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03-22-1995 Minutes
Supervisors in Attendance: Mr. J. L. ~cHale, III~ Chairman Mr. Edward B. ~arber Mr. Harry G. Daniel Dr. Freddie W. ~ichola~, ~r. Mr. Lane B. Ramsey County Administrator Staff in Attendance: ~. Barbara E~nnett, Dir., o£~ice on Youth Mm. ~illy ~. Bland, Registrar ~r. Craig Bryant~ Dir., utilities M~. Jane Cart~r~ Dir.~ Housing Ms. Marilyn Cole, Exec. Fir. William Davenport, Mrs. Doris R. DeHart, A~t. Co. Admin., Intsrgovern. Affairs Building Official Chief ~ob~rt L. ~an~g, Fire Department Mr~ Michael $. ~old~n, D~puty Co. Admin., ~anagemen~ Servi=es ~. Thomas E. 3acobson, Dir., Plann~nq ~. H. Edward Jame~ Dir., Purchasin~ ~. Lou Lassiter, Dir., Internal Audit Mr~ John R, Lill~rd, Dir., Airport Dr. Dart Lows, Dir., M~ntal Health/Retard. Oil., Accounting Mr. Rober~ L. Mas~n, Deputy Co. Admin.~ Nr. Richard M. NcElfish, cir., ~nv. ~ngin~aring Nr. Gar~ R. McLar~n~ Dir., Coun=y Attorney Dr. William Nelson, Dir., Health ~r- F- O- Park~, Dir., ~r~ K~nneth Perro~t~, Dir., Public Affair~ Col. ~. ~. Pittman, Jr., Police Department Clerk to the Board 95-14S 3/~2/95 Ms. Jean s~ith, Dir., Social Services Dir., ~udget ~ Management Mr. M. D. Stith, Jr., Deputy Co. Admin., Co~m~hity De¥=lopment Mr. Charles T~uker, Acting Dir., ~uvenile Deten~iun Home D~_ Rob~rt Wagenknecht, Dir., Libraries License Inspector ~r. ~radariok Willis, Jr., Dir.~ Human Resource MSt. Mr. McHal~ called the regularly scheduled meeting to order at 2:L$ p.m. On Eotion o~ Dr. Nicholas, seconded Dy Mr. Barber, ~he Boar~ approved ~he minutes of ~arCh 1, 1995, as submitted. On ~otion of Mr. Daniel, seconded by Dr, Nicholas! the Board Approved th~ minutes of ~arch ~, 199~, as submitted. Vote: Unanimous on motion of Mr. Barbsr, seconded by Mr. Warren, the Board approved the minutes of March S~ 1996, ag s~b~itted. Vote: Unanimous County for 1995, and stated she will compete in the Miss service portion of her reign, Mi~s Ballamy has been visiting the dangers of drug and alcohol abuse. He also intrQduced chesterfield scholarship Pageant. Miss Bellamy stated as Mi~s Chesterfield she has selected a Bright Future" designed sp~clfically to ~ youth ~oward a dru~-~raa and heal~hy lifestyle and outlined her platform and status of her project. Sh~ stated ~he will continue her been reached and will then move on to the middle schools and through empowerment initiatives to provide a proactive 95-149 3t~/95 environment in which youth can Be the f~ture leaders of Mr. Daniel stated he would like Mi~ Bellamy to he a guest on an upcoming "County Call-in" Show to speak about her program. Mr. Ramsay then introduced Dr. J~me~ V. Ksch, President of ©ld Dominion University (ODU), to brief the Board on vision of the University. He congratulated Dr. Koch on ODUts successful basketball pragram this year, Dr. Koch stated 0DU io conducting a bu~ tour program in which selected faculty, staff, and students are visiting areas in the Commenwealtk te determine how ©DU can better serve communities. He reviewed a program entitled, '~TSLETECH~ET", which o~£ers interactive distance learning at community colleges and businesses throughout the State and development of a program which allows 0Dr to deliver higher education into homes through a Smart t~levision set. Re further stated QDU has an annual economic impact of approximately million a Dr. Nicholas commended Dr. Koch on his innovative initiatives at ODU and for revolutionisin~ some of ~he academic prog=ams at the University. Dr. ~och noted appro×imat~ly 1500 students attending CPU are from the Richmond metropolitan area. Mr. Ramsay then introduced Mr. J~cobson to brief the Bo=rd on the new "user friendly~ Comprehensive Summary Plan. ~r- Jacobsen presented a copy of th~ ~lannlng Department's new Comprehensive Summary Plan and stated the Plan has bee~ reformatted to ~e more user friendly and includes all language and maps adopted by Boards of Supervisors. Mr. Warren commended the efforts cf the Planning Commission and staff and stated he is impressed with the Route 360 Corridor Plan Study proses5 that is recently being at the Planning Commission level. Mr. Barber stated he ~tt~ndud the ~idlothian YMCA g~oundinq- breaking csremsny on Mare~ 9, 1995, the ribbon-cutting ceremony for a section of Woolridge Road, and the Focus Forward meeting held at the University of Riahmund. further stated his last "First Monday" constituents meeting was held on March 13, 199S with the topic cf d~cussion being the size and scope of Chesterfield County government and his ne~h "F~rst Monday" masting will be held April 3, 1995 with the topic of discussion being how property assessments are established. ~s stated he at~en~s~ a ~esting with the guest speaker at the crestwood Farms civic Association meeting on Ma~eh 17, 1995, M~. Wa~en stated he participated in the County Council of PTA~$ "~eet Your supervisor" meeting on FeDr~a~y 27, that he will be participating in the Channel l~ call-in town meetin~ on March ~4, 19~$; tha~ his las~ constituents meeting was held on March ~, 199~ with the topic of discussion being t~e Route 360 Corridor Study~ and that his next meetin~ will he h~ld April 3~ ~99~ ~ith Senator Martin and Delegates John Watkin$ smd Samuel ~iMon being his guest speakers with the topic of discussion bein~ legislation. He further state~ his censt~tuentm msst~ng in May will be on May 1, ~995 with the topic cf discussion being public safety and his constituents meeting in June will be on ~une ~, 199~ with the topic of discussion b~ing recycling. Dr. ~icholas stated h~ held a community focus meeting on Febr~ak~ 23, 1995; that he also attended the County Council of PTAts "Meet Your Supervisor" meeting on February 27, 1995; and that he held a second community focus mmeting on February Health Center Co~ismion on ~arch 1, 199~; that the Board of Sugervisors held public hearings on March 1 for the Bermuda District School Board candidacy and on March 2 for the Dale Distr~et Sc/~ool Board candidacy and ~m which he attended both public hearings; and that he attended a meeting with the Appomattox Basin Industrial Devolopmsnt Corporation (ABIDCO) on March 2, 599~. H~ ~tated h~ participated in a t~l~vision taping wi~h Mr. MeHale on March ~ relating to magisterial district information; that he met with the Undine Smith Moore Foundation on March 3, 1995S tAat he wes the keynote spea~er for Virginia State University's 113 Year Founder's Day Program on March 5, 1995; that he represented the Board at the Third Annual Undlne Smith Moore Concert on ~arch ~ and presented the resolution adopted ~y the Board of Supervisors on February 22, 199~; that he visited the areas damaged by individual ~itiz~n affected by the ~torm offering :he Co~nty'u assistance; that he stranded an Exiuting Industry Breakfast on March 21, 1995; and a meeting with t~ President of Naymont Foundation also on March 21. Mr. Daniel stated he was a guest speaker at the Chesterfield Richmond International Airport and a~tended the Meadowbroek/Eepkins Road citizens meeting on March 20, 1995 he attended the Dale Youth Soccer Tournament group registration on March 10, 19~5 and a Richmond Regional Planning Distriot Co~mission meeting on March 9, 1995 in which he presented a resolution adopted by the Board on March 8, 1995 in support of the Focus Forward Project. ~r. McHale stated he participated in the marketing plan Jefferson Davi~ Highway Plan, and the ~iFerfront Flea; and ~a= he a~ended ~he c~ief Elected officials/c~iel Administrative Officials muetin~ ~n March 16, 1995 a~d th= Central Chesterfield Business Association meetin~ on March 21, 1995. Dr. Nicholas noted Mr. ~tegmai~r ham attended his community attendance and involvmmen% at those meetings. 0n motion of Mr. D~rb~r, ~conded by Mr, W~rren~ th~ Doar~ added Item g.B.11., Adoption of Resolution Co~itting Funds for ReDair~ at the Juvenile Detention ~ome Contingent Upon State Reimbursement to follow Item 8.B.10., Acceptances of Parcels of Land; added It~ ~.E.~9., Approval of 9ha~e I of Western Kull Street/G~n~to Road Area Study to follow Item Uo~s~ltation with Legal Counsel ~o Discuss (1} Actual Litigation Related to ~e Location of the Boundary Line Between chesterfield and Powha%an and (2) Probable Litigation I~volving an 9mplo~nt Dispute with a County Employee to £ellew Item 10., Reperts; and added Item 14.B., Resolution Recognizing April 2-8, 1995 as "National County Government Week~, to follow Itsm 14.A., Resolution Reoognizlng Dale Youth Soccer Club for 0utstending Dedication to Youth in the County and ac SDonsor of the Second Annual Chesterfield Spring Soccer Invitational Tournament and, adopted the agenda, as amended. Vote: Unanimcue $. RE~OLUTIONS ~ND ~K~I~ ~COGNITION~ O REOO~NI~IN~ MRS. GILL¥ A. B[~D, RE~IST~RIS OFFICE ~r. H~mmer introduce~ ~rs. Gilly A- ~lan~, County ~eqistrar, who w~ ~resent to rec~ve the resolution. On ~otion of the Board~ the follow~n~ re~olution was adopted: WHE~EA$, ~r~- ~illy And~ew~ Bland i~ r~tirin~ on March 31, 1995, after having served ~s General Registrar of Chesterfield County ~ince 19S7; and W~R~S, ~m. Bland b~g~n her s~rvice to the citizens of Chesterfiel~ County a~ a ~recin~ worker an~ a pa~-~i~e clerk in the Office of the General Registrar in ~971; and W~S, in her ~ years in the Registrar~s Office, Mrs. present 11~,000; and W~S, ~r~. Bland haE be~n dedicated in her co~itment %o mae% the oh~llsnges of a growing locality; and ~ER~S~ Mrs. Blend's contributions have been vi~al to ~he establishment of ~1 new preGinGts to respon~ to ~h~ needs of Chesterfield County and the increase in registered voters; and WHEREAS, Mrs. Bland has provided ~he vision and !eader~hip in the R~gi~trar's office which ha~ be~n instrumental in ~he upgrading and puruhaaing of additional electronic voting equipment and obtaining a climate- WHEREAS, Mrs. ~lan~ suoo~ss~ully oonduc%e~ ~ha ~irs~ and, hcr~to, only Recount ~f votes ca~t for th~ 19B9 Gubemnatorial ~l=ctiun; and WHEREAS, ~rs. ~lan~ ha~ ~een a responsible, knowledq%able, d~p~ndnbl~ public ~er~an%; and W~E~AS, M~_ Blend's dedic~tion a~d loyalty will be mls~ed by the Re~strar~s office, Stats Board of Elections, Offic~ of Election at the precincts~ and citizen~ and governmen~ officials of C~este~field County. ~ow, TK~REFORE BE IT RESOLVED, ~at ~e Chesterfield County Board of Supervisors hereby recognizes Mrs. Gilly Andrews ~land for her many years of dedicated semvice to t~e citi~e~ of Chesterfield and wish her well in her retirement. AND~ BE IT ~THER RESOLVED, that a copy of this resolution be pe~anently recorded among the papers of this Vote: Unanimous Mr. McHala presented the sxecuted to Mrs. Bland, accompanied by members of her family, expressed appreciation for her dodiosted ~ervica to the County, and wished h~r well in her retirement. Mrs. Bland expressed appreciation for the recognition and stated the work in the Registrar*s office was accomplished by hard work from her staff and recognized members of her staff who were present at the meeting. She further stated if has been a pleasure to work for the County. Nr. Ha~mer than intmsdue=d Mr. Jack Clifford, Sscretary o£ the County Electorial Board, who introduced Mr. Lawrence C. ~aaks, III, ~hs County's new Registrar. Mr. Clifford briefly outlined MC. Haa~a's education and qualifications. Nr. Haak~ stated he looks forward to working with th~ County end the Registrar's Qffice will continue ts operate a~ its current high level of efficiensy. services, and Muman services Divisions will preeen= t~eir Mr. stith preuentad an overview of Community Development Administration and rmvicwed major responsibilities of =he Division including ov~r~eeing implementation of total quality improvement initiatives; providing policy and procedure satlsfaotlon~ guiding resolution of disputes and complaints within a timely manner; and working closely with customers to identify problems, concerns, and b~rriers and developing effisiency measures of the Division. Ke then presented an major responsibilities of the D~partment including protecting the hsalth, safety, and property of Chesterfield County re~ident~ and bu~ine~ by ~nfor~ing provisions of the Virginia Uniform Statewide Building Code; issuing per~it~ for ~onstruction activities and performing inspections; residential and commercial buildings, ~e then reviewsd stated issues and unfunded requests of the Building Inspection Department include additional funding to provide p~ogra~ming support for th~ Department mainframe systsm by He then presented an overview of the Economic Development Department and reviewed major responsibilities of the Department including providing a new Fast Track Process in site review departmsnts; holding Existing Industry Breakfasts ~o provide a forum at whish business and industry administrative and political leaders; having a small business customized and up-to-date info~ation on site and building availability through the site/building database system. He mite ~tudie~ and replacing per~onal computers to take There wa~ brief discussion relative to the cost of replacing that allows County employees to communicate with customers externally. Engineering Department and reviewed major rssponeibi!itie~ of and residential development plans and review and inspsstion Occupancy; maintenan~s cf, and enhancement development for, general and specific mapping products; maintenance cf and construction/improvement of drainage facilities; administration of starmwa~er mansgemen~ facilities; enforcing County environmental regulatory ordinances; administration of Permitting Program; and administration of streetlighting and street sign programs. He then reviewed productivity and staff im coordinating and communicating with all providers as it relates %o the Geographic Information System. pomition~ of an additional Senior Engineer, GIS Specialist, and Database Administrator for Gi$; r~plao~ment of a dump truck; development of a County drainage/watershed study and modeling systsm; and restoration of funds for one Senior wi~h the Richmond Regional Planning District Commission and the recovery of documents produced by Mr. sti~h then pre~ented an overview of the ~lanning Department and reviewed ~ajor responsibilities of the Department including planning and managing ~hysical development; providing demographic, neighborhood, and economic analysis; and managing major planning project~. Department. He s~a~ed issues end unfunded requests for the Preservatian Planner position. Re briefly reviewed the work ranked ~y the Planning Co~s~ion in November, 1994. He than re~iewsd major responsibilities of the D~partment includln~ development review for r~zoning~, site plans, subdivinion~, and variances; coordinating with the Virginia Department cf cunstruotion/d~sign projects; citizen con=ac=~; planning; and Metropolitan Plannin~ organization, the Tri-ci~iee productivity and efficiency measures of the Dep~rtm~nt. He secretarial pssitlon; funding for design, right-of-way, and constructisn of m~jcr regional transportation facilities; and the need for additional office spaoe. He then presented an overview of the Utilities Department and stated ma~or respons~ilitlem include providing water and waetswater service to customers. He then reviewed productivity and effioiency measures ~f the Department and major FY96 Budget impacts including a regional wastewater authority and a comparison of 15 CCD bi-monthly combined residential bill~ between the Counties of Chesterfield and Kantian and the city of Richmond and noted Chesterfield has the lowest cost of the three juris~is~ions. There was brief discussion relative to a regional wastawater authority having an impact On the budget. Mr. Daniel requested sbaff to prepare information addressing the impaGt of the Watkins Dill on the average homeowner in Chesterfield County. Mr. Barber requested staff to also include Senator Benedetti's ~egional Bill in Mr. Daniel's request. Mr. Ramsay clarified the issue being addressed in the budget is rationalizing, under an authority, a treatment plant similar to the way water is treated at Appoma~tc~ River Water Authority and noted it im not a proposal to consolidate entire systems. Mr, Stit~ then introduced Mr. Kirk Turner, Planning Administ~ato~ for the Planning Department~ to brief the Beard on the Planning Department's Site Plan Review Proc~m~, and ~s, ~renda Shearer, chie~ of Administration for the Buildinq Tnspection Department, to brief the hoard on accomplishments of the 5uildinq Inspect~nn's Department Customer ~erv~ce ~mployee Involvement Stoup. ~r. Turner presented an update of the Planning Department's si~e Plan Review Process Team and stated responsibility of the site Plan Review Team is to review site construction drawings for all non-single family residential development. He reviewed the initiatives undertaken by =he Team inoluding development of =he Fast Track Process and creation of a committee to make enhancemen~ to the "Chesterfield County Fast Track Plan Review amd Permit Process". Ha stated the goal of the Team i~ to address ways that technology can be Quality Improvement (TQI] prooe~m, thim project has made a ~s. Shearer presented an upda=e of the Building Inspection accomplishments including revising the Department's customer in understanding the permitting, plans review, an~ inspection processes; receiving approval from the Community Development Quality Council ~o Drnceed with development cf a Community Development Customer Service ~mployee Involvement Group to establish cross-departmental Emplsyee Involvement Groups; identifying problem areas in permitting of multi-family dwellings; and review of the County's Debris Manifest Ordinance, now being ad~re~sed by the Building Inspection Dusines~ study; and the Department identifying and implementing five quick-fix quality problems. Division and stated a total of nine positions have been ~li~inat~d and there hav~ been no changes in service levels (TQI) showing results; the success 0£ flee~ consolidation; the increase in workload despite staffing l~vels; technoloqFf b~ing applied tc avoid addinq Dssition~; and upgrading of the mainframe without a budget increase- He then reviewed 95-155 3~22/95 Criminal Justice including the Riverside Regional Jail being under construction; jail expenses being increased to reflect higher prisoner pspulation~ and Compensation Beard funding for fringe benefits being reinstated. K~ then reviewed computer technology updates including upgrading the being complete; proceeding with the polisA ~ecorde management system; the enhmnoement backlog being at 17 months; and the new system backlog being at 7 1/2 years- There was brief discussien relative to u~ing an contractor to assist in the Information Systems T~chnolegy backlog problem. When a~ked, Mr- ~a~mer ntated the backlog has reached thim point ever a peried of approximately 36-48 mouths. Mr. McHale requested ~taff to submit information regarding what the enhancement backlo~ represents in dollars and the amount cf meney it would take to g~t ~ne DeFer=meet to industry standard. F~r. aa~er then presented an overview cf Assessment and Taxation including the o~erall budget decreasing 3,7 peroent; an increased workload; and avoiding addition of personnel through t~chnotogy. He briefly reviewed the General Fund for Management including saving $200,000 in scheol fleet costs in communication and fleet management costs. Mr. Eammer continued to review Fleet Management including previdin9 school fleet savings in FY96 of $$50,OO and garage rates being 35 percent below comm~rciel rates. He then presented an overview cf the County Airport Fund including a budget decrease of 2.2 percent; the Instrument Landing System beccmlng cperationaI this year; the airplane tar rate reduction attracting new jet aircraft; and a new cerporate ha~gau i~ the works. ~e then presented en overview of Risk Management including enhancement cf safety programs; addition of two legal staff positions; a $$50,000 equity being transferred back to the General Fund; and focusing on risk Management including a budget decrease of 21.6 percent; cempletion of methane work at the Northern Area Landfill; completion of the pasEive ga~ ~yste~ teachate cellection by June 30, 1995 at the Ben Air Landfill; and addition of 10,G00 hmusehold~ for ourbside recycling. There wa~ bri~£ discussion r~lative to curb~ide recycling areas in the County and the new ameas that will be added in July of this year. have been a strong supporter of recycling, is a leader in the req±on, and committing to the recycling task is another example of a eoopera=ive effort by the Beard. Mr. He. er then presented an overview of the Management Services Quality Ceuncll including 9~ par~nt of the having r~ceived training in Total Quality Improvement (TQI), 42 percent of Conatitutional Officers staff having b~en trainsd, and establishment of seventeen employee invelvement groups and sixteen process action teams. ~e then introduced Mr. Jeff Franklin, Aooounting Manager for the Acoounting Department to review TQI results in the Accounting Department. ~r. Franklin meviewed TQI results in =he Accounting Department including distribution of W-2 forms two weeks ahead of schedule; improvement ~ long-term disability reporting, saying 10~ hour~ p~r year; reduction of balancing time for the General Ledger, saving 1S2 hours per year; improvement of each reporting t~ the Treasurer, saving 140 hours per year; improvement of ~he filing system for payable invoices; improv~nt of FICA excess payment reporting; improvement of virginia E~plcy~ent Commission (VEC) work cite reporting, saving 125 hou~ per year; and employee morale being improved d~Dite heavy workload. in solid waste fees and the priority list of addback requirements for Management Services. Mr. Masden p~esunted an uver¥iew of the Social ~ervices Departmen~ and stated major responsibilities of Department including benefit programs such as Aid to Families of Dependent Children, ~ood stamps, ~edicald, general relief, a~xiliary grant, fuel assistance, and ~tate/lccal hospital; providing service ~rogramm and child and adult protective ~ervices, adoptions, foster care, child day oa~e, custody studies, counseling services, smd services to the elderly; providing an emplosrment ssrvi~$ program; and providing foster home, day care; and companion p~ovid=rs. He reviewed productivity and uffioienoy measures of the Department. He stated issues and ~nfunded ~ioritias for the Social Services Department inslude the need for three eligibility workers to handle spiraling growth in benefit programs; the ne~d for a n~w ~ocial worker to assist with increased demands for d/version placement services; and e po~tage ~achine to replace one which is ten years eld. He then reviewed the i~c~ease in the average monthly caseloads for Medicaid, Aid to Families with Dependent children, and food stamps. There was brief discussion relative to the actual number of persons receiving food stamps in the County. Mr. Mamden then reviewed the increase in child protective service referrals; =he breakdown of local, State, and federal expenditures; and the breakdown of financial assimb~nee customers. H~ then presente~ am overview of the Mental Health/Mental Retardation/Substance Abuse Servicem Department and stated major respsnmibili=ies of the Department include crisis intervention; case management; providing mental h~alth and substance abu~s outpatient services; evaluation and maintenance; residential services; day programs; employment services; infant development; and pr,verifieD. ~e th~n reviewed productivity and efficiency measures of the Degartment. He stated issues and unfunded requests cf the Mental Health/~ental Rmturdation/Subetance Ab~se Services Oepertment includ~ the need for $61,900 to maintain PYgs services; the need for four new positions to meet demands; and the futn~e of Medicaid revenue being subject to federal and State changes. ~e then presented an overview of the Health Department and stated major responsibilities of the Department including direct medical services suc~ a9 i~niuations, prenatal care and well baby care; health screening, education, and disease prevention; heulth protection in restaurants, wells, and septic systems; a~d community protection through control of communicable ~r. Barber ~tatad h~ und~rstand~ the part-time schosl nurse positions will be terminated at the time of the employee's anniversary date as the State is not going to continue to fund any part-time position~ currently in the State budget. 95-~57 $/2219~ PLr. M~sden then reviewed productivity and efficiency measures of the Department. He mtated immuem and unfunded the Healt~ Depazt~ent include a 20-60 percent overall reduction im family plannimg ~d ~hild health ~ervices; ps.cent fewer scheol contacts; reduction of school nurse assignments to an average of 1.~ ~ays p~r w~ek; inspection of re~taurant~ two tim=~ per year rather than three; 100 adults with chronic diseases being dropped from medical care; and weed complaints being prioritized with re~po~e time e~ecting to doable. Discussion, comments, and questions ensued relative Co why part-time school nurse positions are being te~inated at the time of their anniversary date and the Department's plan in ~intributing th~ r~aining nurme~ among all County schools. ~r- ~asden then reviewed family planning patients visits fro~ FYP~ to FY95. He then presented an overview of the Library System and stated major responsibilities include acquiring, processing, and ~h~sRin~ Out library ~a~erial~; providing info. etlon and readers' assistance; and promoting reading and life-long learning through developmental and cultural programming. He reviewed productivity and ~fffclency requests ol ~he Library System include th~ need for additional book money for Cl~ver Hill and Meadowdale Branch Libraries and additional part-time staff to continue c~rr~nt hours. He then presented an overview of the Law Librar~ and sta~ed major responsibilities include collecting and making available legal r~ference material~ and assisting locating legal research materials. He reviewed productivity and efficiency measures of %he Law Library. He stated issuem and unfunded Dricrltles of the Law Library include the budget antieipeted revenues and proposed funding for FY96 allowing th~ Library to continu~ to maintain current service levels. He then reviewed Library material holdings per capital for 199~-94 and FTE~s per thousand e£ population betwee~ Due to meeting time conatralnts, it was agreed that th~ budget work session for the Human Servicem Division would continued until the March ~9, 199§ Board meeting. 7. DEFERRED ITEMS There were no De~erred Items scheduled. S. NEB BUSINESS 8.A. MTBEETLiGHT INSTALLATION COST APPROVALS On motion of Mr. McMale, seconded by Dr. Nicholas, the Board appreved the following streetlight installation ce~t approvals with funds being expended from the designated District Streetlight Fund: ~ermuda Dis=tie= * Intersection of Burgs Avenue and Willis Read (Es ce~t to in.tall light) clover Mill DiStriCt * Intersection of Cherylann Road and Courthouse Road, upgrade e~isting light to 23~000 lumens {No cost to install light) Ma=oas& Dietrt=t ~ Intersection of Timberbluff Pad,way a~ Wo6iridge Ruud Cost to install light: $1,297.87 And, £urther, the ~oard deferred a streettight installation oust approval foe K~isteh Luna, vicinity of 207, in Bermuda Mauieterial District, until July 26, 1995. Vote: Unanimous Mr. Barber requested an update from staff on the otatus cf a streetlight request at ~r~avedc Drive in the Cranbeck area. ~ONSE~T ITEMS ADOPTION OF RESOLUTION RDOUHSTIN~ VIR~INI~ BEP~RTMEN~ OF TRA~SPORTATION TO REDUCE SPEED LIMIT ON HOPKINS ROAD On motion of Dr. Nicholas, ~eco~ded by Mr. Narr~n, the Board adopted th~ following resolution: W~EREAS, oiti~e~s have requested t~e Board of Supervisors to reduce the speed limit on ~opkin~ ~oad 637) from Beulah Roa~ (Rou~e 641) to Chippenham Parkway (Route NOW, TH~R~FOR~ BE IT RESOLVED~ that th~ chesterfield from 45 mdb to 35 S.B.~. A~R0~RIA?ION AND TRANSFER 0~ ~U~DS FOR WOOLRIDGE ROAD REPAIRS On notion of Dr. Nicholas, seconded by ~r. Warren, the Board appropriated $~00,000 ts the woolridge Roa~ Project from ~he Utilities Department Capital I~prove~en~s Program for repair of thr~ e~i~t~ng Woolridge Road box culverts; authorized staff to solioit hide and proceed with repair of the culverts; transferred $~oo,s0o from t~e ReserYa for Future Capital Propect6 fo~ preparation of construction plane to ~ebuild Wsolridge Ro~d; and authorized eta£f to proceed wit~ Drepa~&tio~ for the Woolridg~ Road reconstruction plans. (It is noted euffioi~nt funds ~rs available ~n th~ Reserve for Future Capital Projects to fund preparation of con~tr~¢tion plans for wuulridge Road.) Vote: Unanlm~us ~.~.~. ~UT~ORI~TION FOR ~0LICE DEPARTMENT TO APPLY TO authorized the Police Department to apply for a Department of Criminal Justice 9erviee~ graD% to provide continued funding fur the crime Analysis position for a psris~ of She year and, thereby, appropriated upon notification by grantor. On ~otio~ of Dr. Nicholas~ seconded by Mr. Warren, the Board au%hc~ize~ %he Po~ia~ Department to apply for a Department of Criminal Justice Services grant to provide fundin~ for production Q£ Crime solvers weekly ~nt~ and, thereby, appropriated upon noaification by grantor. Vote: Unanimous On motion of Dr- N~cholam, meconded by Mr. Warren, the Board met the date cf April 12~ 1995 at 7:00 p.m. for a Dublic hearing to consider an ordinanc~ to amend the Code of 21.1-270.3 relating to signs. B.H.S. ~BOU~ST8 FOR BINgO/RAFFLE PERMITS On motion of Dr. Nicholas, ~econded by Mr. Warren, the Board approved the ~ollowing bingQ/raffle permits for celeDdar year ~995~ Jenkins Unitarian Universalist Fellowship Bingo This day the County Environmental Engineer, in a~cordance with directions from this Board, made report in writing upon his examination of th~ roads in Sacob~ ~lenn, Section ~, Dal~ District, and whereas, the ~esi~en~ ~ngineer for =he virginia Department of Transportation has advised the Director of ~nvironmentel ~sginserlng, :he s=reete in Jacobs Glenn, Section A, Dale District, meet the requirements established by the Subd~vlslcn Street Requirements of the Virginia Department of Transportation, and Wher~s, the County and the Virginia Department o~ TransDcrtatinn have entered into an agreement, recorded in Deed Book 2453, Page 405, January ~1, 1994, f~r all stormwater de=entien/retenticn facilities in the county. Nicholas, seconded by Mr. ~arren~ it i~ resolued that the roads in Jacobs Glenn, S~ctian A, Dale District, bo and they h~r~by are e~tabli~hed a~ public roads. And be it further resolved, that =he Virginia Department of Transpsrtation~ be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, dude ~f Virginia, and the Department's Subdivision Street Requirements~ the following: Na~c of Street: Jacobs Glenn Drive Length: 0.30 mile Fro~: th~ ~ntersection with Ferdha~ Road, State Route 76~ the i~terssctio~ with Jacobs Bend Drive Guurant=ed Right-of-W=y width: 50' feet to variable in width. N~m$ of Street: Jacobs D~nd Drive Length: 0.03 mile Fro~: the intersection with Jacobs Glenn Drive wear To: the ]imite of Jacobs Glenn, Section A Gnarantesd Right-of Way Width: 50' feet. Nam~ of Street: A~ain, Jacobs Bend Drive Length: 0.05 mile th~ intersection with Jacobs Glenn Drive east To: the limit~ of Uacobs Glenn, Section A Guaranteed Right-of-Way Width: 50' feet. Name of Street: Jacobs Gten Court Length: 0.09 mile From: the intersection with Jacobs Glenn Drive TO: =he cul-de-sac G~aranteed Right-of-Way Width: 50' f%et. This request is inclusive ef the adjacent slope, sight distance, clear ~one and designated virginia Depar=ment of Trunsportation drainage easements indicated on the Thio section of Jacobs Glenn is recorded as follows: Section A. Plat Book 75, Pages 41 & 42, May 9, 1991. REALTY. L.P. On mo~ion of Qr. ~icho~aa, seconded by Mr. Warren, the Board acres, more ur less, within Chesdin Landing/Chesdin Shores Development from C & R Realty, L.~-, ~ the amount cf SB0O~000~ and authorized the County Administrator to e~eoute the contract and deed. (It is noted funds for this purchase ara available in the Lake Chesdin Capital Project Account and this Board.} APPROVAL OF puRCH~R OP ADDITIONAL RigHT OF approved the purcha~ of additional right of way for Indian SDrlnqe Road from Ms. Annette J. Si~en, ~n the amount of the contract and deed. (It is noted the Ceunty Adminietrator will identify $6,500 -- $6,000 for acquisition and $500 closing costs -- in the FY95 bmdqet to cover the cost of this right-of-way acquisition and a copy cf the vicinity sketch is filed with the papsrs of this Board.) Vote: Unanimous REQUEST FOR PERMISSION FOR PORTION OF A FOOT TO ~NCH0~CR WITHIN EXISTING 8.R.9.a. MR. ~REGORY C, ~ND MS, On motion of Dr. Nicholas, seconded by ~r. Warren~ th~ BOa~ approved a regue~t from Mr. Gregory J. and ~s, Susan Cal~gki for a ~urtlon of a foot bridge to encroach on drainage easement across Lot 5, Saint Jsmea Wood~ Section D, ~ubj~¢~ to th~ ~x~¢~tion of a ]icen~ agreement. (It ia noted a copy of the vicinity sketch is filed with the papers of this Vote: approved a request £rum ~r. Joseph M. and Ms. Marie ¢. Malty drainage easements across Lot 13, Saint James Woo~, Section D~ subject to the ~×ecution of a license aqreement. (It is no=ed a co~y of the vicinity sketch is filed with the papers Vote: Unanimous 8,B,10, ACCEPTANCES OF PARCELB OF LAND 8.B.l~.a. LUCKS LANE FROH ROOD LION, INCOR~0P~TBD On motion o~ Dr. Nicholas, ~eccn~ed by Mr. Warren, the Boar~ accept~dr on behalf of the County, the conveyance of a parcel of ~and containing 0.418 acres along Lucks Lane (State Route 720) from Food Lion, incorporated, A ~orth Carolina Corporation, and authorized the County Administrator to execute the n~ce~ary d~ed. (It it noted a copy of the plat is filed with the papers of this Board.) Vo~e: Unanimous COMPANY OF VIR~INTA On motion of Dr. Nicholas, seconded by Mr. Warren, the Board acce~ted~ on ~ehalf of the County, the conveyance of a parcel of land containing 1-91 ~ acres extending westward from t_he inter~ction of propoeed Shady Banks Drive and proposed Ashbrook Parkway fr0~ S & B Development Company of Virginia, 3/22/95 and authorized the County Administrator %~ execute the necessary deed. (It is noted a copy of the plat ie filed with ~he papers of this Board.) ~T ~EN~LE ~ETENTION HONE CONTINGENT UPON STATE REIMBURSEN~NT On motion of Dr. Nioholas~ ~eoended by Mr. W~rren, the Board adopted th~ following resolution: WHEREAS, the Chesterfield County Board of Supervisors resog~i~es the need for renovation, upq~ade~, replacement of equipment, and modernization of the Juvenile Detention Home; and WHEREAS, th~ Board of Supervisors are co~mltted to previding a sa~e, secure environment for d~tained you:h; and WHEREAS, ghe soard of supervisors are oonu~itted to the Juvenile Detention Rome being in compliance with licansure NOW, TR~R~?OR~ ~E IT RESOLVED, ghat the Chesterfield County Board of Supervisors hereby commits funding Contingent upon approval o~ items ~ubmitted in a request for reimbursement by the Chesterfield Juvenile Detention Home. On mo%ion of Dr. Niohelas, seconded by Nr. Warren, t~e Board approved funding~ in the aneun~ of $36,000, for initiation of Phase I of the Western Bull Strsst/Gsnito Road Area Study, which ~noludes a visioning and education proce~ along with an arohiteotu~l design analysis (exiting standards and options). Vote: Unanimous There were no Hearings e{ C~tizens on Unscheduled Matters or Claims. · 0. REPORTS On motion of Dr. Nicholas, seconded by Mr. Barber, t~ Soa~d accepted the following re~rts: A status report on Developer Water and Sewer Con, rests and a status report on the fisneral Fund Balance; Reserve for Future Capital Projects; District Road and Street Light Funds; and Vote: Unanimous 95-163 3/~2195 ~4r~ M~ca~ requested the Board delete Number 2 of the Executive Session, relating to probable litigation involving an ~mployment dispute with a C~unty e~ployee. It we~ a~reed that Number ~ of the Executive Sessio~ ~elatin~ to Prs~able Litigation Involving an tmployment Dispute with a County Employe~ ~o~ld bs deleted from the Executive Session. The Board went into an Executive Session Pursuant to Section 2.1~344.A.7., Code of Virginia. 1950, as Amsnde~, for Consultation with Legal Counsel to Di~=u~ Aotual Litigation Rela~sd to ~he Location of ~ho Boundary Line Between Chesterfield and ~owhatan. Reconvening: 0~ ~otio~ of Mr- ~arbe¥, ~onded by I'.fr. Warren~ the Board adopted the followln~ re~olut~on: WHERF~AS, The Board of Supervisors has this day adjourned into Executive Session in aeoordanoe wi~-h a formal v~t~ of the ~card and in sccerdance with the provisions cf the Virginia Freedom of Information Act; and WHER~A~, the Virginia Freedom of Information Act effective July 1, 1989 provides for certification that such Executive so, sion was uonductsd in conformity with law. ~OW, THEREFORE BE IT RESOLVED, the Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business mat=~rs lawfully exempted fr~m sped meeting r~quirements under the Fre~do~ of Information Act were discussed in the ~xeeutlve Session Lo which this certification applies~ and ii] only such public business matters ms w~re identified in the KuLlen by which the Executive Session was convened were heard, discussed, or considered by the Board. No member dissents from this certi£ic~tien. Dr. Nicholas: Aye. Mr. Daniel: Aye. Mr. Barber: Aye. Mr. Warren: Aye. Mr. McHale: Aye. recessed %o tho Administration Building, Room 502, for a 95-164 3/22/95 Hs. Kary Carfares, Chairman o~ the Chesterfield Community Services Board, expressed, appreciation for th~ opportunity to meet with the Board cf Supervlsor~ and stated mental health, mental r~tardation, and substance abuse issues, in some way, touch every County resident, she further eta~ed the Board of Supervisors, County officials, and the Community S~rv~eos of resource~ in meeting the n~ds of County residents. She stated the Community Services Board is co~itted to meeting needs of the community and ~ith th~ Board cf Supervisor~ comtinued support, these challenges will be successfully mat. She then made introduction~ of the~e Community $ervicea Board members who ware present at the meeting. the Mental H=ulth/~entul Retardation/Sub~tance Abus~ Services therapies, C~m~unity Substance Abuse Group ~ducation (C- BAGS), and group =rea=men~, There was brie£ discussion relative tu %he number cf people who hav~ utilized the C-SAGE Program. Dr. Lows then reviewed FY96 revenue; trends of revenue; and foes conoistim~ cf Medicaid, sale of contrast, t~e consumer, D~partm~nt of R~habxlitated Services, insurance and mediocre payments. He then reviewed the background of managed behavioral health care including Kedioaid being th~ fastest qro~ing ite~ in the state budget; conversion of Chapter 10 Grant to ~edicald match; conversion of Chapter 10 ~rant to ~edicald match from F¥90 to ~¥94; fee revenue by funding source; ~nd iaplioations cf m~naged behavioral health care includin~ all ~odioaid services provided through managed oa~e contracts; re~ponslbillty for non-~edicaid indigent remaining with the Tommumity Services Board; t~e possibility of the state billing for state hospital services; and ~amilies and reviewed required capabilities for managed behavioral health care including service provisions consisting of eliminating ~aiting lists, providing all needed services, and developing a utilization m~nagement/quality assurance system. There was discussion relative to whether the County wants to compete in becoming a managed health ca~e provider end add.easing other alternative ~ource~ of r~venu~ in er~sr to continue providing t~e current level of quality servicea. Dr. Lows continued ~o review required capabilities including accounting/infor~aticu systems oonsisting of document unit costs, document episode of care costs, implementing a cost accounting system, and developing outcome measures; other changes consisting of modified personnel system, at-risk ¢ontraots, and partnerships with private managed ca~e entities; and policy issuzs. who have serious mental health disabilities in ~he County and whether the number will continue to increase. Mr. McHale expr®ssed appreciation for the opportunity to meet with the Community Services B~ard. It wa~ generally agreed to recess to the Public Meeting Room to continue the regularly scheduled meeting. Recenuening: 12. INVOCATION Reverend N~il Gut~ak~r, Pastor of Sherbourne united Methodist Church, gave the invocation. 13. PLEDGE OF ALLEGIANCE TO T~E ~LAU OF T~S ~INITEn ST~TSS OP Mr. william D. Pools, Assistant Director of the Planning Department, led the Pledge of Allegiance tc the Flag o~ the United States of America. RESOLUTIONS AND SPECI~ RECOGNITIONS RECOGniZING DALE YOUT~ SOCCER. CLUB FOR OUTST~NDING THE S~COND ~/4NUAL CHESTERFIELD SPRING SOCCER I~ITATIO~FAL Mr. ~olden introduced ~r. Joe Batti~ton, Tournament Director of ~he Spring ~oc~er Invitational Tournament, who wa~ prement On motion of the Board, the following re~olution was W~R~AS, the month of March marks the transition Winter =o Spring and a sporting event is sn exciting way to mark the coming of Spring; and W~EREAS, the sport of soccer is the fastest growing sport played by A~srican youth, with ~houssnds of boys and girls playing in all fifty states across the nation; and W~EREAS, the Dale Youth Soccer Club provides excellent oppertunitles for youth a~es 5-16 to compete and play a~ a league in the Dale District area; and ~R~A~, th~ Dale Youth ~occer Club, consisting of approximately 450 players, was the sponsor and succem~fully orqaniz~ and implemented the ~cond knnual Che~terfleld Spring Sogger Invita=ional Tournament, hel~ on March 11-12, 199~ utilizing twenty-five ~occ~r fi~ld~ at five complexes w~th~n the County; and participated in the Tournament, with players ages 9-17, and with teamm ~o~ing from Delaware, District of columbia, Maryland, New Jersey, New York, North Carolina, ohio, Pennsylvania, and virginia~ and ~EREAS~ any and ~11 direct profit~ remliz~d by Dale Youth Soccer Club from thi~ event ~re u~ed ~olely ~o b~n~fit %he youth of t~e County by sponsoring and supporting youth soccer programs; ~REAS, these Tournament partiolpants rented over three feed ~nd other items during their stay in County restaurants 95--166 NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby commends the Dale Youth Soccer Clnb for its mu%standing dedication ~o the youth of Chesterfield County and as the sponsor of the second Annual Chesterfield spring Soccer Invitational Tournament. Vote: U~e~imo~e Mr. Daniel presented the ~×ecuted re~olution to Er. Battieton, aoo0mpanied by his daughter, and congratulated him on the Club's outstandinq effo~t~ and representation of the County. F~r, Ba~tiston expressed appreciation for the recognition and for u~ of County fields. 14.B. REOO~NISING APRIL 2-8, 1995 A~ "N~TIONAL COUNTY ~0?E~N~ENT WEEK" ]6r. Perrotte introduced Ms. Sharl Rumble, Pr~sldent cf ~he County's E~plnyes's Assosiatien, who was present to reseive th~ resolution. On ~otien of the ~oard~ the following resolution was adopted: WHEREAS, counties trace t~ei~ ~oots to the ~ngllsh ~hire Of a thousand ~earu ago, with Chemt®rfield's official County history datinq nea~ly 2~0 years; and W~REA$, county government structures today ars as of their commitment to provide a "First Choice Community Through Excellence in Public service"; and in providing librari~, hospitals, highways, poll=~ and fire protection, health and welfare service~, parks and attitudes toward fed~ral, Stat~, and local government, individuals said that local ~ov~rnments gav~ the most for the WHEREAS, it is time for this nation to recognize that it is everyone*$ responsibility to ensure that our familie~ have a safe and ss~ure envlrenment in which to grow and pro,per and children have th~ opportunity tO 4evelop in a nurturing WEEREAS, like our children, America's counties are ~r. McMale presented the executed resolution to Ms. Rumbl~ and expressed the importance cf COunty government, Rumble expressed appreciation, on behalf of the County's emplayees, for the recognition and the Board's continued ~upport that they provide to County employees. DEFERRED PUBLIC HEARINGS O TO ~ONSIDER THE coNVEYaNCE OF ALL THAT CER~AI~ TR~C~_O.~ ~H~STERPIELD AIRPORT INDUSTRIAL PARK ~r- Stith stated this date and ti~e has been advertised for a tr~¢~ or parcol uf land containing ~± acres, iooated in Dale Chesterfield Airport Industrial Park. of land containing 1~ acres, located in D~le Magisterial Dietriet of Cheeterfiel~ County, virginia, ~t the Che~terfleld Airport Industrial Park, which parcel fronts approximately 150 feet on Greenp~na Road; is located at the approximately 450 feet an tbs northeast by property owned by Mr. William G, Fields and Reynold~ M~al~; on th~ ~outhea~t approximately 775 feet by property leased by C. K. Richmond Services L.D.; on the southwest approximately 650 feet by to exeoUt~ the contract documents. (It is noted a copy of the plat is filed with the pspera of this Board.) 16. PUBLIC HEARINGS ~ND EAL~ OP ~15.16 MILLION GEMETc~L OBLIGATION ~CHOOL AND AUTHORIZATIO~ FOR CO~/~TY OFFICIALS TO EX~0U~ NECEBS~/tY BOND 8~LE AGREEMENTS Mr. ~teq~eie~ stated thi~ dat~ and time ha~ been advertised ts consider adoption of a resolution authorizing issuanc~ and sale of $15.26 million General Obligation School Bonda, series 1995A, to tbs Virginia Public school Authority and app~oD~ietion of Bond proc=ads ($15.16 million) and inteFest earnings ($486,100). He further stated this item i~ approving tho final resolution for ual= uf tho Bond~ and the issue has been discussed wish the Budget and Audit committee. and many more school needs will ne=d to be addressed in the future. hearing ~as closed. 95-t65 3/22/95 on Notion of Er. Barbsr, seconded by Dr. Nicholas, the'Board appropriated Bond proceeds and interest earnings; authorized agreement~; and adopted the following resolution: P. ESOLUTION AUT~ORIZIN~ THE ISSUANCE OF NOT TO EXCEED $15t160~000 GENERAL OBLIGATION SCHOOL BONDS OF THZ COUNTY OF CHESTERFIELD, VIRGINIA, SERIES 199~A, TO BE SOLD TO THE VIRSINIA PUBLIC SCHOOL AUTRORITY AKD P~0VIDIN~ FO~ ~H~ ~ORM A~D D~TAILS TR~REOF 97~E~AS, the Board of Supervisors (the "Board") of the County of Chesterfield, Virginia (the "County"), has determined that it is necessary and expedien~ to borrow not to ~ce~d $1~,160,000 and to i~u~ it~ g~neral obligation school bonds for the purpose of finanoin~ certain capital projects for school purposes7 and WI~R~A$, the County held ~ public hearing, duly noticed, on March 22, 19~5, on the i~uan~ of th~ Bond~ (as defined 227.8.A, Cod~ of Virginia 1950 (the "Virginia C~da'~); and ~EREAS~ the School Board of the County has, by t~e Bonds (as ~ereinafter defi~ed) a~d will, by subsequent resolution, consent to the issuance of the Bon~; NOW, TEEREFORE, BE IT RE~OLVED BY THE ~O~D SUPERVISORS OF THE CO~TY OF CHESTERFIELD, VIRGINIA: 1. Authorization of Bonds and Use of Pro~d~. Th~ in an aggregate principal amoun~ no~ ~o exceed projects for school purposes. The Board h~reby au~orizes th~ issuance and sale of th~ Bonds in the for~ and upon the ~erms ~stabligh~d pursuant ~o ~hi$ Resolution. 2. Sale of the Bon~s. It is de%ermined to be in the be~t interest of th~ County to accept the offer of the virginia Public School Authority (the "VPSA") to purchase from the County, and to sell to the VPSA, the Bond~ at par upon =he terms established purmuant to this Resolution. The Chairman of the Board, the County Adminigtratou a~d officer or officers of %~e County ~s el=her may designate are hereby authorized and dirscted to ~nt~r into a ~ond sale A~reement~ dated April 4, 1995, with the VPSA providing for ~e sale of the Bonds to the VPSA in substantially the s~b~itted to t~e Board at this m~=ting, which form is hereby approved (the "Bond Sale Agreement"). There is hereby delz~atad to the officer or officers of th~ County ~ha ~und salt Agreement un b~half of the C~unty authority to specify in the Bond Sale Agreement as executed and delivered ~o the VPSA that the aggregate principal amount of the Bonds to be sold to VPSA shall be in an amount leE~ than S15,160,000, in w~ich case the Principal Installments set forth on ~chedule I attached hereto shall be appropriately 3. D~tails of the Bonds. The Bond~ ~hall be dated th~ date of issuance and delivery of the Bonds; ~hall d~signated "~neral Obliqation S~hool Bonds, Series 1995A"; mhall b~ar interemt from the date of d~liv~ry thereof semiannually on each January 15 and July 15 beginning January 15, 1996 (each an "Interes~ Payment Date"), a% tbs rates e~tablished i~ aoco~da~oe with Sectiun 4 of this Resolution; and shall mature on July 15 in the y~ars (eauh a '~Prinoipal Pa~ent Date") and in the amounts set forth on Schedule attached ~ereto (the "Principal Installments~), subject to the provisions of Section 4 of this Resolution. 4. ~nterest Rat~ and Principal Installments. The C~unty Administrator is hereby authorized and directed to accept the intersst r~tes on the Bonds established by the VPeA, provided that each interest rate shall be ten one- hundredths of one percent (O.iQ%} over the annual rate to be paid by the VPSA for the corresp~nding principal payment date of the bonds to be issued by the VPSA (the "~;PSA Bauds"], a portion of the proceeds of which will be used to purchase fhe Band~, and provided further that th~ t~uo interest cost of the Bonds does not exceed eight percent (8~) per annum. The Interest Payment Dates an~ the Principal Installments are subject to change at the request cf the VPSA. The County Administrator is hereby authorized and directed to accept changes in the Tnterest Payment Dates and the Principal Inetallments at the request of the VPSA, provided that the aggregats principal amount of the Bonds shall not exceed amount authorized by =his Resolution. The execution and delivery ef the ~ands as described in Section 8 hereof shall conclusively evidence s~ interest rates established ~y V~$A and Interest Payment Datem and the Principal Installments requested by the VPSA ~ having bee~ se as authori=sd by this Resolution- registered owner of the Bends, the Bond~ shall be in the form of a single, temporary typewritten bond substantially in the farm attached hereto a~ Exhibit A- On twenty (20} days written notice from the VPSA, tko County shall deliver, at its expense, the Bonds in marketable form in denominations of $5,0O~ and whale multiples thsrsaf, ~s requested by the VPSA, in e~change for the temporary typewritten Bond. 6. Pavment; Pa¥in~ A~ent and Bond Re~i.s~_~ar. f~llowing provisions shall apply ts the Bsnds: (a) For as long as the VPSA is the registered owner of the ~onds, all payments of principal, pr~mkum~ if any~ and interact on the Bend~ ~hall b~ made in immediately available funds to the vPeA at, or besets 11:00 a-m. on the applicable Isters~t Payment Date~ Principal Payment Date or date fixed for prepayment or redemption~ or if such date is not a b~einess day for Virginia banks or for the Commonwealth Virginla~ then at or before ~1:00 a.m. on the business day next preceding such Interest Payment Date, Principal Payment Dat~ or date fi~d for prepayment or redemption. (b) Ail overdue paym~nt~ of principal and, to the extent permitted by law, interest shall bear interest at th~ applicable interest rat~ or rat~s on the Bonds. (c) Crestar Bank, Richmond, Virginia, is designated as Bond Registrar and Paying Agent for the Bonds. 7, Pr~navment or Redemption. The Principal Instullm=ntm o~ the Bonds held by the V~BA coming due on or before July 1~, ~oo~ and the definitive Bends for which the Bonds h~ld by the VPeA ~ay be exchange~ that mature on or be£era July 15, 2005 ars not subject to prepayment or redemption prior to their stated maturities. The Princlpal Installment~ of the Bonds held by the V~SA coning d~e after ~uly 15, 2005 and the definitive bond~ for which the Bonds held by the VPSA may b~ exahanged that mature after July 15, ~005 are subject to prepayment or redemption at the option of the County prior to their stated maturities in whole or in part, on any date an or after July 1~, 200~ upon payment of the prs~aymsnt or redemption prices (expressed as percentages of Principal Installments ta be prepaid or the principal 95-170 accrued interest to the date ~t for prepayment or July 15, 2005 tO July 14, 2006, inclusive 103% July 15, ~00~ to July 14, ~007, inclusive 102 July 15, 2007 to July 14, 2008, inclusive 101 July 15, 2008 and thereafter . 100 Provided, however, that the Bonds shall not be subject as described above without first obtaining the written Consent of th~ registered owner of the Bonds. Notice of any much prepayment mr redemption shall h~ given by the Bond Registrar to the registered owner by registered mail not more than ninety (90) and not less than sixty (60) days before date fixed for prepayment or redemption. S. Execution of the Bonds. The Chairman or Vice c~airman and the cler~ or any Deputy Clare of the ~uard are to affix the saul of the County thereto. 9, Pled~s of Full Faith and credit. . For t~e prompt payment of th~ principal of and premium, if any, and the faith and credit of the County are hereby irrevocably pledqed~ and in eao~ year w~ile any of t~e Bonds shall be outstanding these sh~ll be levied and collected in accordance with law an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient in amount to provide for the payment of the principal of and premium, if any, and the interest on the Bondm am such principal, premium, if any, and interest shall become due, which shall be without limitation am to rate er amount and shall be in addition to all Sth~r taxes authorized to be l~vied in the County to t~e extent ot~er ~u~ds o£ %he County are not lawfully available and appropriated for such purpose. 10. Use cf ~roceeds Ca~tificat~ and ~ertlficate as to Arbitraee. The Chairman of the Board, the County Administrator and such officer or officers of the County as either may demignate are hereby authorized and directed to Certificate each se=ting forth the expected uso and investment of the proceeds of the Bonds and containing such covenants as may be necessary in order to show compliance with th9 provisions of the Internal Revenue Cede of 19~6 (the "Code"}, and applicable regulations relating to the exclusion from gross income of interest on the Bonds and on the Bonds. The Beard covenantm on behalf of the County that i~vest~d and e~pended a~ ~et forth in s~eh Certificate as to Arbitrage and such U~e cf Proceeds Certificate and that the County shall comply with the other covenants and representations contained therein; and (ii) the County small comply with the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will remain excludable fro~ gross incom~ for federal income tax purposes. The Board hereby determines that it im in the be~t interests of th~ County to authorize and direct the County Treanurer to participate in the State Non-A~bitrage Program in connection with the Bauds. The Chairman of the ~oard, the County A~inistrator and such offioe~ or officers of the County as either may designate are herebf'au~horized and direc=ed to execute and deliver a Proceeds A~ruement with respect to th= deposit and investment of proceeds of the Bonds by and among the County, the other participants in the sale of the VPSA Bonde, the VPSA, the investment manager an~ the depository, substantially in the for~ submitted to the Roard at this meeting, which form is hereby approved. 12. Filing R~solution. The appropriate officers or agents of the county ars hereby authcrlzed and directed to cause a certified c~py of thi~ Re~olution %o be filed with the Circuit Court of the County. 13. Further Actions. The members of the ~oard and all officers~ employees and agents of the County are here~y authorized to take such action as they or any one o~ ~hem may consider n~c~eary or desirable in connection with the issuance and sale of the Bonds and any such action previously 14. Effective Date. This Resolution shall take effect immediately. The undersigned Clerk of tho Board of Supur¥isors of ~e County of Chesterfield, virginia, hereby eertif~e~ that the fore~olng co~stitut~ a t~ue and correct extract from the minutes of a meeting of the Board cf $~pervisor$ hel~ on March 22, 1995, and of the whole thereof so fa~ a~ applicable to the matters referred to in such extract. I hereby further certify that such meeting was a regularly scheduled meeting and %hat, ~uring the consideration u£ the foregoing resolution, a quorum was present. W~TNES$ FFf HAND and the s~al of the Beard of Supervisors of the County of chestarfiel~ Virginia, ~hie day of , 1995. [$~AL] Principal Payment Date 1997 199~ 1999 2001 2~3 2~5 2007 2009 2010 2013 2015 County Of chesterfield, Virginia RCHEDULB I Principal InstalLment $760 000 760 000 760 O00 760 000 760 000 760 OeO 760 760 O00 760 760 OOO 760 000 760 755 000 755 000 755 000 75~ 000 755 OOO 755 000 7SS OOO $%5~160,000 Interest Rate EXHIBIT A OF TE~PO~J~Y BOND] NO. TR-1 $1S,160,000 ON%TED STATES OF ~ER%CA COF~0NWEALTH OF VIRGINIA COUNTY OF CHESTERFIELD GENF~RltLOBLIGATION SCHOOL BOND SERIES 1995A The COUNTY OF CHESTERFIELD~ VIRGINIA (the "County"), fo~ valu~ r~ceiv~d, h~r~by a~knowl~dges itself indebted and promises to pay to the VIRGINIA PUBLIC SCHOOL AUTHORITY the principal amount of FIFTEEN MILLION ONE }U3NDRED SIXTY THOUSkND POLIO%RS {$15,160,0Q8), in annual installments in the amounts set forth on ~chedute I attached hereto payablu un July 15, 1996 and annually on each July 15 ~haraaft~r to and ~ncludlng July 1S, ~015 (~ach a "Principal Payment unpaid installments, payable semiannually on January 15 and July 15 of each yea~, ~ommencing on Januarl ~5, lg96 (each "Ink,rest paymen= Date"; togeZher with any Principal Dat~, a "P=~nt Date"), at the rat~s p~r ann~ ~et forth on redemption as hereinafter provided. Both principal of and United States of America. For as long as the virginia Public School Au%hority is Virginia, an bond r~gi~trar (the "Bond Registrar"), shall make all pa~nts of prlneipal, premium, if any~ and interest on this Bond, without the presentation or surrender hereof, to the virginia PuBlic School Authority, in immediately available fun~s at or before 11:00 a,m. on the applicable Pa~an= Date or date fixed for prepayment or redemption. If a Payment Date or date fixed for prepayment ur r~demption not ~ business day for banks in the Commonwealth of Virginia or for the Co~onwaalth of virqinia, then th~ pa~=n~ prinoipal, premium, if any~ or interest ~n thi~ Bond ~hall be on th~ busine~ day next precedinq the ~cheduled Payment Date or ~te Zix~ for prepares% or redemption. Upon receipt by principal, premium, if any, and interest, written acknowled~ent of the receipt thereof shall b~ given promptly discharged of its obligation on this Bond to the extent of ~he payment so m~m. U~on ~inul payment, thi~ Bond shall surrendered to the Bond Registrar for cancellation. The full faith and credit of the County are irrevocably pledged for the payment of the prlnolpai of and the prenlum, the Board of Sup~rvi~or~ authorizing the i~uanca of the Bonds provides, and Section t5,1-227.25 of the Code of Virginia 1950, requires, t~at there shall be levied and collected an annual ad valorem tax upon all taxable property in the County subject to local taxation sufficient to previde inter~t on thi~ Bend a~ th~ ~a~ ~hall beao~e due, which TaM shall be without linita%ion a~ to rate or amount an~ shall be in addition to all other taxes authorized to be l=vied in lawfully avoilabl~ and appropriated for such purpose. This Bond is duly authorized and issued in compliance with and pursuant to the Constitution and laws of the Commonwealth of Virqinia~ including ~he Public Finance Act of 19~1, Chapter 5.1, Title 15.1, Cede of Virginia 19~0, and resolutions duly adopted by the Board Of Supervisors Of the County add the $~hool Board of the County to provide funds for capital phc)acts for school purposes. This Bond may be exchanged without cost &t the office of the Bond Registrar for an equal aggregate principal Amount of bonds in definitive form having maturities and bearing interest at rates corresponding ~o the maturitiec of And th~ interest rates on the installments of pninoipal of this Bond then unpaid, issua~le in fully registered form in denominations of $5,000 and wkole multiples thereof. On twenty (20) days written n~tioe ~rom the virginia Public School Authority, the County shell deliver, at its expense, this Bond in marketable form, in ex~han~e for the typewritten Bond. This Bond is registered in the name of Virginia Public school Authority on books cf the County kept ~y the ~ond Reglgtrar, and the transfer of thi~ Bond may be effected by the registered owner of this Bond only upon due execution of an assignment ~y such registered owner~ Upon r~ceipt of such assignment and the surrender of this Bond, the Bond Registrar provided, such definitiv~ Bond~ to be registered on such The p~incipal installments of this Bond oominq due on or before July 15, 2Q0~ and the definitive Bonds for which ~his Bond may be exchanged that mature on or before July 15, 2005 are not subject to prepayment or redemption prior to their stated ~eturitiss. The principal i~stallment~ of this Bond coming due after July 15, 200~ end the definitive Bonds for which this Bond ~ay be exchanged that mature after July 200~ are subject to prepayment or r~demption at the option of th~ County prior to their ~tated maturities in whole or in part, on any date on er aftmr July 1S, 20E~, upon payment cZ the prepayment or redemption prices (expressed as percentages Of principal installments t~ ~e prepaid cr the principal amount of the Bonds to be redeemed) set forth below plus accrued in~ere~t to the date set for prepay~en~ or redemption: Dates P~ic~s July 15, ~005 to July 1~, ~006, inclusive 103% July 15, 2006 tc July 14, 2007, inclusive I02 July 15, 2007 to July 14, 200~, inclusive 101 July 15, 2008 and thereafter ........ 100; Provided, however, that the Bonds shall not be subject to prepayment or redemption prior to their ~tated ~aturitieg as described above without tho prior written consent of the registered owner cf the Bond~. Notice of any such prepayment or redemption eh~ll be given by the Bend Registrar tc the regimtered owner by registered m~il not ~or~ ~han ninety (90) and not less th~n misty (60) days before the fixed for prepayment or redemption. All acts~ conditions and things required by the Constitution end laws of the Co~enwealth of Virginia to happen~ e~ist or be performed precedent to and in the issuance of th~s Bond have happennd, exist a~d haY6 performed in due time, form ~nd manner as so required, and this Bond, toge:her w~th all other indebtedness of caunty, is within every dsb~ and other limit prescribed by the Constitution and laws of the Commonwealth of Virginia. IN ~ITK~SS ~R~OF, the Board of Supervisors of the County of Chesterfield h~ caused this Bond to be i~ued in the name of the County of Chesterfield, Virginia, ~o be signed by its Chairman 0r vice-chairman, its seal to be affixed hereto and attested by the signature of its Clerk or any of its Deputy Clerk~, and this Bond to be dated · 1995. Chairman of the ~oard of Supmrvisere County of Chesterfield, Virginia ISBAL) ATTEST: Clerk of the Board of Supervisors County of CheaterXleld, virginia FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYIN~ NUMBER OF the within Bond and irrevooably constitutes and ap~oints for d~finitiv~ bonds ~n lieu of which this Bond is issued and books kept for registration thereof, wi%h full power of substitution in the premi~e~. Date: Signature Guaranteed: (NOTICE: Signature(e) must be guaranteed by a member firm of a commercial barnk or trust company.) Registered owner (NOTICe: The signature abov~ must correspond with the name of the Registered Owner as it appears on the front of this Bond in ~very particular, without alteration or change.) 95-175 Principal Payment Date 1996 1997 1999 2009 $CH~DI~LE I Principal Installment $760,000 7~8 O00 760 750 000 7S8 760 760 760 760 760 ?55 755 755 (it is noted that use of the referenced VPSA bond~ will be as follows: VPSA Bond Proceeds FY96 CIP Reserve B~ulah Elementary Reams Road Elementary Robisus Road Elementary Sale~ Church ~lementary 435.230 $ 3,149,000 21646~100 2,95g,035 4,1:~rlO0 ~15,88fi,526) In Matoaca ~agisterial Qistrlct, OLiV~ D. RUD~ requests amendment to a previously granted Conditional U~e (Casa recreational facilities from single famiZy residential lot lines and to reduce the muter of pa;k~ng sp~cem required for ewimming and wading pool areas and tennis court~¢ a~ private recreational facxl%tkes. The density of eu~h amendment will be controlle~ ~y zenin~ condi=ione er Ordinance s~endards. The Comprehensive Plan designates the property for resi~antia~ use o~ 1 to 5 acre lots. This request lies in a Residential (R~5) District on 1,965.7 acres fronting in two east line of Na~h Road, approximately 1,600 feet north of WoodpecRer Road, 51~o fronting aDproximately 9,600 feet on the north line of Woodpecker Road, approximately 3,200 feet eas~ of Na~b Road and aDpro×imat~l¥ 300 feet on th~ south lin~ of Se&view Drive, at its intersection with ~ighland 95-276 ~t2~fgs Glenn Drive. Tax Nap 113 {1) Part of Parcel 13~ Tax Hap 129~ 4 (1) Parcels 11 and 13 and Part of Parcel 12; Tax Map 129-8 (1) Parcel $ and Fart of Parcel 4; and Tax Map 130-1 (2) S~avlew, Bection 1, Lot 1 (~hssts 30, 31, 39 and 40). Fr. Jacobsen presented a summary of Case 955N0200 and stated t~e Planning Co.mission and staff ~eoem~ends approval and acceptance ef the proffered conditions. Dr. Nicholas stated the applicant notifimd him that he would be unable to b~ pre.ant at th~ meeting this evening due to a death in the ~amily. ~I~. Jeff Collins, rspresentin~ the a~Dlicant, stated the recommendation is acceptable. There wa= no opponition present. On motion of Dr. Nichola~ seconded ~y ~r. Warren, t~e Beard approved Case 9~SN0200 an~ a=Qep%ed the following proffered conditions: t. Outdoor play fields, courts, swimming pools and mi~ilar activ~ recreational areas ~hall b~ located a ~inimum of 100 feet from any single family residential tot line. with Section ~1.1-228 (a) (4) of the Zoning ordinance. 2. A fifty (50) foot buffer shall be provided along th= perimeter of all active recreational facilities wh%re adjacent to single family residential lot~. ~ith the (NOTE: Csnditions 1 and 2 supersede Proffered Condition 10 cf Case 885N014~,) Th~r~ shat1 speakers. (NOTES: With approval of this request, that part cf Condition 11 of Case $~SNQ14~ which states ~'... one (1} ~pace for each forty- five (45] square fme~ of combined swimming and wading pool areas, and four (4) spaces for each tennis court.." is deleted and result~ in those area~ meeting ordinance requirements. Plans de~ictln~ ~hmse requirements mus% be s~bmitted to the Planning Department for approval and required improvements completed prior to oscupancy.) above amendments apply to the request and do no~ apply to tRat land area 6~S~0148 which ia not a part of this (NOT~: The property only included in Ca~e Vote: Unanimous In ~idlo~hian ~agisterial District, $~ME~ R. A~D MA~Y ELLEN WARREN requests rezuning from Agricultural (A) to N~ighberhood Business (C-2). The density of such amendment will be controlled by zcmin~ conditions ur OrdinanCe standards. The Comprehensive Plan designates the property for mi~ed u~e corridor use. This request lies on 3.0 acres known as 16300 gidlothian Turnpike. Tax Map 1% (1) Parcel 41 (Sheet 6). ' the Planning Cs~issien and staff recommends approval and acceptance of the proffered conditions. He noted the request conforms to the Upper swift creek Plan. M~. James R. Warren stated the recommendation is accel=able. ~. Warren stated he is no% related t~ ~ither ~r. James R. or On ~otion ~f ~r. Barber, seconded by Dr. Nicholas, the BoaTd conditions: 1. Access to Huguenot Sp~ingm Read Shall be limited to one (1) entrance/exit located toward~ the northern line. Access to Route 6~ shall be limited to one (1) The ~act location of th~% acc~e~ ~hall b~ approved by %he Tran~or~a%ion De~sr~ment, 2. TO proviO~ for an adequate roadway system for any increase ~n traffic above the traffic generated by specialty retail Usu within the existing ut~et~=e developer shall bm responsible for ~e following: A. Construction of additional pavement along Sprinqs at the approved access to provide left and Transportation Department standards. Co~structio~ of a~ additional lane of ~avement entire property frontage. c. Dedication to and for the benefit of County Chesterfield, free and unr~ntrictad~ any additional right o~ way (or easement) required for Prior to any site plan approval, a phasing plan for ~eq~ired road improvements, ms identified in Proffered Condition ~ shall be submitted to, and approved by, the Tranaportation Department. vo=~: Unani~ou~ 95GND224 In Dale Magisterial Di~tr~ct, COLD~I~iA sas T~kNS~IS$~O~ CO~, requests rezoning from Agricultural IA) to Ce~munlty Bus,ness (C-3). A natural ga~ distribution facility is planned. However, with approva'l of th~s request, other C~3 uses would be permitted. The density of ~uch amendment will be controlled by zoning conditions or Ordinance standards. The 3/2~/95 Comprehensive Plan designates the property ~or general commercial use. This request lies on 0.10 acre lying approximately 440 feet Q££ the east line oS Oxhridge Road, approximately 530 feet south of Hull ~treet Road. Tax Map 49-8 (1} Parcel 50 (Sheet 14). Hr. Jacobsen Dreeente~ a eun~ary of Case 955N0224 and stated the Planning Commission and staff reccmmendn approval a~d acceptance of a proffered condition. He noted the request COnforms to the Horthmrn Area LaDd Use and Transportation Plan and the proposed Route 360 Corridor Plan. Hr. Jeff Collins, representing the applicant, stated the recommendation is a~ceptable. There was nc opposition present. On motion of ~Lr. Daniel, seconded by Dr. Nicholas, the Board approved Case 955N0224 and a~cepted the following proffered condition: Except as qualified herein, uses permitted on the Property e~all ~e t~ose uses permitted by-~ight and thca~ pcrmihtad with restrictions or as accessory uses, in the C-~ District except t~at t~e following uses shall not ~e permitted: A. Night clubs. Restaurants, shall ~e permitted. C. Muspital~. ~. Laboratories, a×cept that laboratories accessory to a m~dioa] office or laboratory, or laboratories ~evoted to optometrists sales and/or services ahall be permitted. F. Pawn ~hops and second hand =totes; provided, however, consignment stores shall be permitted. G. F~st food reetaurentm with e ~riva-through for ~QQd pick Up. K. Taxid=rmies. I. MMterial ~eclamatio~ receiving centers, ~. Occult sciences, such as palm readers, as~rologis=s, fortune tellers~ tea leaf readers and prop~ets. ~, Automobile service stations, including self-service stations, L. Motor vehicle washes. M. Motor vehicle repair and service, including facilities ~at provide oil ohangea, tune-ups~ alignments, brake repair/replacements, body work, tire changing/replacement, muffler re~air/replaeements, transmission repair/replace~ent~ radiator servi=a~repalr; ~rovlded, however, establishments that repai~, service or install automotive items such am osllular phones, oar radios~stereo,/tapes Or CD players, or glamm repair and installation shall b~ p~rmitted. N. Automotive and motorcycle sales. On motion of Mr. Barber, secended by ~r. ~=Hale, ~he Board adjourned at 7:60 p.m. until Maroh 29, 1995 at 2=00 p.m. in the ~ublio ~eating Vote: Unanimous County Administrate- J.~L. ~4cHale, ¥ III Chairman 95-179