11SN0195CASE MANAGER: Jane Peterson
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BS Time Remaining:
365 days
STAFF' S
REQUEST ANALYSIS
AND
RECOMMENDATION
11SN0195
JNB Company of VA, LLC
June 15, 2011 BS
Clover Hill Magisterial District
Northeast corner of Hull Street Road and Duckridge Boulevard
RE VEST: Conditional use approval to permit motor vehicle rental in a Community Business
(C-3) District.
PROPOSED LAND USE:
Use of existing tenant space within the Winterpock Crossing shopping center to
accommodate a motor vehicle rental business is planned.
PLANNING COMMISSION RECOMMENDATION
RECOMMEND APPROVAL AND ACCEPTANCE OF THE PROFFERED CONDITIONS ON
PAGE 2.
STAFF RECOMMENDATION
Recommend approval for the following reasons:
A. The proposed land use conforms to the Upper Swift Creek Plan Amendment,
which suggests the property is appropriate for community mixed use.
B. As conditioned, the proposed use is compatible with existing and anticipated uses
within this shopping center development.
(NOTE: CONDITIONS MAYBE IMPOSED OR THE PROPERTY OWNER MAY PROFFER
CONDITIONS. CONDITIONS NOTED WITH "STAFF/CPC" WERE AGREED UPON BY
BOTH STAFF AND THE COMMISSION.)
Providing a FIRST CHOICE community through excellence in public service
PROFFERED CONDITIONS
(STAFF/CPC) 1. There shall be no sales or service associated with the requested
Motor Vehicle Rental use. (P)
(STAFF/CPC) 2. The number of storage spaces shall be limited to no more than 25,
located as generally shown on the attached sketch entitled Exhibit 1,
dated February 4, 2011 and prepared by Balzer and Associates, Inc.
(P)
(STAFF/CPC) 3. Any motor vehicle wash area associated with this use will drain
through an oil-grit separator prior to entering the sanitary sewer
system. (EE)
(STAFF/CPC) 4. Prior to any motor vehicle washing operations associated with the
motor vehicle rental use, a plan depicting the requirements of
Proffered Condition 3 shall be submitted to the County for review
and approval. In addition, prior to any vehicle washing the oil-grit
separator associated with the motor vehicle wash shall be installed
and functional, as determined by Chesterfield County. (EE)
(STAFF/CPC) 5. The property owner(s) shall be responsible for the monthly
inspection of the oil-grit separator associated with the motor
vehicle wash. These inspection results, which shall be submitted to
the Environmental Engineering Department, shall indicate the
existing debris level relative to the maximum storage level for the
separator. Prior to exceeding this maximum storage level, the
property owners shall submit evidence to the Environmental
Engineering Department that the oil-grit separator has been
cleaned out. (EE)
GENERAL INFORMATION
T ,ncati nn
The request property is located on the northeast corner of Hull Street Road and Duckridge
Boulevard. Tax ID 722-672-9604.
Existin.~ Zoning:
C-3
Size:
8.8 acres
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Existing Land Use:
Commercial
Adjacent Zoning and Land Use:
North, South and East - C-3; Commercial
West - C-3 and R-TH; Vacant or residential townhouses
T ITTT ,TTTF,~
Public Water System:
The site is located within the Clover Hill water pressure zone. There is an eight (8) inch
water line extending through the site in front of the existing structure. An additional twenty-
four (24) inch line extends along the northern side of Hull Street Road. The site is currently
connected to the public water system.
Public Wastewater S,, sue:
The site is located within the Upper Swift Creek sewer service area. There is an eight (8)
inch sewer line extending through main parking lot. An additional eight (8) inch
wastewater line extends through the site in front of the existing structure. The site is
currently connected to the public water system.
ENVIRONMENTAL
Drainage and Erosion:
The entire shopping center, to include the subject property, drains directly into a storm
sewer system that discharges directly into Swift Creek Reservoir after going through a
Best Management Practice (BMP) located in front of the Lakepointe Subdivision. This
use will involve the washing of rental vehicles at this location. The site was not designed
for washing vehicles. As such, the suds, dirt, grease and other byproducts associated with
this car washing need to drain through an oil-grit separator into a County sanitary sewer.
The developer has proffered to install an oil-grit separator and to tie into the sanitary
sewer located on the property (Proffered Condition 3). A plan depicting conformance
with this proffer and the appropriate installation of the separator has been proffered.
Further, in an effort to address area property owners' concerns relative to the
maintenance of the separator, proffers also address monthly inspections of this facility
and evidence of its cleaning as filed with the Department of Environmental Engineering.
(Proffered Conditions 4 and 5)
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PUBLIC FACILITIES
Fire Service:
The Clover Hill Fire Station, Company Number 7, and Manchester Volunteer Rescue Squad
currently provide fire protection and emergency medical service (EMS). This request will
have a minimal impact on Fire and EMS.
County Department of Transportation:
This request will have no impact on these facilities.
Vir . ing is Department of Transportation (VDOT):
VDOT understands that only existing entrances will be used to access the site.
T,ANn TIFF.
Comprehensive Plan:
The subject property is located within the boundaries of the Upper Swift Creek Plan
Amendment, which suggests the property is appropriate for community-scale commercial
uses.
Area Development Trends:
Properties to the north and east are developed as part of the winterpock Crossing shopping
center. Area properties to the west are zoned Community Business (C-3) and are currently
vacant or Residential Townhouse (R-TH) and developed as part of Lakepointe Subdivision.
Hancock Village shopping center is located on the south line of Hull Street Road.
Zonin H.~ istory:
On November 27, 1991 the Board of Supervisors, upon a favorable recommendation by
the Planning Commission, approved the rezoning of a 23.3 acre tract to Community
Business (C-3) (Case 91SN0271). This property was subsequently developed as the
Winterpock Crossing shopping center. The subject of this request represents the
southwestern portion of this development.
Use:
The Zoning Ordinance identifies motor vehicle rental as a restricted use in the Community
Business (C-3) District. One (1) such restriction precludes the location of this use within a
shopping center unless it was in existence prior to May 26, 2004. This restriction resulted
from concerns that the storage of rental vehicles would occupy parking spaces required by,
and most convenient to, tenants of the shopping center and their patrons. Conditional use
4 11SN0195 JUN15-BOS-RPT
approval permits an assessment of each proposed motor vehicle rental use relative to its
accommodation within the shopping center facility. It should be noted that motor vehicle
rental use, as defined within the C-3 District, excludes the rental of commercial vehicles
such as buses, various types of larger trucks and vans and construction equipment.
An evaluation of the parking within the larger VVinterpock Crossing shopping center
indicates the provision of forty-five (45) parking spaces above that required by Ordinance.
Proffered Condition 2 limits rental vehicle storage to a maximum of twenty-five (25) of
these parking spaces. Further, this proffer restricts the location of these spaces more central
to the parking area and away from the store frontages. This locational restriction would also
assist with the enforcement of parking space usage.
To ensure compatibility with other center users, Proffered Condition 1 prohibits the sale and
service of these rental vehicles.
CONCLUSION
The proposed motor vehicle rental use conforms to the Plan. Proffered conditions ensure that this
use will maintain compatibility among uses within the shopping center through restrictions on
parking space usage and location for rental vehicle storage.
Given these considerations, approval of this request is recommended.
CASE HISTORY
Applicant (4/ 11 / 11)
Anew proffered condition was submitted.
Planning Commission Meeting (4/19/l l):
On their own motion and with the Applicant's consent, the Commission deferred this
case to their May 17, 2011 public hearing.
Staff (4/20/ 11)
The applicant was advised in writing that any significant, new or revised information
should be submitted no later than April 25, 2011 for consideration at the Commission's
May 17, 2011 public hearing.
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Staff (5/3/11):
To date, no new information has been submitted.
A meeting has been scheduled for May 5, 2011 with the applicant, area property owners,
staff and the Clover Hill Commissioner to review this request.
Applicant: (5/6/11):
A new proffered condition was submitted.
Planning Commission Meeting (5/17/1 l):
The applicant accepted the recommendation. There was concern expressed regarding the
oil/grit separator and water quality and if this case would set a precedent.
Mr. Gulley stated that Proffered Condition 5 addressed concerns relative to the cleaning
and maintenance of the oil/grit separator; that each case would be considered separately
on its own merits; and that this use was compatible with, and supportive of, other area
commercia uses.
On motion of Mr. Gulley, seconded by Dr. Brown, the Commission recommended
approval and acceptance of the proffered conditions on page 2.
AYES :Messrs. Bass, Brown, Gulley, Hassen and Waller.
The Board of Supervisors, on Wednesday, June 15, 2011 beginning at 6:30 p.m., will take under
consideration this request.
6 11SN0195 JUN15-BOS-RPT
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