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2011-04-13 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~. Meeting Date: April 13, 2011 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # Q3~f?01 County Administrator's Top 40's List I. Critical Protects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Business Climate Survey 4. Census 2010/Redistricting 2011 5. Community Risk Analysis/Emergency Service Covelassrage 6. Countywide Comprehensive Plan/Public Facilities Plan 7. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 8. Electronic Message Centers 9. GRTC Service 10. Health Care Contract -Rebid 11. Irrigation Policies/Demand Management for Water Use 12. Mass Grading Ordinance 13. Postal Zip Codes -final request sent to U.S. Postal Service in March 14. Recycling Committee Recommendations 15. Private Sewer Treatment Facility 16. Sports Quest 17. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -announcement 3/2011 18. Utilities Policies and Managed Growth II. Ongoing Protects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Citizen Budget Advisory Committee 8. Efficiency Studies -Countywide 9. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 10. Financial/Budget Issues 11. Fort Lee Expansion 12. Hydrilla Issue 13. Joint Meetings of Board of Supervisors/School Board 14. Magnolia Green CDA 0000~`0~ Updated 4/6/2011 1 County Administrator's Top 40's List III. 15. Meadowville Interchange -Groundbreaking 11 /2010 16. North American Project (at Rt. 288 and Rt. 10) 17. RMA Work Group 18. RRPDC -Large Jurisdiction Committee 19. RRPDC -Transportation Strategies Work Group (work on hold) 20. Sports Tourism Plan Implementation 21. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Fee Holiday (Extension) - 9/2010 5. CBLAB Discussions -12/2009 6. Citizen GIS - S/2010 7. Citizen Satisfaction Survey -12/2008 8. Citizen Satisfaction Survey -12/2010 9. COPS Grants 10. Efficiency Studies -Fire Department and Fleet Management - 6/2008 11. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 12. Electronic Signs -1/2010 13. Board's Emergency Notification Process 14. Employee Health Benefits -Contract Renewal - 8/2009 15. Financial/Budget Issues - Adoption of 2011 Budget - 4/2010 - Adoption of County CIP - 4/2010 - Adoption of School CIP - 4/2010 - Bond Issue/Refinancing - AAA Ratings Retained 16. 457 Deferred Comp Plan (Approved) 17. Hosting of Hopewell Website 18. Impact Fees for Roads - 9/2008 19. In Focus Implementation - Phase I - 8/2008 20. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 21. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 22. Jefferson Davis Streetscape Project - 5/2010 23. Leadership Exchange Visits with City of Richmond 24. 2010 Legislative Program - 3/2010 25. Low Impact Development Standards 26. Meadowdale Library -11/2008 27. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 28. Minor League Baseball (new team) - 2/2010 Q~~~~~ 2 Updated 4/6/2011 County Administrator's Top 40's List 29. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 30. Planning Fee Structure (General Increases) - 6/2009 31. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 32. Planning Fees (Holiday for Commercial Projects) - 8/2009 33. Police Chase Policy (Regional) - S/2010 34. Potential Legislation -Impact Fees/Cash Proffers -1/2009 35. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 36. Property Maintenance -Rental Inspection Program 37. Public Safety Pay Plans Implemented (Phase I) - 9/2008 38. Redistricting 2011 Calendar/Process Report 39. Regional Workforce Investment Initiative 40. Results of Operations -11/19/2010 41. Sign Ordinance 42. Southwest Corridor Water Line - Phase I - 7/2008 43. Sports Tourism Plan -1/2010 44. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 45. Streelight Policy -12/1/10 46. Ukrops Kicker Complex -soccer fields -Opened 8/2009 47. Upper Swift Creek Plan (Adopted) - 6/2008 48. Upper Swift Creek Water Quality Ordinances 49. VDOT Subdivision Street Acceptance Requirements - 7/2009 50. VRS Benefits for New Employees - 7/2010 51. Walk Through Building Permit Process -10/2009 52. Water Issues/Restrictions 53. Website Redesign - 6/2009 54. Wind Energy Systems - 3/10/2010 55. Wireless Internet Access in County Facilities - 9/2008 56. Watkins Centre 57. Woolridge Road Reservoir Crossing Project - S/2010 ~®QQ'~4 Updated 4/6/2011 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 5.A. Subiect: Recognizing the Week of April 24-30, 2011, as "Administrative Professionals Week" and April 27, 2011, as "Administrative Professionals Day" County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: The attached resolution is to recognize the vital contributions of county administrative professionals and to proclaim the week of April 24-30, 2011, as "Administrative Professionals Week" and April 27, 2011, as "Administrative Professionals Day" throughout Chesterfield County. Representatives from the Tri-Cities and Old Dominion Chapters of the International Association of Administrative Professionals (IAAP) will be present to receive resolutions. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ yes ~ No # Q®Q~~~ RECOGNIZING APRIL 24-30, 2011, AS "ADMINISTRATIVE PROFESSIONALS WEEK" WHEREAS, administrative professionals play an essential role in coordinating the office operations of businesses, government, educational institutions, and other organizations; and WHEREAS, the work of administrative professionals today requires advanced knowledge and expertise in communications, computer software, office technology, project management, organization, customer service and other vital office management responsibilities; and WHEREAS, "Administrative Professionals Week" is observed annually in workplaces around the world to recognize the important contributions of administrative support staff and is sponsored by the International Association of Administrative Professionals; and WHEREAS, the theme of "Administrative Professionals Week 2011" is "This Year Celebrate All Office Professionals," reflecting how, due to the recent downturn in the economy and the extra workload carried by all office professionals in workplaces around the globe, administrative professionals worldwide open this year's celebration to all office professionals. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, publicly recognizes the week of April 24-30, 2011, as "Administrative Professionals Week," and Wednesday, April 27th as "Administrative Professionals Day" in Chesterfield County, saluting the valuable contributions of administrative professionals and all office professionals in the workplace and calling on all employers to support continued training and development for administrative staff, recognizing that a well-trained workforce is essential for success in today's business world. ~®0~~~ ~. 'd~" . - ~ 1 CHESTERFIELD COUNTY ~.~'~-~ BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: s.A. Subject: Work Session on County Administrator's Proposed FY2012 Budget, the Proposed FY2012 Community Development Block Grant and HOME Investment Partnership Annual Plan, the Proposed FY2012-FY2016 Capital Improvement Program, and other ordinance changes County Administrator's Comments: County Administrator: n Hold a final work session on the County Administrator's Proposed FY2012 Budget, the Proposed FY2012 Community Development Block Grant and HOME Investment Partnership Annual Plan, and the Proposed FY2012-FY2016 Capital Improvement Program as well as other ordinance changes. Summary of Information: This time has been scheduled for a final work session on the proposed budget as well as other ordinance changes. Staff will review proposed revisions to the plans at the work session. All Board approved revisions will be incorporated into the appropriations resolution and approved as part of adoption of the budget. Staff plans to provide the Board with information to be presented at the work session prior to the Board meeting. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # OOO~J~D7 4/13/2011 =~ 1= ~ _..:._ c,iiiiiiiuiy a>i ~.riic~ii~;. ~.w r. 1) Additional resources for longstanding Board priorities 2) Changes in response to state actions, shifting economic sands 3) Reallocation of CDBG funds 4) Amended school plan to reflect result of General Assembly deliberations 5) No recommended changes to capital funding plan 1 4/13/211 PUBLIC SAFETY: $f~3K TAX RELIEF: $5~~K 1) Line of Duty coverage 2) Fire training and public education 1) Tax Relief for 100% Disabled Veterpns OTHER: $431 K 1) Fuel contingency 2) IT training 3) Community contracts ^!~'-"- _ Tax Relief for Vets $500,000 Comp Board $830,200 Line of Duty $275,000 State Aid for Police $498,700 Fire Career Develop $248,200 Riverside Reserve $600,000 Fire Training $140,000 Interest Income ~~~ $250,000 Fuel Contingency $250,000 Revenue Recovery $248,200 Community Contracts $76,200 Other $150,000 Other $105,000 Personal Property ($982,700) TOTAL $1,594,400 TOTAL X1,594,400 2 4/13/2011 M- Iil~.l~~o~y ~~~vt::1~31JIY~C:~~ll UiVi,.t~ ~lulii i..li~~iiJc 1) No net change in overall CDBG funding 2) Additional funds for streetscape improvements along Chesterfield Avenue, Jeff-Davis Highway 3) Resources for foreclosure assistance 4) Funding for Mill House, Better Housing Coalition 5) Reduction in resources for Carver sidewalk project, Healing Place i! +`r !' .....~~r, ~iJ li ti t~ili i.ic~l I IC1i t 1) General Assembly provides additional revenue and expenditure savings (via VRS changes) 2) $385k requested for instructional uses 3) Changes also allow $2.1 M to be set aside for FY2013 budget 4) School operating budget revised at $522.1 M (was $523.8M) 3 4/13/2011 _~.. School Board Approved Revenue $523,817,400 `- '~, Increased State Revenue $3,585,200 Reduction in Stimulus Funds ($3,200,000) ~' _ Early Drawdown of Jobs Bill Funds ($2,058,300) ~ - . '. REVISED TOTAL X522,144,300 ~~^~zS s. School Board Approved Expenditures $523,817,400 - Decrease in VRS Rate ($2,058,300) Increase in Instruction Expenditures 5385,200 ~' REVISED TOTAL ;522,144,300 4 4/13/2011 1)Adopt financial and capital plans 2) Adopt tax rates 3)Approve financial policy revisions 4)Approve fee changes 5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~, Meeting Date: April 13, 2011 Item Number: 8.A.1. Subject: Ordinance Amendments Relating to Department of Utilities Fee Changes County Administrator's Comme ~- County Administrator: Adopt attached amendments to Sections 18-22 and 18-27 of the County Code relating to Department of Utilities fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 23, 2011, concerning the proposed changes to Utilities fees. The Utilities Department's analysis of the FY2012 budget, capital replacement projects, and projections over the next ten years indicate that current revenues, without fee increases, will not be sufficient to cover operating expenses. As an enterprise fund fully supported by payments from users, fee increases are necessary to offset costs of capital projects to comply with the nutrient regulations for the Chesapeake Bay, pump station rehabilitation, new and replacement water tanks, new and replacement water lines, the county's contractual share of Richmond water plant projects, as well as maintaining the integrity of the county's water and wastewater facilities. The proposed fee increases are also due in part to smaller growth rates in demand for water/wastewater services as well as new connections. The FY2012 operating budget is proposed to be 3 percent below the FY2011 adopted budget. Additional revenues are required to meet the projected longer term operating and capital costs. Even with the proposed increased fees, total revenues are expected to decrease 2 percent compared to FY2011 amounts. Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # o on~$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) The proposed charges for a typical 5/8" residential size meter having an 18 CCF combined water and wastewater bi-monthly bill will increase by approximately $4.16 ($2.08 monthly). The increase is comprised of changes in both the commodity and base charges. The water commodity charge is proposed to increase by $0.08 per one hundred cubic feet (CCF) and is anticipated to generate an additional $1,353,000 in revenues. The water and wastewater bi- monthly base charges for a typical 5/8" residential size meter is proposed to increase by $2.72 and is anticipated to generate an additional $1,733,000. These increases are needed to cover the projected cost of rendering water and wastewater utility services and funding capital replacement projects and will increase a typical bi-monthly bill to $94.76. The base charges for larger meters increases proportionately based on meter size. In addition, the department's analysis of costs for expansion projects and projections over the next ten years reflect the need to adjust the capital cost recovery charge portion of connection fees to cover capital costs. The capital cost recovery charge fees for a 5/8" residential size meter are proposed to increase the water connection fee from $4,400 to $4,795 (generating an additional $543,000) and the wastewater connection fee from $3,455 to $3,730 (generating an additional $286,000). The capital cost recovery charge fees for larger meters will increase proportionately based on meter size. Even after the proposed rate increases (assuming a typical bill for combined services), the County's rates will still be significantly less than surrounding jurisdictions. The ordinance is attached. ~®Q~~'~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 18-22 AND 18-27 RELATING TO UTILITIES CONNECTIONS FEES AND UTILITY CHARGES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-22 and 18-27 of the Code of the County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 18-22. Connection fees. (a) The water connection fee shall be the capital cost recovery charge plus the meter installation charge based on the size of the water meter that the director installs. The wastewater connection fee shall be the capital cost recovery charge for the size of the water meter that serves the property, or, if the property does not receive water service, the size of the water meter that would serve the property if it received water service. (b) The capital cost recovery charge shall be: Customer Class Meter Number Capital Cost Recovery Charge Size of ERU's (inches) per Unit Water Wastewater (i) For a dwelling, single- 5/8 1.00 $ 4;4~A9:A9 $ ~,^ family, including 4,795.00 3,730.00 townhouses,mobile homes that are not located in a mobile home park,and individually metered multifamily dwelling units. (ii) For a dwelling, two-family 5/8 1.00 4;4~A9:98 ~45~-A9 (per unit) 4,795.00 3,730.00 (iii) For mobile homes that are 0.85 3~A9 8 located in a mobile home 4,076.00 3,171.00 parkand for master metered multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges and/or universities (per unit) (iv) For all other customer 5/8 1.00 4;4~A~~9 ~,^ classes 4,795.00 3,730.00 1 2.50 ~899:A9 S~r3$-A8 11,988.00 9,325.00 O~U~1~ 0505:85432.1 1 1 /2 5.00 ~?AA8:A9 '' ''moo 23,975.00 18,650.00 2 8.00 3-S~AA:99 X89 38,360.00 29,840.00 3 16.00 89 c coo 76,720.00 59,680.00 4 25.00 ~1-9~9AA-A9 4~~Q9 119,875.00 93,250.00 6 50.00 2~A;999:A9 , ''''T,-~~ 239,750.00 186,500.00 8 80.00 ~~?A89:99 27Fr,~AA:A9 383,600.00 298,400.00 10 115.00 ~AH;AAA:A9 2°''~~ 551,425.00 428,950.00 12 155.00 g~~9~:A9 c~c~c~~ 743,225.00 578,150.00 The capital cost recovery charge for meters that are larger than 12 inches shall be determined by the director based on the number of ERUs per unit. (v) The capital cost recovery charge for a dwelling that is served by a meter that is larger than five- eighths inch shall be the same capital cost recovery charge in subsection (b)(iv). Sec. 18-27. Utility charges. 000 Effective with bills issued on and after July 1, ~9 2011, the consumer shall pay charges for utility service in accordance with the following schedules: (a) Monthly service charges. The monthly service charge shall be: (1) Customer cost charge. A customer cost charge of ~2 $2.44 for each service account. However, customers who have only a water account or a wastewater account shall pay a customer cost charge of X444 $4.88. (2) Commodity cost charge. (i) Water: ~4 $1.32 per 100 cubic feet (Ccf). (ii) Wastewater: $1.50 per 100 cubic feet (Ccf). 0505: 85432.1 2 ~ ®~ ~ ~' ~' (3) Capacity cost charge. Customer Class Meter Number Monthly Capacity Charge Size of ERU's per Unit (inches) Water Wastewater (i) Dwelling, single-family, 5/8 1.00 $ 5.60 $ ~F~9 including townhouses and 11.52 mobile homes that are not located in a mobile home park (ii) Dwelling, two-family (per 5/8 1.00 5.60 ~-9:H9 unit) 11.52 (iii) Mobile homes that are located 0.85 4.76 9~ in a mobile home park and 9.79 multiple-family dwellings other than multiple-family dwellings used exclusively as housing for colleges or universities (per unit) (iv) All other customer classes 5/8 and 1.00 5.60 4~9 3/4 11.52 1 2.50 14.00 x-59 28.80 1 1 /2 5.00 28.00 x:99 57.60 2 8.00 44.80 8489 92.16 3 16.00 89.60 ~C9 184.32 4 25.00 140.00 X99 288.00 6 50.00 280.00 X9:99 576.00 8 80.00 448.00 848:99 921.60 10 115.00 644.00 ' ,' 1,324.80 12 155.00 868.00 ~H43:99 1,785.60 (v) The capacity cost charge for a dwelling that is served by a meter that is larger than five-eighths inch shall be the ca acity cost charge in subsection (a)(3)(iv). 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:85432.1 3 O i7 Q ~ ~ 2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: April 13, 2011 Item Number: 8.A.2. Subject: Ordinance Amendments Relating to the Planning Department Fee Changes nty_Administrat~ County Administrator: Board Action Requested: Adopt attached amendments to Sections 17-11 and 19-25 of the County Code relating to the Planning Department fee changes. Summary of Information: The Board of Supervisors held a public hearing on March 23, 2011, concerning the proposed changes to Planning fees. The Planning Department has benchmarked with other localities on various zoning application fees and is recommending numerous changes to the fee structure to be more in line with surrounding localities in lieu of structured on a cost recovery basis. The major fee changes for various applications that are being proposed by staff are outlined below: Existing Residential Existing Proposed Commmercial Fee Rezoning $5,300 + $90/acre $4,100 + $80/acre $1,500 + $50/acre Site Plan $2,000 + $90/acre $1,200 + $80/acre $600 + $50/acre Tentative Subdiv. $800 + $30/lot N/A $800 + $20/lot Final Check Subdiv. $1,100 + $20/lot N/A $500 + $20/lot Preparers Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ~ No # 0'0013 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued) The Planning Commission held a public hearing on the proposed fee changes on February 15, 2011, and recommended approval of adjustments proposed by staff, with removal of fee 25a, a per acre charge for site plan adjustments/ amendments. Staff estimates that the described fee changes would have an estimated cost in terms of unrealized revenue of between $130,000 (under current market conditions, with no fee holiday) and $200,000 (under activity levels more in line with long run averages). The ordinance is attached. Q~Q~_~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 17-11 OF THE SUBDIVISION ORDINANCE RELATING TO SUBDIVISION FEES AND 19-25 OF THE ZONING ORDINANCE RELATING TO ZONING AND OTHER PLANNING FEES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 17-11 and 19-25 of the Code of the Count~o Chester geld, 1997, as amended, are amended and re-enacted to read as follows: Chapter 17 000 Sec. 17-11. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: (a) Alternatives to chapter per § 17-8 ... $ ~AA:98 $400.00 Plus any applicable plat review fee (b) Appeal of decision of director of planning ... $400.00 (c) Deferral request by applicant for planning commission consideration of plat, per request:... $200.00 (d) Final check, amended and resubdivision plat review: (1) Final check subdivision plat review ... Q,~BA $500.00 (Only one base fee will be required for final check plats required to be submitted in multiple sections per § 17-42.) Plus, per lot ... $20.00 (2) Final check resubdivision plat review ... ~3AA:A9 $100.00 Plus, per lot ... $20.00 (3) Final check amended plat review ... ~}9A:89 $500.00 1928:85401.1 - 1 - ~~~~-~.J Plus, per lot ... $20.00 (e) Minor subdivision plat review ... $400.00 (f) Onsite sewage disposal system soils analysis review, per lot/parcel ... $155.00 (g) Parcel line modification review, per parcel ... $50.00 (h) Residential parcel subdivision, per parcel ... $60.00 (i) Tentative subdivision approval, or resubmittal of an expired previously approved tentative: (1) Original submittal, ~~-ef~~ei ~^•~~Rppre~=ear °*~•~° ~'°* .,,a;,,~+°a +°.,+.,+;..° .,~.,+ r^. ~ ~i„ °a +°.,..,+:.,° ,.~„~ including up to two resubmittals ... $800.00 Plus, per lot ... $-39:98 $20.00 (2) Renewal of previously approved tentative plat or adjusted tentative plat for previousl~pproved tentative plat ... $100.00 Plus, per lot ... $20.00 (~} ~ Third and subsequent submittal, per submittal ... X88:89 $350.00 (~ ~ Substitute to approved tentative, per submittal ... $100.00 (j) Townhouse plan transfer to electronic format per § 17-32(d) ... $80.00 (k) Written verification of subdivision or written subdivision interpretation ...75.00 000 Sec. 19-25. Fees. CHAPTER 19 000 All fees provided for in this section for rezonings, amendment of zoning conditions, conditional uses, conditional use planned developments, and rezonings with conditional use and/or conditional use planned developments shall be waived up to $4,000 of the total fee, including the base fee and any per acre charge, for commercial, office and/or industrial use applications received from September 23, 2010 to September 22, 2011. Under this provision only initial submissions shall be eligible and the following applications shall not be eligible for the reduction: (i) wireless communications towers, (ii) computer controlled variable message signs, (iii) variances, (iv) deferral requests, (v) remand requests, (vi) appeals of development 1928:85401.1 - 2 - ~~~~,~~ standards waivers, (vii) any use incidental to a principal dwelling unit or (viii) family day care homes. The Q,~ $600 base fee application provided for in this section for the original submittal and up to two resubmittals for site plan, overall development plan and schematic plan applications for office, commercial and industrial uses shall be waived for applications received from September 23, 2010 to September 22, 2011. That this ordinance shall become effective immediately upon adoption and shall expire on September 22, 2011 at 5:00 p.m. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: 1. 2. 3. 4. 5 ~°° ~.,~°a n„ Fee Application Type lFE~~iden~inl fie' uses ' Amend condition(s) of zoning (including conditions of rezoning, conditional use, conditional use ~3A8 $499 $1,500 planned development, and textual statement) Appeal to board of zoning appeals ~9 ~9 $1200 per § 19-21 Building permit review, for a new single family dwelling or for each ~ '`T°* ^~~'~°°'~'° $25 unit of a new two-family dwelling Certain conditional uses a. Conditional use, family day ~~ $300 care homes b. Conditional use for any use incidental to a principal ~~ ~~ $600 dwelling unit except family day care homes c. Conditional use for recreational facilities and grounds primarily serving SAAB ~°* °~~'~°°'~'° $150 the surrounding residential community d. Conditional use for communication towers, landfills, quarries, mines, $-5399 ~4~A9 $4,100 borrow pits and adult businesses i. Plus per acre after ~ ~ $50 first acre Conditional use, all others ~2~A Q'~ $1,500 1928:85401.1 - 3 - ~~~~~~ Application Type a. Plus per acre after first acre 6. Conditional use planned development a. Plus per acre 7. Planning Commission and Board of Supervisors case deferral requests by the applicant, per request: 8. Board of Zoning Appeals case deferral requests by the applicant, per request: 9. Manufactured home permits, new 10. Manufactured home permits, renewal 11. Modifications to development standards and requirements 12. Plan transfer to electronic format per § 19-264(f) 13. Planning permits a. Temporary family health care unit permit 14. Resource protection area exceptions per § 19-235(b)(2) for one lot or parcel used or intended to be used for a single family dwelling and accessory uses 15. Resource protection area exceptions per § 19-235(b)(2), all others 16. Remand requests to the planning commission, by the applicant, per request 17. Rezoning a. Plus per acre 18. Rezoning with conditional use a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use i. Plus per acre 19. Rezoning with conditional use planned development a. Base fee for rezoning i. Plus per acre 1928:85401.1 moo,, u.,~oa n., 1FE~ uses ' ~ ~ x-5389 $s39 X999 !T„ GG 17 X39 X58 X258 $499 X38 X88:89 $399 $588 cn ~o „+ ~ ~~ ~~ H" GG 17 X389 x;399 X399 X99 ~5~9 x;999 / T _ 1__ 1__ G G A 7 7 ~) X139 X58 X59 $399 ~1~8 X59 /•._ _1__~__ GG A 77 ~tse~} X88 w •,-.... $-88 .,_.. X88 X398 -4- $4;99 $S~9 Fee $50 $1,500 $50 $200 (Includes "A" T uses $130 $400 $200 $400 $130 $100 $300 $300 50 percent of original case fee (includes "A" uses $1,500 $50 $1,500 $50 $1,500 $50 $1,500 $50 ~~~~~~ Application Type b. Base fee for conditional use planned development i. Plus per acre 20. Rezoning with conditional use and conditional use planned development a. Base fee for rezoning i. Plus per acre b. Base fee for conditional use i. Plus per acre c. Base fee for conditional use planned development i. Plus per acre 21. Sign Permits, temporary signs as permitted by § 19-631 through § 19- 650 22. Sign Permits, all other signs for which building permits are required 23. Site plan, overall development plan and schematic plan reviews: original submittal, including up to two resubmittals a. Plus per acre 24. Site plan, overall development plan and schematic plan reviews: third and subsequent resubmittals, per submittal 25. Site plan, overall development plan and schematic plan reviews: adjustment to approved site plan or amendment to approved schematic plan, per submittal or resubmittal a. Plus per acre 26. Site plan review: appeal of decision of director of planning 27. Special exceptions, temporary manufactured home (new) 28. Special exceptions, temporary manufactured home (renewal) 29. Special exceptions, all others 30. Special exceptions, amend conditions of special exception 31. Substantial accord determinations Fee ~~~at ~' ~3ses egg X88 $1,500 ~ ~-8s $50 ~g ~g $1,500 X38 X89 $50 egg ~q ~}gg $1,500 $~39 ~S9 $50 egg ~4~gg $1,500 X98 X89 $50 egg $.~gg $100 ~g ~3g $130 ~g Q'~ $600 X99 X89 $50 ~4gg X358 $250 .$q.gg X59 $300 $50 $q.gg ~g $350 ~g ~9 $500 ~g ~g $200 ~AA9 ~A99 $700 egg egg $600 ~g X4,4-99 $1,500 1928:85401.1 ' S ' ~ +~ Q ~ ~9 Application Type a. Plus per acre 32. Variances, administrative 33. Variances, all other 34. Verification of non-conforming use (written) 35. Zoning certificate 36. Zoning interpretation (written) ~ u.,~„a n.. Fee ~!~~ nr uses ' $50 egg egg $200 egg egg $300 ~ ~ $75 ~ ~-5 $75 ~ ~ $75 000 (2) That this ordinance shall become effective immediately upon adoption. ~®4~:~~ 1928:85401.1 - 6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'N9 Meeting Date: April 13, 2011 Item Number: 8.A.3. Subject: Adoption of an Ordinance Establishing the Annual Tax Levy on Various Classes of Real Estate and Personal Property County Administrator's Comments: County Administrator: Board Action Requested: Adopt a Tax Rate Ordinance Establishing Tax Rates for Calendar Year 2011. Summary of Information: The Board held a public hearing on March 23, 2011, concerning the attached ordinance regarding annual tax rates. Tax rates on existing classes of property for calendar year 2011 were advertised as follows: $0.95 for real estate; $3.60 for personal property; $1.00 for machinery and tools personal property; $.50 for aircraft personal property; $0.96 for personal property for volunteer firefighters, rescue squads, and auxiliary members; $0.01 for wild and exotic animals personal property; $3.24 for vehicles using clean and special fuels; $0.01 for specially equipped motor vehicles for the physically handicapped, and $0.96 for vehicle trailers and semi-trailers with a gross weight of 10,000 pounds or more. Staff recommends adoption of the advertised rates. The ordinance is attached. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No #~~~~~~ AN ORDINANCE TO ESTABLISH THE ANNUAL TAX LEVY ON VARIOUS CLASSES OF PROPERTY FOR THE COUNTY OF CHESTERFIELD BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That for the year beginning on the first day of January, 2011, and ending on the thirty-first day of December, 2011, the taxes on property in all the Magisterial Districts of the County of Chesterfield shall be as follows: Sec. 1. Real Property and Mobile Homes. (a) Except as provided in Sec. 1 (b), on tracts of land, lots or improvements thereon and on mobile homes the tax shall be $0.95 on every $100 of assessed value thereof. (b) On tracts of land, lots or improvements thereon and on mobile homes in the Charter Colony Powhite Parkway Transportation District the tax shall be $1.10 on every $100 of assessed value thereof. Sec. 2. Personal Property. (a) On automobiles, trailers, boats, boat trailers, other motor vehicles and on all tangible personal property used or held in connection with any mining, manufacturing or other business, trade, occupation or profession, including furnishings, furniture and appliances in rental units, the tax shall be $3.60 on every $100 of the assessed value thereof. (b) On aircraft as defined by Section 58.1-3503 and -3506 of the Code of Vir ig nia, 1950, as amended, the tax shall be $.50 on every $100 of the assessed value thereof. (c) On motor vehicles owned or leased by members of volunteer rescue squads, volunteer fire departments, volunteer police chaplains and by auxiliary police officers as provided in Section 9-57, Code of the County of Chesterfield, 1997, as amended, the tax shall be $.96 on every $100 of the assessed value thereof. (d) On wild or exotic animals as defined by Section 58.1-3506 of the Code of Virginia, 1950, as amended, the tax shall be $0.01 on every $100 of the assessed value thereof. (e) On motor vehicles which use clean special fuels as defined in Section 58.1-2101 of the Code of Virginia, 1950, as amended, the tax shall be $3.24 on every $100 of the assessed value thereof. 0425:85619.1 1 ~ ~ ~ ~ ~ (f) On motor vehicles, trailers, and semitrailers with a gross vehicle weight of 10,000 pounds or more used to transport property for hire by a motor carrier engaged in interstate commerce, the tax shall be $.96 on every $100 of the assessed value thereof. (g) On motor vehicles which are specially equipped to provide transportation for physically handicapped individuals, the tax shall be $.O1 on every $100 of the assessed value thereof. Sec. 3. Public Service Corporation Property. (a) On that portion of real estate and tangible personal property of public service corporations which has been equalized as provided in Section 58.1-2604 of the Code of Virginia, 1950, as amended, the tax shall be $0.95 on every $100 of the assessed value thereof determined by the State Corporation Commission. (b) The foregoing subsections to the contrary notwithstanding, on automobiles and trucks belonging to such public service corporations the tax shall be $3.60 on every $100 of assessed value thereof. Sec. 4. Machinery and Tools. On machinery and tools used in a manufacturing or mining business the tax shall be $1.00 on every $100 assessed value thereof. l?fl~1~~3 0425:85619.1 Meeting Date: April 13, 2011 Page 1 of 1 Item Number: 8.A.4. Subiect: Adoption of the FY2012 Community Development Block Grant and the HOME Investment Partnerships Annual Plan County Administrator's Comments: County Administrator: '~ Board Action Reg ed: Adopt the FY2012 Community Development Block Grant and the HOME Investment Partnerships Annual Plan. Summary of Information: A public hearing was held on March 23, 2011, on the FY2012 Proposed Community Development Block Grant and the HOME Investment Partnerships Annual Plan. The FY2012 recommendation for this program totals $2,085,800 which is comprised of $1,361,000 in new CDBG allotments, $520,800 in new HOME Investment Partnership allotments, $28,900 in program income, and $175,100 in Reprogrammed funding. These allocations are based on the FY2011 grant levels and are contingent upon notification from HUD of an approved grant amount for FY2012. Based on that notification, revised recommendations may be necessary. The County Administrator has incorporated recommendations of the citizen review committee in the proposed budget. Upon final confirmation of the grant award from HUD, staff will prepare recommendations for the Board to consider in a later meeting. The County's Community Development Block Grant and HOME Investment Partnerships Annual Plan for FY2012 are required to be submitted to the U.S. Department of Housing and Urban Development by May 16, 2011. The submission is preceded by a required public hearing by the Board of Supervisors. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # ~~~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA COMMUNITYDEVLOPMENT BLOCK GRANT Community Development Block Grant FY2012 Activi Proposed Bensley Elementary Extended Day Program $12,500 Better Housing Coalition-Chesterfield Senior Services 15,000 CDBG Administration 272,200 Chesterfield Avenue Enhancement Project 100,000 Communities In Schools-At Risk Youth Program 20,000 Harrowgate Road Sidewalk and Cougar Trail Paved Shoulder 300,000 Huntington Hills Drainage Improvements 200,000 Jefferson Davis Association Streetscape Improvement 100,000 Jefferson Davis Business Incubator-Biz Works 150,000 Metropolitan Boys & Girls Club-Falling Creek 19,300 Phoenix Achievers Plus 12,500 Pro-Active Code Compliance 130,000 RAMPS 20,000 Small, Women, and Minority Business Technical Assistance 63,500 The Healing Place 150,000 Subtotal CDBG $1,565,000 Elder Homes Corp-Housing Rehabilitation 180,000 CDBG Housing Rehabilitation 125,000 HOME Administration 52,080 HOME Down Payment Assistance 85,593 Southside Development CHDC -CHDO 78,127 Subtotal HOME $520,800 TOTAL $2,085,800 County Administrator's recommendations pending receipt of FY2012 HUD grant amount. 0~0~~"~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 8.A.5. Subject: Adoption of the FY2012-2016 Capital Improvement Program County Administrator's Comments: County Administrator: Board Action ReQUested: Adopt the FY2012-2016 Capital Improvement Program with revisions. Summary of Information: The County Charter requires that the Capital Improvement Program (CIP) be adopted by May 1. Staff recommends that the Capital Improvement Program be adopted at this meeting. Following the work session, staff will incorporate Board approved revisions into the adopted plan. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No #~~~,~~~ ~~/ W ^~ 1~1 F~1 V O V ] ~ O O O O O 0 0 0 0 0 0 0 0 0 0 0 O O ~ O O O O O O O O O O O O O O O O O O F o .fl ~ ~o 00 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 N c+i X 0 0 O~ 0 0 0 0 v1 O O O vi O O O ~n O N oo O l~ [~ N N N O vi Vl O O~ O ~O O O O l~ N O ~ N O ~ ~ ~ ~ .--. 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Subject: Adoption of the FY2011-FY2012 Biennial Financial Plan, Second Year Amendments County Administrator's Comments: County Administrator: Board Action Requested: Adopt the FY2011-FY2012 Biennial Financial Plan, Second Year Amendments with revisions as approved. Summary of Information: The County Charter requires that the Budget be adopted by May 1. Staff recommends that the Budget be adopted at this meeting. Following the work session, staff will incorporate requested revisions into the adopted budget. Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ^ Yes ^ No # ooa~o~~ Meetina Date: Subiect: 113. 2011 Page 1 of 2 Item Number: 8.A.7. Adoption of a Resolution Appropriating Funds for Fiscal Year 2012 County Administrator's Comments: County Administrator: Board Action Requested: Adopt the attached appropriations resolution for fiscal year 2012. Summary of Information: The County Charter requires adoption of an appropriations resolution to authorize the expenditure of funds for fiscal year 2012. The attached appropriations resolution details and authorizes the expenditure of funds for FY2012 consistent with the proposed biennial plan. Any changes approved by the Board at the final budget work session will be incorporated into the resolution. As has been the case in years past, the appropriations resolution will allow for three periodic disbursements to the school division of up to $3 million each. The disbursements are based on the availability of funds and the resolution defines the disbursement intervals. This practice allows for flexibility to adjust the School appropriation should the need arise due to a downturn in revenues or some other unplanned event. Preparers Allan M. Carmody Attachments: ^ Yes Title: Director, Budget and Management ^ No # oooo;~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): The Appropriations Resolution also defines the percentage of personal property tax relief approved for qualifying vehicles. Each year staff calculates the amount of tax relief for personal property taxes as a direct result of the State's decision to cap the personal property tax relief reimbursement revenue available to Chesterfield. The appropriations resolution stipulates the reimbursement percentage rate for the different levels of value as follows: Personal use vehicles valued at $1,000 or less will be eligible for 100 percent tax relief, consistent with prior years. Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65 percent of tax relief. Personal use vehicles valued at $20,001 or more shall receive 65 percent of tax relief on the first $20,000 of value. All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use, motor homes, etc.) will not be eligible for any form of tax relief under this program. The percentage relief amount is recalculated annually and is recommended to remain at the current rate of 65 percent. D~Q`~~~ FY2012 APPROPRIATIONS RESOLUTION A RESOLUTION TO APPROPRIATE DESIGNATED FUNDS AND ACCOUNTS FROM DESIGNATED ESTIMATED REVENUES FOR FY2012 FOR THE OPERATING BUDGETS AND THE CAPITAL IMPROVEMENT PROGRAM FOR THE COUNTY OF CHESTERFIELD, VIRGINIA BE IT HEREBY RESOLVED by the Board of Supervisors of the County of Chesterfield: That for the fiscal year beginning on the first day of July 2011 and ending on the thirtieth day of June 2012, the following sections shall be adopted: Sec. 1 The following designated funds and accounts shall be appropriated from the designated estimated revenues to operate and provide a capital improvement program for the county. It is the intent of the Board of Supervisors that general property taxes levied on January 1, 2011, and due December 5, 2011, be appropriated for FY2012. FY2012 Proposed General Fund Estimated Revenue: Local Sources: General Property Taxes $351,664,100 Other Local Taxes 96,351,800 Licenses, Permits, & Fees 3,834,100 Fines, Forfeitures & Uses of Money & Property 3,044,200 Service Charges 30,765,600 Miscellaneous and Recovered Costs 11,924,200 Other Agencies: State and Federal 133,409,300 Other Financing Sources: Use of Restricted, Committed, or Assigned Fund Balance 17,533,300 Transfer from County Grants Fund 853,100 Transfer from County Capital Projects Fund 250,000 Transfer from Mental Health, Support Services 106,600 Transfer from Fleet Management 12,300 Transfer from Water Operating Fund 592,800 Transfer from Wastewater Operating Fund 2,200 Unassigned Fund Balance 7/1/2011 53,495,000 Total Revenues $703,838,600 Appropriations: General Government $50,191,900 Administration of Justice 8,286,900 Public Safety 140,764,500 Public Works 16,506,000 Health & Welfare 70,061,600 Parks, Recreation, Cultural 17,488,500 Community Development 15,414,800 Debt Service 26,262,200 Operating Transfers 304,917,200 Assignments 450,000 Unassigned Fund Balance, 6/30/2012 53,495,000 Total General Fund: $703,838,600 *Plus encumbrances carried forward in all funds in an amoun t not to exceed $15 million, which will be reappropriated into the fiscal year b eginning July 1, 2011. (See "Section 5") ~~Q~Y~ Y FY2012 APPROPRIATIONS RESOLUTION Comprehensive Services Fund Estimated Revenue: Reimbursement, Colonial Heights $124,200 State Aid, Comprehensive Services 3,315,600 State, Miscellaneous 150,000 Transfer from Social Services 445,200 Transfer from Schools 921,100 Transfer from General Fund 1,710,700 Use of Unrestricted Net Assets 1,042,300 Total Revenues and Funding Sources $7,709,100 Appropriations: Operating Expenses $7,709,100 Total Appropriations $7,709,100 School Operating Fund Estimated Revenue: Local Sources $21,239,100 State 212,124,100 Federal 43,568,700 Transfer from School Operating 609,600 Transfer from School Food Service 1,000,000 Transfer from General Fund: State Sales Tax 49,998,100 Local Taxes 216,599,400 Prior Year Revenue 11,607,800 Grounds Maintenance 1,792,800 Total General Fund 279,998,100 Use of Assigned Fund Balance 1,000,000 Total Revenues and Funding Sources $559,539,600 Appropriations: Instruction $368,136,100 Administration, Attendance & Health 19,096,000 Pupil Transportation 27,778,700 Operations & Maintenance 56,181,700 Technology 12,152,100 Debt Service 47,760,000 Food Service 20,158,200 Grounds Maintenance 1,792,800 Transfer and Assignment for School Capital Projects 6,484,000 Total Appropriations $559,539,600 Schools -Appomattox Regional Governor's School Fund Estimated Revenue: Local Sources $2,377,300 State 1,058,000 Total Revenues and Funding Sources $3,435,300 Appropriations Education $3,435,300 Total Appropriations $3,435,300 ~~~~ y~ FY2012 APPROPRIATIONS RESOLUTION Countv Grants Fund Estimated Revenue: Other Governments $9,870,200 Transfer from General Fund 1,060,500 Use of Restricted, Committed, or Assigned Fund Balance 144,900 Total Revenues and Funding Sources $11,075,600 Appropriations: Adult Drug Court $642,400 Clerk of the Circuit Court Technology Trust Fund 154,900 Community Corrections Services Domestic Violence Victim Advocate (V-STOP) 52,900 Community Development Block Grant 1,881,800 Community Services Board Part C 831,500 Domestic Violence Prosecutor 98,900 Families First 517,300 Fire & EMS Revenue Recovery 4,954,000 Juvenile Drug Court Grant 340,000 Litter Grant 26,000 Police Grants Domestic Violence Coordinator 48,100 USDA Juvenile Detention Grant 75,000 USDA Youth Group Home Grant 8,200 Victim/Witness Assistance 477,400 Virginia Juvenile Community Crime Act (VJCCCA) 967,200 Total Appropriations $11,075,600 Countv CIP Fund Estimated Revenue: Transfer from General Fund $13,352,500 General Obligation Bonds 4,377,000 Developer Contributions 537,600 Transfer from Cash Proffers 537,600 Grants 750,000 Other/Interest Earnings 750,000 Total Revenues $20,304,700 Appropriations: County Capital Projects $19,517,100 Transfer from Cash Proffer Fund 537,600 Transfer to General Fund 250,000 Total County CIP Funds $20,304,700 Schools CIP Fund Estimated Revenue: Transfer from School Operating Fund $6,484,000 Bond Proceeds 21,368,800 State Technology Funds 1,851,500 Total Revenue and Transfers $29,704,300 Appropriations: School Capital Projects $29,704,300 Total Appropriations $29,704,300 0~~~~~~ FY2012 APPROPRIATIONS RESOLUTION Vehicle and Communications Maintenance Estimated Revenue: Fleet Management Charges $16,793,500 Radio Shop Charges 2,268,900 Use of Unrestricted Net Assets -Fleet 500,000 Total Revenue and Funding Sources $19,562,400 Appropriations: Fleet Management Operations $16,793,500 Fleet Capital Project 500,000 Radio Shop Operations 2,225,200 Unrestricted Net Assets -Radio Shop 43,700 Total Appropriations $19,562,400 Capital Projects Management Fund Estimated Revenue: Reimbursement for Services $837,300 Total Revenue $837,300 Appropriations: Construction Management Operations $837,300 Total Appropriations $837,300 Risk Management Fund Estimated Revenue: Operating Revenues $6,976,700 Use of Unrestricted Net Assets 5,903,300 Total Revenue $12,880,000 Appropriations: Risk Management Operations $7,676,700 Use of Unrestricted Net Assets 5,203,300 Total Appropriations $12,880,000 Airport Fund Estimated Revenue: Operating Revenue $709,200 Total Revenue $709,200 Appropriations: Airport Operations $709,200 Total Appropriations $709,200 Utilities Funds Estimated Revenue: Service Charges $69,375,000 Capital Cost Recovery Charges 10,308,800 Hydrant/Fire Protection 589,600 Other Revenue 5,461,600 Total Revenue $85,735,000 Appropriations: Operations $55,920,300 Debt Service 7,006,100 Transfer to Capital Projects Fund 17,850,000 Payment in Lieu of Taxes 589,600 Addition to Unrestricted Net Assets 4,369,000 Total Appropriations $85,735,000 ~~~~~~ FY2012 APPROPRIATIONS RESOLUTION Utilities Caaital Proiect Funds Estimated Revenue: Transfer from Improvement/Replacement Fund $17,850,000 Total Revenue $17,850,000 Appropriations: Capital Projects $17,850,000 Total Appropriations $17,850,000 Sec. 2 Appropriations in addition to those contained in the general appropriation resolution may be made by the Board only if there is available in the fund an unencumbered and unappropriated sum sufficient to meet such appropriations. Sec. 3 The County Administrator may, as provided herein, except as set forth in Sections 7, 12, 13, 14, 15, 16 and 18, authorize the transfer of any unencumbered balance or portion thereof from one classification of expenditure to another within the same department or appropriation category. The County Administrator may transfer up to $50,000 from the unencumbered appropriated balance and prior year end carry forward assignments from one appropriation category (including assigned fund balance) to another appropriation category. No more than one transfer may be made for the same item causing the need for a transfer, unless the total amount to be transferred for the item does not exceed $50,000. Sec. 4 The County Administrator may increase appropriations for non-budgeted revenue that may occur during the fiscal year as follows: a) Insurance recoveries received for damage to any county property, including vehicles, for which County funds have been expended to make repairs. b) Refunds or reimbursements made to the county for which the county has expended funds directly related to that refund or reimbursement. c) Revenue not to exceed $50,000. Sec. 5 All outstanding encumbrances, both operating and capital, in all county funds up to $15 million, at June 30, 2011 shall be an amendment to the adopted budget and shall be reappropriated to the 2012 fiscal year to the same department and account for which they were assigned in the previous year. At the close of the fiscal year, all unassigned appropriations lapse for budget items other than: capital projects; general fund transfers for capital projects and grants; construction assignments for capital projects; assignments for county and school future capital projects; other use of restricted, committed, or assigned fund balances; District Improvement Funds; donations restricted to specific purposes; federal and state grants, PPTRA revenues; other revenue and program income; revenue recovery funds; Title IV-E funds; cash proffers; all tax revenues received for special assessment districts and interest earnings thereon; Economic Development incentive funds; actual transient occupancy tax revenues received and budgeted expenditures in connection with the Richmond Convention Center; and refunds for off-site and oversized water and wastewater facilities. Any funds budgeted in a given fiscal year that are specifically budgeted to add to an assignment of fund balance shall be automatically authorized to be assigned during the year end process. Sec.6 Appropriations designated for capital projects will not lapse at the end of the fiscal year. The County Administrator may approve transfers between funds to enable the capital projects to be accounted for correctly. Upon completion of a capital project, staff is authorized to close out the project and transfer any remaining balances to the original funding source. The County Administrator may approve construction contract change orders up to an increase of $49,999 and approve all change orders for reductions to contracts. The Board of Supervisors must approve all change orders of $50,000 or more or when the aggregate of all changes to a contract exceeds 10% of the original contract amount or 20% if the original contract is for less than $500,000. Sec. 7 The County Administrator is authorized to approve transfers among Utilities funds and capital projects as long as funding sources are consistent and total net appropriation is not increased. Should the actual contract price for a ~~Q~~~ FY2012 APPROPRIATIONS RESOLUTION project be less than the appropriation, the County Administrator may approve the transfer of excess funds back to the original funding source upon completion of the project. Sec. 8 Upon completion of a grant program, the County Administrator is authorized to close the grant and transfer balances back to the funding source. The County Administrator is authorized to reprogram Community Development Block Grant funds by closing program cost centers and transferring funding to newly approved programs based on adoption by the Board of Supervisors. Sec. 9 The County Administrator may reduce revenue and expenditure appropriations related to programs, functions, or departments funded all or in part by the Commonwealth of Virginia and/or the federal government to the level approved by the responsible state or federal agency. Sec. 10 The Director of Accounting is authorized to make transfers to various funds for which there are transfers budgeted. The Director shall transfer funds only as needed up to amounts budgeted, or in accordance with any existing bond resolutions that specify the manner in which transfers are to be made. Sec. 11 The Treasurer may advance monies to and from the various funds of the county to allow maximum cash flow efficiency. The advances must not violate county bond covenants or other legal restrictions that would prohibit such an advance. The Treasurer may also advance cash in support of employee benefit accounts. Sec. 12 The County Administrator is authorized to make expenditures from Trust & Agency Funds for the specified reasons for which the funds were established. In no case shall the expenditure exceed the available balance in the fund. Sec. 13 The County Administrator is authorized to transfer among appropriation categories and/or appropriate funds and assignments of fund balance in excess of $50,000 for supplemental retirement, Workers' Compensation, healthcare for retirees and other compensation-related costs, as well as for transfers to departments to cover energy/fuel costs. Sec. 14 The County Administrator may appropriate revenues and increase expenditures in excess of $50,000 for funds received by the county from asset forfeitures for expenditures related to drug enforcement or other allowable expenditures. The balance of these funds shall not lapse but be carried forward into the next fiscal year. Sec. 15 The County Administrator may increase the general fund appropriation in the School Operating Fund contingent upon availability of funds and other circumstances, based on the following schedule: a) Increase general fund transfer/appropriation on December 15 by $3,000,000. b) Increase general fund transfer/appropriation on February 15 by $3,000,000. c) Increase general fund transfer/appropriation on May 5 by $3,000,000. Sec. 16 The County Administrator is authorized to reallocate funding sources for capital projects, arbitrage rebates/penalties, and debt service payments and to appropriate bond interest earnings to minimize arbitrage rebates/penalties, including the appropriation of transfers among funds to accomplish such reallocations. Budgets for specific capital projects will not be increased beyond the level authorized by Sections 3 and 4. Sec. 17 Salaries for Planning Commissioners will be increased equivalent to the merit increase county employees are eligible for. The effective date for pay increases, including the Planning Commission and the Board of Supervisors, may cross fiscal years. Sec. 18 The County Administrator is authorized to approve transfers among funds and capital projects as long as total net appropriation is not increased. Sec. 19 The Utilities Department rate stabilization assignment shall be maintained as per guidelines outlined below: lY~®~~ssr FY2012 APPROPRIATIONS RESOL UTION a) The minimum annual contribution to the assignment will be 50% of the previous year's depreciation on fixed assets. b) The annual contribution to the assignment will continue until 100% of accumulated depreciation on the fixed assets is funded. If at the beginning of a fiscal year a reserve balance exceeds 100% of accumulated depreciation, a reduction in the annual contribution may be considered. c) Funds cannot be used from the rate stabilization assignment if the balance falls below 25% of that utility's fixed asset accumulated depreciation, other than for Utility internal borrowing purposes. d) The declaration of a financial emergency by the Director of Utilities and a corresponding four-fifths vote by the Board of Supervisors at a publicly advertised meeting declaring the existence of such an emergency is required to suspend Sec. 19a, Sec. 19b, and Sec. 19c. Sec. 20 Upon adoption of this resolution, the School Board and/or the School Superintendent may make expenditure and revenue changes within the school fund as follows: a) Transfers of $50,000 or less are subject to the approval of the Superintendent. b) Transfers of $50,001 to $499,999 require the approval of the Superintendent and the School Board. c) Transfers of $500,000 or more require the approval of the Superintendent, the School Board, and the Board of Supervisors. The School Board and/or the School Superintendent shall prepare a budget status report reflecting changes to the approved school budget between appropriation categories, as amended, and the report shall be presented to the County Administrator quarterly. Sec. 21 In accordance with the requirements set forth in Section 58.1-3524(C)(2) and Section 58.1-3912(E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly (2004 Special Session 1) and as set forth in Item 503.E (Personal Property Tax Relief Program) of Chapter 951 of the 2005 Acts of Assembly, any qualifying vehicle situated within the County commencing January 1, 2006, shall receive personal property tax relief in the following manner: a) Personal use vehicles valued at $1,000 or less will be eligible for 100% tax relief; b) Personal use vehicles valued at $1,001 to $20,000 will be eligible for 65% tax relief; c) Personal use vehicles valued at $20,001 or more shall receive 65% tax relief on the first $20,000 of value; d) All other vehicles which do not meet the definition of "qualifying" (business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. Pursuant to authority conferred in Item 503.D of the 2005 State Appropriations Act, the County Treasurer shall issue a supplemental personal property tax bill in the amount of 100 percent of tax due without regard to any former entitlement to state PPTRA relief, plus applicable penalties and interest, to any taxpayer whose taxes with respect to a qualifying vehicle for tax year 2005 or any prior tax year remain unpaid on September 1, 2006, or such date as state funds for reimbursement of the state share of such bill have become unavailable, whichever occurs first. e) Penalty and interest with respect to bills issued pursuant to this section shall be computed on the entire amount of tax owed. Interest shall be computed at the rate provided in Section 9-51 of the county code from the original due date of the tax. Sec. 22 The County Administrator is authorized to reduce a department's current year budget appropriation by a dollar amount equal to the prior year's overspending inclusive of encumbrances carried forward. ®~i~~3 CHESTERFIELD COUNTY ~"~ BOARD OF SUPERVISORS Page 1 of 2 __ AGENDA 1709 Meeting Date: April 13, 2011 Item Number: 8.6.1. Subject: Nomination/Appointment to the Disability Services Board County Administrator's Comments: County Administrator: It is requested that the Chesterfield County Board of Supervisors approve the following nominee to serve on the Disability Services Board. Summary of Information: This item requests an appointment to the County's Disability Services Board (DSB). The Disability Services Board was established in 1992 as a result of the Beyer Commission and the Americans with Disabilities Act. Currently, there are more than forty disability services boards in Virginia. The DSB is a partnership of community volunteers working to educate the public, local businesses and government agencies about the abilities and needs of persons with physical and sensory disabilities, to raise awareness, and to provide input as appropriate for ways to address the needs of these citizens. The DSB also links persons with physical and sensory disabilities to available resources and services in an effort to help them achieve their goals and gain greater inclusion in day-to-day activities. The following individual would like to be considered for appointment and has submitted an application: Name District Sandra Mitchell Matoaca Proposed Expiration December 31, 2012 Preparers Sarah C. Snead Title: Deputy County Administrator. Human Services Attachments: ^ Yes ^ No # O~U~~$~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The Midlothian District seat is vacant and applications are being solicited on the county website. Board members concur with this appointment. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. D~Q~~~ ~~ ~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 13, 2011 Item Number: 8.C.1. Subiect: Authorize the Receipt and Initiative (UASI) Grant Funds Manage a Regional Project Management Team County Administrator's Comments: County Administrator: Appropriation of 2010 Urban Area Security from the Department of Homeland Security to for Central Virginia All-Hazards Incident Authorize the Fire and EMS Department, to receive and appropriate $231,000 in grant funds from the Department of Homeland Security for equipment and training expenses associated with the management of the Central Virginia All- Hazards Incident Management Team (IMT). Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $231,000 in grant funds awarded from the Department of Homeland Security for equipment and training expenses associated with the management of the Central Virginia All-Hazards Incident Management Team (IMT). Chesterfield County, serving as a member of the Central Virginia Urban Area Work Group (UAWG) of the UASI Grant, will function as a regional project manager for the purchase of audio-visual equipment, computers and printers, and other related equipment and training activities associated with the development and operation of the Central Virginia IMT. The Central Virginia IMT is comprised of members from the Central Virginia Urban Area Workgroup, of which Chesterfield is a member as well. Chesterfield County serves as the program manager for the IMT. No local match of funds is required. Preparer: Edward L. Senter, Jr. Title: Fire Chief Attachments: ~ Yes ^ No ®®Q~-~~, Preparer: Allan M. Carmody. Title: Director, Budget & Management CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The other members of the Central Virginia Urban Area Workgroup are: • Amelia County • Cumberland County • City of Hopewell • Charles City County • City of Colonial Heights • Powhatan County • Goochland County • Dinwiddie County • City of Richmond • New Kent County • Louisa County • Caroline County • Hanover County • King and Queen County • King William County • City of Petersburg • Prince George County • Sussex County • Henrico County ®o~''~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 8.C.2.a. Subject: Authorize the Receipt and Appropriation of U.S. Department of Homeland Security Grant Funds from the 2010 Staffing for Adequate Fire and Emergency Response (SAFER) Program to Hire Nine Firefighters County Administrator's Comments: County Administrator: Authorize the Fire and EMS Department to in grant funds from the U.S. Department for Adequate Fire and Emergency Response (9) firefighter positions. Summary of Information: receive and appropriate $1,010,880 of Homeland Security, 2010 Staffing (SAFER) program and to create nine The Board of Supervisors is requested to approve the acceptance and appropriation of $1,010,880 in grant funds awarded from the U.S. Department of Homeland Security, Staffing for Adequate Fire and Emergency Response (SAFER) program. These funds will cover 100% of the salary and benefit costs for (9) firefighters for the first two years of the three-year grant period beginning June 12, 2011. The county will be required to employ and cover the full cost of salaries and benefits for the third year of the grant period. The purpose of the grant is to increase the minimum number of firefighters on duty each day. Preparers Edward L. Senter. Jr. Attachments: ~ Yes ^ No o~oo~~ Title: Fire Chief CHESTERFIELD COUNTY ~"~ BOARD OF SUPERVISORS Page 2 of 2 AGENDA 1749 41~y" Budget and Management Comments: This item requests that the Board accept and appropriate $1,010,880 in Homeland Security Staffing Adequate Fire and Emergency Response (SAFER) grant funds to cover the cost of salaries and benefits for nine new firefighter positions, and create nine (9) new firefighter positions effective upon approval of the item. By accepting the grant, the county is required to pay the cost of the nine new positions in the third year, FY2014. To that end, staff has developed three alternatives for meeting the grant obligation. The alternatives are designed to meet the grant obligations under varying revenue forecasts ranging from no growth to a more optimistic forecast. The preferred approach for meeting the grant obligation does not need to be decided at this time, but will be included with the FY2014 proposed budget. Preparers Allan M. Carmody Title: Director, Budget and Management ...~ ~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 13, 2011 Item Number: 8.C.2.b. Subiect: Authorize the Receipt and Appropriation of U.S. Department of Homeland Security Grant Funds from the 2010 Assistance to Firefighters (AFG) Grant Program to Replace Thermal Imaging Cameras and Provide Training to Firefighters on the Use, Care and Maintenance of the New Equipment County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Fire and EMS Department to receive and appropriate $231,936 in grant funds from the U.S. Department of Homeland Security, 2010 Assistance to Firefighters (AFG) Grant program, to replace 29 thermal imaging cameras and authorize the transfer of up to $125,000 from the Fire and EMS Department's operating budget. Summary of Information: The Board of Supervisors is requested to approve the acceptance and appropriation of $231,936 in grant funds awarded from the U.S. Department of Homeland Security, 2010 Assistance to Firefighters Grant (AFG) program, for equipment and training expenses associated with the replacement of 29 thermal imaging cameras and provide training to firefighters on the use, care and maintenance of the new equipment. The County is obligated to provide $57,597 in matching funds for this grant award, which is included in the Fire and EMS Department's FY2011 operating budget. The Fire and EMS Department is currently in the procurement process phase and is requesting approval for an additional transfer of up to $64,246 to cover the difference between the purchase price allowed by the grant and the potential cost of replacement, bringing the total transfer to an amount not to exceed $125,000. Preparers Edward L. Senter, Jr. Title: Fire Chief Attachments: ~ Yes ^ No ~~~,~~~ ~~y~ 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Budget and Management Comments: This item requests that the Board accept and appropriate $231,936 in Homeland Security grant funds to assist in replacing 29 thermal imaging cameras. The federal grant will cover up to $9,000 per replacement camera and allow replacement of up to 29 cameras. Current unit cost estimates exceed the cap defined in the grant. The local match of $57,597 and the estimated unit cost difference totaling $64,246, can be covered by the Fire Department operating budget. The department's operating budget includes funding for critical replacement equipment; annually the department prioritizes which items will be replaced. The department's critical replacement equipment funding can be used as the local match, thereby reducing the local cost for these critical needs. Accordingly, the Board is requested to transfer an amount not to exceed $125,000 (contingent upon final pricing) from the Fire department budget to the grants fund. Preparers Allan M. Carmody Title: Director, Budget and Management O'~0'~S~ CHESTERFIELD COUNTY - BOARD OF SUPERVISORS Page 1 of 1 "" AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.3.a. Subject: Award of Construction Contract for Chesterwood-Cogbill Road Drainage Improvements Adm County Administrator: Board Action ReQUeste~l: nts: The Board of Supervisors is requested to award a contract for the construction of Chesterwood-Cogbill Road Drainage Improvements to Godsey & Son, Inc. in the amount of $198,100. Summary of Information: The Chesterwood Cogbill Road Drainage Project is approximately 1200' long and consists of both storm sewer and open channels. The Chesterwood Cogbill Road Drainage Project will not only provide a direct benefit to eight (8) homes that have extensive flooding during moderate storm events, but these improvements will also significantly improve drainage to an additional 20 homes along Cogbill Road and Stanley Drive. The storm water will be directed into an existing County maintained BMP system for treatment. This project is funded with Community Development Block Grant (CDBG) and Community Development Block Grant Recovery (CDBG-R) funds approved in fiscal year 2009- 2010. The project funding is sufficient to make this contract award. The Chesterwood Cogbill Road Drainage Project had 8 responsive bidders. Staff Recommendations: It is requested that the Board of Son, Inc. in the amount of $198,100 to execute any necessary documents. District: Dale Preparer: Richard M. McElfish Title: Director, Environmental Engineering Attachments: ^ Yes Supervisors award a contract to Godsey & .00 and authorize the County Administrator Preparer: Allan Carmody Title: Director, Budget & Management ^ No 3 ~ . ro CyF .N,~~p,LN L ~ sr~pD ~ ~ oR -~ • ~ ~ ~ ~ , ~ ~ o ~ y ~~ ~yVNDEL AVE ~ ~ ~ ~ S~r_~~~ ~ ~ f ~ ~ ~ ~ ~ ~ ~ ~ , • ~ ~- • ~- ~ ~ ~ ~ ~ ~ ~ ~~,~ ~ • • ~° ~ w ~, ~ ~o • ~o~ ~ ~P~~ ~ • • ~ ~ ~ ~ ~ ~ ~ ~~ ~ . , r J ~ • ^ • ~ ~ • ~ ~ o r ~ o `~, • ~ F ~` G~ F G~ ~~ d~~~p~ gi4SWELL DR N ~'~ GROSS GT Z Chesterwood-Cogbill Project o~oa~~3 CHESTERFIELD COUNTY ~ ~ (~ BOARD OF SUPERVISORS Page 1 of 1 - AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.3.b. Subject: Award of Construction Contract for Additional Parking at Clover Hill Athletic Complex County Administrator's Comments: County Administrator: The Board is requested to authorize the County Administrator to execute a construction contract with Shoosmith Construction, Inc., in the amount of $102,995 for construction at Clover Hill Athletic Complex. Summary of Information: This phase of park development will include construction of 58 parking spaces needed for soccer, field hockey and lacrosse play. Construction will start in late spring 2011 and be completed within 45-60 days for use. Ten bids were received, and Shoosmith Construction, Inc. was the low bidder. This project is part of the adopted Parks and Recreation CIP and sufficient funding is available. Parks and Recreation staff recommends approval. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No Preparer: Allan M. Carmody Title: Director Budget & Management ~~~n~~~ ~, . - 1 I ,,/~~1.,,--- a W J ~ °- ~ ~• O U ~ 6 V~ V ~ ~ ~ ,. .~ ~ 3{ W ~ !!t' c. J ~ < _ ~~ •~ t a > .;~ J J o i' U ; ~ ~ ~~ f Si /r 6 W ~ ~~;~ N `~`. ;+, ~ ~ ,, ~~~, Q U ~`~.. J ,, \'~ J a~ J~ ~~~~ j, 1 t~ Z J' Q O __ _---._ __ ~ ~ -`~. 0 Wp ~--___ _ E~ ~''`- --. Z Q 0 Q 0 Y .C d y v N ~ ~ ~ °O ~ a ~ ~ C N a ~ O/ N C N ~ ~ o y d '~ a ~ c ~ Z ~ ~ ~ ~ 0 Z W o Ui J w J v c d Y = f0 ~ a J ~~ n J N p LL p O ,.. 0 n 0 N N p ~ N ~.. Y f0 ~~ ~ O ~o ~ ~"' ~. ~ ~ 0 _> ~, ~~a ~ U ~ p N ~ y ~ O ~ ~ ~~ ~Q M N 00 ~ ~ U O ~ ~ CD ~ ~ ~ ~ i r N ~ ~ ~ ' p ~ ~ N C ~ ~ O _ ~ .~ ~ Z ` } (0 f6 O ~ ~ _ O ~ N ~ d ~ ~ U a ~ ~ c -~ ~ ~~~ acnww CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1719 Meeting Date: April 13, 2011 Item Number: 8.C.4. Subject: Resolution Recognizing Mr. Curtis Marshall Welch Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received a request for the recognizing Mr. Curtis Marshall Welch, David's Episcopal Church, upon attainin Welch is a resident of the Dale District. meeting to publicly accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title ^ No Board to adopt a resolution Troop 2894, sponsored by Saint g the rank of Eagle Scout. Mr. He is unable to attend a Board Clerk to the Board ooo4s WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Curtis Marshall Welch, Troop 2894, sponsored by Saint David's Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Curtis has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Curtis Marshall Welch and acknowledges the good fortune of the county to have such an outstanding young man as its citizen. Q~~~~~ y~ ~,.s -_2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 8.C.5. Subject: Transfer of $5,000 in Matoaca District Improvement Funds to Phillips Volunteer Fire Department for Painting of Exterior of the Fire Station County Administrator's Comments: County Administrator: The Board of Supervisors is requested to transfer $5,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department for the painting of exterior of the fire station. Summary of Information: Supervisor Durfee has requested the Board to transfer $5,000 in Matoaca District Improvement Funds to the Phillips Volunteer Fire Department for the painting of the exterior of the fire station. The Board is authorized to transfer these funds under Section 15.2-953B. of the Code of Virginia since the Phillips Volunteer Fire Department is a non-profit volunteer fire department operating in the County. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Jeffrey L. Mincks Attachments: ^ Yes ^ No ~ooo~s Title: County Attorney 85820.1 Page 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a reques# for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia taw places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and #hese restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person ar organization) making this funding request? Chestertield County Department of Hire and EMS (Phillips Volunteer Fire Department 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation andlor bylaws to application.} Provides emergency Fire and EMS Services to the citizens of the Fire Station #13 district. 3. What is the amount of funding you are seeking? $5,000 4. Describe in detail the funding request and how the money, if approved, will be spent. These valuable funds will be utilized to paint the entire exterior of the Fire Station. 5. Is any County Department involved in the project, event or program for which you are seeking funds? Chesterfield County Department of Fire and EMS (Phiiiips Volunteer Fire Department 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? We are confident these funds will be able to complete the project OOU!~~9 7 8. 9. if applicant is an organization, answer the following: Is the organization a corporation? Yes ^ Is the organization non-profit? Yes Is the organization tax-exempt? Yes (~ What is the address of the applicant making this funding request? Phillips Volunteer Fire Department, 10630 River Road, Ches#erfield, VA 23832 What is the telephone number; fax number, a-mail address of the applicant? Fire Chief Edward L. Seater, Jr., sentert aechesterfetd.gov Offtce 804-751- 4726 Signature of appttcant. tf you are signing on behalf of an organization you must be the president, vice-president, chairman/director or vice-chairman of the organization. --~-- Signature Chief of Department Title (if signing on behalf of an organization) Edward L. Seater, Jr. Printed Name March 16, 2011 Date ~~Q~~~ a ---~.~ CHESTERFIELD COUNTY _ _~; ~ BOARD OF SUPERVISORS Page 1 of 1 ~~~~ AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.s.a. Subject: Request Permission for a Proposed Concrete Block and Brick Retaining Wall to Encroach Within an Eight-Foot Drainage Easement Across Lot 23, Summer Lake, Section 4 County Administrator's Comments: County Administrator: on Grant Mark F. White and Nnika E. White permission for a proposed concrete block and brick retaining wall to encroach within an 8' drainage easement across Lot 23, Summer Lake, Section 4, subject to the execution of a license agreement. Summary of Information: Mark F. White and Nnika E. White have requested permission for a proposed concrete block and brick retaining wall to encroach within an 8' drainage easement across Lot 23, Summer Lake, Section 4. This request has been reviewed by Environmental Engineering and the existing swale will not be affected. Approval is recommended. District: Matoaca Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~~,~~ VICINITY SKETCH Request Permission for a Proposed Concrete Block and Brick Retaining Wall to encroach within an Eight Foot Drainage Easement Across Lot 23, Summer Lake, Section 4 ~~~ Y Z REQUEST PERMISSION FOR A PROPOSED CONCRETE, BLOCK, AND BRICK RETAINING WALL ~~ G N Chesterfield County Department of Utilities W ', ~' E S I hcl - ~I6.E Ret ©V~~V.pw nee :o comr nar ,w ~cxw rmo steer a tME Mwso satyr r~ar[orr was amr /oM010Ra uNOtR rrr lursaue~oic nra Nl rloo~s ao ~R[ [VOtt~cE a wan~n rrre satyr +wo n.u nt~ee aK ra aaioa,+rora sr r~rowvris mew rHOr .woMea aia~ses ar nar s,aaa am.sa onat nwr sar~rr aeon. rra snrnr •a rvowo wnavr rK aorertt a w nns eager as rs sua~ea w waenna ~ tyro t aeaole0 n eunr.o~lltwo e e ,,[yw aerwm noon cots G 'Underground Uti/ities g' RETAINING WALL 'ORA/N.4GE LICENSE AREA . _ EASEMENT 8' ~ ~ ~ ~ 3724 !! • . Rod(fr r E 1 ~~ 16 P.8.152. P.G•11- .- l ! ~ r ~ 1~ ~ od(f) g01 8, ~~r- r 8. Seel- ORA/NAGS EASEMENT L~T23 Mark F. White 0.36 ACRE Nnika E. White 4600 Jennway Loop CONC. DB. 7154 PG. 366 PAT/O 20 ), ~ • PIN: 709684817900000 ~ ~ f0.9 N° L~ H Op ~` ki `.~° X4600 ~"' o LOT 22 ~~ y~ + 2 STORY BR/CK t~ ~ `t' ~`, ,~. ~L y t ~ ~ ~ : - W/GARAGE . V o ~ Mark B. Beall ~ . a No. 1613 ~ ~~ 5/17/2006 2 CONC. _ . ~ a04 DR/VE A._ _ . ._ , T. V. •'; .~. • K • ~' ~: `° 0 10' 225.57' >n THE S/L . • ~ ~~~• w • w EASEMENT OF EKE SUMM~F - ~- -- - (EXT'0.~ • --- -- -`- ~ ,DRIVE f0' " Rod(f) rooter [ =106.19' ~' Meter /p=7~ 91 ' JENNWAY LODP 44' R/W /mprovements on • LOT23, SECT/ON 4 DATE: S/17/2006 SUMMER LAKE SCALE:1 =30' Chesterfie/d County, I/irginio roe Ivo: co62o410 Pur.• Mork dt Nniko Whife • PLANNERS • ARCHITECTS • ENQINEERS • SURVEYORS• 501 Branchway RoaO • Sulte 10D •Rlofxrmnd, VkylNe 23236 •Pnon9 (804) 794-0571 • Fax 1904) 784-2635 wwtir.bakarca ®Q'~~rJ CHESTERFIELD COUNTY ~,~ BOARD OF SUPERVISORS Page 1 of 1 ~,~` AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.6.b. Subject: Request Permission to Install a Vegetative Retaining Wall on Swift Creek Reservoir County Administrator's Comments: County Administrator: Board Action Requested: Grant Kevin F. Healy and Margaret V. Healy permission to install a vegetative retaining wall in the impoundment easement for the Swift Creek Reservoir, subject to the execution of a license agreement. Summary of Information: Kevin F. Healy and Margaret V. Healy have requested permission to install a vegetative retaining wall consisting of soil bags woven into a wall unit planted with native plants, sod and seed, in the impoundment easement for the Swift Creek Reservoir across the property of Brandermill Community Association within Riverbirch Trace. This request has been reviewed by Planning, Utilities and Environmental Engineering. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # O~U~-~~ VICINITY SKETCH Request Permission to Install a Vegetative Retaining Wall on Swift Creek Reservoir INT G REQUEST PERMISSION TO CONSTRUCT AVEGETATIVE RETAINING WALL N Chesterfield County Department of Utilities W ;f _~.E S I hcl - 116.E Ret 014 015 900 3506 3508 5320 3510 011 2083 13918 012 3091 13916 ~G~ o~ ~ s 2 v ~~J ,~ - HEALY K F and HEAI.Y M V TRUSTEES 13922 RIVERBIRCH TRACE RD D69334 PG:1 ~ ~~~,~ uceweA~u fOII VEOETAnVE ~~ai avara~rrtACe w tawswae µp~ypgW Af80L N1C oe+e~ero~ 4110 MILLRIDGE PY 7276796276 BRANDERMILL DEV CO LMTD PTNSHP DB:1921 PG:15O9 s27s 4110 ~MFT CREEK RESERVOIR IMPOUNDIMENT EASEMENT , Aso 3055 3922 13921 ~' 013 4094 3914 ~G~ oOGt~~~ BR.ANDERMILL Community Association BRANDERMILL COMMUNITY ASSOCIATION, INC. ~ RESOLUTION TO APPROVE STRUCTURES IN THE WATERFRONT BUFFER AREA NOVEMBER 1, 2010 Resolved, that the Brandermill Community Association will permit lights, stairs, posts with electrical outlets, erosion control methods such as vegetative walls and riprap in the waterfront buffer area bordering the Swift Creek Reservoir with prior approval from the Natural Resources Committee or Architectural Review Board. THEREFORE; BE IT .RESOLVED the Brandermill Community Association Boazd of Directors ADOPTED this resolution on the 1" day of November 2010. 3001 EAST BOUNDARY TERRACE, MIDLOTHIAN, VIRGINIA 23112 (804)744-1035 FAX (804)744-2839 W W W.BRANDERMILL:COM ®Q~~2~ --~.~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ~ AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.6.c. Subject: Request Permission for a Proposed Fence to Encroach Within an Eight-Foot Easement Across Lot 51, Magnolia Green, Section A County Administrator's Comments• County Administrator: on Grant Andrea C. McGuinness permission for a proposed fence to encroach within an 8' easement across Lot 51, Magnolia Green, Section A, subject to the execution of a license agreement. Summary of Information: Andrea C. McGuinness has requested permission for a proposed fence to encroach within an 8' easement across Lot 51, Magnolia Green, Section A. This request has been reviewed by Environmental Engineering and Comcast Cablevision. There are no improvements in the easement. Approval is recommended. District: Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # OOOnFs8 a N Chesterfield County Department of Utilities i' W - -E S I I~cl - ~I6.6' >pet O ® V ~~~ ~~~'' ~~~ l~~ INlC NO'r 9~wN~ Coil M.AT, ~T~pQP~Op AND1 ~ 6~~, ~ ~, NOT ~ F IRn ~$Y $~ YOlR~'lLQm, TYL~ w #TE't, PAC, NUn:DI~` DO Wi 1!lt~.UAE STt~E Vi~EgR FRGNT Wars GF 80' sA~ar Hi' ~T l ~~ ~ii~ ~+.. Andrea C. McGuinness 11300 Heartleaf PI . DB. 9362 PG 931 PIN: 706675990000000 1 MA~'flACJ1 / f`~., /~ man ~~ aNa` o ~~Q~`~ CHESTERFIELD COUNTY +~ ~ y°~ BOARD OF SUPERVISORS Page 1 of 1 ~ ~ AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.7. Subject: Acceptance of a Parcel of Land Along Westfield Road from The Colebrook Company, L.L.C. County Administrator's Comments: County Administrator: Action Reauestied: Accept the conveyance of a parcel of land containing 0.004 acres along Westfield Road from The Colebrook Company, L.L.C., and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for road improvements along Westfield Road as part of the Field of Dreams Athletic Complex project. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager 0oo~'7i VICINITY SKETCH Acceptance of a Parcel of Land along Westfield Road from The Colebrook Company, L.L.C. T ti U Q W O O ~ U ~ ~ r ~ ~~ L a .~~ ~ !~J'J' 1 TF 0.004 Acre Dedication ~ ~ A91D~or~~ ,g ~ ary rK v SYCgMpRE p ~ SQ G it~~ c x a ~ ~~~ o~ ~ l ~ ~ 1. SYCAMO E VILLAGE ,r,~Cr \~ C R ~q 2. SYCAM E VILLAGE ~ ~ ~ ~ 3. G RIDGE DR V '~~~Rp ~ LADE GATE DR N Chesterfield County Department of Utilities W ~ 'E $ I Irol -500 tFet ~~U~~~~ Q ~ W Q ~ , q O ~ ~ O ~ h o ~ ~ ~~ h I°oa 0 ROD v+ FOUNL 2 SCALE 1 "=20' p 2p' 40' \ COUNTY OF CHESTERFIELD \ GPIN,• #728709281400000 #13801 WESTFIELD ROAD D.B. 2025, PG. 356 D.B. 381, PG. 118 (LOTS 29 & 30) D.B. 181, PG. 601(LOT28) \ WINTERF/ELD LOTS 280 \ P.B. 1, PG. 27 \ 0.112 ACRES \ THE COLEBROOK COMPANY GPIN; #729709130000000 #13815 WESTFIELD ROAD D.B. 1508, PG. 369 (0.118 ACRES) o 2 N ~ W N~ r ~ ~ \ N~ N 'O q N Q ..p ~~~a'--~^ CA ` b ~ $ 7~ ' ~,,a~~~`~nim ~ " -o ~ N ~ N ~~ A~q w ~ .pm$ ~~ ~ ROD ' FOUN D 205.69' TO 71iE W/L OF ~ SYCAMORE SQUARE DRIVE 45' RNV D.B. 1697, PG. 627 E 11728527.67 \ COUNTYOFCHESTERF/ELD GPIN,•#729709130000000 #13815 WES7F/ELD ROAD D.B. 1508, PG. 389 ROD N 3709308.48 E 11728518.5s 45' RNV D.B. 9171, PG 141 P.B. 1, PG. 27 1S PARCEL TO BE DEDICATED 0.004 ACRES LINE TABLE LINE BEARING DISTANCE L1 N 03°52'08" W 18.18' Lz s 7z°ozroo° E 1o.7T L3 S 03°52'08" E 16.16' L4 N 72°02'00" W 10.77' L5 S 18°3T52" W 26.13' This survey was prepared without the benefit of a title binder and may therefore not show all existing easements or other pertinent facts which may affect the property. SITE PLAN #10PR0180 COUNTY PROJECT #09-0269 WESTFIELD ROAD ROUTE X1001 30' RNV P.B. 1, PG. 27 ~PZ,TH OFY~~ ~, I • 1~~r~ W. M. NAULTY 9 Lic. No. 2067 ~ ~3..08.II ~''~,.D SURV~~~4 PLAT SHOWING A 0.004 ACRES PARCEL TO BE DEDICATED ALONG THE SOUTHERN RIGHT OF WAY LINE OF WESTFIELD ROAD MIDLOTHIAN DISTRICT CHESTERFIELD COUNTY, VIRGINIA TlIIS gUWING PAEPARED AT TIE nlst~is ova void r<slal AcwEVm Tlnoual alms DATE: MARCH 8, 2011 SCALE: 1 "=20" 1260 CrosMngs Blvd I PAnx George, VA 23975 REV: ].N.: 27081-903 TE~eo~.s+i.eeoo PAxeo4.n>,.o~ge nvn..nnlnwne.am ~„~ ~~„r,,,,,,,,,,,t i pedda~t I Intrastaucturo ~ Teldlnobpy DRAWN BY: JNL CHECK BY: WMN TIMMONS GROUP:'':'+~ ~ --~~~~~~~ CHESTERFIELD COUNTY _ __'` ~ BOARD OF SUPERVISORS Page 1 of 1 ,~, AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.8. Subiect: Approval of Change Order Number Two for Midlothian Middle School Field House Renovation County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to execute Change Order Number Two for Brooks and Company General Contractors in the amount of $34,348 for roof replacement and additional restroom door lock hardware. Summary of Information: This contract is for renovation of an existing restroom, concession and storage building, which was constructed in approximately 1969, adjacent to the sports fields at Midlothian Middle School. The original contract did not include roof replacement. As the contract renovations were progressing, portions of the underside of the flat roof were exposed, and it became clear that a full roof replacement would be required. Since the facility receives shared use for recreation programs as well as school programs, School Board funding for one half of the roof replacement cost at a value of $17,048 has been allocated to this project. The additional funding for this Change Order is available in the Parks and Recreation CIP. Staff recommends approval of the change order. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ yes ^ No Preparer: Allan M. Carmody Title: Director, Budget and Management ooao~~ __ CHESTERFIELD COUNTY ~~~ BOARD OF SUPERVISORS Page 1 of 1 ~ , ~Z~ AGENDA ~~~ Meeting Date: April 13, 2011 Item Number: 8.C.9. Subject: Transfer Funds from Northern Area Convenience Center CIP Project to Improvement Project for Southern Area Convenience Center County Administrator's Comments: County Administrator: Board Action Requested: Transfer $150,000 from the Northern the Southern Area Convenience Center Area Convenience Center CIP Project to Summary of Information: In the FY2005 Capital Improvement Plan, a project was approved for $1,583,500 for improvements at the Northern Area Convenience Center (NACC) located on Warbro Road. The majority of the work has been completed with the remaining work to be performed within the next couple of months. Due to favorable construction pricing experienced during recent years, there is projected to be an available balance upon completion of the scheduled improvements of approximately $150,000. General Services proposes to use this remaining balance at the Southern Area Convenience Center to improve safety, productivity, and convenience for citizens. These improvements come in the way of new mulch loading and hauling equipment (including the trailer used by the Sheriff's workforce), on-site directional signs and repairs to the deteriorated internal road network. Preparer: Rob Key Preparer: Allan M. Carmody Title: Director of General Services Title: Director of Budget and Management Attachments: ~ Yes ^ No # OOOn'~5 BOARD OF SUPERVISORS AGENDA Page 2 of 2 These changes will improve customer service through enhanced convenience, safety and efficiency of operations at the Southern Area site, which experiences approximately 210,000 citizen visits per year. The budget office confirms that there will be sufficient funding in the NACC project upon completion of the scheduled improvements. ~~~~~~ CHESTERFIELD COUNTY _ _ , ~ BOARD OF SUPERVISORS Page 1 of 2 ~~ AGENDA Meeting Date: April 13, 2011 Item Number: 8.C.10. Subiect: Appropriation of Road Cash Proffers and Authorization to Proceed with the Chester Road at Route 10 Right Turn Lane Extension Project County Administrator's Comments: County Administrator: The Board is requested to: 1) appropriate $214,000 in road cash proffers from traffic shed 14; 2) authorize the County Administrator to proceed with the design and right-of-way acquisition; 3) authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; 4) authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for the relocation of utilities; and 5) authorize the County Administrator to award a construction contract up to $140,000 to the lowest responsive and responsible bidder. Summary of Information: Chester Road, between Route 10 and Centralia Road, carries over 12,000 vehicles per day. Traffic turning right on Route 10 backs up out of the existing right turn lane, blocking access to the through/left turn lane. Staff recommends extending the existing right turn lane on Chester Road. A longer right turn lane will improve the traffic congestion at the Chester Road/Route 10 intersection. Staff estimates this project will cost a total of $214, 000. The estimate will be refined as the project is developed. It appears that there is adequate right-of-way for the turn lane extension. Utility conflicts are (Continued next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Title: Director of Transportation Title: Director, Budget and Management Attachments: ^ Yes ^ No # O®Q~,.~,.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) unknown at this time. Utility easements and relocations may be required. The County Administrator should be authorized to proceed with the customary project activities including the award of a construction contract up to $140,000 to the lowest responsive and responsible bidder. Recommendation: Staff recommends the Board: 1) Appropriate $214,000 in road cash proffers from traffic shed 14 for the project; funds are available in traffic shed 14 to appropriate; 2) Authorize the County Administrator to proceed with the design and right-of-way acquisition; 3) Authorize the County Administrator to enter into the customary VDOT and environmental permits/mitigation agreements; 4) Authorize the Chairman of the Board of Supervisors and County Administrator to execute easement agreements for relocation of utilities; and 5) Authorize the County Administrator to award a construction contract up to $140,000 to the lowest responsive and responsible bidder. Districts: Bermuda 0~~~~~ Chester Road at Route 10 Right Turn Lane Extension Project Budget Prelimina En ineerin $34,000 Ri ht-of-Wa $0 Utili Relocations $0 Construction Administration/Ins ection $24,000 Construction Bid $130,000 Contin enc $26,000 TOTAL $214,000 Proposed Appropriation April 27, 2011 A ro riate Shed 14 $214,000 TOTAL $214, 000 000~'~~ Chester Road at Route 10 Right Turn Lane Extension Project 1 180 360 Feet 14 vsnlMM.~tlxr er alrl o'~ervlem~ )1-I I n ®Q ~R® _.~.~~ ~i~ _ gl irs CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 8.C.11. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Adoption of resolution for referenced state roads acceptance. Summary of Information: Dale District: Kings Grove Section 2 Preparers Richard M McElfish Title: Director Environmental Engineering Attachments: ^ Yes ~ No # OOpO$~ TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -KINGS GROVE SECTION 2 DISTRICT: DALE MEETING DATE: April 13, 2011 ROADS FOR CONSIDERATION: FdNGS CREST CT FdNGS CREST DR FdNGS CREST PL Vicinity Map: KINGS GROVE, SEC 2 BRAMBLET X00 ~ G ~~ G'! DENNY " ,q~ Z~ONR\O ~ ~2 ~ ES a E T 9 <v' GFTTI o Q~ ~ ~ z = V~ J ~ ~ ~ AN ES ~ o ~r a SPINES RD Z ~t ~ BAREBACK TER p REGAL ROVE DR ~_ o ~ Z ~ ~ ~ ER S w ~ ~ Z O O ~ A F y C ~ O ~ O Y JQ GROV LN O u_ v~ ~ z ~Z 1M n S' T N ~ N ~ ~ Z ~ ~ ~r0 m ° _-- -~ ~° ~ W U Om' ~~ REGAL CFtES ~ ~pP~ ~ Q~ ~~ .~ C OG~~~L G~ \ PHOBUS DR O-{ 2~` ~ ~ C> d C7 W U ~1 ~ y ~ SO Q / OMO RD ~EOPO`O G\~ G~ \,O 4/ PMp,g~S GT R~ GS SNEER ~ ,~ ~Q" NGS tiIERRY ~• nc MPGBET MAN ST ,~ ~SSgS G~ pG UEC CT ~ v Q 4> D.Q UcP~ DORIUS pR J~ ~ Produced By Chesterfield County GIS l!®Q~$~r CHESTERFIELD COUNTY BOARD OF SUPERVISORS ,,,, -- AGENDA Page 1 of 2 Meeting Date: April 13, 2011 Item Number: 8.0.12. Subject: Request for Chesterfield County to Participate in the Urban Archery Deer Hunting Season County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to notify the Virginia Department of Game and Inland Fisheries that Chesterfield County is interested in participating in the urban archery deer hunting season this year. Summary of Information: In spring 2010, when the Board adopted an ordinance amendment regarding bow hunting, many citizens expressed concern about the increasing number of deer in the county and the high number of deer-motor vehicle accidents. In response, staff was asked to send a letter to the Department of Game and Inland Fisheries ("DGIF") to request that Chesterfield be allowed to participate in the urban archery deer hunting season. Although that letter was sent, DGIF regulations at the time did not permit counties to join that program. DGIF has now proposed an amendment to its regulations which would permit several large cities and counties with a population density of at least 300 Preparers Jeffrey L. Mincks Title: County Attorney 2723:85848.1 Attachments: ~ Yes ^ No # 00083 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA persons per square mile to participate in the urban archery season beginning this fall. The coordinator of the urban archery program recently contacted staff to ask if Chesterfield is interested in participating. The urban archery season extends the bow hunting season for antlerless deer by four months by allowing bow hunting during the months of September, January, February, and March. The season was first established by DGIF in 2002 to reduce deer-human conflict in urban areas. The Cities of Richmond and Colonial Heights and Fairfax County have participated in the program for years. Antlerless deer include does, young males, and males who have shed their antlers. The county's current ordinances regulating bow hunting would apply during the urban archery season; accordingly, bow hunters would be required to remain at least 150 feet away from businesses, public buildings, or residences and would not be able to hunt on any property without the permission of the property owner. DGIF requires that any eligible locality that wishes to participate in the urban archery season notify it by letter not later than early April each year. ~®®~$~ ,~, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 13, 2011 Item Number: 8.C.13. Subject: Approve Change Order to Woodland Construction Incorporated for Renovations of Floors 3, 4 and 5 of the Lane B. Ramsey Administration Building and Authorize the County Administrator to Approve Additional Change Orders Up to $55,200 County Administrator's Comments: County Administrator: Board Action Requested: Authorize the County Administrator to execute a change order with Woodland Construction, Inc., in the amount of $44,434.35 for renovating the Lane B. Ramsey Administration Building, and further grant the County Administrator the authority for additional change orders up to $55,200 which is approximately five percent of the original contract amount. Summary of Information: On October 28, 2009, the Board of Supervisors awarded a construction contract to Woodland Construction Company for the renovation of floors 3, 4 and 5 of the Lane B. Ramsey Administration Building in the amount of $1,103,090.35. The project includes replacement of the aging HVAC system, electrical components and finishes, and minor reconfiguration to improve utilization of floor space. The work requires removal of ceilings and portions of walls, and the occasional remediation of unforeseen conditions. In the course of the work over the past 18 months, leaking sprinkler valves, above-ceiling Preparer: Robert C. Key Preparer: Allan M. Carmody Title: Director of General Services Title: Director Budget & Management Attachments: ~ Yes ^ No #p~U~?~5 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA shielded electric cables that required additional support to meet code requirements, and other conditions requiring correction have been found. In addition, as the work proceeded, there have been adjustments required to accommodate organizational needs, such as providing for a temporary conference room similar to Room 502 which is being renovated, and layout changes requested as a result of reduced staffing levels. The change order for $44,434.35 includes HVAC ductwork, electrical modifications from the earlier plan bid in October 2009, and provides for modifications to support more efficient use of reduced administrative staff, consolidating several staff members in a single open area to promote sharing of duties. Because the project is three or more months away from completion, this item also requests that the Board grant additional change order approval authority to the County Administrator up to an additional $55,200 which will allow this project to continue forward efficiently and without interruption. Sufficient funds are available in the project to cover both this change order and the additional amount requested of $55,200. 0®U~-~6 'ii . - -, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 8.C.14. Subiect: Resolution Recognizing April 21, 2011, as "PowerTalk 21T"" Day" in Chesterfield County County Administrator's Comments: County Administrator: Mr. Warren and Ms. Durfee requested that Board of Supervisors adopt the attached resolution recognizing Thursday, April 21, 2011, as "PowerTalk 21~" Day. Summary of Information: The Virginia Chapter of Mothers Against Drunk Driving, a nonprofit organization, has proclaimed April 21St as a day to highlight the importance of parents talking to the children. It is anticipated that PowerTalk 21T"" Day will become an annual event nationwide. Preparers Sarah C. Snead Title: Deputy County Administrator, Human Services Attachments: ^ Yes ~ No # RECOGNIZING APRIL 21, 2011, AS "POWERTALK 21TM DAY" IN CHESTERFIELD COUNTY WHEREAS, the majority of teens say their parents are their primary influence when it comes to decisions about drinking alcohol; and WHEREAS, high school students who use alcohol or other substances are five times more likely to drop out of school or to believe that good grades are not important; and WHEREAS, teen alcohol use kills about 6,000 people each year, more than all other illegal drugs combined; and WHEREAS, Chesterfield County government and schools have partnered with SAFE Inc., to reduce underage drinking and engage parents through a variety of successful strategies, such as compliance checks; Cafe Conversations; parent pods; and Use, You Lose; and WHEREAS, Mothers Against Drunk Driving Virginia (MADD Virginia) is a nonprofit organization working to protect families from drunk driving and underage drinking; and WHEREAS, PowerTalk 21TM Day has been established on April 21, 2011, to encourage parents and caregivers to embrace their important role in influencing America's youths and their decisions about drinking alcohol; and WHEREAS, to equip parents to talk with their teens about alcohol, MADD Virginia has established an interactive parent website, madd.org/powerofparents, where parents can find tips to help keep their teens and community safe; and WHEREAS, MADD Virginia will offer free community parent workshops and provide parent handbooks to help parents effectively talk to their teens about alcohol; and WHEREAS, these local parent workshops, also replicated across the country, will offer parents research-based strategies to help them talk with their teens about alcohol and to promote parent commitment to creating a safer community by becoming involved in reducing underage drinking. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the importance of parents and their children talking together about alcohol and urges all citizens to join efforts to raise awareness of the importance of parents and teens talking together about alcohol use. AND, BE IT FURTHER RESOLVED that the Board of Supervisors recognizes Thursday, April 21, 2011, as "PowerTalk 21TM Day" in Chesterfield County. ,_ __ ,~, ~.,y ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 9.A. Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 09-0238 Project Name: Bon Secours Watkins Centre Medical Office Park - Phases I and II Location: Midlothian Turnpike and Watkins Centre Parkway Developer: Bon Secours Richmond Health System Contractor: Richard L. Crowder Construction Company Contract Amount: Water Improvements - $151,789.40 Wastewater Improvements - $141,292.91 District: Midlothian Preparers William O Wright Title: Assistant Director of Utilities Attachments: ^ yeS ^ No #0®Q~~"~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 9.6. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Steamaier Title: County Administrator Attachments: ^ Yes ^ No ~#®U~~38 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances April 13, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 $53,495,000 8.3% *The County's financial policy states the targeted fund balance level is 7.5%. ®~~~~~ CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS April 13, 2011 Descri tion Amount Balance Board Meeting Date p FOR FISCAL YEAR 2010 BEGINNING JULY 1, 2009 4/15/2009 FY2010 Budgeted Addition $14,021,400 $19,632,088 4/15/2009 FY2010 Capital Projects (14,021,400) 5,610,688 4/14/2010 Substitute funding for Circuit/General District Courthouse (832,500) 4,778,188 expansion. FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project Q®Q~~~ i H ~ W ~ U~^' A ; N W ~ ~ ~ Q ~ U U F D C ~ 7 ~ L a ~ ~Q ~ '~ ~ R ~ O ~ ~ C ~0 O ^C ~, C b~ °.r' d ~ M ...i "O ~~,, ~ R A .a ~~.+ O ~ .~ O ~ O O y, R W d L a a. d y L O it i O L ~L R a U C ~p M O O ~O N V't 00 [~ M Q^ l ( N v? ~ N rNi N M i-. ~ i i O i O O vi i ' O M ~O ~D O ~ O ~ O 0 0 O ~ ~ ~ ~ 69 a.i ..i i i i i ~ i ~ ~ ~ ~ ~ M M M M M ~ ~ ~ ~ ~ M M M M M M M M M M 69 3 R CC p x ~ C ~' 'CS 7 ~ U A ~ ~ U o ~ ~~~ Prepared by Accounting Department March 31, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED O' I Date r~gma Began Description Amount 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 13,725,000 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 6,100,000 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 21,970,000 10/04 Cloverleaf Mall Redevelopment Project 16,596,199 12/04 Energy Improvements at County Facilities 1,519,567 OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 14,495,000 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 11,960,000 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition 22,220.000 TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None $124.685.766 Outstanding Date Balance Ends 3/31 /2011 01/20 $7,185,000 11 /21 6,170,000 11/23 3,860,000 11 /24 15,130,000 10/ 11 16,596,199 12/17 1,023,579 11/24 9,350,000 11/24 7,945,000 I 1 /27 18,710.000 $85.969.778 Approved Amount ~~Q~ ~~. r `'~ ~ ,,,, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 14.A. Subject: Resolution Recognizing the Outstanding Accomplishments of Mr. Michael Hatch County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing Mr. Michael Hatch, director of operations for Acumen Golf and general manager of the Birkdale Golf Club and the Brandermill Country Club. Summary of Information: Mr. Hatch recently was elected to the Board of Directors of the National Golf Course Owners Association at that organization's meeting in Orlando, Florida. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # 0"a4~~~ RECOGNIZING THE OUTSTANDING ACCOMPLISHMENTS OF MR. MICHAEL HATCH WHEREAS, Mr. Michael Hatch is director of operations for Acumen Golf ; and WHEREAS, he also is general manager of the Birkdale Golf Club and the Brandermill Country Club; and WHEREAS, all of these organizations are highly respected as well- run, positive representatives of their industry; and WHEREAS, many county residents, as well as visitors, enjoy the recreational and fitness benefits of these golf facilities; and WHEREAS, golf is a sport that attracts men and women, young and old, of all backgrounds and abilities; and WHEREAS, during the recent meeting in Orlando, Florida, of the National Golf Course Owners Association, Mr. Hatch was elected to the association's Board of Directors; and WHEREAS, Mr. Hatch's election marks the first time that a Virginia golf course owner/operator has been elected to the board; and WHEREAS, as a board member, Mr. Hatch will be involved in legislative issues and other matters aimed at improving the public's involvement in and enjoyment of golf; and WHEREAS, Mr. Hatch will be influential on the national level as those in the industry work to promote the sport; and WHEREAS, Mr. Hatch's election to the board reflects well on him, and also on Chesterfield County. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, publicly recognizes the exemplary achievements of Mr. Michael Hatch, congratulates him on being elected to the Board of Directors of the National Golf Course Owners Association, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Hatch, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q®~~~'~ ~; 4~ ~ws CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 14.B. Subject: Resolution Recognizing the Chesterfield Farm Bureau for Its Generous Donations to Chesterfield County Elementary Schools County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing the Chesterfield Farm Bureau for its generous donations to the county's elementary schools. Summary of Information: The Chesterfield Farm Bureau has donated 38 Learning Barns to Chesterfield County elementary schools to educate children about food sources and the importance of agriculture in Virginia. Preparers Don Kapgel Title: Director, Public Affairs Attachments: ^ Yes ~ No # ~~~~;~,~ RECOGNIZING THE CHESTERFIELD FARM BUREAU FOR ITS GENEROUS DONATIONS TO CHESTERFIELD COUNTY ELEMENTARY SCHOOLS WHEREAS, the Chesterfield Farm Bureau is an organization with more than 2,500 members, 183 of whom are directly involved in agricultural production; and WHEREAS, the Chesterfield Farm Bureau works with 87 other farm bureaus that comprise the Virginia Farm Bureau Federation; and WHEREAS, the mission of the Chesterfield Farm Bureau and the Virginia Farm Bureau Federation is to support Virginia farmers and to foster understanding and appreciation of the importance of agriculture to Virginia; and WHEREAS, as part of its efforts to educate the public about ways in which agriculture can prosper in order to improve the lives of Virginians, the Chesterfield Farm Bureau has achieved its goal of donating a Learning Barn to each of the county's 38 elementary schools; and WHEREAS, a Learning Barn is a bookshelf shaped and painted to resemble a barn; and WHEREAS, the Learning Barns are built by young farmers in the Richmond Metropolitan Area and surrounding counties at a cost of approximately $450 each in materials and labor; and WHEREAS, the Learning Barns are stocked with 20-30 books featuring agricultural themes, worth more than $250 per set; and WHEREAS, these donations will help youths to understand where their food comes from as they learn about agriculture in Virginia; and WHEREAS, the Virginia Foundation for Agriculture in the Classroom is a nonprofit affiliate of the Virginia Farm Bureau that provides teachers with workshops and materials aligned with the Virginia Standards of Learning so teachers can incorporate agricultural topics in their lesson plans in kindergarten through grade 8 for science, math, language arts and social studies; and WHEREAS, this year, more than 1,400 teachers will participate in the program. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, hereby recognizes the outstanding contributions of the Chesterfield Farm Bureau to Chesterfield County's Public Schools, thanks them for their generosity and interest in our young people, and extends best wishes for continued success. ®®Q~.~~ AND, BE IF FURTHER RESOLVED that this resolution be recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®®~~~~ ,x, ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: April 13, 2011 Item Number: 14.C. Subiect: Resolution Recognizing Mr. Jose Sanchez for Contributions to the Chesterfield County Parks and Recreation Advisory Commission County Administrator's Comments: County Administrator: Board Action Requested: Mr. Arthur S. Warren has requested that the Board of Supervisors commend and recognize Mr. Jose Sanchez for his outstanding service to Chesterfield County through representation on the Parks and Recreation Advisory Commission. Summary of Information: Mr. Jose Sanchez served as a Clover Hill District representative on the Parks and Recreation Advisory Commission from August 2005 until March 2011. As of March 2011, he has retired from representation of the Clover Hill District on the Commission. During the years that Mr. Sanchez served, the Commission achieved many outstanding accomplishments including the establishment of background checks for youth sports officials, a policy for non-cosponsored groups use of county fields and a process for field closing and renovation and many other accomplishments as noted in the attached resolution. Preparers Michael S. Golden Attachments: ^ Yes Title: Director, Parks and Recreation ^ No #OOOQ~8 RECOGNIZING MR. JOSE SANCHEZ FOR HIS SERVICE TO THE PARKS AND RECREATION ADVISORY COMMISSION WHEREAS, the Chesterfield County Parks and Recreation Advisory Commission was established in 1993 by the Board of Supervisors for the purpose of assessing the recreation needs of the county, advising the Board of Supervisors and county staff, and making specific recommendations on the most equitable use of facilities; and WHEREAS, Mr. Jose Sanchez was appointed in 2005 as a member of the commission representing the Clover Hill Magisterial District, and since that time has served the citizens of Chesterfield County with distinction; and WHEREAS, Mr. Sanchez has contributed greatly to the Chesterfield community through his own volunteerism, serving as vice president and president of the Chesterfield Adult Soccer League for over twenty years and as the founder of the Indoor Adult Soccer League program; and WHEREAS, Mr. Sanchez is a 2004 recipient of the Volunteer Hall of Fame Monument award, and is recognized on the Volunteer Hall of Fame Monument at Rockwood Park; and WHEREAS, Mr. Sanchez and the commission strongly supported the safety requirement for breakaway bases for little league, the establishment of background checks for youth sports officials, a policy for non-cosponsored groups use of county fields, a process for field closing and renovation, the endorsement of the Green Infrastructure Report, an artificial turf study, the opening of Lowes Sports Complex, county skateboard facilities, and the Watkins Annex facility renovations proposals. NOW, THEREFORE BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, publicly recognizes Mr. Jose Sanchez and commends his dedicated and outstanding service to the Parks and Recreation Advisory Commission and to the citizens of Chesterfield County. ~~d~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,r, Meeting Date: April 13, 2011 Item Number: 14.D. Subiect: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Terrence L. Graves, Jr. and Mr. Christopher Michael Pitek, both of Troop 2822, sponsored by Bethia United Methodist Church, and Mr. Thomas James Newsome, Troop 876, sponsored by Mount Pisgah United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Terrence L. Graves, Jr. and Mr. Christopher Michael Pitek, both of Troop 2822, sponsored by Bethia United Methodist Church, and Mr. Thomas James Newsome, Troop 876, sponsored by Mount Pisgah United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Terrence, Christopher and Thomas have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, hereby extends its congratulations to Mr. Terrence L. Graves, Jr., Mr. Christopher Michael Pitek and Mr. Thomas James Newsome and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~~1~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1'M9 Meeting Date: April 13, 2011 Item Number: 14.E. Subject: Resolution Recognizing April 18-22, 2011, as "Chesterfield County Classics Week" County Administrator's Comments: County Administrator: Board Action Regue~eef`. Adoption of the attached resolution. Summary of Information: Mr. Gecker has requested that the Board adopt the attached resolution recognizing April 18-22, 2011, as "Chesterfield County Classics Week." Every year, the National Junior Classical League (NJCL), one of the largest youth organizations in the world, sponsors what is known as "National Classics Week," recognizing the impact Classical culture has left on modern society through educational ventures, publicity activities, and community service. The Junior Classical League chapter at Midlothian High School and the Midlothian High School Latin Club celebrates the Classics' impact on modern society, helping to develop and grow the community through nursing home visits, delivering Roman pumpkins to hospitals, and teaching Latin to local elementary school students. Mr. Ben Dreith and Mr. Blair Wriston, Co-First Vice-Presidents of the Midlothian High School Latin Club, will be present to accept the resolution. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ^ No RECOGNIZING APRIL 18-22, 2011, AS "CHESTERFIELD COUNTY CLASSICS WEEK" WHEREAS, the National Junior Classical League was founded in 1936 to encourage an interest in and an appreciation of the language, literature and culture of ancient Greece and Rome; and WHEREAS, throughout Chesterfield County, there are 14 chapters of the Junior Classical League, comprised of nearly 1800 middle and high school Latin, Greek, and Classics pupils; and WHEREAS, the Virginia Junior Classical League is a long-time affiliate of the American Classical League, founded in 1919 for the purpose of fostering the study of classical languages in the United States and Canada; and WHEREAS, Chesterfield County's Junior Classical League chapters are tangibly involved in the educational needs of their student members and are committed to a better future for their students and the community, through active participation in service and outreach projects; and WHEREAS, Chesterfield County's Junior Classical League members believe that the Classics continue to hold a vital and significant place in today's culture; and the Chesterfield Junior Classical League chapters, comprised of students and teachers, believe that continued emphasis on the study of the Classics is essential, if appreciation of the Classics in language, arts, and Western culture is to remain strong and valuable; and WHEREAS, "Chesterfield County Classics Week" is held in commemoration of the traditional anniversary of the founding of ancient Rome; and WHEREAS, Chesterfield County recognizes the relevance of Classical culture upon its own unique history, the wide interest that countless Chesterfield citizens hold for the Classics, and the advantages that a study of the Classical world offers to all students. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 13th day of April 2011, publicly recognizes April 18-22, 2011, as "Chesterfield County Classics Week," and calls this observance to the attention of its citizens. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~» Meeting Date: April 13, 2011 Item Number: 16.A. Subject: Public Hearing to Consider Amending Chapter 10, Fire Protection, of the County Code County Administrator's Comments: County Administrator: n Reau~ed: Following the public hearing, adopt the attached ordinance amending Chapter 10, Fire Protection, of the County Code. Summary of Information: Recently, the State Department of Housing and Community Development promulgated changes to the Virginia Statewide Fire Prevention Code (VSFPC), which became effective March 1, 2011. Accordingly, the county needs to update its amendments to the VSFPC to reflect the changes, which have been made by the state. The attached proposed ordinance makes those changes. Additionally, there are a number of structural changes for clarity of enforcement of the open burning regulations. There is also a change to the requirements for placarding vacant buildings, which are dangerous to firefighting operations, to provide consistency with the Fire Department's needs. There is also an addition to the open burning exemptions to allow the destruction of certain types of evidence by the Police Department. Lastly, a new provision was added to coordinate the requirements to obtain building permits from Building Inspections for work above and beyond ordinary repairs. Preparers Edward L. Senter Title: Fire Chief Attachments: ^ Yes ^ No # ~~~~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 10-3 AND 10-4 RELATING TO THE FIRE CODE BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 10-3 and 10-4 of the Code of the County o Chester reld, 1997, as amended, are amended and re-enacted to read as follows: Sec. 10-3. Fire prevention code--Amendments, additions and deletions. The Virginia Statewide Fire Prevention Code is hereby amended and changed pursuant to Code of Virginia, § 27-97, in the following respects: 000 Chapter 3. General Precautions Against Fire 307.2 Open Burning Regulations-General. Delete and substitute Section 307.2 as follows: 000 G. Permitted fires shall be constantly attended b~competent person until they are extinguished The attendee shall have fire extin uig shing equipment readily available for use as deemed necessary by the fire official. 6:H. Upon declaration of an alert, .. . ICI. The fire marshal or his designee .. . 307.2.1 Exemptions. Delete and substitute subsection 307.2.1 as follows: 000 F. Open burning for the disposal of evidence under the direction of the Virginia State Police Chesterfield County Police or the Fire Marshal. 307.2.2 Permissible Open Burning. Add subsection 307.2.2 as follows: A. Open burning is permitted for the disposal of tree trimmings and garden trimmings located on the premises of private property, provided that the following conditions are met: 000 2723:85530.1 1 Q~ Q ~~ ~' ~' 1, TL. ~+ Qcc muar iau r. r~ -~ • r c ..b »..,~~~ - - r .~1 L. ~L.o .....lo ~~f4in__i~ ~6. No regularly scheduled public or private collection service .. . 8:7. Permits for burning tree trimmings and/or garden trimmings .. . 000 B. Open burning is permitted for disposal of debris waste resulting from property maintenance, from the development or modification of roads and highways, parking areas, railroad tracks, pipelines, power and communication lines, buildings or building areas, sanitary landfills, or from any other designated local clearing operations which may be approved by Chesterfield Fire & EMS, Fire and Life Safety Division, provided the following conditions are met: 000 1 - .1 .a TL. ++ .1 1, • 1 1 r ,.1 .1 . L... +l, o ...,.1 o F~ ..:.,1. ~7. The burning shall not be allowed to smolder .. . ~8. The burning shall be conducted only when .. . ~&9. The permit holder must maintain liability insurance .. . 000 C. Open burning is permitted for disposal of debris on the site of local landfills provided that the burning does not take place on land that has been filled and covered so as to present an underground fire hazard due to the presence of methane gas, provided that the following conditions are met: 000 3: • .m 1 l_ b Y a •a T1, , «cc-Thccirzicrv ~ r•. r, -~ r 4.3. The material to be burned shall consist only of .. . ~~~~~~ 2723:85530.1 ~-4. All reasonable effort shall be made to minimize .. . ~5. The location of the burning shall be a minimum of .. . ~6. No materials may be burned in violation of the regulations .. . ~7. The permit holder must maintain liability insurance .. . 000 000 307.2.6 Revocation of Permits. Add subsection 307.2.6: A. If any permit holder violates any provision of this ordinance or if any permit holder makes a material misrepresentation on a permit application, The Fire Marshal may require the extinguishments of the fire and the burn permit shall be subject to revocation; B. Permits may be revoked or suspended when smoke, ash or other hazards create a public health or safety concern. 000 311.5 Placards. Delete and substitute section 311.5 as follows: Any buildin¢ or structure that is vacant or abandoned and is determined by the fire official to be unduly dangerous to firefighting operations due to structural or interior hazards shall be marked as required by Sections 311.5 through 311.5.5 or marked as required by the fire official. 000 Chapter 9 Fire Protection Systems 901.10 Permits Required. All modifications additions or repair work bond the scope of routine maintenance and inspections require permits issued by the Building Official in accordance with the Uniform Statewide Building Code. ~~Q~ ;.. w 2723:85530.1 000 Sec. 10-4. Same--Modifications. The chief of the fire department or the "fire eerie official" shall have the authority to modify any of the provisions of the Virginia Statewide Fire Prevention Code, as herein amended, upon application in writing by an owner or lessee, or his duly authorized agent, if the chief or fire cede official finds there are practical difficulties in carrying out the strict letter of the code. The chief or fire cede official shall make no modifications unless the spirit of the code is observed, public safety is secured, and substantial justice is done. The particulars of such modification when granted or allowed and the decision of the chief of the fire department or fire cede official thereon shall be entered upon the records of the department and a signed copy shall be furnished to the applicant. (2) That this ordinance shall become effective immediately upon adoption. ~®Q~.~~i 2723:85530.1 4 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: FirePrevention 3-30, 4-6 1/lOP - .bin. $229.74 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors Publisher of of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, April 13~, 2011, at 6:30 p.m. in the county Public Meeting Room at the Chesterfield CHESTERFIELD OBSERVER Administration Bgilding, Route 10 and Lori Road, Chesterfie]d, Virginia, will hold a public hearing where persons may appear This is to certify that the attached legal notice was published by and present their vrews `°ncerning: Chesterfield Observer in the county of Chesterfield, state of Virginia, on An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, the following date(s): 3/30/2011 & 4/06/2011 by amending and re-enacting Sections 10-3 and 10-4 to conform the county ordinance with revisions to the Virginia Statewide Fire Prevention Code, including a change to the requirements for revoking open Sworn to and subscribed before me this (TxJ day of burning permits and placazding vacant buildings, an addition to the open burning n I exemptions, and a new provision relative to 1' ~ I , 201 1. obtaining building permits for work above and beyond ordinazy repairs. A copy of the full text of the ordinance is on file in the Offi f th Cl k ce o e er to the Board of Supervisors and the County Administrators Office, Room 304, 9901 Lori Road, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. Legal Affiant J T, Grooms Jr., Notary Public to 5:00 p.m. of each regular business day. If further information is desired, please contact Fire Marshal Robbie Dawson at 717-6838. My commission expires: February 29 2012 The hearing is held at a public facility , Commission I.D. 7182093 (SEAL) designed to be accessible to persons with G R Q Q disabilities. Any persons with questions on `~.` "~ • ... • ~i'/. the accessibility of the facility or the need ~ Gj ,•~~YI EA(l ~tP ~% for reasonable accommodations should contact Janice Blakley, Clerk to the Board, ~ ~ ; o~ EXpi~ES o ~ ~ at 748-1200. Persons needing interpreter s Q ; ~ ~p-29-12 services for the deaf must notify the Clerk s ~ ~ ;' I~2093 to the Board no later than Friday, April 8, . ••• ~' N\~•~ ;~ 2011. .~ %,~ Tq R Y • ov ,,~.~~• THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 13 • Phvne: (804) i45-7i(H) • Fax: (8(>4) 744-3269 • Email: news@chesterfieldvbserveecom • Internet-. wwwches[erfieklobscrver.com _ _~'~, ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: April 13, 2011 Item Number: 16.6. Sub~lect: Public Hearing to Consider Amending County Code Sections 8-2 and 8-4 Relating to Land Disturbance County Administrator's Comments: County Administrator: The Board of Supervisors is requested amendments pertaining to clarification Control Ordinance. Summary of Information: to adopt the attached ordinance s in the Erosion and Sediment The State Bureaucracy was recently reorganized. As a result, storm water management regulation was transferred from the Department of Environmental Quality (DEQ) to the Department of Conservation and Recreation. DCR has recently completed its periodic Program Administration Review of the County's Erosion and Sediment Control Ordinance. As a result of that review, staff is recommending the following two amendments to the County's ordinance. Neither of these changes will have a substantive effect on the administration of the County's erosion and sedimentation control program. Section 8-2 (b) This section, which exempts silvicultural activities (farming) from most erosion control regulation, inadvertently contains the word "not" in the exemption for silvicultural activities conducted in accordance with best management practices. The word "not" should be removed in order for the exemption to apply as intended. Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: ^ Yes ^ No oooi~7 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Section 8-4(7)(b) This section needs to be updated to reflect a reorganization of state bureaucracy, by referring to the Department of Conservation and Recreation. Staff Recommendations: Staff recommends that the Board of Supervisors amend Sections 8-2 and 8-4 of the Erosion and Sediment Control Ordinance. District: Countywide ~00~~~8 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 8-2 AND 8-4 RELATING TO LAND-DISTURBANCE PERMITS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 8-2 and 8-4 of the Code of the County o Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Sec. 8-2. Approval of land-disturbing activity. (a) Except as provided in this chapter, no person shall engage in land- disturbing activity unless the person has obtained a land disturbance permit from the county and is displaying the permit on the site where the land-disturbing activity is taking place. No person shall install a septic tank or drain field in a resource management area as defined in the Chesapeake Bay Preservation Ordinance, unless the person has obtained a land disturbance permit and is displaying a permit on the site where the septic tank or drain field is being installed. (b) Persons who own, occupy or operate private lands on which agriculture, horticulture or silviculture is practiced shall be exempt from the requirements of this chapter for all activity that takes place on that land that is exempt from the definition of land-disturbing activity set forth in Va. Code, § 10.1-560. This exemption shall ~ apply to silvicultural activities if there is full and continued compliance with silvicultural best management practices, developed and enforced by the state forester pursuant to Va. Code § 10.1-1105, during and after the land-disturbing activity. This exemption shall not apply to land-disturbing activities including the clearing of trees for the purpose of establishing a residential lawn on land in an agriculturally zoned district where the use is residential. This exemption shall also not apply to land which has been rezoned or converted, or which is proposed to be rezoned or converted, at the request of the owner or previous owner from an agricultural to a residential, commercial or industrial zoning district or use. 000 Sec. 8-4. Land-disturbance permits. (a) The environmental engineer shall not issue aland-disturbance permit to an applicant who has submitted aland-disturbance permit application unless: 000 (7) Copies of the following have been provided: 0505:85636.1 1 D~Q~~~ a. Any wetlands permits that are required by federal or state law have been issued by the applicable state and federal regulatory agencies, or documentation has been submitted to the environmental engineer from a qualified wetlands expert, approved by the environmental engineer that establishes that a wetlands permit is not required by federal or state law; and b. ~irgil~ta~Bi~c~ia~g~ ~i;„.,:,,.,+:,.~ ~.,~*om ~vnr~~c~ ve~iefEtiTe~nirc ~cg~tiut~6irvccri2}l~e~i+ ••,~1 D~ •~•;* Dee~A~-~S de~`elop~~, t~~epa~t~e~~-e~e~~e~ ~ .,u~.,~ ~ ,. se~t~ttEtie~r--~ttes ~-us~ee~e; ~--re~~e~ For construction sites of 2500 square feet or more, a Virginia Stormwater Management Permit application and fee form showing the application has been filed with State Department of Conservation and Recreation. 000 (2) That this ordinance shall become effective immediately upon adoption. 0505:85636.1 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Land-Disturbance 3-30, 4-6 1/20P + 1.4in. $210.46 Board of Supervisors The Observer, Inc. Publisher of TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, April 13, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons may appear and present their views concerning: An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 8-2 and 8-4 of the Erosion and Sediment Control Ordinance relating to exemption from erosion and sediment control regulation for silvicultural activity and the requirements for land-disturbance permit applications. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Board of Supervisors and the County Administrators Office, Room 304, 9901 Lori Road, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. to 5:00 p.m. of each regulaz business day. If further information is desired, please contact Mr. Richazd McElfish at 748-1035. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, April 8, 2011. CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 3/30/2011 & 4/06/2011 Sworn to and subscribed before me this ~~ day of r. ~ , 2011. Legal Affiant Ja es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) •,.,n~.~uh~,~ .~~' ~ R p 0 ''~~ ~• ,` • ~ r. s• ....._... s -. c~ ~ QTY! EAR T ~ :© EXP1RES o ; ~ 'Q ; v 02-29-Y! ~ • ~ 182093 z L • ° ~~P,~ V '~. ~y~'•k~RG1r , ~ ,~ ~''%~TA R Y • P ...~''.r THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 13 • Phone: (8(14) >45-7i(H) • Fax: (8O4) 734-3269 • Email: news@chcsterfieldobserver.com • lntemet: www.ches[erficldobserver.wm ___ CHESTERFIELD COUNTY ~'~ BOARD OF SUPERVISORS Page 1 of 1 ,„, AGENDA Meeting Date: April 13, 2011 Item Number: 16.C. Subject: PUBLIC HEARING: To Consider the Abandonment of Watkins Annex Bus Loop, State Route 9835 County Administrator's Comments: County Administrator: Adopt the attached resolution and order to abandon Watkins Annex Bus Loop, State Route 9835. Summary of Information: On March 9, 2011, the Board authorized the posting and publishing of notices to abandon Watkins Annex Bus Loop, State Route 9835. This abandonment was requested by Parks and Recreation as part of the Field of Dreams Athletic Complex project. This request has been reviewed by county staff and the Virginia Department of Transportation. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title Real Property Manager # ooo~°t~ VICINITY SKETCH PUBLIC HEARING: To Consider the Abandonment of Watkins Annex Bus Loop, State Route 9835 as d w~ a ~~a R ~ a4- o ~. .~ Abandon Bus Loop ~ State Route 9835 ~~ i O Watkins Annex ~~. ~a~ 0 N Chesterfield County Right ofWay Office w ~E March 13,2011 S I hcl - 197.Si tee t OOU~.~2 Changes in Secondary System of State Highways, Watkins Annex Bus Loop, State Route 9835 Chesterfield County a~ c ~~s~~~d > o SR ~~ Road ~ 02 A `~ °G B o~ .~ h ~ ~ M 0~ ~ ~ 0, O O ~~ .~ ~~ ~ ~ o ABANDON ~ STATE ROUTE 9835 0 A - B 0.08 MILES ~ ~~ N Chesterfield County Right of Way Office W '~ `E March 13, 2011 S 1 hcl - 118.E 4e t p®0~~.3 CHESTERFIELD COUNTY: At a regular meeting of the Board of Supervisors held in the Public Meeting Room at the Chesterfield Administration Building on April 13, 2011, at 6:30 p.m. Resolution and Order WHEREAS, a sketch has been provided to the Board of Supervisors of Chesterfield County depicting Watkins Annex Bus Loop, State Route 9835, to be abandoned from the Secondary System of State Highways; and WHEREAS, pursuant to a resolution of this Board, dated March 9, 2011, the required notices of the County's intention to abandon Watkins Annex Bus Loop, State Route 9835, from its intersection with Westfield Road, State Route 1002, to its intersection with Westfield Road, State Route 1002, a distance of 0.08 miles, identified as segment A-B on the attached sketch and described on Form AM-4.3, have been given in that: on March 11, 2011, a notice was posted in at least three places along Watkins Annex Bus Loop, State Route 9835; and on March 30, 2011, and April 6, 2011, a notice was published in the Chesterfield Observer having general circulation within the County announcing this Public Hearing to receive comments concerning the proposed abandonment; and on March 11, 2011, notice was sent to the Commonwealth Transportation Commissioner; and WHEREAS, after considering all evidence available, this Board is satisfied that no public necessity exists for the continuance of Watkins Annex Bus Loop, State Route 9835, segment A-B, a distance of 0.08 miles, since it serves no public necessity and is no longer necessary as a part of the Secondary System of State Highways. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby abandons Watkins Annex Bus Loop, State Route 9835, and removes it from the Secondary System of State Highways, pursuant to Section 33.1-151, Code of Virginia, 1950, as amended. AND, BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Chesterfield Residency of the Virginia Department of Transportation. Certified By: Janice Blakley, Clerk to the Board of Supervisors ~~~~~~ In the County of Chesterfield County ............................................................................................................................. By resolution of the governing body adopted April 13, 2011 The following UDOT Form AM-4.3 is hereby attached and incorporated as part of the governing body's resolution for changes in the secondary system of state highways. A Copy Testee Signed (County Off cial): Report of Changes in the Secondary System of State Highways ProiectlSubdivision Watkins Annex Bus LOOP Tvae Change to the Abandonment Secondary Svstem of State Hiahwavs: The following facilities of the Secondary System of State Highways are hereby ordered abandoned, pursuant to the statutory authority cited: Reason for VDOT Project -Section 33.1-155 Change: Pursuant to §33.1-155 Code of Virginia Statute: Street Name and/or Route Number Watkins Annex Bus Loop, State Route Number 9835 Old Route Number: 0 --------------------------------------------------------------- • From: Westfield Rd., (Rt 1002) To: Westfield Rd., (Rt 1002), a distance of: 0.08 miles. VDOT Form AM-4.3 (4/20/2007) Maintenance Division Date of Resolution: April 13, 2011 Page 1 of 1 Q~O~~A.~ ADVERTISING AFFIDAVIT Client Description Ad Sire Cost (per issue) Chesterfield County L.N: WatkinsAnnes 3-30, 4-G 1/?oP Right of Way $ 17.00 ~l-hc Ohscn~er, Inc. Puhlisher of TAKE NOTICE That on AprU 13. 2011, at 6:?U p.m. or as soon thereafter as may br heard, the Board of Supernwrs of Chesterfield Counh• at its regular meeting place in the PubNc Melting Room of Chesterfield County, Virginia, will consider a Resolution and Order to abandon State Route Y835, Watkins Annex bus loop, a distance of U U8 miles. Information rcgazding the proposed Resolution and Order is on file in the Right of Way Office in Chesterfield County Virginia, and may be examined by all interested parties bctwern the hours of 830 a.m. and s:txl p.m., Monday through Friday. 'Ihc hearing is held at a public facility desrgnrd to be accessible to persons with disabilities. Any persons with questions on the aaessibibty of the facility or need for rrawnablc accurnmodations should cnntact Janice B. Blakley. Clerk to the Board, at 748-121x1. Perwna needing mtcrpreter urvices for the deaf moat notify the Clerk to the Beard no later than April 8,'011 ('HHa'Tf•:ItFIF:LI) 013tiERVER This is to certify that the attached legal notice ~~'as published h}' Chesterfield Observer in the county of Chesterfield, state of Virginia, an the follo\ti-ing date(s): 3/3(1/2011 & •1/06/2011 Sworn to and subscribed before me this `7J~ day of ~pr~ ~ . got I. Legal Af•tiant J' '1', Grooms Jr., N Vublic M}~ commission expires: t~ehruary ?9, ~O1? Commission LU. 71 R~U9 i (SEAL) ,,,,,,,,,rr,..,,., `~~~~~, GRO~~',, 5 •'• ' ~, e~o,~wEA~ry .~+ •: c EXPIRE ~ o : c. 02-29-12 '~ ~ ~ ~7182t39' ;' ~~,,, CRY oV ... THIS IS NOT A BILL. PLE:~tiE: PAY FIZOtiI INVOI('E. THANK YOU. I'rt R„~ Ir,lh.\ti,ll~~tlu.rn.Vnram.i'•II~•I'h,m. tkltl~i.1~-',i(NI•Fas:lk!!-3!'~~-:?h~~•Fniail nil~~(o-ihr~ICrltcld,•h.ir~ir.it~m•Intrmit uu~c.~hc~lcilirlJ~~h.cn r.~,rn _ CHESTERFIELD COUNTY ~ ~ `~° BOARD OF SUPERVISORS Page 1 of 1 ~,r, AGENDA Meeting Date: April 13, 2011 Item Number: 16.D. Subject: PUBLIC HEARING: Request to Vacate a Sixty-Foot and Variable Width Right of Way off Jefferson Davis Highway County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 60 foot and variable width right of way off Jefferson Davis Highway. Summary of Information: Pre Con, Inc has requested the quitclaim of a 60 foot and variable width county right of way as shown on the attached plat . A deed was executed to dedicate this right of way in 1990. It was accepted by the Board, but never recorded and has not been used as a public road. It is the main entrance to the Pre Con complex. The instrument vacating this right of way will contain a provision that retains the subsequent right of way along Jefferson Davis Highway acquired for future road improvements. This request has been review by staff . Approval is recommended. District: Bermuda Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No VICINITY SKETCH PUBLIC HEARING: Request to Vacate a 60' and Variable Width Right of Way off Jefferson Davis Highway BERM DA ~ v .Right of Way to be vacated ~. m R~ F Pre Con, 1 nc. :~ 3 N Chesterfield County Right of Way Office w E April 5, 2011 $ ~ loco -a~zia rat o®~~.~ / ga ~~ b 0 O, Q ~ ~ W O= IS$1- ~Y ~¢y SF Q ??? 8 ~ ~Y4V~~tl1~0 *O'~- ~ n ~~y~~H°O a PETER GIMDER rw ova Iq 1 0! Illf-n7 ~ ~ cg7 c ~ c c WwF ~ Q. = a34 w~~ 3 a _ _ K O ` ~ 3l~I Y.M'w 1170.79' QO= ~bLp C N ~p_ w Ud UL t[yS s" ~ o~ ~~~ WO f !wl N h ~ ~ ~ `~ '~ ~ U ~ t ~ ^~ s ~ ~ ~ ~ ~ .a w h ~ e~ ~ a a ma ~ •~` w ~ .a ` ~ } ~ ~ ~ ~~ . ~ o ~ `f' ~~ . ~ ..~ r ~~ Y ~ ~n ~ ~_=33a 'S b FOREST LAKE ROAD ~ ~ ¢ ¢ ~, 0 0 8 .. " z Q. CQ 't g ~ sa~ Riw ~ "3 3 =~~ '!11 W~ r.. ~~" ~'4Y. ~ err ° ~ O z°4d j X11 ~ ` it w$~m i 'lye ~ ~ 1 ~ ~,,; a 1 y ~ ~ ~~~ ~ ~ $ ~Ig~ a N ` N III I1~.6~ ~ R a ~1 I ~ l K ~/ J$ j/ ~ Z ~; ~ w ~~ . y9~ ~~~ e~ n N"~" "~~' ~ 1i 1 ~fi `~ ~~ I . r~ III ~ ~ I ~~ I ~~, ~, ,~ IN WTI ~}~ ~ ~ . s ; ~ ~•~ ' ~ ~~ w 4 ~~~ ~ 1S'2NP t 7~6.M' ~ ~A01 2 m q / SEys ~ M >'N A~ 111 9 ~' ~d°-pm ~/ SAL °.~ a i t. L. 6 J. 5. ppR _ a.~ g z~8 a ` ~~ ~. >< f]~+~` Ya ~~ . s~~ E~ `~`n 11I~1 N O 0 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Forest Lake 4-6 Ri~~ht of Way The Observer, Inc. Publisher of TAKE NQTTCE That on Apnl 13, 20I t, at 6:i0 p.m. or as soon theraher as may he heard, the Buazd of Supernsors of (:hesterfield Counh• at its regular meetir[~ elacc in the Public Meeting Room of [.hrsterfield County, Virginia, will consider the quitclaim of ~a 60' and variable width parcel of land off letferson Davis Highway as shown on a plat by Charles C 7i>wnes & Associates, PC., dated October 13, 1y89. Information regarding the proposed conveyance is on file in the Right of Way Office in Chesterfield County, Virginia, and may be examined by all interested pazties between the hours of 8:30 a.m. and S OtI p m., Monday through Friday. The heazing is held at a public facilih• d~esiggnned to be accessible to persons witfi disabili[ies. Any persons with questions on the accessibility of [he facility or need fur reasonable accommodations should contact' Janice B. elakley, Clerk to the Board. at 748-1200. Perwns needing interpreter services for the deaf must notify the Clerk to the &,ard nu later than April 8, ?011. CHF.STE:RFIELD OBSI?RVER This is to certify that the attached legal notice was published by C'hesterficld Observer in the county of Chesterfield, state of Virginia, on the tollowin~ date(s): 4/6/2011 Sworn to and subscribed before me this Q~ day of ( .2011. Legal Aftiant .(a ~ I', ,moms Jr., Notary Public M~~ commission expires: February 29, 2012 C'ommissi(~n LI). 7182093 ~slAt.) .,, ~ : o~~ ExPtRES o ; ~ a ; ~ a,.Zi.~t ~' ~ ~~~e2oy•, s,~ p' ••... •••,Q~. ,,~ T,~RY ,ti ~;~ ~... .,, TII-S IS \(>T :~ BILL. PLE-~tiF: P:~Y' FROM ItiVOICE. "THANK YOt'. P.U. R~~r Ihlh. \lidli~thian. ~'ttcuua ail I ~ • Phone: i>{1411 i.tC-TjIM) • F:n: I~Ul1 711-+_'h`~ • Fni.ul: nru.(a ihr.ICrlirl,I,~L., n, i r~nn • Intrmct •.~ .+.~ , li, ,n : i~. IJ.•I~.rnrc,ont CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ,~. Meeting Date: April 13, 2011 Item Number: 18. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Rectuested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on April 27, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 0~ C~ _~.. ~ ~~~