2021-04-07 MinutesBOARD OF SUPERVISORS
MINUTES
APRIL 7, 2021
Supervisors in Attendance:
Mr. James M. Holland, Chair
Mr. Christopher M. Winslow, Vice Chair
Mr. James A. Ingle, Jr.
Mr. Kevin P. Carroll
Ms. Leslie A. T. Haley
Dr. Joseph P. Casey
County Administrator
Mr. Holland called the meeting to order at 6:00 p.m.
1. INVOCATION
The Honorable Chris Winslow, Clover Hill District Supervisor,
gave the invocation.
2. PLEDGE OF ALLEGIANCE
3. APPROVAL OF MINUTES
On motion of Ms. Haley, seconded by Mr. Carroll, the Board of
Supervisors approved the minutes of March 10, 2021, and March
24, 2021, as submitted.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
4. COUNTY ADMINISTRATION UPDATE
• Dr. Casey announced the county has reached its two-thirds
community vaccination goal which places it in the green
zone of the progress dashboard. He stated progress is
speeding up, noting it took 85 days to hit the one-third
mark but only 25 additional days to reach the two-thirds
milestone. He thanked all the departments, state partners,
and numerous volunteers who helped to make this incredible
effort possible.
• Dr. Casey announced a new small business resource that
was developed out of Economic Development's COVID-19
outreach to the county's business community. He stated
the program consists of several videos, presented by well -
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Mr.
Matt Harris,
Deputy County Administrator,
led the Pledge
of
Allegiance to
the Flag of the United States
of America.
3. APPROVAL OF MINUTES
On motion of Ms. Haley, seconded by Mr. Carroll, the Board of
Supervisors approved the minutes of March 10, 2021, and March
24, 2021, as submitted.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
4. COUNTY ADMINISTRATION UPDATE
• Dr. Casey announced the county has reached its two-thirds
community vaccination goal which places it in the green
zone of the progress dashboard. He stated progress is
speeding up, noting it took 85 days to hit the one-third
mark but only 25 additional days to reach the two-thirds
milestone. He thanked all the departments, state partners,
and numerous volunteers who helped to make this incredible
effort possible.
• Dr. Casey announced a new small business resource that
was developed out of Economic Development's COVID-19
outreach to the county's business community. He stated
the program consists of several videos, presented by well -
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known and knowledgeable topic experts, that provide
Chesterfield businesses with a wide variety of business
skills and resources to help them not only survive the
COVID-19 business interruption, but also grow their
businesses going forward. He further stated interested
companies should send an email to
caresOmybizgrowshere.com.
Dr. Casey provided an update on the Governor's proposal `
to accelerate the permissibility of marijuana possession r/J
apart from the legalized sales process which has due
process over the next two years. He stated there are no
local governing body actions to be taken related to any
proposed possession laws, but, based on what is currently
drafted, there is an option for local governing bodies to
approve a November 2022 referendum question asking
citizens if their locality should enable the sale of
marijuana at state -sanctioned stores. He further stated
if a locality does not hold a referendum, or if a
referendum passes, then such store sales would be
approved, the locality would be eligible to levy a three
percent local sales tax, and stores would be subject to
local zoning laws. He stated if the referendum fails, then
just the possession laws would be applicable, and the
locality could authorize a future referendum in four years
to approve store sales.
Dr. Casey stated the first installment of the public
safety pay plan went out in January and the second
installment will go out with the first April paycheck,
thereby completing and honoring the Board's action in
December to implement the plan.
• Dr. Casey announced Mr. Dan Cohen, Director of Community
Enhancement, has been elected chair of the Urban Land
Institute's Virginia District Council effective July 1,
2021.
5. BOARD MEMBER REPORTS
Mr. Carroll reported on his recent tour of the Baxter Perkinson
Center for the Arts and Education and expressed his hope that
Schools will utilize the venue for performing arts programs.
He also reported on his attendance at the football game between
Cosby and Manchester high schools and stated he was glad to
see sports being played in the county.
Mr. Winslow announced the paving of Lucks Lane will occur over
the next couple of weeks with striping to follow shortly
thereafter. He also announced the roundabout at the
intersection of Otterdale Road and Old Hundred Road will be
complete soon and will improve traffic safety in that area.
Mr. Holland expressed sympathy to the families of the recent J
shooting victims. He stated times like this serve as a reminder
of the importance of diversity and acceptance within any
community. He exhorted everyone to show respect and
appreciation for differences in heritage, beliefs, and skin
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tones. He extended thoughts and prayers to families who have
suffered loss because of violence.
6. NEW BUSINESS
6.A. CONSENT ITEMS
6.A.1. SET A PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE
CODE OF THE COUNTY OF CHESTERFIELD RELATED TO SERVING
AND CONSUMING ALCOHOLIC BEVERAGES ON COUNTY PROPERTY
On motion of Ms. Haley, seconded by Mr. Ingle, the Board set
the date of April 28, 2021, for a public hearing to consider
an amendment to the Code of the County of Chesterfield granting
the County Administrator the authority to approve all requests
whereby alcoholic beverages may be consumed on County property
when served by appropriately licensed entities.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
6.B. RESOLUTION OF SUPPORT FOR THE SUBMISSION OF LOCAL
PROJECTS TO BE CONSIDERED FOR FEDERAL COMMUNITY
PROJECTS FUNDING
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adopted the following resolution of support for the submission
of local projects to be considered for federal community
projects funding:
WHEREAS, the opportunity exists for Chesterfield County
to submit projects for consideration for federal Community
Project Funding for federal fiscal year 2022; and
WHEREAS, the following local projects are positioned as
prime candidates for federal Community Project Funding
consideration: the Beulah Community Center, the Ettrick Train
Station, the Interstate 95 and Willis Road Interchange
Improvement, and the Otterdale Road Drainage Improvements; and
WHEREAS, the Beulah Community Center project addresses
the County's "Thriving Communities" Strategic Plan Goal, is a
valued revitalization project that demonstrates commitment to
investing in an older neighborhood, increases the amount of
indoor and outdoor recreational space available to the local
community, and establishes the Parks and Recreation Department
headquarters to increase the Department's immediate community
presence; and
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WHEREAS, the Ettrick Train Station Renovation (Bessie
Lane Reconstruction Project) is a partnership between the
County, State, and Amtrak to renovate and expand the Ettrick
train station and surrounding vicinity to continue its stature
as a critical hub for the Ettrick area, the value of which has
garnered longstanding public support from both the Board of
Supervisors and Congressman A. Donald MCEachin, 4th District
(per a resolution passed by the Board of Supervisors dated June
27, 2018, and two letters from Congressman MCEachin on May 16,
2017 and July 18, 2018) as a primary transportation resource
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for the nearly 200,000 local residents, students, visitors,
and employees to Ettrick, Virginia State University, and Fort
Lee, and as a key revitalization component of the "Ettrick-VSU
Special Area Plan" of the Chesterfield County Comprehensive
Plan; and
WHEREAS, the Interstate 95 and Willis Road Interchange
Improvement project is a joint local and state initiative to
provide community access that is critical to drawing
investment, creating jobs, and spurring revitalization in the
northern U.S. Route 1 corridor in accordance with the Northern
Jefferson Davis Special Area Plan, developed in concert with
local civic organizations and citizens to prompt the creation
of a "new downtown" to serve as the center of community
activity and vibrancy in this area; and
WHEREAS, the Otterdale Road Drainage Improvements are
critical to alleviate the significant flooding that routinely
occurs during heavy rainstorms at the crossings along this road
and poses risks to life and safety, traps residents in their
homes, impedes the flow of goods and services in the area,
impacts the road network limiting growth potential, and
generally affects the quality of life and structural integrity
of existing infrastructure in the area; and
WHEREAS, local funding has been identified for these
projects and is available to serve as match to any federal
funding allocations; and
WHEREAS, certain projects have also secured supplemental
state and/or private financial support as evidence of their
broader regional impact, and
WHEREAS, the projects listed have all been determined to
be of significant need, have citizen support, and have been
thoroughly programmed to provide great value at the most
effective cost.
NOW, THEREFORE, BE IT RESOLVED that the Board of
Supervisors of Chesterfield County hereby endorses and
supports the following projects for submission to and
consideration by the County's Congressional delegation and
subsequent Congressional Appropriations Subcommittees for
federal Community Project Funding for federal fiscal year 2022:
the Beulah Community Center, the Ettrick Train Station, the
Interstate 95 and Willis Road Interchange Improvement, and the
Otterdale Road Drainage Improvements.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
7. BUDGET ITEMS
Mr. Gerard Durkin, Acting Budget Director, provided the Board
with updates on the FY2022 budget. He stated if the budget
amendments pass, the general fund budget will sit at $807
million which is an increase of 7.1 percent over the FY2021
Amended Budget passed in December. He reviewed the priorities
of the proposed budget and provided details of the amendments
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which include a reduction in the Richmond Regional Tourism
contribution estimate; conversion of a position from part-time
to full-time at the Child Advocacy Center to help with their
accreditation process; conversion of an automation analyst
position in Budget and Management from half-year to full -year
funding to assist with demography efforts and the StratIS
project; adjustments for community contracts with Sportable
and Friends of the Lower Appomattox River; revision of P1anRVA
contribution estimate; conversion of child safety officer
positions from part-time to full-time; and revised funding
request from the Sheriff's office. He expressed his
appreciation for the Budget and Management staff who spent many
late nights working on the proposed budget as well as Ms.
Natalie Spillman and Mr. Harris.
Mr. Winslow read the following statement from a constituent:
"I just read the article in the Observer about the lack of
comments during the budget hearing. I just wanted you to know
I keep up with what Chesterfield is doing with my tax dollars.
I have no complaints, and I am satisfied with the way
Chesterfield is being governed. So, therefore, I have no
comments except to say thank you." He stated it is nice to hear
positive comments from citizens. He encouraged citizens to
provide comments of any kind because they make the Board better
at what they do year-to-year.
Mr. Carroll stated it is important to ensure the community
understands that the increase in the budget is really over a
two-year period considering the FY2021 budget was cut by $50
million due to COVID-19.
Mr. Durkin stated that is a very fair statement
Mr. Carroll discussed residential assessment increases
resulting from the current housing market. He stated the Board
may need to consider adjusting the tax rate appropriately in
the next budget cycle. He further stated the Board is making
necessary increases in public safety pay, teacher compression
pay, and infrastructure, and the Board is trying to be a good
steward of the taxpayers' money.
Mr. Winslow thanked the Department of Communications and Media
for its efforts to engage with citizens over the last year. He
surmised there were fewer formal comments on this year's budget
because citizens felt they had already been heard. He stated
he asked Ms. Susan Pollard, Director of Communications and
Media, to conduct a survey on citizen engagement to ensure
citizens are being reached.
Ms. Haley stated because budget conversations are occurring
year-round as opposed to just during the budget cycle, citizens
come into the process in a much more balanced and informed
manner. She further stated the result is a smoother, less
excitable budget process, and the community has a better
understanding of the Board's priorities.
Mr. Holland thanked Mr. Durkin for his diligence during one of
the most challenging budget years in recent memory. He
applauded the Budget and Management team for developing four
budgets in one year. He requested a three- to five-year trend
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analysis of real estate assessments to see where the county is
and make adjustments if appropriate.
7.A. ADOPTION OF THE FY2022 BUDGET, FY2022-2026 CAPITAL
IMPROVEMENT
PLAN (CIP), FY2022 APPROPRIATIONS
RESOLUTION,
AND THE
PY2022 COMMUNITY DEVELOPMENT
BLOCK GRANT
AND THE
HOME INVESTMENT PARTNERSHIP
ANNUAL PLAN
On motion of Ms.
Haley,
seconded by Mr. Ingle, the Board
adopted the FY2022 Budget, FY2022-2026 Capital Improvement
Plan (CIP), and the FY2022 Community Development Block Grant
and the HOME Investment Partnership Annual Plan, as amended.
And, further, the Board adopted the following resolution
appropriating funds for FY2021:
RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND
ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2022
FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT
PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA
BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield:
That for the fiscal year beginning on the first day of July 2021 and ending on the thirtieth
day of lune 2022, the following sections shall be adopted:
Sec. 1 The following designated funds and accounts shall be appropriated from the
designated estimated revenues for operations and to provide a capital
improvement program for the County. It is the intent of the Board of Supervisors
that general property taxes levied on January 1, 2021, and due December 5, 2021,
be appropriated for FY2022. These appropriations will be made with revenues
projected with a $0.95 real estate tax rate for calendar year 2021.
Estimated Revenue Local Sources
General Property Taxes
Other Local Taxes
Permits and Fees
Fines and Forfeitures
Charges for Services
Use of Money and Property
Recovered Costs and Miscellaneous
Other Agencies
Federal Aid
State Aid
Other Financing Sources
Use of Reserves
Transfer from Mental Health Fund
Transfer from Special Revenue Fund
General Fund continued on next page
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J
Appropriations Administration of Justice
Community Development
General Government
Health and Welfare
Parks, Recreation, and Cultural
Public Safety
Public Works
Non -departmental
Debt Service
Operating Transfers
Assignments
Wrpa*MM Total
Estimated Revenue Local Sources
Charges for Services
Use of Money and Property
Recovered Costs and Miscellaneous
Other Agencies
State Aid
Federal Aid
Other Financing Sources
Transfer from County Reserve for OF
Transfer from General Fund
Appropriations Public Works
Personnel
Operating
Debt Service
Capital Projects
Estimated Revenue Local Sources
Other Local Taxes
Other Agencies
State Aid
Other Financing Sources
Transfer from County Reserve for CIP
Transfer from County Proffers
Debt Proceeds
Appropriations Operating Transfers
Transfer to Capital Projects from Cash Proffers
Capital Projects Fund
Capital Projects
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Estimated Revenue Local Sources
Charges for Services 1,084,900
Use of Money and Property 185,400
Recovered Costs and Miscellaneous 20,057,700
Appropriations Fleet Management 19,318,800
Radio Shop 2,009,200
omprlatlons Total 21,323,000
Estimated Revenue Local Sources
Reimbursement from Colonial Heights
Other Agencies
State Aid
Other Financing Sources
Transfer from General Fund
Transfer from School Operations Fund
Use of Reserves
Appropriations
Total
Health and Welfare
Personnel
Operating
Use of Reserves
Estimated Revenue Local Sources
Charges for Services
Recovered Costs and Miscellaneous
Other Agencies
State Aid
Federal Aid
Other Financing Sources
Tru, nsfer from Gen era Fu n
Transfer from Mental Health Fund
Transfer from Social Services
Appropriations Adult Drug Court
Child Advocacy Center
Community Development Block Grant and Home'
Domestic Violence Prosecutor
Domestic Violence Victim Advocate Grants
Families First Grant
Juvenile Detention Grant - USDA
Juvenile Drug Court
Part C - Infant and Toddler Connection Grant
Police Grants
Revenue Recovery
Technology Trust Fund
Victim Witness Assistance
Virginia Juvenile Community Crime Control Act (VJCCCA)
ampolatlons Total
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8,970,
8,095,200
4/7/2021
HEALTHCARE FUND
Estimated Revenue Local Sources
Charges for Services 148,799,200
EsUmated Revenue Total 148,799,100
Appropriations Healthcare Contributions
Operating 148,799,200
Aplompriodows Total 14$799,100
�ECV I ML MEAL rraurrunl JcnyRCJ rumu
Estimated Revenue Local Sources
Estimated Revenue
Charges for Services
26,558
Recovered Costs and Miscellaneous
11
Other Agencies
EvIlmoted Revenue Total
State Aid
5,077
Federal Aid
888
Other Financing Sources
Transfer from General Fund
13,255
throated Revenue Total
45,791
Appropriations Health and Welfare
Personnel
Operating
Capital Outlay
Transfers Out
Total
RISK MANAGEMENT FUND
Estimated Revenue
Local Sources
Recovered Costs and Miscellaneous
10,353,100
EvIlmoted Revenue Total
10,39$100
Appropriations
General Government
Personnel
1,853,600
Operating
8,499,500
roprlotfom Total
101354100
`^ v v V
Estimated RevenueLocal Sources
Permits and Fees
Other Agencies
State Aid
Federal Aid
Other Financing Sources
Use of Reserves
Recurring Baseline
One-time Operating
School Operating Fund continued on next page
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Appropriations Use of Reserves
Debt Service
Food Service
Administration / Attendance and Health
Instruction
Operations and Maintenance
Pupil Transportation
Technology
Grants
r , V ^ Estimated Revenue Local Sources
Permits and Fees 2,439,500
Other Agencies
State Aid 2,000,000
Appropriations Appomattox Governor's School
Operating
Ipproprtatlans Total
Estimated Revenue Other Financing Sources
Use of Reserves
Debt Proceeds
Appropriations Education
Capital Projects 17
Ippropriations Total 17
WASTEWATER FUND
Estimated Revenue
Local Sources
Permits and Fees
6,400
Charges for Services
66,917,200
Use of Money and Property
622,200
Recovered Casts and Miscellaneous
44,200
Estimated Revenue Total
67,590,600
Appropriations
Utility Services
Personnel
11,410,100
Operating
17,955,500
Capital Outlay
581,000
Debt Service
3,476,400
Capital Projects
33,530,000
Use of Reserves
637,000
ropdations Total
67,590,000
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IM
J
WATER FUND
Estimated Revenue
Estimated Revenue
Local Sources
Transfer from Wastewater Fund
Permits and Fees
700
Transfer from Water Fund
Charges for Services
72,357,700
Use of Money and Property
439,500
Utility Services
Recovered Costs and Miscellaneous
1,966,600
sHroated Revenue Total
60,680,000
74764500
Appropriations
Utility Services
Personnel
13,793,300
Operating
27,973,500
Capital Outlay
710,300
Debt Service
3,530,900
Capital Projects
27,150,000
Use of Reserves
1,606,500
roprksbns Total
74764500
UTILITIES CAPITAL PROJECTS
Estimated Revenue
Other Financing Sources
Transfer from Wastewater Fund
33,530,000
Transfer from Water Fund
27,150,000
Ertknoted Revenue Total
60,6601 000
Appropriations
Utility Services
Capital Projects
60,680,000
pri stbrs Total
6466g000
Notes:
1) An additional $4,358,400 in county project savings is already appropriated in the
capital project fund that will be reallocated for new projects.
2) An additional $227,300 in the Community Development Block Grant is already
appropriated in the grant fund that will be used for newly identified programming.
Sec. 2 Subsequent to the appropriations outlined in section 1, the Board of Supervisors
may make additional appropriations if there is an unencumbered and
unappropriated sum sufficient to appropriate.
Sec.3 The County Administrator may increase appropriations for non -budgeted revenue
that may occur during the fiscal year as follows: insurance recoveries of any
amount received for damage to any County property, including vehicles, for which
County funds have been expended; refunds or reimbursements, in any amount,
made to the County for which the County has expended funds directly related to
that refund or reimbursement; and other revenue not to exceed $50,000.
Budget Change Requests are required when transferring funds between
appropriation categories and capital projects, when appropriating revenue and
expenditures, or when using a reserve. Approval levels below the County
Administrator's $50,000 threshold are delegated at the following increments: 50-
10,000 Budget and Management Analyst, $10,001-20,000 Budget and
Management Director, $20,001-50,000 County Administrator. Any budget change
request above $50,000 will be taken to the Board of Supervisors for approval.
Sec.4 The County Administrator— in concert with the Board of Supervisors — may make
available the general fund transfer to schools and make appropriations in the
school operating fund, contingent upon availability of funds and other
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circumstances, based on the following schedule: $4 million on December 15, $4
million on February 15, and $4 million on May 15.
Sec. 5 The County Administrator may, as provided herein, authorize the transfer of any
unencumbered balance or portion thereof from one classification of expenditure
to another within the same department or appropriation category. Unless
otherwise provided below, the County Administrator may transfer up to $50,000
from the unencumbered appropriated balance and prior year end carry forward
assignments from one appropriation category (including assigned fund balance)
to another appropriation category or between capital projects. No more than one
transfer may be made for the same item unless the total amount to be transferred
for the item does not exceed $50,000.
The School Board or School Superintendent may make revenue and expenditure
transfers among school appropriations categories or between capital projects
during the fiscal year with approval delegated, in aggregate, in the following
increments: $0-50,000 Superintendent, $50,001-499,999 School Board,
$500,000+ Board of Supervisors.
Sec.6 The County Administrator may approve transfers among County and Utility
funds to enable the capital projects or grants to be accounted for correctly as
long as funding sources are consistent and total appropriation is not increased. The
County Administrator is authorized to reallocate funding sources for capital
projects, cash proffers, and debt service payments. Upon completion of a capital
project or grant program, staff is authorized to close out the project and transfer
any remaining balances to the original funding source and appropriate outside
revenue up to the amount received. Savings in projects initiated as part of a major
maintenance program are authorized to be transferred by staff to the
corresponding major maintenance account for future improvements and staff is
authorized to transfer remaining balances from completed projects within the r/]
same CIP category to enable future reallocation. Staff is authorized to reprogram
Community Development Block Grant funds by closing program cost centers and
transferring funding to newly approved programs based on adoption by the Board
of Supervisors. If outside contributions or external revenues do not materialize at
the level budgeted, staff may reduce revenue and expenditure appropriations to
the level received.
The School Superintendent is authorized to reallocate funding sources for capital
projects as long as funding sources are consistent and total appropriation is not
increased. Upon completion of a capital project or grant program, staff is
authorized to close out the project and transfer any remaining balances to the
original funding source or the Reserve for Future Projects. Savings in projects
initiated as part of a major maintenance or food services program are authorized
to be transferred to the corresponding major maintenance or food services
account for future improvements. If outside contributions or external revenues do
not materialize at the level budgeted, staff may reduce revenue and expenditure
appropriations to the level received.
Sec.7 The County Administrator is authorized to transfer among appropriation
categories and/or appropriate funds and assignments of fund balance in any
amount for supplemental retirement, Workers' Compensation, healthcare, career
development plans, part-time salaries, and other compensation -related costs—to
include salary supplements for constitutional officers [in support of their
performance of duties as defined in a separate signed agreement with the
County], as well as for transfers to departments to cover energy/fuel costs, and
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funds received from asset forfeitures for allowable expenditures. Within the
healthcare fund, the County Administrator is authorized to appropriate use of
reserves, interest earnings, and additional employee or employer contributions in
any amount to pay claims, deductibles, settlements, and any costs associated with
healthcare.
Sec. 8 All outstanding encumbrances, both operating and capital, in all County funds up
to $150 million, at June 30, 2021 shall be an amendment to the adopted budget
and shall be reappropriated to the next fiscal year to the same department for
which they were assigned in the previous year. At the close of the fiscal year, all
unassigned appropriations lapse for budget items other than: those contained in
life -to -date funds, budgeted transfers to life -to -date funds; other use of restricted,
committed, or assigned fund balances; District Improvement Funds; asset
forfeiture funds; grant funds; construction assignments; assignments for County
and School reserves for future capital improvements; donations received for
specific purposes; tax revenues received for special assessment districts and
interest earnings thereon; Fire and Emergency Medical Services apparatus and
equipment funding; Police Department funding for replacement vehicles; Sheriff
Department funding for replacement vehicles and equipment; General Services
vehicle and equipment funding; Parks and Recreation vehicle and equipment
funding; Economic Development incentive funds; and refunds for off-site and
oversized water and wastewater facilities.
Sec. 9 Any funds specifically budgeted to add to an assignment of fund balance shall be
automatically assigned during the year end audit process. All excess revenues and
unspent appropriations in the telecommunications program are authorized to be
automatically assigned for future telecommunications upgrades. All excess
revenues in the BPOL program are authorized to be reserved for future
transportation or economic development initiatives. All revenues from the
increased vehicle registration fee received in excess of those budgeted for the
state revenue sharing program shall be authorized to be reserved for future
transportation improvements. Any revenues received from the sale of real
property to satisfy delinquent taxes are authorized to be reserved at year end.
Staff is authorized to transfer and appropriate up to $937,000 from results at year
end into the Stormwater Fund for TMDL related expenses. All excess transient
occupancy taxes and VDOT reimbursements received in the General Fund are
authorized to be reserved at the end of each fiscal year. All Utilities Department
Rate Stabilization Reserve funds are authorized to be reserved at the end of each
fiscal year. All funds generated from real estate taxes as a result of the Summit
development shall be authorized to be reserved for transportation improvements
within the traffic shed in which the development is located, or any traffic shed
which would provide relief to that shed. All funds generated from real estate taxes
as a result of the Carvana development shall be authorized to be reserved for
transportation improvements within the traffic shed in which the development is
located, or any traffic shed which would provide relief to that shed.
Sec. 10 The County Administrator is authorized to make expenditures from Trust &
Agency Funds for the specified reasons for which the funds were established. In
no case shall the expenditure exceed the available balance in the fund.
e Sec. 11 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and
` Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter l of the Acts
of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal
Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any
qualifying vehicle situated within the County, shall receive personal property tax
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relief in the following manner:
a) Personal use vehicles valued at $1,500 or less will be eligible for 100% tax
relief;
b) Personal use vehicles valued at $1,501 to $20,000 will be eligible for 46% tax
relief;
c) Personal use vehicles valued at$20,001 ormore shall receive46%tax reliefon
the first $20,000 ofvalue;
d) All other vehicles which do not meet the definition of "qualifying` (business
use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any
form of tax relief under this program. Pursuant to authority conferred in Item
503.1) of the 2005 State Appropriations Act, the County Treasurer shall issue a
supplemental personal property tax bill in the amount of 100 percent of tax
due without regard to any former entitlement to state PPTRA relief, plus
applicable penalties and interest, to any taxpayer whose taxes with respect to
a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on
September 1, 2006, or such date as state funds for reimbursement of the state
share of such bill have become unavailable, whichever occursfirst.
e) Penalty and interest with respect to bills issued pursuant to this section shall
be computed on the entire amount of tax owed. Interest shall be computed at
the rate provided in Section 9-51 of the County Code from the original due
date of the tax.
Sec. 12 The County Administrator is authorized to assign position numbers from the Board
approved unallocated pool to a specific department as long as there is sufficient
funding appropriated to cover the personnel costs. No new full-time position
numbers can be created without Board of Supervisor approval.
Sec. 13 The County Administrator, on behalf of the Board of Supervisors, will ensure that
the paymentamounts for defined benefit pension plans foreach liability is funded
and paid annually. The County Administrator is authorized to withhold and adjust
general fund contributions to other funds to make pension plan payments for the
respective funds if not paid on the policy established timeline asapplicable.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
7.B. ADOPTION OF AN ORDINANCE ESTABLISHING THE ANNUAL TAX LEVY
ON VARIOUS CLASSES OF REAL ESTATE AND PERSONAL PROPERTY
On motion of Ms. Haley, seconded by Mr. Carroll, the Board
adopted the following ordinance establishing the annual tax
levy on various classes of real estate and personal property:
AN ORDINANCE TO ESTABLISH THE ANNUAL
TAX LEVY ON VARIOUS CLASSES OF PROPERTY
FOR THE COUNTY OF CHESTERFIELD
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That for the year beginning on the first day of January,
2021, and ending on the thirty-first day of December, 2021,
the taxes on property in all the Magisterial Districts of the
County of Chesterfield shall be as follows:
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Sec. 1. Real Property and Mobile Homes.
(a) Except as provided in Sec. 1 (b) , on tracts of land,
lots or improvements thereon and on mobile homes the tax shall
be $0.95 on every $100 of assessed value thereof.
(b)On tracts of land, lots or improvements thereon and on
mobile homes in the Powhite Parkway -Charter Colony Parkway
Interchange Service District the tax shall be the tax provided
in Sec. 1 (a) plus $0.05 on every $100 of assessed value
thereof.
Sec. 2. Personal Property.
(a) On automobiles, trailers, boats, boat trailers, other
motor vehicles and on all tangible personal property used or
held in connection with any mining, manufacturing or other
business, trade, occupation or profession, including
furnishings, furniture and appliances in rental units, the tax
shall be $3.60 on every $100 of the assessed value thereof.
(b) On aircraft as defined by Section 58.1-3503 and -3506
of the Code of Virginia, 1950, as amended, the tax shall be
$.50 on every $100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 46.2-749.3 of the Code of Virginia, 1950,
as amended, the tax shall be $3.24 on every $100 of the assessed
value thereof.
(f) On motor vehicles, trailers, and semitrailers with a
gross vehicle weight of 10,000 pounds or more used to transport
property for hire by a motor carrier engaged in interstate
commerce, the tax shall be $.96 on every $100 of the assessed
value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped individuals,
the tax shall be $.01 on every $100 of the assessed value
thereof.
(h) On computer equipment and peripherals used in a data
center as defined by Section 58.1-3506(A)(43) of the Code of
Virginia, 1950, as amended, the tax shall be $0.24 on every
$100 of assessed value thereof.
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(c) On motor
vehicles owned or leased by members of
volunteer rescue
squads, volunteer fire departments,
volunteer
police chaplains
and by auxiliary police officers as
provided
in Section 9-57,
Code of the County of Chesterfield,
1997, as
amended, the tax
shall be $.96 on every $100 of the
assessed
value thereof.
(d) On wild or
exotic animals as defined by Section
58.1-
3506 of the Code
of Virginia, 1950, as amended, the
tax shall
be $0.01 on every
$100 of the assessed value thereof.
(e) On motor vehicles which use clean special fuels as
defined in Section 46.2-749.3 of the Code of Virginia, 1950,
as amended, the tax shall be $3.24 on every $100 of the assessed
value thereof.
(f) On motor vehicles, trailers, and semitrailers with a
gross vehicle weight of 10,000 pounds or more used to transport
property for hire by a motor carrier engaged in interstate
commerce, the tax shall be $.96 on every $100 of the assessed
value thereof.
(g) On motor vehicles which are specially equipped to
provide transportation for physically handicapped individuals,
the tax shall be $.01 on every $100 of the assessed value
thereof.
(h) On computer equipment and peripherals used in a data
center as defined by Section 58.1-3506(A)(43) of the Code of
Virginia, 1950, as amended, the tax shall be $0.24 on every
$100 of assessed value thereof.
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Sec. 3. Public Service Corporation Property.
(a) On that portion of real estate and tangible personal
property of public service corporations which has been
equalized as provided in Section 58.1-2604 of the Code of
Virginia, 1950, as amended, the tax shall be $0.95 on every
$100 of the assessed value thereof determined by the State
Corporation Commission.
(b) The foregoing subsections to the contrary J
notwithstanding, on automobiles and trucks belonging to such
public service corporations the tax shall be $3.60 on every
$100 of assessed value thereof.
Sec. 4. Machinery and Tools.
On machinery and tools used in a manufacturing or mining
business the tax shall be $1.00 on every $100 assessed value
thereof.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
7.C. ADOPTION OF ORDINANCE AMENDMENTS RELATING TO
THE DEPARTMENT OF UTILITIES' FEE CHANGES
Mr. Winslow commended the Department of Utilities for keeping
rate increases as small as possible over the years.
Mr. Ingle stated the county's rates are a bargain compared to
surrounding localities because of the efficient way the i
Department of Utilities is run and because it only bills to J
cover costs.
On motion of Mr. Winslow, seconded by Mr. Carroll, the Board
adopted the following ordinance relating to the Department of
Utilities' fee changes:
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY
OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING
AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO
UTILITIES CONNECTION FEES AND UTILITIES USER CHARGES
BE IT ORDAINED by the Board of Supervisors of Chesterfield
County:
(1) That Sections 18-22 and 18-27 of the Code of the County of
Chesterfield, 1997, as amended, are amended and re-enacted to
read as follows:
Sec. 18-22. - Connection fees
0 0 0
(c) The meter and water service line installation charge shall
be:
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(2) For installing meters:
Inches
1
1 1/2
2 buu.UU
(3) For installing residential outside use meters using
existing service lines: $620.00.
C•Z•Z•]
Sec. 18-27. - Utility charges.
Effective with bills issued on and after July 1, 2021,
the consumer shall pay charges for utility service in
accordance with the following schedules:
(a) Monthly service charges. The monthly service charge
shall be:
(1) Customer cost charge. A customer cost charge of
$2.54 for each service account. However, customers
who have only a water account or a wastewater
account shall pay a customer cost charge of $5.08.
(2) Commodity cost charge.
(i) Water: $2.25 per 100 cubic feet (Ccf).
(ii) Wastewater: $2.32 per 100 cubic feet (Ccf).
(3) Capacity cost charge.
Iap—_.._
Number! Monthly Capacity
Meter ii of Charge
Customer Class Size EAUs
(
(inches)'. per Water lwastewater
!, Unit
!'Dwelling, single-
Ifamily, including
townhouses and
(1) :manufactured homes
that are not
located in a
manufactured home
park
Dwelling, two-
family (per unit)
5/8
II 1.00
$7.95(
$14.15
i
I
5/8
SII 1.00
7.95
14.15
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C�
(2) That this ordinance shall become effective July 1, 2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Mr. Holland noted the Department of Utilities is a AAA -rated
utilities department.
7.D. REQUEST TO APPROPRIATE $10.0 MILLION FOR THE FUTURE
FACILITY LAND ACQUISITION CAPITAL IMPROVEMENT PLAN
(CIP) PROJECT IN FY2021
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
authorized the transfer and appropriation of $10.0 million from
County reserves to the Future Facility Land Acquisition CIP
project in FY2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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1J
In
''Number
Monthly Capacity
Meter
of
Charge
Customer Class
Size
ERUs
(inches)Ii
per
Water
Wastewater
Unit
Manufactured homes
that are located
in a manufactured
home park and
1
multiple -family
dwellings other
(iii)
than multiple-
0.85
1 6.76
12.03
family dwellings
used exclusively
as housing for
colleges or
'..
universities (per
unit)
A11 other customer
5/8 and
(iv)
classes
3/4
1.00
7.95
j 14.15
1
2.50
19.86
1 35.38
11/2
5.00
39.75
70.75
2
8.00
63.60
113.20 j
3
16.00
T127.20
226.40
T
4 125.00
6 '50.00
198.75
353.75
l 397.50
707.50
8
180.00
636.00
1,132.00
10
914.25
1,627.25
_'1115.001
r 12
1S5.0 O
1 232.25
2,193.25
The capacity cost charge for a dwelling that is served
(v)
by a meter that is larger than five-eighths inch shall
be the capacity cost charge in subsection (a)(3)(iv).
C�
(2) That this ordinance shall become effective July 1, 2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
Mr. Holland noted the Department of Utilities is a AAA -rated
utilities department.
7.D. REQUEST TO APPROPRIATE $10.0 MILLION FOR THE FUTURE
FACILITY LAND ACQUISITION CAPITAL IMPROVEMENT PLAN
(CIP) PROJECT IN FY2021
On motion of Ms. Haley, seconded by Mr. Winslow, the Board
authorized the transfer and appropriation of $10.0 million from
County reserves to the Future Facility Land Acquisition CIP
project in FY2021.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
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In
8. FIFTEEN -MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
9. ADJOURNMENT
On motion of Ms. Haley, seconded by Mr. Ingle, the Board
adjourned at 6:26 p.m. until April 28, 2021, at 2:00 p.m. for
a work session in the Public Meeting Room.
Ayes: Holland, Winslow, Ingle, Carroll and Haley.
Nays: None.
A
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