2011-03-23 MinutesBOARD OF SUPERVISORS
MINUTES
March 23, 2011
Supervisors in Attendance: Staff in Attendance:
Mr. Arthur S. Warren, Chairman Dr. Sheryl Bailey, Dep.
Ms. Dorothy A. Jaeckle, Vice Chrm. County Administrator,
Mr. James M. Holland Management Services
Ms. Marleen K. Durfee Ms. Liz Bernhard, Dir.,
Mr. Daniel A. Gecker Victim Witness
Assistance Program
Mr. James J. L. Stegmaier Ms. Janice Blakley,
County Administrator Clerk to the Board
Ms. Patsy Brown, Dir.,
Accounting
Mr. Kevin Bruny, Chief
Learning Officer
Ms. Debbie Burcham,
Exec. Dir., Community
Services Board
Mr. Allan Carmody, Dir.,
Budget and Management
Ms. Jana Carter, Dir.,
Juvenile Services
Mr. Barry Condrey, Chief
Information Officer
Mr. Roy Covington, Dir.,
Utilities
Ms. Mary Ann Curtin, Dir.,
Intergovtl. Relations
Mr. William W. Davenport,
Commonwealth's Attorney
Mr. Jonathan Davis, Dir.,
Real Estate Assessments
Mr. Will Davis, Dir.,
Economic Development
Mr. William Dupler, Interim
Dep. Co. Administrator,
Community Development
Mr. Robert Eanes, Asst. to
the County Administrator
Mr. Michael Golden, Dir.,
Parks and Recreation
Mr. John W. Harmon,
Real Property Manager
Mr. Garrett Hart,
Development Manager,
Economic Development
Dr. Parham Jaberi, Dir.
Health Department
Mr. Donald Kappel, Dir.,
Public Affairs
Mr. Rob Key, Director,
General Services
Mr. Louis Lassiter, Asst.
County Administrator
Ms. Debbie Leidheiser,
Senior Advocate
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Juvenile and Domestic
Relations District Court
Mr. Mike Mabe, Director,
Libraries
Ms. Mary Martin Selby,
Dir., Human Resource
Services
Mr. R. John McCracken,
Dir., Transportation
Mr. Richard M. McElfish,
Dir., Env. Engineering
Mr. Jeffrey L. Mincks,
County Attorney
Mr. David Myers
Asst. Supt. of Schools
for Business and Finance
Mr. Glen Peterson, Dir.,
Community Correction
Services
Ms. Karen F. Russell,
Risk Manager
Chief Edward L. Senter,
Fire Department
Ms. Marsha Sharpe, Dir.,
Social Services
Ms. Sarah Snead, Dep.
County Administrator,
Human Services
Mr. Kirk Turner, Dir.,
Planning
Mr. Mike Westfall, Dir.,
Internal Audit
Mr. Scott Zaremba, Dir.,
Human Resource Programs
Mr. Warren called the regularly scheduled meeting to order at
3:03 p.m.
Mr. Warren recognized the Japanese exchange students who are
currently visiting Clover Hill High School.
1. APPROVAL OF MINUTES
A. MARCH 7, 2011 BUDGET WORK SESSION
On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the minutes of March 7, 2011, as submitted.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
B. MARCH 9, 2011 REGULAR MEETING
Mr. Holland requested a date change in his Board Member
Report on page 11-136 of the March 9, 2011 minutes. It should
read March 22, not March 27.
Ms. Durfee requested her remarks of appreciation regarding
Case 11SN0106 be added to the minutes of March 9, 2011, page
11-157.
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On motion of Mr. Holland, seconded by Ms. Durfee, the Board
approved the minutes of March 9, 2011, as amended.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
2. COUNTY ADMINISTRATOR'S COMMENTS
2.A. COUNTY ADMINISTRATOR'S REPORT
• Mr. Stegmaier was proud to report the excellent team
work of three county departments (Fire, Building
Inspection Department, and Economic Development)
regarding a fire incident at the Sheraton on Midlothian
Turnpike on March 10, 2011.
• Mr. Stegmaier reviewed the details of an item on the
agenda to authorize the county to file an official
request with the U.S. Postal Service for changes in
alternative mailing addresses for certain ZIP Codes in
the county that have names associated with other
localities.
• Mr. Stegmaier announced that Environmental
Engineering has received compliance approval of its
Erosion and Sedimentation Control program from the State
water Control Board as recommended by the Department of
Conservation and Recreation staff.
3. BOARD MEMBER REPORTS
Mr. Holland announced the Dale District held a constituents'
meeting at the Meadowdale Library on March 22nd relative to
the budget . He stated it was a great meeting with a lot of
questions and good news shared.
Ms. Durfee announced the Matoaca District held a
constituents' meeting on March 21St. She stated it was a great
meeting. She also announced she has held two roundtable
discussion meetings since December and will be holding a
roundtable discussion meeting in April.
Mr. Warren stated both he and Ms. Durfee met with Hands
Across The Lake relative to preserving the Swift Creek
Reservoir and other county watersheds as sources of drinking
water for Chesterfield County. He announced he had the
pleasure of participating in the Mayors for Meals event with
Meals on wheels, a program in Central Virginia that provides
meals to citizens who are unable to leave their homes.
4. REQUESTS TO POSTPONE AGENDA ITEMS AND ADDITIONS,
DELETIONS OR CHANGES IN THE ORDER OF PRESENTATION
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
replaced Item 5.A., Resolution Recognizing April 7, 2011, as
"Regional Kindergarten Registration Day"; added Item 5.B.,
Resolution Recognizing Japanese Exchange Students Visiting
from Saitama City, Japan.
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Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
5. RESOLUTIONS
5.A. RESOLUTION RECOGNIZING APRIL 7, 2011; AS "REGIONAL
KINDERGARTEN REGISTRATION DAY"
Ms. Carter introduced Ms. Jacqueline Hale, Director of
Community Mobilization, Smart Beginnings Greater Richmond,
Ms. Shelia Marsh, member of the United Women's Leadership
Initiative, and Mr. Tom Byrd, member of the Smart Beginnings
Leadership Council, who were all present to receive the
resolution.
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, learning begins at birth; and
WHEREAS, the early years are the most critical years in
preparing children to start kindergarten ready to succeed;
and
WHEREAS, investing in children's early development and
school readiness reaps returns across different sectors -
workforce, health care, education, public safety and business
- resulting in a human capital investment strategy proven to
improve lives and encourage economic growth for the entire
Richmond region; and
WHEREAS, Virginia's retired generals, admirals and
civilian military leaders agree that a strong commitment
today to high-quality early education will keep America
strong and safe tomorrow; and
WHEREAS, lack of school readiness contributes to
tremendous costs in school remediation, juvenile delinquency,
teen pregnancy, substance abuse, crime, and lost
productivity; and
WHEREAS, the Regional Plan for Children's School
Readiness (the Plan) provides a map to achieving the vision
that all children in the Richmond region will be healthy,
well cared for and ready to succeed in school and in life;
and
WHEREAS, Smart Beginnings Greater Richmond (the
Coalition), an initiative of the United Way of Greater
Richmond and Petersburg and the Greater Richmond Chamber, is
a coalition of public and private agencies covering 11 local
jurisdictions (the counties of Charles City, Chesterfield,
Goochland, Hanover, Henrico, New Kent, Powhatan, and the
cities of Colonial Heights, Petersburg and Richmond and the
town of Ashland) and citizens working together as the
mobilizing force behind the Plan; and
WHEREAS, the goals, objectives,
indicators of the Plan were developed and
collaborative community process led by the
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strategies and
approved through a
Coalition; and
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WHEREAS, Chesterfield County government and Chesterfield
County Public Schools are represented on the Coalition that
includes Ready Action Teams; and
WHEREAS, members of the Coalition's Ready Schools Action
Team reached a consensus to hold kindergarten registration on
April 7, 2011, and will campaign to raise awareness of
kindergarten readiness and this regional registration date;
and
WHEREAS, registering for kindergarten on time can
prevent attendance delays by ensuring that children have the
required health screenings and immunizations necessary to
attend school.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors supports the Regional
Kindergarten Registration campaign and encourages parents to
register their children for kindergarten on April 7th
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
Mr. Byrd expressed appreciation to the Board for adopting the
resolution and stated it demonstrates the regional
cooperation required to ensure that all children have an
opportunity for improved outcomes.
Ms. Marsh expressed appreciation for the adoption of the
resolution and for the county's support of the initiative.
Ms. Durfee stated she and Mr. Stegmaier sit on the Capital
Region Collaborative, and Smart Beginnings was a partnership
in collaboration with United Way and many of the
jurisdictions in the region. She expressed appreciation for
all the volunteers' hard work and commitment.
Mr. Stegmaier stated the volunteers add a lot to this
community and it is a -big part of the strength of
Chesterfield County.
5.B. RECOGNIZING JAPANESE EXCHANGE STUDENTS VISITING FROM
SAITAMA CITY, JAPAN
Mr. Kappel introduced the Japanese exchange students and
their chaperones, who were present to receive the resolution.
Each student and chaperone introduced themselves.
Ms. Debbie Marks, Principal
expressed appreciation to the
resolution.
of Clover Hill High School,
Board for the adoption of the
On motion of Ms. Durfee, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, international high school student exchange
programs are recognized as excellent programs for introducing
students from one country to the richness of other cultures
through the experience of living with host families and
attending high school in the host country; and
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WHEREAS, these programs lead to greater mutual
understanding, respect and long-lasting friendships; and
WHEREAS, Clover Hill High School in Chesterfield County,
Virginia, and Saitama Municipal Urawa High School in Saitama
City, Japan, have been "sister schools" since 1999 and have
exchanged students on numerous occasions; and
WHEREAS, these student exchanges are eagerly anticipated
by participating students in the United States and Japan; and
WHEREAS, the recent, unprecedented tragedy that struck
Japan with a Tsunami and earthquakes, causing terrible loss
of life and catastrophic damage, might have caused this
year's planned visit by Saitama Municipal Urawa High School
students to be canceled; and
WHEREAS, plans for the exchange were discussed with all
of the parents of the Saitama Municipal Urawa High School
students, and all families agreed that the visit should be
conducted despite the disasters in Japan; and
WHEREAS, some of the Japanese students visiting
Chesterfield County have family members and friends who have
lost their homes or otherwise been affected by the disasters;
and
WHEREAS, Clover Hill High School students and their
families, and all citizens of Chesterfield County, Virginia,
extend deepest respect and sympathy to the many Japanese
families affected by the catastrophes in their homeland, and
are pleased to welcome the Saitama Municipal Urawa High
School students and their chaperones to Virginia; and
WHEREAS, Wada Hitomi, Takahashi Kanako, Terayama Yuka,
Nakakura Akane, Nuguchi Mari, Fujino Ryota, Kobayashi Mayu,
Kamaayashi Sumire, Yajima Natsumi and Ishikawa Hikaru are the
students attending Clover Hill High School this year as part
of the exchange program, and Tamura Hiroyuki and Kawabata
Junko are their adult chaperones.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors, this 23rd day of March 2011,
publicly recognizes the students from Saitama Municipal Urawa
High School, welcomes them on behalf of all Chesterfield
County residents, and extends sincere wishes for a rewarding
and educational experience during their visit.
AND, BE IT FURTHER RESOLVED that a copy of this
resolution be presented to the exchange students and that
this resolution be permanently recorded among the papers of
this Board of Supervisors of Chesterfield County, Virginia.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
Board members presented executed resolutions and a gift to
each student and chaperone.
Mr. Warren commended the exchange students for traveling to
the United States despite the disasters in Japan and
expressed appreciation for their visit to Chesterfield
County.
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Ms. Jaeckle expressed appreciation to the teachers and
principals for their commitment to the exchange program.
Mr. Holland stated the essence of education is to share,
learn and improve our society and our world.
Ms. Kawabata Junko, a chaperone, stated they were destined to
come to the United States during the recent catastrophes in
Japan.
Mr. Tamura Hiroyuki, a chaperone, expressed appreciation for
the outreach of support of those who care about the people of
Japan.
6. WORK SESSIONS
6.A. PROPOSED FY2012 BUDGET
6.A.1. COMMONWEALTH'S ATTORNEY
Mr. Davenport stated the last three years the county has been
through tough economic times. He stated the best financial
decisions are made during the hard times, which are focused
on the core functions of the county. He commended Mr.
Stegmaier, Dr. Bailey, Mr. Carmody and Mrs. Angela Quinn for
working with the Commonwealth's Attorney's Office through the
trying budget times. He asked the Board to consider funding
$50,000 to maintain Warren Von Schuch's "of council" position
in his office.
Mr. Warren stated Mr. Von Schuch's experience, progress and
leadership cannot be replaced.
Ms. Jaeckle expressed admiration for the Commonwealth
Attorney's staff.
Mr. Davenport expressed appreciation to the Board for their
participation in the monthly criminal justice breakfast
meetings.
6.A.2. MANAGEMENT SERVICES
Dr. Bailey briefly reviewed the structure of the Management
Services Division, which is comprised of eight departments
within the County Administrator's organization and the
administrative management of courts, as well as five elected
constitutional officers and appointed officials who
coordinate with the administration. She stated the Management
Services Division, with support for schools and the county,
comprises only 7.40 of the consolidated total county budget.
She further stated 93% of the county's budget therefore is
for direct service departments, which include public safety,
human services and community development. She stated there
has been a reduction of 42 full time positions from general
fund departments in Management Services since FY2008, which
has generated $1.8 million in estimated savings. She provided
some examples of consolidations including three functions
merging into General Services, which yielded $280,000 in
savings. She stated by transforming government, the
Management Services Division has right-sized, consolidated,
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and done more with less. She stated in partnership with
employees, several innovations have been developed; they have
reorganized, consolidated, and flattened the organization to
improve county government. She further stated, consequently,
the division has become more efficient which has generated
substantial savings and avoided costs with several examples
cited. She stated the budget has been developed to maintain
current services and operational effectiveness whil-e still
providing support to county and schools. In closing, she
expressed appreciation to the dedicated employees, citizens
serving on boards and commissions, and the Board of
Supervisors.
Mr. Holland commended Dr. Bailey on her presentation, budget
analysis and excellent results.
Ms. Durfee highly praised Dr. Bailey for her informative
presentation and expressed appreciation for the focus of
importance regarding right sizing local government.
Mr. Gecker expressed appreciation for Dr. Bailey's
presentation and expressed concerns regarding retention of
quality personnel. He stated some departments are suffering
due to compensation needs.
In response to Mr. Gecker's question, Dr. Bailey stated the
budget proposal focuses on certification training of
personnel and monitoring the county's Organizational Climate
Assessment.
Mr. Stegmaier stated the funds that are set aside for
employee salaries are not distributed to departments in the
current budget. He further stated as we get closer to an
implementation date, in terms of allocating those funds,
staff is trying to analyze very closely the critical areas
that need to be addressed due to the risk of losing very
valuable highly training individuals. He stated additional
funds are set aside in the Fire Department's budget.
In response to Mr. Gecker's question, Mr. Stegmaier stated
there are some areas based, on survey analysis and turnover
trends, which need to be addressed to determine when those
funds will be distributed. He further stated any increases in
salary should be based on performance and the need to retain
highly skilled employees.
Mr. Gecker reiterated Mr. Stegmaier's comments regarding
increases to salaries based on performance and the need to
retain employees.
Ms. Jaeckle stated thorough exit interviews should be done to
determine reasons why people are leaving various departments
within the county.
Mr. Gecker stated the budget does not present any additional
cutbacks within departments.
Ms. Durfee stated the unique opportunity in front of the
Board is that Dr. Bailey brings the kind of experience with
many state agencies and keeps in contact with the perspective
of individuals regarding jobs and retention to improve the
quality of life in the county.
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Dr. Bailey stated the staff and the directors of Management
Services deserve all the credit.
Mr. Warren commended Dr. Bailey on her presentation and
recognized the Management Services employees who were
present.
7. DEFERRED ITEMS
There were no Deferred Items at this time.
8. NEW BUSINESS
8.A. CONSENT ITEMS
8.A.1. STREET NAME CHANGE FOR A PORTION OF MEADOWVILLE ROAD
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
renamed a portion of Meadowville Road from Rivers Bend
Boulevard east, approximately 4,900 feet, to Meadowville
Technology Parkway.
Ayes: Warren, Jaeckle, Holland, Durfee, and Decker.
Nays: None.
8.A.2. SET DATES FOR PUBLIC HEARINGS
8.A.2.a. TO CONSIDER AN AMENDMENT TO THE COUNTY CODE
RELATING TO LAND DISTURBANCE PERMITS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set April 13, 2011, as the date for a public hearing to
consider an amendment to the County Code relating to land
disturbance permits.
Ayes: Warren, Jaeckle, Holland, Durfee, and Decker.
Nays: None.
8.A.2.b. TO CONSIDER AN ORDINANCE PROVIDING FOR A REAL
ESTATE TAX EXEMPTION FOR DISABLED VETERANS
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
set April 27, 2011, as the date for a public hearing to
consider an ordinance providing for a real estate tax
exemption for disabled veterans.
Ayes: Warren, Jaeckle, Holland, Durfee, and Decker.
Nays: None.
8.A.3. ADOPTION OF REVISED RESOLUTION RECOGNIZING
FIREFIGHTER KENNETH E. ALICEBURG, FIRE AND EMERGENCY
MEDICAL SERVICES DEPARTMENT, UPON HIS RETIREMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
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WHEREAS, Firefighter Kenneth E. Aliceburg retired from
the Chesterfield Fire and Emergency Medical Services
Department, Chesterfield County, on July 1, 2010; and
WHEREAS, Firefighter Aliceburg attended Recruit School
#15 in 1984 and has faithfully served the county for more
than twenty-five years in various assignments, as a
firefighter at the Ettrick, Chester, Manchester, Clover Hill,
Dutch Gap and Winterpock Fire and EMS Stations; and
WHEREAS, Firefighter Aliceburg was recognized as the
Career Firefighter of the Year for 1993; and
WHEREAS, Firefighter Aliceburg was recognized with an
Emergency Medical Services Award for his lifesaving actions
in May 1993, when he treated a pediatric patient after a
television had fallen on the child; and
WHEREAS, Firefighter Aliceburg received a Certificate of
Valor for his outstanding performance, while off duty, when a
tornado hit Wal-mart in Colonial Heights in August 1993; and
WHEREAS, Firefighter Aliceburg was recognized with a
Unit Citation for his actions during the successful
extraction of two members of law enforcement after their
vehicle was struck from the rear by a boom truck carrying
building materials, forcing the patrol car under a parked
chocked dumpster carrier in September 1993; and
WHEREAS, Firefighter Aliceburg received a Unit Citation
in October 1993 for his diligent and dedicated performance
during an extended extrication of trapped patients in a
vehicle that flipped onto its passenger side after striking
and twisting around a large tree; and
WHEREAS, Firefighter Aliceburg was recognized with an
EMS Lifesave Award for his skills that contributed to a
successful resuscitation of a patient in full arrest in April
1994; and
WHEREAS, Firefighter Aliceburg was also recognized with
an EMS Unit Citation for his professionalism and teamwork
which resulted in the successful resuscitation of a patient
found in full arrest in March 1997; and
WHEREAS, Firefighter Aliceburg was commended for his
voluntary response to the City of Alexandria, Virginia in
December 2009, and for his exemplary service while providing
tactical and operational assistance to Alexandria Fire and
EMS' Fire Station 203, due to their resources being
overwhelmed from a massive snow storm.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the contributions of
Firefighter Kenneth E. Aliceburg, expresses the appreciation.
of all residents for his service to the county, and extends
their appreciation for his dedicated service and
congratulations upon his retirement.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
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8.A.4. AUTHORIZE THE UTILITIES DEPARTMENT TO FILE AN
APPLICATION FOR CONDITIONAL USE PLANNED DEVELOPMENT
APPROVAL TO PERMIT A WATER STORAGE TANK WITH
COMMUNICATIONS ANTENNA USE AND EXCEPTIONS TO
ORDINANCE REQUIREMENTS IN AN R-7 RESIDENTIAL DISTRICT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the Utilities Department to file an application
for Conditional Use Planned Development approval to permit a
water storage tank with communications antenna use and
exceptions to ordinance requirements, not to exceed one
hundred fifty (150) feet, and waived the requirement for a
disclosure affidavit. (It is noted a copy of the plat is
filed with the papers of this Board.)
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.a.5. REQUESTS FOR PERMISSION
8.A.5.a. FROM JOHN R. WEBER AND ANNA C. WEBER FOR AN
EXISTING WOODEN PRIVACY FENCE TO ENCROACH WITHIN A
SIXTEEN-FOOT DRAINAGE EASEMENT AND A TWENTY-FOOT
INGRESS/EGRESS EASEMENT ACROSS LOT 19, PRIMROSE AT
FOXCREEK, SECTION 2
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted John R. Weber and Anna C. Weber permission for an
existing wooden privacy fence to encroach within a 16'
drainage easement and a 20' ingress/egress easement across
Lot 19, Primrose at Foxcreek, Section 2, subject to the
execution of a license agreement . ( It is noted a copy of the
plat is filed with the papers of the Board.)
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.5.b. FROM DONALD L. BENNETT AND BEVERLY L. BENNETT FOR A
PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT-FOOT
EASEMENT AND A SIXTEEN-FOOT DRAINAGE EASEMENT
ACROSS LOT 3, PRIMROSE AT FOXCREEK, SECTION 2
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Donald L. Bennett and Beverly L. Bennett permission
for a proposed fence to encroach within an 8' easement and a
16' drainage easement across Lot 3, Primrose at Foxcreek,
Section 2, subject to the execution of a license agreement.
(It is noted a copy of the plat is filed with the papers of
the Board.)
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.5.c. FROM KEVIN M. LADER AND KIMBERLY S. LADER FOR AN
EXISTING WOODEN PRIVACY FENCE TO ENCROACH WITHIN A
SIXTEEN-FOOT DRAINAGE EASEMENT AND A TWENTY-FOOT
INGRESS/EGRESS EASEMENT ACROSS LOT 18, PRIMROSE AT
FOXCREEK, SECTION 2
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On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted Kevin M. Lader and Kimberly S. Lader permission for
an existing wooden privacy fence to encroach within a 16'
drainage easement and a 20' ingress/egress easement across
Lot 18, Primrose at Foxcreek, Section 2, subject to the
execution of a license agreement. (It is noted a copy of the
plat is filed with the papers of the Board.)
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.5.d. FROM JAMES A. RILEY AND MICHELE L. RILEY FOR A
PROPOSED FENCE TO ENCROACH WITHIN AN EIGHT-FOOT
EASEMENT AND A SIXTEEN-FOOT DRAINAGE EASEMENT
ACROSS LOT 16, KING'S FARM AT RIVERDOWNS, SECTION 5
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
granted James A. Riley and Michele L. Riley permission for a
fence to encroach within an 8' easement and a 16' drainage
easement across Lot 16, King's Farm at Riverdowns, Section 5,
subject to the execution of a license agreement. (It is noted
a copy of the plat is filed with the papers of the Board.)
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.6. AUTHORIZE THE COUNTY ADMINISTRATOR TO FILE AN
OFFICIAL REQUEST TO THE UNITED STATES POSTAL SERVICE
FOR CHANGES IN ALTERNATIVE MAILING ADDRESSES FOR
CERTAIN ZIP CODES IN THE COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
authorized the County Administrator to file an official
request to the United States Postal Service for changes in
alternative mailing addresses for certain ZIP Codes in the
county.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.7. STATE ROAD ACCEPTANCES
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, the street described below is shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
street meets the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the street
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's .Subdivision Street Requirements.
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AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: River Haven Avenue at Rivermont
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: §33.1-229
Street Name and/or Route Number
• River Haven Avenue, State Route Number 7548
From: Enon Church Road, (Route 746)
To: Cul-de-sac, a distance of: 0.72 miles.
Recordation Reference: Db. 7953, Pg. 798
Right of Way width (feet) = 60
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Ramblewood Forest Section 2 and the
Remainder of Section 1
Tvve Chanae to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.1-229
Street Name and/or Route Number
~ Mangrove Bay Terrace, State Route Number 7544
From: Mangrove Bay Drive, (Route 7343)
To: Cul-de-sac, a distance of: 0.09 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of way width (feet) = 40
• Parsons Bay Drive, State Route Number 7341
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From: Clarence Cove Drive, (Route 7545)
To: Astwood Cove Drive, (Route 7546), a distance of: 0.05
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = var
• Mangrove Bay Drive, State Route Number 7343
From: 0.02 miles east of Greyledge Bl., (Route 7344)
To: Mangrove Bay Court, (Route 7543), a distance of: 0.13
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 60
• Mangrove Bay Drive, State Route Number 7343
From: Mangrove Bay Court, (Route 7543)
To: Clarence Cove Drive, (Route 7545), a distance of: 0.05
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 60
• Parsons Bay Drive, State Route Number 7341
From: Astwood Cove Drive, (Route 7546)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = var
• Astwood Cove Drive, State Route Number 7546
From: Parsons Bay Drive, (Route 7341)
To: Warwick Longbay Drive, (Route 7547), a distance of: 0.07
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 60
• Warwick Longbay Drive, State Route Number 7547
From: Astwood Cove Drive, (Route 7546)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 50
• Mangrove Bay Drive, State Route Number 7343
From: Clarence Cove Drive, (Route 7545)
To: Mangrove Bay Trial, (Route 7544), a distance of: 0.06
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = var
• Mangrove Bay Court, State Route Number 7543
From: Mangrove Bay Drive, (Route 7343)
To: Cul-de-sac, a distance of: 0.08 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 40
• Warwick Longbay Drive, State Route Number 7547
From: Astwood Cove Drive, (Route 7546)
To: 0.04 miles southwest of Astwood Cove Drive, (Route
7546), a distance of: 0.04 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 50
• Warwick Longbay Drive,
From: 0.04 miles southwest
7546)
To: Cul-de-sac, a distance
Recordation Reference: Pb.
Right of Way width (feet) _
State Route Number 7547
of Astwood Cove Drive, (Route
of: 0.03 miles.
Pb. 195, Pg. 1
var
• Litwack Cove Drive, State Route Number 7338
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From: 0.04 miles east of Carty Bay Drive, (Route 7340)
To: Cul-de-sac, a distance of: 0.07 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 50
• Parsons Bay Drive, State Route Number 7341
From: 0.04 miles east of Carty Bay Drive, (Route 7340)
To: Clarence Cove Drive, (Route 7545), a distance of: 0.14
miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 50
miles.
Recordation Reference: Pb. 195 Pg. 1
Right of Way width (feet) = 60
• Clarence Cove Drive, State Route Number 7545
From: Mangrove Bay Drive, (Route 7343)
To: Parsons Bay Drive, (Route 7341), a distance of: 0.07
• Mangrove Bay Terrace, State Route Number 7544
From: Mangrove Bay Drive, (Route 7343)
To: Cul-de-sac, a distance of: 0.03 miles.
Recordation Reference: Pb. 195, Pg. 1
Right of Way width (feet) = 40
And, further, the Board adopted the following resolution:
WHEREAS, the streets described below are shown on plats
recorded in the Clerk's Office of the Circuit Court of
Chesterfield County; and
WHEREAS, the Resident Engineer for the Virginia
Department of Transportation has advised this Board the
streets meet the requirements established by the Subdivision
Street Requirements of the Virginia Department of
Transportation.
NOW, THEREFORE, BE IT RESOLVED, that this Board requests
the Virginia Department of Transportation to add the streets
described below to the secondary system of state highways,
pursuant to Section 33.1-229, Code of Virginia, and the
Department's Subdivision Street Requirements.
AND, BE IT FURTHER RESOLVED, that this Board guarantees
a clear and unrestricted right-of-way, as described, and any
necessary easements for cuts, fills and drainage.
AND, BE IT FURTHER RESOLVED, that a certified copy of
this resolution be forwarded to the Resident Engineer for the
Virginia Department of Transportation.
Project/Subdivision: Woolridge Road Extension to Magnolia
Green
Type Change to the Secondary System of State Highways:
Addition
Reason for Change: New subdivision street
Pursuant to Code of Virginia Statute: X33.1-229
Street Name and/or Route Number
miles.
Recordation Reference: Db. 5558, Pg. 746
• Woolridge Road, State Route Number 668
From: Weeping Cherry Lane, (Route 7539)
To: Great Willow Drive,. (Route 7541), a distance of: 0.20
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Right of Way width (feet) = 90
• Woolridge Road, State
From: Great Willow Drive,
To: 0.02 miles west of Gr
distance of: 0.02 miles
Recordation Reference: Db.
Right of Way width (feet)
Route Number 668
(Route 7541)
gat Willow Drive, (Route 7541), a
5558, Pg. 746
= 60
• Great Willow Drive, State Route Number 7541
From: Woolridge Road, (Route 668)
To: Temporary end of maintenance, a distance of: 0.02 miles.
Recordation Reference: Db. 5558, Pg. 746
Right of Way width (feet) = 55
• Championship Crossing, State Route Number 7540
From: Woolridge Road, (Route 668)
To: Temporary end of maintenance, a distance of: 0.04 miles.
Recordation Reference: Db. 5558, Pg. 746
Right of Way width (feet) = var
• Woolridge Road, State Route Number 668
From: Otterdale Road, (Route 667)
To: Weeping Cherry Lane, (Route 7539), a distance of: 0.27
miles.
Recordation Reference: Db. 5558, Pg. 746
Right of Way width (feet) = var
• Weeping Cherry Lane, State Route Number 7539
From: Woolridge Road, (Route 668)
To: Temporary end of maintenance, a distance of: 0.02 miles.
Recordation Reference: Db. 5558, Pg. 746
Right of Way width (feet) = 55
• Silk Oak Drive, State Route Number 7542
From: Woolridge Road, (Route 668)
To: Temporary end of maintenance, a distance of: 0.02 miles.
Recordation Reference: Db. 5558, Pg. 746
Right of Way width (feet) = 45
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.8. APPROPRIATION OF FUNDS, AUTHORIZATION TO ENTER INTO
AGREEMENTS AND AUTHORIZATION TO AWARD CONSTRUCTION
_-
CONTRACT FOR NASH ROAD AT BEACH ROAD RIGHT TURN LANE
IMPROVEMENT PROJECT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
appropriated $63,000 in road cash proffers from traffic shed
17 for the Nash Road at Beach Road Right Turn Lane
Improvement Project; authorized the County Administrator to
proceed with the design and enter into the customary VDOT and
environmental permits/mitigation agreements; and authorized
the County Administrator to award a construction contract up
to $51,000 to the lowest responsive and responsible bidder.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker ,
Nays: None.
8.A.9. ADOPTION OF RESOLUTIONS
8.A.9.a. RECOGNIZING MR. GEORGE E. DWAL, III, UTILITIES
DEPARTMENT, UPON HIS RETIREMENT
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On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mr. George E. Duval, III will retire from the
Chesterfield County Utilities Department on April 1, 2011;
and
WHEREAS, Mr. Duval began his public service with the
county on January 2, 1990, as a Laboratory Supervisor and was
promoted to Plant Manager on April 22, 1996, where he served
faithfully until his retirement; and
WHEREAS, Mr. Duval directed the operations and
maintenance of the Addison-Evans Water Production and
Laboratory Facility, formally known as the Swift Creek Water
Plant, a conventional 12-million-gallon per day high rate
water filtration plant and a bacteriological and chemical
state certified potable water laboratory; a National
Pollutant Discharge Elimination System permitted sludge
lagoon; two class I dams on Falling Creek and Swift Creek
Reservoirs; monitoring, treatment and protection of the 1,700
acre Swift Creek Reservoir as a public water supply;
technical direction and field supervision to a staff of 28
employees, with 4 direct report managers and was responsible
for the development and administration of a $15 million
annual operating budget; and
WHEREAS, from 1990 to 2011, Mr. Duval brought the
Utilities Department into the new millennium as a leader in
customer service by consistently meeting and exceeding our
customers' expectations and developing public relations and
informational programs such as hosting numerous open-house
events at the water plant to educate our citizens on the
treatment and testing of the potable water; supporting the
county's goal to be known for an extraordinary quality of
life by providing potable water that is safe, reliable and
environmentally sound by consistently meeting or exceeding
all regulatory and reliability requirements; as an exemplary
steward of the public trust through preparation of annual
budgets that met our customers' needs in the most cost
effective manner; and to be the employer of choice by
selecting and maintaining a diverse, high performing work
force though his seasoned leadership skills; and
WHEREAS, Mr. Duval partnered with numerous community
organizations to maintain the Swift Creek Reservoir as a
viable drinking water source, with particular focus on
protecting the quantity and quality of this water source now
and for future generations while meeting community aesthetic
and recreational needs through development of the Swift Creek
Reservoir Watershed Monitoring Program; and
WHEREAS, Chesterfield County water customers have had
the assurance that their drinking water met or exceeded all
state and federal drinking water standards as the water
treatment and testing programs under Mr. DuVal's direction
were not only aggressive in meeting the standards, but also
received additional testing and treatment above and beyond
any regulatory requirements, enabling the county to maintain
a perfect record of NEVER exceeding a Safe Drinking Water Act
Maximum Contaminant Level or Treatment Technique, an
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accomplishment that is exceptional in the drinking water
industry; and
WHEREAS; Mr. Duval is well known and respected in the
water industry for his commitment to providing safe and
reliable drinking water as demonstrated through his
participation and dedication to the Partnership for Safe
Drinking Water Program, a voluntary self-°evaluation program
designed to achieve the optimization of treatment plant
performance to provide the safest and highest quality water
to the public, resulting in Chesterfield County receiving the
2008 Ten Year Director's Award, the first water plant in the
Commonwealth of Virginia to obtain this honorable designation
and one of only sixteen treatment plants nationally; and
WHEREAS, Mr. Duval helped elevate the statue of water
operators through his efforts to improve training,
compensation and image and was instrumental in achieving
appropriate increases in salary classifications for plant
personnel by emphasizing the important role they play in
public health by supplying safe and reliable drinking water
to our customers; and
WHEREAS, Mr. DuVal's efforts were recognized by the
drinking water industry throughout his career through
numerous awards, recognitions and certifications including
state certification for chemical testing in 1991, recipient
for the Partnership for Safe Drinking Water Phase Three
Director's Award in 1998 and the Ten Year Director's Award in
2007, Virginia Lakes and Watershed Association Best
Maintained Dam Award for Falling Creek Reservoir Dam in 1996
and the Swift Creek Reservoir Dam in 2002 and 2004, and
Virginia Department of Health Office of Drinking Water Bronze
Award for Excellence in Granular Media Filter Water Treatment
Plant Performance in 2008; and
WHEREAS, throughout his career with Chesterfield County,
Mr. Duval displayed character, aptitude, a positive attitude
and a unique ability to effectively lead in all situations
and has significantly contributed in making the Chesterfield
County Utilities Department effective, progressive, well-
trained and widely respected.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes Mr. George E. Duval,
III, and extends on behalf of its members and citizens of
Chesterfield County, appreciation for over 21 years of
exceptional service to the county.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.9.b. RECOGNIZING MRS. JOAN KAPPEL, SOCIAL SERVICES
DEPARTMENT, UPON HER RETIREMENT
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, Mrs. Joan Kappel began her career in social
work in 1977, coming to Chesterfield County as a social
worker in 1994; and
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WHEREAS, Mrs. Kappel earned a Bachelor of Social Work
degree and devoted her professional social work skills to
ensuring the safety and well-being of older adults, children
and families; and
WHEREAS, Mr
Colonial Heights
1994, initially
subsidy program,
generic services
team; and
s. Kappel has been employed by Chesterfield-
Department of Social Services since November
working part-time in the child day-care
then full-time since May 1995, first in the
intake team, and then in the adult services
WHEREAS, she was promoted to the position of senior
social worker in January 2006, providing specialized services
and team support in the generic services intake team; and
WHEREAS, Mrs. Kappel was promoted to the position of
social work supervisor in August 2008, assuming a leadership
role in the agency and successfully managing the transition
of the adult services program to an independent team; and
WHEREAS, she has developed a smoothly operating and
effective adult services program, including adult protective
services, long-term care pre-screening, companion services,
guardianship monitoring, mental health assessment, and other
services, maximizing collaborative partnerships with other
organizations to provide effective services; and
WHEREAS, Mrs. Kappel has a reputation for providing
respectful, empathetic and responsive customer service, as
well as for effectively and sensitively directing the work of
staff; and
WHEREAS, she has continually worked to improve the
social services delivery system through her contributions on
agency, county, and state-level workgroups and task forces,
addressing policy, practice and programs; and
WHEREAS, Mrs. Kappel has represented the department on
the board of CCHASM (Chesterfield-Colonial Heights Alliance
for Social Ministry), and served on the Chesterfield Council
on Aging, and the local Adult Services Task Force, and
supported Chesterfield TRIAD Senior Day; and
WHEREAS, she has been a role model for teamwork and
professionalism during her tenure, and her leadership
supported the vision, mission and values of the department.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the outstanding
contributions of Mrs. Joan Kappel, expresses the appreciation
of all residents for her service to the county and
congratulates her upon her retirement.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.9.c. RECOGNIZING APRIL 10-16, 2011, AS "NATIONAL PUBLIC
SAFETY TELECOMMUNICATIONS WEEK" IN CHESTERFIELD
COUNTY
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On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, emergency communications officers daily serve
the public in countless ways without regard for recognition
received for services rendered; and
WHEREAS, emergency communications officers are more than
a calm and reassuring voice, but are knowledgeable and highly
trained individuals who work closely with other police, fire,
medical, animal control and sheriff personnel in the
management of vital government communications and other
services that affect the health and safety of our citizens;
and
WHEREAS, the work of these "first responders" is
invaluable in emergency situations, and our citizens' health,
safety, and well-being are often dependent on the commitment
and devotion of emergency communications officers; and
WHEREAS, emergency communications officers of the
Chesterfield Emergency Communications Center work with all
public safety partners, both internal and regional, to
enhance the response of key personnel to incidents of
personal and natural disasters; and
WHEREAS their leadership and participation in training
and other activities increase not only their knowledge, but
the public knowledge of the enhanced emergency system housed
within Chesterfield County; and
WHEREAS, each emergency communications officer serves as
the vital link between public safety and other public safety
organizations; and
WHEREAS, each emergency communications officer has
exhibited compassion, understanding and professionalism
during the performance of their job in the past year.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the week of April 10-
16, 2011, as "National Public Safety Telecommunications Week"
in Chesterfield County, in honor of the men and women whose
diligence, compassion and professionalism keep our county and
citizens safe.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.9.d. RECOGNIZING APRIL 2011, AS "CHILD ABUSE PREVENTION
MONTH" IN CHESTERFIELD COUNTY
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
adopted the following resolution:
WHEREAS, child abuse is a tragic problem, and finding
solutions depends on involvement among people throughout the
community; and
WHEREAS, child maltreatment occurs when people find
themselves in stressful situations, without community
resources and without the ability to cope; and
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WHEREAS, 867 investigations or assessments of child
abuse and neglect were conducted in fiscal year 2010 in
Chesterfield County; and
WHEREAS, in Virginia, 44 children died from injuries
attributable to child abuse and/or neglect in fiscal year
2010 with 40 of these victims being 4 and under; and
WHEREAS, the severe problems of domestic violence and
substance abuse are particularly prevalent and lead to
children being at risk of child abuse and neglect throughout
our community; and
WHEREAS, the effects of child abuse have significant
negative impacts on our entire community; and
WHEREAS, children raised
strengthen our county, and all
helping to prevent child abuse
negative effects; and
in safe and nurturing homes
citizens should be partners in
and become more aware of its
WHEREAS, effective child abuse prevention programs
succeed through partnerships that include social service
agencies, healthcare providers, schools, religious and civic
organizations, law enforcement agencies and the business
community; and
WHEREAS, parents have the most critical influence on
their children's development and need community support and
education in celebrating the jobs and negotiating the
challenges of parenting.
NOW, THEREFORE, BE IT RESOLVED that the Chesterfield
County Board of Supervisors recognizes the month of April
2011, as "Child Abuse Prevention Month" in Chesterfield
County, and encourages all citizens to participate in
appropriate programs and activities that help protect our
community's children.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
8.A.10. APPROVAL TO NAME THE STRATTON PARK PROPERTY AFTER
MARY B. STRATTON
On motion of Ms. Jaeckle, seconded by Mr. Holland, the Board
approved the naming of the Stratton Park property as the Mary
B. Stratton Park.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
The following item was removed from the Consent Agenda for
Board discussion:
8.A.11. APPROVAL OF FY2012 PRIORITY LIST OF TRANSPORTATION
NEEDS
Ms. Durfee stated she had some discussion with Mr. McCracken
regarding item four on the new approved list. She further
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stated item four in the 2010 priority list had a two phase
project of widening the lanes on Hull Street Road. She stated
on the old list the item described Winterpock Road to
Woodlake Parkway as the first phase and Woodlake Parkway to
Otterdale as the second phase. She further stated on the new
approved list the second phase project has been pushed down
on the priority list. She expressed concerns with Winterpock
to Woodlake, which is a very bad bottleneck issue now. She
stated from Woodlake to Hampton Park Drive/Fox Club Parkway
the bottleneck problem still occurs. She requested a
language/description change regarding project number four
which would include the lanes from Winterpock to Hampton Park
Drive/Fox Club Parkway, and a language change for project ten
to include Hampton Park Drive/Woodlake Parkway to Otterdale
Road.
Mr. Gecker stated the goals of this list are important. He
further stated transportation improvements need to be
considered. He noted a few items are lower down on the list
than they should be. For example, he stated item number 9
(Powhite Parkway) should be a high priority rather than lower
on the list. He further stated the Route 10 widening project
should be continued along with the bottlenecks that are
affecting business development in a critical commercial
corridor. He suggested that the list should be re-ordered
along the lines of what genuine county priorities are. He
also expressed concerns regarding item number 17, sight and
sound barriers (Powhite Parkway and Route 288) and the impact
of decibel levels.
In response to Mr. Gecker's question regarding the list, Mr.
McCracken stated the 288/360 interchange project will be
massive and initial work will• be started early. He suggested
that it be kept as a high priority because it will require
significant funding in the future.
Mr. Gecker suggested the priority list be re-organized in the
following order: #1 stay as #1, #2 stay as #2, move #9 to #3,
#7 to #4, #3 to #5, #4 to #6, #5 to #7, #6 to #8, #10 to #9
and #12 to #10.
In response to Mr. Gecker's questions, Mr. McCracken stated
in regards to the long term access to Centerpointe Parkway,
the interchange will stay there at Charter Colony and will
essentially be funded in the future.
Mr. Gecker stated the Route 360 commuter bus service item
should be higher on the list.
Ms. Durfee expressed concerns with prioritization and agreed
there should be further discussion regarding the suggested
list. She stated the extension of Powhite to 360 is being
recommended in the draft Comprehensive Plan. She further
stated it is important to look at all corridors. She stated
item four (Winterpock Road to Woodlake Village Parkway)
should not be dropped down on the list. She further stated
more data is needed before determining a final list. She
expressed concerns with the current bus service.
Mr. Holland stated economic development is a priority. He
further stated it is critical to look at transportation
services as it ties into the Comprehensive Plan. He suggested
that the list needs to be re-ordered.
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Ms. Jaeckle stated the list shows the Route 10 corridor
between Jefferson Davis Highway and Meadowville Interchange
as the most heavily traveled. She further stated that area
has the most land designated for industrial and commercial
use. She stated it is important that a bottleneck should not
occur between I-95 and I-295 if the county wants to encourage
business in that area.
Ms. Durfee stated the reason for the widening of Route 360 up
to Winterpock was to alleviate congestion up to Brandermill
Parkway. She further stated widening roads creates economic
development. She stated additional funding is necessary to
complete these projects. She stressed the importance of
further discussion on the matter.
In response to Mr. Warren's questions, Mr. McCracken stated
VDOT will present the six-year plan to the Commonwealth
Transportation Board in April and somewhere between April and
the fiscal year a new six-year plan will be adopted by the
state. He suggested the plan be approved today.
Mr. Warren stated there have been some significant
investments in commercial and industrial areas.
Mr. Gecker made a motion, seconded by Ms. Jaeckle for the
Board to approve the FY2012 priority list of transportation
needs, with revisions as specified earlier.
Mr. Gecker re-stated the proposed revisions, including the
following top ten priorities:
1. Route 288/Route 360 Interchange Improvement
2. Route 60 (Courthouse Road to Old Buckingham Road) Widening
3. Powhite Parkway (East of Charter Colony Parkway to
Brandermill Parkway) Widening
4. Route 10 (Bermuda Triangle Road to Meadowville Road)
Widening
5. Route 10 (Route 1 to I-95) Widening
6. Route 360 (Winterpock Road to Woodlake Village Parkway)
Widening
7. Route 10 (Route 288 to Frith Lane) Widening
8. Route 360 (Route 288 to Genito Road) Widening
9. Route 360 (Woodlake Village Parkway to Otterdale Road)
Widening
10. Huguenot Road (Route 60 to Alverser Drive) Widening
Ms. Durfee expressed concerns relative to inadequate
discussion regarding the proposed re-ordering of the priority
list without looking at all the factors.
Ms. Jaeckle stated the proposed list reflects the philosophy
the Board has in terms of promoting and pushing projects that
move us towards economic development. She further stated the
360 corridor is a residential area.
Mr. Holland stated the urgency of timing is a critical factor
in regards to moving forward with economic development. He
further stated he strongly supports commuter bus funding for
the county as it relates to Richmond, given the cost of gas.
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Mr. Gecker reiterated Mr. Holland's comments regarding
commuter bus funding. He stressed the importance of the
constraints of the system in regards to public discussion.
Ms. Durfee stated each Board member should be allowed to
explain their perspectives regarding their concerns.
Mr. Warren called for a vote on the motion of Mr. Gecker,
seconded by Ms. Jaeckle, for the Board to approve the revised
FY2012 priority list and letter regarding Chesterfield
County's transportation needs, and authorize both to be
forwarded to the Virginia Department of Transportation,
Commonwealth Transportation Board, and our Congressional and
State Legislative Delegations.
Ayes: Warren, Jaeckle, Holland, and Gecker.
Nays: None.
Abstain : Durfee .
In response to Mr. Warren's question, Mr. McCracken stated
funding is a factor in regards to the commuter bus service.
Ms. Jaeckle requested additional information from staff
regarding the current commuter bus service.
Mr. McCracken stated there are no county funds involved in
the commuter bus service.
Ms. Durfee stated the bus service is very critical for
working residents.
9. REPORTS
9.A. REPORT ON STATUS OF GENERAL FUND BALANCE, RESERVE FOR
FUTURE CAPITAL PROJECTS, DISTRICT IMPROVEMENT FUNDS AND
LEASE PURCHASES
9.B. REPORT ON ROADS ACCEPTED INTO THE STATE SECONDARY
SYSTEM
On motion of Mr. Warren, seconded by Ms. Jaeckle, the Board
accepted the following reports: a Report on Status of General
Fund Balance, Reserve for Future Capital Projects, District
Improvement Funds and Lease Purchases.
And, further, the following roads were accepted into the
State Secondary System:
TTIT1TTTr1TT
Townhomes at Harbour Pointe
(Effective 1/18/2011)
Baycraft Terrace (Route 7508) - From Bayside Lane
(Route 4703) to Cul-de-sac
Baycraft Terrace (Route 7508) - From Bayside Lane
(Route 4703) to Cul-de-sac
Bayside Lane (Route 4703) - From 0.13 miles north
of Hull Street Road (Route 360) to Baycraft
Terrace (Route 7508)
LENGTH
0.04 Mi.
0.11 Mi.
0.03 Mi.
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Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
10. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Barry Wood addressed the Board relative to the public
service of the Police Department.
11. DINNER
On motion of Ms. Durfee, seconded by Mr. Gecker, the Board
recessed to Room 303, for dinner.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
Mr. Warren requested a moment of silence in prayer for Ms.
Taylor Anderson, a Chesterfield resident whose life was lost
in the recent Tsunami in Japan.
12. INVOCATION
Fire and EMS Chaplain David Huffman gave the invocation.
13. PLEDGE OF ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF
AMERICA
Chief Senter led the Pledge of Allegiance to the flag of the
United States of America.
14. RESOLUTIONS
There were no Resolutions at this time.
15. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
Mr. Fred DeMey addressed the Board relative to the impact of
foreclosures on real estate assessments.
16. PUBLIC HEARINGS
Mr. Warren stated this date and time has been scheduled for
the Board to hold public hearings on the following budget
related items: 1) proposed changes in the Utilities fees
ordinance; 2) proposed changes in the Planning fees
ordinances; 3) proposed tax rates for 2011; 4) the proposed
2012 Community Development Block Grant and HOME Annual Plan;
the proposed FY2012-FY2016 Capital Improvement Program or
"CIP"; and 6) the proposed FY2012 Biennial Financial Plan,
commonly referred to as the "Budget." He further stated the
purpose of these public hearings is to allow each county
resident the opportunity to comment on these items. He
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explained how the three-minute time limit works. He stated
the Board will not be taking actions on the FY2012 budget
items tonight.
Mr. Carmody presented summaries of the proposed fee changes
for Utilities; proposed fee changes relating to the Planning
Department; proposed 2011 budget tax rates; the FY2012
proposed Community Development Block Grant Program and the
HOME Investment Partnership Annual Plan; the FY2012-2016
Capital Improvement Program (CIP); and the proposed FY2012
budget.
16.A. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO DEPARTMENT OF UTILITIES FEE CHANGES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed ordinance amendments relating
to Department of Utilities fee changes.
Mr. Warren called for public comment.
Mr. Bob Schrum, President of Flagstop Car Wash and Quick
Lube, commended the Board on the proposed fee changes. He
stated the changes are modest and feasible for the business
community.
Mr. Bill Baker, a Bermuda District resident, expressed
concerns regarding fee increases.
There being no one else to address the proposed amendments,
the public hearing was closed.
(It is noted the ordinance amendment will be considered at
the regularly scheduled Board meeting on April 13, 2011.)
16.B. TO CONSIDER PROPOSED AMENDMENTS TO THE COUNTY CODE
RELATING TO PLANNING DEPARTMENT FEE CHANGES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed ordinance amendments relating
to the Planning Department fee changes.
Mr. Warren called for public comment.
Mr. Mark James, Chairman of the Chesterfield Chamber of
Commerce, expressed appreciation to the Planning Department's
staff for their hard work. He requested that the Board
consider the proposed fee changes for both residential and
commercial areas.
Mr. Bob Schrum, representing the Chesterfield Chamber of
Commerce and a local business owner, requested that the Board
consider the fee changes. He stated the commercial side is
affected when the residential side is weak.
Mr. Greg Creswell, Chairman of the Chesterfield Business
Council, stated the recommended changes to the fee structure
will enable the county to further advertise the message that
Chesterfield County is open for business. He further stated
an increase to the business tax base will be an important key
to Chesterfield's success.
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Ms. Debra Girvin, representing the Chesterfield Business
Council, stated she supports the fee changes for both
residential and commercial areas.
Mr. David Reel, representing the Home Building Association of
Richmond, recommended approval of the proposed fee changes.
Mr. Bob Olsen, a Chesterfield resident, expressed concerns
with the proposed tax fees. He stated lowering the fees will
mean Chesterfield taxpayers will subsidize developers,
realtors and the business community.
Mr. William Levitt, President of the Southport Business
Association, strongly urged the Board to approve the
proposal.
Mr. Paul Grasewicz, a Clover Hill District resident,
expressed concerns relative to the proposed residential fee
reduction. He stated residential expansion is not economic
development.
There being no one else to address the proposed amendments,
the public hearing was closed.
(It is noted the ordinance amendment will be considered at
the regularly scheduled Board meeting on April 13, 2011.)
16.C. TO CONSIDER PROPOSED 2011 TAX RATES
Mr. Carmody stated this date and time has been advertised for
the Board to consider proposed 2011 tax rates.
Mr. warren called for public comment.
Mr. Richard Peterson, a Chesterfield County teacher,
addressed the Board relative to maintaining the tax rate at
0.95 cents. In regards to the pupil-teacher ratio, he stated
lowering the PTR will only happen if the number of students
is decreased or the number of teachers is increased.
Mr. Don Wilms, a Matoaca District resident, expressed
concerns relative to tax neutrality.
Mr. Fred DeMey, a Matoaca District resident, strongly urged
the Board to adopt a 0.91 cent tax rate, dropping the rate 4
cents to compensate for assessment inflation.
Mr. Daren Gardner, a Dale District resident, expressed
appreciation for the opportunity to address the Board. He
stated it is nice to see the citizens at the meeting but
urged the citizens to attend all of the meetings and be
involved in the county government.
Mr. Frank Cardella, President of the Chesterfield Education
Association, urged the Board to consider the opinions of
county residents before narrowing the range of options to
consider for discussion in public meetings.
Mr. Bill Baker, a Bermuda District resident, expressed
concerns regarding the proposed tax rate. He suggested that
the tax rate should be lowered.
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There being no one else to address the issue, the public
hearing was closed.
(It is noted the ordinance amendment will be considered at
the regularly scheduled Board meeting on April 13, 2011.)
16.D. TO CONSIDER THE FY2012 PROPOSED COMMUNITY DEVELOPMENT
BLOCK GRANT PROGRAM AND THE HOME INVESTMENT
PARTNERSHIP ANNUAL PLAN
Mr. Carmody stated this date and time has been advertised for
the Board to consider the FY2012 proposed Community
Development Block Grant Program and the HOME Investment
Partnership Annual Plan.
Mr. Warren called for public comment.
Ms. Joyce Jackson, representing the Better Housing Coalition,
requested approval of the organization's Community
Development Block Grant proposal.
Ms. Deborah Coe, supporting the Better Housing Coalition
funding request, stated the grant will continue to help
senior citizens and recommended approval of the proposal.
Ms. Marla Barrington, supporting the Better Housing Coalition
and a resident of the Market Square Apartments, requested
funding for their program which helps senior citizens
continue to reside in their homes.
Ms. Brenda Hicks-Massey, Director for the Center of Housing
Education for Housing Opportunities Made Equal (HOME),
expressed appreciation for the Board's support and requested
continuing support for the programs available to first-time
homebuyers.
Mr. T.K. Somanath, CEO/President of the Better Housing
Coalition, requested $65,000 in funding for support services
and housing for low-to moderate-income older adults.
Mr. Mike McBrien, resident of the Market Square Apartments,
stated he supports. the Better Housing Coalition funding
request.
Mr. Sterry McGee, President of the Jefferson Davis
Association, provided details of streetscape improvements
based on pedestrian safety that have been made by the JDA. He
requested funding to provide infrastructure development in
the Jefferson Davis Corridor.
Ms. Debra Girvin, Chairman of Communities In Schools of
Chesterfield, expressed appreciation to the Board for their
support for all CIS programs.
Mr. T.K. Somanath, CEO/President of the Better Housing
Coalition and a member of the Jefferson Davis Association,
requested support of the JDA funding request.
Mr. Bill Baker, a Bermuda District resident, expressed
concerns relative to the proposed CDBG Program.
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There being no one else to address the proposed plan, the
public hearing was closed.
(It is noted the CDBG Program and HOME Annual Plan will be
considered at the regularly scheduled Board meeting on April
13, 2011.)
16.E. TO CONSIDER THE PROPOSED FY2012-FY2016 CAPITAL
IMPROVEMENT PROGRAM
Mr. Carmody stated this date and time has been advertised for
the Board to consider the proposed FY2012-FY2016 Capital
Improvement Program.
Mr. Warren called for public comment.
Mr. Bill Poole, Chairman of the Camp Baker Board, requested
funding for an intermediate care facility for individuals
with intellectual disabilities. He stated there are currently
almost 100 individuals in Chesterfield that have both
intellectual and significant health care challenges.
Mr. Ken Childers, member of the Camp Baker Board, urged the
Board to take immediate action on funding for an intermediate
care facility for individuals with mental disabilities. He
stated nursing homes are inadequate to meet the needs of
these certain individuals.
Mr. Thomas "Mac" Deadmore, former member of the Chesterfield
Community Services Board, recommended approval of the Capital
Improvement Program.
Mr. Bob Whitehurst, 45-year resident of Chesterfield County,
strongly urged the Board to consider the proposal requested
by the Chesterfield Community Services Board.
Ms. Tanya Jordan, parent of a 21-year old mentally disabled
young man, urged the Board to support the proposal request
for an intermediate care facility for the mentally disabled.
Mr. Jack Speers, the boy's volleyball coach at Midlothian
High School, requested funding regarding the CIP slated for
both Midlothian and Monacan High School programs that will
benefit both students and teachers.
Ms. Cindy Taylor, an officer of the Midlothian Athletic
Boosters Association, recommended full funding of the bond
referendum project for the renovations of Midlothian High
School. She stated improvements to the high school are
critical, especially when it comes to athletics.
Mr. Miles Whitten, President of the Midlothian Athletic
Boosters Association, requested full funding for the proposed
CIP relative to renovations to Midlothian High School.
Mr. Bill Baker, a Bermuda District resident, expressed
concerns relative to the proposed funding for renovations to
Midlothian High School.
There being no one else to address the program, the public
hearing was closed.
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(It is noted the FY2012-FY2016 Capital Improvement Program
will be considered at the regularly scheduled Board meeting
on April 13, 2011.)
16.F. TO CONSIDER THE FY2012 PROPOSED BIENNIAL FINANCIAL
PLAN
Mr. Carmody stated this date and time has been advertised for
the Board to consider the FY2012 proposed Biennial Financial
Plan.
Mr. Warren called for public comment.
Ms. Ruth Chappel, Executive Director of the Colonial Heights
Regional Food Pantry, stated the food pantry is serving as
many as 3,000 residents per month and 43 percent of those are
children. She expressed appreciation to the Board for their
continued funding and support.
Mr. Dale Bradshaw, President of the Colonial Heights Regional
Food Pantry, expressed appreciation to the Board for their
past support. He stated the food pantry is very frugal and
responsible with the funds that are received.
Ms. Carolyn Thompson, representing the Christmas Mother,
expressed appreciation for the Board's consideration and
support and to the Sheriff's Department for their assistance.
Ms. Monica Hughes, Executive Director of the Lifelong
Learning Institute, expressed appreciation for the Board's
continued support and presented a video of photos and quotes
from members of the institute.
Mr. Tom Kinier, supporting the Lifelong Learning Institute,
provided details of what he gets out of LLI as a member. He
expressed appreciation for the Board's continued support for
the Lifelong Learning Institute.
Ms. Toni Kumery, supporting the Lifelong Learning Institute,
provided details of what she gets out of LLI as a member and
expressed appreciation to the Board for their continued
support and funding.
Dr. Ed Garrett, representing the Chesterfield/Colonial
Heights Alliance for Social Ministry, urged the Board to
continue their support for CCHASM.
Mr. Greg Beasley, President of the Professional Firefighters
Association, expressed appreciation for the Board's continued
efforts to minimize the reductions to the Fire and EMS
Department's budget and for addressing critical needs
necessary to do their job safely and effectively. He
expressed concerns relative to elimination of training and
citizen prevention programs. He urged the Board to invest in
Chesterfield County employees and approve the proposed two
percent pay increase for employee recognition.
Ms. Amy Prewett, a consumer of mental health services, urged
the Board not to reduce the funding for the Mental Health
Department.
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Mr. Donnie Redford, a consumer of mental health services,
urged the Board not to reduce the funding for the Mental
Health Department.
Mr. Jason Young, Executive Director for Community Futures
Foundation, which operates the Mill House, stated the Mill
House is an innovative community club house program for
citizens who are survivors of brain injury. He further
stated Chesterfield County currently has over 6,000 citizens
suffering from brain injury.
Mr. Tom Stumm, a brain injury survivor and resident of
Chesterfield County, expressed appreciation for the
opportunity to speak to the Board. He stated survivors of
brain injury need support like the Mill House to assist with
rehabilitation of motor skills and speech. He requested
funding for the Mill House.
Ms. Gloria Stumm, whose son is a 28-year survivor of brain
injury, expressed appreciation for the opportunity to speak
before the Board. She requested funding for the Mill House
to assist those who live with a brain injury.
Ms. Amy Peterson, a Chesterfield County teacher, urged the
Board to take a look at the benefits and savings, not just
the costs of investing in public education.. She urged the
Board to restore funding to the school division.
Mr. Steve DeGaetani, a retired Chesterfield County teacher,
stated at least three specific expectations of teachers have
increased significantly over the past few years including
frequent communication by teachers to parents, additional out
-of-pocket expenses for teachers and longer work hours at
work and home for team planning.
Mr. James Wilson, a Midlothian High School teacher and
parent, expressed concerns relative to the school's budget
crisis.
Ms. Jenny Jones, representing FeedMore Incorporated, an
umbrella organization that brings together the Central
Virginia Food Bank, the Community Kitchen, and Meals on
wheels, expressed appreciation for the Board's continued
support and provided mission details regarding the
organization.
Ms. Courtney Lewis-McGrath, representing Resources for
Independent Living, expressed appreciation for the Board's
continued support over the years.
Mr. Walter Tilghman, supporting Resources for Independent
Living, urged the Board to continue funding for the
organization.
Ms. Sue Robertson, a retired Chesterfield County Latin
teacher, urged the Board to support the teachers of
Chesterfield by funding education to the maximum.
Ms. Andrea Brown, President of the Friends of the
Chesterfield County Public Library and Dale District
resident, urged the Board to return library hours to their
previous level and restore funds to the library's materials
budget. She provided results of the user's survey performed
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by the library system. She urged the Board to minimize the
cuts to the library system.
Ms. Margaret Hicks, a teacher at L.C. Bird High School,
expressed concerns relative to salaries and school programs.
Ms. Sharon Austin, a Chesterfield County teacher and Matoaca
resident, urged the Board to fully invest ~in schools for the
sake of students and teachers.
Mr. Mark Spewak, a teacher at Midlothian High School, urged
the Board to support teachers and students by fully funding
education.
Ms. Victoria Henderson, a Chesterfield County teacher, urged
the Board to invest in the future of public education.
Ms. Marie O'Kleasky, a Chesterfield County teacher, expressed
concerns relative to teacher work load, class size and
salaries.
Mr. Robert Dortch, a Chesterfield resident and pastor,
emphasized the importance of education. He stated the demands
exceed the investment.
Ms. Brenda Hicks-Massey, President of Housing Opportunities
Made Equal, urged the Board to consider funding for her
organization to help citizens deal with foreclosure.
Ms. Dorothy Wyatt, supporting the Chester House, addressed
the Board relative to supporting citizens with mental
illness.
Ms. Thelma Watson, representing Senior Connections, expressed
appreciation to the Board for their support for essential
services.
Ms. Amanda Moody, a teacher at C.C. Wells Elementary School,
urged the Board to restore funding to the school division for
the future of Chesterfield County.
Ms. Sonia Smith, a Chesterfield County teacher, expressed
concerns relative to budget cuts in education and urged the
Board to fully fund Chesterfield County schools.
Mr. Don Wilms, a Chesterfield County teacher, expressed
concerns relative to the school's budget not being fully
funded.
Mr. William Buchanan, representing the Petersburg Symphony
Orchestra and a Chesterfield County resident, requested
funding in the amount of $9,000 for future Petersburg
Symphony Orchestra performances. He expressed appreciation
for the Board's continued support.
Ms. Tricia Wolfe, representing the Shepherd Center of
Chesterfield, provided details relative to services and
programs provided to elderly citizens and urged the Board to
fund the Shepherd Center of Chesterfield.
Mr. Barry Wood, speaking on behalf of the Police Department,
addressed the Board relative to increase of funding for
salaries of the Police Department's employees.
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Mr. Freddy Boisseau, a Chesterfield resident, relayed a
fictional story regarding over spending.
Mr. Kevin Carroll, President of the Chesterfield Fraternal
Order of Police, urged the Board to approve the proposed two
percent raise for Chesterfield County employees.
Mr. Frank Cardella, President of the Chesterfield Education
Association, urged the Board to consider fully funding public
schools, the Fire and EMS Department and the Police
Department.
Mr. Daren Gardner, a Dale District resident, urged the
citizens to weather the storm for the sake of Chesterfield
County.
Mr. Bill Baker, a Bermuda District resident, expressed
concerns regarding the current education model.
There being no one else to address the budget, the public
hearing was closed.
(It is noted the FY2012 Biennial Financial Plan will be
considered at the regularly scheduled Board meeting on April
13, 2011.)
Mr. Warren expressed appreciation to the public for coming
out and participating in this process.
16.G. TO CONSIDER A RESOLUTION TO AUTHORIZE THE ISSUANCE AND
SALE OF GENERAL OBLIGATION SCHOOL BONDS TO THE
VIRGINIA PUBLIC SCHOOL AUTHORITY
Mr. Carmody stated this date and time has been advertised for
the Board to consider a resolution to authorize the issuance
and sale of general obligation school bonds to the Virginia
Public School Authority.
Mr. Warren called for public comment.
There being no one to address the issue, the public hearing
was closed.
Mr. Gecker made a motion, seconded by Mr. Holland, for the
Board to adopt the resolution.
In response to Mr. Holland's question in regards to the
amount requested, Mr. Carmody stated the price is built in
based on a discount pricing structure.
Mr. Holland requested from staff additional details with
respect to specific facilities.
Mr. Warren called for a vote on the motion of Mr. Gecker,
seconded by Mr. Holland for the Board to adopt the following
resolution:
RESOLUTION AUTHORIZING THE ISSUANCE OF
NOT TO EXCEED $17,590,000 PRINCIPAL
AMOUNT OF GENERAL OBLIGATION SCHOOL BONDS
OF THE COUNTY OF CHESTERFIELD, VIRGINIA,
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SERIES 2011, TO BE SOLD TO THE VIRGINIA
PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR
THE FORM AND DETAILS THEREOF
WHEREAS, the Board of Supervisors (the "Board") of the County
of Chesterfield, Virginia (the "County"), has determined that
it is necessary and expedient to borrow an amount not to
exceed $17,590,000 and to issue its general obligation school
bonds for the purpose of financing certain capital projects
for school purposes; and
WHEREAS, the County held a public hearing, duly noticed,
on Wednesday, March 23, 2011, on the issuance of the Bonds
(as defined below) in accordance with the requirements of
Section 15.2-2606, Code of Virginia, 1950, as amended (the
"Virginia Code"); and
WHEREAS, the School Board of the County has, by
resolution adopted on Tuesday, February 22, 2011, requested
the Board to authorize the issuance of the Bonds (as
hereinafter defined) and consented to the issuance of the
Bonds; and
WHEREAS, the Bond Sale Agreement (as defined below)
shall. indicate that $16,750,000 is the amount of proceeds
requested (the "Proceeds Requested") from the Virginia Public
School Authority (the "VPSA") in connection with the sale of
the Bonds; and
WHEREAS, VPSA's objective is to pay the County a
purchase price for the Bonds which, in VPSA's .judgment,
reflects the Bonds' market value (the "VPSA Purchase Price
Objective"), taking into consideration of such factors as the
amortization schedule the County has requested for the Bonds
relative to the amortization schedules requested by other
localities, the purchase price to be received by VPSA for its
bonds and other market conditions relating to the sale of the
VPSA's bonds; and
WHEREAS, such factors may result in the Bonds having a
purchase price other than par and consequently (i) the County
may have to issue a principal amount of Bonds that is greater
than or less than the Proceeds Requested in order to receive
an amount of proceeds that is substantially equal to the
Proceeds Requested, or (ii) if the maximum authorized
principal amount of the Bonds set forth in Section 1 below
does not exceed the Proceeds Requested by at least the amount
of any discount, the purchase price to be paid to the County,
given the VPSA Purchase Price Objective and market
conditions, will be less than the Proceeds Requested.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF THE COUNTY OF CHESTERFIELD, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The
Board hereby determines that it is advisable to contract a
debt and issue and sell its general obligation school bonds
in an aggregate .principal amount not to exceed $17,590,000
(the "Bonds") for the purpose of financing certain capital
projects for school purposes, including those described in
Exhibit B attached hereto. The Board hereby authorizes the
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issuance and sale of the Bonds in the form and upon the terms
established pursuant to this Resolution.
2. Sale of the Bonds. It is determined to be in the
best interest of the County to accept the offer of VPSA to
purchase from the County, and to sell to VPSA, the Bonds at a
price, determined by VPSA to be fair and accepted by the
Chairman of the Board and the County Administrator, or either
of them, that is substantially equal to the Proceeds
Requested, except that the Bonds may be sold for a purchase
price not lower than 950 of the Proceeds Requested if issuing
the Bonds in the maximum principal amount authorized by
Section 1 of this Resolution is insufficient, given the VPSA
Purchase Price Objective and market conditions, to generate
an amount of proceeds substantially equal to the Proceeds
Requested. The Chairman of the Board, the County
Administrator, or either of them, and such other officer or
officers of the County as either may designate are hereby
authorized and directed to enter into a Bond Sale Agreement,
dated as of April 1, 2011, with VPSA providing for the sale
of the Bonds to VPSA. The agreement shall be in
substantially the form submitted to the Board at this
meeting, which form is hereby approved (the "Bond Sale
Agreement").
3. Details of the Bonds. The Bonds shall be dated the
date of issuance and delivery of the Bonds; shall be
designated "General Obligation School Bonds, Series 2011";
shall bear interest from the date of delivery thereof payable
semiannually on each January 15 and July 15 beginning
January 15, 2012 (each an "Interest Payment Date"), at the
rates established in accordance with Section 4 of this
Resolution; and shall mature on July 15 in the years (each a
"Principal Payment Date") and in the amounts set forth on
Schedule I attached hereto (the "Principal. Installments"),
subject to the provisions of Section 4 of this Resolution.
4. Interest Rates and Principal Installments. The
County Administrator is hereby authorized and directed to
accept the interest rates on the Bonds established by VPSA;
provided that each interest rate shall be five one-hundredths
of one percent (0.050) over the interest rate to be paid by
VPSA for the corresponding principal payment date of the
bonds to be issued by VPSA (the."VPSA Bonds"), a portion of
the proceeds of which will be used to purchase the Bonds, and
provided further that the true interest cost of the Bonds
does not exceed six percent (6.OOo) per annum. The Interest
Payment Dates and the Principal Installments are subject to
change at the request of VPSA. The County Administrator is
hereby authorized and directed to accept changes in the
Interest Payment Dates and the Principal Installments at the
request of VPSA; provided that the aggregate principal amount
of the Bonds shall not exceed the amount authorized by this
Resolution. The execution and delivery of the Bonds as
described in Section 8 hereof shall conclusively evidence
such interest rates established by VPSA and Interest Payment
Dates and the Principal Installments requested by VPSA as
having been so accepted as authorized by this Resolution.
5. Form
the f orm
substantially
of the Bonds. The Bonds shall be initially in
of a single, temporary typewritten bond
in the form attached hereto as Exhibit A.
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6. Payment; Paying Agent and Bond Registrar. The
following provisions shall apply to the Bonds:
For as long asVPSA is the registered owner of the
Bonds, all payments of principal, premium, if any, and
interest on the Bonds shall be made in immediately available
funds to VPSA at, or before 11:00 a.m. on the applicable
Interest Payment Date, Principal Payment Date or date fixed
for prepayment or redemption, or if such date is not a
business day for Virginia banks or for the Commonwealth of
Virginia, then at or before 11:00 a.m. on the business day
next succeeding such Interest Payment Date, Principal Payment
Date or date fixed for prepayment or redemption.
All overdue payments of principal and, to the extent
permitted by law, interest shall bear interest at the
applicable interest rate or rates on the Bonds.
U.S. Bank National Association, Richmond, Virginia, is
designated as Bond Registrar and Paying Agent for the Bonds.
7. Prepayment or Redemption. The Principal Installments
of the Bonds held by VPSA coming due on or before July 15,
2021, and the definitive Bonds for which the Bonds held by
VPSA may be exchanged that mature on or before July 15, 2021,
are not subject to prepayment or redemption prior to their
stated maturities. The Principal Installments of the Bonds
held by VPSA coming due after July 15, 2021, and the
definitive bonds for which the Bonds held by VPSA may be
exchanged that mature after July 15, 2021, are subject to
prepayment or redemption at the option of the County prior to
their stated maturities in whole or in part, on any date on
or after July 15, 2021, upon payment of the prepayment or
redemption prices (expressed as percentages of Principal
Installments to be prepaid or the principal amount of the
Bonds to be redeemed) set forth below-plus accrued interest
to the date set for prepayment or redemption:
Dates Prices
July 15, 2021 through July 14, 101%
2022
July 15, 2022 through July 14, 100
2023
July 15, 2023 and thereafter 100
Provided, however, that the Bonds shall not be subject
to prepayment or redemption prior to their stated maturities
as described above without first obtaining the written
consent of VPSA or the registered owner of the Bonds. Notice
of any such prepayment or redemption shall be given by the
Bond Registrar to the registered owner by registered mail not
more than ninety (90) and not less than sixty (60) days
before the date fixed for prepayment or redemption.
8. Execution of the Bonds
The Chairman or Vice
Chairman and the Clerk or any Deputy Clerk of the Board are
authorized and directed to execute, with their manual
signatures or facsimiles thereof, and deliver the Bonds and
to affix the seal of the County thereto or imprint a
facsimile of the seal of the County thereon.
9. Pledge of Full Faith and Credit. For the prompt
payment of the principal of, premium, if any, and the
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~.
interest on the Bonds as the same shall become due, the full
faith and credit of the County are hereby irrevocably
pledged, and in each year while any of the Bonds shall be
outstanding there shall be levied and collected in accordance
with law an annual ad valorem tax upon all taxable property
in the County subject to local taxation sufficient in amount
to provide for the payment of the principal of and premium,
if any, and the interest on the Bonds as such principal,
premium, if any, and interest shall become due, which tax
shall be without limitation as to rate or amount and in
addition to all other taxes authorized to be levied in the
County to the extent other funds of the County are not
lawfully available and appropriated for such purpose.
10. Use of Proceeds Certificate and Certificate as to
Arbitrage. The Chairman of the Board, the County
Administrator and such other officer or officers of the
County as either may designate are hereby authorized and
directed to execute a Certificate as to Arbitrage and a Use
of Proceeds Certificate each setting forth the expected use
and investment of the proceeds of the Bonds and containing
such covenants as may be necessary in order to show
compliance with the provisions of the Internal Revenue Code
of 1986, as amended (the "Code"), and applicable regulations
relating to the exclusion from gross income of interest on
the Bonds and on the VPSA Bonds. The Board covenants on
behalf of the County that (i) the proceeds from the issuance
and sale of the Bonds will be invested and expended as set
forth in such Certificate as to Arbitrage and such Use of
Proceeds Certificate and that the County shall comply with
the other covenants and representations contained therein and
(ii) the County shall comply with the provisions of the Code
so that interest on the Bonds and on the VPSA Bonds will
remain excludable from gross income for Federal income tax
purposes.
11. State Non-Arbitrage Program; Proceeds Agreement.
The Board hereby determines that it is in the best interests
of the County to authorize and direct the County Treasurer to
participate in the State Non-Arbitrage Program in connection
with the Bonds. The Chairman of the Board, the County
Administrator and such officer or officers of the County as
either may designate are hereby authorized and directed to
execute and deliver a Proceeds Agreement with respect to the
deposit and investment of proceeds of the Bonds by and among
the County, the other participants in the sale of the VPSA
Bonds, VPSA, the investment manager and the depository,
substantially in the form submitted to the Board at this
meeting, which form is hereby approved.
12. Continuing Disclosure Agreement. The Chairman of
the Board, the County Administrator and such other officer or
officers of the County as either may designate are hereby
authorized and directed to execute a Continuing Disclosure
Agreement, as set forth in Appendix F to the Bond Sale
Agreement, setting forth the reports and notices to be filed
by the County and containing such covenants as may be
necessary in order to show compliance with the provisions of
the Securities and Exchange Commission Rule 15c2-12, under
the Securities Exchange Act of 1934, as amended, and directed
to make all filings required by Section 3 of the Bond Sale
Agreement should the County be determined by the VPSA to be a
MOP (as defined in the Continuing Disclosure Agreement).
11-203
13. Filing of Resolution. The appropriate officers or
agents of the County are hereby authorized and directed to
cause a certified copy of this Resolution to be filed with
the Circuit Court of the County.
14. Further Actions. The members of the Board and all
officers, employees and agents of the County are hereby
authorized to take such action as they or any one of them may
consider necessary or desirable in connection with the
issuance and sale of the Bonds and any such action previously
taken is hereby ratified and confirmed.
15. Effective Date. This Resolution shall take effect
immediately.
Ayes: Warren, Jaeckle, Holland, Durfee, and Gecker.
Nays: None.
17. FIFTEEN-MINUTE CITIZEN COMMENT PERIOD ON UNSCHEDULED
MATTERS
There were no requests to address the Board at this time.
18. ADJOURNMENT
On motion of Ms. Durfee, seconded by Ms. Jaeckle, the Board
adjourned at 10:30 p.m. until April 13, 2011 at 3:00 p.m.
Ayes: Warren, Jaeckle, Holland, Durfee and Gecker.
Nays: None.
mes J. Stegm er
Count dministrator
Arthur S. arren
Chairman
11-204
J
J
J