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2010-12-01 PacketCHESTERFIELD COUNTY ~,. BOARD OF SUPERVISORS Page 1 of 1 Vu ~.~ AGENDA ~ ivas Meeting Date: December 1, 2010 Item Number: 2.A. Subiect: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Marilyn Cole Attachments: ^ Yes Title: Assistant County Administrator ^ No # O~OE?~2 County Administrator's Top 40's List I. II. Critical Projects/Activities 1. Airport Entrance Improvements 2. Airport Master Plan 3. Amelia Reservoir Project 4. Animal Shelter Issues 5. Business Climate Survey 6. Census 2010/Redistricting 2011 7. Citizen Satisfaction Survey 8. Community Risk Analysis/Emergency Service Coverage 9. Countywide Comprehensive Plan/Public Facilities Plan 10. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 11. GRTC Service 12. Hydrilla Issue 13. Irrigation Policies/Demand Management for Water Use 14. 2011 Legislative Program 15. Low Impact Development Standards 16. Magnolia Green CDA 17. Mass Grading Ordinance 18. Meadowville Interchange 19. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 20. Postal Zip Codes 21. Recycling Committee Recommendations 22. Results of Operations 23. Private Sewer Treatment Facility 24. Sign Ordinance 25. Sports Quest 26. Streetlight Policy 27. Llkrops Kicker Complex/Poseidon Swimming -Stratton Property 28. Utilities Policies and Managed Growth Ongoing Projects/Activities 1. Capital Improvement Program 2. Capital Regional Collaborative Focus Group 3. Cash Proffers 4. Citizen Budget Advisory Committee 5. Efficiency Studies -Countywide 6. Federal Stimulus Package - Energy Block Grant - Economic Development ~~0~~~ 1 Updated 11/10/2010 County Administrator's Top 4O's List III. 2 - Police Department - Recovery Zone Bonds 7. Financial/Budget Issues 8. Fort Lee Expansion 9. Joint Meetings of Board of Supervisors/School Board 10. North American Project (at Rt. 288 and Rt. 10) 11. RMA Work Group 12. RRPDC -Large Jurisdiction Committee 13. RRPDC -Transportation Strategies Work Group (work on hold) 14. Sports Tourism Plan Implementation 15. UASI (Regional) 16. Upper Swift Creek Water Quality Ordinances Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Fee Holiday (Extension) - 9/2010 5. CBLAB Discussions -12/2009 6. Citizen GIS - 5/2010 7. Citizen Satisfaction Survey -12/2008 8. COPS Grants 9. Efficiency Studies -Fire Department and Fleet Management - 6/2008 10. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 11. Electronic Signs -1/2010 12. Board's Emergency Notification Process 13. Employee Health Benefits -Contract Renewal - 8/2009 14. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 15. 457 Deferred Comp Plan (Approved) 16. Hosting of Hopewell Website 17. Impact Fees for Roads - 9/2008 18. In Focus Implementation - Phase I - 8/2008 19. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 20. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 21. Jefferson Davis Streetscape Project - 5/2010 22. Leadership Exchange Visits with City of Richmond 23. 2010 Legislative Program - 3/2010 24. Meadowdale Library -11/2008 25. Minor League Baseball (new team) - 2/2010 ~ ~ ~ ~ ~ ~ 26. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 27. Planning Fee Structure (General Increases) - 6/2009 Updated 11/10/2010 County Administrator's Top 40's List 28. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 29. Planning Fees (Holiday for Commercial Projects) - 8/2009 30. Police Chase Policy (Regional) - 5/2010 31. Potential Legislation -Impact Fees/Cash Proffers -1/2009 32. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 33. Property Maintenance -Rental Inspection Program 34. Public Safety Pay Plans Implemented (Phase I) - 9/2008 35. Redistricting 2011 Calendar/Process Report 36. Regional Workforce Investment Initiative 37. Southwest Corridor Water Line - Phase I - 7/2008 38. Sports Tourism Plan -1/2010 39. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 40. Ukrops Kicker Complex -soccer fields -Opened 8/2009 41. Upper Swift Creek Plan (Adopted) - 6/2008 42. VDOT Subdivision Street Acceptance Requirements - 7/2009 43. VRS Benefits for New Employees - 7/2010 44. Walk Through Building Permit Process -10/2009 45. Water Issues/Restrictions 46. Website Redesign - 6/2009 47. Wind Energy Systems - 3/10/2010 48. Wireless Internet Access in County Facilities - 9/2008 49. Watkins Centre 50. Woolridge Road Reservoir Crossing Project - S/2010 ~~~~~~ 3 Updated 11/10/2010 CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA wag -_~ GIN Meeting Date: December 1, 2010 Item Number: 2.8. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Staff has completed the 2010 United employees, and United Way of Greater county for its successful efforts. Way Campaign for Chesterfield County Richmond would like to recognize the Ms. Sherrie Brach of the United Way of Greater Richmond will be present to make comments and a presentation. Preparers Charles Dane Attachments: ^ Yes Title: Deputy Director of General Services ^ No # ~~~~~ ~~~4SFI.G C~(i ~~~~~ y\\ ,~ t~RC/N~t~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 5.A. Subiect: Resolution Recognizing Ms. Nancy B. Briggs for Her Service as a Member of the Chesterfield Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: The adoption of the attached resolution. Summary of Information: Ms. Nancy Briggs has completed three terms on the Chesterfield Community Services Board. Preparers Debbie Burcham Title: Executive Director of Chesterfield CSB/MHSS Attachments: ^ Yes ~ No # WHEREAS, Ms. Nancy B. Briggs has served as a dedicated and faithful member of the Chesterfield Community Services Board since her appointment by the Board of Supervisors in January 2002; and WHEREAS, during her three terms as an at-large member of the Chesterfield Community Services Board, Ms. Briggs has served with distinction in the office of Vice Chair, Chair of the Human Resources Committee, and member of the Executive Committee and the Finance Committee, as well as a member of the Service Quality Committee, the Intensive Care Facility Committee, and the Preservation of Services Committee; and WHEREAS, Ms. Briggs has been an active volunteer and concerned citizen of Chesterfield County, dedicating many hours to improve services for the future needs of citizens with disabilities; and WHEREAS, for many years, Ms. Briggs advocated tirelessly at the state and local levels on behalf of individuals with intellectual disabilities, personally lobbying and meeting with state and local elected officials to reduce barriers and to improve access to services; and WHEREAS, Ms. Briggs is a staunch advocate for the American Disabilities Act, working with numerous agencies and businesses to improve physical accessibility throughout the community; and WHEREAS, because of her considerable skills, Ms. Briggs has generously contributed to the research and development of provisions for the continuum of services for individuals with intellectual disabilities; and WHEREAS, Ms. Briggs is recognized throughout Chesterfield County and the Commonwealth of Virginia for her steadfast dedication and genuine concern for all persons with disabilities. NOW, TH Supervisors, appreciation significant intellectual Chesterfield EREFORE, BE IT RESOLVED that the this 1st day of December 2010, to Ms. Nancy B. Briggs for her contributions in the provision disability, and substance abuse County. Chesterfield County Board of hereby expresses its sincere many years of commitment and of quality mental health, services to the citizens of AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Briggs, and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ ~`~~ CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 ~. _.,a..e..~r~'.. ` ~ M`*' AGENDA I Meeting Date: December 1, 2010 Item Number: 5.8. Subiect: Resolution Recognizing Mr. Eric C. "Ricky" Miller, Environmental Engineering Department, Upon His Retirement December 1, 2010 County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Eric C. "Ricky" Miller will retire December 1, 2010, after more than 34 years of service to Chesterfield County. Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ No # ~~~ RECOGNIZING MR. ERIC C. "RICKY" MILLER UPON HIS RETIREMENT WHEREAS, Mr. Eric C. "Ricky" Miller will retire from employment with Chesterfield County on December 1, 2010, after providing over 34 years of dedicated and faithful service; and WHEREAS, Mr. Miller began his career with the county on February 1, 1976, as a maintenance worker in the Environmental Engineering Department; and WHEREAS, in recognition of his dedication, skills and exceptional job performance, Mr. Miller was promoted to Principal Maintenance Worker in 2000; and WHEREAS, Mr. Miller was a member of the road clearing team, keeping county roads and facilities open and operational during Hurricane Isabel in 2003, working long hours until the infrastructure was functional again; and WHEREAS, Mr. Miller was a significant part of county efforts to restore infrastructure damaged or destroyed by Tropical Storm Gaston in 2004; and WHEREAS, Mr. Miller was a member of the county snow-removal team for 20 years, reporting to work under the worst possible conditions to ensure county roads and facilities remained accessible and functional during, and after, snow events; and WHEREAS, as a member of the emergency road-clearing crew, Mr. Miller ensured that county roads remained passable during tornado and ice storm events; and WHEREAS, Mr. Miller has exhibited pride and quality in the work he has performed in the Drainage Division of the Environmental Engineering Department; and WHEREAS, Mr. Miller performed all his duties with due diligence and dedication and has provided excellent customer service to the citizens of Chesterfield County, having received several certificates and recognitions for that service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 1St day of December 2010, public recognizes Mr. Eric C. "Ricky" Miller and extends appreciation for his dedicated service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Miller, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~~ y`°~~~ CHESTERFIELD COUNTY >~~~_,, BOARD OF SUPERVISORS Page 1 of 1 ..-19g~{ilr .: 169 '~ AGENDA Meeting Date: December 1, 2010 Item Number: 7.A. Subiect: Deferred Item - County Streetlight Policy and Adoption of Revised Policy County Administrator's Comments: County Administrator: Board Action Requested: Adoption of revised policy. Summary of Information: During a work session on October 27, 2010, staff presented responses to questions and clarifications requested by the Board at their September 22, 2010 meeting. Additional concerns were expressed regarding location flexibility and re-evaluation of previously denied locations. A follow-up memorandum was provided to the Board that addressed these issues. The goals of the revised policy included improving energy efficiency, reducing light pollution and reducing the projected, significant increases in operating costs. The county streetlight policy was last revised in August, 1988. Since that time, issues of energy efficiency and light pollution have gained attention nationally and additional costs of streetlight maintenance are increasing steadily. Currently the county expends $644,700 per year on streetlight operation and maintenance. At the current pace, these costs are expected to double as early as 2016. By 2020, these costs are projected to increase by more than $1 million over the current cost. Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering Streetlight policy concerns & solutions The items below address the concerns expressed by the Board regarding the proposed revised streetlight policy. The following items identify areas where the board requested additional flexibility in the proposed policy for streetlight installations. 1. In existing residential areas new installations were proposed to be restricted only to intersections. The wording in the originally proposed revised policy read : "Streetlights shall be limited to intersections ..." SOLUTION: Revert to the wording of the 1988 policy which reads "Streetlights should be limited to intersections ..." with this change should an applicant wish to apply for a streetlight at a location other than an intersection the proposed policy would not specifically prohibit them from doing so. 2. The originally proposed revised policy indicated that denial of an installation application to be permanent. SOLUTION: This passage has been eliminated from the proposed policy. This will allow applicants to re-apply for streetlights at a previously proposed location. 3. In certain instances there may be a desire to provide the installation of decorative, non-utility provided, lighting styles. SOLUTION: The streetlight program only addresses lighting provided, installed and maintained by the two utilities serving the county. Decorative, non-utility provided lighting styles can be provided outside of the streetlight program through county capital projects process with such lighting owned by the county and maintained by the Department of General Services. The lighting along Government Center Parkway is an example. Private entities are free to install whatever they wish since they would pay for both installation and maintenance. Private lighting found in the Midlothian Village area or such as along Charter Colony Drive are examples. 4. The policy does not allow for evolving technologies that will reduce operating costs although they may soon become available. SOLUTION: The proposed policy can be amended after lower cost or energy conserving options become available from the supplying utilities. ~~~x~;~~ Summary of revised streetlight policy For streetlight installations governed by this policy only the basic enclosed style with a flat lens or the basic colonial style will be installed. • Premium styles will not be installed. In new residential developments: • A streetlight will be required at the entrance to any new subdivision or subdivision section where that entrance forms an intersection. o Developers will be required to fund this installation and pay an operational offset fee equivalent to the five year cost to the county for the type of light installed. • Installation and operation of additional lighting will be the responsibility of the developer or the homeowners association and limited to intersections. o Such additional lighting will not be incorporated into the county streetlight program. In new commercial/industrial developments: • A streetlight will be required at road entrances and exits to commercial/industrial developments. o Developers will be required to fund this installation and pay an operational offset fee equivalent to the five year cost to the county for the type of light installed. • Installation and operation of additional lighting will be the responsibility of the developer or commercial/industrial operator and limited to intersections. o Such additional lighting will not be incorporated into the county streetlight program. In existing residential areas or developments: • Streetlights should be located at intersections. • A petition signed by 75% of residents living within 200 feet of the intersection will be required. • A streetlight with a cost in excess of $2,700 will be presented to the board only at the request of the board member in whose district the light is to be located. • A streetlight with a cost less than $300 will be approved by staff. • Existing private lights will only be considered for incorporation into the county streetlight program if: o The installation pre-dates this policy. o The installation is located at an intersection. • Homeowners' associations may purchase additional lighting from Dominion through the county or from a third party source. o Streetlights purchased from Dominion through the county must meet policy requirements. o Associations must pay all installation costs and the five-year operational offset fee. • Operational funding of such lighting will be the responsibility of the county. o Installation and operation of third party lighting will be the total responsibility of the association. Existing commercial/industrial developments: • Existing commercial developments at the time of policy approval will be responsible for their own purchase, installation, and operating costs for lighting. ~Q~~~~ CHESTERFIELD COUNTY STREET LIGHT POLICY 612.00 STREET LIGHTING 612.01 NEW DEVELOPMENTS I. Street lighting facilities, including related wiring shall be provided at developer expense in subdivision and site developments and shall meet the following requirements: A. Residential: 1. Streetlights shall be provided at developer expense at the entrance to all new subdivisions or subdivision sections where a intersection is created. Lighting shall be provided as specified in this paragraph and in paragraph 612.01 I.A.2., below, regardless of any other lighting considerations, e.g., lighted signage or traffic control lighting. 2. Additional streetlights, beyond any specifically required in paragraph 612.01 I.A.1., above, shall be cost estimated, funded, and operated at developer or homeowner association expense and shall be strictly limited to internal intersections. Such non-required installations will not be considered for future inclusion into the county streetlight program. 3. The developer shall pay the cost(s) of such installations as described in paragraphs 612.01 I.A.1., above, as determined by the supplying utility. 4. The developer shall pay to the county an operational offset fee equivalent to the cost of five years operation and maintenance for each required streetlight installed based upon the supplying utility's monthly charge for same per light at the time of installation. Such fees collected shall be utilized for the payment of streetlight related electrical service charges. 5. The developer shall pay to the county a $50 administrative processing fee. 6. Payment of the operational offset fee, as described in 612.01 I.A.S., above, will be required at a time not later than recordation. Payment for the costs of actual streetlight installation and the $50 administrative fee will be required at time of receipt of the project cost from the supplying utility. B. Commercial/Industrial Developments 1. Streetlights shall be provided at the developer's expense at any and all entrances and exits of commercial/industrial developments. Lighting shall be provided as specified in this paragraph regardless of any other lighting considerations, e.g., parking lot lighting, signage, or traffic control lighting. 2. Additional, non-required streetlights, beyond any specifically required in paragraph 612.01 I.B.1., above, shall be cost estimated, funded, and operated at developer expense. 1Von-required lighting shall be strictly limited to internal intersections where roads are identified as intended to be accepted into and maintain through the state secondary road system. Such non-required installations will not be considered for future inclusion into the county streetlight program. 3. The developer shall pay for the cost(s) for installations as described in paragraph 612.01 I.B.1., above, as determined by the supplying utility. 4. The developer shall pay to the county an operational offset fee equivalent to the cost of five years operation and maintenance for each required streetlight installed based upon the supplying utility's monthly charge for same per light at the time of installation. 5. Payment of the operational offset fee, as described in 612.01 I.B.4., above, will be required at a time not later than plan approval. Payment for the costs of streetlight installation and the $50 administrative fee will be required at time of receipt of the project cost from the supplying utility. C. Lighting Requirements, Standards and Criteria 1. The Road and Drainage Plans submitted for review to Environmental Engineering must show the location of the required streetlights. 2. All required street lighting as described in this policy shall be installed, owned and maintained by the supplying utility company upon approval of for installation by the county. 3. Approved Fixtures - As installed by the supplying utility, only a basic Enclosed type fixture, in either the drop or flat lens configuration, or a basic Colonial type fixture will be considered for installations. Proposed streetlighting plans specifying premium decorative fixtures will not be approved. 4 Light Source -All light sources shall be high pressure sodium vapor (HPS~. 5 Lumen Rating -There is no one set lighting level requirement that would apply to all public roadways in the county. Therefore, streetlighting lumen ratings shall be based upon intersection type and configuration. For the purposes of this policy, general road classifications as defined in the Code of Chesterfield County, Chapter 19, Zoning (Sec. 19-301. Definitions), defining classes of public roads and roadways shall be used. Accordingly, lumen ratings are established based upon the following intersection types: a. 80001umens - (1) intersection of two local streets in a subdivision or subdivision section 2 ~~~ (2) intersection of one local street and one collector street in a subdivision or subdivision section b. 140001umens (1) intersection of two local streets in a commercial, industrial, or office park development (2) intersection of one two collector streets in a subdivision or subdivision section (3) intersection of any type resulting from the creation of any collector street through a separate instrument process with any new or existing local street. (4) intersection of a special access street and any local street in a commercial, industrial, office park development. (5) intersection of a special access street and any collector street. c. 23000 lumens -all fixtures of 23000 lumens will be the Enclosed Type, drop lens on a minimum thirty (30) foot concrete pole - (1) intersection of a collector street and a minor arterial street. (2) intersection of a collector street and a major arterial street. (3) intersection of two minor arterial streets. (4) Intersection of a minor arterial street and a major arterial street. (5) intersection of two major arterial streets (median installed lights maybe considered for safety reasons provided such do not encroach into VDOT median setbacks). d. For the purpose of this policy, a single intersection can be either thru (four way), or a "T" (three way), or a roundabout. e. Only one (1) light will be installed at any given intersection. 6. Generally, road and drainage plans should show light pole placement on the traffic flow direction side of an intersection as viewed by a motorist in the lane of travel. Exact pole placement and bracket length shall be at the sole discretion of the supplying utility company as field conditions dictate. 7. Concrete, salt treated, or smooth fiberglass, for Colonial style fixtures, smooth fiberglass poles may be utilized in all new residential subdivisions and subdivision sections and all new commercial, industrial, and office park developments. ~~~~~~ 3 II. County departments initiating streetlight projects must coordinate with the Environmental Engineering Department for informational purposes and must adhere to this policy in all respects. Nonconforming streetlight plans must be presented to the Board of Supervisors by the requesting department in a separate agenda item requesting an exception to the policy. 612.02 EXISTING RESIDENTIAL AREAS OR DEVELOPMENTS I. Criteria for Street Light Approval Action by the Board of Supervisors A. Streetlights should be limited to intersections and installed only on State or county rights-of-way or easements (i.e., streets that are in the state road system). When installed on existing poles, fixture arms will be turned towards the street or intersection. B. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. Applications not meeting the petition requirements will not be acted upon. C. Except for existing intersections where no light has been installed, no streetlight shall be installed within 200 feet of an existing or proposed streetlight. II. Funding, Existing Development A. The county will pay for the installation of an approved streetlight upon approval of the installation funding by vote of the Board of Supervisors. 1. For those applications with a providing utility reported estimated installation cost of $300 or less, staff will approve same upon receipt. Installations costing $300 or less will be charged to the County Wide - Central Streetlights account. B. Operating costs for approved streetlights will be paid by the county. C. The county will take over operating costs payments for an existing private residential light provided the light under consideration was installed by one of the county's supplying utilities under aflat-rate agreement, is at an intersection, is adjacent to a state or county right-of-way, and upon approval of the Board of Supervisors. D. In the event the Board of Supervisors denies funding for, or declines to consider, an installation request, applicants, through the department, may purchase the installation at the county's estimated cost provided: 1. Applicants pay to the county required costs and fees, including the installation cost, afive-years operating cost, (based on current monthly charge for the type light), and a $50 administrative processing fee prior to the county releasing the project to construction. Such payments must be made with 30 days of the Board decision. 2. Applicants requesting the county obtain a separate estimate from a supplying utility, not related to any form of funding denial, must agree to pay all engineering design costs of the supplying utility in the event they elect not to proceed with the project. 3. Streetlights purchased through the county by applicants, as described in this section, will be included in the county streetlight program; post installation operating costs will be paid by the county. E. Unless directed to the contrary by a member of the Board of Supervisors, only those individual streetlight projects with a providing utility reported estimated cost less than $2,700 will be presented to the Board for consideration. F. The county will fund an upgrade for an existing streetlight to a higher lumen rating or from anon-high pressure sodium vapor light to high pressure sodium vapor upon approval of the Board of Supervisors. Upgrades must conform to lumen ratings by intersection configuration as specified in this policy. Upgrades shall be of a one-time nature, once a fixture has been upgraded, it cannot be further upgraded to a different fixture or lumen rating. Upgrade requests for changing from a basic fixture to a premium fixture will not be considered. G. No more than one (1) streetlight will be installed at any given intersection in an existing residential area or development. H. For existing residential areas or developments with existing lighting, regardless of any type already or previously installed, any additional lighting requested will be restricted to types and placement as defined in this policy (see 610.02 III -Lamp Characteristics, below). Unless otherwise stated in a streetlight application, the default fixture will be the Enclosed, flat lens, on a salt treated wood pole. I. For the purpose of this policy, "existing residential areas or development(s)" is defined as subdivisions, or subdivision sections, with roads accepted and maintained in the state secondary road system; residential areas not in a recorded subdivision with roads accepted and maintained in the state secondary road system; or rural/agricultural areas adjacent to roads accepted and maintained in the state secondary road system. J. Existing commercial developments shall be responsible for their own purchase, installation, and electrical service costs for lighting within such developments and/or along public rights-of-way immediately adjacent thereto. K. Under no circumstances will the county take over operational and maintenance costs for non-Approved Fixtures (as defined in 610.02 III -Lamp Characteristics, below) installed by any third party or agency/department as a metered service. See paragraph 612.02 II C. III. Lamp Characteristics A. Approved Fixtures - Only a basic Enclosed type fixture, in either the drop or flat lens configuration, or a basic Colonial type fixture will be considered for installations. Requests for premium decorative fixtures will not be considered nor forwarded for approval. B. Light Source -All light sources shall be high pressure sodium vapor (HPSV). 5 ~~~-~~ C. Lumen ratings - 1. 8000 lumens - a. intersection of two local streets in a subdivision or subdivision section b. intersection of one local street and one collector street in a subdivision or subdivision section 2. 140001umens a. intersection of two collector streets in a subdivision or subdivision section b. intersection of on collector street and one major, or minor, arterial at an entrance to a subdivision 3. Fixtures with ratings higher than 14000 lumens will not be installed in existing residential areas or developments. 4. Exact pole placement and bracket length specifications are at the sole discretion of the supplying utility company as field conditions dictate. D. Type of Pole -Concrete, salt treated wood, or, for Colonial style fixtures, smooth fiberglass poles maybe used in existing developments. 6 (~~~`~ ~~~a~`°~~ CHESTERFIELD COUNTY "~ BOARD OF SUPERVISORS Page 1 of 1 i'\` -~-~--~-~, ' AGENDA 1]d9 v1AC1y14` Meeting Date: December 1, 2010 Item Number: 7.s. Subject: DEFERRED ITEM: Request to Aid Lucas Properties, L.L.C. in the Acquisition of Offsite Sewer and Temporary Construction Easements for Corner Rock Subdivision, Phase II County Administrator's Comments: County Administrator: No action is requested at this time. Summary of Information: Lucas Properties, L.L.C. requested that the County aid in acquiring offsite easements to provide sewer service to Corner Rock Subdivision, Phase II. This item was deferred at the October 13, 2010 and October 27, 2010 meetings. The Utilities Department is working with Lucas Properties to investigate alternate routes for the sewer line. District: Midlothian Preparers John W. 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A~40'r/~ ~ ~ \ •• i • / \ 1 ~ t • ~~ ~ s a whin ~°aw / / 1 \ 1 / <) \ > ; ' .\ . ~\ wr,. / / ~~aV~ \ \ rr/ \\ ~ jai ~ 1 \\ \ ~ ~\ t // / ~ 1 ~~ \ \ \ i ~ srt°r~l L~~~ 'v \ \ . i~' 1 \ I / \ \ ~1' y~/ 1 a~ ~-. •]• M , 1 ^~~ '1 ' / 6 ~ a Is wua" 1 ~ ,~ •~ 1 i \~\ ~~ '.J`Yf 7 1 \ \ i / i rt ur °trnx ~ ~ 1~ i v\ \ ~ / /~ i ~ ~ ii ~ ' ~ ~ ~ / ~ i I ~ 1 Tom. / -~11 11 i •• ~ ~~ ' it \P' 1 ~ ~ to tnri t ~ %~ \ i I -1 I-MO!"W~We 1 1 1 f ; I^ I i= 1 ~ 1 100 0 100 1 200 - 3 _ --- -----~ -"--~__-__~+-'-----5-+1---- -- I~~r- --- - ~ _ ---- IL-~pel0~,o------- rJ-c~t~~--~-r,__ _- _~flfl'---------- ------------- ~:.1^ ---------- --------------------- - ~___ PREL/M/NARYEASEMENT PLAN '"°' FOR.OFFS/TE SAN/TARYAND STORM WATER MANAGEMENT EASEMENTS oa1~: 1-~-2010 "CORNER ROCKPHASE //" SCALE: 1'=100' Chesterfie/d Countyy Vi inia 7°M°""O'" JOB NO.: 00800445 v~araans • ARC-MreCTS • eN61N'~BRS~sunvevo~ W W Wbe1Z9r.C0 1tp71 Nw DAVE WMa00' 9s117 •PheM °M~osH•Wul TM-9~a6 ~®~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 `~°°y,~ AGENDA 1749 -~ ~RGIN~' Meeting Date: December 1, 2010 Item Number: 7.C. Subject: Deferred Item - Consideration of Ordinance Amendment Relating to Attached Family Dwelling Units County Administrator's Comments: County Administrator: Board Action Requested: Approval of code amendment relating to attached family dwelling units. Summary of Information: On October 27, 2010, the Board held a public hearing on the attached ordinance amendment. Following the public hearing, the Board closed the public hearing and directed staff to address questions which had been raised. A list of those questions and staff's response is attached. On August 17, 2010, the Planning Commission held a public hearing to consider an amendment to the Code relating to attached family dwelling units. The Commission, following the public hearing, recommended approval. This amendment was initiated by staff due to concerns about the potential impact of the state mandated amendment allowing temporary health care units in residential districts. Generally, temporary health care units will not be compatible with the surrounding area and could potentially lead to further decline in "at risk" neighborhoods. Therefore, an amendment is proposed to Preparers Kirkland A. Turner Attachments: ^ Yes ^ No Title: Director of Planning # C~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA allow, under certain circumstances, a two (2) family dwelling unit, or "an attached family dwelling" in residential and agricultural districts. It is hoped that by providing an alternative to the temporary unit, property owners will invest in their home in a manner that is compatible with the neighborhood. Currently, if someone wishes to have a two (2) family dwelling to facilitate the care of a family member, a Conditional Use must be obtained. The application fee is $1,000, and the process takes at a minimum ninety (90) to 120 days. It is extremely rare for a Conditional Use request for a second dwelling unit, to facilitate caring for a family member, to be denied. The amendment will permit "attached family dwellings", with restrictions in residential and agricultural districts. The restrictions are more stringent than the standard conditions typically imposed upon a Conditional Use for a second dwelling unit, and provide for monitoring of the second unit to insure compliance on a continuing basis. It is hoped that this amendment will encourage homeowners to make a permanent investment that will be more compatible with the character of their neighborhood than the state mandated temporary health care unit. ~~~~~~ QUESTIONS/ISSUES POSED AT BOS MEETING 10/28/10 RE: ATTACHED FAMILY DWELLING UNITS • What constitutes an attached family dwelling unit? Answer: A structure that has separate complete independent dwelling units for living, sleeping, eating and sanitation. In general, the existence of two kitchens would place the unit into this category. Further, one of the units must be occupied initially by a member of the property owner's immediate family who is physically or mentally impaired. If occupancy is desired initially by someone else, then, as is the case by today's ordinance, it will be necessary to obtain a Conditional Use. An addition that does not contain complete independent living, sleeping, eating and sanitation intended for occupancy by a single family will continue to be permitted by right provided the other requirements of the ordinance regarding setbacks and lot coverage are met. The Ordinance establishes a maximum square footage, but not a minimum square footage for the attached family dwelling unit. Why is a minimum not established? Answer: The purpose of the 500 gross square footage maximum is to insure that the use remains secondary to the primary use of the property, which is one single family dwelling unit. The Virginia Statewide Building Code establishes minimum sizes for habitable rooms. The remaining rooms may be of the size that the property owner feels meets their individual needs. Will these units be considered for the purpose of determining permitted density in a project? For example, if a proffered condition restricts the number of units, will the attached family dwelling be considered a separate dwelling unit? Answer: No, these units will not be counted as a separate dwelling unit. This is consistent with the way that second dwelling units are permitted through Conditional Use where the occupancy has been limited to family members. ~~~~~~ • Occupancy limits for the mentally or physically impaired is discriminatory. Answer: The County Attorney's Office has advised that the purpose of this ordinance is to provide an administrative procedure to accommodate a family member who is in need of care as an alternative to the state mandated temporary health care structure. Our ordinance will continue to allow someone to seek a Conditional Use to allow a second dwelling unit where the occupancy does not meet the restrictions of the attached family dwelling unit ordinance. The category of persons permitted to occupy the attached family dwelling unit is the same as those covered by the new state law for temporary health care structures and the establishment of that category is a function of legislative discretion, not discrimination. • What happens if the planning permit is revoked because the property owner fails to comply with the restrictions of the ordinance? Answer: As is the case with any use, the owner will be responsible for bringing the use into compliance which will require removal of either the kitchen or a bathroom. Removal of the kitchen or bathroom will result in the unit no longer being considered a second dwelling unit. This is the same that would happen if someone obtained a Conditional Use for a second dwelling unit for a limited time period and for whatever reason the Board decides not to renew the Conditional Use. • What happens when the impaired person no longer needs care? Answer: Once the medical need for the unit has ceased, either: (1) modifications must be made such that two separate independent units no longer exist by removing one of the kitchens or bathrooms; or (2) both units must be occupied by the property owner and members of the their immediate family and spouses. Subsequent family members are not required to be in need of any type of care. Furthermore the second dwelling unit cannot be rented to, or occupied by, non-family members. • What is the purpose of the biennial renewal requirement for the planning permit? Answer: The renewal enhances the Planning Department's enforcement process. The Planning Department has experienced difficulty in enforcing the existing ordinance which has limitations on occupancy of a single family dwelling to family members only. Through the permit process for the attached family dwelling unit, the Planning Department will have an established date to proactively review and determine compliance with the ordinance. AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-65, 19-124 AND 19-301 OF THE ZONING ORDINANCE RELATING TO ATTACHED FAMILY DWELLINGS AND ASSOCIATED FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-65, 19-124 and 19-301 of the Code of the Count~of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: ARTICLE II. AMENDMENTS TO CHAPTER/DISTRICTS 000 DIVISION 3. APPLICATIONS, FEES AND NOTIFICATION 000 Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Application Type Fee, Based On Residential Uses Office, Commercial, and Industrial Uses 000 13. Planning_permits a. Attached family dwelling_permit 100.00 not applicable b. Attached family dwelling_permit renewal 0.00 not applicable 000 2723:84073.1 1 ~~~~~ ARTICLE III. DISTRICTS 000 DIVISION 4. R-88 RESIDENTIAL DISTRICT 000 Sec. 19-65. Uses permitted with certain restrictions. The following uses shall be permitted in the R-88 District subject to compliance with the following conditions and other applicable standards of this chapter. If these restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 000 Attached family dwelling=provided that: For the purpose of providing record notice, a deed restriction shall be recorded setting forth the requirements of this section. The deed restriction shall be recorded prior to the release of the initial planning_permit. Acopy of the deed restriction showing the deed book and page number shall be submitted to the Planning Department; A planning permit shall be obtained from the Planning Department for the attached family dwelling. Bienniallyproperty owner shall obtain a renewal permit. In conjunction with the requests for the initial and any renewal permits, the following shall be submitted: (i) documentation, as deemed necessary by the Planning Department, to insure compliance with this section, (ii) documentation of the relationship of those residing in the dwellin ,and iiiZpermission for a Planning Department representative to inspect, at reasonably convenient times, the attached family dwelling to determine compliance with this section. The Planning Department may revoke the initial or a renewal permit for any violation of this section; Only one attached family dwelling shall be permitted per lot; ~4,~ One of the independent units shall not exceed 500 rg oss square feet in area; At least one of the property owners shall reside in one of the independent units; ~6,~ At time of initial occupancy and thereafter for as long as one of the units is occupied by a mentally or ph shy impaired person, the following requirements shall be met: a. Occupancy of at least one of the independent units shall be limited to a maximum of two persons with at least one being a mentallyphysically impaired person; ~~~~~~ 2723:84073.1 2 b. Except as described herein, occupants of both independent units shall be limited to either immediate family members of the property owner or to the property owner's immediate family member(s) and their spouse(s). Immediate family members include any person who is a natural or legally defined offspring, stepchild, spouse, sibling, grandchild, grandparent or parent; Provided, however, that one of the independent units may be occupied by a person who serves as the legally appointed guardian for the occupants of the other independent unit. The guardian's immediate family members and their ~ouse(s may also reside with the guardian; Provided, further, that one of the independent units may be occupied by a person who is employed as a caregiver for one or more of the occupants of the other independent unit The caregiver shall possess a medical license that qualifies them to provide care to the impaired person(s); c. In conjunction with the request for the initial or any renewal planning_permit, the property owner shall provide to the Planning Department certification by a licensed medical physician that the occupant s) of one of the units qualifies as mentally or ph s~y impaired person s); and (7) When one of the independent units is no lon eg r being used for the care of mentally physically impaired person(s), if the property owner wishes to maintain an attached family dwelling, then the property owner must meet the requirements of subsections (2) through (5), and the following a. Occupants of both independent units shall be limited to immediate family members of the property owner or to those immediate family member(s) and their spouse(s). Immediate family members include any_person who is a natural or le ag_lly defined offspring, stepchild, spouse, sibling, grandchild, grandparent or parent; and b. Occupancy of the 500 rog ss square foot independent unit shall be limited to two erp sons. 000 DIVISION 15. A AGRICULTURAL DISTRICT 000 Sec. 19-124. Uses permitted with certain restrictions. The following uses shall be permitted in the A District subject to compliance with the following conditions and other applicable standards of this chapter. If the following restrictions cannot be met, these uses may be allowed by conditional use, subject to section 19-13: 2723:84073.1 3 ~ ®~ 000 Attached family dwelling=provided that: For the purpose of providing record notice, a deed restriction shall be recorded setting forth the requirements of this section. The deed restriction shall be recorded prior to the release of the initial planning_permit. A copy of the deed restriction showing the deed book and page number shall be submitted to the Planning Department; A planning permit shall be obtained from the Planning Department for the attached family dwelling. Biennially, the property owner shall obtain a renewal permit. In conjunction with the requests for the initial and any renewal permits, the following shall be submitted: ~i) documentation, as deemed necessar~y the Planning Department, to insure compliance with this section, (ii) documentation of the relationship of those residing in the dwellingiii) permission for a Planning Department representative to inspect, at reasonably convenient times, the attached family dwelling to determine compliance with this section. The Planning Department may revoke the initial or a renewal permit for any violation of this section; Only one attached family dwelling shall be permitted per lot; One of the independent units shall not exceed 500 rg oss square feet in area; At least one of the property owners shall reside in one of the independent units; At time of initial occupancy and thereafter for as long as one of the units is occupied by a mentally or ~h s~~paired person, the following requirements shall be met: a. Occupancy of at least one of the independent units shall be limited to a maximum of two persons with at least one being a mentally or ph s~~paired person; b. Except as described herein, occupants of both independent units shall be limited to either immediate family members of the property owner or to the property owner's immediate family member(s) and their spouse s). Immediate family members include any person who is a natural or legally defined offspring, stepchild, spouse, sibling=grandchild, grandparent or parent; Provided, however, that one of the independent units may be occupied b~ person who serves as the legall~ppointed guardian for the occupants of the other independent unit. The guardian's immediate family members and their spouse(s) may also reside with the guardian; Provided, further, that one of the independent units may be occupied by a person who is employed as a caregiver for one or more of the occupants of the other independent unit The caregiver shall possess a medical license that qualifies them to provide care to the impaired person(s); 2723 :84073.1 4 c. In conjunction with the request for the initial or any renewal planning_permit, the property owner shall provide to the Planning Department certification by a licensed medical physician that the occupant s) of one of the units qualifies as mentally or physically impaired person(s); and (7) When one of the independent units is no lon eg r being used for the care of mentally or ph sy ically impaired person s), if the property owner wishes to maintain an attached family dwelling then the property owner must meet the requirements of subsections (2) through (5), and the following a. Occupants of both independent units shall be limited to immediate family members of the property owner or to those immediate family member(s) and their spouse(s). Immediate family members include any person who is a natural or legally defined offspring stepchild, spouse, sibling, grandchild, rg andparent or parent; and b. Occupancy of the 500 rog ss square foot independent unit shall be limited to two erp sons. ARTICLE VI. DEFINITIONS Sec. 19-301. Definitions. For the purposes of this chapter, the following words and phrases shall have the following meanings: 000 Dwelling attached family: A structure which contains two separate complete independent units for living sleepin~~ and sanitation that have interior access to each other. One independent unit shall be used initially for a care fiver's provision of residence and care for mentally or physically impaired person(s) who is (arel certified by a licensed medical physician as requiring assistance with two or more activities of daily living, as defined by state law. 000 2) That this ordinance shall become effective immediately upon adoption. ~~~~~'~ 2723:84073.1 } J Q LL D W 2 U Q H H Q C7 z J J W D ~~ O W U Z Q Z D ~ ~ O ~ ~ a z Z w ~ ~ o ~ Z ~ o U ~ z 0 0 z O U D a 0 z a ~~ 0 0 a~ V C V V 0 a~ a~ ... ._ a~ ca ._ V ._ V N O .~ a~ ... c~ ._ ._ N A O Q Z O H V DC H W DC D W W D x J Q W 2 } J ~ Q (n a O ~ a ~ ~ o a w a z w a W Z ~ J W Q Z p O ~ j J D ~ O ~ v O °z~ aw o ~ ~ zw _~ v _ ~ ~ c=ar ~ aw w t~ ~c oc ti 0 H 00 00 Z W V~ ~ H ~V G~ W H H y V- _~ OTC Q ~~ W Z ~a W Z O ~ Z ? ~ J Q O w y ~ Z o ~ w O a ? ~ J U v g r ~' Z ~ U ~ ~ W Z ~ a z Q ~ ~ ~ a U V W ~y O Q aZ Q Q a0 ? } m ~ ~ w W ~ H J W d' J Q U Vp ~O = W ~ Z LL a Q ~ ~ ~ W Q W y ~ ~ OZ Fp zw Na ~ pct az ~- ~} c~a wx c~a as o¢ W V~ Q~W Vim ~ ~ 0 a W Z ~ ~ ~-~~ O c~ - U o ~ wo.J (~ `~ a W O a wormy Z ~ J Z ZWWW ~ o oc O W~Qy H V ~~ W v Z~oO w z~ ~ ~ zaoC= ~ Z w~ ~ w~ ~ w WvZo zar - w =t~~z o~n ? o ~ooa Z O H w C~ J Q H Z Z Q O Z W ~ a w Z Z li - W W D Q a a w O 0 0 wW ~~ ~Q J V ~ 0 V H Q W Z aw > >z ~ vz z o~ w J Q m W - ~ ~ W 0 Z ~ W W Q 0 ~ LL ~ a W ~ O Q ~ CJ o y z 0 U W N W Z m a~ ~j N W ~ W ~ ~O O~ C~ ~ ~~ z~ G ~ J ~ ? m ~ N Z W D H V W O a H Z W D W J m W a D W D J V Z H 0 Z H ~ ~ ~ J ~ a ~ ~ V w Z ~ Q O a ~ ~ ~ U z O ~ w J a Z O H w ~ ~ z v ~ ~ w ~ z 0 v ~ = J ~- ~ J W W 2 J L,L W J m Q J Q Q W J Q Z O Hy ow O~ C~ O W 2 H Z ~ W Q O V ~ O ~ ~ o w z ~ o W O w W J a z 0 °z ~ O z v z a a Z ~ ~ O m V O N N H z y w >C o W a ~ O W V ~ w Z ~ O ~ J ~ ~ ~ Z z ~ O W W W O Z ~ w N 0' W m W J a LL H } V Z Q a U U O H J J Q W Z W OC H W a J J m Q a a U H Z W W V DC O z w W V Z Q 2 Z W J a 0 a a Q D Z W V W ~. ~'t {_ ~d.~_ r' V ~ 1719 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 1, 2010 Item Number: 8.A.1. Subject: Appointment of Members to the Chesterfield County Multicultural Advisory Commission County Administrator's Comments: County Administrator: Request that the Board of Supervisors appoint members to the Chesterfield County Multicultural Advisory Commission. Summary of Information: At the January 23, 2008, Board of Supervisors meeting, an at large Multi- cultural Advisory Commission was created. This Commission is to advise the Board of Supervisors and the County Administrator on issues related to the diverse cultural communities that comprise Chesterfield County. The Commission has recommended that it conduct a Community Assessment Project for nine distinct cultural communities identified within Chesterfield County. The project would also include the "World Cafe" dialogues concept with the purpose of the assessment as follows: • Uncover the varying needs and gaps in services experienced by the culturally distinct communities in Chesterfield County. • Identify existing resources within the County to meet those needs. Communicate to diverse communities that the County is interested in their feedback and invested in creating a First Choice community for all residents. Preparers H. Russell Harris Attachments: ^ Yes Title: Manager Community Development Services ^ No # 0£DOEl31 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA • Lay the groundwork for ongoing community dialogues that will foster cultural understanding and promote community engagement across cultural groups. The Chesterfield Multicultural Advisory Commission now has three vacancies. The request is for the Board of Supervisors to fill those vacancies for a two-year appointment effective December 1, 2010. The County received 11 applications from persons interested in serving on the Multicultural Advisory Commission. The Commission, at its August 13, 2010 meeting recommended that the following three Chesterfield County residents are appointed to the Chesterfield County Multicultural Advisory Commission: 1. Antonio Bedford 2. M. Imad Damaj 3. Tiffany Taylor-Minor Board members concur with the appointments of Mr. Bedford, Mr. Damaj and Ms. Taylor-Minor. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting, unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~®~~.~~ <~~`~~; ~~`y~rj~ j~ -..- `~, -- i 17{4, . .~IfC~SYR'.,> CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: December 1, 2010 Item Number: 8.B. Subject: Streetlight Installation Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Matoaca District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. Vdhen the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections; CONTINUED NEXT PAGE Preparers Richard M. McElfish Attachments: ^ Yes Title: Director, Environmental Engineering ^ N° ~ao~3a CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) 2. There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection or 400 VPD if the requested location is not an intersection; 3. Petitions are required and should include 750 of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. MATOACA DISTRICT: • In the Eagle Cove subdivision In the vicinity of the transformer at 9113 West Oak River Drive Cost to install streetlight: $1,523.55 (Design Cost: $700.00) Does not meet minimum criteria for intersection or vehicles per day For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ~~~~~~~ STREETLIGHT REQUEST Matoaca District Request Received: December 8, 2009 Estimate Received: November 18, 2010 NAME OF REQUESTOR ADDRESS: Mr. Robert Moss 20101 Eagle Cove Court Petersburg, VA 23803 REQUESTED LOCATIONS: Estimate Requested: December 8, 2009 Days Estimate Outstanding: 345 In the vicinity of the transformer at 9113 Oak River Drive Cost to install light: $1,523.55 POLICY CRITERIA: Intersection: Not Qualified Vehicles Per Day: Not Qualified Petition: Qualified Requestor Comments: "The intersection is very dark, it is a bus stop, and where pedestrians walk. It also contributes to kids congregating at night." Staff notes that the actual installation site is approximately 130 feet east of the intersection of Eagle Cove Court and West Oak River Drive. ~~~~ .~ ~~ _ __ _ " ~ " __,._~ w~r~tfs~~€t is~~~lltis~ i~~~ r~€~~~s°~ :~i;~t's ~~~~~1i ~t is°s~s~~r~~i~~ ~ r~~}ir~r9s~s~~i s~~is~~ 3s€ ~?s~~~. r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ,~ ,~` hrtcttzu'.f. 119' AGENDA Meeting Date: December 1, 2010 Item Number: 8.C.1. Subject: Transfer of Community Development Block Grant Recovery Funds (CDBG-R) and Community Development Block Grant (CDBG) Funds (2010-2011 allocation) to the Chesterwood Drainage Project nistrator's Comments: County Administrator: The Board of Supervisors is requested to transfer $85,000 in the CDBG-R funds and $57,140 from the Laurel Road Drainage Project (2010-2011 allocation) to the Chesterwood Drainage Project. Summary of Information: The Chesterwood Drive Drainage Project was designed to eliminate flooding problems in the Chesterwood and North Chesterwood neighborhoods. The project involves the installation of two road crossing pipes and the installation of 900 feet of paved ditch. The project was awarded $102,500 in Community Development Block Grant (CDBG) funds in Fiscal Year 2009-2010. Based on engineer estimates for the approved plans an additional $137,140 is needed for bidding and construction. Staff recommends transferring 1) $85,000 in CDBG-R funds from the completed Providence Forest Court and Laurel Road drainage projects and 2) $52,140 from the FY2011 CDBG allocation for the Laurel Road drainage project. These two projects were completed under budget due to lower than anticipated bids. According to HUD guidelines for CDBG-R funds, preference should be given to activities that are shovel-ready and can be started and completed expeditiously. It is estimated that the Chesterwood Drive Drainage project will be completed by Spring 2011. There are sufficient funds to transfer. District: Dale - Chesterwood Matoaca - Laurel Road Preparer: Richard M. McElfish Title: Director, Environmental Engineering Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No ~G ~ y~e 1749 _-~ yRGIN~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page2of2 Staff Recommendation: The Board of Supervisors is requested to transfer $85,000 in the CDBG-R funds and $52,140 from the Laurel Road Drainage Project (2010-2011 allocation) to the Chesterwood Drainage Project. ~~~~~,~ ~`~`°~~~ CHESTERFIELD COUNTY `~ y~ BOARD OF SUPERVISORS Page 1 of 2 1;;9 ~ AGENDA ~RGIl7~' Meeting Date: December 1, 2010 Item Number: 8.C.2.a. Subject: Set a Public Hearing to Consider the Tax Exemption Request of Richmond Battlefields Association, Incorporated County Administrator's Comments: County Administrator: The Board of Supervisors is requested to set a public hearing for December 15, 2010, to consider the tax exemption requests of Richmond Battlefields Association, Inc. Summary of Information: Under Virginia law, real and personal property used for historical purposes may be designated as exempt from taxation by the Board of Supervisors. This year, Richmond Battlefields Association, Inc. ("RBAI"), an organization dedicated to the preservation of historically-significant sites, has requested a tax exemption for a 1.69 acre parcel (Parcel No. 804652978500000), located at 13011 Ramblewood Drive. The land, which is currently unimproved, is the site of the historic Ware Bottom Church and still contains a cemetery with graves dating back to colonial times. The land is also the site of a portion of the "Howlett Line" which was the Confederate defense line for much of the latter part of the Civil War. A map of the parcel is attached. Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No Title: County Attorney 0505:84705.1 # 00039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The parcel is assessed at $24,100, leading to an annual real estate tax of $228.96. The assessment is below the $5,000 cap which the Board's policy permits for the consideration of tax exemptions. Staff has reviewed the information which state law requires the Board to consider before granting an exemption and finds that the information is consistent with RBAI's status as a historical organization that is eligible for the tax exemption. The criteria which the Board must consider under state law are attached. In order to consider this request, the Board must schedule a public hearing for December 15, 2010. ~~~~~ CRITERIA FOR CONSIDERING TAX EXEMPTION REQUESTS UNDER STATE LAW 1. Richmond Battlefields Association, Inc. is exempt from taxation pursuant to ~501(c) of the Internal Revenue Code; 2. Richmond Battlefields Association, Inc. does not possess a current annual alcoholic beverage license for serving alcoholic beverages for use on the property; 3. No director of Richmond Battlefields Association, Inc. is paid any compensation for service to the corporation and its salaries are not in excess of reasonable salaries for services performed by the employees; 4. No part of the net earnings of Richmond Battlefields Association, Inc. inures to the benefit of any individual; 5. Richmond Battlefields Association, Inc. provide services for the common good of the public; and 6. Richmond Battlefields Association, Inc. does not attempt to influence legislation or intervene in any political campaign on behalf of any candidate for public office. 0505:84705.1 ~~~~~~ ` ~ ~ . ~ ~ .. ~_ n~ ,. ~, _ _ ~ E ~ ~~ B ffi e v ~:; ~® .. eEK ! ~ .i ~ Ew d-gym,. .~` m _ .~ .~ww . ..... ... .....m........,..«.>.m...ca~m~..e...e....... a ;~~ m ~wa.n ~~ ~ ~y ~ n,~ ~ ,„, .~. _. ,~ m< ~o~ CHESTERFIELD COUNTY y~ BOARD OF SUPERVISORS Page 1 of 2 1749 Z AGENDA R IN Meeting Date: December 1, 2010 Item Number: 8.C.2.b. Subject: Set Public Hearing to Consider Amending Section 6-15 (e) of the County Code Relating to the Requirements for the Issuance of Business Licenses County Administrator's Comments: County Administrator: The Board is requested to set a public hearing to consider amending §6-15 (e) of the County Code relating to the requirements for the issuance of business licenses. Summary of Information: The Board of Supervisors is requested to set a public hearing to consider amending §6-15(e) of the County Code. The Board adopted the existing §6-15(e) in April of 2010 to require a business to pay its delinquent taxes before it obtains a business license. Some businesses have entered into payment plans with the County to pay off their delinquent tax accounts over a period of time. Under the current language of §6-15(e), these business cannot obtain a business license until all of their taxes are paid even if they are current on their payment plan. The proposed amendment will enable businesses who have entered into a payment plan to receive their business licenses as long as they are current on their payments. If a business becomes delinquent under its payment plan, the business license would be revoked and the business would have to pay all of its delinquent taxes in full in order to have its business license reissued. Preparers Jeffrey L. Mincks Title: County Attorney 0425:84855.1(84833.1) Attachments: ^ Yes ~ No # Q(TO~D43 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Staff recommends that the Board schedule a public hearing for the Board's first meeting in January of 2011. ~~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 6-15(e) OF THE COUNTY CODE RELATING TO THE REQUIREMENTS FOR ISSUANCE OF BUSINESS LICENSES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 6-15 (e), of the Code o the County o Chester geld, 1997, as amended, are amended and re-enacted to read as follows: Chapter 6 BUSINESS LICENSES 000 Sec. 6-15 (e). 000 (c) No business license shall be issued until the applicant has produced satisfactory evidence that all delinquent business license, personal property, and transient occupancy taxes owed by the business to the county have been paid which have been properly assessed against the applicant by the county or the business has entered into a pa~plan acceptable to the county for the payment of such delinquent taxes and is not delinquent in making_payments under such plan. If a business is issued a business license because it has entered into a payment plan, and the business defaults under such payment plan, its license shall be revoked in accordance with &6-20 of this chapter and a new business license shall not be issued to such business until all properly assessed delinquent taxes owed by the business to the county have been paid. (2) That this ordinance shall become effective immediately upon adoption. ~~~~~~ 0425:84833.1 CHESTERFIELD COUNTY ,~~`~ ~t~ BOARD OF SUPERVISORS Page 1 of 1 L_ ~, . , 1719 ~-~~~ x AGENDA t'0~ '~T`~,pja Meeting Date: December 1, 2010 Item Number: 8.C.3.a. Subject: Approval of a Request from John K. McEwen for an Exception to the Use of Public Water for a Proposed Residential Structure Located at 20800 Halloway Avenue County Administrator's Comments: County Administrator: Staff recommends that the Board approve John K. McEwen's request for an exception to the use of public water. Summary of Information: Staff received a request on January 18, 2010 from John K. McEwen for an exception to the use of public water for a proposed residence located at 20800 Halloway Avenue. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 400 feet. The line will be greater than 400 feet, thereby, qualifying this situation as an exception to the use of public water. District: Matoaca Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No ~~~~~~~ POTIONS OF THIS PROPERTY Cif IN A FEMA DEFINED FLOOD PLAIN IFLOOD.ZONE A3; ZONE C) PANEL N0. 510035 0272 B EFFECTIVE DATE+ MARCH 16, 1983 THIS SURVEY WAS MADE FOR THE PURPOSE OF IDENTIFYING LEGAL BOUNDARIES. THIS SURVEY DOES NOT~PURPORT TO IDENTIFY ENVIRONMENTAL FEATURES SUCH .AS WETLANDS OR POLLUTANTS WHICH AN ENVIRONMENTAL ASSESSMENT WOULD IDENTIFY. THIS SURVEY IS SU9JECT TO ANY EASEMENT OF RECORD AND OTHER PERTINENT FACT$ WHICH A TITLE `" 40.00' `" 26.00' g ~ $ 26.00' o^'o _ PROPOSED DWELL/N0gNo g "KNOX SPRINGS FARM" g 26.00' ~^ 0 26.00' 40.00' ~ N SEARCH MIGHT DISCLOSE. K MCEYrEN CP/N: 78!612?62700000 08 4120, PO 507 ~~ '\a ~~~ avo 2 .^o'~~ ~°~'~ .o~~ v~2 PLAT IS VOID IF CONSTRUCTION IS BEGUN " PRIOR TO ISSUANCE OE~1NG PERMIT. ORAWN 8Y.• LEN PLAT of . PARCEL 2 A RESIDENTIAL PARCEL SUBDIVISION ~F A PARCEL OF LAND LYING WEST OF~ HALLOWA.Y AVENUE, STATE ROUTE #722 MATIOACA DISTRICT CHESTERFIELD COUNTY, VIRGINIA . FDR R~a„~:a JL1HN~ MCEWEN SCALE + 1' '= ,CIF I Z1 ~ ~' OCTOBER I5, 2b09 Townes- 317E EN OIN~ERINO - 9850 LORI ROAD, SUITE 201 CHESTERFIELD, VIRGINIA 23832 PHONE+C804J 748-9011 FAXj C804J 748,2590 CHECKED 8Y.• ~~®~~ dl~ ~--~ pin. ` .~ 782 CHESTERFIELD COUNTY ~~ r ;s~?~` ~, BOARD OF SUPERVISORS Page 1 of 1 ~'~ i -- r' ~- »s ~ AGENDA ~. Meeting Date: December 1, 2010 Item Number: 8.C.3.b. Subject: Approval of a Request from Gregory L. and Donna M. Shumate for an Exception to the Use of Public Water for a Proposed Residential Structure Located at 12008 Young Manor Drive County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board of Supervisors approve Gregory L. and Donna M. Shumate's request for an exception to the use of public water. Summary of Information: Staff received a request in October 2007 from Gregory L. and Donna M. Shumate for an exception to the use of public water for a proposed residence located at 12008 Young Manor Drive. Under Section 18-61 of the Chesterfield County Code, the Board of Supervisors may grant an exception to the requirement to use public water when a new residential structure requires an on-site water service line of more than 400 feet. The line will be greater than 400 feet, thereby, qualifying this situation as an exception to the use of public water. District: Midlothian Preparers William O. Wright Title: Assistant Director of Utilities Attachments: ^ Yes ~ No # 1~~~~+4~ PIOT£S TMB 511RVE1f b1EETS 'Mt h1M4MtiM STAT£ 'STAIVQAit~S F'Gf~ A "PHY57Cl,1. IMAROVEIAE,V7 SURV1rY'. OH 48..08-02.1 MAQE !k!1 ~tCCiltRlKi'E REtf1' SURYEY 01~ '131E PRE]yiSES SHOYVN tiE'ItEC~I. A14. il4tPRC1Ve,6~itt,ITS KNOWN 4R V1St8tE ARE SFiANN~t Ft>:REOUi. IFIERE hR8 NO $NCROACNIIAENTS QY IMP[tOVEMEN3S FRQAi 'rtiE SU6aECT PR~t~$ tiR FRAM TiIE AE7JONdiftG P'RBttIS~S Q1>'ilsR TkAH AS SWt7NA1 tiF"REOFV_ TM15 S9)RVEY WA.S PitEpA4~0 NA'MO'JT TH6 BENEFIT di' A TITLE RcPORT, TIiCRlO:'QRE At.l ENGUb16RAN{'k~5 t)R EASEMF~t1$ OP RECORD FRAY NOT 9E StiQWN riERB't?N. ' THIS PROPERTY !5 N~! tOP~ C (AREA cF' ~MEYItNAI. Fl.OOAINGj AS D'cRfQEO 8Y 7f4E f$OERAL t'sMBRCF.~Y 4tA,VAG£IAEN7 A3ENCY. a1K~tER1;Sj: t~G SHVNATE 442.9Q' TO TriE ""'' E4ST iJNE Of: Huslct:T aie vE. ~ OI.t3 GttV AGF2E5 Bt~K "B" ' ~ LQT 7 I RONtER z(1T :~ 8279 f'00"W ' E~.9i' FkiOM y 8' AL.~EY a2AYEt ROLti~F') ~'ELE. CQANBR EaStdJdENT _ .~ q rV:v. s>4~ii~ru S27`14'00`W gts'~3~2~"w v, '~' '~`Y N76 4~'OQ W • ~ ~ CaRr1Et~ 14U.C0' o.Bt~oRaE~R _ ~ EaSt~T 5Q C)U' S18'~6'09"W g ~ ~ ~ ~ ~ ~ 163.0'7' ~At8a8t,E +MaTH '~ REn~ ,.. ~ $~~ ~ aCC~SS EASEMENT } i200B roctnn ~ASa>ar Drive rn t2ooo~raungMenoroA.e is l07 3 LO]' T ,.,a ni A`~F ° xiwnr ° ~ ~j JACOB ~ Aq.' ,~g Y~ ~ ~ ltlT 2 ~ 53` -~ ~~~ .~ t3 ~ aatupTE s :~s•4s i w 1,'15 ACRES ~~ taG1'i'IOM ~r 0.38' FflOLI _ R00(,~} CREEK t7QR41F.R ~ Q.2i' OFF ~ DC~t2t LIY, N84'42'48"W "'S .r.. ,,,. b .+ r.. r ~....+ .-+ .~ .~ ..~+ .-~ wn r+ .,.,. •,~...--. rr r 7i7 .•~.. ~.. `~' •~ PLAT OF 2.15, ACRES LOCA"TEI~ _ ,,~I;. ~~ ON THE ~lOR`TH~ E,1NE CE Yt~IJNG ~ ~; MA~l4R aRIVE; "~lDL,OTHIAN ~ ~~ DlSTRlCT, CHESTER!" 1ELD COUNTY, VlRGlC'~I~A ~ ~~~`". x~~,,~,„ da- ~~ .~04 7,70 ~1~:A1'1'AyN $OA~ GLINT AC:~'N. 5~11bC}1Z+t1A'. 23t)BQ. SCAI.t: 1" is ~ pAl'E.~- I t-O2 9YClt (av~3 R8L~87'8m ~'i-1G '(en4~ 281-B7At5 oawra,ko ar. ..~: ,.,. orti~n n~: `,arc. . __ . C~fl~c~ ~~ CHESTERFIELD COUNTY '~ _\'~ BOARD OF SUPERVISORS Page 1 of 1 ql ~j; '~S° ~ ~'~ AGENDA ~~~~, Meeting Date: December 1, 2010 Item Number: 8.C.3.c. Subject: Request Permission to Construct a Boat Dock on Swift Creek Reservoir County Administrator's Comments: County Administrator: Grant Donald E. Blom and Sharon L. Blom permission to construct a boat dock with stairs and electrical line in the impoundment easement for the Swift Creek Reservoir, a 16' sewer easement and a 22' sewer easement, subject to the execution of a license agreement. Summary of Information: Donald E. Blom and Sharon L. Blom have requested permission to construct a boat dock with stairs and electrical line in the impoundment easement for the Swift Creek Reservoir, a 16' sewer easement and a 22' sewer easement within Promontory Pointe. This request has been reviewed by Planning, Utilities and Environmental Engineering. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~ r- ®~-~ ~:._ _: ~ Via. ~ ~r _~~ ` ' _ _ $. __ ~ ~ _ - .° #~ G's'.~-af~;f's~8~ CvGS~zv Cswpa bass~ret €sf U2slif4~~ ~, - ; w a s»., , l " t A .fP ~r~ ,~ ~ ~ fl® ~ ~Q . ~ po. V ~ ~ i • "~ .. ~ ~ ~_ +~ ~ ~~ -~ r ~ '~ z ~ ~ ~ ~ `~ .CYO r?~.. ~' L ~. ~ ~ ~,~ 8.~/ ~ ~ ~ ~ I L`~ "" -~-- , Oho ~iC/ N d +~ ~ \~, .,,,~ . Sri ~~ 7~~ i V W r --________~, ~ a ,, ~ _ ~ ~ o ~ N T M' \ ~ ~ o ~ k ONO ~bti .,(~ ~~ • ~,~ ~'~ ~ ~~ ern l ~ ~ N ~ q ~ n D ` to WeWOpN • Ii ~ J a ~ q r~ ,y 1 + ~ e ~ ~ ~ ~ r ~ V J ~~ ~ ~ ~ ~~ ~ ~ _, ~ ~ . ~` p ~. ~ t9 c`~` ~ ___- .-- ..~ _ -a...~ t` ~ ~~ ~ ~ ~ ,, +r~ ~ .. ~ ..,~.... • ~ ~L/~..._._ ,_.,,. -.~.-171, ~o ~ ~/~./ ~~~ ~ ''' ~ f .~.~-- 0®052 BRANDERMILL Community Association BRANDERMTLL COMMUNITY ASSOCIATION, INC. RESOLUTION TO APPROVE STRUCTURES IN THE WATERFRONT BUFFER AREA NOVEMBER 1, 2010 Resolved, that the Brandermill Community Association will permit lights, stairs, posts with electrical outlets, erosion control methods such as vegetative walls and riprap in the waterfront buffer area bordering the Swift Creek Reservoir with prior approval from the Natural Resources Committee or Architectural Review Board. THEREFORE; BE IT .RESOLVED the Brandermill Community Association Board of Directors ADOPTED this resolution on the 1 ~ day of November 2010. 3001 EAST BOUNDARY TERRACE, MIDLOTHIAN, WIRGINIA 23112 (804)744-1035 FAX (804)744-2839 VJW W.BRANDERMILL: COM ~~~~~c~ ~~ CHESTERFIELD COUNTY ~i` y~, BOARD OF SUPERVISORS Page 1 of 1 '~ ~~~~~` AGENDA Meeting Date: December 1, 2010 Item Number: 8.C.3.d. Subiect: Request Permission to construct a Boat Dock on Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested': Grant Stephen J. Chiocca and Sally D. Chiocca permission to construct a boat dock with stairs and electrical line in the impoundment easement for the Swift Creek Reservoir, a 16' sewer easement and a 22' sewer easement, subject to the execution of a license agreement. Summary of Information: Stephen J. Chiocca and Sally D. Chiocca have requested permission to construct a boat dock with stairs and electrical line in the impoundment easement for the Swift Creek Reservoir, a 16' sewer easement and a 22' sewer easement within Promontory Pointe. This request has been reviewed by Planning, Utilities and Environmental Engineering. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~~~ ~~ _ _ ~._ f y 6 ' ~ , +e ~ ~ ~ r ~ ~~~ { f~ ~r J t~ .r '' : _ .. ~. tl{" °°~ "t `~ ` -° 1...~ s "'~~ r 4'"". 4 ~ ~ , ;~ ~ ~ ~`°~ ~ ~ ` i , ~~ ,~~ ~h~dteri~€~ ~asa;at~ c e~~en~rst of €St's?'sties - . € ~ws M $.§a"c.#i' Via, «s ~ ~ ~. C ~--~ W ~ ,~.._ ~..._ ...L....._ ~...._~_._ ~~ 'G. w ~ E --rte ~-/'71, Oho ~iC/' ~ °~,~. 3 ~ p H ~ ,,o~.~.~~- v ~ ~ ~ .C ~ c - ~.M...~, .s • ~ Z ~, ~` {` ~ ~+ , ~ "\, .,02 62.2= P ~ ~ , ~ ~ ~ ~ 8.S/ ""' " h ti s~i ~ P , ,~. ~ , ~~ ~ • .~ ~, , ~~ ~ ~ o ~ ~~ ~~ (Z ~ ~ a . QV ~2=`7 ~ ~ f ~^. -- .~ ~ a $ ~ FJ ~' ~ .. ~ a '~' o°OO vii ~ ~ y ~ y ) ,„ ~ ~ rO O ~ mCa p~~O~ . `".` ~ vs~n~Rtaa 1 ~l .~ 1 a fi~ ~~ ~~ 6 ~f~l ~ O.~~ ~ ..,~... /71. ~d S(~o4 Pte, ~Fb w~. Road tM ~d E~ cn , v~1- a3ua, ~K,v,~~ no'. aotoo9ag (ar~~) ao,ocAa~-v~g(~(~~.at~ C~~~ BRANDERMILL Community Association BRANDERMILL COMMUNITY ASSOCIATION, INC. RESOLUTION TO APPROVE STRUCTURES IN THE WATERFRONT BUFFER AREA NOVEMBER 1, 2010 Resolved, that the Brandermill Community Association will permit lights, stairs, posts with electrical outlets, erosion control methods such as vegetative walls and riprap in the waterfront buffer area bordering the Swift Creek Reservoir with prior approval from the Natural Resources Committee or Architectural Review Board. THEREFORE; BE IT .RESOLVED the Brandermill Community Association Board of Directors ADOPTED this resolution on the 1'~ day of November 2010. 3001 EAST BOUNDARY TERRACE, MIDLOTHIAN, VIRGINIA 23112 (804}744-1035 FAX (804)744-2839 W W W.BRANDERMILL: COM ~~~~~~ z CHESTERFIELD COUNTY ~~~~~ BOARD OF SUPERVISORS Page 1 of 1 ~~~~~.;ns ~~~ AGENDA ~~. Meeting Date: December 1, 2010 Item Number: 8.C.4. Subject: Designation of a Virginia Department of Transportation Slope and Drainage Easement along Iron Bridge Road County Administrator's Comments: County Administrator: Designate a Virginia Department of Transportation slope and drainage easement along Iron Bridge Road and authorize the County Administrator to execute the Declaration. Summary of Information: Prior to construction of the Route 10 Improvements, Frith Lane to Greenyard Road, it is necessary that a Virginia Department of Transportation slope and drainage easement be provided on county property at Castlewood. This request has been reviewed by county staff. Approval is recommended. District: Dale Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No # OQ~~~~ I _.. : ~~ - ,~-~ A :... _.~__ .. .:... - - ,, ,, , ,_ :. 1 ~: I ... , A ._. ~ ~ ~ .. ,.,._ ~, ~ ~, ~; - ~ ,; .. f -, ~_ _.. ~: . .. ~. w~ ~ ;< _„ e _ .~ . __ .. _~ ._.. r °a •. f ~ y3 k b~e% f ~ :~ ~ _ -_ V ~ fl ~ ~I I 7 C ~~, ~ b ~~9 ~~ ~ .. .. 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IA19 , p~':~~ij~1J!~;' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 8.C.5. Subject: Resolution Recognizing Mr. H. Russell Harris, Ombudsman/Manager of Community Development Services for Community Development, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. H. Russell Harris will retire on December 10, 2010 after 17 years of service to Chesterfield County. Preparers Mr. William D. Dueler Title: Interim Deputy County Administrator Attachments: Yes No # ~,~~~~~ RECOGNIZING MR. H. RUSSELL HARRIS, OMBUDSMAN/MANAGER OF COMMUNITY DEVELOPMENT SERVICES FOR COMMUNITY DEVELOPMENT, UPON HIS RETIREMENT WHEREAS, Mr. H. Russell Harris joined Chesterfield County in 1993, as Ombudsman assisting the Deputy County Administrator for Community Development, and served for three years as Interim Director of the Real Estate Assessments Department, and also served as Interim Director of the Community Development Block Grant Office for nine months; and WHEREAS, Mr. Harris conducted hundreds of mediations, negotiations and facilitations with homeowners, homebuilders and manufacturers to resolve home construction problems and disagreements; and WHEREAS, Mr. Harris led the Rayon Park Sewer Revitalization Project creating cooperative relationships with the Department of Environmental Quality, Environmental Protection Agency, Defense Supply Center, Chesterfield Health, Utility and Environmental Engineering Departments, County Attorney, Rayon Park and Bensley Civic Associations and Congressman Forbes' office; and WHEREAS, Mr. Harris created a Coalition of county agencies and faith-based and non-profit organizations to provide assistance for residents of Americana Park South who were impacted by the sale of the mobile home park and worked jointly with the Jefferson Davis Business and Residential Association to form an assistance network for residents of the park prior to its closing; and WHEREAS, Mr. Harris directed the county's Citizen Assistance Program to help guide and assist homeowners impacted by shrink- swell soil, and this program provided assistance, advice and guidance to hundreds of homeowners; and WHEREAS, Mr. Harris mediated and facilitated the resolution of numerous citizens' complaints concerning issues with neighbors, developers, railroad, postal, gas, cable and electrical services, as well as numerous county departments; and WHEREAS, Mr. Harris led the cooperative effort to address citizens concerns regarding the large number of group homes in Chesterfield County, responded to neighborhood complaints, negotiated with state agencies and educated legislators; and WHEREAS, Mr. Harris also led the facilitation of the "Confederate Heritage Dialogues" through a series of emotional meetings to understand "if pride could speak in a voice that honors pain," and these dialogues won the 2001 Virginia Municipal League ~~~~ President's Award and helped to create an ongoing resolution to the divisive issue within the county; and WHEREAS, Mr. Harris served on numerous boards, including the Richmond Metropolitan Habitat for Humanities, Better Business Bureau, Better Business Bureau Foundation, Virginia Chapter Association for Conflict Resolution, Chesterfield County Historical Society, Richmond Dispute Resolution Center, Chesterfield Employees Federal Credit Union Board and co-chaired the County's 250tH celebration; and WHEREAS, Mr. Harris currently serves as staff to the Multicultural Advisory Commission and the Chesterfield Citizen Committee for Coordinating Animal Welfare. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 1St day of December 2010, publicly recognizes Mr. H. Russell Harris for his 17 years of distinguished service to Chesterfield County, and extends sincere best wishes for a long, healthy and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Harris and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~~~ ~f. ,~-_---_ ~, .. ~ r ,M1V.. L.~,'1' ,,~_._. ~~ 1, 1;59 '- / ;, 4l$G41~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: December 1, 2010 Item Number: 8.C.6. Subject: Approval of Design, Authorization to Proceed with Right-of-Way Acquisition, Authorization to Enter into Agreements, Appropriation of Road Cash Proffer Funds, and Authorization to Award a Construction Contract for the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project County Administrator's Comments: County Administrator: The Board is requested to take the following actions for the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project: 1) approve the design; 2) authorize staff to proceed with right-of-way acquisition, including the advertisement of an eminent domain public hearing, if necessary, to acquire the right-of-way; 3) authorize the Chairman of the Board and County Administrator to execute easement agreements for relocation of utilities; 4) appropriate an additional $813,000 in road cash proffers from Traffic Shed 7; 5) authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; and 6) authorize the award of a construction contract, up to $650,000, to the lowest responsive and responsible bidder. Summary of Information: In June 2006, the Board authorized staff to begin the design and proceed with the right-of-way acquisition for the Newbys Bridge Road Realignment and Turn Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # ~~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Summary of Information: (Continued) Lanes at Jacobs Road Project. After meetings with the impacted property owners, the initial design was revised to lessen the impacts. The revised design has now been substantially completed. Major design features of the project are as follows: • Left and right turn lanes will be provided on Newbys Bridge Road at Jacobs Road • The curve on Newbys Bridge Road at Jacobs Road will be realigned • Curb and gutter is being provided for the length of the project to help reduce impacts to property owners • Jacobs Road is being realigned to intersect Newbys Bridge Road at a less acute angle Detailed construction plans of the project are available for review in the Transportation Department. As the plans were developed, staff met with the individual property owners directly impacted by the project several times. A citizen information meeting was held on November 10, 2010. Property owners, while preferring not to be impacted by the proposed construction, were generally supportive of the project. Most were aware of the accidents along the road and understand the need for the proposed improvements. One property owner has expressed concerns regarding the proximity of the proposed construction to a septic drain field and the loss of trees on his property. Design revisions were made to reduce impacts as much as possible. The Health Department has indicated the design is acceptable. A letter has been sent to all impacted property owners advising them staff intends to seek Board approval of the design at this Board meeting. Approximately two (2) acres of right-of-way/easements will need to be acquired involving eight (8) parcels. A summary of the anticipated right-of- way acquisitions is attached. No families or businesses will be relocated. If the Board approves the design, right-of-way acquisition will begin immediately with construction expected to begin in spring or summer 2011, depending on how quickly utility relocations can be completed. Relocation of Verizon lines is required. Recently, coordination of Verizon relocations has resulted in projects in the county being delayed. The current estimated cost of the project is approximately $1.6 million. The estimate exceeds current funding, as the original appropriation was only intended to cover the initial phases of the project. Staff recommends that an additional $813,000 in road cash proffers be appropriated from Traffic Shed CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA The Office of Budget and Management has confirmed that funding is available to appropriate in Traffic Shed 7. Staff is also requesting authorization to advertise and award a construction contract up to $650,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board: 1. Approve the design of the Newbys Bridge Road Realignment and Turn Lanes at Jacobs Road Project; 2. Authorize staff to acquire right-of-way for the project, including advertisement of an eminent domain public hearing if necessary; 3. Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; 4. Authorize the County Administrator to enter into the customary VDOT and environmental permit/mitigation agreements; 5. Appropriate $813,000 in road cash proffers from Traffic Shed 7; and 6. Authorize award of a construction contract, up to $650,000, to the lowest responsive and responsible bidder(s). DIStY1Ct: Dale ~~~~~~ NEWBYS BRIDGE ROAD REALIGNMENT AND TURN LANES AT JACOBS ROAD PROJECT REVENUE DATE AMOUNT SOURCE 6/28/06 $ 754,724 Road Cash Proffers, Shed 7 12/01/10 Proposed A ro riation $ 813,000 Road Cash Proffers, Shed 7 TOTAL $1,567,724 PROJECT ESTIMATE Preliminary En ineerin $ 103,000 Ri ht-of-Wa $ 215,000 Utility Relocation $ 500,000 Construction Engineering $ 99,000 Construction $ 550,000 Construction contin ency $ 100,000 Miti ation $ 0 Total $1,567,000 PROPOSED PROPERTY ACQUISITION Pro er Owner Ri ht-of-wa acres Easements acres Friendshi Ba tist Church 0.378 0.467 Mary W. Riddle 0.180 0.119 Fred and Nancy Haasch 0.156 0.166 David Woodfin 0.078 0.060 John Roy Grubb, III 0.178 0.122 Thomas and Linda Morris 0.011 0.009 Doris Marie Clark Dean, et al 0.012 0.006 Theda Joy Hudson 0.000 0.005 `° ~~ tV 1~ i , ~ ~~~~ .. ,mss ~,, ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following sewer contract was executed by the County Administrator: 1. Contract Number: 10-0161 Project Name: Norwood Pond Sanitary Sewer Lateral (Building 9) Developer: Norwood Pond at Winterpock Condominium Owners Association, Inc. Contractor: Contract Amount: Wastewater Improvements - $33,670.00 District: Preparers William O Attachments: Matoaca Wright ^ Yes ^ No #~0 X68 Title: Assistant Director of Utilities 1'!~9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 9.6. Subiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No ;~®®e~-`7~ CHESTERFIELD COUNTY GENERAL FUND BALANCE December 1, 2010 Board Meeting Date Description Amount Balance 07/01/10 FY2010 Beginning Budgeted Balance - $53,495,000 ~~~~~ ~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS December 1, 2010 Board Meeting Date Description Amount Balance FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088 4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688 4/14/2010 Substitute funding for Circuit/General District Courthouse (832,500) 4,778,188 expansion. FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 FOR FISCAL YEAR 20 11 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project ~Q" ~~~ C. i ~ M OO M M ~ ~ ~ ~ ~ ~ ~ i y ~ ~ M M M M a u ^ i C R ~ . „ Qa ~ O "O a ~ ao N ~a z ~~ .~s ~ .~ ~, w ~ ~, ° ~~ ~~" ow U ~ o N /~ ~ '~ ~ y ~ 0 ~ a/ ~ QI ~ ~ ~ ° ++ N i i i i i i G~ U ~ ~ , F" ~ v~ F~ A Fzr Qr o x ~ U H G d A v~ i ~ ~ ~ ~ ~ ~ ~ O ~1" L ice. M M M M M M M M M M O L. ~ ~i GQ t~. U ~ R x ~ ~ 3 ~ o .~ ~ ~ ~ ;~ A ~ U A ~ ~ U Prepared by Accounting Department October 31, 2010 Date B 04/99 O1/O1 03/03 03/04 10/04 12/04 12/04 OS/OS 05/06 08/07 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Original (Refinanced 10/10) Description Amount Public Facility Lease -Juvenile Courts Project $16,100,000 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Certificates of Participation -Building Construction, Expansion and Renovation Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Cloverleaf Mall Redevelopment Project Energy Improvements at County Facilities Energy Improvements at School Facilities Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Descri tp ion None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 427,633 14,495,000 11,960,000 22,220,000 125.113.399 Date Ends 01/20 11/21 11/23 11 /24 10/10 12/17 12/10 11/24 Outstanding Balance 10/31/2010 $7,185,000 6,735,000 3,860,000 16,270,000 16,596,199 1,078,748 46,139 10,375,000 11/24 8,745,000 11/27 19.880,000 90.771.086 Approved Amount ~~®~~A "~ CHESTERFIELD COUNTY ~Gy~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA irae -_~ Meeting Date: December 1, 2010 Item Number: 9.C. Subject: Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board Report of changes to the highway system of County of Chesterfield County Report Period: 10/01/2010 through 10/31/2010 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Pr~ect: Briarcliff Section 5 Type Change: Addition 7510 Pullbrooke Circle 40 0.07 8/25/2010 10/28/2010 Termini: From: Pullbrooke Dr., (Rt 3059) To: Cul-de-sac 7509 Pullbrooke Court 40 0.04 8/25/2010 10/28/2010 Termini: From: Pullbrooke Dr., (Rt 3059) To: Cul-de-sac 3059 Pullbrooke Drive 40 0.10 8/25/2010 10/28/2010 Termini: From: Pullbrooke Ct., (Rt 7509) To: Cul-de-sac 3059 Pullbrooke Drive 50 0.07 8/25/2010 10/28/2010 Termini: From:.12m E of Marblethorpe Rd., (Rt 1848) To: Pullbrooke Ct., (Rt 7509) Project: Cornerstone Boulevard Abandonment Type Change: Abandonment 2351 Cornerstone Boulevard -0.10 10/13/2010 10/27/2010 Termini: From: Rte 643 To: 0.10 East Project: Courtyard Road Amended Type Change: Addition 5811 Courtyard Road 60 feet 0.20 3/8/2006 10/18/2010 Termini: From: Ironbridge Rd., (rt. 10) To:.20m West Of Ironbridge Rd., (rt. 10) Total Net Change in County's Mileage 0.38 For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Williams (804) 786-0974) Page 3 of 91 December 1, 2010 List Afternoon Session 1. M Linda Mann 2. 3. 4. 5. ~ CHESTERFIELD COUNTY __~ BOARD OF SUPERVISORS Page 1 of 1 ~,.s Z AGENDA Meeting Date: December 1, 2010 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific county employee; and 2) pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating to the appointment of a specific county employee. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 0423:83989.1 00007'7 L U L N N U a a z N V .~ .~ 0 ++ a~ N t a1 .~ ._ 0 0 U ++ L U O O O r O O O N r O O O O r O r o c 0 0 L d a m a~ o ~ o ~ o ~ co Q 0 0 0 0 0 0 N 0 ~ea~ ~easi~ r- o rn o ti cc ~ .- ~ 0 0 0 0 0 N N N N N N N LL LL LL LL LL LL LL L U L N N ca U Z Q H N d V .~ .~ m N s a~ .~ ._ O O U d ++ N t U O O r O O N r O O O r O r O N L d o = .c 0> d a u~ m ~ a~ ~ o ~ ~ ~ > u Q 0 0 0 v 0 0 N 0 JBeJ~ ~L~SI j o 0 o ti m ~ 0 0 0 0 0 N N N N N N N LL LL LL LL LL LL LL 0 0 0 N r U a~ ~+ Q .~ V V •~ .~ ca d N S ~_ .~ . __ .~ O O U m f+ U O O O O r O O O L r C O o ~, o a m d a~ m Q 0 0 0 0 0 0 N 0 ~ea~ ~e~si~ o rn oo ti m ~ 0 0 °o °o °o °o °o ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ a ~r ~, 'I+I~'rl''~~I~I~III «~ i~~~ dill (,i~ i ~, _ J,_; ; 4 ~~ ~~ ~c~~>; \~1` ~' !1 ~ nsy ' c! CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 15.A. Subject: Resolution Recognizing Mr. Daren Gardner for His Patriotism and Civic Spirit County Administrator's Comments: County Administrator: Board Action Requested: Mr. warren requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Daren Gardner for his extraordinary efforts to encourage others to stand up for the principles outlined in the U.S. Constitution. Summary of Information: Mr. Daren Gardner began his 13,000 mile motorcycle journey on August 15, 2010, which he completed on October 30, 2010, after visiting 48 states and urging citizens to stand up for and defend the U.S. Constitution. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # Ofl®~'7f~ RECOGNIZING MR. DAREN GARDNER FOR HIS PATRIOTISM AND CIVIC SPIRIT WHEREAS, Chesterfield County, Virginia, prides itself on being a locality known for transparency in its operations and its efforts to give residents a voice in their local government; and WHEREAS, the county holds regular, well-publicized public meetings and provides numerous opportunities for public comment; and WHEREAS, a frequent speaker at Board of Supervisors meetings is Mr. Daren Gardner, a Chesterfield County resident; and WHEREAS, Mr. Gardner is a family man and small-business owner; and WHEREAS, he is committed to upholding and defending the principles outlined in the United States Constitution; and WHEREAS, Mr. Gardner, who has been called "Paul Revere on a Motorcycle," completed a 13,000 mile journey to 48 states to urge people to stand up for and defend the Constitution; and WHEREAS, Mr. Gardner's journey began on August 15, 2010, and ended on October 30, 2010; and WHEREAS, Mr. Gardner's patriotism and willingness to leave his family and his business for such a protracted journey in order to spread the word about the special nature and importance of the U.S. Constitution deserve appropriate recognition. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 1St day of December 2010, publicly recognizes the patriotism, citizenship and civic spirit of Mr. Daren Gardner, commends him for his extraordinary efforts to encourage others to stand up for the principles outlined in the U.S. Constitution, and is proud to have him as a resident of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Gardner, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. (~~Q`~~' C~h ~ ~~'4 °(. .1~ j~ S 1799 _-~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: December 1, 2010 Item Number: 15.B. Subiect: Resolution Recognizing Ms. Dana Wilson as a MathMovesU Math Hero Award Winner County Administrator's Comments: County Administrator: Board Action Requested: Mr. warren requests that the Board of Supervisors adopt the attached resolution recognizing Ms. Dana Wilson, a math teacher at Manchester Middle School. Summary of Information: Ms. Dana Wilson, an eighth-grade teacher at Manchester Middle School, has been named a recipient of the MathMovesU Math Hero Award. She received a $2,500 grant from the Raytheon Company for classroom technology, which will benefit students at Manchester Middle School. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No #~,®~~~, RECOGNIZING MS. DANA WILSON AS A MATHMOVESU MATH HERO AWARD WINNER WHEREAS, many educators, statesmen, industry leaders and others have commented on the need for U.S. schools to turn out students who can compete in world markets based on solid math and science skills; and WHEREAS, a key to success in this endeavor is capturing the imagination of students early and demonstrating to them the connection between mathematics and their interests and careers they consider appealing; and WHEREAS, the Raytheon Company's MathMovesU Math Hero Award program provides teachers, and thereby their schools, with grants for classroom technologies used to teach math; and WHEREAS, Ms. Dana Wilson, an eighth-grade math teacher at Manchester Middle School, has been named a recipient of the MathMovesU Math Hero Award; and WHEREAS, Ms. Wilson received a $2,500 grant, which was used to purchase Active Slate presentation technology for Manchester Middle School; and WHEREAS, Ms. Wilson's accomplishment demonstrates her exceptional commitment to fostering her students' interest in math; and WHEREAS, students at Manchester Middle School will benefit from this new technology for years to come; and WHEREAS, it is appropriate to recognize Ms. Wilson's accomplishment and professionalism. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 1St day of December 2010, publicly recognizes the exemplary achievements of Ms. Dana Wilson, congratulates her on this special recognition from the Raytheon Company, and is proud to have her as a teacher in Chesterfield County Public Schools. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Ms. Wilson, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. December 1, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. R. M. "Dickie" King, Jr• 2. Mr. John Siddall 3. Mr. John Pagano 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Mr. Bob Olsen 2. 3. 4. 5. F .~--- ~ CHESTERFIELD COUNTY ~~ ~' BOARD OF SUPERVISORS Page 1 of 1 ~<<'~~ ,~ ~~r.9~_2 AGENDA n,~~,u Meeting Date: December 1, 2010 Item Number: 17.A. Subiect: PUBLIC HEARING: Conveyance of Abandoned Right of Way for Cornerstone Boulevard County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to convey abandoned right of way for Cornerstone Boulevard. Summary of Information: Cornerstone Baptist Church has requested the vacation of Cornerstone Boulevard to be able to expand their parking lot. On October 13, 2010, the Board of Supervisors adopted a resolution abandoning Cornerstone Boulevard as a state maintained road. The Commonwealth Transportation Commissioner has certified that the road is no longer needed for uses of the secondary system of state highways. Right of way along Turner Road and a 20' easement through the vacated right of way will be retained. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ~ Yes ~ No ~~~~~ ~x ~ ,%.n, _. (~} f 1 ~, ~- ~., `' ~-~' ~''~ w ~ ~_ ~:~ ,~, .~ 4 f ~~ ~.~ REFERENCE PLAT BY SUSAN K. ROBINSON DATED 9-23-92 REV 3-17-95 PARCEL INFORMATION OWNER: TRUSTEES OF COANERSTONE BASTIST CHURCH Z REV, STANLEY B. BENNETT, PASTOR DB 2237 PG 589 4841 TURNER ROAD AREA ~ 11.124 ACRES ~i W h" S M H ~ TM 9f-313)30 FALLING CREEK 3.688, 276.88 ~ pry ~ 11.770.314.91 _~, ~ ~ SB9.47'58"E x 324.09' y~ TN 9f-31~f) 99 a-rNGNO e c 815 T ~ W OB 1790 P0 14 ti 3 •°~ o TM 9f-311) 34 ~ a HALT ER H. C WELL H.INOE m w e oefe22 PG fa9a ~ er S LARi p . o ~ °~ ' ~o~ county x~gnt of way ; _~ ~~ s ~ N Z ~$ N e'06' 28"E 4' 7~ Raw 00' ~' ~ 5 - 69a "J"4 ~ - ~ "S*88~?B . H Q ti PLANTATION P OB 793 PG 909 INE EASN'T ~p ~" (~ W6 ~ S ~ ~pmD~ w~~ ^ N w ~~3 ~ "~ ~ . (y tW` j ~C1A ~p j•~, ~1 a Q ~ f ~ w~ a _ ~j w W ~I U J ~ , Mtm I If1t wo - ~ = tl1 mN m t m ~ ~~ 6\1 3S 1J mm I "G.1 0 ~ O y 0 To be Vacated os SO6' 3: 302. T3' N88 52~' X48"E -~1.2J~ Fw S8 '5~2' 4_8"N 276:73' 20' Easement Reserved 118.22' S00.45' 22"E 3!3'33' 07"W ~~ 80.07' 53.42' " ~' 50330'32"E ~~8~ '.' 48,56' ~~S~i9'38'30"W :S21'24'42"w 69.24' ~e ~e• yyyr~~ti ~~V,~' ~ OyAL•~ GG~ WATSON ~ No.1655 le.s-1 9S , PLAT SHOWING A PARCEL OF LAND FOfl DEDICATION TO CHESTERFIELD COUNTY LOCATEb IN THE DALE DISTRICT OF CHESTERFIELD COUNTY, VIRGINIA SCALE !" ~ 200 JN 95-954RW TES DATE: OCT 27, 1995 REY: OEC 29, 1995 uRU FILE CTT-889RW A TM 9f-413) 27 MICHAEL M.. C VICKY N. CAPf.ISLE OB 2733 PG 943 J '60 ' 06"E 339.02' 57.43'' 500.26'55"W 53.80' 636.02' 24"w sob •04' 27"w 74.37' ~~~~~~ Your Cummuniry Ne~rspuprr Since 1995 P.O. Aox 1616. MiJlothian, Virginia 23113 • Phane: (8(131 i4S-75(X1 • Fax: IB(M) 7d4-3259 • Email: news@chesterfieldobserveccom • Imemet_ uww rhrcrr.a.,~,t,.tk........,....,, ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Cornerstone Blvd 11-24 1/20 Page $175.00 Right of Way The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE 'That on December i, 2Q I0, at b:34 p m. or as soon thereafter as maybe heard, the Boazd of Supen~sors of Chesterfield County at its . itsgular meeting place in the Public Meetlng Room of Chester&eld County, Virginia, xrill consider the. conveyance of abandoned right of way for Cornerstone flou}evazd. lntormation regarding the proposed conveyance is on file in the Right of Way Office in Chesterfield County Virginia, and may be examined by all interested parties between the hours of 8:30 a:m. and 5:00 m.. Monday through Friday. The heating is held at a public iacili deli$ned to be accessible to persons with disabilities. Any persons with questions nn the accessibility of the facility or need for reasonable accottvnodations should contact Janice B. Blakley, Clerk to the Board, at 748-i2tm. Persons needing interpreter services for the deaf must notify the Clerk to the Board »o later than November 29, 20Iti. This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 11/24/2010 Sworn to and subscribed before me this ~~ day of ~ V ~V~'J ~ .2010. 1~" L Legal Affiant es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 `~~~a~amuta,`~~•. '~ ~N .>" 3'v w -, .,,~~l~ji yr • NO ``~,. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOLJ. December 1, 2010 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. R. M. "Dickie" King, Jr. 2. Mr. John Siddall 3. Mr. John Pagano 4. 5. Evening Session #2 (End of the Evening Agenda) 1. Mr. Bob Olsen 2. 3. 4. 5. ~~~ (~ I Seh ~u1~l~~c cuw,.,.hc.~+ S,~eake~' New Policy Change for Conditional Use Proffered Requirement An affidavit from the sign's manufacturer shall be provided certifying that the sign's operational software is programmed to only operate in conformance with the proffered conditions and is locked to prevent the purchaser or end user from making changes to such programming. CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA IA8 Meeting Date: December 1, 2010 Item Number: 19. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: of the Board of County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on December 15, 2010 at 3:00 p.m, in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No O~Q-~~3