02-17-96 MinutesFabruar~ ~?, .i99~
Supervisors in Attendance:
I4r. Harry G. Damiel, Chairnan
~4r. Arthur $. Warren, vice Chrm.
3ir. ~dWard B. Barber
~[rm? Renny B. Humphrey
Mr. J. L. McHale, III
Mr. Luna B. Ramsay
Ceun=y Administrator
Ms. Karilyn Cole, E~ec.
Asst. to Connty Admix.
Chief Robert L. fane=, ~r.,
Fire Department
Mr. Bradford Z. Ham~er,
Deputy CO. Admin.,
. Management Zervioes
Mr. Robert L. Masden,
Deputy Co. Admia.,
Human Se~viee~
~r. Steven L. Micas,
Co~ty Attorney
Public Affairs
Colonel Joseph E. P±tt~an,
~olice Department
M~, James J. L. Ste~maisr,
Dir., Budget & Management
Deputy CO. Admin.,
Community Development
Mr. Daniel called the Retreat to order at 8:30 a.m.
It was generally agreed to begin the Board of Supervisors~
School Doard Retreat on February 23, i996 at 4:~ p.m.
There was brief discussion relative to getting the School ~oard
more involved in the Total Quality Improvement (TQI) pr~oe~s
and the Board of Supervlscrs requesting ~ta£f tS ~che~ule a
discussion of ~I at the Board of Supervisors/School Board
Retreat and for staff to improve public relations' eIsorts
related to reporting TQI successes,
1. TOTi%L OU.k~,,Z~Y IM~ROVEMENT (TOI) MEA~U~E~/BO~-~D
MS. ~haron Randall, TQI Coordinator for the Budget ·and
Management Department, presented a brief overview 0£ TQI
measures including ~e county's accomplishments to-date and
Cheoterfield~s TQi goals for 1996.
Mr. Step,meier pre,anted a~ overview on u~ing a "balanced
scorecard" when measuring Board s~ SuDervimor~' objectives.
It was generally agreed to recess for fifteen minutes.
96-117
/~r. McLaren presented an ov~rvlcw of C~esterfleld~
and business ~evslopmsnt st=tlstics an~ tax revenues from
business; tbs ~hilosophyof economic devslop~ent beln9 ts.Socus
On types of developmen~ that pay the bills; =ec~nt businesses
showing economic development'euco~sses; recent i~prsvements in
economic development climate; and th~ impactuf losing the
Bg~i~ess Professional and Occupational License (BPOL) tax.
There wa~ brief discussion relative to the importance
~n~fa~uring in the County in te~s of jobs an~ ps, ell' and
the, ~pact of trade and ~arvice industries in the Co~ty.
~. McLaren then reviewed e~ono~ic development report card
consisting of ~ax pol~y, tax enforcement and interpretation,
~ality. of 51f~, re~latory process, ~oning and
plan~, development standards, and availability of developable,
. mark~tabl~ lan~, and buildings. H~ the~ pre,anted an ove~iew
of BPOL ta~ {ssue~ including pending sta=e oo~ changes an~
ra=e reductioa~ in oth~r
ReconYuni~g:
MS. ~eokyDio~on, ~apital Finan=e Administrator, presented an
overview of the Capital Improvement PrOgra~ (CIP) process and
~che~ule.
regarding the bond referendum and sites being ~c~ed
libraries~ fire stations, an~
M~, ste~aier reviewed 'Do%enti~l referendum projects
proposed CIP 1997-2001; general projeot~ funded by general fund
and other source~ per proposed CIP 1997-2001; and
cagi~al improvement projects.
There wa~ ~rief ~i~cu~sion relatlv~ to the
~. Warren requested ~taff to s6bmit a Priority rm~ing
unfunded fi~e statio~s to the Board..
There wa~ generul diucuusio~ ~ega~ding the bond referendum,
speoifioally, rela=ing ~o fire station
The following items were agreed to by the Board or reSerred to
staff for action end/or follow-up: ,
1. The Board requested that the session with the Committee on
the Future be added to =ha agenda fort he Retreat with the
School Board.
2. It was recfuested that the Retreat wi~h the Seheol Board
begin at 4:00 p.m. and that the first item be the session
with the Committee on the Future.
$. The Board requested staff to identify better ways of
distributing information on improvements made in County
operations to the public. The Board's newsletter was
identified as an example.
4. The Board supported the TQI measurements and goals that
Ms. Sharon Reade1 reviewed in her presentation and
reqzlested q~art~ly feedback (report card) e~ the goals.
5. For the Retreat with the School Board, the Board requested
that staff make a preeentationun the County's TQI goals
end allow time for discussion with the School Board about
the adoption o£ similar criteria.
In response to Mr. Ramsay mentioning that the Virginia
~nate Productivity and Quality Award Conference will be
held in Richmond this year instead of northern virginia,
the Board requemted datum and other details o~ the
7. Al=er r~viewing the Board's goals and objectives, there
wac general consensus to combine the goal~ and objec~ivs~
with the ceunty'~ TQI objectives.
~. Th~ Board alto e~reed to ~eviee som~ of its objectives,
s~ecifically, objectives i and 2 - service lnvels/
priorities, 5 - CIP, 7 - reductions in federal und State
funding, 10 - compensation to county employees, an~ 1~ -
economic devel0pme~t. Staff wu~ regqested to ~ake
revisions and suggest changes to t~e Board.
9. Inferma=ion on re~uctions in federal and State funding was
requested by the Board.
10.
11.
In terms of economic development, the Board r~qu~ted
staff to consider a peer review Dro~e~ for plane.
The Board requested staff to provide numbers and
measurements for B~OL ~hould legislation be enacted b y the
General Assembly. An analysis Was also requested on BPOL
bm=ed on changes anotheu locality in the region may be
considering and implementing.
12. There was general consensus to change the dat~ for the
public hearing on the bond referendu~ to
I3. Staff was asked to analyze accessibility issues and hours
of operation in determin~nq the need for additional sqUare
footage/new libraries.
14.
15.
The Beard asked e=aff ~o arrange a meeting with thc
,juvenile judges and the Board members that do not aerveon
feasibility and need for a new juvenile court.
Staff was requested to update, the CIP unfunded lief'on a
regular ba~is and prioritize those items on the ~ist,
~artl¢~larly fire stations.'
9~-119 ,
There was brief discussion regarding funding for the
Richmond International Airport. Staff wag requested to
check with the othem localities sharing in the project to
ascertain ~hether they had scheduled funding in their
respective CIP~s or operating budgets,
17. Fire DeRartmunt staff was requested to ~eet with
individual Board northers concerning fi~e station needs
(e.g. W~nterpook, Reckwoed, Reams
18. There was general consensus hy the Board that all the
projects rece~sndad by staff need to be included in the
CIP.
19. There was qeneral consensus by the Board to add tbs
Winterpock Fire Station to the CIP and increase fha
County's bond to $50 million.
20. The Beard requested staff ko look at moving library
projects to th~ earlier, years of the CIP.
Th~ Boar~ requested ~taff to reschedule items that were
~ot covered ae echsdulsd at the Retreat.
was generally agreeo to adjourn at 3:00 p.m. until February
1996 at 4:00 a.m. for the Board of SuperViSOrS/SChool Board
~&ne B. Ramsey ~
Count~ Admini~tr~or