03-06-96 MinutesBO~RD OF SUP~RVI$0R~ ~UD~ET WORK SESSION
MINUTES
liarch 6, ~99~
~r. Arthur $. Warren, Vi=e Chrm.
Mrs. Renny B. Humphrey
Mr. 3. L. Mc~ale, III
Hr. L~ne B. Ramsey
County Administrator
Staff in ~ttendance:
Ms. M~rilyn Cole, Expo.
Asst. to County Admin.
~s. Faith L. Davis,
Clerk to the
Chief Robert L. Banes, Jr.,
Fire Department
Mr. Michael ~olden, Oir.,
Parks and Recreation
~r. Bradford s. Hammsr,
Deputy Cc, Admin.,
Mr. Robert L, Ma~den~
D~puty Cc. A~min.,
Human Services
Mr. steven L,
County Attorney
~r. F.O. ~arks, Jr., Dir.,
Information Systems
Technology
Mr. Kenneth P~rrotte,
Public Affalr~
Mr. Francis M. ~itarc, Dir,,
Beneral
Mr. Jame~ ~, L.
Dir., Budget & Management
Mr. M. D. Stith, Jr.,
Deputy Co. Admin.,
Community D~velopnent
Dir., Libraries
Mr. Frederick Willis, Jr.,
Mr, Daniel called the Budget Work Session to order at 3:00 p.m.
On ~o=ien of Mr. McHale, seconded by Hr. Barber, the Board
additional two page~, as amended.
were: Unanimous
~,~. R~VT~TIO~ TT~I4S FRO~ BO~RD RETRP~%TN
F~r. Ste~ai~r r~vi~wed ~=tion item~ an~ ~t=tu~ of ~e item~
f~om the February 17, 1996 Board Retreat includin~ the Total
T~ackin~ Sy~t~" and Publi~ Affairs will enhanc~ distribution
i~fo~atio~ o~ i~prove~e~t~ ~ade in County Opera[iOns to the
puDlio. He stated staff will provide a quarterly up-~at~ of
TQI m~asur~s and goals using the balanced scorecard system;
that the Board's goals and objeotivez have been combined with
the ~I goals and objectivms 'which will be adopted wi~h the
Budget; that specific TQI objectives were revised at the
96-16~ . ~/6/96
Board's request and will be adopted with the Budget; and that
staff is developing a chesterfield model in relation to a
underway in addressing the County's site plan review
the timeframe in which staff will report back ts the Board on
changes to the County's ~ite plan review process; and
statistics in other localities related to the peer review
Mr. ste~aier continued to review action items includinq the
Board of Supervisors public hearing on the bond referendu~
beinq scheduled fc~ May 8, 1996 and the school Board's public
hearinq tentatively scheduled for April lS, 1~9~ and Library
staff currently clarifying accessibility issues and hours of
operation in current libraries and providing a response to the
Board of Supervi~or~ in the future.
Mr. ~amsey stated in an effort to address the hotkr~ of
operntion at various County librerie~, staff i~ recommending
~at a survey of customers be used. ~e further stated staff
'will be unable to accomplish this particular survey before the
.current Budget is adopted and that the current budget is
rocammending the e~panded hours be continued and any ohang~
could be recommended for the FYP~ Budget.
Mr. Denial requested staff to includ~ an analysis of
Library in its square footage assessment of various libraries
b~for~ Phs list of bond referead~ projects is finalized.
Mr. Rameey noted the Capital ~aeility Plan that was adopted has
the Meadowdale Library as being the next library to be
expanded.
There was brief d~s~u~slcn relative to the process in analyzing
Mr. Stegmui~r continued to review Board Retreat items including
that do not s~rv~ on the ~pace Committee for a firmt hand
report on the feasibility and need for new juvenile court; and
staff prioritizing and updatlngt/~e SIP unfunded llst armually.
He stated the City of Richmond and Henrico have not included
funding for the Richmond Tnternational Airpor~ ~n their
er operating budgets, but Hanover county has included debt
service on $4.0 million in its operating budget projections
beginning in
Discussion! sonnnents~ end ~uestio~s en~ued relative to
county providing funding to the Rich_mend International Airport~
the federal goverrn~ent funding ai~ort improvements rather than
local taxpay~r~; whether the Richmond International Airport
project should be placed on the unfunded list until the County
h~s oo~itted to funding the project; and several private
sector members on the Airport Co~i~sio~ c~rrently addressing
different ways to provide funds from localitie~ for Airport
Er. stepmaler continued to review Board R~trea~ i~ms including
.fire department staff meeting with all Board members concerning
fire 'mtation ~eds; qenerat ~onsensus of thc Board to add
Winterpcck Fir~ ~taticn to the CIP and increase the County's
bond'referendum to $5Q million~ and staff completing looking at
moving libr~y projects to ~arlier years of the SIP. He
reviewed Committee on the Future items including the Committee
discumslng the possibility cf developing a video ~.ha~ projects
a vision fo~ Chesterfield County; staff bringing
reccmmendation~ to the Liaison Committee by the April meeting
regarding ways ts address school ma~ntennnce; the School Board
addressing the i~ue of ~chool starting and ending times; and
· ~a~f presentin~ with t~a Budget, the imsne of tax incentives
for rehabilitation Or repair of existing residential structures
ever twenty-five years old. Ke then reviewed TQI and key
measures including ~taff presenting a report on the results of
School Board taking under advisement the use of TQI and the key
measures identified regarding a balanced scorecard. He then
reviewed De~o~ephics/Area Plann it~mn including staff
re~earching data f~om other ccmmunltle~ with demographics
~imilar to what Ch~sterfiel4 expects to have in the.year 2010
wi~in a year. He then reviewed School ~oar~
info.atica being available after th~ ~eh ~2 School Board
work session regarding a llst of e~endi~m= that are funded
~ bond referend~z and tho~e funded by the Capital Re=e~
bond funded; staff f011owi~g through with the co~unity to
ascertain the n~ds f~r the Meadowbrook High School proJec~
having a~ a~c~iteot a~alyz= und produce u plan ~howiDg if
Snpe~isors and School Bosrd agreeing that no further action
~e School Board's llst of CTP projects; and School staff
available each year am well as projected completion dates
CIP projects.
~ere wa= brief di~cu~ion relative to the April School Board
Liaison Meeting; the two Beards holding anothe~ joint meeting
prior to m~d-April to reach a con~ensus of the Drojeots in CI~;
and Lialsdn co~ittee meeting minutes being composed in
format of action items.
~r, stegmaier stated in regard to some CoUnty rs~idents that
are paying the city of Richmond u Cellular Phon~ t~x, County
~taff will be sending a letter to =he region's Cellular Phone
companies raiturutin~ to th~ Cellular ~hone companies that
are offering to work with th~ co~panies to identify which
further stated staff is also outlining an awareness program for
c~tizaes,' but will net ~eve forward On program until a decision
is mad~ in the adoption of the budget as to whether t/~e County
w~ll ge ahea~ w~th a ~l]ular tax in Chesterfield.
Mr. Daniel s~atsd he will not support a cellular tax for
Chesterfield unle~ a proce~ i~ i~ place that guarantees tho
funds collected from the tax will remain in Cheetemfield
County.
There was discussion relative to giving
companies a list of Chesterfield addressee that have RiC~L~Ond
zip codes; a mechanism %hat allows ~e county ~o ~ow it has
~eoeived the p~ope~ amount of ~ale~ tax; the county ~ot being
impacted by citizpns paying this tax to Ri=hmond; staf~
cu~ently pursuing the D~oblem with the cellula~ tax with
Co~ty poet offices; and staff preparing a fo~al request for
changing "R~c~ond" addre~ to read '*Chesterfield,
~rough Virglnia~s congressional delegation.
analysis will begin after the FY97 budget is submitted
~egarding examining a nu~er of n~w in~ioator$ to oapture
changes within the County's real estate assessments.
96-166
. I ..... I: =LI J~LILL _~,1 . ] ........ ~ I...
WORK SESSION RE~.B. DII~'G THE CAP:I:TAr. ~],IPROV'SMENT ~AOG~
Mr. Stegmaier presented an overview on revisions ts the FY97-
2001 Capital t~provem~nt Progra~ (CIP) including Chester
Library being moved up F¥99 from FY~00O; LaPrade Library being
moved up to FYg9 from FY2001; and Communications
Upgrades Project f~ndi~g rearranged to accommodate the
ao:eleration of Che~ter and LaPrade Libraries.
There wa~ brief discussion r~lative to the impact on the
current communications system if syste~ upgrades are delayed
and the possibility of leasing versus purchasing a new system.
Mr. Stegmaier continued t~ r~view revisi0n~ to =he CIP
including funding for e~ansion of the Phillips Fire Station
eliminated and realtoca~inq ~hos~ funds towards ~he
Winterpo~ Fire Station land a~isition and project
be funded in FYg8 and project construction funded in FYi001;
that debt funding for ~e new Co--unity Development Building
fundg, and thog~ d~bt fund~ will now b~ u~d to f~d
Station will b~ i~el~ded O~ the bo~d =ef~e~du~, but f~ding
' will not bm ~rov~ded un=il
~. Daniel request~ ~a~ an amount, not to exceeO $1 million,
be added to th= CIP for ~ purchase and development of
additional, centrally located, senio~ citizen center and
he f~ls funding for the center should be allocated from the
County's R~serve for ~uture capital Project~.
senior citizen centers, more centers will be demanded and that
he i~ not comfortable with ~e ooncep~ of initiating, ~yond
the Co--unity Development Block Grant ~ect~onn of the Co~ty,
answer area of service that the county w~uld be r~sponsible
for fnnding.
~. Warren ~tated ke agrees with the need for additional ~enior
centers and also a~ees with the need for teen centers.
and cost of the centers and ~tated if there i~ a need for the
~. Barber stated h~ wants to ensure everyon~ i$ awar~ that the
issue of the County funding sen~or citizen centers would not
list of conparable semi,es to senior oitizen ¢~nt~r~ in th~
additional services to County citizens and ~at he feels this
general Co~ty referendum projects per the propo=ed
of ~e $5 million, in total operating cost, r~pre~ts the
~ount in total new rev~n~ for the County; ~e first ~hase of
on notion o~ ~. Mc~ale, ~econ~d by Mr. Warren? the Board
adjourned at 5~$0 p.m. until March 8, 1996 at 8:$0 &.m., for
=bm'Greater Richmon~Area Elected Officials Quarterly Regional
Meeting at .Westvaco.
Vote:... UnaDimou~
Lane B,
County
~arry G~ D~n-i~l
Chairman
96-168 ~/6/96