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03-08-1995 Minutes1995 Arthur S. Warren, Vice Chrm. Edward B. Barber Harry ~. Daniel Ms. B~rbara Bennett, Dir-, O££ic~ on Youth Ms. Qilly A. Bland, Registrar Mr. craig Bryant, Dir., Utilities M~. N. E. Curmichasl, ASSt. to County A~min. A~t. Co. A~in., Legis. Svcs. and Fire Department ~4r. Michael $olden~ Dir., Parks and Recreation Management Services Dir., Planning Dir., Purchasing Economic Development ~r. Robert L. Masden, Deputy Co. Admin., Nursing Home Dir., Transportation Mr. Rxchard M. Me,irish, Dir., Env. Engineering Mr. Steven L. Micas, County Attorney Commnnity Development Mr. Frederick Willis, Jr., Mr. MoHale called the regularly scheduled meeting to crier at 3:10 p.m. i. APPROVAL OF KIEUTES 1.A. ~EBRUAR¥ 22, 199S On motion of Mr. Barber, seconded by Dr. N~chele~, the Board approved ~he ~inutgs of February 22, 1995, as submitted. Vote: Unanimous 1.B* ~EBRUARY 27. 1995 OH ~OtiO~ Of Mr. Berber, seconded by Dr. Nicholas, the Board approved =he minutes of Februar~ 27, 1~5, as submitted. Vote: Unanimous There were no County Administrator's Comments at thi~ time. $. BO~%RD COMMITTEE REPORTS There were no Beard Committee Re~orts at t~is time. CHANGES IN THE ORDER O~ ~RESENTATION added Item 1G.B., ~xesutlve Session Pursuant %o Section 2.1- 344(A} (7), Cede of Vi~cinia, 195~, aD A~ended, for Consultation wi~h Legal Counsel Regarding victoria Birch versus County of Vote: Unanimouu There wer~ no Resolutions and Special Recognitions scheduled at thiE time. ~, WORK SESSIONS 6.A. FY96 COUNTY ADMINISTRATOR'S PROPOSED BUDGET ~r, RaRsey stated the proposed FY96 b~dget has provided for additional funds to be allocated to priority areas including the School system and public safety. He further stated ~taff will continue tc be challenged to absorb an insreasing workload without e oo~espo~di~g increase i~ the b~dqet; that doing more Wi%~ less is not new in C~estersiel~ an~ s~as~ will cen=inue to use Total Quality I~provement initiatives; that th~ Board and staff is committed and fesuued on good customer aervlce to the citizens of the County; and that th~ budget includes a recommended salary laureate for County and S=hool smDloyeee. ~e ~tated Moody's Tnv~stors Service has r~affirm~d the County's TriDIe A bond rating and the County wa~ recently chosen for a site visit for tAe Senate Productivity and Quality Awards Review Team~ two examples which demonstrates the commitment to 95-125 3/8/95 quality and productivity by County staff. He then introduced Mr. Stegmaier. Mr. ~te~maier presented an overview cf the proposed FY96 budget including Board of supervisors objectives; proactive initiatives consisting of Total Quality Improvements productivity; ~rivatization amd efficiency efforts and raaults; FY93 expenditures per capita for general government excluding schools; and FY93 employees per ],000 population ~cr general government excluding schools. There was brief discussion r~lativ~ to downslzing efforts in Fairfax County. Mr. Steg~aier tken reviewed the percent increase in demand for services from F~90-~Y94. There was brief discussion relative to the causes of the changes in service demands. Mr. Stegmaier then reviewed issues influencing the budget being an~ federal funding; cost ~hifts and mandates; the total proposed FY96 ~udge~ being ~20,~4,100; and ta~ rates. M~. Daniel ~tated n~e Budget and Audi= Commi=tee met earlier this afternoon and the wild ~nd exotic animals tax rata was stated it was race.ended that at the appropriate time the rate · houl~ ~a very nominal an~ the rate for "clean special fuels" should be ~educed. Mr. Stegmaier then reviewed proposed budget general fund revenues and expenditures. Thsre was brief disoussion relative to the real estate tax cn residential property being l~ss than 72 per=~nt of the total property tax collested. Mr. Stegmaier then reviewed FY96 sources and uses of new funds. When a~k~d, h~ ~tated the federal grant for the Police Department is part cf the Crime Bill passed by Prseidsmt Cllnton last y~ar. ~e continued to review FY96 uses of new funis; general fund staffing adjustments; and projected general fund transfer to ~chool~. When a~ked, he ~tat~d the County and School Board Chairmen have reached an agreemen~ regardin~ funding for education. He then reviewed increases in school fund revenue and stated the proposed budget includes that level cf fun~ing, There was brief discussion relative to federal r~¥enue for education as it relates to reductions in categorioal program~, Mr. Ste~maier than reviewed the schedule for future budget work sessions. When asked, he stated the County would have a net increase in Stats funding overall as compared to the current year. ~r. Ramsay expressed appreciation to County an~ School staff for t~eir efforts in wo~inq on t~e budget. Mr. ~eHale ~eoognized Sokool staff who were D~esemt at t~e ~eeting and also expressed appreciation for their efforts in wcr~ing on the budget. 95-126 3IS195 Hr. Jauuhsun presented an overview on the County's aging neighborhood~ including 1980-1990 census trends; percent of population change from ]980 to I~90; change in percent owner occupancy from 1980 to 1990; and relative change in median f~mily income from 1979 to 1989. When asked! he stated these =tati~tic~ have no impact on the ComDu~ity Development Block Grant Program. He then introduced ~{~. William Handley, Demographer for th9 County's Planning Department. Mr. Handley reviewed household typos in 19~0 and 19~o; £amiliee in poverty; female headed families with children; change in the number of elementary school students with free or reduced l~ehe~; and high 9~o~th abd high percent schools with fr~e or reduced lunches. There was brief discussion relative to whether there were any changes in the formul~ from 1990 to 1994 as it relates to femily income and eligibility to re,siva free or reduced cost ~chool lunches. Nr. Handley then reviewed single family housing conditions alon~ ~_he Jefferson Davis Highway Corridor and stated the co~n~y has i~plemented a planning program and related police, housing, and ~ocial service program~ addressing the human and physical need~ concentrated within certain areas o~ the corridor. There Was brief discussion relative to the issue uf aging neighborhoods being a~dressed with the Committee on the Future and demands placed on the County in terms of public services, specifically, public safety and the value of existing preper~y. ar. Jacobsen reviewed recent planning ef£orts in aging areas undertaken within the targeted areas depending an the ~eeds and assets of each area and th= degree of citizen and business involvement in the planning process. Me then reviewed major implementution progrumm currently targeted to the County's aging areas including the cou~muni=y D~Vele~men~ Grant Program; the Jefferson Davis Highway Enterprise Zone; appropriate zoning standards; community puliuing; health satellite ssrvlcem; and nelg~orhood trmnds Mr. Mc~ale stated the County is Mlgo e~lorlmg a "point of homes at their sale and ensure hom~s are being brought up standard in order to assist neighborhoods in proteoting inv~mt~nt. Mr. Daniel stated he feels the County should Qon~ider having some =~e of proactive mechanism whe~ t~e ~'point of ~ale" ?. DE~ERRED ITEMS ?.~. REQUEST, FOR, APPROPRIATION O~ FUND~ FOR CONSTRUCTIO~ CT ~r. Rameey s~ate~ at its Pebrusry 8, 1995 meeting, =he Bound requested staff to bring hack ~n analysis of options relating to ~he re~uee~ for fun~e for eonstrucfion o~ a replacement nursing hom~. ~ further stated options included privatizlng or sellin~ the Nursing ~ome; privntizln~ operation of the Nursing Home, but continuing County or Health Center Commission ownership of the Nmrsing Hone~ or continuing the same management philosophy currently in place. ~e stated since the February B, 1995 Board meeting, staff has ~et wit~ t~e Chairman of the Health Center Com~i~sio~ a~d ~ut~ally agreed to obtain th~ ~ervioe$ Of a ¢o~ltaDt with ~xperti~e ~n this specific area to bring about an independent view of the issue~ ievolved. which was delivered to the H~alth Center Co~t~ission today, report, therefore, h~ reao~t~nd~ th~ Board defer consideration of this reques~ until A~rll %2, %995. ~e noted deferral of the is~u~ would not negativ~l~ impact th~ Certificate of Need. On motion of ~Lr. Barber, ~econd~d by Mr. Warren, th~ Board deferred consideration of a request by the K~alth Center Commission for appropriation of fund~ for ~onstruction of a replacement nursin~ home until ADrll 12, 1995, to ~rovi~e an opportunity for review of the consultant's report and muDmlssion of any additional information. M~. Warren sts~ed it is imperativs for the Commission and County staff to oontinue to communicate with constituents, the existin~ ~urslng ~ome during this time in an effort to M~. Ra~y ~tat~d one of the objectives identifier to the consul%ant, in reviewing Qp~ionm for ~he Nursing ~0~ ~ to ensure the6 the qualihy of casa at the L~cy Cart Nurslnq Ho~e ?.B. ~POINTMENTS o SOLID WASTE ADVISORY COMMITTEE On motion of Mr. Barbsr, ~econded by Mr. McHala, the Board suspended its rules at ~him rims to allow simultaneous nomination/appointment of members to serve on the Solid Waste Advisory Commit%se. Vote: Unanimous On motion of Mr. Barbar~ ~eoonded By Mr. McHale~ the ~oard ~imultaneou~ly nominated/appointed Mr. James Kalange~, rspresentinq Be~uda District, and ~s. Joyoe Moldovan, representing Midlothian District, to serve on the Solid Waste Advisory Committee, whose =arms are effective immediately and will expire December 31, 199~. Vote: Unanimous ~ B~LE~L%~ISTERI~L BISTRTCTS Mr. McKale mtated the Board hmld a public hearing on March 1, 199~ for ¢andidates to ~resent themselves to serv~ on the ~chool Board representing Bermuda ~agisterial Bi~trict and one individual, Mr. Marshall Trammell, Jr., ~remented hlm~elf at t~hs public hearing and is eligible for reappoin~ment. ~e further stated the Board held another public hearinq on March 2, 199S for candidates to present themselves to serve on the Sohool Board reDrsssntin~ Dale Magistsrial District and one individual, Mrs. Elizabeth Davis, presented herself at the public hearing and Am eligible for reappointment. He stated the Charter provides that the Supervisors from Bermuda and Dale Districts must nominate a candidate for appointment from thsir Distriot and 0the~ Boa~d members may also nominate applicants~ On motion of Mr. Daniel, seconded by Dr. Nicholas, the Board suspended its rules at thi~ time to allow simultaneous Mr. ~c~ale nominated Mr. }~arehall Trammell, Jr. to serve on the School Board repreoonting Bermuda Diet;ici. There being no other names submitted for appointment to the School Board, representing Bermuda District, nominations were closed. on ~otion of Mr. MeHate, SeConded by Mr. Bm;be;, th~ Board simultaneously nomlnatod/rsappointed Mr. Marshall Trammell, Jr. to me~e as Bermuda District representetiYe to the School ~car~ w~cse term is effec:ive July 1, 1995 and will ~xpire School Board reprooemtin~ Dale Diet;itt. There being no other nemco ~ubmitted for appointment to the School Board, representing Dale Di~tri~t~ nominations were On motion of Mr. Daniel, seconded by Mr. wa~ran, tko B~ard simultaneously nominated/reappointed Mrs. ~lizabeth ~avis to serve es Dale District representative to tho School Board, vote~ Unanimous Mr. McMal~ recognized Mr. Trammell and Mrs. Davis who were present at the mooting and the ~oard oongra=ula%e~ t~ on their reappointment to the school Board. MODIFICATION OF AIRPORT I~DUBTRI~5 ~;d%K SIDm YARD Mr. Mica~ sta~od Advance Energy Systems, Incorporated ope;alee a business at the corner of Whitepins Road and Virginia ~ine Court in tho Chesterfield Airport Industrial Park. He furthe~ stated Advance Energy ~y~tem~, for ~ome p~ri~d of time, has property within the Park and have been cited ~or three zoning violations and ~as r~q~ested the Board fo waive or e~ange The r~trictive covenants that apply to the Airport Industrial Park by reduoing the setbacks from 50 feet to 20 feet in order to accommodate the required parking. ~e noted Advance ~nergy Systems declined the Opportunity to buy additional property, to correct this situation, from the Co~ntyWs Department of Economic Development. this request soul~ ~e granted only tu AdVance energy Systems und not to any oth~r business even if Advance ~nergy Systems relocated in t~e future; the modi£ica~iun applyin~ =o any subsequent purchaser; whether ther~ are any other options Advance Energy Sy~tem~ to purchase the property to correct this situation. 95-129 3/8/95 Glenn Moore, Esquire, representing Advance Energy Systems, ~tated he does not know the actual coat to purchase the property, however, the cost of the lend and parking i~provement~ combined is ~timat~d to co~t approximately $75,900. When asked, M~. Micas stated this ia not an item for the Beard of Zoning Appeals as it concerns a private restrictive Mr. Moore ~tatcd h~ feels the request i~ for a very l~mlted exception that would only be applicable to Advance Energy Systems and would not set a precedent for other properties. Mr. McHale stated there ar~ a number of questions that remain unanswered, therefore, he feel~ the ~ard should defer this issue until its April 12, 1995 mestin~ to provide an opportunity for further review of the request. ~r. Daniel ~irected staff to review the request further, specifically, as it relates to enforcement of the reotrictien~ On motion of ~LT. Warren, seconded by ~4/. Daniel, th~ Board for modification of Airport Indnmtrial Park mide yard restrictlona until April 12, 1995. Vote: Unanimous REe~RDIN~ TR~ COUNTY'S PRIMARY AND INTERSTATE ROAD Mr. Stith stated staff reques=s the ~o~rd approve the Highway Projects Priority List and Statement regardinq the county's primary and interstate road construction needs. ~r. Warren made a mo~ion, s~uunded by Dr. ~icholas, for the Board to approve the reco~e~ded Priority List for K~ghway ~rejscts; to authorize the Chairman of the Board to present the Statement regarding the County's primary and inter~tete read construction needs a~ the Virginia Depar~men~ of Transportation~s publi~ hearing; and to authorize mtaff to forward the Statement an~ Priority Li~t ~o the County's Legislative Delegation. When asked, ~4r. McCracken stated the Mighw~y Projects Priority List is staff's reuommendatien. ~e further stated the County ranked the ~uquenot Road Project lower than the Route 360 Prujec% because reuen~ improvements hav~ been made On Read. There was brief discussion relative to the estimated completion date of the Chippenham Parkway Project and the Route 895 Project currently being in th~ design ~tag~. Mr. MCKale Called for the vote on the notion made by Mr. Warren, secsnded~yDr. Nicholas, for %he Board to approve recommended FrierXty List for ~ighway Projects; to authorize the Chairman of t-he Bourd to ~reaent the States, ant re~arding th~ County's priory and interstate road const~ction needs the Virginia De~artmemt of Trans~ortation's pu~Iic hearing; to authorize staff to fo~ard the Statement and Priority List =o ~ Coun=y's Le~isla=~ve Dmlegu=ion. 95-1~o alalgS (It is noted a copy of the Priority List of Highway Projects and a copy of the Statement is filed with the papera of this Board.) $.D. ~DO~TION OF R~SOLUTIONS SUPPORTING MITIgaTION AIR OUALITY AND ~Y96 SURFACE EfficienCy Act (ISTEA) of 1991 established funding for programs designed to improve ai~ quality and staff recommends adoption of resolutions supporting FY9~ Congestion Mitigation Air Quality and YYg5 surface Transportation Program Projects. Discussion, commemts, and questions ensued relative to federal regulations not aliowing the region to use foxmulas to allocate funds to individual localities and the Metropolitan Planning Organization (gPO) determining each year where funds will be spent; the formal liet and demignation of f~ds being approved by tho ~o; and th~ addition of a tur~ lane at salisbury Drive not being in this proposal. Om ~otion of FI~. Daniel~ ~econd~d by B~. Nicholas, the Board Act ~stablish~d funding for the Congestion ~itlgation A~r Quuli%y (C~Q) Program. NOW, TH~EFORE BE IT RESOLVED, that the Chesterfield Co~%y Board of Supervisors supports FYg~ ~Q fundiBg for the following projects: Priority Project Route 10 at Centralia Road Route lO at Courthouse Road and Whitepine Road Turner Road at Walmsley Boulevard M~dlothlan Turnpike at various imtersection~ · %RI-CITIES ~PO Priority Project I River Road at Picket Avenue Description Dual left-turn lanes on eastbound Route lO approaoh Dual left-t~ra lanes on eastbound Route ~O o~o Whitepine ~oad Boulevard Extend and ~d~ left-t~rD lane~ on M~dlothian Turnpike AREA Description Instail turn lanes and traffic signal On me~ien of Mr. Daniel, seconded by Dr. Nicholas, the Boar~ adopted the following resolution: ~r~AS, the Intermodal Surface Transportation ~f£iciency Act emtablished funding for the Surfaco Transportation Program (ST~). NOW~ THEREFORE BE IT RESOLVED~ that the ~hesterfield County Board of Sup~rvi~or~ ~upporta FY96 STP funding for the widening of Courthouse Read fram Route 2B8 to Genito Road. Uot~: Unanimou~ 8.E. STREETLIGHT ~S~ALLATiON COST APPROVALS On motion of Mr. McHale, seconded by Mr. Daniel, the Board approved the following streetlight in~tallatiOm ~o~t approvals in Bermuda ui~riet: * Cartings Lane, in the ou!-~e-~ac Co~t to in,tall light: $30.96 (Due to safety concerns) * Wood~acr~ Lanet ~n the cul-de-sac Cost to instal! light: $924.01 Vote: Unanimou~ ~.~. tON~ENT ITF24~ OPPORTUNITY FUND ~RANT On motion of Dr. Nicholas, 5eCon~ed by ~4~. Barber~ the Board appropriated $12~,000 in State revenue from the GoverDor's Economi~ Development Opportunity Fund to the Econemlc Develepment Incentive Fund relative to establishing Westva¢0'~ Corporate Administrative Center in the County. Vote: Unanimous 8.E.2. TPJ~N~FER OF FUNDS FOR IKO~BRID~ F.P~K SOfTBaLL On motion of Dr. Nicholas~ seconded by Mr. Barbe~, the Board aoce~ed a donation of $2,500 ~rom s~veral adul~ softball author/zed the ~ran~fer o£ $500 ~rem ~ach District's Three Cent Road ~und (total of $~,50~); and appropriutud the $2,500 donation ~c t~e Parks and Recreation operating Budge~, which funds will be used for irrigation improvements for Ironbridge Park seftball ~ields. Vote: Unanimous PROGPJ~W~IING ~TUDY-J~VENiLEANDDOME~TIO RELATIONS COURT on motion of Dr. Nicholas, seconded by Nr. Barber, the ~oard uuthoriued thc County AdministratOr to e/eo~te a e~ange order to Vitetta Group, in the t mount of $28,227, for the Programming Study-Juvanil= ~nd Domestic Relations Court. (It is noted funds are available in =~e Pzoject budget.] Vote: Unanimuuu 95-132 3/8/95 8.F.4. APPROV~2~OF CH~NGB O~DERA~D APPROPRIATION OP FUNDS BOB ~$~PORT IM~RO%'ER~;T GIk~NT ~RO~T~ 0n motion of Dr. Nicholas, ~eco~ded b~ ~r. Barber, the Board authorized ~a County Adm~n~trato~ to appropriate funds~ in the amount of $16,015, for Change Order ~er 1 for the Grade Runway Safety Ar~a-Groove Runway Project, AIP 3-51~0007-07; approved Change Order Nunber ~ an~ appropriated funds, in the amount of $41,227, ~or said Project; and approved Chanqe Order N~b~r i and appropriated f~nds, in the amount o~ $2~,0~4, ~or Obstruction Removal, Lightin~ and Easement~ Project, AIP 3-51- 0007-10. (It is noted funds are a~ailablm in the Airport Capital Projects Account f~T th~ local match of the chang~ orders to transfer.) Vote: Unanimous .AWARD OF CONBTRUCTION CONTRACT TO W~ITE CONSTRUCTION $63S,000, for the new ~ttriok Community Center and $17,409 in additional revenu~ from the Community Block Grant. (It is noted sufficient Co.unity Development Block Grant funds have bean identified %o cover a~a~d Of With the ~u~ption Of appropriating ~17,409 in a~ditional funding only requires a t~ansfe~ among Community Development authorized the Police Department to ~aks application for a one fib%sen new civilian positions to provide redeployment of current sworn officers into community policing. (It is noted up to $295,100, ~re appropriated, which inelu~ea the creation of fifteen n~w positions.) vote: Unanimous DATE FOR PURLI0 HB~RING TO CONSIDER A REBOLUTION AUTHORIZIN~ ISSUANCE O~ ~ENEP~AL OBLIGATION BOHDS, ~ERIEB iP~A. TO BE SOLD TO TNE.~IR~INIA PRBLI~ uet the dute of March 22, 1995 at ?:00 p.~, for a Dubli= hearing to oonside< a~option o~ ~ resolution authorizing the be sold to the Virginia Public School Authority (VPSA), and appropriation of Bond proceeds, total not to ~×~ed $1~16 Vote: Unanimous ~.F.8. ~TATE ROAD ACCEPTANC~ This day the County Environmental Enginssr~ in accordance with directions from this Board, made report in writing upon his e×aminution of the roads in Jacobs Glenn, Section Bt Dale District, and Whereas, aha ReSident Engineer for the Virginia Department cf Transportation has advised the Director of Environmental ~ngineerin~, the streets in Jacobs Glenn, section B, Dale Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department ef Transportation have entered into an agreement, recorded in Deed Book 2453, Page 405, JaB~ary 21. 1994, for all stormw~ter detention/retention facilities in the County. Therefore, upon consideration whereof, and on motion of Dr. in Jacobs Glenn~ Section B, Dale District, be and they hereby ara establishe~ as public roads. And be it further resolved, that the Virginia Department of Transportation, be a~d is ~eraby ~equaeted to take into the Secondary system, pursuant to section 33.1-22~, Code Virginia, and the Department's Subdivision Street Requirements. tho following: Name of street: South Be0ne~ Trail Road LenS%h: 0.1~ the intersection with Ridge Court Guaranteed Right-cf-way width: 50~ feet. Name of street: Jacobs Bend Drive Length: 0.02 mile From: the intersection with Jacobs Ridqe Court To; Jacobs Bend Drive in Jacobs Glenn, Section A Guarant~ed Righ~-uf-Way Width: 50' feet. Name of street: Jacobs Ridge court Length: 0.03 male From: w~st of South Bounce T~ail Road TO: the ps,anent cul-de-sac Guuranteed Right-of-Way width: 40' feat. This request i~ inclusive of the udjucunt ~lo~e, sight uisuanoe, clea~ zone and ~e~ignated Virginia DeDartmen~ Trunxportution druinuge easements indicated on thc development Th~se roads serve 20 lut~. This section of Jacobs Glenn is recorded as Section ~. Plat ~ook el, Page 25, J~e 16, 1~93. Vote: Unanimous 8.F.9. ACCE~T~NCB~ OF P~RCEL~ OP LAND 8.~.9.a. ~LON~ HULL ~TR~RT RO~D ~ROM ~I~ STAN OF VIR~INI~ On motion OS Or. Nicholas, seconded by Mr. Barber, the Board ~ccepted, on behalf of the County, the conveyance of a parcel oS land containing Q.291 acres a!on~ Hull Street Road (Route 360) from Five Star of Virginia, InsorpsTated and authorized noted a cody of the plat in filed with the papers of this Board.) Vote: Unanimous FOR RIDGHD~LH P;~HW~¥ PROM PHOENIX ~NTON On Motion of Dr. Nicholas, ~eco~ded by Nr. Barber, the Board accepted, on behalf o~ ~he County, the conveyance of a parcel of land dontaining 8.43 acres from Phoenix Union L-L-C. for dedication of Ridgedale Parkway and authorized the County Administrator to execute thm necessary deed. (It is noted a copy Of the vicinity sketch is filed with the papers of this Board.) 9. HEARINGS OF CITIZENS ON UNSCHEDULED MATTER~ OR CLAIMS The~e were nc Hsarinqs of Citizens on Unscheduled Natte~ or Claims scheduled at this time. 10. RBPORTS On motion of'Mr. ~urber~ seconded by Dr. Nicholas, the Board Capital Projects; bistri¢~ Road and Street Light Funds; and It was generally agreed tu move Iten 10.B., E~ec~tive ~e~sion F~rsuan= %0 See%ion ~.t-~44{A)(7}, Code of viroinia, 1950, as A~nded, for ConaultatXon wi~h Legal Counsel Regarding Victoria Biron ver~as County o~_Chesterfield, at al. and O. H. Barrens ~e~sD~...~hg_.CQDntV of Chesterfield to b~ heard after Item l~.C., Public Nearing to Consider an Ordinance to Vacate a Portion of an Eight Foot Easement within Amended 91at of ~dgehill North Subdivision. 1~. DINNER MEETING WITH ~OCI~L ~BRVI~$ BOA~D On motioD of Mr. Barber, seconded by Mr. McHale, the Board ~eoessed to the Administration Building, Rcum 50~, for a dinner meeting with members of the ~ecial ~ar¥ices Soard. Unanimous Mr. NcHale welcomed everyone to th~ me,ting and introduced Nr~, Lynne Cooper, C~airpereon of t~e $0eial services Board. ~rs. cooper e~pr~$sed appreciation for the opportunity to meet with the Board and introductions were ma~e of tho~e pre~ent, Discussion focused on issues relating to social eervlse~ including welfare reform; average monthly Medicaid oases in ~h~terfield and Colonial N~ight~; average monthly aid to families with dependant children in Chesterfield and Colonial HelghCs; average monthly food stam~ cases in Chesterfield and Colonial Hei~ts~ number of child protectiv= servicu referrals; breakdown of exgenditurss; financial assistance to customers; the Virginia Incentives to Advance Learning (VITAL) Project -- a cpeoial dropout prevention proj~ot; the Comprehensive Services Act for at-risk youth and fn~ilies; and 1995-96 additional funding requests, Mr. McJ/al~ expressed appreciation for the opportunity to meet with members of the Social Services Board. It was the g~neral consensus of the Board to rece~ to the Public Meeting Roo~ to continue the regularly scheduled meeting. Rsccnvenlng: 1~. INVOCATION Reverend Carl Cosslett, Pastor of Trinity United Methodist church, gav~ the invocation. 1~. BLEDSE DF ~LLE~I~NCE TO THE TLA~ OF THE UNITED STATES OF ~r. Glenn Neely, Troop 819, lsd the ~ledgs of Allegiance tc the Flag of the United States of America. 14. RESOLUTIONS AND SPECIAL RECOGNITIONS 14.A. RECOGNIZING ~RLCO. LIMITED WITN ~ER COUNTY'S BUSINESS A~RE~I~TION ~ND R~CD~NITTON AWARD Mr. Langston introduced Mr. Thomas E. Schockley, Senior vice President cf N=LCO, Limited, who was present to receive the resolution. On motion of the ~oard, the following ~esol~tio~ wa~ adopt%d: ~3~S, the Chesterfield County Board of Zupervimor~ e~tabliehed a Bu~ino~ Appreciation and Re~oqnitioo Award to recegni~e existing businesses within the County that eootribut~ WMEREAS, NELCO~ Limited ha~ recently celebrated its 15th anniversary in Chesterfield County; and WHEREAS, NELCO, Limited has recently expanded from its WHEREAZ, NELco, Limited, a computer and high technology eguipment lea~inq fir~ increased it~ payroll du~inq 1994 from convexity an~ ~erve on various board~ including the Midlothi~n Family Y~CA; the John Tyler Community College Foundation; the Virginia Commonwealth University (VCU} Foundation; and the VCU and helDs ~upport Chesterfield County and its surrounding co~unitie~ by ~pon~o~ing the ~erican Cancer Society Golf NOW, TFIRREPORE BE IT RESOLVED, that thc Chesterfield on behalf of the County, to NELCO, Limited for their contributions over the many years. A~D, BE IT FURTHER RESOLVED, ~hat the ~oard of Supervisors recognizes NEL~O, Limited as the 199~ Small Business recipient Recognition Award. ~r. Barber pre~nted the ex~cuted resolution to ~. $chockley and e~re~sed aDpraciation for ~ELCO, Limited'~ contributionm to the County. Mr. Langston, on behalf of the ~oard and the County's Department of Economic Development~ 9r~ented an engraved silver platter to Mr, Schockley. stated NELCO~ Limited i~ ~o~itt~d to making Chesterfield 14.B. RECOGNTZIN~ MS. ~d4NM~DDTNG ~3~LOC~E ~S R~CIgIE~T OF THE to reuclvs ~he resolution. On motion of =he Board, the following resolution wa~ adopted: and Mathematics Teaching Program was established in 198~ by The White House and is sponsored by the National Science Program; WHEREAS, the Program identifies outstanding science and ~Ud~Pc~AS, ~s. Ann ~edding Z~glocke has taught ~cfance at Crcstwoo~ ~lementary sohook since Angust, 1987, and wes process for ~he 1994 Presidential Awards for Excellence in Science and Mathematlc~ Teaching; and WHEREAS, Ms. ~yglocke is one of four teachers in ~ir~inia to be nsmed a recipient cf the 1994 Presidential Awards fo~ Excellence in science and Mathematics Teaching, which wa~ in the Elementary Science Category; and citation and a $?,$00 National science Foundation Grant that will ba spent a~ des~nated ~y ~s. Zyglocke to ~nh~nc¢ science W~EREAS, Ms. Zyglscka has represented Ches~erfisl~ County NOW, THEREFORE BE IT R~$0LV~Q, that the Chesterfield County Board of Supervisors hereby acknowledges the ~oed £or~une of the County to have such an outstanding individual as one of it~ teacher~. AND, BE IT FURT~ERRESOLVED, that the Board of Supervisors being the recipient of the 1994 Presidential Awards for Excellence in Science and Ma=hematies Tesshing and acknowledges ~- Barbar presented th~ e~cut~d re~olutlon to Ms. Zyglocke, accompanied by her husband; Dr. Irvin Williams, Principal of Cr~two04 ~lem~ntary $¢h001; and ~i~ Pavan ~arber, one of her S~ienoe student~, a~pressed appreciation for h~r dedicated service to the School System, and congratulated her on Ms. Zyqlocke expressed appreciation for t~e recosnition. 14.C. ~ECOGNI~ING D~. EDGAI~ A. TOPPIN ON HIS SELECTION BY THE ~ACULTY MEMB~ AT VIRGINIA STATE UNIVERSITY Mr. ~tlth introduced Dr. Edgar A. Toppln, ~roSessur ~meritus at Virginia State University, who was present tc receive the re.alu=ion. on motion of the Board, the following resolution was adopted: ~EREAS, Dr. Edgar A. Toppin has bean a long-time and ~i~tingui~hed Pro£e~$or and A~mini~trator at Virginia State Unlver~ity for over ~0 year~; and WHEREAS, Dr. Toppin i~ a graduate of Howard University and Northwestern University, with three degrees in History; WHEREAS, Dr. Toppin is a past Dean of the Graduate School at Virginia State University and ~erved az Provozt and Vic% President for Academic Affairs; and WMEREAS, Dr. Toppin has authored a work entitled, "L~yal Sons and Daughters~ Virginia State University 18S2-1992: A Pictorial Histoz~;"; an~ WHEREAS, Dr. T~p~in has w:ittmn m fifteen part ~eries for "The Christian Rci~nc~ ~onitor"; and WHEREAS, Dr. Toppin has written ten books including the bes~ salling "~erican History Textbook for Elem~tary Stud~nt~" and "The United State~ Yesterday and Today"; and "~erlcan~ from Africa", was the first ~uch pro,am in the nation and was shown across the country; and WHEREAS, Dr. Toppin conducted nine lectures on the WHEREAS, Dr. TopDin is a visiting professor a~ Ssn of William and Mary, and ochers; and WHEREAS, Dr. Topp~n servas mn tho Colonial Williamsburg P~undati~n; the Virginia ~istorical Society; the National Par~s Bosrd; and tho 8ovorDcr's Task Force on Tourism; and~ in 1970, Governor Linwood Holton named Qr- Toppln a Distinguished virginian; and WHEP~EAS~ because of D~ Toppin's many personal and professional achievements, he was se!es%ed by the S%a%~ Counail of Nigher Education a~ a 1995 winner of the Outstanding Faculty Award. County Board of Supervisor~ hereby eeng~atnlates and co,mends Dr. ~dgar A. Toppln on h~z tremendous achievements as one of a few to wi~ th~ dove%ed Outstanding Faculty Award. AND, BE IT FURTHER R~$OLVED, that this resolution be presented =o Dr. To~in and that this resolution be permanently recorded among the papers of this Board of Supervisors ~f Che~erfiel~ County, Virginia. Dr. Nich~la~ presented the executed resolution to Dr. Toppin, achievements and, specifically? as one of a few to win the Out~tandlng Faculty Award. Dr. Toppin e~pres~ed appreoia~ion for th~ ~eoogni~ion an~ presented each Boa~d ~e~ber with u copy cf his hook, "Loyal Son~ and Daughters, Virginia ~ta=u University 1882-1992: A Pictorial ~isto~", a~ a token of him appreciation. On motion of th= Board, %ha following resolution was adopted: WHEREAS, the Boy Scout~ orA merits w~s incorporated by Mr. william D. ~o¥=e ~n ~ebruary 8~ 1910~ and WH~R~AS~ the Boy Scouts of A~arica was founded to promote citizenship training, personal d~velop~nt, add ~itn~ss of individuals; and WHEREAS, after earning at least twenty-~n~ merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project b=nxficial to his community, being active in the troop, demonstrating spirit~ and living up to the Scout Oath =nd Law; and WHEREAS, ~. Glenn S. Neely, Troop 81g, sponsored by Saint John's Episcopal Church, has aooumplimhe~ %home h~gh standards of commitment and has reached the lo~g-$ought goal of Eagle SCOUt which is rscaivsd by less than two person% of those individuals entering the Scouting movement; and WHEREAS, q~owing through his experiences in Scouting, learning the lessons of responsible ~i=izenship, and ~riding himself on the great accomplishments of his County, Glenn is indeed a member O~ a new generation of prepared young citizens of whom we can all be very proud. L .......... I ...... J ~.,~1 ...... L I,I L ....... NOW, TKEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Glenn $. Neely and acknowledges the good fortune of the County to have ~uch an outstanding young man as one of itm citizens. ac=ompanled by members of his family, congratulated him on his officer of the Greater Richmond Chapter of the American Red of the Board of Trustees for the Groa~er Richmond C~apter of resolution. On motion o~ th~ Board, the ~ollowing rmsclution was adopted: organization led by volunt~er~, that provide~ r~lief to victims of disasters and helps people prevent, prepare for, and th~ mi~¢ion of the /u~rican R~d Cro¢¢ and etrlv~ to provide e~sentlal ~ervice~ which reflect current oommunity needs; and WHEREAS the Red Cro~ in the Chesterfield County =ummunity provides disaster relief to individuals and faniliss, including emergency ~lt~r, food, and clothing; and care; and communiuations link ~ur military ~amilies se~aratsd ~rom loved tralnln~ including CPR, F~r~t Aid~ sn~ ~IV/AID$ educe=ion. apprsciati~n for the vital servlce~ provided by the American Dr. Rads expressed appreciation for the recognition and for the Mr. Hammer introduced PI~. Edward Jamco, Director of the County's Purchasing Department, who was ~resen% to receive the resolution. On motien of the Board, the following resolution was adopted: WI{EREAB, the purchasing profession has a significant role in the quality, efficiency, and profitability of business and goverr~nent throughout the united States; and W~ER~AS, in addition to the purchase of goods and services, the purchasing Drofessien has responsibility for fn~cti0n~ such as ~xecuting, implementing, and administering contracts; developing forecasts end procurement strategies; and developing working reletionships with supplier~ and with other departments within t~e organization; and WHEREAS, the purchasing profession has tremendous influence on the economic conditions in the United S~at~s, with an accumulative purchasing power ~unninq into the billions of dollars; and ~e~er a~d supporter of the National I~stitut= of Gover~ental Purcha=ing (WIG~), which Unite~ State~, Canada, ~er=o Rico, and the 9irgin Islands; and WHER~, the National Institute of Governnental~rcha~in~ an~ sDeclal events to further eduoate a~ info~ the general puDlic on the role of purchasing wi~hln business, industry, and NOW, T~EREFORE SE IT RESOLVED, t~at the ~e~ter~ield County Board of ~upervim~rs hereby "Purchasing ~un~h" ~r %he County of Chesterfield and call~ the attsntion of all citizens the economic importan=e of Dar=haling oontributions to Chesterfield County. Vote: Un~nlmou~ ~dhaeing professionals. Mr. James uxprussed appreciation for the ~ecognition. YOUTH WEEK" AND M~RCH 9. I~_5...aN..~TW~LFTK kNNU~5 YOUTH Ms. Bennett in~roduced Mr. Michael Menefse! Jr.~ a ~e~i0r at Thomas Dale ~igh School, and ~$. ~ebra Dierce, Youth Services Assistant for the office on Youth~ who were present to receive the resolution. On motion of the Board, the following resolution was adoDted: positive and healthy youth development in Chesterfield County; and WHEREAS, the Board cf Supervisors created ~he Youth services citizen Beard to advocate for youth by creating conditions in the community Zo promote =he well-being of young people; and 9~-~41 ~HEREAS, the Youth Services citizen Beard draws on extraordinary t~lentn, comnmlhment, and dedication of youth and adult citizens to organize projects which address the needs and concerns of young people; and WHEREAS, the Board of Supervisors recognizes the ~f£0rts of the Youth Services Citizen Board and the Chesterfield County Kiwanis Clubs to stimula=e constructive youth activities through their sponsorship of the 1995 Youth Awards Progral~; and W~EREAS~ many youth of Chesterfield County demonstrate through volunteering, extracurricular activitiem~ and WHEREAS, many adults of Chs~terfield County demonstrate outstanding fortitude, ~ens~tlvity, and service through their work for youth; and WHEREAS, the Chesterfield community should acknowledge the NOW, THEREFOR~ B~ IT RESOLVED, ~ut the Ch=~terfi~l~ County Bo~rd of S~pervisors hereby recog~ize~ March 6-12~ as "Chesterfiel~ County Youth Week" and fur=h~r March 9~ 1995~ as the twelf=h annual "xou~ Awards Nigh=" honor outs~andlng young p~uDle for thalr courage, compassion, and SerViCe, and outstanding ad~lt~ fo~ th~i~ fo~titud~ sensitivity, and so.vice to young people. County. Mr. Menefee expressed apprec~atlcm for ~e recognition an~ for ~e Board's suppor~ in recognizing youth in the ~o~unity. VIR~INI~ YOUTH DELEGATE TO THE 1994 BO¥'~ N~TION ~s. Bennett introduced ~r. Ryan Teton who was present to On motion of the Board, the following resolution was adopted: committed to positive youth development as an important investment in the welfare of the individuals served, the life invested in the reco~inlticn of youth who demonstrate positive behaviors as a msans of rein£oruing those behaviors; WHEP~J~$, ~ir. ~yan T~ten, a senior a~ ~enehester High $¢hool and a member cf the 1993-94 Cheste~f±~ld County Yout~ demonstrated outstanding cit±zens~iD and m~iterious behavior, l~ad~rshi~ abilities, ~erves es a positive role model to youth of the ~ommunity. , ! NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Oupe~vlsors recognizes and supports Mr. Ryan T~ten and his exemplary performance and service as a youth citizen of Chesterfield County. Vote: Unanimous Hr. M~ale presented the executed resolution to Mr. Te=en, accompanied by members of his family, and conqratulated him on his outstanding accomplishments and service to the County. 14.E. ~UPPORTINS RICHMOND RE¢IONAL PLANNIN~ DI~TRf0T on motion of t~e Board, the following resolution was adopted: A~tEREAS~ the Richmond Regional Planning District strategic plan for the region through the Focus Forward Project; and both the public a~d p~ivete suttees throughout Planning consensus ~trategic plan seeks the input of th~ publia at-large to be held in each jurisdiction in the District and to all citizens of the District are invited; and ~EREAS, %ha Focus Forward Project presents an opportunity to draw on the spirit of r~gionai cooperation within the District; and ~E~AS~ Chesterfield County is a member of the Ric~ond Regional Planning Di~=rict. Chesterfield County are encouraged to attend the Focus Eckerd Conference ¢~ saturday, March 11, 1995, from 8:30 a.m. ~ 4:00 p.m., at the University of Richmond's Tyler ~a~es Common~ and subsequent public meetings to b~ hold in ouch jurisdiction throughout the District for ~e purpome of developing regional c0n~enous s~ra~egic plan to guide ~h~ Di$~ric~ as we ~uv~ into the 21st Century. Vote: Unanimous [Ir is noted ~e r~solution mill b~ Dry.anted at the Richmond 15. E~BLIC HEARINGS i~.A. TO ~ONSIDE~ANO~DINANQE TO AME~D THE CODE OF THE FOR MANUFACTURED N~M~S Mr. ~Ica~ ~tat~d thi~ dat~ and tim~ ha~ b~n advertised for a public hearing to con~idar an ordinance relating to tax exemption for man~£actured homes. He further stated on Nove~tber 23, 1994, t~e Board a~end=d the CoUnty Code to expand the County's tax r~liof program for t~e elderly and disabled to include man. factored home~. He stated the proposed amendment 95-143 3/s/95 would clarify ~hat any eligible tax relief would ap~ly either personal property or real eztate for any owner of manufoctured home. NO one came forward to speak in favor ef or against thi~ ordinono~. adopted the following ordinance~ AN ORDIN~/~CE TO ~4END THE COnE OF THE COUNTY OF ~D REENACTING SECTION 8-15 RE~TING TO ~E IT 0RDAI~D by the Board of Supervisors of Chesterfield County: (1) That S~ction S of the Code. of the_._C~tv Chesterfield, !978, as amended, is amende~ and reenacted read as follow$: ~ec. ~-iS. Re~triction~ and condition~. Notwithstanding any other provi~ion of thi~ chapter, the dwelling, manufactured home, an~ u~ to one (1) acre of land upon which either i~ situated subject to real estate taxation, under ~is chapter may be t~porarily exempted from such tax when any such property is owned by and occupied as the sol~ residenc~ oS a person not l~ss than sixty-five (6~) years of age o~ a pe~on ~ho i~ determined to b~ permanently and totally the following restrictions and conditions. (2) That this ordinance shall become effective i~ediately upon adoption. Vote: Unanimou~ ls.~. To c0N~IDER T~E CONVEYANCE CT ALL THAT CERTAIN TRACT OR PARCEL O~ LAND ~0NT~ININ8 1~ PLO~ OR MINUS ~CRE~. LOCATED IN DALE MAGISTERIAL DISTRICT OF CHESTERFIELD TO AUTHORZZE THB COUNTY ADMINISTRATOR TO EXECUTE ~ORCILASE THE ~ROPERTY Mr. stith ~tated thi= date and tina ha~ b~en advertised for a public ~earing %o consider %he conveyance of a parcel of land in the Airport Industrial Park; however, due to adverti=ing require~ent~ ~ta~f reoo~ende defer~inq the ~nblic hea~nq uDtil March 2~, 19~5. ~o en~ came forward to ~peak in favor of or again~ the deferral. On motion of M~. Daniel~ seconded by Mr. Warren, the Board deferred a public hearing to consider the conveyance of all that certain tract or parcel of land containing 13 plus or minu~ acre~, l~¢ated in Dale ~agis~erial ~istriot ef C~esterfield County, at the Che~t%rfield Airl~ort Industrial Park until Marsh 2~, 199~. Vot~: Unauimou~ TO CON~IDBR ~N ORDINANCE TO V~O~TE A PORTION OF AN EIGHT ~OOT EA~E~E~T WITHIN A~E~DED PLAT OP EDGEHILL Hr. Stlth Etated this dat~ and time ha~ b~an public hearing to consider an ordinance to vacate a portion of an eight foot easement within amended plat of Edgehill Nert~ Subdivision. ~o one came forward to speak in favor of or against this REAMES, unmarried, (~GRkNTEES"), easement across Let 6, Amended Edgehi11 North Chesterfield County, Virginia, as ~hown on a Offlo~ of the Circuit Court of Chesterfield k~A~C~ ~1, 19~, in the ufore~ai~ Clerk's Office. supervisors of Chesterfield County, virginia to vacate an easement across Lot 6~ Amended Edgehill North Subdivision, ~IDLOTH~AN Nagisterial bistrict, chesterfisl~ county, virginia office of the Circuit Court of said County ~n Plat Book 60, office. The easement petitioned to be vucat~ ia more fully North Subdivision, the location of which is ~ore fully show~ on 5, 1994, a copy of which ia ettached hereto W~EREASz no pmbllo necessity ~OW THEREFORE, BE IT ORDAINED BY TBE BO=RD OF SUPERVI$ORB Virqinia, 1950, as amended, the aforesaid accordance with Section 15.1-482(b) of the code of V~ruinia. 19~0, as amended, and a certified copy of this Ordinance, together with the ~lat attauhs~ hereto shall be recorded nc sooner ~hsn thirty days hereafter in the Clerk's 0~fice of the Ci~it Court of Chesterfield County, Virginia 9ur~uant to 95-145 3/~19~ is to destroy the force and effect of the racordi~ of the portion of the plat vacated. This ordinan¢~ shall vest fee simple title Of the easement hereby vacated in the property owner of Lot 6, withinAmended Edqehill North Subdivision, free and clear of any rights of public u~. Accordingly, =his ordinance shall be indexed in the names of the COUNTY OF CHESTERFIELD am grantor and KENNETH J. ROBSON, (unmarried) and GRACE A. R~A~ES, (uamarried), or their su¢ce~sor~ in title, as grantee. Vote: Unanimous EXECUTIV~ BESS~O~ 9UR~U~T TO ~ECTION ~.~-~44(A) ~Q~ Q~ ~_~3NIA. 1950, A8 A~E~DED, FOR CONSULTATION WITH LEGAL COUNSEL RBGAEDING VICTOKIA OF CHESTZRFIELD ET AL, RND c. E. N~PRISS V. COUNTY OF on motion of Mr. Bather, =acceded by Dr. ~icholas, the Board went into ~xecutive Session pursuant te Sectien 2.1-344(A) Code 9~.~ir~inia~ 1950~ aa amen~e~, ~or consultation with legal counsel regarding Victoria Birch versus County of Chesterfield. et al. end O. H. Harriss versus County of Cnemte~field. Vote= Unanimou~ On motion of Mr. ~arber, seconded by Mr. War~en, the Board adspted the following resolution: WH~A$, the ~uard of Supervisors has ~his day adjourn~ ~eto E~emutive Semmion in accordance with a formal vote of the Beard and in accordance with the provisions of th~ Virginia Freedom of Information ACt; a~d %~{~REAS, the Virginia Freedom of Information Act effective July 1, 1989 provides fmr certification that sauh Zxeoutive Sessien was conducted in conformity with law. NOW, T~ERE~ORE BE IT R~S0L~D, the Board of Supervisors ~oem hereby certify that to the best of each member's knowledge, i) only public business matters lawfully exempted from open meeting reguiremente un,er the Free, om c~ %n~ermaticn Act were discnssed in the E×ecntive Session to which this cer~iflcatlcn applies, and ii) only such public business maC=ers as wer~ identific~ in the ~otio~ by which the Executive Session was conve~ed were heard, discussed, or considered by ~he Board. No member dissents from this certification. The Board being polled, the vote was am followm: Dr. Nicholas: Aye. Fir. Daniel: Aye. Mr. Barber: Aye. ~r. Warren: Aye. Mr. No,ale: ~y~. 95-146 3/8/95 Chief Eanes brie£ed the Board on the damage, ca~sed by a severe storm ~hat ~ook place this evening at approximately 6:00 p.m. in the County. 16. ADJOUR~I4EN~ On motion of /~r. Dan{al, seconded by Mr. Barber, the Board adjourned at 8:40 p.m. until March 22, 199~ at 3:00 p.~. Vote: Unanimous 95-147