2010-10-13 PacketCHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
-- AGENDA
1'n9
Meeting Date: October 13, 2010 Item Number: 2.A.
Subject:
County Administrator's Report
County Administrator's Comments:
County Administrator:
toard Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparers Marilyn Cole
Attachments: ^ Yes
Title: Assistant County Administrator
^ No #
Q~Q~~1
County Administrator's
Top 40's List
I.
II.
Critical Proiects/Activities
1. Airport Entrance Improvements
2. Airport Master Plan
3. Amelia Reservoir Project
4. Animal Shelter Issues
5. Business Climate Survey
6. Census 2010/Redistricting 2011
7. Citizen Satisfaction Survey
8. Community Risk Analysis/Emergency Service Coverage
9. Countywide Comprehensive Plan/Public Facilities Plan
10. Eastern Midlothian Re-development
- Chippenham Square
- Spring Rock
- Stonebridge (formerly Cloverleaf Mall)
- Streetscaping
11. GRTC Service
12. Hydrilla Issue
13. Irrigation Policies/Demand Management for Water Use
14. 2011 Legislative Program
15. Low Impact Development Standards
16. Magnolia Green CDA
17. Mass Grading Ordinance
18. Meadowville Interchange
19. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center)
20. Postal Zip Codes
21. Recycling Committee Recommendations
22. Results of Operations
23. Private Sewer Treatment Facility
24. Sign Ordinance
25. Sports Quest
26. Streetlight Policy
27. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property
28. Utilities Policies and Managed Growth
29. Water Issues/Restrictions
Ongoing Proiects/Activities
1. Capital Improvement Program
2. Capital Regional Collaborative Focus Group
3. Cash Proffers
4. Citizen Budget Advisory Committee
5. Efficiency Studies -Countywide
6. Federal Stimulus Package
- Energy Block Grant
O~O~~~
1 Updated 10/7/2010
County Administrator's
Top 40's List
- Economic Development
- Police Department
- Recovery Zone Bonds
7. Financial/Budget Issues
8. Fort Lee Expansion
9. Joint Meetings of Board of Supervisors/School Board
10. North American Project (at Rt. 288 and Rt. 10)
11. RMA Work Group
12. RRPDC -Large Jurisdiction Committee
13. RRPDC -Transportation Strategies Work Group (work on hold)
14. Sports Tourism Plan Implementation
15. UASI (Regional)
16. Upper Swift Creek Water Quality Ordinances
III. Com pleted Proiects/Activities
1. Board's Appointments Process - 8/2008
2. Bow Hunting Restrictions - 2/24/2010
3. Business Climate Survey - 7/2008
4. Business Fee Holiday (Extension) - 9/2010
5. CBLAB Discussions -12/2009
6. Citizen GIS - S/2010
7. Citizen Satisfaction Survey -12/2008
8. COPS Grants
9. Efficiency Studies -Fire Department and Fleet Management - 6/2008
10. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009
11. Electronic Signs -1/2010
12. Board's Emergency Notification Process
13. Employee Health Benefits -Contract Renewal - 8/2009
14. Financial/Budget Issues
- Adoption of 2011 Budget - 4/2010
- Adoption of County CIP - 4/2010
- Adoption of School CIP - 4/2010
- Bond Issue/Refinancing
- AAA Ratings Retained
15. 457 Deferred Comp Plan (Approved)
16. Hosting of Hopewell Website
17. Impact Fees for Roads - 9/2008
18. In Focus Implementation - Phase I - 8/2008
19. In-Focus Implementation -Phase II (Payroll/HR) -12/2009
20. Insurance Service Upgrade (ISO) for Fire Department - 9/2009
21. Jefferson Davis Streetscape Project - S/2010
22. Leadership Exchange Visits with City of Richmond
23. 2010 Legislative Program - 3/2010
24. Meadowdale Library -11/2008
~~~ ~~~
25. Minor League Baseball (new team) - 2/2010
26. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008
2 Updated 10/7/2010
County Administrator's
Top 40's List
27. Planning Fee Structure (General Increases) - 6/2009
28. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009
29. Planning Fees (Holiday for Commercial Projects) - 8/2009
30. Police Chase Policy (Regional) - S/2010
31. Potential Legislation -Impact Fees/Cash Proffers -1/2009
32. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009
33. Property Maintenance -Rental Inspection Program
34. Public Safety Pay Plans Implemented (Phase I) - 9/2008
35. Redistricting 2011 Calendar/Process Report
36. Regional Workforce Investment Initiative
37. Southwest Corridor Water Line - Phase I - 7/2008
38. Sports Tourism Plan -1/2010
39. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009
40. Ukrops Kicker Complex -soccer fields -Opened 8/2009
41. Upper Swift Creek Plan (Adopted) - 6/2008
42. VDOT Subdivision Street Acceptance Requirements - 7/2009
43. VRS Benefits for New Employees - 7/2010
44. Walk Through Building Permit Process -10/2009
45. Website Redesign - 6/2009
46. Wind Energy Systems - 3/10/2010
47. Wireless Internet Access in County Facilities - 9/2008
48. Watkins Centre
49. Woolridge Road Reservoir Crossing Project - S/2010
~~~~~-'~
Updated 10/7/2010
CHESTERFIELD COUNTY
~~~ BOARD OF SUPERVISORS Page 1 of 2
AGENDA
~,
Meeting Date: October 13, 2010 Item Number: 8.A.1.
Subiect:
Nomination and Appointment of Directors to the GRTC Transit System Board of
Directors and Authorization to Elect Directors at the GRTC Annual
Shareholders Meeting
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to
Board for a one-year term
designee to appear at the
the directors appointed by
Summary of Information:
nominate and appoint three directors to the GRTC
and authorize the County Administrator or his
October 20, 2010 GRTC annual meeting to vote for
the Board and by the Richmond City Council.
GRTC is a publicly-owned corporation which was formed to provide public
transportation services in the Richmond regional area. Chesterfield County
and the City of Richmond each own 500 of the GRTC as its two sole
shareholders. GRTC is governed by a six-member board of directors, three
appointed by the Chesterfield Board of Supervisors and three by the Richmond
City Council. A current membership list is attached.
The terms for the county's current GRTC Directors, (Daniel K. Smith, David
Matthews and Gary Armstrong), will expire on October 20, 2010. This date is
also the day of the next GRTC annual shareholder's meeting. Mr. Smith, Mr.
Matthews and Mr. Armstrong have agreed to continue to serve, if reappointed,
and have submitted an application. The Board received a total of 10
applications for appointment to the GRTC Board. Under the GRTC by-laws, the
Preparers William Dueler Title: Acting Deputy County Administrator
Attachments: ^ Yes ^ No #
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Board may reappoint the current directors to the next term or may appoint new
directors. There are no eligibility requirements to serve as a director on
the GRTC Board. Board members concur with reappointment of Mr. Smith, Mr.
Matthews and Mr. Armstrong.
Directors are appointed each year for a one-year term beginning in October.
The Board is requested to consider nominees for appointment to the GRTC
Transit System Board of Directors.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated. An
applicant list is attached.
The GRTC Articles require the county and the City of Richmond, as GRTC's
shareholders, to vote at the October 20, 2010, annual shareholders meeting
for the three directors appointed by the other jurisdiction. The Board
should, therefore, also authorize the County Administrator or his designee to
appear at the October 21St annual meeting and vote on behalf of the county for
the GRTC Directors.
Recommendation:
Staff recommends the Board:
1) Nominate three applicants to the GRTC Board of Directors.
2) Authorize the County Administrator or his designee to appear at the
October 20th annual shareholders meeting and vote on behalf of the
county for the GRTC Directors appointed by the Chesterfield County
Board of Supervisors and by the Richmond City Council.
~~~
GRTC TRANSIT SYSTEM BOARD OF DIRECTORS
CURRENT MEMBERSHIP
Linda G. Broady-Meyers, Board President/Chairman (City of Richmond)
Daniel K. Smith, Board Vice-Chairman (Chesterfield County)
James M. Johnson, Board Secretary/Treasurer (City of Richmond)
Gary Armstrong, Director (Chesterfield County)
Sheila Hill-Christian, Director (City of Richmond)
David W. Mathews, Director (Chesterfield County)
~~~z?~~'
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
'~' AGENDA
Meeting Date: October 13, 2010 Item Number: s,~-.2.
Subject:
Appointment to the Board of Riverside Regional Jail Authority
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to appoint Dr. Sheryl D. Bailey, Deputy
County Administrator for Management Services, as the county's member to the
Board of Directors of the Riverside Regional Jail Authority and adopt the
attached resolution.
Summary of Information:
The Riverside Regional Jail Authority ("RRJA") operates the Riverside
Regional Jail in Prince George County. The Authority consists of fourteen
members, one member appointed by the governing body of each participating
locality, and the Sheriff of each participating locality. Alternate members
may also be appointed in the event the appointed member is unable to attend.
The county's appointed member has been vacant since Mr. William Johnson
resigned as Deputy County Administrator. Ms. Mary Ann Curtin currently
serves as alternate member. Sheriff Proffitt is also a member of the Board
by virtue of his office.
Staff is requesting that the Board appoint Dr. Sheryl D. Bailey as the
county's member on the RRJA Board, with a term effective October 13, 2010 and
expiring June 30, 2014.
Preparers James J.L. Stegmaier Title: County Administrator
Attachments: ^ Yes ~ No #
~ ~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting, unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
(~~~~~~
WHEREAS, Chapter 726 of the 1990 Acts of Assembly created the
Riverside Regional Jail Authority (the "Authority"), which
legislation was amended by Chapter 228 of the 1993 Acts of Assembly
and Chapter 642 of the 1999 Acts of Assembly; and
WHEREAS, the Board of the Authority consists of the sheriff
from each member jurisdiction and one additional member (plus an
alternate, if desired) from the jurisdiction appointed by the
governing body for a four-year term; and
WHEREAS, the term of the member expired June 30, 2010.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Chesterfield County that Dr. Sheryl D. Bailey is appointed as a
member of the Board of the Riverside Regional Jail Authority for a
term beginning October 13, 2010 and ending June 30, 2014.
Q+~~~~t
'r -
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: 8.A .3.
Subiect:
Nomination/Appointment to the Central Virginia Waste Management Authority
County Administrator's Comments:
County Administrator:
Nominate/appoint to the Central Virginia Waste Management Authority.
Summary of Information:
The Central Virginia Waste Management Authority (CVWMA) is a regional
authority that provides waste and recycling services to thirteen Richmond
area local governments. Chesterfield County has three voting members and
three alternates appointed by the Board of Supervisors. CVWMA Board member
terms are staggered for each locality and alternates are appointed as a back-
up to a specific Board member and can only vote in the absence of that Board
member.
Currently, one alternate position remains open. Staff recommends that Dr.
Sheryl D. Bailey, Deputy County Administrator for Management Services, be
appointed to fulfill the alternate position vacated by Rob Key, when he was
appointed to the voting member position in July 2010. Dr. Bailey's term is
effective October 13, 2010 and will expire on December 31, 2012.
Preparers Robert C. Key
Attachments: ~ Yes ^ No
Title: Director of General Services
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedures are suspended by a unanimous vote of the Board
Members present.
~~~'~`~~
- _;a~
~xo
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.8.1.a.
Subject:
Recognition of Battalion Chief Michael R. Pennino, Fire and Emergency Medical
Services Department, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Battalion Chief Michael R. Pennino retired on October 1, 2010, after
providing 26 years of dedicated service to Chesterfield County.
Preparers Edward L. Senter, Jr. Title: Fire Chief
Attachments: ^ Yes ~ No ~~~~,~~
RECOGNIZING BATTALION CHIEF MICHAEL R. PENNING
UPON HIS RETIREMENT
WHEREAS, Battalion Chief Michael R. Pennino retired from the
Chesterfield Fire and Emergency Medical Services Department, Chesterfield
County, on October 1, 2010; and
WHEREAS, Chief Pennino began Recruit School #15 on October 1, 1984 and
has faithfully served the county for 26 years in various assignments, as a
firefighter at the Buford and Manchester Fire and EMS Stations, and as a
sergeant/lieutenant at the Bensley and Chester Fire and EMS Stations; and
WHEREAS, Chief Pennino was the first project coordinator for Fire Chief
Robert L. Eanes, in Fire Administration, a captain at the Dale, Midlothian
and Clover Hill Fire and EMS Stations, a senior captain/administrative
officer at the Airport Fire Station; a battalion chief in Emergency
Operations; and completed his tenure as the Resource Management Division Head
in Management Services; and
WHEREAS, Chief Pennino achieved a master diver certification and was a
valued member of the Dive Team; and
WHEREAS, under Chief Robert L. Eanes' direction, Chief Pennino created a
position of Tactical Medic for the Virginia State Police and was the first
member of the newly formed team; and
WHEREAS, Chief Pennino was certified as an advanced life support
provider, as a cardiac technician in 1992 and paramedic in 1994; and
WHEREAS, Chief Pennino was commended by the former County Administrator,
Mr. Lane B. Ramsey, for the reclamation of abandoned coal mines; and
WHEREAS, Chief Pennino was recognized as the Career Officer of the Year
in 1996; and in 2002 was recognized with an EMS Lifesave award for saving a
citizen who received life threatening injuries after being pinned between a
steel beam crossing a conveyer of material; and
WHEREAS, Chief Pennino received a Medal of Valor for a water rescue in
2005, a Unit Citation for the Old Buckingham Apartments fire; and a
Certificate of Commendation in 2005 for his participation in the
establishment of the "Bradley McNeer Scholarship" fund.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Battalion Chief Michael R.
Pennino, expresses the appreciation of all residents for his service to the
county, and extends appreciation for his dedicated service and
congratulations upon his retirement.
~ ~~
,~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.~~1.b.
Subject:
Recognition of Firefighter Shelley B. Porter, Jr., Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
Firefighter Shelley B. Porter, Jr. retired from the Fire and Emergency
Medical Services Department on August 1, 2010, after providing 31 years of
dedicated service to Chesterfield County.
Preparers Edward L. Senter, Jr. Title: Fire Chief
Attachments: ^ Yes ~ No #
(~~®~'~
RECOGNIZING FIREFIGHTER SHELLEY B. PORTER, JR.
UPON HIS RETIREMENT
WHEREAS, Firefighter Shelley B. Porter, Jr. retired from the Chesterfield
Fire and Emergency Medical Services Department, Chesterfield County, on August 1,
2010; and
WHEREAS, Firefighter Porter began serving the citizens of Chesterfield
County as a volunteer in 1974 at the Bensley Volunteer Fire Department; and in
1977 was hired for Recruit School #8 as a career firefighter; and
WHEREAS, Firefighter Porter has faithfully served the county for over
thirty-one years in various assignments, as a firefighter at the Manchester, Dutch
Gap, Chester, Dale, Ettrick, Rivers Bend, Matoaca and Clover Hill Fire and EMS
stations; and
WHEREAS, Firefighter Porter was one of the founding members of the SCUBA
Rescue Team, and through his dedicated efforts, was an extraordinary asset to the
team and highly respected by his peers; and
WHEREAS, Firefighter Porter was recognized for his efforts as part of the
SCUBA Rescue Team in February 1982 for the response to the Air Florida Flight 90
aircraft disaster on the 14`h Street Bridge in Washington D.C.; and
WHEREAS, Firefighter Porter was commended for his efforts in April 1983 for
the successful rescue of a volunteer firefighter who became trapped during the
Centralia Presbyterian Church building collapse while crews were conducting fire
suppression operations; and
WHEREAS, Firefighter Porter was commended for his efforts in July 1984 as a
member of the SCUBA Rescue Team and helicopter deployed diver for the successful
swift water rescue of a female victim trapped on a rock in the James River, and
was also recognized with a unit citation for his role in rescuing three passengers
displaced from an overturned canoe in the Appomattox River in April 1994; and
WHEREAS, Firefighter Porter was recognized in December 1997 with a Lifesave
Award for rescuing a citizen from a house fire on Branders Bridge Road with only
minutes to spare; and
WHEREAS, Firefighter Porter was recognized in January 2001 with an EMS Unit
Citation and EMS Lifesave Award for saving the life of a twenty-one-year-old found
in full arrest; and
WHEREAS, Firefighter Porter was recognized in October 2003 as the Career
Firefighter of the Year award for his ongoing efforts to provide outstanding
performance of his duties; and
WHEREAS, Firefighter Porter obtained the distinction as firefighter
specialist on June 2008 after completing requirements and obligations specific to
this position.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the contributions of Firefighter Shelley B. Porter, Jr.,
expresses the appreciation of all residents for his service to the county, and
extends appreciation for his dedicated service and congratulations upon his
retirement.
~'~' ~'~.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
_ AGENDA
1'Mf
Meeting Date: October 13, 2010 Item Number: 8.~S.1.c.
Subiect:
Resolution Recognizing Mrs. Betty H. Townsend, General Services,
Administration, Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mrs. Betty Townsend retired from General Services, Administration, after 25
years of dedicated service to Chesterfield County.
Preparers Robert C. Key
Attachments: ^ yes ~ No
Title: Director of General Services
#~:F0~~7
RECOGNIZING BETTY JO HALL TOWNSEND UPON HER RETIREMENT
WHEREAS, Betty H. Townsend joined Chesterfield County on March 11,
1985, as an account clerk/receptionist in the Lucy Corr Nursing Home,
where she was recognized as the 1989 Employee of the Year; and
WHEREAS, Mrs. Townsend was promoted to customer service technician
in Information Systems Technology, Telecommunications, on May 24, 1993,
and transferred to General Services Administration on April 10, 1995; and
WHEREAS, Mrs. Townsend was promoted to senior accounting technician
in General Services Administration on October 2, 1995, and to principal
account clerk on July 1, 1996; and
WHEREAS, Mrs. Townsend suggested the elimination of a report no
longer used, saving paper and 78 hours of staff time each year; and
WHEREAS, Mrs. Townsend successfully scheduled the annual inventory
of fixed assets for the Department of General Services for many years;
and
WHEREAS, Mrs. Townsend shared her artistic flair and creativity for
the planning of many county events, adding the finishing touch; and
WHEREAS, Mrs. Townsend managed the petty cash fund used by the
department and other management services departments; and
WHEREAS, Mrs. Townsend served on several process action teams that
improved county procedures; and
WHEREAS, Mrs. Townsend attended the required training to graduate
from the county's School of Quality and Continuous Improvement; and
WHEREAS, Mrs. Townsend performed her duties for the citizens and
employees of Chesterfield County in an outstanding manner.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the outstanding contributions of Mrs. Betty H.
Townsend, expresses the appreciation of all residents for her service to
Chesterfield County, and extends appreciation for her dedicated service
to the county and congratulations upon her retirement, as well as best
wishes for a long and happy retirement.
°c~
1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.~$.1.d.
Subject:
Resolution Recognizing October 17-23, 2010, as "National Save For Retirement
Week" in Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Request
The Board of Supervisors is requested to adopt the attached resolution
recognizing October 17-23, 2010, as "National Save For Retirement Week" in
Chesterfield County.
Summary of Information:
This resolution recognizes the importance of employees saving for retirement.
Preparers Scott W. Zaremba Title: Director, Human Resource Programs
Attachments: ^ yes ~ No
~~
RECOGNIZING OCTOBER 17-23, 2010,
AS "NATIONAL SAVE FOR RETIREMENT WEEK" IN CHESTERFIELD COUNTY
WHEREAS, people in Chesterfield County are living longer and the cost of
retirement is increasing significantly; and
WHEREAS, financial literacy is an important factor in county workers'
understanding of the true need to save for retirement; and
WHEREAS, saving for one's retirement is a key component to overall
financial health and security during retirement years, and the importance of
financial literacy in planning one's retirement must be advocated; and
WHEREAS, many employees may not be aware of their options for saving for
retirement or may not have focused on the importance of, and the need for,
saving for their own retirement; and
WHEREAS, employees have available to them the access to defined benefit
and defined contribution plans, to assist them in preparing for retirement,
but may not be taking advantage of employer-sponsored plans for their
retirement security; and
WHEREAS, the third week of October each year is widely recognized across
the nation as "National Save For Retirement Week" which supports the goals
and ideals of raising public awareness; and
WHEREAS, the need to save for
economic downturns or market declines,
more important; and
retirement is important even during
making continued contributions all the
WHEREAS, Chesterfield County is proud and honored to promote the
benefits of saving for retirement, and to create awareness of how critical it
is to save for their financial future.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors hereby recognizes the week of October 17-23, 2010, as "National
Save For Retirement Week" in Chesterfield County and calls this recognition
to the attention of all its residents.
®~~•..7'.sa~
u y'~
1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: 8.B.1.e.
Subiect:
Adoption of Resolution Relative to Agricultural Drought Disaster Designation
for Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request Board approval of the attached resolution petitioning the Governor of
the Commonwealth of Virginia to declare Chesterfield County an agricultural
disaster county due to the crop and livestock losses resulting from the
drought conditions.
Summary of Information:
From January 1, 2010 through September 18, 2010 rainfall in Chesterfield
County was approximately 710 of normal activity (only l00 of normal rainfall
activity occurred from September 1, 2010 through September 18, 2010). The
lack of sufficient rainfall produced extreme stress on plants at a time when
most row crops, forage, and haylands needed water for germination,
development, and maturation. Irrigation waters were adversely affected also,
thereby compounding the drought conditions.
While lack of water is one factor, unusually high temperatures for a
historically long time have added additional stress to plants. The negative
effects increased transpiration rates and hindered pollination, thereby
reducing yields further.
Preparers Sarah Snead
Attachments: ^ Yes ~ No
~~
Title: Deputy County Administrator
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
Livestock suffered during this drought period. The reduced quantity and
quality of available water with the persistent heat affected animals
directly. The quality of pastures was reduced such that some producers have
already started feeding winter hay stocks to supplement current feeding.
Some producers have sold early to avoid further losses.
Estimated losses from the drought range from 20-25% of the soybean crop to
70% loss of pastures and haylands to 750 or more loss of the corn crop as of
September 28, 2010. Approval of the attached resolution will ensure that
Chesterfield County farmers and producers are eligible for any state or
federal assistance should those funds become available.
~~~
RESOLUTION REQUESTING THE GOVERNOR TO DECLARE CHESTERFIELD COUNTY
A DISASTER AREA OF AGRICULTURAL CROPS
WHEREAS, Chesterfield County has received only 71°s of normal annual
rainfall; and
WHEREAS, 10% of normal rainfall activity occurred from September 1, 2010
through September 18, 2010; and
WHEREAS, the summer of 2010 has been one of the 3 driest on record; and
WHEREAS, June, July, and August 2010 have had the hottest average
temperatures in 110 years; and
WHEREAS, significant losses to soybeans, pasture and haylands, and corn
are expected, with soybean yields reduced by 20-250, pasture and hayland
reduced by 70% and corn losses exceeding 75%; and
WHEREAS, the continuing drought conditions will have lasting negative
impact on Chesterfield farms and producers.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Chesterfield County respectfully requests that Robert F. McDonnell, Governor
of the Commonwealth of Virginia, have Chesterfield County declared an
agricultural disaster area, thereby qualifying Chesterfield County farmers
and producers for any state or federal assistance that may become available.
~~~~:~
~~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.B.1.f.
Subject:
Resolution Recognizing October 2010,
Chesterfield County
as "Crime Prevention Month" in
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
October is National Crime Prevention Month and the Chesterfield County Police
participates in crime prevention month activities and would like this month
recognized locally to emphasize the importance of crime prevention to the
residents of Chesterfield County.
Preparers Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: ^ Yes ~ No
#0~
RECOGNIZING OCTOBER 2010, AS "CRIME PREVENTION MONTH"
IN CHESTERFIELD COUNTY
WHEREAS, the vitality of our county depends on how safe we keep our
homes, neighborhoods, schools, workplaces, and communities; and
WHEREAS, crime and fear of crime destroy our trust in others and in
civic institutions, threatening the community's health, prosperity, and
quality of life; and
WHEREAS, people of all ages must be made aware of what they can do to
prevent themselves and their families, neighbors, and co-workers from being
harmed by crime; and
WHEREAS, the personal injury, financial loss, and community
deterioration resulting from crime are intolerable and require investment
from the whole community; and
WHEREAS, crime prevention initiatives must include self-protection and
security, but they must go beyond these to promote collaborative efforts to
make neighborhoods safer for all ages and to develop positive opportunities
for younger people; and
WHEREAS, adults must invest time, resources, and policy support in
effective prevention and intervention strategies for youth, and teens must be
engaged in driving crime from their communities; and
WHEREAS, effective crime prevention programs excel because of
partnerships among law enforcement, other government agencies, civic groups,
schools, faith communities, businesses, and individuals as they help to
nurture communal responsibility and instill pride.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes October 2010, as "Crime Prevention Month" in
Chesterfield County and urges all citizens, government agencies, public and
private institutions, and businesses to invest in the power of prevention and
work together to make Chesterfield County a safer, stronger, more caring
community.
~~~~
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~,
I I __ ~, ~
.~' .~•
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: B.~B.2.
Subject:
Acceptance of a Grant Awarded by the United States Department of Justice
COPS Office for the 2010 COPS Technology Grant
County Administrator's Comments:
County Administrator:
Accept and appropriate the award from the United States Department of
Justice COPS Office 2010 COPS Technology Grant in the amount of $930,000
and authorize the County Administrator to execute all documents.
Summary of Information:
The Chesterfield County Police Department has been awarded a $930,000
federal grant from the USDOJ COPS Office 2010 COPS Technology Grant
Program. The funding will be used to purchase and install 327 permanent-
mount radios for police cars. These radios will relieve the battery
"memory" problem that has developed with the hand-held walkie-talkie
radios. The new radios will be P25 compliant, an FCC adopted standard,
and will provide greater interoperability with neighboring jurisdictions
when providing and/or receiving mutual aid. To this end, 171 of the newly
purchased radios will replace older, non-P25 compliant, permanent mount
radios. As is the case now, all recurring costs of radio maintenance will
be handled through the police department's yearly operating budget.
Preparers Colonel Thierry G. Dupuis Title: Chief of Police
Attachments: ~ Yes ^ No # ~~~,„~~~
~'`~
'°~
~r. .
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 2 of 2
Budget and Management Comments:
This item requests that the Board accept and appropriate funds for the FY10
US Department of Justice COPS Technology Grant in the amount of $930,000.
The grant will be used to purchase and install permanent mount radios in
police cars. The 327 radios come with a one year warranty from time of
installation. As a result, savings of approximately $58,000 in the first
year are expected from the 171 replacement radios, currently budgeted in
police's operating budget. The net unplanned operating cost in the second
year for all the radios is estimated to be approximately $56,000 and will
occur in FY2013. The additional cost will be addressed during FY2013 budget
deliberations.
Preparers Allan Carmody Title: Director, Budget and Management
,~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: 8.g .3.
Subiect:
Approval of Two Memoranda of Understanding between Chesterfield County and
Defense Logistics Agency-Richmond, One for Firefighting Assistance and the
Other for Operational Medical Direction
County Administrator's Comments:
County Administrator:
Board Action Requested:
Approval of two Memoranda of Understanding.
Summary of Information:
Chesterfield County Fire and EMS (CFEMS), and the Fire Department from
Defense Logistics Agency-Richmond (DLA), formerly known as Defense General
Supply Center, currently have a Memorandum of Understanding for firefighting
operations and one for Operational Medical Direction.
The firefighting agreement calls for CFEMS to provide firefighting resources
to the DLA facility to supplement their department. In return, DLA
firefighting resources will respond in a defined area of Chesterfield County
to augment the county firefighting force. The DLA Fire Department is
currently designated as Station #23 in the CFEMS system; they operate on our
radio system and train regularly with our members.
Preparers Edward L. "Loy" Senter, Jr. Title: Fire Chief
2723:84510.1(84511.1; 84521.1
Attachments: ^ Yes ~ No ~~~~ ~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
The Operational Medical Direction agreement allows Dr. Allen Yee, Operational
Medical Director for Chesterfield Fire and EMS, to provide medical oversight
and control for DLA personnel in the same way that he provides these services
to CFEMS, thereby ensuring that consistent medical protocols are used in the
two departments. Dr. Yee is able to provide services to DLA without affecting
his CFEMS job responsibilities.
The two memoranda simply continue the existing arrangements between CFEMS and
DLA.
~~~~~~
MEMORANDUM OF UNDERSTANDING
BETWEEN
DLA INSTALLATION SUPPORT
RICHMOND, VIRGINIA
AND
FIRE & EMERGENCY MEDICAL SERVICES, COUNTY OF CHESTERFIELD
CHESTERFIELD, VIRGINIA
1) PURPOSE:
This agreement is entered into pursuant to 42 U.S.C.§ 1856(a) for the purpose of establishing reciprocal
Emergency Services support between the DLA Installation Support at Richmond and the County of
Chesterfield (County). "Emergency Services" as used in this agreement shall be defined as fire and hazardous
material response.
2) TERMS AND CONDITIONS:
a) It is understood between the parties that services provided in accordance with this agreement are
subject to capabilities available at the time of the request. Nothing in this agreement shall be
construed as compelling either party to respond to an emergency call when personnel or equipment
is needed within the County or DLA Installation Support at Richmond, respectively.
b) Both parties to this agreement waive all claims against the other party for compensation for any loss,
damage, personal injury, or death occurring in consequence of performing this agreement.
c) While neither party may claim compensation for loss, damage, personal injury, or death occurring in
consequence of performing this agreement, Chesterfield County may seek reimbursement of costs
incurred that exceed its normal operating costs, as provided by 15 U.S.C.§2210. Additionally, DLA
Installation Support at Richmond may seek reimbursement of costs incurred that exceed its normal
operating costs.
3) When services are provided under this agreement, it is acknowledged that employees of DLA Installation
Support at Richmond and the County are performing their official duties within the scope of their
employment with their respective employer. Accordingly, all employees called to service under this
agreement shall be paid by his or her employer and covered by his or her employer's workers' compensation
and other insurance and benefits.
4) Upon a determination by either party that additional Emergency Services support is required; the following
procedures shall be followed:
1) By DLA Installation Support at Richmond
a) The DLA Installation Support at Richmond Fire Chief or his designated representative will
request assistance by calling the County emergency number or designated radio channel and
furnishing information as to the type of incident and the level of resources requested.
b) If resources are available, the dispatcher at the County Emergency Communications Center will
2723 :84547.1 1 ('~'~
dispatch the requested equipment from the station or stations located nearest DLA Installation
Support at Richmond if not already committed to the scene of an emergency and direct that all
equipment dispatched respond to DLS Installation Support at Richmond according to preplan
information.
c) The DLA Installation Support at Richmond police posted at the entrance gate will instruct
arriving County units as to the location of the emergency and, if necessary, provide escort to the
scene.
d) The senior DLA Installation Support at Richmond fire official present will direct the
utilization of the County equipment responding.
e) The senior DLA Installation Support at Richmond fire official present will release County units as
soon as the situation is under control and can be managed by DLA Installation Support at
Richmond units.
2) By the County of Chesterfield
a) The County Fire Chief, or his designated representative, shall request assistance via the Fire
Rescue Alert Paging (FRAP) system. In the unlikely event of FRAP failure, call the DLA
Installation Support at Richmond Dispatch Center, 279-3131, and give the emergency location.
b) The DLA Installation Support at Richmond Fire Chief, or his assistant, will dispatch requested
equipment with crew, if not already committed to the scene of an emergency. The individual
calling will be informed immediately in the event support is not available from DLA Installation
Support at Richmond.
c) The senior County fire official at the scene will direct the utilization of DLA Installation
Support at Richmond equipment responding.
d) The senior County fire official present will release DLA Installation Support at Richmond
equipment as soon as the situation is under control and can be managed by County units.
3) Any changes to the above operating procedures will require concurrence of both DLA Installation
Support at Richmond Fire Chief and the County Fire Chief. Changes in telephone numbers of either
part will be reported to the other party, as soon as the change is made.
4) Both CFEMS and DLA Installation Support at Richmond agree to operate with a common Incident
Command System and Standard Operating Procedures, whenever reasonable.
5) PERIOD OF AGREEMENT:
This agreement is to be effective until September 1, 2012, and may be renewed by the mutual consent of the parties
for subsequent terms of two (2) years each. This agreement may be amended or renegotiated by mutual consent or
may be terminated by either party upon written notice.
2723:84547.1
DLA INSTALLATION SUPPORT AT RICHMOND
Terry D. Rodwell
Site Director
Benjamin G. Perkins
Chief Counsel
Barbara M. Donegan
Director, Financial Operations
COUNTY OF CHESTERFIELD
James J.L. Stegmaier
County Administrator
Approved as to form:
Jeffrey L. Mincks
County Attorney
~~Q"~~~~
2723:84547.1
MEMORANDUM OF UNDERSTANDING
BETWEEN
DLA INSTALLATION SUPPORT
RICHMOND, VIRGINIA
AND
FIRE & EMERGENCY SERVICES, COUNTY OF CHESTERFIELD
CHESTERFIELD, VIRGINIA
RECITALS:
1. DLA Installation Support at Richmond, a primary level field activity of the Defense Logistics Agency,
Department of Defense, maintains and operates a Security & Emergency Services Division which provides fire
and emergency medical service response to the Defense Supply Center Richmond installation.
2. Pursuant to a Memorandum of Understanding between DLA Installation Support at Richmond and the County
of Chesterfield, the parties have entered into reciprocal support agreement for the provision of Emergency
Services.
3. As an agency of the United Stated government, the Defense Supply Center Richmond installation and DLA
Installation Support at Richmond are exempt from the Commonwealth of Virginia's statues and regulations
concerning emergency medical services (see Va. Code Ann. §32.1-111.2(2) (2009) and 12-Va. Admin. Code §5-
31-190(3) (2010)). Nevertheless, DLA Installation Support at Richmond desires to operate within the
Commonwealth of Virginia's requirements to ensure its services are of the highest quality.
4. This memorandum is entered into to ensure that the Security & Emergency Services Division emergency
medical technicians (EMTs) operate within the authority of the Chesterfield Fire & EMS Operational Medical
Director's (OMD) medical license and within the scope of DLA's Installation at Richmond's authority and in
accordance with the Commonwealth of Virginia, Office of Emergency Medical Services' rules and regulations,
as if they applied to DLA Installation Support.
AGREEMENT:
5. Pursuant to the above recitals which are made a part of this agreement, the parties agree as follows:
a) The Operational Medical Director (OMD) for Chesterfield County Fire & EMS will serve as OMD for
Security & Emergency Services Division. In his absence, CFEMS' Associate OMD will be made
available to make time sensitive decisions in regards to patient care and EMS delivery.
b) The OMD will have ultimate authority over Security & Emergency Services Division EMTs certified
to practice under his license.
c) In conjunction with DLA Installation Support at Richmond, the OMD will ensure all Security &
Emergency Services Division EMTs are trained and certified in compliance with all Commonwealth of
Virginia, Office of Emergency Medical Services Regulations, applicable regional requirements, and
other training as required by the OMD and/or Security & Emergency Services Division, as if they were
required to do so by the Commonwealth of Virginia.
~~~ ~~
2723:84546.1
d) Security & Emergency Services Division EMTs shall only provide emergency medical care and
participate in associated training programs while acting under the authority of the OMD's medical
license and within the scope of DLA Installation Support at Richmond authority and in accordance with
the Commonwealth of Virginia, Office of Emergency Medical Service (GEMS) rules and regulations.
e) The OMD and DLA Installation Support at Richmond will provide a mechanism for Security &
Emergency Services Division EMTs to have direct access for discussion of issues relating to the
provision of patient care.
f) The OMD and DLA Installation Support at Richmond will establish and perform periodic
and methodical run reviews for quality assurance and adherence to medical protocols.
g) The OMD and DLA Installation Support at Richmond agree to participate in a regional quality
assurance/quality monitoring programs.
h) The OMD and the DLA Installation Support at Richmond Fire Chief will establish a plan for addressing
disciplinary issues relating to patient care involving Security & Emergency Services Division EMTs.
The plan will include, but not be limited to, how the OMD is to be notified of an event, investigation of
the event, and resolution of the issue. The plan will define when the Office of Emergency Medical
Services is notified of violations of the EMS Rules and Regulations. The plan will be consistent with
the Commonwealth of Virginia, Office of Emergency Medical Services Rules and Regulations.
i) Chesterfield County will provide DLA Installation Support at Richmond a copy of the OMD's
medical malpractice insurance policy.
j) The OMD and DLA Installation Support at Richmond will establish a plan consistent with Virginia
Office of Emergency Medical Service Rules and Regulations that describes the process or procedure by
which the OMD or DLA Installation Support at Richmond may discontinue service with prior notice
to the parties involved.
k) If multiple OMDs or Physician Course Directors (PCD) are used by DLA Installation Support at
Richmond, a separate agreement outlining the responsibilities of each OMD and/or PCD will be
signed and attached to this agreement.
6. When emergency medical services are provided, it is acknowledged that employees of DLA Installation
Support at Richmond and Chesterfield County are performing their official duties within the scope of their
employment with their respective employers.
PERIOD OF AGREEMENT:
7. This agreement shall be effective as of September 1, 2010, and shall remain in effect until August 31, 2012.
It may be renewed by the mutual consent of the parties for subsequent terms of two (2) years each. This
agreement may be amended or renegotiated by mutual consent or may be terminated by either party upon
written notice, subject to the provisions of paragraph 4(j) above.
2723:84546.1
DLA INSTALLATION SUPPORT AT RICHMOND COUNTY OF CHESTERFIELD
Terry D. Rodwell
Site Director
Benjamin G. Perkins
Chief Counsel
James J.L. Stegmaier
County Administrator
Approved as to form:
Jeffrey L. Mincks
County Attorney
Barbara M. Donegan
Director, Financial Operations
~~~
2723:84546.1
., CHESTERFIELD COUNTY
__~' BOARD OF SUPERVISORS Page 1 of 1
. M. ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.~.4.a.
Subject:
Award of Construction Contract for County Project #09-0095, Southwest
Corridor Waterline Phase II, Part C
County Administrator's Comments:
County Administrator:
Acti
Staff recommends that the Board approve the construction contract with
Piedmont Construction Company, LLC in the amount of $737,939.40 and authorize
the County Administrator to execute the necessary documents.
Summary of Information:
The project consists of the construction of approximately 3,200 linear feet
of 30-inch diameter ductile iron waterline and associated work from the
intersection of Hampton Glen Lane and Otterdale Road to the intersection of
Otterdale Road and Hull Street Road.
Staff received 12 responsive bids ranging from $737,939.40 to $1,373,345.00.
Piedmont Construction Company, Inc. submitted the lowest bid in the amount of
$737,939.40. The County's Engineering Consultant Malcolm Pirnie, Inc. has
evaluated the bids and recommends award of the contract to the low bidder.
Budget staff confirms that there is sufficient funding available for this
contract in the current CIP.
Preparer: William O. Wright Preparer: Allan M. Carmody
Title: Assistant Director of Utilities Title: Director of Budget and Management
Attachments: ^ Yes ~ No #
~~~~~
VICINITY SKETCH
County Project #09-0095
Southwest Corridor Waterline Phase II, Part C
Chesterfield County
Department of Utilities
N lua-Ipoo>eet ~~~<~ ~~
CHESTERFIELD COUNTY
_ BOARD OF SUPERVISORS Page 1 of 2
~• AGENDA
Meeting Date: October 13, 2010 Item Number: 8. ~.4.b.
Subject:
Authorize the County Administrator to Execute a Construction Contract for
Midlothian Middle School Field House Renovation
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to authorize the County Administrator
to execute a construction contract with Brooks and Company General
Contractors, Inc., in the amount of $221,600 for renovation of a portion of
the field house used by Parks and Recreation for recreational programs at
Midlothian Middle School.
Summary of Information:
This project involves reconstruction and renovation of a building used for
concessions, restrooms and general storage for athletic leagues and Parks
Maintenance staff. This is the final phase of planned upgrades to the
Athletic Facilities at the school. This project is funded by the Parks and
Recreation CIP and will serve several co-sponsored associations for football,
soccer and baseball programs. Middle schools are the principal game sites for
many athletic associations and receive heavy use during the fall and spring
sports seasons. Previous recent improvements have included new parking, turf
and irrigation upgrades, fencing, bleachers and walkway improvements. Brooks
and Company General Contractors, Inc. is the low bidder, and the bid amount
is below the project estimated and budgeted amount. Parks and Recreation
staff recommend approval.
Preparers Michael S. Golden Title: Director, Parks and Recreation
Attachments: ~ Yes ^ No #
~~~~•~
`~~ CHESTERFIELD COUNTY
__ BOARD OF SUPERVISORS Page 2 of 2
17t8 AGENDA
Budget and Management Comments:
This item requests the Board to execute a construction contract for the
renovation of the Midlothian Middle School field house for 221,600. There is
sufficient funding appropriated in Parks' School Site Improvement budget to
complete the aforementioned improvements.
Preparers Allan M. Carmody
Title: Director, Budget and Management
~~~~~'~
~,
,~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.$.5.
Subject:
Request to Aid Lucas Properties, L.L.C. in the Acquisition of Offsite Sewer
and Temporary Construction Easements for Corner Rock Subdivision, Phase II
County Administrator's Comments:
County Administrator:
Authorize Right of Way staff to aid Lucas Properties, L.L.C. in the
acquisition of sewer and temporary construction easements for Corner Rock
Subdivision, Phase II, subject to the developer executing a contract agreeing
to pay all costs.
Summary of Information:
Lucas Properties, L.L.C. has requested that the County aid in acquiring
offsite easements that will provide sewer service to Corner Rock Subdivision,
Phase II. This request is consistent with the county's policy to assist
developers when they are unable to acquire easements. Condemnation, if
needed, would require Board approval at a public hearing. This line will
also make sewer available to an existing property on Robious Road and could
be further extended to serve property on Corner Rock Road.
Approval is recommended.
District: Matoaca
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # ~~~~:~
VICINITY SKETCH
Request to Aid Lucas Properties, L.L.C. in the Acquisition of Offsite Sewer and
Temporary Construction Easements for Corner Rock Subdivision, Phase II
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_ BOARD OF SUPERVISORS Page 1 of 1
~~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.~3.6.a.
Subiect:
Request Permission for a Proposed Carport to Encroach Within an Eight-Foot
Easement Across Lot 11, Block C, Hunter Landing, Section 1
County Administrator's Comments:
County Administrator:
Grant John L. Alexander permission for a proposed carport to encroach within
an 8' easement across Lot 11, Block C, Hunters Landing, Section 1, subject to
the execution of a license agreement.
Summary of Information:
John L. Alexander has requested permission for a proposed carport to encroach
within an 8' easement across Lot 11, Block C, Hunters Landing, Section 1.
This request has been reviewed by Environmental Engineering and Comcast
Cablevision and there are no improvements in the easement.
Approval is recommended.
District: Clover Hill
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # (~~~~~$a3
VICINITY SKETCH
Request Permission for a Proposed Carport to Encroach Within an Eight
Foot Easement Across Lot 11, Block C, Hunter Landing, Section 1
~~~
2a G1
REQUEST PERMISS~~N FOR
A PROPOSED CARPORT
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_ ~°; p BOARD OF SUPERVISORS Page 1 of 1
~~~~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.8.s.b.
Subiect:
Request Permission for a Proposed Pedestrian Trail and Wooden Foot Bridge to
Encroach Within a Twenty-Foot Sanitary Sewer Easement Across Common Area B,
Mallory Village, Section A at Charter Colony and Common Area A, Armistead
Village, Section C at Charter Colony
County Administrator's Comments:
County Administrator:
Grant BB Hunt LLC permission for a proposed pedestrian trail and wooden foot
bridge to encroach within a 20' sanitary sewer easement across Common Area B,
Mallory Village, Section A at Charter Colony and Common Area A, Armistead
Village, Section C at Charter Colony, subject to the execution of a license
agreement.
Summary of Information:
BB Hunt LLC has requested permission for a proposed pedestrian trail and
wooden foot bridge to encroach within a 20' sanitary sewer easement across
Common Area B, Mallory Village, Section A at Charter Colony and Common Area
A, Armistead Village, Section C at Charter Colony. This request has been
reviewed by the Utilities Department, Environmental Engineering and Comcast
Cablevision and the existing sanitary sewer line will not be affected.
Approval is recommended.
District: Matoaca
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # ~~~~;~~
VICINITY SKETCH
Request Permission for a Proposed Pedestrian Trail and Wooden Foot
Bridge to Encroach Within a Twenty Foot Sanitary Sewer Easement
Across Common Area B, Mallory Village, Section A at Charter Colony
and Common Area A, Armistead Village, Section C at Charter Colony
]":CONTINUATION OF REQUESTEQ.1~tEA_I
FtEi~UEST PERM}SS10N FOR A PROP05~
PEDESTRIAN TRAIL & WOODEN .FOOT SFtIDGE
N Chesterfield County Department of Utilities
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TYLER
ASSOCIATES. P.C.
CIVIL S1VGI1VSS2?S, Pld~1VNA'RS'
do LelND SURVII'YORS
7309 HANOVER GREEN DRNE
P.O. BOX 517
MECHANICSVILLE. Va. 23111
(804) 746-5285
1•
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~~~
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14 THIS PLAT WAS PREPARED WRHOUT
THE BENEFlT OF A TIRE REPORT
/ AND MAY BE SUBJECT TO
EASEMENTS OF RECORD WHICH ARE
NOT SHOWN ON THIS PLAT.
20' PEDB3TRIAN ACCE33 EASEI[ENT
ACR093 C01tMON AREA 'A'
ARIQSTEAD VILLAGE SECTION C
at cxARTER coLONY
MATOACA DISTRICT CHESTERFlEID COUNTY, VIRGINIA
DATE: AUG. Z. 2010 DRAWN BY: MDS CHECKED BY: KAS
CAD FlLE: PLAT SC: 1"100' JN:835-42-1 1 41 6
15
YOUNGBL D
TYLER
ASSOCIATES. P.C.
CIVIL S1VGl1V~RS, PLA1V1V8RS
~ ~ suRVaroRs
7309 HANOVER GREEN DRNE
P.O. BOX 517
MECHANICSVILLE. Va. 23111
(804) 748-5285
~~~~~~
OOMMON AREA
'A'
THIS PuT WAS PREPARED wmiouT
THE BENEFlT OF A TITLE REPORT
AND MAY BE SUBJECT TO
EASEMENTS OF RECORD WHICH ARE
NOT SHOWN ON THIS PLAT.
~ ~~
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~ / =
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KEITH A SHRADER
Iac. No. 2070
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COMMON AREA \ sECrloal c
A at CHARTER COLONY
\ P6.186 PG.78-81
\ ZONED R-9
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PB.153 PG.87-89 \
~.._
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SECTION B
at CFW2'TER COLONY
2 8.153 PG.67-B9
ZONED R-9
PLAT SHOWING A
20' PEDESTRIAN ACCESS EASEMENT
ACROSS COMMON AREA 'A'
ARMISTEAD VILLAGE SECTION C
at CHARTER COLONY
MATOACA DISTRICT CHESTERFlELD COUNTY. VIRGINIA
DATE: AUG. 2, 2010 DRAWN BY: MDS CHECKED BY: KAS
CAD FlLE: PLAT SC: 1"=50' JN:635-42-1 1 41 8
CLAYBORNE VILLAGE
COMMON AREA
SECTION C
at CHARTER COLONY
PB.154 PG.89-91
ZONED R-9
' -- .
1
YOUNGBL D
TYLER
ASSOCIATES. P.C.
CIVIL ENGIN~RS, PLANNERS
do LAND SURVEYORS
7309 HANOVER GREEN DRNE
P.O. BOX 517
MECHANICSVILLE, Va. 23111
(804) 746-5285
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
~. ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.$.6.c.
Subject:
Request Permission fora Proposed Fence to Encroach Within a Variable Width
Drainage Easement Across Property at 6400 Iron Bridge Road
County Administrator's Comments:
County Administrator:
Grant CVS 1525 VA, L.L.C. permission for a proposed fence to encroach within
a variable width drainage easement across property at 6400 Iron Bridge Road,
subject to the execution of a license agreement.
Summary of Information:
CVS 1525 VA, L.L.C. have requested permission for a proposed fence to
encroach within a variable width drainage easement across 6400 Iron Bridge
Road. This request has been reviewed by Environmental Engineering and Comcast
Cablevision and the proposed storm sewer will not be affected.
Approval is recommended.
DIStrICt: Dale
Preparers John W. Harmon
Attachments: ^ Yes
Title: Real Property Manager
^ No # a,~~~ ~ ~
VICINITY SKETCH
Request Permission for a Proposed Fence to Encroach Within a Variable
Width Drainage Easement Across Property at 6400 Iron Bridge Road
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
~~»• AGENDA
Meeting Date: October 13, 2010 Item Number: 8.~.s.d.
Subject:
Request Permission to Install a Private Water Service Within a Private
Easement to Serve Property at 4122 Old Gun Road East
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Mark E. Deblois and Georgean G. Deblois permission to install a private
water service within a private easement, and authorize the County
Administrator to execute the water connection agreement.
Summary of Information:
Mark E. Deblois and Georgean G. Deblois have requested permission to install
a private water service within a private easement to serve property at 4122
Old Gun Road East. This request has been reviewed by the Utilities
Department.
Approval is recommended.
DIStrICt: Matoaca
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No #~~~~ ~`
VICINITY SKETCH
Request Permission to Install a Private Water Service Within a
Private Easement to Serve Property at 4122 Old Gun Road East
~~~~
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CHESTERFIELD COUNTY
' ~~`' BOARD OF SUPERVISORS Page 1 of 1
,x, ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.t3.s.e.
Subiect:
Request Permission for an Existing Lean-to to Encroach Within an Eight-Foot
Easement Across Lot 25, Swift Creek Crossings, Section 3
County Administrator's Comments:
County Administrator:
Grant Philip D. Edwards and Laurie U. Edwards permission for an existing
lean-to to encroach within an 8' easement across Lot 25, Swift Creek
Crossings, Section 3, subject to the execution of a license agreement.
Summary of Information:
Philip D. Edwards and Laurie U. Edwards
existing lean-to to encroach within an 8'
Crossings, Section 3. This request has
Engineering and Comcast Cablevision and
easement.
Approval is recommended.
District: Matoaca
Preparers John W. Harmon
Attachments: ^ Yes
have requested permission for an
easement across Lot 25, Swift Creek
been reviewed by Environmental
there are no improvements in the
Title: Real Property Manager
VICINITY SKETCH
Request Permission for an Existing Lean-to to Encroach Within an Eight
Foot Easement Across Lot 25, Swift Creek Crossings, Section 3
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Philip D: Edwards
Laurie U. Edwards
12025 Beaver Spring PI
DB. 3810 PG. 741
PIN: 741674098600000
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_ _ BOARD OF SUPERVISORS Page 1 of 1
~~ ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.~.6.f.
Subject:
Request Permission for a Proposed Fence to Encroach Within an Eight-Foot
Easement Across Lot 34, Mallory Village, Section A at Charter Colony
County Administrator's Comments:
County Administrator:
Board Action Ri
Grant Roy S. Grier permission for a proposed fence to encroach within an 8'
easement across Lot 34, Mallory Village, Section A at Charter Colony, subject
to the execution of a license agreement.
Summary of Information:
Roy S. Grier has requested permission for a proposed fence to encroach within
an 8' easement across Lot 34, Mallory Village Section A at Charter Colony.
This request has been reviewed by Environmental Engineering and Comcast
Cablevision and there are no improvements in the easement.
Approval is recommended.
District: Matoaca
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No
#®~'~~~~
VICINITY SKETCH
Request Permission for a Proposed Fence and Shed
to Encroach Within an Eight Foot Easement Across Lot
34, Mallory Village, Section A at Charter Colony
REQtJE~T PERMISSION: FQR
A PROPOSED FENC€
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N Chesterfield County Department of Utilities
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EASEMENT LINE DATA
EASEMENT DETAIL
S~ALE~ 1' = 5'
I
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NUMBER DIRECTION DISTANCE
L1 S16.00'00'E 2.00'
L2 S7Z'40'00'W 31.27'
L3 N74.00'00'E 31.21'
/PATH OF ~~CJ~
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H A. SHRADER
No. 070
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SIAM/ ~
100 YEAR FENA
^ ^ ^ ^ ^ ~ FLOOD PLAIN
XX -FENCE ' ^
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1
110'
20' SANITARY
PB.144 PG 82 87 -~
LOT
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S~L~ ENS L=85.30' WIDTH VDOT
LUVDY TERRACE DRAINAGE EASEMENT
PH.144 PG.82-87
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Grier, Charlotte R
1449 Lundy Terrace ~~
DB. 9098 PG. 99 REVISEIN JANUARY 18, 2005 DRIVEVAY
PIN: 723699329200000 GADDED EASEMENT DETAn.)
vACArE YOUNGBLOOD, T1Zis'R do
A PQ?TlaY OF A civz~E~tNuEE~RS,'PLPA•NCNERs
SAWITARY SEM/ER EASEUENT >` LAND suavEraRs
7309 HANOVER GREEN DRIVE
ACI?QSS LOT 34 MALLa?Y VILLAGE P.O. BOX 517 MECHANICSVD_LE, Vn. 23111
SECTIGrV A at CHARTER CaQVY DATE~DEC. 2 2005 SCALES 1' = 30'
MATOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA DRAWN BY~16774
CHECKED HY~ KEITH A. SHRADER L.S.
OWNERS STEPHEN THOMPSON 0 DAVID RYDER no u.. ,a n~c
--~ CHESTERFIELD COUNTY
_ BOARD OF SUPERVISORS Page 1 of 1
~~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.13.s.g.
Subiect:
Request Permission for an Existing Fence and Shed to Encroach Within a
Sixteen-Foot Drainage Easement Across Lot 4, Walkers Cove
County Administrator's Comments:
County Administrator:
Grant Christopher M. Melton and Mendy C. Melton permission for an existing
fence and shed to encroach within a 16' drainage easement across Lot 4,
Walkers Cove, subject to the execution of a license agreement.
Summary of Information:
Christopher M. Melton and Mendy C. Melton have requested permission for an
existing fence and shed to encroach within a 16' drainage easement across Lot
4, Walkers Cove. This request has been reviewed by Environmental Engineering
and Comcast Cablevision and the existing storm sewer will not be affected.
Approval is recommended.
District: Matoaca
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No
~~DOL~~3
VICINITY SKETCH
Request Permission for an Existing Fence and Shed to Encroach
Within a Sixteen Foot Drainage Easement Across Lot 4, Walkers Cove
t~
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REQCIEST PERMISSION ~QR ~ ~~
AN EXISTING-FENCE & SHED
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LICENSED AREAS ~
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w i"
tD Christopher M. Melton
Mendy C. Melton ~
I O p . 4 Q' { Q Q , Q Q' ~ , !,~ 8' 200 Walkers Cove Dr.
4 ~ Q ~ 19 .. W DB. 7972 PG. 240
A ~p PIN: 795626002400000 G\~
C O V ~ DRIVE 'SOD YEAR BACKWi4TE
~°00'!9" E --~- 2 r .4 ,~~ ,
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-.~,,~ CHESTERFIELD COUNTY
_' BOARD OF SUPERVISORS Page 1 of 1
~• 1 AGENDA
Meeting Date: October 13, 2010 Item Number: 8.B.s.h.
Subject:
Request Permission to Install a Driveway and Private Water Services Within a
County Right of Way and Private Easements to Serve Properties on Woods Edge
Road
County Administrator's Comments:
County Administrator:
Approve the construction of a driveway and private water services within a
county right of way and private easements, and authorize the County
Administrator to execute the licenses and water connection agreements.
Summary of Information:
Angela C. Ragsdale has requested permission to install a driveway and private
water service within a county right of way and private easements to serve
property at 14445 Woods Edge Road. When processing this request, it was
discovered that additional services have been installed without water
exceptions so staff is requesting approval for 14433, 14505 and 14509 Woods
Edge Road subject to the owners executing licenses and connection agreements
and obtaining the necessary easements. This request has been reviewed by the
Utilities Department, Transportation and Comcast Cablevision.
Approval is recommended.
District: Bermuda
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No ~~~a~~s~
VICINITY SKETGH
Request Permission to Install a Driveway and Private
Water Services Within a County Right of Way and Private
Easements to Serve Properties on Woods Edge Road
~L_
S
REQIIESjPERMISSION TO INSTALL-
A DRiVEV1AY &: RRIVATE WATER.SEf3V1CE5
G~
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s
N Chesterfield County Department of Utilities
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14407 oos
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7441 b0as412235
~~
14452 ~~ RAGSOALEANNIE BROOKS
11433 WC)ODS EDGE RD 1612
os:es7e PG:702
001
ma sss7
1'~ 14424
9727 eoae144e2o o~
23e3
14501 RAGSDALE ANGELA C
14446 WOODS EDGE RD aa26
1616
1 DB:a774 PG:464
4820
14445
DALEANNIE BROOKS 027
a714 WUODS EDGE RD a213
14511 DB:3322 PG:e2a 1820
laoa
14505
o2s
aloo
aoa7 1624
14521 eoeals3eo6
RAGSDALE ANNIE BROOKS
14608 VMDODS EDGE RD
3696 D8:3aZ6 PG:613
024
14509 eta
1628
aa7a o23
14601 es7s
ozz 1832
6871
ae7o 1704
14805
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SpFt1N
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004 aos oae 1801 021 azo
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1800 1708 7347
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- CHESTERFIELD COUNTY
'l ` _ BOARD OF SUPERVISORS Page 1 of 1
„., AGENDA
Meeting Date: October 13, 2010 Item Number: 8.g .7.
Subject:
Acceptance of a Parcel of Land Along Old Stage Road from David L. and Jacalyn
M. Atkinson
County Administrator's Comments:
County Administrator:
Board
Accept the conveyance of a parcel of land containing 0.112 acres along Old
Stage Road from David L. and Jacalyn M. Atkinson and authorize the County
Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of this parcel conforms to that plan, and
will decrease the right of way costs for road improvements when constructed.
It is a requirement of zoning case 07SN0230 for the development of Dominion
Paving at Coyote Park.
Approval is recommended.
District: Bermuda
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No ~~~~
VICINITY SKETCH
Acceptance of a Parcel of Land along Old Stage
Road from David L. and Jacalyn M. Atkinson
o,
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~ 0.112 Acre Dedication. ~
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-~ CHESTERFIELD COUNTY
_ BOARD OF SUPERVISORS Page 1 of 1
'~~ ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.6.8.
Subject:
Request to Quitclaim a Portion of a Sixteen-Foot Drainage Easement Across the
Property of Orthovirginia MOB, LLC
County Administrator's Comments:
County Administrator:
Board Action R~
Authorize the Chairman of the Board of Supervisors and the County
Administrator to execute a quitclaim deed to vacate a portion of a 16'
drainage easement across the property of Orthovirginia MOB, LLC.
Summary of Information:
Orthovirginia MOB, LLC has requested the vacation of a portion of a 16'
drainage easement across its property as shown on the attached plat for the
West End Orthopedic Clinic at the Boulders. Anew easement will be dedicated.
This request has been reviewed by the Environmental Engineering Department.
Approval is recommended.
District: Midlothian
Preparers John W. Harmon
Attachments: ^ Yes ~ No
Title: Real Property Manager
~~~~
VICINITY SKETCH
Request to Quitclaim a Portion of a Sixteen Foot Drainage
Easement Across the Property of Orthovirginia MOB, LLC
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'~`~;, BOARD OF SUPERVISORS Page 1 of 2
~ - ~ AGENDA
Meeting Date: October 13, 2010 Item Number: 8.Li.9.
Subiect:
Appropriation of Funds and Authorization to Proceed with the Robious
Elementary School and Middle School Sidewalk Project
County Administrator's Comments:
County Administrator:
Board Action Requested:
The Board is requested to appropriate $500,000 in anticipated VDOT
reimbursements and authorize the County Administrator to proceed with the
Robious Elementary School and Middle School Sidewalk Project.
Summary of Information:
Chesterfield County Public Schools (COPS) completed a Safe Routes to School
travel study using federal funds obtained from the Virginia Department of
Transportation to identify candidate locations for Safe Routes to Schools
programs and infrastructure projects. Based on the results of the study and
input from VDOT, COPS determined that the Robious Elementary School and
Middle School Sidewalk project was a viable candidate for a Safe Routes to
Schools infrastructure funding request to VDOT. The Board of Supervisors
unanimously approved a resolution of support for the project on January 13,
2010. Funds for the project were awarded in May 2010.
Safe Routes to Schools infrastructure projects must be administered by the
locality; VDOT will not allow a school division to administer infrastructure
projects. A VDOT/County design/right-of-way/construction agreement
(attached) will be necessary. Under the terms of the agreement, there is no
local match requirement; however, the county will perform the various
activities and be reimbursed by VDOT. Anticipated VDOT reimbursement should
be appropriated.
Preparers R.J.McCracken Title: Director of Transportation
agen748
Attachments: ^ Yes ^ No # ~~~~ ~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Detailed construction plans have not yet been designed; however, the
preliminary cost estimate for the sidewalk is $500,000. This estimate
assumes minimal right-of-way and utility relocation costs. The maximum
amount of funding for a Safe Routes to School infrastructure project is
$500,000. If the project estimate exceeds the available funding, the scope of
the project will be adjusted.
The County Administrator should be authorized to proceed with the customary
project activities including the award of a contract up to $315,000 to the
lowest responsive and responsible bidder.
Recommendation:
Staff recommends the Board:
1. Appropriate $500,000 in anticipated VDOT reimbursements;
2. Authorize the County Administrator to enter into a VDOT/County
design/right-of-way/construction agreement and subsequent amendments as
acceptable to the county attorney;
3. Authorize the County Administrator to proceed with the design and right-
of-way acquisition, including advertisement of an eminent domain public
hearing if necessary;
4. Authorize the County Administrator to enter into the customary VDOT and
environmental permits/mitigation agreements;
S. Authorize the Chairman of the Board of Supervisors and County
Administrator to execute easement agreements for relocation of
utilities; and
6. Authorize the County Administrator to award a construction contract, up
to $315,000, to the lowest responsive and responsible bidder.
District: Midlothian
(~~~'"`.~ i~ci
STANDARD PROJECT ADMINISTRATION AGREEMENT
Federal-aid Projects
Project Number UPC Local Government
SRTS-020-716, P101, R201, M501 97209 Chesterfield County VA
THIS AGREEMENT, made and executed in triplicate this _ day of
20_, by and between the County of Chesterfield, Virginia,
hereinafter referred to as the LOCALITY and the Commonwealth of Virginia,
Department of Transportation, hereinafter referred to as the DEPARTMENT.
WHEREAS, the LOCALITY has expressed its desire to administer the work
described in Appendix A, and such work for each improvement shown is hereinafter
referred to as the Project; and
WHEREAS, the funds shown in Appendix A have been allocated to finance each
Project; and
WHEREAS, the LOCALITY will progress with the development of each Project
so that any federal funds allocated to each Project may be obligated within three years of
allocation to each Project in accordance with the current Statewide Transportation
Improvement Program, unless otherwise specified in writing by the Department; and
WHEREAS, both parties have concurred in the LOCALITY'S administration of
the phase(s) of work for the respective Project(s) listed in Appendix A in accordance with
applicable federal, state, and local law and regulations.
NOW THEREFORE, in consideration of the mutual premises contained herein,
the parties hereto agree as follows:
The LOCALITY shall:
a. Be responsible for all activities necessary to complete the noted phase(s) of
each Project shown in Appendix A, except for activities, decisions, and
approvals which are the responsibility of the DEPARTMENT, as required by
federal or state laws and regulations or as otherwise agreed to, in writing,
between the parties. Each Project will be designed and constructed to meet or
exceed current American Association of State Highway and Transportation
Officials standards or supplementary standards approved by the
DEPARTMENT.
b. Receive prior written authorization from the DEPARTMENT to proceed with
preliminary engineering, right-of--way acquisition and utility relocation, and
construction phases of each Project.
c. Administer the project(s) in accordance with guidelines applicable to Locally
Administered Projects as published by the DEPARTMENT.
OAG Approved 6-15-09
UPC 97209
Chesterfield County
d. Maintain accurate and complete records of each Project's development and
documentation of all expenditures and make such information available for
inspection or auditing by the DEPARTMENT. Records and documentation
for items for which reimbursement will be requested shall be maintained for
no less than three (3) years following acceptance of the final voucher on each
Project.
No more frequently than monthly, submit invoices with supporting
documentation to the DEPARTMENT in the form prescribed by the
DEPARTMENT. The supporting documentation shall include copies of
related vendor invoices paid by the LOCALITY and an up-to-date project
summary and schedule tracking payment requests and adjustments. A request
for reimbursement shall be made within 90 days after any eligible project
expenses are incurred by the Locality. For federally funded projects and
pursuant to the Code of Federal Regulations, Title 49, Section 18.43,
violations of the provision may result in the imposition of sanctions including
possible denial or delay of payment of all or a part of the costs associated with
the activity or action not in compliance.
f. Reimburse the DEPARTMENT all Project expenses incurred by the
DEPARTMENT if, due to action or inaction solely by the LOCALITY,
federally funded Project expenditures incurred are not reimbursed by the
Federal Highway Administration (FHWA), or reimbursements are required to
be returned to the FHW A, or in the event the reimbursement provisions of
Section 33.1-44 or Section 33.1-70.01 of the Code of Virginia, 1950, as
amended, or other applicable provisions of federal, state, or local law or
regulations require such reimbursement.
g. On Projects that the LOCALITY is providing the required match to state or
federal funds, pay the DEPARTMENT the LOCALITY's match for eligible
Project expenses incurred by the DEPARTMENT in the performance of
activities set forth in paragraph 2.a.
h. Administer the Project in accordance with all applicable federal, state, or local
laws and regulations. Failure to fulfill legal obligations associated with the
project may result in forfeiture of federal or state-aid reimbursements
Provide certification by a LOCALITY official that all LOCALITY
administered Project activities have been performed in accordance with all
federal, state, or local laws and regulations. If the locality expends over
$500,000 annually in federal funding, such certification shall include a copy
of the LOCALITY'S single program audit in accordance with Office of
Management and Budget Circular A-133.
J. If legal services other than that provided by staff counsel are required in
connection with condemnation proceedings associated with the acquisition of
Right-of--Way, the LOCALITY will consult the DEPARTMENT to obtain an
attorney from the list of outside counsel approved by the Office of the
OAG Approved 6 1509
~~Q~ ~ ~
UPC 97209
Chesterfield County
Attorney General. Costs associated with outside counsel services shall be
reimbursable expenses of the project.
k. For Projects on facilities not maintained by the DEPARTMENT, provide, or
have others provide, maintenance of the Project upon completion, unless
otherwise agreed to by the DEPARTMENT.
Ensure compliance with the provisions of Title VI of the Civil Rights Act of
1964, regulations of the United States Department of Transportation
(US DOT), Presidential Executive Orders and the Code of Virginia relative to
nondiscrimination.
2. The DEPARTMENT shall:
a. Perform any actions and provide any decisions and approvals which are the
responsibility of the DEPARTMENT, as required by federal or state laws and
regulations or as otherwise agreed to, in writing, between the parties and
provide necessary coordination with the FHW A as determined to be necessary
by the DEPARTMENT.
b. Upon receipt of the LOCALITY'S invoices pursuant to paragraph I.e,
reimburse the LOCALITY the cost of eligible Project expenses, as described
in Appendix A. Such reimbursements shall be payable by the
DEPARTMENT within 30 days of an acceptable submission by the
LOCALITY.
c. If appropriate, submit invoices to the LOCALITY for the LOCALITY'S share
of eligible project expenses incurred by the DEPARTMENT in the
performance of activities pursuant to paragraph 2.a.
d. Audit the LOCALITY's Project records and documentation as may be
required to verity LOCALITY compliance with federal and state laws and
regulations.
Make available to the LOCALITY guidelines to assist the parties in carrying
out responsibilities under this Agreement.
Appendix A identifies the funding sources for the project, phases of work to be
administered by the LOCALITY, and additional project-specific requirements
agreed to by the parties. There may be additional elements that, once identified,
shall be addressed by the parties hereto in writing, which may require an
amendment to this Agreement.
4. If designated by the DEPARTMENT, the LOCALITY is authorized to act as the
DEPARTMENT'S agent for the purpose of conducting survey work pursuant to
Section 33.1-94 of the Code of Virginia, 1950, as amended.
OAG Approved 6-15-09 3
UPC 97209
Chesterfield County
Nothing in this Agreement shall obligate the parties hereto to expend or provide
any funds in excess of funds agreed upon in this Agreement or as shall have been
appropriated. In the event the cost of a Project is anticipated to exceed the
allocation shown for such respective Project on Appendix A, both parties agree to
cooperate in providing additional funding for the Project or to terminate the
Project before its costs exceed the allocated amount, however the
DEPARTMENT and the LOCALITY shall not be obligated to provide additional
funds beyond those appropriated and allocated.
Nothing in this agreement shall be construed as a waiver of the LOCALITY's or
the Commonwealth of Virginia's sovereign immunity.
This agreement may be terminated by either party upon 30 days advance written
notice. Eligible Project expenses incurred through the date of termination shall be
reimbursed in accordance with paragraphs l.e, l.f, and 2.b, subject to the
limitations established in this Agreement and Appendix A. Upon termination, the
DEPARTMENT shall retain ownership of plans, specifications, and right of way,
unless all state and federal funds provided for the Project have been reimbursed to
the DEPARTMENT by the LOCALITY, in which case the LOCALITY will have
ownership of the plans, specifications, and right of way, unless otherwise
mutually agreed upon in writing.
THE LOCALITY and DEPARTMENT acknowledge and agree that this
Agreement has been prepared jointly by the parties and shall be construed simply and in
accordance with its fair meaning and not strictly for or against any party.
THIS AGREEMENT, when properly executed, shall be binding upon both
parties, their successors, and assigns.
parties.
THIS AGREEMENT may be modified in writing by mutual agreement of both
OAG Approved 6-15-09
~~~'~~ ;~
UPC 97209
Chesterfield County
IN WITNESS WHEREOF, each party hereto has caused this Agreement to be
executed as of the day, month, and year first herein written.
COUNTY OF CHESTERFIELD, VIRGINIA:
Typed or printed name of signatory
Date
Title
Signature of Witness
Date
NOTE: The official signing for the LOCALITY must attach a certified copy of his or her
authority to execute this agreement.
COMMONWEALTH OF VIRGINIA, DEPARTMENT OF
TRANSPORTATION:
Commonwealth Transportation Commissioner Date
Commonwealth of Virginia
Department of Transportation
Signature of Witness
Attachments
Appendix A, UPC 97209
OAG Approved 6 15 09
Date
~~~~~
Appendix A
Project Number: SRTS-020-716 (UPC 97209)
Project Name: SRTS Robious MS -Sidewalk
Locality: Chesterfield County , VA
Project Narrative
SCOpe: The purpose of this Safe Routes to School (SRTS) project is to improve walking and bicycling routes to Robious
Middle and Elementary schools by students from residential neighborhoods. The project locations are: construct
sidewalks 1) on Polo Parkway from Robious Road to Robious Crossing Drive; 2) on Robious Crossing Drive from
Polo Parkway to Ambergate Dr (including curb and gutter); and construct asphalt path (or sidewalk) on school
property beginning in vicinity of Ambergatc Dr to Robious MS existing sidewalk and connecting from existing
sidewalk to Robious Elementary School.
Locality Project Manager Contact Info: Barbara Smith, 804-748-8s\6 smithbk(c~chesterfield.gov
If Department Project Coordinator Contact Info: Lamont Benjamin, (804) s24-6400, Lamont.Beniaminna,VDOT.Vireinia.gov
Project Costs and Reimbursement
Phase Estimated Project
Costs Estimated Eligible
Project Costs Estimated Eligible VDOT
Project Expenses Estimated Reimbursement
to Locality
Preliminary Engineering $104,300 $104,300 $4,000 $100,300
Right-of--Way & Utilities $26,000 $26,000 $1,000 $2s,000
Construction $369,700 $369,700 $1,000 $368,700
Total Estimated Cost $s00,000 $500,000 $6,000 $494,000
Total Maximum Reimbursement/Payment by Locality to VDOT N/A
Total Maximum Reimbursement by VDOT to Locality $s00,000
Project Financing
E
A B C D
SRTS Funds-Federal (100%) fund source B> <fund source C> <fund source D> Aggregate Allocations
(A+B+C+D)
$soo,ooo I I I I $soo,ooo
Program and Project Specific Funding Requirements
• This project shall be administered in accordance with VDOT's Locallv Administered Projects Manual.
• In accordance wkh federal policy for Safe Routes to School infrastructure projects, public funds must be spent on projects
within the public right of way.
• All costs exceeding available Safe Routes to School (SRTS) funds will be borne 100% by the locality.
• VDOT will reimburse locality 100°/. of eligible costs up to Maximum Reimbursement Amount.
• VOOT charges may Increase due to increased VOOT oversight.
• For SRTS projects, the LOCALITY shall maintain the Project, or have it maintained, in a manner satisfactory to the Department
or its authorized representatives, and make ample provision each year for such maintenance unless otherwise agreed to by the
DEPARTMENT.
• SERP is not required for SRTS projects.
• The project must be completed and the $500,000 SRTS allocation expended by three veers from date of aitreement or the
project may be subject to de-allocation.
This attachmentis certified and made an official attachment to this document by the parties of this agreement
Authorized Locality Official and date
Typed or printed name of person signing
Residency Administrator's Urban Program Manager's
Recommendation and date
Typed or printed name of person signing
Robious Elementary & Middle Schools
Safe Routes to School Sidewalk Project
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Sidewalk Project
EXPENSES
Prelimina En ineerin $100,000
Environmental ermits, miti ation etc. $300
Ri ht-of-Wa $25,000
Utili Relocation $0
Construction Admin & Ins ection $24,000
Construction $315,000
Construction Contin enc $29,700
VDOT Char es $6,000
TOTAL $ 500,000
REVENUE
May 2010 2010 Safe Routes to
School Infrastructure Funds $500,000
TOTAL $ 500,000
CHESTERFIELD COUNTY
~~~ BOARD OF SUPERVISORS Page 1 of 2
AGENDA
1749
R
Meeting Date: October 13, 2010 Item Number: 8.8.10.
Sub~ect•
Transfer of Capital Improvement Program (CIP) Funds for the Oxbridge Road
Drainage Project
County Administrator's Comments:
County Administrator:
The Board of Supervisors is requested to transfer $142,551.56 from the
Frederick Farms Drainage project to the Oxbridge Road Drainage Project.
Summary of Information:
Late in the design of the Frederick Farms Drainage Project some recent
upstream zoning required retention of some water and therefore there was a
possibility that a portion of the project would not be necessary. Once the
upstream development commenced, the project was broken into two phases.
After the successful completion of Phase 1, there has not been any flooding
of the houses that the project was intended to protect. Consequently, the
funding for Phase 2 of the project is not needed.
Staff requests that the remaining Frederick Farms Drainage funding be
transferred to the Oxbridge Road Drainage Project. This CIP project received
$30,000 in fiscal 2007 and took several years to design. When construction
is complete, it will alleviate the flooding of ten houses, five of which have
water consistently come within three feet of their foundations. Fifty
percent of the easements have already been obtained and staff expects the
remaining easements to be dedicated prior to the end of the calendar year.
Project bidding is expected to happen in the spring of 2011.
Preparer: Richard M. McElfish
Title: Director Environmental Engineering
Preparer: Allan M. Carmody
Title: Director of Budget and Management
Attachments: ^ Yes ^ No #
0~~}~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (cont.):
Budget staff confirms that there is $142,551.56 remaining and available in
the Frederick Farms Drainage project to transfer.
Staff Recommendations:
Staff recommends that the Board of Supervisors approve the transfer of
$142,551.56 from the Frederick Farms Drainage project to the Oxbridge Road
Drainage project.
Districts:
Clover Hill (Frederick Farms) Dale (Oxbridge Road)
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.x.11.
Subiect:
State Road Acceptances
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of resolutions for referenced state roads acceptance.
Summary of Information:
Matoaca District: Heart Quake Section 1 at Foxcreek, a portion of
Wexley Section 1 at Foxcreek
Preparers Richard M McElfish
Title: Director, Environmental Engineering
Attachments: ^ Yes ~ No
~~Q
TO: Board of Supervisors
FROM: Department of Environmental Engineering
SUBJECT: State Road Acceptance -Heart Quake Section 1
at Foxcreek, a portion of
DISTRICT: MATOACA
MEETING DATE: October 13, 2010
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SUBJECT: State Road Acceptance -WEXLEY SECTION 1 AT FOXCREEK
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 8.8.12.
Subject:
Set a Public Hearing to Amend Chapter 10 Fire Protection of the County Code
Relative to Open Burning During Periods of Extreme Fire Hazard
is Comments:
County Administrator:
Board Action Requested:
Set a public hearing date
10, Fire Protection, of
Chesterfield County during
Summary of Information:
of November 17, 2010 to consider amending Chapter
the County Code relating to open burning in
periods of extreme fire hazard.
Existing county ordinances do not allow the fire marshal to prohibit all open
burning in Chesterfield County during periods of extreme fire hazard caused
by the effects of dry vegetation, low humidity and/or high wind conditions.
Because atmospheric conditions that affect fire spread can change rapidly,
preventive measures need to be put in place quickly as conditions change. If
approved, this change will allow the fire marshal to immediately impose
restrictions, when necessary, to prevent brush and forest fires from starting
and spreading to homes and businesses in the county. Similar code provisions
are in place in both Henrico and Hanover Counties; localities that have
wildland/urban interface challenges similar to those in Chesterfield County.
This change is being recommended at this time due to the prolonged drought
conditions in the county and the National Weather Service forecasts for a
dryer than normal winter, which may result in an increased fire risk during
the upcoming winter and spring months. This action sets the public hearing
of November 17, 2010 for a public hearing to amend the code as attached which
will establish this authority.
Preparers Edward L. Senter
Attachments: ^ Yes
Title: Fire Chief
No #®~~~~
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTION 10-3 RELATING TO
AMENDMENTS TO THE FIRE PREVENTION CODE
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Section 10-3 of the Code of the County of Chesterfield, 1997, as amended, is
amended and re-enacted to read as follows:
Sec. 10-3. Fire prevention code--Amendments, additions and deletions.
The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to
Code of Virginia, § 27-97, in the following respects:
000
Chapter 3. General Precautions Against Fire
307.2 Open Burning Regulations. Delete and substitute Section 307.2 as follows:
A. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of refuse except as provided in this ordinance.
B. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of household refuse or garbage.
C. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of rubber tires, asphaltic materials, crankcase oil,
impregnated wood or other rubber or petroleum based materials except when conducting
bona fide fire fighting instruction at fire fighting training schools having permanent
facilities.
D. No owner or other person shall cause or permit open burning or the use of a special
incineration device for disposal of hazardous waste or containers for such materials.
E. No owner or other person shall cause or permit open burning or the use of a special
incineration device for the purpose of a salvage operation or for the disposal of
commercial/industrial waste.
F. Open burning or the use of special incineration devices permitted under the provisions of
this ordinance does not exempt or excuse any owner or other person from the
consequences, liability, damages or injuries which may result from such conduct; nor
does it excuse or exempt any owner or other person from complying with other
applicable laws, ordinances, regulations and orders of the governmental entities having
jurisdiction, even though the open burning is conducted in compliance with this
ordinance. In this regard special attention should be directed to Code of Virginia, § 10.1-
1142, of the Forest Fire Law of Virginia, the regulations of the Virginia Waste
Management Board, and the State Air Pollution Control Board's Regulations for the
Control and Abatement of Air Pollution.
G. Upon declaration of an alert, warning or emergency stage of an air pollution episode as
described in part VII of the Regulations for the Control and Abatement of Air Pollution
2723:84497.1 1 ~ ~ ~ ~ ~ ~`~
or when deemed advisable by the state air pollution control board to prevent a hazard to,
or an unreasonable burden upon, public health or welfare, no owner or other person shall
cause or permit open burning or use of a special incineration device, and any in process
burning or use of special incineration devices shall be immediately terminated in the
designated air quality control region.
H. The fire marshal or his designee mawprohibit all open burning with the exception of
those exemptions listed in 307.2.1, when he determines that atmospheric conditions or
local circumstances make such fires hazardous. Previously issued permits may be
extended for the amount of time such prohibition remains in effect.
000
(2) That this ordinance shall become effective immediately upon adoption.
~~~~~~,~
2723:84497.1
_ _;
~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 3
Meeting Date: October 13, 2010 Item Number: 9.A.
Subiect:
Developer Water and Sewer Contracts
County Administrator's Comments:
County Administrator:
The Board of Supervisors has authorized the County Administrator to execute
water and/or sewer contracts between County and Developer where there are no
County funds involved.
The report is submitted to Board members as information.
Summary of Information:
The following water and sewer contracts were executed by the County
Administrator:
1. Contract Number: 07-0320
Project Name: Iron Mill Subdivision Connector Road
Developer: Wilton Family Investments, L.L.C.
Contractor: M. Wilton Construction Company
Contract Amount: Water Improvements - $196,557.52
Wastewater Improvements - $83,290.00
District: Bermuda
Preparers William O. Wright Title: Assistant Director of Utilities
Attachments: ~ Yes ^ No # ~~~~ ~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 3
AGENDA
Summary of Information: (Continued)
2. Contract Number: 07-0387
Project Name: The Woodlands, Volume 1
Costco and Commercial Retail Site Plan
Developer: Woodland Real Estate, L.L.C.
Contractor: Carr Contracting Company, L.L.C.
Contract Amount: Water Improvements - $637,012.00
Wastewater Improvements - $930,291.00
District: Midlothian
3. Contract Number: 08-0176
Project Name: Watermark, Section B2
Developer: Watermark Partners
Contractor: Castle Equipment Corporation
Contract Amount: Water Improvements - $36,035.00
Wastewater Improvements - $45,815.60
District: Dale
4. Contract Number: 08-0327
Project Name: Pearson Honda
Developer: P. & F., LLC
Contractor: Alpine Construction Company
Contract Amount: Water Improvements - $112,380.00
Wastewater Improvements - $26,498.00
District: Matoaca
5. Contract Number: 09-0206
Project Name: CVS/Pharmacy Store Number 1525
Developer: CVS 1525 VA, L.L.C.
Contractor: Castle Equipment Corporation
Contract Amount: Water Improvements - $104,587.49
Wastewater Improvements - $84,336.20
District: Dale
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 3 of 3
AGENDA
Summary of Information: (Continued)
6. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
7. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
8. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
9. Contract Number:
Project Name:
Developer:
Contractor:
Contract Amount:
District:
10-0027
Hill Phoenix Expansion
J. & P. Keegan, L.P.
Key Contractors, Inc.
Water Improvements - $5,120.84
Bermuda
10-0058
5617 Cogbill Road Waterline Extension
Jeffrey B. Burcham and Laura L. Burcham
C. & M. Utility Contractors, Incorporated
Water Improvements - $10,809.00
Dale
10-0093
Seminole Avenue (10200) Sewer Line Extension
And Water Meter Exception
William Robert Hall
BTS Construction Company
Water Improvements -
Wastewater Improvements -
Bermuda
10-0147
Manchester YMCA Waterline Extension
YMCA of Metropolitan Richmond
Superior Excavating and Construction
Water Improvements -
Clover Hill
$1,550.00
$12,524.62
$75,459.00
~~~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 9.6.
Subject:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparers James J. L. Stegmaier Title: County Administrator
Attachments: ^ Yes ^ No #
(~~~~
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
October 13, 2010
Board Meeting Date Description Amount Balance
07/01/10 FY2010 Beginning Budgeted Balance - $53,495,000
*Pending FY2010 audit results
~~~
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
October 13, 2010
Board Meeting Date Description Amount Balance
FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009
4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088
4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688
4/14/2010 Substitute funding for Circuit/General District (832,500) 4,778,188
Courthouse expansion.
FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010
FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010
4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388
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Prepared by
Accounting Department
September 30, 2010
Date
Bed
04/99
Ol/O1
03/03
03/04
10/04
12/04
12/04
OS/OS
05/06
08/07
SCHEDULE OF CAPITALIZED LEASE PURCHASES
APPROVED AND EXECUTED
Original
Description Amount
Public Facility Lease -Juvenile Courts Project $16,100,000
Certificates of Participation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems
Certificates of Participation -Building
Construction, Expansion and Renovation
Certificates of Participation -Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems
Cloverleaf Mall Redevelopment Project
Energy Improvements at County Facilities
Energy Improvements at School Facilities
Certificates of Participation -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
Certificates of Participation -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems
Certificates of Participation -Building
Expansion/Renovation, Equipment
Acquisition
TOTAL APPROVED
AND EXECUTED
PENDING EXECUTION
Description
None
13,725,000
6,100,000
21,970,000
16,596,199
1,519,567
427,633
14,495,000
11,960,000
22,220,000
125.113.399
Outstanding
Date Balance
Ends 09/30/2010
11/19 $8,050,000
11/21 6,735,000
11/23 4,180,000
11/24 16,270,000
10/10 16,596,199
12/17 1,078,748
12/10 46,139
11/24 10,375,000
11/24 8,745,000
11/27 19,880,000
Approved
Amount
~c`~~`",+~,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
- AGENDA
~~.
Meeting Date: October 13, 2010 Item Number: 9.C.
Subject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparers Janice Blaklev
Attachments: ^ Yes
Title: Clerk to the Board
^ No #
Report of changes to the highway system of
County of Chesterfield County Report Period: 08/01/2010 through 08/31/2010
This document reports changes in the locality's VDOT maintained secondary system of state highways for the report
period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the
local ordinance.
Route Street Name RW Width Mileage Local Gov. VDOT Effective
(/t) Resolution Date
Proect: Queens Grant S
Type Change: Addition
5744 Riverdowns South Drive 50 0.06 6/23/2010 8/31/2010
Termini: From:.20 SW of Post Mill Dr., (Rt 5859) To: Royal Crest Dr., (Rt 7506)
7506 Royal Crest Drive 40 0.18 6/23/2010 8/31/2010
Termini: From: Riverdowns South Dr., (Rt 5744) To: Cul-de-sac
7506 Royal Crest Drive 40 0.35 6/23/2010 8/31/2010
Termini: From: Riverdowns South Dr., (Rt 5744) To: Cul-de-sac
Project: Stonev Glen. Section 7
Type Change: Addition
7105 Glenmorgan Drive 50 0.03 6/23/2010 8/26/2010
Termini: From: Tooley Dr., (Rt 5666) To: Temp EOM
7105 Glenmorgan Drive 50 0.08 6/23/2010 8/26/2010
Termini: From: Tooley Dr., (Rt 5666) To: Temp EOM
7293 Tooley Court 50 0.03 6/23/2010 8/26/2010
Termini: From: Tooly Dr., (Rt 5666) To: Cul-de-sac
5666 Tooley Drive 50 0.06 6/23/2010 8/26/2010
Termini: From: Glenmorgan Dr., (Rt 7105) To: Temp EOM
5666 Tooley Drive 50 0.08 6/23/2010 8/26/2010
Termini: From:.01 E of Dampier Dr., (Rt 5397) To: Tooley PI., (Rt 7292)
5666 Tooley Drive 50 0.18 6/23/2010 8/26/2010
Termini: From: Tooley PI., (Rt 7292) To: Tooley Ct., (Rt 7293)
Total Net Change in County's Mileage 1.72
For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974)
Page 3 of 102
Report of changes to the highway system of
County of Chesterfield County
Report Period: 08/01/2010 through 08/31/2010
This document reports changes in the locality's VDOT maintained secondary system of state highways for the report
period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the
local ordinance.
Route Street Name RW Width Mileage Local Gov. VDOT Effective
(ft) Resolution Date
Project: Stonev Glen. Section 7
Type Change: Addition
5666 Tooley Drive 50 0.07 6/23/2010 8/26/2010
Termini: From: Tooley Ct., (Rt 7293) To: Glenmorgan Dr., (Rt 7105)
7292 Tooley Place 50 0.10 6/23/2010 8/26/2010
Termini: From: Tooley Dr., (Rt 5666) To: Cul-de-sac
Project: Stonev Glen. Section 8
Type Change: Addition
7105 Glenmorgan Drive 50 0.15 6/23/2010 8/26/2010
Termini: From:.03m S of Tooley Dr., (Rt 5666) To: Cul-de-sac
5666 Tooley Drive 50 0.08 6/23/2010 8/26/2010
Termini: From:.06m E of Glenmorgan Dr., (Rt 7105) To: Tooley Tr., (Rt 7488)
5666 Tooley Drive 50 0.07 6/23/2010 8/26/2010
Termini: From: Tooley Tr., (Rt 7488) To: Cul-de-sac
7488 Tooley Terrace 50 0.04 6/23/2010 8/26/2010
Termini: From: Tooley Dr., (Rt 5666) To: Cul-de-sac
Project: Windsor Hills. Section 4
Type Change: Addition
1176 Harrow Drive 52 0.16 6/23/2010 8/26/2010
Termini: From:.33m W of Harrowgate Rd., (Rt 144) To:.49m W of Harrowgate Rd., (Rt 144)
Total Net Change in County's Mileage 1.72
For information regrading this report, contact VDOT's Residency Administrator or Central OJ~ce (Joseph Williams (804) 786-0974)
Page 4 of 102
October 13, 2010
Speaker's List
Afternoon Session
1. Ms. Nancv Frantel
2.
3.
4.
5.
CHESTERFIELD COUNTY
__ BOARD OF SUPERVISORS Page 1 of 1
1709 AGENDA
Meeting Date: October 13, 2010 Item Number: 11.
Subject:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as
amended, relating to the performance of a specific county employee; and 2)
pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating
to the appointment of a specific county employee.
Preparers Jeffrey L. Mincks
Attachments: ~ Yes
^ No
Title: County Attorney
0423:83989.1
~~~~ ~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 15.A.
Subject:
Resolution Recognizing Mr. Michael Dudley for His Heroic Efforts
County Administrator's Comments:
County Administrator:
Board Action Requested:
Ms. Jaeckle requests that the Board of Supervisors adopt the attached
resolution recognizing Mr. Michael Dudley, a recent graduate of Thomas Dale
High School.
Summary of Information:
On June 23, 2010, while a customer at a restaurant in Chester, Virginia, Mr.
Dudley witnessed a violent domestic dispute in which a man was assaulting his
wife. At great risk to his own safety, Mr. Dudley intervened. The assailant
shot and mortally wounded his wife, and then shot Mr. Dudley, who thankfully
recovered from his injuries. This resolution recognizes Mr. Dudley for his
extraordinary courage and compassion in assisting another person in need.
Preparers Don Kappel Title: Director, Public Affairs
Attachments: ^ Yes ~ No #~,~~,~ r"~-°~
RECOGNIZING MR. MICHAEL DUDLEY FOR HIS HEROIC EFFORTS
WHEREAS, Mr. Michael Dudley is a recent graduate of Thomas Dale High
School in Chester, Virginia; and
WHEREAS, while a student at Thomas Dale, Michael was a stand-out
athlete on the school's football team; and
WHEREAS, in June 2010, Michael was looking forward to joining his
teammates to participate in the upcoming annual summer Virginia High School
Coaches Association All-Star game that would draw high school graduates from
across Virginia; and
WHEREAS, while dining at a local Italian restaurant in Chester on June
23, 2010, Michael became aware of a domestic dispute occurring at the
restaurant; and
WHEREAS, when a man ran after his wife and threw her into the door of
the restaurant, breaking the glass, Michael confronted the man and grabbed
him, separating him from his wife; and
WHEREAS, the man then drew a handgun and shot his wife, mortally
wounding her; and
WHEREAS, the assailant then turned and fired the gun at Michael,
striking him in the stomach; and
WHEREAS, subsequently, the assailant was arrested and has been charged
with murder; and
WHEREAS, although Michael was unable to play, he attended the all-star
game on July 9, 2010, and is still in the process of recovering from the
injuries he sustained during the June 23rd incident; and
WHEREAS, Mr. Michael Dudley risked his life to help a stranger in need,
and exemplified the highest standards of bravery, chivalry and compassion;
and
WHEREAS, Chesterfield County is extremely proud and honored to have a
young man of such outstanding character and courage as a resident and as a
product of its public school system.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13th day of October 2010, publicly recognizes Mr. Michael
Dudley for his extraordinary and selfless courage at the risk of his own
life in his attempt to assist a woman who was the victim of a violent
domestic dispute.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Dudley and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: October 13, 2010 Item Number: 15.B.
Subject:
Resolution Recognizing the Late Mr. Robert Sheffield and His Widow, Mrs.
Betty Sheffield, for Years of Service and Commitment to the Chesterfield
County Fair
County Administrator's Comments:
County Administrator:
Mr. Warren requests that the Board of Supervisors adopt the attached
resolution recognizing the late Mr. Robert Sheffield and his widow, Mrs.
Betty Sheffield, for their outstanding service to the Chesterfield County
Fair.
Summary of Information:
The nominees have served the Chesterfield County Fair Association with
selfless enthusiasm. They have been instrumental in the operation and
management of the Chesterfield County Fair. The attached resolution details
their individual accomplishments.
Preparers Michael S. Golden Title: Director, Parks and Recreation
Attachments: ^ Yes ~ No ~,~~~ ~~
RECOGNIZING THE LATE MR. ROBERT SHEFFIELD AND MRS. BETTY SHEFFIELD FOR
EXCEPTIONAL SERVICE TO THE CHESTERFIELD COUNTY FAIR
WHEREAS, the Chesterfield County Fair has been an integral part of the
history and development of Chesterfield County since 1911; and
WHEREAS, Mr. and Mrs. .Robert Sheffield became members of the
Chesterfield County Fair Association in 1975; and
WHEREAS, the late Mr. Sheffield served on the County Fair Association
Board of Directors and in the capacity of president, vice president, and fair
manager; and
WHEREAS, Mr. Sheffield was appointed to serve on the Virginia
Association of Fairs in 2009; and
WHEREAS, Mr. Sheffield served as Fair Manager in 2008, 2009 and 2010,
until his death on March 21, 2010; and
WHEREAS, Mrs. Betty Sheffield has served on the Scholarship Fund
Committee for the County Fair Association; and
WHEREAS, Mrs. Sheffield has worked in the Fair Manager's office and
handled the rental of inside booth spaces; and
WHEREAS, the 2010 Chesterfield County Fair attracted over 40,000
attendees.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 13t'' day of October 2010, publicly recognizes the late Mr.
Robert Sheffield and his widow, Mrs. Betty Sheffield, on behalf of the
citizens of Chesterfield County, for their dedicated and unselfish commitment
to the Chesterfield County Fair Association.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors expresses
appreciation to Mrs. Sheffield for her support of her late husband's public
service and urges all Chesterfield county residents to keep Mr. Sheffield's
many contributions fondly in mind when they visit the Chesterfield County
Fair.
~~~~ ~~
October 13, 2010
Speaker's List
Evening Session #1
(Following Presentation of Resolutions)
1. Mr. Bob Olsen
2. Ms. Me~ean Foord
3.
4.
5.
Evening Session #2
(End of the Evening Agenda)
1.
2.
3.
4.
5.
~. CHESTERFIELD COUNTY
_'"' BOARD OF SUPERVISORS Page 1 of 1
~. 1 AGENDA
Meeting Date: October 13, 2010 Item Number: 17.A.
Subiect:
PUBLIC HEARING: To Consider the Abandonment of Cornerstone Boulevard, State
Route 2351
County Administrator's Comments:
County Administrator:
After a public hearing, the Board is requested to adopt the attached
resolution and order to abandon Cornerstone Boulevard, State Route 2351.
Summary of Information:
On August 25, 2010, the Board authorized the posting and publishing of
notices to abandon Cornerstone Boulevard, State Route 2351. This abandonment
was requested by Cornerstone Baptist Church for future expansion of its
parking lot. This request has been reviewed by county staff and the Virginia
Department of Transportation.
Approval is recommended.
District: Dale
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # t~~~~ ~. `~~.
VICINITY SKETCH
Public Hearing: To Consider the Abandonment
of Cornerstone Boulevard, State Route 2351
SAKI N
0
Q
x
W
2
-al
'~, I l ~~
m Cornerstone Boulevard, State Route 235.
To be Abandoned, 0.10 Miles _
N Chestertield Courrty Right of Way Office
w ~ .E August 17,2010
s
t hcl ~ Sf3.33 Re t
~~~~~~~~
Changes in Secondary System of State Highways
Cornerstone Boulevard, State Route 2351
Chestertield County, Virginia
SATINWOOD ROAD
SR 2898
D
~ ~ _~
Z ~ ~
~ ~ N
F-
ABANDON A x.10 MILES B
CORNERSTONE BOULEVARD CORNERSTONE BOULEVARD
STATE ROUTE 2351 SR 2359
A - B 0.10 MILES w
J
00
O
JESSUP RD
SR 643
N Chesterfield County Right of Way Office
w ~~ -e August17,2010
5 ~ Irol -363.33 Re t
CHESTERFIELD COUNTY: At a regular
meeting of the Board of Supervisors held in
the Public Meeting Room at the Chesterfield
Administration Building on October 13, 2010,
at 6:30 p.m.
Resolution and Order
WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield
County depicting Cornerstone Boulevard, State Route 2351, to be abandoned from the Secondary
System of State Highways; and
WHEREAS, pursuant to a resolution of this Board, dated August 25, 2010, the required
notices of the County's intention to abandon Cornerstone Boulevard, State Route 2351, from its
intersection with Turner Road, State Route 643, to its terminus 0.10 miles east of Turner Road,
State Route 643, identified as segment A-B on the attached sketch, have been given in that: on
August 26, 2010, a notice was posted in at least three places along Cornerstone Boulevard, State
Route 2351; and on September 29, 2010, and October 6, 2010, a notice was published in the
Chesterfield Observer having general circulation within the County announcing this Public
Hearing to receive comments concerning the proposed abandonment; and on August 30, 2010,
notice was sent to the Commonwealth Transportation Commissioner; and
WHEREAS, after considering all evidence available, this Board is satisfied that no public
necessity exists for the continuance of Cornerstone Boulevard, State Route 2351, segment A-B, a
distance of 0.10 miles, since it serves no public necessity and is no longer necessary as a part of
the Secondary System of State Highways.
NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of
Supervisors hereby abandons Cornerstone Boulevard, State Route 2351, and removes it from the
Secondary System of State Highways, pursuant to Section 33.1-151, Code of Virginia, 1950, as
amended.
AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded
to the Chesterfield Residency for the Virginia Department of Transportation.
AND, BE IT FURTHER RESOLVED, that the Board of Supervisors does hereby request
that the Commonwealth Transportation Commissioner certify, in writing, that Cornerstone
Boulevard, State Route 2351, segment A-B, hereby abandoned is no longer deemed necessary for
uses of the Secondary System of State Highways pursuant to Section 33.1-154 of the Code of
Virginia, 1950, as amended.
Certified By:
Janice Blakley, Clerk to the Board of
Supervisors
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County 1 /20P
Right of Way
LN:Comerstone Aband 9-29, $175.00
10-6
The Observer, Inc.
Publisher of
TAKE NOTICE
That on October 13, 2010, at 6:30 m. or as
Bonn thereafter as roay be heard, the Board
of Supervisors of Chesterfield County at
its regular meeting place in the Public
Meeting Room of Chesterfield County,
Virg~'nia, will consider a Resolution and
Order to abandon Cornerstone Boulevard,
State Route 2351, a distance of 0.10 miles.
Information regarding the proposed
abandonment is an file in the Right of Way
Office in Chesterfield County Virginia,
and may be examined by all interested
parties between the hours of 8:30 a.m. and
5:00 p m., Monday through Friday.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice B. Biakley, Clerk to the
Board, at 748-1200. Persons needing
interpreter services for the deaf must
notify the Clerk to the Board no later than
October 8, 2010.
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 9/29/2010 &] 0/6/2010
Sworn to and subscribed before me this " !7'~h day of
~r °~j~ , 2010.
~~~~~~~
Legal Affiant a es T, Grooms Jr., No Public
My commission expires: February 29, 2012
Commission I.D. 71.82093
(SEAL)
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RO. Rox 161h. Midlothian, Virginia 23113 • Phone: (8(1.11 ~4i.7>(xl • Fax: (804) 744-3269 • Email: new•t(~chesterfieldohservaccom • lntemct: www.chastcrficldob~ervccaim
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: 17.6.
Subiect:
Public Hearing to Consider Lease of Real Property at the Lowes Athletic
Complex for the Operation of Soccer Programs
County Administrator's Comments:
County Administrator:
Board Action Requested:
After a public hearing, the Board is requested to authorize the County
Administrator to execute a lease in a form approved by the County Attorney.
Summary of Information:
The Parks and Recreation Department has previously offered soccer facilities
and programs at this location. The soccer facilities at Lowes Athletic
Complex have in previous years been available from August to June for soccer
leagues and tournaments. Due to funding reductions for maintenance and
programming of adult sports, the Parks and Recreation staff and the Parks and
Recreation Advisory Commission recommend that a public hearing be held for a
lease of the soccer facilities at Lowes Athletic Complex. One cosponsored
youth sports organization has expressed an interest in leasing the facilities
and operating soccer programs for the citizens. Parks and Recreation staff
and the Purchasing Department prepared and advertised a Request for Proposals
to solicit a facility operator. A Committee comprised of two Parks and
Recreation staff and two Parks and Recreation Advisory Commission
representatives along with guidance from the Purchasing Department has
reviewed the proposal that was received.
Preparers Michael S. Golden Title: Director, Parks and Recreation
Attachments: ~ Yes ^ No #
t~~~~.°~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information (continued):
The Committee's evaluation criteria included among other things the offeror's
experience, their approach to providing services, their proposed soccer
programs and proposed facility maintenance operations. The recommendation of
the committee is to award the lease to the Chesterfield United Soccer Club.
The terms of the lease will include insurance, programs and maintenance
requirements. The length of the lease will be for two (2) years with an
additional one (1) year renewal option. The fee for the lease shall be $1
per year. It is estimated that the Parks and Recreation Department will save
approximately $25,000 in expenditures by leasing the facility.
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County 1/20P + .86 in.
Board of Supervisors
LN:Lowes-Athletic 10-6
The Observer, Inc.
Publisher of
Take notice that the Board of Supervisors
of Chesterfield County, Virginia, at an
adjourned meeting on October 13, 2010,
at 6:30 p.m. in the County Public Meeting
Room at the Chesterfield Administration
Building, Rt. 10 and Lori Road,
Chesterfield, Virginia will hold a public
hearing where persons may appear and
present their views concerning:
The lease of real property at the Lowe's
Athletic Complex for the operation of
soccer programs.
Information regarding the proposed
lease is on file in the Department of
Parks and Recreation, 6801 Mimms
Loop, Chesterfield, Virginia, for public
examination between the hours of 8:30
a.m. and 5:00 p.m. of each regulaz business
day.
The hearing is held at a public facility
designed to be accessible to persons with
disabilities. Any persons with questions
on the accessibility of the facility or need
for reasonable accommodations should
contact Janice Blakley, Clerk to the Board,
at 748-1200. Persons needing interpreter
services for the deaf must notify the Clerk
to the Boazd no later than Friday, October
8, 2010.
Grooms Jr.,
w.~ QOM ~l~'.
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CHESTERFIELD OBSERVER
$196.78
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 10/6/2010
Sworn to ands scribed before me this 6
O ~'~~ , 2010.
Legal Affiant
My commission expires: February 29, 2012
Commission I.D. 7182093
day of
Public
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) i45-7100 • Fax: (8(W) 744-3264 • F,mail: news@chcstcrtieldobserveccom • Internet: www.chesterficldobserver.com
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: October 13, 2010 Item Number: 17.C.
Subject:
Public Hearing to Consider (1) Transferring Property at 19300 Church Road to
Chesterfield Alternatives, Inc. and (2) Amending the Lease and Purchase
Agreement with Chesterfield Alternatives, Inc. for Property on Cogbill Road
Adjacent to Meadowbrook High School
County Administrator's Comments:
County Administrator:
Board Action Requested:
After a public hearing, the Board is requested to transfer property at 19300
Church Road to Chesterfield Alternatives, Inc. and amend the Lease and
Purchase Agreement with Chesterfield Alternatives, Inc. for property on
Cogbill Road adjacent to Meadowbrook High School, both relating to the Build-
A-House Project.
Summary of Information:
The Build-A-House Project is a cooperative project through which students at
the Chesterfield Technical Center construct homes on vacant County-owned land
with Chesterfield Alternatives, Inc. funding the construction expenses and
the homes ultimately being used by the Chesterfield Community Services Board
to provide services to its elderly or disabled consumers. The Build-A-House
project benefits the students with real work experience, the consumers who
are provided a beautiful new home and the Community Services Board which
receives long term leases for homes at below market rents.
Preparers Debbie Burcham
2723:84541.1
Attachments: ^ Yes
Title: Executive Director, Community Services Board
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
(1) Transfer Property at 19300 Church Road
Construction of the first Build-A-House home, at 19300 Church Road, has been
completed and the CSB has begun operating a group home on the property
serving four disabled consumers. The Board approved a Lease and Purchase
Agreement for the property on October 22, 2008 pursuant to which it gave
Chesterfield Alternatives a purchase option for the property contingent on
the completion of construction and documentation of at least $100,000 in
construction expenses. Capital Projects Management personnel have inspected
the property to verify the sufficiency of the construction expenses. In
addition, the assessor's office has determined that the land is currently
valued at $68,000 and the improvements at $215,200.
The deed transferring the property to Chesterfield Alternatives prevents
reconveyance of the property without the county's approval, requires that the
property continue to be used to provide services to consumers of the
Community Services Board, and reverts title to the county if Chesterfield
Alternatives is dissolved.
Chesterfield Alternatives is a nonprofit organization whose mission is to
support the work of the Chesterfield Community Services Board. For over
twenty years, Chesterfield Alternatives has bought or leased houses which the
Community Services Board operates as adult group homes.
(2) Amend the Lease-Purchase Agreement for Cogbill Road
Construction of the second Build-A-House home, on Cogbill Road adjacent to
Meadowbrook High School, is scheduled to begin soon. The Lease and Purchase
Agreement requires that a four bedroom, two and a half bath house of
approximately 2,300 square feet be constructed, but Chesterfield Alternatives
is willing to finance the construction of a larger, 2,755 square foot, home
with 5 bedrooms and 3 baths. The Chesterfield Community Services Board is
interested in the larger home for its use. Accordingly, approval is sought
of an Amendment to the Lease and Purchase Agreement to permit the
construction of the larger home.
~~~~~~
2723:84358.1
GIS CODE: SALE
PIN: 772 617 1515 00000
Easement No: 2010-0310
THIS DEED, dated OCTOBER 2010, by and between the COUNTY OF
CHESTERFIELD, VIRGINIA, a political subdivision of the Commonwealth of Virginia,
hereinafter referred to as ("GRANTOR"), and CHESTERFIELD ALTERNATIVES, INC., a
Virginia non-stock corporation, hereinafter referred to as ("GRANTEE").
WHEREAS: at a regular meeting of the Chesterfield County Board of Supervisors, held on
2010, the conveyance of the hereinafter described parcel of real estate to the
GRANTEE was authorized.
NOW, THEREFORE, for and in consideration of the sum of TEN DOLLARS ($10.00), and
other good and valuable consideration, the receipt of which is hereby acknowledged, the GRANTOR
does hereby grant, bargain, sell and convey with SPECIAL WARRANTY unto GRANTEE, the
following described real estate:
All that certain piece or parcel of land containing 3.140 acres, with improvements
thereon and appurtenances thereto, lying and being in MATOACA District,
Chesterfield County, Virginia, along the northern line of Church Road, Route
669, less and except a 30' wide strip adjacent to the northern right of way line of
Church Road hereby reserved as public road right of way, as shown on a plat by
TIMMONS GROUP, dated OCTOBER 6, 2008, a copy of which is attached.
Being the same land conveyed to GRANTOR by deed dated JUNE 13, 1989,
from County School Board of Chesterfield County, Virginia, recorded JUNE 15,
1989, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, in Deed
Book 2025, Page 356.
This conveyance is subject to the following conditions subsequent with automatic rights of
reversion: (i) GRANTEE cannot convey the real estate without prior written approval of
GRANTOR; (ii) GRANTEE cannot discontinue the use of the real estate to provide services to the
consumers of the Chesterfield Community Services Board; and (iii) in the event GRANTEE
dissolves or otherwise ceases to exist, the real estate shall automatically revert to GRANTOR.
~~~~'~
2723:84551.1 1
This conveyance is made subject to existing easements, restrictions and covenants of record
to the extent that they may lawfully apply to the real estate hereby conveyed.
IN WITNESS WHEREOF, the GRANTOR has caused this deed to be executed by the
Chairman of the Chesterfield County Board of Supervisors, and attested by the County
Administrator, pursuant to the authority set forth by resolution of the Board on
Witness the following signatures and seals:
EXEMPT FROM TAXATION
PER VA CODE SECTION
58.1-811 C(4)
COUNTY OF CHESTERFIELD,
VIRGINIA
BY:
DANIEL A. GECKER, CHAIRMAN
BOARD OF SUPERVISORS
APPROVED AS TO FORM:
ASSISTANT COUNTY ATTORNEY
Commonwealth of Virginia,
County of Chesterfield, to-wit:
ATTEST:
I, , a Notary Public in and for the City/County and State
aforesaid, do certify that this day personally appeared before me in my jurisdiction aforesaid
DANIEL A. GECKER, CHAIRMAN, BOARD OF SUPERVISORS and BY:
for COUNTY ADMINISTRATOR of the COUNTY OF
CHESTERFIELD, VIRGINIA, whose names are signed to the foregoing writing and acknowledged
the same before me.
Given under my hand
20
My commission expires:
Registration Number:
NOTARY PUBLIC
~~~~ ~~~~
2723:84551.1 2
Amendment to Lease and Purchase Agreement
This Amendment to Lease and Purchase Agreement, by and between the County
of Chesterfield, Virginia, a political subdivision of the Commonwealth of Virginia
(LESSOR) and Chesterfield Alternatives, Inc., a Virginia non-stock corporation
(LESSEE) is made as of this day of October, 2010.
WHEREAS, on December 14, 2009, LESSOR and LESSEE entered into a Lease
and Purchase Agreement for 1.241 acres of unimproved land located on Cogbill Road
adjacent to Meadowbrook High School (the "Lease") to further the Build-A-House
Project; and
WHEREAS, LESSOR and LESSEE mutually agree to amend the Lease to allow
the construction of a larger home on the property;
NOW THEREFORE, the parties mutually agree to delete the existing paragraph 3
and replace it with the following:
3. Improvements. All improvements constructed on the
Property shall be at LESSEE's sole cost and expense. LESSEE shall
construct a house that contains at least four bedrooms, two and a half baths
and 2,300 square feet and shall use substantially the same quality of
materials as used at the Build-A-House home constructed at 19300 Church
Road. LESSEE must obtain and maintain all certificates, permits, licenses
and other approvals required by any federal, state or local authority for
construction and use of the proposed Improvements and construct the
Improvements in accordance with all laws, regulations, ordinances or
codes of applicable federal, state and local authorities. All material
furnished by the LESSEE for the construction of the Improvements shall
become the property of the LESSOR.
Except as expressly amended herein, the provisions of the Agreement are hereby
ratified and reconfirmed and shall remain in full force and effect in all respects.
2723:84548.1
CHESTERFIELD COMMUNITY
SERVICES BOARD
By:
Deborah O. Burcham
Executive Director
Approved as to Form:
Assistant County Attorney
CHESTERFIELD ALTERNATIVES,
INC.
By:
(President/Vice President)
Q ~~,~
2723:84548.1 2
_.~
Il~m ~ ~ ~ 3
~` ' f ~ _ ~~I ~~ Your Community Newspaper Since 1995
P.O. Box 1616, Midlothian, Virginia 23l 13 • Phone: (804) j45-7500 • Fax: (804) 744-3269 • Email: news@chesterfietdobserveccom • Internet: www.chesterfieldobserver.com
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County 1/lOP - 1.7 in. LN: Build-A-House 10-6 $206.94
Board of Supervisors
The Observer, Inc.
- - Publisher of
Taiors noMo.~t i~ iia.el at . ~ CHESTERFIELD OBSERVER
~~~ c~e..whs ~~
~- ou cAc~ober 13, 2ot<o,
atastlpm.;IIa,e This is to certif that the attached le al notice was ublished b
Boopi at the ~C9K~AdminisF~dion- Y g p y
~ ' ~ io. aria t.or; Chesterfield Observer in the county of Chesterfield, state of Virginia, on
`+ti~inla wtlt_tidd a ~~
and the following date(s): 10/6/2010
ice, ~ >~ tl~tw-.~-ice / ~~
ProjecEa: ><) raansferrutg at 14300.
cb>u~t- x~a ~ ct«~~~, Sworn to d su cribed before me this day of
Inc.; arrd 2) g 'ttee 'tease and ~~~/`'
purchase agreess'~t . with (field
~` 2010.
Road '.~ ;Zr~ ,
Ssl>od tc ~oEs.
For further : ~fo~ation
~Bu a~m, Eaecn~e Dirtctor,
i~rk~st ~J~port Serrt~ aa~ 80'!-
~°~ _ Legal Affiant J T, Grooms Jr., Notary ublic
The ~ tseid at a pabBc tse
lws. aue ~
~'~ My commission expires: February 29, 2012
-~ Vii;
~~ ~+~ Commission LD. 7182093
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
-_ AGENDA
,~,
Meeting Date: October 13, 2010 Item Number: 19.
Subject:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
of the Board of
Motion of adjournment and notice of the Board of Supervisors meeting to be
held on October 27, 2010 at 3:00 p.m. in the Public Meeting Room.
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
^ No
# ~~~~~z3