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03-30-94 Minutes MINUTES March 50~ 1994 Supervisors ia Attendance: Hr. Whaley ~. Colbert, chairman Mr. J. L. McHale, III, Vice Chr~. Hr. Edward ~. Barber ~r. Na~ry G. Daniel Hr. Arthur Si Warren Mr. Lane B. Ramsey County Administrator staff in Attendance: ~, ~erbara Office on Youth Registrar Mr. Craig Bryant, Dir., Utilities Ms. Terri Burgess, Interim Dir., Mews & Public Information Ms. Marilyn Cole, Exec. A~S=. ~o County Admin. Mr. Richard Curdls, Mrs. Doris R. OeMart, Asst. Cu. Admin., Legis. Svcs. and Intergcvern. Affairs Building Official Chief Robert L, Fane~ Jr-, Fire Department Mr. ~rad£erd S. Hammer, DeDuty Co. Admin., County Ombudsman Mr. William H. Howell, Dir.~ General Services Dir.~ Plannin~ Men%~t ~ealth/~etard. Ms. Mary Leu Lyle, Dir., Accounting Mr. Kobert Deputy Co. Admin., Mr. R. John McCracken, Dir.~ ~ranspor~aticn Mr. Richard M. McElfish, Dir., Env. Engineering Mr. Gary R. McLaren, Dir., Economic Development Mr. Steven L. Micas, County Attorney Dr, William Nelson, Dir.~ Mr. Richard Nunnally~ Extension A~ent Mr. Glen Peterson, Dir., COmmunity Diversion Incentive Program Col. J. Ms. Jean smith, Dir~ Dir.~ Budget & Management 94-234 3/30/94 Mr. M. D. Stith, ~r., Oepu~y Ca. Admin.~ Community Development Dr. Robert Waqe~k~echt, Dir., Libraries ShePiff clarence Williams, ~LL ~o ~RDER Colbert called the reqular]y scheduled meeting to order o FYP$ COUNTY ~DMINISTRATOR'S PROPOSED BUDGET Mr. Ramsay stated this time has been scheduled far a work Management, and ~uman Services budget~ and noted the Board will take formal action on the FY95 budget at its ~pril 12, 1~94 meeting. Chief Pittman stated the mid,ion of the Police Departmen~ is to provide a professional and unbiased response ~o the n~ds of the community and to e~tablish ~ partnership with the citizens in sohievlng a "Fir~ Choi~e Community through ~xe~ence in public service." He presented an overview of the Police Department and Stated major responsibilities include responding to citizen calls for assistance; traffic enforcement; investigating crimes; epprshendinq criminals; suppressing crime; and drug education. He =hen reviewed productivity and performance measures including response time~ calls an~ assignmsnt~ clearance rats; and criminal caseload. He noted the Police Department has had no additional police o£ficsrz since FY92 and no additisnal detectives since FY89. He then reviewed life thrsateninq priority one calls. Discussion, osmmen~s, an~ questions ensued relative to the increase in response time to priority one calls being due to increased workload, non-availability of officers at the time of the call, and the i~pact on r~spon~e time if a police headquarters is located in the northern part of the County. Chief Pittman then reviewed the increase in calls and assignments fro~ FY92 through F~99 for the Police Department. The~e was brief discussion relative ~o how the incrcaeee in calla and as~i~nmsnt~ for FY94/95 i~ deterkined. ~r. McHale requested staff ~0 Dr%sen~ ~o t~a Board statistics determining the method in which calls and ae~i~nm~nt~ are calculated. Chief Pittman then r~vi~w~d ¢~e clearance ra~e~ and increases in criminal caseloads assigned to detectives for FYP~ through FYP~. Diecuseion, csmmen~, and questions ensued relative to the number of detectivem assigned to particular cases~ the averag~ n~h~r of n~w ca~ p~r detective each year: and the impact on the number cf caseloads e~signed ts detectives. 94-235 $/30/94 chief Pittman thsn reviewed increases in violen~ crimes from 19SS through 1993 and factors effecting ~r~minal caselnads including increases in vielent crime, increases in street drug activity, increases in proetitutioa/homseexual activity at parks and msll~ and increases in crime by and juveniles. There was brief discussion relative to increases in crime by and against juveniles. Chief Pit%man thsn reviewed internal efficiencies of the Police Department including instituting conu~unity policing programs; increasing efforts in the area of crime preventio~ implementing the Total Quality Improvement Program; and Chesterfield County having a lower cost per capita than other jurisdictions. There was brief discussion relative to the origin and r~sidensy of ~uveniles committing crimes in the County and the Department's ability to give special attention to these high crime areas through community policing programs. chief Pittman stated issues and unfunded priorities for the Police Department include increased demand fo~ ~eliee services; cnn=inuing redesign cf the internal records management system~ reinstating ~ervice reductions; and the lack of adequate supervision. There was brief dissussi~n rslstiYe tn the nut.her cf pclic~ Q£ficsrs supervised by each ~rg~ant and traffic control Chief Pittman continued to review issues and unSunded priorities of the Police Department including creating community policing project in the Bermuda Run Apartmen: Complex and adjaceDt business di~trict~. ~e then reviewed the impact of the ~ecemmended funding for the budget including the records management system no~ being funded; the par~-tims police officer program not being reinstated- He then presented an overview of the Animal Control Department and stated major responsibilities include responding promoting enimet adoption. ~e reviewed increases in animal issues and unfunded priori%les of the Animal Control the replacsmen~ vehicle schedule! and increased pressure from measures include calls for service and enimals impounded. concerns and n~ds of the Police Department and u~ing conventional methods in addressing trim%, chi~ Pittman solved on a higher level other than by the Police Department Crime Task Forc~ and the issue of crime cannot he addressed making recommendations in eddressin~ the issue of crime on a r~gfonat Mr. Ramsey stated the feedback the County has r~ceived is that its judicial system is one in which criminals do not wash to be arrested in the County as the Police Department docs an excellent job in deterring c~ime. He noted the County has had ten homicide cases and the Police Department 94-236 3/Z0/94 Departments and reviewed its policy and advisory beards and There wac brief discussion relative to federal mandate~ placed on the County in the area of social services as it relates to a federal court order requiring the County to meet certain performance guidelines. Department end ~tated major responsibilities include financial services such as aid to Families of Dependent Children~ Medicaid, general relief~ r@fug~ assistance, end cervices to the elderly. He reviewed productivity and performance measures of the Department including maintaining eligibility determination in 1993; responding to increased numbers of referrals in child protectiv~ ~ervice~; end skills in handling behavior problems of yout~ Me stated issues and unfunded priorities for the Social Service= Department include continuing growth in e~melcads and the inability to meet the rising demand in benefit and service p~oqrams; wetfa~e ~ef~rm and itu impact en th~ agency; preparation for major new state automated beueSit sys~sm; and the increase in the averag~ monthly caseloads for Aid to Families of Dependent Children, Medicaid~ and food stamps. n~e~ed %o pay for new positions; the return to the County if the local share is funded; the number of current $tigibili%y invested through efficiencies. Mr. Masden then presence4 an overview of the Mental Kealth/ Mental Retardation/Substance Abuse Services Department amd orated major responsibilities of the Department include improving the quality of life of County citizen~ with or at ri~k of ~ental illness, mental retardation, Qr substance abuse through the provision of co~munity-ba~ed mer~ice~. th~n r~vi~wed productivity and efficiency measures including expanding residential end day support services; using brief therapy and groups to serve additional consumers; increasing ~=vehues to s~ppert enhanced services; and an outpatient waiting period. Me sta~ed issues and unfunded priorities of the Mental Health/Mental Retardstion/~ubstance Abuse Serviceg Doper=merit include insufficient funding to maintain current ~ncrease in number of consumers with ~ultlpte and di~abilitim~ requiring more ~nteumive services; additional case ~anagers being needed to develop and coordinate individualized services; keeping up with growing need for eervice~ waiting list. There wa~ brief discussion relative to the services waiti~q list being in excess of ~6 months. Mr. Masden then reviewed Mental Healfh/Mental R~tardation/ FYgl through PY93. He then presented an overview of the Health Department and e:ated major responsibilities include protecting the public from communicable and dissases~ reducing death and disability from chronic and acute diseases; ensuring that cqntraception, prmnatal care, im~izati0~c~ Well child care, and treatment of sexually transmitted diseases ars available =c everyone regardless of 94-237 3/30/94 ability to pay; pioviding the School Health Program; and permitting and regulating sn-~ite (septic] sewage systems and wells. He reviewed productivity and psrfem~an¢e measures of the Department ~noludlng th~ ~chool Health Program serving 4S,038 students in 53 scheols7 coordinating with other agencies increases in staffing requirements; and increaoing services to other County a~enoie~. He s~ated issues and unfunded priorities of the ~ealth Department include medical services increasing 24.4 percent from 199~ to 1993~ services =e other agencies using time and effort that would otherwise be spent in services to the public; the General Assembly and Department of P~rsonnel and Training actions cr~atlng needs that affect the County's share of the budget for FY95; and expanding the School Healtk Program. ~e then reviewed clinic visits from FYS9 through FY93, ~aternity vi~its~ the Women, Infants, and Children Program, i~u~unizatiuns from ~Y~ through FY93; and the communicable di~eas~ summary report. There was brief dise~e~io~ r~lative to programs offered by the Healt~ Department being mandated by the General Assembly. Mr. ~asden then presenteo an overview of the ~ibrary and ~tated ~ajor re~pon~ibilitles include circulation of library naterials~ reference/readers~ advisory services; library programs; acquisition of ~terial~; and outreach services. He reviewed productivity and efficiency measures including the Library =cnpleting the Enon, Don Air~ and C~ntral building program during FYPB-93 and the library being responsible for adminimtering and acquiring books fur 10 facilities during FY94-95. He sta~ed issues and unfunded priorities of the Library include th~ n~ed for additional beok~ for the ~eadowdele and Clover Hill Branch Libraries administrative and technical services pezsonnel; additional equipment for the Midlothian Branch Library; consultant mary&cea to conduct citizen surveys; a children~ librarian and a referencm librarian for the Central Branch Library; a children's librarian for the chest~r/Ettmick Branch and Enon Branch Library; and the need for additional staff to extend evening hours. Ne then reviewed the increase in library circulation; library circulation per full time equivalent (FTE); t9~3 per capita expenditures as compared to other Virginia public libraries; professional staff FTE's as percent of total staff FTE~S~ and the number of library branches wi~hln the County- ~ ~hen presented an overview of the Parks and ~ecreation Department and stated major responsibilitie~ include providing quality recreation services to citizens and ~roviding ~nd maintaining a County- Department including increases in workload; the annual cost per County resident for perks end recreation being lower than Menrico and Kich~oDd; add all co-~ponsored or club athletic organizations and department sponsored athletic leagues b~ing charged a non-resident fee of $10 per player per sport beginning January 1995~ There Was brief discussion relative tO the re~ire~e~t~ i~ requesting thc $10 fee. Mr. ~asden stated issues and unfunded priorities f~r the Parks and Recreation Department include developing 17 new pork facilities in FYP~; replacement of playground equipment needs at Rockweod and Goyne Parks; special one-time capital projects; and infrastructure improvements a~ parks. He reviewed park visitor counts; the increase in workload at parka; the percent of locality expenditur~ from PYP0-91; per capita comparison cf localities ~ith natisnal state averages; a summary of new park facilities~ and commie%ion of Mentions Park Road. He then presented an overview of the ~Puvenile 94-2~ 3/30/~4 Juvenile De,shrine Home as a scours envircnnent for juvenile~ charged with criminal offenses and operating a group home for youth who require intensive community services. He ~eviewed productivity and p~rformance measures cf the center including maintaining security with population at or over capacity; off~ring a variety of programs for resldonts to influence positive morale~ and diversion of juveniles who can function in a less secure environment. He stated issues and unfunded priorities of the Juvenile Center include moint~nana~ on a ~0 year old detention home; computerization and automation cf facilities in cooperation ~ith Juvenil~ Court Services; increasing the number cf juveniles engaging in serious eri~inal behavior; and the need for additional staff to e~pand services at the group hone. He then reviewed average daily population o~ the group hone and Juvenile detention census for August 11; 1993. There was Drier discussion relative to the number of violent juvenile offenders in the County's ~etention Home system whose residence is in Chesterfield County. Mr. Masden premented an overview cf Comprehensive Service~ for Youth and Famfli~ and ~tat~d major res~onslbilities include complying with the Comprehensive Services Act of 199l to deliver "child-e~ntered, family-focused, lo~ally~ased services to a~-risk youth and familiau~'; assessing, planning, an~ purchasing services for at=risk youth an~ samilies; using and e~eo~aging the development of private providers in the Chesterfield County a~ea; and providing a~minietrative services to the Policy and Management Team, the Family and Assessment ~eams, and interagency operations. He reviewed productivity nnd performance measures including 1~6 at-risk youth from Courts Serviees~ Social Serv~ces~ and Special Education receiving compreh~n~iv~ servioe~ in FY94; four tntera~enoy teams assessing youth to ~etermine needs while minimizing residential placement; and participating as one of ten State intensive evaluation sites. Ee stated issues and unfunded prioriti~ of th9 C©mprehensive Services for Youth and Families include an increase in the number of severely emotionally disturbed (SED) and assaultive youth; shortage of private providers in Chesterfield for looalty-baoed, inten~iv~ in-hom~ ~rvic~s; add funding demand for comprehensive services to and beyond thm level of the alloeatioD- moods cf foster children who have been see~ %o chesterfield County from other jurisdictions; th~ impact cost for foster care programs on the County's budget; other localities placing foster children in Chesterfield fomter homes because of the educational programu offered in addition to the cato placed in foster homes outside of the County. Mr. M~den tk~n presented an overview of the Extension providing resemr~h-based progrems end information on Dep~r~men% including an increase in ~he use of trained the ~tension service Department include water quality ~ducation; pesticide mpplicaticn training and certification; productivity measures of the Department including serving apprm×imately 95 percent cf the number of clients as served in FYP~ with 40 p~rc~nt less staff due to increased use of volunteer~. Me then presented am overview of Youth and stated major responsibilities include planning and coordinating youth services and prsgrams and supporting the Drug and Alcohol Abuse Task Force {DAATF). He reviewed productivity and efficiency measures including inquires/distribution of materials; coordinating educational activitiau~ publication~; and completing DAATF projects. He stated issues and unfunded priorities for Youth Services include creation of a fullrtime Substance Services Assistant position; funding for a part-time Youth .Servlc~ and continuation cf State grant fundin~ in FYPS-96 being questionable. There was brief discussion reletlve to whether the n~Qd~d for the Substance Services Assistance position wa~ included in the budget addbsc~ list. Mr. Masden than presented an overview on the goosing D~p~rtDent and stated its major responsibility i~ the County's housing programs for iow and ~odera~e income citizens. He reviewed p~oductivity and p~rformance mmasures including family s~lf-~ufficiency and Park Les Safe Neighborhood initiatives continuing ~ikhout additional staff end increasin~ collaborative sffortm with o~her County agencies and private organizations. He s~a~e~ iss~e~ and unfunded priorities of the Housing Department include the uncertainty of federal budge~ impact. H~ th~n pre.anted an overview of C~mmunity Diversion (CPI) & {CMO) end stat6d ~ajor responsibilities include providing sentencing alternatives and alternative punishments for courts; offenders performing ~9~000 hours of eonumunlty servi~e; ~upervi~ing 700 ~tate and 300 CSO offenders. ~e reviewed productivity and perfcrmanem m~asures of the Department including annual caseload being in excess of individuals; the program keying a significant and positive impact on reducing jail overcrowding; over 85 p~rc~nt of offenders ~uccessfully c~mple%ing CPI and C$O prsgrams; and s~rvice level~ remaining fairly flat du~ to ~taff limitations. He stated issues and unfunded priorities of the Department include additional fundg to convert a part-time came manager to full-time for large (cso) caseload and the District Court Service ~%udy~ He ~hen pr~sente~ aD overview of the Pretrial Release Program and ~tated major responsibilities include assisting courts in making more informed bonding decisions; reducing jail overcrowding; enhancing public safety by providing supervision and drug/alcohol ~esting~ end supervising zso p~rmonm awaiting trail in Chesterfield and SO in Colonial Eeights. reviewed productivity and efficiency measures of the Program i~c%~ding th~ ~rogram having a significant and impact on jail overcrowding and ever 90 percent of supervised pretrial persons appearing for trail reducing the failur~ to Pretrial Release Program include additional pretrial release services being constrained by funding level and needing an a~ditionat case manager to provide pretrial services to adult off~nder~ of Juv~nil~ Domestic Court. He then reviewed th~ 12th Judicial Circuit ~ourt pretrial release fox Chesterfield and Colonial Heights- He then presented an overview of Cuvsnile Probation and stated major responsibilities of Department included screening/processing juvenile criminal complaints~ custody, and visitation controversies, and non- support complaints with an emphasis on diversion and mediation~ providing youth with apprepriabe ~reat~ent and rehmbilitation; develcpin~ and implsmentin~ proframs aimed at prevention of juvenile delinquenoy~ and providing p~blic safety. He reviewed productivity and ~)erformance measures including caseloads continuing %e increase with the number of staff providing services Temaining the same; youth and families served tending to be more dysfunctional with greater propensity to violence; utaff n~eding additional training to effectively deal with problemz pre,outed by youth and their families; and estmblishing a branch office to addre~m mpac~ problems and mast service demands. He stated issues and Rnfunded priorities of Juvenile Probation construction of a branch nffice to ~eet the needs of the co--unity and to increase service delivery and local march ~un~ing for non-mandated st-risk youth served by the Comprehensive Services Act. Mr. Willis stated ~um~n Resource Management (~) is d~dicated to providing a "First choice Community through ~×c~llence in public service" and e~pressed appreciation to the Board for their continued leadership and support of ~pecifically, recognition of County employees. Mr. Daniel stated there has been recent discussion of the County Administrstor~ p~eposed F¥95 budget including a three percent ~alary increase for County e~pleyess and clarified the County i~ not u~ing new fund~ to fund this compensation, but wes done through cost savings of praduntivity ~mprovements. M~, Warre~ ~tatcd ther~ has also been recent dlscu~ion of the County ~aving a surplus f~r this year end stated one of tho reasons for th~ surplus is due to conservativ~ budgeting end b~oause of ~he e~ficiencies brought about ~n County government this year and in previous years~ He further stated it has been the intention ef the Board and County Administrator to approach budgeting in a conservative, fiscally-sound manner. Mr. Daniel stated he feels the term "Fund Balance" should changed to "work~ng capital" er "cash r~qulre~ to do business" to more accurately address its use. There was brief discussion relative to the impact on County revenue if funds were not budgeted in ~hie manner. Mr. Willi~ then presented an overview cS Hu~lan Resource Management and stated major responsibilities include recrui%ment/seleotien of employees~ outreach programs; total compensation (salary and bensfit~); Equal Employment Affirma=ive Action/ADA/Cultural Diversity; providing trsininq and development for County employee~; employee human resource systems~ and coordination of volunteer ~ervices. ~ reviewed the workforc~ profit~ for average age o~ County employees; the w~rkferce profile for years of service of County employees; and the percentage of minority County There was brief discussion r~lative to the minority population in the County being lg percent. Mr. Willis ~h~n reviewed the County's F¥~3 employee There wa~ brief discussion relative %e the County*s turnover rate; the average number of exempt employees who terminated service in PY93; and the financial impact to County taxpayers if President Clinton's ~alth Care Reform Package is passed ~r. willis then rmviewe~ productivity an~ performance savings in health care and pre tax Demerits programs; in- house treining for Total Quality ~mpro~e~ent (TQI) and customer service; streamlining the employment process to improve hiring time; avoiding consultant services for 94-241 3/30/94 implementing ADA; the Ccunty's Human R®souree Department b~ing a national demonstration site for a human rmssuroe system; revising and adopting of personnel p01ieie~/procedur~s; and being committed ts regional o0cperation. He s~ated issues and unfunded priorities for Muman Resource Management include restoration of personal service funds; increased support for TQI and customer demand affeoting training offerings is other important area~; user/maintenance training in the new human resource system not being funded; the need for a part-time clerical position for personnel filing; and automating the Benefits Enrollment Mr. Ramsay stated this presentation gonc%udes the work session this afternoon. On motion of Mr. McHale, ~econded by Mr~ Barber, the ~oard recessed to ~he Administration Building, Room ~02, for a Vote: Unanimous ~eeen~ening: Mr. Colbert welcomed everyone to the meeting. It was noted Mr. Warren was not present. Ms. Beth Davis stated th~ purpose of ~h~ work safelon ~s to pres~n~ ~he Sshcol'~ prupo~ed FYDB budget and introduced ~r, Larry ~ohns, Assistant School Superintendent for FinanCe~ budqet is base~ on sohool needs and reviewed the proposed FY95 budget for Schools including the advertized budget unfunded items. H~ stated the most significant portion of th~ budget is operating -- to~alling approximately $~dO million, There was brief disousslcn relstive to the bu~ge~ including Mr. Warren arrived to the work session. There wan brief discussion relatlv~ to the method used in determining the percentages for the amount ~f funds the ~chool ~ystem receives from the County; the process in which funds are carried over from previous years and added to the of the year; the number of positions funded by the sta=e and ~tate standards fo~ funding in general; add the methodology used ~n determining per pupil costs. Mr. Johns then reviewed the revenue ~u~mary for the School operating ~uo~ fc~ Stat~ as~ County funding, There we~ brief discussion relative to per pupil costs. Mr. Johns then reviewed the operating budget by category and stated the Schools are requesting s lump sum appropriation rather than by category to allow greater flexibility of fund~ within t~e School System. There was brief discussion relative to items included in the instruction category' ~ing for ~eacherss instruotional speoialists and aides~ prinsiDals and ausistant principals, School sCaf£, and clerical School staff; the number employees aotually in th~ classrooms; and f~deral and State grunts. Mr. Johns then reviewed the school unfunded needs t~t including items to be funded fro~ additional State funding if approved by thm General Assembly. Discuas~on, eo~snta, and questions ensued relative to State funding, specifically a~ it r~lates to reducing the elementary pupil-teacher ratis~ t~s t~ree percent salary insrea~e for County employees being generated by D~sductivity measures through i~s Total Quality I~provement Program and its productivity improvements and not being from new rav~nue; the School System using the same method as the County far providing salary increases~ the community~ ~xDactatlons of the School System; the amount of unfunded needs b~tween the County and ~chool ~y~t~; the bus repla=enen~ schedule; and the possibility of providin~ a paten/iai two percent salary in=tease for teachers rather than replacing School buses. Kr. John~ then reviewed the list of funded nonreourring it=ns; th= membership chart fao ~ssigning teaching pos±tlon~ to schools; a~d ~he i~c= =he eliminatLcn of the Junior Kindergarten Program has o~ teacher assignments. There was brief discussion relative to ~limination of the Junior Kindergarten Program being a policy decision by School Board rather than a budget cut by the B~ard of supervisors. Kr. Johns then rev%ewed per pupil e×panditures. maintenance fee per pupil. Kr. Johns continued to r~view par pupil eMDenditurss, specifically for instruction. Discussion, comnent~, and q~estion~ ensued relative to the current per pupil expenditure as co~ars~ to las~ year; County's current financial condition a~ tempered to last year; and the $ckoo~ System using efficiency measures in order to provide specific services. ~r. Johns then reviewed adjustments to th~ budget based actions of the General Assembly including revenue increa~e~, issues at Thomas Dale and L.C. Bird High Schools; and the impact of ~eneral &ssembly legislation on the budget. There was brief discussion relative ~o the amount budgeted for educational technology; primary class size reduction addressing at-risk students; Stat~ funding being used for at- risk students; and the amount budgeted for health care Discussion~ comments~ and questions ensued relative to the study between the County and the school Syste~ consolidating particular services in the SChool System ~u=h as having bus driver~ fueling ~h$ir buses in order 5o savu School opera,lng funds that could be ~pent on instruction; the timeframe in which it has taken to study this issue and =he statu~ of the study; County employees having access to County cars if call: %he turnover rate of school ~us drivers; the School System's ~tate ranking as it relates to funding; and the solution to funding Deing at the State level. Mr. Warren requested the issue of State ranking for funding be ~cheduled on th~ next agenda for the Board of Supervisors/School Board Liaison Committee meeting. Mr. Daniel stated he has received several tettere regarding stated since 1982, the percent of population enrolled in echools has dropped three percent but ~he percentage of property taxes transferred is clo~e to ohat is wac in 1982. ~ further stated he feels the County needs to use mere productivity and efficiency mea~ure~ ~s a solution in addraeein~ funding probli~s. There was brief discussion relative to funding iai=la,ives for th~ School System; th~ possibility of a bond ~eferendum for a meals tax; and available solutions %o address funding l~vel~ for the School System. On motion of Mr- McMals~ recessed for dinner. s~conded by Mr. Barber, the Board Vote: Unanimous Rec0nvening: Mr. Colber~ in=reduced Reverend clyde Nuckels, Pastor of Beulah United Church, who gav~ th~ invocation. Flag of the United ~tates of A~erica. 7. PUBLZC HEARI~ Mr. colbert ~at~d this date and time has been advertised for public hearings t~ consider Dro~ossd chanqe~ to the County's building permit fees] a proposed amendment Lo water rates and washewater charges; ~he proposed 1994/95 ta~ levie~ the proposed FY95-99 Capital Improvement budget; and the proposed FY94-95 operating budget- He further stated the purpose of the public hearings ars tc receive citizen input on these issues and requested anyone wishing to address the Board to 3f30/94 COUNTY OF..CH~STERTI~LD, 197~, AS AMENDED~ BT ~2~E~DING AND R~ENA~TINB SECTION 6.4 RELATING TO BUILDING IN~ECTIOM PERMIT FEES TO CONSIDER ~N ORDINANCE TO A~END THE CODE OF THE M~. Stith stated this date and tim~ ha~ be~n advertised for a public hearing to seneider an ordinance relating to building inspection permit f~s and to consider an ordinance relatinq to effective ~ate Of ~ervice charge~ wate~ connection fees; additional service and~er meter for outside water ¢cnsumpt±on; water rates; and wastewater oharge~. ordlnanc~s. The public haariug was Glosed and ~he issue deferred to April 12~ 1994. ~.C TO C0~IbER A~ 0RbIN~CE TO ESTABLISH AM ANMUAL TAX Mr. ~tegmaier stated this date and time has been advertised for a public h~rinq to consider an ordimanc~ to ~stabli~h an annual tax levy on various classes of property for the Co~ty- He f~rther stated the proposed budge~ recommends the e~istin~ ta~ rate with the exception of the rate for airplanes. ~e reviewed the ra~ee advertised as follows: Real Estat~ Personal Property $3.60 Personal Property For Rescue Squad Volunteers Machinery & Tools $1.00 Airplane~ $ .~O No one came forward to speak in favor of or against thi~ ordinance. Th= publlu haarln~ was closed and the issue deferred to April 1~r ~94, ~r. Stegmaier stated this da~e and time has been advertised for a public haarin~ to consider the proposed PY95-99 Capital Improvement Prsqram total~ $256-7 million; that $75 million that funds to prepare the ezpnnsion of the John Tyler Community College Campus site is included in t~e Program; that $141.6 million is included for School facilities; and that $~.~ million is included for sewe~ and water services. 94-245 3/30/94 Ms. Shirley A. hudson, a meDber of the Christmas Committee, expressed concerns relative to the need for building a multi- purpose facility for use by the Christmas co~i%%~e for its yearly Christmas Mother Program and requested th~ Board to allooat~ funds ~o construct the facility. There being no one else to address thi~ imcue, the public hearing was closed and the issu~ deferred to April 12~ 1994. 7.E. TO CON~IDER T~E PROPOSED F¥95 BUDGET Mr. Stegmaier ~tat~d this date and time ha~ been advertised for a public h~arlng %o consider the proposed FYi5 ~udge~. ~s further stated the FY95 prope~d budget totals $489.4 million; that the budget includes various County funds; ~.~ p~rc~nt of the budget represents tbs School budget 29.9 percent is the tranmfer from the General F~nd to the School Fund; that $313.~ million is proposed fed th~ G~neral Fund; that sources of revenue i~ the General Fund include general property ta×~s which amounts to approximately 54 percent Of the total General Fund; and that approximately 47 percent of the General Fund budget i~ the transfer for ~ducatien. M~. Colbert recognized Delegate John Watkinc who was at the meeting. Jo~n Cogbill, Esquire~ President of ~he ~h~sterfiald Council, stated they feel the issue betweem the County and schools is the allocation of funds; that they are pleased with the budget proo~ss~ b~h are concerned about the Board~ that the County has one of the finest governments; economic development efforts in tho County; that the School System should addrcs~ a narc studied a~roauh to its Five Year ~lan; that funds allocated for new school buses should be transferred for funding of teacherm~ ~alarics or other top-ranked prioritzes; that additional service functions should be consolidated with the County; that they concerned that the ~chool System and County has not mad~ the best use Of all available remourcec; that they feel it is unfair to con~ider capital expenditures as part of operating budget; and expressed appreciation to the Board of Supervisors and school Boar~ for its efforts in deliberating the budget process. MS. Darlene Jerry, President of the Chesterfield Education Association, expressed concerns ragasding funding of th~ proposed School budget, specifically for employee compensation, elementary planning time, and lowering of the pupil-teacher ratio. She requested the Board to address tnes~ iccues and provide ~he necessary funding, she submitted into thc r~¢ord of copy her remarks- Ms. Sue Sheep, Vice President of the Chesterfield Educables Association, expressed concerns regarding a recent in the Richmond Times Dispatch referencing the County having a "first-class school system"; funding of the ~ropcced School budget~ specifically for employ®® compensation~ pupil-teacher ratio; routin~ building maintenance; and th~ proposed ~udget r~commandinq salary increa~ for County ~mployees, but not the School System and cub~ittcd into the r~co~d a copy of h~r 3/30/94 Association's ElamDntary_.~.Planning Time Committee, requested the ~oard %0 allocate funds in the proposa~ budget f:r daily the Five Year Salary Plan. She a~Draasad concerns relative to maintaining a first-class School System and the percentage it ~eletes to the increase in ~tud~nts ~n the System. She submitted into the record m copy of her remarks. to funding of the proposed School budget; the quality of education in the County; the pupil/teacher ratio; ouarsrswdlnq ~n ~chcnl~ ~chcol maintenance; le~ moral; and salary increases fur teachers. He stated he feels witho~t additional funding~ the quality of ~ducatisn will dec!in~ and requested ~he Board to increase ~unding for the school System by a minimum of $7 ~Xllien; to mandate e~ployees; to ~laue a referendum for a meals tax on the election of the School Board in Ch~stsrf±eld County alan an placing elected ~chool boards on a referendum as defined by ~r. Colbert recognized Delegate Samuel k. NiKon who was present at the meeting. He stated the Bonrd of supports the proposed $,~ percent salary increase for all County employees includinq School employees. ~r. Adam Stubbs, Chhirman of salem Church Elementary ~chool Action Team, stated he is representing the Salem church funding of %he propo~a~ ss~ool budget, specifically salaries cf all SC~OO1 personnel; reduction of the p~pil-~eacher ratio; provi~ione for unencumbered dally planning time for elementary school re,chars7 and facility repair, maintenance, and additions. ~e further stated the lsok of salary increases h~s adversely impacted staff moral and esteem amd requested the Board to adequately fund the proposed School budget. He submitted into t~e re~ord a copy of his ~tamp cas~s, m~dicaid services, and Aid to Pamilies funding an additional $75~©©0 in local funds to more adequately manage programs available to citi~nm. Ns. Pat Noble, Chairperson of the Gifted Education Advisory Committee, expressed concerns rela=ive to adequate funding of the p~opo~ed School budget for sulary increases, elementary teacher planning time~ ~aduction of ~he pupil-teacher ratio in el=mentury and middl~ schools, school b~s p~rchases, and maintenance services. She requested th~ overall County budget be opened to the same scrutiny the School buOget undergoes to allow citizens to have input in prioritizing County services. ~he submitted into th~ re~ord a copy of her Ms. Patricia Inelsy~ representing Chesterfield County Parents Advocating Gifted Education (~A$~), ~tat~d they ~upport the propo~ed SchooZ budget and expressed eoncorn~ relative to the quality of education and re~uta~ion of the School Syste~ if not adequately funded- She further stated they support allocating a larger share of the County'm tax revenues to fully fund th~ proposed School budget and submitted into record a copy of her remarks. M~. Marci~ Huber~ representing tseohers~ PTA, a~d Council of ~range Halt Elementary School, requested th~ Board to support funding for salary increa~s~, daily slementar~ planning time, reduction of the pupil-teacher ratio, and continuation of t~e five Year salary School, requested the $oard to consider expanding the hours at County libraries. Mr. Barry Bdelman stated he feels fundinq for Schools should be top priority and requested the soar~ to support ful~ funding of the proposed School budget. Hs further stated the County has a reputation for a ~iq~-quality educational system and h~ f~l~ th~ County ~hould provide children with the environment! resources, and instruction to help them achieve their full potential- Ee r%qu~ted kh~ Board to support q~ality education in the County and suh~itted into the record a copy of him rummrkm. ~%ss Jessi Kr~nson stated she ia a student at Ch~mter Middle School and auppor~s %he proposed School budget. She expressed ~on~rns r~lativ~ to funding for education deorea~in~ and reduction of the pupil-teacher ratio. She ~u~mittsd into the ~ecord a Copy of her re~arks. ho~rs at tho libraries and funding to brin~ ~tandard~ of the libraries in lin~ ~ach other. Dr. Michael Dachmann, a member o~ Parents Advocating ~ifted Education, stated that he supports full funding cf the County ~ducational standards as compared to standards of other nations and indicated support Sot the ~ath/soience HigR School concept. He requested the Board to support adequate funding %o the school syete~ and Submitted into the recer~ a copy of his remarks. Miss ~elanie Forbes stated she is a student at Swift th~ proposed School budget, specifically for n~w teKtbook~, teacher pay raises~ technological advances, and extracurricular programs- She further state~ shs teacherm are discouraged about their financial ~tatu~ end any pay raise for teachers will inspire a positive change in the system and requested the Board to support adequate funding for the School budget. She submitted into the record a copy clever Hill Districts and requested the Board to consider Ms. Susan cruse expressed concerns relative ~o funding of tbs proposed School bud~et~ specifically the percentage of the Ceunty'$ transfer of q~neral property tax revenue to the elimination of school programs; elementary school teacher planning time7 ~nd reduction of admimigtrative support. She requested the Board to fully fund tko School budget and tc euO~ ae enactment of a m~als tax. ~h~ submitted into th~ record a copy of her ~emarks. ~r. Earle Spencer, Jr. expressed concerns regardin~ the process in which School bu~ ar~ fueled an~ s~ated the school System could ~ave approximately $300,0Q0 a year if bus drivers fueled their own buses. Ee e~pressad concerns regarding the use of County auto,ob;les ~nd the impact of ~nvironmental Protection Agency regulations on the County. Ms. Woojung Lee expressed appreciation to ~he Board for ~ai~taining the County as cna of the most desirable places to re~ide in America. ~h~ state~ she supports funding cf the proposed School budget; that she has experienced educatXo~ in different parts of the world; that sound education lo,term safer places to live, a healthier ec~no~y, premising futures for everyone, and the best insurance against crime, violence, and poverty; and that children are the most valuable assets and need to be equipped wiuh proper ~ssle! ncurishment~ and continuous support; and the County ~heuld invest as much as upcoming generations, she submltt~d into th~ r~cor~ a copy of bar remarks. ~s. Mary Ann Harmon, President of the Friends of th~ Library, e~pressed concerns regarding lack of fundin~ in bringing the new ~eadewbroek and Clover Hilt Branch Librari~¢ up to s~andard with other libraries in the County and requested the Board to consider expanding evening hoa~m at County ~r. $~eve Fried~em~ state~ ha supports full fund;hq of the proposed School budget and e×p~eesed concerns relative to prcvidin~ the maximum quality of ~dunatinn for students; teacher ~alari~; and teacher planning time. He further s~ated he supports the County'~ participation in the regional Math and ~c~ence Center, the Thoma¢ 3eff~r¢on Governor's School for Government and International S~udiss~ and the ~unior Kindergarten Program_ M~ cubmitted into the record a Mr. Michael Harris expressed noncoms relative to adequate of eve~or~wdinq at Counky schools and requested the Board to fully fund the School budget. ~e submitted in=o the record a copy of his remarks. Ms. Kyts Grinnage, Pre,;dent of the Clover Hill Elementary School PTA, expressed concerns regarding funding of the proposed School budget, mpecifically per pupil expenditure; overcrowding at schc~ls; pupil-tesch~r ratio, and teacher compensation. She requested the ~oard to adequately fund the Schacl budget and ~ub~itted into the record a copy of her the proposed School budget, mpecifically overcrowding at sch~ol~; teacher planniDg time; lack cf teacher aides; and employee compensation. She stated she feels th~ County should allocaPs more tax revenue to Schonl~ and mubmittod 94-249 3/30]94 into the record a oc~y cf her remarks. ~ir. Danny Wilson, vice President of the Midlothian County CQuncil 0£ PTA/P?$A, ~tated he supports additional funding for the prepared School budget end e~pre~sed concerns relative to unfunded School needs, specifically teacher salaries; elementary school pupil-teacher ratio; middle school teaming at the 7th and ~th grade l~v~l~; high schools needing 7th period days; additional teacher aides; planning time ~or high school guidance counselors; and maintenance needs~ He requested the Board to fully ~umd the proposed School budget. Ms. Ga~ Roberts, President c~ the Ches~sr£ield County Council of PTA~$, ~tated the unfunded portion of the School budget in~]udes ~ajor initiatives identified by the community as high priority items. She expressed concerns relative to funding of the proposed School budget, specifically for employee compensation; ~l~mentary planning time; and reduction in the pupil-teacher ratio. She requested Board to con~%der the identified unfunded School n~ds during budget deliberations and submitted into the record a copy of her remarks- Mr. Charlle ~lli~ expressed cOnCerns regarding funding of the pupil-teacher ratio; overcrowded classrooms; School building maintenance; School schedules; elimination of the Junior ~indergarten Program7 middle school teaming; 7th period School day~; and teache~ compensation. He stated he an increase in property taxes to help fund quality education and r~qu~stsd the Board to fully fund the proposed School ~udget. Mr. ~homae Miller, chairman o£ the County council of Budget Committee, expressed concerns regarding funding of the proposed School ~udget, specifically £or reduction in the pupil-teacher ratio; mmployee salaries; and ~lementar~ teacher planning time. He stated the Council supports meals tax to be used for School capital improV~e~t decrement and enhancement list. ~e submitted into the record a copy him remarks. Ms, susanne wetzel requested %he Board %o fully fun~ grant teachers a pay raise, she expressed concerns relative percentage of the School System's funding from property tax Ms. Leslie Holder, Chairperson of the Evergreen Elementary proposed school budget~ specifically ~eacher compensation; elimination of the Junior Kindergarten PrOgram; rmd~ctioh Of the pupil teacher ratio; and teacher planning time. she teacher compensation, lowering the pupil-teacher ratio, and priorities- ~r. Daniel Smi%~ stated he currently serve~ on the Manchester Migh School PTSA Executive Board and the Chesterfield ~usineee Council's Education Committee. He requested the Board to appropriate additional funds for school operating expenditures abov~ ths'~$t22~voo,090 amount ahd specifically for per pupil e~penditures. He stated he feels the quality of education in the County is declining and the overall public supports an increase in taxes to support education. E~ ~noouraged the Boa=d ~oT to utilize percentages to fund education, but ~ather reinstate education a~ a priority and fund it above its current recommendation. ~e ~ubmitted into the record a cody of his Ms. Lcri Ro~er~, Director uf Development at th~ Valentine Museum, stated the Valentine ~useum will soon be opening second facility on the tank of the 3ames River called Valentine Riverside; that Vales=ina Riverside will increase tourism efforts by bringing an ad~iti0nal $~00~000 visitors te this area; and requested th~ Board to continue support for Valentine Riverside. Ms. ~ally Haas ~tated ~he is a member of th~ Education Association and ~embsr of ALFA DELTA CAPA -- an e~pressed concerns relative to funding of the proposed School budget, spe%ifically for elementary planning time~ classroom Kindergarten Program. Dhe rsgueste~ th~ ~oard to support quality education in County Schools. in which citisens sign up to speak at the budget public hearings and stated she supports a tax increase to ~upport funding the proposed Sehecl budget, Specifically for teacher salaries and p~r-pupll expenditures. continued support of the Arts Council and presented each tbeir continued support of the YWCA and stated the ~WCA the County, Kr. Larry Walton, President e£ united Way, stated domestic violenc~ is increa~in~ throughout the ~etrupolitan region and ~he S~ate. Ha reviewed seueral programs of uuited Way and stated United Ney's allocation packago will include County in the futura. system positively influences economic growth and stability- ~chool hudgot, ~pocifioally to th~ percentage of ~he County's Ms. Bronwen Lewis expresser concerns relative to funding of the proposed School b~dget, specifically for reduction of the pupil-teacher ratio; ~al~ry incres~e~ for teachers; elementary teacher unencumbered planning time; and technological updates+ She requested the Board to allocate additional funds to fully fund tAe proposed School budget. Me. Wendy Bullock, chairperson of %ks ~ol%wood Council, stated education is the vital key to success and the Council supports reducing the pupil-teacher ratio7 competitive salaries; and elementary teacher planning time. She encouraged ~he Beard ~o keep the best interest of children in the forefront during budget Me. Sharon Gallaghmr, r~presenting Carver Middle School staff~ stated that they support full fun~ing of the prnpo~d school bu~g~%; ~hat county schools havo b~n among the leading ~chcel ~y~te~ in the State7 that it has become increasingly ~ifficult to ~aintaXD bkgh edo~ational stand~rd~ for children in the County due to inadequate funding; end requested the Board to fully fund the School budget. Me. bee Dorman express®d concerns relative to funding proposed school budget, specifically for teacher plannin~ time; reduction in the pupil-teacher ratio; teacher salaries; and School overcrowding. She requested tho Board to fully fund the proposed School budget in order to provide quality education for County children. Ms. Connie L~e~ President of Swift Creak Elementary SChOOl P~A, expressed concerns relative to funding of the proposed School budget~ specifically th~ percentage of hotel revenue allocated to Schools and reduction o~ the pupil-teacher ratio. Sh~ requested th~ ~oard to con~d~r allocating additional fund~ to the School System and submitted into the record a copy of her remarks. Mm. ~ary Scott ~wangon, r~pr~enting the Richmond Symphony, requested the Board to consider increasin~ funding to fha Symphony for its in-school program, to sontinu~ funding for the two boulder~ concerts, and to allocate funds to support expansion of the family concert program. Mr. geck R. Wilson, III, Chairman of the Ecoff Elementary School Council, e~p~e~ed conc%rn~ r~lative to funding of the proposed Schee~ budget, epaci£ically overcrowding at schools; teaehe~ pay raimee~ elementary sch0ol planning time; reduction of the pupil-teacher ra~io; mew school buses; end elimination of the Junior Kinderqa~te~ P~oqra~. requested %he Boar~ to reexamine the per pupil expenditure a~d expressed concerns relatiYm to funding cf the proposed school budget, specifically overcrowding at schools and reduction of the pupil-teacher ratio. Sh~ stated they support enactment of a meals tms on the nex~ bond re£arendum and requested the Board to consider education es a top pr~ority. Mr. Jack H. sims, State Direstor of Development of the Virginia Opera, prmsented each Roard m~mb~r two ticketE to provide $13,000 to the Virginia Opera in which $10,000 will schools, $3,000 to be u~ed for an ~ntroductlon to the Opera, and highlighted the Virginia Opera 1994/95 season. He submitted into the record a copy of hi~ re~ark~. Er, William ~. Muth stated he feels tho quality of education fs~ children should be the County's highest priority and expressed concerns relative to funding of the proposed School budget~ specifically clas~roo~ sizes; elimination of pro~rams~ delayed curriculum; and teacher o0~p~sation. He requested the Board to revisit the County's estimates of real estate tax revenues for the budget year, to allocate any increases to the proposed School budget, a~d enactment of a meals tax o~ a referendum. He further statsd the County's School System need~ to comp~te on a national and global basis and requested the Board to fully fund the proDo~d School budget, Mr. Tim Michael expressed concerns relativs to funding of the Dropsied School budqet and stated he f~els that County uitlz~ns wane full funding cf the School's unfunded needs. Ms. Dottle Edwards expressed uoncerns relative to funding of tho proposed School budget~ specifically for reduction in the pupil-teache~ ratio; employee compsneat~on~ and elementary teacher planning time. She requested the Board to fully fund the proposed school budges and to support e meals tax and a tax increase, if neces~ary~ to help fund School ne~ds_ of youth is tho educational syste~ and expressed concerns relative to overcrowding in schools; reduction of the pupil- teacher ratio; and teacher compensation. ~e stated he e~pports the e~sential programs ~eoo$oery for the overall School System assures the quality of ~ho County's future. It was generally agreed to recess for five minutes. Reccnvening: Mr. Jim Beck, Commi$$1oner of t~e Chesterfield Quarterback Lsugum, expressed concerns relative to lighting at th~ Manchester Middle School football field and requested the Board to allocate the necessary funds to repair the lights at the ~ield, Mr. Dave Ball stated ~s fssls youth sports plays an important role in the development of chitdr~n and expreese~ concerns relative to tho l~ok of bleachers and adeqm&tu lighting at football field~. ~ requ~st~ the Board to allocate funds to the Parks and Recreation Department so thc Quarterback League can possibly co-sponsor programs through them. ~ir. Jim Wolfe, Deputy Commissioner ~ the chesterfield Quarterback League~ expressed ConCerns relative to adequate lighting at the Manchester Middle School football field and the lack of football fields in the County. Me requested the ~eard to approve funds for repair of the lights 5t the Me,chester Middle School football field. Mr. Mike H~irfield stated he concurs with the comments ~xpreseed by Mr. Beck, Mr. Bell, and Mr. Wolfe end indicated he feels the sport program~ in the ar~a contribute to the reasons new residents move to the County~ ~r. Bill Pencil, Northern Division Commissioner of th~ Chesterfield Quarterback Loague~ expressed concerns relative to adequate lighting at t~u Manchester Middle School football field and the lack of football fielOs in the county in general. 94-2u3 3/3Q~94 Mr. George Rosens~n requested the ~ard %9 try to find ~d~i~io~aI fum~ to allocate to the School System end to approDriate a percentage ~f the County~ surplus to Schools. Mr. Otis PattO~ ~tat~d h~ feel~ ~he Board ~hould ¢o~par~ teacher salaries to surrounding jurisdictions and place them on an av~rag~ pay scala; that he does not support enactment of ~ meulu tax ur an increase in taxes; and that the County should operate with thc fundm available. He further stated specifi=ally as it relntes to placing items on a referendum and County citizsns pay ~nough taxes. He expressed appreciation to the Board fur their sffort~ during th~ budget prooess in remaining fiscally rssDonsible. There being no one else to address this i~mus, the 9ubllu hearing was elose~ and the issu~ d~f~rred to April 12, 1994. 8. ~DJOURNMBNT On motion of ~r. Colbert, seconded by Mr. Warren, the Board 8djourne~ at 12:00 a.m. un%il April 12~ 1994 at ~:0O p.m. Lane B. Ransay /. County Administratur~ Whalay ~. Chairma~