Loading...
06-28-1995 MinutesMr. J, L, McHale~ III~ Chairman Mr. Arthur S. Warren, Vise Chrm+ Mr. EdwRrd B. Barber Mr. ~erry G. Denis% Dr. Freddie W. ~i~helas, Sr. County Administrator Mr. Craig B. Bryant, Dir. Utilities Ms. Marilyn Cole, Asst. to County Admin, Asst. Co. Admin., L~gi~. g¥os. and Iutergovern. Affairs Mr. William ~. Dupler, Building Official Chief Robert L. Eanes~ Jr. Fire Mr. Michael Golden, Dir. Park~ and Recreation Deputy Ce. Admin., Kanagement Services Mr. Russell Harris, County Ombudsman Dir., Planning Dr. Burr Lowe~ Dir., Mental Kealth/Retard. Ms. Mary Leu Lyle~ Dir.~ Accounting Dr. James MoKinmell, Administrator Mr. K~ John MeCracken, Dir., Tran~purtation Mr. R£=harG ~. ~cElfish County Attorney Dir., Public Affairs Mr. Frsnc~s M. PiraTe, Dir.~ Sen~ral Col. J. E, Pittman~ Jr. Police Department M~. Theresa ~_ Pitts, Clerk to the Board Mr. Jam~s J. L. Steqmaier, Dir.~ Sudget& Management Mr. Le~is Wendell, Dir. CDBG office Mr. McMale called the regularly scheduled meeting to order at On motion of Mr. Barber, ~cond~d by Mr. Warren, the Board approved the minutes of June 14, 199S~ es submitted. 2. COUNTY ADMINISTRATOR'S COMMENTS Mr. Ramsay introduced Dr. Henry A. mcgee, Jr,, Associate Provost for Engineering at Virginia Commonwealth University (VCU), who briefed the Board on plans and ambitienm for the new School of ~nginesr£ng at VCU. ~e stated plans for the new School of Engineering include eonductin~ electrical, mechanical, and chemical engineering~ that =he first students are expected to begin in the P~ll of 1996; and that enrollm~nt is anticipated at 125 students per class. He further stated adm±sgion standards into the Echeol will be the same as that in the school of Enginesring ~t virginia T~ch ~nd the University of Virginia. H~ stated the engineering program ha~ th~ support of the f~nanoial, industrial, and business community in the metropolitan area and that a ~card of Trumt~em has been establishsd. He expressed appreciation for the County's contribution and participation ~n the project and stated they have passed the $14 million mark in their goal of raising a minimum of $23 million. He stated as part of the ~otorula incentive p~cknge, the Governor has proposed $16 ~illion of additional funding for the School of Engineering_ development to the area. engineering school. He clarified the thres major =lesses will will be filled one year at a time, therefore, it would be 1999 between the industry, the academic world, the public sector, adds to this bund. property from entry. He further stated the owner has agreud to a Dumber of enhancements from the prior building once the lodge building is rebuilt in addition to the required Code enhancements and briefly reviewed the enhancements. He then of draftstops in other apartment building~ including the County adopting a Maintenance Code requiring ~i~ting structures to be maintained in accordance with original construction standards existing buildings be maintained to insure their integrity so process in which the remaining buildings a~ old Buckingham have be~n inspested %0 determin~ whether the draftstcps co~ply %o reduce their efTectiveness~ but rather due to the lace of understanding Dy tradesman Of their purpose as e fire safety Mr. Ramsay stated the owners of the two facilities have committed to caking all necessary repairs ~o the d~aftmtopm to achieve compliance with the Code and repairs of the dreftstops will continue until 100 percent Cods compliance is achieved and v~rified by County inspector~. He further mtated because it has become clear to the County that most of tbs building trades are not aware of the importance of maintaining the integrity of drcftstops, County staff has created a warning label which will put all workers on notics not to breach the integrity of draftetope. He then updated the Board on other apartment inmpectlonm in the County including apartment units being inspected to ensure their continued compliance with the County'g Maintenance Cede. He grated all repair obligations will be enforced by using the administrative process to notify owners of d~fiei~nei~ that ~ugt be repaired and if owners fail to comply with those notices, the County will initiate court action which begins by sen4ing a formal "~otise of Violation." He then reviewed the prcce~ by which the County obtains compliance with regulations and the policy of the Board for regulatory compliance has been historically ef£ective in compelling Code compliance; that the Building Official is following the policy uniformly used by Chesterfield and by other building officials throughout the State; and thc enforcement approach being what ie taught by the ~%ate to every building official across the Commonwealth. He further ~tated in their audit report several years ago, Coopers and Lybrand confirmed the Building Inspection Department was performing its enforcement duties appropriately and a number of improvements recommended by the report w~re adopted and have enhanced the capabilities uf the ~uilding Official. He stated the County feels educatio~ play~ a part i~ moving forward andI therefore~ Ceunty staff will assist the virginia Apartment Ownsrs end for the apartment industry s~atewide ~o learn about thc importance of continuing t~ maintain fire draftstops amd fire resistive ~artihisns. When asked, Mr. Dupler stated all apartment owners and managers in the County and statewide will be invited to attend the eduuational session in July even if they are not members of ~he Virginia Apartment Owners and ~anagsrs Association. There was brief discussion relativ% to th~ total number of apartment complexes in the County subject to the BOCA and Fire ~revention Code~ and all apartments h~ing mubject to the Codem. Mr. Barber stated he will be holding a masting on 3ely 13, 1995 at ~ounf Pi~ah United Kethedist Church regarding the fire and the County's changes in the building inspection process and ~ha% current smd displaced residents from Old Buckingham station apartment complex will be invited to the meeting. He District residents who reside in an apartment, townll~use, or condominium to review the inspection process. When asked~ ~r. Ramssy stated ~r. Barber has reguested to add an item to the age,da r~lating to ohaDgi~g the C0~nty*s enZmroemsnt policy to Rir~ct the Building Official to issue notices of violation inu~ediataly upon fin~ing a Uniform s~atmwids suilding Code deficiency. Discussion, comments, and questions ensued relative to whether ony p~ttarna are being seen in the building industry in terms cf compliance; whether i~oleted examples of situations are being seen by either th~ industry er indi~idual~ but do not relate to a pattern of incidents; and the Old Buckingham Station apartment comple~ being a uniqu~ building structure_ 95-3~6 6/28/95 an educational program aimed at saving Discussion, o~mmonts, and questions ensued relative to there is any fu=ere methodology in place ~c prevent large holes from being made in the fire walls in attics; the possibility of developing accountability ~easures to prevent the holes from aware when utility services are provided to apartment complexes. trade associations and advise thom that it is a violation of further stated it is the responsibility of the owner of the project to ensure the protected spaces are not voided. stated the fire at Old Buckingham Station was a unique situation; that nationwide statistie~ ~how that ~.4 percent of he feels the chanqing of buildinq methods and the scat of noted that in new construction a geometry of desiqn has substituted for a mass of building materials, subsequently making soma nowur types of construction morn combustible than traditional construction. Mr. Ramsey ata~e~ the sprinkler system at 01~ Buckingham of life in this fire and nate~ sprinkler systems are not pr~nt in many of the old comply×es. There was brief discussion relative to legal mechanisms in systems. by tho Ce~e when the 01~ Su=kingham Station apartments wore maintenance of buildings and ordinary repairs wbic~ includes installation of cable television, telephone services, and a~hor routine fire prevention inspection~ and the possibility ef the ~Ir. Daniel inquired as to whether staff is currently inspecting to 10O percent of the requirements by the State Cede. inspections reGuired in terms of new construction inspections. There was brief discussion relative =e requiremen=s currently in place for periodic roin~p~ction o~ buildings and whether industry is currently shewing more of a ~eslre to carry perform inspections properly and has increased, t~ some d~groe, the number of inspections they perform and the time in which to Trophy Club, a new upcoming apartment complex in Midlothian District, has invited the press to observe inspections es buildings are constructed. He stated he feels the County noedc to do everything in its power to provid~ for the safety of citizens an~ although he share~ ~he concerns expressed by other Board membersr ~ore needs to be done in addition to the policy adding an item to the agenda for discussion and consideration relating to changing the County's enforcement policy directing the Building official to i~gue notices of violation. MU. ~c~alQ gtated th~ propog~d item can b~ discum~ed at the ti~e the B~ard adopt~ its agenda. Mr. ~arber statmd a flyer~ of unknown erigin~ was recently distributed to residents of Old Buckingham Station apartment complex, and the contents of the flyer were misleading a~ it relates to citizen input on this imsue. He further stated t~e im no opportunity at t~i~ Boa~d ~eeting for citizen input and clarified citizens can provide inpu= at his oonmtiPuents meeting on July 13 er throuqh the Hearings of Citizens on scheduled eat=ers or claims process. (It is noted a copy of =he county Adminis%ra%or'~ progress report on Old Buckingham Station is filed with the paper~ of this Board.} There were no Board Committee Reports at this time. 4. ~EQ~ESTS TO POSTPONE ACTION~ ~4ERGENCY ADDITIONS. OR Change in county Enforcement Policy Directing the Buildin~ ~indlng a Uniform Statewide Buildln~ Csde Deficiency, at this time as he does not feel there was advance notice or discussion re~arding this item, however, he would support adopting the remainder of the agenda as presented and discussing the merits adde~ Item s_c_2~_, CoDveyan~e o~ ~a$omont tO virgini~ Electric Partnership; added Item 8.C.24., Appropr~atlen of Additional added Item 8.C.25.~ Appropriation of Funds for Science and Categories in the FYeB School Budget to follow Item $44A-1-, Code of Virginia, 1950, as Amended, Relating to the Appointment of s Specific Public Official to follow Item 9.B., Reports, and adopted the agenda, as amended. Ayem: Mr. McHale, Mr. Warren, and Mr. Daniel. ~tate~ide Building Code Deficiency, has not been discussed, the policy itself has been discussed for three years. He further ~tated the BoardI$ policy has Dean not to issue notices of violation initially when a cede violation is found and the Building official follows that policy1 ~ stated he ha~ net should not be ssn~ but rather it bas been bis opinion that the Board should issue netice~ of violation. Ha further stated he feels the perception is that without the notices.el violation, citizens feel thmy are not getting the support they need from their local gevsrnmen%, time and called for the vote un adding this item to the agenda. Mr. Barber made a motion, s~conded by ~r. Warren, for th~ Board ts add to th~ agends Item 8.D., Change in County Enforcement Policy Directing th~ Buildisg official to Issue "Notices of Violation" Immediately Upon Findin~ a Uniforn Statewide Buildin~ Code Deficiency~ to follow Item ~.D., Resolution Recognizing July S~ 1Sg5 as e "Day Without Violence". ~ir. Daniel stated he feels it is inappropriate for this item to th~ e~i~tin~ pel~cy~ if a violation eecu~ the individual is netified and given an opportunity Ce cor~ec~ the violation and notice of violation immediately which would prevent the County from attempting to resolve the proble~ and would prompt court action. He further stated the County is currently in litigation with r~spect to when a notice of violation should be issued and ha does ~st fe~l it is appropriate to wlthdra~ that litigation at this time. ~r. Warren stated he supports the motion to add th~ proposed Dr- Nicholas stated he concurs with the comments expressed by the Beard. ~e further stated he is not sure whether now is the proper time for discussion~ however, he would support the issue being added to the agenda at the appropriate time, Immediately Upon Finding a uniferm sta~ewide ~uilding Code Abstention: Mr. Daniel. S. RESOLUTION~ AND SPECIAL RECOSNITION~ ~.~. RE~O~ZI~8 ~RS. LETTIE A. JARRELL~ A~COUNTINS DEPAR?~ENT Mrs. Lyle introduced Mrs. Lettie A. Jarrell who was pae~ent to receive the resolution. On ~otien of th~ Beard~ th~ fellowin~ re~elution wa~ adopted: wHEREAS~ M~s. Lettie Jarrell will retire On August ~4, 1995 aster providing ever twenty-eight years of dedicated and faithful service to Chesterfield County; and WH~REAS~ Mrm. Jarr~ll began her service on J~nu~ry 1, 1967 as the firs~ peasen employed in what later ~ecame %he county's centralized Accounting Department; and WHEREAS, Mrs. Jarrell served in various positions over her t~enty-~ight y~ar~ within th~ Accounting Department, handling duties ~uch aa personnel issues, budget preparatio~ payable, accounts receivable, and payroll; and WMEREAS, Mrs. Jarrell~s effec~iven~e a$ an AeQountant since 1979~ analyzing Commonwealth of Virginia reimbursement policies and procedures and preparing reimbursement reports, maximized funding received by Chesterfield Co~nty; and WM~REAS, Mrs. Carroll consistently provided quality customer service when working with internal and external customers and participated in the Total Quality Improvement initiative within the Accounting Department; WHEREAS, Mrs. Jarrell displayed a oaring attitude toward her fellow employees and d~onstrated her dedication to the County by being a team player in assisting others when passible. NOW, TE~R~F©R~ D~ IT R~$OLVED, that the Chesterfield County Board of Supervi~cr~ publicly r~oegnises Mrs. Le~tie Jsrrell and extends their appreclation for aver twenty-eight yasrs Of dedicated s~rviee to t~e county, t~eir congratulations upon h~r r~tlr~ment, and their best wishes for a long smd happy retirement. AND, BE IT FURTHER RESOLVED, that a copy cf this resolution be presented tu Mre, Jarrell ~nd that thi~ resol~tio~ be permanently recorded am~ the papers of this Board of guperviscr~ of Chesterfield County. vote: Unanimous Mr. ~cHale presen~e~ ~he exeou~e~ resolution to ~rs. Jarrell, expre~eed appreciation for her many year~ o~ dedicated service to the County, and wished her well in her retirement. Mrs. Jarrell expressed appreciation for the recognltien. $.B. RECOGNI=IMG MA$OR LI~OOD M. ~RRISM, POLICE DEP~RTKENT Chief FirEman introduced Major Linseed ~_ Par~i~h who ~resent to receive the resolution. On mo=ion Of the Bear~, the following resolution wa~ WHEREAS, Major Linwsed M. Pettish will retire ~rum ~he Chesterfield County Police Department On July 1, 199~ and WHEREAS, Major Parrish has provided aver twenty~nine years ~f quality service %o %he citizens cf ches:erfield County; WHEREAS, ~ajor Pettish has serYsd the County with dedication and courage in the capacity of Dispatcher, Patrol officer, Detective, Sergeant, Lieutenant, Captain, Major, and Deputy Polite Chief; and WHEREAS, ~ojer Pettish has significantly impacted the safety o% t~e community by overseeing the proficient operation uf th= Investigations and umiform Operaticn~ Bureau; and WHEREAS, Major Pettish has provided the Chesterfield ~oun~y Police Depar~men~ wi~ many years of loyal and service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sajcr Parrish's diligent service. NON~ THEREFORE BE IT RESOLVED, that the Chesterfield C~unty Board of Supervisors publicly recognizes Major Linwood ~. Patriot and e~tendm~ on behalf Of its membur~ and the citizens of Chesterfield County, their appreciation for his service tn the County. AND, BE tt FURTHER RESOLVED, that a copy of this re~olution be prc~entod ~c Major Patriot and =ha= this resolution be permanently recorded among the papers of this Boar~ of Supervisors of Chesterfield County. Ye%s; Unanimous Mr. McHale prssen~ed ~ho executed resolution and Jefferson Cup to Major Rarrimh, accompanied by his wife, expressed e~p~ecia~lcn for his dedicated service to the County, and wished him wall in hi~ retirement. ~ajor Pettish ~pres~e~ appreciation for ~he recognition and stated i~ he~ been an he,er to work for the Police Dep~rtment. ~e e×pr~s~ed appreciation for th~ camaraderie, frisnd~kip, and ~eamwark he h~a enjoyed with Police Department s~aff_ (It is noted Mr. James L. ~=cklin was unabl~ to be present at the Board meeting at this time, therefore, the Board deferred adoption Of the resolution until the July 26, 199~ Beard meeting.) 5.D. RECO~NTZI~ JULY 8, 1999 ~S A ~D~¥ WITHOUT VIOleNCE" Parents withou~ Partners of the Richmond Area Branch, who was pre~ent to receive the r®~olution. On motion of the Board, the following resolution was adopLed: aaSety of Americana in their homes; and W~gREAS, Chesterfield County is committed to providing a safe and secure environment in which ~c live, work, and raise a family; and ways we can help r~due~ domestic violence; and ~CqERBAg, we will all be safer if we can brmak ~he cycle of NOW, THEREFORE BE IT RESOLVED~ that the Chesterfield County Doard of Supervisors recognizes July g, 1995 as "A Day Without Violence" and urges all citizens to respect th= rights ef ethers, the law, and the dictates of decency in order tn end Vote: U~animuuu Mr. McHale presented the executed resolution to M~_ U~ley and expr~aae~ apprecia%isn for the work being done to end domestic violence. Mm_ Utley expressed appreciation for the recognition and urged County's Enforc®nent Policy directing the Building Official issue notices Of violation immediately upon finding a uniform storewide Building Coda d~ffci~ncy. Dr. ~ioholas seconded the motion- shrink/swell soil became an i~sue in the County and he has not agreed with that policy. He further stated he has consistently believed that notices of violation should be issued and he is requesting the Board te change its pelicy te instruct the Buildin~ official to issue the notices when Buildin~ Coda violations ara discovered. building official8 being trained Dy the State Department of Housing and Co,unity Development; the process taught by th~ enforcing Building Codes being the same as the method currently present in the Old Buckingham Station apartment complex until and Prince william Countie~ and the cities e~ Chesapeake, violation on first observation, however, all indicated varying letter and some indies=sd a series of le~ters before issuing four months, has begun issuing notices of violation sn the Revlsw Board, but they also notify the contractor that the vielation will be issued, Dr. Nicholas stated he feels Hanover County's practice iea user-friendly approach and the County should explore using the County Bosrd of Building Coda Appeals, the State Technical Review ~oard, and Chesterfield Circuit Co~rt ruled that th~ County should be using this approach. He inquired as ts recommending the same type of user-friendly approach being used when a notice of violation is issued, the first response the notice was issued and he feels attorney involvement delays compliance with the Building Code- Discussion, comments, and questions ensued r~lativ~ to 90 violations being issued; the msjority of notices of their serious nature; and the motion m~de by Mr. Barber ins%uding ~he County withdrawln~ its appeal to the Virginia ~elng used in Hanover County. 95 392 6/28/95 Mr. Ramsay stated the rulin~ currently being appeale~ states that notices Of violatioDs must b~ sent eFen in circumstances Beyond the statute cf limitations. He further stated staff anticipates there will be no compliance acquired on those Beyond the statute of limitations because the County does not have the ability t~ f~tlow-up those notices with legal action once =hey are issued. Mr. Warren stated ha supports ~he issuance of noticss of violation, but feels the enforcement p~oce~ should be conducted in a user-friendly ~anner. He further statsd he would like additional information abOUt the circumstances that led Hanover County to revise their policy. When asked, Mr. Micam ~teted the Court of Appeals sase that is now pending on issuing notices ef violation beyond the two year statute of limitations is ~ehed~led for July, 1995 and arguments will be scheduled shortly t~er~after. Mr. Warren inquired as to chatter it would negatively impact the County's position if it were to debate a ne~ policy~ to change the policy, er ~h~ther the County would ~sin more information in terms of i~plementation for the futur~ by permitting t~e case to be heard by the court. Mr. Micas stated a public debat~ will not haut any impact on the legal case; t~at if the Beard adepts a chaog~ it would seem the County's position would b~ untenabl~ and would be looked at negatively by the court if the case wars not withdr~wn~ and if the Board . ahange~ their policy, he recommends withdrawing She appeal. When a~ked, he stated e response from t~e Board of Appeals should be r~c~ived approximately at the end of the s~mer or early fall. Mr. Warren stated he feels th~ potential is precent to gather addltlonal information on this issue, specifically, rslatln$ to at what point the notices of violations should be issued. He will VOte in favor cf enforoim~ iesuiRg the notions of viclatlon, howsver, he would like to receive ad~igional infe~mation on the issue prior to a ~ete being called on this ~fr. Daniel stated he is not opposed to issuing the notices of violation~ but rather trying to decide ut what point they should be issued. He further eta%ed the current policy allows the County to proc=ed with appropriats action for tho~ who dc for every violation, with no due process~ would create an adversarial situation within the construction community and ~ith County citizens. He stated he fe~l~ this ~ssue has far reaching implications and to vets on %he issue at t~is time, especially in light of thc impending court case, would not be prudent. Me further s~ated the Board needs to address the broad~ l~gai perspectiv~ on this issue. forward and when the administrativ~ procedures fail, the County follows thc recommendstfsn~ of thc State and that by adopting Building Official. notices of violation if the proposed paper is adopted. Board ~ould be taking away the discretion of the Building official and building inspectors. ~e further stated h~ feels the County currently has a policy in place that is in full compliance with the state Code an~ the County should continue 95-393 6/28/95 its present process until the General Assembly changes the law or a ruling is received sn the impending court case. ~¢ stated he does not support the proposed item. Dr. Nicholas stated rulings by administrativs boards an~ courts have ruled that notices of violation should be issued and he is ~nelinsd to support the request of Mr. Barber. He further stated he feels there is a need for additional discussion regarding this issue and indicated he would be nnre comfortable voting on the issue after further review. Ee stated he feels there needs to be amicable communication between the buildlnq i~dustry, the County, and the Building Inspection Department in the process used for issuing notices Of violation. There was brief discussion relative to what takes place after a notice of violation has been issued. When asked, Rt. Dupl~r stated after a notice of violation has bean issued and a ~oinspection is performed for compliance, the issue i~ con~idere~ re~olved- unnecessary confusion for homeowners and should vigsrouaty prosecute those who fall within the statue of llmitation~ ensure the County r~ceives compliance. Ee further stated feels to c~eate an additional layer Of paperwork places an unfair burden on homeowners and builders. He stated he is ewers ef whe~ appears to be a~verse ruAisgs by administrative boards and courts~ however, in the pamt the C~unty has had numerous adverse rulings and has los~ in courts c~ primsry feels the Board should nat fear vigorously defending position on this issue if it feels the current policy is administrative burdens on citizens, particularly, when there is a willingness ts comply. Discussion, comments, and questions ensued relative to eenosrns expressed by fire marshals in northern Virginia regarding the training provided by the State Department of Housing und Citizens Assistance Program that are still awaiting a remedy to their home- Hr- sarber stated the proposed item scold be modified to feels the soard should do everything possible to achieve compliance. violation issued to builders being placed in a file as he feels who continually kava violations issued, He further stated he feels notices of violation need to be issued at some point and the Board needs ts examine th~ processes being used in other surrounding jurisdictions. Hs indicatsd he feels there is room to review this information and modify the propossd item as When asked~ ~r. Dupler stated inspection records currently on violations. Mr. Warren stated he supports the notices of violation being reasons why Hanover County has changed their policy and the pol~ci~ being use~ ~y ether jurisdictions as comparable to Chesterfield. When asked, ~r. Quplsr sts~d staff csuld make ~n interim report on ~r. Warren's r~ques% at the July 26 Board meeting. ~here was brief di~cuselon relative to tkis i~eue being Mr. Barber and Dr. N~chola$ stated ~hey would support a t~irty- day deferral on this issue. On motion of Nr- ~arber, seconded by Dr. Policy directing the Building official to issue "Noticsm of Violation" immediately upon finding a uniform Statewide Building Cede deficiency unti~ July 26, Vote: Unanlmous WORK SE88IONB R~VIE~ OF 199~ O~NERAL ASSEMBLY LEGISLATION session tm ray,mw thm 19~S Genmral Ammembly lm~imlation~ ~nd for s~aff to mmmt with ~o~rd members individually to disous$ ~he leqislative items t~at eitka~ permit ordinance ohangmm or affect County oDerations without ordinance changes. public hearings ~o consids~ th~ followin~ Virginia ~mn~ra~ Assembly l~gislaAive i~ms whiah require ordinance changes and 1. Provides that a locality must ~mend its subdivision facilities} are not commenced within 1~ ymarm fro~ the 2. Elimlnate~ th~ minimum ~idth requirement for manufactured agricultural districts. ¢redXt to a developer for on-site stormwate~ facilities or bast management practice~ ("B~P~s'') when the d~v~l~p~r i~ required to pay a pro rata share of ~hs cost of drainage district. (It is noted the public hearings will be advertised and held as mtaff determinem appropriate.) 95-~95 6/28/95 BUZLDi~ CODB On motion Of Mr. Daniel, seconded by Dr. Nicholas, tho Board suspended its rules at this time to allow simultaneous nsmination/aDpointment of a member to serve on the Board of Appeals for Virginis Uniform Statswide Building Code. Vote: Unanimous On mo%ion of Dr- NichoX~s, ~cond~d by Mr. Warren, the Board ~i~ultaneou~ly nominated/appeln~ed Mr. Timothy Grider, representing the County a~-large, to ser~e on th~ Board of App~alm fo~ Virginia Uniform Statewide Building Code, whose term is effective July 1, 1995 and will expire June 3~, 199B. Vote: Unanimous After brief disou~ien~ on ~otien of Mr. McHale, seconded by Dr. Nicholas, the Boar~ ~eferred consideration of an a~pointment to serve on the John ~yler Community College Local Board until July 26, 199~. Vote: Unanimous ?.B. ~TREBTLIG~T INSTALLATIO~ COST APPROVAL After brief discussion, on motion of Dr. Nicholas~ seconded by Mr. Bar,er, %ha Beard denied a stree~li~h% installation cost approval for Brookrid~e Road, in cul-de-~ac~ in Ne~oaca Magisterial District. Vote: Unanimous Mr. Micas stated the County Charter requires the Board to establish, by re~olution, th~ salary fo~ the 1996-99 Board of Supervisors prior to July 1, 1~95. Ee further stated the currant salary mymtm~ would remain the maim with the salary increasing annually at whatever percentage County empl~ye~ receive during the 1996-99 period. On motion of Mr. Warren, seconded by Dr. Nicholas, the Board adopted the galarie~ for the 1996-1~9 Board of Supervi~orm in which the salaries will remain the same, as well as supplements for Chairman, in the amount of $~,000, and Vice Chairmmn, in the amount of $1,500, and any future ~alary increases will change based on general increases in County employee's salaries sm ~hat ~he maximum compensation for ~he 1999 year will not ~xceed the cumulative lncrease in County salaries for the period between Ayes: Mr. ~cHals~ Mr. Warren, ~r. Barber, an~ Dr. Nicholas. Ab~tentlon: Mr. Daniel. S.B. STREETLIG~T INSTALLATION COST ~PPROV~LS On me,ion of MS. McHale~ s~cundad by Mr. Danielr the Board approved the following atreetlight installs%ion oo~t approvals with said funds being expended from the designated District Streetlight Accounts: No coat to in,tall light * Brazpton Way~ middle of the 2800 blocK, on the existing pole ~0 copt to install light (due to safety concerns] Dale District * F~lliug Crg~k Circle, vicinity of 4610, on existing pole No coat ts install l~ht Falling Cre~k Ci~ole~ vicinity of 46©~, on existing pole ~o cost to install light * Intersection ~ Burnham Road and Marquette Road, upgrade the existing 5000 lumen mercury vapor light to ~00O l~men high pressure sodium pressure Cost to upgrade exlatlng streetliqht: Falstone Read, vicinity of Cost tO install light: 92,955.60 * Falstone Rued, vioinlty of 3544 Cost to install light: * Monza Drive, vicinXty of ~glO Cost to ins=all light: $1,828.01 Hidlo=hian Distrio~ * Old Buckin~hmm Road and gouthwiek Co~t to instal% light; 8.C.l.a. R~OOGNIZING MR. JO~N D. HENDERSON. U~ILITIES On motion of ~r. Warren, seconded by Dr. Nicholas, the Bo~rd adopted the following resolution: WHER~AS~ Nr. John D. ~enderson retired £rum the chesterfield county Uailitiee Department on June 1, 1995; and WHEREAS~ Mr. Henderson hss provided thirty-six y~sr~ of quality service to the citiaen~ of Chesterfield County; and WHER~AS~ the Chesterfield County ~uard of Supervisors and fellow employees will miss Mr. Kender~on~s diligen~ service; and WHEREAS, Hr. Henderson was employed as a Me,er Reader in September, t9~, and through hi~ willingn~s~ to accept new responeibilities~ his initiative, and his ability to work with and supervise staff, hs attained tko position of A~is~an% Water Superintendent on January 1, TP~ and since has dutifully performed the rssponsibilitis~ o~ this position; and WHEREAS, Mr. Henderson was instrumental in the development and implementation of normal and emergency response procedures and other construction, operational, and maintenance strategies that are still in use today; and WHEREAS, ~r. Henderson, using his ext~nsiYe knawledq~ of the public water system, wa~ s guiding force during mejor ~y~tem ~xpan~ione during th~ ~i×ti~s, seventies, and eighties and more recently, has served ss a primary source of input for identifying priority ~reas of the water ~y~t~m for replacement in the Capital Improvement Programs; and W~BR~A$, Mr. Henderson! through ~is eMperienoe and leadership by example and dedication to his fellow workers, has developed and fester~ an efficient, well trained, and motivated operational staff; and W~EREA~, Mr. Renderers, by hi~ unwavering commitment to the Utilities Depart~ent~ has thus mede a significant contribution towards pro~iding quality service to th~ ~itiz~n~ of Chesterfield County. NON~ THEREFORE BE IT RE~OLVED, that the Chesterfield County Board cf ~upervi$ors pu~iicly recognizes Mr- John D. citizens of Chesterfield County. their appreciation for his service to the County. resolution be presented ts Mr. Henderson and ~his resolution be Supervisors of chesterfield County, vir~inla. adopted the following resolution: RESOLUTION DESIGNATIN~ MARY ANN CURTIN AS AN ALTERNATE MEMBER OF THE RIVERSIDE REGIONAL JAIL AUTHORITY WHER~AS~ the 199~ General Assembly amended Section 53~1- 10~ of %h~ code of Viroinia to allow local ~overning bodies to select alternate members to a jail authority board; and WHERE~S, the County deems it approprimte to appoint an alternate member ~o the city Board ef ~he Riverside Regional Jail Authority to provide representation in the ~v~n% ~egula~ member is unable to a~end a meeting cf the Board. NOW, TH=KEFORE BE IT RESOLVED, by the Board of Supervisors of Chesterfield County that Mary Ann Curtis is an alternate member o£ the County of the Riverside Regional Jell Authority Board to serve for a three year term. Vote: Unanimous JUNE f4~ 1995 BOARD OF SUPERVISORS ME~TTN~ On motion of Mr. Warr~, ~e~onded by Dr, Nicholas, the Board rscon£1rmed the {ollcwing resolutions from th~ June 14~ 1995 Board meeting du~ to Mr. Warrants absence: o RECOGNIZING MS. 3MAN T. SNIT~, SOCIAL ~RVIC~S DEPARTMENT, UPON HER RETIREMENT "WHEREAS~ Ms. Jean T. Smith has served the citizens of Chesterfield County and the Commonwealth of Virginia for thirty-nine years through h~r dedicated service with th~ Chesterfield-Colonial Heights Department of Social Services; and WHEREAS~ Me, S~ith Served the Department in capacities from Social Worker to Director and espoused aa~ demonstrated th=o~ghout her work that she is a servant o~ the community; and WHEREASg Ms. Smith spearheaded cooperative efforts with been actively involved in furthering metropolitan an4 regional efforts and exhibited, in countless ways, a community vision children and families and ~as instrumental ~n developing the first community-be=ed ~ulti-Discipline Child Abuse Team~ and WN~REAS, Ms, Smith has set no higher work standard than the ~ne ~he has set for herself~ has e×hibit~d the Lest of professional qualities; has maiateine~ a powerful sense of humor; and wes open and accessible to staff and cu~tomer~. NOW~ THEREFORE BE IT RESOLVED, that the Chesterfield Board of Supervisors hereby expresses its gratitude and deep appreciation to Ms. Jean T. smith for her outstanding service and leadership to ~he citizens of ckesterSiel~ County and staff of t~e Department of Social Services and further e×presses best ~ishes as she retires from servio~ July 1, 1995." o RECOGNIZIN~ APPOMATTOX TRUST WITH THE COUNTY'S BUSINESS APPRECIATION AND RECOG~ITI©N AWARD "WHEREA$~ the Chesterfield County Board of Zup~rvi~or~ established a quar=arly ~usiness Appreciation and Re~oqnition Award to recognize existing businesses within the County that contribute to the County by providing tax revenues and jobs for the citizens; and WHEREAS, the County d~termined that under this program it should also recognize annually t~e cmiticel importance of planned developments in %he attraction of industry and business; mad WHEREAS~ the Appomattox Industrial Centar~ developed by the Appomattox Trust, has recently celebrated its eighth anniversary in Chemterfield County~ and WHEREASz the Appomattox Trust~ t~roug~ its investment in and ao~u~itmont to the Appomattox Indus=rial con=er, provided a developed site w~ieh assisted tho County in securing the location of Hill PHOENIX, Incorporated, a $20 million investment on u fifty acre site, which will provide 500 jobs; and W~EREAS, the Appomattox Trust was instrumental in the original location of Safetex, which was recently purchased by Carter-wallace and has sold an additional twelve acres for the 95-399 6/28/95 expansion of Safetexr thereby making additional investment and empluyment possible at safetex; and WHEREAS, the development ham also became the recent home to Herald Pharmacal, Incorporated, a rapidly growing company manufacturing skin care produst~ in s 50,000 sguare foot facility; and W~R~A~, th~ development of the Appomattox Industrial center has led to the direct investment of over $25 million in land buildings and equipment and in employment exceeding 750 in four industries; and WNEREAS, the recent industrial expansion in the Appomattox Induatrlal Cea%er have provided national exposure for Chesterfield County's business recruitment effort; and WHEREAS, the Appomattox Trust is community minded and has sought to foster a high quality image and h~e adopted covenants that will assure quality industrial development through architectural an~ land development standards. county Board of Supervisors heruby expresses its grstitude; on behalf cf the County, to th~ Appomattc~ Trust for their AND, BE IT PURTHE~ RESOLVED~ that the Board expresses its appreciation to the Appomattox Trust for thei~ oont~ibution~ by recognizing %h~u as the 1995 developer recipient of the Chester£ield County Business Appreciation and Recognition o REEOGNIMIN~..C~ES~EREI~LD ENERGENCY PLANNING COMMITTEE FOR ITS INVALUABLE ASSISTANCE TO COUNT EMPLO~=S "W~EREAS, the Chesterfield Emergency Planning Committee Reauthsrization A~t of 1986, known as the "Community Right Tc WREREAS, the Chesterfield Euergency Planning Committee comprised of representatives from ~lectad u~fisials, law hospi=ala, print media, community groups, an~ owners and operators of County industrial facilities; and WHEREAS, the Chesterfield Emergency Planning Committee is cna of the most active Committees in th~ State of V~rgimla has b~n v~ry supportive and instrumental in developing the annual Emergency Operations Plan and its training exercises; WHeReAS, the Chesterfield ~srgency Planning fox.nitres has devoted many hours of volunteer time ts emergency planning and preparedness, for hayardou~ chemicals incidents, and any other hazards that could be present during emergencies in the County; WHeReAS, the Chesterfiel~ ~mergency Planning Committee developed a Community outreach brochure on chemical emergency preparedness; has produced five, thirty second public service videos cn emergency preparedness; and has developed a generic emergency response plan a~ a model for use by small to medium size industries; and WHEREAS, the chesterfield Emergency Planning committee has contributed continued support and collected funding %o assist 6/28/95 NOW, THEREFORE BE IT R=SQLVED~ that the Chesterfield County Board of Supervisors hereby recognizes the Chesterfield E~ergency Planning Committee and expresses it~ appreciation for its invaluable assistance to County citizens_" o RECO~NI~IN~ JUNE 19, 19__g~_.%~."RICH~4OND METROPOLITAW EABITAT FOR NUMANITY DAY~' IN CHESTERFIELD COUNTY "WHEREAS, the Richmond Metropolitan Habitat for Humanity build~ ~imple, d~oent house~ in partnership with low-income familie~ and volunteers from throughout the lar~er Richmond community; and WHEREAS, te date, Richmond Habitat has co~pleted 34 houses im th% Richmond oo~m~nities of Randolph, Church ~ill, ~ewtowne West and Newtown Sou=h~ and in Henrioo County; and WH=REA$~ Richmond Habitat is expanding its Duilding ~i~istry into tho County of Chesterfield with construction of its first ~ouee in the County as of i~s "Buildin~ on 95 in '95 Project"; and WHEREAS, a ta~k force of County citizens ha~ b~n ~orkiDg to loca:e land, material~, and volunteers to initiate th~ building of its first house and tc lay th~ groundwork for ~ponuor this hoUSe by providing the skilled construo~isn Company and ~. I- DU Pont will provide selected materials; and WH~REAE, a Community Development Bleak ~rant fr~m WHEREA$~ on June 19, t~9~ construction of this house will conditions in the metropolitan region and welcomes their ~QR T~kIR ©UTSTANOING REPRESENTATION OF ~ESTERFIELD COLTNTY "WHEREAS! %he ~ObiOUS Elementary School fifth grade collaborative class of ~rs. Rosa Noyes and co-teacher, Ems. JoAnn Ams, entered ~ s~ntest sponsored by the Society Daughters of ~he American Revolution in the Group Pre3ect~ Categury; and WHEREAS; this class project was entered in the Junior American Citizen's Contest ~hich follows the theme, "waterways Impa¢~ America"; WHEREA$~ this class, composed of t~ki~ty students with a~ilitie~ ranging from gifted to thoee with learning · diuabilitius~ participated in the Contest; ~nd WNgR~A~, the entry by this fifth grad% class received recognition at the local level, qualifying it to compete in the State competition; and 95-401 6/28/95 WHEREAS, the entry received first place in the State of Virginia and ~a~ scat to the Eastern Divisional level which included five states and Wamhingtonr D.C.~ where it was again awarded firs~ place and continued on to compots at the national level; and WHiR~AS, at the national l~velr this entry was a winner and ranks third in the nation. NOW, THEREFORE BE IT RESOLVE~, that the Chesterfield County Board of Supervisors extends its congratulations to ~rs. Roma Nsyem, Mrs. JoAnn Ams, an~ their fi~th grade etas~ at Robious Elementary School f~r their partieipatian and recognition in the Junior Am®risen citizen's Con,sst and for their outstanding representation of Chemt~r~ield County. AND, B~ IT FURTHER RES©LVEQ, that the Board of SupervisoTs acknowledges the contributions cf the Robious Elementary school students who participated in the Contest and to Mrs. Noyes and Mrs. Ar~s fo~ their dedication t~ teaching." o RECOGNIZING WIDLOTHIAN MIDDLE SCHOOL LA~¥ MUSTANGS SOCCER '~W~REg$, participation in ~iddle school gport~ ham long been an integral part of Chesterfield County's educational, physical, an~ emotional ~svslopment for stud~nt~; and W~KEA$, Mr- ~rie gobinson, Coach sf th~ Midlothian ~iddl~ School Lady Mustang~ Soccer Temn~ ham been in the field of coaching for the pa~t twenty-two years; WHEREAS, under Mr, Robinson's ~uidance and direction, 1995 Midlothiaa Lady Mustangs finished the regular season with a 10-0 record, won the County Tournam~nh with a l~-O record, and have scored 183 gmal~ in the lamb three seasons; and WHEREAS, the Midlothian Lady Mustangs have a three year record a~ 38-~-1~ and WMEREAS, %he Captains of ~he Midls~hian Lady Mu~tang~ -- Mi~$ Elizabeth "Lizzie" Vogelbach; Mi~$ Lynne "Domo" and Miss Heghan '~Fri~" Es~es, and their teammates -- Miss Erin "Stork" Crane; Miss Allison "Nadir" Dunning; Miss Mallory "Eddy" Harris; Miss Ks=is "Kudu" Kelly; ~iss Jenny "chirp" Roberts; Miss Jennifer "~uno" Sne~; Miss Megan "Barker" Curney; Christinm "Trite" Schnurmsn; ~isg Lauren "Ibex" Weidner; Miss Semmer '~fiamyI' Carlisle; Mism Laura "Hardy" Garret; Miss Katie "Paddy" Katovmich; Miss Katie "Achy" Keblusek; Hiss ~etty "Snare" Linkenauger; Miss Mary "Hammer" Nichols; Mi~s Jenny "Rooty" Schockemoehl; Miss Amy "Lark" Smith; Miss Heather "Jam" Vo~e; Miss Somer "Mint" Vsss~ Hiss Lesley "Lox" Miller; Mi~ Teresa "Yorkie" Justis; Miss Rebecca "Newel" Mathis; and ~rit~any "Savoy" Schaal have remained undefeated for the ~aet NOW~ THEREFORE BE IT RESOLVED, that the Chesterfield County Heard of Supervimers hereby commends the Midlothian Middle School Lady Mustangs Soccer Team for their outstanding accomplishments and splendid sportsmanship. AND, SE IT FURTHER RESOLVEDt that the Hoard af ~uper~isorz, on behalf of the citizens of Chesterfield County, hereby expresses their best wishes fat continued ~uceess to the ~idlothian Lady Hustangs." 95-402 6f28/95 "WHEREAS, the Boy Scouts uf America wam in,stp:rated by ~r. William D. Eoyc~ on February 2, 1~10; and ~EREA$, the Boy Scouts of America was founded tu promote citizenship traininq~ personal development, and fitne~ of individuals; and ~4EREA~, after ~arning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out ~ servic~ project beneficial to his community, being active ~n the troop, demonstra=ing Scout ~pirit; and living up to the Scout Oath and Law; and ~REA~, Mr. Jeffrey Roher~ Andersen: Troop 8SS, sponsored by saint Augustine's Cat~olic Chureh~ has accomplished those high standards of ce~mitmen~ an~ has reached %he long-sought goal of Eagle Scout which is received by less than two percent ef those individuals entering the $cou~ing movement; and WHeReAS, growing through his exDe~ience~ in Scouting, himself on the great aucom~limhmentm of him county, Jeffrey is ind~d a mm~b~r of m n~w generation of prepared younq citizens ef whom we can all be very proud. NOW, T~EREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervimorm hereby m~teadm its congratulations to Mr. Jeffrey Rober~ Andersen and acknowledges the good fortune of tho County to have ~uoh an outstandin~ young man aa e ~IR. DAVID L. FRENCh. TROOP "WHEREA$~ ~he Boy Scou~s of America ~am incorporated by ~r. William b. Boyoe on ?ebuuary ~, 1~1~; and ~R~AS, the Boy bcouts of America was founded to citizenship =raining~ Dermonal development, and fitness of individuals; ~EREAS, al=er earning a~ least twenty-one m~ri% b~ge~ in a wide v~riety of field~, $¢rvin~ in a leadership position in a troop, carryin~ ou= a ~srvice prujec~ beneficial ~o his communityz bein~ active in the troop, demonstrating Scout spirit, and living up tu the Suout Oath an~ La~; ~nd Saint David's Epiphany Church, ha= accomplished thos~ high Eagl~ Scout which i~ received by less than two percent of those individuals anterin~ the Scouting movement; and ~EREAS~ gro~ing ~roug~ ~is experiences in Scouting, learning the lessens o~ responsible citizenship, and priding indeed ~ member of a n~ generation of prepared young citizens Of WhO~ we can all b~ very proud, NOW~ THEREFORE BE IT RESOLVED, tha~ ~e C~este~field county soard of supervisors hereby extends its congratulations to Mr. David L. French and acknowledges the good fcrtune of the 6/28/95 o MR, DAVID ~. HONAKER. TROOP 897 "WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. ~oyce on February $, 1910; add citizenship training, personal dev~topmentr and fitness of individuals; and WHEREAS, after earning at least twenty-one merit badges in a wid~ variety of fietds~ serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. David M. Honaker, Troop 897, sponsere~ by Mount Pisgah United Methodimt Church, has accomplished those high standards of commitment and has reached the lone-sought goal of Eagle Scout which is received by less than two percent WHEREAS, growing through his learning the lessons of r~sponsible citizenship, and priding himself on the great accomplishments of his County, David is of whom ~e can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield the County to have such an ~utstanding young mas as one of its o RECOGNIZING MIDLDTHIAN YOUTH SOCCER LEAGUE FOR FIELD IMPROVEmeNTS TO WOODLA~ ATHLETIC C©MPL~X "WHEREAS~ chesterfield County and the ches~erfiald Parks and Recreation Department recognizes the Midtothian Youth Soccer League for their donation of $16,850 for installation of two irrigation sy~tem~ and gra~ ~prigs; and WHEREAS, the addition of said improvements at Weodlake A~hle~iu Complex will further aide in the enhancement cf tur~ and facility; and WHEREAS, the enhancement~ will aid~ in th% further developm~nt of soccer skills for the youth of c~es=er[i~ld County; and WHEREAS, the enhancements will provide for a quality and safe fisld of play; and WHEREAS, the County's Parks and Recreation Department greatly appreciates these and past donations and looks forward to continuing a strong partnership with both co-sponsored and non-co-~ponsor~d organization~ and ammociation~ to further improve and enhanc~ park and athletic facilities of Chesterfield County. ~OW, THEREFORE B~ IT R~SOLVED$ that the Chesterfield County Board of Supervisors does hereby ex, ross it~ appreciation and gratitude to the Midlothian Youth Soccer League for their generous contribution toward f~eld improvements at Woodlake Athletic Complex." RECOGNIZING POCOSHOCK VALLEY YOUTH SOCCER LEAGUE POE FIELD IMPROVEMENTS TO PROVIDENCE ATHLETIC COMPLEX "WHEREA~, Chesterfield County amd th~ Chesterfield Parks Succor League for their donation of $4,700 for installation of ax i~igation ~yutem; und WEER~A~, the addition of said improvements at Providence Athletic ComDle× will further aide in the enhancement of turf and facility; and WHEREA~ the ~nhanaemants will aide in the furth~ development of soccer skills for the youth of Chesterfield C~unty; and WHEREAS, the enhancements will provide for a quality and safe field of play; and WHEREAS, the County's Parka a~d Recreation Department to continuing a strong partnership with b~th co-sponsored and non-co-sponsored organizations and association= to fur=h~r i~pro~e and enhance park and athletic facilities ef Chesterfield County. and g~ahituds to the Pocasho=k valley Youth Soccer League for their generous contribution toward field improv~nt~ at Providence A~hletic ComDlex.'~ Veto: Unanimous ~PPROVAL OF F¥19~5 YEAR END BUDgeT ADJUSTMENTS On motion of Mr, Warren, smcanded by Dr, Nicholas, the Seard authorized ~he County Administrator to carry forward into EYS6 un,pen% PYP~ appropriations contingent upon th~ pesiuive results of operations within the individual departments and County-wide as determined by the County'~ financial audi~ and appropriated the following revenues and expenditure~ for specific programs as well as authorized realloeat~ons a~eDg general fund departments: Animal control ?un~ are available due to unspent ~e~ucnnel and ca~itul expenditures. Building Inspection A~prcprla~e revenue ~rom fees for related to code enforcement. Appropriate additional Compensation Board and departmental revenue ~o co,er increased part-tim~ ~peDd~t~r~s, Commonwealth's Attorney Appropriate additional Compensation associated wi~h the administering (32~000) 1~9~600 ~epartment C0rmuunicatians Center gO,QQQ Pund~ are available due to increased 911 fas revenu~ and unspent operating Co~unity Development Administration ?$,200 Appropriate reg~rved funds for the citizens Assistance Program required for utilization of th~ program, Funds arm also required due to personnel issues. County Attorney Funds are required £or legal service costs. Due to the variability in the Tire ~et funds are availabl~ due to unspent personnel expenditures. General Services - Print Shop 4~0Q Appropriate revenue from increased utilization of printing services. Health 5coal match funds are available du~ to reductlcna in stats programs. Health Center Commission As part of th~ transition agreement, the County has a~reed ~o fund retiree health care for employees retirzng before the transition and workers' compensation costs related to claims filed before the transition. Appropriation of health car~ reserve to sufficiently cover the Funds are required d~e to oo~De~satio~ issues and insufficient turnover. Human Services Administration Funds are required due to lack of Funds are available due to increased revenue from library fines and reimbursement from the City of Richmond due to increased utilization of Ban Air Library as well as unspent personnel and op~ratin~ funds associated with temporary closure of libr&rie8 for renovations, Expenditures (~0,0001 108,700 64,100 (39,400) 84~525 26,000 Substance Abuse Fund~ mrs required for insufficient increased medication costs. Funds are required for costs associated with v~ndali~m ($25,000) and th@ lease for the Coalfield Docesr Complex ($26,000). All or past of the may be ralmbursed ~hrcugh the County's Appropriate fee revenue due to increased zoning activity for Public Affair~ Office Funds are required due to compensation issues and the of offices. Sheriff Appropriate additional Compensation Board revenue for part-time and over~ime expenpes ib the jail. insufficient turnover and operating jail population. inmate. Sucial Services ~olid Waste Management decrease in landfill closure costs. TaM Relief for the Elderly for =he elderly and handicapped is offee=ting expenditure. This increased u~iliza%icn of the Tax 194,200 155~200 87~500 E×Denditures 62,300 Sg,700 155,~D0 199,~0 250~090 Department Revenues Treasurer 2S~PO0 App~upriats additional Compensation Board and departmental revenue expanded efforts regarding delinquent collections. Youth Group homo Miocellaneeas automation projects associated with site plan re¥iew. These projects will should be carried forward~ contingent upon positive results of opQratien as r~flected in the County's financial audit- accounting automation projee%~. These projects will be undertaken in results of operation es reflected in in Central Area ($35,000), Hull Street/ Geni~o Road ($$~,0001, and Riv~rfront food stamps in accordance with section B of the Appropriations Resolution. A~propria~e additional interest 2~1,$00 un investments/bank To minimize arbitrage penalties, interest earnings on bond pruce~ds This makes funds originally allocated for debt s~rvice available for ruappropr~ot~on. Workers Compensation/Retiree Healthcare healthcare are budgeted centrally TO the extent that these costs are available to reallocate. $2,~77,~9 ExDendltureE ~2,900 89,000 937,9QO (192,t00) e×penditures for specific program~ and non-~neral fund Department Revenues Cc~unity Development sleek Grant 90,000 90,000 Appr~priat~ r~payment Of housing loan~ for Interfaith Project, Construction Management 22,4oo 22,4oo Appropriate revenue frc~ construction p~ojact~ to cover additional operating costs. Geographic Information System Project 44,000 44,000 Appropr%at~ interest e~rnings and smle of publlcationa revenue for operating and capital costs Juvenile Detention Home $9,200 Appropriate additional Federal USDA gr~nt funds for food and kitchen aervices, schools 4~0,000 Appropriate surplus interest earnings of $200,000 from the 1985 bonds and $~00,000 from ~he 1994 - A VRSA bonds for the Carvmr Middle school and Marquerite Christian re~peotively~ TOTAL REVENUES AND EXPENDITURES $595,600 Vote: Unanimous (It is noted a copy of Schedu]~ A and Schedul~ B are filed with the papcr~ o£ this Board.) 8.C.4. APPROVAL TO WRiTE-0~ 0NCOLLECTI~LE ACCOL~4T$ RECEIVABLE FROM DEBT COLLECTION DIVISION - OT~ER FEES AND On notion of ~r. Warr~n~ secoBded by Dr, Nicholas, The Board approved a reques~ %o write-off uncollectible accounts receivable frc~ Debt Collection Division, totaling as follow~: Enterprise/Internal Service Funds: 1. Utilities - Thi~ debt repressnts $58,726.58 for uncollected eo~su~er ~cco~ntu and $458.83 for miscellaneous water/sewer installments. The delinqusnt utilities accounts repreaen~ uncollected debt totaling .~ percent of the total annual ~illing$ cf ~ha de~artmen:, which is well below the utility industry standard of .5 percent for uncollectible 2. Airpor~ - $4,857.24 This debt represents one bankruptcy with nc assets. 95-409 account which has filed 6/~s/95 3. Risk Management - This debt represents billings for damage to CoUnty property, such as police vehicles involve~ in motor accidents! amd ~andali~. The Debt Collection Division {DCD} has exhausted its collection efforts. 4~ Mental ~ealth/Mental Retardation/Substance Abuse (M~/MR/SA} - $25,799.~4 bCD first began collection efforts on these accounts in 1994, and no smeunt¢ ~er~ written off in the prior year. Thi~ year'~ debt represent~ 137 accounts submitted to DCD, to=sling $13,61Q.39 whore bCD has exhausted collection efforts; 39 bankruptcies totaling $5,313.14; 27 accounts at $6,048.30 where debtor i~ deceased with no money in estate, left the country ~r ~ncarcerated; and 480 closed accounts totaling $82S.01, which are individually less than $5.0Q, not referable bo UCD and whe~a ~H/MR/SA ha~ exhauste~ collection effort~. 5. Accounting - Accounting performs billing and collection function~ for o~her County departments. Thi~ debt r~present~ miscellaneous billings for such things as animal control charges and weed control charges, bCD hs~ exhale%ed its collection efforts. 6. Landfill - This debt represents two billings for tipping fe~s st the County landfill- The debt is uncollectible b~cause of bankruptcy, cea&lng business, or other reasons. 7. General Services - Leaf Collection Accounts - This debt represents three ~illinge for leaf collection. bCD has exhausted its colleotion efforts. 8. Central Library = $152.45 This debt represents two billings for beak fines- exhausted its collection efforts. 9. Ce~i~eiener of Revenue - $2,01 Thi~ debt represent~ interes~ on bhre~ business license accounts at <$2.00 each. vote: una~imoOs PB~.. On motion of Mr. Warren, seconded by Dr. Nicholas~ the Boa~d approved an increase in the concealed weapons permit fee from $15 to $35 and tho concealed weapon permit renewal fee from $15 to $$~. s.c.6. ~PPROVAL OF POLI~Y REGULATING NON-SCECOL USE O~ PUBLIC ~CHOOL~ FOR i995-96 ~OHOOL ~EAR ap~ru~ed a policy regulating non-school u~= uf public uehuol~ Vote: Unanimous ~.D.7. APPROVAL OF RENEWAL O~ FLEET MAINteNANCE ~GREBKENT On ~otiok Of Mr. Warren, seconded by Dr. Nicholas~ the Board approved the renewal of t~e Fleet Maintenance Agreement for FY1995~96 betwee~ the County and the School System. Vote: Unanimous ALLOSATION O~ THREE CENT ROAD FUND ~DNIES FOR approved the allocation of $~00 £rom the Bermuda Di~ric~ Three purchase of two picnic tables end one picnic grill for the Bensley Community Building. FUNDS FOR PURCH~SS O~ ~IGES FOR W~DGRWOOD SUBDIVISION On motion ef Mr. Warren, seconded by Dr. ~icholas, the Board appropriated $3~$00 from ~he M~toaca District Three Cent Read Fund to replace subdivision identification ~ignn at th~ intersections u£ Courthouse Road sn~ Pennway Drive and Lucks Lane and Abinqdsn Road in W~dgewood Subdivision that were remove~ with =he Ceur=heu~e Road Widening ~roject. APPROPRIATION OF FUND~ AND ~UT~ORIZATIO~ FOR CO~Y ADMINISTRATOR TO EMT~R IETO RIGHT DP WAY ACOHISITION A~REEMDNTS WIT~ VIR~T~IA D~ART~E~T OF TRAWSPORTATION On motie~ of Mr. Warren, ~econded by Dr~ Nicholas, the Board appropriated $180~000 in anticlp~ed Virginia D~partment of Transportation IVDOT) reimbursements fo~ design and right-of- way acquisition for th~ R~U%e 1o/ce~ralia Roa~, Ro~te 10/Ceurtheus~ Read, and Route 10/w~itepine Road Projects; appropriated $13~r000 i~ anticipated VDOT reimbursements for design and right-of-way acquisition for the Walmsl~y Boulevard/Turner Read Project; authorized th~ County Administrator to enter into VDOT/Cuunty design/riqht-of~wsy acquieition agreements acceptable to the Ceunty AtUorney; and a~thorized staff to acquire right-of-way necessary for th~ Projects by condemnation, if necessary. (It is noted copies of th~ agreement~ are filed with the papers of this Board.) Vote: Unanimou~ FOR QOUNTY ADMINISTRATOR TO EXECUTE WASTE ~ASEMENT AUTHORITY FOR FREON REMOVAL AND On motion of ~r. Warren, secunded by Dr. Niehelas~ the Board authorized %he county Administrator to u~ucute a Special Project Agreement between =he CenUral Virginia Was=e Management A~thority and Chuuterfield County for the ~reen (CFC/HCPC) Removal and Recyaling Program. (It ie noted funds are availabl~ within the FY~6 Operating Budget.) authorized the County Administrator to execute the Police Mutual Aid Joint Aviation A~ne~ment between Chesterfield and Henrlco Counties and the City of Richmond. (It i~ noted a copy Of the agreement ia filed with the papers Of t~ia Board.) 8.~.12. RE$CN~DUL~ DATe FOR PUBLIC NEARING TO CO~SIDER COUNTY'B 199~-9~ COF/~UNITY DEVELOPMENT BLO~N GRANT (cD.e) ~RQeRD_~ A~D RO~ CONSOLIDATED PLA~ on mo=ion cf ~r. Warr~n~ seconded by Dr. Nicholas, the ~oard resch~duled the public hearin~ to con~id~r the CoUnty's 199~-96 community Developmsnt ~luok Grant (CDBG) program and HOME Consolidated Plan from June 2B~ 1995 at 7:0~ p.m. to July 26, 1995 a= 7:00 p.m. Vets: Unanimous OF PARCEL OF L~_ND ON WBST ERAUSE ROAD TO C~ESTERFIELD E~LOYEE FEDERAL CREDIT NNION OONSTR~OTION OF ~EW ~RBDIT UNION BUILDING on motion of ~r. Warren, seconded Dy Dr. Nic~olas~ the Board s~ the date of July 25, 199~ at 7:00 p-m- for a public barring to conshder the conveyance of a parcel o~ land on West Krauss Road to the Chesterfield Employee Federal Credi~ Union for construction of a ne~ Credit Union building. S.0.14, REOUEST$ FOR ~I~GO/R~FLE PE~/4IT$ Oe mo%ion o~ Mr. Warren, seconded Dy Dr. Nisholae, the ~oard approved raffia permitu for Walton Laku Hem=owners Association, Incorporated and W. W. Workman Tent Circus gaints and Sinners of America, Incorporated fox =ulendar year 1995, Vote: Unanimous $,C,15, REOUEST$ FOR FIRE,ORES $.C.1~.~. CHESTERFIELD COUNTY FAIRGROU~D~ On motion of Mr. Warren, seconded by Dr- Ni=helas, thc approved a request for a permit from the CHesterfield County 9arks and Beereati0D Department to stage a fireworks display at the chesterfield County Fairgr0unde on July 4~ 1995 (mo rain Vote: Unanimous On me,ion e~ Hr. Warren, seconded ~y Dr.' Nicholas, tho Board approved a r~quest for a permit from LaSalle Partners Asset ~ans~o~en~ Limited to sta~e a fire~erks display ~ Cloverleaf Hell on July 1, 1995 {rain date of September ~, 8.~.15.c. ~UNDAY PARK PENINSULA IN BRAND~RMILL On ~otion of ~r. Warren~ seconded by Dr. Nicholas, the Board a~proved a request fur u permit from ~he Erandsrmill Community AG~o~iation tO stage a fireworks display at Sunday Park Peninsula in Brandormill on July ~ 1995 (no rain date). Vote: Unanimous 8.~.~6. STAT~ ROAD ACCEPTANCE Thi~ day the County ~n¥ironmentai Engineer, in accordanc~ with directions from this Bosrd, made report in writinq upon his Whereas, the Resident Enqineer for the Virginia Dcpartmmnt of Transportation has advised the Director of ~nvir~nmen~ul Avenue, Hogans Drive~ ~eadewville ~oad, and ~ust Hun~ra~ Ruud, ~ubdivieion ~treet Re~ui~emente of ~h6 Virginia Qep~rtment of Transportation, and Transportation hav~ entered into an agreement, recorded in Deed detention/retention facilities in ~he County. Transportation, be and is hereby r~questsd to take into the Stat~ Route 10 westbound lane, State Route 618 To: the intersection wi~h Kinqsten Avenue, 0.89 mile north of Route 10 From: Rivers ~end soulevard, 0.~1 nile TO: existing Hogans Drive, 0.11 nile Hame cf Street: Zeadowville Road Length: 0.06 Rivor~ Rend Boulevard, 0.]1 mile north of State Route 10 Route 6lB, 0.06 wile east of Rivers Guaranteed Right-of-Way Width~ S0 feet~ Name of Street: Kingston Avenue Lenqth: 0.47 mile From: Rivers Bend Boulevard~ 0.14 mile east of proposed River~ Bank Boulevard end of rsad~ 0-~0 ~ilu ~ct of e×iuting State Route 618 Guarsnteed Right-of-Hay width: 90 fe~t. This request is inclusive of thc adjacent cloDe, sight distance, clear zone and designated Virqinia Department of Transportation drainage easements indicated on ~he development plat. These roads serve as access to adjacent commercial properties- These roads are recorded as follows: Rivers Bend Boulevard ~d ~ingston Avenue. Deed Book ~530~ Pa~e Slg, Kay 19~ 1994. Rivarm Bend Boulevard, Hogans Drive, Meadcwvillm Road~ and East ~undred Road. ~Iat Book 73, Rages ~3 & ~, December 14, 1990. T~is day the County Environmental Enqineer, in accordance with directions from thic Board~ made report in writing upon his examination of the reads in Ashley Woods East, Clever Hill District, and wher~a~ the ~esident ~ngin~ar ~or the virginia Department of TransDortati~n hem advised the Director of Environmental Engineering, th~ streets in Ashley Woods ~ast, Clover Eill District, meet the r~quirements es~abli~he~ by the Subdivimien Street Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia Department cf Transportation have entered into an agreemsnt~ recorded in Deed Book ~453, Page 405, January 21, 1994, for all stormwat=r d~ten%ion/re%enticn £a~ili%ies in the County. Ther~fora~ upon =onsidaration whereof, and on motion of Mr. Warren, seconded by Br. Nicholas, it ~s resolved that the roads in A~hley Woods Eact~ Clov~= Hill Distriut, be and they hereby are established as public road~ And bc it further reaclv%d~ that thc Virginia Department of Transportation, be and is hereby requested to take into the Secondary Systak, pursuant to Section 33.1 229, Code of Virginia, and the Department's Subdivision Street Requirements, the following: Name of Street: Bendurant Drive Length: 0.07 mile Yro~: e~ Of exis~in~ sendurant Drive, State Route 2567, 0.05 mil~ east of Jodie Terrace, State Route ~994 To: 0.12 mile east of Jodie Terrace, State Route 3994 Guaranteed Right-of-Way Width: 60 feet. Ne~s of Street: Northgate Court Length: 0.10 nile From: Bondurant Driver 0.OS mile of ~ondurant Drive ' Guarante@d Right-of-Way Width: 50 fee~. This request is inclusive of the adjacent slope, sight distance, clear zone and designated Virginia D~par~ment of plat_ This day the County Environmental Engineer, in accordanc~ with direchions from thi~ Board~ made report in writing upon his examination of the roads in Genito Woed~, scoriae l, Clover Mill District, and Whereas, the Resident Engineer for ~n~ virginia Q~par~ment of T~a~s~o~tatio~ has advised the Director of Environmental Engineering, the streets in ~nita woods~ See%ion 1, Clover HAll District, meet the requirements established by the Subdivision Dtreet Requirements e£ the Virginia Department of Transportation, and Whets%e, the County and the Virginia Department of Transportation have entered in~s an agreement, recorded in Deed Book 2453I Paq~ &05, January 21, ~994~ for all stcrmwater detenticn/reKention facilities in the County. Therefore, upon consideration wher¢o~, and on motion of Mr. Warrun~ seconded by Dr. Nicholas, it is r~s~lved that the roads in Genito Woods, Ssotion 1, Clover Hill Distriot~ be end they hereby are establimhed as public roads. And be it further rasol~ed~ that the virginia E~partm~ht Of Transport%ties, be and is hereby requested to take into the Virginia, and the DaDsrtnen~'s Subdivision street the following: Nam~ of ~tre~t: ~aulbrook Drive Length: 0,11 mile Fro~: intersectio~ with Paulbrook Drive, S~a~e Route ~31S~ and Speaks Drive~ State Route 3036 To: intersection with Terrybluff Drive, 0.ll ~ile east of $~ate Gun,%steed Right-of Way Width: 70 feet. Name of Street: Terrybluff Drive Length: 0.2~ From: Paulbrook Drive~ O.ll east Of State Route TO: beginning of temporary oul-de-ac~ 0.2~ mile north of ~aulbrook Drive Guaranteed Variable ~i~ht-of-Wsy Width: 50 to 70 feet. This request is inclusive of the adjacent alope~ s~ght distance, clear zone and designated Virginia Departmen~ of Transportation drainage easements indicated on the development plat. 95-415 ~/~8/95 The~e roads serve 26 lots. This section of Genitc Woods is recorded as follows: S~cticn 1. Plat Book 70, Page 41~ April 2, 1990. Vote: Unanimous T~i~ day the County Environmental 5ngineer, in accordance with directions from this Board, made r~port in writing upon his examination of t~e reade in Meadow oak~, s~etion k, Dale District, and Whereas, the Resident Engineer for hhe Virginia D~partment of Transportation has advised the Director of ~nvirenmental ~ngin~ering~ the streets in Meadow Oaks, Section A, Dale District, mee~ the requirements established by the subdivision Street Requirements of th~ Virginia Department of Whereas, the County and t~ Virginia Department of · ranspcrtation have entered into ~n agreement, recorded in Deed dehention/r~tention facilitie~ in the County. Therefore, ~pen eODsid~ration wh~r~of~ and on motion of Warren, ~ee~nd~d by Dr. Nicholas, it is resolved that th~ road~ in Meadow oaks, Section A, Dale Distzic%~ be and they h~r~by are established a~ p~blie r~ads. And be it further resolved, that the Virginia Department of Transportation, be and is hereby requested to take into the Secondary System, pursuant to Section 33.1-229, Code cf Virginia, an~ ~he Department'e Subdivision Street Requirements, th~ following: Na~e of Street: M~adow Oaks ~celevard Length: 0.31 mile From: %he intersection with Sta~e Route 638, Cogbill Road Guaranteed Variable Right-cf-Way Width: 75 - 80 feet. From: the intersectiun with Meadow Oaks Boulevard Guaranteed Right-©f-Way ~idth: 50 feet. ~ame of Street: ~orningmist Court Length: 0.07 mile From: the interaction wi~h Mornlngmis% Drive To: the cul-de-sac Guaranteed Right-of-Way W~dth: 50 feet. Name of Street: Morningmist Circle Length: O.O9 mile From: the intersection with ~ornin~mist Drive Guaranteed Right-of-Way Width: 50 Name of Street: Morningmist Place L=ngth: ~.~5 mile To: the cul-de-sac Guaranteed Right-of-Way width: 5~ feet. This request is inclusive of the adjacent ele~o~ sight di~tance~ clear ~sne and designated Virginia Department of Transportation drainage easemente indicated un the plat. 95-416 ~/2B/95 This day the County Environmental Engineer, in accordance with directions from thi~ Board, ~ada report in writing upon his axaminatiun of the roads in Neadow oaks, Section B, Dale District, and Whereas, the Resident Engineer for the Virginia Department of Transportation has advised the Director of Environmental ~ngine~ring, the ~treets in Meadow Oaks, Section B, Dale Distriot~ meet ~e requirements established by the Subdivision .$~rget Requirements of the Virginia Department of Transportation, and Whereas, the County and the Virginia D~Da~t~ent uf Transpcrtatiun have entered into an aqre~nt~ =ecesded in Deed Book 2453, Page 405, January 21~ 1994/ for all ~tmrmwater det~ntion/r~t~ntion facitltiam in th~ County, Therefore, upon consideration whereof, and on motion o~ ~r. Warren, seconded by Dr. Nicholas, it is resolved that th~ roadm in ~eadow oaks, Section B~ Dale District, bs and ~hey hereby a~e established as public roads. And be it further resolved, that the Virginia Department of Transportatiun, be and ia hereby requested to take into the Virginia, and the Department's Subdivision Street Requirements, the following: Suarantee~ Right-of-Way Width: 50 feet. ~rom: the intersection wi~h oregon oak Drive Guaranteed Right-of-Way Width: ~0 feet. Name of Street: Green Oaks court L~ngth: o.1o mike Oaks ~uulav~rd To: the cul-de-sac This request is inclusive of the adjacent slope~ sight Transportation drainage easements indicated on the development plat- Vote: Unanlmeus 95-417 6/2~/95 S.C.lS. APPROVAL OF CHANSE ORDER NOMB~R NINE TO G. L. EOWA/%D, INCORPORATED FOR UAENRE ROAD WATER LINE On motion of Mr. Warren, seconded by Dr- Nicholas, the Board Number 9 to G. L. Eowar~, Incorporated, in the amount of ~OOT SE~ER EASEMENT AND TEN FOOT 9RE EON, I~OREORATBD on motion of Mr_ ~arren~ seconded by Dr. ~icholas, the Board authorized the Chairnan of the Board and tho County Admlnietr~ter to ex.cute a quitclaim d~d to vacate portions of a ~ixteen foot ~ewer easement and ten foot temporary Incorporated, A Virq~nia Corporation. (It is noted a copy cf the plat i~ filed with the pap~re of %hie ~oar~.) Vote: Unanimous DESIGNATIONS o~ RIS~TS-OF-WAY PORTION OF CtL%RTER COLO~Vf P~RKWAY On motion of Mr. Warren, s~conded by Dr- ~icholas, the Board a~rove~ the designation u~ right o~=way ~or a per. ion of Charter Colony Parkway and authorized the County Administrator to exeuute the necessary declaration. (It is noted a copy of the plat i~ filed with the papers of this Board.) Vote: Unanimous RECREATIONAL ACCESS ROAD TO SERVE WARERO ATNLETIO On motion of Mr- Warren, seconded by Dr- Nicholas, the Board approved the designation of right-o£-way for the recreational access road to serve the Warbro Athletic Complex and authorized ~he County Administrator to execute t~e neceseary declaration. (It is noted a copy of the plat is filed with the papers Of this Board-) vo~e: Unanimous 'l On motion cf Mr. Warren, ~oonded by Dr. Nicholas, the Board approved the purchase of parcels of land, containing 43 acres, more er less~ lying west of Harrowqate Road and south of Harrow Drive, from Mr. Fr~d J- Swearingen, Jr, and Kr. Ted Lee Swearingen, in the amount of $i2~500 per acre, and authorized the County Administrator %0 execute the contract and deed. (It is noted that effective July 1, 59~5 funds ara available in the School's Reserve for Capital Projects for this request. Approval of this purchase granted: (1) transfer of $575,000 Carver ~iddle school Project to cover land acquisition and associated closing cu~t~ and (2} a corresponding appropriation increase in t~e new Carver Middle School Project in th~ capital Improvement Program Fund. A copy of the vicinity sketch is filed with the papers of thim Board.} Vote: Unanimous On ~otion of Mr. Warren~ seconded by Dr. ~ichola~, tho Board a~e~D~ed, on behalf cf the County, the conveyance of a parcel of l~nd containing 0.201 acres along West Koger Center Boulevard from The ~aoerich Partnership, L.P,, a Delaware ~artn~rship, and authorized the County Administrator to execute the necessary deed, (It is noted a copy of the plat ia filed with the papers of this Board.) Va=e: Unanimous on motion of Mr. Warren, seconded by Dr. Nicholas, the Board a~tho~ized the Chairman of the Board and the County Admini$trator to execute an easement agreement wi~h virginia Electric and Power Company to install underground power lines to provide service to the Boa Air Fire Station and the Bellgrade Retirement Eome. (It is noted a copy of the plat is filed wi~h the ~apers of ~his Boar~.) EEALTE SERVICES On motion of Mr. Warren, seconded by Dr. Nicholas, the Board appropui~ted $~8,000 to the Department of Mental Health/Mental Reta~datio~/s~b~tanc~ Abuse Service5 for family support serviee~ for severely disabled children. (I~ is noted $24,000 will ~eme from County Fund Balance and $~4~000 will co~e from State Medicaid funds.) Unanimous APPROPRIATION OF FUEDS FOR SCIENCE AMD TECHNOLOGY $45~,9QQ, contingent upon availability of ~urplus FY95 funds for science and technology equipment for County schools. vote: Tnanimou~ IN THU FY95 SCEOOL BUDGET On motion of Mr. Warren, seconded by Dr. Nicholas, the Board transferred $i50,000 ~o the School Tr~n~por%atiun appropriation category from other school categories which will be identified by snhool staff. 9. R~PORT$ On ~ot~on of ~r. Earber~ seconded by Dr. Nicholas, th~ Board ~ccepted the rEliEving r~ports: A report on Developer Water and 6ewer Contracts and a status r~port on th~ Ceneral Fund Balance; ~eserve for Future Capital Projects; District Road and Street L~ght Funds; La,me Purchases; and ~chool ~oard Agenda. Vote: Unanimuu~ EXECUTIVE SESSION pURSUANT TO EMOTION ~.1-344,A.1., CODE OF VIK~I~IA, 1950, A~ A~DED, APPOINTMENT OF A EPECIPI~ PUBLIC OFFICIAL On motion of Mr. Daniel, s~nded by Dr. Nicholas, the Board went in~o Executive Session pursuant to Section Code of ~i.rqinia~ 1950, as amended, relating ho the appointment of a specific public official, Vote: Unanimous On motion cf Dr. Nicholas, seconded by Mr. Barber, the ~oa~d adspt~d the f~llowing resolution: WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the BOard and in accordance with th= provisiuns ~f the Virginia Freedom of Information Act; and WHEREAS, t~e Virginia Freedom of Information Act effective J~ly 1~ 1989 pruvidas for certification that such Ex¢cdtive Session wac conducted in conformity with law. ~OW, THEREFORE BE IT ~ESOLVE~. t~e Board of Supervisors does hereby certify that to the best of each member's knowledge, i) only public business matters lew~uliy exempted from open m~eting requirememt~ under th~ Fr~edo~ of Information Act wmre discussed in the ~xecutive Session to which this certification applie~, and ii} only such public busine~ metter~ aa were identified in the Motion by which the Executive gmssien was convened were heard, discussed, or considered by th~ Board. Ho member dissents from this carti£icatien. The Board being polled, the ve=e was as follows: Dr. Nicholas; Aye. Mr. Daniel: Aye. Mr. Barber: Aye. Mr. Warren~ Aye_ Mr. McHsla: Aye. DINNER On motion of Mr. Barber, s~conded by Dr. Nicholas, the Board recessed to the Administration Building, Room 502r for dinner. Dz. ~ames McKinnell gave the invocation, 1~, PLEDSB OF ALLEGIANCE TO THE FLAG OF THE UNITED STATE~ OF AMERICA Cub Scout Pack ~06, Den 9, led the Pledge sf Allegiance to the Fle~ cf the United States of America. o RECOGNIZING ~B. ~ATT~EW ALLEN FI~ZSEI~%LD FOR HIS PARTICIPATION IN THE 68TK A~NUAL SCRIBES KOW~RD NATIONAL SPELLING BEE Mr. ~ammer introduced Mr. Matthew Allen Fitzgerald who was present ~ accept the re~olution. On motion of the Board, the following resolution wa~ adopted: WHEREAS, Mr. Matthew Allen Fitzgerald i~ an Up~O~iDg eighth grade honer m~udent attending Carver Middle School and was named as the most "Outstanding Seventh Grade Boy"; and WHEREAS, Katthew wa~ one of approximately thirty-two Dt~debte ~ho Competed in his seventh grade English class spelling bee and won to compete in the carver Middle School spelling bee in January, 1995; and WHEREA~, Matthew won th~ Carver Middle Sehsol sp~lli~g bee and was one cf forty-five chesterfield County students who competed in the Chesterfield C~unty spelling bee in February, 199~; and WHEREAS, Matthew won the Chesterfield County spelling bee and qualified for th~ regional sp~lling bee in April, ~995 in which ha was one of fer~y-fiv~ spellers from dozens sf public and private school systems; and WHEREASs Matthew won bhe r~gional spelling bee and advanced to the national loval~ representing Central Virginia, and in which he was one cf two hundred and forty-seven spellers Spelling Bee in Washington, D.C. on May 31 and June 1r 1995; and WHEREAS, Matthew competed through the fifth round of competition in the National ~pelling Bee and ranked thirtieth in the Nation; and WHEREAS, Matthew ha~ r~pre~anted not ~nly Central virginia but also Chesterfield County in the highest regard. ~OW, THeReFORE BE IT RESOLVED, that the Chesterfield county Board of Supervisors hereby congratulata~ Mr. Matthew Allen Fitzgerald upon representing Central virginia and Chesterfield County in the 6sth annual $cripp~ Howard National Spelling See and wishes him wall in his future endeavors. AND, ~f I~ FURTK~R R~0LV~D, that the Board of Supervisors acknowledges the good fortune of the County ta have such an outstanding young man as one cf its citizens. Mr. Mu~ale presented the executed resolution to Matthew, congratulated him on his outstanding achievement, and wished him well in his future ~ndeavors. He then reecgnize~ ~atthew~e parents wh~ were also present at the meeting. o ~S. ~OLLETTE E, DORSEY, REGkRDING WILD/STRAY AND Ms. Collette E- barely stated she is represantiDg neighbor~ remiding in Newberry Towns and who are pre~ent at the meeting. She expressed concerns relative to wild/stray and unsupervised domestic cats and stated they have been in contact with Animal control and based on discussion with them~ the neighborhood has hauled away over 20 eats away from t~eir neighborhood, she ~urther state4 there are still too many stray cats roaming the neighborhood; that approximately twa years ago, a cat bit one o£ the residents; and that the cats kayo caused extensive li~tars throughout the neighbQrhee~ having to haul deceased oat~; cat~ livinq in the ~awar; tho wild cat~ being neighborhood would like the Csunqy to eon~ider ohanqlng policy to prohibit the free-roaning ef ca~s, as dogs ~re not cats~ to ensure ca~ owners have proof of updated ra~ies; an~ allow for longer working h~ur~ f~r the Animal Control Department- Mr, Daniel stated he has already spoken with Ms, Dorsey regarding this issue and will follow up with her regarding her comments ~oday, Mr. McNale directed the County Administrator to make recommendationm on action~ the Board could possibly take on this issue. Mr- McHale then r~cognized Miss Lisa Hall, with Comcast Cablevisicn, and stated Miss Hall will be leaving comcast accept a p~sition in Indianapolls~ lndiana. ~e expressed appreciation fen her service ts the County and wished her well in her new job. ]'I 15. PUBLIC ROAD SIX YEAR IMPR0VEMEI~T ~LA~ A~D PROPOS~ ~Y1996 a pubtio hearing to consider amending the FY1995-2000 Seuondsry Road Improvement Budget. He further stated the amendment %0 the Turner ~ead/Wzlmsley Boulevard Intersection Project and a Woods Edge ROad/CSX Railroad Crossing. Ms stated in order for the County tu r~ceive funding for th~ Project~, the Projects recommends the rural addition funds in the budget be used to pave ~orrisett Road. secondary Road Improvsmsnt budget as there are many County allowing for the paving of Ledo Road on the last Secondary Road Nr- Jeff CuCtrell, representing Millside Subdivisiun~ a~ated Millside since i9~ and r~quested ~he ~oard ts consider construction of an emergency exit at Millside. There being no one else to address this issue, the p~bliu hearing was closed. Road/CSX Railroad Crossing~ and infor~ed th~ County that the Turner Read/Walmsley Boulevard NOW, THEREFORE BE IT RESOLVED~ that the Board approves the addition of the Turner Road/Walmsley B~ulevard CMAQ Project and the Woods Edge Road Railroad Crossing STP Projeo~ ~o the Plan. And, further, the ~oard adopted =he following resolution: NOW, THEREFORE BE IT RESOLVED, the Chesterfield County Xmprov~ment Budget as presented by Vote! Unanimoug 15.B. TO CONSIDER AN ORDINANCE BaTABLIaHiNG A SCHOOL Mr. St~gmai~r stated this date and time has be~n advertised a public hearing to consider an ordinance e~%a~ishing a R~tirement ~y~tem. ~ further stated this program has been in will new become s ~uelified retirement program, therefore~ the State Code requires the Board of Supervisors to authorize in the Chesterfield County School ~o on~ c~m~ forward to speak in favor of or against this ordinanGe. M~. Daniel inquired as to whether there were any differences retirement plan~ however~ tho school syst~m'~ plan is similar retirement system and changes being recommended will oreat~ net savings compared to the current program~ adopted ~he following ordinance: amended, is amende~ and reenac~e~ tu add the following section: Sac. 16-13. Deferre~ income ~avmant mlan and ~rust fund for fund ("plan"} fo~ the benefit of school beard employees. The plan and the administration of the plan shall comply with review Dy and approval of t~e Board cZ Supervisors. T~S school ne County funds 0~er ~an su¢~ budge~ alloea=ions and in~erss~ plan. The school beard s~all perform an actuarial analysis cf the fund every two years and the fund shall be audited on an annual basis. Tbs results of each analysis and audit shall submitted to th~ Board of Sup~rvimorm. (2) That this ordinance immediately uponadoptio~. Vote: Unanimou~ TO CONSTRUCT CERTAIN ~WER~ FACILITIES TR~K~I~ ~--ND TO I~PD~E CERTAIN TAXES OR ASSESSMENTS UPON THE O~N~R8 OF PROPERTY L~C~D T~EBEIN · S.C.1. R~NOOR DRIVE SPECIAL TAX OR ASS~SSHEMT SEWER ~IST~ICT ~5,C,2, EAST REX~OOR D~IVE~ARWICK DRIVE S~CIAL TAX OR ASSESSMENT SEWER DISTRICT ~r. Micas stated this datu ~nd time has been adv~rtk~ed for public hearing ~0 consider enactment of ordinances to establish special tax er assessment sewer districts, to construct certain sewerag~ facilities theroin~ and to impose certain taxes or a~sessment upon the owners of property located therein for further stated the property owners have the opportunity to pay ~he f~e upfron~ or over a ten year period ~ith an interest rate as determined by the curr~nt Treasury Bill rate. Ee notud the proposals are consisten~ with tbs County Code and County policy. When aphid, he stated for an unpaid portion of =he fee, the subsequent a~ner is l~gally obligated to continu= the payments and will be part of ~he title if the home is Ma. Susan Matthews stated she is speaking on behalf o~ families in Stonehenge Subdivision; t~at they ere rmguesting approval uf th~ assessment diatrict~ and have reosiva~ 75 percent support for the sewer assessment district~ that they have b~en trying to obtain s~wer in their neighborhood since 1991~ and =ha= all s~ptic systems in the neighborhood are 24-28 years old_ She further stated they have explored all avenues ~o find the mo~t equitable~ fair~ and least costly way to obtain public s~wer; that they have explored every possible option of joint funding wit~ t~e county and in deleting those n~ighbers who cbjected~ and ~hat they feel the majsrlty should prevail. She recognized appru×imately 12 persons in support of the reques~ who were present at the ~ee~ing an~ requested the Board to give favorable considsration to the rsque~t. Mr. Frank Bennett mtated he r~side5 on Rexmoor Drive and is opposed to the request. Ha further stated he does not feel he should be fo~eed to pay the fee if he does not ~hose to partiuipa%e in obtaining 9ubt~c sewer; tha~ the homeowner~ who went to participate should pay for the s~w~r~ and if he to cennect~ ~e could reimburse them at that time. Mr. George Beadles submitted into the ~ecord an agenda item Rex~oor Drive in Stonehenge Subdivision where the County paid the entire coat and stated he does not feel the County san afford to pay the entire cost any longer! that there homeowners who are unable to pay the cost of obtaining public sewer and th~ C~unty should attempt to find a $oldtiun for resolve this prcblem~ but indicated he felt t~ ~oard should approve this reqUeSt. hearing was closeG. 95-425 6/28/95 Mr. Warrsn stated he received a lette~ from Mr. Barry and Lynn MaMweI1 expressing sppositisn to establishing the proposed Eamt Rexmeer Driva/Hsrwick Drivs £pecial Tax or Ag~e$$ment Sewer District and submitted the letter into the record. When ask~dr Es. Matthews presented an overview of the lots in which the homeowners w~re in support and those who are opposition of th~ request amd reviewed the l~eation of the Discussion, comments, and questions ensued relative ~0 the number of hom~ ~ho hav~ e×p~rienced health concerns because health and ~conomic ben~fit~ si approving the sewer assessment ~istr~ats. Mr. Barber inquired aa to whether the Health Depam~men~ has history of co~plaints, concerns, or investigations relating to the health concerns relating to this problem. M~. Re,soy s~ated he is aware of only one oomplaknt in th~ neighborhood. %EaCh asked, Mr. Micas stated if the four ~omeown~rs who have chosen not to participate in the ~ewer assessment district de~ide to connect to ~ublic ~ewer iD the futur~, a ~parata sewer asme~ment district would need tn be created. He further stated ~hree out of £cur home~ will b~ pattie&paring in th~ will bs participating in the ~ast Rexnsore DriYs/Harwick Drive =birds majority vote by the Board. Sewer District. Mr. Daniel stated he suDDorts the marion, but ia concerned that other old~r suhdivinicn~ will also n~ed a~istance in the future and this is the beginning of what is yet to come- dis~rict~ Warren, seconded by Or. Nicholas, for the Board to adopt the following ordinance: 93-425 6/25/95 I~ %kc oen~ex~ of this artic%e~ the deflnitimn~ contained in this section shall be observed and applied, except when.the cun%e~% clearly in~ica~es oth~rwlze. District: The Rexmeer Drive S~asial Ts× Or Assessment Sewer District. ~ap of the District: The map entitled "Rexmoor Drive and ~as% Rexmeor Drive/Earwick Drive Spaclal Ta~ or Assessment Districts" prepared by the County Department of utilities, dated May 2~, 1995, which m~D is on file with th~ dir~cto~ of utilities. ~ec_ ~0-~11. E~tabliehment of ~xmeer Drive Special Tax Or As~emsmmnt se~er District. Pursuant to Code of Virginia~ Suction 15.1-13~ et s~q,, there is hereby created in the county ~ Rexmeor Drive Special Tax or Assessment Sewer District. The area of the district ~hall b~ and th~ same i~ her$~y fixed Within the boundaries depicted on the ~ap of the district, The utilitims department shall eaus~ to be constructed in and adjacent t~ the district the ~ew~r lkne and appu~tenan~ £auilities depicted on the map of the district. located within ~he district. facilities located within t~ district shall De apportioned among the owners of property abutting the sewer l~ne. The the legal, financial and o~her directly attributable costs appurtenant facilities located within %he district, and the article has been finally made shmll pay the full amount of the assessmen~ in twenty (20) equal semiankual principal eim~le interes~ on the unpaid principal balance at the rate of on motion of ~r. Warren~ sesonded by Dr. Nicholas, the Board adopted the following ordinance: kN O~DX~A~C~ TO ~ME~D THE CODE OF TH~ COO-NTY .OF CHESTERFIELD, 1S78, AS 7~[ENDED, BY ADDING ARTICLE EI2I DRIVE SPECIAL TAX OR ASSESSMENT SEWER DISTRICT BE IT O~DAINED by the Board of Supervisors of Ch~et~rfiald County: (1) That Chapter 20 of the Codm of the County of Chesterfield, 1978, as amended~ is amended and reenacted to add sections ~0- 20~, P0-~06, 20-~07, 20-208 and 20-209 as follows: Sec. ~0-~05. Def%nitions. In the context of this articls~ the definitions contained in thi~ ~ecticn shall be obmerved end applied~ except when the context clearly indicates e~herwiae- District: The Eas~ Rexmeor Drive/Kazwick Drive Special Tax or Assessment Sewer District- Mup of the District: The map untitled '~Rexmoor Drive and East Re,moor D~ive/~arwicR Drive special Tax or A~semsment District~" prepared by th~ County Department of Utilities, dated May 2~, 1995, which map i~ on file with the director of utilities. Sec. 20-206. Esbabllshmemt of East Rexm©or Drive/H~w.~Q~_~r_iv~ Special T~x or A~sessment Sower D~etrict. Pursuant to Code ef virginia~ Section 1S.1-2~9 st seq., there is hereby created in the county the East Rexmoor Drive/Harwick Drive Special Tax or Assessment Sewer District, within the boundaries depicted on the map of the dlstriot. Sec. 20 207. Construction of certain sewer facilities in and adjacent to the district. The utili~ie~ department shall cause to be constructed in and adjacent to the district the 5ewer line and appurtenant fa¢ili=ies duple=ed on the map of the district. located within the district. The cost of conmtruction of the sawer line and appurtenant facilities located within the district shall be apportioned among the owners of property abutting the sewer line. The amount of the tax or assessment charged ts each such owner of abutt~n~ property shall be one-eighth (1/8) of the total cost of the sewer i~pruvemsnts cunstr=otsd within the district, including the l~g~l, financial and other directly attributable costs incurred by the county. The amount finally taxed or aseessed aqainmt eac~ landowner shall be reported to the treasurer as soon as practicable after uompletion of the sewer line and appurtenant facilities located within the district~ and the treasurpr shall enter the sa~a as provided for oth~r first t~× bill on which suck assessment is ~hown. In no event, 95--~28 6/28/95 ce~%~ion e~ Lbs ~e~er line and appur~nan~ facilities constructed pur~uan~ to this articlE. A~ an alternative provided for in this articl~ has bean made may pay such Nays: Mr. Barber. suspended its rules at thio time and added Item Appointment of Clerk to the Board Of Supervisors, to the agenda. After brief discussion, Mr. McHale indicated that the recommendation for the Cl~rk ~een endor~sd by the Board~s County Employee B~nefits Committee. The Board ~cknowledged the appointment of M~s. Faith L. Davis as the Clerk to the Board ~f 9upervisor~ ~ffective July ?, 16. REOUESTS FOR MOBILE HOME P~RMIT~ ~ND In B~rmuda Nagisterial District, R~ND05~ ~. BROWb~R, SR. requests renewal of MObile Home Permit 88SR0070 tc park a mobile home in a Residential (R 7) District. The density of ~is proposal is approximately 2.5 units par acre. The Comprehensive Plan designates the property for r~gicnal Seminole Avenue, and is ~etter known as 1O6tO Ravindale Avenue. Mr. Jacobsen presented a summary of Casa ~5sR0264 and stated cf the request for sevsn years subjsct to standard He noted the mo~ile home is located in an are~ designated Dy the Jefferson Davi~ Corridor Plan and that ~taff has r~ceived one letter of con~ern reqardinq this request. Mr. Randolph E. Browder, Sr- s~ated the recommendation is acceptable. There was no opposition pre~ent. Mr. McH&le stated the Jefferson Davis Association has expressed oonoerns relative ~o allowing ~his mobile hom~ du~ to ~he land usa recommendation of the Plan, to remain in this area. He ~urther state~ the m~ila home has bean ~n this site for a number of years and he will approve ~he request as Mr. Browder will be residing in the trailer, however, th~ request Would mos% likely not be approved if it were a new Mr. ~¢~ale then made e motion, seconded by M~, Warren, for the Board to approve Cmse 95SR0264 for seven (7) years subject to the following conditions: 1. The applicant shall be the owner amd occupant of the ~obile home. rental property. Only one (1) mobila hume shall be permitted to be ~rked On an individual lot or parcel. and other zoning requirements of the applicable ~oning district shell be complied with, except that no mobile home shall be located closer than 20 feet to any existing 4. No additional permanent-type living space may be added onto e mobile hame, All mobile homee shall be skirted bat shall not be placed on a permanent foundation- 5. Where public (County) water and/or sewer are available, they ehall be used. the Building official. Thia ahall bc done prior to the revocation of the Mobile Ho~e Permit. Absent: Mr. Barber. Mr. Barber returned to the meeting, 95~0261 In Bermuda Magisterial District, WILLIAM A. BATTLE, JR. request~ r~ming from C~mmuni~y ~u~ine~s (C-S) ts General Bu~ine~ (C-5), A boat ~ales, service and repair facility planned, aewevar, with approval of this request, other C-5 usus would be purmitted. The density of such amendment will controlled by zoning conditions or Comprehensive Plan designates %he property for commercial and light industrial uses. This requ~s~ lies on 1.5 acres, ~ronting appro×imat~ly 160 f~et on th~ west l~ne of Old Road, approximately 400 feet north ~f wes~ Hundrsd Road. Tax Map 116-8 (1) Parcel 2 (Sheet 32). Mr. Jacobsen pre~ented a ~u~mary of Ca~e 95SN0261 and stated the Planning Commission and st~££ recommends approval and acceptance of th~ proffered conditicn~. ~e noted the request conforms to the Eastern Area Land Use and Transnortation ~lan. Mr. Andrew $cherzer, representing the applicant, stated the recommendation is acceptable. There was no oppouitie~ present. On motion of Mr. McHal~, seconded by Qr. Nicholus, the Board approved Case 955N0251 and accepted the following proffered conditions: 1, Prior to site plan approval~ thirty-five (35) feet of right=el=way on %he weet side c~ Old Stage Roa~ measured from the cent~rline of that part of Old Stage Road i~/~ediately adjacent to the property shall be dedicated, 95-~]0 6/2~/95 free and unrestricted, to end for the ben.fit of Chesterfield County. Direct access to Old Stags road shall be limited te one (1} entrance/exit. This accuse ~hull be located towards the southern property line. The exact location cf this access shall bs approved by the Transportation Department. This access shall ~e designed and constructed to be shored with the adjacent property to the south (Parcel 48 un Tax Map 116-8 (1)). Prior to site plan approval, an a~csss easement acceptable to tke Transpomtatiue Depertmsnt shell be recorded. 3. Prier to the issuance of an occupancy permit for any development anticipated to qenerate traffic that would warrant a left and/er right t~rn lane based on Transportation Department standards: additional pavement shall be constructed along Old Stage Road at the approved access to provide a left and/or right turn lane. The develeper shall dedicate, free and unraatristed, to and for the benefit of Chesterfield County~ any ~d~itional right-of-way (er easements) required for the~e improvements. 4. The public water sys~sm shell be used, A public ~ater line shall b~ extended to the site, and terminate at a point sc es tc allow installation of a fire hydrant and stub to permit futur~ extension ef the line. An easement shall also ~e dedicated across the site so am to permit future extension of the line. 95~N0366 In Dale ~agisterial District, V. GASSEL ADAMSO~ JR., requests rezoning from Residential (R-?) to General Business (c-D). The density of such amendment will be controlled by zonin~ conditions or crdinance standards. The Comprehensive Plan designates the property for ~eneral commercial use. This r~quest lie~ on 12~D acres fronting approximately 1,100 feet on the east line of doede~ Brid~e Road, also frenhinq a~proximat~ly 9OS feet on the ssu~h line of Elk Road, and located in the southeast quadrant of the intersection of these roads. Tax Map 40-2 (!) Parcel 2~ and Part of Parcels 23 and 10Q (Sheets 9 and 15). Mr. Jucobson pr=seated a summary of Case 955ND266 and stated ~he Planning Commission and a~aff recommends approval and acceptance of the proffered conditions. ~e noted the request Mr. V. Cassei Adamson~ Jr. stated the recommendation is aecep~abls. TAste was nu opposition present. On ~otisn of Mr- D~nisl, meoe~de~ by Dr- Nicholas, the Board ~pproved Case 95SN02~6 smd accepted t~e following proffered conditions: i. The public water and wastewater systems shall ~e used+ With extension of the public water syste~ fire hydrants shell bs provided at loeation~ to b~ approved by the Fire Department. 2. Except for ~imbering approved by the Virginia State Depart~e~ of Fores%fy for the purpose of remcvin~ dead or diseased trees, there shall b~ no timbering on the property until a Land Disturbance Permit has been obtained approved devices have been installed. Developmen~ on the property shall ba ~ubjeot %0 a s%ormwater ~anagement plan in which the development will discharge at the 2~ 10~ and 100 year pre-development rate. All U.S. Army Corps of Engineers jurisdictional wetlands shall be ehe~n on the con~trustion plans. In Metoaca Magisterial Di~trict~ COkt~ON~E~LT~ G~S S~RVICES, INC. requeEtE Conditional Use to permit above-ground propane gas distribution facilities to serve area residences. The density of such a~ndment will De controlled by zoning conditions or Ordinance standards. The Comprehensive Plan designatee the property for rural eeneervatien area use. Thi~ request lies in a Residential (R-25) District on 2.0 acres, lying approximately 650 feet off the western terminus of Priucess ~ary Road_ Ts× Map l~&-~ (1) Part of Parcel 2 (Sheet the Planning Commission and staff ~ecommends approval ~uhject tO conditions. John Cogbill, Esquire, representing the applicant, stated the recommendation is acceptable. Mr. Leu Lombard eHpressad ooscsrns relative to the location of the propane tanks as there i~ ne ~ater er well on the site if a fire should occur. Dr. Nicholas stated he has had extensive discussion wi~h the Matoaca District Planning Commissioner regarding this request and there have been similar situations of this nature with no negative impacts. He further stated he has spoken with Planning Department e~aff regarding thio issue and he is satisfied with the recommendation ef the Planning Co~missien and staff and~ therefore, he supports the request. Dr. Nicholas then made a motion, seconded by Mr. Warren~ for the Board to approve Ca~e 95~N0~67 subject to the fallowing conditions: 1. Ail mechanical equlp~ent shall be enclosed by a minimum six (6) £cut high fence, d~igned to preclude trespassing. 2~ Vehicular ecme~ ~hell be provided vis a single driveway. This ~riveway shall be located a~ far a~ practical from the southern and western property boundaries and s~all ~e designed to provide off-street parking for all vuhicles servicing the propane facilities. ~his driveway shell be gravele~ er paved and maintained to minimize dust er tracking problems and to provide ease of ingress and With the ~×ceptlon of landscaping and a single access driveway, improvements shall be oat back a minimum of fifty (50) feet from property boundaries- within this eethack, existing vegetation ~hall be pre,erred unless removal is approved by the Planning Department. ~×isting vegetation ~hall be ~upDle~ented where necessary with additional landscaping tu minimize the view of the f~nced 95 432 6/2S/95 landscaping plan depictlnU these r~quiremen~s shall be subnlt~eg ts Ohs Plannin~ Department for appzo~ul. (P} 4. With the e~cep~ion of ~r~ss, which may be planted outside thm fenced enclosure, there shall be no vegetative mmterial ~srmitted within ten (10) feet of thc fenced enclosure. A. The requirements of this condi=ion may be accommodafed within the required buffer. B. Tree b~anehes that encroach into th~ airspace abov~ %he ten (10) foot perimeter must be cut back to meet the requirements of this condition.) 5. The area within the fence enclosure mhall be graveled and maintained so as to preclude the po~tial for grass, gas storage tanks or other e~uipment. Vote: Unanimous Mr. Warren excused himself from th~ In Bernuda ~agieteriel District~ COLUKBIA ~AS TRkWSMIS~ION COR~. r~questm a~en~ent to Conditional use (Case 86Sl13} to permit additional above-ground utility structures within an existing natural gas transmis$ien service facility. The density of such amendment will be controlled by conditions er Ordinance ~tandards. The Comprehensive Plan designate5 the property fo~ residential use of 1.01 to 2.5 units per acrs. This request lies in an Agricultural (A) District ~n ~.3 acres lying appro×imately ?~ feet off %he south tine of west Hundred Road, approximately 9~0 feet souShwest of Iron Bridge Road. Tax Map 115 9 (1} Par~ Qf Parcel 6 ISheet M~. Ja¢obeon ~rssentsd a summary of Case 95SN0268 and stated the Planning Commission and staff recommends approval subject to conditions. John Cegbill, Esquire, representing the applioant~ stated the On motion of Mr. ~cHale, s~eonded by Or, Nioholae~ the Board approved case 95SNQ~68 subject to the fallo~ing conditions: t. Ail mechanical equipment shall be enclosed by a minimum six (S) foot high fence, deeigne~ to preclude The fence ~hall be placed so as to provide suffitieht room between the fence and property line ~o accommodats landscaping so es to minimize the view of the fenced enclosure and equipment from adjacent properties. T~e Department. All ~riveweys and parking areas shall be graveled or paved and maintained to minimize dust or tracking probl~ns amd (NOTES: A. With the approval of this request, Condition plan of development approval is del=ted. 95-43~ ~/28/95 Condition 2 of Case ~6S~13~ relative to the style and quality of any building remains in affect.) Ayes : Mr, MeHaLe, Mr. Bar,er, Mr. Daniel, and Dr. Nicholas. Absent: Mr. Warren. Hr. Warren returned to the meeting- In Dals MagisTerial District~ VIRginIA ~OWAR~ amendment %o Conditional Use Planned Development (C~ to permit a single family residence in a CorporaTe office (0-2) District. The density of such amendment will be eon%rolled by zoning conditions or Ordinance standards. The Comprehensive Plan designates the p~eperty fQr office use, This r~quest lies Mr. Jaes~eon presented a summary of Case 9~$~0~$7 and the Planning C~nhmission and staff rea~mm~nd~ approval subject to one condition, Ms. Mary Howard Ssrgent, re~resenting the applicant, ~tated the rgconL~endation is acceptabl~. There was no opposition present. Mr. Daniel expressed concern regarding this existing single family house needing to be rezoned to s non-residential classification and requested staff to review the Zoning Ordinanss reguiremsn~s with respect to an existing single family house being rezoned to a non-residential classification and the prohibition aqains= adding to ~hat structure for resident use subsequent to the re,doing- Mr. Daniel ~hen made a mo%ion, seconded by Dr. Nicholas, for the Board to approve Case 95SN0287 subjec~ ts %ha ~ollowing uonditisn: property~ en~ (1) ~ingle family residence shall be pernitte~. This residence shall comply with the requirement~ of the Zoning Ordinance for single family residences in Residential (R-4O} Districts. (NOTES: A. This condition modifies condition ~ of Case 8S$133 relatice to uses On T~e request property only. S. This condition exempts the residence from all other conditions of Case C. Any other permitted use developed o~ the prsper~y must C0nply with conditions Of zoning approval for Case 86S133.) VoTe: Unanimous In Midlo~hian Magisterial District, KOSER EQUITY, I~C. r~quests r=zoning fro~ Corporate Office (0-2) To Community Business (c- 3) wi~ Conditional Use ~o permit on%side s~orage, The d~nmity of such amendment will be controlle~ by zoning conditions or Ordinance standards. The Comprehensive Plan designates the property for regional mixed use. Thim request lies on 22.8 acres fronting approximately ZOO feet on the west line of Koger 95-43a 6/2g/95 Center BeulaYard, across from Canter view Drive. Tax Map 17-6 (1) ~a~eel 1 (gheet 9)_ the Planning Cormiseion and staff recommends approval and acceptance of the proffered conditions. He no,ed ~he request conforms to the Huguenot/Robious/Mi~9~hian Area Plan. Mr. Church Rothsnberg, reDre~erting the applicant, stated the recommendation is acceptable and that the request is ecnziatent with the Plan. He further stated the applicant has reached an agreement with adjacent property owners and requested the Soard to allow the applicant to amend the request ts withdraw Conditional Use on the five acres lying on the north line of Zcger Center BoulaYard and ts withdraw Proffered Condition Number 4 regarding outdoor storage and instead impose a condition W~ieh had been agreed upon by the applicmnt and the concerned area property owners. When asked, ha eta=ed the ~hangeu were a negotiated agreement wit~ concerned area John Cogbill, ~aquire, representing Johnston~Willis Hospital everyone involved for their efforts in reaching an stated their concerns were having adequate screeninq of outdeo~ storage areas and suggested that having the frcn~ wall extended so that the building appeared te be lon~er and Constructing a roof over the additional storage area would address these concerns. On motion of Mr. Barber, seconded by ~r. Warren~ the Board suspended its rules at this time te amen~ the re~ues~ after the case was advertised for a public hearing. Mr, Barber expressed appPeciation to everyon= involved for working togs=her ~o reach an agreement. Board to acknowledge the withdrawal of the r~qusst for a Conditional Use on th~ ~.Q acres lying on the north line of Koger Center Boulevard; to acknowledge the withdrawal of Proffered Cendi%ien Number 4; to approve C=3 zoning and proffered conditions on the 5.0 acres; and to approve zonin~ wit~ a Conditional Use on 17.8 acres subject to the following condition: Outdoor Storage. No mcr~ than twenty-fiv~ percen~ (25%) cf t~s gross firs~ floor area of ~he principal use may be percent (10%) of the gross first floor area of the principal use located on that parcel shall be either (a) located on the west side of the building cr buildings, Or portions thereof~ to which such outdoor storage areas are appurtenant, or lb) covered by a roof and the side thereof facing Kcger Cen~er Boulevard shall be screened by an extensien of the same ~ype o~ building wall as the principal use and shall appear to be an integrated part of %he building facade. (NOTE: Th~ abov~ condition applies to ~ha C-3 Conditional acres which lies on the north line of Koger Center Boulevard must conform to %he standards of the District.) 95-435 5/28195 And, further, for the Board to accept the following proffered conditions: 1- Public Ufiilities- The public water and waste water system shall be used. ~, Timberinq Restriction. With the exception of timbering to remove dead or diseased trees which has been approved by the Virginia State Department of Forestry, there shall be no timbering until a land disturbance permit has been obtained from the Environmental Engineering Department, 3. Equivalent Densities. The meMimu~ density cf this development shall ~e 2~0,900 square feet o~ ehopping center or equivalent densities es ~pprevsd by the Transportation Department. These Proffered Conditions apply ~o ~he entire 22.8 (NOTE: Vote: Unanimous On motion of Mr. Denial, seconded by Dr. Nicholas, the Board adjourned at ~:40 p.m. until 3uly 2S~ ~5 at 2:00 p.m. Vote: Unanimou~ 95-435 6/28/'95