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05-25-67 MinutesPresent: Mr. Irvin G. Horner, Chairman Mr. H. T. Goyne, Vice-Chairman Mr. R. J. Britton Mr. J. Ruffin Apperson Mr. H. O. Browning Mr. A. R. Martin VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on May 25, 1967 at 2:00 P.M. Mr. Oliver D. Rudy, Comm. Atty. Mr. Howard A. Mayo, Jr., Co. Planner Mr. RobD. A. Painter, Co. Engineer Mr. M. W. Burnett, Exec. Sec'y. Mr. John E. Longmire, Asst. Exec. Sec'y. On motion of Mr. Apperson, seconded by Mr. Browning, the minutes of May 10, 1967 be and they hereby are aporoved as amended. On Motion of Mr. Martin, seconded by Mr. Goyne, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: Oliver Brothers, Inc. Catherine S. Shelton Alphonso Beverly Lloyd R. Harnish Bruce Builders & Dev. Grace G. Hopkins Raymond S. Rudd, Jr. Jesse Wayne Roberts Evlette P. Roberts Harry G. Carroll Mildred P. Spencer Harry Gould Maggie S. Nelson Bobby C. Hamilton William E. Caustic R. W. St. Clair Thermon T. Vernon, Jr. Mary H. Porter Roger W. Porter Donald E. Manns Joan C. Porter Robert P. Graham John Franklin Phillips Doris M. Phillips Raleigh B. Nunnally 1967 supplement to License #1677 $12.~9 1967 Co.motor vehicle license plate lO. O0 1967 Co.motor vehicle license plates ~O.00 1967 unsexed dog tag 2.00 Stratford Hills, Lot 25 122.08 1966 Per. Property tax bill 12.16 1965 Personal Property tax bill 2.02 1966 Per. Pro. & Co. Capitation taxes 31.96 1966 Co. Capitation Tax 1.O5 1966 Per. Pro. & Co. Capitation Taxes 29.80 Error in 1966 assessment 19.O~ Co. Capitation Tax 1.00 Co. Capitation Tax t.00 1966 Personal Property Tax 17.92 Personal Property Tax 17.~8 1966 Personal Property Tax 56.45 1966 Personal Property Tax ?2.00 Co. Capitation Tax !.05 Co. Capitation Tax 1.O5 Personal Property Tax (1966) 69.89 !966 Co. Capitation Tax 1.05 1966 Personal Property Tax 26.88 1966 Personal Property Tax & Co. Capitation Tax 57.32 1966 Co. Capitation Tax !.00 1966 Personal Property Tax t+7.04 There was presented a request from Mr. M. S. Adams for a Variance to allow the con- struction, of a dwelling on a 50-ft. private right of way and it was pointed out tha~ such a proposed subdivision of land was in direct violation of the Subdivision Ordi. nance and had not been referred to the Planing Commission. Upon consideration whereof, and on motion of Mr. Martin, seconded by Mr. Britton, it is resolved that th~ matter be deferred for further study. On motion of Mr. Goyne, seconded by Mr. Martin, it is resolved that the request of the Willow Oaks Country Club and the Bellwood Drive-In Theatre for the 4th of July pyrotechnic display,be, and it hereby is approved. On motion of Mr. Apperson, seconded by Mr~ Goyne, it is resolved that this Board approves the request of Mr. Rose, County Assessor, to take three Appraisers with him to Charlottesville to attend the Assessing School. On motion of Mr. Britton, seconded by Mr. Browning, it is resolved that this Board !purchase twenty-four (24) Ford cars from the Commonwealth Motor Company who sub- !imitted the low price of $!995.60 each. liOn motion of Mr. Britton, seconded by Mr. Browning, it is resolved that this Board il defer for further consideration the request of the Sheriff for uniforms for four i!(4) Deputies and five (5) Colt revolvers, etc. ~,iOn motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that the request of ii the County Librarian to carry over certain funds from the present Uudget to the ii1967-'68 budget as follows: i! $24,000 for Bookmobile ii 14,000 for furniture, shelving & equipmen~ ~: 12,O00~x.~for books (or as much as is left in this account) ii be and it hereby is approved and the Treasurer of the County is requested to trans- ~!fer these amounts from the 1966-'67 budget to the 1967-'68 in the Library account. ,,It was pointed out that Rt. 892 had been officially accepted into the State Primary! ' System. Upon consideration whereof, and on motion of Mr. Goyne, seconded by Mr. I Britton, it is resolved that this Board expresses its appreciation to Mr. Douglas B~ i~Fugate,i Highway Commissioner, for making this change. ilOn motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that the Purchasingi il Agent be authorized to purchase a station wagon for the Librarian of the County. i/~On motion of Mr. Goyne, seconded by Mr. Aoperson. it is resolved that the request !of Miss Lucy Gott, Supt. of Public Welfare, for ~5,000 additional appropriation to i the Hospitalization Fund be and it hereby is approved IAnd the Treasurer of the ilCounty is requested to transfer $5,000~from the unappropriated surplus to Item 8e-2~5. i~On motion of Mr. Apperson, seconded by Mr. Goyne, it is resolved that the Executive~. fi Secretary be authorized to comolete the application for financing the proposed iNursing Home for Chesterfield County to the State of Virginia and to employ the ser~ vices of the firm of Marcellus Wright to draw the plans for the proposed Nursing ? Home. ~Mr. R. W. Haw, representing the Chester citizens seeking a permit for a Rescue Squad, i!presents a petition of approximately 400 signatures requesting the Board of Super- i~visors to issue a permit to allow the formation of a Chester Emergency Crew and cites ~iin general the need for such a facility in the Village of Chs ster. !IMf. Berm from the Bensley Rescue Squad, presents statements from the four Doctors ii in Chester to the effect that the services of the Bensley Rescue Squad are prompt and efficient and two of them said that there was no need for another Squad to be ii located in the area. ! Mr. LaPrade of the Manchester Rescue Squad and Mr. Phillips of the Forest View i! Rescue Squad state that their organizations are not in favor of allowing an additio~- , al Rescue Squad in this area. · imf. LaPrade states that it cost approximately $20,000 per year to have a first clas~ i~!facility and that efficiency is reduced if there is an inadequate supply of donations. i Mr. Blankenship, President of the proposed Chester Rescue Squad, states that the !1400 petitioners speak for themselves - that the need has been demonstrated. !lMr.~, .Norfleet states that the residents of the area pay the tab and that all of the l!other squads started out on a small scale. ilMr. Goyne states that there should be a compromise in this problem and suggested i that a Committee be appointed. ;On motion of Mr. Goyne, seconded by Mr. Apperson, it is resolved that this re uest !be referred to a Committee to study the problem ~nd report to the Board of supqer- visors its findings. !Whereupon, the Chairman aopoints Mr. Goyne, Mr. Apperson and Mr. Burnett and indi- ~cates that Mr. Goyne wili~be Chairman of this Committee. Mr. W. L. Witt comes before the Board in behalf of the ordinance deferred from May 10, 1967 and it appearing that a new drainage and utility easement has been provided, it is on motion of Mr. Britton, seconded by Mr. Martin, resolved that ;ubject to the approval of Mr. Mayo, County Planner and Mr. Painter, County Engineerii of the layout of the proposed shopping center and the sewage requirements in same, the following resolution is adopted: WHEREAS, 7200 Corporation, a Virginia Corporation, is the developer of a shopping center to be known as the 360 West Shopping Center, located in Manchester Magisterial District, Chesterfield County, Virginia; and WHEREAS, the land on which said shopping center is to be constructed embrace~ the rear oortion of Lots 4, 5 and 6, Block A, Section A, McKemson Place and the par~ cel conti~uous to parcel 6 which was marked reserved on the plat of ~cKesson Place, Section A,made by Foster & Miller, dated January 2, 1962, recorded in Plat Book 12, page 83, in the Clerk's Office of the Circuit Court of Chesterfield County, Virginia; and '~i WHEREAS, said subdivision olat shows an easement 16 feet wide extending alon~ iithe common dividing line between Lot 6 and the reserved lot in Block A, Section A, iiMcKesson Place and an 8-foot easement extending along the easterly line of Lots 5, i~.6 and the reserved lot in Block A, Section A, McKesson Place; and WHEREAS, lots have been sold in said subdivision, and Petitioner is desirous of partially vacbing the aforesaid easement pursuant to the provisions of Virgin~ Code S~ction 15.1-&g2(b); and NOW, THEREFORE, on motion of Mr. Britton, seconded by Hr. Martin, the follow ]ling was adopted: The Eoard of Supervisors of Chesterfield County do hereby declare vacated the easement 16 feet wide extending along the common dividing line between Lots 6 and the reserved lot in Block A, Section A, McKennson Place and the 8 foot easement extending along the easterly line of Lots 5 and 6, and the reserved lot in Block A, Place, Section A, made by Foster & Miller, dated January 2, 1962, recorded in Plat Book 12~ page 83, in the Clerk's Office, Circuit Court, Chesterfield County, Virginia, and the Executive Secretary is hereby authorized and directed to record certified copy of this ordinance of vacation in the Clerk's Office of the Circuit Court of Chesterfield County. work done on Bloomfield Road, in the constructiom of the new read bo She Virginia Electric & Power Company's Sub Station, and it was generally agreed that this matte be referred to the contractor doing this job for correction. WHEREAS, on January 11, 1961 this Board did rezone l~nds fronting on R6ute effect that buildings on the first 300 fee~ east of Route #l would be subject the approval by the Board of Supervisors~ and WHEREAS~ said property has been subsequently rezoned by Mr. William M. Ben~ who wishes to build multiple family buildings on said property, NOW, THEREFORE, BE IT RESOLVED, on motion of Mr. Goyne, seconded by ~Ar. Apper son, that the clans for the construction of multiple family units on the property so zoned on January ll, 1961, at the request of F. G. Dailey be ~nd the same are hereby approved as to exterior design and location. struct said road if a building permit were issued. On motion of Mr. Britton~ seconded by Mr. Apperson, it is resolved that the Rxecuti Secretary consult with Mr. Bowlin in an attempt to have this road completed as soon as possible. of Mr. Barry Grandis for an extension of time on building permits for Deering Manor Apartments be and it hereby is approved, provided that before the mpartments are WHEREAS, the County of Chesterfield has contracted with Sarah Turner Sinclai to buy two parcels of land as shown on plat made by LaPrade Bros., Civil Engineers dated December 28, 1966, Parcel A, containing 14.18 acres, and Parcel E, containi~ 47.80 acres; and Whereas, there is presently existing a farm road as shown on said plat affecting Parcel A; and WHEREAS, the County wauts to always provide a road north from Erause Ro~d to abandon said road as shown on Parcel A on said plat; NOW, THEREFORE BE IT RESOLVED on motion of ~ir. Apperson, seconded by Mr. Goyn ever abandoned the County of Chesterfield will replace said road with a similar byp road graded a~d graveled which will extend Trom the present end of Erause Road onto by the surveyor who made the aforesaid pl~t to elimimate ~ny question as to where There was presented a notification that the County of Chesterfield would receive $1,886,964.00 for Secondary roads for the veer 1967-'68, which compares favorably with the $1~718,012.00 approoriated for secondary roads in 1966-'67. There was presented a budget for the Primary Highway System which allocated the sum of $2,068,200.00 to the County of Chesterfield which sum includes the amount to be soen~ on the bridge on Rt. 10 over the Appomattox River and other projects on C~esterfield roads which may extend into other counties. On motion of Mr. Martin, seconded by Mr. Apperson, it is resolved that this Board requests the Highway Department to let the County know what plaus there are for imp~evements of Rt. 161, particularly at the McGuire Circle. i This day the County Road Engineer in accordance with directions from this !!Board made report in writzng upon his examination of West Stre~, in the Chester !!Subdivision, section 32C 95, Bermuda Magisterial District, which shows that in the !opinion of the County Road Engineer it is expedient that said road be established i as a public road. !i Upon consideration whereof, and on motion of Mr. Goyne, it is resolved that i!West Street, in the Chester Subdivision, Section 32C 95, Bermuda Magisterial DistriCt, be and is hereby established as a public road. And be i~ further resolved, that the Virginia Department of Highways be and i!it hereby is requested to take into the Secondary Road System, West Street, from a lipoint on Rt. 1511 .15 mi. south of its intersection with Rt. 616, eastwardly .08 mi~! 'to the Atlantic Coast Line Railroad. And be it further resolved that the Board of Supervisors guarantees a 40-ft. . right of way for this road to the Virginia Department of Highways. Plat recorded in Plat Book l, page 226, 1886. This day the County Road Engineer in accordance with directions from this "Board made report in writing upon his examination of Tw&in Lane, Wimbledon Drive, Holborn Road, Commander Road, Parliament Road and Twain Court, in the Marlboro Sub-'~ division, Section B, Manchester Magisterial District, which shows that in the opinion of the County Road Engineer it is expedient that said roads be established as public roads. i~ Upon consideration whereof, and on motion of Mr. Britton, it is resolved tha~ ]Twain Lane, Wimbledon Drive, Holborn Road, Commander Road, Parliament Road and Twair !ICourt, in the Marlboro Subdivision, Section B, Manchester District, be and they :~hereby are established as public roads. ~ And be it further resolved, that the Virginia Department of Highways be and it hereby is requested to take into the Secondary Road System, Twain Lane, from a ~point on Rt. 647 .17 mi. from its intersection with Rt. 2147, northwardly .07 mi. ~to Parliament Road, thence northwardly .06 mi. to Commander Road, thence northwardl~ .07 mi. to Holborn Road, thence northwardly .16 mi. to Wimbledon Drive; Wimbledon Drive, from a point on Rt. 2177 .09 mi. north of its intersection with Rt. 2175, eastwardly .09 mi. to Twain Lane, thence eastwardly and southwardly .18 mi. to Holborn Road, thence eastwardly and southwardly .07 mi. to Commander Road, thence .~eastwardly and southwardly .04 mi. to a cul-de-sac; Holborn Road, from the intersec~ i!tion of Rt. 2177 and Rt. 2174 eastwardly .06 mi. to Twain Lane, thence eastwardly '~.16 mi. to Wimbledon Drive; Commander Road, from the east end of maintenance on Rt. ~!238& eastwardly .03 mi. to Twain Lane, thence eastwardly and northwardly .22 mi.to Wimbledon Drive; Parliament Road, from the east end of maintenance on Rt. 2385 eastwardly .04 mi. to Twain Lane; Twain Court, from a point on Twain Lane .10 mi. 'south of its intersection with Wimbledon Drive, eastwardly .03 mi. to a cul-de-sac. ,,These roads serve 82 houses. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways, 50-ft. rights of way for all roads with th'e excep- tion of Twain Lane, for which the Board guarantees a 60-ft. right of way. Plat ~irecorded in Plat Book 14, pages 54 and 55 on February 23, 1965. WHEREAS, there have been several deaths due to the Railroad crossing at llBassett Avenue, between the City of Richmond and the County~of Chesterfield; and ~ WHEREAS, there are no signal lights or cross-arms at this intersection creat~i !iing a dangerous situation; and ii WHEREAS, the complaints of the people in the area indicate that some signall~ ?ing device should be installed at this crossing, ~ NOW, THEREFORE, BE IT RESOLVED, on motion of Mr. Britton, seconded by Mr. ilApperson, that this Board of Supervisors again requests the Highway department to ilhave installed signal lights and cross-arms on Bassett Avenue at the Atlantic Coasti! i Line RR. crossing. ilThere was read a letter from the Borden Brick & Tile Company citing the fact that said Company is contemplating the locating of a brick plant at Hallsboro, Virginia. !iA request was made thatsome efforts be made on behalf of the Company to eliminate iithe 10. ton limit on bridges across the following roads: RtS. 602, 603, 604, 605, 606, 621 and 671 ilUpon consideration whereof, and on motion of Mr. Martin, seconded by Mr. Britton,itii lis resolved that this Board requests Senator Lloyd Bird to solicit the aid of the !iHighway Department in improving road conditions to the point where heavy trucks can !!haul shale from Winterpock to Hallsboro. i!On motion of Mr. Browning, seconded by Mr. Martin, it is resolved that this Board !ideclares July 3, 1967, which falls on a Monday, to be a legal holiday along with ilJuly 4, 1967. i!There was presented a resolution from the School Board requesting the transfer of a !!sum of money expended by the School Board for Vocational Office Training and said iifunds have been sent to the Treasurer of the County by the State Department of iEducation. On motion of Mr. Apperson, seconded by Mr Goyne, it is resolved that ~: e Treasurer of the County be requested to transfer the sum of $7783 84 from the ilunappropr~ated surplus of the County to category 19C of the School Board budget. iiThere was oresented a resolution from the School Board requesting the transfer of !icertain fuhds due to the fact that reimburseable Federal Funds were spent in certain ilcategories. Upon consideration whereof, and on motion of Mr. Goyne, seconded by iBritton, it is resolved that the Treasurer be requested to make the following trans2i if ers: From l?b to 17f ~ 5,180.O0 6,500.00 There was presented a resolution from the School Board requesting certain ftulds be transf~rredwhich funds represent those from Title Ii,.of the Elementary and Secondar Education Act which have been sent to the Treasurer.by the State. Upon considera- tion whereof, and on motion of Mr, Apperson~ seconded by Mr. Goyne, it is resolved that the Treasurer of the County be requeste~ to transfer the sum of $&327.Sl~rom the unappropriated surplus of the County to Item 17b of the School Board budget. fers withi~ the budget of the Treasurer, the total amount of which would n6t Mr. Britton, it is resolved that the request made by letter, dated Nay 19, 1967, Mr. Robert Bowlin again comes before the Board citing the problems of malfunctionin septic tanks on Aldridge Avenue. Mr. Painter, County Engineer and Ur. Tom Daniels of the Engineering Dept., present feasibility studies on constrncting sewers to Colonial Heights and two proposed lagoon sites and stated it would be impossible at this time to put additional sewer Whereupon, the Chairman suggested to ~r. Bowlin that he seek to get additional pre- ~aid connections which wou~d make such a program fi,ancially feasible. )n motion of Mr. Goyn~, seconded by Mr. Apper$on, it is resolved that the followi~ requests for street lights be referred to the Light Committee: 1. The request in writing from Peirce C. Williams for a light on the east end o£ Petersb~g Stree~ in Chester 2.Hopkins Eoad~ one block north of Beulah Church a r~quest to take over an ~/sbing light 3.Request of Westlake Civic Association for two (2) street lights on Hlakemore Road~ north of J unaluska Drive. On motion of Mr. Goyne~ seconded by Mr. Browning, it is resolved that since the Street Light on Florence Avenue wms nlaced on Pole No. 5 in error by the Virginia Electric & Power Company, ~hat this ~oard requests said Company to change the light to Pole No. 3, which location is between the ~ existing Churches in the area. On motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that the followin A-25-A - Forest Glen, Section 2 $&,694.00 A-281-B -Bon Air Hills 7,~62.50 A-6&&3 - Bexley 53,&81.61 AR-386A - Oakhurst Manor Apts. ~,607.52 On motion of Mr. Apperson seconded by Mr. Goyne it is resolved uhat the contract A-&31B for the installation of wmter and =as in Meadowdale, Section B , be awarded to Stamie E. Lyttle, who submitted the low bid of $7,0&6.25. On motion of Mr. Ooyne, seconded by Mr. Apperso~, it is resolved tha~ the followir ewer contracts be and they hereby are aoproved: E-69-13D for the installation of sewers in Meadowbrook~ West $-67-~D for the installation of sewers in Parker Avenue in Forest Glen n motion of Mr. Apperson, seconded by Mr. Goyne, it is resolved ~hat this Board award Sewer contract 9-67-14C for the installation of sewers to Meadowbrook Club Sites in the amoun~ of $2976.00 to the Bell Bookman Company. On motion of Ns. Britton, seconded by Mr. Martin, it is resolved that the following contracts be anproved for the installation of sewer mains up ~he James River to Oxford Parkway: For the installation ~c G. L. Howard in the amount of $28&,889.60 To the Concrete Pipe & Products Co. for concrete pipe in the amount of To ~he Concrete Pipe & Products Co. for furnishing manholes in ~he amount of 9,351.O0 To the Virginia Municipal Service Company, frames and dovers in the amount of 531.10 6O WSEREAS, the Board of Supervisors o£ Chesterfield County is concerned over the use of the available sewer facilities by developers of mulPiple family dwellings and On mo$ion of Mr. Britton, seconded by Mr. ~rtin, it is resolved that Phis Board authorizes the payment o£ $1260200 to Mr. W. ~ Brown for timber cut on his property during the construction of the ~owhite Lagoon, On motion of Mr. Goyne, seconded by Mr. Britton, i~ is resolved ghat the Treasurer o~ the County be and he hereby is requested to transfer the sum of $245~O00 frOm Sewer Service Installation Fund to the Sewer Improvement, Replacement & Extension On motion of M~r. Britton, seconded by Mr. Mmrtin, it is resolved that the County Engineer be aughorized to ins=all a 36" easing under Pocoshock Creek on R~. 892 for the sum of $12,427.50. On motion of Mr. Bro~ning~ seconded by Mr. Goyne, it is resolved that wherever possible fifSy foot increments be used in house numbering from thisda~e. On motion of ¥~. Britton, seconded by Mr. Martin, it is resolved that the County Engineer be authorized to at~end the American Water Works Association meet lng on June 4 - 9, 1967. On motion o£~. Eritton, seconded by Mr. Martin, it is resolved that this Board in order to reduce the maintenance cost on fire vehicles, requests that each Fire Department have each fire vehicle under their jurisdiction inspected by the Oounty Garage every six (6) months. WHEREAS, it appears that additional telephone equipment will be necessary in the School Administration building when construction~ and WHEREAS, it appears that ~he new Centrex System will be cheaper in %bm long run~ taking into consideration the expansion planned at She Courthouse, NOW, T~HREFORE, BE IT RESOLVED, on motion of Mr. Britton~ seconded by Mr. Brownlng~ that this Hoard authoriz~s Sh~C&P Telephone Company to install She Centrex equipment when same is made available. On motion of Mr4 Britton, seconded by Mr. Hrowning, it is resolved that the Highway motion of ~{r. Martin~ seconded by Mr. Britton~ it is resolved that the building )lans of McGraw-Morgan, Inc. to be located on the Business Subdivision of "60-west" and they hereby are approved. On motion of Mr. Martin~ seconded by Mr, Bro~ning~ it it resolved that the followin street light requests be referred to the Light Committee: Choctaw & Forest Hill ~venue Mt. Bella and J~hnke Road Ctigall Drive On motion of Mr. Martin, seconded b Mr. Brownin , it is resolved that th's Board authorizes the improvement of a fcc{ bridge immediately northwest of Rt. ~92, acros Rattlesnake Creek~ at a cost not to exceed $250.00. On motion of Mr. Browning, seconded by Mr. Martin, it is resolved that this Board adjourn at 6:50 p.m. to 9:00 a.m., June 13, 1967. 'Exe~tige Sehretary