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06-29-67 MinutesPresent: Mr. Irvin G. Homer, Chairman Mr. H. T. Goyne, Vice-Chairman Mr. J. Ruffin Apperson Mr. R. J. Britton Mr. Herbert O. Browning Mr. A. R. Martin !On motion of P4r. Britton, seconded by ilJune 13, 1967 be and they hereby are aporoved. !On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that the followingii IiOrdinance be and it hereby is approved: VIRGINIA: At an adjourned meeting of the Board of Supervisors of Chesterfield County, held at the Courthouse on June 29, 1967 at 2:00 p.m. Mr. Reid Simmons, Ass't. Comm. Atty. Mr. Howard A. Mayo, Jr., Co. Planner Mr. Robt. A. Painter, Co. Engineer Mr. John E. Longmire, Asst.Exec.Sec'yi AN ORDINANCE to vacate a l0 foot easement for drainage which extends across Lots 7 and 8, Block B, in Clinton Court Subdivision as shown on a plat recorde~ ii on June 22, 1959 in Plat Book 11, page 37. Said easement extends from Bolton Road across said lots to Derrymore Road. ~ WHEREAS, the Board of Supervisors of Chesterfield on its own motion desires to vacate a 10-foot drainage easement which extends across Lots 7 and i! 8 Block B in Clinton Court SubdiVision as shown on a plat recorded in Plat Boom ~' 11, page 37 and thereon designated as "10 foot drainage easement." i: NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF SUPERVISORS OF THE COUNTY ii OF CHESTERFIELD, VIRGINIA: 1. That pursuant to Section 15.1-~82, Code of Virginia, and pursuant to notice having been given as required by Section 15.1-431, Code of Virginia, the, lO-foot drainage easemeflt which extends across Lots 7 and 8 Block B in Clinton Court Subdivision from Bolton Road to Derrymore Road and shown on a plat duly recorded in Plat Book 11, page 37, is hereby vacated. This ordinance shall be in full force and effect in accordance with Section 115.1-482, Code of Virginia, 1950, as amended, and a certified copy thereof shall be lirecorded in the Clerk's Office of the Circuit Court of Chesterfield County. !iOn motion of Mr. Britton, seconded by Mr. Browning, it is resolved that this Board requests the Highway Department to improve 350 feet on the eastern end of Worthing- ton Road to meet the State's specifications and charge same to the 3¢ Road Fund of the County. Mr. Jeff Tucker, representing Kingsberry Homes, comes before the Board stating that they have been in the business of selling homes and building materials for twenty years and that there were certain sections of the County Building Code which would conflict with homes built by his Company, and cited four sections which involve .girder standards, floor joist supports, framing of openings and a method of bracing  rners. And states further that all four of these items have been tested and what prooosed is a stronger house than that required by our Code. Mr. Mumma, Building Inspector, states that the building code provided for testing and approving if it is justified and some of these homes have been built in Quail Oaks. He stated further that although Henrico County and the City of Richmond haveil n. ot acceoted this change in the Code there was not too much opposition and recommen~ · urther that these homes be accepted on an individual basis. .! Upon consideration whereof, and on motion of l~r. Britton, seconded by ~Ir. Goyne, it is resolved that Kingsberry Homes units be and they hereby are approved on a house by house basis through the Building Inspector's office who has the authority to study approval of said homes if same is warranted and with particular limitation as to the number of these homes being built in any one area. Mr. W. B. Wilmoth comes before the Board seeking to acquire .09 acre of land on Rt. 615 as relocated, said parcel being between the old road and the new road in front of his property and states further that he has a hard-surfaced drive around his property to the original road. On motion of Mr. Goyne, seconded by Mr. Martin, it is resolved that this Board requests the Highway Department to hard-surface approximately 60 feet from the new Route 615 to Mr. Wilmoth's present driveway and to donate at no cost, .09 acre to Mr. Wilmoth, subject to the aooroval of the Commonwealth's Attorney, since it is apparent that some injustice h~s been done in the acquisition of this property. Mr. Browning abstains from voting. Mrs. Arthur S. Holland comes before the Board requesting a refund of $70.00 on a sewer contract which she had asked to be cancelled. · After much discussion concerning the original contract and the fact that her home was sold at the time, it is on motion of Mr. Britton, seconded by Mr. Goyne, '.i resolved that $70.00 be r~funded to Mrs. Holland. It is here noted that Mr. Browning abstains from voting. " There was read a letter from Dr. Roy A. Alcorn concerning the appropriation of fund for the first quarter of the fiscal year beginning July 1, 1967, which letter requested the funds to be appropriated in broad categories as was the custom in previous months. There was some discussion about the necessity of appropriating by line item, howeve upon consideration of the request of the School Board, it is on motion of Mr. Britti seconded by Mr. Martin, resolved that the following appropriations be made to the stated categories for the months of July, August and September, 1967: 17a $ 64,930.00 17b & 17c 2,063,230.00 ltd 222,372.00 17e & 17f 352,200.00 Total Operation $2,702,732.00 19 - Capital Outlay 19c- Capital Outlay,construction 20 - Debt Service 93,400.00 1,5o0,ooo.00 2,o~9,282.o0 Total $6,355,41&.O0 It is here noted that Mr. Apperson and Mr. Browning vote "no". There were read two resolutions from the School Board dated June 14, 1967 request- ing transfer of funds received from Elementary and Secondary Education Act funds and certain Federal monies received from P.L.89-10. Upon consideration whereof and on motion of Mr. Britton, seconded by Mr. Goyne, it ms resolved that the sum of$3751.35~_e transferred from the General Fund of the County to category 1762 of the Scho61 budget, which funds represent receipts by the County from the Elementary and Secondary Education Act. And be it further resolved, that the aoorooriation to 1762 -134 be increased $57,241.00, which represents additiona~Fe~eral Funds available through P.L. in the 19~'68 budget. Mr. J. J. Jewett comes before the Board requesting that a water line be extended on Providence Road to his Spring Hill Subdivision and that whereas, now the County is refunding him part of the connection cost to oay for a well system he had installed that he would be willing to write off the cost of the well system if the County would extend the water to this subdivision. Upon consideration of this situation i~ was generally agreed that the matter be deferred for further consideration. On motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that the following water contracts be and they hereby are approved: AR-446 - South Gardens, Section "A" $11,260.00 AC-432B- Meadowbrook West, Section "C" 12,899.25 A-432A - Meadowbrook West, Section "D" 2,957.30 On motion of Mr. Martin, seconded by Mr. Britton, it is resolved that this Boar8 :onfirms the action taken on June 13, 1967 in awarding contract 65-11-61 for the installation of trunk sewers in the Rattlesnake Creek area as follows: Pipe installation - Roanoke Construction Co. $111,276. O0 Pipe - Johns-Manville Corp. 32,622.75 Manholes - Concrete Pipe & Products Co. 6,451.50 Manhole Castings - Richard Foundry ., 9~6.80 $151,307.65 On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that this Board awards the Sewer contract S-67-3C for the installation of sewers on Rt. 360 and Warwick Road as follows: Installation - Roanoke Construction Co. $~6,201.50 Pipe - Flint Kote Comoany 1,789.14 Manholes - Concrete P~oe & Products Co. 1,768.80 Frames & Covers - Richard Foundry 209.~0 $~9,968.7~ Subject to further negotiations should any oart of this line be re-routed. There was some discussion concerning the use of 200' scale maps and the apparent increase in efficiency for zoning purposes in using said scale. Upon consideration whereof, and on motion of Mr. Goyne, seconded by Mr. Apperson, it is resolved that the County Planner be authorized to use 200' scale map as the official zoning maps of the County. Mr. Victor Boissiere comes before the Board requesting permission to add a screened porch to his trailer in the ~icinity of Happy Hill and Brandon Bridge Roads and states that due to an allergy condition of his son that such a porch is necessary. Upon consideration whereof, and on motion of Mr. Goyne, seconded by Mr.Browning, it is resolved that a Variance be granted to Mr. Boissiere and permission given for he addition of porch to his trailer. This day the County Road Engineer in accordance with directions from this Board made report in writing upon his examination of Rockledge Road, Denton Drive, INeptune Drive and Savoy Road, in the Greenfield Subdivision, Section "B" Midlothia~ , Magisterial District, which shows that in the opinion of the County Road Engineer it is expedient that said roads be established as public roads. Upon consideration whereof, and on motion of Mr. Martin, it is resolved that Rockledge Road, Denton Drive, Neptune Drive and Savoy Road, in the Greenfield Sub- division, Section "B", Midlothian District, be and they hereby are established as public roads.~ And be it further resOlved, that the Virginia Department of Highways be and it hereby is requested to take into the Secondary Road System, Rockledge Road, from a point on Rt. 1985, .18 mi. from its intersection with Rt. ?Il, southeastwardly .06 mi. to Denton Drive, thence southeastwardly .06 mi. to Neptune Drive, thence southeastwardly .0~ mi. to a dead end; Denton Drive, from a point on Rockledge Road .06 mi. southeast of its intersection with Rt. 1985, northeastwardly .11 mi. to Savoy Road; Neptune Drive, from a point on Rockledge Road .06 mi. southeast of its intersection with Denton Drive, northeastwardly .11 mi. to Savoy Road; Savoy Road from a point on Rt. 1985 .15 mi. northeast of its if~rsection with Rockledge Road, southeastwardly .O6 mi. to Denton Drive, thence southeastwardly .06 mi. to Neptune Drive, thence southeastwardly .03 mi. to a dead end. These roads serve 33 houses. And be it further resolved, that the Board of Supervisors guarantees to the Virginia Department of Highways, 50-ft. rights of way for all roads. Plat recorded in Plat Book l&, page 56 on March 1, 1965. This day the County Road Engineer in accordance with directions'from this Board made report in writing upon his examination of Arkay Drive, in the Forest Acres SubdiviSion, Section "C", Midlothian Magisterial District, which shows that lin the opinion of the County Road Engineer it is expedient that said road be ~established as a public road. Upon consideration, whereof, and on motion of Mr. Martin, it is resolved that Arkay Drive, in the Forest Acres Subdivision, Section "C", Midlothian District, be and it hereby is established as a public road. And be it further resolved, that the Virginia Department of Highways be and it hereby is requested to take into the Secondary Road System, Arkey Drive from the northern end of maintenance on Rt. 901, northwardly .22 mi. to Rt. 1~57. This road serves 5 houses. And be it further resolved, that the Board of Supervisors guarantees' to the Virginia Department of Highways, a 50-ft. right of way for this road. Plat recorded in Plat Book 11, page 57 on September 11, 1959. (~ee P,~.ge 13~ - Westover Plaza Aptsl~) On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the Right of Way Engineer be authorized to have the poles on that stretch of Cogbill Road, from the western terminus of the State road to Belmont Road moved so that certain improvements on this section of right of way can be made and to charge said expense to the 3¢ Road Fund of the County. On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that this Board requests the Highway Department to study the drainage problem at the intersection oJ Barlen Drive and Swanson Drive and to make recommendations to this Board as to how said condition can be corrected. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the genera[ layout and Dlans of the Chippenham Shopping Center located at the intersection of Rt. 892 and~Hopkins Road be and it hereby is approved, with the exception that no roadway be allowed to connect with Bonniebank Road. On motion of Mr. Goyne, seconded by Mr. Britton, it is resolved that the following erroneous tax claims be and they hereby are approved for payment: George A. Robb Co. motor vehicle license plate 10.00 Diana A. Hirsh 1967 Co. motor vehicle license platelO.00 Motorola Comm. & Electronics, Inc. Co. motor vehicle license plate 10.00 Gulf Oil Corp. Mary L. Inge S. W. King Diane A. Hirsh W. H. Mitchell Markel Service, Inc. Meadowbrook Est. Inc. Meadowbrook Est., Inc. Augustine I. Dalton Augustine I. & Grayce E. Dalton Error in acreage - (1965) Dale Meadows, Lot 2, Block B Dale Meadows, Lot 3, ~bck D Per. Pro. Tax for 1966 53.12 Erroneous assessment on 11.138 acreslO, lh. 1966 truck license 5.00 1967 Co. motor vehicle license platelO.O0 1967 to.motor vehicle l±cenae plate lO. O0 1967 Co.motor vehicle license plate 10.00 Erroneous assessment 48.0~+ acres on ¢ogbill Road (1966) 218./~0 G. Dallas Coons Chester Junior Chamber of Commerce Chester Junior Chamber of Commerce Henry Waller Alex Belcher Harry J. Bolton Marshall & Vetrie Jones Westbrook, 725-31 acres T&W Shop - Chester T&W Shop - Center 27.10 Acres 41.10 Acres-W.Church Road Cloverdale Wooddale, Lot 30 $ 164.84 149.52 ~7.64 12.48 18.98 10.08 4.16 Harry J. Bolton Cloverdale ' 2~.64 This day again the matter of a Variance from the Subdivision Ordinance to allow the construction of a dwelling on one acre of land, fronting on a private road, leading westwardly from the Courthouse Road, and it was cited that the Planning Commission had approved the general proposed layout for a future subdivision. On motion of Mr. Martin, seconded by Mr. Britton, it is resolved that a~ Variance be granted to Mr. Melvin S. Adams for the construction of a home on a parcel of land as shown on a plat dated April 13, 1967 filed with the Board's papers, and provided if any addi tiOnal land is sold or divided in any way, the road marked "Reserved" would have to be constructed to meet the specifications of the Highway Department and that an 18' widening strip along the Courthouse road be given for future widening. On motion of Mr. Goyne, seConded by Mr. Browning, it is resolved that this Board recommends to the Judge of Circuit Court, the Honorable William Old, the appointmen~ of John Fleming Bellamy, Jr., James Lambert Dobbins, Jr., Lionel Montgomery Woodfin Jr, and William N. Murphy as Police Officers for the County of Chesterfield,Virgini~ On motion of Mr. Goyne, seconded by Mr. Browning, it is resolved that this Board approves the appointment of Marvin Lewis Starnes and Robert G. Foster as Dispatcher for the County of Chesterfield. On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that this Board recommends to the Judge of Circuit Court, the Honorable William Old, the re-appoint~ ment of the following men as Special Police Officers for the County of Chesterfield for a one-year period: James K. Andrews Stuart E. Burton Woodson O. Butler James Fred Clayton, Jr. Sterling Lewis Grimmer James D. Lilly William L. Lucy Otis C. Martin Oliver C. Graves, Jr. George C. Polhemus Hunter M. Self, Jr. Kenneth M. Sifford John A. Stosch Douglas Wayne Styles Roy L. Vaughan Benton E. Woodruff Charles W. Hall, Jr. James F. Wood George W. Dillon Marvin Lewis Starnes On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the game claim of James B. Robinson, 4400 Beulah Road, in the amount of $17.00 be and it hereby is approved for payment. On motion of Mr. Apperson, seconded by Mr. Goyne, it is resolved that the contract between the County of Chesterfield and Marcellus Wright and Partners, Architects, for the drawing of plans and writing of specifications for the proposed Nursing Home at the Courthouse, be and it hereby is approved, subject to the approval of the Commonwealth's Attorney. This day Mr. Robert Eanes comes before the Board and presents again the proposed Fire Code for the County of Chesterfield. Upon consideration whereof, and on motion of Mr. Goyne, seconded by Mi. Apperson, it is resolved that this Ordinance be advertised for adoption on ouly 27, 1967. On motion of Mr. Britton, seconded by Mr. Apperson, it is resolved that the request of Mr. A. W. Grandis for the extension of building permits in Westover Gardens be and they hereby are extended for a period of six months, due to problems in getting construction underway. On motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that the follow. ing appropriations be made from the unappropriated surplus of the General Fund:,~x la. Board of Supervisors $ 3,600.00 2a. Commissioner of the Revenue 5,O00.00 2b. Assessor 1,100.O0 2c. License Inspector 1,900.00 3d. Purchasing 2,700.00 3e. Central Accounting 7,500.00 5b. County Court 200.00 6c. Jail 800.00 7~. Fire Prevention 27,000.00 8. Welfare ~ Hospitalization ) 1,800.O0 lOc. Trash Department 12,O00. O0 lOd. County Planner 3,900.00 · Va. Public Assistance Fund II to be expended by the Welfare I Dept. Board 1,O00.O0 ~ il Total Appropriations ~ 70,000.00 !i On motion of Mr. Apperson, seconded by Mr. Britton, it is resolved that the sum of ~15,O00 be transferred from the Dog Tax Fund to the General Revenue Fund of the County.~'-~. And be it further resolved, that the sum of ~5200.00 be transferred from the Ettric! Operating Fund to the Ettrick Debt Fund. There was presented a letter from the Bensley Volunteer Rescue Squad requesting som~ appropriation from the County toward the building program of this organization. Upon consideration whereof, and on motion of Mr. Goyne, seconded by Mr. Apperson, it is resOlved that this request be deferred for further investigation by the Super~ visor of Bermuda District. There was presented a petition signed by numerous people on Traylor Drive complain-il ing of the lack of water pressure in the area. Upon consideration whereof, and on motion of Mr. Martin, it is resolved that this matter be referred to Mr. Painter for further investigation. There was read a letter from Mr. C. L. Hylton concerning the need for an emergency aquad in the community of Chester, which letter is ordered received and filed. On motion of Mr. Goyne, seconded by Mr. Apperson~ it is resolved that a letter from!i the Manchester Volunteer Rescue Squad stating its opposition to the establishment of a Rescue Squad in Chester be and it hereby is received and filed with the papers~! of the Board. On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that Mr. Maynard Elrod of the Engineering Department of the County be requested to investigate the drainage condition on Chiswick Road and to make recommendations to the Board of Supervisors as to how said situation can be improved. On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that this Board requests the Highway Department to state in writing the progress on the WorthingtonIl Farm guard rail. On motion of Mr. Martin, seconded by Mr. Apperson, it is resolved that~ the followin~ requests for street lights be referred to the Light Committee: Grove Avenue, south of Rt. 60 Hopkins Road, near the Presbyterian Church in Centralia Ferndale Avenue - Third pole from River Road Hood and Hill Street - Matoaca Court Street - Ettrick Roosevelt and Oakland Avenues - Ettrick On motion of Mr. Browning, seconded by Mr. Martin, it is resolved that if the Count' Engineer has not studied the problems of the water connection and meter~r Ettrick which will connect with the Water Authority's line, that it be studied immediately. On motion of Mr. Browning, seconded by Mr. Martin, it is resolved that Mr. Painter make a report to the Ettrick Sanitary Committee on a study for the replacement of ai~ water line on Williams Street and a sewer line on Totty Street. ~ Mr. Apperson brought to the attention of the Board that there was no place in the County for the disposal of tree limbs and upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Martin, it is resolved that this matter be referrec to the Landfill Committee for consideration. There was discussed again the matter of mosquito and insect control in the County and it was generally agreed that the matter be referred to the County Planner and the Executive Secretary for study and suggestions. Mr. Goyne presents the suggestio~n that the County initiate an Authority to sell bondis for new industries that may come into the County. Such an Authority not to use the backing of the County but would be able to sell bonds on the strength of incoming industry to support same.. Upon consideration whereof, and on motion of Mr. Apperson, seconded by Mr. Browning, it is resolved that this Board invite Mr. W. H. Caldwell to the Board meeting on July 27, 1967 to explain the various aspects of such an Authority. On motion of Mr. Britton, seconded by Mr. Martin, it is resolved that the Board adjourn at 6:15 p.m. to July 12, 1967 a~ 9:00 a.m.