2011-01-12 PacketCHESTERFIELD COUNTY
~, BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: January 12, 2011 Item Number: 1.A.
Sect:
Election of Chairman and Vice Chairman
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The Board's first order of business is the election of Chairman and Vice
Chairman for 2011. The County Administrator presides over the meeting
until the election of Chairman. Nominations do not require a second.
Preparers Janice Blakley
Attachments: ~ Yes
Title: Clerk to the Board
^ No
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CHESTERFIELD COUNTY
~°~ BOARD OF SUPERVISORS Page 1 of 1
~ ~'-?j AGENDA
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Meeting Date: January 12, 2011 Item Number: 1.B.
Subject:
Adoption of Procedures of the Board of Supervisors for 2011
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the Procedures of the Board of Supervisors for 2011
Summary of Information:
Each year at the organizational meeting in January the Board of Supervisors
adopts procedures governing the conduct of meetings. Staff has no recommended
changes to the procedures and recommends that the Board adopt its existing
procedures for 2 011.
Preparers __ Jeffrey L. Mincks Title: County Attorney
0425:85216.1(85234.1)
Attachments: ^ Yes ~ No #
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2011 PROCEDURES OF THE BOARD OF SUPERVISORS
BE IT RESOLVED by the Board of Supervisors of the County of Chesterfield in
accordance with Section 3.4 of the County Charter that the following rules of procedures shall
govern the conduct of meetings and work sessions of the Board of Supervisors during the 2011
calendar year.
Presiding Officer
Section 1 a. The board's parliamentary procedures shall conform with law and the
historical practices of the Board of Supervisors. The county attorney shall act as parliamentarian
to the board. To the extent necessary to address any ambiguities in procedure, the County
Attorney may consider the most recent edition of Robert's Rules of Order, a Manual of General
Parliamentary Law for guidance. Any questions involving the application of rules of procedure
or the interpretation of Robert's Rules shall be decided by the county attorney.
Section 1 b. The chairman or the vice chairman, or in their absence the most senior
member of the board alphabetically, shall preside at all meetings of the board, and on the
appearance of a quorum shall call the meeting to order, and the board shall then proceed with its
business.
Section 1 c. The presiding officer shall preserve order and decorum. He may speak, make
motions and vote on all questions, and he shall decide questions of order and procedure. The
chairman may set reasonable time limits for speakers and public hearings; provided that by
majority vote the board may reject such time limits.
Regular Meetings
Section 2. Each year at its organizational meeting the board shall set the regular meeting
times and dates for the following year provided, however, that the board shall meet at least once
each month. Whenever the regularly scheduled meeting date shall fall on a legal holiday, the
regular meeting of the board shall be held on the following day in accordance with § 15.2-1416 of
the Code of Virginia, 1950, as amended. The chairman may cancel any meeting because of
inclement weather and should reschedule any canceled meeting at the earliest possible date by
sending written notice to each member of the board.
Special Meetings
Section 3. Special meetings of the board may be called by two members of the board or
the chairman in accordance with § § 15.2-1417 and 15.2-1418 of the Code of Virginia, 1950, as
amended. Upon making such request, the clerk shall specify the matters to be considered and
shall notify in writing all members of the board and the county attorney immediately. The
0425:85234.1
(Adopted 1 / 12/2011) 1
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meeting may be held only if waivers are signed by every member of the board and the county
attorney, or if every member and the county attorney attend the special meeting. The order of
business at a special meeting shall follow that of a regular meeting to the greatest extent possible.
Voting
Section 4. A quorum shall consist of at least three members of the board. A majority of a
quorum shall be sufficient to carry any question except tax issues, incurring of debt and
appropriations in excess of $500, all of which shall require a majority of the full board for
adoption. No board member is required to vote on any question, but an abstention, although not a
vote in favor of carrying a question, shall be counted as a vote for the purpose of determining a
quorum. A tie vote shall defeat the motion, resolution or issue voted on, provided that all zoning
cases must be disposed of by a motion approved by a majority of those voting. An abstention is
considered a vote for all purposes and defeats a motion requiring a unanimous vote. The board
shall not designate a tiebreaker pursuant to § 15.2-1421 of the Code of Virginia.
Debate and Reconsideration of Vote
Section 5a. Each board member may participate in discussion of any issue only after
being recognized by the chairman. The chairman shall not recognize a motion to "call the
question" until every member desiring to speak has had a chance to speak. At the conclusion of
debate, the question shall be called, and no further debate shall be in order.
Section Sb. Any vote by a board member is final once cast. Planning Commission
decisions are final once made. No ordinance, resolution or motion previously voted upon by the
board shall be brought forward for reconsideration during the same meeting of the board and
shall be final unless changed by the board at a subsequent meeting in accordance with law.
Motions
Section 6. When a motion is under debate, no additional motions may be made except a
motion to withdraw, defer, substitute or to amend. If the maker of a motion and the member
seconding the motion agree, a motion may be amended or withdrawn. Such motions shall take
precedence in the order listed above. Only one substitute motion shall be in order for a principal
motion. All motions to defer shall be to a date certain. Prior to voting on a motion to defer or
remand, the board shall hear public comments on the issue of deferral or remand if the scheduled
item requires a public hearing.
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0425:85234,1 2
Agenda
Section 7a. The county administrator shall prepare an agenda for each regular or special
meeting of the board on which shall appear the title of each matter on which action is to betaken
at that meeting. The agenda for each regular meeting shall (a) be prepared at least five days prior
to the meeting, (b) be promptly mailed or delivered to each member of the board or placed in the
repository assigned to such board member, and (c) be distributed to appropriate officers and
employees of the county government and members of the public and media requesting copies.
Section 7b. Upon a majority vote of the Board of Supervisors, any item may be added
when the agenda is voted on, and the chairman may allow any agenda item to be called out of
sequence.
Section 7c. Any matter not on the scheduled agenda may be heard after the agenda has
been approved by the board only upon the unanimous vote of the board members present. Any
such matter must be of an emergency nature, vital to the continued proper and lawful operation
of the county.
Section 7d. No matter on the scheduled agenda shall be considered after 11 p.m. without
the unanimous consent of the board. Any matter not heard shall be automatically continued to the
next appropriate scheduled meeting of the board.
Section 7e. Requests for tax exemptions shall only be considered in December of each
year, and real estate tax exemptions shall be limited to $5,000 per year.
Order of Business
Section 8. The order of business at a regular meeting of the board shall be as follows
beginning at 3 p.m. or an alternate specified meeting time:
a. Call to order.
b. Approval of minutes of the previous meeting. Reading of the minutes shall be
automatically dispensed with.
c. County administrator's comments.
d. Board committee reports.
e. Requests to postpone action, additions, deletions or changes in the order of
presentation with respect to any matter on the agenda.
f. Special resolutions of recognition.
g. Wor sessions.
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0425:85234.1 3
h. Deferred agenda items not requiring a public hearing.
i. New county business not requiring a public hearing, including deferred and new
appointments and claims against the board or county.
j . Reports.
k. Fifteen-minute citizen comment period on unscheduled matters involving the
services, policies and affairs of the county government.
1. Dinner at 5 p.m.
m. Nonsectarian invocations in accordance with the clerk's scheduling policy followed
by the pledge of allegiance at 6:30 p.m.
n. Special resolutions of recognition not heard at the afternoon session.
o. Fifteen-minute citizen comment period on unscheduled matters involving the
services, policies and affairs of the county government.
p. Deferred public hearings.
q. Zoning and mobile home public hearings placed on the consent agenda by the
Planning Department.
r. Remaining public hearings or zoning public hearings based on appropriate meeting
date.
s. Fifteen-minute citizen comment period on unscheduled matters involving the
services, policies and affairs of the county government.
t. Adjournment.
The board shall confine their decisions to the matters presented on the agenda.
Consent Agenda and Public Hearings
Section 9a. Any board member may remove an item from the consent agenda for
comment by the board. Any person may publicly speak to an item on that meeting's "Consent
Agenda" for up to three minutes, so long as the board votes to remove a consent item from the
Consent Agenda for public comment. The board may accept written comments in lieu of oral
statements.
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0425:85234.1 4
Section 9b. Any person may speak at a public hearing for up to three minutes. An
applicant in a zoning case may give an opening presentation of the zoning case for up to 15
minutes, regardless of the number of speakers the applicant chooses to give the presentation, and
may give a rebuttal after all citizens have spoken for up to five minutes, regardless of the number
of speakers the applicant chooses to give the rebuttal.
Public Comment Period
Section 10. Each citizen comment period shall be limited to 15 minutes and each speaker
may not exceed three minutes. Citizens may only speak once per meeting during the citizen
comment periods. Comments must be germane to the services or policies of the county. No
citizen shall speak on any matter of business that is a subject on the board's agenda for that day.
Citizens may not yield time to other speakers. Any person desiring to speak shall sign up at the
meeting prior to the afternoon or evening session. At the beginning of the citizen comment
period, the clerk will read the names and comments will be given in the order of the sign-up
sheet. Each citizen comment period will end after 15 minutes, regardless of the number of
people who have signed up to speak.
Persons speaking before the board will not be allowed to:
a. Campaign for public office;
b. Promote private business ventures;
c. Use profanity or vulgar language; or
d. Address pending litigation or matters to be addressed at that meeting.
Minutes of Meeting
Section 11 a. The clerk of the board shall prepare and maintain adequate minutes of the
proceedings of the board in accordance with the requirements of the Code of Virginia, 1950, as
amended. Each recorded vote shall indicate how each member of the board voted. Preparation of
minutes will not include every aspect of the board's meetings relating specifically to discussion
and debate, but will include all significant events relating to official action. Minutes shall be
included as part of the agenda package for the subsequent meeting of the board.
Section 11 b. The board may correct its minutes after approval of the minutes only upon a
clear showing that a clerical or administrative mistake was made.
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0425:85234.1 5
Zoning
Section 12a. No zoning case shall be considered by the Board of Supervisors if
amendments, changes, withdrawals or proffers have been submitted by the applicant after the
case has appeared in the newspaper pursuant to the required publication. All such cases shall be
deferred to the next appropriate board meeting for consideration or remanded to the Planning
Commission after proper readvertising.
Section 12b. If a majority of the board is not re-elected, no appropriation for any capital
project or operational program for a magisterial district or zoning case shall be considered by the
Board of Supervisors after November 8, 2011 until the organizational meeting in January 2012
unless such delay for the zoning case would exceed 12 months.
Section 12c. Without further action by the board, rezoning applications (including
conditional uses, conditional use planned developments and conditional zoning) are
automatically referred to the Planning Commission for its recommendation upon completion of a
zoning application with the Planning Department.
Appointments
Section 13. Appointments to committees of the board and to authorities, boards and
commissions shall be made only by resolution adopted by a majority of the full board at a
meeting subsequent to the meeting when the name has been offered to the board for
consideration. Prior to consideration of the nomination, the nominee shall be notified to
determine his willingness to serve and to determine if he meets the minimum qualifications for
such appointment.
Committees
Section 14. The chairman or the board may create committees and shall appoint
members to such committees in the same fashion in which the committee was created.
Committees may hold hearings and perform such other duties as may be prescribed. A
committee may be instructed concerning the form of any report it shall be requested to make, and
a time may be fixed for submission of any report. The chairman may create, and appoint
members to, a Budget and Audit Committee, a School Board Liaison Committee and a County
Employee Benefits Committee and other committees as necessary.
Amendment of Rules
Section 15a. The rules of procedure of the governing body may be amended at any time
during the year by a unanimous vote of the full board.
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0425.85234.1 6
Section 15b. The Board of Supervisors may suspend the application of any section of
these rules by a unanimous affirmative vote of all board members present at any time during the
agenda.
Section 15c. A deputy sheriff shall serve as sergeant at arms.
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0425:85234.1 7
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
i, ,~ A ENDA
Page 1 of 1
Meetin Date: January 12, 2011 Item Number: 1.C.
Sub'ect:
Setting of Regular Meeting Dates for 2011
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The Board should establish its schedule for regular meeting dates and
times for 2011. Staff recommends approval of the attached schedule.
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
^ No
BOARD OF SUPERVISORS REGULAR MEETING DATES FOR 2011
Wednesday, January 12, 2011 at 3:00 p.m.
Wednesday, January 26, 2011 at 3:00 p.m.
Wednesday, February 23, 2011 at 3:00 p.m.
Monday, March 7, 2011 at 6:00 p.m.
Wednesday, March 9, 2011 at 3:00 p.m.
Wednesday, March 23, 2011 at 3:00 p.m.
Wednesday, April 13, 2011 at 3:00 p.m.
Wednesday, April 27, 2011 at 3:00 p.m.
Wednesday, May 25, 2011 at 3:00 p.m.
Wednesday, June 15, 2011 at 3:00 p.m.
Wednesday, July 27, 2011 at 3:00 p.m.
Wednesday, August 24, 2011 at 3:00 p.m.
Wednesday, September 21, 2011 at 3:00 p.m.
Wednesday, October 12, 2011 at 3:00 p.m.
Wednesday, October 26, 2011 at 3:00 p.m.
Wednesday, November 9, 2011 at 3:00 p.m.
Wednesday, November 30, 2011 at 3:00 p.m.
Wednesday, December 14, 2011 at 3:00 p.m.
Special Meeting Dates for 2011
Special Budget Work Session -Monday, March 7, 2011 at 6:00 p.m.
Budget Public Hearing -March 23, 2011 at 6:30 p.m.
NOTE: Meetings are held in the Chesterfield County Public Meeting Room, 10001 Iron Bridge Road. Sessions
typically begin at 3 p.m., break at 5 p.m. for dinner, and then resume at 6:30 p.m.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: January 12, 2011 Item Number: 1.D.
Sub'ect:
Nomination/Appointments to Various Boards and Commissions
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
Each year at the organizational meeting, the Board makes appointments to
various Boards and Commissions. In addition, there are also appointments
to committees appointed by the Chairman. See attached list.
Preparers Janice Blakley
Title: Clerk to the Board
Attachments: ^ Yes ~ No
BOARD APPOINTMENTS
C U R R E N T M EMBER S
TRI-CITIES AREA METROPOLITAN PLANNING ORGANIZATION (CRATER MPO)
Appointment is for term that expired 12/31/10
Term would be one year beginning January 1, 2011 and expiring
December 31, 2011.
Ms. Dorothy Jaeckle
Ms. Barbara Smith (alternate)
CHAIRMAN'S APPOINTMENTS
C U R R E N T M EMBER S
BOARD COMMITTEES:
BUDGET AND AUDIT COMMITTEE
Unspecified Term
Mr. Daniel Gecker
Mr. James Holland
COUNTY EMPLOYEE BENEFITS COMMITTEE
Unspecified Term
Mr. Daniel Gecker
Ms. Dorothy Jaeckle
JOINT COUNTY/SCHOOL BOARD LIAISON COMMITTEE
Unspecified Term
Ms. Marleen Durfee
Ms. Dorothy Jaeckle
Q~~3~'~4
ADDITIONAL BOARD APPOINTMENTS WITH UNSPECIFIED TERMS
THE FOLLOWING APPOINTMENTS SERVE AT THE PLEASURE OF THE BOARD.
STAFF WILL PROVIDE THIS INFORMATION ANNUALLY FOR THE BOARD TO
REVIEW:
CAPITAL REGION TAXICAB ADVISORY BOARD
Mr. James Holland
CAPITAL REGION WORKFORCE PARTNERSHIP
Mr. James Holland
Ms. Sarah Snead (alternate)
COALITION OF HIGH GROWTH COMMUNITIES
Ms. Marleen Durfee
METROPOLITAN RICHMOND AIR QUALITY COMMITTEE
Ms. Marleen Durfee
WORKFORCE DEVELOPMENT OVERSIGHT BOARD
Mr. Dan Gecker
a~~i~D~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
;~ AGENDA
Meeting Date: January 12, 2011 Item Number: 3.A.
Sub'ect:
County Administrator's Report
County Administrator's Comments:
County Administrator:
Board Action Requested:
Summary of Information:
The County Administrator will update the Board on the progress of various
projects as requested by the Board of Supervisors.
Preparers Lou Lassiter Title: Assistant County Administrator
Attachments: ^ Yes ^ No #
County Administrator's
Top 40's List
I.
II.
Critical Projects/Activities
1. Airport Entrance Improvements
2. Amelia Reservoir Project
3. Business Climate Survey
4. Census 2010/Redistricting 2011
5. Citizen Satisfaction Survey - presentation to Board in January
6. Community Risk Analysis/Emergency Service Coverage
7. Countywide Comprehensive PIan/Public Facilities Plan
8. Eastern Midlothian Re-development
- Chippenham Square
- Spring Rock
- Stonebridge (formerly Cloverleaf Mall)
- Streetscaping
9. Electronic Message Centers
10. GRTC Service
11. Health Care Contract -Rebid
12. Irrigation Policies/Demand Management for Water Use
13. Low Impact Development Standards
14. Mass Grading Ordinance
15. Meadowville Interchange
16. Postal Zip Codes
17. Recycling Committee Recommendations
18. Private Sewer Treatment Facility
19. Sports Quest
20. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property
21. Utilities Policies and Managed Growth
Ongoing Pro_j ects/Activities
1. 2011 Legislative Program -adopted 11/19/10
2. Airport Master Plan
3. Animal Shelter Issues
4. Capital Improvement Program
5. Capital Regional Collaborative Focus Group
6. Cash Proffers
7. Citizen Budget Advisory Committee
8. Efficiency Studies -Countywide
9. Federal Stimulus Package
- Energy Block Grant
- Economic Development
- Police Department
- Recovery Zone Bonds
10. Financial/Budget Issues
11. Fort Lee Expansion
+OQ€~n:L7
1 Updated 1/3/11
County Administrator's
Top 40's List
12. Hydrilla Issue
13. Joint Meetings of Board of Supervisors/School Board
14. Magnolia Green CDA
15. North American Project (at Rt. 288 and Rt. 10)
16. RMA Work Group
17. RRPDC -Large Jurisdiction Committee
18. RRPDC -Transportation Strategies Work Group (work on hold}
19. Sports Tourism Plan Implementation
20. UASI (Regional)
21. Upper Swift Creek Water Quality Ordinances
III. Completed Pro_~ects/Activities
1. Board's Appointments Process - 8/2008
2. Bow Hunting Restrictions - 2/24/2010
3. Business Climate Survey - 7/2008
4. Business Fee Holiday (Extension) - 9/2010
5. CBLAB Discussions -12/2009
6. Citizen GIS - 5/2010
7. Citizen Satisfaction Survey -12/2008
8. COPS Grants
9. Efficiency Studies -Fire Department and Fleet Management - 6/2008
10. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009
11. Electronic Signs -1/2010
12. Board's Emergency Notification Process
13. Employee Health Benefits -Contract Renewal - 8/2009
14. Financial/Budget Issues
- Adoption of 2011 Budget - 4/201 D
- Adoption of County CIP - 4/2010
- Adoption of School CIP - 4/2010
- Bond Issue/Refinancing
- AAA Ratings Retained
15. 457 Deferred Comp Plan (Approved)
16. Hosting of Hopewell Website
17. Impact Fees for Roads - 9/2008
18. In Focus Implementation - Phase I - 8/2008
19. In-Focus Implementation -Phase II (Payroll/HR) -12/2009
20. Insurance Service Upgrade (ISO) for Fire Department - 9/2009
21. Jefferson Davis Streetscape Project - 5/201 D
22. Leadership Exchange Visits with City of Richmond
23. 2010 Legislative Program - 3/2010
24. Meadowdale Library -11/2008
25. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center)
26. Minor League Baseball (new team) - 2/2010
o~e~~aa~
2 Updated 1/3/11
County Administrator's
Top 40's List
27. Multi-Cultural Commission (Quarterly Reports due to Board) -11 /2008
28. Planning Fee Structure (General Increases) - 6/2009
29. Planning Fee Structure (Reductions for In-Home Businesses) -1 /2009
30. Planning Fees (Holiday for Commercial Projects} - 8/2009
31. Police Chase Policy (Regional) - 5/2010
32. Potential Legislation -Impact Fees/Cash Proffers -1/2009
33. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009
34. Property Maintenance -Rental Inspection Program
35. Public Safety Pay Plans Implemented (Phase I) - 9/2008
36. Redistricting 2011 Calendar/Process Report
37. Regional Workforce Investment Initiative
3 8. Results ofOperations -11 /19/2010
39. Sign Ordinance
40. Southwest Corridor Water Line - Phase I - 7/2008
41. Sports Tourism Plan -1 /2010
42. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009
43 . Streelight Policy -12/1 /10
44. Ukrops Kicker Complex -soccer fields -Opened 8/2009
45. Upper Swift Creek Plan (Adopted) - 6/2008
46. VDOT Subdivision Street Acceptance Requirements - 7/2009
47. VRS Benefits for New Employees - 7/2010
48. Walk Through Building Permit Process -10/2009
49. Water Issues/Restrictions
50. Website Redesign - 6/2009
51. Wind Energy Systems - 3/10/2010
52. Wireless Internet Access in County Facilities - 9/2008
53. Watkins Centre
54. Woolridge Road Reservoir Crossing Project - 5/2010
3 Updated 1/3/11
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
1, - '~' AGENDA
~i
Meeting Date: January 12, 2011 Item Number: 3.8.
Sub'ect:
County Administrator's Comments
County Administrator's Comments:
,~
County Administrator:
Board Action Requested:
Summary of Information:
At the recent VACo conference, Chesterfield County was the recipient of a
Go Green Virginia Challenge award. Go Green Virginia, an initiative of the
Virginia Municipal League, in partnership with VACo and the Virginia School
Board Association, is designed to provide local governments with helpful
information and practical strategies to promote environmental
responsibility.
Mr. Larry Cummings, Marketing Leader with Trane Commercial Systems, a
sponsor of Go Green Virginia, and Mr. Larry Land, CAE, Director of Policy
Development for VACo, will present the award.
Preparers Rob Kev Title: Director of General Services
Attachments: ^ Yes ^ No #~~~,~~~
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1T~9
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 6.A.
Subject:
Resolution Recognizing Mr. D. Joe Campbell, Director of the Juvenile
Detention Home, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of the attached resolution.
Summary of Information:
Mr. D. Joe Campbell retired from the Juvenile Detention Home on January 7,
2011, after providing 36 years of service to the citizens of Chesterfield
County.
Preparers Sarah C. Snead
Attachments: ^ Yes
Title: Deputy County Administrator, Human Services
NO ~`50~~1
RECOGNIZING MR. D. JOE CAMPBELL UPON HIS RETIREMENT
WHEREAS, Mr. D. Joe Campbell retired from the Chesterfield County
Juvenile Detention Home on January 7, 2011 after providing over 36 years of
quality service to the citizens of Chesterfield County; and
WHEREAS, Mr. Campbell has faithfully served the county in the capacity
of youth leader, shift coordinator and detention home director; and
WHEREAS, ensuring that the young people in his care were treated fairly,
with respect, and were kept safe were his primary concerns; and
WHEREAS, Mr. Campbell has been an invaluable resource to other detention
centers, sharing his knowledge and expertise in the field of detention and
serving as a mentor to many new detention directors, including serving eight
months as interim director at Crater Juvenile Detention Home; and
WHEREAS, Mr. Campbell served two consecutive four-year terms on the
Executive Board and as Virginia's representative, respectively, on the
National Council on Juvenile Detention; and
WHEREAS, Mr. Campbell served as the Legislative Committee Chair for the
Virginia Council on Juvenile Detention and was instrumental in working with
legislators to adopt and reject legislation which would impact detention
centers throughout the Commonwealth; and
WHEREAS, Mr. Campbell served as Vice President of the Virginia Council
on Juvenile Detention and served as an invaluable member on the Statewide
Detention Funding Task Force; and
WHEREAS, Mr. Campbell designed and implemented a Home Incarceration
Program and Weekenders Work Program, providing alternatives to detention that
hold county youths accountable while keeping the community safe; and
WHEREAS, Mr. Campbell established the Detention Home's Post-
Dispositional Program, providing the county's Juvenile and Domestic Relations
Court judges with an alternative to state commitment; and
WHEREAS, during Mr. Campbell's years as director, the detention home has
consistently received the highest ratings from the Department of Juvenile
Justice and has continuously received three-year certification status, the
most recent in May 2010; and
WHEREAS, under Mr. Campbell's leadership and initiative, the detention
home underwent a multi-year expansion and renovation project, increasing
capacity from thirty-three beds to ninety beds, and as a result of his
vision, the new facility serves as a model for operational excellence and
optimal conditions of confinement for detained juveniles; and
WHEREAS, Mr. Campbell served on the Council of Deans for Chesterfield
University from 2004 through 2007; and
C~~k~i~2~
WHEREAS, Mr. Campbell also served in the community as Vice President and
President of the Woodland Pond Homeowner's Association.
NOW, THEREFORE, BE IT RESOLVED that t
Supervisors, this 12th day of January 2011,
Campbell, and extends on behalf of its
Chesterfield County, appreciation for his
service to the county, congratulations upon
for a long and happy retirement.
he Chesterfield County Board of
publicly recognizes Mr. D. Joe
members and the citizens of
years of exemplary and loyal
his retirement, and best wishes
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Mr. Campbell and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
O~bm~-~3
~~
~~
1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 6.6.
Subject:
Resolution Recognizing Ms. Brenda L. Scott, Emergency Communications Center,
Upon Her Retirement
County Administrator's Comments:
County Administrator:
Board Action Request
Adoption of the attached resolution.
Summary of Information:
Ms. Brenda L. Scott retired from the Emergency Communications Center on
January 1, 2011, after 25 years of dedicated service to Chesterfield County.
Preparers
Richard F. Troshak
Attachments: ^ Yes
Title: Director, Emergency Communications Center
^ ~'O ~f3`J~IA~4
RECOGNIZING MS. BRENDA L. SCOTT UPON HER RETIREMENT
WHEREAS, Ms. Brenda L. Scott began her public service with Chesterfield
County as a Dispatcher in July 1985 in the Emergency Communications Center, and
faithfully served the county for 25 years until January 1, 2011; and
WHEREAS, Ms. Scott was able to adapt to the ever-changing environment and
growth within Chesterfield County and the Emergency Communications Center, and
participated in the implementation of enhanced 9-1-1 and upgrades of the county's
radio system and Computer-Aided Dispatch System throughout her career; and
WHEREAS, Ms. Scott has served in a multitude of positions during her career
to include Dispatcher, Cross-trained Dispatcher, Communications Training Officer,
DCJS Instructor, and Recruiter; and
WHEREAS, Ms. Scott has significantly impacted the initial and continuous
training of new hires employed by the Emergency Communications Center, and these
contributions have afforded the center the ability to maintain and build its
future communications officers; and
WHEREAS, Ms. Scott served as one of the ECUs Critical Incident Stress
Management (CISM) team members in coordination with the Police Department Peer
Support Group and Fire Department CISM team; and
WHEREAS, Ms. Scott was named the Emergency Communications Officer of the
Year for 1991; and
WHEREAS, Ms. Scott attended the Police Awards Ceremony in October 2007 and
received a Certificate of Commendation from the Chief of Police for her excellent
communication and interviewing skills; and
WHEREAS, Ms. Scott displayed a helpful, courteous, and caring attitude while
working with internal and external customers; and
WHEREAS, Ms. Scott has provided a high level of commitment to her work
performance as a thorough and conscientious employee; and
WHEREAS, Ms. Scott has provided the Emergency Communications Center and
Chesterfield County with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms.
Scott's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 12th day of January 2011, publicly recognizes Ms. Brenda L.
Scott, and extends on behalf of its members and the citizens of Chesterfield
County, appreciation for her service to the county, congratulations upon her
retirement, and best wishes for a long and happy retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to
Ms. Scott, and that this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Q~~~~S
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1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 6.C.
Subject:
Resolution Recognizing Ms. Carol 0. Hairfield, Emergency Communications
Center, Upon Her Retirement
County Administrator's Comments:
County Administrator: l
Board Action Reques '
Adoption of the attached resolution.
Summary of Information:
Ms. Carol 0. Hairfield retired from the Emergency Communications Center on
January 1, 2011, after 30 years of dedicated service to Chesterfield County.
Preparers
Richard F. Troshak
Attachments: ^ Yes
Title: Director, Emerq~y Communications Center
RECOGNIZING MS. CAROL 0. HAIRFIELD UPON HER RETIREMENT
WHEREAS, Ms. Carol 0. Hairfield began her career with Chesterfield
County in October 1980, transferred to the Emergency Communications Center as
a Dispatcher in December 1992, and faithfully served the county for 30 years
until January 1, 2011; and
WHEREAS, Ms. Hairfield was able to adapt to the ever-changing
environment and growth within Chesterfield County and the Emergency
Communications Center, and participated in the implementation of upgrades of
the county's radio system and Computer-Aided Dispatch System throughout her
career; and
WHEREAS, Ms. Hairfield has served in a multitude of positions during her
career to include Dispatcher, Cross-trained Dispatcher, Lead Dispatcher, and
Communications Training Officer; and
WHEREAS, Ms. Hairfield has significantly impacted the initial and
continuous training of new hires employed by the Emergency Communications
Center, and these contributions have afforded the center the ability to
maintain and build its future communications officers; and
WHEREAS, Ms. Hairfield has served on the Emergency Communications
Quality Council and provided valuable input into process improvements; and
WHEREAS, Ms. Hairfield was named the Emergency Communications Officer of
the Year for 1997; and
WHEREAS, Ms. Hairfield displayed a helpful, courteous, and caring
attitude while working with internal and external customers; and
WHEREAS, Ms. Hairfield has provided a high level of commitment to her
work performance as a thorough and conscientious employee; and
WHEREAS, Ms. Hairfield has provided the Emergency Communications Center
and Chesterfield County with many years of loyal and dedicated service; and
WHEREAS, Chesterfield County and the Board of Supervisors will miss Ms.
Hairfield's diligent service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 12th day of January 2011, publicly recognizes Ms. Carol 0.
Hairfield, and extends on behalf of its members and the citizens of
Chesterfield County, appreciation for her service to the county,
congratulations upon her retirement, and best wishes for a long and happy
retirement.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented
to Ms. Hairfield, and that this resolution be permanently recorded among the
papers of this Board of Supervisors of Chesterfield County, Virginia.
~~Q'~
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' ~.:1749 -~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 201 Item Number: 6.D.
Subject:
Resolution Recognizing Members of the Citizens' Recycling Advisory Committee
for Their Service to Chesterfield County
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of attached resolution.
Summary of Information:
The attached resolution recognizes Mr.
Kathy Hostetler, Ms. Marcia Philips,
Trout, for their service as members
Committee, and thanks this committee
its environmental goals.
Dave Anderson, Mr. Robert L. Dunn, Ms.
Ms. Brenda Robinson, and Ms. Erica
of the Citizens' Recycling Advisory
for assisting the county in advancing
Preparers Robert C. Key Title: Director, Department of General Services
Attachments: ^ Yes ~ No (~i`~0~;?J
RECOGNIZING MEMBERS OF THE CITIZENS' RECYCLING ADVISORY COMMITTEE
FOR THEIR SERVICE TO CHESTERFIELD COUNTY
WHEREAS, the Board of Supervisors appointed seven county residents, Mr. Dave
Anderson, Ms. Leona Dooley, Mr. Robert Dunn, Ms. Katherine Hostetler, Ms. Marcia
Phillips, Ms. Brenda Robinson, and Ms. Erica Trout, who have experience and
interest in environmental issues, recycling and business, to the Citizens'
Recycling Advisory Committee for the purpose of reviewing the county's current
recycling programs and policies, aligning these efforts with the county's goals,
and providing analysis on other alternatives for the county to consider in
providing recycling opportunities to the citizens of the county; and
WHEREAS, the members began their work in June of 2009; and
WHEREAS, the Citizens' Recycling Advisory Committee worked diligently with
County, Schools, and Central Virginia Waste Management Authority staff to better
understand the county's existing recycling programs; and
WHEREAS, the Citizens' Recycling Advisory Committee tirelessly spent hours
benchmarking Chesterfield's recycling programs against local government programs
from all across the nation; and
WHEREAS, the Citizens' Recycling Advisory Committee developed a list of the
20 "Best of Class" recycling programs nationally; and
WHEREAS, the Citizens' Recycling Advisory Committee made a recommendation to
the Board of Supervisors on establishing an annual recycling fee to financially
sustain the recycling program; and
WHEREAS, the term of the Citizens' Recycling Advisory Committee was extended
to December 31, 2010, in order to more thoroughly prepare their recommendations;
and
WHEREAS, the Citizens' Recycling Advisory Committee members developed
extensive and substantive recommendations regarding future considerations for
recycling; and
WHEREAS, the county has already implemented some of the recommendations of
the committee; and
WHEREAS, the committee's recommendations have established a framework for
continued advancement and implementation by county staff; and
WHEREAS, the efforts of this committee have enabled the county to further
its progress toward environmental sustainability.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors, this 12th day of January 2011, publicly recognizes and commends the
members of the Citizens' Recycling Advisory Committee for their service to
Chesterfield County.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented t0
the Citizens' Recycling Advisory Committee members and that this resolution be
permanently recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: January 12, 2011 Item Number: 8.A.
Subject:
Deferred Streetlight Cost Approval
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of a streetlight installation in the Matoaca
District. This item was deferred from the December 1, 2010, meeting.
Summary of Information:
Requests for streetlights, from individual citizens or civic groups, are
received in the Department of Environmental Engineering. Staff requests cost
quotations from Dominion Virginia Power for each request received. When the
quotations are received, staff re-examines each request and presents them at
the next available regular meeting of the Board of Supervisors for
consideration. Staff provides the Board with an evaluation of each request
based on the following criteria:
1. Streetlights should be located at intersections;
CONTINUED NEXT PAGE
Preparers
Richard M. McElfish
Attachments: ^ Yes
Title: Director, Environmental Engineering
No # p~p~~£j
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection or 400 VPD
if the requested location is not an intersection;
3. Petitions are required and should include 750 of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents immediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect ,as a denial.
MATOACA DISTRICT:
• In the Eagle Cove subdivision
In the vicinity of the transformer at 9113 West Oak River Drive
Cost to install streetlight: $1,523.55
(Design Cost: $700.00)
Does not meet minimum criteria for intersection or vehicles per day
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
Q~o~~2
STREETLIGHT REQUEST
Matoaca District
Request Received: December 8, 2009
Estimate Received: November 18, 2010
NAME OF REQUESTOR: Mr. Robert Moss
ADDRESS: 20101 Eagle Cove Court
Petersburg, VA 23803
REQUESTED LOCATIONS:
Estimate Requested: December 8, 2009
Days Estimate Outstanding: 345
In the vicinity of the transformer at 9113 Oak River Drive
Cost to install light: $1,523.55
POLICY CRITERIA:
Intersection:
Petition:
Requestor Comments:
Not Qualified
Qualified
"The intersection is very dark, it is a bus stop, and where pedestrians walk. It also contributes to kids
congregating at night."
Staff notes that the actual installation site is approximately 130 feet east of the intersection of Eagle
Cove Court and West Oak River Drive.
Staff also notes that while this request is for a premium style light, the application pre-dates the
December 1, 2010 revision to the streetlight policy. The Board has the options of approving or denying
the application as is, or deferring it until staff can obtain an updated cost using the basic fixtures
specified in the revised policy.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2010 Item Number: 9.A.1.
Subject:
Nomination/Appointment to the Towing Advisory Board
County Administrator's Comments:
County Administrator:
Board Action Requested:
Nominate/appoint member to serve on the Towing Advisory Board.
Summary of Information:
The members of the Towing Advisory Board serve at the pleasure of the Board
and have no set term limits. In accordance with the Code of Virginia §46.2-
1217 adopted as County Ordinance, 1997, the Towing Advisory Board shall
include representatives of local law enforcement, towing and recovery
operators, and the general public.
Colonel Dupuis has recommended that the Board nominate and appoint Sergeant
Linwood Arrington to replace Sergeant David Higgins on the Towing Advisory
Board. Sgt. Arrington meets all eligibility requirements to fill the vacancy
and has indicated his willingness to serve.
Under the existing Rules of Procedure, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparers Thier G. Dupuis
Attachments: ~ Yes ^ No
O~p~3~
Title: Chief of Police
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 9.A.2.
Subject:
Reappointment of County Representative as Board Member for the Central
Virginia Waste Management Authority
County Administrator's Comments:
County Administrator:
Board Action Requested:
Request the Board of Supervisors to extend the term of a Central Virginia
Waste Management Authority (CVWMA) Board member for one year.
Summary of Information:
Mr. Robert L. Dunn's term as a Board member of the CVWMA expired December 31,
2010. Mr. Dunn was originally appointed for a three-year term. Staff is
requesting to extend his term for one year, concurrent with CVWMA Board
members' four-year terms.
Under the existing Rules of Procedures, appointments to boards and committees
are nominated at one meeting and appointed at the subsequent meeting unless
the Rules of Procedure are suspended by a unanimous vote of the Board members
present. Nominees are voted on in the order in which they are nominated.
Preparers Robert C. Key Title:
Attachments: ~ Yes ^ No
0~~3~35
Director of General Services
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: January 12, 2071 Item Number: 9.s.
Subject:
Streetlight Cost Approval
County Administrator's Comments:
County Administrator:
Board Action Requested:
This item requests Board approval of a streetlight installation in the Clover
Hill District.
Summary of Information:
Requests for streetlights, from individual citizens or civic groups, are
received in the Department of Environmental Engineering. Staff requests cost
quotations from Dominion Virginia Power for each request received. When the
quotations are received, staff re-examines each request and presents them at
the next available regular meeting of the Board of Supervisors for
consideration. Staff provides the Board with an evaluation of each request
based on the following criteria:
1. Streetlights should be located at intersections;
CONTINUED NEXT PAGE
Preparers
Richard M. McElfish
Attachments: ^ Yes
Title: Director, Environmental Engineering
^ N° ~v~n?s
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (Continued)
2. There should be a minimum average of 600 vehicles per day (VPD)
passing the requested location if it is an intersection or 400 VPD
if the requested location is not an intersection;
3. Petitions are required and should include 750 of residents within
200 feet of the requested location and if at an intersection, a
majority of those residents immediately adjacent to the
intersection.
Cost quotations from Dominion Virginia Power are valid for a period of 60
days. The Board, upon presentation of the cost quotation may approve, defer,
or deny the expenditure of funds from available District Improvement Funds
for the streetlight installation. If the expenditure is approved, staff
authorizes Dominion Virginia Power to install the streetlight. A denial of a
project will result in its cancellation and the District Improvement Fund
will be charged the design cost shown; staff will notify the requestor of the
denial. Projects cannot be deferred for more than 30 days due to quotation
expiration. Quotation expiration has the same effect as a denial.
CLOVER HILL DISTRICT:
~ In the Walnut Grove subdivision
At the intersection of Brookforest Road and Chislet Drive
Cost to install streetlight: $1,469.75
(Design Cost: $700.00
Meets minimum criteria
For information regarding available balances in the District Improvement Fund
accounts, please reference the District Improvement Fund Report.
~~£D!D:37
STREETLIGHT REQUEST
Clover Hill District
Request Received: September 28, 2009
Estimate Received: December 16, 2010
Estimate Requested: September 28, 2009
Days Estimate Outstanding: 444
NAME OF REQUESTOR: Mr. and Mrs. Paul Marecki
ADDRESS: 2201 Brookforest Road
Midlothian, VA 23112
REQUESTED LOCATION:
Intersection of Brookforest Road and Chislet Drive
Cost to install light: $1,469.15
POLICY CRITERIA:
Intersection: Qualified
Petition: Qualified
Requestor Comments:
"On two occasions since October 2008 vehicles have not made the BrookforestlChislet turn and left the
road at night. One vehicle narrowly missed the stop sign and fire hydrant. The second vehicle almost
hit the electrical service box, and then came to rest adjacent to substantial trees. A streetlight at the
Brookforest/Chislet intersection would provide better illumination of the intersection and, hopefully,
prevent these near accidents."
Staff notes thatwhilethis request is fora premium style light, the application pre-dates the December
1, 2010 revision to the streetlight policy. The Board has the options of approving or denying the
application as is, or deferring it until staffcan obtain an updated cost using the basicfixtures specified
in the revised policy.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: January 12, 2011 Item Number: 9.C.1.a.
Subject:
Resolution Recognizing The Cameron Foundation on the Occasion of the
Dedication of Its New Facility
County Administrator's Comments:
County Administrator:
Board Action Requested:
Ms. Durfee requests that the Board of Supervisors adopt the attached
resolution recognizing the Cameron Foundation.
Summary of Information:
The Cameron Foundation, located in Petersburg, Virginia, has been a strong
regional partner working to improve the health and quality of life of those
living in the City of Petersburg and surrounding localities, including
Chesterfield County. The foundation will dedicate a new headquarters in
Petersburg on January 20, 2011.
Preparer:__ Don Kappel Title: Director, Public Affairs
Attachments: ^ Yes ~ No ~~~~,}~
RECOGNIZING THE CAMERON FOUNDATION
ON THE OCCASION OF THE DEDICATION OF ITS NEW FACILITY
WHEREAS, The Cameron Foundation is a not-for-profit organization
dedicated to promoting and providing support for programs and activities
that benefit the residents of Petersburg, Virginia, and surrounding
communities, including Chesterfield County; and
WHEREAS, The Cameron Foundation is managed by a board of directors
consisting of nine community leaders who serve without compensation; and
WHEREAS, in the seven years since its founding, The Cameron
Foundation has awarded 13 grants to projects specifically serving
Chesterfield County; and
WHEREAS, those grants have totaled more than $303,000; and
WHEREAS, The Cameron Foundation also has awarded 43 grants totaling
more than $2 million to projects serving multiple localities, including
Chesterfield County; and
WHEREAS, The Cameron Foundation is a committed partner that works
alongside public, private and other nonprofit organizations to improve
the health and quality of life for residents of the region; and
WHEREAS, on January 20, 2011, The Cameron Foundation will dedicate
its new headquarters building at 228 South Sycamore Street in
Petersburg, Virginia; and
WHEREAS, this new headquarters facility will enable the foundation
to provide additional resources and expanded services to the localities
it serves; and
WHEREAS, the Board of Supervisors of Chesterfield County, on behalf
of the residents of Chesterfield County, expresses gratitude for The
Cameron Foundation's support and partnership over the past seven years
since its founding; and
WHEREAS, the Board of Supervisors is pleased to learn that The
Cameron Foundation will soon have a new headquarters building in
Petersburg, Virginia.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors recognizes the outstanding efforts of The Cameron
Foundation to improve the lives of those living in Petersburg, Virginia,
and surrounding localities, and extends congratulations and best wishes
on the occasion of The Cameron Foundation's new headquarters building
dedication.
0~0~~2
CHESTERFIELD COUNTY
~~ BOARD OF SUPERVISORS Page 1 of 1
~`y 4~~ AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.1.b.
Subject:
Resolution Recognizing Mr. David Wade Moon, Utilities Department, Upon His
Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested:
Staff requests the Board adopt the attached resolution.
Summary of Information:
Staff requests the Board adopt the attached resolution recognizing Mr. David
Wade Moon for 28 years and 7 months of service to the Chesterfield County
Utilities Department.
Preparers William 0. Wri. hg t _ Title: Assistant Director, Utilities Department
Attachments: ^ Yes ~ No ~p;~~yn~}2
RECOGNIZING MR. DAVID WADE MOON UPON HIS RETIREMENT
WHEREAS, Mr. David Wade Moon retired from the Chesterfield County
Utilities Department on January 1, 2011; and
WHEREAS, in his earlier years from 1969 until 1970, Mr. Moon served his
country in the United States Active Army Reserve as a personnel specialist
and heavy equipment operator and trained soldiers in the use of such
equipment and was honorably discharged in 1975, thus acquiring a broad-based
and well-rounded portfolio of skills, abilities and knowledge to prepare him
for his future career with Chesterfield County; and
WHEREAS, during the period of time from 1971 until 1973 prior to his
employment with Chesterfield County, Mr. Moon worked in the construction
industry specializing in the installation of public water and wastewater
systems, gaining considerable knowledge and valuable insight into the
construction principles and practices for utility systems, thus providing him
with excellent credentials to immediately be productive in the performance of
the duties as a Utilities Inspector; and
WHEREAS, Mr. Moon began his public service with Chesterfield County as
a Utilities Inspector from January 1974 until November 1977, left for a
period of time to provide inspection services to neighboring Dinwiddie
County's Utilities Department, and later returned to Chesterfield County on
May 5, 1986 as a Senior Utilities Inspector; and
WHEREAS, Mr. Moon possessed significant technical skills in the use of
engineering and surveying equipment, was proficient in the application and
operation of construction equipment, and applied sound judgment and problem
resolution to construction issues that commonly arose on the vast number of
projects he was responsible for during his years of service; and
WHEREAS, Mr. Moon was promoted on November 30, 1987 to Principal
Utilities Inspector and has served faithfully in that position until his
retirement; and
WHEREAS, through continuous training throughout his career, Mr. Moon
achieved certification in wastewater treatment by possessing a Class III
Wastewater Treatment Operator's license and accrued many hours of educational
classes to stay abreast of the latest technology associated with utilities
inspection, erosion control and construction practices for water and
wastewater systems; and
WHEREAS, Mr. Moon inspected a wide variety of water and wastewater
infrastructure projects ranging from pumping stations to small and large
utility line work and possessed superior knowledge of the department's many
processes and procedures, effective communication skills and the ability to
successfully resolve difficult issues affecting communities and individual
citizens with patience, compassion and dedication to service; and
WHEREAS, Mr. Moon gave unselfishly of his time and talents by mentoring
his co-workers and was instrumental in developing the Construction
Inspections section into the efficient and cohesive team that it is today;
and
o~~~a~~
WHEREAS, Mr. Moon was admired by his peers and coworkers and was highly
respected by contractors, engineers and developers that he worked with on a
daily basis; and
WHEREAS, throughout his career with Chesterfield County, Mr. Moon
displayed dependability, aptitude, good character, and the ability to inspect
water and wastewater installations with efficiency and credibility, along
with a sustained dedication to providing excellent customer service to the
citizens of Chesterfield County.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Mr. David Wade Moon and extends on behalf of its
members and citizens of Chesterfield County appreciation for 28 years and 7
months of exceptional service to the county.
Q~~~~4
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 9.C.1.c.
Subject:
Recognizing Mr. James E. Ninio,
Technician, Upon His Retirement
County Administrator's Comments:
County Administrator:
Board Action Requested
Adoption of attached resolution.
Summary of Information:
Fleet Management Division Automotive
Mr. James Ninio retired from General Services, Fleet Management Division on
January 1, 2011, after 29 years of dedicated service to Chesterfield County.
Preparers Robert Key
Attachments: ^ Yes
Title: Director of General Services
^ No
# Q€D0~45
RECOGNIZING MR.JAMES E. NINIO UPON HIS RETIREMENT
WHEREAS, Mr. James E. Ninio retired January 1, 2011, after providing
twenty-nine years of dedicated and faithful service to Chesterfield County;
and
WHEREAS, Mr. Ninio began his service July 7, 1981, as an Automotive
Technician, in the Fleet Management Consolidated Maintenance Shop; and
WHEREAS, Mr. Ninio was instrumental in the implementation of modern
cutting edge technological advancements in tools and equipment; and
WHEREAS, Mr. Ninio was instrumental in the development of a successful
vehicle maintenance support and services program, which reflects a daily
average readiness rate of nearly 950; and
WHEREAS, Mr. Ninio tutored and mentored his co-workers to become the
best in their field; and
WHEREAS, Mr. Ninio continuously extended courteous, polite and excellent
service to his customers, and his dedication to quality resulted in above
average productivity and a low rate of return repairs; and
WHEREAS, Mr. Ninio consistently performed his duties and
responsibilities in a professional manner and placed the welfare and safety
of citizens and fellow county employees above his own personal comfort and
feelings and will be missed by his fellow co-workers and customers.
NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of
Supervisors recognizes Mr. James E. Ninio and extends appreciation for his
twenty-nine years of dedicated service to the county, congratulates him upon
his retirement, and wishes him the best for a long and happy retirement.
c~~o~.~s
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a, 1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meetin Date: January 12, 2011 Item Number: 9.C.1.d.
Subject:
Resolution Recognizing Ms. Nancy P. Marchese, Juvenile Detention Home, Upon
Her Retirement
County Administrator's Comments:
County Administrato
Board Action Reque~
Adoption of the attached resolution.
Summary of Information:
Ms. Nancy P. Marchese is retiring from the Juvenile Detention Home after 27
years of service to Chesterfield County.
Preparers Sarah C. Snead
Title: Deputy County Administrator, Human Services
Attachments: ^ Yes ~ No
ib~a~n~~
RECOGNIZING MS. NANCY P. MARCHESE UPON HER RETIREMENT
WHEREAS, Ms. Nancy P. Marchese will retire from the Chesterfield County
Juvenile Detention Home on February 1, 2011, after providing over 27 years of
quality service to the citizens of Chesterfield County; and
WHEREAS, Ms. Marchese has faithfully served the county as a cook, both
at the County Jail and the Juvenile Detention Home; and
WHEREAS, Ms. Marchese has provided the residents and staff of the
detention home with quality, USDA approved meals; and
WHEREAS, Ms. Marchese has consistently complied with all Health
Department mandated sanitation requirements; and
WHEREAS, Ms. Marchese has consistently received ServSafe certifications
through the United States Department of Agriculture; and
WHEREAS, Ms. Marchese has maintained a pleasant working relationship
with coworkers throughout the entire department; and
WHEREAS, Ms. Marchese has completed numerous quality courses through
Chesterfield University.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes Ms. Nancy P. Marchese, and extends on behalf of its
members and the citizens of Chesterfield County, appreciation for her years
of loyal service to the county, congratulations upon her retirement, and best
wishes for a long and happy retirement.
ca~ooa~
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: January 12, 201 Item Number: 9.C.~.e.
Subject:
Resolution in Support of the Designation of a Portion of the Appomattox River
as a Scenic River
County Administrator's Comments:
County Administrator:
Board Action Request '
Support the Scenic River designation for a portion of the Appomattox River
and request the introduction of the designation legislation by the Virginia
General Assembly.
Summary of Information:
At the request of the Friends of the Lower Appomattox River (FOLAR), the
Virginia Department of Conservation and Recreation (DCR) conducted a Scenic
River evaluation of a portion of the Appomattox River. As a result of the
evaluation, the portion of the Appomattox River from the Rt. 36 Bridge
downstream to the terminus at the confluence with the James River located
within the boundaries of Chesterfield County has been found to qualify for
inclusion in the Virginia Scenic River System.
The Board of Supervisors is requested to support the designation of this
portion of the Appomattox River excluding the Port walthall Channel as a
Scenic River pursuant to the Scenic Rivers Act (Sections 10.1-400 through the
10.1-418) of the Code of Virginia. This designation would enhance promotion
of the Appomattox River as a regional destination center. The Chesterfield
County Riverfront Plan recognizes the Appomattox River as being scenic and
environmentally sensitive.
Preparers Michael S. Golden
Attachments: ^ Yes
Title: Director, Parks and Recreation
No #
~~~~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Summary of Information: (continued)
On January 6, 2011 the Parks and Recreation Advisory Commission (PRAC) will
hold a public hearing to solicit public input from adjacent property owners
and others. County and state staff will present the basics of the scenic
river program and the process that could be followed for designation.
Although favorable input and support is anticipated at the public hearing,
Parks and Recreation staff will withhold a final recommendation to support
the scenic river designation until after the public hearing is held. This
recommendation will be in the form of a memorandum to the Board prior to the
January 12th meeting.
o~o~s~
A RESOLUTION OF THE CHESTERFIELD COUNTY BOARD OF SUPERVISORS TO SUPPORT THE
VIRGINIA GENERAL ASSEMBLY'S DESIGNATION OF THAT PORTION OF THE APPOMATTOX
RIVER FROM THE RT. 36 BRIDGE DOWNSTREAM TO THE TERMINUS AT THE CONFLUENCE
WITH THE JAMES RIVER EXCLUDING THE PORT WALTHALL CHANNEL AS A SCENIC RIVER
PURSUANT TO THE SCENIC RIVERS ACT (SECTIONS 10.1-400 THROUGH 10.1-418)OF
THE CODE OF VIRGINIA
WHEREAS, the Code of Virginia, pursuant to Title 10.1, Sections 10.1-400
through 10.1-418, provides for a "Scenic Rivers Act" under the jurisdiction
of the Virginia Department of Conservation and Recreation; and
WHEREAS, upstream portions of the Appomattox River located in
Chesterfield County have previously been designated by the Virginia Assembly
as a State Scenic River; and
WHEREAS, the Chesterfield County Riverfront Plan, as adopted by the
Board of Supervisors, recognizes the Appomattox River as scenic and
environmentally sensitive; and
WHEREAS, designation of the portion of the Appomattox River within
Chesterfield County as a Scenic River would recognize this resource for a
total of 19.2 miles from 100 feet below the Brasfield Dam to the James River;
and
WHEREAS, Chesterfield County intends to recognize, designate and protect
its environmental treasures including the Appomattox River for future
generations; and
WHEREAS, the designation would enhance promotion of the Appomattox River
as a regional destination for tourism and recreational use; and
NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of
Supervisors, do hereby state their support for the Virginia General Assembly
to designate that portion of the Appomattox River along the boundary of
Chesterfield County from the Rt. 36 Bridge downstream to the terminus at the
confluence with the James River excluding the Port Walthall Channel of the
River.
AND, BE IT FURTHER RESOLVED that the Chesterfield County Board of
Supervisors do hereby respectfully request that members of the Chesterfield
County legislative delegation introduce legislation to the Virginia General
Assembly for approval and designation in the 2011 Session.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 2
Meeting Date: January 12, 2011 Item Number: 9.C.2.
Subject:
Set Date for Public Hearing to Consider the Establishment of an Eastern
Midlothian Turnpike Service District
County Administrator's Comments:
County Administrator:
Board Action Requested":
Set public hearing for February 23, 2011 to consider the establishment of an
Eastern Midlothian Turnpike Service District.
Summary of Information:
A service district is proposed to establish athree-cent supplemental real
estate tax for property owners in the Eastern Midlothian Turnpike Corridor to
finance median landscaping, decorative banners, and quality maintenance for
Midlothian Turnpike.
The Chesterfield County revitalization staff, the Gateway Association, and
property owners have held numerous meetings and discussions and have produced
a first phase improvement project for the Midlothian Turnpike from Chippenham
Parkway to just west of Turner Road.
Two meetings have been held to which all area property owners have been
invited by mail. On October 5, 2010, all property owners within the proposed
district were mailed a notice of the proposed three-cent supplemental tax and
invited to a meeting to discuss the proposed improvements and tax increase.
wide property owner support was voiced at that meeting.
Preparers
Thomas E. Jacobson. Title: Director of .Revitalization
Attachments: ^ Yes ~ No
# O:DOn53
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
Median landscaping, decorative banners, and quality maintenance is proposed
for a seven-tenths of a mile section of Midlothian Turnpike between the
Chippenham Parkway interchange and just west of the Turner Road intersection.
This project is estimated to cost $286,000 for landscape and banner
installation and $28,000 - $35,000 annually for quality maintenance.
The project is proposed to be financed through a three-cent supplemental real
estate tax on benefiting properties in the area. A service district is
proposed to establish this source of funding. See attached map for the
proposed boundaries.
It is proposed that Chesterfield County finance the landscaping installation
and be reimbursed by the proposed service district over five to seven years
depending on the future assessed value of the property.
Project drawings are available at www.chesterfieldrevitalization.com/emplans
A public hearing must be held before a service district can be established.
Virginia law provides no minimum requirements for property owner support for
the proposed service district.
This district is proposed to cease in ten years.
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AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF
CHESTERFIELD, 1997, AS AMENDED BY ENACTING SECTIONS 9-265,
9-266, 9-267, 9-268, 9-269, 9-270 AND 9-271 CREATING THE EASTERN MIDLOTHIAN
TURNPIKE CORRIDOR SERVICE DISTRICT WHICH
PROVIDES FOR THE INSTALLATION AND MAINTENANCE OF
LANDSCAPING AND DECORATIVE BANNERS ON MIDLOTHIAN TURNPIKE
AND WHICH IMPOSES
A TAX ON REAL ESTATE LOCATED WITHIN THE DISTRICT
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That an Ordinance enacting Sections 9-265, 9-266, 9-267, 9-268, 9-269, 9-270
and 9-271 creating the Eastern Midlothian Corridor Service District which provides for the
installation and maintenance of landscaping and decorative banners on Eastern Midlothian
Turnpike and which imposes a tax on property located within the District is enacted as follows:
Section 9-265. Definitions.
The following words shall have the following meaning within this ordinance:
Director of Revitalization: The Director of Revitalization of Chesterfield County or
esignee.
District: The Eastern Midlothian Turnpike Corridor Service District
Map of the District: The Map entitled "E Midlothian Special District" prepared by the
Chesterfield County Economic Development Department and that is on file with the Director of
Revitalization. That map also shows the boundaries of the District, and all parcels located in the
District.
Plan of the District: The plan entitled "Eastern Midlothian Turnpike, Chesterfield
County Proposed Streetscape Improvements -Phase I" dated October 5, 2010, and as may be
subsequently amended. That plan is on file with the Director of Revitalization, and shows the
landscaping to be installed within the District.
Project: The installation and maintenance of landscaping as described in Section 9-268.
Section 9-266. Establishment of the Eastern Midlothian Turnpike Corridor Service
District.
Pursuant to Code of Virginia, Section 15.2-2400 et. seq., and to Sections 2.1 and 2.4 of
the Charter of the County of Chesterfield, there is hereby created in the county the Eastern
Midlothian Turnpike Corridor Service District.
~~~~~'~
0505:85246.1 1
Section 9-267. Boundaries of the District.
The boundaries of the District shall be defined as shown on the Map of the District.
Section 9- 268. The Purpose of the District and the Facilities and Services Proposed Within
the District.
The purpose of the district is to provide high quality landscaping, streetscape
improvements, and landscaping maintenance on the Midlothian Turnpike median within the
District as shown on the Plan of the District. The current condition of landscaping and
maintenance of the median degrades the appearance and image of the District in a way that, over
time, can lead to lower business customer satisfaction, reduced property values, lessening of
business activity, and blight.
The landscaping and streetscape materials to be installed are illustrated on the Plan of the
District. The final installation design shall meet the requirements of the Virginia Department of
Transportation and shall be approved by the Director of Revitalization. The entire median of
Midlothian Turnpike through the District shall be periodically mowed, pruned and planted with
seasonal annual flowers. Debris shall be removed and other maintenance shall also be performed
as necessary to maintain a high quality landscaping appearance.
Section 9- 269. Plan for Financing the Facilities and Services Within the District.
The installation of landscaping, streetscape materials, and maintenance of the Midlothian
Turnpike median within the District shall be financed by a $0.03 per $100 of assessed value,
supplemental real estate tax placed on all real estate located within the District. This tax is in
addition to the real estate tax imposed on real estate in the county pursuant to the county's annual
taX levy.
The supplemental tax shall fund construction and maintenance costs of the Project for a
period of ten (10) years. The supplemental real estate tax of $0.03 per $100 of assessed value
shall expire on April 1, 2021.
Section 9-270. Benefits That Can Be Expected From The Project.
This image, attractiveness, and quality of this service area will improve. This area is a
gateway to Chesterfield County. This project will provide benefit to properties throughout the
District. Customers, employees, residents, and visitors to the businesses in the District form
impressions of the businesses and properties within the District based on the appearance and
condition of Midlothian Turnpike. A quality landscaping installation, streetscape improvements,
and a high quality of maintenance on the Midlothian Turnpike median will provide a positive
image and appearance for the property and businesses within the District.
This project will assist in sustaining this important business area and preventing blight
and deterioration.
~~~~~~
0505:85246.1 2
Section 9-271. Recordation.
An abstract of this ordinance shall be recorded among the land records of the Clerk of the
Circuit Court of Chesterfield County so as to place subsequent purchasers of any property
located in the District on notice of the supplemental real estate tax imposed pursuant hereto.
(2) This ordinance shall take effect on April 1, 2011.
o~o~~~
0505:85246.1 3
CHESTERFIELD COUNTY
- 4 BOARD OF SUPERVISORS Page 1 of 2
AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.3.
Subject:
Acceptance of a Grant Awarded by the Federal Emergency Management Agency
(FEMA) Through the Commonwealth of Virginia Department of Emergency
Management for Severe Repetitive Losses Due to Flooding of 7311 Beach Road
County Administrator's Comments:
County Administrator:
Board Action Reauest
Accept and appropriate the award from Federal Emergency Management Agency
(FEMA) Program in the amount of $269,358.89 and authorize the County to
proceed with this acquisition.
Summary of Information:
On September 23, 2009 the Board authorized the county to apply for a grant
to acquire 7311 Beach Road. This property has a long history of severe
flood losses. The County has been awarded a $269,358.89 grant from Federal
Emergency Management Agency (FEMA} through the Commonwealth of Virginia
Department of Emergency Management. The funding will be used to acquire
7311 Beach Road, considered by FEMA to be a Severe Repetitive Loss
property. This grant is a pass through of Federal dollars and completion
of the associated project does not require the use of local funds . As was
the case for previous grants of this type, the sub-grantee match of l00
will be borne by the owner. After the property is acquired, grant proceeds
will also be used to remove the existing house, as well as the garage, and
restore the site to natural open space.
Preparer: William D. Dupler Title: Interim Deputy County Administrator
Preparer: Allan M. Carmody Title: Director of Budget and Management
Attachments: ~ Yes ^ No t~'~O~DSJ
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
In accordance with conditions of the grant, the county will retain
perpetual ownership of the property as open space. In combination with a
previous grant, this acquisition and removal will result in the removal or
elevation of all homes known to be flooded along this low lying section of
Beach Road.
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 9.C.4.
Subject:
State Road Acceptances
County Administrator's Comments:
County Administrator:
Board Action Requested:
Adoption of resolutions for referenced state road acceptances.
Summary of Information:
Bermuda District: Hamlin Creek Bluf f Section 2
Brooks Chapel Section 1
Clover Hill District: Lake Genito Section E
Preparers
Richard M McElfish
Attachments: ^ Yes ~ No
'b:~~ns~
Title: Director, Environmental Engineering
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 9.C.5.
Subject:
Refer the Draft Chesterfield Countywide
Chesterfield County Planning Commission
County Administrator's Comments:
County Administrator:
Board Action Reques~e~(:
Comprehensive Plan to the
Refer the draft Chesterfield Countywide Comprehensive Plan to the
Chesterfield County Planning Commission, directing the Commission to both
submit the plan to public hearing and take action on the plan no later than
the Commission's July 19, 2011 meeting.
Summary of Information:
Preparers
Kirkland A. Turner
Title: Director of Planning
Attachments: ~ Yes ^ No
0~0~!~5
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
~ "`°' ~ AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.6.
Subject:
Approval of a Contract for the Dedication of a Parcel of Land for the
Courthouse Road/Route 288 Fire and Rescue Station Project
Coun Administrator's Com ents:
County Administrator:
Board Action Requested:
Approve a contract for the dedication of a parcel of land containing 5.0
acres, more or less, from Southside Church of the Nazarene, for the
Courthouse Road/Route 288 Fire & Rescue Station project; authorize the County
Administrator to execute the contract and deed; and, appoint James Fitch
Battalion Chief, Fire and EMS, as the Board's Agent for the Conditional Use
application.
Summary of Information:
Staff requests that the Board of Supervisors approve a contract for the
dedication of a parcel of land containing 5.0 acres, more or less; portions
of PIN: 755672597200000 and 754672839800000, plus closing costs which are
estimated to be $5,000.00, from Southside Church of the Nazarene, for the
Courthouse Road/Route 288 Fire & Rescue Station project. Sufficient funding
is available in the Courthouse Road/Route 288 Fire & Rescue Station capital
improvement project. The contract is subject to obtaining the necessary
approvals to use the property as afire station site and obligates the county
to extend public water to the property. The Courthouse Road/Route 288 Fire &
Rescue Station is needed to improve the response time in the Five Forks area
of the county. The station will also relieve the workload of Fire Station 15
located at the airport and Fire Station 24 at Manchester Volunteer Rescue
Squad, improving those stations response reliability. This station is a 2004
bond referendum project.
Approval is recommended.
District: Dale
Preparer:
John UU. Har_mon
Title: Real Property Manager
Preparer: Allan M. Carmody
Attachments: ^ Yes
Title: Director of Budget and Management
No #p`~On~i6
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 9.C.7.
Subject:
Award of Construction Contract for County Project #08-0329, Proctors Creek
Wastewater Treatment Plant Sludge Slab Improvements
County Administrator's Comments:
County Administrator:
Board Action Requeste
The Board of Supervisors is requested to award the construction contract to
Mid Eastern Builders, Inc. in the amount of $1,239,750 and authorize the
County Administrator to execute the necessary documents.
Summary of Information:
This project consists of the construction of a cover over the biosolids
sludge pad at the Proctors Creek Wastewater Treatment Plant. The project
includes the extending the concrete pad and installing a tension cover over
the majority of the pad along with various electrical, water and drainage
systems.
Staff received five (5) bids ranging from $1,239,750 to $1,695,875. The
lowest bid, in the amount of $1,239,750, was submitted by Mid Eastern
Builders, Inc. The County's engineering consultant, Whitman, Requardt and
Assoc. has evaluated the bids and recommends award of the contract to the low
bidder.
Budget staff confirms that funds are available in the current CIP
District: Bermuda
Preparer: Geor~ a B. Hayes
Title: Assistant Director of Utilities
Attachments: ~ Yes
Preparer: Allan M. Carmody
Title: Director of Budget and Management
^ No #~4~C1l1ci8
CHESTERFIELD COUNTY
f '„ ~ BOARD OF SUPERVISORS Page 1 of 7
AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.8.
Subject:
Change Order Number Two for Contract 08-0243, Groundwater Treatment and Soils
Handling at Falling Creek Wastewater Treatment Plant
Coun Administrator's Co ents:
County Administrator:
Board Action Regueste
Staff recommends that the Board of Supervisors approve Change Order Number
Two for the Groundwater Treatment and Soils Handling at Falling Creek
Wastewater Treatment Plant in the amount of $117,017.86 and authorize the
County Administrator to execute the necessary documents.
Summary of Information:
The referenced project is for groundwater treatment and soils handing at the
Falling Creek Wastewater Treatment Plant. This project is necessary for the
completion of the Biological Nutrient Removal (BNR) construction projects at
the Falling Creek Wastewater Treatment Plant to meet the state and federal
nutrient reductions standards for the Chesapeake Bay. During the construction
of the nutrient removal projects, actual groundwater flows required to be
treated were greater than anticipated as well as the duration of the
subsurface construction activities which require the groundwater treatment.
This Change Order represents the man-hour costs established in the original
bid with the additional groundwater treatment time needed for the remainder
of the Falling Creek Wastewater Treatment Plant BNR projects.
The current contract amount is $636,751.76: with approval of this change
order, the new contract amount will be $753,769.62.
Budget staff confirms that funds are available within this project. The
county's administrative policy for change orders requires that all change
orders exceeding $50,000 be approved by the Board of Supervisors.
District: Bermuda
Preparer: George B. Hayes
Title: Assistant Director of Utilities
Attachments: ^ Yes
Preparer: Allan M. Carmody
Title: Director of Budget and Management
^ N~ Q~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
5 ~,l AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.9.
Subject:
Acceptance of Parcels of Land Along Iron Bridge Road from First Baptist
Church of South Richmond
County Administrator's Comments:
County Administrator:
Board Action Requested
Accept the conveyance of three parcels of land containing a total of 0.091
acres along Iron Bridge Road from First Baptist Church of South Richmond and
authorize the County Administrator to execute the deed.
Summary of Information:
It is the policy of the county to acquire right of way whenever possible
through development to meet the ultimate road width as shown on the County
Thoroughfare Plan. The dedication of these parcels conforms to that plan,
and will decrease the right of way costs for road improvements when
constructed.
DIStrICt: Dale
Preparers
John 1N. Harmon
Title: Real Property Manager
Attachments: ^ Yes ~ No
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CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
I~` AGENDA
Meeting Date: January 12, 2011 Item Number: 9.C.10.
Subject:
Request Permission for an Existing Fence to Encroach Within aSixteen-Foot
Drainage Easement Across Lot 17, Stone Harbor
County Administrator's Comments:
County Administrator:
Board Action Requested:
Grant Andrew G. Geyer and Emily R. Geyer permission for an existing fence to
encroach within a 16' drainage easement across Lot 17, Stone Harbor, subject
to the execution of a license agreement.
Summary of Information:
Andrew G. Geyer and Emily R. Geyer have requested permission for an existing
fence to encroach within a 16' drainage easement across Lot 17, Stone Harbor.
This request has been reviewed by Environmental Engineering and the existing
Swale will not be affected.
Approval is recommended.
District: Midlothian
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No # ~~~~'~'~3
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NOTES;
1. NO TITLE REPORT FURNISHED.
2, THIS PROPERTY IS IN FLOOD BONE "C" AS INDICATED ON THE FLOOD
INSURANCE RATE MAP FOR THE COUNTY OF CHESTERFIELD, VIRGINIA, MAP
NUMBER 5100350006B, EFFECTIVE DATE: MARCH 16, 1983.
3. ZONING: R-15.
4. FINISH FLOOR ELEVATION= 151.55.
0~0~?`75
~~
'1749
~~~
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 10.A.
Sub'ect:
Report on Status of General Fund Balance, Reserve for Future Capital
Projects, District Improvement Funds, and Lease Purchases
County Administrator's Comments:
County Administrator:
Board Action Requested:
Acceptance of attached report.
Summary of Information:
Preparers James J. L. Stegmaier Title: County Administrator
Attachments: ^ Yes ^ No #~'~~~'~
CHESTERFIELD COUNTY
GENERAL FUND BALANCE
January 12, 2011
Board Meeting Date Description Amount Balance
07/01/10 FY2011 Beginning Budgeted Balance - $53,495,000
o~~n`~'7
CHESTERFIELD COUNTY
RESERVE FOR FUTURE CAPITAL PROJECTS
January 12, 2011
Board Meeting Date Description Amount Balance
FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009
4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088
4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688
4/14/2010 Substitute funding for Circuit/General District Courthouse (832,500) 4,778,188
expansion.
FOR FISCAL YEAR 2 011 BEGINNING JULY 1, 2010
FOR FISCAL YEAR 20 11 BEGINNING JULY 1, 2010
4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388
4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788
5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188
8/25/2010 Replacement generator for the IST building (290,400) 4,487,788
8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788
Sports Complex
11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788
Rescue Squad (MVRS) Project
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Prepared by
Accounting Department
December 31, 2010
SCHEDULE OF CAPITALIZED LEASE PUR CHASES
APPROVED A ND EXECUTED
Outstanding
Date Original Date Balance
Bye an Description Amount Ends 12/31 /2010
04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 O 1/20 $7,185,000
(Refinanced 10/l0)
01/01 Certificates ofParticipation -
Building Construction, Expansion and Renovation;
Acquisition/Installation of Systems 13,725,000 11/21 6,170,000
03103 Certificates of Participation -Building
Construction, Expansion and Renovation 6,100,000 11/23 3,860,000
03/04 Certificates ofParticipation -Building
Construction, Expansion and Renovation;
Acquisition/Installation of Systems 21,970,000 11/24 15,130,000
10/04 Cloverleaf Mall Redevelopment Project 16,596,199 10/l l 16,596,199
12/04 Energy Improvements at County Facilities 1,519,567 12/17 1,023,579
05/05 Certificates of Participation -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 14,495,000 11/24 9,350,000
05/06 Certificates of Participation -Building
Acquisition, Construction, Installation,
Furnishing and Equipping;
Acquisition/Installation of Systems 11,960,000 11124 7,945,000
08107 Certificates of Participation -Building
Expansion/Renovation, Equipment
Acquisition 22,220,000 11/27 18,710,000
TOTAL APPROVED .24,685,766 $$5 9 9 78
AND EXECUTED
PENDING EXECUTION
Approved
Descri t~ ion Amount
None
o~o~-~o
January 12, 2011
Speakers List
Afternoon Session
1. Mr. L.J. McCoy
2.
3.
4.
5.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
i - AGENDA
Meeting Date: January 12, 2011 Item Number: 1o.B.
Subject:
Roads Accepted into the State Secondary System
County Administrator's Comments:
County Administrator:
Board Action Requested
Acceptance of attached report.
Summary of Information:
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
Report of changes to the highway system of.•
County of Chesterfield County
Report Period:ll/01/2010 throclgh 11/30/201 D
This document reports changes in the locality's VDOT maintained secondary system of state highways for the report
period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the
local ordinance.
Roicte Street Name RW Wirlth Mileage Local Gov. VDOT Effective
(ft) Resolution Date
Project: Grove Hill Road Extension
Type Change: Addition
5471 Grove Hill Road 80 0.31 7/2812010 11/412010
Termini: From:.06m N of North Woolridge Rd., (Rt 668) To: Cul-de-sac
5471 Grove Hill Road 90 0.06 7128/2010 11/412010
Termini: From: North Woolridge Rd., (Rt 668) To:.06m N of North Woolridge Rd., (Rt 668)
Total Net Change in County's Mileage 0.37
For information regrading this report, contact VDOT's Residency Administrator or Central office (Joseph Williams (804) 786-0974)
~OfDOn~2
Page 1 of 87
O CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: January 12, 2011 Item Number: 12.
Subject:
Closed Session
County Administrator's Comments:
County Administrator:
Board Action Request
Summary of Information:
Closed session 1) pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as
amended, relating to the performance of a specific county employee; and 2)
pursuant to § 2.2-3711(A)(1) Code of Virginia, 1950, as amended, relating
to the appointment of a specific county employee.
Preparers Jeffrey L. Mincks
Attachments: ~ Yes
^ No
Title: County Attorney_
0423:83989.1
# G:DO!4c~3
i' ~4
~~ ~~
~:!~~cri~?' ;
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 16.A.
Sub'ect:
Resolution Recognizing the Honorable Daniel A. Gecker as 2010 Chairman of
the Board of Supervisors
County Administrator's Comments:
County Administrator:
Board Action Reque~d:
Adoption of the attached resolution.
Summary of Information:
This resolution will recognize Mr. Gecker for his outstanding leadership as
2010 Chairman of the Chesterfield County Board of Supervisors.
Preparers Janice Blakley
Attachments: ^ Yes
Title: Clerk to the Board
^ No
# Q~€~o~4
RECOGNIZING THE HONORABLE DANIEL A. GECKER
AS 2010 CHAIRMAN OF THE BOARD OF SUPERVISORS
WHEREAS, the Honorable Daniel A. Gecker, Supervisor representing the
Midlothian District, served as Chairman of the Board of Supervisors from
January 2010 to December 2010 and during this period, demonstrated
outstanding leadership and insight in the face of the many challenges and
opportunities confronting the county, while responding to the needs of
citizens and exhibiting an unwavering dedication to maintaining a high
quality of life for Chesterfield County residents; and
WHEREAS, under Mr. Gecker's chairmanship, the Board of Supervisors
demonstrated leadership in managing the county's financial resources,
implementing $14.2 million in general fund budget reductions, while
preserving funding for public safety operations at its FY2010 level and
limiting the decrease in school funding to just 1.1 percent, greatly
minimizing the impact on citizens; balancing the FY2011 budget within the
existing tax structure, despite a second consecutive year of sharp declines
in general fund revenues; making significant progress on the Board's major
capital replacement initiative, including the replacement of five fire
engines during FY2010 and securing funding in the FY2011 budget for two
additional pieces of apparatus; providing prudent fiscal guidance that
enabled the county to have its vaunted triple AAA general obligation bond
rating reaffirmed in spite of one of the deepest economic downturns in
decades; adopting the county's FY2011 general fund operating budget with an
undesignated fund balance level of 8.3 percent, which exceeds the county's
goal level of 7.5 percent; reserving $19.8 million from FY2010 results of
operations for use in the future, which will help insulate the county from
the impacts of additional economic uncertainty; and receiving an unqualified
audit opinion for the county's financial statements for the fiscal year
ending June 30, 2010; and
WHEREAS, the county enjoyed successes under Mr. Gecker's chairmanship,
including receipt of numerous awards for the county's outstanding Website
redesign, including the first place Digital Counties national award for
counties with a population of between 250,000 to 500,000, the first place
Best of the Web award for all counties in the United States and Governor's
Technology Awards; continued recognition as one of the 100 Best Communities
for Young People by America's Promise-the Alliance for Youth; selection as
one of the top ten localities with populations of 300,000 or more for crime
prevention efforts through the Police Department's National Night Out
Program; the Department of Utilities Wastewater Collections Division earning
the Department of Environmental Quality's E2 status; reaccreditation of the
Emergency Communications Center by the Commission of Accreditation for Law
Enforcement Agencies Inc.; the county maintaining its ISO 14001 Environmental
Management System certification status, allowing the county to continue as
one of only a handful of counties in the U.S. to hold this certification;
receipt of Virginia Municipal League's "Go Green Challenge" award;
recognition of the Department of Fire and Emergency Medical Services as a
"Patriotic Employer" award winner by the United States Army Guard and
Reserve; Social Services' recognition as one of only two organizations in the
country to receive the Gold 2010 Hunger Champion Award; receipt of the Scenic
Virginia Anti-Litter Award for the county's Volunteer Sign Removal Program;
and receipt of five NACo Achievement Awards and a VACo Achievement Award; and
WHEREAS, the additional successes under Mr. Gecker's chairmanship
included enhanced openness and community involvement in the g 1
~~ .
process by working with citizen advisory committees on the budget, county
recycling programs and the comprehensive plan, while providing expanded
community feedback mechanisms; setting a new record for purchases from women-
owned businesses, despite reduced total spending; implementing the HR/Payroll
In Focus system, which automated several paper-intensive processes;
completing the first Build-A-House project in partnership with the Technical
Center of Chesterfield County Public Schools and Chesterfield Alternatives,
Inc., which will serve as a group home for four individuals with intellectual
disabilities; developing a Sports Tourism Plan through the county's
partnership with Richmond Sports Backers, and the Bronco World Series
Tournament being held at Harry G. Daniel Park at Iron Bridge; accepting the
dedication of 450-plus acres for the Swift Creek Conservation Area Park;
completing the county's first stream restoration project; successfully
releasing over 10,000 triploid grass carp into Swift Creek Reservoir as an
eco-sensitive means to control the invasive plant hydrilla; and preserving
the county's precious water resources through the implementation of water
restrictions due to an extreme drought and record-breaking temperatures; and
WHEREAS, while Mr. Gecker was chairman the county implemented numerous
service enhancements to benefit county citizens including modernizing the
Police Records Management System, increasing responsiveness; improving the
county's email infrastructure, allowing direct access from the Internet;
implementation by HRM of a new applicant system NEOGOV, which allows
applicants to apply for county positions online; the Health Department
vaccinating over 45,000 citizens during the H1N1 outbreak at multiple
locations, ensuring that every person who wished to be vaccinated against
H1N1 had the opportunity; launching a new information system for Mental
Health Support Services, improving the overall quality of care;
implementation of technological enhancements by the Sheriff's Office,
including automation of prisoner booking to streamline data sharing between
the Sheriff's Office and Police Department and other criminal justice
databases; completion of CitizenGIS, providing dozens of layers of
information about the county on the Internet; and the addition of several new
treatment programs at the county jail, at no cost to the taxpayers; and
WHEREAS, the county enjoyed major economic and community development
successes during 2010, including brokering a partnership between federal,
state and local governments and the business community to secure funding and
allow for the groundbreaking on the interchange at Interstate 295 and
Meadowville Road, which will greatly aid the county in its long-term economic
development goals; significant progress on the update of the county's
comprehensive plan, which will serve as a roadmap for the county's future;
completion of streetscape improvements on Jefferson Davis Highway,
culminating with a ceremony launching the Historic Route 1 tourism promotion;
completion of Phase One of the Midlothian Initiative to Revitalize Rights of
Way (MIRR~ landscaping project; opening of a new taxiway at the county
airport; celebrating the grand opening of Sabra Dipping Company's state-of-
the-art food manufacturing project; launching of a new small business
initiative, "My Business Starts Here," by Chesterfield Economic Development
and the county library; opening of the SportsQuest Campus Phase One with nine
state-of-the-art artificial turf fields and groundbreaking for a 250,000
square foot center for court sports, fitness and aquatics; securing funding
and initiating construction of the Route 10 widening project from Interstate
95 to Ware Bottom Spring Road; beginning construction of Chesterfield's
newest health-care facility, Bon Secours St. Francis Watkins Centre; and the
announcing of nine economic development projects, 571 new jobs and nearly
O~O~~S
$121 million in investment, more than twice the investment business announced
in the previous year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of
Supervisors recognizes the county's many accomplishments and applauds its
2010 Chairman, the Honorable Daniel A. Gecker.
AND, BE IT FURTHER RESOLVED that the Board of Supervisors does hereby
present Mr. Gecker with a plaque recognizing his distinguished service to the
county and to the Board as chairman from January 2010 to December 2010.
090~)~7
~~
~, ._ .
'~. 1749
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 20~ 1 Item Number: 16.6.
Subject:
Resolution Recognizing Mr. Rumy Mohta for His Outstanding Advocacy for the
Asian Business Community
County Administrator's Comments:
County Administrator:
Board Action Requested:
Mr. Warren requests that the Board of Supervisors adopt the attached
resolution recognizing Mr. Rumy Mohta.
Summary of Information:
Mr. Mohta was recently selected as this year's recipient of the Asian
Leadership Inspiration Award, presented by the Virginia Asian Chamber of
Commerce. He is president of the Asian American Society of Central Virginia
and serves as a mentor to new entrepreneurs as they learn to navigate the
international business communities successfully. Mr. Mohta is acivic-minded
leader who has worked diligently to advance cultural understanding regionally
and beyond, and to foster improved trade between Virginia and Asia.
Preparers Don Kappel Title: Director, Public Affairs
Attachments: ^ Yes ~ No # 1~~0~~~
RECOGNIZING MR. RUMP MOHTA FOR HIS OUTSTANDING ADVOCACY
FOR THE ASIAN BUSINESS COMMUNITY
WHEREAS, Mr. Rumy Mohta is president of Richmond Travels, LLC in
Midlothian, Virginia; and
and
WHEREAS, he also is the owner of an information technology company;
WHEREAS, Mr. Mohta is active in numerous organizations and
endeavors that educate the public about the rich and diverse cultures
and histories of the many Asian countries; and
WHEREAS, one such organization in which he has been involved is the
Asian American Society of Central Virginia, which conducts a popular and
well-attended regional festival each May; and
WHEREAS, Mr. Mohta is president of AASoCV and is credited with
advancing that organization's profile positively in Central Virginia and
beyond; and
WHEREAS, Mr. Mohta was born in Bombay, India; and
and
WHEREAS, he immigrated to the United States as a student in 1985;
WHEREAS, Mr. Mohta volunteers as a mentor, and helps new
entrepreneurs learn about and successfully engage in the international
business community; and
WHEREAS, he is committed to the concept of thinking locally, but
acting globally; and
WHEREAS, Governor Robert McDonnell has appointed Mr. Mohta to the
Virginia Workforce Council; and
WHEREAS, Mr. Mohta has recently been selected as this year's
recipient of the Asian Leadership Inspiration Award, presented by the
Virginia Asian Chamber of Commerce; and
WHEREAS, the Asian Leadership Inspiration Award recognizes Mr.
Mohta for his many contributions to all Asian businesses and
communities; and
WHEREAS, the VACC benefits the Commonwealth of Virginia by
promoting trade between Virginia and Asian nations.
WHEREAS, Chesterfield County appreciates the outstanding efforts of
Mr. Mohta to foster business success and cultural understanding.
o~o~~~
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 12th day of January 2011, hereby recognizes Mr.
Rumy Mohta for his accomplishments as an outstanding advocate for the
Asian business community, his inspirational leadership as a mentor and
business operator, and for his efforts to foster cultural understanding.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Mr. Mohta, and that this resolution be permanently recorded
among the papers of this Board of Supervisors of Chesterfield County,
Virginia.
OtDOf1~fl
,, ,,,,
v .~.
i ~ ;~
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17'49 ,
•,, .1~~~ J! ,
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS
AGENDA
Page 1 of 1
Meeting Date: January 12, 2011 Item Number: 16.C.
Subject:
Resolution Recognizing the Exemplary Achievements of Ms. Gabrielle "Abby"
Badura
County Administrator's Comments:
Coun Administrator: ~
Board Action Requested:
Mr. Warren requests that the Board of Supervisors adopt the attached
resolution recognizing the accomplishments of Ms. Abby Badura.
Summary of Information:
Ms. Badura, a senior at the Math and Science Specialty Center at Clover Hill
High School, has been selected as one of the two national winners of the 2010
Reisman award in recognition of her outstanding academic, athletic and
community service accomplishments.
Preparers Don Kappel Title: Director, Public Affairs
Attachments: ^ Yes ~ No # OtAO~D;~~
RECOGNIZING THE EXEMPLARY ACHIEVEMENTS OF
MS. GABRIELLE "ABBY" BADURA
WHEREAS, Ms. Gabrielle "Abby" Badura is a senior in the Math and
Science High School at Clover Hill High School in Chesterfield County,
Virginia; and
WHEREAS, Ms. Badura has earned a 4.978 grade point average and
serves as a freshman mentor at her school; and
WHEREAS, Ms. Badura is captain of both the cross-country team and
the track team and is founder and president of the Varsity Club; and
WHEREAS, as a sophomore, Ms. Badura was a USATF All-American in
cross country; and
WHEREAS, Ms. Badura has qualified for state championships in cross-
country, indoor track and outdoor track on numerous occasions; and
WHEREAS, Ms. Badura is Student Council Association president and is
also president of her school's National Honor Society; and
WHEREAS, Ms. Badura is vice chair of the Chesterfield County Youth
Services Citizen Board; and
WHEREAS, Ms. Badura serves as an ambassador for the Math and
Science High School; and
WHEREAS, Ms. Badura has been selected as the 2010 Wendy's High
School Heisman award; and
WHEREAS, Ms. Badura and one other high school senior were selected
from nearly 55,000 applicants nationwide; and
WHEREAS, the Heisman award recognizes exemplary accomplishments in
academics, athletics and community service.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board
of Supervisors, this 12th day of January 2011, publicly recognizes the
exemplary achievements of Ms. Gabrielle "Abby" Badura, congratulates her
on being named a Heisman Award winner, and extends best wishes for
continued success.
AND, BE IT FURTHER RESOLVED that a copy of this resolution be
presented to Ms. Badura, and that this resolution be permanently
recorded among the papers of this Board of Supervisors of Chesterfield
County, Virginia.
Crfb~~92
January 12, 2011
Speaker's List
Evening Session #1
(Following Presentation of Resolutions)
1. Dr. Ronald Forbes - Gateway Homes Board
President/Central State Hospital Medical Director
2.
3.
4.
5.
Evening Session #2
(End of the Evening Agenda)
1.
2.
3.
4.
5.
O CHESTERFIELD COUNTY
~ BOARD OF SUPERVISORS Page 1 of 2
AGEND
Meeting Date: January 12, 2011 Item Number: 18.A.
Subject:
Public Hearing to Consider Amending Section 6-15(e) of the County Code
Relating to the Requirements for the Issuance of Business Licenses
Coun Administrator's Com ents:
County Administrator:
Board Action Requested
Amend §6-15(e) of the County Code relating to the requirements for the
issuance of business licenses for businesses that have entered into payment
plans to pay delinquent business license taxes.
Summary of Information:
The Board of Supervisors set a public hearing for this meeting to consider
amending §6-15 (e) of the County Code. The Board adopted the existing §6-15 (e)
in April of 2010 to require a business to pay its delinquent taxes before it
obtains a business license. Some businesses have entered into payment plans
with the County to pay off their delinquent tax accounts over a period of
time. Under the current language of §6-15(e}, a business cannot obtain a
business license until all of its taxes are paid even if the payments under
its payment plan are up to date. The proposed amendment will allow businesses
who have entered into a payment plan to receive their business licenses so
long as they are up to date on their payments. If a business becomes
delinquent under its payment plan, however, the business license would be
revoked and the business would have to pay all of its delinquent taxes in
full in order to have its business license reissued.
Staff recommends that the Board adopt the attached ordinance amendment.
Preparers Jeffrey L. Mincks Title: County Attorney
0425:85261.1(84833.1)
Attachments: ^ Yes ~ No ~1~D~~193
AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD,
1997, AS AMENDED, BY AMENDING AND RE-ENACTING
SECTIONS 6-15(e) OF THE COUNTY CODE RELATING TO THE
REQUIREMENTS FOR ISSUANCE OF BUSINESS LICENSES
BE IT ORDAINED by the Board of Supervisors of Chesterfield County:
(1) That Sections 6-15 (e), of the Code of the Count~of Chesterfield, 1997, as amended, are amended
and re-enacted to read as follows:
Chapter 6 BUSINESS LICENSES
000
Sec. 6-15 (e).
000
(c) No business license shall be issued until the applicant has produced satisfactory evidence
that all delinquent business license, personal property, and transient occupancy taxes owed by the
business to the county have been paid which have been properly assessed against the applicant by
the county, or the business has entered into a pa~nt_plan acceptable to the count~or the
payment of such delinquent taxes and is not delinquent in making_payments under such plan. If a
business is issued a business license because it has entered into a payment plan, and the business
defaults under such payment plan, its license shall be revoked in accordance with ~6-20 of this
chapter and a new business license shall not be issued to such business until all properly assessed
delinquent taxes owed by the business to the county have been paid.
(2) That this ordinance shall become effective immediately upon adoption.
o~~~~~
0425:84833.1
:,_ ~, ..
~ ~ ,
r
s ~ ~ i ~ , ,,.. ~ ,, _ Your Community Newspaper Since 1995
P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) j45-75OU • Fax: (804) 744-3269 • Email: news@chester6eldobserver.com • Internet: www.chesterfieldobserver.com
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County
Board of Supervisors
LN:Business License 1/lOP - 1.5 in. $212.01
12-29, 1-5
The Observer, Inc.
Publisher of
TAIL 1~iOrt7C.$
Take natlce tbrt lire'e.rd of »
of Chedd Co>usy7> . Yitgiuds::# as
adjourtxd.neettag,on T 12, 2011,
at 6:30 pm. in the Coanty~ic l-~beting
Roota `at the (~esterfiel Adct~on
Buildin~, Rt. 10 and I:oH ,
C.lteateerTield, Vugitaa wHi hdd a- pt~lic
hearing-when petaons may_ appear and
pnsetp-theirwrcara oon<erri~n~-
An ordinance to ameed the Cod3e of the
Cowity of t~dci,194'!, as amended,
by ~ K- Section
ti.15(e). ~ the requirements
fot irsvaa~ , bitti~r-ess licenses and
P~a~ ~ delinquent _
A copy of the dfnent is on 51e in the
County AdDginistraWr's Office ..and _the
Clerk to the Boasds E)Bice: (Room 304) at
tlie. CheaterfieM CouatY Admen°n
Building, CJterterfidd, Virginia: for public
bYtMieen the, bin's of 8•.30.
a.m. and 5:00 p.m: of each ng~r business
The hearing is held at a public fadlity
deli to be accessible to perms with.
disabllities.. Anypeersons iNith 9aesti°ns on
..the accessibility of the facility as the need
for seasonable accommodations should
contact Janice Blakkl, fderk to the Board,
at 7+U-1- ldwir taeoding iatupreter
ses~ far the baE mart eptlfy the Cierk
to.:tba loari eo latrr brae l?riday, January
7, 3011.
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/29/2010 & 1/05/2011
Sworn to and subscribed before me this (1~
day of
t~l,G(, , 2011.
C~
Legal Affiant
es T, Grooms Jr., Notary Public
My commission expires: February 29, 2012
Commission I.D. 7182093
(SEAL
•••.•,~,u ~.~...,,
• •MYJ E~ l ~cS' ~~r~
~ 0 • -
~~ EXZIK'cS T ~ ~ Z
S w p~-29-12 ; • _
-•
~~ . mi1tLG9~ ; _
•~V r
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THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 2
A ENDA
Meeting Date: January 12, 2011 Item Number: 18.8.
Subject:
Hold a Public Hearing to Consider Adoption of an Ordinance Establishing a
Special Assessment for Property in the Chippenham Place Community Development
Authority District and Approval of a Memorandum of Understanding with the
Chippenham Place Community Development Authority and Stonebridge Realty
Holdings, LLC, Regarding the Financing of Certain Infrastructure (Cloverleaf
Mall Site)
County Administrator's Comments:
County Administrator:
Board Action Requested:
Hold a public hearing to consider 1) adoption of an ordinance establishing a
special assessment on the property in the Chippenham Place Community
Development Authority district; and 2) approval of a Memorandum of
Understanding between the County, the Chippenham Place Community Development
Authority and Stonebridge Realty Holdings, LLC.
Summary of Information:
On June 25, 2008, the Board of Supervisors created the Chippenham Place
Community Development Authority ("CDA") for the purpose of providing
financial support through the issuance of CDA revenue bonds to finance the
demolition of Cloverleaf Mall and the construction of certain infrastructure
improvements to facilitate the redevelopment of the property within the
district (the "Property").
The CDA is now preparing to issue the revenue bonds in the first quarter of
2011. Although the primary source of repayment for the bonds will be revenue
from incremental real estate and sales taxes generated from the Property, a
Preparers UVilliam D. Dueler
Attachments: ^ Yes
Title: Interim Deputy County Administrator
85232.1 (84983.1)
^ No
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 2 of 2
AGENDA
special assessment on the Property will serve as a back-up source of funding.
Accordingly, the CDA is now requesting that the Board of Supervisors adopt
the attached ordinance to establish a special assessment on the Property.
The special assessments will be established and apportioned in accordance
with the Rate and Method of Apportionment of Special Assessments. The special
assessments shall be liens on the taxable real property in the CDA district.
The proposed ordinance will also authorize the execution of a Memorandum of
Understanding between the Board of Supervisors, the CDA and Stonebridge
Realty Holdings, LLC, a Delaware limited liability company, which is the
contract purchaser and developer of the Property (the "Developer"). The
Memorandum of Understanding approves the issuance of the CDA's bonds to
finance certain infrastructure on the Property. In addition, the Memorandum
of Understanding is the document where the county pledges the incremental
sales and real estate tax revenues generated from the project to serve as the
primary funding source for repayment of the CDA bonds - subject to an annual
appropriation from the Board of Supervisors.
The Board is requested to adopt the proposed ordinance after a public hearing
is held. Upon adoption of the ordinance, the CDA will move forward to issue
bonds to finance the infrastructure improvements. The Developer is obligated
to purchase the first phase of the Property immediately prior to the sale of
the bonds.
Adoption of the special assessment ordinance and approval of the Memorandum
of Understanding as requested herein will permit the Developer to initiate
its acquisition of the Property, will allow the demolition of the mall and
the construction of the needed infrastructure improvements to occur
expeditiously, and will benefit not only the Property, but also the residents
and businesses in the surrounding area.
u~0~?4g
ORDINANCE ESTABLISHING A SPECIAL ASSESSMENT FOR THE
CHIPPENHAM PLACE COMMUNITY DEVELOPMENT AUTHORITY
AND AUTHORIZING A MEMORANDUM OF UNDERSTANDING WITH THE COMMUNITY
DEVELOPMENT AUTHORITY AND STONEBRIDGE REALTY HOLDINGS, LLC
WHEREAS, the Board of Supervisors (the "Board") of the
County of Chesterfield, Virginia (the "County") created the
Chippenham Place Community Development Authority (the "CDA") by
Ordinance enacted June 25, 2008 (the "Ordinance"); and
WHEREAS, the CDA has requested that the Board establish a
special assessment on property within the CDA District; and,
WHEREAS, the Board proposes to set forth certain agreements
with the CDA and Stonebridge Realty Holdings, LLC, a Delaware
limited liability company, as contract purchaser and developer
of the land within the CDA (the "Developer") pursuant to a
Memorandum of Understanding among the County, the Developer, and
the CDA (the "Memorandum of Understanding"); and
WHEREAS, the CDA proposes to issue its bonds (the "Bonds"}
to finance certain infrastructure improvements benefiting the
CDA District; and
WHEREAS, the establishment of a special assessment on
property within the CDA District and the actions contemplated by
the Memorandum of Understanding will benefit the citizens of the
County by promoting increased employment opportunities, a
strengthened economic base and increased tax revenues and
additional business opportunities.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. Approval of Memorandum of Understanding. The Memorandum
of Understanding is approved in substantially the form presented
to the Board at this meeting, with such changes and corrections
(including, without limitation, changes in the date thereof)
that do not materially adversely affect the County's interests
as may be approved by the County Administrator or the Chairman
of the Board of Supervisors, whose approval shall be evidenced
conclusively by the execution and delivery of the Memorandum of
Understanding. The County Administrator and the Chairman of the
Board of Supervisors, or either of them, is authorized and
directed to execute and deliver the Memorandum of Understanding.
2. Special Assessment. By agreement between the Developer
and the Board pursuant to the Memorandum of Understanding,
2723:84983.1 1
special assessments to pay the costs of public improvements to
benefit property within the CDA District are hereby established
and apportioned in accordance with the Rate and Method of
Apportionment of Special Assessments ("RMA"~ in substantially
the form presented to the Board at this meeting. The CDA Board
is authorized to approve or to provide for the approval of a
Special Assessment Roll allocating the special assessment among
the tax parcels within the CDA District in accordance with the
RMA as such tax parcels exist as of the date of recordation of
the RMA in the land records of the County. The CDA shall cause
notice of the special assessments to be reported to the County's
Treasurer or other County official responsible for the
collection of taxes. The special assessments shall be liens on
the taxable real property in the CDA District in accordance with
the provisions of Virginia Code Sections 15.2-2404 et seq.
3. Subsequent Resolution. The Board may, by subsequent
resolution, make such additional changes or amendments to the
Memorandum of Understanding as it determines to be necessary or
appropriate.
4. Severability. If any part, section, clause or phrase of
this Ordinance, or any individual assessment levied hereby, is
declared to be unconstitutional or invalid for any reason, such
decision shall not affect the validity of any other portion
hereof or assessment hereunder.
5 . Effective
immediately.
Certified by:
Janice Blakley
Clerk to the Board
Q~O~~?f3
Date. This Ordinance shall be effective
2723:84983.1 2
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.~ ~ ~~~~~~ Yaw- Community Newspaper Since 1995
P.O. Box 1616, Midlothian, Virginia 231 l3 • Phone: (804) i45-7i(>U • Fax: (804)'714-3269 • F.,mail: new.~a chestertieldobserveccom • Internet: www.chesterfieldobserver.com
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost (per issue)
Chesterfield County LN:ChippenhamPlace 1/SP - 1.6 in. $451.40
Board of Supervisors 12-29, 1-5
The Observer, Inc.
Publisher of
CHESTERFIELD OBSERVER
This is to certify that the attached legal notice was published by
Chesterfield Observer in the county of Chesterfield, state of Virginia, on
the following date(s): 12/29/2010 & 1/05/2011
xa of
EsT~Xtmvc - n ~~.
AssESSi~rr rox THE _
~rEIVH~>,s ~~ CONY Sworn to and subscribed before me this ~ da of
DEYELOFMENT AUTHORITY,AND y
APPAFSVH1Cr - A MEMCjRANDUM
OP `<tiSTANDING WITH -THE
2011.
AINI ~~ g
C
Legal Affiant J es T, Grooms Jr., Notary Public
My commission expires: February 29, 2012
Commission I.D. 7182093
(SEAL)
.4~1.111/1/~1•~
•~~. II
GRp~ -,
;~ •
~.. .......,, 99 .,
~~V1Ea~ ,s '`
:' ry : ':
EXPIRES ° ~ ~ ;
=, ~7y120~3 ~ -'
TARY ~~
THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU.
Notice is hereby given of the. intention of '.
the Board~_of Supervisors of Chesterfield
County, ~Lginia (the "Board"): "to
consider at. its 'meeting to be"held on:
January 12, -2011, an -ordinance entifled -!.
-`-`ORDINANCE ` ESTABLISHING A
SPECIAL ;.-ASSESSMENT:.. FOR THB ',
CHIPPENHAM? PLACE=: COMMUNITY'
DEVELOPMENT- :AUTHORITY AND-
AUTHORIZING A MEMORANDUM
-OF UNDERSTANDING .,WITH-.,.THE
CHIPPENHAM PLACE: COMMUNITY
DEVELOPMENT-AUTHORITY.;-AND
STONEBRIDGE REALTY HOLDINGS;
LLC; REGARDING `THE. FINANCING
OF CERTAIN INFRASTRLICT'URE °' .The.
proposed ordinance will establish: a special
assessment {the` Assessment") to secure
bonds to be issued by'the Cliippeiliam
Place Community Development Authority
- (the Authority")in-the ma>atnumprincipal
amount not to exceed $17,25Q000;,'-:.The
Assessment will- be distributed- among
real estate within the Chippenham Place .
Commnnity Development Authority
District (the "District"). The purpose
of the Assessment is to finance certain
infrastructure : improvements Benefiting
property within the District. -The District,.
which was cleated bp' ordinance enacted
on June 25, 2008:, consists of the-following:-
tax map parcels: 764-705-$227-00000,
764-706-8861-00001, .'~" 765-706=4170-
00000,` • 765-706-1010-00001,, `-: 764-706-
•3I59-00001;,:`" 764-707-6112-00001,
765-70$-5781-00000, x.765-705-4fi51-
00000, 765-705-7651-00000,- 765-705-;
7962-00000, 765-706-8068-00000, ,765-:
707-6600-00000, 765-706-8842-00000x.'
-765-706-6964-00000, 764-706=3159-
00002, 764-705-6668-00000, ..764705
3864-00000; ' 764-706-886 1-00002, > 765,
706-1010-00002,... 764-707-6112-00002,;.
and 765-704-2693-00000. The pazcel'
nuitibers given are the"parcel.numbers as<.
of June.25-2008. The assessment will be
-distributed among the„property owners'
pursaant to, a rate and, method.. prepared
byy MuniCap, Inca The proposed ordinance.:
also authorizes -the County to enter. into
a Memorandum of Understanding- with,
the Authority .'and Stonebridge Tiealty,
Holdings,. LLC, the contract purchaser and
developer of-]and in the District, which:
approves the, assessment and the issuance.
of the Authority's bonds to_ finance certain
infrastructure improvements:
A copy.of thefrill-text of said Ordinance, of
the Memorandum of Understanding, and'
of the Rate and Method of Apportionment
of Special Assessments is on-file in the
office of the County Administrator located
at 9901 Lori Road, Chesterfield; Virginia,
where it may be viewed during=_regular
business hours. The Board of Supervisors
meeting will be held at 6:30 p.m, on January
12, 2011 in-the,PubliF,_Meeting Room
of the County Administration`: Building,
10001 Iron Bridge Road, Chesterfield,
Virginia. Anyone needing .assistance or
accommodation under .the' provisions of
the Americans with Disabilities Act should
call the Clerk to the Board of Supervisors
Office at (804). 748-1200.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
5,,,~„ AGENDA
Meeting Date: January 12, 2011 Item Number: 18.C.
Subject:
PUBLIC HEARING: Ordinance to Vacate a Portion of a Variable Width Slope and
Drainage Easement Across Lot 11, Founders Bridge, Section 2
County Administrator's Comments:
County Administrator:
Board Action Reques
Adopt an ordinance to vacate a portion of a variable width slope and drainage
easement across Lot 11, Founders Bridge, Section 2.
Summary of Information:
Napier Signature Homes,
vacation of a portion of
Lot 11, Founders Bridge,
drainage pipe in the
Environmental Engineerinc
on this lot.
Inc. has
a variable
Section 2.
easement.
~ and VDOT.
submitted an application requesting the
width slope and drainage easement across
There is an existing underground concrete
This request has been reviewed by
A new drainage easement will be dedicated
Approval is recommended.
District: Midlothian
Preparers John W. Harmon Title: Real Property Manager
Attachments: ^ Yes ~ No #t~},~~~~
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~ PLAT SHOWING A PORTION OF A VARIABLE
WIDTH VDOT SLOPE AND DRAINAGE EASEMENT r m ,
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VACATED AND A 16' DRAINAGE EASEMEN
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~ NAPIER SIGNATURES HOMES, INC.
MIDLOTHIAN DISTRICT °~~ ~N8 ~s ~;~ ~
~
~
CHESTERFIELD COUNTY, VIRGINIA ~ m
~~~~~;
r, t
Your (~,nnmunctv:b'eu:q~aper Sinc~r 1495
NU. Bus 1616. Midlothian. Virginia 231 I ~ • Phony: tlttµ) i-iS-7i(M) • Fax: (8f-4I7d4-3269 • Email: nrw.(n)nc~s[rrticl~loh~crccuum • (ivrmc[: wN~s~.rhr>[crtirl,t~ih.ervcc.um
ADVERTISING AFFIDAVIT
Client Description Ad Size Cost {per issue)
Chesterfield County LN:Founders Bridge 1/20P + .7> in. $19<i.~0
Right of Way I ?-29. 1-5
The Observer. Inc.
Publisher of
TA>o:rro~lr.~ ~ CHESTERFIELD OBSERVER
Ihat un January !2.2011, at 6:30 p.m. or as
soon thereaher as may be heard. the Board
ofSuperviwrsofClsesterfieldCountyatits
This is to certify that the attached legal notice was published by
regular meetingplacemthePublicMeeting
Roam of Chesterfield Couaty, Virginia, Chesterfield Observer in the county of C'hestertield, state of ViriTinia. on
:=
will consider the folkrwiag ordinance for the following date(s): 12/29/2010 & 1/05/2011
adnption:
AN ORP[NANCE to vacate a portion
of a variable width slope and drainage
easement within Founders Bridge, $ectinn
2, l.ut t t as shown on a plat aalzer and
2003
2
d
d Sworn to and subscribed before me this day of
,
Associates, lnc.,
ate
September 1
, -
rea>rded October 29, 2003, in the Clerk's
Office, Circuit Court, Chesterfield County,
49
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, a
age
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.
Information regazding the proposed
ordinance is on file in the Right of Way
r` r~
Office in (.ltesterfield County Virginia,
ll i
t
sted
d b
r
d
b
i f l+
ne
y a
n
e
e
an
may
e exam ~
parties between the hours of 8:30 a.m. and I '
5:00 p.m., Monday through Friday. ~ -
The hearing is held at a public facility rte.
designed to be accessible to persons with
disabilities. An}' persons wits, yuestians
Legal Affiant Ja e ,brooms Jr., Not y Public
nn the accessibility of the faciliri' or need
for reasonable accommodations should
Contact Janice a. B-akley, Clerk to the
24oard, a! '48~ I200. Yet'sons needing
interpreter servKes far the deaf must
My l;OCI1n11SSlOn eJiplreS: I'CbrllfirV ~y. ~~~?
notlly the Clerk tea the Board no later than
tanuarv'. zoI t
Commission LD. 718209>
fslnl,>
,,. G R p p ''~~.,,
~ ~~ EXPIRES oi•: ~ s
= Q : ° 02-2~-t2
~ ' til>120~''
a••
.~
TH[S IS NO'C A BILL. PLEASE PAY FROM INVUICF.. THANIK YOt'.
CHESTERFIELD COUNTY
BOARD OF SUPERVISORS Page 1 of 1
AGENDA
Meeting Date: January 12, 2011 Item Number: 20.
Sub'ect:
Adjournment and Notice of Next Scheduled Meeting
Supervisors
County Administrator's Comments:
of the Board of
County Administrator:
Board Action Requested:
Summary of Information:
Motion of adjournment an
held on January 26, 2011
Preparers Janice Blakley
d notice of the Board of Supervisors meeting to be
at 3:00 p.m. in the Public Meeting Room.
Attachments: ^ Yes
Title: Clerk to the Board
^ No # 004'~..~~