~ ~~ ~ \~ a~ 8 ~ :~ ~~ ~^~ ~ ~p~ ~~$ I ~ ~~ ~. ~ ~ ~ ~~~ m I~ ,~ ;~ °' as ~ ~ ~ ~ ~z~ ~_~ ;~~ ~ ~ ~ r S9 U ~ ~~ ~5F V ~~ Sµ 6 ~~ R ~ , ~ ~ ~~~ ~ ~~~ ~ ~~ ~~~ ~ ~~~ ~~ ~ ~~ ~ ~~~ ~ ~ ~3 ~~ ~~~ m ~s s n n S se ~ ~~~~ ~4~~~ ~d~~ ~~ ~ ~ ~~ ~~ ~ ~~~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.7.a. Subject: Request to Quitclaim a Portion of a Twenty-Foot Sewer Easement Across the Property of Ellwood Properties, LC County Administrator's Comments: County Administrator: Action Reaueste'd: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement across the property of Ellwood Properties, LC. Summary of Information: Ellwood Properties, LC has requested the vacation of a portion of a 20' sewer easement across its property as shown on the attached plat for the Waterford Development. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 000107 VICINITY SKETCH Request to Quitclaim a Portion of a Twenty Foot Sewer Easement Across the Property of Ellwood Properties, LC n c~ Portman cif 20' Sewer Easement to be quitclalimed PKV+>'Y c r 1~ATERF AVILIO -o \O N Chesterfield County Department of Utilities W 'E S 1 Ircl - 666.E 4e t ~~~~~~ \ ~ ~ / \ / / \ / / ~\ \ / \ 20' SEWER EASEMENT / / 20' SEWER EASEMENT \ PORTION (HATCHED AREA) ` / / / / DB. 1960 PG. 925 \ TO BE VACATED / g~6 g / \ DB. 1960 PG. 925 1 g~6g0ryg~ / \ \ (712 SQ, FT.) -\ ~~6 ~~ry/ / \ I ~~ L/NE TABLE LINE BEARING LENGTH L 1 N44 °3101'E 40.59' LZ S12°3651'E 23.81' L3 S44 °3? 01 "W 33.59' L4 N07°28'22"W 7.75' \ ~~ `~ I ~ 1 l ~ y \ ~ II COUNTY S1TE PLAN # 09PR0286 .. \ ~ AV Z COUNTY PROJECT # 09-0098 l ~ N I I CTt IDLEWOOD PROPERTIES, INC. 1 I ~ D.B. 2439 PG. 989 a"o I I ~ ~ PARCEL !D#.~ 729691857900000 Q I I ~ z I I •~L ~ 20' SEWER EASEMENT ---I"~~I .. .. ~ DB. 1960 PG. 925 I I ~ ~ ~ ~ ~,~ ~ I I `! 1 • '~ ~ I I \ DWA . DurEV,arrr I I Uc. No. 2287 ~ ~ 07-14-2010 ~ s a ELLWOOD PROPERTIES, LC I I ~ ~~~'~ SURV~'t~~ ~ •• o D.B. 8577 PG. 594 I I •~~1 o ~ PARCEL ID# 729691516700000 I o~~ ~ I 13400 TREDEGAR LAKE PARKWAY ~ ~ I I ~. I I VAR/ABLE W/DTH / SEWER EASEMENT ~ ~ I OB. 6817 PG. 280 , ~ ~ ~o~, ~ ~ 20' VEPCO EASEMENT I ~ ~ i ~ ~ ~ OB. 5704 PG. 837 I ~ I i ~ VAR. W/DTH I I i ~ / ~ ~ ENE VDOT SLOPE EASEMENT 1 . ~ ~ ~ ' ~ Ep,ST ANY ' I t DB. 5377 PG. 318 ~ - ~ ~ , pEp 10TH R pO EN ~ t . ' . ' ' Y EXT 12oF R ~ -` ~~ j K p , .-- ~~ .-- ~~ -` ~ PA TREDEGAR LAKE PARKWAY PLAT SHOWING STATE ROUTE 5870 PORTION OF A EXISTING 20' DP.B. 138PG.33 SEWER EASEMENT TO BE VACATED SCALE 1"=30' ACROSS THE PROPERTY OF ELLWOOD PROPERTIES, LC 0 30' 60' THIS DRAWING PREPARED AT THE CLOVER HILL DISTRICT Chesterfield County, Vd CORPORATE OFFICE 1001 Boulders Parkway, Sui[e 300 I Richmond, VA 23225 vauR vls7Drv AcntEVED naXOUCH ovas. DATE: JULY 14, 2010 SCALE: AS SHOWN TEL 804.200.6500 FAX 904.560.1016 www.nmmons.can SHEETI OF 1 L5 N40 4409"W 13.94' J.N.: 15965 ~ Site Development ~ Residential ~ IMrastruetun ~ Technology ~ DRAWN BY: M.R.J. I CHECK BY: ~ TIMMONS GROUP.•':'~.f ~~~ -., CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,,. AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.7.b. Subject: Request to Quitclaim a Portion of a Twenty-Foot Sewer Easement Across the Property of Idlewood Properties, Incorporated County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 20' sewer easement across the property of Idlewood Properties, Inc. Summary of Information: Idlewood Properties, Inc. has requested the vacation of a portion of a 20' sewer easement across its property as shown on the attached plat for the Waterford Development. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager ~ooa.so VICINITY SKETCH Request to Quitclaim a Portion of a Twenty Foot Sewer Easement Across the Property of Idlewood Properties, Inc. c~ c~ Portion of ZO' S~e~wer Easement to be q~tdaimed c b r V~EATERF -o ~~1 N Chesterfield County Department of Utilities w ;- -E S I Ircl - fi5@E !e t ~I ~®~~~ ~ ~ ~ ~ V m ~ _ I NADNAD 8~ ~ ~j m ~', m q,z,gyzm~ g' n m ~~o ° $ o ~ m &g~ ,8aa ~ ffiey g ~' moo \ m m ~ff m = o ~ V~o Rvv m G) n $$ n ~ o z n b t N / oc r I ~I rm-o0 I a / I zN 7 am m ~~ m O m I I~ '"$~ I °amo a b v ~ b I / 5` qq• ~' I PZ I I a > n II ~.c im '1 a ~ ~ / I ~ ~" A I 11 z e o 1 1 y ~ ~ / titil~ I I 1 e o I 1 a n m 1 ` / / 1 2 ~ ~ ~ ; N ~ \ \ ~ / g I \ .9E.Zt m O ~ ~ ~ M ~ 19 IS% t~ \ ~ _ ~\ O Z1 N 8 I $ m a A ,\ \ .t5~66 \ \ '°-'O ~ ~\ Z~ ~.~ < m m n rOOt \ \ \ /,, q~ a~ ~ mz ^ ` y v =C \~ -\ . vmD-DIA of n _ ~s mmo V~9 v ~ ~`'°~ ~b o ,~~° o ~ ~ m Y' ~~ `~-Dimes ~ e l rruto~~ ti~~~ ~~ .n o ~_~ ~vmom N 1~ O > \ > ~`\ \ °mYm O A \_-~ D y ~~ I S m ~~ ~1` o 1 1 nee Semm ~ ~\'a~ p ~~~ Zo ~ 1 1 mm 1 o mmeA ieum N ~ m z <m~ 11 1 ~~ I n i x `~ ~ ~~ m m i_y~b y A A x y VTR ~ c~ `n I I yE `r-\ C z W m ~ IN e ~m ~ >m I I m I I I z p- ~ m ~m a fit'---- -_- ~ _~_ ~ _ -_- ----- - ~ `" _~ mg ~_ ~z\ m m a o - -` ° p r• p I ~ ~ - - - ~N 00'00'20' E ---------- - 476.10' \ ~ b b y n -. ~ I e O _ - - ~ T _ 464.6 S 00'00'20' W _ _ _ \ _ 2' ~~ ~ Ny ~. m "' o ~ .~ _ H~ n n- ~ _ _ - -__ r- ~ -----_- -_-_ _ o \ \ m -rt on N y o ~ \ ma n mz II ' ' mD~ ' mm~ m qD \\ ~ \\ m ~;F u -JI N by~ "D m ~^ $~ I \ \ \ \ mo oy2 c~Nn em~ (~ A m m um ///z~\\ \ \ ~ A ~ m m o ~ ~~ -ai l/ ~ ~ m o . o ' mmx ~~ / ~ \ a ~ ~ ~~\ ~'~~~~~~ I ~l ~ ~ s D DN ~rtJ ~ ~ ~ I I ~Oa ~m me m Z V ~Dmp ~ ~ I I ~\~ a ~? =z tl C C 1 I~ ~7 m I ~N °"' m \ G ~ C G G 1 O~ D~ rn~ \\ \ i b n m I z ~ to m O A~ ~ \ ~ ~\ \ Z ~o~ I ~ n ~ 2 rn Z ~ m Z O ~ ~ ~\ \ = ~n I ~m Ov-IT \ \ rn A~ D D~ ~co U I \ ~o m~mcn~~ \ \ ~ I ~ 1 1 N~DZ D i 1 U ZO(l~m I T I ---IN3 n ~ I ~ Z I \ - T I M M O N S GROUP .. •...,. ~~~,~~,~o.~.a ^a~~° ..~ ~, ... ~.~ ~ ~.~b~o,..~.~,o,s n -...,,~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 --1~ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.7.c. Subiect: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Union Boulders Land, LLC County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Union Boulders Land, LLC. Summary of Information: Union Boulders Land, LLC has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plat for Ortho Virginia ~ the Boulders. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager OU0113 VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Water Easement Across the Property of Union Boulders Land, LLC ~ ~ ~~ ~~ ~ ~ b R 'QO PIC RD 'f~' W-ater Easement p to b.~ Qt~tclaimed ~~~F ~ Q,' ~~ ~ ~~ ,fit ~R ~ ~ ~' o~,,o ti~~ 8~~~a~R LakF ~ oR ww~ 4- ~ m >+ ~ p 5Q ~ ~~¢ ~ '~' ~~ DR Bfl p N Chesterfield Couniy Department of Utilities W _ ~. E $ 1 Ircl -666.67 !e t ~~~~~~ } i 1 3 W~ G ~. ~ OfN ~ ~ \ N I im'OhpN W ~ _' WN <rn O W O W C . ~~_.._._ M1 ~ in n m m^ n .n m m n ~ i '^ o - u 3 3 O W~ ~ n ^O N~ -_ imrMlor ~ ~ ~ J N n M N~ - .~/ - ~ ~ W \ - i ^ WN'HMN _ ~~_~-_ _- _- ~' - i J o c o c c Z U O W W xxxxxx W ~ ~ .\ ~ J ~ \ ~---__ I °om O U ~ I, ~ W •• ~ a ~_ W \ J+onno Z m N~ HYO~ --- ~ ~~Il al l<I •II ~ W W O ~ T ~~ ^ ~ Z W a 1. r\n n~am .. ( ~ ~' C7 W H ZW ~ ri v.vm~°w ci Q ~~ _M Wega J^ W ~~ s ~ Z o Q ~ > } I/ / ~ Y~i On00 L r/~~ / ~ ;. / /~// 1 ~ 2ov~ ~ nonvi ~ ~ 1- ~ J \ > 4 r ~ 1 fm '~ W'~3c4 m~~°e~p Z 1 ~1 J I = 1 W 10 MMl (t9 ~' O Q ~1`/` W \ ` W~wYggo W a n \n (311).. ~` ~..„ J 1 \ \ °~S ~ i ti m ~_ a~ ~ =t N ~ ~ OL nn ~ ~ n a ~ ~ V )` ~.~ ~1 Z W~ o +o !5''~ _~• M. t.Z L.69 S nN 11.. ~ ~ ~.i IA _ ~ °~ , _ M7OP0'01 f _< q _ -} _ n yI~ _ 2I^ - L L ~R a:, o~ J rn L > 1 1 ~ :.i7S.P7' i~ \, - l ^~11W ~ 1L 1 ^YY° °m w fem. ~ T H 4_ C ` 1. Y e Z• `j ~ _ (~ \ ' O , L3 ~ ~ ~ W W ~ W ~ .o ~~ ~1 ~ '~ aS ~d O~ J ~O~I ~ J Q1F5' n 1 yj 1Y101) n i. n o , n ~ iN 4Q" IV ~~ o ~ R'0~ N 11i~o .SZ,ZS.Y9 N +ri ~ro bn H~n°M e=i zz~y~ 1I~, s ~ I I~ _ I=W" ~'~ ~' ~ v % rvi ~ ~ m~ M.SZ,ZS.Y9S n F 3 i u~ 'a~'. ' 1~ / ~- M N `L / / y = ~ : ~i ~ ~, _~~ ,. ,;~'~' ~ ; ". • e^/ /' \~ ~ z- ~~ 4 ^~ ~~„ w 2 2 " its ', Q~ ~ W r / / / // a -- ea''se ~ i ~ i. a W ~ ~ 4 ~~ ' ~ i oo.si9" y~__ ~ i ~ ~1~~ ~ J _M ~~~~ `~~~~ ~a i~; ~ ~ w ~a,;o ; n ~+ I i; ~; ~ ~ ~_ s / ~ ~ M~ ~ ~ =W ,~- 3 = „~ c ~o° ~o;m ~ W q~~a Bo^~ i s=~; a;~ E « . o oaRN o 0 0 0 0 0~ o a ~o ~i~7~~Ypgg~pYE / o ?~p~ O °tg~N~>~~Ei~S ~ ~~/ ~ ? o ` Q ~ ~~~3c3s~imO°~ ~ ~ <i~n~ ~mrc i~ N / j ~> ~ ' ~p..a / ~, <Yk'> ..~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ,,,. ~ ~ AGENDA Meeting Date: August 25, 2010 Item Number: 8.B.7.d. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Richmond Hospitality, L.L.C. County Administrator's Comments: County Administrator: rd Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Richmond Hospitality, L.L.C. Summary of Information: Richmond Hospitality, L.L.C. has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plat for Ortho Virginia ~ the Boulders. Anew easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 0001~~6 VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Water Easement Across the Property of Richmond Hospitality, L.L.C. ~o ~~ ~ ~ b R 16' 1Nater Easemen# to be Quitct~dmed 'Qp PIC RD 4 ~Q~F ~ Q,' ~~ ~ ~~ ,~y oR c~' o~,,o ~~~ ~~~~o~~ $~U~~~R LAkE ~ ~R w~~ ~- ~ to >~ ~ g 54 3 4~~ fi ~ ~~ D,q Bo 0 N Chesterfield County Department of Utilities W i - -E $ I Iwl -666.67 4e t ~jV®~1L~ } 1, \ 3 W~ O N irI . Z C~ V W N~ < H~~ N N O _ ~_. _.. M . - ~ vl m ~ m ~ n U W W O W MF m I~~ nM N °00000 Q ~ ~ O _ _ ' M O N• ~ o~inow ~ ^ '/~ w • N9 N Q n'. ', m w ~ LL Mme. ~~ i mn~n rYi~ ~ ~ Q J Z W I ~_ - __ J J O VI VIN 2 2 ~ ~~ ~ w 22SSZS w Q V! Q '-- ---- -. ~ ououuu I- J M ~ i ~ ~- ~----- ~ I ~ ~Y8M~° E~ ~ ~ V W W J ~„N LL W W l0 N~OZ \ - --- -J °•II Y•laal Ial it NN Y~~p a a C ~~ n o~ ~ ~ I~~ "'I~am a .~. ~ ._~. u- H ac ZW ` ri ~ 0. ~N°1nmm Z ~ ~ Q ~~' Ol w10~N~n M) 11 JI JI JI JI n J / / \ J~o tnN~mu Q I / // W ~ c pSs C. j~.~{, i .1 M x t 9~~~` 1 / ~ : ~ h J Q ,~/~ W \\ W~fY°° 3 O N o (311) W ~. ~. 1 ~_ ~ \\\\ ~~~~ WN m N 3 F vn ~4' ~ ~I ~I ~ omd 8 m < ~ ~~1 o %~ o` O =~ o -I^I n ' . MI. Y~Z 1.69 S N N I - A 'k vm / ~ INx ~r=~~ ~_ N)0'°V'°IE~~ _ ~_rf__~ I 1 ) Q+„ ~'N °~ O JO1 ~ ~-_ - ~~x7/S'9/T em ~ ~ ~~ ~~ I ~ ~~YY~ °m w F 30 ~ '', T . M 1 y~ V ~~ ] 11.x.. e'~ ~ I 1~ ~ Z n ~^ 1 U M ~ ~8 lriol) aI. o~ ~y~~C^C~~n =J^YYg" 1. 1 ~~ ° a Rod I N 1~y .SZ,ZS.Y9 N _^r1 r+ =~ NN~°°I i mZ~y°gg ilii. '~~~ i vwi I ° 1', W ~. ~ ~ I H et oc o^ --- ~ ~° ~ ~ ~, m ~ N N I Ni ~ I h g .SZ.ZS.Y9S n v 3 ~ u Y O1 ~, ~~ ~ t7 /~ ~~ a , . ~ ~ / ~ _ ea'ISr I o 9 to ~ i (,9L'9(Z) e 4 ~ ~~j ~~ n W ~ iS b Mn n~ ~ ~ ~ Stir, z~ ~1° / ~ e .Z YBo Nm (i-/ / e /y M .~ 1 n ~ a ~ ~ L•S ,L S. z w {{/ ~ ~ ~' L r~ V z cn ~ _ / 3 ~ °~ ~oe `o v 'o ~~ p pO'~R 'OOm /~ / fi~$V ~o~,po~ /" ° 'oooo'o oo a}¢o / O o° oa ° ~ °°'c „sQ°E ~ ~jnc~.l ~~?~g'er~i~imr~ / / /< <~mW o ZZ3°tJ a Z~ N //. ~~ /.'~ `]CFA ~ ~ ( ~ ~ ~ ~ ~ / ° ° ~~ ~~ ~~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 2010 Item Number: 8.B.8. Subiect: Transfer and Appropriation of Funds for Replacement of an Emergency Generator for the Information Systems Technology (IST) Building Administrator's Comments: County Administrator: \ Board Action ReQUeste~: The Board of Supervisors is requested to increase appropriations by $290,400 to the IST generator replacement capital project and transfer the funds from the County's Reserve for Capital Projects. Summary of Information: The 21-year old emergency generator for the Information Systems Technology building recently failed during a scheduled start-up in July. A number of repairs have been made to the generator since 2004, and many parts are no longer available. The generator is no longer functioning and needs to be replaced. Currently a rental unit is being used as a back up power supply. Replacing the generator is extremely critical to the operation of county infrastructure at IST. The IST building houses the county's data center of critical information required for public safety and records. It is imperative that the data center remain operational at all times, particularly during utility power outages and natural disasters. Funding would provide for the design, cost of the equipment, site modifications to accommodate the replacement generator, and the installation. Preparers Barry S. Condrey Title: Chief Information Officer Attachments: ~ Yes ^ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 1~• AGENDA Budget and Management Comments: This item requests the Board to transfer $290,400 in funding from the County's Reserve for Capital Improvements Funds to the IST generator replacement project. The County is using a rental unit pending approval of funding and purchase of a new generator. The balance in the County's Reserve for Capital Projects is $4,778,588; transfer of $290,400 will leave a balance of $4,488,188. Preparers Allan M. Carmody Title: Director, Budget and Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA txs Meeting Date: August 25, 2010 Item Number: 8.8, 9, Subject: Request for a Music/Entertainment Festival Permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 18, 2010 through October 31, 2010 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 18 through October 31, 2010. Summary of Information: Chesterfield Berry Farm proposes to conduct outdoor music during the fall season on the lawns of the Chesterfield Berry Farm which is located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be held on Saturdays and Sundays from September 18 through October 31, 2010. A Pumpkin Festival will be held on October 16 and 17, 2010, which will also include music. The Berry Farm opens at 9:00 a.m. Music will begin at 11:00 a.m. and end at 4:00 p.m., with all other activities ending at 6:00 p.m. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0505:84288.1 #OU0121 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Chesterfield Berry Farm is both the applicant and event promoter. The Berry Farm is currently seeking corporate sponsors to help offset the major costs of the event. All net proceeds from the music series will go to the Berry Farm. Chesterfield Berry Farm will assume full financial responsibility for the Festival and music series. The Berry Farm is currently in the process of acquiring bands for the Pumpkin Festival Weekend and for the music series. No separate admission fee will be charged for the music or pumpkin festival. It is anticipated that approximately 3,000 people will attend the festival events. The Berry Farm has facilities where food, water, and soft drinks will be available for purchase during hours of operation. Portolets remain on the location throughout the season and are serviced twice a week by Nes services. The Berry Farm has clean-up and trash disposal. There is ample parking, and off-duty police officers will assist with parking, crowd control and other security needs. Emergency medical and fire department officials have been made aware of the event and are available to render service if needed. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Berry Farm has sponsored similar festivals in the spring and fall for the past five years. All of the past events have been safely conducted in accordance with County requirements. Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:84288.1 ~~~.JL~2 CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 'R' AGENDA Meeting Date: August 25, 2010 Item Number: 8.8.10. Subject: Installation of Streetlights at Midlothian Middle School County Administrator's Comments: County Administrator: The Board is requested to appropriate $85,500 in Cash Proffers and to increase appropriations in Schools CIP for the Midlothian Middle Streetlights project by $85,500. Summary of Information: The Village of Midlothian Volunteer Coalition Foundation is requesting that 17 streetlights be installed along the sidewalks on Route 60 on the County's Midlothian Middle School property. School staff has reviewed the Village Plan with the Planning Department staff and determined that streetlights will become a recommended part of the planned renovation. Cash Proffers associated with zoning case #03SN0246 were designated for "improvements to the area within the boundaries of the Midlothian Area Community Plan". Schools has agreed to fund the annual operating cost for the streetlights once installed which is estimated to be $2,000. Preparers Allan Carmdoy Attachments: ~ Yes Title: Director Budget and Management ^ No #O~J0123 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 25, 2010 Item Number: 8.B.11. Subject: Appropriation of Road Cash Proffer Funds and Authorization to Proceed with the Branders Bridge Road (Old Happy Hill Road to Happy Hill Road) Reconstruction Project County Administrator's Comments: County Administrator: The Board is requested to appropriate $1,083,000 in road cash proffers (Traffic Shed 18), and authorize the County Administrator to proceed with the Branders Bridge Road (Old Happy Hill Road to Happy Hill Road) Reconstruction Project . Summary of Information: The Board is requested to appropriate $1,083,000 in road cash proffers for the Branders Bridge Road (Old Happy Hill Road to Happy Hill Road) Reconstruction Project. The pavement on this section of Branders Bridge Road is narrow with no shoulders. The section currently carries 1,600 vehicles per day. This volume is expected to grow to 14,000 vehicles per day over the next twenty years. The section needs to be reconstructed to acceptable standards. (Continued on next page) Preparers R.J.McCracken Title: Director of Transportation Agen746 Attachments: ^ Yes ^ No # tl~D0~~4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information continued: The proposed project will involve widening the existing pavement from approximately 16 feet to 22 feet; 8 feet of shoulder will be added to each side of the road; and the pavement will be overlaid to make it stronger. The existing right-of-way width is 30 feet and variable. Additional right-of-way will have to be acquired (60 feet is anticipated) from approximately 13 property owners in order to make the improvements. Relocation of Verizon and Dominion Virginia Power lines is also anticipated. As detailed construction plans are prepared, staff will meet with affected property owners to discuss the impacts of the project on their property. A judgment will be made after the meetings as to whether a formal citizen information meeting/public hearing is needed. The County Administrator should be authorized to proceed with the customary project activities including the award of a contract up to $642,000 to the lowest responsible bidder. Recommendation: Staff recommends the Board: 1. Appropriate $1,083,000 in road cash proffers from Traffic Shed 18 for the Branders Bridge Road (Old Happy Hill Road to Happy Hill Road) Reconstruction Project; 2. Authorize the County Administrator to proceed with the design and right-of-way acquisition, including advertisement of an eminent domain public hearing if necessary; 3. Authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; 4. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5. Authorize the County Administrator to award a construction contract, up to $642,000, to the lowest responsible bidder. District: Bermuda ®~®~~~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 3 of 3 u y~ AGENDA 1749 Budget and Management Comments: This item requests that the Board appropriate road cash proffer funds and authorize the County Administrator to proceed with the Branders Bridge Road (Old Happy Hill Road to Happy Hill Road) Reconstruction Project. $1,083,000 in road cash proffer funds are available in Traffic Shed 18, which upon approval of this item will provide sufficient funding to complete this project. Preparers Allan M. Carmody Title: Director, Budget and Management (~~®`~~6 BRANDERS BRIDGE ROAD RECONSTRUCTION (OLD HAPPY HILL ROAD TO HAPPY HILL ROAD) ESTIMATE Prelimina En ineerin $ 45,000 Ri ht-of-Wa $ 155,000 Utili Relocation $ 125,000 Miti ation $ 0 Construction $ 642,000 Construction Contin enc $ 76,000 Construction En ineerin $ 40,000 Total $1,083,000 REVENUE August 25, 2010 Shed 18 Pro osed $ 1,083,000 Total $1,083,000 O~O~L°~'7 BRANDERS BRIDGE ROAD RECONSTRUCTION (OLD HAPPY HILL ROAD TO HAPPY HILL ROAD) 8/12/10 tY ~ .l1. ,~ 1719 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 8.8.12. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Adoption of a resolution for referenced state roads acceptance. Summary of Information: Clover Hill District: Briarcliff Section 5 Preparers Richard M McElfish Title: Director, Environmental En inq eering Attachments: ^ Yes ~ No 00029 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -BRIARCLIFF SECTION 5 DISTRICT: CLOVER HILL MEETING DATE: August 25, 2010 ROADS FOR CONSIDERATION: PULLBROOKE CIR PULLBROOKE CT PULLBROOKE DR Vicinity Map: BRIARCLIFF SEC770N 5 ~ ~ o S/< V ~~ m ~ F F~ RLEA p ~ RFq MS 3 MOSSWOOD RD ~ p ~ o w ~ O RO ~ ~ ~ CjO-'ERWO D CT + o w Z w i m TER cT m ~ Q ~ CT ~ ~ /rj~y G o z ~ NR pG ~~ ~ 4 9R~ P~ n 2s 9 CK~ m 0 ~ o ~o ~, sr a k ~ ~O ~Py G 5 v m ~ U ~~~ ~ ~ ~~ STROUD LN ~'~ O ~ ~~~NBG 0P ~c m QJ ~ ,~~ ~ ` ~\~Q~ 22 f ~ -o -9~ < o tt cs~ ~ m ~~ m2 z a ~ w 'Ap P/~~~ ~ Z m ~ ~ ~ N ~~ ` Y z Q Y w ~ c F n ~ n ~ ten c~ 'f ` MA Re Q ~ u. CT ~O ~ n ~F ~ C ETHORA F 2~, c~~~ ~ m o F ~o ~ Produced By Cheaterfleld County GIS CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~., Meeting Date: August 25, 2010 Item Number: 8.8.13. Subject: Approval of the Second Amendment to the Sale Contract with Crosland, LLC for Cloverleaf Mall County Administrator's Comments: County Administrator: Action The Board is requested to approve the Second Amendment to the Amended and Restated Purchase and Sale Agreement with Crosland, LLC. Summary of Information: The Board, the Economic Development Authority and Crosland, LLC are parties to a contract for Crosland, LLC to purchase the 83 acre Cloverleaf Mall site. Closing on the purchase is contingent upon the sale of bonds by the Chippenham Place Community Development Authority for construction of $11.3 million in infrastructure improvements (roads, water & sewer, etc.). The current agreement approved by this Board on September 23, 2009 (the "First Amendment" to the sales contract) allows Crosland to purchase the Cloverleaf site in phases, with all of the property being purchased within 3-5 years of the first closing. The Second Amendment to the sales contract is being proposed to break the first phase purchase and financing into two parts because there was not sufficient development in the first phase to justify the full amount of the bond financing. By splitting both the initial development and bond financing Preparers Jeffrey L. Mincks Title: County Attorney 2728(23):84161.1 (84289.1) Attachments: ^ Yes ~ No # 0~0~l31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) as now proposed, Crosland can move forward to demolish the existing mall and theater buildings, make other site preparations, and construct its initial phase of development which will include a 90,000 square foot grocery store in a retail shopping center with ancillary retail shops and outparcels. In order to move forward now, Crosland is willing to invest $13 million of funds from its own members or a reputable equity investor rather than waiting to obtain construction loan financing for the first phase of development. Crosland's equity will be used for both infrastructure improvements and construction of retail buildings other than the grocery store (which is anticipated to construct its own building). Demolition of the existing mall and construction of infrastructure improvements will be funded initially with $5.6 million of the CDA bond funds. Crosland will purchase the 30-acre Parcel 1 shown on the attached map for $6 million, some of which will be reinvested into the project to construct infrastructure improvements on the 50 acres of the mall site that is still owned by the Economic Development Authority and under County control(Parcels 2, 3 & 4). Approximately $350,000 of the purchase price will be available to the County to reimburse itself for the interest it has paid on the Wachovia line of credit since October 2008. The remainder of the CDA bond proceeds ($5.6 million) will be issued with the next phased purchase of the property. Under the Second Amendment, that purchase must occur no later than 3 years after the initial closing. The County can recover from those proceeds the costs of the improvements already constructed with its own funds. The purchase of the last two parcels is still required within the current three and five year time frames, but there are no bonds associated with those purchases. The Second Amendment changes to the existing agreement are as follows: (1) Crosland will purchase only Parcel 1 (30 acres) in the first closing; (2) Crosland will invest $13 million of equity into the initial development phase which will be used to construct infrastructure improvements and retail space; (3) The $11.3 million CDA bonds will be sold in two different offerings, with the first sale of $5.6 million occurring with the first closing on Parcel 1 and the next offering occurring with the next phased closing; and (4) Up to $5.65 million of the approximately $6 million that Crosland pays to purchase Parcel 1 may be used to make infrastructure improvements on the land that the County still controls which will substantially increase the value of that land. ~~®~c3iZ 2728(23):84161.1 SECOND AMENDMENT TO AMENDED AND RESTATED PURCHASE AND SALE AGREEMENT This Second Amendment to Amended and Restated Purchase and Sale Agreement (this "Second Amendment") is made as of August , 2010, by and between the Economic Development Authority of the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "Owner"), Crosland Stonebridge, LLC, a limited liability company existing under the laws of the State of North Carolina (hereinafter "Purchaser"), and the County of Chesterfield, a political subdivision of the Commonwealth of Virginia (hereinafter "County"). WHEREAS, on June 26, 2008, Owner, County and Crosland Investments, LLC, a North Carolina limited liability company ("Crosland Investments") entered into an Amended and Restated Purchase and Sale Agreement, as assigned by Crosland Investments to Purchaser pursuant to that certain Assignment of Amended and Restated Purchase and Sale Agreement dated January 14, 2009, and as amended by that certain First Amendment to Amended and Restated Purchase and Sale Agreement dated December 23, 2009 (as amended and assigned, the "Amended Purchase Agreement") pursuant to which Owner agreed to sell and Purchaser agreed to buy an approximately 83 acre site known as Cloverleaf Mall; and WHEREAS, Owner, Purchaser and County wish to modify the Amended Purchase Agreement so that Purchaser can begin its initial development of the Property which is anticipated to include an approximately 100,000 square foot grocery-anchored retail shopping center with ancillary outparcel users; NOW THEREFORE, the parties agree to the following: p~0~~3 1. Section 3 of the Amended Purchase Agreement is hereby deleted in its entirety and replaced with the following: " 3. Purchase Price; Payment. The purchase price for the Property shall be Sixteen Million Two Hundred Sixty-Six Thousand Seven Hundred Ninety-Five and 41 /100 Dollars ($16,266,795.41) (the "Purchase Price"); provided, however, that between October 15, 2008 and October 1, 2009, the Purchase Price increased by an amount equal to the interest accruing on the Purchase Price at a rate of LIBOR plus 0.40% per annum and as of October 1, 2009, the Purchase Price shall increase by an amount equal to the interest actually accruing on the borrowing for the Purchase Price to the extent that rate is consistent with commercially reasonable interest rates available to governmental entities. The Purchase Price shall be payable by Purchaser in cash or in bank certified cashier's check or wire transfer of funds at Closing (as hereinafter defined). The Deposit shall be applied to the Purchase Price at Closing." 2. Section 5 of the Amended Purchase Agreement is hereby deleted in its entirety and replaced with the following: "5. Phasing. Purchaser may elect in writing to purchase the Property in phases as described herein. a. Purchaser must purchase Parcel 1 within the time frames established in Paragraph 4 (the "Initial Purchase"). Purchaser may elect to delay the purchase of Parcels 2, 3 and 4 as hereinafter set forth. The later closing(s) on Parcels 2, 3 and/or 4 shall hereinafter be referred to as a "Phased Closing" or the "Phased Closings." 2725(23):84289.1 2 0 ~ ©~ ~4 b. Purchaser may elect to purchase Parcel 2 up to three (3) years after the Initial Purchase; its purchase must be of the entire parcel. c. Purchaser may elect to purchase Parcel 3 up to three (3) years after the Initial Purchase; its purchase must be of the entire parcel. d. Purchaser may elect to purchase Parcel 4 up to five (5) years after the Initial Purchase; its purchase must be of the entire parcel. e. If Purchaser elects to have one or more Phased Closings, then the Purchase Price for either or all of Parcels 2, 3 and 4 shall be converted to a price per acre and Purchaser shall pay, at the Initial Purchase and any subsequent Phased Closing(s), the portion of the Purchase Price attributable on a per acre basis to the acreage of the total Property. In calculating the Purchase Price for any Phased Closing(s), any property within the boundaries of Parcels 2, 3 and 4 which may have been transferred to the Chippenham Place Community Development Authority for the purpose of public infrastructure improvements shall be included in the calculation of the acreage that the Purchaser is purchasing. For any Phased Closing, the portion of the Purchase Price attributable to such Parcel, will continue to increase at the interest rate described in Paragraph 3 until the Closing date of the applicable Phased Closing. 2725(23):84289.1 3 ®~ ~ ~ ~5 £ If Purchaser elects to phase the purchase of Parcel 2, 3 and/or Parcel 4, Purchaser shall provide Owner and County written notice of such election at least twenty (20) days prior to the Closing date of the Initial Purchase. g. For each Phased Closing, Purchaser shall provide Owner and County written notice of the proposed date of each Phased Closing at least forty-five (45) days prior to each such date. h. At the time that Purchaser sends the written notice to set a Phased Closing date for Parcel 4, it shall also submit to the County Administrator or his designee its plan for redevelopment of Parcel 4 (the "Parcel 4 Plan") in a form and with a level of detail consistent with the County requirements for approval of tentative residential subdivision or commercial/multi-family site plan, as applicable. If the Parcel 4 Plan has any residential or multi-family uses, the County may elect to notify Owner not to sell Parcel 4 to Purchaser (in which event the County will simultaneously notify Purchaser of the County's rejection of the Parcel 4 Plan), except that if Purchaser has already developed or has building permits issued for at least 400,000 square feet of office and/or commercial uses on the Property, then Purchaser shall have the unilateral right to purchase Parcel 4 for development of residential or multi-family uses. If the County Administrator or his designee approves the Parcel 4 Plan, then Purchaser agrees to develop Parcel 4 consistent with the Parcel 4 Plan submitted to the County. Owner is under no obligation to sell Parcel 4 to ~~©~~$6 2725(23):84289.1 4 Purchaser and Purchaser is under no obligation to purchase Parcel 4 from the County if County rejects the Parcel 4 Plan as provided hereunder. If County notifies Owner not to sell Parcel 4 to Purchaser under the terms of this subparagraph, Purchaser shall be relieved of its obligation to purchase Parcel 4 and its obligation to pay the portion of the Purchase Price attributable to Parcel 4 under Paragraph S.d." 3. Exhibit A to the Amended Purchase Agreement is hereby deleted in its entirety and replaced with the document attached hereto as Exhibit A-1. 4. Section 7.b. of the Amended Purchase Agreement is hereby deleted and the following provisions are substituted in lieu thereof: "b. (i) The Board has created a Community Development Authority (the "CDA") for the Property to permit the financing of $11,315,095.00 of public improvements on the Property (plus all costs of issuance, including underwriter fees, bond counsel fees and required reserves). This financing shall be supported by the issuance and sale of bonds (the "Bonds"), and as a further condition hereunder to the Closing of the Initial Purchase, an underwriter acceptable to the County and the CDA shall have entered into a purchase agreement for either (A) all of the Bonds, or (B) Bonds (the "Initial Bonds"), the proceeds of which will be, at a minimum, the sum of (y) $5,657,547.00 (the "Initial Net Proceeds") plus (z) all costs of issuance, including underwriter fees, bond counsel fees and required reserves with respect to the Initial Bonds, with the amount of the Initial Net Proceeds being set at a higher amount if the County Q~Q~~~~ 2725(23):84289.1 5 determines that commercially reasonable estimates of revenue generation from Purchaser's initial plan of development will adequately support repayment of a higher amount for the Initial Bonds without including any revenue from special assessments. A decision to issue all of the Bonds in connection with the Closing of the Initial Purchase or only the Initial Bonds shall be made by the Purchaser; provided, however, that an underwriter acceptable to the County and CDA, is willing to enter into a purchase agreement covering the amount of Bonds chosen by Purchaser to be issued on terms and conditions reasonably approved by the County and CDA. The Parties agree that the expenditure of the proceeds of the Bonds (including the Initial Purchase Proceeds, as described below) may only be used to fund public infrastructure expenditure pursuant to the infrastructure development plan described in Paragraph 7 c., below and in accordance with the legal requirements for bonds issued by Community Development Authorities under the laws of the Commonwealth of Virginia. (ii) The parties acknowledge that the public improvements to be set forth in the infrastructure development plan will need to be made at the outset of the development of Parcel 1 and that such improvements will enhance the value of and serve Parcels 2, 3 and 4, which are still owned by the Owner. In the event that only the Initial Bonds are issued in connection to the Initial Closing and the Initial Net Proceeds are insufficient to pay the costs of the public improvements in 2725(23):84289.1 6 ~ ~ ®~`;~ the infrastructure development plan, the parties agree that after Purchaser expends the Initial Net Proceeds, a portion of the proceeds from the Initial Purchase (that portion being an amount up to, but not exceeding, the difference between $11,315,095.00 and the Initial Net Proceeds (the "Initial Purchase Proceeds") will be spent, subject to requirements herein, to pay the cost of public improvements shown on the infrastructure development plan as being located on Parcels 2, 3 or 4 . (iii) If only the Initial Bonds are issued in connection with the Initial Purchase, then as a further condition to the first Phased Closing (that is the first closing to occur with respect to the acquisition of Parcel 2, Parcel 3 or Parcel 4), an underwriter acceptable to the County and the CDA shall have entered into a purchase agreement for the remainder of the Bonds (the "Subsequent Bonds"), except that failure to have the Phased Closings by the time frames established in Sections 5(b)(c) and (d) shall constitute a default of this Agreement by the Purchaser. Upon the sale of the Subsequent Bonds, the net proceeds of such sale (after payment of all costs of insurance, including underwriting fees, bond counsel fees and required reserves) shall be used to reimburse the Initial Purchase Proceeds, plus the cost of funds thereon (to the extent that the cost of funds is consistent with commercially reasonable costs of funds available to governmental entities). (iv) Closing of the Initial Purchase shall occur within ten (10) days after the full execution and effectiveness of the bond 2725(23):84289.1 7 ~ ~ ®~~~ purchase agreement for all of the Bonds, or the Initial Bonds, as applicable, and the Closing of the initial Phased Closing shall occur within ten (10) days after the full execution and effectiveness of the bond purchase agreement for the Subsequent Bonds, if applicable." 5. Section 7.c. of the Amended Purchase Agreement is hereby deleted and the following provisions are substituted in lieu thereof: "c. At least ninety (90) days prior to Closing of the Initial Phase, Purchaser will present its proposed infrastructure development plan showing the infrastructure to be built with the proceeds of the Bonds (including, if applicable, the Initial Purchase Proceeds and the "Required Funding Amount", as that phrase is defined below) which plan will be subject to the approval of the County and the CDA, not to be unreasonably withheld or delayed. The plan will require the construction of the infrastructure improvements contained in the July 16, 2010 Engineer's Opinion of Probable Construction Costs prepared by Timmons Group (the "Timmons Report") and will address the following issues: (w) what infrastructure improvements will be built on the Property, (x) who will be responsible for funding the construction cost of such infrastructure improvements, (y) the approximate timing and sequencing for the construction of the infrastructure improvements, and (z) the mechanism for drawing the Bond sale proceeds (including the Initial Purchase Proceeds) for payment of the costs of the infrastructure improvements. To the extent that the costs shown for the infrastructure improvements in the 2725(23):84289.1 8 Q a~ ~ ~'~~ Timmons Report exceed the sum of the Initial Bond sales proceeds and the Initial Purchase Proceeds, (if only the Initial Bonds are issued in connection with the Initial Closing), then Purchaser shall use funds from the Required Funding Amount to pay such excess costs (the "Excess Infrastructure Costs"). The order of use of funds to pay the infrastructure cost shall be as follows: (1) first, the Initial Bond sales proceeds, (2) second, the Required Funding Amount (but only to the extent, if any of Excess Infrastructure Costs) and (3) third, the Initial Purchase Proceeds. The Initial Purchase Proceeds will be subject to substantially the same disbursement requirements as the Bond sale proceeds and will only be disbursed for costs that could legally be paid with Bond sale proceeds and for improvements located on parcels 2, 3 and 4. This condition shall be satisfied if the parties reach an agreement on the identified issues. If, but only if, Purchaser has elected to only have the Initial Bonds issued in relation to the Closing of the Initial Phase (but not if all of the Bonds are to be issued in relation to the Closing of the Initial Phase), then at least thirty days prior to Closing of the Initial Phase, Purchaser will demonstrate to the County's reasonable satisfaction that it has the "Required Funding Amount" (as defined below) either in liquid assets or unconditionally committed to be invested by a creditworthy person or firm. The Required Funding Amount shall be invested by Purchaser toward the acquisition of the Property and improvements to the Property (including any Excess Infrastructure Costs as defined above, the acquisition of Parcel 1, the a~~1 ~~ 2725(23):84289.1 9 construction of approximately 18,000 square feet of retail space, and site preparation for the grocery store). For purposes hereof, the Required Funding Amount shall be funds invested in or available to the Purchaser of approximately $13,000,000, (subject to possible reduction resulting from cost savings in total acquisition and improvements costs achieved by Purchaser through customary methods not involving a material change in the nature or scope of approved infrastructure development plan). 6. In section 17 of the Amended Purchase Agreement, "5(g)" is deleted and replaced with "5(h)". 7. Notwithstanding anything in the Amended Purchase Agreement to the contrary, Purchaser shall be permitted to modify the boundary lines of the various Parcels in a manner that would permit Purchaser, in Purchaser's reasonable discretion, to maximize the development potential of the Property, provided, however, such boundary line modifications will not alter the acreage of any Parcel by more than five (5) acres; and provided, further, however, that no such boundary line will result in any increase in the area of Parcel 4 by more than 0.5 acres. 8. Except as expressly amended herein, the provisions of the Amended Purchase Agreement are hereby ratified and reconfirmed and shall remain in full force and effect in all respects. 9. This Second Amendment shall be construed and governed by the applicable laws of the Commonwealth of Virginia. [SIGNATURE PAGE FOLLOWS] ~J®~ ~2 2725(23):84289.1 10 IN WITNESS WHEREOF, Owner, Purchase and County hereto have caused this Second Amendment to be duly executed as of the date first above written. PURCHASER: CROSLAND STONEBRIDGE, LLC By: Name: Title: COUNTY: Approved as to form: COUNTY OF CHESTERFIELD, VIRGINIA By: Assistant County Attorney Name: Title: OWNER: ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD By: Name: Title: (~~®~L~3 2725(23):84289.1 11 15 5 r11 r Y ~, ~ ~'~ - - EXHIBIT A-1 _- -~ =__ - ~ =?---~;,, ~r~ :r--~ti ~ ~~ -~_"----r-_l~-v'l~° 'z. r l ~. -!" '~1Pllhf. `111x1+ ~ i l ~r, ; r ~ SPIKE . UE R0~ ~ I ~1 ~ j r ~~~Ay TUR - ~ r ~~ ~, ~ ~ r r % ~r ~ ~ ~ _ ti~~ 1, ,. s_ • tlr l~kiftl _~~ _-~ Zi.N\Fl'.:~rN Aso Ahl n.!v • RETAIL MDCED USF f.4R~.-kI. _ I I ~ ~ ~ ~ ~ ~ 1 r ~' ~ ~~~ ~ ~ m r ~ _ ~ ,'~~ 1~', - COMMERC IAL MIXED USE, ~ ~ ---- 1 16 ACRFS ~ ~ _~ ~' ~ ~ Fcr,Ea v.r j~ . 4.-~ L_ ~ ~ ~ ~~ ~ ~ i r~rti - ~ ~ ~ ~' ~- ~ =~ ~1__ '^ ~~',~~~~ • ~~ __ r 3._~, 1~' ~ ~< ~~ ~ ~~ ~ RESIDFNTIAI Mlxen usE ~ ': ~ • I~ ~ ~~r .~ ~ ~o AcRFS v ly,~,, •` ,t i _ ~~ I , LI ..,. N t . OFpICt MI%FD l,1SE , , ~ ~I +i-I„ .I r~•.n.:. ns ' 14 Ai.RFS ~ 1 ' means ~!- ~ :,, Il.•IVRF CONI~I(.'r, r. ,., r.:~ '-~ '`'~ ,, i~~ MI.\t l NT fnRC[ 1-~ ' 1 Y,II 14\l ~~~• ~~- ~ ~~~ ~ _ me® oa ,, 4 ~I 0\61ht'JfYEIDtiHfi ~ ~-,r ~ J !nE MFG •maeeelaa - . ~.~.'TwFw I Id® fLT t ~ ~ I JI !I"'.'.f t'.~N NFC'T II.N 1 I r ~ 1 ~I:~i1~r..1INT I'ARi FIB I- lOnEO ~ i I . 1` ~ 1 II I'I 'r { ti ~ ~ J I ' -' ---- ?~ i Izaum Soler-Ica ,-~{ `~ CEC~VERI_EAF L~KIVE ---' `, ~ ~~ ~J ~/ ~ij~~ 2725(23):84289.1 12 CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 "~' AGENDA Meeting Date: August 25, 2010 Item Number: 8.6.14. Subiect: Restore Funding for Improvements at Clover Hill Sports Complex and Huguenot Park County Administrator's Comments: County Administrator: Board Action ReQUest The Board is requested to transfer $340,000 from the County's reserve for capital projects to the Parks and Recreation Capital Improvement Program (CIP) . Summary of Information: On May 26, 2010, the Board approved a lease and performance agreement with SportsQuest for the County's use of various SportsQuest facilities. As part of that action, the Board reduced the general fund transfer to the Parks and Recreation Capital Improvement Program (CIP) by $1,915,000. This item asks the Board to replace $340,000 of the $1,915,000 in Parks' CIP funding with $340,000 from the county's reserve for capital projects. The restoration of the $340,000 in Parks and Recreation CIP funding will allow for the completion of previously planned improvements at Clover Hill Sports Complex and Huguenot Park. Preparers Allan Carmody Attachments: ~ Yes Title: Director Budget and Management ^ No t~u0145 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: August 25, 2010 Item Number: 8.8.15. Subject: Approval by the Board of Supervisors of the Appointment of Deputy County Administrators County Administrator's Comments: County Administrator: Board Action Rec The Board is requested to approve the appointment of the Deputy County Administrator for Management Services and the Deputy County Administrator for Community Development. Summary of Information: Under § 4.2 of the County Charter, the Board must approve the appointment of Deputy County Administrators as recommended by the County Administrator. The County Administrator will make recommendations to the Board to approve the appointment of the Deputy County Administrator for Management Services, effective September 7, 2010, and the Deputy County Administrator for Community Development, effective September 13, 2010. Preparers James J. L. Stegmaier Attachments: ~ Yes Title: County Administrator 0423:83990.1 ^ No UuUi~6 CHESTERFIELD COUNTY `~~ BOARD OF SUPERVISORS Page 1 of ~ __ AGENDA 179 Meeting Date: August 25, 2010 Item Number: 8.6.16. Subject: Approval of FY2011 Chesterfield Community Services Board Performance Contract County Administrator's Comments: County Administrator: Approve the FY2011 Performance Contract Between the Chesterfield Community Services Board and the Virginia Department of Behavioral Health and Developmental Services. Summary of Information: The Code of Virginia requires that the governing body of each Community Services Board (CSB) locality to annually approve a performance contract between the CSB and the Virginia Department of Behavioral Health and Developmental Services ("Department"). This contract, mandated by the state since 1998, establishes the primary accountability standards and funding mechanisms between the Department and the local CSB and outlines reporting responsibilities. The Department uses the reported data to track compliance with the laws and regulations governing the delivery of services by the CSB. The reported data is also used in the Chesterfield CSB's annual performance report. The performance contract reflects the budget approved by the Board of Supervisors for each fiscal year. It describes the service and financial requirements for both the CSB and the Department and includes exhibits that detail all revenues, expenditures, number of persons projected to be served, Preparers Debbie Burcham Title: Executive Director 2723:84097.1 Attachments: ~ Yes ^ No # t~fDO~~'7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of AGENDA Summary of Information: (Continued) and the types of services to be provided. The performance contract provides resources for infants, children, adolescents and adults in the areas of mental health services ($11,782,913), developmental services (formerly mental retardation services) ($19,145,800) and substance abuse services ($4,197,800). These funds were shown as income in the FY2011 county budget. The CSB Board approved the FY2011 performance contract at its regular meeting held on July 15, 2010. Staff recommends that the Board of Supervisors also approve the performance contract. A copy of the performance contract document is filed with the Deputy County Administrator, Human Services. ~'~Q~~~ 2723:84097.1 ~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 3 of 3 ~~~= AGENDA Budget and Management Comments: The Board of Supervisors is requested to approve the FY2011 Performance Contract as required by State Code, between the Chesterfield Community Services Board (CSB) and the Virginia Department of Behavioral Health and Developmental Services. The performance contract provides resources for infants, children, adolescents, and adults in areas of mental health for $11,782,913, developmental services (formerly mental retardation) for $19,145,800, and substance abuse for $4,197,800. These funds are part of the CSB's FY2011 budget. The total amount of the Performance Contract is $35,126,513 which differs from the CSB's adopted budget of $35,700,900 by $574,387. For state reporting purposes, the $552,200 cost of the Infant Program is included in the Part C grant and thus is not part of the State Performance Contract. Furthermore, there was a difference of $22,187 between the budgeted amount and the actual amount included in the agreement for the purchase of inpatient hospital services; however, the CSB does not expect the funding gap will result in a notable service impact. Preparers Allan M. Carmody Title: Director, Budget and Management ~~~'~ ~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ,~, AGENDA Meeting Date: August 25, 2010 Item Number: 8.8.17. Subject: Request for Music Festival Permit for the One-Year Anniversary of the Milestone Restaurant and Jazz Lounge County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider a music festival permit for the One- Year Anniversary of the Milestone Restaurant & Jazz Lounge to be held September 11, 2010, with a rain date of October 9, 2010, subject to the conditions recommended by staff. Summary of Information: The Milestone Restaurant & Jazz Lounge, which is located inside the Best Western Hotel, 9826 Midlothian Turnpike, plans to hold a free outdoor concert on Saturday, September 11, 2010, from 12:00 p.m. until 8:00 p.m., in the parking lot of the Hotel. Debbie Medina, the owner of the Milestone Restaurant & Jazz Lounge is the promoter. The event will feature live musical performances from several bands, who Ms. Medina is still in the process of hiring. The Restaurant will provide a stage and tent set up to cover the entertainers as well as the food and vendors. The restaurant will be the only food vendor. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0505:84307.1 ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The organizer expects approximately 500 people to attend the festival. Beer, wine and alcohol will be served with permission from the ABC Board in the enclosed patio area that will be roped off for those purchasing alcohol. The organizer will contract to provide two regular port-a-johns and one sanitizer station to supplement the restaurant's bathroom facilities. The local Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time. EMS crews will be available for the event and three off-duty police officers will be employed to provide crowd control. Music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners. The Milestone Restaurant & Jazz Lounge carries a general $1 million liability insurance policy to insure against injury or damage. After a review of Attorney's Office, t ordinance and of the measures to insure sanitation, traffic security. the music/entertainment arrangements by the County ~e application meets the substantive requirements of the zoning ordinance. These arrangements provide adequate public safety, fire prevention, medical protection, control, insurance coverage, relevant permits and Although the Board of Supervisors may require a bond to insure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. If the Board approves this request, staff recommends the following conditions to be imposed on the permit: 1. The music will be played in a manner that it will not be audible beyond the property. 2. All police and medical personnel required by County public safety officials will be furnished by the permit holder. 3. The promoter will provide two port-a-johns and one sanitizer station to supplement its bathroom facilities. 0505:84307.1 ~~~, ~~ ,K, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 25, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 08-0225 Project Name: The Millworks at The Green, Phase I Developer: Midlogreen LLC Contractor: William M. Harmon Contractors Contract Amount: Water Improvements - $123,361.00 wastewater Improvements - (Private) District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ~ Yes ^ No # O~O~LSO CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) 2. Contract Number: Project Name: Developer: Contractor: Contract Amount: District: 08-0291 The Eye Place Optometry, P.C. Dreamland Properties, LLC G. L. Pruett, Incorporated Water Improvements - Wastewater Improvements - Midlothian $9,795.00 $3,178.00 3. Contract Number: 09-0033 Project Name: Wesley Chapel United Methodist Church Developer: Trustees, Wesley Chapel United Methodist Church Contractor: Jord Construction, LLC Contract Amount: Water Improvements - $56,555.13 Wastewater Improvements - $8,004.40 District: Matoaca 4. Contract Number: 09-0098 Project Name: Waterford, Parcel B1 Utilities and Access Road Developer: Idlewood Properties, Inc. Contractor: Shoosmith Construction, Inc. Contract Amount: Water Improvements - $10,133.00 Wastewater Improvements - $103,384.00 District: Clover Hill 5. Contract Number: 09-0223 Project Name: Meridian Watermark Developer: Meridian at Watermark, LLC Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $337,333.00 Wastewater Improvements - $158,394.16 District: Dale Q~Q~.S~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Summary of Information: (Continued) 6. Contract Number: 10-0048 Project Name: Freightliner Truck Center Sales Center Developer: Virginia Truck Center of Richmond, Inc. Contractor: Shoosmith Construction Incorporated Contract Amount: Water Improvements - $4,940.00 Wastewater Improvements - $65,391.00 District: Bermuda 7. Contract Number: 10-0057 Project Name: Walthall Dearlership Developer: CMA Properties, Inc. Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $27 353.62 Wastewater Improvements - $65,530.91 District: Bermuda 8. Contract Number: 10-0118 Project Name: 4011 Nancy Drive Water Line Extension Developer: Hugo A. Rodriguez and Martha A. Reyes Contractor: Couch Construction Company, Inc. Contract Amount: Water Improvements - $10,300.00 District: Dale G~O'~S~ ,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No # 0~0°~53 0 ~. F ~ O w c N A > N I~ W ++ y a ~ F ~ Q rn F x "U" U F A C R 7 ~ L QI r' 6~ Q u R L R R G ~ a ~~ o ^a Vl = ~ a ... Q rti M N C .d ~ v~ C ^C ~' O ~ 7 ~ w ~ .ti p ~ Q o ;:, N ~ w a a i D O V1 L L y O i. L O y. '~;,, CO a U U .~ u C ~ 00 M 00 l~ M N 00 V~ M o0 00 M M N M M M M M ~ o ., ~ , ~ ~ .=. ~ i ~ i ~ i i i i i ~ i ~ ~ ~ ~ ~ M M M M M ~ ~ ~ ~ ~ ~ M M M M M M M M M M 69 ;~ ., ~ x 3 ,o ~ ~ _' C0 ~" ~ yam. ~ ~ ~' .Q O ~ U A ~ ~ U ~~®~~'`~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS August 25, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088 4/15/2009 FY2010 Capital Projects (14,021,000) 5,611,088 4/14/2010 Substitute funding for Circuit/General District (832,500) 4,778,588 Courthouse expansion. FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition $13,169,200 $17,947,788 4/15/2010 FY2011 Capital Projects (12,962,600) 4,985,188 0~0~55 CHESTERFIELD COUNTY GENERAL FUND BALANCE August 25, 2010 Board Meeting Date Description Amount Balance 07/01/10 FY2010 Beginning Budgeted Balance *Pending FY2010 audit results $53,495,000 ~~®~~s Prepared by Accounting Department July 31, 2010 Date Bye an 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Outstanding Date Balance Ends 07/31 /2010 11/19 $8,050,000 11 /21 6,73 5,000 11/23 4,180,000 11 /24 16,270,000 10/10 16,596,199 12/17 1,078,748 12/10 46,139 11/24 10,375,000 11/24 8,745,000 11/27 19,880,000 $91.956.086 Approved Amount ~~~~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~~9 AGENDA Meeting Date: August 25, 2010 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee; and 2) pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating to the appointment of two specific County employees. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0423:83989.1 t-cy1~158 ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 15.A. Subiect: Resolution Recognizing Reverend Dr. J. Wayne Mancari for His Extraordinary Contributions to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Ms. Jaeckle requested that the Board adopt a resolution recognizing Reverend Dr. J. Wayne Mancari for his outstanding contributions to the county. Dr. Mancari has been a member of the Social Services Board since July 2009 and has served as a Chaplain for the Chesterfield County Police Department for more than 14 years. He and his family will be relocating to California in the Fall. Preparers Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: ^ Yes ~ No Oa0159 RECOGNIZING REVEREND DR. J. WAYNE MANCARI FOR HIS EXTRAORDINARY CONTRIBUTIONS TO CHESTERFIELD COUNTY WHEREAS, Reverend Dr. J. Wayne Mancari has been the Senior Pastor of Cornerstone Church from September 1, 1988 to September 1, 2010 and a devoted resident of Chesterfield County throughout his tenure; and WHEREAS, Dr. Mancari has accepted a new position in San Jose, California; and WHEREAS, Dr. Mancari has served as a Chaplain for the Chesterfield County Police Department for more than 14 years; and WHEREAS, Dr. Mancari was appointed to the Chesterfield-Colonial Heights Social Services Board in August 2009 and was an active member until August 2010; and WHEREAS, Dr. Mancari was particularly committed to the youth of the community as demonstrated by his longstanding relationship with the Chesterfield County Public Schools including his service on the PTSA at L.C. Bird High School for 12 years, with seven years since the graduation of his youngest son; by his directing of the PTSA Scholarship Committee for L.C. Bird High School the past 11 years; and by his service on the Chesterfield County School Multicultural Advisory Committee and Budget Committee; and WHEREAS, Dr. Mancari served on the Chesterfield County Public Schools Core Values Team, which developed and implemented Respect, Responsibility, Accountability and Honesty as Chesterfield County Schools Core Values; and WHEREAS, Dr. Mancari launched School Councils for Chesterfield County Schools, including serving as Chairman for Salem Elementary and Salem Middle Schools, as well as leading the training for School Council members; and WHEREAS, Dr. Mancari directed the Baccalaureate Committee for L.C. Bird High School for the past 12 years, was the commencement speaker for L.C. Bird High School graduation, and most notably attended every Thomas Dale High School graduation for the past 22 years and every L.C. Bird High School graduation for the past 15 years, showing support for the youth of his church and community; and WHEREAS, Dr. Mancari participated in the Chester Clergy Association for 22 years including having served as moderator of the group; and WHEREAS, Dr. Mancari worked as Deputy Chief for 14 years in Chesterfield Voting Precinct 209 at Salem Church; and WHEREAS, Dr. Mancari has served on numerous boards for community agencies and non-profits, such as Richmond Christian Leadership Institute and First Things Richmond; and WHEREAS, Dr. Mancari is known for his positive spirit and will be greatly missed in Chesterfield County. ~~~~6~ NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of August 2010, publicly recognizes Reverend Dr. J. Wayne Mancari, expresses appreciation for his extraordinary contributions to Chesterfield County, and extends best wishes for much success in his new community. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Dr. Mancari and this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~;- u ®~. _..,`~ i i gin, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 15.B. Subject: Resolution of Appreciation for Mr. Dale R. Totten for His Service as the Virginia Department of Transportation's Resident Engineer for Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached resolution expressing appreciation and recognition for Mr. Totten's service to Chesterfield County. Summary of Information: Mr. Dale R. Totten, Resident Engineer for the Virginia Department of Transportation in Chesterfield County, has been promoted to the position of Regional Traffic Engineer, and should be recognized for his service to the County. Preparers R.J. McCracken Attachments: agen744 ^ Yes Title: Director of Transportation N~ #000162 RECOGNIZING MR. DALE R. TOTTEN FOR HIS SERVICE AS THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S RESIDENT ENGINEER FOR CHESTERFIELD COUNTY WHEREAS, on July 25, 2003, Mr. Dale R. Totten was hired by the Virginia Department of Transportation to serve as the Engineering Manager in Chesterfield County; and WHEREAS, under Mr. Totten's leadership, major improvements to Chesterfield's transportation network have been accomplished, including the construction of Route 288 from the Powhite Parkway to the Powhatan County Line, the widening of Route 360 from Swift Creek to Winterpock Road, and numerous safety improvements to roads such as Newbys Bridge Road and Old Buckingham Road; and WHEREAS, Mr. Totten has provided the oversight to maintain the roads in Chesterfield County during difficult financial times; and WHEREAS, Mr. Totten has always responded to citizens, County Administration and appointed/elected officals in a prompt and professional manner; and WHEREAS, at the request of Chesterfield County, Mr. Totten participated in many public meetings and hearings providing valuable information and recommendations to assist in the development of the county; and WHEREAS, Mr. Totten has conducted the business of the Virginia Department of Transportation in a very professional, efficient and effective manner; and WHEREAS, the Board of Supervisors has enjoyed an excellent working relationship with Mr. Totten; and WHEREAS, Mr. Totten has now been promoted to the position of Regional Traffic Engineer with the Virginia Department of Transportation, and in this position will continue to assist Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 25th day of August 2010, publicly recognizes Mr. Dale R. Totten, expresses appreciation for his outstanding service to the citizens of Chesterfield County, and extends best wishes for continued success in his new position with the Virginia Department of Transportation. ~~~~~3 August 25, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Bob Olsen 2. L.J. McCoy 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. S" _~ s I ~= ~- ~' O 'D ~= A 0 x '~ t7 r~~' - ~. ,;:: { ~. ''t.. f ~ - "' - F, ,~ t Ya ~:i1 4 ~. i '~ ~~ ~~afP- ~~ d~8 ~~o ~~ .., r ~~.~ ~~ a'r:. -~.~k~ry Via. ~ ~~ ~ ' t 3 ~ ~ I ,.~y . v `~ ~ i ~ - .~ I O ~ h ~- ~ O ~ ~ ~ ~ U ~ ~ ~ G!S ~ ~ ~~ . w ~ ~ o ~ C •° ~ ~ - ~ .~ ~ . ,__, O j ~ ,~ ~ ~~ ice? ~V ;'~ ~~~~.~ ~ ~ ~1 r~ __ ~ O ~ r~ ~ .~i O '' ~Wr. ~W ~~ r~ ~~ ~, _ O ^^~ 3~ ~ C~ ~®i~ ~ ~ ~ ~~ _~ -~ .: .1, ~ ~~ ~ ~ ~ ~ ~ ~~ ~ .~ ~ ~ ~ c~ ~ ~-+ _ ~ ~ ~ ~ ~ ~ ~ OHO 4~ ~ cn ~ ~ ~ .~ ~ ~ ~ ~ ~ ~ ~ ~ ~ i,t ~ ~ ~ C~ ~ ~ ~~ ~ L ~ ~ O ~, r-. ~ ~ ~ ~ ~ o • °i ~ ~~ CC3 ~ ~ ~ '~ ~ ~~ ~ ~. b.A ~ ~~ ,' _~ ~ O p a1 ~~ ~ ~~ ~ ~ p ~ .O ~ ~--' ~. O ~ ~ _ ~ ~ ~ , ~ r ~ ~ c~3 O R O ~ ~ +-~ O ~A r! ~ ' ~ ~ ~ • ~ ~, . ^, ~ ~~ r ~.1.~/ ~T~ ~~ ~i ~ ~ O _ 1 ~ ~ 1 i O ~~ C i +-' U ~~ r--r ~ O _ a.~ ~ O ~, ~-. ~ ~ . ~' ~ _~ ~ ~ r .~ ~ s . ~ O -,~ ~~ ~~ ~~ ~' ~ ~ ~ ~ . ~ ~^~ 1 :~; i ~ v ~ ~ is ~ ~ ~ ~ X rtS v ~ ~ aS ~ '~ 0 •~ O v ~ ~ 3 v ~ ~ ~ ~ ~ ~ ~ ~ o a~o ~ ~ ~ a ~ ~ O ~ ~ ~ r~ .Q~ ~ v 3 3 ~ •~ ~ ~~ N •~ 27~ rtS v w 23, a W ~ v m~ 0 0 ~ .~ ~ al O ~ 0 ~ '~ U ~ ~ ~ ~ A ~ ~ ~ ~ 0 3 ~ ~ O f '~ ~ O O O ~ ~i Tn O ~ m a, aU ~ ~ +~~v v ~ ~ ~~ ~ 3 a ~ rl v ,-a ,-~ a zS ~ v ~--~ v v o a~~ra ~ ~ vau a im ~ •~-~ ~ ~ ~ ~ ~ ~ ~ FC ~ 8 3 ~ ~ r+ 0 ~ -~ -~ rn •~ v ~ O ~ v v ~ rt w v '~ ~ ~ '~ .~ O N PU ~ O ,~ v x N ~1 ~ O O -~ N '~ O ~ rd ~ ~ w ~ ~ ~ m U 3 U ,~ ~ v U ~~ v ~ ~ O ~ ~ rd A v ~ v u A ?+ ~ ~+ ~ 7~ O v ~ ~ Tn W u1 ~ 231 y. U ~ ~ v ~ •~ •~ N O 0 a rn •~ ~ -~ ~ ~ ~ U~ N o Ul ~ -~ m ~, 'ZS t71 N '~ U v U u1 •~ i") rn O - N ~ i~ -~ ~ ~ ~ ~ ~ ~ N ~ ~ ~ rti r-I N ~ ~ ~ tti '~ '~ -,~ -r-I -r-I v ~ U) v +) N v~ ~ O O H v U ~ U ~ ~--i ~~ ~ v .~ ~ ~ N ~ O ~ ~ '~ O •~ N o al ~ O •"Q ~ ~ E-i ~ O '~ N ~ k N a ~ ~ ~ ,~ ~ ~ v .~ - ~ N N +) O ~ +-) ~ N ~ ~ 0 ~ O N ~ ~ H ~ ~ U ,,G ~ ~ i ~ U ~ U ~ ~ C to ~ rti ~ ~ w -~ w w ~ O ~ ~ ~ ~ N -~ 'Z3 3 ~ ni ~ •~ s N ~ ~ N ~ ~ ~+ ~ rd F •~ , O ~ ~ ~ ~ • ~ v •~:~.: ~ ~ x -~ ~ N U o W ~ •~+ O O N ~ ~ '~ U ~o ~ rti H ' ~ ~ ~ •~ +~ rtS m ~ ~ ~ +~ O U ~ u ~ ~ ~ N N ~ a O a '~ 3 •~ U ~ rd ~ h y~ ~-+ . ~ FC ~ O O +~ .~ 3 ~ O .R ~-+ 0 o O ~ . ~ ~ rtS -~ .. U ai ~ o ~ N ~ U v ~ v U N ~ N ~ ~ ~ ~ ~ o '~ U c~ N ~ O N .L~ ~ ~ ~ ~ N O~ ~ 3 O O ~ o rn ~ ~ ~' ~ o - '~ }~ .u '~ c~ O , . .- -~ +) N ~ O N •~ •~ v ~+ ~ N N ~ ~ w ~ +~ ~ ~ ~ w ~ +.~ ~ -~ N N 3 'zS .~ O +~ ,~ - ~ O ~ ~ ~ ~ ~ rtf w v +) O v ~ r7 w ,~ N N v +) ~ w ~ +) ~, ni w v rl ` c~S is O ,Si ~ •r1 •ii 231 •ri N S-I J-7 'ZS ~ri '~ ~ 0 ~ ~ O O ~ ,-~" 231 N ~ ~-I (fS -r"I 3 ~ .N w ~ ~ r~ m ~ v O ~ U i ' O ~ ~ ~ O O ~ x ~ ~ ~ ~ O = ~ ~ N ~ rJ) ~ ' U ~ ~ c~ ~ w O ~ ri ~ w rti > ~ m ~ ~ ~ U] N +.~ 3 v • ~ ~ m v~ ~ ~ O 3 cn , ~ ~ U N -r-I '~ ~ ~ N U U ~ ~ ~ ~ ~ ~ •~ •~ N 231 rd N rl H ~ R ~ ~ U ~ -~ ~ r-+ m ~ U N ~ ~ ~ O rd "~ ~ ~ -~ ~ ~ ~ ~ .N p. rts 0 N ~ rtf ~ ~ x ~ O 5 •~ ~ m ~ .~ w v ~ ~•, v ~ 3 -~ a ~ N ~ O ~ a U O N ~ ~ 3-i U H N -~ ~ ~ c~ ~ 7. ~ U N U N ~ t~ .q -~ ~ ~ O a v ~ 3 v •~ O N ~ ~ -~ O a r ~ ~ f ~ H C ' ~ ~ ~ ~ ~ ) ~ ~ 5 ~ w ~ ~"'"'~ S " •ri ~-I -~ ~ R$ U ~ -~ ~ ~ U -I (~ O 1t ~ F N ~ ~ cd +) ~ v 1- -I -L rti N H -I v -I . O . , O -I ~ ~ ~ N ~ w ~ ~ ~ s~ ~ .. .. H a~ ~ .~ ~ ~ m x ~ v b •.~ •.~ ~ • .. m • oa ~ x s.~ w a a ~ O i E +~ ~ N ~ ~ cd ~+ ~ ~ ~ ~ i +) O ~ ~ N O ~ ~ w ~ O ~ .. .,~ ,-~ -~ ~ ~ a v N 3 ~ +~ O ~ ~ .. ... .:y i a v rn ~ n , r ~ 2 m i CL rn t) 2 rti -- rt [n 7i ~ H H '--~ H H m ni i cn H C) .. ' Ll M-~ i ~r~ ' ~ _ _ M, _ 'i ~ ~ ~: _ U - v .` _ $ _ ~ iy~. ~ ~~ ti ~ ~- , ~G~iw~' °~ ~- ~~ ~. , ,, "~ a £ _ T ,,,,~„ ~:` ,sue ~ ,,. ~ i ~~T F ~... 7V ' 1 t 1~ ;.^ _ _ 1 _ 2 ' ~ ~t ~. Y~ ~`` , "~~ +~ '' w ° II , ' a ~ t -~` ~' ~, ,.~ _ ! ' ~-i< o e'' ~ . ~ jr J= Qy u K ~ i ~' ,r iy t' 4~~'! r r:,4 d ; ~ ` 0 ~, -• ~' ~ o ~ o o ~ C ~ •C" ~ `~ O C .~ bD s.l O. ~ ~ ~ ~ ~ ~ ~ ~ ~ 'C L ~ a~ ~ eat v~~ ~ ~ 0.~,^ ~~ ° ° '3 ~ ~ .= ~ " ~ ~ ~ °~' c ~ ~ o ~ to ~ ~o 'o ° o CJ ~ ~ ~" O ~ ~ ~ Lr ~' r.+ ~' ~' O Ca h ~+ ~ ..r O N y CL ~ .~ 'S.' 3 V .~ ~ ~ir O C) V G. w ~ G ~ O ~ N ~ C =~ ~ ~ e.. ~ era ~ ^C ~ o ai o w ^C ~ .C ~ ~ p ~ ~ "" C. C .C ° ~ W "'~ Q, v U v ~ C ~ ... N~co 3 c~~,~a~o.d~a~a~,~~~„~~.c bA ea .., ~ ~ ~ ~ ~ ''~ ~ o ~ ~ o °' sea. v o C 3 bA ~ ~Q" +r '~' CL v C YE it ~. ++ ~ N •~ Ca ° .rte "~ VI ~ Q 41 ~ ° .yi ~ '~'~ ~ Ca ^~ r~ ~" h >, ~ "O .C ~ bA ~ C..G ~ ~ ~b~A O fir',. ~ ~ ~ 'y ~ ~ ~ O M C ~~ 'O i. C ~ G. 3 .C ice. .G ~ +~-~ ,~ ~ O ~ e~~a ~. C (J " M ice. ~~~"„ bU •CL A ~ Z". 4. ~ ~ O ~~! ~ ~ ~ ~ ~ ice." T ~ _ .-~ ~r L +°''~~' vi CC ~ b~A ° '~ '~ G ^" h ~ it '+."+ ~ ~ cLU vii ~ M ~ ~ ~ ~ C ~ ~" xi ~ ~ ~ C ~ ~ ~ V CL ~ ~ i. ~ ,'~ ~ .. ... bA ~ y ~" i, ° ice. ^p 'v, ~: L ~= v ~ ~ .c Y O "-' O U O Q~ L f/I N O W o = ~ W Z Q D Z J~~ ~C~ -a ~y ~~o zv ~v~- -~ zaW ~O ~?~ ~w cU~c~r~v, o~ z>=o W> ~v~~ Qv Q ~ =OOJ ~O OC oC ~ ~ 0~ ~a.~> ava ._ . ~- Z 0 H Q J ~~ Z H Q J H ~: C~- D W Q m Z Q J a O U Chesterfield County Branch NAACP L.J. McCoy, Jr. President ~ Dr. Cheryl Riggins Vice President ~^ AAe Demetria Bauglt Secretary ~' James Dark Treasurer Wednesday, August 25 2010 Rev. L. Pollard , Chaplin To the honorable Chairman of the Board Mr. Dan Gecker, Vice Chair Mr. James Holland, board members, and County Administrator Mr. J. L. Stegmaier, my name is L. J. McCoy, Jr., president of the Chesterfield NAACP. I would like to take this opportunity to thank the county administrator for giving me time to express the branch's concerns. Conflicts during police stops have often generated concerns among citizens of color. They then bring their complaint to the county, only to be judged by the same individuals who stopped them. Finally, the complaints are brought to the NAACP for resolution. The issues we bring to you may often seen meaningless and without substance, but I assure you that the complaints we receive, of any nature, have a great impact on our citizens of color. Our most recent concern for the county to form a Citizen Review Board, especially concerning police matters, was an issue the branch agreed upon at our last meeting. It is hoped and expected that this board of supervisors and the administration would take this request under serious consideration. Thank you. Respectf ly L. J. Coy, Jr. Branch President 2417 sborne Rd. Chester, VA 23831 (804) 241-7866 mcco~~Qitlo`ci~.veriron. net P.O. Box 246 Chesterfield, Virginia 23832 804 768-0662 www. the sterfieldnaacp. com CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 2010 Item Number: 18.A. Subiect: Public Hearing to Consider Lease of Real Property at Castlewood, Magnolia Grange, the County Museum and the 1892 Jail to the Chesterfield Historical Society of Virginia for the Operation of Education and Preservation Programs County Administrator's Comments: County Administrator: The Board of Supervisors is requested to hold a public hearing to consider the lease of real property at Castlewood, Magnolia Grange, the County Museum and the 1892 Jail to the Chesterfield Historical Society of Virginia Summary of Information: The Chesterfield Historical Society of Virginia currently operates programs, stores artifacts and conducts the business of the Chesterfield Historical Society at these buildings. Previous leases of County facilities to the Chesterfield Historical Society have been terminated and the new lease will permit the Chesterfield Historical Society to "collect, preserve, interpret, and promote the County of Chesterfield's past for the education and enjoyment of the public" as part of its partnership with the County. The lease agreement permits staffing of the four sites by both the Chesterfield Historical Society and the County. The agreement states that County staff support at the historical sites is contingent upon appropriation of funds and the discretion of the County Administrator. The Board of the Chesterfield Historical Society voted at their July 13, 2010, meeting to endorse the lease proposal. Parks and Recreation staff and the Chesterfield Historical Society recommend approval. Preparers Michael S. Golden Attachments: ~ yes Title: Director, Parks and Recreation ^ No # (~t~0164 ~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 ~K, AGENDA Budget and Management Comments: This item requests that the Board hold a public hearing for August 25, 2010 to consider a lease agreement between the County and the Chesterfield Historical Society (CHS). Under the agreement, the Historical Society would lease four properties from the County - Castlewood, Magnolia Grange, the County Museum and the 1892 jail - in exchange for the Historical Society staffing and operating those sites. In addition, Parks and Recreation would provide four staff members (1 full-time and 3 part-time) to help the Historical Society operate those sites and develop associated historical programming. The annual cost for those four positions is approximately $130,900 and adequate funding is included in the FY2011 budget - funding that includes a $32,000 contribution from the Chesterfield Historical Society to help cover the costs associated with those positions. Preparers Allan M. Carmody Title: Director, Budget and Management ®~®~~~ ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County Board of Supervisors LN:HistoricalSociety 8-18 1/20P + 1 in. The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on August 25, 2010, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Rt. 10 and Lori Road, Chesterfield, Virginia will hold a public heazing where persons may appeaz and present their views concerning: The lease of real property at Castlewood, Magnolia Grange, the County Museum and the 1892 Jail to the Chesterfield Historical Society of Virginia for the operation of education and preservation programs. A copy of the proposed lease is on file in the Department of Pazks and Recreation, 6801 Mimins Loop, Chesterfield, Virginia, for public examination between the hours of 8:30 a.m. and 5:00 p.m. of each regular business day. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Board no later than Friday, August 20, 2010. ,~ ~~~ ~ R ~ O .,,~~~~ `~\`c~ ~~ ~Yl EAL j.!Zls ~~% ~.~ ~ . ~o y'•. ~ ' t EXPIRES o~ ~~' i Q :~ 02'29-12 '~ ~ :• s719209 ;A ,. ~T,~ qY•, CHESTERFIELD OBSERVER $200.33 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/18/2010 Sworn to a d subscribed before me this 2010. Legal Affiant ~~ day of s T, Grooms Jr. otary ublic My commission expires: February 29, 2012 Commission I.D. 7182093 SEAL) . THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Boy 1616, Midlothian, Virginia 231 13 • Phone: (R04) i45-7100 • Fas: (804) 714-3269 • F,mail: news@chestcr6eldobserveecom • Internet: www.chesterfieldobserver.com ~ ~ ,~,. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 25, 2010 Item Number: 18.B. Subject: Public Hearing to Consider Lease of Rea at Harry G. Daniel Park at Iron Bridge Operation of Softball Programs 1 Property at the Softball Complexes and Warbro Athletic Complex for the County Administrator's Comments: County Administrator: \1'~/ L~. Board Action ReauesYed: Hold a public hearing to consider the lease of real property at the softball complexes at Harry G. Daniel Park at Iron Bridge and Warbro Athletic Complex to David Tiller and Associates SportsNation/SoftballNation/BaseballNation. Summary of Information: The Parks and Recreation Department has previously offered adult softball facilities and programs at these locations. The adult softball facilities at Harry G. Daniel Park at Iron Bridge and Warbro Athletic Complex have in previous years been available from March to mid-October for softball leagues and tournaments. Due to funding reductions for maintenance and programming of adult sports, the Parks and Recreation staff and the Parks and Recreation Advisory Commission recommend that a public hearing be set for a lease of the adult softball facilities at Harry G. Daniel Park and Warbro Athletic Complex. There have been several individuals and groups who have expressed an interest in leasing the facilities and operating softball programs for the citizens. Parks and Recreation staff and the Purchasing Department prepared and advertised a Request for Proposals to solicit a facility operator. A Committee comprised of two Parks and Recreation staff and two Parks and Recreation Advisory Commission representatives along with guidance from the Purchasing Department reviewed the three proposals that were received. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA SUMMARY OF INFORMATION (continued): The Committee's evaluation criteria included among other things the offeror's experience, their approach to providing services, their proposed softball programs and proposed facility maintenance operations and capital improvements. The recommendation of the committee is to offer the lease to David Tiller and Associates SportsNation/SoftballNation/BaseballNation. Since funding for programming and maintenance of the Adult Softball programs is no longer a part of the Parks and Recreation budget, there is some urgency to finding an operator for the softball complexes. If a lease is not awarded by the August 2010 Board of Supervisors' meeting, it is unlikely that there would be a fall softball season at these facilities. The gates would be locked until the spring 2011 season. ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County Board of Supervisors LN: SoftballComplexes 8-18 1/20P + .85 in. The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Boazd of Supervis of Chesterfield County, Virginia, at adjourned meeting on August 25, 20 at 6:30 p.m. in the County Public Meet Room at the Chesterfield Administrati Building, Rt. 10 and Lori Ro Chesterfield, Virginia will hold a put hearing where persons may appear a present their views concerning: The cease of real property at the softb complexes at Harry G. Daniel Park a[ Ir Bridge and Wazbro Athletic Complex. Information regarding the propos lease is on file in the Department Pazks and Recreation, 6801 Mimi Loop, Chesterfield Virginia, for pub examination between the hours of 8: a.m. and 5:00 p.m. of each regulaz busim day. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, at 748-1200. Persons needing interpreter services for the deaf must not' the Clerk to the Board no later than Friday, August 20, 2010. CHESTERFIELD OBSERVER $196.53 This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/18/2010 Sworn to and subscribed before me this /~ ~ da of y Al,~~ , 2010. _M ~aG~-' Legal Affiant a s T, Grooms Jr., Notary P blic My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) `~~~•~`` ~ H 0 p ~''~%, 'g~o~,L'lEA(l~~'.~~ y.: _~ ~ t ~ EXPtAES 4, ~ s-': o718I09'' :_ ~ _ ,.P -~ V _ ~~~''v~TA R Y '~,... THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. PO. Box 1616, !Midlothian, Virginia 231 13 • Phone: (80-)1 X45-75(X) • Fax: (804) 744-3269 • F.mail: news@chcstertieldobserveccom • Intcmet: www.chesterfieldobserver.com _...~ i ~5 „„~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 25, 2010 Item Number: 18.C. Subject: PUBLIC HEARING: Ordinance to Vacate a Portion of a Map of Home Acres Subdivision County Administrator's Comments: County Administrator: Board Hold a public hearing to consider the adoption of an ordinance to vacate a portion of a Map of Home Acres Subdivision. Summary of Information: Melissa D. Walker has submitted an application requesting the vacation of a portion of a Map of Home Acres Subdivision. The request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # 0~4~~fi8 VICINITY SKETCH PUBLIC HEARING: Ordinance to Vacate a Portion of a Map of Home Acres Subdivision OR DI hIANCE TO 1~ACA7E A PORTIQN dF A MAP E7F HOME ACRES SUBDiV1S10I~ N Chesterfield County Department of Utilities w ~ . -E s I hd - 500 1!e t ~~~~~~ NN 1699 1m 13616 ~_ nto 19817 oNt 13819 2N1 2601 NN 13911 8258488108 8288480513 WALKER MELISSA D WALKER MELISSA D DB. 7851 PG:B 002 D8:7851 PG:872 2ne ., ~ zzoo '\ /6N OQ2 \\ ~'~ 2108 ea ~ 2202 ••~ AREA TO BE VACATED ~ LOT 1, BLOCK 1 AND wu.KER MELISSA D LOT 3, BLOCK 2, MAP 2000 BUROE88 RD OF HOME ACRES D6:7961 PO:672 ao2 >w+t 001 zlos' zsa z141 001 °0t a» >rN 2112 2120 NN 2020 NN' 2060 002 001 1N7 ~N7 NN 2138 2128 2030 aaa eNa• 2206 aot gym. ao2 NN 10 Nn 2208 I I ' 2~ I ~ 213{ \ X Z~ CHESTERFIELD COUNTY S _ '' BOARD OF SUPERVISORS Page 1 of 1 ~„~ AGENDA Meeting Date: August 25, 2010 Item Number: 18.D. Subject: PUBLIC HEARING: Consider Leasing Space on the County's Dutch Gap Water Tank County Administrator's Comments: County Administrator: Hold a public hearing to consider the leasing of space on the County's Dutch Gap Water Tank to Clear Wireless, LLC. Summary of Information: Staff recommends that the Board approve the leasing of space on the County's Dutch Gap Water Tank. The initial lease term is for five years at $24,000 per year with three 5-year renewal terms with 15% rent increases. The County's 911 radio system consultant has advised that this rent is at the high end of the area market and it is the amount quoted when Clearwire inquired. They do not currently have coverage in this area. This is the first cell company to locate on the tank. Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #0~0~.71 VICINITY SKETCH PUBLIC HEARING: Consider Leasing Space on the County's Dutch Gap Water Tank Rp G"~ ~~O U ~~~ HOC rd `~0 C~ g{ l' Y r ~_ ~ d M ygl1RY ftD Q b rn ~ r ~ a~ ~~ CT ~qVt T~ =4 v4r O Q~` O 'z Q ~~ ~`~ ~ ~~ S ~ ~r~l~dY 0 @r` ~Q ~ FQ R ~~ .~" ,'.~ y O r =per pQ' ~T. ~ Dkty ~~ ~~~' *2 G G~ ~~ CT ~ OSBORNE RD o ~ ~ ~ it< ~ ~ cT ~ e~~~ ~~ ~_ 2 A N N ~ ~~ ~ ~ $ ~~1t~~8 pfZ W P~~~~L ~ .~~~ Goa ppfi ~~,`' c'C ~g~ P~ti ~ <~ ~ w WARFIELp Q .trG~t E57AT~S PL ~.~OY~ 6~~ `~9 GO~~ 00~ ~~' Z 0~ ty~ L ?~ Duch Gap Water Tank OSB~ aD N Chesterfield County Department of Utilities w - - -e s I Ilcl -833.33 to t '~ a U~4~'~2 EXISTING ANTENNA (IYP) PROPOSED ANTENNAS 70 BE 143'-0't MOUNTED TO PROPOSED ICROWAVE CORRAL NT BY CLEARYNRE. la'-o•: sEE 3 ANIENNA 2 ~ 138'-0'3 T TER TANK PROPOSED COAX 136'-0"t I I PENETIFATION AT T/TANK T OWl ~ SEE I 1 2 I i 1 I I I I I I 1 I 1 I 1 I I I 1 I 1 I COAX TO BE RWTEO MSlDE EXISTXVC WATER TANK ~~R® 1 C /L 0'-0't REFERENCE O T LATE \ Y NOTES: 1. ANTENNAS, COAX AND OTHER APPURTENANCES TO BE PAINTED IN SUCH A WAY AS 70 MATCH THE COLOR OF THE TONER. 2. Eg11PMENT CABINET AND OTHER GROUND EOUIPMENf TO BE PAHITEO AN EARTH IYX1E TO MATCH THE SURROUNDING LANDSCAPE. 3. NO APPURTENANCE SNAIL EXTEND HIGHER THAN 180' ACL. TANK ELEVATION D m +~ scALe: 1' - 2D' SCALE IN FEET I~I ~ ~ ~R O N 41 y ~~ ~ ~~s~~ ~ ~~ ~ ~ A N ~~ ~ ~ ~~sos ~ ~ ~~~ ~ ~ ~ ~ ~ ~ ~ a ~ ~ ~~ ~ ~ ~ ~ ~ ~ ' 3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IA/ Meeting Date: August 25, 2010 Item Number: 27. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of joint meeting of the Board of Supervisors, Planning Commission and School Board to be held on September 22, 2010 at 1:00 p.m. at the Eanes-Pittman Public Safety Training Center regarding the Comprehensive Plan, followed by the regularly scheduled Board of Supervisors meeting at 3 p.m. in the Public Meeting Room. Preparers Janice Blaklev Attachments: ^ Yes Title: Clerk to the Board ^ No ##