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05-08-96 Minutes~r. H~rry G. 9ani~l, Chair~a~ Mr. Arkhur S. Warren, Vice Mr. Edward B. Barber Mrs. R~nny R. ~umphrey Mr. J. L. McHale~ III Mr. Lane B. Ramsay County Administrator Mr. Crai~ Bryant~ Dir., Utilities M~. Marilyn Cola, Exec. A~st. to County Admin. MS. Faith L. Davi~, Clerk to the Board Mrs. Dori~ R. DeHart~ Asst, Co. Admin., Legis. Svc~. and Fire Department Building Official Park~ and Recreation Registrar Deputy Co. Ad~n., Mr. St~v~n L, ~ioas, County Attorney Dr. William Nelson, Public Affair~ Police Department Assr. Dir.~ Planning ~r. H. D. Stith, Jr., Deputy CO. Admin., Community DeYelupment bit., Libraries M~. F~ederick Willis, Jr., Daniel called the ~egula~ly scheduled m~eting to or,ar at 96-292 2, COUNTY ADMINISTRATOR'S COMMENTS Mr, Ramsay introduced Ms. Holly Ricer Director of Instruotisnal Support Services for the School System, to present a report to the Board regarding the progress of the Partners in the Arts Program. together with area arts organizations and individual artists to develop a plan that would facilities the integration of the arts acros~ ali disciplines in K-%~ curriculum. She further aotivitiee associated with the Partners project include a variety of forms such as workshops, graduate classms, insti:utes, newsletters, showcase conferences, and grant-funded projects and noted these experiences are furnished free to teachers. She etated participation in the project~ allows for opportunlti~s for Chesterfield staff to m~et, talk to, and network with professionals in other localities and that Chesterfield has received over $~1,000 of dire~t services. She e~pressed appreciation to the Board for funding the so, heel's participation in Partners in the Arts and stated the project ~as provided the opportunity to promote the arts as wonderful teaching and learning tools. 1. APPROVAL OF MIA~JTES On notion of Mr. McHale, seconded by Mr. Barber, the Board approved the minutes of April 24, 1996, as amended. vote: unanimous 3. EOARD CO~I~TEE REPORTS There were no Beard Committee Report~ ~t thi~ time, CHAN~E~ IN T~E ORDER OF PRESENTATION On ~otiom of M~. Warren, seconded by Mr. ~cHale~ the Board moved Item $.B.l.b., Adoption of Resolution Recognizing Susan Winieckt for Her Contributions to Chestxrfield County to follo~ Item 5.B., R~solution Recognizing Kay 6-X2, "volunteer Emergency Families for Children WeeK"; moved Ite~ ~-B~lZ., Approval of Donation from the Metoaca District Three Cent Road Fund to Virginia State University to Create a Memorial Scholarship in the Name cf Sheryl Busch to follow Item S.B.t.h., added Item 8.B.13., Approval of Lease of Property for Office Space for Community Correction Services to follow Item S.B.11., Approval of Change Order to Sale Construction Company for Parking Lot Repairs at Rensi~y Fire Station; a~ded Item $.B.14., Appropriation of Midlothian District Three Cent Road Funds for Post-Prom Activities at Nidlothian follow Item 8.B.13.; added Item S.B.15,~ Authorization to Reschedule Publlc Rearing on ~roposed ~nnendments to Bus,ness Lice~e~ Tax ordi~anoe to follow Item S.B.14.~ added Item $.B.16., Authorization to ~ell Aloeholi¢ chesterfield county Ai~show on May 18-19~ 1996; and added Ite_~ 10.D., EXeCution Session (~) Pursuant to $~ction Co~e of Virginia, 1980, as A~ended~ to Discuss Candidates for Police Chimf and (~) 9ur~uant to Section 2,1-344A.7., for consultation wi~ t~e CeuntyA~terney Requiring legal Advic~ on the Appoint~ent of a Police Chief and, adopted the Vote: 5/8/96 9~-29S 5. RESOLUTIONS A~D SPECIAL RECOGNITIONS N~ OUTS~N~IN~ CONTRIBUTIONS TO CNESTEEFIELD COUNTY receive the resolution, On motion of the Board, the following resolution was adopted: W~EREAS, the Chesterfield County Board of wishes to recognize County citizens ~ho undertaku effort~ for the betterment of their co~uni~ and ~E~AS, Mis~ L=~a Sh~lto~, Mizz Chesterfield 1~96, has volunteered a stgnlfiuant amount of t~m~, effort, and energy oa~y he~ message to the sunicr citiz~n~ of ~esterfield County; and ~R~A~, ~isu Shulton, a full-tim~ student and Senior at Virginia Co~onwealth University, has given her time to promote h~r ~lat~orm of Senior Well~mss; and ~E~AS, Miss Shelton hms developed the '~10 Be Attitude~ well-being ~nd quality of life of senior citizens in our co~unlty; and ~E~A~, ~i~ Shulton ha~ repr~=~nted not only Chesterfield County, bu~ the entire Miss America ~p~aking on her program of ~enior Wellness; and ~OW, THEREFORE BE IT ~ESOLVED, that th~ che~%erfiel~ Cowry Board of Supervisors publicly recogni~e~ Miss laura Shulton, Miss Chesterfield 19~ for her dedicated ~ervioe eno ~ont~i~utionm to Chesterfield county and to th~ ~nior citizens throughout ~e County. ~b, B~ IT ~T~=R R=SO~V=D, that a copy O~ this resolution be presented to Miss Sh=lton and that this resolution be permanently recorded among t~e pa~r~ of thi~ Board of supervisors of Chesterfield County, Virginia. Vote: Unanimous Mr. Daniel ~r=~=nted the ex~cuted resolution to Miss Shelton, citizens in the County, and wished her well in her future endeavors. U. E~CO~NIZIN~L%Y 6-12, 1996 A~ "VOLUNTEER EMER~O~ F~ILIES FOR ~HILDRBN WEEK" ~DC. Mas~en i~%rodueed ~s. Pamela Williams Holmes, Progra~ Coordinator for the Volunteer Emergency Families for Children Organization, who wam pr~esnt ts reneive ~he resolution. On motion of ~hs Board, =he following resolution wa~ adopted: WHEREAS, Volunteer Emergency Families for Childr=n (VEFC) i$ a Statewi~e volunteer network of caring families who provide support and Draotical &ssietah~e to ~unWay, abused, neglected, an~ homeless youths in virginia~ and 96-~94 WHERE~$, VEFC was started in 1979 by the combined efforts and support nf the Virginia Council of Churches, the Virginia Department of 9ocial Services, and the Virginia Department cf corrections with the goal cf diverting runaway, homeless, abused, neglected, and status offender youths from the State's foster care and juvenile justice systsm~ whenever feasible; and ~EREAJ, VEPC i~ a private, non-profit ugency with twenty- six local chapters serving over fsrty-sawen communities across the Commonwealth which, in 1999, served 813 at-risk children and youth, providing over 2~431 dey~ of volunteer service by trained volunteer families and 5,914 hours of tutoring/mentoring service, resulting in a considerable savings to Virginia taxpayers; and ~d~REAS, the members of VE~C exemplify the spirit of vslun=eerism and ars to be aDp~sDTiately recognized for their dedicated work and efforts to make the youth of our Commonwealth remponsible and law-abiding. NOW, TREREFORE BE IT RESOLVED~ that the Chesterfield · County Board of Supervisors hereby reco~nlzss May 6-12, 1996 as '"volunteer Emergency Families for Children Week" and calls this recognition to the attention of its citizens. Vote: Unanimous Hr. Daniel presented the executed resolution to ~s. Holmes and ~xpre~se~ appreciation for their dedicated we~k and effort~ in assis=ing at-risk youth in Virginia. Ms. ~olmes stated she in proud to be a Dart of this organization and expressed appreciation for the r~cogniticn. TO CHESTERFIELD COUNTY Mr. Perrstte introduced Ms. Susan Winlecki who was present the receive %he rssolu:~on. On motion of tbs Board, the following resolution was adopted: WHEREAS, Ms. Susan Winleoki had been covering Chesterfield County as a reporter for the Richmond Times-Dispatch since F~bNary, 1993; and WHEREAS, Ms. winieoki' s coverage of the County has been characterized by thorough, professional reporting; an4 W~R~A$, MS. Winiecki has been active in numerous prefesslonal news organizations including the Society of Professional Journalists; and Pre~s Wom~n and has received numerous awards in journalism for artlcle~ ~ncluding coverage of Chesterfiel~ County; an4 ~E~, Ma. W~n~ecki ha~ a~cept~d th~ position of NOW, TH~EFORE BE IT RESOLVED~ that the Chesterfield cowry Board of ~up~rvi~ors hgreby uo~nds Ms, Susan Winieoki th~ County and wishes her well in her new endeavors at Richmond Magazine. ~/~/~ 96-295 AND, BE IT FURTNER RESOLVED, Zha= u copy cf this r~soluticn be presented to Mm. Winiecki and that this resolution Ds permanently recorded among thn paporm of this Board of ~upervi~ors of Chesterfleld County, Virginia. Vote: Unanimous Nr. Daniel presented ~he executed resolution to Ks. Wini=cki, expressed apprnolation for her efforts in covering Chesterfield County in the newspaper, and wished her well in kef future M~. Winiecki ewpressad appreciation to County employees for their assistance while she covered is=uss in Chesterfield and expressed appreciation for the ~ecognitiun. Mr. Ramsay reosqni~ed Mr. Will Jones, Ms. winiecki's temporary replacement, ~ho was present a~ ~he meeting. Jackle Fraslar, D~rmctor of Onvnlopment at Virginia state 1~. H~mph~ey stated last ~ummer, whilu studying for u medical exam, Mn. Shn~yl Bumoh los= her life when she dove into the water to save an eight y~ar old chil~ fram drowning. ~he pre~en%~d a oheok~ in the amount of $1,000, to Virginia state University (VSU}, to honor the memory and he~oism of on behalf of th~ a~provsd the donation of $1,0~0, from the Matoaca District of the Sheryl ~usch Memorial scholarship. is al~o the co,tinning commif_ment to VSU in pursuit of educating young people. Ms, Busch stated her family i~ honored by the actions taken by the Beard in memory of her daughter and expr~sse~ her gratitude O REGARDING ~HRINK SWELL DAF. AGE GRA1TT bROsRAR AND ~QTI~ OF VIOLATIONS" FOR THS BUILDING CODE Mr. Stal Parth~os sta~ed at t~e ApEil 10, 1996 Board of Supervi~or~ m~eti~g, ~r. ~arber requeste~ s~a~ ~0 develop, for the Board's considerat±o~, a~ =ssistunce program for shrink ~w~11 damaged homes that is similar to the Tax A~ats~nnt Rlan the Board i~ e~rr~ntly considering for renovation~ and improvements to elder homes. 96~296 Mr. Partheme~ stated the aaziatance program complies with the terms of the Shrink Swell public purpose statute that the Swell Aaaiatanse Plan is in the form of a grant, rather than in the form of a tax abatement, because State law does not allow tax abatement for shrine swell assistance, unless the home is more than fifteen years old. He stated the Shrink Swell Grant statutory foundation warranty, whioh is currently five years, more than fifteen years old would be eligible for the Tax Abatement Program. He then reviewed ~evaral ~ligibility requirements for the 19~ Ehrink-Swsll Grant ~rogram including the Program being retroactive to January l, 199~ and the Program being available to all homeowners with shrink swell damage! not just to those in the citizens Assistance Program. He reviewed Grant terms including homeowners receiving a grant to repair home foundation~ grant amount ~eing paid for eight successive years and amount of grant being a consistent one percent for the eight years~ repair cost including only the coat of constructing the repair; grant amount being capped at paid for the repair; grant program having a five year sunset; and gra~t, beyond the first year, being ~ubj=~t to annual appreprlation by the Board of Supervisors, as required by law. He stated if the Board wishes to consider this Grant ~rogram, to create the program. Ne noted staf~ recommends June 12, 1996 be set ae the public bearing date because t~at date has already been scheduled for a public hearing to consider the Tax Abatement Program. Ne then briefly npdated the Board on the ~tatu~ of the County's "Notices of Violation" Policy including the current County policy re~uiring th~ Building Offioial to immediately issue "Notice~ of Violatlon'~ for violation dlacevered within the statute of limitations and after the Statute of Limltat~on~ ham ~xpired, notices are to be served at the request of the homeowner. He stated the "Notices Of Violation" polioy has been superseded by the recent withdrawal by the State Board of Housing and Community D~velopment of a proposed change to the Building Code on "Notices of Violation". ~e further stated aa a result of the withdrawal of that change, the Law has ncc established tha~ "Notices of violation" mumt ~e served for violations discovered after the e~pi~atien of Statute cf Limitations, therefore, the County must change its policy to reflect that aotion. He furthe~ stated over the next few weeks, staff will be writing all citizens Assistance Program homeowners, requesting the opportunity to inspect thei~ home= to determine whether any violations currently exist. He stated homes built prier to 1988, when the Building Code changed to r~quire special construction in shrink swell soil, will not be in violation cf the Building Code, i~dependent construction violations are ~c~n~. He £ur~h~r stated the letter will explain t~ homeowner~ the change to the policy and will reguest homeowners to sign and return p~mi~aien slip in a stamped self-addressed envelope that will be enclosed. He then brie£1y reviewed the process that will follow when the County receiYe~ the permission slip from the homeowner. H~ noted staff will report to the Board on the results of the program as it is pursued. When a~bed, Mr. Parthemos stated staff can only inspect a home with the permission of the homeowner. W~en asked, ~Lr. Ramsay stated the letter is being sent to anyone that has experienced any ty~e of cods violation, not o~ly those homes who have e~perienoed shrink swell soil damage and that th~ Stat~ ~oerd e~ ~ousing cannot c~angs the Building Code again for one year, so the new County policy will be in 96-297 effect for at least one year and the policy cannot be changed during that year. · ~'~ I4r. Daniel requested staff to maintain all data and amy results relating to this issue. When asked, Mr. Parthe~os stated the issue is ~hathcr u coda violation exists and it does not matter whether it is categorized as a building or administrative violation. Discussion, comments, and questions ensued relative to inspections that require existing property to be removed; homeo~ers being responsible for any property removal that takes place during inpes¢~ionm; the effect cf this new policy on homeowners' obligations to disclose defects in the home to new purchamerm; the Code that the building official enforces in uny particulur home being the version of the Code in effect when thc home was constructed; and uninhabitable he,es being addressed un,er · different mpproach than through this process. ]4~. Barber stated ha feels the wording "foumdation s~esificationa was to built to t-he characteristic of the soil" will become a confu~ing and difficult issue to dete~ine during inspections. ~. Ramsay state~ the= th~ Building Code did ~ot require special construction in shrink swell sell untll ~. Barber stated he would like the Boar~ to consider an assistance program for shrink swell damaged homes and to inolu~ ~hat iss~ with the Tax Abatement Program public hearing on June 12, 1996. There was brief discussion relative to th~ comparison of the amount of t~x credits under the Tax Abatement P~ogram am compared to the amount of a grant under the Shrink Swell ~. Daniel stated he feels it would be be%tar to no~ consider a gran~ program until all county lawsuits relating to swell damaged homem are resolved. abatement o~di~ance has a fifteen your old age requirement and excludes many of the homes in th~ citizen Assistance Program. He ~tated that the Tax Abatement Program and shrink swell soil t~ date of Jun~ 12, 1996 at 7:00 p.m. for a public hearing to consider a grant ~roqram for ~hr~nk ~w~ll damaged homes. vote: unanimous 7. DEFERRED ITEMS 7.A. APPOINTMENTS 7.~.1. AD HOC STUDY ~O~ISSION FOR THE FINnl~CING ~ND ~ONSTRUCTION OF A NEW JUVENILE COURTS BUILDIN~ On motion of Mr. MoHale~ seconded by ~. Ba~be~, the Board suspended its rules at this time tc allow simul=aneous nexis&rich/appointment of members to serve on the Ad Hoc Study Commission for ~he financing and construction of a new Juvenile Courts Building and the RiYerfront Project Committee. Vote: Unanimous ~/~/~6 96-298 On motion of Mr. MoHalk, seconded by Mr. Barber, the Board simultaneously nominated/appointed the following members to serve on tko Ad Hoc Study Commission whose terms are at the pleasure of the Board: Ma. Mary L. Duty Ms. Kathy ~. Mays ~r. Thomas KcKinley Fir. Willis P. Blackwood ~r. Warren D. Chapm~n Mm. Lorraine Weddill Mr. John Olsrien Dr. Lerette Braxtcn Dr. Leigh Hagan Vote: Unnn~mous Chesterfield County Bar Chesterfield Business Council Chesterfield Business Council Dale District Clover Mill District Midlothian District Matoaca District Bermuda District 8,A,1, RiV~RFR0~T ~ROJECT C0~4ITTEE On motion of ~r. McHale, seconded by Mr. ~arbur, th= ~oard simultaneously nominated/app~inted~r. ~eary Black to ~erve on the Riverfront ~roj~ct Committee, whoso te~ms ar~ at th~ pleasure of tbs Board. Vote: Unanimous (It is noted M~. Henry Blao~ will replace a member, representing Allied Signal Co~poraticn, who resigned fro~ thc Riverfront Project Committ.,.) S.~. CONSENT ITEMS 8.B.1. ADOPTION OF RESOLUTIONS e.B.x.a. ~C~GNIZIN~ THE WEEKEND .0~__M~Y 10-11, 1996 B8 "DRU~ A~D ~LCOHOL-FREEAMON~ ~HE TEEN AND ADULT POPULATION OF CHESTERFIELD CO~FRTY" on motion of Mr. McH~le~ seconded by ~r. Barber~ t~e Boar~ adopted the following resolution: WHEREAS, the two highest risk nights for tee~ ar~ prom and graduation, with some parents sssm~ng to condone parties where alcohol end drugs are available; and W~EREAS, Etud~nt~ ne~d an alternative to ~r~g$ a~d alcohol to w~iok t~y can and will say "YES"; and ~EREA$, in 1995t over 350 schools and certifies in Virginia participated in Operation Prom/Graduation's alcohol WHEELS, ~any par~n~ of Meadowbrook ~igh School Juniors and Seniors, with finanaial nupport ~rom th~ local and surrounding Dusinass ~ommunity, are working to p~ovide alternative "no aloohol ox ~r~g~" ~artie~ following the Meadowbrook High School Prom on May 10, 1996; and many ways to their young people with 1Qv~ and concern, enocuroging them to NOW~ THEREFORE BE tT P~ESOLVED, that the Chesterfield Population of Chesterfield County." AND, BE IT FURTHER RESOLVED, that adult~ be oncourogo~ te provide a positive, no alcohol and d~ug~ e~om~l~ for our youth, particularly at the high risk an ~ffort that we not only chong~ lives, but Save them. VOte: Unanimous 8.B,1.O. REQUE~TIN~ TO INQREASE APPROPRIATIONS IN THE adopted the following resolution: individual project in order to determine th~ a~tual cost to- date of each project. Trax~mell, se¢oodedby~r, wootton, the school ~oard does hereby the School Capital improvement Fund by $305,000 to budget for adopted the following resolution: WHEREAS, ~n additional apprepriation is needed 'to sever fiscal year. ~OW, T~REFORE ~ IT RE$0LV~D, that on motion of Trammell, seconded by F~rs. Davis, the School Board does ~ereby requeet the ~eard of Supervisor~ to increase the Storeroom=an~ appropriation by $4uu,000 due to increased sales during Fiscal Vote: Unanimous 8.B.l.e. RECO~NI.2IN~M~..11~,,,,199,6 AB "H~ADS UP. HELMETS ON. SA~B BIKIN~ On notion ef Mt. MC~ele, seconded by Mr. Barber, the Board adopted the following resolution; WHEREAS, ~ay il, 1996 has been declared "Heads Up. Helmets on. Safe Biking Day"; and injury among children in the United States; and WHEREAS, more ~han 9QQ,OOQ ehildren~ under age 14~ are treuted for bicycle-related injuries each year in hospital and em~rgenoy rooms, as well as ether earrings; and bicycle-related injuries each year; and head trauma; and children w~ar bi=ycle helmets properly every ride and certain · injuries are preventable because helmets reduce the risk of s~rio~s head injury by 8~ 9er=ent an~ brain injury by 88 co.unities, organizations, and citlzsns an opportunity to establish a viable ~artnership in traffic safety and injury prevention by increasing public awaren~s~ o~ ~h~ lifesaving practices that can prevent needless injuries end deaths. Catty Board of ~upervisors hereby recogniseg May 11, X99~ a~ encourages its citizens to o~serve this day by participating in trip, wi~ the goal of reducing injuries and deaths on the r~adway~. On motion of ~r. McHale, seconded by Mr. Barber, the Beard authorized ~ha Palio~ Department to apply for a Department of Criminal Justice Services {DC~S) Grant and appropriate funds i~ approved, up to $40,~61, to provide continued funding for the Intelligence Analyst po~itlon. Vote: Unanimou~ (It is noted funding for th~ local match, in the amount of up =0 $13,483, will be identified ~rnm within t~e Police Department'~ FYP? Budget.) 96-301 ~ND BEItMUD~ RUN/TINSBERRY TP~CE FOR THE COMMUNITY POLICING PROGIL~M. ~" O~ ~otio~ Of Ff~. MOHale, seconded by ~r. Barber! the Board approved lease agreements for offices in ~eadew~ale and Bermuda R~n/Tin~be~ry Trace for thc Community Policing Pro,ram. (It is noted tha~ the cost of rant and a~curity de~elt w~ll he covered by the Cor~unlty Corrections Bervices (CCS) and ~re~rlal ~ran%s. There will be no a~itlonal Connty funding involved.) Vote: Unanimoug TO 00~BIDEI{ AN ORDINANCE TO A~END THE CODE COUNTY 0~ CHEST~RP~LD. l~?s, AS ANB~IDED, BY ANENDiNG On motion of Mr. NcMal~, ~econ~ed Dy ~r. Barber, the Board the da~e of June 12z 1996 at 7±00 p-m- to consider an ordinance precinct boundaries and ~olling TO CONSIDER AN ORDXN~/~C~ TO ~2~E~D TEE CODE O~ C0UNT¥ OF GHBBTER~IELD, ~978, AS ANENDED. BY AMENDING AND REE~CTING SECTION~ 2el RELaTInG TO ADMINISTRATIVE On ~otion of Mr. McNalB, seconded by Mr. Barber, t~e Board set · -he dote of June 12, 1996 at 7:00 p.~, for ~ public hearing to oon~ider an ordinance to amend the Code of the County of Chesterfield, 1978, a~ amended, by amending and reenacting Sections 21.1-15.1 and 21.1-2~1 relating to administrative Vote: Unan~mou~ On motion of Y~r. MoHale, seconded by ~. ~arber, ~he Bear~ set the date of June 12, 1996 at 7:~0 p.m. for a p~blic hearing to Consider an ordinance to amend the code of the County of Chesterfield, 19~8~ as amended, by amending and reenacting section 21.1-1~9 relating ~ agricultural d~tr~t reqnlred condition~. Vote: Unanimous ~6-302 i I' :1 ...... ~J L I COUNTY OF CB~T~RFI~L~, 1978, ~S ~4~NDBD. BY ~ENDTNG A~D REENACTING SECTIO~ 10-19.1 RELATING TO UNLAWFUL CONDITIONS OF W~D~, S~UBBERY, T~A ~ O~NA~ the date of June 12, 1996 a= 7:00 p.m. for a public h~ring to con~ider an ordinance to amend the Code of the County cf Chesterfield, 1978, as amended, by amending and reenacting Section 10-19.1 relating to unlawful conditions of weed~, uhrubb=ry, tru~s and oSher vegetation generally. 8.B.4.e. TO CONSIDER ~_N ORDINANCN TO ~]~BND THE CODE OF OOZY OF ~HE$~ERFIELD. 1978, AS ~%MENDEB, ~Y AMENDING MODIFICATIONS TO DEVELO~KE~T STANDARDS A~D REQUIREMENTS On notion of Mr. McMale, ~econd~d by ~r. Barber, the Beard set the date of June 12, 1996 at 7:00 p.m. for 5 publ~n hearln~ %0 con~id~r an ordinano~ to amend th~ C~de of the County of Chesterfield, 1978, as amended, by amending and reenactin~ Section ~-1-1~-1 relatXng to mo~i£icatien~ to development ~tendard~ and requirements. S.S.5. APPROVAL OF UTILITIES CO~ACT~ ~.B.5.a. FOR HUGUENOT RIDGE O~ mo~ion of Mr. ~cHale, seconded by Mr. ~arber, the Board approved the following utilities contract for Hu~enot Ridge, whi¢~ project includes 3940 L.F. ! oS twelve inch off-site water line which will provide service to the udjoining properties: DeveloDer: G.B.S. ~olding Contractor: Coastline ContractorsI Inc. Contract Amount: Estimated Total $104,670.0~ Total ~ti~at~d County Water (Off-Site} $ 36,177.00 (Refund thru connections) Estimated Developer Cost $ 6S,493.0~ Code: (Off-Rite) District: Midlothlan On motion of ~r. Mc~ale, seconded by ~4r. Berber, the Board approved the following utilities contract for Stonehengo- Amesbur~ ~ention, which project includes 630 L.F. ~ of sixteen inch wa~er l~ne: Co~tr&otor: G~, L.L.C. Piedmont Construction Company, Inc. Contract Amount: E~timeted Total Total Estimated County Cost: Water (Overs/zing) (Refund thru connection~) =stimat~d Developer Cost 96-303 -- $9~,~78.75 $~$,715.75 District: Clover ~ill Vote: Unani~ou~ 5B-572VO-E4C AWARD OF CONSTRUCTION CoNTRAoT~ TO TP~a~NSDYN CONTROLS FOR INST~LLATION OF ~DDITION~L ROAD PUMPING ~TATION_A/~D_SDPT~RR MODIFICATION TO T~E On motion of Mr. McHale, seconded by ~r. Barber, the Board authorized the county A~ini~t~ato~ to ~xeo~te a contract with Transdyn Controls, in the amount of $59,6~7.00, for ~he installation of additional instrumentation and contrul~ at the City owned Jahnke Road Pumping Station and software Modification to e~isting SCOA System at the Swift Creek W~Der execute the necessary documents. (It is noted funding is available in the current Capi=al Improvement Pro,ram (CIP.) Vote: Ununimous On motion of Mr. Mc~ale, seconded by Mr, Barber, the Board a~horiss~ %h~ County Administrator to e~eoute a contract with T & E Construction Company, i~ the amount of $1,167,3~.00, for the Water Line Replaoement in Jefferson Davis Highway, Route 1, fro~ ~wift ~resk to ~appy Hill ~um9 ~tatien Project and authorlze$ the County Admimimtrator to e~ecute the necessary ~ocuments. IIt is noted funding is available in =he ourrent Capital I~prov~mont Program accepted, on behalf of the County, the conveyance of a parcel of land containing 0.035 acrez along the ~outh right-of-way D~ive-In Corpe~ati0n &~d a~tho~ized the County Administrator to execute the necessary de~d. (I~ is n0~ed a o0py of the plat is filed with the papers of thi~ Board.) Vote: Unanimous 8.B.7.b. ALONG TKE SOUTH RI~HT~0~-WAY LIN= OF WILLIS ROBD FROM accepted, on behalf of the County, the conv~ya~c~ of a parcel of land containing 0.U57 acres along the south right-of-way l~ne of Willi~ ~oad (State Kouto ~) from ~ark ~. soyd~ Jr., and authorized the county Administrator to execute thc necessary deed. (I~ is noted a cogy of the plat is filed with the papers of this Board.) Vote: Unanimous 5/s/96 ALONG THE SOUT~RIGHT-OF-WAY LI~E OF HiLLI~ ROAD ~. W. FLIPPO ~ND DOROTHY ~. FLI~PO On motion Hr. McHale, seconded by ~Sr. Barber, the Board aocepted~ on behalf of the county~ the conveyance of a parcel of lan~ containing 0.056 acres along the south right-of-way line of Willi~ Road (State Rsute S13) from A.W. Flippo and Dorothy P. FliDpo and authorized the Ceunty Administrator to execute the necessary deed. (It is noted a copy. of the plat is filed with the papers of this ~oard.) vu~: Unanimous ALONG TN~ NORTH RIGHT-Of-WaY LINE OF WOOLRIDGE ROAD FROK TRUSTEES OF PRESBYTERY O~ THE !~O~R~ORATED On motion Hr. NcHale, ~econd~d by ~r. Barber, the Board aucepted, on behalf of the County~ the conveyance of a parcel of land containing 0.31S acres along the north right-of-way l~ne of Weelr~dge Read (Sta~e Route 668) from Truetees of Administrator to execute the necessary deed. (It is noted a copy cf the plat i= filed with the papers of this Vote: Unanimous 8.B.$. R~OUEST8 FOR PERmiSSION 8.B.8.a. FROM MR. J~/~E8 F. T}L%OKER TO INET~LL ~ EEWER SERVICE FOR A NEW RESIDENCE OFF ~ENITO ReAD O~ motion u~ Mr. ~c~ale, se=unded by Mr. Barber, the Board app~oYed a ~equest f~o~ Mr, James F. Thucker to install a subject to the execution and recordation of an ugre®ment acceptable to ~e Coun=y Attorney. (I~ is no~eo a copy o~ %~9 vicinity sketch is filed with the papers of this Board.) Vote: Unanimous RESIDENCE OFF BRADLEY'S ~RIDGE ROAD on mo=ion of Mr. Morale, ~econ~d ~y ~r. Barber, t~e Board approved a request from Mr. Ryland L. Johnmon, Jr. and Chana M. Tcennige~ to ~nntall a private water service for a new reeidenee off of Bradley's Bridge Road, ~ubject to the execution and recordation of an agreement acceptable to the County Attorney. (It is noted u copy of th~ plat i~ filed with the parers of ~is Board.) Ve~e: Unanimous 8.R.9. REOUEST PDR ENTERTaINMeNT FB~TI?AL PERI(IT 0~ ~otio~ of Mr. ~cHale, seconded by Mr. Barber, the Board aRproved a request ~or an En=ertainmsnt Fe~t~vel Permit to RGL As~ociate~ and Kach 2 Management, Incorporated fur the "Chester£i~ld county Airshow ~96~ to be held May 18-19, 1996 at the Che~terf±eld County Airport, subject to appropriate ¢cndition~ impoee~ by staff. au~horlzed the County Administrator tc execute a contract with Division of Chesterfield county, and authorized the County to form by the County Attorney. (It is noted f~nding for thi~ Vote; UnanimQus ~PPROVAL OP CHANGE ORDER TO BALE CONSTRUCTION co~.~!~y. FOR P~R~IN~ LOT RR~IRS ~T BENSLEY FIRE STATION noted £und±nq i~ availabl~ &n tho Vote: Unanimous On ~otion of Nv. McHale, seconded by Mr. Barber, the Board aDDroved a lea~e with Krauoe ROa~ Properties LLC for office space located at ~0111 Krause Road for Community Correction services, effective June 1, 1996. {It i~ noted the cost of the rent and the security d~poslt will be covered by Community Correction Services and Pretrial g~ant~. There will be no a~ditional County funding invs!ved.) APPROPRIATION OF HIDLOTHIAN DIBTRIOT THREE C~NT appropriated $1,0O0, from the Midlc%hian District Three cent Midlcbhian High £chool. Vote: Unanimous On motion of Mr. ~¢H~le, seconded by Mr. Barber, the Board authorized staff to rmeohedul~ a p~blim hearinq for July ~4, 96-306 Mr. Ramsey disclosed to thc ~oard that he is a ~embe~ of the South Richmcnd Rotary; that he does not have a conflict on this item~ and that he will net be participating in workinq at the Airshuw. On motion of Mr. Barber, seconded by Mr. McHale, the Soard authorized %he ~ale of alcoholic beverages a% the Chesterfield County Airshow to b~ held ~ay 18-19, 1996. 9. HE~-~TNG~ OF CTTIZENS ON UNSCHEDULED M~TTERS OR CL~TM~ There were no Hearings cf Citizens on UnsckedRled Matterm or Claims at this time. lO. RE~ORTS ~On mo%ion of Mr. MoHale, seconded by ~r. Barber, the Board ,accepted the follewing ~eperta: A repert on Developer Water and Sewer Contracts ~nd a status report on the General Fund Balance; Reserve for Future Capital Prejects; District Road and Street Light Funds; and Lease Purchases. And, ~urther, the soard accepted the ~ollowinq roads into the State ~econdury System: ~RFSTWOULD FAR~S. ~E~ION Route 3375 (Blue Rock Drive) - From 0.14 mile Southwest Route 2200 to 0.11 ~ile Southwest Route 2200 0.03 ~i WE~T ~OGER C~HT~R ~OU~JARD (~ffe~t~ve 4-~1-96) Route 7~7 (West Kcger Center ~eulevard) - From Rou~e 147 to Route 819 0.39 Mi ~X~CUTI?= CODE OP VIRGINIA. 2.t-344A.7.. FOR CONS~LTATIO~ WITH THE CO~Y ATTORNEY On motion of Mr. Barber, seconded by ~r. Warren, the Board went into an Ex~¢utlve Session (1) Pursuant to Zection ~.1-~66A.1., Co4e of virginia, 1950, as A~end~d, to Discuss Candidates for Police Chief and (~) Pursuant to Consultation with th~ County At~orney Requiring Legal Advice on the Appointment of a ~olic~ Chief. Vote: Unanimou~ dinner and will rsoonvmnm into an E~eeutive S~ssion followinq the evening ~e~i¢~ of the mee%ing.) Vote: Unanimccs INVOCATION Reverend Carl Cossle%%, Pastor of Trinity United Methodint Church, gave the invocation at Lloyd C. Bird High School. PL~DG~ OF ALLEGIA~C~ TO T~E ~LAG OF THE URITED OTATES OF C~ief Eanes led the Pledge of Allegianc~ to the Flag of the ~ni~e~ States o~ America. There were no Resolution= and Special Recognitions at this F~r. Micas stated the public hearing to con~ider an ordinance relating to si~e plan fees was not properly advertised and the correct publi~ hearing, relating to modifications ~o development ~tand&~ds and requirements, has been advertised for June 1~, 1~. He fur%her stated e~asf recommends the seard cancel the public hearing relating to sit= plan fees at this rime. No on~ ca~e forwar~ to speak in favor of ar against the c~ncellatio~. 0~ ~Oti0~ Of M~. Barber, seconded by Mr. McHale, th~ Board cancelle~ a public hearing to con~ider an ordinance %o amend the Code of the County of Chesterfield, 1~7~, a~ amended, by amending and reenacting ss~%i0n ~i.l-28g relaCing to site plan i~.B. TO CONSIDER AN ORDINANCE TO VACATE A PORTIO~ OF OAKLAND F~r. ~tith ~tated this dat~ and ~ime has been advertised for a publi~ hearing to con~ideE an oFdinanee ts vacate a portion of oakland Avenue. No one came forward to speak in favor of or apainst thio On motion of Mr. HcHale, s~conded by ~r. Barber, the Board ("GRANTOR") vacates to JA~S V. DANIELS and KATH~RI~ L. SOUTHALL, TRUSTEE, ("GRANTEES"}, a portion of OaKland Avenue B~UDA ~agi~terial District, Chesterfield County, Virginia, as shown on a plat thereof duly recorded in thm C]erk'a Office of the Circuit Court of Ch~stem£ield County in ~lat Book 2, at Page 306. W~EREAS; JAM~S V. DANIELS~ petitioned the Board of Supervisors of Cheeterfield County, Virginia to vacate portion of Oakland Avenue, East Chester Subdivision, BEP~UDA Magisterial District, Chesterfield County, Virginia more particularly ~hown on a plat of record in the Clerk's office of the Cir=uit Cour~ of said County in Plat Book 2, ~ag~ dated APRIL 5, 1910. The rlght-of-w~y petitiened %o be vacated is more fully described as follows: A portion of Oakland Avenue as sho~ on a p=rc~l~ of land to be ~eOicated to the County of Chesterfield and two purcels of land to be vacated;" S~DA Zagisterial District, prepared by C~5~S C. TOWN,S A~D P.C., ~ated DEC~BER 1, 1995, a copy of is attached hereto and made a part of this o~d~nance. WH~.S, notice has b~an 91~en pursuant to Section 15.1- and, WH~S, no public necessity exist~ for the continuance of the right-of-way sought to be vacated. NOW, THEREFORE BE IT ORDAINED BY THE BO~ OF OF CEEST~FIELD COUNTY, VIRGINIA: That pursuant to Section 15.1-482(b} of the G~TEE hereby conveys unto G~TOR and G~TOR hereby plat. This Ordinnnc~ shall be tn full force and effect in aQcordance with S~ctiun l~.l-482(b) of the Corm of Virginia, 1950, am amended, and a cast,find copy of thim 0~dinance, together with the plat attachad h~reto shall bs recorded no sooner than thirty day~ hereafter in the Clerk's Offlc~ of~e Circuit Court of chesterfield County, Virginia 9~suant ~o Section 15.1-485 Qf the Code of Virginia, 1PS0, as amended. The effect of this Ordinance pursuant to Section 1~.1-483 portion of the ~lat vucated. This Ordinance shall vest fee rata=ed in t~e p~operty O~eru of the ubutting lotm within Ch~ter free and clear o~ any rights of public use. Aocor~ingly, this Ordinance shall be indexed in the names of the CO~TY OF CHESTERFIELD au G~TOR, and ~ES V. title~ n~ G~TEES. In BeTmuda ~agistarial District, ROBRRT F. A~D JEAPJ~LDINE C. NILLI~MB request a Mobile Eome Permit to park a mobile home in a Residential (R-7) District, The density of this proposal is approximately ~,00 unit~ per acre. The Comprehensive Plans designates the property for ~e~idential use of 2.51 to 4 units per acre. This property fronts the west line of Quaileaks Avenue, approximately s~ghteen (tS) feet northwest ef Woodfin Drive, in the vicinity of 9522 Quailoaks Avenue. Tax MaD ~1-16 (12) Quail Oakm, Section 6, Re~ub. Lot 1 (Sheet ~9). Mr. Pools presented a summery of Ca~e 96SN0244 and stated ~taff with ~e Jefferson Davis Corridor Plan. H~ sta%e~ there i~ opposition to the request. Vote: Unmnimou~ I~8UANCB OF GENERAL OBLIQATION BONDS M~. Daniel stated this ~ate a~d ti~e has been advertised consider whether to hold a referendu~ election on the i~suence of General Obligation Bond~. ~e requested anyone wishinq to speak to sign the ~ign-up sheet at this time. Mr. Stegmaier stated the bond referendum addresse~ the ar~a~ of public safety for a total of $34 ~illion; Libraries fo~ a total of $~.9 million; ~arks ~or a to=al of $~0.3 million; Schools for $159.3 million. He noted the tubal amount of the proposed bonds i~ $~12,~0,000 and ~he County would ia=ur thi~ debt or sell the bonds over u period of six years. He stated the County has projected its financial capacity and ability add, ess a~d mana~ debt over the next six years and fe~ls policy and without any change in the current tax rate over the ~ix y~ar period. cent~ adjat~nt to the Chester Library and r~qu~t~d th~ Board to add the project =o the capital I~provemen~ Program (CIP~ and ~ake the p~oject a part of the General Obligatio~ Bonds, recognized approximately t~n people in support of the center who were present at th~ meeting, Ms. Rebecca Lett~ state~ she supports ~e multi-purpose arts center and re~e~ted th~ Board to not d~lay this projeot~ be= to budget the project at this time. ahead; the= he supports ~he multi-purpose arts oente~ and requested th~ ~oard to add this projest to the Referendum. ~, Phyllis ~s r~quested the Board to add =he multi-purpose would oreate a business-friendly ar~a in Chester. 96-31~ 518196 Me. Francee Custard, a member of the Parks and Recreation Advisory Commission, ut&ted she s~orts the financing of community centers through the Bond ~eferendum and requested the Board to add the financing of community centers to the Referendum. She stated the youth and elderly can benefit from the centers and recognized approximately fifteen person~ support of the centers who were present at the meeting. Ms. Porous Yeager, a member of the Parks and Recrsation Advisory Commission, stated she supports the financing of community centers through the Referendum, or through another creative form of funding. She expressed appreciation to the Board for their current support of the EttricR and Ben~ley Community Centerg and for approving the addbeck funding for this summer's teen program. She expressed concerns ~elative to the ~ervloe~ provided to the elderly and requested the Board to consider the needs of senior citizens when allocating resources. Dr. Joe Hilliard stated he supports the multi-purpose ar~s cent~r~ that he feels the center will hold the Chester cemmunitytoge~her; and requested the Board to place the On the Ref=rendum. Ms. Beth Davis, Dale District School Board representative, sZate~ she is in support Of the Bond Re£erendum an~ for construction of a new building, she expressed uonoerns ~elative to changing the location uf Meadowbroek High School and briefly reviewed the renovations proposed for the school. She stated she is committed to seeing that the renewal of ~ea~owbroo~ ~iqh School will ~e complete~ an~ be a Saoility that everyone will be proud of. She further stated teachers have been assured that when the Bond Referendum ~asses, they will be allowed to meet with the architects to assist in designing their own space. She stated she w~nte to represent the citizens of Bal~ District and would llk~ to hear the comments of citizens regarding this issue. She further stated without this Bond Referendum! the County will be faced with years of overcrowded buildlngs~ old technology, and inadequate facilities, she encouraged citizens to work with the Board of Supervisors and School B~ard to invest in the children and the future of the County by supporting the ~e. Margaret Grammar stated she ~pporte eenior citizen that are affordmble to all County residents. She further stated she feels recreation n~ds to be provided five days week, especially for th~ ~lderly. She stated social interaction and physical activity is important for seniors to counter depression. Ms. Virginia Farmer, representing the Bensley Ca.unity Center, expressed appreciation to the ~oard leu their support Of senior citizens and recognized Chesterfield Trading Post and Nelson Rennette for donating money to purchase t-shirts for citizens. ~r. Charlie Bllis~ Vice President of the county council of PTA and ~T~A~, stated he supports ~he be~d referendum; that tho referendum will provide the necessary school space for children; and that the rgfgrend~m m¢~s the critical needs of the County without raising property taxes or invoking the meals tax. ~ r~qu~nte~ the Board to Supper% ~he referendum initiative end entered into the records a oc~y of his remarks. ~r. Mike Tealscn, representing the Clover Hill High School Athletic Association, ~ta~ed they support the major maintenance and facility upgrades at Clover Hill for inclusion in tbs bond refereDdum. ~e further stated Clover Hill is the oldest £auillty in the County that has not had any major upgrades or improvements. He stated the Board of Supervisors favorabl~ ~uppc~t of the needs of Clover Eill High School and the i~s~ will result in strong ~upport of the referendum by the re~idents of Brsndermill and Weodlake. ~. Nancy Bud~on stated she feels i~ is i~perative that the County invest in the older areas of the County and maintain competitive school~. She further sta~ed the ~ensensus of the community is that %he meed~ of Meadowbrook High School be ad~ressed in the bond referendum. She stated she is s~eDtical about the proposed alternative site for a new Meadowbrook ~igh oe~tinually escalatln~ abcv~ the original estimates. She requested the Board to i~cl~de the $40 million, originally proposed for a new school, in the bon~ referendum in order to provide tbs f~exibility for makin~ a decision for a ~ew Or renewed facility. Ms. Beth Durhkum stated she is in support of renovations to Meadewbrook High School; that there ia a lot cf conflicting regarding a new or renewed facility; that there has alas been conflicting information regarding the land u~s. She more information needs to be provided ~o the community regarding th~ issue and requested the Board to look fully into the situation before a decision is made to include a new high school or a renovated Meadowbroo~ Migh ~chool in the bond ~r. George s~adle~ indicated that he supports th= bond referendum and stated benefits p~ovided ~y t~e co~ty make a t~e community a bet%er place to llve and attracts people to live in the County. Mr. Warren entered in the ~eoord a letter from M~. Ailsworth, C~mmunity Mmnager fo~ Brand~ill Co~unity A~sociation, expressing the Board of Direc~or~ ~u~Dort of th~ Mr. McHml~ mt=ted the library arts c~%er i~ a vary important issue to hi~ constituents and e~te~ed into the record ~everal l~tt~rs from ~e~uda oonstituents regarding th~ bon~ r~f~rendum and, notably, ~ ~m~t~rfi%ld Busines~ Association~ who unanimously supported ~lacing the concept of the arts c~n~er the bond referendum. There b~ing no one else to address thi~ issue, ~ public hearing wa~ closed. ~r. Daniel sPa=ed the ~oard of SuDervisor~, =he School proposed b~nd referendum which wall tentatively ~e plaoe~ at a meeting, so~ti~e thi~ ~ummer, t~e Board of supervisors will formally r~quest the courts to place a structured bond rcfe~e~d~ on the ballet in November. ~ aDDr~olatlon to ~v~ryon~ for ~heir input. reconvened into an Executive Se~slon Pursuant to S~ct~on Pursuant 5~ 8action ~.1-344A.1., Cod~ of Virginia, 1950~ ~ended, to Discuss candidates for Polio~ chief and (2) ~r~uan% %o Section 2.1-344A.7., for CoDsultation with the County AttOrney Rm~iring Legal Advice on the Appointment of a Police Chief. Rsoonvening: 96-312 On motion of Mr. Mc~ale, secsnded by Mr. Warren, the Board adopted the following resolution: WHEREAS, the Board of Supervisors has this day adjourned into Executive Session in accordance with a formal vote of the Board and in accordans~ with the provi~ion~ of the Virginia Freedom of Infer~atien Act; and WHEREAS, the Virginia Freedom of Information Act effective JulF 1, 1999 provides for certifi~atio~ that such Executive Session was conducted in conformity with law. NOW~ THEREFORE BE IT RESOLVED~ the Board of supervisors doea hereby certify that to the beet of each member's E~owledge, i) only public b~ui~ess mette~s lawfully exempted from open meeting requirements under the Freedom of Information Act ~ere discussed in the Executive Session to which t~is certification apDli~m, and ii) only suuh p~blic business ~atterm a~ w~re i~anti£iod in the Motion by which the E~ecutive Sea,ion was convened ware dissents from thi~ certification. The Board being polled~ the vote was as follows: Mr. MsEale : Aye. ~re. Humphrey: Aye. M~. ~=ber : Aye. Mr. Warren : Aye. Mr. D~niel : Aye. On motion of Mr. McHale, seconded by Mr. Barber, the Board adjourned at 8:15 p.~. ~ntil May 9~ 1996 at 4:DO p.m. at the Public Sa£ety Training Center. Vote: Unanimous Lahe B. Ramsey' ~ county Administrato~