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01-11-1995 MinutesBOARD OF SUPERVISORS Supervi~or~ i~ Attendance= ~r. J. L. Mc~ale, III, Chairman Mr. Arthur S. Warren! Vice Chrm. F~r. Edward B. Barber F~. Harry G. Daniel Dr. Freddie W. Nicholas, Sr. Mr, Lane B. Ramsey County Administrator Staff in Attendance: Ms. Barbara B~e~, Dir., Office on YeuTh Mr. Craig Bryant, Dir., Utilities Mr. N. E. Carmichael, Commissioner cf Revenue Ms. ~arilyn Cole, ~xec, Nr. Richard Curdle, Mrs. Doris R. DeHart, Asst. Co. Admin., Lagis. Svcs. ~and Intergovern. Affairs Jr., Fire Department F~r. Brad£or~ S. Hammer, Deputy Co. Admin., Management Services Mr. Run~ell ~arri~, County Ombudsman Mr. Thomas E. Uacebson, Dir., Planning Mr. H. ~ward James, Dir., Purchasinq Mr. John ~2 Lillard, Dir., Airport Dr. ~ux~ Luwe,] Dir., ~ental ~eelth/Retard. Mr. Kobert L. Masden, Deputy Co. Admin., Human Services Mr. Richard M. McBl~ish, Dir., =nv. Engineering Mr- Steven L. Micas, County Attorney Mr, ~enneth Perrott@, Dir., P~blie Affairs Mr, Franci~ ~. ~itaro, Dir.~ ~eneral Servlce~ Col. J. ~. Pittman, Jr., Police Department Ms. Theresa M. Pitts, Clerk to the Board Mr. ~ame$ U. L. stegmaier, Deputy Co. Admin.,' Community Development Dir., Libraries Er- Frederick Willie, Jr., Dir., Muman Resource ~. Mr, Ra~sey oalled the organizational meeting to order at 2:00 95-1 1111195 Mr~ Ramsey stated the first Order of business would be the election of chairman and Vide Chairman. Me noted nQminatione majority vote will be Chslrman fur 1995. %he Board of Supervisors for 1995 was as follows: Dr. Nicholas: Aye. Mr. Barber : ~[~. KcBale : Aye. ~. ~cHale expressed appreciation fur the honor bestowmd upom him and pledged to work wi~ ~uch ~curd me~ber during year. chairman for 1995. Nominations for election of vice Chairman of the Board Supervisors wera cloned. Dr. Nicholas: Aye- Mr. Daniel : Aye. Mr. ~cHale : Aye. Mr, Warren was elected vice Chai~an. Mr. Wa~en stated ~e ha~ enjoyed working in th8 capacity of Vioe Chai~an during th~ p~st year and expressed appreciation f~r the hono~ bestowed upon him ~o s~rv~ a~ain as V~a~ Chai~an. ADOPTION OF ~EETIEO PROCEDURE~ GOVERNING ~OA~D OF Governing the Board of Supervisors ~e~tinge ha~ioally re~ain the same with the exception of several change~ designed to ~ then r~vi~w~d the r~commemded changes and stated staff recommends adop%ion of ghe After brief disou$~io~, O~ motion of Mr. Warren, seccn~e~ by Dr. Nicholas, the Board adopted the Meeting ProCedur~ Board Of Supervisors is filed with the papers of this Board.) Mr. Ramsay reviewed tbs regular meeting dates for 1995 and state~ the schedule would remain the same. He noted the months in w~ie~ t~ere i~ only one meeting -- J~l~, August, and December -- the meetings would begin at 2:00 p.m. instead of 3:00 p.m. a~d the second ~eeti~g i~ Bare.bur would be h=ld two days before Thanksgiving mather than the eve of Thanksgiving. He then reviewed special meeting date~ for 1~5. After brief discussion, an motion of Mr. Daniel, ~econded by Mr. Warren, the Hoard adopted the recommended regular and special meeting date schedule for 1995, as follows: ~eg~.lar Meeting Dates for 1995 Ja~a~ 11, 1995 at i:OO p.m. January 25, 1995 at 3:00 p.m. February ~, 199~ at 3:00 p.m. February 22, 1995 at 3:00 p.m. March ~ 1995 at 3:00 p.m. May 10, 199~ st 3:05 p.m. August Z$, 2995 a% ~:00 p,m. September 13, 1995 at 9:00 ~udget Public Hearing -- March 29, 199~ at 7:00 Lloyd C. Bird High School Bermuda District School Beard Candidate Public Haarin~ -- ~areh t, 199~ at 7:00 p.m. Thomas Dale ~igh $choel Public Meeting 95-3 1/11/95 Mr. Ramsay reviewed consideration sf committee ap~olntmcnt$ with set terms requiring Board action; c~itte~ appointments with no set terms requiring Board actlon if changes are made; and committee appointments made by Chairman that need to be reaffirmed or revised. Mr, McHale stated due to numerous commitments of Mr. Barber, Dr. Nicholas will serve the re~aining t~rm on the Capital Area Training Consortium. Mr. McHale then nominated Dr. Freddie W. Nicholas, Sr. to ~crve on the Capital ~-rea Training Consortium. Mr. ~s~ale stated due ts his duties of Chairman, he is nominating Mr. Gary Thompson to serve the r~aining term on the Appomattox Basin Industrial Develepm~nt Corporation (A~IDCO) a= the County's business representative. O~ motioD of Mr- Daniel, ~cond~d by Dr. Nicholas, thc suspended its rules at this time tu allow simultaneous nomination/appolnt~¢nt of member~ to ~erv~ on the Appomatto~ Basin Industrial Development Corporation (ABIDCO) and the Capital Area Training Consortium. Vote: Unanimous on motion of sr- Oaniel~ ~cond~d by Dr. Nicholas, the Board 9imultaneously nominated/appointed Mr. Gary Thompsnm~ as the County's business representative, to serve on the Appomattox Basin I~d~$trial Development Corporation~. whose term is effective immediately and will expire September ~0, And, further~ the Board simultaneously nominated/appointed Dr. Freddie W. Nicholas, Sr., =epresenting the County at- large, to serve on the Capital Area Trainin~ Ccn~ortium, whose term ~s effective immediately am~ will be at the pleasure of the Board. Vote: Unanimo~n On motion of Y_r. Daniel, seconded by Dr. Nicholas, the Board confirmed the following committee appointments: Regional Economic Development Mr. Daniel (Term eEpires %p~omattox Basin Industrial Development CorDoretlon Dr. Nicholas (Board representative - ter~ ok"pir~m Camital Re~ion Airport commission ~r. Warren, Mr. Barber, and Mr. Daniel (Terms expire 12/31/95) Carpenter Center Board of Directors ~r- Ko, ale, e~-offi~o capacity M~. ~ale~ Mr. Warren, and Dr. Nicholas (Terms expire Mavmont Poundatlon Dr. ~ich01as (Term expire~ 12/31/95) Metropolitan Richmond Convention & visitors Bureau Mr. McHale (Term expirea 12/31/95) R~gional Crim~ Commission Mr. Warren and Mr. Barber (Unspecified ter~) Richmond Area Metromeliten TranaDortation Plenninc oT~anization ~MPO~ Mr. Warren, Mr. Barber, and Mr. Daniel (Term~ Richmcnd Recional Plennina District Commission rRRPDC~ ~r. Mc~ale, Nr. Warren, ~r~ Barber, and ~r- Daniel (Terms expire 12/31/95) Social Services Board ~Ir. McMale (Term expires Tri-¢itiee Area Me~roDolitan Plannino Organization (CRA~ER Dr. Nicholas (Term expires 12/31/95) ~-nd, further, the Board reaffirmed the fullowin~ committee appoint~ent~: Budget and Audit Co~mittee Mr. HeHale &n~ ~r. Daniel (unspecified term) couch,.Employee Benefit~ Mr. Barber and Dr. Nicholas (Unspecified term) C~unt¥ Offic~ ~pa~ Need~ Mr. Barber and Dr. Nicholas (Unspeeifie~ te~m) Court,s,,S~ac,e.aUd ~mity Courts Commit%es Mr. McMale and Mr. Barber (UnspeciSied term) school ~eard ~iaisen Committee Mr. McMale and Mr- Warren (Unspecified term) Dr. Nicholas (Term ex~ires 12/31/95) Mr. Barber dlsclcsed to the Board hi~ employment as a for the Chesterfield County School System and stated a large portion of every County budget is devoted to educe=ion. He further seated because of his many years of experience as an educator in this system and ether systems, he feels ~e is uniquely able to assist the Board in a~dressing matters that affect our School ~y~tem. ~e stated publia dialogue involving th~ School System is particularly important this year because the County, for the first time in its hi,tory, wilt elect a school So~xd. He further stated the virginia Conflict of Interest Ach provid~m, in Section 2.1-639.14, that he is legally permitted to participate an~ vote on issues which affect school employees much as himself and, by ~hla atatemant, he ia publicly diacloaing him ~mployment ~s a teacher and that he is able to parti=ipate fairly, objectively, and in the public interest On school-related natrons that will come bolero tho Board thi~ yoar. Be stated he feels it is important for any public offisial to participate vigorously whenever possible on issues of such importance a~ public edu~atlon and, aoccrdln~ly~ it i~ hi~ intention to continue to perti¢ipat~ £~irly sn~ objeotiv~iy i~ ~chonl natter~ a~ a ~e~ber of thi~ Board of (It is noted a copy of the statement is filed with the of this soard.) Mr. Micas disclosed to the Board that his wife i~ e~ptSyed the Arts Council cf Richmond as ~irectcr of the "Partners in Arts" Program and stated the ~rogram is funded by federal grant oontributiens from localitiss on behalf of their school systems as well as contributions from individuals, foundations, and aorporations. Hs further stated the Com~onwealth'~ Attorney has determined that his emplo!rment does not create a conflict cf interest for him udder th~ ~irqinia Conflict of Interest Act so long as his wlfs'~ employment is publicly disclosed and he doss not participate in drafting service agr~msnts. Mr. ~icas then reviewed the history of the cash proffer system including that fha system is basically one in which developers can volunteer cash payments to defer a fraction of capital cost necessitated by t~eir development; t~at the maximum cash proffer steep=ed by the county is $5,0S3; and that since the cash proffer ordinance wac adopted, the County has apprsved 2,2~0 lots with cash proffers and of those, 900 (~1 percent) offered less than the m~imum amount. Be stated the Doard ha~ nut denied a rezoning request based solely on th~ developerls refusal to offer the maximum cash proffer; that regardless of whether the developer makes a oa~h proffsr, the ~oard is requirsd to consider health, safety, and wslfare issues when svaluatlng a razuning request; and reviewed the recent Powhatan County lawsuit regarding proffers. He further stated the General Asssmbly crsetad a cash ~ro££er "~b~set~ Committee last year to develop a~sndnents or chanqes ts the cash proffsr ordinance; that Delegat~ ~iohard Cranwell impaneled a group of local government peo~le and hemebuilde~s ts d~aft language to clarify the volunteer intent of ths ordinance; that the language would not eliminate the cash proffer ~ys~m; that in absence cf impact fsss, the cash proffer system would remain in place; and that the language would not require elimination cf t~e County's e~i~ting methodology, however, would require a closer and mots prscise analysis by staff for individual cas~s. When asksd, he stated under the nsw language, a more precls~ analysis might show that the true co~t ~f particular development is much higher than avsrage which ~ean~ the Board ha~ the lsgal ability to accept a proffer to that amount and can aoespt anything le~s than that amount Mr. Daniel inquired as to whether the B~rd ham th~ l~gal ability to dsny a case, under health~ ~afsty~ and welfare reasons if all needs were not met. Mr. Micas stated the traditional types of analysis such as health, safety, and There was brief discussion relative tc the methodology for deciding individual zoning requests. When asked, Mr. Micas stated the Board needs to provide ~taff with general direction on this issue. Mr. ~cHale stated he is comfortable with the Beard's current Mr. Daniel stated ha would like staff to articulate to the legislative committee studying proffers that t~ere are many possibilitles for health, safety, and welfare concerns and if applie~ correctly, the pFoffer Rae~age could reach large 9s-6 I I When asked, Mr. Micas indicated a bill would ba introduced to initiate this change. Mr. Warren inquired ~ to whether this language would be agreed to a cash proffer amount. Mr. Micas stated it would not be retroac=ive~ however~ the Homebuilders are requesting ~o continue a study co=mission ~o discuss impact fees in future years t0 replace the cash proffer system. ~. Warren re,vatted staff to ~ubmit an update to the Board on ~/~e number c~ lots currently zoned whi=h have not been built on in which the County has a guaranteed cash proffer and the amount of money to be received. 4. COUNTY ~MINISTRATOR'~ COMMENTS ~s. Shirley ~udmon, I9~4 Christmas ~other, expressed ap~reclaticn to the ~oar~ for their mupport of the Christma~ Mother Program and for approving use of e new facility for the Program. She then recognized members of the Christmas =remendous effort= in thi~ Program ~nd ~he ~ignificant gift reussssd to the Administration Building, Room ~02, for a work Improvement Program. 2. WORK SESSIONS o TO DISCUSS THE 0APITAL IMPROVEMENT PROORAM WITH THE SCHOOL Mr. McHale welocmed everyone to the meeting. Nr. Stegmaier presented a brief overview on the impact uf thc Governor*s budget amendments on the County including reductions for Compensation Board i~em~; adjustment in alcoholi~ and beverage control taxes; elimination of certain mental health ~ervlces ~or juveniles; elimination ef non- emergency general relief in the area of social services; reduction of ~unds for criminal justice services; elimination of youth services grant; and reduction in Virginia State Library ~ran~ a~ount. DiscUssion, sommsnts, an~ questions ensue~ relative to the propo~d budget reduction~ and its impact on County services. ~r. Stegmai~r then reviewed potmntial comt mh~ft~ for houming and community development and the Health Department and other impacts including r~instating the fringe benefit reimbursement a~d the ~et i~p&ct o~ elimination of the Business, Professional, and Occupational License (BPOL) tax. Mr. Larry Johns, Assistant Superintendent for Finance for the ~ol System, r~viewed the impact of Governor Allen~ propomed budget on the School budget.and stated the impact is a reduction cf approximately $600,000 tc the operating budget amd $400,000 to the Grants Budget for a total of apDroximately $1 million. Me further stated the reduction to the operating budget was offset by the update in sales projections, therefore, there will be very little net change to the Operatinq Fund, but there will be a $400,000 cut the Grants Fund. There was brief dlseuaaion relative to the net increase from the F¥95 to the FYS6 budget and there not being a connection proposal. ~r- Marr~n ~tated Senator Stephen ~artin has indicated to him that the County will receive approximately $2 million in additional State dollars in FYg~ than received in FY95. ~r. Johns stated the County was receiving more fund~ of an increase in the number of student~, but he would clarify with Senator Martin or the Department of Education to verify that was the only increame- Mr. stegmaier reviewed the impa~t of Governer Allen's proposed budget on de~t capacity for Capital Improvement Program planninq years 1996-2000. Mr. Daniel inquired as to w~et~er anything ham come out of th~ General Assembly as to how ~he funding would addressed. Mr. Stegmaier stated during the first year, Governor'm budget has $~0 million which is enoug~ to cover I0 percent of what was collected statewide from Business, prof6~ional, and O~cuDat~enal License (BPOL} tax revenue in 1993. ~r. St~gmai~r continued to revlew the impact of Governor Allen's proposed budget on the County's tote1 debt capacity for Capital Improvement ~rogra~ planning years 199~-~900 and noted the County would lose aDpro~imately $28 million in capacity over the five year period, ~e then reviewed debt capacity and reserves for planning yea~s ~996-2000 for tke $chsol Fund and no,ed the Schools ~ould less $18.6 million in d~bt capacity, assuming adoption of the Governor's budget. Discussion, eommenn~, and questions ensued relative to the impact on the County's debt capacity if the Co~ty did not Projects; whether thc County will retire enough debt in 1999 not ~o De in violation of t~e County's 10 pereen~ goal; and funds replacing the BPOL tax revenue. Dr. Carl Chafin, Assistant Superintendent for Institutional Services for the School System, reviewed capital i~provemente results of feasibility studies completed by examining the possibility of renovations/additions at four secondary schools -- Lloyd C. Bird and Thomas Date High schools and Carver and chester Middle schools -- and at five ~lementa~y schools -- Beulah, Hopkins, Rea~, Robieu~, and Mr. McHale stated Senator Martin has arrived at the meeting to address the Board regarding the resolution relating to the Business, Professional, and Occupational License (BPOL) tax and the Bo~rd of Supervisors, at this time, would address REQUEST FOR COUNTY'S POSITION ON BUSINESSt ~ROFESSXONAL~i~/~D OCCUPaTIONaL'LICENSE ¢~POL) TAX Senator Martin ~tated the Business, Professional, and Occuputionul Licuns= (BPOL} tax is al~o known as the gross r~¢eip=s tax; that this tax, in his opinion, is a tax on job creation and eoonomi~ growth; that ~ovsrnor Allen has ~roposed to phase out BPOL in fi~e years; ae~ t~hst the joint rapubllcan caucus took the position that in support of holding 'localities haT,less long-term, they would advance that position in this session, as well as in future sessions. He fuT-~her stated he feels the BPOL tax is unfair and requested th~ Board to adopt a resolution eliminatiag the Mr. Warren expressed appreciation ts Senato~ ~artin for communicating his support and clarified the Chesterfield Business Council has endorsed the concept of elimination of th= ~OL tax. of th~ BPOL tax =s h~ fe~l~ it is an unfair tax. B~0L revenue mhould be ba~ed in future years on what the ~. Warren made a motion for the Board to adopt a resoSutlon relatin~ to ~l~m~na%ion of the Business, Professional, and Occupational License (B~OL) tax. support. He further stated the resolution was r~vis~d ~u stimulate continuous economic gro~h and he feel~ adoption of th~ resolution is a st~p in the right direction. ~. sarb~r =larified that by adopting the resolution, ~he Board is not Supporting any ~eduction of revenue from the ~chool fundinq which equate~ to 70 portent of the BPOL tax resolution if it includes the caveats that the State will replace =he fundin~ beyond the five years and provide mume latitude for ~owth. Dr. Nicholas stated he concurs with the comments expressed by Mr. Barber. Senator Martin stated although he cannot speak on behalf of and the proposed resolution ha~ the qualification~ within it which states the Bcard'would not suDport funding reductions. There was brief ~iscussion relative to holding localities harmless and Henries County approving the resolution with the ~r. Daniel directed staff to u=nd a cagy of ~h= re~olut~on to the Virginia A~ooiation of Countie~ (VACo) to make ~em aware OS the County's position on this i~sue. Mr. Mc~Hle called for the vote on th~ motion m~de by ~. followin~ ~esolution: 95-9 N~P~kS, tSe elimination of the Business, ProfessionaL, and Occupntional License (BPOL) tax ~ill p~emete economic growt~ and entrepreneur~hi~, especially among new, small, an~ ~tr~gling bu~inesses~ because the tax ie applied to q~oss receipts even if the business is unprofitable; and WHERF~A$~ th~ BPOL ~ax produces in Chesterfield County ov~r $13,000,000 annually and is expected to grow to $19~000~000 annually over the ne~t five years; an~ proposed to phase out the B~O~ tax ov~r a five year period; ~EREAS, the Governor has proposed distributing State funds to lecal qsvexnments equaling the amo~mt of r~venue lost by a lecality due to reducing the BPGL rate~ for each of the next five year~; and WHEREAS, ~he Governor has pledged to work with adjust te the future after ~he ~ross receipts tax phaseout; and ~EREA$, the Governor has proposed tax reduotion~ as competitiveness ~nd make Stabe government more efficient; a~d with superior quality services and a highly productive imple~entatioa, in State ~evernment, of many of the innovative policies =urre~tly ~ed i~ Chesterfield. by an amount equaling the anticipated State appropriation to offse~ this loss. for loca!itie~ ~uND, D~ IT ?%rRTS=R RE$0LV~O~ that th~ County supports altar the five year phaseout period and will work w~th th. ~_ND, ~t ~T FURTHER R~SOLV~D, that the County encourages flexibility in u~ing Stats funds to promote efficiencies and reduce or eliminate unfunded mandates. &mprove government productivity and erhhence the walue and Vote; Unanimous I~ROVEM~NT PROGRAM (continued] ~r, Trammel reviewed the School capital Improvement Program and ota~ad after revie~ihg all plans, the Scheo'l Board's objective is to assist in relieving overorowding in all schools as well as the n~d for cufeterius and gynnasiumm at the elementary schools. He stated after hearing ~ublic concerns, the School Board requested the Superintendent to come back to the ~ohool Board at their meeting on January 24, 1995 ~ith e plan and' its co~t. ~e further stated the School Bear4 feels they can accomplish ~he~r goal th~nugh a combination of going through Virginia Public School Authority (VPSA} and ~o hold a bond referendum in Norther, 1996. ·tated ~SA would b~ divided into three pha~ -- Phase I., ad~essing problems at the five elementary schools and securing options on land for a middle and high school site; Phase II., buying t~e lend for the middl~ school ~it~ and constructing the middle schuot and buying the land for h~h ~chool ~ite; and Pha~e III., the Noue~ber, 1996 bond referendum which would b~ use~ to construct a new high school b~i~gi~g L. C. Bi~d e~d T~o~as Dale High Schools up to 2,800 renovation of L.C. Bird and Thomas Bale High ~chools and all projects being during the year ~000; and holdlnq a million bond ref~r~nduml r~f~r~ndum fur $4~ million, Dr. Nicholas stated he feels the ~oard has the to provide quality education and ~e delay of sc~ool upgrades will b~ harder to ~4re~s in the f~%ure. He further stated he feels if a decision is made to provide quality education, it needs to be made at this time and the Board needs tu judicious in the t~as of decisions it makes thi~ year and Dr. Nicholas. He further stated he feels citizens cannot pay ~ig~er taxes and ~e cannot endorse major expenditures without some form of public ,input, particularly, on th~ County ~orrowing funds. Co~ittee and they conducted surveis on how people would feel percent of th~ p%ople ~urveyed supported an increase in he feels it is very important to maintain a strong educational system in the cowry to continue to attract Discussion, co, ants, mad questions ensued relative to accountability and assuran=e fac=ors; the i~pact of school improvements being delayed; bo~d referendums and meals con~itions at ~a~oaca aigh school, specifically, as relates to the Library having fund~ to purchase only major newspapers. ~r. ~arber indicated'he support~ what has b~n presented by ~ School Board because ~cho~l construction needs are critioal and =he county should move the CIP as quickly and ~cHale indicated there is a let of uncertainty at this regarding the impact of Stat~ cut~ however, he feel~ i~ of the essence in addressing ~chnnl needs. He stated allow. Ther~ was brief discussion r~lutiv~ to the t~o Beards informing their constituents on the seriousness of ~¢hool need~ throughout the County. ~llen asked, Mr. Ramsey stst~d the Board needs to s~pr~?e a reselution a~thorising application to the VPSA by its February 8, 199~ meeting in order to be considered for inclusien in the VP~A spring, 199S "pooled sale" financing. Mr. ~aniel inquired as ~o enos the Board approves the applisa=ion for inclusion in the pooled Eale, is it assured that it will be approved by the State and is the~e a limit on the amount of loans that VPSA will grant to a locality. Mr. Ramsey stated it is not a certainty that Chesterfield would be cD,roved ~or inclusion in the pooled sale, but would mo~t likely be approved. It was generally ag~%ad to ran%ss to the Public Me~tin~ Room to continue the regularly scheduled meeting. Reconvening: On me,ion of Mr. Warren, seconded by ~4r. Barber, the Bcar~ approved the minutes of December ~4, 1994, es submitted. vote: Unanimous ~. COUNTY ~DMINIST~TOR~S ~0KMENTS Th~r~ w~r~ no County Administrator's Comments at this time. Dr. Nicholas submitteo into the record a listing of the meetings he ha~ recently attended. on motion of the Board, the following resolution was adopted: W~EREAR, ~r. R. ~. '~ac" Spencer retire~ from the Chesterfield County Eealth Department on December 31, 1994; end WHEREAS~ Mr. Spencer has. provided over 38 years of quality service to the citizens 'cf Chesterfield Ceu~ty~ and W~EREAS, Mr, Spencer kaz faithfully served tke County in the' capacity of Ssnitarian, protecting and promoting the health of the community £or ~2 years; and WHEREAS, Mr. Spencer has been Administrator for 2S years with tJut Chesterfield Health District, providing leadership to' its staff; and WHEREAS~ Er. Spencer fosters excellent relati0~ships with~ District jurisdictions to ~enefit the Health Department ~ueto~ers; and W~EREA$, Mr. Spencer wa~ highly respected by hi~ peers and staff for his loyalty and d~votlon to th~ citizens o~ County; and WHEREAS~ Mr, Spencer wa~ recognized Dy the 1991 State Health Commissioner's Award for his critical involvement in bringing eight public health facility projects into bmin~; and wHeReAS, Fir. Spenc~r'~ role in thmse Dubi~ h~alth facilities as advocate, planner, and overseer' of construction required co~itment and dedication for efficient and attractive environments for ~taff ~nd custom~rs; and WHEREAS, each of the public health ~acilities resulted in increased s~rviaes and improved access~ and NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisor~ hereby recognizes Mr. R. M. '~Mac" Spencer and e~tends ~elr appreciation for hlg many y~arg dedicated servic~ to the citizens of Chesterfield County, their congratulatioDs upon his retirement, and their ~is~es for a long and ~appy AND, BE IT F~THER RESOLVED, that a copy cf this resolution be presented to ~. Spencer and that this remolution be permanently recorded among the papers of Board u~ ~upervimurm uf ch~mterfield Cuunty,,Virginiu. vote: Unanimous Mr. McHal~ presented the executed resolution to Mr. Spencer, expressed appreciation for his dedicated ~ervice to the county, a~d wished him well in his retir=ment. DEFERRED ZTBMS nomination/appointment of a member to serve on the community Sereices Beard, representing. Matoaoa District. On motion of Dr. Nicholas, accented by Mr. Barber, the ~oard aimultan~ously nominated/appointed N~. Eunice Griff~n, rep~esentin~ Matoaca District, to serve On the C0~u~ity Vote: Unanimous On motion of Mr. ~cHale, seconded by Mr. D~rber, the Board deferred consideration of members to serve on the solid Waatm A~visory Commlt~ea, re,recanting Bermuda and ~i~lothian District~, until February 8, 1995. ~ote: Unanimou~ ~u~pendo~ its rules at thi~ time to allow ~imul~an~ous nomination/appointment of m~mbers to ~erve on the Chesterfield River Fronts 91arming Comnittee. Vote: Unanimous On me,ion of Mr. McHale, seconded by ~z- ~arber,'the Board simultaneously nominated/appointe~ Mr. Clam Carlisle and ~r. Frank Puhala, representing the County at-l~rge, to ~rv~ on th= Chesterfield River Fronts Planning Co~itte~ whore tsrma are effective immediately and' will be at the pleasure of th~ Bourd. Vote: Unanimou~ D.C. ST~BBTLI~HT INSTALLATION COST A?~ROV~LS ~r. stith clarified that =he reque~ for a light at th~ intersection of Rivers Bend Boulevard and Ws~t Kundred Road was a typographical error in which the ~eard should disregard. On notion of Dr. Nicholas', seconded by Mr- Warren, the Board approved thc following streetlight in~ta!latiun cost approvals: 99-14 Clover Hill Dimt~ich * vicinity of 12%5 No~th CottonWood Road, on the existing polo NO COSt to install light Matoaca District * UDgradlng existing streotlights =c County ~tandard of 8000 lumens, enclosed style: Gandy Avenue, light #TMSS Loyal Avenue, light 9TN28 Both lights are currently 3300 lumens, open fixtures Single cost' to ~pgr~de both lights: $348.08 Vote: Unanimous ~4~. Micah di~oloned to the Board that one of his children attends Saint Michoel's Episcopal School, declared a conflict o£ interest un4~r th~ ~ir~inia confllc~ o~ Interest Act, and a~Dreved a raffle pe~mi~ for Saint ~ichael's Episcopal school Vote: Unanimous 9.D.1.- ADOPTION OF ~ESOLUTION REOUESTIN~ LI~NS~PAH O~ ADDITIONAL BEDS AT YOUTH GROUP HOME, REIMbURSeMENT adopted ~ha £ullowln~ resolution: WR=R~S, ~h~ uti!ira=ion Of t~a Ches=erfield county Yooth Group ~ome has steadily increased since it opened in WHEREAS, the ~oard of Supervisors of Chesterfield County Henric0 County eno the Cit~ of Colonial 5¢ightu; and WHEREAS, the Chesterfield Y~uth G~oup Home ~aa available WHEREAS~ the per diem provided by the State ~ust ~ of operation; and WHEREAS, the Coda u~ ~irginia provides tha~ ~he State ~roup homs~; and County for their full mhaYe of construction cost. 95-15 1/11/95 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors requ~t~ th~ State Board of Youth and Family Services to expand the llcen~ed capacity of the Chesterfield Y~uth Group ~ume from twelve to fourteen beds. AND, BE IT FURTMER RESOLVED, that the per diem rate for the Chesterfield Youth Group Home be increased from'$56.Q1 bo $Si.~D. AND, B~ IT FURTHER RESOLVED, tho= =~e Board of Youth and Family Services request~ th~ ~eneral Assembly to reimburse Chesterfield County it~ proportionate s~are of the construction cost for the newly licensed beds. Vote: Unanimous (It is noted %hose r~qu~st~ ~111 not require additional County funds.) '9.D.2, AUTHO~IZATIO~ FOR 00URT¥ ADMINI~Ti~ATOR TO F~%KR &P~L~TION FOR VIRGINIA EN~IRONMRNT~ ENDOWMENT ~RA~T AED APPROPRIATION OF FUZeeS IF AWARDED On motion of Mr. Barber, seconded by Dr. Wioholas, the Eu~rd authorized the County Administrator to hake application for a virginia Environmental Endowment Grant and, if received, appropriated the funds to be expended for consultant servio~ nmsdsd for the Riverfron= Plan for the James and Appo~attox Vote: Unanimou~ 9.D.$, ~OR$IDERATION FOR POLIOE DEP~RTMENT TO ~ZAKE ~LZC~TION FOR ~ FEDERAL I'OOP~ ~EAB" G~,. On motion of Mr. sarber, seconded by Dr. Nicholas, the Board approved a ~e~ue~t For t~e Police Department to nors application for a three year Federal COPS A~AD Grant which would provide funding for c~eation of n~ne new ~a~rDi office~ position~ for deDlo~ent in co~uni~ policing. (It i~ noted the FY95 budget is not affected by thi~ g~ant application. FYD6 will ~a the first y~ar. cf the ~ree year grant.). Vo~e: Unanimous 9.D.4. ~RO~RI~TION OF FUND8 9.D.4.&. ~OR ~CONO~IC DEVELOPMENT INDUCEMENTS On ~otion of Mr. Barber, ~econded by Dr. Nicholas, the Board appropriated $25,QQQ ~o~ the Industrial Par~ Improvement Fund to be used for economic development inducemantg. Vote: Unanimous ~,D.4.~. COMpLETION OF RIVER RIDGE# SECTION C On morion of Mr. Earber~ seoonded by Dr. Nicholas, t~e Board appropriated $~5,734 from a d~v~loper's bonds for the completion of R~vsr Ridge, Section C, ~or Stat~ acceptance. Vote: Unanimous ELEMeNTARY.SCHOOL On mo~ion o~ Hr. ~arb~r, ~on~ by Dr. ~%~hola~, ~ Road ~nd for.reimbur~ent of 91ayground ~i~ment a= ~enlng Vote: Unanimous 9.D.4.d. PIIRCEA~E OF TICKETB ~OR 1995 HISTORICALLY on motion of ~r. Barber, seconded by Dr. Nicholas, the Soard approved the usa of $27s from each of the five Magisterial Districts TD~ee Cent Road Funds lot the purchase of 120 tickets (used by Chesterfield County students) for the !995 Historically Black Colleges and Universities Basketball 9.D.5.' SBT DATE FOR PUBLIC HEARING TO CONSIDER ~Zl ORBII~ANCB HiRE On motion of ~r. BarberI seconded by Dr. Nicholas~ %he ~oard set the data of February 8, t995 at 7100 p.m. for a public hearing to ~on~id~r an ordinan~ to amend th~ Co~e ef th~ County of Chesterfield, 1978, as amended, by amending end reenacting Section 19;1-~ relating to taxicabs and other vehicles for hire. Vote: Unanimcu~ 9.D.6. ANE~M~NT TO MINUTR~ On mo~ion e~ ~r- Barber, ~eeonded by Dr- ~ichola~, thc ~o~rd a~ended the nfnutem of October 26, 1994 a~ fellows: ~ROK= "This day the County En¥ironmentul Engineer, in accordance with directions from thio Board, made report in w~iting upon his examination of the re=ds in Antler Ridge, Section 7, ~atuaua ~istrict, and Whsrs~s, ~he Resident Engineer for th~ Virginia Department cf Transportation has advised the Director of Environmental En~inesrlng, the streets in Antler Ridge, Section 7, ~atoaca District, m~t~ th~ r~quirem~nt~ e~tabli~h~d by the Subdivision Street Reuuirements of the Virginia Department of Transportation, and Whar~as, the County and ~he Virginia Department of Transportation have entered into an a~-reement, recorded in ~tormwater detention/retention facilities in the County. Therefore, ~pon consideration whereof, and on notion of Mr. ~arber, seconded by Dr. ~isholas, it is resolved ~hat the roads in Antler Ridge, Section 7~ Matoaca District, be and they hereby ars established as public roads. And be ih furthsr resolved, that th~ Virginia Department of Transpmrtation, be end is hereby requestsd to take into the secondary Symtem, pursuant to Section 33.1-229, Cod~ of Virginia, and the Department~ subdivision Street Requirements, the fei'lowing: Ne~e of Street: Kentucky Derby Drive Length: 0.lO mile Fram: existing Kentucky Derby Drive TO: the cul-de-sac Guaranteed ~ight-of-Way Width: ~0' feet. Nam~ of Street: Nashua Place Length:' 0.06 mile From: the int~rsuetio~ of Nashua Pla~e To: the cul-de-sac Guaranteed Right-of-Way width: 40~ feet. Name of Street: Nashua Drive Length: 0.08 From: existing Nashua Drive To: the future N~shua Drive Guaranteed Right-of-Way width: 5U~ This re.est is inelusi%s of the mdjacent slope, sight distance, clear zone and designated Virginia Department of Transportation drainage easements indicated on the development plat. These roads ser~e 27 lots- This section of Antler Ridge is recorded as follows: Section 7, Plat ~oek al, ~age 30, June 23, 1993. "This day =he County Environmental Engineer, in accordance with directions from this Board, made report in writing upon his examination of the =cads in Antler Ridge, section 7, Matoaca District, and whereas, the Resident Engineer for the virginia Department of Transportation has advised the Director of Envirommental ~ngineering, ~he stremtm in Antler Ridge, Section 7, Ma~oaca Di~trict~ meets the requirements established by the Subdivision Street Requirem~nS.s. of the Virginia Department of Transportation, and Whereas, the County and the Virginia D~part~ent of Deed Book 2453, Page 405, January ~1, 1994, for all stor~water detention/retention facilities in the County. Therefore, upon consideration whereof, amd on motion of Mr. ~arber, seoonde~ by Dr- Nicholam, it im remolv~d that the roads in Antler Ridge~ Section 7~ Mato~oa District, be and they hereby are established as public roads. And be it further resolve~, that thc virginia Department cf Transportation, be and is hereby requested t~ take into the Secondary System, pursuant to Section ~3.1-229, Code of Virginia, and th~ Department's Subdivision Street Requirements, the following: Name of Street: Kentucky Derby Drive Length: · From: existing Kentucky Dsrby Drive To: the cul-de-sac Guaranteed Right-of-way Width: 5~' feet. Name'of Street: Nashue Place Length: 0.OS mile From: the intersection of Nashua Drive To: the cul-de-sac Guaranteed Right-of-Way Width: 40' feet. Name of Street: Nashua Drive Length: 0.0B mile Pram: existing Nashua Drive To: the future Nashua Drive Guaranteed Right-of-Way Width: 50' feet. This request i~ ±nclu~iv~ of the adjacent slope, siqht Transportation drainage easements ihdieated on ~he development plat. These reads serve ~7 lots. This section of Antle~ Ridge is recorded as follows: Seotien 7, Plat Book Sl, Page 30,. June 23, 1993. Vote: Unanimeua" This day %,he County Environmental =ngincer, in accordance with. directions from this Board, madm rmport in writing upon his exanlnatlon of the roads in Iron~ats, Section 5, and a Transportation h~s advised the Director of Environmental portion of Irongate, section 1, Dale District, meets the reqUirements establi~he~ by ~he Subdiv%sio~ Street Transportation have entered into an agreement, recorded in etsrmwater detention/retention facilities in the County. Bar,er, seconded by Dr. Nicholas, it is resolved =hat the Section 1, Dale District, be and they hereby are established Virginia! and the Department's Subdivision Str~st ~qUir~mcnt~, the following: ~ame of Street; Cabin Mill Road Length; 0.t~ mile To: the intersection with DryanbeiI Drive Guaranteed Right-of-Way Width: 50' feet. 95-19 1t11/99 Na~e of street: Bryanbell Terrace Length: 0.12 mile From: the intersection with Bryanbell Drive To: th~ cul-de-sac Guaranteed Right-of-Way width: 50' feet. Name of Street: Again, Bryan~ell Terrace Length: 0.O7 mile From: the intersection with ~ryanbsll Drive TO: the end cf the road Guaranteed Right-of-Way Width: 50' £set- Name of ~treet: Iron Ore Way Length: 0.04 mile Prom: the intersection with B~yanbell Terrace To: the cul-de-sac Guaranteed Right-of-Way width: 50' feet. This request is inclusive of the adjacent slope, sight distance, clear zone and designated virginia Department of Transportation drainage ~asemcnt~ indicated on the development plat. The~e eectiene of Irengate are recorded as follows: Section 5. Plat Book 78, Page 77, July 17, 1~S2. Section 1. Plat Book 36, Pages 38, 39 & 40, July 19, 19SQ. This day the County ~nvironmental ~ngineer, in ~ccordance with directions from this Board,' made report in writin9 upcn his examination of the roads in ~ayfair Estates, Section G, a portion of Mayfair Estates, Section C, and a portion of ~ay£air ~tate~, $~c~icn ~, Dale District, and Whereas, the Resident ~ngineer fur the Virginia Department of T~anSpOPtation has advised the Director of Environmental Engineering, the s~ree~s in ~ayfair Estates, Section G, a portion of Mayfair Estates, Settled C~ and a portion of ~ay£air ~s~ates, section P, Dale District, meets the Re=u~rements of the Vir§inia Department of T:ansportatien, Transportation ha~e entered into an agreement, recorded in ~tormwater detention/retention facilities in the County. Therefore~ upon oans~deratlon whereof, and cn motion of Mr. Darber, seconded by Dr- ~ichelas, it is resolved that the public roads. And be it further re~olved, that th~ Virginia Department of Transportation~ be and is hereby requested te take into the virginia~ and the Department'~ Subdivision Street Name of Street: Lumlay Road Length: 0.17 mile To: the intersection of Route ~081 95-20 Name of Street: Sharonridge Drive Length: 0.17 nile From; the inter~eetion of Lumlay Drive To: the ~ul-de-sac ~uaranteed Right-of-Way Width: 50' feet. Name of Street: Marylou Lane Length: 0.09 mile From: the intermeotion of Route ~oso To: the int~r~ection of ~haronridge Drive Guaranteed Right-of-Way width: 50' feet. Thic request is inclusive of the adjacent slope, sight distance, clear zone and designated Virginia Department cf Transportation drainage easements indicated on the development plat. Thesm roads serve 24 lots. These sections of Mayfair Estates are recorded as ~ollowe: Section G. Plat Book 7~, Page ?2, July 1~, 1~2. Section F. Plat Book 68, Pag~ 22, September 28, 1~89. This day the County Environmental Engineer, in accordance with directions fEo~ this Board, ~ad= report in writing upon his examination of the reade in Reedy Mill, Section Matoaca District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental Engineering, the street~ in Reedy Mill, Seotio~ B, Matoa¢~ District, meets the requirements es%abllshed by the Subdivision Street _~.~irementu of the Virginia Depurtnent of Transportation, and Whereas, the county an~ the Virginia Department of Tranmportation have entered into an agreement, recorded in Dee~ ~ook 2453, ~age 405, January 21, 1994, for all stormwater d~tention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Barber, seoonde~ by Dr. Nicholas, it ie resolved that the roads in Reedy Mill, Section B, Matoaca District, be and they hereby are established as public reade. And be it further ~eectved, t~at the Vi~gi~ie Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code of Virginia, and the Department's Subdivision Street Reqnir~nts~ tbs following: Name of Street: Springhouse Drive Length: 0.25 mile FrOR: t~e intereeotio~ wit~ State Route 1250, Millhouse Drive To: the temporary eel-de-sac Gu~antee~ Right-of-Way Width; ~0' fee%. K~ of Street: Springhouse Way L~ngth: 0.07 Fro~: the intersection with Springhouse Drive To: the limits of Reedy Mill, SeQtion ~ Guaranteed Right-of-way Width: 50' feet. 95~21 1/11t~$ T~is request i~ inclusiv~ of the adjacent slaps, sight .distance, clear zone and designated Virginia Department of Transportatien draina~ ~a~ement~ indicated on the development plat. These roads serve 20 lots. This ~ctimn of Reedy Kill is recorded as follows: Section B, Plat Book 73~ Pages 48 & 49, Nov~bsr 5, 1990. Vote: Unanimous ~.p+a. STATE RO~D Ad~B~T~d¢CE FOR ADDITIONS On motion ef Mr. Barber, seconded by Dr. Nicholas, the Board adopted th~ following re~olutien: WHeReAS, the Virginia Department of Tranmportat~en has provided this Board with e sketch dated January 4, 1995, depicting the addition and discontinuanc=~ required in the ~ecendary mymt~m of state highways as a result of the Roblous Road Relocation Project, which ~k~tch is hereby incorporated here~n by reference; and WKEREAS, ~he portions cf old read identified to be discontinued are deemed to no longer serve public convenience warranting maintenance at public expense; and W~EREAS, the new road serves the sams citizens as those newly cul-de-sac'ed portion~ of old rca~ identified to be NOW, THEREFORE BE IT RESOLVED, t~is Board requests the Virginia Department of ?ran~portat~on to add to the secondary ~ystem of state highway~ those portions of road identified Dy highways, those portions of road identified by the gk~tch to bm discontinued, pursuance to ~33.1 1~0, Cede of Virginia. AND, BE IT F~THER RESOLVED, that m o~rtlfi=d copy of this resolution be forwarded to the R~id~nt Enqinaer for ~e Virginia Department of Transportation. Vo~e: Unanimous 9,D.10. REQUESTS FOR BINGO/R~FFLE PERKIT~ On ~o~ion of Mr. Barberl seconded by Dr. Nicholas, the Board a~roved the following bingo/ra~le ~ermits ~or calendar year 199~: Beach Community Srange ~959 Disabled American Veterans A1 Bartraw, Jr., Chapter 50 Midlothian Rotary Club, InoorDorated $cu~h Richmond Rotary Club Ve~e: Unanimous 95-22 Bingo Bingo Raffle Raffle )_=D.~. ADOFTION OF HESoLuTIoN TO AHANDON ~ PORTION OF On motion of Kr. Barber, seconded by Dr. Nicholas, the Board adopted the following resolution: WHE~EAS~ the virginia DeDartment of Transportation has nade changes in the secondary system of state highways in conjunction with Project 028S-020-103,C501, and, as e result, Now, TKEP~EFOP~ BE IT P~ESOLVED, that th~ Board of sup~rvisors does hereby aba~do~ as a part of tbs secondary sy~t~ of ntate hi~hway~ a portion of Courthou~ Road 604) as shown on a sketch by the virginia Department of Transportation, which sketch is incorporated herein by reference! pursuant to Section 33.1-155, code of virginia, as anendad, this resolution be fo~-warded to the Resident Engineer for the Virginia Department o£ Transportation. ~upervisors does hereby request that the Commonwealth T~an~Dortation commiDsioner certiS¥, in w~iting, that ~h~ pettish of Courthouse Road (Route ~O4) hereby abandoned is of state highways pursnant to Section 33.1~1~a of the Vlrolnla. 9.D.1~. A~ROVAL OF CONTRACT FOR PURCHASE LAND AND ASSOCIATED EASEMENT~ ALONG WOOD8 EDgE RO~/~ FROM SWART~OR~ 00LL~ On motion of ~r. Barber, ~econded by Dr. Nicholas', the Foar~ approved ~e purchase of a parcel of land and associated ~a~am~nts along Wood~ ~dg~ ~oad from ~warthmor~ Colleg~ for $3~47 in conjunction with the Enon-Harrowqate Elementary ~¢hoo1 ~roj~t and a~thori~ed th~ County A~i~i~%rat0r to ~ign the contract and necessary dead. (It is noted fund~ ar~ Vote: Unanimous REOQBST ~0 AID ATACK PROPBRTIE~o INC. IN THE GE~LD B. ~D M~. ~ H. D~IEL On ~OtiO~ of ~. Barber, ~econded by Dr. Nicholas, the Board authorized Right of Way staff to aid Atack Properties, In~orporate~, in ~ ~cqui~ition of ~ sewer eaaement add temporary construction easement across ~he property Gerald B. and Ms. Carla ~. Daniel, subje=t to the execution of a contract by Ata~k Properties, Incorporated aqreeing to pay ~or all co~t$~ (It is no,ed a copy of the plat i~ filed with th~ paper~ of thi~ Board.) Vote: Unanimous 9.D.14. REOUE~TS TO OUITOLAIM authorized the Chairman u~ ~he Boar~ and the county Administrator to execute, a quitclaim deed to Yacat= portions of an existing Storm Water Management/~ost Management Prudential Health Tare Plan, Incorporated. (It is nut~d a copy cf the vicinity sketch is filed with the paper~ of this authorized tha Chsirman of the Board and the County (Tt is noted a copy of the vicinity skatch is filed with the papers of this Board,) Vote: Unanimous 9.D.14.c. A TEN FOOT W~TERSINE B~SEMENT ~CROSS 'PROPERTY OWNED BY SOF~4ERVILLE CORPORATION On motion of Mr. Barber~ seconded by Or. Nicholas, the Board authorized the chairman of th~ Board and the County Administ~ato~ to execute a ~uitolaim deed to vacate a 10 fem= water line easement across property o~n~d by ~o~merville Corporation. (It is noted a copy of t~e vicinity sketch is £ilad with the papers of this Board.) Vote: Una.imous · -D.15. REOEEET FOR PERMISSION FROM FINER HOMES# IN~.~OR ~ D~CK TO ENCROACH WITHIN AN EXISTIng_ T~E FOOT On motion of ~r. Barber, ~econded by Dr. Nichol&~, t~e Board approved a r~quo~t ~rom Finer Eomes, Incorporated for a deck to ~ncronch within an e×i~ting ~0 foot eusumont, s~hjeot to the vicinity sketch is filed with th~ papers of this Board.) Vote: Unanimous 9.D.16. CONVEYAN~ OP ~N EASEMENT TO VIRGINIA ELECTRIC ~ 9OWER COMPANY On motion of ~r. Barber, =econded by Dr. Nicholas, the Board authorized the Chairman of th~ Board and the County Administrator to e~cute an ~ae~m~nt agreement with Virginia Electric and Power Company to install underground Dower to the traD~fer station add to provid~ lighting for the ~oftball field at Warbro Road Athletic Complex. (It is noted a copy of the plat i~ filed with the paper~ of thi~ Board-) Vo~: Unanimous $.D.17, AOOE~I~CE OF P~OELS OF LAND On motion of Mr. Barber, seconded by Dr. Nicholas, the Beard accepted, on behalf of the County, th~ conveyance of two ~aroel~ of land oon~ainls~ Q.25S acres of land alsn~ Ruff~n Mill Road (State Route 746) f~om ~itl Phoenix, Incorporated and authorized the County Administrator to execute the n~o~$ary dsed. (It is noted a copy cf the pl~t is filed with the papers sf this Board.) . ~.D.l~,b~. ALONG ~RO~OSED WEST NOGER C~ER BOULEVARD PROM LOWE'S HOKB CENTERS. INC. O~ ~OtiO~ Of Mr. Barber, seconded by Dr. Nicholas, the Board aoeeD=ed, on behalf of t~e County, t~e ~snveyanea o£ a 9aroel of land containing 0..091 acres of land adjacent to the north right of way line of Proposed Wes% ~ogor Canter ~oulevard County Administrator to execute the necessary deed. (It is noted a copy of the plat is filed with the papers of this Board.) Ye%e: Unanimous ~.D.1S. ~UTHORIZ~TION TO E~BR~T~B ~MINBN~ DOMAIN ~CR058 PROPERTY OF MS. PEGGY H, RILL FOR AOQUI~ITION OPA TEN FOOT WIDB W~TER E~E~BNT FOR ~$.;O~R~E ROAD TRANB~IBBION MAIN PROJECT On motio~ of ~i~. Ba~her~ seconded.by Dr. Nichola~ the Board authorized the County Attorney. to proceed with eminent domain on an emergency basis and exercise immediate right of entry pursuant =o section 15.1-23s.1 of the Code of Virqinia for acquisition of a 10 foot wide water easement for the Juhnke Road Transmission Main Project and authorized the County Ad~ibist~ato~ to ~otif~ the ~ner by certified mail on January 1=, 1~95 of the Coun=y*s intention to ~ake Dossessisn of the right of way. (It is noted a copy of the vicinity sketch ia filed with =he Dapera of this Board.] Vote: Unanimous Mr. ~icaa returned ~u =he meeting. 10. HE~RINGS OF CITI~ENE ON UNSCHEDULED ]~TT~R~ OR ¢/~I~$ There were nc Hearings of Citizens on Unscheduled Matters or Claims scheduled at this tine. 11. REPORTS On motion of ~r. ~oHale, ae=onded by Mr. Barber, the Board accepted t~e folle~i~ repo~tu: Mr. Ramsay presented the Board with a report on the developer water ~nd s~wer contracts sx~cuted by the County Administrator. Hr. Ramsay presented the Board with a status report on the General Fund salanoe; Reserve for Future capital Projects; District Road and Street Light ~unda; Lease Purchases; and School Board Age,da. Mr. Ramsay shared ~he virginia DeDartment of Transportation has formally notified the County of the acceptance of the following roads into the state secondary system; Effeotiv~ 1~-6-94 Route 2470 <Littlecreek Lane) - Seqment two Of new 0.06 Mi location Route 2470; Project~ Q~$?-0~8-~?, ABANCON~E~T Rou:e 2470 (Littleeree~ Lane) - Ssgmen~ o~e of old location Rout~ 2~?0; project: 0637--020--237, C901 0.06 Mi SMO~ETREE..SOI3~J~., ~E~TION F Rout~ 3~78 (~orter= Mill Lane) - From 0.12 South Route 3377 to 0.33 ~ile South Route 3377 Route 3388 (Porterm Mill Place) - From Route 337~ to 0.05 mile Southwest Route $~78 0.05 Mi Route 3389 (Porters Mill Turn) - From Route 3378 to 0.04 mike West Route 3378 0.~4 Mi Vote: Unanimous OF ~ POLICE OFFICER 1950, AS AMBN~EC, RELATING TO THE PE~FOR/~ANCE. Q~__~ On motion of Mr- Barbmr, ~cond~d by Dr. Nicholas, the ~ent in~o E~eoutive Session .pursuant to Sestion 2.1-344A.7., Code of ~ir~Xnia~ 19~0, am am~nd~d~ for consultation with legal counsel relating to pr~bable litigation involving ~ction~ of a police off.im~r and purmuant to SeCtion 344A.1., Cod~ of Virginia, 1950,. as amanded, relating ~o the Vote: Unanlmoum ~eoonvening: On motion ef Mr. Warre~, mecoDded by N~v. Barber, the Board adnDted the followinq resolution: ~7~EREAS, the Board of Supnrvimorm has this day adjourned into Executive Session in accordance with a formal vote of the Board and in accordance with the provi~ion~ of the Virginia ~ree~0m of Information Act; and W~K~AM, the VirgiRia Frsedem o~ znform&tio~ Act effective J~l~ 1, 1989 p~ovide~ for o~rtification that such NOW, THEREFORE BE IT RESOLVED, the Board of Supsrvlcers ~eas hereby certify that to the best of each memberSs knowledge, i) only p~blic' business matters lawfully exempted from open meeting requirements under the Freedom of I~£o~matien Act were discussed in the Executive Session to which this certification applies, and ii) only such public business matters as were identified ih the Motion by which the Executive Session was convened were heard, discussed, or considered by the Board. No member di~se~t~ from this certification. The Hoard being polled~ the vote was a~ foliow~: Dr. Nicholas: Aye. Mr. Daniel: Aye. Mr. Barber: Aye. M~. Warren: Aye. ~r. Mc~ale: Aye. on motio~ of Mr. ~cHal~ ~ecended by ~[~, Warre~ the Board recessed to ~h~ Administration ~uilding, Room 50~, for dinner. Vote: Unanimous Reconvening: · 4. INVOCATION F~, ~c~{al~ introduced Mr.. Russell Harris who gave the invocation. 1~. PS~D~ OF ALL~T~N~E TO ?~E FL~ OF T~E U/~ITBD STATB~ OF AMERICA ~L~. Michael E. Genovese and ~. Thomas J. Sobieski, both of · reop $94, led the Pledge of Allegiance to the ~!ag of the United States of America. 1~, RZS0LUTIONS ~b ~PE~I~L ~B~O~NITION~ ~OUT~ 1~.~o MR. MIC~-%EL E. GENOVESE~ TBOOP 894 On motion Of the Board, the following recolution wa~ adopted: WHEREAS, the Boy Stouts of America was incorporated by ~r. William D. Beyce on February 8, 1910~ and W~EREAS, th~ Boy Scoutc of America Was founded to fitne~ of i~divid~alc~ a~d WHEREAS, after earning at least twenty-one m~rit bmdgem in a wade variety of fields, serving in a leadership position in a troop, c~rrying out a service projest beneficial to him community, bein~ active in the troop, demonstrating Soou~ ~pirit, and living up to the Scout Oath and Law; and 1/11795 W~EREA$, Mr. Miohael ~. Genovese, Yroop ~94s sponsored by Saint David's' Episcopal Church, baa accomplished those high standards of commitment and has reached %h~ long-s0ught goal of Eagl~ Scout which is received by less than two percent of those individuals entering tbs scou~ing movement; W~EREAS, growing through his experiences- in Scouting, l~arning thc lessons of r~poneible citizenship! and priding himself On th~ gr~at accompli~hmenbs of his County, Michael £~ fndeed a me~3~er of a new generation of prepared ~oung citizens of who~ we can all bo very NOW, TH=R=FORE BE IT RESOLVED, ~hat County Board of Supervisors hereby extsnd~ its congratulations =o Mr. Michael Z..Genovese and a~knowledges the good fortune of the ~ounty to have such an o~tstanding young man a~ one of its ¢itiz~n~. Mr. Barhe~ and Mr. Hammer presented the executed r~solu~ion to Mr. C~nov~e, accompanied by members of his family, congratulated him on his outsLanding achievements, and wished him well in hi~ future i~,B, ~R. THO~AB J. SOBIESKI, TROOP On motion of the Board, the following resolution was adopted: W~ERP~AS, the Boy Scout~ of A~erica was incorporated by Fir. william D. ~oyce on February $, 1910; add promote citizenship training, . personal development, amd fitness of individuals; and W~EREAS, after earning at leas~ twenty-one merit badges in a wide variety of fields, serving in a l~ader~hip in a troop, carrying out a service p~oject beneficial =~ his oo~u~ity, being aetiv~ in ~ troop, d~onmtrating ScoUt ~piri~, and living up to the Scout Oath 5nd Law; and ~E~S~ Nr. Thomas J. sobieski, Troop 8S4, sponsored by of Eagle Scout w~ich ia r~ceived by l~ss than two percent ~E~AS, growing :hrough him experiencem in Scou~ing, learning the lesscnm of rssponsible citizenship, and priding indeed a membur of a new qeneratlon of prepared young oitizens of whom we can all be very proud. NOW, T~EFO~ BE IT RESOLVED, ~a= the Chesterfield the good fort~e of the County to hav~ such an ~. Ba~be~ a~d ~r. Hammer presented t~e executed ~esolution to Mr. SobieSki, accompanied ~y members of hi~ family, congratulated him on his outstanding achiuvements, and wished F~r. Hammer stated this date and time has been advertised for a public hearing ~0 oon~i~er approval of the Airport Master Plan, He then presented a brief overview of the Plan and Airport issues including completion of Instrument Landing System improvements, commercial uses at the Airport growing, an~ airpor~ improvements, se then introduoe~ ~r. Charle~ f~rther review the Plan. There was brief discussion relative to the meaning of 6.5 Db Mr. Lamb reviewed the Airport Master Plan including all projects coming befo~ the Board for final approval and potential funding sources of the projects. When asked, he ~tated the three air carrier eirports that hays more based ~ey have found a ~ignificant correlation between increased be obtained by cons~ruc=ing a cromswind runway an~ the local mevenue match for ~e ~0 yea~ i~9rovem~nt plan is million; private funds for hungers and other revenu~ 9reducing item~ i~ $4.~ milIion ur u~roxima%ely 16 be provided by the g~ from nvia=ion fuel tanks and airline ticket ta~ dotlar~ and approximately $~.~ ~illion from th~ MS. Arlene Brandt stated she resides on'cogbill Read and ~ey have been involve~ wit~ the Air~ort in =hi~ proce~ the ~enclng and ~he d~ecratlon of =he property; that they any ~ype of a~sth~tlc improvements in that area; and ~ey are concerned about the increase in noise level that would be generated from the expansion. She further stated they are opposed to any future ~xpansion of the Airport; that t~ey do not feel a o~o~swind runway i~ necessa~y; t~at t~ey do no= ~eel =he figures ~iven for take offs and landings are justified; that they want %o know who will he using the Instrument Landing System; and that they feel the Board needs t6 consider the impact the Plan will have on area citizens. che~%er~iel~ Indus%rial Airpark %hue bor~er %he Air9ort; a report from ~he Civil Air Patrol (CAP) stating ~here approximately 33,000 take offs and landings a y~ar at the ~000 hours of operation; that he ~oss not feel a ~unway is necessary; ~at ~e ~as never ha~ a problem orosswinds at the Airport; that he is concerned about the no~e impac~ from the expansion; and tha~ the ~lide slope that the glide ~lope ~ill bring in many training aircraft. originatin~ from removal of the trees. Ms. Amy Lauck stated the Airport runway is near her ~ackyurd and ~h~ feels the noise ag the Air,crt is much greater than ss ~tated. Mr. Melvin shallot stated he io speaking un behalf of ~Lr. sill Chandler, Chairman of the ~irport Advisory Board, as he was unable to attend the meeting. Me further stated the Airport Advisory Board fQ~ln the Plan will carry Chesterfield county well into the year 2000; that t~e Plan has received approval from the FAA ~nd VDA as well as the Airport Advisory Board; that .f~tu~e funding from the State amd federal guvernment are unavailable without the ~Ian; that with the increased corporate traffic that will come from implementation of the ~lan Chesterfield should re~iv~ greater reven~e fre~ ts×em and fuel flow sales; and that the county must continue te improve the Airport in the future to develop a safe, well-managed facility capable of attracting more industrial development to the Cou'nty. Mr. Cliff Burnette, senior Airport Planner for the virginia Department of Aviation, ~tated the Plan i~ the mo~t single important endeavor an airport sponsor can undertake to protect the future of th~ Airport; that the goal of the Plan is to provide guidelines for future Ai~pert development in a financially feasible manner; %hat if the County doe~ not have a master plan~ the FAA and state will be unable to plan its funding on a $~ate-wid~ basis and identify airport need~; that the F~-~ p~t staff through a rigorous revio~ of the Plan to ensume the crosswind r~nway wa~ justified; that the Airport has proper noise ba~ier~ and sel~;e~ as ~ qeneratcr for economic activity; that the County's Airport is important to the State System of Airports as it a~i~to in satisfying the general aviation demands in the metropolitan area; and that the Virginia Department of Aviation io prepared to continue tn support the Airport financially based on the ~ix Year 91an and the Master Plan process. Mr. Jay Louden stated he owns an aircraft at the Chesterfield Airport; that nany improvements h~ve taken place at the Airport over the past years; that he has observed a more professional atmosphere at the Airport; that security has been improved; that th~ improvQment~ have enhanced his use of the facility and the safety of his investment; and t/~at any growing organics%ion must d~v~lop polio.ism, operating ~tandardo~ end o plan for its future development. He further stated he does not feel the expendXture of f~d~, at this ti~e, i~ appropriate or .mhould be in~t~atm~ un~il such time am improvement~ outlined in th~ Plan h~ve b~com~ a r~ality; plan for the Airport; and that he supports adoption of the Plan. Mr. Tom F~rri~ s~t~ he raside~ at th~ nor~ en~ of =he Airport and e~rengud concern~ about noise at the Airport; the fi~re~ given for take offs and landings at the Airport being incorrect; removal of the trees oD Route 10; lighting at the Airport a~ it impa~t~ h~ home; and A~rport activity in ~eneral. ~. Mike Michael, President of Dominion Aviation Services, stated continued fundin~ is needed to incrmas~ and inprove the Airport; th=t corporate development brings economic development to the County; that it is important for the Plan ~o be approved; and that the Plan is only a Plan and does not guarantee cro~swind ~nways, but only makes the Airport eligible to ree~ive the neoessary funding. He further stated hi~ firm participated in a survey in which 120 take o~ and five ~ecorded by residents who live on ~e no~hside of the runway; tha~ ~hs survey referenced by ~. Kavanaugh is raw I I pumped 120,000 addi~ienal gallons of £uel than the County did during their last yea~ of operating the Airport; and that the AirporP is improving its operations and will continue to ~xpahd. Mr. Matt Ferric stated he is a resident cf Belmont Road and pro~essicnal engineer and sxpresae~ concerns relative expansion of the Airport, specifically, as it relate~ construction of the eromswind runway and the impa~t on the There being no one el~e to address this issue, the. public bearing was Closed. Mr. Hammer statsd the County has an outstanding ~eneral aviation airport and staff will continue to address concerns e~pressed by citizens. He fmrther stated ~tsff will be i~ue~. He st&tad land,cape be~m~ will not mitigate ~ound at t~c Airpor~ to any degree and s:aff will ensure having There wms brief discussion relative to the number of offs an~ lan~inps at ~he Airport. W~en asked, M~. Lamb stated the definition of an "operation" is either a ~ake off or a landing. There was brief dlso~ssion relative to whether the scop~ will turn the airport facility into a tr~inin~ faoili~y, and if so, it n~b doubling th~ impair of noi~ and the increase in the noise level due to the installation of ~. Daniel s~ated ~here are a lot of issue~ that have been addressed relating to the Plan and the Albert is an integral part 0f the County. He further stated He feels the c~unty built in clos~ proximity to the Airport. 5e then in,ired as to whet~e'~ expansion of ~hm Airport will be include~ in the Central Area Land Use Plan., Mr. Hammer stated onc~ the Board adopts th~ Plan, it will be oonsidere~ a~ part of :he C~n~ral ~ea Land U~e Plan. by area resident~ and to include those concerns in County's oapital planning. He ~tatad an Airport Master Plan for their input and stated he feels some type of traffic control mechanizm need~ to be constructed at the Airport in the near ~. Daniel then made a motion for the Board %o approve the Airport Master Plan and to instruct staff to address those issues voicsd by citizens'which ~nclude drainage and landscaping issues, aircraft noise, lighting concerns, and Airport ~as%er Plan is approved nv%flay district standards for development i~ Close p~oximity to the Airport wo~ld be a good planning mechanism to b~ addressed by th~ co~ission in the future. Mr. Daniel stated overlay district standards have already b~n d~veloped on Route 10 and'the Central Arcs La~d Usa Plan should address those standards of development. Hr. MeH&io called for the vote on the motion made Dy Mr. Daniel, seconded by Mr. Warren, for th~ Board to Airport Master Plan and to in~truot s~aff to address those issues voiced by ci~izen~ which include drainage and landscaping issues~ aircraft ncis~ lighting concerns, and tracking of concerns and complaints by area residents. Vote: Unanimous (It ia noted a ce~y of tho Airport ~ast~r ~lan i~ filed with the pap~r~ of this Board.) On motion of Hr. MsHale, seconded by Hr. ~arb~r, tbs Board Vote: Unanimou~ County Administ~at~