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09-11-96 Minutes~INU~ES F~, Marry G. Danial, Chairman ~r. Arthur 5. Warren, ViGg Chrm. Mr, Edward B. Bsrbar F~rs. Renny B. Humphrey ~r, J. L. McRale, III Fir, Lane B. Ramsay County Administrator ~%~ff in Attemdanca: School Superintendent Mr. Craig Bryant, Utilities Mg. Marilyn Cote, Exec. Asst. ts County Admin. Hr, Richard Cordle, Ms. Fui~h L. Davis, Mr. William D. Dupl~r, Build~ng Official D~puty Co. Ach~in., Dir~, Purchasing Mr. Donald J. Kappel, Deputy Co. Admin., Lieutenant colonel Dennis Mr. Stowen L. ~i~as, County Attorney Hr. Francis H. ~itaro, Dir., Daputy Co. Admin., community Development M~. Daniel called the regularly scheduled meeting to order at 2:05 p.~. 9/li/96 1. APPROVAL OP MIN~TRS On motion of Hr- McHale, ~econded by Mr. ~arber, the 2o~rd approved ~he m~nutes of August 28, 1996, as submitted. Vote: Unanimou~ ~.._..,C.OUNTY ADKINISTR~TOR~ Mr. Ramsay ~tated the County is und~rtakiDg a new effort to continuously improve how the County trains its employees in quality concepts and tools. ~e further stated a t~am of ~taff has developed a series of classes and training courses which will be called TQI University. ~ theB r~¢ogBize~ ~- O~Bcyle, from the Human Resource Management Department, and an advisor and member of th~ quality coordinu~cr~ group, to brief the Board on the TQI University~ M~. O~Beyle stated the T.Q.I. University was for~ed July 1, 1996 and th~ first classes offered were designed for employees who were facili%ators~ trainers, and key re~ouroe persons. She graduat=d on August 14th as TQI Advisors. She stated that after effeTed and that employees ~uooessfully completing all these core competency work,hops will gain ~he knowl~dg~ an4 ~kill$ to become TQI Advisors. She further stated that elective elas~es have al~o b~ ~evelope~ and will begin January !, 1997 and that a partnership has been farmed with John Tyler Community College which allew~ employees who attend the TQI University classes ~eceive ce~tinulng education credits through John Tyler. She stated the TQI University clao~e~ are teaching ~mploysas to systematic~!ly and consistently improve precesse~ while carefully measuring tho~e results. Mr. Daniel requested uta£f ~a develo~ an ~ndapt~h crash course for the Board of Superviser~ to allow the ~oard to participate and benefit from the TQI University. ~r. Ramsay stated TQI has been a positive impact on County emplcye~s and that Ms. O'Boyle has been a leader, among many, in with tho County's TQI initiative. Chief Dolezal stated that initially approximately 50,000 home~ restoring power. ~e f~ther stated that thi~ storm caused statRd ~hat th~ Fi~ Department responded to 979 emergencies on stated the Department worked with the co--unity in clean-up efforts and opene~ its Emergency Operations Center ~he morning of the ~torm. ~ stat%d that many County departments stated that a~proximately =wenty-five homes substantial damage. Ha stated.the school system was closed down the COunty. He ~tuted he is proud of everyone for the ~r~ndous job done in dealing ~ith ~e adverse ~r. Warren con,ferule=ed Chesterfield County un~ its public safety personnel for ~eir effort~ amd stated that the County fortunate to hav~ such r~source~ and stren~ of lea~er~hlp. 96-547 Mr. Barber recognized chief 0clezal £or his leadsrahip ~uring this storm and stated that his leadership is e great example for smployees. chief oolezal stated that tbs largest emergency load in hletory, between Police and Fire, was handl~d$ that no staff were injure~; and that no deaths er major injuries occurred in the County as a result of the storm. Major McDonald stated the Police Department responded doubled the amount of patrol officers on the road the day of the atorm. He further stated that th~ Department r~ponded to 765 calls on the day of the storm and noted that the Department averages 358 calls per day. He further stated he is proud cf all public safety performs! for their effa~t~ and aeoperative attitudes Mr. Warren stated that he saw officers directing traffic at the corner of W~lmsley and Hull street during the evening heur~ wh~le the ~lectricity and lights were cut caused by ~urricane Frant and that it was comforting to see that type of Mr. Barber referenced a bank robbery that recently took place in h~s District in which colonel Baker an~ Lieutenen~ Cslonel McDonald apprehended the person and recognized the l~ader~hip of Colonel Baker and Lieutenant Colonel Mr. Pirate stated that many County department~ are currently September 9th, the General ~ervices Department has received 2,847 calls requesting debris pick-up assistance. He Department has scheduled 1,600 pick-ups which began this morning and that the Department will continue debris removal until all c~tizens have h~en assimted. ~e ~0ted the County has waived the $3 feem at the Northern and Souther~ Ar~a Transfer stations through the remainder of this week and that the SZ~ ~ee was also waived that is normally charged for this type of se~vi~e. Mr. Hamsey stated chesterfield county notified the Governor'u Offioe amd thm b~partmen% of Mmergency services that the county would make police officers, fire personnel, and equipment available to go to south West virginia, in =he predictio~ ~evere flood. ~e furthe~ mtated that the State did not have to call upon thc County's resources and that t-he County received a~preeiation for offering its There were no Board cemmittee Rspcrts at this time. 4. REOUESTS TO POSTPONE ACTIQN~,,ADDI~IQN~,,,OR DH~N~E~ IN THE On motion of ~_r. Barber, ascended by ~r. KcHals, the ~oard replaced Item 8.C.13.; Supporting the Conclusions Reached in the Needs Assessment and Planning Shudy for zx~anslon and Renovation of the Juvenile Detention Home and Adoption of Resolution Repuestin~ State Fundin~ for Construction and Operation; added Item 8.C.17., Amendment to Minutes for July 24, 1996, to follow Itmm 8.C.16., Award ef Re~uirement~ Contraota to Planners, Incorporated and ~ankin~ and ~derson, Incorporated for Engineering se~ices for Park Projects; added Item 14.D., Upon Attaining Rank of Eagle Scout to follow Item 9/11/96 9~-548 Adoption of Resolution Recognizing September 20, 1996 as "National ~ri~oner o£ ~ar/~i~sing in Action Ke~e~hraD~ Day"; and added Item 8.c.8.d.~ Transfer of Bermuda District Tkree Sent Road F~nd~ ~o Assist in Cove~ing Departmental Opera%lng costs Re~ating to the Jefferson Davis Eighway Fall Festival and, s. R~SOLUTIONSAND ~PECIAL RECOGNITIONS O RECOGNI~IEG MRS. ~NNH. THRO~2~ORTON~ UTILITIE~ DEP~RTMENT, ~r. Bryant intro~uoe~ ~s. Ann H. Throckmorton who wa~ present On motion of the Board, the following re~olutiQn wa~ ~dopt~d: ~E~AS, Mrs. ~n H. Throckmorton retired from the Chesterfield Co~ty Department of Utilities on S~p=emb~r 1, 1996~ and ~EREAS, Mrm. Throckmorton began her public ~ervic~ with faithfully served ~e~terfield County for over nineteen years; and d~dication, p~ogress~d from the position of Acco~% Clerk 1 to demonstrated her ability by working successfully in various positions within the Utilities DeDar~ent~ providing =~e level of customer ~ervi~e; and ~R~A$, Mrs. Throckmorton displayed a caring attitude toward all of h~r customers, often receiving letters of cou~t~sy; and ~E~AS~ Mrs. Throc~orton ha~ demonstrated her loyalty to Ch~st~rfi~l~ ~ountythrough her dedication and oaring Throokmorton and extends, on behalf o~ its ma~rs an4 y~ars of ~xc~ptional service to the County. ~D, BE IT F~TH~RESOLVED, that a copy of this r~sulu~iun permanently recorded among the papers of Chis Soard Supervisors of ~asterfield C~unty, Virginia. T~ockmorton, ~ress~ appreoiation for her ~e~ica=e~ =o the county, and wished h~ Well in ~e~ for the opportunity to work for ches=erfiel~ county. 9/~/9~ 96-5~9 ~r, Ra~sey introduced ~r. Ste~muier to brief the Board on the upcoming Bond Referendum. F~r. Stegmaisr stated that C~esterfield County has been recognized as one of the leanest local goverrn~ents in Vlrgini~ and aeknewledged the County's ~ripla A Son~ ratin~. ~e stated that in 199~ Chesterfield County r~ived the prestigious ~ited States Sunera Pro4uctlv~ty and Quality Award Sold M~da]lion and that in J~ly~ 1996 the Ric~ond Drained the Co~ty'~ "Day as yon gro~ approach to running local government. Hm ~tated Chesterfield will continue to focus on maintaining~ality of life and preserving financial integrity. ~e further stated on ~ove~er 5~ 1996, Chesterfield County voters will be asRed to Vot~ on a bond referend~ ~at will =ontinu~ this measured apDroaoh to managing growth. ~e fur~er in 198~ and 1~8s as it will not re.ire a tax rate based on the County's adopted Capital Improvement Prog~a~ 1988, the County's population has grown more than ~9 percent and further stated the Referendum provide~ t~e facilities that will maintain the County's q~ality ~ li~e an~ ~uality service the Bond Referendum inolude $174.~ million for ~chool~; millio~ fo~ pablic safety; $10.3 million for libraries; and $9.3 qu~tion$. ~ s~at~ Ches~rfiel~ County schools will top the large~t school district ~n =ha United States and for th~ second Districts, Providing What Parents Want in Their ~chools." finalist for Disnu~ Am=rican Teacher Awards and th~ Region One noted ~sterfield mtud~nts consistently score above state and November 5th voters will be asked to authorize the County extensive renovations to several older schools. Ee stated all 56 pnblio ~hool~ will b~n~fi~, in someway, including relief of overcrowding, renovationm and addition~, and techDology upgrades, ~e further s~ed if %he Referendum is approved~ the funds will be combined wi~approximat~ly $34 million in Re~erve Account funds =o be used for ma~or facility improvements. H~ stated to prepare for the ~lst Century, ~0 of used in the classroom~ =nd that all the sQhools need new computers to prepare students for todays technological world. a~ further s~ate~ major facility improvements will made at many sohool~ in the County. He stated after much public the ~oard of Supervisors and school ~oard identified the const~o=ion of four new Fire stations in the areas of cea=talin Emergency 911 system; e~uipDing and opening t~e new ~a~genoy Co~unicutions Center, upgrading the current radio system, and increa$1n~ channul capauity; the ability for libraries Dubllcations ~nd ~ata base, and access to other Libraries; cometic:ion of new se¢oar~ hasaball~ and fi~ld~, picnic area~, playgrounds, trails, and re~trooms; additional acreage for the Western A~ea Park to eon~truet additional field~, play area~, re~troomEr etc.; a boat launch facility, trails, and picnic shelters at Lake Chesdin Park; and g~neral improvements at school ground~ and varfou~ parks. ~tat~d the 1996 Bond Referendum provides funding for Schools, Public Safety, Libraries, and Parks and Recreation and will pe~it the oon~tructiom of facilities designed to maintain the existing quality cf llfe and current service levels for the growing po~ulation into the 21st Century. He further ~tated all prcjectu oo~lbined will eontinu~ the Cottnty'~ measured approach to managed growth and are consistent with the County's history ~r. Daniel sta~ed a package has been developed by staff reqarding the Referendum. He further stated the Bssrd has already scheduled numerous mea~inq~ an~ ~vents to brief the public on the i~ue. ~e ~tated the S~hoot Sy~te~ is in the process of putting their schedule together. He then introduced Dr. Bother and commend~d him o~ a letter that he w~ote to all parents of County students rs~uesting parents to spend an hour a day with their children, supportin~ and reinforcing their work participated with the County Administrator and County staff in a :raining program on the Referendum. He further ~tate~ the School System has developed a Core Committee, consisting of three members, and a Steerinq Committee, consisting of at least one representative from every County school, that will be working to ~et information out to the public regarding the Bond inform them about :he Referendum. He acknowledged the critical need for this Bond issue. He no,ed the School system is also s~hocls and how :o meet needs in terms of programe~ e~o. He state~ he is looking forwar~ to working wi~h the Doar~ iD fostering t_his entire effort. Mr. McKale expressed appreciation to Dr. Bosher for attending about his philosophy of education was well recmived and wes very attended his constituents meeting and gave presentations, on behalf of the c~tizens co~m~ittee, regardinq the Referendum. for the teamwork that has been crea~ed be~ween the County and Mrs. ~umphrey e~presmed appreciation to County and School staff for their efforts in working on this Referendum and acknowledged is passed. staff's efforts in informing the community and coordinating the participation. Mr. Robert Eanes expressed appreciation to all county employees who partlc~pated at the County ~air in infcr~ing over of mlidem, vi~eo~, etc. regarding the Bond issue for meetings that will be held by Board members. He further stated that a series of County maps will be available for the meetings that 9/11/96 displays, in color, the planned school improvements, public safety, libraries, and parks and recreation improvements. He further state~ sta££ has also prepared ~agiaterlal Dis~rlct made that will show planned ~mprovem~ntm within ~pecifi~ Magisterial Districts. Ke stated staff is alee developing a cn~Dosite ma~t~r schedule of me~ting~ and ~peakers on the Bond Referendum. ~e commended the County an~ school staff for thei~ efforts in Working togethe~ on this issue. Mr. Barber expressed appreciation to ~r. ~ane$ for hi~ participation in the Referendum process. Mr. Warren concurred with Mr. Bosher on the importance cf this Referendu~ and stated that it is important for the message to get out to the voters about the Referendum and that any questions of citizens will be answered. SHRIEK SWELL DAF~AGED MOMES Mr. Mica~ ~tated the Board of Supervisors held a public hearlnq at its June 1~, 1~96 meeting to consider an ordinanc~ te croat% consideration of thc ordinance until September 11, 19~6 to allow District regarding the issue. ~e s~ated~he pre,ram is designed foundations damage~ by ~hrink-ewell Mr. Barber stated he made the original ~otio~ to con~ider an erdinanc~ creating a grant program, feeling it was helping those citizens with shrink swell soil discussed issues in the County and expressed appreciation to Mrs. Humphrey for seeking input from County citizens regardinq thin i~ue b~for~ making a final deter~i~atiea, ae further ~eels strongly that a wrong has been Nr. Barber made a motion for the Board to adopt an o~dinance to amend the Code of the Coun$~ of Chesterfield, 197~, as amended, by adding and enacting section~ 6-92 through 6-95 relating to a ~rant pro, am for shrink-swell sell assistance. Er. Warre~ seconded the motion. Mr. Warren then stated he will support the motion, however, he does not feel that this approach is the best that c~n be done for t~e Gitizens. He fur=her stated that he feels supporting the motion is symbolic of his support for the citizens who have euff~red the greatest damage as a result of shrink-~well aoil prohlem~. Mrs. ~umphrey stated that she polled approximately 1',500 resident~ of the Matoaca District regarding thc ~hri~-swei1 ~oll issue amd that approxlmetely 140 of the survey forms were personal letters, and private meetings that she held. She stated that based o~ all those responses a~d that there is ~ot e~bmt$~tial ~upport for thi~ qrant program acrog~ th~ Matoaca District, she will not support the motion. ~/11/96 F~. Daniel stated he has followed this imsue longer than any get to the heart of the matter and work with th~ citizens who were dealing with shrink-swell soil situations. He further stated that he has supported every motion for every policy that is currently An place and that he was alee Dart of the group that suggested that the County, in a separate environment, have a tax abatement program and that shrink swell soil hones, of the eligible age, can come undmr that program. He stated that he has been opposed to this grant program because of his contest with the citizens he represents. He further stated that he will Mr. ~oHalo stated =hat the grant program that the Board instituted at the beginning of thi~ curr~nt fiscal year doe~ allow for citizens, who have experienced shrink-swell sell damage, who otherwise ~eet the crit~rla for the t=x ubatement, to benefit ~ro~ the pre,ram. Mn further stated that ~e feels the County has gone very far with respect to assisting its eitisens. He ~tated that he cannot ~upport the proposed grant program because it provides retrospective assistance. Mr. Daniel called for the vote on th~ motion ma~e by ~r. Barber, seconded by Mr. Warren for the Board to adopt an ordinance to amend the Code of the County of choster£ield, 1975, as amended, by adding and enacting Section~ 6-92 through 6-95 relating to a grant program for shrink-swell ~oil assistance. Ayes: Mr- Warren and ~ir. Barber. Nays: Mr. Daniel, M~s. Humphrey, and Mr. McEale. ~.A. ~TRE~T~IGHT INSTALLATION COST.APPROVA~ On motion o£ ~r. a=~ale, ~e¢onded by Mrs. Humphrey, the Board approved the following streetlight installation cost approval: BERMUDA DISTRICT e ~affney ~oad ~nd Ker~in Road Cost to install light: $497.69 Due to public ~afety concerns Vot~: Unanimous 8.~. APPOINTM~TS On metlon of M~. MoBale, seconded by Mr. Barber, the Board suspended its rules at thi~ time to allow sim~ltanoou~ numlna%ion/appoletment of me~bera to serve on the Board of Buildinq Code Appeals; the Drug and Alcohol Abuse Task Force; and the aealth Center Commission. Vote: unanimous 8.B.1. BO~/~D eT BUILBTNG COD~ ~E~.L~ Firs. ~umph~ey nominated ~fr. William C. ~oward a~d ~r. Jack Wilson to the Board of Building Code Appeals. She briefly reviewed their back~round and experience. Mr. Barber nominated Mr. Lonnie Miller to the Board of Building Code Appeals and briefly reviewed hi~ background and e~perience. 96-5~3 Mr. Micas stated that the f~rst two nominee5 to receive three vote5 will be the appointees to the Board of Building Code Appeals. When asked, ~r. Dupl~r sha~ed th~ Midlothian Dis~rict has the majority membership on the current Board at this time. Mr. Daniel requested the Beard defer thiz i~u~ t5 allow Mr. Duple: to obtain information on the number of ~embe~s representing each of the five District~ of the Board of Building Cede Appeals. There was brief discussion relative to at least cna of the two members having fi~e eXperience. On motion of Er. McHale, seconded by Mr. Barber, %he Board ~imeltaneou~iy nominated/appointed ~r. Cli~ton D. Watt~, youth representative, to serve o~ ~he Dru~ and Alcohol AbUse Task Fores, who~e term is effective immediately and w111 ~×pire June 30, 1997. Vote= Unanimous ui~ultaneously nominated/appointed ~s. Shirley Bartley, Commission, whops term is effective imnediately and will e~pir~ Mrs. ~umphrey ucknowled~ed young people who have come forward to Force, and encouraged the pres~ te a~ni~t in finding young ~.C.l.a. ~L%INTAI~IN~ ~ DRU~ ~RE~ WORK ~LACE ~OR OO~NTY VENDORS On motion of F~. McEale, seconded by Mr. Barber~ the ~oa~d adopted the following resolution: WHEREAS, the Beard of Supervisors of Chesterfield County recognize~ that ~ubstanc~ ~buse is a complex societal problem that threatens the welfare of the re~idan~ and Community; and ~E~EA$~ ~u~etanoe abuse in ~ny workplace is unsafe and counter-productive to th~ ~fficient operation of a boniness; an4 ~EAS, in order to promote safe work ~nviron~=nt~ and encourage personal health for ~11 citizens of the County, it i~ promutlng educe%ion and awareness; and 96-55~ 9t11/96 WIiEREAS, the Board of Supervisors has determined that it is in the be~t interest of the County to pro~ot~ drug workplace requirement~ for busine~e~ that contract with the County on these occasions when such requirements relate to the nature of the goods or services sought by the County. NOW, THEREFORE BE IT RESOLVED, by the Board of Bupervisors of Chesterfield County, as follows: It is in the public ~nterest that chesterfield county, to the extent parmitted bythe Virginia Public Procurement Act, the provide a drug ~ree workplace en those occaslens when the nature a drug free workplace. To promote this public interest, the appropriate and net contrary to the County's financial interests, te determine those County contracts for which it would be appropriate =o require ell potential vendo~ to p~ovide a drug free workplace ss a condition cf contraotlng with the farther dlrscted to adopt procedures to implement this policy by continue to take appropriate and effectiv~ action to: 1. Educate their employees about the dang~r~ of ~rug 2. Provide their el~plcyee~ with effective 3. Oisoipline employees who violate the requirement of a drug free workplace; and 4. Minimise, to the greatest extent possible, th~ ri~k~ of dregs entering the workplace. Vote; Unanimous 8.~.1.b. A~T~ORYZINe THE.,,COUNTY ~MINISTRATOR TO APPLY TWO ~OSITION~ FOR TK~ PRGGR~/( adopted the following resolution and authorized the County WHER~, the Virginia General A~sembly enact~ ~he virginia Juvenil~ Co--unity Crim~ Control Act (~e "Act"), effective Ja~ua~ 1, 1~95; =n~ ~K~S, th= ~urpos~ of ~e Ac~ is to establish balanced, j~venile offenders; and ~=R~S, the County of Chesterfield has developed a plan fo~ ~ervices to J~venil~ offundars in cenjunction wi~ Juvenile Probation of the 12~h Did%rio= Co~t service Unit; an~ f~di~g in order to recei~ funding under the Act for fiscal year 1995-96. 96-555 NOW, THEREFORE BE IT RESOLVED, by the Beard of Sup~vi~ore o~Chester£iel~ County, that the county ef C~ester£ield supports the submission of a Dlan to the Department of Youth and Family Services for services to juvenile offenders through the Virginia Juvenile Crime Control Act. That the County Administrator, be, and is hereby, authorized to execute the neoessary documents on behalf of the county. (It is noted that approval of grant application thereby appropriates funds up to the amount of $188~686.) Vote: Unanimous redesi~[n contract with Tim~ons~ in an amount not to e~oeed appropriate $8~901 f~om the S0/147 D~ainage District Account for the project. Vote: Unanimous S,C,2,bo TO RAM COMMUNICATIONS CONSULTAMT~, INCORRORATED FOR O~ ~otio~ of M~. Me~&l~, seconded by Ykr. Barber, the Board authorized the County Administrator to ~acut6 a oon~ract with ~ Co~municution~ Consultant~, Incorporated for public safety oommuni~a~ions eon~ul%an~ an~ engineering oerwlces and execute contract for firat two phases of the thre~-phase projeot. (It is noted funds ~or the ~roject are available through estimated cellular phones and em increase in the 911 ta~. Funds are available for Phas~ I and TT only. Prior to commencement of Phase III, Board authorization an~ addi=ional appropriation will be r~ql~ired.) 8.0.3. APPROPRIATION OF ADDITIONAL STATE FUNDS FOR THE COMMUNITY CORRECTION8 ~ERVIC~S DEPARTKE~T On motion of Mr. MCHalu, ~econd=d by ~4r. Barber, the ~oar~ appropriated an additional $~9,57~, f~em the Department of Criminal Justice Services, for the Community Corrections Services Department. Vote: Unanimous 96-556 9111196 8.O.4. ABTHO~ItATION TO AOOEPT FUNDS TO OONTI~UE THE ASSAULT DIVERSION ~RO~RAMFOR YOUTB OFFENDERS AND ~RO~RIATION On motion of Mr. McHale~ eaoonded by Mr. Bmrber, the Board approved the accep~unoe o~ ~46,436 to continue the Assault Diversion Program for youth offenders and appropriation of such funds. Vote: Unanimous AUTHORIZATION FOR THE COUNTY ~DMINISTIL%TOR TO EXECUTE PLaN WITH CIGNA. ~RUDEN~IAL. DELTA DENT~L. HE~LTHK~8~RS 0~ motion of ~r. ~c~ale, seconded by Mr. Barber, the Board =ontracts for th~ Coun~y'= 1997 Health Care Plan with CIGNA, Prudential, Delta Dental, and Healt~eepers, subject to approval . by the County A=tornay a~ to ~orm. 8.~.6. STATE ROAD Thi~ d~y ~h~ County Environmental Engineer, in ~ccordance with directions from this Board, made report in ~iting upon hi~ examln=~ion of th~ rond~ in Stonemill, Section D and a portion of S~onemill~ Section B in Clover ~ill District, and Wherea~, th~ Resident ~ngiu~er fur ~h~ Virginia Transportation has advised =he Director of EnviTonmental ~ngineering, the street (s) in Stoh~i11, Section D and a portien of Stonemill, Section B~ Clover Hill District, me~t retirements established by ~e Su~ivisiun S~r~et E~uuir~munts of the Virginia Department of Tranaportation, and Whe=eas, the County and the Virginia Depar~nt of Transportation have e~tered into an agreement, recorded in Deed Book 2453~ Page ~05, January 21, ~994, for all sto~ate~ d~t~ntion/retentiun facili~i=s in ~e County. Therefore, ~po~ consideration whereof, an~ on mo=ion McHale~ seconded by ~. Ba~be~, it is reuolvad that the roads in ~ton~ili, section D and a Dortion o~ $=0~i11, Clove~ Hill Diutrict, be and they h~r~by ar~ ~stnbli~hed public roads. And be it further ruuolva~, ~ha~ ~ Virginia Depmr~en~ Transportation, b% and im hereby ~eque~ted to take into the ~econ~ary Dystem, pursuant to Section 3~.1-229, Virginia, and the Departm~nt'~ ~ubdivi~io~ street Requirements, the following: N~me of Street: NabBed Drive L~n~h: o.09 mile From: C~l-de-~ac~ 0.09 mile west of Stone River Road, ~tate Rout~ 2700 To: 8to~e River Ro~d, state Route 2700, Marwood Drive~ State Route 2618 Guaranteed Right-Qf-way wide: 50 feet. From: Marwood Drive, 0.06 mile west To: Cul-de-sac, 0.22 mile north of ~a~wood Drive Guaranteed Right-of-Way Width: ~0 ~1~t~ 96-557 This request i~ inclusive of the ~djaeent slope, sight distance, clear zone end designated Virginia Department of Transportation These sections of Stonmmill ars recorded as follows: section B, Plat sock 3s, Page 24, February 12, 1981. section D, Fiat Book 88, Page 72, August 29, 1995. Vote: Unanimous This Oay the County Environmental Engineer, in $ooordance with directlon~ from thi~ Board, mad~ report in writing upon his examlnstion of the road N. Otterdale Rood, ~idlothian District, and Whereas, the Remldent Engineer for the Virginia b~parta~nt of Transportation has advised the Director of Environmental Engineering, tko street N. Otterdale Road, Midlothi~n Dimtriut, meets the requirements established by the Subdivision Street Requirements of the Virginia b~partme~t of Transportation, and Wh~rea~ th~ County and %ho Virginia Department of Transportation have entered into an a~reement, recorded in Deed ~ook ~5~, Page ~65, ~anual~y ~1, 1994, for all stormwater detent~en/retentlon faoilities in the County. Therefore, upon consideration whereof, and on motion of Mr. MoRale, ~econ~ed by Mr. Barber, it is resolved that the road N. Otterdale Romd, Midlothian District, be and ~t hereby i~ established as a public road. And be it further resolved, that the Virginia Department of Transportation, be end is hereby requested to take into the Second~ry System, pursuant to Section 33.1-229, Code o~ Virginia, and the Department's Subdivision Street Rec~/irements~ the following: Name cf street: N. Otterdale Road Length: 0.07 m~le From: N. Otterdale Road~ State Route 970, 0.01 mile north o£ Wylderose To: End of pavement, 0.09 mile north Gusrantee4 Right-of-Way width: 70 feet. This request is inclusive of the adjacent slope, sight dlstancet dralna~e easements indicated on the development plat. This road serve~ as ac~e~ to residential properties. On motion of Mr. McHale, seconded by Mr. Barber, the Board accepted, on behalf of the county, th~ conveyance of two parcels of land containing ~.59 scram adjoining and e×t~nding from the Terminus of Five Fork~ Lane (State Ro~te ~3~0) from Mulberry 9/11196 Corporation and authorized the County Administrator to execute with the papers of this Board.) Vote: Unanimous TRA/4$FER OF THREE CENT ROAD FUNDS DALE DISTRICT TO PURCHASE OO~PETITICN TROPHIBS FOR THE MEADOWBRCOKINANCUESTER J.R.O.T.C. ~RO~R~K Om motio~ of Mr. McHale, seconded by ~r. Barber, the Board ~rensferred $1,500 from the Dele District Three Cent Road Fund to the School Board to pur~ha~ competitioD trophie~ for th~ Meadowbreok/~anohester Bigh School J.R.O.T.C. Program. vote: Unanimous 8.C.8.b. NATOACA DISTRICT FOR THE ~ORCF~ASZ ~ IN~T~LL~TION OF T~E~ "Re DUMPING" ~IGNS ALONG A DEDICATED BUT On motion of ~r. Morale, ~eond~d by ~r. ~rber, the ~oa~d to the Environmental Engineering D~pa~ment for the purchase and installotion of three '~No Dumping" signm along e dedicated ~ut unimproved portion o~ Aaademy Drive. COSTS TO SUPPLY POLICE AND PARES ~/qDRBCRE~TION SERVX~E~ P0~ TKE VILLAGE OF KIDLUTHIAN DAY FESTIVAL On motion of Mr. Mc~aie, seconded by Mr. Barber, the Board transferred $1,400 from the Midlothian District Three Cent Road Fund to the ~olice and Parks and Recreation Departments tc provide poli~e and parks ~nd recreation ~ervlc~ for the Villag~ of aidlothlan Day Festival. Vote: Unanimous transferred $~,000 from the Bermuda Di~tr~ct Three Cent Road oovering departmental operating oost~ relating to the Jefferson Davis Highway Fall F~tival. On motion of ~-~, McHals, seconded by Mr. Bar~sr, th~ B~ard Do~tion of an existing water easement across property of R~geney Bank and aur-~u~ized the County Ad~inlstrator to execute the necessary deed. (It i~ noted a copy of the plat is filed with the papers of th~s Board.) Vote: Unanimous g.C.iO. A~PROVA~ OF 0n motion of Mr. ~cHale, ~econde~ by ~. Barber, ~ Board approved Chan~ Order Number One (Final), for a deduction of $26,660.07, for the River Road Water Rehabilitation, Phase Project, and authorized the county Administrator to execute the n~ops~a~ 4oo~n~s with the contractor, Richard L. Crowder Conmt~ction Company. (It im noted ~im ~angm Order represents a~itions and credits for final adjustments for actual versus estimated construction quantities. ~e original construction bi~ was $3~0,886.12 and with this ~anga Order, th~ final co~t~ctio~ cost i~ 8.c.ll. ~PPROPRIATION OF VIRGINIA DEPARTME~T OF ~PJ~NS~ORTATIOR REIMB~IRSEHENTM FOR CONSTRUCTION OF CELESTIAL appropriated $100,000, in anticipated Virginia Department of Transportation reimbursements, £or~he construction of Celestial L~ae and appropriated $1~0,000, in anticipated virgini~ Avenue Rural Addition projects. Vote: Unanimous 8,C.Z~. REOU~ST FOR ~USIC!ENTBRTAI~MENT FESTIVAL PERi, IT on motion of Mr. MoHal~ seconded by H~. Barber, the Boa~d approved a request for a music/entertainment festival permit from the ~idlothian Rotary Club to conduct its annual Magnificent Midlethian Food Festival to be held Octeber 2, 199~ at the Moorefiel~ office Park complex. ASSESSMENT ~ND PLANNING STUDY FOR EXPANSION ADOPTION OF RESOLUTION RBOUESTINS STATE FUNDTN~ FOR CONSTR~CTION ~D OPE~TION On motion of Mr. Mu~ala, seconded by ~r. Barbsr, th~ Board supported tbs concl~sioas reached in the. Needs Assessment and Juvenile Detention Home and adopted the following resolution: ~R~AS, the Board of ~upervi~or~ of Chesterfield authorized an assessment of the ne~d for secure detention f~=ilities ~D the County; and ~ER~S, the assessment has been completed and ha~ been consideration as part of ~e state funding assistance process; and ~ER~S, the Board of Supervisors concurs with and expresses i~s ~uppor% for the conclusions reached in the needs 96-560 9/~1t96 ~xieting detention facility i~ a¢¢0rdanoo with its adoptsd capital Improvement Plun and the Needs Assessment which was submitted to the State Board of Juvenile Jua~ioe; and programs in the facilities. NOW~ T~E~EFOR/~BE IT R~SOLV~D, by the Board of Supervlsor~ of Chesterfield County that the state Beard Of Juvenile Justice ~ hereby requested to reimburse ~e County for f~fty (~0) Of t~e Chesterfield County Juvenile Doto~tio~ Hom~ from ~ to 90 seo~e bed~ pursuant to Virginia Code Section 16.1-309.S. ~D, ~E IT~THER RESOLVED, ~at the Board of supe~isors o~ ~e~te~field County hereby re~t~ the State Board of ~venile Justice %o r~imburse the Coun=y for the cost of per.anne1 and Operations for the 90 ~euur~ bed facility as set forth in the code of Virginia. Vote: Unanimous 8,C.14. ~UT~ORI~TION FOR C~UNTY kD~INI~T~TOR TO ENTER INTO A~D~TATE FUND~ District Cabin,ion, aooeptable to the County On motion of Mr. HoHalo, seconded by H~. Barber, ~he Board approved a ~alary increase for Planning Commission ~e~b~rs to $10,005 per year, e££~otive Octsb~ 1, 1996. Vote: Qnanimoue On motion of Mr. McHnle, seconded by /~r. Barber, the Board authorized the doun=y A~mlnls~rator to execute requlre~ente Anderson, ~ncorpora%ed fur englneer~ng ~ervices for perk pro~ects, subject to approval az to form by the County Attorney. 8.~.17. AMENDMENT TO MINUTES ~OR JULY 24t 1996 amended the minutee of July 24, 1996 as follows: the Board '*on motion o~ .Mr. MeHale, seuonded by Mr. Barber, the Board adopted the following reflolution: WHEREAS, theEe have been Changes in the secondary syste~ of state highways in conjunction with =ha addition of Bidqedale Parkway, and, as a result, there are portions of roads no longer serving a public need. NOW~ T~EREFORE BE IT RESOLVED~ that the Board of $~per~isers does hereby abandon as a part of the secondary ~yste~ of orate highways a portion of Kenton D~ive (ROUte 2325) and a portion of Gravelbrook Drive (State Route 2306) as shown on a sketch dated June 17, 1996, prepared by the Virginia Department of Transportation, which sketch is incorporated herei~ by reference, pnreua~t to Sectio~ 33.1-155, Code of A/~D. B~ IT FURT~ERR~$OLVEQ, that a certified copy of this re,elation be forwarded to the Resident Enginee~ fo~ the Virginia Department of Transportation. AND, B~ IT FIT~THER R~OLVED, that the Board ef ~upe~vise~s doe~ hereby request that the Commonwxolth Transportation Commissioner certify, in ~riting, that the Der~ion of Ken%on 23Q6) hereby abandone~ are ne len~er deemed necessary for use~ of the secondary system of state highways pursuant to Section "WHeReAS, a eKetoh date~ June 17~ 1996~ provided by the Virginia D~partment of Transportation to the Chesterfield County Beard of Su~ervlsor~, attached ~nd incorporated herein as part of this resolution, depict~ Ridgedale Parkway (state Route 3259), Kenton Drive (State Route 2325), and Gravalbrook Drive (~tate Route ~06); and W~REAS, Ridgedale ~arkway was added to the secondary system of state highwaye on July 28, 1995~ and the abandonment of a portion of konton Drive (from Route 10 to 0.06 mile west of Route 10) and t~e aD&ndonment cf a portion of G~avelbroo~ Drive (from Route 10 to 0.0~ mile west of Route 10) woe delaye~; and 96-562 9/11/96 WHEREAP, it is now appropriate to abandon a portion of Ksnton Drivs (~epicte~ as a ~ashed line on the attached e~eteh) and a portion of ~ravelbrook Drlv~ [depicted a~ a dashed line on that ~erves the same citizens that were served by those portions Supervisors hereby abandons those portionE of Kenton Drive (from Virginia, aE a~end~d; and AMD, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the AMD, BE IT FURTHER RESOLVED, that the Boar4 of Zupervisors Commissioner certify, in writing, that the portion of Kenton Drive, {Rests 2325) ann the pnrtion of Grsvelbrook Drive (Route Vote: Unanimous It was generally agreed to recess for fiv~ minutes~ Recenvening: F~r. Dupler stated that the ~oard of Building Code Appeals conei~te'o~ four rspresenta~ive~ from Midlcthian District, two representatives from Clover Hill District, and one simultaneously nominated/appointed Mr. ~ack R. WiS~on~ III, Building Code Appeals, who~ term in effective i~diat~ly and will expire June 30, 2000. Vote: Unanimous simultaneously nominate~/~ppoin~ed ~r. William C. Howlett, Building Cod~ Appeals, whose ter~ is effective immediately and Abstention: Mr. Barber. There were no Hearing~ e£ citizens on Unmche~uled Mat=mr= or Claimm at thim time. 96-563 accepted the following reports: A report on Developer Water and Sewer Contracts and a statue report on tho General Fund B~l~nce; Reserve for Future Capital Projecte; Bimtrict Road and Ztr~mt Light Funds; amd Lease Vote: Unanimous 11. ~,,~rgR On metlen of ~_r. McHale, ~econded by Mr. Barber, th~ Board recessed to the Administration Building, Room 502, for dinner. Vote: Unanimou~ ~ Eeconvening; ~r. ~tt~h gave the 13. PLEDGE OF ALLEGIANCE TO THE F~AG OF THE ~NITED STATES AMERIC~ l~r. ~im K~lly, from the Denny Landrum Chapter cE the POW, le~ the Pledge of Allegiance to t~e Fla~ ef the United Statee of i4, RBSOLUTIONS AND SPECIAL 14.B. RECO~NI~IN~ MR. JA~EG G. ~PUNK¥~ LUMpKIN FOR Mr. Golden introduced Mr. Ja~es ~. tl~unkyll Lumpkin who was present to receive the resolution. On ~ot~on of the Board, the following re~olution was adopted: W~EREA~, community service is among the greatest traditions of Chesterfield County residents; and WH~REAS~ Mr. Comes ~. "Punky" ~umpkin has ~een a valua~lo member of the Camp Baker Management Board ~inee 1987; and WHEREAS, Mr. Lumpkin ~pear-headed t~e f~ndraising and construction for the expansion of the ranger residence durin~ his first yea~ on th= Board; and WHEREAS, Mr. Lu~pkin saw the conversion of Spivey ~all to a ten be~ respite care building including living and kitchen areas; and W~EREAS, during Mr. Lumpkin'~ t~nure a~ Chairman of th~ expansion including year round =ervice; and £un4raising and eons%ruction ef the new kitchen/dining £acility. 96-56~ NOW, THEREFORE BE IT RESOLVED, that tho Chester£iold County Board of Supervisors publisly recognlzee and sommendsMr. James G. 'lp~ky" Lu~pkin for his dedicated sol-vice to AND, BE IT FURTHER RESOLVED, that a espy of thi~ resolution be presented to Mr. Lumpkin and that this resolution be permanently r0corded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Vote: Unanimous ~r. Daniel pre~ented the executed ra~olutlon to~. Lumpk~n and while servinq on th~ Ca~p Baker Management Board. MK. Lumpkin expressed appreciation for the recognition and stated that he has enjoyed his ssrvico on the Camp Ba3~er Management ~oard. O~TST~/~DIN~ CO~RIBUTIONS TO OHESTERPIELD ~OO~Y chief Dolezal introduced District Chief F. R. Clopton, of the R~n~l~y Volunteer ~ire Department, who was pre,est to receive the resolution. On motion of the Bourd~ the following resolution was adopted: W/~EREA~, the Bensley Volunteer Fire Department has citizens; and WHEREAS, within the Bensley Volunteer Fire Department's COnstitution and by-l=ws, it is stated that the Department's objective shall be to pre~erve and protect life and property, during firms and disasters tha~ may occur in Chesterfield County, and to assist surrounding communities in accordance with remulutionm adopted by tbs Chestsrfield County Board of ~upervisors; and WKEREA$, the Chesterfisl~ County Board of Supervimorm wishe~ =o rmoegnize~ the ~en$1ey volunt~er Fire Department, founding members, and the past and present members for this NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervlgorm publioly r~oogni~g the ~ffortg of the members of the Bensley Volunteer Fire Department and the l~sdership of District Chief F. R. Clopton; expre~e~ it~ contribution to the safety and well-belng of the citlzen~ of chesterfield Cot%sty; and conqratulatem them for their fifty years of volunteer service. AND, B~ IT ~URTHER ~ESOLVED, that a copy of this resolution be pre~ented ts the ~nbeTs of the Bensley Volunteer F~re Department end that thi~ resolution be permanently recorded among the paper~ of thi~ Board of supervisors of C~esterfield County! Virginia, Vote: Unanimou~ Mr. McHale presented the executed resolution to Chief Clopton, accompanied by members of the Department, expressed aDDrsclatlom for hi~ leadership, for the efforts of ~11 the volunteer~, and Set their co~i~ment to the ~afety of the nitizen~ of Ch~terfleld County_ Chief C1optO~ expressed appreciation for the recognition. ~f~lt~ Virginia ~merican Ex-Prisoners of War, who were present to receive the re~olutlon. WHEREAS, those who serve in the various branches of the freedoma and have done so since the founding cf our glorious nation; and ~risoners of War or ars Missln~ in Action from ~arieus confl~t~ WHEREAS, their Iamilles have made extraordinary sacrifices on behalf of their c~untry; and dedication tc service and devotion to our country and flag and behalf; and A~erlcan~ to join in honoring former A~erican POWa and ~IAs. County Board of Supervisors publicly recognizes september 20~ civilians still unaccounted for and their families. a~pre¢iation of all Chester£ield County citizens far their our nation an~ our community. County to them an~ all the brave men and women who have served in the various branches of the United ~tate~ Military. Mr. Kelly and Mr. nlankenship expressed appreciation for the recognition. ~ OF EAGLE SOG~T On ~otion of the Board~ the follow,hq reselutio~ was a~o~ted~ WHEREAS~ the Boy Scout~ of A~erioa was incorporated byMr. William D. Boyoe on February 8, 191Q~ and W/~REA$~ the Boy Scouts of America was ~cunded to ~remote oitize~shi~ traininq, personal develcpmemt, and fitness of individuals; and 96-566 WHEREAS, a£ter earning at least twenty-one merit badges in a wide variety of fields, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brian William Capuano, Troop ~15, sponsored by Chester United Me~hodlst Chur=h, has accomplished those high standards of commitment and has reached the long-sought goal of Eaqla Soout w~ieh is reoeivsd hy lees than two percent of those individual~ entering the Scouting movement; and ~{ER~S, growing through his experiences in Scouting, learning th~ lessons of responsible citizenship, and himself on the gr~at accomplishments of his County, Brian is indeed members of a new generation of prepared young citizens of NOW, THtR~FO~ B~ IT RESOLVED, that the Chesterfield County Board of Supervisors hersby e~tends its conqratulat~ons to Mr. Brian William Capuano and askncwledges the good fortune of the County to have such an outstanding young ~an as o~e of it~ citizens. Vote: Unanimous accompanied by ~e~bers of his family, congratulated him on his outmtandin~ ~chi~vem~nt, and wished him w~ll in hi~ future ~. Capuano ~r~ed appreciation for the recognition. I.M~ROVEME~TS PI~. Golden stated this date and ti~e has been advertised to consider an amendment to the FY96-97 Budget to appropriate funds in private grant funding, anticipated revenue from sale of eaaements, donatlon~, and in in~uranc~ r~oov~ry fund~ to purchase 861.2 aores around the Henricus Historical Park and make necessary road improvements. ~e r~cognized Ns. ~usan Bawthinhimsr, property manager with Tarmac; Mr. A1 Tow~es, Director of Real E~tate w~th Tarmac; ~n~. 3im ~aa~l~ for Tarmac; Mr. Meaty Duncan, ~ensultant for Tarmac; and Mr. 9hillip Lown~, with the Virginia Division of Game and Inland Fisherlss, who were present at the meeting and e~rpreseed appreciation to them for their efforts an~ support in making this project ~r. Jim Hazel, r~resentin~ Tarmac, ~tated ~at they ute to be a partner in ~kin~ ~e ac~isition of this long time. He re~ested the Board to take the necessary actions that they have worked with ~e County and the ~irginia regarding %his project and that %hey support the p~chase of the allow the public to continue having access to a fishing and 9/~1/96 96-567 wildlife area. He requested the Board to allow the Federation go e0ntinue an a~tive role in the planning of this Mr. Phillip Lawnes, representing the Virqinia Department of Game County in this endeevor and feel this is a great opportunity. wildlife management area. He stated that this will be the fi~t County wildlife management area and possibly the first in the entire nation. He commended the Board for thei~ actions on this issue. He stated he has used this area on many occasions and that he feels approving the p~oject is the right thing to do. Ther~ being ~e one el~e t0 addres~ thi~ issue the public was closed. Mr. Daniel stated today is another hletor~e day ~n the County as the County continues to move forward into the 21st Century. He further stated tha~ this is an o~portunlty fo~ Chesterfield, not only a~ an extension of Kenricus River access, but the wildlife management and the ability tn have a resource that no ether locality can claim. ~e stated th~ project will be a~ asset to all Chesterfield County citizens and acknowledged the partnerships between the private and public ~eetor in making this project possible, Mr. McHale made a motion for th~ Board to ~onsider an amendment tO the ~¥~6-97 sudge~ ~nd appropriate $1,000,000 in private qrant funding~ $~50~600 in anticipated revenu~ from ~@1~ of easements, $110,000 in doaations, and $73,213 in ~nsurance recovery funds, for a total of $1~533,213; to appEo~e the purchase cf a parcel of lan~ cuntainin~ ~61.2 acres around the Henricus Historical Park; and to authorize the County Administrator to execute the deed. Mr. McHals then stated that this project has been studied for a long ti~e and that all the time on the project has been well sp=nt. Be further stated tha~ this is a good example of how government can be prepared to take advantage of opportunities. He ex, reseed appreciation to Tarmac and all the corporate businesses who have made a commitment in this project and making this opportunity possible. Mrs. Humphrey seconded the motion. Mrs. ~umphr~y than stated that this project is an opportunity to preserve a piece of land that has been untouched and ~ha= it is a step in the r~ht direction. F~. Daniel called for the vote an the motion sade by Mr. McBale, seconded by ~r~. Bu~phrey, for the Board to amend the FY9~-97 Budget and appropriate $1~00~00O in private grant funding, $~0,000 in antioipate~ r~veuu~ from sale of easements, in donations, and $73~213 in in~urance recovery funds, for a total of $1,~$3,2~3; to ~pprove the purchase of a parcel of land nontalnlnq 861.2 aore~ around the Henricus Historical Park; and to autherize the County A~ministratar te ~xeeu=e the deed. (It is noted that because final approval of the g~ant funds will not occur until ~ebruary, 19~?, sts£f recommends the: $1,0~0,OOO designated from Capital Re~erves ($666,335) and G~neral Fund Balaooe ($353,665)~ pending final grant approval. 16. On motion cf ~. McHals, seconded by ~r. Barber, the Baa~d adjourned at 7:45 p.m. until September 1§, 19Ps, at 3:00. Lane B. Ramzey ~/ ~arry{s. Ceunty AdministratOr Chairman 96-568