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07-24-2002 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 5oA. Subject: Resolution Supporting the 5K "Run for the Future" County Administrator's Comments: County Administrator: Board Action Requested: Mr. McHale requested that the attached resolution be adopted. Summary of Information: This resolution is in support of the 5K ~Run for the Future" being conducted July 27, 2002 as a fundraiser for Lucy Corr Village. Preparer: ~---L-i s a Elko Title: Clerk to the Board Attachments: Ycs ~'~No O0000~l SUPPORTING THE 5K "RUN FOR THE FUTURE" WHEREAS, Lucy Corr Village serves Chesterfield County and the region, providing quality residential and day care programs for our senior citizens and other eligible persons; and WHEREAS, these services contribute to the outstanding quality of life that is the hallmark of Chesterfield County; and WHEREAS, in addition to the generous support provided by Chesterfield County, Lucy Corr Village has also relied on the generous donations provided by corporate and individual donors; and WHEREAS, a 5K "Run for the Future" will be conducted July 27, 2002 as a fundraiser for Lucy Corr Village and the assisted living facility, Lucy Corr Court; and WHEREAS, proceeds from this event will benefit the residents of Lucy Corr Village and those who participate in the day care program at Lucy Corr Court; and ~HEREAS, donations will be used for a variety of supplies and equipment that will support, assist and entertain Lucy Corr's residents and day care participants; and WHEREAS, such public-spirited efforts deserve recognition. appropriate NOW, THEREFORE, BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby express support for the 5K "Run for the Future," and thanks all those participants, organizers and donors for their efforts on this worthwhile project. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page '1 of 1 Meetin~ Date: Jul~ 24, 2002 Item Number: 5.B. .Subject: Resolution Recognizing the Retirement of Mrs. Doris M. Hancock, Deputy Treasurer in the Treasurer's Office County Administrator's Comments: County Administrator: ~ Board Action Requested: Request approval of the attached resolution honoring Mrs. Hancock. Summary of Information: Mrs. Doris M. Hancock provided over 26 years of service to Chesterfield County. She will be retiring September 1, 2002. P re p a re r:~~"~~.t-7-~;~ Title: Treasurer Attachments: Yes --']No 000003 RECOGNIZING MRS. DORIS M. HANCOCK UPON HER RETIREMENT WHEREAS, Mrs. Doris M. Hancock will retire on September 1, 2002 after providing over twenty-six years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Hancock accepted employment with the Chesterfield County Department of Building Inspections from 1956 to 1957; and WHEREAS, Mrs. Hancock began her tenure with the Chesterfield County Treasurer's Office on September 1, 1976 as a full-time account clerk; and WHEREAS, through a series of numerous promotions, Mrs. Hancock achieved the position of Deputy Treasurer which she has held since 1986; and WHEREAS, Mrs. Hancock has been instrumental in numerous relocations and renovations of the Treasurer's Office over the years; and WHEREAS, Mrs. Hancock oversaw the automation of many manual processes within the Treasurer's Office resulting in increased efficiencies and cost reductions including but not limited to installing the first automated cash receipts system in the County; assisting with implementation of personal property tax proration; assisting with migrating tax records to microfiche; assisting with the implementation of the County's participation in the State's Set-Off Debt Collection Program; assisting with the implementation of lockbox payment processing and credit card processing; implementing the automated issuance of decals; and overseeing the formal documentation of operating processes and procedures for the Treasurer's Office; and WHEREAS, Mrs. Hancock has received numerous commendations from citizens, department directors and other localities for training offered to them in our operating processes and procedures; and WHEREAS, through continuous education and training, Mrs. Hancock has achieved the professional certification of Certified Governmental Deputy Treasurer through the University of Virginia and the Treasurers' Association of Virginia; and WHEREAS, Mrs. Hancock has effectively served as the data processing liaison for our office, the supervisor of delinquent tax collections, the supervisor of customer service functions, and the supervisor of the county's centralized debt collection efforts; and WHEREAS, Mrs. Hancock has faithfully and effectively discharged her duties in each and every capacity with compassion and uncompromising commitment to world-class customer service; and WHEREAS, Mrs. Hancock will be tremendously missed for not only the smile she consistently exhibits and her compassionate manner, but for the quality and caliber of her commitment and performance for the Treasurer's Office and to our citizens. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield Count~.Bo~ of Supervisors publicly recognizes Mrs. Doris M. Hancock and extends ~ its appreciation for her twenty-six years of dedicated service to the County, congratulations upon her retirement, and best wishes for a long and happy retirement. 000004 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July/24, 2002 Item Number: Subject: Resolution Recognizing Paul Marretti Upon His Two-year Term as Global Messenger for Special Olympics Virginia County Administrator's Comments: County Administrator: Board Action Requested: The Sheriff's Office requests the Board adopt the attached resolution. Summary of Information: Mr. Marretti resides in the Clover Hill District and Mr. Art Warren requests the Board adopt the attached resolution recognizing Paul Marretti, for his continued dedication and extraordinary leadership to Chesterfield County and Special Olympics Virginia. Preparer: Clarence G. Williams, Jr. Attachments: Ycs ~-~No Title: Sheriff RECOGNIZING MR. PAUL MARRETTI FOR HIS CONTINUED DEDICATION AND EXTRAORDINARY LEADERSHIP TO CHESTERFIELD COUNTY AND SPECIAL OLYMPICS VIRGINIA ~HEREAS, Mr. Paul Marretti has been a resident of Chesterfield County since 1991 and is a graduate of L.C. Bird High School; and WHEREAS, Mr. Marretti has been an active and devoted participant of Special Olympics Virginia for ten years; and WHEREAS, Mr. Marretti has become the second Special Olympic Virginia athlete to be voted on the Special Olympic Virginia Board of Directors; and W~HEREAS, Mr. Marretti was one of 100 athletes nominated from 48 Special Olympic Programs to become a Sargent Shriver International Global Messenger; and WHEREAS, Mr. Marretti is the first Virginia athlete to be chosen as the Sargent Shriver International Global Messenger for his history of advocacy, public speaking aptitude, sportsmanship, personality, willingness to travel and enthusiasm for the Special Olympics movement; and WHEREAS, Mr. Marretti has demonstrated commitment and citizenship to his community, to Chesterfield County, serving as an ambassador to fellow athletes; and WHEREAS, Mr. Marretti's leadership and loyalty to Chesterfield County and Special Olympics inspires all who know him. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes Mr. Paul Marretti for his continuous con~r~itment and leadership to Special Olympics Virginia. CHESTERFIELD COUNTY BOARD OFSUPERVISORS AGENDA Meeting Date: July 24, 2002 Item Number: Page I of I 5oD. Subject: Resolution Recognizing Mrs. Cynthia B. Smith for Her Service to Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. ,Summary of Information: Ms. Karen Russell requested that the Board recognize Mrs. Cynthia B. Smith for 25 years of service to Chesterfield County and congratulate her on her recent appointment to the position of Risk Manager of Henrico County. Preparer: ~~~/)~_~ Title: Karen Russell Director, Risk Manaqement Attachments: Yes ~ No ooboo7 RECOGNIZING M_RS. CYNTHIA B. SMITH FOR HER DEDICATED SERVICE TO CHESTERFIELD COUNTY WHEREAS, Mrs. Cynthia B. Smith was hired on May 9, 1977 as a Secretary with the Chesterfield County Utilities Department; and WHEREAS, Mrs. Smith ably served the Director, Mr. Painter and Mr. Dave Welchons following the retirement of Mr. Painter; and WHEREAS, during her term with the Department of Utilities, Mrs. Smith received many acknowledgements for her exemplary skills and was therefore hired as the Risk Coordinator in 1986 to assist the Risk Manager; and WHEREAS, Mrs. Smith was acknowledged by receiving the 1993 County Employee of the Year designation for her selfless dedication to her responsibilities, her creative analytical decisions, her teamwork, and customer service appreciated by the many people she came into contact with including co-workers, county and school staff, vendors and the general public; and WHEREAS, Mrs. Smith was recognized by her peers through election as an officer of the Virginia Public Risk Management Association, and was elected President of the Association in 1994; and WHEREAS, Mrs. Smith continued to improve her professional skills through education by attaining an Associate Risk Management certification; and WHEREAS, during Mrs. Smith's employment with the department of Risk Management through her dedication, project management skills and talents, she was appointed as the Assistant Department Director in 1997; and WHEREAS, due to the vision and contributions of Mrs. Smith, the Chesterfield County Risk Management Department was recognized as one of the top ten such departments in the nation by City and State magazine; and ' WHEREAS, Mrs. Smith has served the Chesterfield County community as a mer~ber of the Chesterfield Junior Women's League, the Ecoff Elementary School PTA, and as a volunteer for United Way and the Chester United Methodist Church; and WHEREAS, on May 9, 2002, Mrs. Smith completed 25 years of service with Chesterfield County, receiving many awards and acknowledgements during her service; and WHEREAS, on July 26, 2002, Mrs. Smith will end her service with Chesterfield County to accept the position of Risk Manager for Henrico County. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors publicly recognizes the distinguished contribution of Mrs. Cynthia B. Smith, ARM, and expresses the appreciation of all residents for her service to the county, their congratulations upon her recent appointment, and their best wishes for a long and happy life. AND, BE IT FURTHER RESOLVED, that a copy of this resolution be presented to Ms. Smith and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00.0008 CH ESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Jul~ 24, 2002 Item Number: 8.A. Subject: Adoption on an Emergency Basis of an Ordinance Imposing Mandatory Water Use Restrictions and Setting a Public Hearing to Readopt the Ordinance County Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors adopt the proposed ordinance on an emergency basis and set a public hearing date of August 28, 2002 to consider re-adoption of the ordinance. Summ~ryof!nformation: The Swift Creek reservoir level is well below normal for this time of year as is the level of the James River. The level of the reservoir is expected to continue to drop into or through the fall since water usage during this period generally exceeds the additional supply Drovided by rainfall. Voluntary conservation measures have proven ineffective in reducing peak demand for water. If current weather conditions persist, it is likely that the level of the Swift Creek reservoir and the James River will drop to levels necessitating mandatory restrictions on water use. Accordingly, staff is requesting that the Board adopt an ordinance placing mandatory restrictions on water use on an emergency basis. The proposed ordinance identifies specific conditions under which restrictions would be imposed: The County is notified by the City of Richmond that conditions exist relative to flow in the James River or the ability of its facilities to meet demand that warrant mandatory restrictions. Preparer: Attachments: Yes [~] No Title: Director of Utilities 000009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 · The level of the Swift Creek reservoir drops below elevation 173 feet (4 feet below spillway) prior to September 30, 2002. It is anticipated that other localities in the metro Richmond area will adopt similar restrictions should these conditions arise. The proposed ordinance limits outdoor water use. Lawn watering is limited to three days per week by address, non-commercial car washing is limited to once per week, water for landscape fountains is prohibited and golf courses utilizing public water must follow a prescribed irrigation schedule. Violators will receive a written warning for the first offense, a $50 fine will be imposed for the second offense and a $100 fine will be imposed for each subsequent offense. The fines will be added to utility bills. Violators can appeal the imposition of fines to the Chesterfield General District Court. The proposed ordinance also includes conditions under which the mandatory restrictions would be automatically lifted: · The City of Richmond advises in writing that conditions requiring mandatory restrictions no longer exist. · The level of the Swift Creek reservoir rises above elevation 175 feet (2 feet below spillway) Should other conditions arise that warrant lifting of the mandatory restrictions, action by the Board will be required. When an ordinance is adopted on an emergency basis, the Board must hold a public hearing and re-adopt the ordinance within 60 days or else the ordinance will no longer be effective. Staff is requesting the Board to schedule a public hearing in August to consider re-adoption of the ordinance. O000J. O AN ORDINANCE ADOPTING MANDATORY RESTRICTIONS ON USE OF PUBLIC WATER sources and BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That the following ordinance is hereby adopted as follows: Sec. 1. Finding of an emergency. Due to the current water levels of Chesterfield County's water supply anticipated demand in the immediate future, it is hereby determined that a water supply emergency exists which necessitates the adoption of this ordinance restricting the use of public water in the County under the terms and conditions set forth herein. Sec. 2. Mandatory public water use restriction measures. Users of the public water system shall limit their use of public water as follows: (a) Decorative or landscape fountains. Water use is prohibited. (b) Paved areas. Washing is prohibited except for health and safety requirements. (c) Swimming pools. Filling and replenishing to :maintain health and safety is permitted. All other uses are prohibited. (d) Vehicle washing. Non-commercial washing is limited to one day per week using only hoses with an automatic shut-off nozzle. Commercial vehicle washing businesses are permitted to operate under normal conditions. (e) Established landscaping, vegetable gardens. Watering is limited to three days per week by address. Addresses ending with an odd number may water only on Tuesdays~ Thursdays and Saturdays. Addresses ending with an even number and locations with no street number, may water only on Wednesdays, Fridays and Sundays. Watering is prohibited on Mondays. Watering with buckets of up to five gallons per day is permitted at any time (f) New landscaping. Ail watering is permitted for the first 10 days after planting Thereafter, the restriction for established landscaping shall apply. (g) Golf courses. Watering restricted to Tuesday through Sunday between 8:00 p.m and 4:00 a.m. Greens are exempted from this restriction Sec. 3. Effective date of restrictions. (a) These restrictions shall take effect when one or both of the following conditions occurs~ osos :s830s. (s8300. ) 0 0 0 0 ::1. :1. (1) The Director of Public Utilities for the City of Richmond advises the Director of Utilities for the County in writing that the City's treatment facility is unable to meet peak day demand for the region, and/or that the average water flow in the James River is equal to or less than 750 cubic feet per second (cfs) and the instantaneous flow is equal to or less than 400 cfs. (2) The level of the Swift Creek Reservoir drops below elevation 173.0 feet (four feet below spillway) prior to September 30, 2002. (b) These restrictions shall end when both of the following conditions are met: (1) The Director of Public Utilities for the City of Richmond advises the Director of Utilities for the County that the City's treatment facility is able to meet peak day demand for the region and the average water flow in the James River is equal to or greater than 750 cubic feet per second (cfs) and the instantaneous flow is equal to or greater than 400 cfs. (2) The level of Swift Creek Reservoir rises above elevation 175.0 feet (two feet below spillway). Sec. 4. Declaration. Notice of these public water use restrictions shall be published in the Richmond Times Dispatch and Petersburg Progress Index for a minimum of one day per week for each week that the restrictions are in force. Sec. 5. Violation. It shall be a violation of this ordinance for any person to use water or allow or cause the use of water in violation of any of the provisions of this ordinance after the first publication required by Section 3 herein. Sec. 6. Penalty. Any person who violates any provision of this ordinance shall be subject to the following penalties: (a) For this first offense, violators shall receive a written warning. (b) For the second offense, violators shall be fined fifty dollars ($50.00), the fine to be imposed on the violator's next water bill. For the third and each subsequent offense, violators shall be fined one hundred dollars ($100.00) for each offense, the fine to be imposed on the violator's next water bill. (c) Each violation by a person shall be counted as a separate violation by that person~ irrespective of the location at which the violation occurs. 0505:58305.1(58300.1) 2 0Oootz (d) Persons shall have the right to challenge the assessment of a penalty. Such challenge shall be filed within 10 days of the assessment of the penalty by notifying the County Attorney of such challenge, in writing. Upon receipt of such challenge, the County Attorney shall file a civil warrant in General District Court seeking adjudication of the imposition of the fine. Sec. 7. Definitions. The following words and phases, when used in this ordinance, shall have the meaning ascribed to them below, except in those instances where the context clearly indicates a different meaning: Established landscaping. Landscaping plantings existing in an area after such period of time as to accomplish an establishment and maintenance of growth. New landscaping. Any landscaping made up of plants or seeds planted in or transplanted to an area within such period of time as to accomplish a reasonable establishment and maintenance of growth. Person. Any individual corporation, partnership, association, company, business, trusL .joint venture or other legal entity. Swimming pool. Any structure, basin, chamber, or tank, containing an artificial body of water for swimming, diving or recreational bathing and having a depth of two feet or more at an), point. Vegetable garden. Any "non-commercial" vegetable garden planted household use; "non-commercial" includes incidental direct selling of produce vegetable garden to the public. primarily for from such a Sec. 8. This ordinance shall not be set out in the Code. (2) That this ordinance shall take effect immediately and shall expire on October 31, 2002. 0505:58305.1 (58300. I) 3 ooooxa 0 C CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: Jul~, 24, 2002 Item Number: 8.B. Subject: Streetlight Installation Approvals County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of New Streetlight Installations in the Bermuda, Clover Hill, Dale, and Matoaca Districts. Summary of Information: Streetlight requests from individual citizens or civic groups are received in the Department of Environmental Engineering. Staff requests cost quotations from Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be l~cated at intersections; There should be a minimum average of 600 vehicles per day (VPD) passing the requested location if it is an intersection, or 400 VPD if the requested location is not an intersection; CONTINUED NEXT PAGE Richard ~'~cElfish Attachments: Yes ~ No Title: Director of Environmental Engineering ~000~l.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary of Information: (Continued) Petitions are required and should include 75% of residents within 200 feet of the requested location and if at an intersection, a majority of those residents immediately adjacent to the intersection. Cost quotations from Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Virginia Power to install the streetlight. A denial will cancel the project and staff will so notify the requestor. A deferral will be brought before the Board again when specified. BERMUDA DISTRICT: In the Bellwood Heights Subdivision: Intersection of Arvin Drive and Quinnford Boulevard Does not meet minimum criterion for Vehicles per Day Cost to upgrade existing streetlight: $314.50 Quinnford Boulevard, mid-point, vicinity of 9330 Does not meet minimum criteria for intersection or Vehicles per Day Cost to install streetlight: $607.64 In the Millcreek Subdivision: Intersection of Roland View Drive and Roland View Terrace Does not meet minimum criterion for Vehicles per Day Cost to install streetlight: $1,780.80 Roland View Terrace, in the cul-de-sac Does not meet minimum criteria for Vehicles per Day Cost to install streetlight: $1,983.40 intersection or CONTINUED NEXT PAGE 00003.$ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Summary of Information: (Continued) CLOVER HILL DISTRICT: · In the Nuttree Subdivision: Red Chestnut Drive, in the vicinity of 12900 Does not meet minimum criteria for intersection or vehlcles Der day Cost to install streetlight: $1,359.27 DALE DISTRICT: In the Creek Meadow Subdivision: Creek Meadow Circle, vicinity of 3318 Does not meet minimum criteria for intersection or vehicles Der day Cost to install streetlight: $124.90 MATOACA DISTRICT: · In the Eagle Cove Subdivision: Intersection of Eagle Point Court and Eagle Point Circle Does not meet minimum criterion for Vehicles per Day Cost to install streetli~ht~ $1,456.08 Intersection of W Oak River Drive and Oak River Court Does not meet minimum criterion for Vehicles per Day Cost to install streetli~ht: $1,456.08 Intersection of Ivan Road and River Road Meets minimum criteria Cost to install streetli~ht: $1,596.19 · At the entrance to the Birkdale Subdivision: Intersection of Royal Birkdale Parkway and Winterpock Road Meets minimumcrlteria Cost to install three streetli~hts~ $6,463.04 For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. oooo ; STREETLIGHT REQUEST Bermuda District Request Received: May 30, 2001 Estimate Received: June 26, 2002 NAME OF REQUESTOR: Ms. Barbara Spenser ADDRESS: 9355 Quinnford Boulevard Richmond, VA 23237 REQUESTED LOCATION: Estimate Requested: June 1,2001 Days Estimate Outstanding: 390 Intersection of Arvin Drive and Quinnford Boulevard Lumen Mercury Vapor light to standard 8000 Lumen Sodium Vapor light Cost to Upgrade streetlight: $314.50 Qualified Not Qualified, less than 600 Vehicles per Day Qualified POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Requestor or Staff Comments: - Upgrade existing 3000 None O000:L? STREETLIGHT REQUEST Bermuda District Request Received: May 30, 2001 Estimate Received: June 26, 2002 NAME OF REQUESTOR: Ms. Barbara Spenser ADDRESS: 9355 Quinnford Boulevard Richmond, VA 23237 REQUESTED LOCATION: Quinnford Boulevard, mid-point, vicinity of 9330 Cost to install Streetlight: $607.64 Estimate Requested: June 1,2001 Days Estimate Outstanding: 390 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None oooo .S Street Light Request Map ul 24 2002 CROSSBLADES ST This map is a cotryrlghted product of the Chcstera~dd County GIS O~ce. Street Light Legend ~ existing light ~ requested light 2'21.31 SCAL£1:8655 o I ~= 721.31feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained:from the Chesterfield County Environmental Engineering Department. 721.31 I 0000:1.9 STREETLIGHT REQUEST Bermuda District Request Received: September 21, 1998 Estimate Requested: September 23, 1998 Estimate Received: June 24, 2002 Days Estimate Outstanding: 1370 NAME OF REQUESTOR: Community Policing Program ADDRESS: Chesterfield County Police Department REQUESTED LOCATION: Intersection of Roland View Drive and Roland View Terrace Cost to install Streetlight: $1,780.80 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: 0000 0 STREETLIGHT REQUEST Bermuda District Request Received: September 21, 1998 Estimate Requested: September 23, 1998 Estimate Received: June 24, 2002 Days Estimate Outstanding: 1370 NAME OF REQUESTOR: Community Policing Program ADDRESS: Chesterfield County Police Department REQUESTED LOCATION: Roland View Terrace, in the cul-de-sac Cost to install Streetlight: $1,983.40 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None O0OO2! Street Light Request Map ul 24 2002 e Ibis map is a ¢opyrishted product of the Cheztera~¢Id County G1S O~ice. Street Light Legend ~ existing light ~ requested light 72L3! ~GAL£ 1: 8655 o I ' = 721.31 feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 721,31 '000022 STREETLIGHT REQUEST Clover Hill District Request Received: May 3, 2002 Estimate Received: June 25, 2002 NAME OF REQUESTOR: Ms. Pamela G Vardaro ADDRESS: 12907 Red Chestnut Drive Midlothian, Virginia REQUESTED LOCATION: Red Chestnut Drive, at the dead-end, vicinity of 12900 Cost to install Streetlight: $1,359.27 Estimate Requested: May 6, 1998 Days Estimate Outstanding: 59 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified, location is not an intersection Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 00002;1 Street Light Request Map lu!v 24, 2002 ~/CY~ORY CT This ma~ ~r a copyrishtcd product of the Chester~eld County GI$ Office. Street Light Legend ~ existing light ~ requested light 721,31 This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. $C4LE 1: 8655 721.31 721.81 feat 000024 STREETLIGHT REQUEST Dale District Request Received: April 18, 2002 Estimate Requested: April 18, 2002 Estimate Received: July 11, 2002 Days Estimate Outstanding: 84 NAME OF REQUESTOR: ADDRESS: Ms. Cynthia Moore 3300 Creek Meadow Circle Richmond, VA 23234 REQUESTED LOCATION: Creek Meadow Circle, in the vicinity of 3318 Cost to Install streetlight: $124.90 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Not Qualified Not Qualified, less than 600 VPD Qualified No Requestor or Staff Comments 0000;85 Street Light Request Map ul 24, 2002 This map is a copyrighted product of the ChesterjleM County GIS O~ce. Street Light Legend ~ existing light ~ requested light 721.31 b~ALE 1: 8655 o I '= 721.31feet This map shows citizen requested streetlight installations in relation to existing streetlights. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 721.31 oOooz~; STREETLIGHT REQUEST Matoaca District Request Received: April 15, 2002 Estimate Received: June 24, 2002 NAME OF REQUESTOR: Mr. James Morelli Estimate Requested: April 18, 2002 Days Estimate Outstanding: 67 ADDRESS: Eagle Cove Property Owners Association 20001 River Oak Drive Petersburg, VA 23803 REQUESTED LOCATION: Intersection of Oak River Drive and Oak River Court Cost to install streetlight: $1,456.08 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 0000 ? STREETLIGHT REQUEST Matoaca District Request Received: April 15, 2002 Estimate Received: June 24, 2002 NAME OF REQUESTOR: ADDRESS: Estimate Requested: April 18, 2002 Days Estimate Outstanding: 67 Mr. James Morelli Eagle Cove Property Owners Association 20001 River Oak Drive Petersburg, VA 23803 REQUESTED LOCATION: Intersection of Ivan Road and River Road Cost to install streetlight: $1,596.19 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified Requestor or Staff Comments: None 0000 $ STREETLIGHT REQUEST Matoaca District Request Received: April 15, 2002 Estimate Received: June 24, 2002 NAME OF REQUESTOR: Mr. James Morelli ADDRESS: Eagle Cove Property Owners Association 20001 River Oak Drive Petersburg, VA 23803 REQUESTED LOCATION: Intersection of Eagle Point Court and Eagle Point Circle Cost to install streetlight: $1,456.08 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Estimate Requested: April 18, 2002 Days Estimate Outstanding: 67 Qualified Not Qualified, less than 600 Vehicles per Day Qualified Requestor or Staff Comments: None 000029 Street Light Request Map July 24, 2002 Tais ra~p is a ¢opyrishted product of the Che~terJ~eld County GIS Office. Street Light Legend ~ existing light ~ requested light This map shows citizen requested streetlight installations in relation to existing streetlights. I ' = 715.45fe~t Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. 000030 STREETLIGHT REQUEST Matoaca District Request Received: March 4, 2002 Estimate Received: July 11, 2002 NAME OF REQUESTOR: Mr. Wayne Bass Estimate Requested: March 5, 2002 Days Estimate Outstanding: 129 ADDRESS: for Birkdale Homeowners Association 8836 Emerald Dunes Circle Chesterfield, VA 23832 REQUESTED LOCATION: At the intersection of Royal Birkdale Parkway and Winterpock Road Install three streetlights: one at the intersection and one, each, 100 feet north and south of the intersection. Cost to install three (3) streetlights: $6,463.04 POLICY CRITERIA: Intersection: Vehicles Per Day: Petition: Qualified Qualified Qualified No Requestor or Staff Comments O000G . Street Light Request Map ul 24 2002 ~UGHTON %1 This map is a copyrishted producr of the Chester~eld County GIS O~ice. Street Light Legend ~ existing light ~ requested light 721.3f This map shows citizen requested streetlight installations in relation to existing streetli ghts. Existing streetlight information was obtained from the Chesterfield County Environmental Engineering Department. SCALE1:8655 I ~= 721.31feet 721,31 oOooaa CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8oCo Subject: Nomination and Appointment of Directors to the GRTC Transit System ("GRTC") Board of Directors and Authorization Meeting County Administrator's Comments: County Administrator: to Elect Directors at GRTC Annual Board Action Requested: Nominate and appoint three County directors to the GRTC Board for a one-year term and authorize the County Administrator or his designee to appear at the October 16, 2002 GRTC annual meeting to vote for the directors appointed by the Board and by Richmond City Council. Summary of Information: GRTC is a publicly-owned corporation which was formed to provide public transportation services in the Richmond regional area. Chesterfield County and the City of Richmond each own 50% of GRTC as its two sole shareholders. GRTC is governed by a six-member board of directors, three appointed by the County and three by the City. The term for David W. Mathews, Daniel K. Smith, and S. Joseph Ward, the County's current GRTC Directors, will expire on October 16, 2002, the date of the next GRTC annual share-holder's meeting. Under the GRTC by-laws, the Board may reappoint the current directors to the next term or may appoint new eligib~Lk-~,~requiremen~k,,~/~ l~t° server as a director on the GRTC Board and the Preparer?"~4~.,t-,~--~. VVk/k ¢-._<:::;¢,~ Title: County Attorney Steven L. Micas 0400(25):58241.1 Attachments: ---] Yes No Oooo. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 term of office is one year. Mr. Mathews, Mr. Smith, and Mr. Ward have expressed their willingness to continue to serve an additional term. Under the existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. The GRTC Articles require the County and the City of Richmond, as GRTC's shareholders, to vote at the October 16, 2002 annual meeting for the three directors appointed by the other jurisdiction. The Board should, therefore, also authorize the County Administrator or his designee to appear at the October 16th annual meeting and vote on behalf of the County for the GRTC Directors appointed by the Board and by City Council. 0400(25):58241.1 0000;34 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 24, 2002 Item Number: 8.D. 1. Subject: State Road Acceptance County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information' Dale: Meadow Oaks, Section C Preparer: ~,~~C Richard ~icElfish Title: Director of Environmental Engineering Attachments: Yes 000085 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MEADOW OAKS, SEC. C DISTRICT: DALE MEETING DATE: 24 July 2002 ROADS FOR CONSIDERATION: BLACKJACK OAK ur ENGLISH OAK CT MEADOW OAKS BLVD Vicinity Map: MEADOW OAKS, SEC. C 000036 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July/24, 2002 Item Number: 8.D. 2. Subiect: Revisions to the FY2003-FY2008 School Capital Improvement Plan County Administrator's Comments: County Administrator: Board Action Requested: The School Board requests the Board of Supervisors to approve revisions to the FY2003-FY2008 Capital Improvement Plan for FY2003 (shown on Attachment A) to allow for planning to begin on a new 360 West Corridor High School. Summary of Information: The FY2003-FY2008 Capital Improvement Plan was approved by the School Board on January 22, 2002 and included in the County's Capital Improvement Plan approved on April 10, 2002. The School Board approved a recommendation on June 25, 2002 to begin planning for a new high school in the 360 West corridor. This decision was based on (1) the severity of overcrowding at Clover Hill and Manchester High Schools; (2) the age and condition of the Clover Hill facility; (3) the critical need for additional middle school space in the Clover Hill and Manchester areas; and (4) the need to accommodate the Math and Science program at Clover Hill. In order to accommodate this change, several projects included in FY2003 must be delayed. These include the technology master plan ($2,685,100), design and construction of additional space for specialty centers ($600,000), and new and/or renovated administrative space ($1,375,000). In addition, favorable bids allow for a reduction of $1,845,900 from the Bailey Bridge Middle School and new Matoaca High School projects. In addition, the funding for construction of the Greenfield Elementary addition/renovations will be requested in FY2004. Title: Superintendent OOO087 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Julv 24. 2002 Number Bud_clet and Mana.qement Comments' The School Board has approved a revised FY2003 Capital Improvement Program (Attachment A) in order to accommodate the acceleration of land purchase, design, and site work for a new high school to be located somewhere in the western Rt. 360 corridor. In order to accomplish this, several projects adopted in the FY2003 plan must be delayed, including the technology master plan ($2,685,100), design and construction of additional specialty center space ($600,000), and new or renovated administration space ($1,375,000). In addition, favorable bids on the Bailey Bridge Middle School and Matoaca High School projects will allow for a reduction in those projects of $1,845,900. In addition, funding for the renovations/additions to the Greenfield Elementary School will be requested in the FY2004 capital improvement process. The total FY2003 School Capital Improvement Plan will remain the same at $33,830,300. Preparer: I~ebecca T. Dickson Title: Director, Budget & Manaqement 000038 o o 0 0 o o 0 o ~ ~ o ~ 000000000 000000000 0~0~0~00 0 ~ 00 ~ ~ ~ 00 o o o 0 o o 0 ~0 q0 o o 0 o o o o o o o o o o o o o o o o ~ c0 o '~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o ,~ ~ 0~ o o ~ o o 000000000000 O0000000000 000000 CO ,-~ 000 H ¢ 4J n~ 0 0 0 0 000039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA Meeting Date: July 24, 2002 Item Number: 8.D. 3. II Subiect: School Capital Improvement Plan for FY2003 County Administrator's Comments: ~ /~,~~.~ C~~~- ~ .~ County Administrator: ~ Board Action Requested: The School Board requests the Board of Supervisors to transfer $6,885,100 from the Reserve for School Capital Improvements to the School CIP fund for the replacement of obsolete computer equipment and major maintenance projects. Summary of Information: The FY2003 County budget has been approved by the Board of Supervisors and contains $6,885,100 of School CIP Reserve funds. Use of these funds must be requested by the School Board and approved by the Board of Supervisors. The approval of this transfer will provide $3,250,000 to be used for the replacement of obsolete computers in the school system and $3,635,100 for major maintenance of school facilities. When projects were selected for the 1996 bond referendum a total of $11.635 million of major maintenance needs were not able to be funded. The FY2003-2008 Capital Improvement Program adopted by the School Board on January 22, 2002 and the Board of Supervisors on April 10, 2002 contains funding to address these needs. Projects included for FY2003 are $1,465,100 for replacement of carpet; $220,000 for upgrades and replacement of mechanical systems; $1,950,000 for other building renovations to include window and door frames, upgrading lexan to glass, upgrades and repair of bathrooms, repair or replacement of lockers, and other building needs. Preparer~~-~~ /~. Title: Superintendent BillyK.."3annaday, Jr., Ec{JD. //- Attachments: IYes [--]No #. 000040 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 24. 2002 Number Bud_qet and ManaRement Comments: This request is from the School Board to transfer the adopted school capital improvement reserve budget of $6,885,100 to the school capital project fund. These funds were adopted with the FY2003 budget and included in the school capital improvement program. The funds will be used for replacement of obsolete computers throughout the school system ($3,250,000) and for major maintenance projects ($3,635,100). The major maintenance projects will consist of carpet replacement ($1,465,100), upgrades and replacement of mechanical systems ($220,000), and other building renovations such as window and door frames, bathroom renovations, locker replacements, etc. ($1,950,000). Preparer: Rebecca T. Dickson Title: Director, Budget & Management 000041 VIRGINIA: At a regular meeting of the Chesterfield County School Board held Tuesday evening, June 25, 2002, at seven-thirty o'clock in the County meeting room at the Chesterfield County Courthouse Complex PRESENT: James R. Schroeder, D.D.S., Chairman Elizabeth B. Davis, Vice-Chairman Dianne E. Pettitt Lloyd A. Lenhart Marshall W. Trammell, Jr. RESOLUTION WHEREAS funds for the Reserve for School Capital Improvements have been programmed for the replacement of obsolete computers and major maintenance needs in FY2003; and, W-l-lE~AS those funds have been identified in the approved FY2003 County Annual Financial Plan; and, WHEREAS the procurement process requires that the funds be available before contracts can be awarded; NOW THEREFORE BE IT RESOLVED, that on motion of Mrs. Pettitt, seconded by Mrs. Davis, the School Board does hereby request that the Board of Supervisors transfer $6,885,I00 of appropriation from the Reserve for School Capital Improvements to the School Capital Improvement fund in order to fund planned School CIP expenditures. Pat~LBgrtlam, Clerk to the School Board OO004; CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8.D. 4. Subject: Authorize the County Administrator or His Designee to Execute the Police Mutual Aid Joint Aviation Agreement Between Chesterfield County, Henrico County and the City of Richmond County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the County Administrator or his designee be authorized to execute the Police Mutual Aid Joint Aviation Agreement on behalf of the County Summary of Information: Chesterfield County, Henrico County and the City of Richmond originally executed an agreement effective January 4, 1988 which created a joint Public Safety Aviation Unit. This agreement permitted all three jurisdictions to utilize two aircraft owned by Henrico for police surveillance purposes. On April 27, 1988, the Board approved an amendment to the agreement which added a third aircraft, jointly owned by all three jurisdictions, to the Aviation Unit. In November, 2000, Henrico County retired one of its two aircraft. It was replaced with an aircraft Preparer: ~ ~:::2 ~ Title: Colonel Carl R. Baker 00:58072.1 Attachments: Yes No 0O0043 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 purchased by all three jurisdictions. Thus the Joint Public Safety Aviation Unit currently consists of two planes jointly owned by all three jurisdictions, and a third plane owned solely by Henrico County. The Joint Aviation Unit created by this agreement is staffed by police officers from all three localities. Salaries of the officers are paid by each locality. The operating and maintenance costs of the aircraft are divided equally between the localities. However, the maximum contribution of Chesterfield and Richmond is capped at $94,500 annually. If the Board of Supervisors desires that the agreement continue in effect for the 2002-2003 fiscal year, it is necessary that the Board authorize the County Administrator or his designee to execute on behalf of the County an agreement in a form agreeable to the County. oo0o44 I- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July 24, 2002 Item Number: S.D.5. Subiect: Authorize Award of Construction Contract for Courthouse Road/ Branchway Road Connector Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to authorize the County Administrator to award a construction contract, up to $80,000, to the lowest responsible bidder. .Summary oflnformation: In November of 2001 the Board transfered $100,000 from the General Road Improvement Account and authorized the Administrator to award a construction contract up to $50,000 to the lowest responsible bidder for the Courthouse Road/Branchway Road Connector Project. The project scope has changed to include a right turn lane on Courthouse Road. The construction cost has increased from $50,000 to $80,000; however the project is still within budget. The project has been advertised and bids will be received on July 29, 2002. In order to accelerate the construction of the project, the Board is requested to authorize the County Administrator to award a construction contract, up to $80,000, to the lowest responsible bidder. .Recommendation: Staff recommends the Board authorize the County Administrator to award a construction contract, up to $80,000 to the lowest responsible bidder. District: Preparer: Attach ments: Clover Hill and Midlothian . J .McCracken agen528 Ycs No Title: Director of Transportation 00004~ I CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetinn Date: Julv 24. 2002 Number BudQet and Management Comments: This request authorizes the County Administrator to award a construction contract, up to $80,000, to the lowest responsible bidder. The Board transferred $100,000 to the Courthouse Road/Branchway Road Connector Project in November 2001. The appropriation is sufficient to cover existing expenditures and the award of a contract not exceeding $8o,ooo. Preparer: ~/~ ~-~i~)t'~~ R%~becca T. Dickson Title: Director, Budget & Management 000046 Courthouse Road/Branchway Connector Project Budget CONNECTOR ROAD Preliminary Engineering Environmental / Cultural Resource Study Right-of-Way Utility Adjustments Road Construction Construction Contingency Construction Administration and Inspection ESTIMATED COST $0 $0 $0 $8,139 $80,000 $11,861 $0 TOTAL: $100,000 000047 COURTHOUSE ROAD TO BRANCHWAY ROAD CONNECTOR 0.3 0 0.3 0.6 Miles N PROPOSED CONNECTOR ROAD W~ E S oooo48 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: July 24, 2002 Item Number: Subiect: Transfer Funds and Authorize Award of Construction Contract for Spirea Road Sidewalk Project County Administrator's Comments: County Administrator: Boar Action Requested: The Board is requested to transfer $15,000 from the General Road Improvement account for the Spirea Road Sidewalk project. The Board is also requested to authorize the County Administrator to award a construction contract, up to $70,000, to the lowest responsible bidder. Summary oflnformation: The Board has appropriated $56,000 in anticipated VDOT reimbursements and $14,000 in local county match for the project. The county is administering the project for VDOT. The estimated cost of the construction has increased. An additional $15,000 should be transferred from the General Road Improvement account. In order to accelerate the construction of the project, the Board is also requested to authorize the County Administrator to award a construction contract, up to $70,000, to the lowest responsible bidder. Preparer: ~ 3, /l';/'d~,,~ sz-~ Title: R.J. McCracken Agen527 Director of Transportation Attachments: Yes ~] No 000049 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): Recommendation: Staff recommends the Board: Transfer $15,000 from the General Road Improvement account for the Spirea Road Sidewalk Project. Authorize the County Administrator to award a construction contract, up to $70,000, to the lowest responsible bidder. District: Clover Hill OOO050 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page :3 of 3 Meeting Date: Jul_v 24. 2002 Number Bud_~et and Management Comments: The item requests the transfer of $15,000 from the General Road Improvement Fund to the Spirea Road Project for the construction of sidewalks. The current balance in the General Road Improvement Fund is $211,355. Upon approval of this item, the balance in the General Road Fund would be $196,355. The current budget for the Spirea Road Project is $70,000. If approved, this item would increase the total project budget to $85,000. Preparer: ~-.~"7-'¢ ~ I'c[(-¢-rv--, Title: Director, Budget& Management Rebecca T. Dickson O000S~. Spirea Road Sidewalk Project Project Budget Preliminary Engineering $5,000 Right of Way Acquisitions $186 Utility Adjustments $2,500 Road Construction Contract $66,000 Construction Contingency $11,314 Construction Administration $ -0- Construction Inspection $ -0- Total $85,000 Project Appropriations 6/23/93 - County Match $14,000 6/25/01 - VDOT Reimbursemems $56,000 7/24/02 - County Funds, Proposed $15,000 Total $85,000 00005 · GORDON ES Proposed Sidewalk MONACAN 'HS:' "-' -'~ -' LUCKS 000053 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meetin~l Date: Subiect: July 24, 2002 Item Number: 8.D. 7. Appropriate Funds and Authorize Award of Construction Contract for Centralia Road/Chalkley Road Intersection Improvement Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to appropriate an additional $295,500 in anticipated VDOT reimbursements for the improvement of the Centralia Road/Cha.lkley Road intersection project. The Board is also requested to authorize the County Administrator to award a construction contract, up to $570,000, to the lowest responsible bidder. ,Summary oflnformation: The Board has appropriated $680,000 in anticipated VDOT reimbursements for the Centralia Road/Chalkley Road Intersection Project. The county is administering the project and will be reimbursed by VDOT for the project costs. The estimated cost of the construction and utility relocation has increased. An additional $295,500 in anticipated VDOT reimbursements should be appropriated. In order to accelerate the construction of the project, the Board is also requested to authorize the County Administrator to award a construction contract, up to $570,000, to the lowest responsible bidder. Preparer: g ~. McCracken Agen526 Title: Director of Transportation Attachments: Yes ---] No 0000154 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 3 Summary (Continued): Recommendation: Staff recommends the Board: Appropriate an additional $295,500 in anticipated VDOT reimbursements for the Centralia Road/Chalkley Road intersection improvement project. Authorize the County Administrator to award a construction contract, up to $570,000, to the lowest responsible bidder. District: Bermuda and Dale 000055 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Julv 24. 2002 Number Budqet and Management Comments' This request appropriates $295,500 in additional VDOT reimbursements for intersection improvements at Centralia and Chalkley Road. The Board has previously appropriated $680,000 in VDOT reimbursements; this request would bring the total project appropriation to $975,500. Preparer= Rebecca T. Dickson Title: Director, Budget & Management 000056 Centralia Road/Chalkley Road Intersection Improvement Project Budget Preliminary Engineering $ 47,300 Right of Way Acquisitions $ 75,000 Utility Adjustments $180,000 Road Construction Contract $515,000 Construction Contingency $100,000 Construction Administration $ 7,500 Construction Inspection $ 50,700 Total $975,500 Project Appropriations 1/27/99 - VDOT Reimbursements $480,000 3/14/01 - VDOT Reimbursements $200,000 7/24/02 - VDOT Reimbursements, Proposed $295,500 Total $975,500 000057 CENT~LIA, ROAD./CHALKLEY R~D iN.TERSECTION IM'PROVEMEN:T PROJECT' :Zi'!::."":!:: "'"'" N CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Mccting Date: July 24, 2002 Item Number: S.D.S. Subject: Street Name Changes and Additions County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve the naming and renaming of two streets on the County Complex. Summary of Information: A project to straighten out the roadway called West Krause Road is underway. This project has been in the CIP for a number of years and is another step in the master plan to realign county complex roads and develop a more efficient traffic pattern. This is an ideal time to rename West Krause Road to something of more significance. The name Mimms Drive is recommended. Attorney Cornelius Mimms was a prominent African American attorney during the early 1900's and also served several terms as Supervisor of Roads and Supervisor of the Poor of Chesterfield County. The old West Krause Road will be renamed Mimms Loop. Mr. Himms' family has been informed and is supportive of the road renaming. See attached map to review the affected roads. Staff Recommendations: Recommend that the Board of Supervisors approve the renaming of the streets which are located in the Dale District. Preparer: ..,~/, ~ Title: Director of General Services ~_~.~Franci~, Pitaro Attachments: Yes No ~)00059 o '"0 F- r-l-1 2[ r-- ~-~ 0 © 000060 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8.D. 9.a. Subject: Request for Entertainment/Musical Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: _~~ Board Action Requested: Staff recommends that the Board grant a musical/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair subject to compliance with staff recommendations. Summary of Information: The 89th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 23rd through September 2, 2002. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a musical/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Amusements of America, an experienced company that has satisfactorily performed the same service at the Fair in past years. Preparer: ~'tt~en L. Micas Title: County Attorney 0505:57790.1 Attachments: -~ Yes No 00006~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 In its application, the County Fair Association agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association.s behalf, must be present during all open hours of the Fair. One person from the Fair Association shall be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $2,000, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Amusements of America. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors shall promptly comply with all County requests for action necessary to protect the County from liability for violations of any rights guaranteed by Constitutional, federal or state provisions by the Fair Association or its agents and employees. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Prior to the commencement of the fair, staff will meet with representatives from the County Fair Association to confirm that the plans contain adequate measures to protect public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant a music/entertainment festival permit subject to adherence to all staff recommendations. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the annual fair. Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:57790.1 006062 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8.D.9.b. Subject: Request for a Music/Entertainment Festival Permit for Sundays' Restaurant Outdoor Concert on September 2, 2002 County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to grant a request for a music/entertainment festival permit for Sundays' Restaurant outdoor concert on September 2, 2002. Summary of Information: Sundays' Restaurant proposes to conduct an outdoor concert on September 2, 2002 in open spaces not within a permanent enclosed structure and has applied for a Music/Entertainment Festival Permit pursuant to §3-12 of the County Code. The event is planned to occur on the grounds of Sundays' Restaurant located at 4602 Millridge Parkway, Midlothian, Virginia. Sundays' Restaurant will receive all net proceeds generated by the concert. Admission tickets will be sold for $10.00 in advance and $12.00 at the gate. Gates will open at 5:00 p.m. with music beginning at 6:00 p.m. Ail activities will conclude at 9:30 attend the p.m. Is ~a,~nticipated that approximately 750 people will , Sun~.::~~2u~a? w~provide all catering. ~)~ ~Jt ~l~/~l~.~Jk~'~..~~ Title: County Attorney S~evI ,~Mica-s v 0505:5835~. ~ concert. Preparer: Attachments: --~ Yes No # 00006~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. Sundays' Restaurant conducted outdoor concerts on its grounds similar to the one proposed on Memorial Day weekend 2002. During the concert, adjacent neighbors complained about the level ef the music. The Police Department investigated and determined that the applicant was in compliance with the cenditiens of its permit and all other County ordinances. Because of those past complaints, comments regarding this application were solicited from the Brandermill Civic Association. Hewever, none were received. Additionally, in response to earlier complaints that people attending the concert were using parking spaces normally used by Brandermill residents, the applicant has agreed to provide two security officers at the entrance to the Brandermill Community Association Sailing Center an hour prior to the event to insure that no parking by concert attendees is allowed in the approximately 36 parking spaces in the upper and lower parking areas contiguous to the Sailing Center. Adequate parking facilities are available throughout Sunday Park to accommodate the event. The concert will occur on a holiday and will not interfere with parking spaces which are utilized for office workers and the Brandermill Church. Outdoor lighting will be utilized only on the stage area to accommodate the need of the performing band, and illumination will not extend beyond the property boundaries. Music, both taped and live will be played in such a manner that the sound emanating will not constitute a nuisance to adjacent property owners. 0505(25) :58354.1 000064 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of J Meetin~ Date: July 24, 2002 Item Number: 81DT10! Subject: Transfer of Funds, and Amendment to Genito Road/Woolridge Road VDOT/County Agreement County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to transfer $332,684 from the Industrial Access Account, approve the transfer of $437,000 of VDOT Secondary Road Funds to the Genito/Woolridge Intersection project, and authorize the Administrator to execute a deferred payment amendment to the current VDOT/County project agreement. Summary oflnformation: In May, 1999, the Board authorized the County Administrator to enter into the customary VDOT/County agreement for the Genito Road/Woolridge Road intersection improvement project. Bids were received in August, 2001, however, VDOT would not authorize the County to proceed with the project because of their funding shortfalls. VDOT has now indicated they will allow the project to be readvertised if approximately $800,000 can be provided for the project. To allow the project to move forward, $437,000 of VDOT Secondary Road funds currently allocated to the Rhodes Lane Paving project could be transferred to the Senito/Woolridge project. Sufficient funds are not available to proceed with the Rhodes Lane project ($2.2M) at this time. Funding for the Rhodes Lane project would be considered with the other Secondary Road needs when the Six-Year Plan is adopted. Preparer: /'~//'~ { ~ Title: Director of Transportation ~.J.McCracken agen529 Attachments: Yes -~No oooo65 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of-3 Summary {Continued): The remaining $332,684 needed for the project can be provided from a transfer from the Industrial Access Account. Under the terms of the proposed amendment to the current VDOT/County agreement, instead of being reimbursed for expenses within 30 days, the County would defer repayment of $332,684 of our expenses, (the loan) until after July 1,2004. Sufficient funds will still remain in the industrial access account after the transfer to address future industrial access projects through 2004. After VDOT reimburses the County, the $332,684 will be returned to the Industrial Access Account. Recommendation: Staff recommends the Board take the following actions: 1. Approve the transfer of $437,000 in VDOT Secondary Road funds from the Rhodes Lane paving project to the Genito /Woolridge intersection project; 2. Transfer $332,684 from the Industrial Access Account to the Genito/ Woolridge intersection project; and 3. Authorize the Administrator to execute a VDOT/County Agreement amendment, acceptable to the County Attorney, which provides for a deferment of $332,684 in VD©T reimbursements until after July 1, 2004 for the Genito/Woolridge intersection project. District: Clover Hill and Matoaca 000066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Meeting Date: Jalv 24. 2002 Number Bud.qet and Mana.qement Comments: This item requests the transfer of $332,684 from the Industrial Access Account to the Genito Road/ Woolridge Road Intersection project. These funds would be available for expenditures during FY2003. Under the proposed amendment to the VDOT agreement, VDOT would reimburse these costs after July 1, 2004, rather than within 30 days of the expenditure. This would reduce the amount of interest earned on Industrial Access Funds during FY2003. The current balance in the Industrial Access Account is $1,120,350. If this item is approved, the balance in this account would be $787,666. The current appropriation in the Genito Road/ Woolridge Road Intersection Project is $1,396,000. If this item is approved, the appropriation for that project would be $1,728,684. This item also requests approval of the transfer of $437,000 from the VDOT Secondary Road Fund Rhodes Lane paving project to the Genito Road/ Woolridge Road project. These are not County funds, but an appropriation of VDOT funds within the State's Secondary Road Plan. Preparer: ~(~~ ~T,/_~ i~c-x, Title: Director, Budqet & Manaqement Rebecca T. Dickson OOO067 Project Estimate: PE RW Const. $150,000 $120,000 $1,275,OOO TOTAL $1,545,000 Project Financing: 10/13/1999 5/23/2001 10/24/2001 $446,000 $700,000 $25O,OOO S U BTOTAL $1,396,000 VDOT Reimbursements VDOT Reimbursements VDOT Reimbursements TOTAL 7~24~2002 $332,684 Transfer/Loan $1,728,684 Attachment A 000068 DRAFT AMENDMENT TO AGREEMENT GENITO ROAD PROJECT 0604-020-3'10, C50'1 (UPC 00052873) CHESTERFIELD COUNTY THIS AMENDMENT is made and entered into this day of , 2002, by and between the County of Chesterfield (County) and the Virginia Department of Transportation (Department) to the County/State agreement entered into by the County and the Department on March 7, 2000, and amended August 10, 2001. The terms of this amendment are incorporated in said County/State agreement as if fully set forth here. Add the following WHEREAS paragraphs: WHEREAS, allocations to project 0604-020-310, C501, through FY2001-02 total $1,212,316; and WHEREAS, the current estimated total cost of project 0604- 020-310, C501, including preliminary engineering, right of way, and construction phases, is approximately $1,545,000; and WHEREAS, neither the County Board of Supervisors nor the Commonwealth Transportation Board can make binding financial allocations beyond the fiscal year in which they act; and WHEREAS, the County desires to expedite construction of project 0604-020-310, C501, in order to improve sight distance on Genito Road at Woolridge Road; and WHEREAS, the Chesterfield County Secondary Construction Program has significant deficits that must be retired on several other projects prior to funding new construction contracts; and WHEREAS, it is the intention of the County and VDOT to pursue future Secondary Construction allocations to finance project 0604-020-310, C501, after the existing deficits on other projects are paid off. Add Paragraph ll.B.6: Include project 0604-020-310, C501, in its Secondary Highway Program Budget until the Project is fully funded. Page l of 3 00~) 0~9 Amend Paragraph II:B2 in its entirety to read as follows: To bill the Department not more often than monthly for actual, eligible project costs incurred or, in the event of an overpayment, to repay such amounts within 30 days of the Department's request or discovery of the overpayment. The aggregate amount of the Locality's billing -shall-not exceed the amount allocated as ~of the date of the billing. The total amount allocated for project 0604-020- 310, C501, is expected to be $1,212,316 immediately and a total of $1,545,000 on July 1,2004. Amend Paragraph !!.'C.2 in its entirety to read as follows: To reimburse the Locality within 30 days of receiving an invoice for expenses incurred, the aggregate amount of which shall nOt exceed the Maximum Reimbursement Amount set forth for the project after considering limits regarding cost participation-and shall not exceed the total allocation to date for each project. IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed in triplicate in its name and on its behalf by its duly authorized officer as of the day, month, and year first herein above written. ATTEST: By: Title: COUNTY OF CHESTERFIELD By: County Manager ATTEST: By: Title: VIRGIN IA DEPARTMENT OF TRANSPORTATION By:' Commissioner 000070 County Attorney Date APPROVED AS TO FORM Fiscal Division (VDOT) s/E. H, Gibson May 21, 2002 Date Reviewed by John J. Beall, Jr., Office of the Attorney General (Memorandum dated May 29, 2002)--RWH Page3 ~3 Genito Road/Wooiridge Road Intersection .lmprovement Project Y/! '.% %.... ,.. ect Location CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 2 Meetin~l Date: Jul[24, 2002 Item Number: 8.D. 11. Subiect: Award Contract for Water and Wastewater Cost of Service and Rate Study CounW Administrator's Comments: County Administrator: Board Action Requested: Staff requests that the Board of Supervisors award the contract for a cost of service and rate study to Black & Veatch. Summary oflnformation: The Utilities Department rate structure was last evaluated in 1988. The purpose of this study is to evaluate financial policies and long range financial plans, determine the costs to provide service to various customer classes, and evaluate and recommend rates for adequate revenue recovery from the appropriate customers. This study will take approximately five months. Seven proposals were received for conducting the study. Following evaluation of the proposals and interviews, staff recommends award of a contract to Black & Veatch. The cost of the study is $162,000. Funds for conducting the study are included in the operating budget. Preparer: [Yes Attachments: No Title: Director of Utilities 006073 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Julv 24. 2002 Number Budget and Management Comments: The Board of Supervisors is requested to award the contract for the Water and Wastewater Cost of Service Rate Study to Black & Veatch, in the amount of $162,000. The FY2003 Utilities budget included $100,000 for this study. Although the quoted cost of the study is $62,000 higher than budgeted, the department will be able to cover the additional cost by utilizing funds budgeted in other expense lines for this purpose. Preparer: ~..~¢~r-'~'-' ~(~i4~r~'~_ 15,ebecca T. Dickson Title: Director, Budget & Manaqement 000074 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: July/24, 2002 Item Number: 8.D.12. Subiect: Accept Grant and Appropriate Funds for Community Services Board County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate $ 451,403 in state and federal funds for the FY 2003 Part C program of the Chesterfield Interagency Coordinating Council and Child Care program, administered by the Chesterfield Community Services Board and coordinated by its Infant Program. Summary of Information: The Virginia Department of Mental Health, Mental Retardation and Substance Abuse Services notified the Chesterfield Community Services Board of the FY 2003 allocation of $ 451,403 for the ongoing Part C program to provide early intervention services for infants and toddlers with disabilities and their families in accordance with the Part C of "The Individuals With Disabilities Education Act". Preparer:.// Georg~~rau~n~stein Attachments: Yes No Title: Executive Director MH/MR/SA Department CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 MeetJno Date: Julv 24. 2002 Number Bud.qet and Management Comments: This item requests that the Board accept and appropriate federal and state grant awards in the combined amount of $451,403 for Part C and Child Care initiatives. The MH/MR/SA Department will manage these funds in responsibility centers separate from its operating budget during FY2003. Preparer: Rebecca T. Dickson Title: Director, Budget & Manaqement OO00?6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 24, 2002 Item Number: 8.D.13. Subiect: Acceptance and Appropriation of Increased Department of Criminal Justice Services (DCJS) Victim/Witness Program Grant Award for FY2003 and Creation of a Position County Administrator's Comments: ~-__~x~ (~ //~~"~ County Administrator: Board Action Requested: Accept and appropriate $64,025 in additional grant funding awarded through the DCJS Victim/Witness Program for FY2003 and create one full-time position contingent on continued grant funding. Summary of Information: The adopted budget for the Chesterfield Victim/Witness Program included an anticipated $229,600 in DCJS Victim/Witness Program grant funding based on the assumption that there would be no increase from the FY2002 award. The FY2003 grant, however, was awarded in the amount of $293,625 for an additional $64,025. The majority of additional state funding was awarded for the salary and benefits for a new assistant director position in support of the Commonwealth's Attorney's Sexual Assault Unit. One-time funding was also awarded for computer equipment upgrades for seven staff. The County annually supplements the Victim/Witness Program. Given the increased state funding, the County may be able to reduce this supplement for FY2003. A determination will be made at FY2003 year-end as to whether or not the County will realize any savings as a result of the additional grant funding. Preparer: ~-~) ~'-- · · ,(' ~-"~ Title: Director, Bud.qet and Manaqement Rebecca T. Dickson Attachments: Yes ~-~No Leonard G Cooke Director COMMONWEALTH of V,,IRf IN, A Department of Criminal dustice Services June 28,2002 805 East Broad Street. Tenth Floor R~chmond. Virginia 23219 (804) 786-4000 FAX (804) 371-8981 TDD (804) 386-8732 Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Title: Victim Witness Program Dear Mr. Ramsey: I am pleased to advise you that fiscal year 2003 grant number 03-I8587VV¢02 for the above-referenced grant program has been approved in the amount of $234,902.00 in Federal Funds and $58,723.00 in State Special Funds, for a total award of $293,625.00. You will receive a separate notice of any fiscal year 2004 award, after the total amount of funds available for FY2004 is known and your grant award is authorized by the Criminal Justice Services Board. Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions. To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Janice Waddy, Grants Administrator, at the Department of Criminal Justice Services (DCJS). Please review the conditions carefully, as some require action on your part before we will disburse grant funds. When we receive documentation showing that you have complied with the conditions, you will be eligible to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter and should be used for this purpose. You may request funds at the same time you submit the documentation of compliance with the grant conditions or at any time thereafter. However, we cannot process your request until we have received and approved all required information. ' We appreciate your-ih{erest in this grant program and will be happy to assist you in any way we can to assure your project's success. If you have any questions, please call Carla Wagstaff, who is filling in for Beth McCown during her maternity leave, at (804) 225-3453. Yours very truly, Leonard G. Cooke Enclosures CC: Ms. Elizabeth A. Bernhard, Director, V/W Program Ms. Mary Lou Lyle, Director of Accounting Ms. Beth McCo~vn, DCJS 000078' Department of Criminal Justice Services 805 East Broad Street, 10th Floor, Richmond, VA 23219 Statement of Grant Award/Acceptance Date: June 28, 2002 abgrantee-- Chesterfield County iGrant Period-- From: 7/1/2002 Through: 6/30/2003 Grant Number-- 03-I8587VW02 Proiect Director Ms. Elizabeth A. Bernhard Director, V/W Program Chesterfield County P. O. Box 554 Chesterfield, Virginia 23832 Phone No: (804) 796-7087 Fax No: (804) 717-6066 Email Address: Proiect Administrator Mr. Lane B. Ramsey County Administrator Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Phone No: (804) 748-1211 Fax No: (804) 717-6297 Email Address: ramseyl~co.chesterfield.va.us Finance Officer Ms. Mary Lou Lyle Director of Accounting Chesterfield County P. O. Box 40 Chesterfield, Virginia 23832 Phone No: (804) 748-1673 Fax No: (804) 768-4614 Email Address: lylem~co.chesterfield.va.us GRANT AWARD BUDGET DCJS Funds Budget Categories Federal Special Sub~rantee Match TOTALS A. Personnel $209,254 $52,312 $ 0 $261,566 B. Consultants $ 0 $ 0 $ 0 $ 0 C. Travel $1,498 $ 374 $ 0 $1,872 D. Equipment $10,089 $2,522 $ 0 $12,611 E Supplies & Other Expenses $14,061 $3,515 $ 0 $17,576 TOTALS $234,902 $58,723 $ 0 $293,625 This grant is subject to all rules, regulations, and criteria included in,the grant application and the special conditions attached thereto. ~,,.-L~v~,~.~ ~. ~ Leonard G. Cooke, Director The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this __day of ,20 Signature: Title: 0O0079 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8.D. 14.a. Subject: Set a Public Hearing Date of August 28, 2002 regarding the Issuance and Sale of General Obligation School Bonds in an Amount Not to Exceed $24,905,000 to the Virginia Public School Authority (VPSA) County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to set a public hearing date of August 28, 2002 with respect to the issuance and sale of general obligation school bonds in an aggregate principal amount of not to exceed $24,905,000 to the Virginia Public School Authority (VPSA) Summary of Information: The School Board approved the School Capital Improvement Program (CIP) for FY2003 - 2008 on January 22, 2002, with revisions requested on April 23, 2002. The Board of Supervisors approved the County Capital Improvement Program (CIP) for FY2003 - 2008 (which includes the School CIP) on April 10, 2002. The School CIP is funded by several sources, including the Reserve -Continued- Preparer: Rebecca T. Dickson Title: Director, Budget and Manaqement Attachments: Yes #0000'~-t CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 24, 2002 Number for School Capital Improvements (CIP Reserve), State construction funds, proffered funds, and general obligation bonds issued by the County. The County sold the sixth and final increment of the bonds authorized by the 1996 Referendum in February 2002. Therefore, the preferred method of issuing bonds for the School CIP needs in F¥2003 and FY2004 is through the Virginia Public School Authority (VPSA) . On April 23, 2002 the School Board took action to request the Board of Supervisors to authorize the issuance and sale of general obligation bonds of the County in an aggregate principal amount of not to exceed $24,905,000, to submit an application to the VPSA, and to consent to the issuance and sale of the bonds to the Authority. The Board of Supervisors took the requested action on May 22, 2002. Prior to the final authorization of the issuance and sale of general obligation bonds to the VPSA, state law requires that the Board of Supervisors hold a public hearing after giving notice in accordance with the provisions of Code of Virginia, 1950, Section 15.2-2606.A, and thereafter to adopt a resolution authorizing the issuance and sale of general obligation school bonds to the VPSA. Attachment A shows the final list of projects to be funded through the VPSA. This list was approved by the School Board at their June 25th meeting. 0000 ATTACHMENT A Projects to be funded through the Fall, 2002 VPSA Sale Greenfield Elementary School Design and construction of additions and renovations $ 400,000 Bailey Bridge Middle School Construction of additions and renovations 5,500,000 Manchester High School Design of additional classroom space 350,000 Chesterfield Technical Center Design and construction of addition 4,746,300 New High School - 360 Corridor Design, land acquisition, site work 11,106,000 Major Maintenance Replacement and/or repair of major systems at various schools (floors, mechanical systems, grounds improvements, and other building renovations) 2,802,700 TOTAL $ 24,905,000 00005: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I Meeting Date: July 24, 2002 Item Number: $.D. 14.b. I Subject: Set Public Hearing to Consider an Ordinance Relating to Payment of Delinquent Utility Bills County Administrator's Comments: County Administrator: /~~g ~"~'~'~'0~?~ ~d~ ~ Board Action Requested: The Board is requested to set a public hearing for August 28 at 7:00 p.m. to consider the attached ordinance relating to delinquent payment of utility bills. Summary of Information: The Utility Department's current process for paying delinquent utility bills is for the Department representative to deliver a courtesy notification tag reminding the customer of the delinquency and informing the customer that unless payment is made within 24 hours, the customer,s utility service will be disconnected. The Department charges a $10.00 fee for delivery of the courtesy notification tag. At this time, the Department's representative who delivers the courtesy notification tag also accepts cash payment from customers who wish to settle the bill at their residence when the courtesy notification tag is delivered. A charge of $20.00 is made against the delinquent customer,s account for the collection of cash by the Department,s representative under these circumstances. Preparer: ~, (~£cJ~ Title: Steven L. Micas ' 0505(00):58250.1(58252.1) Attachments: Yes ~ No 00008;/ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 For safety and security reasons, the Utilities Department believes that the practice of having the Department,s representatives collect cash, money orders, or checks, in the field should be discontinued. This is in keeping with the trend of other public utilities around the state. The proposed ordinance amendment, which is attached, would eliminate the practice of the Utility Department representatives accepting payment of delinquent utility bills in the field and would also eliminate the $20 00 fee for those payments. ' 0505: 58250.1 (58252.1) AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED BY AMENDING AND RE-ENACTING SECTION 18-30 RELATING TO PAYMENT OF DELINQUENT UTILITY BILLS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 18-30 of the Code of the County o.f Chesterfield 1997, as amended is amended and re-enacted to read as follows: Sec. 18-30. Termination of service for nonpayment of utility charges; security deposits. (a) If the bill for any utility charge remains delinquent for 15 days and the director has sent written notice to the consumer that utility service will be disconnected, the director shall disconnect utility service. (b) Consumers paying delinquent bills shall pay the following charges in addition to the full payment of the delinquent bill: (1) Ten dollars ($10.00) when payment is made after a courtesy notification tag has been delivered, ':~especfive ,,~ ,,,~,~m ......... , ~o ,~oa~ ,,, ,h, place of service or ~'2 the utilities depm~ment's offices; (2) Thirty dollars ($30.00) when payment is made after the consumer's service has been disconnected. (c) The director shall require all consumers who have filed a petition in bankruptcy to provide adequate assurance of payment for future utility service in accordance with federal law. (2) That this ordinance shall become effective immediately upon adoption. 0505(00):58252. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 24, 2002 Item Number: 8.D.15.a. Subject: Acceptance of Two Parcels of Land Along the West Right of Way Line of Ruffin Mill Road from RMD Land LC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of two parcels of land containing a total of 0.351 acres from RMD Land LC, and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of two parcels of land containing a total of 0.351 acres along the west right of way line of Ruffin Mill Road (State Route 746). This dedication is for the development of Ruffin Mill Warehouses - North and South. Approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: Yes J--]No Title: Right of Way Manager #000056 VICINITY SKETCH Acceptance of two parcels of land along the west right of way line of Ruffin Mill Road from RMD LAND LC Chesterfield County DePartment of Uflll~les Right Of Way Office 00.'3,,.3S'7 C.H. & J,M. F/BBCrTS i / I / DS 1931 I~ 1211 I / SITE PLAN No. 02PR0361 . ! / 151o Eurr~ laLL RD I 50' WIDE ACCESS ESMT.~x~.~ [ ,1",1 ~ DB 2981 PG 612 ~. ~ ~ I '1: ~ V~ WDTH ~X~. ~ '] ; 16' WA~R ESM'T. ' DB 1798 PG 12~ OB 1798 PG 1205 ~ [ DELTA=O~26 2g~ ~N' I CH BRG=NI~O4'I~E ~ I : ~ ~CO PO~ UNE 30' WATER · S~ER ESM'T. ~ DB 269 PG 367 DB 1798 PG 1201 8,671.598 S.F. ~ I PARCEL TO E~~~ RaO ~D LC DEDICATED ~ ~ ~ SE~CES DB 3995 PG 109 g~ DB ~ PG 288 1610 RUFFIN MILL ED 1720 POET W~T~ RMD LAND LC DB 4343 PG 465 1700 RUFFIN' MILL RD i , 1'0' CAP ESMff. DB 1771 PG 548 20 VEPCO ESM'T. i I s2 '12',o 'w ,: 00.98 2~0 ~ OB 1812 PG 551 ESM'T. ] 2O DR~INpG 1659 ..~. DB 181¢ S71'13'24" PIN No. 807-658-8509-00000 S03'39'26"W pO~T WALTIL~IJ. DRIVE (70' R/W) I lO0 50 o' ~oo ~RAPHIC SCALE: 1" = 100' SCALE: 1" = 100' JN 5681ROW 6,625.558 S.F. (0.152 ACS.) i~lI PARCEL TO BE 18.27' GENE WATSON &: ASSOCIATES, P.C. 4221 BONNIE BANK RD RICHMONO, VIRGINIA 23234 (804) 271-8038 PLAT SHOWING 0.351 ACRES OF LAND TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD LOCATED IN THE BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIEG~I~ REy..: 6~19 .--02 DATE: 06-'I0'-02 FILE: CRM-54.56ROW,-,.--. -- ~.. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July 24, 2002 Item Number: 8.D. 15.b. Subiect: Acceptance of a Parcel of Land Along the West Right of Way Line of North Otterdale Road from 0tterdale Park Associates, LLC County Administrator's Comments: /~c_ ¢,~~~ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.03 acres along the west right of way line of North Otterdale Road from Otterdale Park Associates, LLC, and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Attachments: Ycs ~-]No Title.: Ri.qht of Way Mana.qer VICINITY SKETCH Acceptance of a parcel of land along the west right of way line of North Otterdale Road from Otterdale Park Associates, LLC N CURVE TABLE CURVE LENGTH RADIUS I .DELTA CHD ERG CHORD C1 554.70 977.581 20.47o19" S89'58'58"W' ~52.75 C2 757.76 405.52 107'05°47' N~l~'5~.'4g'W 652.22 C,~ 98.1 610.00 9'12'56" NO2'OO'~7'E 98.01 C4 112.81 $50.00 10'15°53- N15'lS'55*W 112.66 C5 61.81 4-75.52 7'26'4.9' NO2'O7'4.2"E 61.76 C6 738.94 485.52 87'12'04" N56'50°4.0'W 869.65 'C7 529.42 907.58 20'47'46" S89'57'12'*W 327..82 CSi 13.47 650,00 1-15°29- N19'00°25'~ 13.47 C91 201.42 610.00 18'55'08'" S24'58'0~'[ 200.501 D.B. 2093, PG. ! 2O' .S4NII'AI~' I SEW[R EASE~'NT I 2093, t:~. $18 GRAPHIC SCALE 1 inch -- 200 'feet SEY/ER & DRAINAGE D~SEMENT r.~LtSBUi~'Y - ~tCt-V,UX 0.8. 1956, PG. 1963 ~'" _ sECTtO~ B (40' E//'HER SIDE prB.-~1, ~ ~ OF U~H~UX CRE~K) I I ~ 16' SANITARY SERVER EASEMENT D.E. 1765, PG'. PARCEL 1: 108,777 SQ FT 2.~,9 ACRE E 11720044.64 ~500 N. OTTERDALE ROAD ZONED: R-9 C.U.P.D. THE PARK AT SALISBURY, LP D.B. 4254., PG. 226 OPIN: 720711587100000 PARCEL 2: 1628 SQ FT 0.03 ACRE ,.T7127,~.75 ~236 WYLDROSE DRIVE _...,.~ '"' ZONED: R-9 C.U.P.D./.I,..L OTTERDALE PARK ASSOCIATES, LLC GPIN: 721711002500000 I ,I PLA T 2 PARCELS OF LAND CONTAIN/NO 2.52 ACRES TO .BE DEDIOATED TO THE COUNTY OF CHESTERFIELD M/DLOTHIAN DISTRICT CHESTERFIELD COUNT~, VIRGINIA SCALE: 1'= 200' REV:. ,JUNE I~, 2002 J~4Y 21, 2002 CHARLES C. TOWNES CML ENGltVEERS - PLANNERS - I.,4ND SURVEYORS 9850 LORI ROAD, SUITE 201 00009 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.Do15.c. Subiect: Acceptance of a Parcel of Land for the Extension of North Otterdale Road from The Park at Salisbury, L.P. County Administrator's Comments= //'~~~/ County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 2.49 acres for the extension of North Otterdale Road from The Park at Salisbury, L.P., and authorize the County Administrator to execute the necessary deed. Summary of Information: It is the policy of the County to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Midlothian Preparer: John W. Harmon Attachments: Yes ~-]No Title: Ri.qht of Way Mana.qer %0oo9 VICINITY SKETCH Acceptance of a parcel of land for the extension of North Otterdale Road from The Park at Salisbury, LP Chesterfield County Department of Utilities Right Of Way Office 000093 CURVE TABLE CURVE LENGTH RADIUS DELTA CHD BRG CHORO C1 354.70 977.58 20~47'19' S89'56'58"W 352.75 C2 757.76 405.55 107'03'47' N48'54'49'W 652.22 C3 98.11 610.00 9'12'56" NOZ'gO'~7'E 98.01 C4. 112.81 6,T,O.O0 10'15'~3" .N13'lS'55"W 112.66 C5 61.81 475.52 7'26'49' N02'07'4:~"[ 61.76 06 7~L94 485'52 87'~2'04' N~,~'50'4-O"W 669.65 'C7 329.42 907.58 20"47'46' S69"57'12'W 327.62 C5 13.47 630,00 1'13'29" N19'OO'26'W 13.47 C9 201.42 610.00 16*55'08' S24'38'09'E 200.50 I ! 11720O44.64 ~/6. 61, PG 1 I I I I CO PROJ~ 99-00,50 CO CA5~4 0IPR0208 PARCEL 1: 108,777 SQ FT 2.49 ACRE ~500 N. OTTERDALE ROAD ZONED: R-g C.U.P.D. THE PARK AT SALISBURY, LP D.B. 4254, PG. 226 GPIN: 720711587100000 PARCEL 2: GRAPHIC SCALE (m~) 1 inch - ~00 feet S~ · DRA/N,4GE EASF_~ENT D.B. 1966, PG. I96J 0~40' EITHER SIDE U~UX ~) I ,]71273 .~.75 I$' SANITARY SEWER EASEMENT O.B. 1765, P~ .=j.\\ , // ~.-// '-./ \ 1628 SQ FT 0.05 ACRE ~256 WYLDROSE DRIVE..~-?~ ZONED: R-9 C.U.P.D. ~.J,~. OTTERDALE PARK ASSOC S, u.c D.B. 4265, PO. 152 GPIN: 721711002500000 I"' . PLA T OF 2 PARCELS OF LAND CONTAINING 2.52 ACRES TO BE DEDICATED TO THE COUNTY OF CHESTERFIELD MIDLOTHIAN DISTRICT CHESTERFIELD COUND~, VIRGINIA REV:, dUNE f J, 2002 SCALE: I' - 200' 444Y 21, 2002 CHARLES C. TOWNES & ASSOCIATES, P.C. CIVIL ENGINEERS - PLANNERS - LAND SURVEYORS 9850 LORI ROAD, SUITE 201 CHF.~FIELDo VIRGINIA 0 0 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July/24, 2002 Item Number: 8.D. 15.d. Subiect: Acceptance of Parcels of Land Adjoining the North Right of Way Line of Hull Street Road and the West Right of Way Line of Gregory Pond Road from Amberleigh, L.L.C. County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of parcels of land containing a total of 2.749 acres from Amberleigh, L.L.C., and authorize the County Administrator to execute the necessary deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of parcels of land containing a total of 2.749 acres adjoining the north right of way line of Hull Street Road (State Route 360) and the west right of way line of Gregory Pond Road (State Route 612). This dedication is for the development of Amberleigh. Approval is recommended. ,District: Clover Hill Preparer: John W. Harmon Attachments: Yes r--]No Title: Right of Way Manager VICINITY SKETCH Acceptance of parcels of land adjoining the north right of way line of Hull Street Road and along the west right of way line of Gregory Pond Road from Amberleigh, L.L.C. 000096 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.D.15.e. Subject: Acceptance of a Parcel of Land for the Extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC County Administrator's Comments: County Administrator: BoardAction Requested: Accept the conveyance of a parcel of land containing 6.29 acres for the extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Black Isle at the Highlands. Approval is recommended. District: Dale Preparer: ~~ zJ. _,'~. o,~,..-,.-, Title: John W. Harmon Attachments: Ycs --]No Right of Way Manager #0OOO95 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.D.15.e. Subiect: Acceptance of a Parcel of Land for the Extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC County Administrator's Comments: County Administrator: ~ Board Action Requested: Accept the conveyance of a parcel of land containing 6.29 acres for the extension of Eastfair Drive from The Nash Road/Woodpecker Road, LLC and authorize the County Administrator to execute the deed. Summary of Information: This dedication is for the development of Black Isle at the Highlands. Approval is recommended. District: Dale Preparer: ~,~ 7.J. ~~,"~ Title: John W. Harmon Attachments: Ycs r--tNo Ri.qht of Way Manager #000098 VICINITY SKETCH ACCEPTANCE OF A PARCEL OF LAND FOR THE EXTENSION OF EASTFAIR DRIVE FROM THE NASH ROAD/WOODPECKER ROAD, LLC Chesterfield County Department of Utilities Right Of Way Office 000~00 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July, 24, 2002 Item Number: 8.D. 16. Subject: County Administrator's Comments: County Administrator: Request to Quitclaim a Variable Width Storm Water Management/Best ManaGement Practice Easement and a Twenty-Foot Storm Water ManaGement/Best Management Practice Access Easement Across the Property of the Trustees of Sycamore Presbyterian Church Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a variable width SWM/BMP easement and a 20' SWM/BMP access easement across the property of the Trustees of Sycamore Presbyterian Church Summary of Information: Sycamore Presbyterian Church has requested the quitclaim of a variable width SWM/BMP easement and a 20' SWM/BMP access easement across its property as shown on the attached plat. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Attachments: J--]No Title: Right of Way Manager OO05.O5. VICINITY SKETCH' Request to quitclaim.a variable width SWM/BMP easement and a 20' SWM/BMP access easement across the property of Walter Lastovica, Dennie Pdtchard, James W. Hankins and Everette Hoekstra Trustees of Sycamore Presbyterian Church Chesterfield County Department of Utilities Right Of Way Office O0010Z I ~ COUNTY' OF CH£$TERFI£1.D _ ~ : MIDLOTHIAN HIGH SCHOOL I ~V41] ~ 40I CHARTER COLONY PARKWAY I ~Y4~ 83~ GP/N:'726704679200000 I ~1 570: COAL~ELD ROAD /11 ~= I ~ ! OB. 4~I PG 744 Jl~ T , ..... COALFIELD ROAD S.R. 754 VARIABLE] FIDTH SFM/BMP EASEMENT ' ' & 20' S~M/BMP A~E~S EASEMENT EYC~WORE PREEBYTERIAN C~RCH DRA ~ PREH~S ~ NO, 19~7-0~ J~ NO,: 20144 LINE TABLE LINE 8EARING DISTANCE' LI S 04'44'59" iF 2&O0 t2 N 85"~5'0~' W L3 N SX~gl'O7" E 5Z89 L5 N 8~'~'0~' If 97. O0 L6 S 85'15'0I" g 93,38 )010.3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date:. July/24, 2002 Item Number: 8.D. 17. Subject: Request to Quitclaim a Sixteen-Foot Temporary Drainage Easement Across the Property of G and H, Incorporated County Administrator's Comments= ~/~__c~//c//;(_~ 2-,~ ~ A/~OC;-~'~' County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 16' temporary drainage easement across the property of G and H, Inc. Summary of Information: G and H, Inc, has requested the quitclaim of a 16' temporary drainage easement across its property as shown on the attached plat. A 16' drainage easement and a 16' drainage easement (private) have been dedicated to replace the 16' temporary drainage easement. Staff has reviewed the request and recommends approval. District: Midlothian Preparer: John W. Harmon Attachments: Ycs ~]No Title: Ri,qht of Way Mana,qer 000104 VICINITY SKETCH REQUEST TO QUITCLAIM A SIXTEEN FOOT TEMPORARY DRAINAGE EASEMENT ACROSS THE PROPERTY OF G and H, INC. Chesterfield County Department of Utilities Right Of Way Office 00O:[05 lOT 20 G and H, Inc. 13471 Stonegate Road DB. 3736 PG. 459 PINg 728718755100000 940. O0 R=50.O0 50' TEMP. PROPOSED 30' PR/VA TE t t "" DRAINAGE ESM'T t . I / EXIST, 30' PRIVATE t t DRAINAGE EASEMENT i°LAT ~HO~IiVG A GO' TEMPORARY TURNAROUiVD EASEMENT AND A' I6': TEMPORARY DRAINAGE EASEMEiV~'ACRO,~S THE PROPERTY Oi~ THE SALISBURY CORPORATION. TAX PARCEL NO.: 7- a(/) ! MID~OTHIAN D/STRIOT · CH~TNRt~i~LD CO., VIRQIArlA ~PREVIOUS JOB NO. ~ K. TIMMON,~ '~cASSOCIATES, 711 N. COUR~OUSE RD. RImMeD, VA ~03 STAPLES MI~ RD. ., ~ENRICO CO., VA 2430 PAGEHUR~T ORI~ ... MIDLO~!AN, VA 411 ~ BROADWAY H~E~, V~ 000106 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.D. 18.a. Subiect: Request Permission to Install a Private Sewer Service on County Property County Administrator's Comments= //~5~_.~J ,/~~ County Administrator: ~ Board Action Requested: Grant Wayne H. Davis and Margaret S. Davis permission to install a private sewer service on County property, subject to the execution of a license agreement. Summary of Information: Wayne H. Davis and Margaret S. Davis have requested permission to install a private sewer service on County property. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: ~---] No Title: Right of Way Manager 000107 VICINITY SKETCH REQUEST PERMISSION T CONSTRUCT A PRIVATE SEWER EASEMENT ON COUNTY PROPERTY E Chesterfield County Department of Utilities Right Of Way Office 000~.05 County of Chesterfield Pin No. 7886878888 5800 Jefferson Davis Highway D.B.2556 P&580 PROPOSED PRIVATE 8EWER PLUMBING LINE i00 YEAR FLO00 PLAIN "FIELD LOCATED/EL=Zd.0 (BASE FLOOD ELEVATION ESTABLISHED FROH FI=HA HAPS) EXISTING PERMANENT 0. B,765 '10 N 3,684,886,8875 11,790,033.8301 1 Margaret S. Davis Pin No. 7906840981 2712 Parkdale Road D.B.1081 Pg.201 EXISTING 'lb' PERMANENT EASi!MENT D.B. I~Z,i PG. 686 ,..,- ~t, ORiPAOBBL~OWiDT'~H /~' LICENSE AREA / /Wayne'IL& Margaret S. Davis ~: Pin No. 790684.2181 2700 P~lrdale Road VILLA GE OF RESUBDIVISION PARKDALE BENSLEY OF BLOCK K ROAD IdH PLAT SHOWING A PRIVATE SEWER PLUMBING LINE LICENSE AREA ACROSS THE PROPERTY OF 5800 JEFFERSON DAVIS HIGHWAY, BERMUDA DISTRICT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON SUBDIVISION PLAT OF VILLAC, E OF DISTRICT RESUBDIVISION OF BLOCK K B£RIdUDA DISTRICT. CHESTERFIELD COUNTY VIRGINIA. DA1ED MARCH 27, 2001 PREPARED BY POTTS. MINTER AND ASSOCIATES, PC ENGINEERS-SURVEYORS, LAND PLANNERS RICHMOND. VIRGINIA. UTILITIES DEPARTMENT CHESTERFIELD COUNTY~ VIRGINIA 1 "-,50' DATE VAG s/~g/o2 790-~2 :)0109 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.D.18.b. Subiect: Request to Install a Private Sewer Service Within a Private Easement to Serve Property at 1710 W. Hundred Road County Administrator's Comments: County Administrator: ~ Board Action Requested: Approve a request to install a private sewer service within a private easement to serve property at 1710 W. Hundred Road and authorize the County Administrator to execute the sewer connection agreement. Summary of Information: The West Hundred Property, L.P. has requested approval to install a private sewer service within a private easement to serve property at 1710 W. Hundred Road. This request has been reviewed and staff recommends approval. District: Bermuda Preparer: John W. Harmon Attachments: ¥CS ~-~No Title: Right of Way Manager 06' 110 VICINITY SKETCH REQUEST TO INSTALL A PRIVATE SEWER SERVICE WITHIN A PRIVATE EASEMENT TO SERVE PROPERTY AT 1710 W. HUNDRED ROAD ~ Oounty Depmtment of Ufliitle~ ~ A Right Of Way Office N GPIN: 805654326800000 , LOWE'S INVESTMENT CORPORATION 12611 BERMUDA TRIANGLE RD I q Deed 8oot<: 1736 Page: 584 ~ t, ~-\l , Deed Book: 2211 Page: 410 ~ I I'~ ~ ~ '"'), i C. PIN; 805654234200000 ~'1~, 2 ~ ~. t I .~ ~' s~v,~R LOWE'S HO&t& CEN~RS INC, ~1~ ~ ~11 (PRIVATE) Oeed aook: 2211 Page: 410 ',I!I ...N J,,,:,2.,~ ' ~llY g I180~18,10 I ~ ........... ~x, . · ' ~ ,: I ~.~ * [ ~ ~ ~710 W HUNDRED RD I ~ ~ Deed Book: 3~7 Poge; 705 j; / ~',,~¢2. ~ ~IX~ ~ PLAT ~HO~ING A ~6' SE~ER EASEMENT (PRIVATE) B~R~UDA DISTRICT ~ CHESTeRFIeLD COUNTY, VIRGINIA ACROSS THg PROPERTY OP LOWE'S HOME CENTERS INC. LINE T~E LINE ~ING OIST~ LI S 28"~7'27" ~* 51,56 L2 ~ S ~*~" ~ 49,37 , ~LEPH~E: (~4) 4~-~85 F~: (804)' 751-0798 ~~ DA~: 7-~3-02 SCALE: I"= ~' DRA~ B~' A~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July 24, 2002 Item Number: 8.D.18.c. Subiect: Request Permission for a Concrete Dumpster Pad to Encroach Within a Proposed Sixteen-Foot Water Easement County Administrator's Comments= County Administrator: Board Action Requested: Grant Creekpointe Associates, L.P. permission for a concrete dumpster pad to encroach within a proposed 16' water easement; subject to the execution of a license agreement. Summary of Information: Creekpointe Associates, L.P. has requested permission for a concrete dumpster pad to encroach within a proposed 16' water easement as shown on the attached plat. This request has been reviewed by staff and approval is recommended. District: Matoaca Preparer: c=~,~ '~"J" ~'"~ Title: John W. Harmon Attachments: Ycs J--]No Right of Way Manager 000113 VICINITY SKETCH REQUEST PERMISSION FOR A CONCRETE DUMPSTER PAD TO ENCROACH WITHIN A SIXTEEN FOOT WATER EASEMENT Chesterfield County Department of Lltlllfle~ Right Of Way Office O00J.~.4 / / / /4.45,1~' ALONO CENTERLINE: 16' /,'-., ,! WATER LINE F..ASEMEh"r TO WF..s'r <,, '- ~ UNE OF' OLD HUNDRED EOAD/ "',., / CENTEI~UN[ '"-,,.... ?. lO' WATER UN[ ~ ... --,.,.,~ E:A. sE:a~'r ~ \ \ / ~ / //, / i ! . ,:..~.L~...oo.?-'~j,&i \ '- '~~ I ~ T-133.90, !,~ r i '~ \ I / I "'-/ c'2~,.oL ' I ' / ~ ' c,..,,,,,, t/: '",, '"'q ~._~.; , ' ,? .... [ ! PROPERTY ADDRESS: l~t ~ 1¢801 CREEKPOINTE CIRCLE ~ '~ CREEKPOINTE ASSOCIATES, L,P. \ -~ GPIN 722-$94-ee58 , ~__\ COUNTY PROdEC"r NO. 01-0~374. \~.,~ COUNTY SITE: .LAN NO. o2P,o,e~, AREA OF TRASH PAD ENC ROACHMENT WITHIN W~T;~ tier r~e~r~rr '~ ~ SHOWINO LOC~TION OF TI~,$H PAD OF £"$-~ 5~' ..... '~/t .~\ \'~ CREEKPOINTE ~,~t,N~. ft/AY Jr--~ / ~,~toaeo Magisterial District. .,a~";4.~ n'~k-,'~. \ ~T- ) I / ~;n#~.erfle!d County, Vlrglnla ..di~"'""- '"~" ~.""k, \ ! ; I / SCALE: 1 -,50 DATE: dUNE 24, 2002 ,,~..,~'~' '"",1~"'~'~... ~ / i J/' REVISED DATE dULY 1, 2002 ,/ ~~ ~"7-/~.0 DATE:: dULY a, ~'~2_.~/' 100 60011,% CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Subiect: Item Number: 8. D.18.d. Request Permission for a Gravel Driveway to Encroach Within a Fifty Foot Unimproved Right of Way Known as Jamson Road County Administrator's Comments: County Administrator: Board Action Requested: Grant Virginia N., Horne permission for a gravel driveway to encroach within a 50' unimproved right of way known as Jamson Road; subject to the execution of a license agreement. Summary of Information: Virginia N. Horne has requested permission for a gravel driveway to encroach within a 50' unimproved right of way known as Jamson Road. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Attachments: Ycs ~'-] No Title: Right of Way Manager VICINITY SKETCH REQUEST PERMISSION FOR A GRAVEL DRIVEWAY TO ENCROACH WITHIN A 50' UNIMPROVED RIGHT OF WAY KNOWN AS JAMSON ROAD J Chesterfield County Department of Utliltle~ Right Of Way Office 1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: july 24, 2002 Item Number: 8.D.18.e. Subiect: Request Permission for a Fence to Encroach Within an Eight Foot Alley Easement Across Lot 1, Block C, Dale Meadows, Section A County Administrator's Comments: County Administrator: Board Action Requested: Grant Calvin B. Williams and Mable M. Williams for an existing fence to encroach within an 8' alley easement across Lot 1, Block C, Dale Meadows, Section A, subject to the execution of a license agreement. Summary of Information: Calvin B. Williams and Mable M. Williams requested permission for an existing fence to encroach within an 8' alley easement across Lot 1, Block C, Dale Meadows, Section A. This request has been reviewed by staff and approval is recommended. District: Dale Preparer: John W. Harmon Attachments: ~-]No Title: Ri.qht of Way Mana,qer VICINITY SKETCH REQUEST PERMISSION FOR A FENCE TO ENCROACH WITHIN AN EIGHT FOOT ALLEY EASEMENT ACROSS LOT 1, BLOCK C, DALE MEADOWS, SECTION A J Chesterfield County Department of Utilities Right Of Way Office 000:1.;~0 000~.2~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 8.D.18.f. Subiect: 10708 Chalkley Road County Administrator's Comments: Request Permission to Install a Private Water Service Within a Fifty-Foot Unimproved County Right of Way to Serve Property at County Administrator: Board Action Requested: Grant Gary W. Lilley and Kathryn B. Lilley permission to install a private water service within a 50' unimproved County right of way; subject to the execution of a license agreement and authorize the County Administrator to execute the water connection agreement. Summary of Information: Gary W. Lilley and Kathryn B. Lilley have requested permission to install a private water service within a 50' unimproved County right of way to serve property at 10708 Chalkley Road. This request has been reviewed by staff and approval is recommended. District: Bermuda Preparer: John W. Harmon Attachments: ¥CS ~']No Title: Right of Way Manager O00~.ZZ VICINITY SKETCH REQUEST PERMISSION TO INSTALL A PRIVATE WATER SERVICE WITHIN A FIFTY FOOT UNIMPROVED COUNTY RIGHT OF WAY TO SERVE PROPERTY AT 10708 CHALKLEY ROAD Chesterfield County Department of Utilities Right Of Way Office 1070~ 0.11.1345 Pg,,155 Mn No. 782661215100000 =ROPOSED 50' LICENSE AREA 10670 10730 10714 10716 10718 10710 1070~ 10700 10800 10740 10734 lO 10618 t~ PLAT SHOWING A 50' LICENSE AREA FOR 10708 CHALKLEY ROAD, DALE DISTRECT, CHESTERFIELD COUNTY, VIRGINIA. INFORMATION ON PLAT BASED ON PLAT BY CHARLES C, TOWNES & ASSOCIATES, P.C. LAND SURVEYORS ENGINE£ES~PLANNERS, COLONIAL HEIGHTS.' VIRGINIA. DATED OCT. 2 1985-D.B.1656 Pg.1098 PLAT BY LAPRADE BROS. CIVIL ENGINEERS, RICHMOND, VIRGINIA. DATED APR. 5, 1961-O.B.648 Pg.329 GIS PROGRAM CHESTERFIELD COUNTY, VA, uTILiTIEs DEPARTMENT ~ CHESTERFIELD COUNTY, VIRGINIA V._~ SCALE REVtSIONS ORAWN BY: 1 "-200' DATE VAG DATE CHECKED BY: 6/10/02 WOW 778-65~ 0001;84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meetin~l Date: Jul}/24, 2002 Item Number: 8.D. 19. Subject: Change Order #2 for the County Project #98-0189B Midlothian Turnpike Water Line Rehabilitation - Phase I County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to approve Change Order #2 for an increase of $90,040.00 and authorize the County Administrator to execute the necessary documents. Summary of Information: Change Order #2 represents four items added to the construction contract: Installation of additional pipework to allow the Pocono Pump Station to remain in service while performing a two day tie in at the pump station site. Additional fence repair to the salt treated fence around the Pocono Pump Station Asphalt/edge milling in Midlothian Turnpike. Traffic control and lane closures for milling and asphalt work. Staff met with the contractor and negotiated an acceptable price of $90,040.00 for this change order. The original construction cost for this project was $4,249,477.00. With this change order, the new construction cost is $4,343,203.44. Funds for this project are available in the current C.I.P. District: Midlothian Preparer:'~/~.1 ~.~'./~, x.,'~ / Roy E. Cov~gton, P.E. Attachments: ~-] Yes No Title:Assistant Director of Utilities CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meetina Date: Julv 24. 2002 Number Bud.qet and Mana.qement Comments: The Board of Supervisors is requested to approve change order ~2 for county project #98-0189B - Midlothian Turnpike Water Line Rehabilitation - Phase I in the amount of $90,040.00. Funds are available in the current CIP to cover the additional cost to the project. Preparer: Rebecca T. Dickson Title: Director, Budget & Management 000t-Z6 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 .Meeting Date: July 24, 2002 Item Number: 8.D.20. Subiect: Amend the Existing Design Contract to Moseley Architects for Architectural and Engineering Services for the Design of the New Community Development Building and Customer Service Center County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize the county administrator to amend the existing contract for the professional services with Moseley Architects for the design of the new Community Development Building in the amount of $1,223,054. Summary of Information: The first phase of the professional services contract (programming study) for the design of the New Community Development Building was awarded to Moseley Architects in February 1999. The programming study is now completed, and the architect is ready to proceed with developing construction documents. The new Community Development Building will provide space for the departments of Environmental Engineering, Transportation, Planning, Building Inspections and Community Development Block Grant Office. A major portion of the building will include a Customer Service Center. Preparer: _~..~ ~.~,Francis I~-/~itaro Title: Director of General Services Attachments: Yes ~-~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: Julv 24. 2002 NHmher Budget and Management Comments: This item requests approval to amend the design contract with Moseley Architects in the amount of $1,223,054 to move forward with the design of the new Community Development Building. This building will be approximately 90,000 square feet and house all Community Development Departments except Utilities. This project is included in the Adopted FY2003-FY2008 Capital Improvement Program with an estimated total cost of $22.1 million. Sufficient funds are available to award this contract. Architectural/engineering work is anticipated to take approximately 15 months to complete. Preparer: Rebecca T. Dickson Title: Director, Budget & Management O00~.Z8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I .Meeting Date: aal~r 2~,, 2002 Item Number: 8.D. 21. Su~ect: Recognizing Mr. Brett Andrew Butler, Troop 829, Sponsored by Saint Matthias' Episcopal Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt a resolution recognizing Mr. Butler, Troop 829, upon attaining the rank of EaGle Scout. Mr. Butler will not be able to attend the meeting. Preparer: Lisa Elko Attachments: Yes ~ No Title:Clerk to the Board # 0001£9i RECOGNIZING MR. BRETT ANDREW BUTLER UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Brett Andrew Butler, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Brett has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Brett Andrew Butler on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 0003 30 e CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of 1 Meeting Date: July 24, 2002 Item Number: 8.D.22.a. Subject: Donate $1,500 from the Matoaca District Improvement Fund to The Eppington Foundation for the Eppington Colonial Heritage Fair County Administrator's Comments: County Administrator: Board Action Requested: Donate $1,500 from the Matoaca District Improvement Fund to the Eppington Foundation for the Eppington Colonial Heritage Fair. Summary of Information: Supervisor Humphrey has requested the Board to donate $1,500 from the Matoacca District Improvement Fund to the Eppington Foundation to cover costs associated with the Eppington Colonial Heritage Fair on September 29, 2002. The Eppington Colonial Heritage Fair will promote and support educational programs relating to the history and preservation of Eppington Plantation. The Eppington Foundation is a non-profit, tax-exempt organization dedicated to the preservation and history of the Eppington Plantation. The Board is authorized under Va. Code §15.2-953B to make donations to non-profit organizations which are formed to commemorate historic events and can, therefore, legally donate funds to the Foundation. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparer: Rebecca T. Dickson Attachments: Yes Q No Title: Director of Budqet 0425:58287.! 000±3± DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons, or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? The Eppin.qton Foundation If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organizations most recent articles of incorporation and/or bylaws to application.) Provide support for preservation and educational programs relating to the history and preservation of Eppington Plantation. What is the amount of funding you are seeking? $1,500.00 (See Attached Budget) Describe in detail the funding request and how the money will be spent. Funds will be used to cover the costs associated with the Eppington Colonial Heritage Fair on Sept. 29, 2002. (See Attached). Is any County Department involved in the project, event or program for which you are seeking funds? Dept. of Parks and Recreation If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? Will partially fund. Sponsors and individuals are providing other funds and in kind donations. 0407:23380.1 00'0&3;8 Page 2. If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes No · [] Yes · No [] Yes · No [] 8. What is the address of the applicant making this funding request? 11525 Riviera Court Chester, VA 23831 What is the telephone number, fax number, e-mail address of the applicant? (H) (804)706-9557 FAX (804) 751-4131 Signature of applicant. If you are signing on behalf of an organization, you must be the president, vice- president, chairman or vice-chairman of the organization. Vice President Title (if signing on behalf of an organization) Horace Mann, III Printed Name 0407:23380.1 Special Event Planning Sheet Event: Eppington Colonial Heritage Fair Location: Eppington Plantation Date: September 29,2002 Time: 12 - 6 p.m. Activities: Colonial music performance - Wood Ducks Interactive dance program - Colonial Dance Club of Richmond Chesterfield Community Band performance Marine Corps Band Ensemble performance Fort Lee band Ensemble performance Chesterfield Children's Theater performance African American Storyteller Children's Musical program Children's colonial games Colonial craft demonstration Carriage Rides Colonial Militia Encampment Craft vendors Historical/Foundation Displays House tours Grounds tours Budget: Equipment/supplies $3 00 Program components $2,200 Portajohns $150 Chairs $15 0 Page 3. Total $2,800 0407:23380.1 0001.84 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 24, 2002 Item Number: 8.D. 22.b. Subject: Donate $3,500 From the Matoaca District Improvement Fund to the Chesterfield Historical Society to Conduct a Geometric Mapping of the Ettrick Cemetery and Identify Historically Significant Gravesites County Administrator's Comments: County Administrator: Board Action Requested: Donate $3,500 from the Matoaca District Improvement Fund the Chesterfield Historical Society to conduct a geometric mapping survey of the Ettrick Cemetery and identify historically significant gravesites. Summa ,ry of Information: Supervisor Humphrey has requested the Board to donate $3,500 from the Matoacca District Improvement Fund to the Chesterfield Historical Society to hire an expert to conduct a geometric mapping survey of the Ettrick Cemetery and identify which gravesites are historically significant. There is a lack of documentation concerning the gravesites which inhibits the planned promotion of the cemetery as an historic site. The Board is authorized to donate public funds to non-profit organizations which commemorate historic events under Va. Code §15.2-953B. The Chesterfield Historical Society qualifies by law to obtain donations from the Board since it commemorates historic eveR concerning the County. It should be noted that the 2002 Preparer: ,, Title: Director of Budget Rebecca T. Dickson 0425(23):58342. Attachments: Yes No I I 000185 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 General Assembly added the Ettrick Cemetery to the list of cemeteries in Virginia which contain graves of Confederate soldiers. This action may allow the Cemetery to obtain additional state funding for maintenance and historic markers. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 000:1.,36 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Ettrick Cemetery Foundation If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached What is the amount of funding you are seeking? $3500 Describe in detail the funding request and how the money, if approved, will be spent. To hire an expert in geometric mapping to survey and identify the existing gravesites. There is lack of documentation of gravesites which inhibits the promoting of the cemetery as a historic site. The project will assist the cemetery from deterioration and is related to a future tourist activity in the village of Ettrick. Is any County Department involved in the project, event or program for which you are seeking funds? Historical Society 0407:23380.1 O00~.G~'~ ~f this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? Yes Yes Yes N/A No X X No No What is the address of the applicant making this funding request? 21300 Rutledge Avenue Ettrick, VA 23803 What is the telephone number, fax number, 804-520-5920 e-mail address of the applicant? Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Vice-President, Ettrick Cemetery Foundation Title (if signing on behalf of an organization) Renea Erskine Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: July 24, 2002 Item Number: 8.D.22oc. Subject: Transfer $5,000 Each from the Midlothian District and Clover Hill District Improvement Funds and $1,000 Each from the Dale and Matoaca District Improvement Funds to the County's Community Contracts Account for the Senior Center - Featherstone County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to transfer $5,000 each from the Midlothian District and Clover Hill District Improvement Funds and transfer $1,000 each from the Dale and Matoaca District Improvement Funds to the County's Community Contracts Account for the Senior Center - Peatherstone (total $12,000) Summary of Information: Richmond Senior Center, Inc. ("Center") is a non-profit corporation which provides long-term care assistance to the elderly. It offers therapeutic programs that promote independent functioning and help to delay the need for more restrictive and costly long-term care for elderly citizens. The Senior Center - Featherstone is a new facility which was built by the Center last year in the Midlothian District. As part of the FY2003 Budget, the Board approved funding for the Center in the amount of $21,000 pursuant to the County's community contract program. The Center ha~requested $40,000 in funding. This item requests the transfer Preparer: /(~,.~d,~[ [-~ -~/~ [[/a-z->~ Title: Director, Budget & Management Rebecca T. Dickson 0425:58365.1 Attachments: Yes ~ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 Meeting Date: July 24,2002 Item Number: of an additional $12,000 in District Improvement Funds to be applied to the Center's community contract for the Senior Center - Featherstone. This transfer is contingent on the execution by the Center of an acceptable community contract. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. 0425:58365.! DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Senior Center - Featherstone If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) see attached What is the amount of funding you are seeking? $12,000 Describe in detail the funding request and how the money, if approved, will be spent. To serve seniors throuqhout the county by providin.q Ion.q-term care assistance. These services include therapeutic programs that promote independenl functioninq and help to delay the need for more restrictive and costly long-term care for senior citizens. Is any County Department involved in the project, event or program for which you are seeking funds? N/A 0407:23380.1 If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? If applicant is an organization, answer the following: Is the organization a corporation? Is the organization non-profit? Is the organization tax-exempt? N/A Yes X No Yes X No Yes X No What is the address of the applicant making this funding request? What is the telephone number, fax number, e-mail address of the applicant? 2710 Monument Avenue Richmond, VA 23220-2622 804-353-6256 Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman or vice- chairman of the organization. Signature Executive Director Title (if signing on behalf of an organization) Dede Forester Printed Name 0407:23380.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 24, 2002 Item Number: 10.A. Sub_ie(;t; Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Fund, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested; Summary_ of Information: B. Ramsey <::::~ ' County Administrator Attachments: Yes ~'~ No 0001~,9 BOARD MEETING DATE 07/01/02 CHESTERFIELD COUNTY GENERAL FUND BALANCE July 24, 2002 DESCRIPTION FY2003 Budgeted Beginning Fund Balance AMOUNT. BALANCE $35,272,700 * *Pending outcome of FY2002 Audit Results 000 .40 Board Meeting Date CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS TRADITIONALLY FUNDED BY DEBT July 24, 2002 Description FOR FISCAL YEAR 2002 BEGINNING JULY 1, 2001 4/4/01 FY02 Budgeted Addition 4/4/01 FY02 Capital Projects 7/25/01 County's Master Plan Update 9/26/01 Video equipment for Circuitand General District Courts 10/24/01 360 West Corridor Plan 11/14/01 Building Improvements (County Administration) 11/14/01 Security Enhancements (MH/MR and County Administration) 2/27/02 Consultant study to develop revitalization/ development strategy for the Cloverleaf Mall Area 4/24/02 Settlement of the Route 10 widening condemnation lawsuit with Heritage Chevrolet 4/24/02 Government Center Parkway Project - partial funding ($1.25 million project) FOR FISCAL YEAR 2003 BEGINNING JULY 1, 2002 4/10/02 FY03 Budgeted Addition 4/10/02 FY03 Capital Projects Amount 8,800,000 (7,579,700) (85,000) (90,000) (70,000) (170,000) (107,000) (50,0o0) (250,000) (75,00O) 8,600,000 (7,277,800) Balance 9,988,012 2,408,312 2,323,312 2,233,312 2,163,312 1,993,312 1,886,312 1,836,312 1,586,312 1,511,312 10,111,312 2,833,512 000 .4 1 Prepared by Accounting Department June 30, 2002 SCHEDULE OF CAPITALIZED LEASE PURCHASES Date Began 04/99 06/99 1/01 03/01 04/01 11/00 09/01 APPROVED AND EXECUTED Description Public Facility Lease - Juvenile Courts Project School Copier Lease #1 - Manchester High School Certificates of Participation/ Building Construction, Expansion and Renovation; Acquisition/Installation of Systems Telephone System Upgrade School Copier Lease #2 - Manchester High School School Copier Lease #3 - Chester Middle School School Server Lease TOTAL APPROVED AND EXECUTED Original Amount $16,100,000 43,587 13,725,000 1,222,411 20,268 20,268 278,372 $31,409,906 Date Ends 11/19 05/04 11/21 03/05 03/06 09/05 07/05 Outstanding Balance 06/30/02 $14,490,000 19,543 13,725,000 526,579 16,062 14,234 216,106 $29,007,524 PENDING EXECUTION Description None Approved Amount 000'!4,3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: July 24, 2002 Item Number: iO.B. Subject: Roads Accepted into the State Secondary System Count_v Administrator's Comments: County Administrator: Board Action Requeste~l: Summary_ of Information: Preparer: Title: Lisa H. Elko Clerk to the Board Attachments: Yes ~ No 000i44 0001.45 ~00546 ~ox4s CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of I .Meeting Date: Jul}/24, 2002 Item Number: Sub!ect: Resolution Recognizing Miss Alexis Michelle Lyons, Attaining the Gold Award County_ Administrator's Comments: 14 .A. from Troop 75, Upon County Administrator: Board Action Requested: Adoption of the attached resolution Summary of Information: The Board is requested to adopt the attached resolution recognizing Miss Alexis Michelle Lyons, Troop 75, upon attaining the Gold Award. Clover Hill District. Alexis Michelle Lyons Parent: Mark and Andrea Lisa H. Elko Title: Attachments: Clerk to the RECOGNIZING MISS ALEXIS MICHELLE LYONS UPON ATTAINING THE GOLD AWARD WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.6 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning four interest project patches, the Career Exploration Pin, the Senior Girl Scout Leadership Award, the Senior Girl Scout Challenge, and designing and implementing a Girl Scout Gold Award project; and WHEREAS, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-17 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Miss Alexis Michelle Lyons, Troop 75, sponsored by Ramsey United Methodist Church, has accomplished these high standards and has been honored with the Girl Scouts of America Gold Award by the Commonwealth Girl Scout Council of Virginia; and WHEREAS, growing through her experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding herself on the great accomplishments of her Country, Alexis is indeed a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Miss Alexis Michelle Lyons on her attainment of the Gold Award and acknowledges the good fortune of the County to have such an outstanding young woman as one of its citizens. 000 .50 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meeting Date: July24t 2002 Item Number: 14.B. Sub!ect: Recognizing William Hopkins Lindsay, Troop 829, Sponsored by Saint Matthias' Episcopal Church, Robert Clayton Briggs, Troop 806, Sponsored by Woodlake United Methodist Church, and Jacob William Elko, Troop 175, Sponsored by the Second Presbyterian Church, Upon Attaining Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolutions Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Mr. Lindsay, Troop 829, Mr. Briggs, Troop 806, and Mr. Elko, Troop 175, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their family, to accept the resolutions. Matoaca District Robert Clayton Briggs Parents: Ronald and Deborah Jacob William Elko Pa~ents: Joseph and Betty William Hopkins Lindsay Parents: 0pie and Sue Preparer :~[~)o_ ~L~ Lisa H. Elko Attachments: Ycs Title: ~No Clerk to the Board RECOGNIZING MR. WILLIAM HOPKINS LINDSAY UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. William Hopkins Lindsay, Troop 829, sponsored by Saint Matthias' Episcopal Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Bill has distinguished himself as a meraber of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. William Hopkins Lindsay on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000:1.52 RECOGNIZING MR. ROBERT CLAYTON BRIGGS UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Robert Clayton Briggs, Troop 806, sponsored by Woodlake United Methodist Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Robert has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Robert Clayton Briggs on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .53 RECOGNIZING MR. JACOB WILLIAM ELKO UPON ATTAINING THE RANK OF EAGLE SCOUT WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to his community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law; and WHEREAS, Mr. Jacob William Elko, Troop 175, sponsored by Second Presbyterian Church, has accomplished those high standards of commitment and has reached the long-sought goal of Eagle Scout, which is earned by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through his experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare himself for a role as a leader in society, Jacob has distinguished himself as a member of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE BE IT RESOLVED, that the Chesterfield County Board of Supervisors hereby extends its congratulations to Mr. Jacob William Elko on his attainment of Eagle Scout, and acknowledges the good fortune of the County to have such an outstanding young man as one of its citizens. 000 .54 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July 24, 2002 Item Number: 16.A. Subiect: Public Hearing to Consider Approval of the Parks & Recreation Master Plan County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to have a public hearing on July 24, 2002 to consider approval of the Parks and Recreation Master Plan and to remove the old plan from The Plan for Chesterfield. Summary, of Information: Over the past six months, Chesterfield County's Department of Parks & Recreation and the Parks & Recreation Advisory Commission have worked with the public, consultants, county staff and key stakeholders to update the Parks and Recreation Master Plan. The Chesterfield County Planning Commission recommended approval at their April 16, 2002 meeting. Preparer: Mfchael S. Golden Title: Director, Parks and Recreation Attachments: Yes ~-~ No 000155 Chesterf/e/d County Porks and Recreation Master P~an Draft May 22, 2002 Prepared by: Chesterfield County Parks and Recreation Department and LandMark Design Group LANDMARK With assistance from: ~ I ., ............. ~n~l~ ~,,,, [] Chesterfield County Parks and Recreation CHESTERFIELD COUNTY BOARD OF SUPERVISORS Kelly E. Miller, Chair Arthur S. Warren, Vice Chair Edward B. Barber Renny Bush Humphrey J.L. McHale, III Dale District Clover Hill District Midlothian District Matoaca District Bermuda District LANE B. RAMSEY~ COUNTY ADMINISTRATOR CHESTERFIELD COUNTY PLANNING COMMISSION Sherman Litton, Chair Dale District Daniel Gecker, Vice Chair Midlothian District Ronald K. Stack Matoaca District Phillip G. Cunningham Bermuda District Russell J. Gulley Clover Hill District Lynn Crump Earl Gee Dennis Harding CHESTERFIELD COUNTY PARKS AND RECREATION ADVISORY COMMISSION Richard Worcester, Chair Terry Minor, Vice Chair John Hilliard Marsha Litton Ron Maxey Timothy Mick Ronald Stack Robert Terrell CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN COMMITTEE Harold McManus Rose Minner Bryan Walker Dorcas Yeager Richard Young ADVISORY GROUP TO MASTER PLAN COMMITTEE Sara Carter , John Coe Carl Chafin Bill and Cheryl Duke Dennis Farmer Janit Potter CHESTERFIELD COUNTY PARKS AND RECREATION DEPARTMENT Bradford Hammer Mike Golden Bruce Dove Phil Innis Mark Askin Stuart Connock Lynell McClinton Jennifer Wampler Deputy County Administrator Director of Parks Assistant Director, Parks Assistant Director, Recreation Chief of Park Operations Chief of Design and Construction Chief of Financial Services Park Planner CHESTERFIELD COUNTY PLANNING DEPARTMENT Tom Jacobson James K. Bowling Planning Director Principal Planner Chesterfield County Parks and Recreation MASTER PLAN WORK GROUP William Bell Maurice Blackburn Margie Bryan Bill Carlson Donna Cooper Sharon Entsminger Noel Losen Eddie King Charlotte Kohr Susie Owens Rebecca Parker Clyde Randall Jayne Rich Greg Sager Cathy Sorenson Eileen Strafalace Lynn Vanderherchen Greg Velzy Wanda Yeatts Sheriff's Work Crew headed by Deputy Lance Wilson and Deputy Steven Blount CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Executive Summary Over the past six months, Chesterfield County's Department of Parks and Recreation has worked with the public, consultants, county staff and key stakeholders to update the Parks and Recreation Master Plan. This process has helped the department focus on key issues that are reshaping government recreation services, not only in Chesterfield, but also across the nation. Four main ideas continually emerged throughout this intensive effort, which used public meetings, survey findings, demographic analysis, and departmental feedback to evaluate current performance and determine future direction: Take care of what we have, increase system diversity, protect natural systems and historic resources, and utilize public and private partnerships. With those themes in mind, the following 10 goals were developed. Goal 1: Provide a coordinated plan to address the recreational needs of the community as a whole. Goal 2: Provide a consistently high level of service to the public. Goal 3: Expand upon standards and policies to provide consistent, high-quality maintenance and continuous renovation of aging facilities and appropriate design of new facilities. Goal 4: Maintain successful community athletic programs throughout the county. Goal 5: Recognize that parks and recreation are essential components of economic development. Goal 6: Establish the Department of Parks and Recreation as a leader in planning for the use and the conservation of the entire Chesterfield "outdoors" for future generations. Goal 7: Incorporate the public interest in greenways, blueways, and trails into the Parks and Recreation Master Plan. Goal 8: Coordinate parks and recreation planning with the preservation and enhancement of historic and cultural resources. Goal 9: Contribute to the maintenance and improvement of community wellness. Goal 10: Continue to maximize the use of county financial resources allocated to Parks and Recreation by utilizing alternative funding and staffing strategies. THE LANDMARK DESIGN GROUP, INC. ES-1 000 59 DRAFT May 22, 2002 Executive Summary CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN To determine what level of maintenance is necessary to protect park resources already in place, what facilities are needed now and in the next 10-20 years, and where and when these facilities should be developed, the department undertook a comprehensive Facility Needs Assessment. As a result of this effort, the facilities plan will emphasize five key areas: · Acquisition of parkland in advance of growth areas; · The development of community centers; · Renovation and replacement of aging facilities; · Addressing the changing needs in athletic facilities; · Increasing the diversity of recreational opportunities. To meet the needs identified in the Needs Assessment, the department plans to develop (during the next 20 years) three new regional parks, seven community parks, and 10 special-purpose parks. The department will acquire land for 29 neighborhood parks in anticipation of future development by local stakeholders. In addition, three 30,000-square-foot and five 20,000-square-foot recreation centers are planned to meet the demand for indoor recreational facilities. A Linear Parks Plan should be prepared, in conjunction with a Countywide Open Space Plan, and incorporated into the Parks and Recreation Master Plan. Extensive capital-facility replacement is required throughout the park system, as many of the facility components have reached their industry life expectancies. Trends emerging in athletic facility development suggest that fewer new facilities are needed; however, increased lighting and better geographic distribution are needed at this time. This will involve primarily upgrading existing facilities, but will also require some new facilities to meet location requirements. Broadening the spectrum of recreational offerings is also part of the plan, continuing an emphasis on water-based activities, walking and jogging trails, and general outdoor activities that appeal to entire families. Together, the growing diversity in leisure activities and the rapid pace of development have generated demand for new parks; particularly open space and conservation areas. To ensure that Chesterfield County will continue to be "acknowledged for its extraordinary quality of life," the department must respond to public demand for new and improved recreation facilities and strategically located green, or open, spaces throughout the county. To continue providing "world-class customer service," the department must look first toward taking care of what has already been built, including planning for the renovation, maintenance, and operation of aging facilities. To be the "model for excellence in government," the department must continue to build partnerships for acquisition and development of facilities and work to preserve the unique cultural and historic properties that help define the county's character and the region's ecological infrastructure. [Quotes are taken from goals defined in Our Quafity Joumey Continues: Strategic Plan: Chesterfield County, Virginia.] The department will use the following priorities to implement the master plan. Priority 1: Priority 2: Priority 3: Priority 4: Priority 5: Take care of what you have! Protect natural systems by continuing the process of land acquisition and park development in accordance with the needs assessment. Increase system diversity by planning for a Linear Parks System. Develop a plan for the preservation and compatible use of the historic and cultural resources of the county. Develop strategic, ongoing relationships with other county departments, businesses, agencies, and community groups to provide services of mutual interest. THE LANDMARK DESIGN GROUP, iNC. ES-2 DRAFT May 22, 2002 Executive Summary 000160 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Table of Contents Table of Contents ................................................................................................................................................ i List of Exhibits ............................................................................................................................................................ iii List of Maps ................................................................................................................................................................ iv Executive Summary ............................................................................................................................................. ES-1 Section I Section II Section III Section IV Section V Introduction ..................................................................................................................................... I-1 Summary of Planning Process ....................................................................................................... I1-1 A. Public Input Meetings ...................................................................................................... I1-1 B. Citizen Surve~ ................................................................................................................. I1~1 C. User Group Meetings ....................................................................................................... I1-1 D. Department Review ......................................................................................................... I1-1 E. Other Information ............................................................................................................. I1-1 F. Stakeholder Session ........................................................................................................ 11-2 Parks A. B. C. D. E. F. G. and Recreation Trends and Issues ..................................................................................... Ill-1 National Trends in Parks and Recreation ....................................................................... 111-3 Department Changes and Performance ......................................................................... 111-3 County Population Trends .............................................................................................. 111-3 County Participation Trends ........................................................................................... 111-3 Infrastructure Maintenance and Renovation ................................................................... 111-3 Demand for Diversity and Stewardship ........................................................................... 111-4 Parks and Recreation Funding ....................................................................................... ill-4 Demographics ............................................................................................................................... IV-1 A. Population Growth .......................................................................................................... IV-1 B. Population Diversity ........................................................................................................ IV-3 C. School Enrollment ........................................................................................................... IV~4 D. Households ..................................................................................................................... IV~4 E. Health Trends ................................................................................................................. IV-5 F. Exercise Trends .............................................................................................................. IV-6 G. Diversity in Facility Demand ........................................................................................... IV-7 Race ........................................................................................................................ IV-8 Gender .................................................................................................................... IV-8 Income ..................................................................................................................... IV-9 Statewide Recreation Participation .......................................................................... IV-9 Growth in Non-Traditional Sports .......................................................................... IV-11 H. Safety ........................................................................................................................... IV~I 1 Existing Resources ........................................................................................................................ V-1 A. Regional Resources ........................................................................................................ V-1 B. County Resources ........................................................................................................... V-2 Green Infrastructure ................................................................................................. V-2 Blueways .................................................................................................................. V-3 Bikeways .................................................................................................................. V-3 Scenic Byways ......................................................................................................... V-3 Historic Resources ................................................................................................... V-4 THE LANDMARK DESIGN GROUP, INC, DRAFT May 22, 2002 Table of Contents CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section VI Section VII Section VIII Section IX C. County Parks ................................................................................................................... V-6 Neighborhood Parks ................................................................................................. V-7 Community Parks ................................................................................................... V-10 Regional Parks ....................................................................................................... V-11 Special Purpose Parks ........................................................................................... V~12 Indoor Facilities - Park Operated ............................................................................ V-13 D. Public Schools ............................................................................................................... V-14 Recreation Facilities at School Sites ...................................................................... V-14 School Site Selection and Development Standards ............................................... V-15 Private Resources .................................................................................................. V- 16 Vision for the Future: Themes and Goals ..................................................................................... VI-1 Summary of Public Input .............................................................................................................. VII-1 Public Input ........................................................................................................................... VII-1 Public Meetings ...................................................................................................... Vii-1 Parks and Recreation Survey ................................................................................. VII-2 Citizen Satisfaction Survey ..................................................................................... V11-6 Virginia Department of Conservation and Recreation Survey ................................ VII-6 Facilities and Needs Assessment ............................................................................................... VIII-1 A. Renovation of Existing Parks and Facilities .................................................................. VIII-1 B. Projected Facility Needs ............................................................................................... VIII-4 Outdoor Athletic Facility Needs ............................................................................. VIII-4 Indoor Facility Needs ............................................................................................. VIII-5 Trails ...................................................................................................................... VIII-7 Organized Athletics ............................................................................................... VIII-7 Water Access ........................................................................................................ VIII-7 Conservation Areas ............................................................................................... VIII-8 Other Sports .......................................................................................................... VIII-8 Park Facilities ........................................................................................................ Viii-8 Development Considerations ............................................................................... VIII-11 C. Park Acreage Needs ................................................................................................... VII1-11 New and Expanded Facilities .............................................................................. VIII-13 Implementation and Recommendations ........................................................................................ IX-1 A. General Guidelines ......................................................................................................... IX-1 B. Summaryof Specific Recommendations ........................................................................ IX-3 Facilities .................................................................................................................. IX-3 Department Operations ........................................................................................... IX-5 Future Emphasis ..................................................................................................... IX-6 Park and Program Development Resources and Contact Information Appendix A Report of Recreational Needs and Assessment for Chesterfield County Appendix B Public Input Session Summary Appendix C Demand Analysis ........................................................................................................................ Current Facility Needs ...................................................................................................................... Projected Facility Needs ................................................................................................. Projected Needs for Athletic Facilities Potential Upgrades by Site/Facilities Athletic Facility Location Analysis Sponsored and Co-Sponsored League Participants Amateur Athletic Union Participation Activity Periods Assigned to Leagues and Public Rentals Appendix D Maintenance Standards THE LANDMARK DESIGN GROUP, INC. ii DRAFT May 22, 2002 Table of Con~ents 000 .6 , CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN List of Exhibits Section IV Demographics Exhibit IV-1 Exhibit IV-2 Exhibit IV-3 Exhibit IV-4 Exhibit IV-5 Exhibit IV-6 Exhibit IV-7 Exhibit IV-8 Exhibit IV-9 Projected Population Growth by Age in Chesterfield County ................................................. IV-1 Projected Percent Change in Population Growth by Age - 2000 to 2020 .............................. IV-1 Population Growth by Race - 1990 to 2000 ........................................................................... IV-4 Public School Enrollment ....................................................................................................... IV-4 Changes in Household Type - 1990 to 2000 .......................................................................... IV-5 Selected Activity Participation (% nationwide population doing activity at least once per year .................................................................................................................. IV-7 Number of Girls (in thousands) Who Participated in Select Sports Nationwide - 1999 ........................................................................................................... IV-8 Growth Areas in Statewide Recreation Ranking .................................................................. IV-10 Selected Sports Injury Rates (1998 Data) ............................................................................ IV~12 Section V Existing Resources Exhibit V-1 Exhibit V-2 Exhibit V-3 Exhibit V-4 Exhibit V-5 Exhibit V-6 Exhibit V-7 Exhibit V-8 Exhibit V-9 Designated Chesterfield County Landmark Sites ................................................................... V-5 Current Parks and Facilities in Chesterfield County and Growth in Visitors ............................ V-6 Neighborhood Park and Athletic Facilities .............................................................................. V-8 Community Park Facilities .................................................................................................... V-11 Regional Park Facilities ........................................................................................................ V-12 Special Purpose Park Facilities ............................................................................................ V-12 Current Parks and Facilities in Chesterfield County .............................................................. V-16 Parks and Facilities ............................................................................................................... V-17 School Facilities .................................................................................................................... V-18 Section VIII Facilities and Needs Assessment Exhibit VIII-1 Exhibit VIII-2 Exhibit VIII-3 Exhibit VIII-4 Exhibit VIII-5 Exhibit VIII-6 Unaudited Summary of Inventory and Annual Replacement Costs ..................................... VIII-2 Park System Aging .............................................................................................................. VIII-3 Summary of Estimated Expenditures for Renovations and Replacements .......................... VIII-3 Park Facility Planning Guidelines ........................................................................................ VIII-9 Park Acreage and Facility Goals: 2000 to 2010 ................................................................ VIII-10 Designated Neighborhood Open Space ............................................................................ VII1-12 THE LANDMARK DESIGN GROUP, INC. iii DRAFT May 22, 2002 Table of Contents CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN List of Maps Section V Map V-1 Map V-2 Map V-3 Map V-4 Map V-5 Map V-6 Existing Resources Neighborhood Open Space ........................................................................................................ V-9 Natural and Cultural Resources ............................................................................................... V-21 Bike Routes and Trail Locations ............................................................................................... V-22 Major Historic Resources ......................................................................................................... V-23 School Athletic Facilities ........................................................................................................... V-24 Existing Parks and Athletic Complexes .................................................................................... V-25 Section VIII Facilities and Needs Assessment Map VIII-1 Map VIII-2 Map VIII-3 Map VIII-4 Map VIII-5 Projected Growth Areas to 2007 and Current High Density Areas ........................................ VIII-15 Service Radius Existing Park ................................................................................................ VIII-17 Service Radius Existing Limited School Sites ....................................................................... VIII-18 Under Served Areas Community and Regional Parks ........................................................... VIII-19 Proposed Park Sites .............................................................................................................. VIII-20 THE LANDMARK DESIGN GROUP, INC. iv DRAFT May 22, 2002 Table of Contents O00:LG CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section I -Introduction The first Chesterfield County Parks and Recreation Open Space Plan was prepared in 1974, initiating an ambitious program of land acquisition and facility development to serve the rapidly increasing population. Since that time, Chesterfield has developed an outstanding system of parks and athletic facilities along with a creative operation program working with local athletic leagues and other community groups. Generally, the athletic needs of the community are well served. A good communication and participation system is in place, consistent with the guidelines of the County Tota Quality Improvement Program, allowing for open discussion and resolution of issues that arise. The Chesterfield County Parks and Recreation System has thus been in a process of development and improvement for over 20 years. Now the system has reached a critical transitional state in terms of function, focus, and public expectation. Until recently, the emphasis has been placed primarily on the acquisition and development of regional, community, and neighborhood parks, improvements for active recreation, and some development of passive areas. However, the major issue with active recreation at this time is the development and funding of an ongoing program for renovation, renewal, and improvement of existing athletic facilities. Small community centers are a minor, but much-loved, component of the system that should be expanded to serve a broader public. More recently, the department has begun to develop increased water access and trail systems, and has participated in the preservation, improvement, and programming of the 1611 Citie of Henricus historical site. This recent trend is supported by the findings of this planning effort. The demand for these types of facilities is expected to continue to increase. This Parks and Recreation Master Plan has includes input from the general public and the department, as well as from other county employees and elected officials. While there is a high level of satisfaction with the programs and facilities provided by the county, the process of gathering this input has revealed an interest in a broader focus for the department and for the parks and recreation system There is increased interest in linear greenways, interconnected trail systems, recreation centers, historic site access and preservation, neighborhood parks, and greater diversity of facilities and programs. The county is on the threshold of change regarding quality-of-life issues such as diverse recreational opportunities and the preservation of "special places." This plan sets the framework for the larger and more comprehensive view that the department needs to take now and in the future to address growing citizen interest in greater diversity in the system and the changing demographics of the population. It is time for the county to aim for a higher level of quality along with increased diversity of offerings, and to continue to do this in the time- honored tradition of"making a little go a long way." To broaden the department's focus, this plan includes recommendations for supplemental plans to address complex issues, the development of internal and external partnerships for the conservation and preservation of county-wide resources, and specific recommendations for land acquisition and facility development. THE LANDMARK DESIGN GROUP, iNC. I-1 DRAFT May 22, 2002 Section I - Introduction 000165 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section II - Summary of Planning Process SECTION HIGHLIGHTS Stakeholder Sessions Public Input and User Group Meetings Parks and Recreation Citizen Survey Departmental Review The planning process for this master plan update has involved extensive public input, as well as stakeholder and staff meetings and surveys to obtain the full scope of community and department needs and desires. The following is a summary of the methods used to develop the analysis and recommendations provided in this report. A. PUBLIC MEETINGS Five public meetings were conducted during May and June of 2001. These were conducted as a part of the regular Supervisor Constituent Meetings in each of the magisterial districts: Midlothian, Clover Hill, Bermuda, Dale, and Matoaca. To allow the widespread Matoaca District residents ample opportunity to attend a meeting, the supervisor for this district also attended the meetings in Clover Hill and Dale. All meetings were conducted utilizing a set of questions about current performance and current and future desires of the residents. At the end of each session, the people attending were asked to vote on the items of greatest interest and importance to them. B. CITIZEN SURVEY To obtain comments from as many citizens as possible, a Parks and Recreation Survey was mailed at random to 4,000 county residents. This survey was intended to assess the level of public interest in a variety of recreation facilities and programs, and also to serve as a baseline tool for ongoing evaluation regarding the performance of the department in meeting citizen expectations. The survey received a viable return rate (11.65%) and provided results that have been incorporated into the recommendations of this plan. C, USER GROUP MEETINGS The county also conducted user group meetings with organizations and groups with specific recreation interests. One meeting was held with the athletic leagues, and one with a variety of community groups, including conservation groups, groups with historical interests, community association groups, and various activity-oriented organizations. The same set of questions was used in these groups as was used for the general public sessions. D. DEPARTMENT REVIEW Each park district superintendent completed a Facility Needs Assessment to determine current and future anticipated maintenance and renovation needs. Site visits to each school and park facility were made to determine the amount of replacement and renovation dollars necessary to bring the system up to standard. Staff reviewed site information to determine which facilities could be upgraded and met with athletic leagues to assign priorities to sports field upgrades. E. OTHER INFORMA T/ON Several other recent sources of information were reviewed in the preparation of the parks and recreation needs analysis. These include the "Quality-of-Life" survey recently conducted by the Chesterfield County Total Quality Improvement Office, as well as the Chesterfield County needs THE LANDMARK DESIGN GROUP, INC. I1-1 DRAFT May 22, 2002 Section II - Summary of Planning Process CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN component of the Virginia Department of Conservation and Recreation statewide survey, which was conducted during the preparation of the 2001 Virginia Outdoors Plan. Data from several national surveys, as well as information from Census 2000, is used extensively in Chapter IV. F. STAKEHOLDER SESSION A stakeholder session was held including representatives of several county departments, citizens with a range of interests, and business representatives. This session included a summary of the issues that had emerged from the survey and public input. The general trends and issues identified in the study were reviewed and validated by this group. In addition to these specific activities, a planning team consisting of staff planners and outside planning consultants reviewed concepts and issues with key representatives from the Department of Parks and Recreation and the Planning Department. A core group of citizens representing a range of interests and geographic areas throughout the county met regularly with the planning team. The team regularly briefed and received feedback from the Parks and Recreation Advisory Committee on the progress and results of the activities. By taking advantage of a wide range of opportunities to gather information, the process has provided a clear picture of the current state of parks and recreation in the county and a consistent message about the desires and needs of the community. Combining this public information with internal service and demand analyses, the recommendations in this plan were developed. The plan is intended to provide a framework for the future of the department, as well as to provide the basis of a Facilities Plan to be incorporated as an updated component of Chesterfield's Comprehensive Plan. THE LANDMARK DESIGN GROUP, INC. 11-2 DRAFT May 22, 2002 Section II - Summary of Planning Process CHESTERFIEL~ COUNTY PARKS AND RECREATION MASTER PLAN Section III - Parks and Recreation Trends and Issues SECTION HIGHLIGHTS National Trends in Parks and Recreation County Population and Participation Trends Parks and Recreation Performance Funding to Meet Parks and Recreation Community Needs Park Maintenance and Renovation A number of trends and issues have been identified that will influence the demand placed upon Chesterfield County to provide parks and recreation facilities, the future role of the Parks and Recreation Department, and consequently the recommendations of this master plan. NATIONAL TRENDS IN PARKS AND RECREATION The trends and issues that emerged during the public input sessions and in a public survey in Chesterfield County tend to be consistent with a number of national trends in parks and recreation. Some of these trends are apparent now while others will become more of an issue in the future. Major trends in Chesterfield County include: Economic Development. High-quality parks and numerous recreational opportunities are increasingly becoming expectations, not only of residents, but also of businesses locating to a community. Businesses want to locate where their work force would like to live, and a good recreation system is a clear indicator of a community's quality of life. Also, heritage tourism and ecotourism are drawing people to communities such as Chesterfield, that are rich in historic resources and bordered by rivers. Alternative Funding. Communities across the country are developing alternative and creative funding strategies for community amenities that cannot be paid for completely from the Capital Improvements Plan (CIP) and operating budgets of those communities. Park foundations, public-private partnerships for facility development and operations, and various financing alternatives are utilized to fund parks. A business model is often applied to parks and recreation as a part of developing a plan for the system to become more self-sufficient. EnvironmentalAwareness. In response to growing public concern about environmental conservation, parks and recreation departments will serve an increasingly important role in natural-area stewardship and in cultural resource preservation. Aging Population. The proportion of senior citizens in the population is increasing, resulting in increased demand for indoor meeting and exercise space, more walking trails and tracks, and transportation to recreation facilities. There is also a greater need to develop fully accessible and therapeutic-exercise facilities. More Teen-agers and Working Parents. The growing teen-age population, combined with an increasing number of single-parent households, as well as households with two working parents, has created an increased demand for organized recreational activities for teens and after-school transportation. Families also tend to have less leisure time as a result of both parents working and commuting. Some activities offered should not take much time to complete and should be located close to home. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section III - Parks and Recreation Trends and Issues 000 .68 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Increased Population Diversity. The population in many areas of the country is becoming more ethnically diverse. As immigrants become established in a community, they bring opportunities for sharing their unique cultures, and the desire for recreation facilities to serve their historic interests. Although communication can be problematic, there is intrinsic value in exploring and celebrating other cultures. Increasing Economic Gap. There is an increasing economic gap in communities between the "haves" and "have-nots" that presents unique challenges to a public parks and recreation system, which is dedicated to providing equitable recreation opportunities for all citizens. The trend requires solutions such as creative pricing for programs and provision of educational programs and activities that help to narrow the gap. Increasing Vehicular Congestion. As our communities become more urbanized and traffic congestion increases, citizens want parks and trail systems close to residences and offices. The closer proximity allows for pedestrian and bicycle access to parks and convenient locations for exercising. Family-Oriented, Multi-Purpose Recreation Centers. Nationally, there is an increasing demand for central indoor-outdoor recreation centers that meet the needs of all family members, including meeting rooms and conference areas, aquatic centers, gymnasiums, classrooms, and various specialized activities. As such facilities become increasingly common, expectations increase--particularly as more people move into the county who have become accustomed to this type of facility. Increasing Interest in Tourism and Festivals. Tourism has been on the rise throughout the country. Areas of particular interest are ecotourism, heritage tourism, and travel to attend festivals and cultural events. CelebratingRich HistoryChesterfield's Health and Fitness Concerns. These concerns have emerged as the country faces a crisis in obesity levels, particularly among children. Baby-boomers and their parents focus on preventive health care to sustain active, sometimes hectic, lifestyles. As our communities become more urbanized and traffic congestion increases, citizens want parks and trail systems close to residences and offices. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section III - Parks and Recreation Trends and Issues 000 6 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN B. DEPARTMENT CHANGES AND PERFORMANCE Since the 1994 Parks and Recreation Master Plan was prepared, the department's responsibilities have changed significantly. Since 1996, there has been a 94 percent increase in park acreage and a 19 percent increase in park visitation, along with increases in the number of all facility types. Subsequently, there has been a substantial increase in demand for maintenance. The department reports shortages of labor and equipment and a need for training to develop more expertise to meet specialized needs. At the same time, several strengths have been recognized. These include: · A dedicated department staff with can-do attitudes · Significant community support for facilities and programs · A significant number of generally high-quality facilities. Citizens are generally happy with the service provided by the department. They believe that the county has quality facilities that are safe and generally well maintained, that a good variety of programs are run by friendly and responsive staff, and that the general attitude of department staff members is positive and helpful. C. COUNTY POPULATION TRENDS Demographic and facility-use trends in Chesterfield County also provide baseline information that helps to define future issues facing the department. While the population of the County, as shown in the recent census, continues to increase, the senior citizen population is increasing at an even faster rate, with the 75-and-over age group demonstrating the largest increase in rate of growth. An increasing number of senior citizens are living alone. Elementary-school enrollment is remaining relatively flat, while the percentage of teen-agers is increasing. Much of the teen-age population is not old enough to drive or does not have access to cars. These population shifts place new demands on the department regarding programs and facilities, and raise the issue of access for two segments of the population who often cannot drive to programs. In addition to changes in age distribution, the county population has also become much more ethnically diverse over the past decade. The Hispanic population has tripled, and all other minority groups have shown significant increases. Minority groups now make up almost a quarter of the population in Chesterfield. Residents at community meetings expressed concern about serving the needs of a more diverse population. D. COUNTY PARTICIPA TION TRENDS E. Use of current facilities by sports leagues also reveals some changes in demand. In adult leagues, numbers have remained relatively stable for the past five years. Since the inventory of facilities for these adult sports is generally adequate to serve the current population demand, these use trends indicate that any shortage of facilities is largely due to geographic distribution or scheduling issues, or the relinquishing of fields to youth programs. Youth league participation rates have also remained stable for most sports. Soccer is the sport with the most participants, but participation has been level for the past five years. Baseball, the second most active league sport, has shown a slight decrease throughout this period. Basketball, while showing an increase in participation through 1998, is now showing a slight decrease, but this is most likely due to competition for gym space with other indoor activities. There may be a continued need for athletic fields as the population grows, but the total demand will be less than projected in 1994 based upon the current level of participation. However, issues about equitable distribution of facilities in areas of greatest demand need to be resolved. INFRASTRUCTURE MAINTENANCE AND RENO VA TiON The first facilities in the Chesterfield parks system are now over 20 years old and require renovation. Renovation of the first group of sports fields was initiated in 1999, and this renovation work will need to continue in the future. About 5 percent of the facility inventory needs to be renovated on an annual basis to keep the facilities safe and functional. Consistent with the county emphasis on quality, the funds for such renovation work need to become an ongoing component of the county budget, so that parks do not fall into disrepair. THE LANDMARK DESIGN GROUP, INC. 111-3 DRAFT May 22, 2002 Section III - Parks and Recreation Trends and Issues ooo1'?o CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN DEMAND FOR DIVERSITY AND STEWARDSHIP Public input sessions and the public survey indicated an increased desire for diversity in facilities and programs and an increased department role in stewardship of natural and cultural resources. Among expressed priorities were trails for hiking, biking and jogging; preservation of historic sites; riverfront access; open space and wildlife areas; and nature centers and programs. In addition, multi-purpose facilities that serve the whole family are desired, as well as playgrounds and picnic areas. People also want more cultural programs and special events and festivals. Clearly, the trend is toward providing a greater variety of offerings. G. PARKS AND RECREATION FUNDING Chesterfield County is the fourth most populated county in Virginia, but spends less per capita on parks and recreation than other counties with similar population levels. Funding to meet the parks and recreation needs and desires of a community is always a huge challenge. All too often, recreation is regarded as a frill. Funding for facilities and programs becomes unreliable, as it is often one of the first items to be cut when budget issues arise. Chesterfield County has the opportunity to develop a coordinated program of funding alternatives in order to meet citizen needs. Obtaining the resources and developing the partnerships and relationships necessary to protect or purchase future sites, developing desired facilities, and providing for ongoing maintenance will be easier now than at any time in the future because of increasing acquisition and development costs. People want more cultural programs and I special events and festivals. Clearly, the trend is toward providing a greater variety of offerings. SUMMARY · Many trends and issues in Chesterfield parks and recreation are consistent with national trends. These include population and economic changes, environmental awareness, an interest in health and fitness, and the need for alternative funding sources along with recognition of the significance of parks and recreation to the economic health of the community. · Specific increasing areas of recreational interest include family-oriented, multi-purpose recreation centers, park access by walking and bicycling, and interest in tourism and festivals. · The Chesterfield population is becoming older and more diverse. · Sports demand is relatively stable, but more equitable distribution of high-quality fields is needed. · A program of on-going renovation of existing facilities must be undertaken as a consistent component of the county budget to maintain and enhance facilities for continued use. THE LANDMARK DESIGN GROUP, INC. 111-4 DRAFT May 22, 2002 Section III ~ Parks and Recreation Trends and Issues Otf;g 2.'7 £ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section IV- Demographics SECTION HIGHLIGHTS National, State, and Local Trends in Recreation Population and Household Change and Diversity Health and Exercise Trends Diversity in Recreation Facility Demand Sports Safety POPULATION GROWTH Exhibit IV-1 Projected Population Growth by Age in Chesterfield County Age Group 2000 2005 2010 2015 2020 0-9 38,150 37,792 38,446 40,079 42,113 10-19 42,465 46,210 47,437 46,563 47,450 20-29 27,660 28,300 31,054 33,446 34,414 30-39 41,830 43,975 46,555 47,099 51,713 40-49 47,014 46,897 43,078 45,271 47,518 50-59 33,109 40,744 43,199 42,595 39,103 60-69 15,435 20,889 29,632 36,157 38,387 70-79 10,008 11,498 13,492 18,178 25,790 80-85+ 4,232 5,927 7,594 8,702 10,152 TOTAL 259,903 282,232 300,487 318,090 336,640 Source: Chesterfield County Planning Department. C~ across the nation, is "graying" due to the~boom generation and I increasing longevity. Exhibit 1¥-2 Projected Percent Change in Population Growth by Age - 2000 to 2020 2000-2020 Age Group 2000 2005 2010 2015 2020 % Change Under 25 93,323 98,564 101,356 103,533 105,916 13.49% 25-54 123,569 126,466 127,773 130,215 136,292 10.30% 55 and older 43,011 57,201 71,358 84,342 94,431 119.55% THE LANDMARK DESIGN GROUR, INC. IV-1 DRAFT May 22, 2002 Section IV - Demographics O00:L1 2, CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Chesterfield County, like other localities across the nation, is "graying" due to the aging of the baby-boom generation and increasing longevity. This County is very popular for families and has a lower median age than most other Virginia locales. However, the doubling in the number of citizens 55 and older by 2020 will have impacts on public facility design and construction. Opportunities for physical activity with minimal impact to joints will become more important. Since over half of the people 65 and older have some disabilities, therapeutic recreation and accessibility issues will also become more important. By contrast, the number of people in the 25-to 55-year segment will only grow by 10 percent (see Table IV-2). While there are currently slightly less than three middle-aged adults per older adult in the county, there will only be slightly over one middle-aged adult per older adult by 2020. This caregiver group could potentially be faced with the care of four generations, and could need more public support services and recreational facilities located near both child and senior day-care providers. Demand for facilities close to home will increase along with other time-management issues for this busy group of working adults. Community recreation centers could serve to meet many of these identified needs, if they are designed to serve all age groups. Parents and grandparents could exercise, while their children are involved in athletics or other programs. To meet the needs of families, food- service areas and computedhomework centers should be incorporated into facility design, along with fitness facilities for all age groups. Indoor facilities could provide space for social activities, creative arts, exercise, and education. For seniors, walking, aerobics, weight training, and dancing are some of the most common forms of exercise? Senior health and nutritional needs could also be addressed at a specialized facility. Illllll I~1 III ~ II II I~11'~1 II Community recreation centers could serve to meet many of these identified needs. ~"A National Survey of Health and Supportive Services in the Aging Network," The National Council on Aging, Summer 2001, p.5. available online at www.ncoa.ore/research/cbo report.pdf. THE LANDMARK DESIGN GROUP, INC. IV-2 DRAFT May 22, 2002 Section IV- Demographics Youth Centers CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN B. POPULA TION DIVERSITY Chesterfield County has been attracting a large number of residents from other areas of the country and the world. According to the Census 2000 Supplementary Survey, 15,808 Chesterfield County citizens reported their residence one year ago was in another county. Approximately half of those moved from another state. Over 1,000 reported that their residence one year ago was in a foreign country. 2 Of the total population, over 100,000 residents reported their place of birth as being in another state in the U.S., while over 12,000 were foreign born. While most transplanted U.S. citizens have come from the South (46,757), there are a large number from the North (32,556) and Midwest (15,504).3 These. new residents have expectations of government services based on their prior experiences, and may not always be aware of differences in laws, tax revenue, and overall population density. Minorities now make up a quarter of the population in Chesterfield and' all indications are that the population growth rate of some of these groups will continue to outpace the rest of the population. The Hispanic population tripled in the past 10 years, and all other minority groups have shown significant increases. The largest minority groups are Blacks (18% of total population), Hispanics (3% of total population), and Asian/Pacific Islanders (2.5% of total population, see Table IV-3). The impacts that growth in these minority communities will have on recreation facilities are still being studied. Soccer is the most popular sport for many migrating ethnic groups, and the demand for more fields will be impacted as these groups assimilate. Among Hispanics, the most favored sport varies by the country of origin, but soccer and baseball are among the most popular. Predicting facility demand will be difficult if these groups do not gradually assimilate into existing organized leagues. Unscheduled use of fields by the public does not permit control of field maintenance, and some fields may become so overused that turf is destroyed. 2 Census 2000 Supplementary Survey Summary Tables, PO41. Residence 1 Year Ago for the Population 1 Year and Over. 3 Census 2000 Supplementary Survey Summary Tables, PO38, Place of Birth by Citizenship Status. Another consideration for families who have recently come to the United States is the cost of recreation in terms of user fees and transportation. While learning a new language and new job skills, these new Americans often work in Iow-paying jobs and cannot afford to pay user fees for recreational opportunities. Demand for free and Iow-cost programs will probably increase along with increases in immigration. Also, it takes time for these new families to be able to provide their own transportation to and from recreation facilities. Among some Asian groups, leisure activities centered on bathing and relaxation are popular, as are martial arts that exercise both physical and mental discipline. Many ethnic groups prefer activities centered on the whole family. Community gathering places offer ethnic groups an opportunity to come together in a festive atmosphere. Facilities that offer kitchen and dining areas would be popular for meetings where ethnic foods could be shared. A grand ballroom would be another popular feature, as dances could be hosted that were both instructional and fun, as well as other social gatherings. Facilities with a stage and auditorium seating could be used for cultural performances and seminars that would educate the general public on respecting and appreciating cultural differences. A special-purpose recreation center in Henrico County, the Cultural Arts Center of Glen Allen, is very popular among area residents and is a good example of this type of facility. Ethnic groups are a tremendous resource for the enrichment of recreation programs. Festivals are very popular activities among some ethnic groups, and these celebrations offer Chesterfield citizens the opportunity to experience foreign culture without the expense of travel. Designated space for festivals that featured grandstands, restrooms, concession stands, covered outdoor arenas, and arts and crafts display areas would be a welcome addition to park facilities for groups that organize these events. Community gathering places offer ethnic groups an opportunity to come together with others in a festive atmosphere. THE LANDMARK DESIGN GROUP, INC. IV-3 6' fi i';.': 4 DRAFT May 22, 2002 Section IV - Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit IV~3 Population Growth by Race - 1990-2000 % 1990 % 2000 Race 1990 Population 2000 Population Median Age White 177,067 84.61% 199,447 76.74% 37.4 Black 27,196 13.00% 46,195 17.77% 30.0 Am. Indian/Eskimo/Aleut 487 0.23% 851 0.33% 33.0 Asian or Pacific Islander 3,738 1.79% 6,265 2.41% 31.1 Hispanic of any race 2,511 1.20% 7,617 2.93% 25.4 Other 786 0.38% 3,472 1.34% 24.2 Source: U.S. Census Bureau, 1990 General Population and Housing Characteristics and 2000 General Demographic Characteristics. C. SCHOOL ENROLLMENT The last offsprings from the baby-boom generation are moving into their teen-age years, as evidenced by the large growth in middle and high school enrollment. This change will be accompanied by more demands on student time for homework and after-school clubs and other activities. Adolescents often lose interest in organized team sports and pursue individual activities (skateboarding, hiking, and bicycling) that can be enjoyed after academic demands are satisfied. The majority of participants in park-sponsored athletic programs have been elementary school children. Exhibit IV-4 Public School Enrollment Students Enrolled in Chesterfield Schools 1990 2000 % Change Elementary 22,481 23,441 4.3% Middle 9,987 ' 12,553 25.7%~ High 12,012 15,468 28.8% Total 44,480 51,462 15.7% Ethnic Groups with Most Students Enrolled Total % of Total Black not Hispanic 11,701 22.6% Asian/Pacific Islander 1,405 2.7% Hispanic 1,346 2.6% American Indian 214 .4% Source: Chesterfield County Pubfic Schools. D. HOUSEHOLDS Although family households, particularly married- couple families, have increased the most in number over the past 10 years, the rate of growth has not kept pace with single-parent households and households where someone lives alone. The number of senior citizens who live alone has increased significantly, as has the number of family households with no husband present. These changes may influence the levels of participation due to the need for transportation to and from recreational activities. THE LANDMARK DESIGN GROUP, INC. IV-4 0001"25 DRAFT May 22, 2002 Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit IV-5 Changes in Household Type - 1990 to 2000 Number Household Type 1990 2000 % Change Increase Family Households 58,395 72,139 23.54% 13,744 Married Couple Families 49,326 58,363 18.32% 9,037 Female Householder 7,138 10,479 46.81% 3,341 Non-Family Households 14,756 21,633 46.60% 6,877 Living Alone 12,062 17,327 43.65% 5,265 Householder 65+ 2,658 4,473 68.28% 1,815 Soume: U.S. Census Bureau, 1990 General Population and Housing Characteristics and 2000 General Demographic Characteristics. E. HEALTH TRENDS Although the population under 24 years old is not growing as quickly as the elderly, there will be a significant increase in this age group by 2020 (roughly 25,000 more persons). One of the main problems facing this age group is the increase in obesity (and obesity-related disease) brought on, in part, by sedentary lifestyles, laborsaving and electronic devices, and easy access to high-fat foods. The Centers for Disease. Control and Prevention report that the rate of overweight children and adolescents has more than doubled since the 1960s. One out of every 10 adolescents is overweight. Overall a higher proportion of males are overweight than females. Among white males, 12 percent are overweight, compared to 10.4 percent of black males. This problem is particularly acute in the South, where a tremendous amount of growth in the last 25 years has followed the urban sprawl 2attern, which discourages pedestrian trips. Teens who are overweight are at an ~ncreased risk for hypertension, heart disease, diabetes, and other serious conditions later in life. American Sports Data president Harvey Lauer considers the severe decline in sports participation numbers for the 12-to-17 age group to represent "not only a major assault on the sporting goods industry's bottom line, but also a chilling omen for the future of public health in the U.S.''4 4 "Teens Struggle to Keep Up With Grandma and Grandpa." Sporting Goods Business. April 24, 2001, v34, p. 48. THE LANDMARK DESIGN GROUP, INC. IV-5 DRAFT May 22, 2002 Section IV - Demographics 000:1.76 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Overweight youths need more energy output through physical activity to mitigate their weight problems, but opportunities for physical activity are decreasing. In the nation in 1991,41.6 percent of adolescents attended physical education classes daily; in 1999, only 29.1 percent attendedfi In Virginia in 1994, physical education was a requirement in only 17 percent of middle and junior high schools and in 2 percent of high schools.6 Health issues and health-care costs that arise from lack of physical activity are also a problem for adults. Overweight adults now outnumber healthy weight adults, with 55 percent considered overweight and 22.6 percent obese. 7 This increase has contributed to a parallel rise in diabetes, with 15 million adult cases last year, up from 9 million in 1991. Researchers say the rises in obesity and diabetes threaten to overwhelm the health-care system. Diabetes alone accounts for $100 billion in health-care spendingfi Efforts by health officials to encourage a sensible diet and plenty of exercise have not been successful. Four of ten U.S. adults report that they never engage in any exercise, sports, or physically active hobbies in their leisure time.9 tn the Chesterfield Health District, the percent of individuals who exercise regularly is declining, according to a report by the Virginia Department of Health, and 27.3 percent of individuals in the Chesterfield District exceed the recommended weight by at least 20 percent,i° The County population could benefit from the Chesterfield Parks and Recreation Department partnering with the school system, the health department, and other county agencies and businesses to provide improved access to facilities and physical fitness programming. s Centers for Disease Control and Prevention. CDC Fact Book 2000/2001 Profile of the Nation's Health. p. 31. 6 Centers for Disease Control and Prevention. The Healthy People 2010 Database. September 2001 Edition, Focus Area 22. 7 Centers for Disease Control and Prevention. CDC Fact Book 2000/2001 Profile of the Nation's Health. p. 49. s "Obesity rate is up sharply across nation," Richmond Times Dispatch, 9/13/01. 9 Centers for Disease Control and Prevention. National Health Interview Survey, 1997. ~0 Virginia Department of Health. Healthy Firginia Communities. Report #2, August 2000, pp. 52-55. F. EXERCISE TRENDS A study by American Sports Data revealed that nationwide, seniors over age 55 exercise more frequently than any other age group. Health professionals mandate exercise more often, and preventive health measures become more immediate with age. In addition, this age group has more free time, and vigorous activity in the golden years is now socially acceptable and generally available. ~ Table IV-6 contrasts the nationwide sports participation/exercise growth and decline among teen-agers and seniors. Declines since 1993 are seen in each activity among teens except for in-line skating, skateboarding, snowboarding, and use of weight resistance machines. Among seniors in the same time period, there has been growth in nearly every activity, with the most growth in treadmills, free weights, and weight-resistance machines. Stationary cycling was the only activity that showed no growth. This data supports other studies that show eight fitness trends that emerged in the 1990s:~2 · Increased use of free weights · Growing demand for exercise machines · Treadmill popularity · Increased health club popularity · Surge in home equipment sales · Continued commitment to fitness among baby boomers · Diversified forms of exercise · Emergence of personal trainers 1/11 ' '~ll I1'1' A study by American Sports Data revealed that nationwide, seniors over age 55 exercise more frequently than any other age group. ~ "Teens Struggle to Keep Up With Grandma and Grandpa. "Sporting Goods Business. April 24, 2001, v34, p. 48. ~2 "Weighty Trends for Fitness Marketers." Forecast. Feb 1999, v19, i2, p. 4. THE LANDMARK DESIGN GROUP, INC. IV-6 DRAFT May 22, 2002 Section IV - Demographics oc 0:t' 7 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit IV-6 Selected Activity Participation (% nationwide population doing activity at least once per year) AGE t2-17 1987 1993 2000 Baseball 26.5 22.7 11.5 Basketball 54.8 57.4 45.5 Football (Touch) 35.5 33.4 22.6 Free VVeights 25,1 2.8.5 27,1 In-Lin. e Skating n/a 16.9 30.3 Running/Jogging 42.6 37.9 31.2 Skateboarding 21.3 8.4 16.8 Soccer 29.4 25.1 20.7 Softball 36.6 33.1 16.1 SnoWbOarding n/a 4.5 9.1 Tennis 23.7 20.7 13.3 Volleyball 48.9 46.3 26 Weights/Resistance Mach nes 9.6 6.9 13.1 AGE 55+ 1987 1993 2000 Aerobics 2.5 2.8 4.7 Fitness Walk ng 15.9 18.3 20.2 Free Weights 1.6 2.3 1 t .2 Running/Jogging 2.7 1.8 3.8 Stationary Cycling 11.1 12.3 12.1 Stair'olimbers 0.3 2.6 3.7 Treadmill Exercise 1,8 6.7 17.3 Weights/ReSistance Machines 1.7 2.2 7.2 Growth areas highlighted in gray. Source: American Sports Data Inc. G. DIVERSITY IN FACILITY DEMAND Demand for facilities is a combination of many factors. Age, gender, race, and income all have implications for the types of facilities that will be used and when they will be needed. Geographic location is also a factor, as the most popular sports at the national level may differ slightly from regional and statewide rankings. Participation rates are influenced by the types of facilities that are available, and may not always reflect the true demand that exists, particularly with emerging sports activities. Time constraints and competing leisure activities are driving the demand for more individualized recreational activities that can be meshed with participants' lifestyles. THE LANDMARK DESIGN GROUP, INC. IV-7 DRAFT May 22, 2002 Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Race In a 1997 report on participants in outdoor recreation 16 and older by the USDA Forest Service, minorities in the Southern Region (defined as other than Caucasian) were more likely to participate in fitness activities such as running/jogging and long-distance biking and team sports (baseball, football and basketball). Popular to a lesser extent were outdoor spectator activities. Minorities were less likely to participate in sports with expensive start-up costs: individual sports such as golf, snow and ice activities, horseback riding, camping, hunting, boating and outdoor adventure (rock climbing, hiking etc.).13 Gender The number of males and females that participated in various sports in the Southern Region in the USDA report were close in many areas, including outdoor spectator and viewing activities, fitness, swimming and social activities. However, outdoor team sports (particularly baseball, football and basketball), golf, hunting, fishing, and boating all had significantly more male participants. Team sports with at least 40 percent female participation included softball, volleyball and handball. Girls' teams have become more organized in the past decade and often have their own boards of directors. Rather than working around boys' teams to find space, girls' teams are now asking for and receiving equal access to facilities. Demand for high quality-facilities may increase in growth areas as more teams reach this level of organization. Nationwide, the highest number of female sports participants are in soccer, followed by softball, basketball, volleybatl and cheerleading. This nationwide trend is reflected local league participation reports. Among boys, baseball is still No. 1 nationwide, followed by basketball, soccer, and football. Regardless of the sport, most parents believe participation in team sports promotes physical fitness, personal growth, good moral behavior, healthier eating habits and more wholesome lifestyles.14 ~3Ken Cordell, Jeff Teasley, and Greg Super. "Outdoor Recreation in the United States: Results from the National Survey on Recreation and the Environment." USDA Forest Service, August 1997. ~4 "Who's the Child." American Demographics. August 1, 2001, p. 13. Exhibit IV-7 Number of Girls (in thousands) who Participated in Select Sports Nationwide - 199915 Aged 7-11 Aged 12-17 % % Change Change Number from 1990 Number ,from 1990 Bike Riding 4696 -16.8% 3307 -18.0% Basketball 1905 13i3% 2930 -4.1% S°c8er 2165 39:0% 1449 -3.3% Softball 1496 -16.2% 2014 -17.3% Volleyball 637 -37.7% 2238 -39.4% Ice/F gure skating 1372 356% 1065 10~7% Tennis 550 -14.9% 1011 -45.8% GOlf 218 17:2% 412 60:3%; snowboa,[ding 97 70.2:% 360 263;6% Growth areas highlighted in gray Source: National Sporting Goods Association. Regardless of the sport, most parents believe participation in team sports promotes physical fitness, personal growth, good moral behavior, healthier eating habits and more wholesome lifestyles. 15 John Fetto and David Lipke. "Look Here, Young Lady!" American Demographics. March 2001. THE LANDMARK DESIGN GROUP, INC. IV-8 DRAFT May 22, 2002 Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN [ [ I Income Team sports, particularly basketball, football and handball, are popular among Iow-income participants in the Southern Region of the country. After team sports, the most popular overall activities were hunting, fishing, viewing, social, and fitness activities. High-ranking categories for those earning less than $15,000 per year include sail boarding/windsuffing, ice-skating, and cross- country skiing. High-ranking categories for those earning $15,000 to $24,999 include big and small game hunting, ice fishing, and primitive camping. For the people who earn over $75,000 per year, individual sports (golf and tennis), and snow and ice activities were the clear favorites. Specific categories with at least 30 percent participation from this income group included downhill and cross-country skiing, snowmobiling, migratory bird watching, ice fishing, and snorkeling. The USDA report also demonstrated that the most dramatic increases in the number of participants in recreational activities were in non-consumptive sports like bird watching, hiking, backpacking, downhill skiing, primitive-area camping, and attending an outdoor concert. Activities that showed a decline in the number of participants included tennis, hunting, fishing, and ice-skating. This report was based on changes since the 1982- 83 National Recreation Survey (NRS). Statewide Recreation Participation More recent data at the state level indicates that the most dramatic increases in sports participation have been in using jet ski/personal watercraft, playing football and soccer, tubing, hiking/backpacking, visiting historic sites, golfing, rafting, skateboarding, and driving four-wheel- drive/off-road. Another growth area has been line skating, although no baseline was measured in the 1996 Virginia Outdoors Plan. The percentage of households that participate in in~line skating now outranks those that participate in many traditional athletics (see table IV-8). The current edition of The Virginia Landmarks Register has 700 more entries than the edition published in 1986. Walking for pleasure has moved into the top rank of statewide recreation growth areas in terms of how people spend their recreation time, with driving for pleasure a close second. Opportunity seems to be an important predictor of participation levels. There is a wide network of roadways available for people to use during their leisure time, and most people can find space to walk that is close to home. These two activities do not require a specific setting. Opportunity may also partially explain new interest in historic sites (up 37.1 percent), as many new historic landmarks have been recently identified. The current edition of The Virginia Landmarks Register has 700 more entries than the edition published in 1986fie Living History 16 The University Press of Virginia. Available online at http://www.upress.virginia, edu/loth, html. THE LANDMARK DESIGN GROUP, INC. IV-9 DRAFT May 22, 2002 010 0'~-~ Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit IV-8 Growth Areas in Statewide Recreation Ranking 2000 2000 VOP 1996 VOP 1996-2000 Rank Activity Statewide % Statewide % % Change 1 Walking for Pleasure 67.1 65 3.2% 2 Driving for Pleasure 62.4 60 4.0% 3 Swimming 52.2 53 -1.5% 4 Fishing 42.0 50 * -16.0% 5 Visiting Historic Sites 40.4 35 15.4% 6 Bicycling 39.7 31 28.1% 7 Sunbathing 39.1 42 -6.9% 8 Boating 34.1 31 10.0% 9 Picnicking 28.7 34 -15.6% 10 Camping 28.2 26 8.5% 11 Visiting Natural Areas 26.9 24 12.1% 12 Golfing 25.1 20 25.5% 13 Using Playgrounds 24.4 24 1.7% 14 Visiting Gardens 21.6 20 8.0% 15 Jogging/Running 21.5 20 7.5% 16 Hiking/Backpacking 18.3 15 22.0% 17 Tennis 16.2 21 -22.9% 18 Playing Basketball 15.4 12 28.3% 19 Hunting 13.8 17 -18.8% 20 Shooting 13.4 NM 21 Snow Skiing/Snowboarding 11.9 13 -8.5% 22 In-Line Skating 11.2 NM 23 Nature Study/Program 11.1 9 23.3% 24 Playing Softbafl 10.1 12 -15.8% 25 Playing Soccer 8.7 6 45.0% 26 Driving Four-Wheel Drive Off-Road 7.6 6 26.7% 27 Using Fitness Trails 7.3 6 21.7% 28 Playing Football 7.0 5 40.0% 29 Waterskiing/Towing 6.7 8 -16.3% 30 Jet Ski/Personal Water Craft 6.5 3 116.7% 31 Playing Baseball 6.2 7 -11.4% 32 Horseback Riding 6.2 6 3.3% 33 Playing Volleyball 6.1 9 -32.2% 34 Tubing 6.1 4 52.5% 35 Skateboarding 4.1 3 36.7% 36 Rafting 3.7 3 23.3% 37 Driving Ali-Terrain Vehicle 2.4 2 ** 20.0% 38 Motorcycling Off-Road 1.2 3 -60.0% * In 1996 salt-water fishing and freshwater fishing were reported separately. ** In 1996, called "Unlicensed off-road". NM Not measured. THE LANDMARK DESIGN GROUP, INC. IV-10 DRAFT May 22, 2002 Section IV- Demographics O003.S:L CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Growth in Non-Traditional Sports Extreme, or "X", sports are the fastest growing type of sport nationwide, according to a 2001 study by American Sports Data. Nationwide, generation Y males (the sons of baby-boomers) are driving much of the growth in extreme sports. Their "need for speed" has contributed to a 51 percent increase in snowboarding, a 49 percent increase in skateboarding, and a 32 percent increase in wakeboarding between 1999 and 2000. Snowmobiling, artificial-wall climbing, surfing, and paintball have also gained momentum. Participation in group sports is on the decline as individual thrill- seekers search for something new, freestyle, and excitingfi7 Youth participating in perceived "risky" behavior may contribute to an adult wariness of these young thrill seekers and their chosen sports. However, providing for these types of recreation in controlled settings with supervision can provide a dramatic outlet for stress, allowing these young people to work through their problems and burn off youthful exuberance in a non-destructive and creative way. Of the "boarding" sports, skateboarding is the most accessible, and young people will skateboard wherever they may find a paved surface. In 1995, the American Academy of Pediatrics recommended development of skate parks as a safer, more controlled alternative to skateboarding on streets and sidewalksfi8 Irregular riding surfaces account ~? Sandra Yin. "Going to Extremes." American Demographics. June 2001. ~8 "Rise in Skateboard Parks Mirrors Rise in Injuries." Family Practice News. June 1,2001, v31, p. 26. for over half the skateboarding injuries due to fallsfi9 SAFETY Sports-related injuries increased in the period from 1990 to 1996, according to a nationwide study by the Consumer Product Safety Commission. With people over 65, injuries have increased 54 percent, mostly in connection with more active sports such as bicycling, exercise/weight training, and snow skiing. However golf, fishing, tennis, and swimming/diving were also among the top emergency-room treated injuries in this age category. Americans are remaining physically active into their 70s, 80s and even into their 90s-- 30 percent of bicycle injuries in 1996 occurred in persons over 75 years old. 2o Sports injuries i:ncreased 33 percent among baby boomers (age 35 to 54) from 1991 to 1998, due primarily to increased numbers participating in these activities. Over one million injuries in this age group cost the nation over $18.7 billion in 1998. Bicycling and basketball led other sports with the largest number of injuries treated in emergency rooms, although baseball/softball, exercise/running, and skiing were also leaders. Of deaths in this age group resulting from bicycling injuries (290 a year), 21 all but 35 were motor-vehicle related. Death from head injuries among baby boomers was nearly twice the rate as among children - likely the result of greater helmet usage among children. For people age five to twenty-four years, most sports injuries occurred while playing basketball, followed by football, baseball/softball, and soccer. Most injuries among individual sports participants happened while pedal cycling, although far fewer injuries occurred among individual sports participants. Ice or roller skating/boarding, gymnastics/cheerleading, and playing on a playground were less significant in terms of number of emergency room visits? ~9 "Skateboards: Publication #93." U.S. Consumer Product Safety Commission Fact Sheet. p. 1. 2o George W. Rutherford Jr. and Thomas J. Schroeder. "Sports-Related Injuries to Persons 65 Years of Age and Older." U.S. Consumer Product Safety Commission. April ?98, pp. 7-9. "Baby Boomer Sports Injuries." U.S. Consumer Product Safety Commission. April 2000, pp. 2-4. 22 "Ambulatory Health Care Data." National Center for Health Statistics. Available online at www.cdc.gov/nchs/about/m aj or/ah cd/inj urytable.htm. THE LANDMARK DESIGN GROUP, INC. IV-1 DRAFT May 22, 2002 Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit IV-9 Selected Sports Injury Rates (1998 Data) Consumer Product Safety 1998 U.S. Census Bureau Commission, NEISS Estimate of Sports Injuries per 1000 Sport & Product Code Estimated Injuries (1998) Participation (thousands) Participants Baseball (5041) 180,582 15,856 11.4 Basketball (1205) 631,186 29,417 21.5 Bicycles (5040) 577,621 43,535 13.3 Football (1211 ) 355,247 17,091 20.8 Golf (1212) 46,019 27,496 1.7 Ice Hockey (1279) 22,231 2,131 10.4 Ice Skating (3255) 33,741 7,799 4.3 In-Line Skating (3297) 110,783 27,033 4.1 Skateboards (1333) 54,532 5,782 9.4 Soccer (1267) 169,734 13,167 12.9 Softball (5034) 132,625 15,595 8.5 Swimming (3274) 49,331 58,249 0.8 Tennis (3284) 22,665 11,227 2.0 Notes: 1) Data conflicts with other sources, including other data from the Consumer Product Safety Commission, 2) Census Bureau Source: "Statistical Abstract of the Unites States: 2000, pp. 262-263. Source: Compiled by R. Murphey, Murost Enterprises, LLC, 1/7/02. SUMMARY · Chesterfield County is a popular location for families, but the over-55 population is still growing faster than that of younger adults. The population is becoming more culturally diverse, with particular growth in the Hispanic population. Middle and high school enrollment is increasing. · There is an increased need for exercise activities to promote general health and provide opportunity for increasing interest in fitness activities. · There is also increased demand for a greater diversity of recreation activities. While the demand for team sports continues, there is a growth in demand for opportunities for walking and driving, as well as for water sports and "extreme" sports. · Sports-related injuries are increasing as older people increasingly participate in physical activities. THE LANDMARK DESIGN GROUP, INC. IV-12 DRAFT May 22, 2002 Section IV- Demographics CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section V- Existing Resources SECTION HIGHLIGHTS Resource Inventory Parks and Recreation Facility Standards Recreation Facilities at School Sites Maps of Existing Resource Locations A. REGIONAL RESOURCES Chesterfield County and the surrounding region are rich in cultural, historic, and scenic resources. In addition to the historic interest derived from colonial architecture, pre-historic riparian settlements, and numerous Civil War battlefield sites, there are many scenic vistas, quaint villages, and other special places that enrich the lives of local citizens. The James and Appomattox rivers circumscribe Chesterfield's southern and eastern perimeter and offer many water-based recreational activities. Portions of the James and Appomattox have been designated State Scenic Rivers, along with portions of five other rivers in the surrounding region. Because the area marks the transition from the gentle rolling hills of the Piedmont to the sandy plains of the Tidewater, whitewater rapids occur along the fall line and lend excitement to water excursions. There are a number of federal, state, and private resources within the region that complement the recreational resources provided by the county. These resources (see following list) add value to the lives of county residents, as county-owned resources in turn enrich the region. This symbiotic relationship is important and continues to play a part in planning future facilities. Federal Facilities The James River National Wildlife Refuge and Presquile National Wildlife Refuge (part of Eastern Virginia Rivers National Wildlife Refuge Complex) Appomattox Manor and Petersburg National Battlefield Battery Dantzler Park Richmond National Battlefield Park Harrison Lake National Fish Hatchery State-Owned Resources Pocahontas State Park EIko Tract/White Oak Swamp Natural Area Game Farm Refuge Chippokes Plantation State Park Hog Island Wildlife Management Area Powhatan Wildlife Management Area Chickahominy River Wildlife Management Area Kittewan Wildlife Management Area Trails Interstate Bicycle Route 76 Interstate Bicycle Route 1 Trekking Dinwiddie (proposed) Appomattox River Trail (proposed) Cabin Creek Trail (proposed) Seaboard Coast Railroad (proposed) Virginia Southside Trail (proposed) East Coast Greenway (proposed) James River Trail (extensions proposed) CSX Railway (former Seaboard Airline Railroad- link Chesterfield, Petersburg, and Colonial Heights) Appomattox River Greenway (westward from Ettrick along river, proposed) THE LANDMARK DESIGN GROUP, INC. V-1 000:[84 DRAFT May 22, 2002 Section V - Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN B. COUNTY RESOURCES Green Infrastructure Interconnected networks of natural areas and conservation lands that support native species, maintain natural ecological processes, sustain air and water resources, and contribute to public health and quality of life make up the county's green infrastructure. Although this infrastructure can be useful for recreation, it plays a much greater role as our natural life-support system. The department of Parks and Recreation works with conservation groups, state and federal agencies, and the departments of Planning and Environmental Engineering to identify and protect these ecologically important areas. The 809-acre Dutch Gap Conservation Area was obtained and improved through grants from the Virginia Department of Game and Inland Fisheries, the National Fish and Wildlife Service, and the Chesapeake Bay Gateways Program as well as a donation from Dominion Virginia Power and a bargain sale from Tarmac American, Inc. Features include an active great blue heron rookery, tidal and non- tidal marshes, freshwater ponds, open fields, a lagoon, trails for hiking and biking, and scenic areas for fishing. Ali of Chesterfield County falls within the Chesapeake Bay drainage area and is, therefore, subject to all regulations and restrictions of the Chesapeake Bay Preservation Act of 1990. Because this act limits development in the 100-year floodplain, these riparian areas are becoming part of the county's green infrastructure system on a case-by-case basis. Land along river and stream banks thus preserved can sometimes provide linear parks with natural trail systems that can provide transportation linkages between schools, parks, and residential and commercial areas. The Swift Creek and Falling Creek corridors, along with their major tributaries, are the highest priority for protection in the Parks and Recreation Master Plan (refer to Natural and Cultu.ral Resources map, p. V-22). More research is needed to identify and map Chesterfield's green infrastructure and this effort is a high priority considering the rapid pace of development. Parks and Recreation is contributing to this effort with the Natural and Cultural Resources map and the map of Neighborhood Parks and Association-Owned Parcels. The department wilt continue to work with other departments and agencies to develop a Linear Parks System and Open Space/Greenways Plan for the identification and protection of this important resource. THE LANDMARK DESIGN GROUP, INC. V-2 000185 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Blueways Chesterfield County has over 75 miles of riverfront along its borders that has been used for transportation, recreation, and commerce for thousands of years. Although this recreational amenity is currently available to county residents, there is great potential for development of interpretive trails, campsites, and environmental education opportunities along the rivers. In response to community feedback, access to the rivers has been increased through special- purpose parks at Lake Chesdin, Dutch Gap/Henricus, Robious Landing and Point of Rocks Parks. Recently acquired points of access are a 1.8-mile riverside trail at Virginia State University/Ettrick and a trail under development near Falling Creek Ironworks. Additional federal access points include Drewry's Bluff/Fort Darling, Presquile National Wildlife Refuge, and Battery Dantzler. Lake access is under development at Homer Park adjacent to Clover Hill Athletic Complex in western Chesterfield. Friends of Chesterfield's Riverfront is a 501©3 nonprofit group established to oversee and guide the implementation of the county's Riverfront Plan. Qne of the main tasks of this group is to "foster public access to the riverfront through a variety of public, public-private, and private- recreation access points along the riverfront.''~ Bikeways An extensive bike-trail system is being developed by Chesterfield's Department of Transportation with both state and federal funding. Bike lanes are added to the shoulders of designated routes when roadways are rebuilt. Over 27 miles of bike lanes have been added to these designated routes throughout the county and another 6 miles are in the design and construction phase. Safety issues are associated with riding along the shoulder, as debris tends to accumulate in these lower portions of the roadway, and an~ spills from bicycles could result in traffic collisions. Although paved shoulders are adequate for rural highways, separated bike lanes are more suitable for high-traffic areas. "The Riverfront Plan." The Plan for Chesterfield. p. R23. In addition to bike lanes constructed by the Virginia Department of Transportation, the state provides five miles of trails at Pocahontas State Park. Chesterfield Parks and Recreation recently built the Chester Linear Park, a one- mile bike trail that links nearby residences to Goyne Park. More of these types of connections are essential to reduce traffic congestion and provide self-powered travel alternatives that promote physical fitness and improve air quality (see Bike Routes and Trail Locations map on page V-23). Scenic Byways There are many scenic drives available to residents in the rural areas of the county. In the region, routes 5, 6,617 and 711 are roadways that have been designated as Virginia Scenic Byways. These byways have significant aesthetic and cultural value and lead to, or lie within, an area of historical, natural, or recreational significance. Scenic Byways are important not only for their quality-of-life benefits, they also offer a recreational opportunity to a segment of the population that does not participate in other types of recreation. THE LANDMARK DESIGN GROUP, INC. V-3 DRAFT May 22, 2002 Section V - Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Historic Resources Chesterfield's rich cultural history is a resource that provides both a tangible link to the past and an intangible sense of identity for all residents. Future facility acquisition and development should consider the benefits provided by incorporating historic sites and structures into the parks and recreation system where they can be preserved and interpreted for generations to come. The 32-acre Henricus Historical Park includes the 1611 Citie of Henricus, site of the second successful English settlement in the New World. Part of the Dutch Gap Conservation Area, Henricus offers living history experiences and programs to visitors. Nonprofit participation includes partnerships with the Friends of Chesterfield's Riverfront and the Henricus Foundation. This project is linked to other riverfront trail development as part of the James River Greenway initiative. Other historical points of interest include Eppington Plantation, the Mid-Lothian Coal Mines, the 1619 Ironworks on Falling Creek, the museum at Chesterfield Courthouse, and Civil War battlefield sites. There are more opportunities for linking parks to historic sites. The Chesterfield Historical Society and the Chesterfield Historic Alliance are working with the county to identify and preserve what remains of Chesterfield's rich heritage (see Historic Resources map, page V-24, and Designated Chesterfield County Landmark Sites, Exhibit V-1 on the next page). Living History Experiences Chesterfield's rich cultural history is a resource that provides both a tangible link to the past and an intangible sense of identity for all residents. THE LANDMARK DESIGN GROUP, INC. V-4 000 .$? DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit V-1 Designated Chesterfield County Landmark Sites Adventure Hill Bellgrade Bellwood Castlewood Chester Collegiate Institute Old Chesterfield County Jail (1892) Chalkley Residence Chester Hill Chester Presbyterian Chapel Circle Oaks Clarke Residence 1828 Clerk's Office 1889 Clerk's Office Clover Hill 1917 Courthouse Davis Hall Eppington Falling Creek Ironworks Grymes House Hallsborough Tavern Ivymount Magnolia Grange Mount Malady Oakden O.B. Gates Residence Old President's House Physic Hill Ragland House Salem Baptist Church Swift Creek Mill & Store/Playhouse Tomahawk Trabue's Tavern Tyler House Vawter Hall Ware Bottom Spring Yellow House 11801 Winterpock Road, Winterpock area 11500 Promenade Pkwy, Huguenot & Robious Road Defense General Supply Center off Jefferson Davis Hwy 10201 Iron Bridge Road, Courthouse area 12133 Richmond Street Courthouse Complex 4600 Centralia Road, Old Centralia area 2810 Swineford Road, Bensley area 3424 West Hundred Road, Chester 4510 Centralia Road, Old Centralia area 4515 Centralia Road, Old Centralia area Courthouse Complex Courthouse Complex 16401 Clover Hill Road, Winterpock area Courthouse Complex Campus of Virginia State University, Ettrick 14600 Eppes Falls Road, Matoaca area 2221 Station Road, Bensley area 4510 Centralia Road, Old Centralia area 16300 Midlothian Turnpike, near Powhatan County 14111 Midlothian Turnpike, Midlothian area 10020 Iron Bridge Road, Courthouse area 12501 Bermuda Triangle Road, Enon area 3601 Curtis Street, Chester 80tl Gates Bluff Place, off Beach Road Campus of Virginia State University, Ettrick 14033 Physic Hill Road, Winterpock area 44626 Centralia Road, Old Centralia area 5930 Centralia Road, Old Centralia area 17401 Jefferson Davis Highway, near Colonial Heights 2500 Old Hundred Road, BrandermilI area 11940 Old Buckingham Road, Midlothian area 12124 Richmond Street, Chester Campus of Virginia State University, Ettrick 1601 West Hundred Road, Enon area 3001 West Hundred Road, Chesterfield THE LANDMARK DESIGN GROUP, INC. V-5 000188 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN C. COUNTY PARKS County parks are extremely popular, and many facilities have seen tremendous growth in visitation over the past decade (up to 3.6 million or a third higher than counts taken in 1992, see Table V-2). New strategically located athletic facilities have contributed to some of the growth, while new conservation areas and historic sites have drawn visitors from throughout the region. The county park system includes a variety of facility types planned to meet the diverse needs of the citizens. The next few pages summarize the parks in the current system and detail the Park Classification Standard for each type of facility. Exhibit V-2 Current Parks and Facilities in Chesterfield County and Growth in Visitors Visitors Park Facilities 1992 2001 1992 to 2001% Change Appomattox River Canoe Launch 41,848 34,724 -17.0% Bensle¥ Park 47,609 88,762 86.4% Bird Athletic Complex 117,349 166,794 42.1% Coalfield Road Soccer Complex 107,560 0 Closed Davis Athletic Complex 31,927 46,804 46.6% Ettrick Park 127,053 102,229 -19.5% Goyne Park 132,902 133,718 0.6% Greenfield Athletic Complex 65,247 85,384 30.9% Harrowgate Park 116,172 113,744 -2.1% Huguenot 238,932 247,987 3.8% Iron Bridge 432,259 858,187 98.5% Matoaca Park 110,783 84,998 -23.3% Point of Rocks 275,741 346,043 25.5% Robious Complex 188,134 218,283 16.0% Rockwood 576,462 445,497 -22.7% Woodlake 53,452 116,326 117.6% 1996 2001 1996 to 2001% Change Clover Hill Athletic Complex* 27,547 116,076 321.4% Dutch Gap Conservation Area 88,048 115,789 31.5% Henricus Historical 33,145 107,820 225.3% Warbro Athletic 43,724 141,692 224.1% 1997 2001 1997 to 2001% Change Robious Landing 19,924 66,317 232.8% *Numbers reflect new facilities coming on line. THE LANDMARK DESIGN GROUP, INC. V-6 DRAFT May 22, 2002 Section V - Existing Resources 000'.1. 9 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Neighborhood Parks The neighborhood park system has traditionally been based on joint use of elementary school property. Volunteer athletic associations typically adopt elementary school service boundaries and concentrate their programs at facilities on elementary school grounds. Playing fields are generally Class II and Class III (refer to Maintenance Standards for Athletic Fields in Appendix D). Also, the Department of Parks and Recreation has upgraded elementary school facilities, such as playgrounds and basketball courts, for use by surrounding residents. However, use of facilities on school property is limited to evening and weekend use most of the year. Additional full- access parks are needed at the neighborhood level. Type A: Neighborhood Park Standard Purpose: Provide recreational facilities and open space for several residential neighborhoods Location Criteria: Parks, green spaces, and trail systems Typical Facilities: Picnic shelter, playground, fitness trail, open field, wooded area with multipurpose trail, and limited parking (facilities designed to meet local area needs) Type B: Neighborhood Athletic Facility Standard (Limited Access)* Purpose: Provide predominately active recreational facilities and playing fields for several residential neighborhoods Location Criteria: Serve the same area as an elementary or middle school. Should be located on a site shared with an elementary or middle school where possible Typical Facilities: Outdoor-- Class I, II, and III playing fields, game courts, facilities for the safety and comfort of users including restrooms, benches, a drinking fountain, etc. Indoor-- Facilities include a multipurpose school gymnasium, office space, and classrooms/activity rooms. Passive recreation includes fitness trails and playground equipment. Acreage Range: 5-20 acres Service Radius: 1.0 to 1.5 miles Guideline: Outdoor--1.5 acres per 1,000 population *Limited Access: Evening and weekends from September through June; open access June through August. THE LANDMARK DESIGN GROUP, INC. V-7 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit V-3 Neighborhood Park and Athletic Facilities Type A: Park Facilities Acreage Type B: Athletic Facility Acreage Bensley Park 17 Greenfield Athletic Complex and Elementary 6 Clarendon Park 15 Woodlake Park Complex/Clover Hill Elementary 19 Fernbrook Park 4 Davis Complex and Elementary 10 Chester Pocket Park 1 Manchester Middle 15 Gates Mill Park 11 Midlothian Complex and Middle 12 Monacan Complex and High 10 32 other Elementary Schools 160 7 other Middle Schools 70 7 other High Schools 105 Subtotal Full Access 48 Subtotal 52 Limited Access 407 Both elementary and middle schools will continue to be used as neighborhood parks, and the Department of Parks and Recreation will work closely with the school system to maximize both indoor and outdoor resources at schools. A large and growing percentage of the population is middle-aged and older. Schools can best serve this community by hosting self-improvement classes in the evenings, providing fitness trails and classes, and providing community-gathering places. A relationship with the community may in turn extend the network of concerned citizens that support school fund-raisers and other programs. In addition to the 52 limited-access neighborhood parks at schools, there are five full-access neighborhood parks (see Table V-3). Through the zoning process, small trails are being developed that connect residences to school and park sites. Community groups and philanthropic businesses play important roles in the development of open space at the neighborhood level, and in the development of pocket parks that help preserve or enhance special places that distinguish one neighborhood from another. Recreational areas are increasingly being constructed in planned developments and maintained by neighborhood associations. Communities such as Brandermill and Woodlake may have neighborhood tot-lots, bike trails, outdoor pavilions and amphitheaters, and boathouses and boat-rental programs that are privileges of the development's property owners. Additional facilities, such as fitness centers, tennis courts and indoor and outdoor swimming pools, may be available for a fee. However, these facilities are not available to the general public and are not spread equitably across the countywide park service area. The Neighborhood Open Space map on the next page identifies neighborhood association-owned parcels along with neighborhood parks and school sites in an effort to identify designated open space at the neighborhood level. THE LANDMARK DESIGN GROUP, INC. V-8 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit V-1 - Neighborhood Open Space ILl Z LO O_ 0 0 0 0 Z THE LANDMARK DESIGN GROUP, INC. V-9 DRAFT May 22, 2002 Section V - Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Community Parks The county currently has eight full-access and four limited-access community parks, which generally have 20 to 99 acres and a 3-mile service radius. Typical facilities include baseball/softball fields, football fields, soccer fields, tennis courts, spectator facilities, lights for night use, parking, concessions, and restroom facilities. Most of the county's athletic fields and courts are located on Chesterfield school grounds. Athletic complexes usually adjoin high and middle school sites that share the use of the facilities during school hours. Shared use of gymnasiums, parking, restrooms, utilities, and athletic facilities results in substantial cost savings for the county. However, use of facilities on school property is limited to evenings and weekends most of the year. At other community parks not associated with school sites, acreage is, again, largely devoted to athletic facilities (see School Athletic Facilities map, p. V-25). Type A: Community Park Standard Purpose: Provide gathering space, open space, indoor and outdoor active and passive recreational facilities, and playing fields and courts for a wide range of sports activities to serve the surrounding community Location Criteria: Located on relatively level, primarily green open space easily accessible to major roadway systems serving the park service area Typical Facilities: Outdoor--Class I and II baseball/softball fields, football fields, soccer fields, tennis courts, spectator facilities, lights for night use, parking, concessions, and restroom facilities. Passive recreation includes multipurpose trails, fitness trails, picnic sites, and playground equipment. Indoor- -Community Centers: Multi-purpose rooms, gym (at larger centers), kitchens, game rooms, art and crafts facilities, classrooms, offices, lobbies, restrooms, and adequate storage. Type B: Community Athletic Facility (Limited Access)* Purpose: Provide indoor and outdoor active and passive recreational facilities, playing fields, and courts for a wide range of sports activities serving countywide athletes Location Criteria: Co-located with middle and high schools where possible Typical Facilities: Outdoor--Class I and II baseball/softball fields, football fields, soccer fields, tennis courts, spectator facilities, lights for night use, parking (if not associated with school parking), concessions, and restroom facilities. Indoor--Facilities include a multipurpose school gymnasium, office space, and classrooms. Passive recreation may include fitness trails, picnic sites, and playground equipment. Acreage Range: 20-50 acres Service Radius: 2-4 miles Guideline: Outdoor--two acres per 1,000 population *Limited Access: Evening and weekends from September to June, open access June to August. THE LANDMARK DESIGN GROUP, INC. V-10 DRAFT May 22, 2002 Section V - Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit V-4 Community Park Facilities Type A: Park Facilities Acreage Type B: Athletic Facility Acreage Ettrick Park 25 Manchester Complex and High 30 Goyne Park 49 Bird Complex and High 30 Harrowgate Park 29 Providence Complex and Middle 30 Matoaca Park 73 Robious Complex/Middle and Elementary 29 Lowe's Soccer 57 Warbro Athletic 72 Huguenot 56 Subtotal Full Access 361 Subtotal Limited Access 119 Regional Parks The County currently has six regional parks, including two (Horner and part of Lake Chesdin) that are under development. Regional parks contain a mixture of active and passive recreation facilities to serve both structured and unstructured activities. They generally have at least 100 acres and a 5-mile service radius. Typical facilities may include nature or fitness trails; picnic shelters; tennis, volleyball and basketball courts; and restrooms, concession buildings, and spectator facilities adjacent to lighted athletic fields (see Existing Parks and Athletic Complexes map, p. V-26). Regional Park Standard Purpose: Provide active and passive recreational space and facilities for the whole county, along with playing fields and courts for a wide variety of sports programs. Location Criteria: Large, unfragmented tracts of relatively level, green, open space, easily accessible land, and connected to major countywide roadway system. Typical Facilities: Outdoor - Class I baseball/softball fields, football and soccer fields, tennis and basketball courts, lights for nighttime use parking, spectator facilities, restroom/concession buildings, playgrounds, picnic shelters, bicycle and jogging trails, and specialized facilities (racquetball courts, skate parks, etc.) where desirable. Enough open space for outdoor festivals, other special events, and for non-directed activities such as gardens, nature trails, and nature centers, where resources permit. Indoor - Community Centers: Multi-purpose rooms, gyms, kitchens, game rooms, arts and crafts facilities, classrooms, offices, lobbies, restrooms, and adequate storage. These centers may also include auditoriums, ballrooms, cafeterias, large gymnasiums, or other specialized facilities to serve the entire county. Acreage Range: 100-500 acres Service Radius: 3-5 miles Guideline: Outdoor- 4.5 acres per 1,000 population Development Ratio: 60 percent active facilities / 40 percent natural (passive activity) THE LANDMARK DESIGN GROUP, INC. V-11 DRAFT May 22, 2002 Section V - Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit V-5 Regional Park Facilities Park Facilities Acreage Clover Hill Athletic 106 Iron Bridge 367 Irvin J. Hornet 232 Point of Rocks 193 Rockwood 163 Lake Chesdin (part) 100 TOTAL Regional 1,161 Regional Parks Provide Opportunities for Active and Passive Recreation Special Purpose Parks Special-purpose parks take advantage of unique recreational, cultural, or environmental resources and serve county residents, as well as people within the surrounding region, with bike trails, historic structures and sites, wetlands, wildlife sanctuaries and river access (see Table V-6). There are currently 12 special-purpose parks available to county residents. Exhibit V-6 Special Purpose Park Facilities Park Facilities Acreage Lake Chesdin (part) 110 Dutch Gap Conservation Area 809 Eppington 44 Fairgrounds 88 Mid-Lothian Mines Park 48 Henricus Historical 32 Falling Creek 43 Ettrick Riverside 1 Fort Stevens 2 Appomattox River Canoe Launch 5 Chester Linear Park 5 Robious Landing Park 97 TOTAL Special Purpose 1,284 THE LANDMARK DESIGN GROUP, INC. V-12 DRAFT May 22, 2002 Section V - Ex/sting Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Special-Purpose Park Standard Purpose: To preserve and interpret unique recreational, cultural, or environmental resources for the benefit of county residents, as well as residents of surrounding regions Location Criteria: Located on sites with historical, ecological, or cultural significance Typical Facilities: Facilities are dictated by the type of resource obtained. Examples include linear parks, historic houses and sites, Civil War monuments, wetlands, conservation areas, wildlife sanctuaries, and riparian areas (boat ramps, beaches), etc. Acreage Range: N/A Service Radius: One hour's drive Guideline: N/A Indoor Facilities - Park Operated Community Buildings Currently Chesterfield County Parks and Recreation supplies almost 10,000 square feet of community building space operated at Bensley and Ettrick parks. The centers are open during the day, evening, and weekend. Both facilities are comprised of one larger multi-purpose room suitable for special events, senior programs, meetings, rentals, classes, etc., and smaller meeting rooms suitable for classes, card groups, teen activities, and conference space. Rockwood Park Nature Center The Rockwood Nature Center is an approximately 1,600-square-foot log building located in Rockwood Park. Open to the public April through October, the center features a children's corner, exhibits on forests, ponds and marshes, as well as exhibits with live snakes and turtles. Center staff also offer programs year-round for the public, schools, and private groups. Indoor Facilities - Partnership Operations · Henricus Visitor Center (Henricus Foundation) The Citie of Henricus has an education center and a museum store that features historic reproduction items. The visitor center is adjacent to an ongoing reconstruction of the settlement's original site. Chesterfield County Museum and Jail (Chesterfield Historical Society) Built as a replica of the county's Courthouse of 1750 and located behind the 1917 Courthouse, the museum includes exhibits from a variety of historical periods. The jail, built in 1892, is adjacent to the museum and also features historical exhibits. · Castlewood (Chesterfield Historical Society) Built in 1817, this unique structure built by Parke Poindexter around 1817 is home to the Chesterfield Historical Society. The house has passed through several hands and served as the parsonage for Trinity Methodist Church in 1860. The county purchased the land and house in 1992 to be used as county offices. · Magnolia Grange (Chesterfield Historical Society) This handsome, federal-style plantation built by William Winfree in 1822 is available for tours. Magnolia Grange is listed as a Virginia Historic Landmark and is on the National Register of Historic Places. · Eppington (Eppington Foundation) Eppington is a unique colonial plantation house overlooking the Appomattox River Valley in southwestern Chesterfield. Built by Frances Eppes, circa 1765-75, this farm was a temporary home to members of Thomas Jefferson's family, and one daughter is believed to be buried there. The Cherry family gave Eppington and 43 acres to Chesterfiefd in 1989. THE LANDMARK DESIGN GROUP, INC. V-13 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Community Building Standard Purpose: Provide indoor recreational space and community gathering space for a wide range of activities to serve the surrounding community, with specialized facilities to serve the entire county Location Criteria: Can be co-located with other parks, school district facilities, compatible public service agencies or other community-based program providers with sufficient outdoor recreational space and facilities to support center programs Typical Facilities: Multi-purpose rooms, gyms, kitchens, game rooms, arts and crafts facilities, classrooms, offices, lobbies, restrooms, and adequate storage. These centers may also include an auditorium, auxiliary gymnasium or other specialized facility to serve the entire county. Size: 20,000 to 40,000 square feet Service Radius: 3-5 miles Guideline: 1.33 square feet per person D. PUBLIC SCHOOLS Recreation Facilities at School Sites Cooperation with the county school system in the acquisition, development, and maintenance of jointly used facilities is a positive relationship that benefits both the schools and the park system. The current standards for new school site facilities serve the parks and recreation system well when they are applied to land purchases. The cooperative action works to serve the parks and recreation system needs in everyday operations, and calls for close cooperation in site selection, development of new schools and operations and programming of its use. Application of the county's development review process has brought full cooperation in a more formalized manner from among the several county departments involved. Parks and Recreation site criteria for this review process currently include the following considerations: · Topography and other natural site features · Pedestrian and vehicle access · Availability and location of utilities · Building location in relation to outdoor amenities · Planned location of future building additions · Inspections by the Parks and Recreation Department of plans and final construction of recreation facilities · Turf development/maintenance at levels suitable for regular sports program play Design of joint use outdoor facilities Joint standards for fine grading and seeding Design restrooms for after-school programs, with access from outdoor and indoor areas, without compromising the security of the rest of the building Currently, the recreation division utilizes many of the 54 Chesterfield County schools in some capacity (see Table V-9). The majority of facility use is concentrated at the elementary and middle school levels. The average school is available for programmed recreational use approximately 28 percent of the time during the calendar year. The lack of availability of the schools during weekdays is a concern, particularly as the population ages and has free time during the day. THE LANDMARK DESIGN GROUP, INC. V-14 DRAFT May 22, 2002 Section V - Ex/sting Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN School Site Selection and Development Standards The following increased acreage criteria are recommended per school type in order to provide for both recreation and school uses. Elementary School 35 to 40 acres (formerly 25 to 30 acres) Middle School 45 to 60 acres High School 100 to 130 acres (formerly 80 to 100 acres) Elementary schools, which are generally located in close proximity to residential areas, should serve as neighborhood park and recreation centers. It is recommended that the county's past emphasis on elementary and middle school sites be continued to satisfy neighborhood park needs. The following outdoor and indoor facilities should be provided at elementary and middle school sites. OUTDOOR: Blacktop area large enough to accommodate two full-size basketball courts Durable, high-quality playground equipment Turf open-play areas to accommodate a soccer field and football/baseball combination field Walking/jogging trails for use by general public and educational programs INDOOR: Restrooms accessible from the outside should be constructed for after-school recreation programs and isolated from normal/unused school areas. The development of joint-use indoor facilities at elementary school sites that are minimally adequate for after-school recreation should include consideration of the following criteria. 1. Minimum play surface area of 70' x 94' 2. Composition or wood floor type 3. 12' x 16' locked storage area for recreation equipment and supplies 4. Minimum of three rows of portable bleachers for seating 5. Electrical wiring for score clock 6. Classroom for recreation programs; should include separate storage closet and be located close to gym 7. Special activities room for recreation programs; should include separate storage closet, sink, and cabinets and be located close to gym 8. Large multi-purpose room for programs/special events located close to gym with easy access from gym and parking area and restricted access to remainder of school 9. Restrooms located close to gym with both inside and outside entrances; restrooms should also be convenient to outside recreation facilities 10. Parking should be located close to gym with ample space for weekend/evening use; entrance should be convenient to all facilities used for recreation programming 11. Restricted access to the unused portion of the school Every effort should be made to ensure that all forms of access are considered at school sites. Site design and park-rule enforcement should be used to reduce the adverse impact of vehicular and pedestrian conflicts. The following recommendations should be considered when developing sites for both park and school use. 1. Parking - Should be accessible to both school and outdoor recreation facilities. Provisions for future parking should be made if a site is not going to be totally developed. 2. Pedestrian Circulation - When schools are located adjacent to residential areas, consideration should be given to developing pedestrian pathways from the residential area to the school/recreation site. 3. Bikeways - Bicycle access along roadsides and linear parks/open space should also be considered when planning school sites. If the site is adjacent to a residential area, community facility (i.e., library), or existing bikeway facilities, every effort should be made to provide a link for bicycle use to the adjacent sites. Parking facilities for bicycles should also be included. Both the County Bikeway Plan and the proposed Linear Park Plan should be modified as new school sites are developed. THE LANDMARK DESIGN GROUP, INC. V-15 000195 DRAFT May 22, 2002 Section V- Existing Resources CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Private Resources Private facilities make up a growing percentage of the recreation activities available to county residents. Richmond Metro Zoo and Southside Speedway are two private regional attractions located in Chesterfield. Located in Dinwiddie County, Pamplin Historical Park is another example of a private regional attraction. Several of these facilities have been developed by partnerships with local governments. Working with the City of Richmond, Richmond Renaissance helped to create the Riverwaik along the Kanawha Canal and promotes concerts and other special events on Brown's Island that attract residents throughout the region. The YMCA and commercial businesses provide recreation centers that may include indoor and outdoor pools, fitness and weight rooms, gymnasiums, day-care facilities, and classrooms for aerobics and other types of fitness instruction. Apartment complexes often have fitness rooms, tennis courts and indoor or outdoor pools. A number of neighborhood associations provide recreational facilities that may include pools, tennis courts, golf courses, fitness centers, trails, and water access. Particularly, new developments tend to have more recreational amenities because developers have become aware that these amenities are very important to homebuyers. Unlike county park resources that are available to all residents, regardless of income, private recreational amenities are restricted to those who can afford homes in planned developments or the monthly fees at private gyms. System Growth The parks and recreation system has grown considerably over the past decade. Table V-7 lists the number of facilities available by type of facility, and the chart on the following page breaks down the types of facilities available at 37 county parks and athletic complexes. Additional facilities are available in 60 schools scattered around the County. Exhibit V-7 Current Parks and Facilities in Chesterfield County Parks 1994 acres 2001 acres Regional Parks 774 1161 Community Parks/Athletic Complexes 383 421 Neighborhood Parks 316 252 Special Purpose/Conservation Parks 184 1284 Facilities 1994 Sites 2001 Sites Picnic Shelters* 23 31 Tennis Courts 77 87 Baseball/Softball Fields 149 180 Soccer Fields 78 90 (57 FFE) Football Fields 30 25 Basketball Courts (outdoor) 28 54 Canoe Launch 1 2 Boat Ramps 3 3 Archery Range 1 1 Walking and Jogging Trails* 17 miles 24 miles Volleyball Courts 29 32 Nature Center 1 1 Community Building 2 2 Playground NM 46 Historic Sites NM 7 Equestrian Ring NM 2 FFE - Full-size field equivalents -- Parks employed a new method for measuring soccer fields in 1998, NM - Not measured in the 1994 Parks and Recreation Master Plan, THE LANDMARK DESIGN GROUP, INC. V-16 DRAFT May 22, 2002 Section V- Existing Resources Exhibit V-8 Park and Athletic Facilities KEY ..facility ® lighted facility [] © facility under development R group shelter reservations accepted Appomattox Canoe Launch 5 · · · 21400 Chesdin Road Bensley Park 17 · · · · · · · · Community Building 2900 Drewry's Bluff Road Bird Athletic Complex 30 · · · · O 10401 Courthouse Road Chester Linear Park 5 · 11801 Womack Road Clarendon Park 15 · · · 2428 Brookforest Road Clover Hill Athletic Complex 106 · · [] [] [] [] · ~ · · [] [] 17701 Genito Road Davis Athletic Complex 10 · · 415 S. Providence Road Dutch Gap Boat Ramp 4 · · Boat ramp 441 Coxendale Road Dutch Gap Conservation Area 809 · · · 6-mile trail 411 Coxendale Road Eppington Plantation 44 · 14201 Eppes Fails Road EttdckPark 25 R · · · · ~ ~ ~ · Community Building 20621 Woodpecker Road Ettrick Riverside Park 1 · · 21514 Chesterfield Avenue Horseshow rings/Exhibition building Fairgrounds 88 10300 Courthouse Road Falling Creek Linear Park 89 [] [] [] [] 6200 Jefferson Davis Hwy. FembrookPark 4 · · · 9270 Chatham Grove Lane .,[ort Stevens Historical Park 2 · · · Civil War features ~ 8900 Pams Avenue ~tes Mill Park 11 · · 3000 Cogbill Road GoynePark 49 R · · · · · · · · · · 5300 Ecoff Road Greenfield Athletic Complex 5 · · 10751 Savo), Road HarrowgatePark 29 R · · · · · ~ ~ O ~ · · 4000 Cougar Trail Henricus Historical Park 32 · · · · · · Boardwalk and visitors center 251 Henricus Park Road Huguenot Park 56 R · · · · · · (~ ~ · · Azalea garden, 10901 Robious Road Iron Bridge Park 367 R · · · · · · ~ ~ ~ ~ O · · Boardwalk, handball/racquetball courts 6600 White Pine Road Irvin J. Homer Park 232 [] [] [] [] [] [] [] [] [] [] [] [] [] [] [] Lake/Trails Genito Road LakeChesdin Park 210 [] · [] · · Boat launch/Fishing pier 12900 Lake Chesdin Park Manchester Middle Complex 15 · · ~ ~ ~ ~ 7401 HullStreet Road Manchester High Complex 30 · · ~ · 13501 Midlothian Turnpike MatoacaPark 73 R · · [] [] · · ~ O [] ~ ~ · · 19900 HallowayAvenue Mid-Lothian Mines 48 [] [] [] [] [] Interpretive exhibits Monacan Athletic Complex 10 · · 11501 Smoketree Drive Point of Rocks Park 193 R · · · · · · · · O ~ · ~ ~ · · Nature trail 201 Enon Church Road Providence Athletic Complex 30 · · · O · 900 Starlight Lane Robious Athletic Complex 29 · · ~ ~ ~ 2801 Robious Crossing Drive Robious Landing Park 97 R · [] · · · [] · [] Boat slide 2800 James River Road ,ckwood Park 163 R · · · · · · ~ ~ O · · Nature center, boardwalk, archery range 3401 Courthouse Road Warbro Athletic Complex 20 · · ~ 3204 Warbro Road Woodlake Athletic Complex 16 · · · · · · 5700 Woodlake Village 04125102 V.17 OOO;gO9 - Exhibit V-9 School Facilities KEY =facility ® lighted facility r;facility under development © lighted facility under development >' g '- = ~ ~ special features and addresses Bellwood 13.6 · · · 9536 Dawnshire Rd., Richmond, VA 23237 Bensley 11.6 · · · 6600 Strathmore Rd., Richmond, VA 23237 Beulah 16.3 · mm · · em 4216 Beulah Rd., Richmond, VA 23237 Eon Air 25.0 · · · · 8701 Polk St., Bon Air, VA 23235. Chalkley 20.0 · · · · · · n 3301 Turner Rd., Chesterfield, VA 23832 M. Christian 49.4 mm · · · 14801 Woods Edge Rd., Colonial Hgts., VA 23834 Clover Hill 14.6 · · · 5700 Woodlake Village Pky., Midlothian, VA 23112 Crenshaw 20.0 mm · · · 11901 Bailey Bridge Rd., Midlothian, VA 23112 Crestwood 17.9 · · · · 7600 Whittington Dr., Richmond, VA 23225 Curtis 15.0 m · · 3600 W. Hundred Rd., Chester, VA 23831 Davis ?r4,4 *, ~, ,n m m 415 R Providence Rd Richmond VA Ecoff 27.8 · · · · · 5200 Ecoff Rd., Chester, VA 23831 Enon 12.5 · · · · · 2001 E. Hundred Rd., Chester, VA 23836 Ettrick 11.6 · m · 20910 Chesterfield Ave., Ettrick, VA 23803 Evergreen 20.9 · · · 1701 Evergreen E. Pkwy., Midlothian, VA 23114 Falling Creek 20.0 · · m 4800 Hopkins Rd., Richmond, VA 23234 Gates 19.6 m · · 10001 Courthouse Rd., Ext., Chesterfield, VA 23832 Gordon 17.5 mmm ; ; mm m 11701 Gnrdnn gchnnl Rd Richmnnd: VA 2':1236 Grange Hall 18.6 · · · m · · 19301 Hull Street Rd., Moseley, VA 23120 Greenfield 16.5 · · · · 10751 Savoy Rd., Richmond, VA 23235 Harrowgate 41.0 m · · m 15501 Harrowgate Rd., Chester, VA 23831 Hening 20.3 · · · 5230 Chicora Dr., Richmond, VA 23234 Hopkins 12.5 I · 6000 Hopkins Rd., Richmond, VA 23234 Jacobs 20.0 ~ · · 8800 Jacobs Rd., Chesterfield, VA 23832 ~lsatnaca 7.6 Ill I1 I 6627 River Rd Matnaea VA 23803 vidence 15.0 me · · 11001 W. Providence Rd., Richmond, VA 23236 ~ms 16.0 · ~ ~ mm 10141 Reams Rd., Rictunond, VA 23236 Robious 13.0 · · · · · · 2801 Robious Crossing Dr., Midlothian, VA 23113 Salem 30.1 · · 9600 Salem Church Rd., Richmond, VA 23237 Smith 24.1 · · n · 13200 Bailey Bridge Rd., Midlothian, VA 23112 Spring Run 24.4 · m · · 13901 Spring Run Rd., Midlothian, VA 23112 Swift Creek 13.5 I I ; m lqRflO Genito l~d.. Midlothian. VA 23119. Watkins 21.7 mm · · · · 501 Coalfield Rd., Midlothian, VA 23114 Weaver 25.6 · · · mm 3600 James River Rd., Midlothian, VA 23113 Wells 12.7 · II · 13101 S. Chester Rd., Chester, VA 23831 Woolridge 24.1 · · · 5401 Timber Bluff Pkwy., Midlothian, VA 23112 ; ADDRESS i~ , , Bailey Bridge 35.5 · · · ~ 12501 Bailey Bridge Rd., Midlothian, VA 23112 Carver 45.3 · · © · · llm 3800 Cougar Trail, Chester, VA 23831-0000 Chester 21.2 · n · 3900 W. Hundred Rd., Chester, VA 23831 Falling Creek 34.9 · · · 4724 Hopkins Rd., Richmond, VA 23234 Manchester 64.8 · · · $ ~ 0 · · 1~ 7401 Hull Street Rd., Richmond, VA 23235 Matoaca 30.0 · · · · · 20300 Halloway Ave., Matoaca, VA 23803 Midlothian 29.7 · la · · · · · · · ~ 13501 Midlothian Turnpike, Midlothian, VA 23113 Providence q4 O I i · m , 1'~ 900 Starlipht l.ane Richmond. VA 232q9 Robious 47.0 ~ · I~' 2701 Rob[ous Crossing Dr., Midlothian, VA 23113 Salem 35.5 · · · · 9700 Salem Church Rd., Richmond, VA 23237 Swift Creek 42.2 ~ me · · 0 · · 3700 Old Hundred Rd., S., Midlothian, VA 23112 Turning Point Academy 8.4 · · 13824 Lawing Drive Colonial Heights VA 23834 :: ~D~ss Bird 75.7 · · · $ · · · / 10301 Courthouse Rd., Ext., Chesterfield, VA 23832 · Clover Hill 50.0 · · · · · · me · 13900 Hull Street Rd., Midlothian, VA 23112 · James River 74.8 · · · · ~ Ill mm ~ 3700 James River Rd., Midlothian, VA 23113 Manchester 79.4 · · · me · · · 1'~ 12601 Bailey Bridge Rd., Midlothian, VA 23112 · Matoaca 34.2 · · · · · · · 6001 Hickory Rd., Ettrick, VA 23803 · Meadowbrook 50.9 · · · · · · · · 4901 Cogbill Rd., Richmond, VA 23234 · Midlmhian 61.3 ~ mm mmm ~ ~ m mm 401 Charter Colony Rd , Midlothian. VA 2:1114 '~a'Monacan 72.7 · · · · · ~ · · 11501 Smoketree Dr., Richmond, VA 23236 ~omas Dale 40.0 · · · · · me · 3626 W. Hundred Rd., Chester, VA 23831 aomas Dale West 15.0 · · · 12400 Branders Bridge Rd., Chester, VA 23831 Chesterfield Tech. Center 26.2 10101 Courthouse Rd., Ext. Chesterfield, VA 23832 Con~nunity High 4.2 · 8610 Perrymont Road, Richmond, VA 23237-2815 5/13/02 V- 18 O0@gOJ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN SUMMARY · Chesterfield County has a range of regional resources, including wildlife areas, historic sites, rivers and lakes, and federal and state-owned resources and facilities. The county has an opportunity to work with community groups, as well as other government agencies, to develop a system of greenways, blueways, and trails, as well as to protect and enhance cultural resources. · A bike-trail system is being developed through the Department of Transportation that will be tied to off-road pedestrian and bicycle trails. · County parks are popular and have undergone a tremendous growth in visitors. · Athletic facilities continue to be a County priority, offered both in conjunction with school sites and at park and athletic field complexes. THE LANDMARK DESIGN GROUP, INC. V-19 O00:ZO;Z DRAFT May 22, 2002 Section V- Existing Resources ~D Z 0 ZO Iii: CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section VI - Vision for the Future: Themes and Goals Four Master Plan Themes Ten Overall Parks and Recreation Goals SECTION HIGHLIGHTS The recommendations of this master plan align with four general themes that emerged from the planning process. These themes reflect the positive feelings community members have about their parks and the facilities within them, as well as the confidence they have in the department staff. They also show a desire to have recreation in the county align with and address other strong cultural values of the community. The themes reflect the changes taking place in the population as the community becomes more urban and more diverse, as well as more aware of the need to protect the natural and cultural environment that makes Chesterfield County a unique and special place. 2. 3. 4. THEMES Take care of what we have Increase system diversity Protect natural systems and historic resources Utilize public and private partnerships Taking care of what we have is the most important theme of the plan, reflecting the need to maintain and renew existing facilities before focusing on the development of new ones. A fundamental message within this theme is that the department should not develop more than it can take care of. It ~s necessary to plan for the staff, resources, and funding needed to accomplish this goal. Diversity within the system comes in many forms. The department must respond to the changing demographics of residents, which includes meeting the needs of senior citizens, teen-agars, minority communities and residents of various economic levels. Diversity also requires of providing a greater variety of recreational outlets, including natural open space and trails, recreation centers, competitive sports facilities, and skateboard parks. Stewardship of the natural and historic resources of the community emerged as an expectation of the department, including the preservation and appropriate use of green areas, rivers, and historical sites. Living in a community with a sense of history and culture and having access to special places were recognized as major quality-of-life issues. This plan recommends working with other departments that also have a stewardship responsibility to develop inter- departmental strategies to meet the desired goals of the residents of the county. THE LANDMARK DESIGN GROUP, INC. VI-1 DRAFT May 22, 2002 Section VI - Themes and Goals CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN The Parks and Recreation Department will need to build upon its strong partnering relationships to enhance public and private partnerships throughout the county and the region to meet the emerging goals of the community. This means working in a closer, more structured way with other county departments, private businesses and other community groups. The cultural value of respect for property owners in the county and the vital contribution parks and recreational facilities make to a strong county economy are both recognized. GOALS Goal 1: Goal 2: Goal 3: Goal 4: Goal 5: Goal 6: Goal 7: Goal 8: Goal 9: Goal 10: Provide a coordinated plan to address the recreational needs of the community as a whole. Provide a consistently high level of service to the public. Expand upon standards and policies to provide consistent, high-quality maintenance and continuous renovation of aging facilities and appropriate design of new facilities. Maintain successful community athletic programs throughout the County. Recognize that parks and recreation are essential components of economic development. Establish the Department of Parks and Recreation as a leader in planning for the use and the conservation of the entire Chesterfield "Outdoors" for future generations. Incorporate the public interest in greenways, blueways and trails into the Parks and Recreation Master Plan. Coordinate parks and recreation planning with the preservation and enhancement of historic and cultural resources. Contribute to the maintenance and improvement of community wellness. Continue to maximize the use of County financial resources allocated to Parks and Recreation by utilizing alternative funding and staffing strategies. THE LANDMARK DESIGN GROUP, INC. VI-2 DRAFT May 22, 2002 Section VI - Themes and Goals OOOZO CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Goal 1: Provide a coordinated plan to address the recreational needs of the community as a whole. A plan for the recreational needs of the whole community will address a wide range of facility recommendations and recognize population trends within the county. The issues include the changing demographics of the county and changes in resident distribution, which have resulted in some inequity in the location of facility and park acreage, relative to population density. Expanded programs for senior citizens and teenagers, as well as programs and facilities to meet the particular needs of county residents with disabilities, were issues that emerged in public meetings. In addition, special events and programs and more diverse facilities were expressed desires of the population. The development of a more structured relationship with other county departments would be highly beneficial in achieving desired public goals. The Parks and Recreation Department maintains numerous internal relationships, and the Planning Department played a strong advisory role in the preparation of this plan. However, for all departments to take full advantage of their mutual resources, relationships should be ongoing and formal. Mutual review and consultation regarding proposals and plans should be made a part of an ongoing county process. Providing some of the diverse, specialized facilities that are desired by portions of the community is a particular challenge for the county. An indoor pool for competitive aquatics is one example of a specialized facility for which there is a clear demand, even though the number of participants may not warrant the level of public investment required. Working with a private business entity to provide such facilities may allow minimal up- front expenditure of public dollars and no on- going maintenance, operating expense or liability concerns. The expansion of Level of Service Standards (LOS) for Chesterfield will be necessary as more diverse facilities are further developed. The national trend has been to recognize that all communities are unique, and level of service standards must be developed to reflect the particular needs of the community being served. While Chesterfield has standards in place for most facility and park types, these standards should be expanded and evaluated through a continual feedback process to ensure their continued validity. Goal 2: Provide a consistently high level of service to the public. The Parks and Recreation Department has received praise for its high level of service from its constituents. Providing quality service should be an ongoing department goal. Department managers are concerned about the pressure of trying to provide a high level of service with current staffing, equipment and training. It is important to provide adequate resources in order for the department to meet increased public demand. An Organizational and Programming Evaluation and Alignment Study is a good tool to define resources for an expanded department role. Management plans, training programs, clear design standards and review procedures are tools that will assist in managing these changes, Goal 3: Expand upon standards and policies to provide consistent, high-quality maintenance and continuous renovation of aging facilities and appropriate design of new facilities. Once the county builds a system, it is essential to maintain those facilities not only on an annual basis, but also on a periodic basis to address the life cycle of materials and equipment. The overall cost of system renewal, renovation, and improvement needs to be funded on an annual basis in the Capital Improvements Program and/or through funding of a reserve portion of the operating budget. These ongoing funding methodologies will allow the county to anticipate life-cycle expenditures, while allowing the department to address critical renovation needs that may arise as facilities age. THE LANDMARK DESIGN GROUP, INC. VI-3 DRAFT May 22, 2002 Section VI - Themes and Goals CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Goal 4: Maintain successful community athletic programs throughout the County. Organized athletics is a very important component of the culture and the recreation system of Chesterfield County. The athletic leagues handle field allocation, team organization, competition schedules, and referee arrangements, saving personnel costs necessary when county staff run the programs. There is a strong participating relationship between the leagues and the department, and issues are generally resolved through discussion with the Parks and Recreation Advisory Board (PRAC). Overall there are generally enough fields for the numbers of people participating in co-sponsored sports. However, some fields are not lighted or suitable for league play while others are not in locations convenient to teams. The needs of unaffiliated groups and members of the general public for field use should also be addressed. To avoid the cost of developing more fields than necessary, the department and PRAC should continue their frequent dialog with league officials to ensure all options for addressing geographic field shortages are explored. Improvements to existing fields, conversion of field use to other sports, and changes in field allocations are all potential solutions to field shortages in specific areas. Ongoing upgrades of Class III fields to Class I and II fields and/or adding lighting to extend period of use can address the demand for fields to serve athletic teams. The Parks and Recreation Department and the school board have a positive, collaborative relationship. The combined sites, with athletic fields built adjacent to schools, serve two purposes and are an efficient use of public funds. Students can utilize the practice fields during school hours, and athletic teams can use fields and paved areas in the evenings and on weekends. There is interest in expanding the use of indoor areas of schools when it can be done in a manner that does not disrupt the school. Develop Competitive Traits THE LANDMARK DESIGN GROUP, INC. VI-4 DRAFT May 22,~;~11 Section VI- Themes and CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN II Goal 5: Recognize that parks and recreation are essential components of economic development. Parks and Recreation plays a key role in the economic health of the community in numerous ways and should become part of economic development strategies. By expanding recreational facilities to recognize unique natural and cultural locations within the county, recreation can serve as an attraction to visitors who also spend their travel dollars patronizing local businesses. Tournaments and special events bring substantial income into a community, and the demand for tournament- level facilities for various sports is growing. Utilizing current facilities, the county hosted 20 tournaments, 2,000 teams, and 30,000 players in 2000, generating an estimated $3 million from visitor spending. Combined with cultural arts programs, numerous events and concerts, regular programs and park visitation, parks and recreation is conservatively a $10-million-dollar annual industry at the present time. The increasing emphasis businesses place on recreational offerings as a quality-of-life feature fundamental to the issue of economic development. A relationship of mutual benefit may be developed through the support businesses provide to the Parks and Recreation Department. The department currently has established relationships with several area businesses that have assisted with improvements, particularly to the Citie of Henricus. These relationships should be fostered, and staff responsibility should include establishing ongoing programs with various businesses in the community. Goal 6: Establish the Department of Parks and Recreation as a leader in planning for the use and the conservation of the entire Chesterfield "Outdoors" for future generations. Study and observation of natural process and diversity Wildlife meets history, at new park at Henncus THE LANDMARK DESIGN (~ROUP, INC. VI-5 DRAFT May 22, 2002 Section VI - Themes and Goals 00622.2 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Maintaining wildlife areas and open space was one of the highest priorities expressed in the citizen survey, reflecting the growing desire for the Parks and Recreation Department to take on an increasing role in stewardship of the outdoors. The Virginia Department of Conservation and Recreation has set an excellent precedent for this planning approach by creating the first statewide "outdoors" plan, updated in 2001 and addressing a comprehensive range of outdoor issues. The Chesterfield Parks and Recreation Plan should be expanded to address similar issues. This does not necessarily require additional responsibility for the department to lead in the areas addressed, but will provide a central resource document for the county regarding these issues. This is consistent with the need recognized by the Department of Planning to address open space issues in all future area plan updates. Citizens expressed a high level of demand for the development of additional facilities, which would provide greater access to natural areas. Both surveys and public-meeting comments revealed the desire for nature programs, nature centers and nature trails. in greenways, blueways, and ~ trails into the Parks and [~ Recreation Master Plan. Ii The public opinion survey found hiking and walking trails to be the most desired facilities. They were also consistently mentioned as a high priority in the public input meetings, particularly for providing an activity that can serve all age groups. Bicycle trails were a close second in the survey. Consequently, the development of a coordinated plan for a Linear Parks System is a very high priority for the county. The issue of greenways and blueways for the county drew mixed reactions, generally based on the location of residents in the county. Those in the more developed northern areas of the county supported greenways and trails, while those in the more rural areas of the Matoaca District were opposed to this trend. As the county develops further and open space becomes more rare, support for and interest in a greenways system will undoubtedly grow. It is important to develop a greenways plan for the county to be proactive in planning ahead of increased demand. Development of a plan and program for county greenways and blueways and the development of a plan for a County Linear Park System are closely related. Recreation is sometimes compatible with conservation, depending upon the carrying capacity of any particular system or piece of land. Access to appropriate sections of a greenways system can help reinforce public interest in, and support for, conservation, while providing much-needed and desired access to natural areas. Planning for an open space system of greenways and blueways throughout the County is essential and is appropriately accomplished by the Department of Planning, which deals primarily with land-use issues. The greenways and blueways systems often are not public land and often do not involve public access. The Linear Parks System is appropriately planned and operated by the Department of Parks and Recreation as a recreation activity area. Most of the system will be on public lands, although portions may be on privately held lands through dedicated public access easements, Planning for the two systems should be coordinated and will require structured interaction between the departments. THE LANDMARK DESIGN GROUP, INC. VI-6 DRAFT May 22, 2002 Section VI- Themes and ~l~ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Goal 8: Coordinate parks and recreation planning with the preservation and enhancement of historic and cultural resources. Chesterfield County has a unique geographic ~ocation and, consequently, a rich and varied cultural history. Its history began with Native American settlement and the earliest Colonial settlements, significant Colonial industrial sites, early transportation sites, and significant Civil War battlefield sites. A clear public mandate for increased protection of historic sites and for maintenance, interpretation, and appropriate public access to cultural sites emerged during this planning process. This is a high-priority issue because important sites are continually lost to other uses. The Parks and Recreation Department has served as the agent in the County in support of the Heritage Alliance. A staff position is responsible for programming at historic sites. The department should take a leadership role in addressing this public desire and in implementing a program for preservation and interpretation of the landscape. A study of the cultural resources of the county should be undertaken and incorporated into the Parks and Recreation Master Plan to develop a strategy to meet this goal. Goal 9: Contribute to the maintenance and improvement of community wellness. The role of parks and recreation departments in assisting citizens in developing and maintaining physical and mental health is increasing. In addition to promoting community wellness, incorporating fitness activities and facilities into the system provides an opportunity for all citizens to participate in such activities. However, any strategy addressing health and fitness issues should be coordinated with public agencies and private groups and businesses, such as the YMCA and fitness centers to avoid competition and take full advantage of the facilities available in the community. In many communities, parks and recreation departments also partner with healthcare facilities and hospitals to provide therapeutic recreation facilities. THE LANDMARK DESIGN GROUP, INC. VI-7 DRAFT May 22, 2002 Section VI - Themes and Goals CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Goal 10: Continue to maximize the use of County financial resources allocated to Parks and Recreation by utilizing alternative funding and staffing strategies. Funding methodologies for parks and recreation was solicited in the public opinion survey. Program user fees were the preferred method, followed by grants, endowments and private sponsorship. 40% of the residents supported the use of development impact fees and bonds, and only 20% of the respondents favored property taxes. In public meetings, residents of the County supported developing partnerships and alternative funding strategies in order to avoid a tax increase to pay for increased parks and recreation sites, facilities and programs. Volunteerism is recognized as a strength in the County and a resource for program enrichment. In order to fully take advantage of potential strategies, a staff position within the department must be assigned primary responsibility for developing and tracking a program. Some of the resident's major desires are relatively inexpensive to maintain compared to the ongoing cost to provide athletic facilities. Active athletic facilities are quite expensive on a per-person use not only to construct, but also to maintain while trails of various types are one of the facilities of greatest interest to citizens, and these facilities are very cost-effective to maintain on a per-use basis. In addition, the cost of land acquisition may be relatively economical, since lands that are of greatest interest for natural area preservation and trails are often the least usable for development or agricultural purposes. The benefits of trail development to a broad sector of the population and a wide range of age groups is consequently substantial relative to facility cost. These themes and goals that emerged out of this planning process will serve as a guide to the Department in land acquisition and facility development, as well as, in developing plans for operations and programming over the next ten years. SUMMARY The themes reflect the positive feelings the community has for Chesterfield Parks and Recreation and the interest in the alignment of Parks and Recreation offerings with the overall cultural and natural environment of the County. The accompanying goals emphasize the need for the Department to continue to provide a high level of service, excellent facilities, and successful programs. At the same time, facilities and programs should expand to better serve the increasing interest in greenways, blueways, trails, and historic and cultural resources. THE LANDMARK DESIGN GROUP, INC. VI-8 DRAFT May 22, 2002 Section VI - Themes and Goals CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section VII - Summary of Public Input SECTION HIGHLIGHTS Results of Public Input meetings Results of Parks and Recreation Survey Results of Citizen Satisfaction Survey Following a tradition of incorporating public input into its mission, the Department of Parks and Recreation returned to the public for direction on how department resources could best be used to meet evolving needs. In addition to a series of public meetings, a Parks and Recreation Survey was mailed to a representative sample of county residents to determine the level of public interest in a variety of recreation facilities and programs. In addition, the county's Total Quality Improvement Office spearheaded a Quality-of-Life Survey that was mailed to 10,000 randomly selected residents to provide evidence of performance in all county services. While the Parks and Recreation Survey focuses on specific issues that surfaced in the public meetings, the Quality-of-Life Survey gives broader insights into how residents feel about their county and their government. In addition to these three public- feedback tools, the department used a statewide survey conducted for the 2001 Virginia Outdoors Plan by the Virginia Department of Conservation and Recreation (DCR). The "Projected Chesterfield County Needs" component of this state survey is derived from the comments of Chesterfield citizens who participated in recreation activities. Public Input Public Meetin.qs Participants in public meetings in each magisterial district raised 32 areas of concern, ranging from access issues to youth services. By total number of votes, the top seven issues in order of importance were: · Funding parks and recreation (where to get money for desired improvements) · Swimming facilities (especially indoor facilities that could be used for competitions and therapeutic recreation) · Senior activities · Skateboarding and increased school-facility use (tied in ranking) · Organized athletics (also tied with comments about specific parks) · Access to the James and Appomattox rivers · Greenways and conservation (trails) Four or more districts wanted swimming facilities, senior activities, facilities for the physically challenged, and funding for parks and recreation. Three or more districts wanted skateboarding, river access, increased school-facility use, and bike trails. The issues that received the most votes in the user groups were: Co-Sponsored User Group · Use community buildings rather than schools--accessibility issues · Preserve green spaces and assure protection of future resources · Improve views from both rivers to notable sites · Acquire land and conservation easements, especially in U.S. Rt. 288 corridor THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII - Summary of Publi. c Input 0002J.6 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Athletic Co-Sponsored Groups · Increase sharing of school facilities, especially those in high schools, to meet needs · Build more fields in eastern and northern areas · Increase number of lighted soccer fields · Find space for new sports that are now competing with established sports Parks and Recreation Survey, July 2001 This community-wide survey was designed to elicit interest, behavior, demographic, and attitude information from county citizens concerning recreation, leisure, and land management. The objective of the survey was to obtain relevant information that would enable the department to be more responsive to recreation needs and to do its job more effectively. Demographic data from the study suggests that recreation needs should be oriented around the family, but that the department needs to provide recreation opportunities targeted toward the specific needs of different age groups. Due to an economically split community, more study needs to be directed toward evaluating the recreation interests of people in different income brackets and how fee structures might be designed to maximize participation from all socio-economic groups. Recreation Interests In terms of recreation interests, outdoor fitness activities, environmental activities, and performing arts received top rankings. Taxes were preferred to fund outdoor-fitness and environmental activities, whereas fees were preferred for performing-arts activities. Next in the ranking were unstructured recreation, self-improvement activities and special events. Although fees were clearly preferred for self-improvement activities, and special events, fees and taxes were about equally favored for unstructured recreation. The third tier of interests included sports and athletics, indoor fitness, and historical programs. Fees were preferred to fund each of these categories. For the breakdown on remaining interests, refer to Management Learning Laboratories Report of Recreational Needs Assessment for Chesterfield County, Virginia in Appendix A, from which this survey summary was derived. Facility Use Gymnasiums, swimming pools, and tennis courts appear to be the most widely used facilities in Chesterfield County. Both private and public facilities tend to be used with similar frequencies. Outdoor facilities used most frequently were off-road areas, fitness trails, horseback riding areas, playgrounds, fishing areas, and golf courses. The facilities used most often were not necessarily the most pressing needs expressed by respondents. This suggests that the existing facilities may be meeting the needs of the residents who use them frequently. Participation The most frequently cited reasons for not taking advantage of department activities and facilities were inconvenient timing (35 percent) and a lack of time on the part of residents (34 percent). Inconvenient hours of operation were also cited as a reason by 21 percent of the respondents. While there is little the department can do about residents' busy schedules and general lack of time, scheduling changes could be made to enable THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII- Summary of CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN more residents to participate in some activities. Interest and location ranked next as reasons respondents do not participate in department activities. The survey represents a significant step toward ascertaining what interests the residents have with respect to recreation in Chesterfield County. Location needs have also been factored into the Level of Service analysis discussed later in this section. Because participation in recreation opportunities is determined in part by the availability of residents, one section of the questionnaire was designed to find out the best times during the week for residents to participate in recreation. For adults, the most convenient time slot was from 5 to 8 p.m. on Saturdays. This was followed by weeknights between 5 and 8 p.m, Sundays between 2 and 8 p.m. and Saturdays from 8 to 5 p.m. For the youths in families, the most popular time slots overall were from 8 a.m. to 8 p.m. on Saturdays. Equally popular were the hours between 5 and 8 p.m. on weeknights, followed by Sundays between 8 a.m. and 8 p.m. The results from this availability information will be used to plan programming for adults and youth. The department should ensure that ongoing, quality web site maintenance is a high priority, given its potential and the fairly widespread use of the Internet by county residents. Transportation Transportation would be needed by most youth from 2 to 5 p.m. (9 percent), suggesting that transportation after school may improve youth participation. Adults reported minimal need for transportation, with the highest percentage (4 percent) needing transportation from 5 to 8 p.m. Only 5 percent of respondents overall cited a lack of transportation as a barrier to attending and participating in recreation opportunities. Communication By far the most effective publicity method is direct mail of the Chesterfield County Parks and Recreation department program guide. Newspaper inserts and newspaper advertisements were also considered very effective. The department should ensure that ongoing, quality web site maintenance is a high priority, given its potential and the fairly widespread use of the Internet by county residents. Opinion questions related to general recreation issues revealed that 97 percent of respondents agree that well-maintained parks add to the quality of life in the community. Nearly half (49 percent) feel the department is responsive to the community's recreation needs, and 42 percent feel satisfied with the recreation opportunities they receive for their tax dollars. On issues related to recreation facilities, most respondents (78 percent) indicated a preference for more smaller neighborhood parks located closer to their homes. Most (73 percent) indicated that they feel safe in parks, that parks satisfy their needs (72 percent), and that the parks are clean and generally well maintained (69 percent). On issues related to administration, most (62 percent) of respondents agree that department staff members are courteous and helpful. Nearly half (42 percent) feel the quality of supervision and instruction provided by the Department is good. Many respondents were not able to offer an opinion on these two questions, suggesting that they had not interacted with the staff. Nearly half (47 percent) of the respondents indicated they are not aware of the recreation programs and activities the Department offers. With respect to volunteer opportunities, far fewer are aware of what is available (23 percent). The department will use the information from the survey to make improvements in the level of public knowledge about Parks and Recreation offerings and volunteer opportunities. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII- Summary of CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Funding and Partnerships A large majority (90 percent) of respondents indicated the ability to pay a fee for new recreation opportunities. In fact, the most widely supported means of funding public recreation are program user fees (82 percent) and grants (69 percent). The next most acceptable means of funding are endowments (64 percent) and private sponsorship (61 percent). Less than half of the respondents consider development impact fees and bonds to be favorable sources of funding. As is usually the case, a property tax was the least popular funding method (20 percent). Uses of public funds for specific initiatives were more popular. Sixty-one percent of those surveyed both support use of public funds to buy more land for parks and historic sites and also support use of public funds to provide access to the James and Appomattox rivers. More than half (54 percent) support use of public funds to buy more land for conservation of natural habitats. Cooperation and partnerships were well supported among respondents, with 87 percent supporting public/private partnerships and 82 percent agreeing with the concept of regional cooperation between localities. Nearly three-fourths (73 percent) support conversion of abandoned railways into trails, and 67 percent support increased use of school property for recreational use. Specific Recreation Needs (}ne section of the questionnaire was designed to determine the relative importance of specific recreation needs. Trails and other outdoor areas ranked at the top of the facility-related priorities, with about three-fourths of the respondents indicating they should be added. The perceived need for hiking and walking trails (79 percent), bicycle trails (75 percent), riverfront access (74 percent), wildlife areas and open spaces (73 percent), playgrounds (72 percent), picnic facilities (71 percent), and jogging/fitness trails (66 percent) demonstrates a strong and consistent interest in outdoor recreation and appreciation for natural areas. For indoor facilities, the department should add nature centers (64 percent) and community centers (62 percent). These facilities could accommodate some of the most popular activities like nature programs (66 percent) and family activities (74 percent). Three-fourths of the respondents consider a commitment to historic sites and preservation to be a need. Activities for the whole family (74 percent), activities for teens (70 percent), and special events and festivals (67 percent) are also considered a need by a significant majority of respondents. The department recognizes the consistent interest in historic programs and preservation, and will make an effort to expand these programs and activities. In addition, programming that meets the needs of families and other residents of all ages for specific interests and hobbies will continue to be a high priority. The following paragraphs break the results from the Chesterfield County Parks and Recreation Opinion Survey into more descriptive categories to focus on specific needs. Results are not broken out by district because results indicate that a number of respondents assumed they lived in the Midlothian district because of their mailing address. Although surveys were mailed fairly consistently across all five districts (see map in Appendix A) more than twice as many respondents indicated they lived in the Midlothian district as in any other district. Private vs. Public Facilities Last year, people chose public over private recreation facilities for concerts, fishing, or visiting a skatepark or community center. More than three times as many people chose public facilities for fitness and nature trails, nature centers, historic sites, picnic areas, playgrounds, and school facilities. Private facilities were chosen more often for racquetball, rock climbing, and horseback riding. Although numbers of participants were fairly close, private facilities were also used more often for tennis, gyms, golfing, wading/sunbathing, archery, and four- wheeling. Some of these facilities are not available for public use in Chesterfield, which means people are driving to other places to find public facilities (for example, skate parks THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section WI - Summary of Pubfic Input 000219 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN and off-road areas for 4-wheel drive vehicles). Income The top five recreation interests that should be funded with user fees (across all income brackets) are self-improvement, indoor aquatics, indoor fitness, hobbies, and performing arts. Use of tax funds had the most support for the following five recreation interests, also across all income groups: environmental interest, outdoor fitness, unstructured interest (open space/wildlife habitat/river access/camping), historical programs, and camps. In terms of recreation interests, Iow-income respondents preferred self-improvement, outdoor fitness and indoor aquatics. Middle- income respondents had the most interest in indoor and outdoor fitness, and indoor aquatics. Indoor and outdoor fitness and sports and athletics were ranked at the top for high-income respondents. Gender The top four recreation interests for women included indoor aquatics, outdoor fitness, self-improvement, and indoor fitness. For men, the top four were outdoor fitness, performing arts, travel and tourism, and outdoor aquatics. Race The four recreation activities of most interest to white respondents included outdoor fitness, indoor aquatics, self-improvement, and travel and tourism. Slightly fewer white respondents expressed an interest in competitive aquatics and unstructured recreation. African-Americans expressed a consistent interest in all categories, but had the least interest in the unstructured category, and a bit less interest in camps, environment, indoor fitness, self- improvement, and social awareness. Response from other ethnic groups reflected a fairly consistent interest in all categories. Age Of the adults who returned a survey, fewer than seven responded in the 18-to-24 and over-75 age groups, so they are not included in this analysis. For those aged 25 to 34, sports and athletics, hobbies, outdoor fitness, camps, environmental interest, harvesting (hunting, fishing, pick- your-own, etc.) and historical programs were the most popular. For 35-to-44-year- olds, self-improvement, family programs, indoor and outdoor aquatics, and indoor fitness were the most popular. For those age 45 to 54, indoor aquatics, outdoor fitness, performing arts, self-improvement and environmental interest were the leading categories. For 55-to-64-year-olds, outdoor fitness, indoor aquatics, and self- improvement were most valued. For those age 65 to 69, travel and tourism, indoor and outdoor fitness and performing arts were the most popular. Performing arts and travel and tourism were also the most popular for those aged 70 to 74. Household Type The most popular activities for married families with children were indoor and outdoor aquatics, hobbies, and indoor and outdoor fitness. With more disposable income and leisure time, married couples without children preferred outdoor fitness, special THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII - Summary of Pubfic Input CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN events, performing arts, and travel and tourism. For single head-of-households, environmental interest (environmental education center, nature walks) and outdoor fitness ranked highest. For those living alone, leading categories included indoor fitness and aquatics, self-improvement, and travel and tourism. Citizen Satisfaction Survey, September 2001 Most citizens (91.8 percent) rate the overall quality of life in Chesterfield as excellent or good. Convenient location, safety, schools, affordable housing, and suburban life are the "best things about living in Chesterfield County." Over 88 percent felt that Chesterfield is an excellent or good place to raise children. The availability of quality parks and recreation may have an impact on this perception. The five biggest challenges faced by the county are traffic congestion, rapid growth, spillover crime, schools, and illegal drugs. The county's total population has more than tripled since the 1970s. This rapid rate of growth has spurred public concern over the protection of historic and cultural resources, the timing of development, and the importance of land acquisition for parks and recreation use. Citizen ratings for parks and recreation have improved since 1998, with 78 percent of respondents rating parks excellent or good, and 69 percent rating recreational services excellent or good. Satisfaction with recreation facilities has also increased from 59 percent of respondents satisfied in 1998 to 64 percent satisfied in 2001. In fact, satisfaction with recreation facilities was among the twelve most improved areas of county government (improved 5 percent or more from 1998). Parks and Recreation assumed schoolyard maintenance in the fall of 1996 and there has been a 4 percent increase in respondents who rate school-ground maintenance as excellent or good (68 percent in 2001; up from 64 percent in 1998). Maintenance of parks and recreational facilities has also shown a slight increase in the respondent approval rating from 1998 (78 percent rate as excellent or good in 2001). The location of parks and recreational facilities, although rated favorably by 76 percent of respondents in 2001, has declined slightly since 'I998. The Midlothian and Matoaca districts rated location most unfavorably (a quarter of respondents rating location as fair or poor), although both these districts have improved their favorable ratings since 1998. New park development at Grove Shaft, Clover Hill/Homer, and Robious Landing may have influenced these improved ratings. The greatest increase in unfavorable ratings during the past three years has occurred in the Bermuda and Clover Hill districts. Rapid growth in these areas has outpaced park development. Citizens feel safer in county parks than they did three years ago, with 65 percent reporting they felt somewhat or very safe in 2001, compared to 54 percent in 1998. Safety in parks also made the top 12 for "most- improved" government services. Respondents who felt the county was doing an excellent or good job in preserving and protecting the environment declined slightly from 65 percent in 1998 to 63 percent in 2001. While favorable ratings in Clover Hill and Matoaca declined over 5 percent in three years, ratings improved in Dale over the same time period. Citizens in areas where farmland and forest are quickly being converted to subdivisions are more likely to feel the impacts of growth than older, established districts. Virginia Department of Conservation and Recreation (DCR) Survey - Proiected Chesterfield County Needs 2001 The Division of Planning and Recreation Resources at DCR reports large discrepancies between supply and demand in a number of recreation categories. Some of these discrepancies are due to inaccurate supply and demand figures where local preferences and usage patterns have not been applied. These demand numbers, based on activity days reported by citizens, are used in conjunction with other data to evaluate facility guidelines in the Needs Assessment Section that follows. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII - Summary of Public Input 9022 . CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN SUMMARY · A public input process was basic to the development of the Parks and Recreation Master Plan. Methods of obtaining input included a series of public meetings within each magisterial district, meetings with user groups, mail-out parks and recreation survey, and the county Citizen Satisfaction Survey. · Information generated by,the Virginia Department of Conservation and Recreation was also reviewed and utilized to provide information on recreation needs and desires. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VII- Summary of ~qr~2 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section VIII- Facilities and Needs Assessment SECTION HIGHLIGHTS Renovation of Existing Parks and Facilities Projected New and Expanded Facility Needs Park Facility Planning Guidelines and Goals Park Acreage Needs Service Area Maps Proposed Park Sites Map The facilities and needs assessment component of this master plan looks at Department needs for the next 10 years in three ways: 1) Renovation of Existing Parks and Facilities 2) Projected New and Expanded Facility Needs 3) Park Acreage Needs There are various standards that may be applied in determining level-of-services needs for park acreage, recreation facilities, and indoor recreation space. This analysis utilized recommendations of the National Recreation and Park Association and guidelines provided in the 2001 Virginia Outdoors Plan, as well as using past standards for Chesterfield County. Because of the range in individual facility standards, we also used the results of the public input sessions, the public survey, and historical records to customize the standards to match the specific needs in Chesterfield County for future facility needs. A. RENOVATION OF EXISTING PARKS AND FA CIL I TIES The department prepared an inventory of facility improvement needs as directed by the Parks and Recreation Advisory Commission in 1998-99. The goals were as follows: 1) Quantifying the inventory of aging facilities, 2) Placing a value on these items, and 3) Determining the per year replacement/renovation costs to bring these items back to standards within the parks, athletic complexes, and school system maintained by the department. The results found almost $26 million or 40 percent of the entire $64 million inventory of parks and recreation facilities and land were beyond its industry life expectancy, requiring almost $1 million annual expenditure to replace and renovate (see Table VIII-2). Using the 20-year average life-cycle period, 5 percent of non-land assets need to be replaced or renovated each year. The most commonly expendable items are fencing and backstops, court resurfacing, outdoor lighting system, parking lots and roadways, buildings and structures, trails and walkways, and site amenities/sports furnishings. This information helped shape the current Capital Improvement Program (CIP). Several of the critical renovation areas have been addressed in part: athletic lighting, fencing and backstops, court surfaces, playgrounds, roadways and parking, and trail systems. Even with the substantial expenditures of the past several years, the appropriated funds have not been sufficient, and the same documented needs remain three years later. The current CIP targets additional funds for these types of improvements to the parks and recreation system, which should greatly reduce the backlog of work required. However, a dedicated annual appropriation is needed to fully address these needs, to be supplemented by periodic bond referendums, for the department to maintain its facilities according to standards and the expectations of its users. THE LANDMARK DESIGN GROUP, INC. CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Table VIII-1 Summary of Inventory and Annual Replacement Costs Staff Research Major Findings SUMMARY OF INVENTORY AND REPLACEMENT Total inventory exceeds $64,000,000. The facilities below typically require replacement or renovation after 15 years Facili .ty Component Inventory/Value Annual Cost Fence 23.5 Miles 1,340,730 56,109 Backstops 132 702,000 27,450 Court Resurfacing 81 195,000 25,300 Outdoor Lighting 3,770 Lamps 35,344 Athletic Lighting Systems 99 4,950,000 141,438 Parking Lots 4,170 Spaces 6,200,171 288,417 Roadways 34,000 Lin. Ft.2,720,000 90,667 Buildings and Structures 71 7,421,000 160,452 Trails, Walks and Paths 73,962 Lin. Ft.858,000 42,836 Site Amenities 1,202,100 57,316 Grand Totals $25,589,001 $926,329 The 1999 Renovations and Replacements research provided the general monetary target for each year and specified which facility components require funding. Specific funding requirements and desired site locations/recreation facilities to make these improvements should be developed on a yearly basis as part of the Capital Improvement Program. For this to happen in a systematic fashion, the department has prepared a complete inventory and evaluation of its park system that addresses detailed funding requirements and sets priorities for the expenditure of funds. A targeted time period of five years has been set for implementation of the most pressing needs within the system for renovation and replacement. A total of $4,085,070 is required to implement the most pressing renovations and replacements, which address code compliance, safety, use, and reduction in maintenance. These estimated expenditures are detailed in Table VII-3, divided by magisterial and maintenance districts. A full summary of all sites, with facility renovation and replacement costs, is available in the supplemental research report available in the parks and recreation maintenance office. Evaluation reports and detailed cost estimates are cataloged in the Research Supplement to this master plan, available at the parks and recreation maintenance office. This log will be updated as facilities reach their life expectancy to maintain a current list of required improvements. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VIII- Facilities and Needs Asses~tr~ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Staff Research Table VIII-2 Park System Aging Major Findings PARK SYSTEM AGING FACILITY AGE ACREAGE % OF SYSTEM 25 YEARS 163 10 20 YEARS 269 20 15 YEARS 981 50 10 YEARS 1,113 70 5 YEARS 1,556 90 CURRENT 2,820 100 Exhibit VIII-3 Unaudited Summary of Estimated Expenditures for Renovations and Replacements Magisterial 2003 2004 2005 2006 2007 Total District Bermuda 314,300 506,000 423,000 432,000 360,000 2,035,300 Dale 335,200 555,000 465,000 450,000 397,100 2,202,300 Matoaca 294,500 482,000 402,000 399,000 340,800 1,918,300 Midlothian 265,100 431,000 359,000 357,000 302,000 1,714,100 Cloverhill 341,000 561,000 463,000 462,000 403,000 2,230,000 Subtotal 1,550,100 2,535,000 2,112,000 2,100,000 1,802,900 10,100,000 Maintenance District One 387,500 649,000 540,000 540,000 433,000 2,549,500 Two 412,500 777,000 647,000 647,000 518,000 3,001,500 Three 365,100 691,000 576,000 576,000 461,000 2,669,100 Four 385,000 418,000 349,000 337,000 390,900 1,879,900 Subtotal 1,550,100 2,535,000 2,112,000 2,100,000 1,802,900 10,100,000 Total 1,550,100 2,535,000 2,112,000 2,100,000 1,802,900 10,100,000 THE LANDMARK DESIGN GROUP, INC. DRAFT May 2.2, 2002 Section VI~~ - Facilities and Needs Ass~fi~2~ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Existing Facility Renovation The county inventory of park facilities over 20 years old exceeds $26 million and continues to grow. In the past, replacement and renovation of park facilities was only partially funded in the Capital Improvement Program (CIP). The majority of these funds were through bond referendums, and renovations have not always been timely or cost effective. The current 2003-2007 CIP allots $5,516,300 for replacement and renovation of park facilities. This leaves a shortfall of $4,583,700 by fiscal year 2007. As facilities continue to grow, this shortfall will continue to grow. If the Parks and Recreation Department is to maintain its current quality of service and keep up with the growing demand for new facilities, annual funding will need to be appropriated for timely renovation and replacement of facilities. The proposed systematic approach to renovations, with priority ratings for the most critical work, forms the framework for the budgeting and implementation of facilities renovations and replacements. To remain a first-choice community, a plan of action and funding will need to be in place to maintain Chesterfield County's first-rate facilities. B. PROJECTED FA CIL/TY NEEDS The demand analysis consists of two spreadsheets that were developed to measure current and future facility needs. In Current Facility Needs (Appendix C) "aggregate supply" was determined based on resources available to county residents from federal, state, county and private providers. Aggregate demand was determined based on 1994 facility standards and state need assessments. Input from public meetings and survey results were then used to qualify demand levels used to determine aggregate needs. New standards based on these needs were applied to project facility needs based on population projections released by the Planning Department to predict facility needs through 2010. The results are provided in the Projected Facility Needs (Appendix C) and Table VII-2, Park Facility Planning Guidelines. Outdoor Athletic Facility Needs To refine the analysis for needed athletic facilities, the department used a methodology based on the participation rates of various sports groups (see Alternative One, Projected Needs for Athletic Facilities Based on Participation Rates, Appendix C). The number of teams that can play on each type of field per week was determined based on activity periods available for field use. The number of teams likely to play on each field was based on participation levels over the past five years in baseball/softball, football, soccer, and indoor sports including basketball, volleyball, wrestling, and indoor soccer. To account for the demand for facilities by unaffiliated groups not captured through the Activity Period (AP) records, an additional 14 percent demand was added to the documented demand for sports fields and gymnasium space. See Appendix C for documented Amateur Athletic Union (AAU) sports programs and other rental use of fields in determining this additional factor of demand. After reviewing the projected numbers with the Planning Commission and Co-sponsored leagues the second methodology for projecting needs, which based needs on current demand levels, was chosen for the facilities plan (see Alternative Two, Projected Facility Needs Based on Current Demand, Appendix C). This analysis and Table VII-3, Park Acreage and Facility Goals, indicates on a countywide basis a current surplus in baseball fields. Continued deficiencies in football and soccer fields along with gymnasium space for basketball will occur through 2010. The results have been reviewed with representatives of sports groups and found to be generally accurate for the county as a whole. It is acknowledged that certain areas of the county remain underserved due to high concentrations of teams, and other areas have surplus fields, predominately in the southern part of the county. Driving distances, scheduling of referees, and availability of lights prohibit the utilization of the fields to alleviate the shortage. To determine the best locations for sport field upgrades, staff identified the census tracts with the highest populations under age 18 years old, and considered feedback from athletic leagues and land use constraints. Staff also contacted representatives from Hispanic and Asian communities to determine what types of THE LANDMARK DESIGN GROUP, INC. VIII-4 DRAFT May Section VIII - Facilities and Needs Assessment'~',~ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Athletic Facility Needs The department has currently met demand for new athletic fields when examined countywide. The most pressing need is lighted fields primarily for practice and for games. Available fields can be lighted and upgraded as a cost-effective method to meet the demand. Fields will also need to be upgraded (fencing, turf, irrigation, and drainage) to bring the facilities up to standards. Expansion of existing, undeveloped park sites and acquisition of new parkland will handle projected growth in athletic facility needs. Upgrades to existing facilities should be targeted for primarily the northern and western areas of the county, with a secondary emphasis on the central area. This approach will address both current and projected field time for practice situations. In some cases, new fields will have to be built at existing sites to handle critical areas where existing facility upgrades do not fully address the demand. facilities would be in demand as ethnic minorities continue to move into the area. In addition, the percentage of fields in each maintenance district was compared to the number of elementary school children enrolled in those districts, since elementary school children are the primary participants in organized athletic leagues. In addition to the aggregate number of fields required, a balance of lighted and unlighted fields is needed to satisfy the teams' practice requirements and in some cases the game needs. This is generally 75/25 percent lighted to unlighted for baseball and softball, 100 percent for football and 30/70 percent for soccer. The majority of needs can be meet with lighting of strategically located existing fields at parks and school athletic sites. This approach is recommended over the construction of new fields for development and maintenance cost savings. In some areas of the county, new fields are the only answer to meet specific highly concentrated demand. A list of potential upgradeable sites and facilities was developed where expansion of facilities could be accommodated (see Appendix C). The areas of high demand are generally found in the northern part of the county, represented by parks maintenance districts 3 and 4, followed by the central district 2 and areas in southern and eastern Chesterfield. (See Athletic Field Location in Appendix C for a list of potential sites for expansion to meet the demand due to geographic concentration of teams). The park system and facility expansion documented in this plan, and the Capital Improvements Program should adequately address the overall needs of the county for the future. The sites for the parks have already accounted for quantity and location of growth. Several fields in each district will be reserved for non-league, general-public rental and free-play use. This should fully satisfy all forms of demand on the park system. Indoor Facility Needs To determine space needs for indoor facilities, school facility use for non-athletic programming was evaluated as well as the use of community centers. The National Recreation and Park Association recommends that each neighborhood or elementary school district contain 3,000 square feet of available, usable space for recreation programs. This space is generally in a cafeteria, larger classroom, and/or gymnasium at each school. The National Recreation and Park Association guidelines for district-based community centers suggest one 6,000-square foot center per 50,000-population base. This is approximately equivalent to one community building per current magisterial district. According to the 1996 Virginia Outdoors Plan, most localities have developed a standard of 0.5 to 0.75 square feet of indoor recreational facilities per resident. The Recreation Division currently utilizes many of the 60 Chesterfield County schools in some capacity. The majority of use is concentrated at the elementary and middle school level. In 18 schools, recreation programs are held utilizing the cafeteria, which averages 1,500 square feet of space. In 15 schools, recreation programs are held utilizing art and music rooms and other larger classroom space, which averages 400 THE LANDMARK DESIGN GROUP, INC. DRAFT May.~_~.~ 2_002 Section VIII - Facilities and Needs A~s~"~7 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN square feet of space. In 25 schools, recreation programs are held utilizing some form of gymnasium space (auxiliary or main gymnasium), which averages 6,300 square feet of space. In calculating when school space is available, it is important to note that there are three separate time periods during the calendar year when school availability fluctuates. Weighting school space availability according to the time of year, we calculate that the average school is available 28 percent of the time during the calendar year. Applying this 28 percent factor, the available elementary school space falls 704 square feet short of the guideline. It is through the use of the middle schools and very limited use of the high schools that this shortfall is addressed. While the needed square footage for indoor space is consequently available through the schools, the lack of availability of the schools during the weekday is a real concern. This is especially important as the population ages and has free time during the day. One way to address this concern would be by providing indoor recreation space at community buildings. The Recreation Division reviewed current programming in community buildings. Currently, Chesterfield County Parks and Recreation supplies almost 10,000 square feet of community building space operated at Bensley and Ettrick Parks. Both facilities are comprised of one larger multi-purpose room suitable for special events, senior programs, meetings, rentals, classes, etc. Additionally both facilities offer smaller meeting rooms suitable for classes, card groups, teen activities, and conference space. The centers are open during the days, evenings, and on weekends. Based on a the county population in 2000, National Recreation and Park Association (NRPA) standards indicate the need for a total of approximately 31,000 square feet of community building space. With just 10,000 square feet now in existence covering two magisterial districts, this produces a shortfall of 21,000 square feet encompassing three magisterial districts. If the 1996 Virginia Outdoors Plan (VOP) standard were applied, the county would currently have a deficiency of approximately 185,000 square-feet. Demand analysis and public feedback suggest the VOP standard is a much closer reflection of the true needs for indoor recreation space in the county. Community centers will not only meet the needs of seniors for daytime facility use and families in the evenings, they will provide a base for program development at the community level. These centers can be easily developed in a phased approach to work within funding limits. The recommended construction phases are as follows: 1) meeting and activity spaces, 2) kitchen and multi-purposes rooms and 3) gymnasiums. Community centers will not only meet the needs of seniors for daytime facility use and families in the evenings, they will provide a base for program development at the community level. THE LANDMARK DESIGN GROUP, INC. DRAFT May Section VIII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Indoor Facility Needs In terms of indoor space, although four gymnasiums are needed to meet current needs, more will be needed by 2015 to provide space for anticipated use by basketball teams alone. Five 15-20,000-square-foot facilities would supplement indoor space needs at the neighborhood level. These smaller facilities generally would provide a multipurpose room, gymnasium, arts and crafts area, game room, kitchen, lounge and lobby, restrooms and an office. Three larger facilities (30-40,000 square feet) in the north, south and central areas of the county would also provide space for an auxiliary gym, or auditorium. The department should continue its policy of appointing nonprofit Advisory Council at each community center to help plan and put on programs and activities and hire coaches and teachers. This group would represent the immediate geographic neighborhoods so that concentrations of people of one ethnicity or another would be represented and served. Trails The Projected Facility Needs (Appendix C) identified shortfalls in all types of trails for public use: biking, hiking/backpacking, equestrian, and jogging/fitness. The development of trails on park sites will not address all the shortfalls identified in trail miles. The department will pursue other opportunities for recreational trail development, including use of abandoned railroad right of ways, utility right of ways, and floodplain trail development along the James and Appomattox rivers and along Swift and Falling creeks and their major tributaries. Organized Athletics The Projected Facility Needs identified shortfalls for tennis courts, tournament-quality sporting events, and volleyball courts. A surplus of outdoor basketball courts is projected. Demand for tennis and volleyball can be met with additions to existing parks and as a standard component of new park development. The tournament-quality sporting events facility is best approached in partnership with the private sector. A facility is ' currently being planned by Sports Quest and should be supported by the county, as long as general public access is provided to similar facilities, as required by county policy. This type of facility could bring regional and national attention to the county and has the potential for revenue from tournaments and other large-scale sporting events. An indoor arena of size to handle small concerts and high school graduations would be a necessary part of this facility. Water Access The Projected Facility Needs identified shortfalls in all types of facilities and activities for water access and viewing: boat ramps, canoe launches and providing river and stream access. The demands will be met with implementation of existing master plans for park sites on the James and Appomattox rivers and on Lake Chesdin, and through targeted new river access on the upper Appomattox and lower James rivers. Stream use and access should be concentrated on the Swift and Falling creeks and their tributaries. This THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section WII - Facilities and 9 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN should be coordinated with a connected Open Space Plan as to be developed by the county. Access to Waterways is in Demand for Boating, Fishing, and Viewing Opportunities Conservation Areas The Projected Facility Needs identified shortfalls for environmental/nature centers and recreational historic sites. Demand for environmental/nature centers can be met by expansion of the Rockwood Center and a new center at Dutch Gap Conservation Area in the 2000-2010 planning period. Future sites should be acquired on a case-by-case basis as a unique land resource becomes available. Historic sites should only be developed as deemed appropriate to the importance of the resource. This selection and development process should be coordinated with the Chesterfield Historic Alliance and other preservation agencies within the county. Other Sports The Projected Facility Needs identified shortfalls for equestrian rings, golf courses and skateboarding. Demand for additional equestrian rings and golf courses should be handled through the private sector. The Fairgrounds Park provides sufficient public equestrian rings for the foreseeable future. Supervised skate parks for in-line skating and skateboarding should be constructed at existing park or school sites and recreation centers, geographically distributed across the county. The development of the facilities should be in partnership with the user groups, with the county assuming maintenance and operations. Park Facilities The Projected Facility Needs identified shortfalls for performing arts, picnic shelters, and playgrounds. Demand for all these facilities can be met with additions to existing parks and as a standard component of new park development for picnic shelters and playgrounds. An appropriate number of playgrounds with access for people with disabilities should be developed to address this underserved portion of the population. An outdoor amphitheater is proposed as part of the Fairgrounds Park, and a special events area is to be developed at Homer Park. In combination with the shared use of Pocahontas State Park, these additions to the system should be sufficient to meet the demand. THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section WII - Facilities and Needs Assessment 000; 30 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Table VIII-4 Park Facility Planning Guidelines Youth Sports Unit Unit/Team Source Baseball/Softball Lit Fields 1:6 AP Unlit Fields 1:3 AP Total 1:4.26 AP Football Lit Fields 1:4 AP Unlit Fields 1:3.5 AP Total 1:3.75 AP Soccer Lit Fields 1:10 AP Unlit 1:5 AP Total 1:7.5 AP Basketball* Gymnasiums 1:10 AP Adult Sports Unit Unit/Team Source Softball Lit Fields 1:20 AP Basketball Gymnasiums 1:10 AP Active Recreation Unit Unit/Population Source Outdoor Tennis Courts 1:1,200 (b) Outdoor Basketball Courts 1:7,000 (b) Outdoor Volleyball Courts 1:8,000 (b) Passive Recreation Unit Unit/Population Source Children's Play Playgrounds 1:3,500 (b) Picnicking Shelters 1:6,000 (b) Hiking / Backpacking Miles 1:3,000 (b) Jogging & Fitness Miles 1:6,000 (b) Bicycling Miles 1:2,000 (b) Boating Ramps 1:50,000 (b) Canoe Ramps 1:50,000 (b) Archery Ranges 1:50,000 (b) Skating / Skateboarding Sites 1:50,000 (b) Horseback Riding Horse Ring 1:75,000 (b) Indoor School Space Square Feet 2 (b) Recreation Center Square Feet .75 (b) Park Land Unit Unitll,000 Residents Source Regional Parks Acres 4.5 3-5 Miles Community Park Acres 2 2-4 Miles Neighborhood Park Acres 1.5 1-1.5 Miles Total Park Acreage Acres 8 *Indoor recreation use at elementary and middle schools includes youth basketball. Youth guideline of one gymnasium/10.75 teams assumes two usable courts @ 6,000 square feet. Additional square footage available in cafeteria, auditorium, and classroom space. (AP) Based on number of activity periods available at a facility for league play. (b) See Demand Analysis THE LANDMARK DESIGN GROUP, INC. DRAFT May 22, 2002 Section VIII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN 1 ?erx Activity Unit Resident Exhibit VIII-5 Park Acreage and Facility Goals: 2000-2010 Based on Projected Facility Needs 1993 2000 [ 2005 2010 Demand{Supply I Needs Demand I Supply I Needs Demand lNeeds Demand{Needs Sports Fields Baseball/Softball Fields 1,556 149 140 9 167 180 surplus 181 I 193 13 Football Fields 8,189 28 30 0 32 25 7 34 9 37 12 Soccer Fields 4,001 80 78 2 65 FFE 90 (57 8 FFE 71 FFE 14 75 FFE 18 FFE) * Basketball Gyms 6,188 37 36 ! 42 37 5 45 8 49 12 Other Recreation Outdoor Tennis Courts 1,200 80 77 3 217 87+127'* 3 235 21 250 36 Outdoor Basketball Courts 7,000 31 28 3 37 54 surplus 40 surplus 43 surplus Outdoor Volleyball Courts 8,000 31 29 2 31 32 0 33 3 35 6 Boating Ramps 50,000 3 3 0 5 3+1 1 6 2 6 2 Canoeing Ramps 50,000 5 2+ 1 2 6 3 6 3 Archery Ranges 50,000 4 1 3 5 1 4 6 5 6 5 Children's Play Play- 3,500 43 43 0 74 46 28 81 35 86 40 ground Picnicking Shelters 6,000 24 23 I 43 31 12 47 16 50 19 Horseback Riding Horse 75,000 1 0 1 3 2 I 4 2 4 2 Ring Hiking & Miles 3,000 16 17 0 87 19 68 94 75 100 81 Backpacking Jogging & Fitness Miles 6,000 43 5 38 47 42 50 45 Skating/Skateboarding Sites 50,000 5 0 5 6 6 6 6 Bicycling Miles 2,000 216 22 194 130 27+5 98 141 109 150 118 Indoor School Space Square .50 SF 620,000 586,000 340,00 519,806 545,400 surplus 564,464 19,064 600,974 55,574 ~'- Feet creation Center*** Square 1.33 SF 195,416 10,000 185,416 212,205 202,205 225,930 215,930 Feet Park Land per 1000 residents Regional Acres 4.5 972 774 198 1170 1161 9 1270 109 1352 191 Community/Athletic Acres 2 432 383 49 520 421 99 564 143 601 180 Neighborhood Acres 1.5 324 316 8 390 252 138 423 171 451 199 Total Acres 8 1728 1473 255 2080 1834 246 2257 423 2404 570 Demand in 1993 based on 1994 Master Plan. Demand from 2000-2010 based on Demand Analysis in Appendix C. Youth Sports assumes a 14% public use demand on facilities in addition to the needs based on organized-league activity periods *Changed method of counting soccer fields in 2000 to full-field equivalents (FFE). **Supply made up of two numbers added together indicates public supply + private supply ***Although numbers indicate a surplus, staff is pressed for more space to run programs because of the limited access to school facilities, leading to the demand for recreation center space THE LANDMARK DESIGN GROUP, INC. VIII-10 DRAFT May 22, 2002 Section VIII - Facilities and Needs Assessment 000232 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Development Considerations Funding for the development of all facilities, other than organized athletics and other active sport facilities, is in comparison much less and can be constructed, for the most part, on department lands. The time period required to open these facilities is also reduced. Supplemental funding from grants and private foundations is much easier to obtain for non-traditional recreation, particularly for water-based and trail-based development programs. Chesterfield Department of Transportation (CDOT) shall be involved in all planning of public space/greenways and linear park systems. Public space/greenways and linear park systems will be planned in order to avoid conflict with existing and future roads identified in the Chesterfield County Thoroughfare Plan. Whenever a proposed park facility crosses a Thoroughfare Plan road, ultimate right of way will be provided to the county, and a license agreement will be issued to the Parks and Recreation Department for the crossing/use of such right of way. When funding and public support allow, bikeways will be considered for inclusion with public roadway improvements. C. PARK ACREAGE NEEDS A Level of Service Analysis looked at park service-radius coverage by census tract to determine community and regional park deficiencies (see Service Radius: Existing Parks Map on page VII1-16). Also considered were the service radii of limited-access neighborhood and community parks, most of which are located at school sites (see Service Radius: Existing Limited Access School Sites Map on page VIII- 17). It has been assumed that satisfying acreage targets and subsequent development of typical facilities for each park type will result in meeting demand for both land and facilities. This assumption is based on a 1983 benchmark standard prepared by the county that established population-based land acreage and facility standards that addressed community needs at that time. Since the park classification system and standards in the county have remained the same, using this method should adequately predict acquisition requirements (see Appendix C, Level of Service Summary). The largest deficiency was determined to be in neighborhood park facilities, with only 11 of 59 census tracts meeting or exceeding acreage standards (1.5 acres per thousand). The inventory of parcels owned by neighborhood associations indicates that the distribution of residential recreational areas would be inequitable if left to private development. The county must take a more active role in providing open space at the neighborhood level to ensure citizens in older or lower-income communities are served. The Neighborhood Open Space Map, Section V, page 9, depicts county-owned neighborhood parks and schools and parcels that are owned by a neighborhood association. When examined at the census tract level, there are currently 11 tracts without any designated neighborhood open space. These would be the highest priority for neighborhood park development. Twelve tracts have only one of the three types of neighborhood open space, and six have no more than two. These 29 census tracts are identified by district in the Table VIII-6 along with an additional nine tracts that have only three to five designated open-space parcels. Census tracts highlighted in gray have over 5,000 residents, and would also be a priority for neighborhood park development. Today, the county is 199 acres short of neighborhood parkland at the 1.5-acres-per- thousand standard. Development of parks within the 23 census tracts, with one or less designated open space parcel at an average of 8.7 acres each, would mitigate this shortfall. By 2020, another six to seven similarly sized parks would need to be developed to meet the additional 54- acre shortfall at that time. Implementation of the neighborhood park component of the park system will be addressed in two ways: 1) acquisition of parkland for neighborhood parks and 2) acquisition and development of neighborhood athletic parks (associated with school sites). The department will partner with local civic groups and developers to construct and maintain the neighborhood parks acquired by the county. Targeting development of trails, picnic shelters and playground facilities at these sites will address the shortfall in these facilities identified in the Projected Facility Needs. THE LANDMARK DESIGN GROUP, IND. VII1-11 DRAFT May 22, 2002 Section WII - Facilities and Needs Assessment 000 33 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Exhibit VIII-6 Designated Neighborhood Open Space District Midlothian Matoaca Clover Hill Dale Bermuda Total Identified Census Tracts in Need of Designated Neig None 1 1009.20 1009.28 1009.15 1009.24 100~.03 1007.01 1010.03 1006.00 1009.32 1009.23 ~OOg 19 1,009 3 1008.14 1008.07 1008.06 1008.15 1003.00 1004.05 1004.04 1004.06 1004:08 1004.03 11 12 hborhood Parks 2 3to 5 1009 21 1009.3 1009.7 1001.6 1001.7 1007.02 101006 100809 1008.05 1008.12 1004.07 1005.05 1005.06 6 9 Source: U.S. Census Bureau, 2000 Census of Population. Although community parkland is adequate at the overall standard of two acres per thousand, there are still many census tracts that are underserved. The map indicates concentrations of census tracts with a deficiency greater than eight acres. During the next 20 years, this deficiency will grow to 252 acres overall-based on current population projections-if no new land is designated for community parks. At an average of 36 acres each, this would require seven new parks. Regional parkland is also adequate at the current level of 4.5 acres per thousand. Three parks will need to be added in the next 20 years to meet level-of-service requirements in 2020. In areas of the county where large tracts of land may not be available for purchase or the cost prohibitive, substituting multiple community-scale parks for the regional park will be the only practical solution. This is the case for the Northern Midlothian Area Park. The census tracts with a deficiency of 18 or more acres of regional parkland have been identified on the Underserved Areas Map on page VII1-18). In addition to current deficiencies, neighborhoods with annual growth rates anticipated at 2.9 percent or higher were mapped to project location needs over the next seven years (see Projected Growth Areas Map on page VII1-19). This map also indicates census tracts with the highest population densities based on new census figures. The pattern of development is consistent, with concentric bands radiating from the urban core. The middle band of the county is currently growing at the fastest rate. However, development in the Matoaca band has already begun, and growth will increase exponentially there if development patterns continue. In choosing locations for new park acquisition and in consideration of proposed private and public development adjacent to existing park sites, the viewsheds that are associated with the park site/facility should be thoroughly examined. The visual backdrop is often vital to successful recreational experience. This is particularly important for historic sites and natural areas where the context of the park in its surroundings affects the design and appreciation of the resource. THE LANDMARK DESIGN GROUP, INC. VII1-12 DRAFT May 22, 2002 Section VIII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN New and Expanded Facilities Facility Location Regional Parks (average siz~e 150 acres) 1. Winterpock) 2. Northern Midlothian* 3. Eastern Matoaca *Substituted with three community-scale parks Community Parks (average sige 25 acres) Spring Run Athletic Complex Green Springs Belmont/Henning/Meadowbrook (formerly Northern Area) Magnolia Green Pocahontas (formerly Central Area) Harrowgate (formerly South-Eastern Area) Enon (formerly Eastern Area) *Neighborhood Parks (average size 8-9 acres) {Identified by corridor or general area of the county) INNER BAND: (5) parks, Midlothian area; north of Route 60 4 parks 1 park (4) parks, eastern Route 60/Route 360 interior corridor 4 parks (3) parks, eastern Route 360/Route 10 interior corridor 4 parks (9) parks, Route 10/Route 301 interior corridor 6 parks 3 parks (1) park, interstate 95 north OUTER BAND: (1) park, Skinnquarter (1) park, River Road (1) park, south Chester (3) parks, Ettrick area Time Period 2005-2010 2010-2015 2015-2020 2000-2005 2005-2010 2005-2010 2005-2010 2005-2010 2015-2020 2015-2020 2000-2010 2010-2020 2000-2010 2000-2010 2000-2010 2010-2020 2010-2020 2010-2020 2000-2010 2010-2020 2000-2010 THE LANDMARK DESIGN (~ROUP, INC. VIII-13 DRAFT May 22, 2002 Section WII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN New and Expanded Facilities Facility Location (Special Purpose Parks--no size classification) Time Period Robious Landing Expansion Lake Chesdin Park Virginia State University Riverside Trail Falling Creek Expansion Bermuda Hundred (Brown & Williamson) Appomattox Park Western Lake Chesdin Boat Launch Rt. 360 & Appomattox Canoe Launch River Rd. & Appomattox Canoe Launch James River Historic Blueway (Trail Nodes) Recreation Centers 2000-2005 2000-2005 2000-2005 2000-2005 2005-2010 2005-2010 2005-2010 2005-2010 2005-2010 2015-2020 30,000 Square Foot Facility with Gymnasium and large multi-purpose room Government Complex Area Northern Midlothian Parks Ettrick Park Expansion 2005-2010 2010-2015 2010-2020 20,000 Square Foot Facility with Gymnasium Winterpock Rockwood Park Pocahontas Enon Bensley Expansion 2005-2010 2005-2010 2010-2015 2015-2020 2015-2020 Note: Place names for proposed park sites indicate general areas only and are not intended to mark specific sites. SUMMARY To maintain its current quality of service and keep up with growing demand for facilities, annual funding should be appropriated for renovation and replacement of facilities. The average life cycle for facilities is 20 years, requiring 5 percent of non-land assets to be replaced or renovated each year. Expansion of existing park sites and new park acquisition will handle projected growth in outdoor athletic facility needs. The pressing need for lighted fields will be accomplished by lighting and upgrades of existing fields. The county has a shortfall of indoor recreation space, particularly space available during school hours. There are current shortfalls in all types of trails, water access, nature centers, performing arts, picnic shelters, and playgrounds. These facilities may be provided for the most part on county parklands, and often can obtain supplemental funding through grant programs. Lack of neighborhood parks is the greatest deficiency in parkland. This need will be addressed through acquisition of neighborhood parkland in underserved areas and by acquisition and development of neighborhood park areas associated with school sites. THE LANDMARK DESIGN GROUP, INC. VII1-14 DRAFT May 22, 2002 Section VIII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Map VIII-l- Projected Growth Areas through 2007 And Current High Density Areas Map Base Source: American Factfinder, Census 2000 THE LANDMARK DESIGN GROUP, INC. VII1-15 DRAFT May 22, 2002 Section VIII - Facilities and Needs Assessment CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Section IX- Implementation and Recommendations SECTION HIGHLIGHTS Implementation Prioritization Summary of Implementation Recommendations A. GENERAL GUIDELINES Implementation of the recommendations included in this report utilize a multi-faceted approach with several types of activities occurring on an annual basis. The implementation will need to include a combination of further planning and land acquisition, facility development, and of primary importance, the maintenance, renovation, and improvement of existing facilities. Priorities will be adjusted on an annual basis as part of specific department planning and budgeting recommendations and according to the spending priorities determined by the board of supervisors. The following, however, are some recommended guidelines for establishing implementation priorities. The first theme of the Parks and Recreation Master Plan expresses the top priority for the system at this time. It is critical that funding and staffing be provided to allow for continued and improved maintenance, for ongoing annual renovation and renewal of facilities, and for upgrades of facilities to more adequately meet the needs of the community. Equitable geographic distribution issues should be addressed, with an emphasis placed first on facility upgrades and second on new facilities, where user demand is greatest. Inherent in this priority is refining department standards for park types, facility elements, and maintenance, and providing all of the elements needed to create a successful facility in the initial phase of development. Quality and completeness should be emphasized over quantity of new facilities. From a planning perspective, the organizational analysis is a high priority to determine department staffing needs to accomplish the goal of providing ongoing facility maintenance in the most efficient possible manner. THE LANDMARK DESIGN GROUP, INC. IX-1 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN To allow for equitable distribution of desired facilities in all areas of the county, continue to acquire land through the zoning process, work with the public school system, and purchase land to meet the need for more parks, particularly neighborhood sites. Emphasize the development of water-access facilities, particularly for access to both the James and Appomattox rivers. In developing equitable distribution of athletic facilities throughout the county, the department will hold in-depth discussions with athletic leagues. These discussions will lead to refinements of the field allocation system, and improve efficiency in use of existing fields throughout the county. Without the need for new, large-scale development, the department can reallocate funding for renovations and upgrades within the existing athletic-fields inventory. The strong demand for linear trails, greenways, and blueways necessitates the development of a plan for a Linear Parks System along with specific strategies for creating the system. This planning should be coordinated with the development of a greenways and blueways plan prepared by the Department of Planning and Zoning, coordinated with other long-range planning documents maintained by county departments such as environmental engineering, transportation, schools, libraries and utilities. Planning these trail systems should also involve adjacent jurisdictions. To develop an interconnected system, planning must come before acquisition methods and funding. Delay in planning for such a system will result in lost opportunity to utilize the zoning process and work with various private entities to develop a continuous system. It will also delay the opportunity to benefit from trails that may be associated with other public works and utility projects. The Linear Parks System Plan should become a component of the Parks and Recreation Master Plan. THE LANDMARK DESIGN GROUP, INC. IX-2 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Chesterfield County is rich in historic and cultural resources that benefit the county, region, and nation. As the department that establishes programming for the currently developed historic sites, Parks and Recreation is best positioned to take responsibility for developing plans and strategies for protecting critical resources, including viewsheds, and for implementation of a plan, working closely with private groups, individuals, and state and federal agencies. A Cultural Landscape Plan should be prepared as an addition to the Parks and Recreation Master Plan, and adequate staff resources should be provided to implement the plan. Key departments with which Parks and Recreation should work regularly include the Planning, Utilities and Right-of-Way, Environmental Engineering, Economic Development, and Transportation. Other potential partners are Youth Services, the Department of Health and the Police Department. Close working relationships with these departments will result in better coordination of projects that can provide multiple benefits to the citizens of the County, and will better allow for cost-effective alternatives to providing needed land and facilities. SUMMARY OF SPECIFIC RECOMMENDATIONS Facilities Public Park Land Acquisition Acquire and develop three new regional parks (minimum 100 acres each) during the next 20 years Acquire and develop seven new community parks (minimum 35 acres each) during the next 20 years Acquire and develop cooperatively with civic groups and developers 29 new neighborhood parks (minimum 8 acres each) during the next 20 years Acquire and develop five new special purpose parks along the James and Appomattox rivers and develop and expand five existing parks during the next 20 years · Increase acreage in linear parks and open space O The linear park and open space systems should focus on riparian areas associated with the James and Appomattox rivers and with Swift and Falling creeks and their major tributaries. These areas offer the greatest opportunities for connections to parks, schools, and other public areas of the county, as well as private retail destinations. Increase acreage in historic properties (priorities to be determined by Cultural Landscape/Historic Resources Plan) Sports Facilities Upgrade and light existing sports fields to meet current demand and future growth in existing communities for youth and adult leagues, equally, as well as the general public Implement higher-quality maintenance and state-of-the-art facility components for athletic facilities. (Outdoor improvements: ball field fencing, turf, THE LANDMARK DESIGN GROUP, INC. IX-3 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN irrigation and infields. Indoor improvements: gym clear space, flooring and storage) Increase number of fields available to leagues in existing and projected high- population areas. Upgrade existing facilities where possible by lighting and field improvements Construct new fields on existing county land where upgrades are insufficient Target the following school-service areas and park service sites for baseball, softball, football, soccer and gym space improvements: Carver Middle, Marguerite Christian Elementary Gates Elementary, Meadowbrook High, Falling Creek Elementary and Middle Davis Elementary, Bailey Bridge Middle/Manchester High, Spring Run Elementary Betty Weaver Elementary, Huguenot Park, James River High, Midlothian Middle, Monacan Complex, Robious Complex Construct sports fields as part of new park development in growth areas of the county in accordance with park acreage and facility goals. Provide several fields and gyms for each sport in each district of the county for non- league and general-public use Build/upgrade the following sports fields by 2010: 13 baseball/softball fields 12 football fields 18 soccer fields Designate and consolidate game sites for a higher level of maintenance. Upgrades could inctude lighting, irrigation, grading and reseeding, or improvements to fences, backstops, and goals Add 12 gyms by 2010, achieved through a combination of upgrades, rental, adaptive re-use, increased school access and new construction Aging facilities (Take Care of What We Have) Provide for "catch up" of renovations and replacements at older sites for critical safety, code, and maintenance problem areas. Target elimination of maintenance backlog in five years · Provide for ongoing renovations and replacements as facilities wear out Maintain Icg quantifying facility components that have reached their industry life spans to determine future budgeting requirements for replacement or renovation General Recreation Improve and expand trail systems within existing parks and acquire new trail lands concentrating on abandoned ROW. and riparian corridors to provide an additional 118 miles of bike trails, 81 hiking/backpacking miles and 6 miles of trails for horseback riding by 2010 Add/upgrade play courts (36 tennis and 6 volleyball) at existing parks and include in development plans for new parks to serve growth areas by 2010. A portion of the demand for play courts will be met by the private sector THE LANDMARK DESIGN GROUP, INC. IX-4 DRAFT May 22, 2002 Section IX - Implementation and Recommendations ~,-,¢. ... CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Support private-sector initiative headed by Sports Quest for tournament-quality sports facility and indoor arena Expand Rockwood Nature Center and construct three new environment/nature centers at conservation areas throughout the county Construct five skating facilities throughout the county in partnership with user groups and other partners;. operate with appropriate supervision Construct 19 picnic shelters and 40 playgrounds throughout the county at existing parks/school sites and as part of new park development Historic Sites Continue as operating and development partners with the foundations that operate Falling Creek, Henricus, Eppington, and Mid-Lothian Mines park sites Continue support of Chesterfield Heritage Alliance for the cooperative promotion of historic Chesterfield and county-supported historical tourism Perform cultural landscape/historic resources study to determine resources to preserve, enhance, develop by private partnerships and acquire by the county to develop and operate as public parks Community Centers Expand community center system for countywide access and enlarge typical building plan to include indoor gym(s) (to alleviate the need for indoor space at school sites with limited access usage) and large multi-use space Target one of the community centers to principally address cultural arts programming; align programming with area high schools that specialize in the arts Develop by phased approach over the next 20 years: 3 large (2 new; 1expansion) community centers; 5 small (4 new; 1 expansion) community centers Department Operations Staff Development Match human resources and equipment resources in proportion to growth in facilities and programming to meet demand Increase skill levels of staff through training in specialized areas to develop in-house capabilities to provide a higher level of service (i.e. maintenance, construction, programs, resource development, automation, technology, and other educational programs) Staff Responsibilities Establish staff responsibilities for securing grants, developing partnerships, and other forms of alternative funding/development of programs and facilities Establish staff responsibilities for coordinated volunteer program for facilities and programming THE LANDMARK DESIGN GROUP, INC. IX-5 DRAFT May 22, 2002 Section IX - Implementation and Recommendations 000 ,46 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Marketinq Further develop and maintain department's web site for general distribution of information, interactive registration, and co-sponsored groups' required reporting. (Specifically programs offered, facilities available and illustrations of all facilities) Increase awareness and promotion of natural-and-cultural-resource parks and tie to overall county tourism package to generate out-of-county revenues Proqram Increase awareness and promotion of amateur sporting events and other special events and tie to overall county tourism package to generate out-of- county revenues Development Match current staff levels to meet existing recreation-program demands and adequately address future community needs Continue to enhance and develop technological resources to facilitate excellent customer service Position recreation resources to take advantage of new trends in programming to meet the public need Future Emphasis Emerging Trends Develop additional accessible facilities (transportation issues/available time) Acquired by neighborhood parks to be developed and maintained in partnership with local civic groups and developers. Develop facilities that serve the aging population: Community centers Walking trails General outdoor pursuits Therapeutic recreation Develop community centers and the associated athletic and general- recreation facilities to serve diverse needs, and provide recreation opportunities for all ages Target groups that do not use facilities because they lack the ability to pay user fees and secure opportunities to allow for participation in programs THE LANDMARK DESIGN GROUP, INC. IX-6 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Develop "individual" sports facilities; integrated into the existing park system, such as roller-blading, skateboarding, and other wheeled sports. Appropriate supervision should be provided for all activities with potential inherent physical injury to users and others other individual or unstructured recreation including fishing, historic interpretation, and wildlife observation Building Confidence Diversity Provide specialized indoor programming that fosters assimilation of foreign arrivals to County and promotes continuation of ethnic culture · Promote special events centered around ethnic holidays/heritage months Minimize language barriers through bi- lingual signage and increased staff awareness of communication issues Cooperative Development Continue relationship with school board for operation and development of shared-use school sites for neighborhood athletic parks, both indoor and outdoor facilities. Acquire target acreage and facilities needed at school sites to allow for new and expanded recreational role at schools (neighborhood athletic park) Work with other County Departments and developers to monitor and guide new development to minimize impacts on the environment and enhance quality of life Protect view sheds, which are an important aspect of the quality park experience, in all acquisition projects and for development near existing parks THE LANDMARK DESIGN GROUP, INC. IX-7 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Work towards the preservation of traditional agricultural communities and other cultural points of interest Provide walking and biking connections linking adjacent neighborhoods, schools, libraries and recreation facilities and generally work to minimize vehicle- miles-traveled to promote clean air and healthy lifestyles Schedule regular meetings with planning and other County Departments for discussions of common issues Promoting Healthy Lifestyles Future Plan Work with other County Departments, agencies, non-profits, co-sponsored groups and businesses to promote public health and physical fitness, both in facility design and development and in programming to accommodate all age groups and special needs populations Develop ongoing partnerships with agencies and businesses to promote healthy lifestyles Develop ongoing partnerships with agencies and businesses in a structured way for acquisition, development and programming Development Develop the following supplemental plans/studies to expand and clarify the department's role: o Open space Plan (Greenways and Blueways) o Linear Parks Plan (bikeways, multi- purpose trails) o Cultural landscape/historic resources inventory and evaluation Staffing/Action Plan for partnership development, volunteer coordination and organizational outreach o Department Organizational and programming evaluation THE LANDMARK DESIGN GROUP, INC. IX-8 DRAFT May 22, 2002 Section IX - Implementation and Recommendations CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN PARK AND PROGRAM DEVELOPMENT RESOURCES AND CONTACT INFORMATION CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Name Phone Address e-mail website 7432 AIban Station Blvd, acaCb, acanet.org American Canoe 703-451-0141 Suite B-232, Springfield, Association VA 22150 www.acanet.org 1200 18th St. NW, American Farmland Ste.800, Washington, DC Trust '202-331-7300 20031 info(i~farmland.org http://www.farmland.or.q. 1422 Fenwick Lane, Silver American Hiking Society 301-565-6704 Spring MD 20910 http://www.americanhikinq.or,qlpolic¥/trail fund PO Box 203, Williamsburg, VA 23187- BikeWalkVirginia 757-229-7969 0188 aturnbull~,bikewalkvir,qinia.or,q www.bikewalkvir,qinia.orq Capitol Place, 1108 East Chesapeake Bay Main St., Suite 1600, Foundation 804-765-7498 Richmond, VA 23219 chesapeake~cbf, or.q www.cbf, org James Monroe Bldg., 101 Chesapeake Bay Local North 14th St., 17th Floor, Assistance Department 804-225-3440 Richmond, VA 23219 vvvvw.cblad.state.va.us Chesterfield County P.O. Box 10, Chesterfield, Public Schools VA 23832 ccpsinfo(~chesterfield.k12.va.us http://chesterfield.k12.va.us Chesterfield http://www.chesterfield.qov/CommunityDevelopm Preservation Committee 804-748-1052 kingg~co.chesterfield.va.us ent/Planning/Indmrk Chesterfield Business 804-783-9316. PO Box 40, Chestefield, http://www.qrcc.com/services/businesscouncils c Council VA 23832-0040 hesterfield 804-748-3963 9401 Courthouse Road, Chesterfield County Suite B, PO Box 760, Economic Development Chesterfield, VA 23832 cced~chesterfieldbusiness.com http://www.chesterfieldbusiness.com Chesterfield Historical Alliance www.chesterfieldtou rism.com Chesterfield Historical http://www.chesterfield.qov/historicalsociety/lectu Society 804-777-9663 farmerdp(!~co.chesterfield.va, us r~ East Coast Greenway 135 Main Street, Alliance 401-789-4625 Wakefield, RI 02879 ecgaC, qreenway.orq www.greenway.org P.O. Box 2394, Eppington Foundation 804-748-8230 Chesterfield, VA 23832 ataylorwhiteC, mindsprinq.com Friends of Chesterfield's PO Box 2158, Riverfront 804-796-6091 Chesterfield, VA 23832 riverfronts(~,earthlink.net vwvw.co.chesterfield.va.us/riverfront Greater Richmond 201 E. Franklin Street, Chamber of Commerce 804-648-1234 Richmond, VA 23219 http://wvvw.qrcc.com/index 901 East Byrd St., Suite Greater Richmond 801, Richmond, VA Partnership 800-229-6332 23219-4070 http://www.qrpva.com/indexl P.O. Box 523, Henricus Foundation 804-706-1340 Chesterfield, VA 23832 1331 H Street NW, Suite 202-638-4725 400, Washington, DC Land Trust Alliance 20005-4734 ItaCb, lta.or,q www. lta.or,q 100 Avenue of Metropolitan Richmond Champions, Suite Sports Backers 804-285-9495 300,Richmond, VA 23230 www.sportsbackers.orq THE LANDMARK DESIGN GROUP, INC. RES-1 DRAFT May22, 2002 Resources and Contact Information CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Name Phone Address e-mail website Mid-Atlantic Off Road P.O. Box 2662, Fairfax, Enthusiasts VA 22031 http://www, more-mtb.or,q 14200 Birds Eye Terrace, bikewri.qht~earthlink.net, Mountain Bike Virginia 804-768-0755 Chester, VA 23831 www.imba.com/contacts/near_you/virginia National Fish and 1120 Connecticut Avenue Wildlife Foundation NW, Suite 900, Washington, DC 20036 202-857-0166 jonathan, mawdsley@ nfwf. org www.nfwf, orq 410 Severn Avenue Suite National Park Service, 410-267-5747 109, Annapolis, MD 21303 Rivers, Trails, and Conservation Assistance Hastings. Wink(~epamail.epa.gov www.nps.gov/chal/rtca National Wildlife 1110 Wildlife Center Drive, Federation 703-438-6334 Reston, VA 20190 obertC, nwf. or,q www. nwf. orq North American Water 1688 Oak St., NW, Trails, Inc. 202-232-8354 Washington, DC 20010 astaatsC, watertrails.or.q www.watertrails.org 10301 State Park Road, 804-796-4255 Chesterfield, VA 23838- Pocahontas State Park 4713 http://www.dcr, state.va.us/parks/pocahont Rails to Trails Conservancy-Trails & 1100 17th Street, NW, Greenways 10th Floor, Washington, Clearinghouse 877-476-9297 DC 20036 ¢]reenwaysC,,transact.orq www.trailsandqreenways.orq Retail Merchants 5101 Monument Ave., Association of Greater Richmond, VA 23230- Richmond 804-662-5500 3621 info~retailmerchants.com http://www, retailme rchants.com Richmond Audubon PO Box 804, Richmond, Society 804-257-0813 VA 23207 audubon~.www, cvco.orq http://freenet.vcu.edu/science/audubon/audubon Richmond Metropolitan Convention and Visitors Bureau http://www, richmondva.org 801 Pennsylvania Ave., SE, Suite 300, Scenic America 202-543-6200 Washington, DC 20003 webmasterC, scenic.or.q www.scenic.org The Henricus P.O. Box 523, Foundation 804-706-1340 Chesterfield, VA 23832 henricus98~aol.com !http://www. henricus.org The Nature 490 Westfield Road, http:l/nature.orqlwhereweworklnorthamericalstat Conservancy 804-295-6106 Charlottesville, VA 22901 nrovner~tnc.orR es/virqinia Chesapeake Field Office, 666 Pennsylvanic Ave., SE, Suite 401, Trust for Public Land 202-543-7552 Washington, DC 20003 debi.osborneC, tpl.org http://www.tpl.org/tier2_rl.cfm?folder,,id=632 !Virginia Bicycling 1030 S. Barton St., Suite Federation 703-271-0895 274, Arlington, VA 22204 muchnick~,capaccess.orq www.vabike.or,q Virginia Civil War Trails, 550 E. Marshafl St., inc. Richmond, VA 233219 http://www.civilwar-va.comlvir,qinia Virginia Commonwealth PO Box 843050, University Center for Richmond, VA 23284- Environmental Studies 804-828-7202 3050 ces-vcu~,vcu.edu www.vcu.edu/cesweb Virginia Conservation 1001 East Broad St., Network 804-644-0283 Richmond VA 23219 ellenshepard(~,yahoo.com www.vcnva.orq THE LANDMARK DESIGN GROUP, INC. RES-2 DRAFT May 22, 2002 Resources and Contact Information CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN Name Phone Address e-mail website Virginia Department of 203 Governor Street, Suite Conservation and 213, Richmond, VA Recreation 804-786-1712 23219-2094 i pco~dcr.state.va.us www.dcr.state.va.us Virginia Department of PO Box 10009, Richmond, Environmental Quality 804-698-4000 VA 23240-0009 www..deq.state.va.us Virginia Department of 9200 Beach Road, Forestry 804-796-4360 Chesterfield, VA 23838 reuser~,dof, state.va.us www.dof, state.va.us/R2/chesterf, htm Virginia Department of Game and Inland 4010 West Broad St., Fisheries 804-367-1000 Richmond, VA 23230 dqifweb~,d,qif, state.va.us www.dqif, state.va.us Virginia Department of 2801 Kensington Ave., Historic Resources 804-367-2323 Richmond, VA 23221 http:t/state.vipnet.orq/dhr Virginia Department of Housing and Community 501 N. Second Street, Development 804-371-7078 Richmond, VA 23219 www.dhcd.vipnet.or~l Virginia Department of Transportation, Bicycling and Pedestrian Program vabiking~vdot.state.va.us http://virginiadot.org/infoservice/bk-default. P.O. Box 1051, Lexington, Vir~linia Horse Center 540-463-2194 VA 24450 info~horsecenter, org http://www.horsecenter, org 2600 Washington Ave., Virginia Marine 3rd Floor, Newport News, Resources Commission 757-247-2200 VA 23607-0756 www. mrc.state.va.us c/o Dept. of Environmental ~/irginia Naturally- Quality PO Box 10009, Environmental Richmond, VA 23240- Education Initiative 804-698-4198 0009 vanaturall¥~deq.state.va.us www.vanaturally.com Virginia Recreation and 6038 Cold Harbor Road, Parks Society 804-730-9447 Mech., VA 23111 vrps~vrps.com http://www.vwc.edu/vrps/home.htm 6 North 6th St., Suite 401, Vir~linia Sierra Club 804-225-9113 Richmond, VA 23219 .qlen.besa~sierraclub.org http://vir.qinia.sierraclub.orq Virginia Tourism 901 E. Byrd St., Corporation 800-321-3244 Richmond, VA 23219 vainfo~,vir.qinia.or,q www.virginia.0rg For specific information on organized sports leagues, contact Bill Carlson, Athletic Director, at 748-1128 THE LANDMARK DESIGN GROUP, INC. RES-3 DRAFT May 22, Resources and Contact Information APPENDIX A REPORT OF RECREATIONAL NEEDS ASSESSMENT FOR CHESTERFIELD COUNTY 000;~5{ Report of Recreational Needs Assessment for Chesterfield County, Virginia Submitted by Management Learning Laboratories Winston-Salem, NC September 2001 OO0~sS TABLE OF CONTENTS READING THE REPORT ........................................................................................................................................ 4 INTRODUCTION TO THE STUDY ........................................................................................................................ 6 METHODS AND PROCEDURES OF THE STUDY .............................................................................................. 7 DETERMINATION OF THE SAMPLE .............................................................................................................................. 7 DEVELOPMENT OF THE SURVEY QUESTIONNAIRE ..................................................................................................... 7 PROCEDURES FOR ADMINISTERING AND ANALYZING THE SURVEYS ......................................................................... 9 RESULTS OF THE SURVEY: DEMOGRAPHICS ............................................................................................. 11 DESCRIPTION OF THE POPULATION .......................................................................................................................... 11 Gender ................................................................................................................................................................ 11 Age ...................................................................................................................................................................... 11 Income ................................................................................................................................................................ 12 Length of residence in Chesterfield County .......................................................................................................12 Household composition: Adults, Children, Race, Disability .............................................................................. 12 Area of residence ................................................................................................................................................ 13 DEMOGRAPHIC SUMMARY ....................................................................................................................................... 14 RESULTS OF THE SURVEY: GENERAL FINDINGS ..................................................................................... 15 RECREATION INTERESTS .......................................................................................................................................... 15 VISITS TO CCPRD FACILITIES ................................................................................................................................ 18 REASONS FOR NON-ATTENDANCE ........................................................................................................................... 20 TIMES THE RESIDENTS ARE AVAILABLE .................................................................................................................. 23 INFORMATION ABOUT RECREATION OPPORTUNITIES .............................................................................................. 25 OPINIONS ABOUT RECREATION IN CHESTERFIELD COUNTY .................................................................................... 27 General recreation issues .................................................................................................................................... 28 Issues related to recreation facilities ................................................................................................................... 29 Issues related to administration ........................................................................................................................... 30 Issues related to marketing ................................................................................................................................. 31 Issues related to finances .................................................................................................................................... 32 FUNDING PUBLIC RECREATION ............................................................................................................................... 33 PUBLIC SUPPORT FOR RECREATION INITIATIVES ..................................................................................................... 34 AREAS OF EMPHASIS ............................................................................................................................................... 36 Areas of emphasis - Facilities ............................................................................................................................ 37 Areas of emphasis - Programming ..................................................................................................................... 40 Chesterfield County Needs Assessment - Management Learning Laboratories Table of Tables Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table Table 1: Recreation Interests ............................................................................................................................ 17 2: Visits to CCPRD Facilities ............................................................................................................... 20 3: Reasons for Non-attendance ............................................................................................................ 22 4: Times Adults Are Available ............................................................................................................ 24 5: Times Youth Are Available ............................................................................................................. 24 6: Transportation Needs ......................................................................................................................... 25 7: Information About Recreation Opportunities ............................................................................. 27 8: General Recreation Issues ................................................................................................................ 29 9: Opinions About Recreation Facilities ........................................................................................... 30 10: Opinions About Administration ................................................................................................... 31 11: Opinions about Marketing ............................................................................................................. 31 12: Issues Related to Finances ............................................................................................................. 32 13: Funding Public Recreation ............................................................................................................. 34 14: Public Support for Recreation Initiatives .................................................................................. 36 15: Areas of Emphasis - Facilities .................................................................................. ~. .................. 39 16: Areas of Emphasis - Programming ............................................................................................. 41 Chesterfield County Needs Assessment 3 Management Learning Labora~o~e0~i~7 READING THE REPORT This report is one component of the final outcome of the Needs Assessment that was commissioned by the Chesterfield County Parks and Recreation Department (henceforth referred to as "CCPRD") in 2001. The other segment is the computer program and the data from the two surveys. In reading this report, it is important to note that the results are presented in several ways. First, there is a narrative description of the findings, which are then supported by tables of data. Key findings and summaries are underlined in the body of the report. Recommendations are made across the entire body of the report and are always supported by data. All recommendations are presented in italics in the body of the report. Additionally, this summary report needs to be considered as a snap shot of the results of the Needs Assessment. The tables and numbers in the report should be considered carefully. Since there were sometimes several questions that addressed similar issues, these items were distributed in different parts of the questionnaire. These pieces of information together make up the entire report and results. In many cases, the importance attached to a particular piece of numeric data has to be interpreted in relation to other similar questions in the instrument. Moreover, before drawing specific conclusions, it is important to recognize that a universal yardstick cannot be used to interpret the results. For instance, in some cases, a particular facility which 40% of the respondents indicated was a need could be considered to be the biggest necessity in that category. This is so because other facilities in the category might have received far less endorsement. On the other hand, a different facility with 40% of the respondents supporting it could be considered very insignificant in that category because there were several other facilities in the category that received far more support. It is the ranking, as presented in the tables, that is most important. Consequently, it is impossible to try to find one percentage as the cut-offpoint for all the questions. Each question needs to be considered separately and as a part of the category to which it belongs. It is also important to note that the data set represents responses from 303 individuals who answered 262 questions. It is possible to create databased queries about each of these questions. For instance, the recreation staff might be interested in seeing if the respondents who indicated a certain facility is a need tend to live in the same area. Since it is impossible to anticipate all such questions, and impractical to include each one of the thousands of possible tables in the report, the CCPRD is given a database query program called CompuRec. Using this program, the various staff of the CCPRD will be able to generate tables that answer specific questions about sub-groups of the population. The program is user-friendly and features a series of simple menus. When used along with the program manual and the data dictionary, CompuRec Chesterfield County Needs Assessment Management Learning Laboratories can generate tables, graphs and charts that provide instantaneous answers to specific questions about the respondents' recreational habits and preferences. Finally, when reading this report, it is important to keep in mind that many questions, such as whether men like an activity more than women, that arise from reading the report can be answered quickly with the use of CompuRec. In fact, it is possible to verify all the statistical results reported here using CompuRec. The staff of the CCPRD is encouraged to use the program to further explore the data as they make planning decisions. Since the staff receives a thorough training in the use of the software, this is especially easy to do. Looking at this report alone will provide a look at the aggregate data, but further in-depth analysis can be conducted using ComiouRec. Therefore, this report should be read with the intention of generating questions that can be answered by CompuRec. Chesterfield County Needs Assessment ManagementLeamingLaboratories INTRODUCTION TO THE STUDY The study was designed to elicit interest, behavior, demographic, and attitude information from the citizens served by the CCPRD concerning recreation, leisure and land management. It is important to note that this survey was intended to obtain information from the entire community and not any specific user group. Since this was a community-wide survey, the sample was selected to represent the opinion of the entire population of Chesterfield County. The objective of the survey was to obtain the relevant information that will help the CCPRD do its job more effectively by enabling it to be more responsive to the recreation needs of the residents of Chesterfield County. Additionally, the information can also be used to better organize the internal workings of the CCPRD to stay in tune with the current and future needs of the community. This also implies that the CCPRD will benefit by learning about the residents' awareness of the CCPRD's recreation activities within Chesterfield County. In summary, this survey was not a user's survey, but a more comprehensive assessment of the recreation needs, attitudes and opinions of the residents of the entire community. Thus, it should be noted that the primary goal of the survey was to obtain information about recreation in Chesterfield County. It is not practical to report all the various tables that include the results of the survey broken down into sub-groups of respondents. However, using a standard database inquiry tool such as CompuRec, it is possible to obtain such information when used in combination with the data set. As explained in the previous section, the use of CompuRec will greatly benefit the CCPRD in making informed decisions about recreation opportunities in Chesterfield County. Chesterfield County Needs Assessment 6 Management Learning Laboratories 00026.9 METHODS AND PROCEDURES OF THE STUDY Determination of the Sample While it is desirable to question all of the residents of Chesterfield County, it is not possible to do so due to a variety of constraints including cost, available time and access. However, using the principles of random sampling, it was possible to collect data from a part of the population and then make projections about the entire population. For this reason, a statistically viable and reliable random sampling procedure was used for this survey. Given the fact that it was a random sample of the population, it is possible to claim that, within a small margin of error (3.00%), the sample is representative of the community as a whole. In this case, a sample of 4,000 addresses was selected from a variety of lists that are maintained by commercial and governmental agencies (e.g., listed phone numbers, Department of Motor Vehicles lists, utility company lists). Addresses were then chosen randomly from this frame so that every address had an equal chance of being selected. The addresses were then provided to CCPRD to be used for mailing the questionnaires. Development of the Survey Questionnaire Before the development of the first draft of the survey instrument, information was collected about the CCPRD. This information included several examples of program brochures and flyers from the past several years, literature about recreational facilities and other materials distributed by the Chesterfield County Parks and Recreation Department. Furthermore, a representative from the consulting team attended and observed public meetings and also had the opportunity to meet with staff and elected officials to discuss the draft questionnaire. The information gathered in these meetings was compiled to produce an initial draft of the questionnaire. The early drafts were then reviewed by the consulting team, as well as by the members of the CCPRD. After extensive reviews, a final draft of the questionnaire was approved by the CCPRD. The review consisted of staff members reading the questionnaire in its various forms and the final design of the questionnaire format. The first section of the questionnaire was designed to elicit respondent interest in various recreation categories such as "arts and crafts," "performing arts," "sports and athletics," etc. Respondents were asked to indicate their level of interest in the categories as well their opinion Chesterfield County Needs Assessment 7 Management Learning Laboratories 006 6.1. about the funding method to be used for each category. Examples of activities within each category were offered to help respondents understand what each category meant. The next section, labeled "Areas of Emphasis," listed items that were indicated as needs in the various meetings. The respondents were asked to indicate whether they felt that these additions were necessary. These included both programmatic and facility additions. These items were followed by a section that was designed to find out the best ways of funding public recreation in Chesterfield County. The options included options such as "bonds," "endowments," and "program user fees," and the results from these items can help the CCPRD gauge public support for various funding options. The next section of the questionnaire was designed to elicit the respondents' availability for recreation and attendance at various key recreational facilities owned and operated by CCPRD. The respondents were asked to indicate when, during an average week, they are available for participating in recreational activities. The information was collected in two grids that listed the days of the week and specific time slots. Information about both the adults and youth was collected. Additionally, respondents were asked to indicate if they required transportation at any of their preferred times. Then, a list of several general recreation facilities was provided to the respondents. Respondents were asked to indicate how often they visited those facilities and if they used a private or a public facility. To help the CCPRD do its tasks better, the next part of the questionnaire elicited information about the reasons for non-use and non-attendance, and the respondents were asked to indicate all the reasons that applied to them. Twenty possible reasons such as "inconvenient location," "lack of maintenance," "crowding," etc. were listed for the respondents. This section of the questionnaire will allow CCPRD to evaluate what the citizens consider the major barriers to participating in recreation and leisure activities in Chesterfield County. Respondents were then asked about the best ways of keeping them informed about public recreation opportunities. They were provided with a list that included items such as cable television, seasonal brochures and word of mouth, and respondents were asked to evaluate the effectiveness of each method for conveying information about recreation. The next section of the questionnaire dealt with personal opinions of the respondents. First, there were several statements for which they could indicate their level of agreement on a five-point scale that ranged from "strongly agree;' to "strongly disagree," with a "don't know" option. These items all related to the availability and adequacy of recreation in Chesterfield County. Needless to say, while the focus was on recreation, there was a need to include related issues that could indirectly impact the opinions toward recreation. For instance, while there were items that focused on the role of the CCPRD in providing recreation, there were also items that Chesterfield County Needs Assessment Management Learning Laboratories 000; 2 dealt with issues about the quality of life in Chesterfield County. statements addressed the following issues: Overall, these opinion · Respondents' personal knowledge and feelings about the CCPRD and its offerings, · Specific improvements that the CCPRD could make in its services, · General recreation issues related to the CCPRD, Opinions about the effectiveness of marketing and publicity efforts of the CCPRD, General questions about the quality of life in Chesterfield County, and Questions about the financing options available to the CCPRD The results from this section of the questionnaire provide a good description of the overall attitudes and opinions of residents with respect to recreation, leisure and the Chesterfield County Parks and Recreation Department. A second part of this section also elicited information about the support that respondents had for various suggested changes to or initiatives by the CCPRD. The last section of the questionnaire included the general demographic questions concerning gender, age, marital status, household composition, length of residence in Chesterfield County, and where specifically the respondent lives in the community. Procedures for Administering and Analyzing the Surveys Once the final questionnaire was ready it was provided in a camera-ready format to the CCPRD along with the sample. The CCPRD arranged for the delivery of the questionnaire and the collection of completed questionnaires. Ultimately, the CCPRD provided MLL with a data set containing 466 responses. The survey data were analyzed using the Coml~uRec data analysis and query program. CompuRec is a data analysis package specifically designed to analyze recreation-related data. Data analysis consisted primarily of frequency distributions for each response category on each survey item, in order to determine the percentage of respondents who selected each answer option. This was done for the sample as a whole, and then broken down further into gender, age, and other demographic categories such as geographic location, to support recommendations. Given the large number of tables that can potentially be produced, the CCPRD staff needs to decide which tables would be most useful. Tables for all variables can be produced easily using a standard recreation database inquiry and analysis program such as ComlmRec. Furthermore, additional and advanced data analysis in the form of reliability checks, factor analysis and tests for significant difference of mean responses between groups were conducted and these have been reported when relevant. The CCPRD staff has been trained in doing this analysis as well using the CompuRec system installed on the CCPRD computer. Chesterfield County Needs Assessment Management Learning LaDoramrres-- - 000263 It is important to note that the analysis reported here, as well as the recommendations presented at the end, are primarily based on the aggregate information and data. Furthermore, it should be noted that the data presented in this report are based only on the responses obtained in the community-wide survey and the descriptive and narrative information collected in the focus group meetings. There are no presumptions about the actual performance of the CCPRD; only the perceptions of the community are reported. It is quite possible that many of the perceptions do not match the actual activities of the CCPRD. However, the purpose of this report is to present the perception, accurate or inaccurate, to demonstrate how the community feels about the CCPRD. Chesterfield County Needs Assessment 10 Management Learning Laboratories 00 264 RESULTS OF THE SURVEY: DEMOGRAPHICS Description of the Population There was a set of questions that were designed to elicit demographic information such as age, marital status, gender, etc. These are questions that can provide information about a community's makeup and therefore its possible recreation needs. It is useful to note that the percentages reported and tabulated often add up to 101% or 99% due to the effects of rounding of decimals. Furthermore, the demographic information from the survey data was compared to the Year 2000 Census data and sampling weights were computed to correct for any under- or over-representation of demographic categories. Sample weights help to reduce any bias due to an excess of a demographic group, such as if more women than men completed the questionnaire, or lack of a demographic group, such as the young adults, in the data set. Eventually, sample weights were considered necessary to correct the biases in race. Sample weights were used to conduct the analysis, and they have been used to present the results in the report. The sample weights are also included in the CompuRec data set and the CCPRD staffhas the option of doing either weighted or un-weighted analyses of the data set. Gender The sample was made up of 45% male and 55% female respondents. Age The questionnaire provided different age categories and the percentages are reported below. Age Category Percent 18-24 1% 25-34 17% 35-44 36% 55-64 13% 65-69 4% 70-74 4% Over 75 2% Chesterfield County Needs Assessment 11 Management Learning Laboratories 000265 Income The income distribution varied from under $24,999 to over $125,000 per year, with the median income being around $55,000. The specific income categories were as follows: Income Category Percent Under $25,000 3% $25-50,000 22% $50-75,000 30% $75-100,000 19% $49-60,000 15% $100-125,000 15% Over $125,000 12% Length of residence in Chesterfield County About 25% of the respondents claimed that they have lived in Chesterfield County for one to five years, while another 27% claimed that they have lived there between six and twelve years. Another 22% indicated that they have lived in Chesterfield County for thirteen to twenty one years. The remaining 25% indicated that they have lived there for more than twenty-one years. Household composition: Adults, Children, Race, Disability The respondents indicated that 69% of the households had two adults in the home, while 16% reported only one adult in the household. The remainder had three or more adults in the household. Furthermore, nearly 40% had one or more children under five years of age, 34% had at least one child in the five to ten years range, 27% of the respondents indicated that they had at least one child in the eleven to fourteen years age range and 24% had at least one child in the fifteen to eighteen year range. Additionally, 57% of the respondents indicated that they represent a household of a married couple with children, 22% claimed to be a household of married couples without children, and 9% indicated that they had a single head of household. This provides a picture of the types of families in Chesterfield County. The data also suggest that 79% of the respondents are white, 16% are African-American, 2% are Asian, and 1% are Hispanic. About 8% of the respondents described themselves as Chesterfield County Needs Assessment 12 Management Learning La~or~t~h~ - disabled. The questionnaire also explored the reasons why some members of the household might require physical activity. Of all the respondents, 33% claimed that they needed it for improved coordination skills, 53% to lose weight, 46% to reduce stress, 24% to improve social interaction and team playing skills, and 13% to satisfy their doctor's orders. Area of residence The respondents were asked to indicate in which part of Chesterfield County they live and they were given a list of districts. The following table shows the distribution of districts for the respondents. District Percent Bermuda 22% Clover Hill 15% Dale 9% Mataoca 15 % Midlothian 38% Chesterfield County Needs Assessment 13 Management Learning Laboratories 00' 267 Demographic Summary Based on the data collected in this study, it is possible to claim that the community represented by the sample is a stable, family-oriented population. It is also clear that Chesterfield County represents a new community with a significant number of people having moved into the area within the last decade. About half the households also have two adults, suggesting that there are ample nuclear families. These results suggest that the recreation needs of the community would be oriented around the family, which would also indicate needs for the younger population of Chesterfield County. The demographic data also suggest that there is an even distribution of age categories, with about half of the households having at least one person in the 25 to 44 age group, and about 22% of the households having at least one person who is 55 years or older. This is an emerging trend in the United States, as a large proportion of the population is becoming senior citizens. This "graying" of the country has significant impacts on recreation needs, as there are now two major groups of people who often have different recreation needs. First, there is the younger age group with one or more children in the age range toddlers to 18 who are interested in activities that are appealing to the youth as well as the middle-aged adult; second, there is a need for activities that are of interest to the older population. Recreation organizations like the CCPRD need to address this dual need. Part of the answer lies in identifying the activities that are appealing to each age group. The CCPRD can accomplish this easily with the use of CompuRec to examine how the interest levels in activities differ by age. Based on this data it is possible to claim that the CCPRD needs to provide recreation opportunities targeted towards the specific needs of the different sectors of thepopulation. The community is also economically split, with about half the respondents living in households that earn less than $50,000 per year, while about 26% of the households claim annual incomes over $100,000. Although income is not a very good predictor of recreation habits, this distribution can have impacts on the amounts of fees and charges that the CCPRD can levy for its programs and facilities. It is therefore advisable that the CCPRD staff use CompuRec to get a sense of the way in which the different income groups enjoy recreation. This would reveal whether there are programs that are particularly appealing to the higher income brackets and whether there can be a tiered fee structure. Overall, the population is somewhat diverse with respect to age and income, and as such, it is important to explore the different recreation needs of the different sections of the community. The CCPRD is encouraged to conduct this exploration with the use of the CompuRec program. Chesterfield County Needs Assessment 14 Management Learning Laboratories 00026.8 RESULTS OF THE SURVEY: GENERAL FINDINGS The following sections of this report describe the findings about the various recreational needs of the residents of Chesterfield County. The questionnaire was used to explore their recreation interests, which facilities they visit and why they may choose not to take advantage of recreation opportunities, as well as the best way to keep the residents informed about CCPRD offerings. Moreover, information was elicited about the times residents are available to participate in recreation activities, their opinions about various recreation-related issues, and what they believe should be areas of emphasis for the Chesterfield County Parks and Recreation Department. Unless otherwise specified, numbers in parentheses refer to the percentage responding positively to a question. Furthermore, it should be noted that the percentages are estimates and can vary between plus or minus three percentage points. Recreation Interests The first section of the questionnaire asked respondents to indicate their level of interest in each of nineteen activity categories. Examples of specific activities pertaining to each general category were provided. The scale included the options, "great interest," "some interest," and "no interest," but for simplicity of presentation in this report, the results from the first two categories have been combined. CompuRec can be used to break the results into the specific levels of interest if such information is needed. Respondents were also asked how each type of activity should be funded; the options "tax," "user fee" and "don't know" were provided for this purpose. This information will help the CCPRD gauge public support for its various funding options with respect to each type of activity, and it will supplement the results from the other questionnaire items related to finances (Tables 12 and 13). Outdoor fitness activities (89%), environmental activities (83%), and performing arts interests (83%) appear at the top of the ranking. Several of the top-ranked needs discussed later in this report (Tables 15 and 16) reflect these interests as well, suggesting there is ample demand for activities of these types: trails that can accommodate hiking, walking, bicycling, jogging, and fitness are supported as needs by two-thirds or more of the respondents, and interest in the environment is reflected in the strong perceived need for wildlife areas, open space and nature programs. Outdoor fitness activities, environmental activities, and performing arts activities could include both instructional and appreciation-focused types of programs. Taxes were preferred for outdoor fitness and environmental activities, whereas fees were preferred for Chesterfield County Needs Assessment 15 ~ 2 Management Learning Laboratories performing arts activities; however, the preference for taxes over fees for outdoor fitness was small. The CCPRD should make sure there are sufficient opportunities and areas for outdoor fitness, environmental activities and performing arts, given the high and consistent levels of interest in activities of these types. Unstructured recreation (78%), self-improvement activities (76%), and special events (76%) appear next in the ranking. Interests in unstructured recreation could be accommodated by large general-use areas, both indoors and outdoors, as could the interest in self-improvement activities. Special events could help meet the need for activities in which the whole family can participate (Table 16). Fees and tax dollars were about equally favored for unstructured recreation, but fees were clearly preferred for self-improvement activities and special events. The CCPRD should ensure there are opportunities and spaces for unstructured recreation, self- improvement, and special events, given the large need they could fulfill. Sports and athletics (75%), indoor fitness (74%), and historical programs (72%) were also of interest to the majority of respondents. The interest in athletics and fitness is echoed in part in the need for various trails (Table 15) and the interest in outdoor fitness, which was slightly more popular than indoor (Table 1). The interest in historical programs also reflects many of the priorities expressed later in this report (Tables 14 and 16). Fees were supported over taxes for all three types of activities. The CCPRD should ensure it provides opportunities for the residents to participate in activities related to sports/athletics, indoor fitness, and historical programs, once the more popular interests have been addressed. Outdoor aquatics (69%) and indoor aquatics (67%) represent a consistent interest in water-based recreation. Respondents favored fees for both types of activities. This interest is reflected elsewhere: riverfront access, boat and canoe ramps, and aquatic facilities are needs that are supported by the majority of respondents (Tables 15 and 16). The CCPRD should provide ample water-based recreation opportunities for the residents of Chesterfield County. Camps (68%), hobbies (67%), and travel and tourism (66%) represent more specialized interests that are still of interest to the majority of respondents. It makes sense that fees were preferred means of funding for these types of activities that involve more specific interests and segments of the population. However, given that other interests are far more popular, the CCPRD should evaluate the extent to which fees can make activities like camps, bobby-related programming, and travel and tourism feasible, since these types of activities must be prioritized against more popular interests. The remaining activity categories were of interest to fewer than two-thirds of the respondents. However, their placement as the least popular interests does not mean they should be ignored. The CCPRD first should focus on those activities in which most residents are Chesterfield County Needs Assessment 16 Management Learning Laboratories 0602, interested, while using CompuRec to determine which less popular needs are needed by certain subgroups of residents. The results from these items are presented in the following table. Percentages reflect the respondents who indicated an interest in each activity category, as well as the preferred means of funding each type of activity. The total across for the fees, taxes, and "don't know" response options do not always add up to 100%, presumably because some respondents who indicated they had no interest in a given category also chose not to indicate a preferred funding source. Table 1: Recreation Interests Interest No Interest Fees Tax Don't Know Outdoor Fitness 89% 11% 37% 41% 7% Environmental 83% 17% 29% 44% 7% Performing Arts 83% 17% 62% 14% 6% Unstructured 78% 22% 32% 35% 11% Self-Improvement 76% 24% 65% 5% 7% Special Events 76% 24% 53% 16% 11% Sports & Athletics 75% 25% 51% 23% 8% Indoor Fitness 74% 26% 62% 10% 7% Historical Programs 72% 28% 41% 28% 8% Outdoor Aquatics 69% 31% 56% 16% 9% Camps 68% 32% 42% 26% 8% Indoor Aquatics 67% 33% 65% 7% 8% Hobbies 67% 33% 63% 5% 8% Travel & Tourism 66% 34% 62% 5% 10% Harvesting 60% 40% 51% 12% 12% Social Awareness 58% 42% 48% 16% 10% !Equestrian Activities 53% 47% 56% 5% 11% ! Family Programs 41% 59% 51% 6% 10% !Competitive Aquatics 30% 70% 49% 4% 12% Chesterfield County Needs Assessment 17 Management Learning Laboratories OOOgTJ. Visits to CCPRD Facilities One section of the questionnaire asked respondents to indicate with what frequency they visit various parks and facilities in Chesterfield County and whether the facilities and activities were maintained by a private or public agency. For each facility type, respondents were asked to specify approximately how many times they and/or their family had used each facility in the past twelve months. This information gives the CCPRD an idea of which parks and facilities are most popular among the residents as well as preferences for public or private recreation facilities. Numbers in parentheses in this section reflect the average number of visits in the past year by the respondents, and they have been rounded off. Table 2 is organized in descending order according to the average number of visits (not rounded) to each type of facility, so the facilities that were attended most frequently appear toward the top of the table. Gymnasiums (44), swimming pools (31) and tennis courts (27) appear to be the most widely used facilities in Chesterfield County, with averages of more than two visits per month among the residents. Both private and public facilities tend to be used with similar frequencies. These types of facilities have wide appeal, and it will be important for the CCPRD to provide and maintain adequate facilities of these types. It is useful to note that aquatic facilities and tennis courts are not among the most pressing needs expressed by the respondents (see Table 15), suggesting that the facilities that exist may be meeting the needs of the residents who use them frequently. Several outdoor areas and facilities are fairly widely used. Off-road areas (24), fitness trails, (21), horseback riding (18), playgrounds (17), fishing (16), and golf courses (13) were visited an average of one to two times per month by the respondents. Most of these areas tended to be publicly owned. For widely used areas like these, the CCPRD may find it useful to consult CompuRec to determine whether there are relationships between usage, perceived need and area of residence. For example, playgrounds are used frequently, but they are also considered to be a need by nearly three-fourths of the respondents (Table 15). One possibility is that those respondents who consider them to be a need are not frequent users, suggesting that they may not be sufficiently aware of the playgrounds that exist. Another possibility is that those who consider them to be a need are aware, but they are part of the 64% who agree that parks need to be more geographically distributed (Table 9). In this case, information about residential area and perceived need may point to areas where playgrounds are in fact needed. CompuRec can provide information like this if it is desired by the CCPRD. School facilities (23) and community centers (11) are fairly popular publicly-owned areas that are used by the residents frequently. It is useful to mention here that two-thirds of the respondents support use of local schools as community parks (Table 14). The next items in the Chesterfield County Needs Assessment 18 Managem 006£7 ranking are water-related: boat and canoe launches (11) and wading/sunbathing areas (10) were visited an average of once per month by the respondents. This usage is consistent with the interest in aquatics that is evident elsewhere in the results. The remaining areas and facilities were visited fewer than ten times in the last year, on average. This does not mean they are insignificant, but they do tend to represent more specific and specialized interests and therefore logically have lower usage levels. It will be useful to consider these items alongside the results presented in Tables 15 and 16, because low usage and high perceived need may reveal a lack of public awareness that a particular facility exists, or negative perceptions about the existing facility. This will be explored further in the section entitled "Areas of Emphasis." The results from the usage items are presented in the next table. The numbers reflect the average number of times each facility has been visited in the past year, and the percentages reflect whether the visits tended to be to public or private facilities. Chesterfield County Needs Assessment 19 Management Learning Laboratories 00'0;878 Table 2: Visits to CCPRD Facilities Visits Private Public Gymnasium 43.64 13 % 10% Swimming pool 31.49 31% 8% Tennis court 26.54 10% 9% Off-road vehicles/4WD 24.4 2% 1% School facility 23.29 2% 34% Fitness trail 21.06 7% 27% Horseback-riding 17.56 5% 1% Playground 16.56 6% 32% Fishing 15.87 12% 21% Golf course 12.83 17% 14% Community center 10.74 5% 9% Boat/Canoe Launch 10.68 9% 20% Wading/sunbathing 10.37 11% 11% Racquet/handball 9.69 3% 0% Nature trail 8.75 4% 32% Dancing 7.76 7% 5% Skate park/BMX 6.12 3% 4% Historic site 5.55 11% 34% Archery range 5.4 3% 3% Picnic area 5.09 4% 35% Concert 4.27 13% 20% Nature center 4.1 3% 24% Rockclimbing 3.83 5% 2% Reasons for Non-atten dan ce This section of the questionnaire was aimed at investigating the reasons that residents may have for not visiting or attending CCPRD facilities or programs, so that the staff can address issues that may serve as barriers to participation. Twenty possible reasons for not using CCPRD facilities and activities were listed, and respondents were asked to circle all responses that applied to them and their family members. Chesterfield County Needs Assessment 20 Management Learning Laboratories 00027 The most frequently cited reasons for not taking advantage of CCPRD activities and facilities were perceptions of inconvenient timing (35%) and a lack of time on the part of respondents (34%). Inconvenient hours of operation was also cited as a reason by about one- fifth (21%) of the respondents. While there is little the CCPRD can do about residents' busy schedules and a general lack of time, there may be scheduling changes that could be made to enable more residents to participate. The next section in this part of the report discusses results from items designed to find out which times of each day of the week are most convenient for the residents to participate in recreation opportunities. The CCPRD can consider the preferred recreation times (Tables 4 and 5) alongside expressed interests to find out if certain groups that enjoy particular activities could be accommodated at special times. The CCPRD should attempt to work around residents' schedules in order to enable them to participate in recreation offerings. Interest and location ranked next as reasons respondents do not participate in CCPRD activities. Nearly one-third of the respondents (32%) feel they do not have an interest in what is offered, and slightly fewer (31%) cited inconvenient location. With respect to interest, this Needs Assessment is a significant step toward ascertaining what interests the residents have with respect to recreation in Chesterfield County. With respect to location, there may be additional analysis that the CCPRD can do to investigate this issue further. One option is to see if the respondents who cited inconvenient location tend to reside in similar areas; if so, that information may point to locations where new facilities or transportation services are most needed. The CCPRD should use the results provided in this report, as well as additional analyses with CompuRec, to investigate further the potential barriers of interest and location. Cost (16%), crowding (14%), and safety and security concerns (13%)ranked next as barriers to participation. The results presented in Table 13 ("Funding Public Recreation") will help the CCPRD address the issue of cost, but it is worth mentioning here that 90% of the respondents indicated they can afford to pay reasonable user fees for new recreation opportunities (Table 12). This helps explain the relatively small percentage of respondents who cited cost as a barrier, but further analysis with CompuRec might shed light on the 16% who do consider cost to be a barrier. With respect to crowding and safety, it is encouraging that these percentages are low, but the CCPRD shouM continually monitor issues like cost, crowding and safety so these potential barriers do not begin to deter larger numbers of residents Competing facilities (12%) and full or canceled programs (12%) appear next in the ranking. Certainly the results from this Needs Assessment will help the CCPRD be more competitive by enabling it to meet the recreation needs of the residents of Chesterfield County, and these results will also help the staff know which programs are in greatest demand ixq order to reduce instances of crowding or cancellations. The CCPRD should use the results from this Chesterfield County Needs Assessment 21 Ooo2,7s Needs Assessment to bolster its competitiveness and ability to offer sufficient, relevant programming for the residents on Chesterfield County. The remaining reasons were cited by 10% or fewer of the respondents, suggesting these issues do not constitute significant barriers to enjoying CCPRD recreation offerings. They should not be ignored, but they need not be considered a priority. The results from these itelnS are presented in the following table. Percentages reflect those respondents who selected each as a reason they do not participate in CCPRD activities or attend the facilities. Table 3: Reasons for Non-attendance Inconvenient timing 35% I do not have time 34% No interest 32% Inconvenient Location 31% Hours of operation 21% Program cost too high 16% Too crowded 14% Safety/security concerns 13 % Competing facilities 12% Prograln was full or canceled 12% Poor quality of program 10% Lack of restrooms 10% Lack of maintenance/cleanliness 10% Parking not adequate 8% Inconvenient registration systern 6% Lack of qualified staffing 5% Lack of transportation 5% Substandard, old facilities 5% Poor customer service 4% Not accessible for the disabled 3% Chesterfield County Needs Assessment 22 O002'?G Times the Residents are Available Because participation in recreation opportunities is determined in part by the availability of the residents, one section of the questionnaire was designed to find out the best times during the week for residents to participate in recreation. In fact, the top two reasons for not taking advantage of CCPRD offerings were perceptions of inconvenient timing and a general lack of time. Because of the significance of this issue, two grids were provided in the questionnaire, one for the adults and one for the youth in the respondents' families. Each grid contained the days of the week and time slots for each day, and respondents were asked to circle the time slots that were most convenient for them and their families to attend recreation programs, activities and facilities. Additionally, each grid also asked respondents whether transportation was needed in order to participate during the times indicated. For the adults, the most convenient time slot was from 5:00 to 8:00 pm on Saturdays, with nearly half of the respondents indicating availability during those times. This was followed by weeknights between 5:00 and 8:00 pm, Sundays between 2:00 and 8:00 pm, and Saturdays from 8:00 am to 5:00 pm, with more than one-third of the respondents indicating those time slots are convenient for them. Overall, Saturdays seem to be the best day for recreation, with 30% indicating availability from 8:00 to 11:00 pm as well. This is followed by Sundays between 8:00 am and 2:00 pm, with about one-fourth of the respondents favoring those times. Finally, weeknights from 8:00 to 11:00 pm were popular among about one-fifth to one-fourth of the respondents. The CCPRD should take this information into account when scheduling activities for the adults to make sure it is offering activities at times when residents are most able to participate. The CCPRD should also use CompuRec to find out more about the respondents who enjoy recreating during the less popular time slots, so activities during those times might be tailored for them. The results for the availability of the adults are summarized in the following table. Chesterfield County Needs Assessment 23 Management Leaming_~La~b, oratories Table 4: Times Adults Are Available Monday Tuesday Wednesday Thursday Friday Saturday Sunday 5-8 am 7% 7% 6% 8% 7% 14% 11% 8-11 am 11% 9% 10% 9% 11% 35% 23% 11-2 pm 8% 8% 9% 8% 9% 36% 29% 2-5 pm 9% 9% 11% 10% 12% 37% 38% 5-8 pm 38% 40% 39% 40% 40% 44% 37% 8-11 pm 18% 20% 17% 20% 25% 30% 19% For the youth in the families, percentages were lower overall, but the most popular time slots overall for the youth to participate in recreation offerings were from 8:00 am to 8:00 pm on Saturdays, with about one-fourth of the respondents indicating the youth in their families could participate during these times. About equally popular were the hours between 5:00 and 8:00 pm on weeknights, followed by Sundays between 2:00 and 8:00 pm, and 8:00 am to 2:00 pm. The next best time is later on Saturday nights (8:00 to 11:00 pm) and between 2:00 and 5:00 pm on weekdays. The CCPRD should use this availability information when planning programming for the youth, as well as consult CompuRec for additional information about the less popular time slots. The results from this grid are presented in the next table. Table 5: Times Youth Are Available Monday Tuesday Wednesday Thursday Friday Saturday Sunday 5-8 am 4% 4% 4% 4% 4% 11% 9% 8-11 am 7% 7% 7% 7% 7% 25% 15% 11-2 pm 8% 8% 8% 8% 9% 25% 18% 2-5 pm 15% 15% 15% 15% 16% 27% 25% 5-8 pm 25% 25% 24% 25% 23% 27% 22% 8-11 pm 7% 7% 7% 7% 10% 16% 10% Chesterfield County Needs Assessment 24 Management Learning Laboratories As indicated above, this part of the questionnaire also included a question about whether transportation would be needed in order to participate in recreation during the time slots listed in the questionnaire. Table 6 shows that transportation is needed more by the youth than the adults overall, with 2:00 to 8:00 pm being the time slots with the greatest need, followed by 8:00 am to 2:00 pm. All percentages are relatively low, suggesting that perhaps more limited but focused efforts may be all that is needed. If particular youth-oriented activities are offered during these times, then transportation may enable greater attendance. It should also be kept in mind, however, that only 5% of the respondents overall cited a lack of transportation as a barrier to attending and participating, which explains the low percentages reported here. The CCPRD should consider the feasibility of transportation alongside the perceived need for it as indicated in these results. The results from the transportation items are presented in the next table. Percentages reflect the respondents who indicated transportation would be needed in order to participate in recreation opportunities during each of the time slots listed. Table 6: Transportation Needs Adult Youth 5-8 am 1% 5% 8-11 am 2% 6% 11-2 pm 3% 6% 2-5 pm 3% 9% 5-8 pm 4% 8% 8-11 pm 2% 5% Information About Recreation Opportunities The issue of publicity surfaced in the focus group meetings, and there was some concern that the residents may not be as well informed as they could be about the recreation opportunities that are available to them. Table 11 shows that nearly half (47%) of the respondents do not feel they are informed about the recreation programs and activities offered by the CCPRD. As such, publicity constitutes an important issue that can and should be considered as the CCPRD stri~es, to make improvements. Chesterfield County Needs Assessment 25 Management Learning Laboratories In order to help the CCPRD address this issue, one section of the questionnaire was devoted to finding out which channels are the best for conveying information about recreation opportunities to the residents. Eleven publicity methods were listed, and respondents were asked to rate each one as either "very effective," "somewhat effective," or "ineffective." A fourth "not sure" option was also provided in case respondents did not have enough information to form an opinion. For this report, the first two response options were combined in order to facilitate discussion and comprehension, but CompuRec can quickly provide the original data if they are needed. The results presented here will help the CCPRD target its informational efforts more strategically to best reach the residents and increase use of its facilities and programming. By far, the most effective publicity method is direct mail of the Chesterfield County Parks and Recreation Department program guide. Ninety-four percent of the respondents considered program brochure mailings to be effective, demonstrating that the CCPRD should use direct mail, particularly the program guide, to disseminate information regularly about recreation opportunities to all residents of Chesterfield County. Newspaper inserts (83%) and newspaper advertisements (81%) were also considered very effective, with more than three-fourths of the respondents indicating they are good ways to keep the residents informed about CCPRD offerings. These methods can supplement the direct mailings and serve as reminders that residents have already received some information. After direct mailings, the CCPRD should use newspaper inserts and advertisements to keep the residents of Chesterfield County informed about recreation opportunities. Brochures, flyers and posters (79%) ranked next, followed by radio announcements (77%) and cable television (75%). These are significant in that postings at public facilities can be relatively inexpensive, and well-placed signs can generate discussion of upcoming events among residents. Indeed, word of mouth was considered effective by 60% of the respondents. The CCPRD should consider using well-places brochures, flyers and posters before making investments in more expensive media like radio and cable television. The Intemet and e-mail (65%) appear next in the ranking, followed by banners and marquees (62%) and flyers from school (61%). Use of the Internet can provide continuously updated information on CCPRD offerings that can be accessed by residents at any time; allowing residents to sign up to receive regular electronic mailings could also reduce the need for some print materials. Compared to the telephone hotline (33%), the website seems to have greater usefulness. This is not to say the information line should be abandoned, of course, but the CCPRD should ensure that ongoing, quality website maintenance is a high priority, given its potential and the fairly widespread use of the Internet by the residents of Chesterfield County. Banners and marquees, as well as flyers from schools, should be used only after the more effective methods have been tapped. 26 Chesterfield County Needs Assessment Management Learning Laboratories 0002S0 The results from the publicity items are summarized in the next table. Table 7: Information About Recreation Opportunities Not Effective! Effective Not Sure Direct mail of program guide 94% 4% 2% Newspaper inserts 83% 14% 3% Newspaper advertisements 81% 13% 6% Brochures, flyers, posters 79% 17% 4% Radio announcements 77% 20% 3% Cable TV 75% 20% 5% : Intemet/e-mail 65% 25% 10% i Banners and marquees 62% 32% 6% Flyers from school 61% 29% 10% Word of mouth 60% 33% 7% Telephone hotline 33% 52% 15% Opinions About Recreation in Chesterfield County This section of the questionnaire was divided into two parts. Part I tapped opinions about various aspects of recreation by asking respondents for their level of agreement with various statements, while Part II asked about public support for various recreation initiatives. Part I will be considered here (Tables 8-12), according to areas of concern. The results from the section on "Funding Public Recreation" will follow (Table 13) because it is logical to consider them alongside the finance-related opinion items in Table 12. Part II will be considered separately (Table 14) after these topic areas have been explored because it addresses issues that are distinct from Part I. Part I contained eighteen opinion statements with which respondents could agree or disagree. A four-point scale ranging from "strongly agree" to "strongly disagree" was provided, along with a fifth "don't know" option in case the respondents did not have enough experience with a particular issue to form an opinion about it. For the sake of simplicity of presentation, the results have been collapsed into the categories "agree," "disagree" and "don't know," but the CCPRD can use CompuRec if more detail is needed to discriminate between levels of agreement Chesterfield County Needs Assessment 27 Management Learning Laboratories 00025 or disagreement. These opinion items were generated in part on the basis of the focus group meetings with staff and residents, and they reflect some of the larger issues surrounding the operation of the CCPRD. Although the items were arranged alphabetically in the questionnaire, the results are presented here around five major topic areas. General recreation issues Six items in the opinions section were related to general recreation issues. Nearly all (97%) of the respondents agreed that well-maintained parks add to the quality of life in the community. Nearly three-fourths (71%) feel that the Department should play an active role in historic preservation, implying that such efforts would also add to the quality of life in Chesterfield County. This opinion is consistent with results in Table 16 that show high levels of support for adding historic site preservation to the CCPRD's efforts, as well as the high level of interest in historical programs, as presented in Table 1. The CCPRD should continue its high levels of maintenance of parks and consider increasing historic preservation efforts. Nearly half (49%) of the respondents feel the Department is responsive to the community's recreation needs; slightly fewer (42%) feel satisfied with the recreation opportunities they receive for their tax dollars. These issues represent areas for improvement, and this Needs Assessment will provide the CCPRD with the information necessary to begin such efforts. A lack of interest in available recreation opportunities is preventing about one-third of the respondents from taking advantage of what the CCPRD offers (Table 3), and addressing this can have significant impacts on recreation in Chesterfield County. The CCPRD should use the results from the Needs Assessment to determine how it can best meet the recreation needs of the residents and helt~ the l~ublic feel they are receiving ample recreation opl~ortunities for their tax dollars. Respondents were fairly evenly split on the issue of whether recreation activities are primarily tailored for the youth of Chesterfield County, while more than half disa~eed that activities are tailored for the adults. In order to change the perception that few activities are tailored for adults, the CCI'RD should pay special attention to the activities and scheduling preferences of the adult respondents. The general recreation items from the opinions section of the questionnaire are presented in the following table. Chesterfield County Needs Assessment 28 Management Learning Laboratories 00025 Table 8: General Recreation Issues Agree Disagree Don't Know Well_maintained parks add to the quality of life in the community 97% 1% 2% The department should play an active role in historic preservation 71% 11% 18% The department is responsive to community recreation needs 49% 14% 37% I am satisfied with the recreation opportunities I receive for my tax 42% 42% 16% dollars Recreation activities are primarily tailored for the youth 33% 35% 32% Recreation activities are primarily tailored for adults 14% 51% 35% Issues related to recreation facilities Six of the items in the opinions section of the questionnaire specifically addressed the facilities maintained by the CCPRD. These items asked for respondents' opinions about the development of new facilities and use of existing ones, and they will help the staff understand what needs there may be. They will also complement the results presented in Table 15, the facility-related areas of emphasis. With respect to the issue of more smaller parks versus fewer large parks, most (78%) of the respondents indicated a preference for more smaller, neighborhood parks located closer to their homes, while 42% indicated a preference for larger centralized parks. This fairly clear preference for neighborhood parks should not be interpreted as implying there is no need for larger, more centralized parks. Also relevant to this issue is the majority opinion that parks need to be more geographically distributed (64%). The CCP?~ should use CompuRec to determine whether there are relationships between areas of residence and a perceived need for better geographical distribution, keeping in mind the preference for neighborhood parks. Most of the respondents indicated that they feel safe in the parks (73 %), that the parks satisfy their needs (72%), and that the parks are clean and generally well maintained (69%). These opinions help explain the very low percentages of respondents who cited negative facility characteristics as reasons they do not use CCPRD facilities, and they are certainly related to the high levels of park usage as well. It should be kept in mind, however, that there does seem to be some room for improvement in these areas. The CCPRD should take pride in the significant and Chesterfield County Needs Assessment 29 Management Learning Laboratories 000; $3 positive role that parks have in the recreation needs of the residents of Chesterfield County but also continually monitor safety and maintenance levels. The results from the facility-related opinion items are presented in the next table. Table 9: Opinions About Recreation Facilities Agree Disagree Don't Know I prefer neighborhood parks (many smaller parks located closer to 78% 16% 6% home) I feel safe in the parks 73% 16% 11% In general, the facilities that I have visited satisfy my needs 72% 20% 8% Park buildings and facilities I visit are clean and well-maintained 69% 17% 14% The parks need to be more geographically distributed 64% 15% 21% I prefer centralized parks (fewer larger parks with more recreation 42% 46% 12% options) Issues related to administration Two items related to administration were included in the opinions section of the questionnaire. First, most (62%) of the respondents agree that the Department staff members are courteous and helpful. The only reason that this percentage is not higher seems to stem from the fact that many (35%) did now know, suggesting that they have not had an opportunity to interact with the staff and form an opinion. Second, nearly half(41%) feel the quality of supervision and instruction provided by the Department is good. Again, this is due in large part to the 49% who were not able to provide an opinion on this issue. However, the 10% who disagreed should not be forgotten. The CCPRD should include as one of its tol~ priorities efforts to change public perceptions about facility and program quality; while they are not significantly problematic, efforts shouM be made to ensure they do not become so. The results from these administration items are presented in the next table. Chesterfield County Needs Assessment 30 Management Lea~rnin~g Laboratories 000254 Table 10: Opinions About Administration Agree Disagree Don't Know :Department staff is courteous and helpful 62% 3% 35% !The quality of supervision/instruction provided by the 41% 10% 49% department is good Issues related to marketing Two items in the opinions section of the questionnaire are related to publicity and marketing. They can help shed light on the results presented in Table 7. First, nearly half (47%) of the respondents indicated they are not aware of the recreation programs and activities the Department offers. This is significant, and even though another 44% feel they are well informed, there seems to be a large segment of the population who lacks the necessary information to be able to take advantage of recreation opportunities provided by the CCPRD. Second, with respect to volunteer opportunities, far fewer are aware of what is available (23%). The CCPRD should use the information from this report to make significant improvements in the level of public knowledge about CCPRD offerings and volunteer opportunities. Table 11: Opinions about Marketing Agree Disagree Don't Know 'I am aware of the recreation programs and activities the 44% 47% 9% Department offers I am aware of volunteer opportunities 23% 59% 18% Chesterfield County Needs Assessment 31 Management Learning Laboratories Issues related to finances Finally, two of the items in the opinions section of the questionnaire were related to finances and recreation. These items provide insight about perceived cost and value of recreation in the community, and they should be considered alongside the results in Table 13 regarding the most acceptable ways to fund public recreation. A large maiorit¥ (90%) of the respondents indicated an ability to pay a fee for new recreation opportunities. This may enable the CCPRD to add new programs and publicize them sufficiently so that those residents who currently feel there is nothing of interest to them may be able to find programs and facilities that meet their recreation needs. Considering that 42% are not satisfied with the recreation opportunities they receive for their tax dollars, this may be a way to demonstrate that relevant programming can be provided at minimal expense to residents. Additionally, most (64%) of the respondents agreed that special interest groups should pay for their own facilities, while only one-fifth disagreed. The CCPRD should consider the best ways of taking advantage of reasonable user fees, especially for special interest groups, as well as making sure to provide new programs that will be of interest to the residents of Chesterfield County. The results from the finance-related items are presented in the following table. Table 12: Issues Related to Finances Agree Disagree Don't Know I can afford to pay reasonable user fees for new recreation 90% 7% 3% opportunities Special interest groups should pay for their own facilities 64% 20% 16% Chesterfield County Needs Assessment 32 oOo s Management Learning Laboratories Funding Public Recreation In addition to the two opinion items about finances, one section of the questionnaire was designed to elicit respondents' opinions about various options for funding public recreation in Chesterfield County. Seven sources of funding were listed, and respondents were asked to circle all the ways they would favor for funding public recreation facilities and programs. This information will help the CCPRD gauge the level of public support for various sources of funding and therefore know what is likely to be acceptable to the residents of Chesterfield County when financial decisions need to be made. The most widely supported means of funding are program user fees (82%) and grants (69%), with the majority of respondents selecting each of these two sources as preferable. This is consistent with the results reported in the previous section: 90% of the respondents indicated an ability to pay reasonable user fees (Table 12). This match is significant in that it demonstrates an understanding on the part of the respondents that user fees are not a way of putting the financial burden on someone else; the vast majority of respondents are agreeable to personally paying user fees for programming and facilities that are of interest to them. It is also understandable, however, that grants would be significantly popular, since they can help reduce the burden on taxpayers and users, and since user fees cannot be used for all types of recreation expenses. The CCPRD should consider how it may take advantage of reasonable user fees and grants in providing relevant recreation opportunities to the residents of Chesterfield County. The next most acceptable means of funding are endowments (64%) and private sponsorship (61%), with the majority of the respondents supporting usage of these funds. These types of donations and sponsorships can also lift part of the burden off the taxpayers' and users' shoulders, and enable greater varieties of recreation opportunities. The CCPRD should seek out endowments, and to a lesser extent private sponsorship, when possible. Development Impact Fees (39%) and bonds (36%) appear next in the ranking, with less than half of the respondents considering them to be favorable sources of funding. While support for these are lower than several other funding sources, the CCPRD may be able to use them in equitable ways. As is usually the case, a property tax was least popular (20%). The CCPRD should proceed with caution when considering bonds and DIF's, and property taxes should be avoided unless the CCPRD can significantly increase public support for them as being necessary in order to provide much-needed facilities. The results from the funding items are presented in the following table. Percentages reflect the proportion of respondents who selected each means of funding as preferable. Chesterfield County Needs Assessment 33 Management Learning Laboratories 0002S7 Table 13: Funding Public Recreation Program User Fees 82% Grants 69% Endowments 64% Private Sponsorship 61% Development Impact Fees 39% Bonds 36% Property Tax 20% Public Support for Recreation Initiatives As indicated above, the second part of the opinions section of the questionnaire asked respondents to indicate their level of support for various initiatives. These results are considered separately because they represent opinions about what priorities the CCPRD should have with respect to use of funds, use of land, and cooperation with other agencies. This information will help the CCPRD get a sense of what the residents deem important and worth pursuing. These items differ from those considered under "Areas of Emphasis" in that these items measure support for general strategies, while the latter focus on specific recreation facilities and programs that are needed. In this section of the questionnaire, nine items were provided, and respondents were asked whether they "support" or "don't support" the initiative. As before, a third "don't know" option was provided in case respondents did not have enough information to form an opinion. Cooperation and partnerships seem well-supported among the respondents, with 87% supporting County/private partnerships in order to develop park facilities and 82% agreeing with the concept of regional cooperation between localities. Such ventures can enable public recreation agencies to broaden their offerings with lower expenditures, and they can take advantage of the strengths of both parties. The CCPRD should consider partnerships and cooperation when possible in order to better meet the recreation needs of the residents of Chesterfield County. The next results show significant support for multiple uses of existing areas. Nearly three-fourths (73%) support conversion of abandoned railways into trails. The next section on perceived needs underscores the interest in trails of all types (see Table 15), and this significant Chesterfield County Needs Assessment 34 - _ perceived need could be met by such efforts. About two-thirds (67%) also support increased use of local schools as community parks. The CCPRD should make the best l~ossible use of existing areas by converting abandoned railways into trails and considering how it may use school property as parks. The next items deal with use of public funds, and these initiatives are generally supported among the respondents. First, 61% support use of public funds to buy more land for parks and historic sites. This is consistent with the interest in the outdoors and historic preservation efforts (Tables 1, 15 and 16). Second, 61% also support use of public funds to provide access to the James and Appomattox Rivers. This is consistent with the interest in water-related recreation (Tables 1, 15 and 16). Finally, more than half(54%) support use of public funds to buy more land for conservation of natural habitat. Considered together, these results show approval for using public funds to acquire land for recreation use; however, they also show slight preferences for how that land should be used. While there are not significant differences between support levels for these three initiatives, these and other relevant results can be further investigated using CompuRec in order to provide useful insight. Because the CCPRD staff will have questions that cannot be anticipated, the CCPRD is encouraged to use CompuRec to further investigate use of public funds for land acquisition, keeping in mind that such use of funds is generally supported among the respondents. Finally, obtaining an independent park security system (50%) and obtaining easements on private land to increase pedestrian linkages (43%) appear at the bottom of the ranking. This does not mean they are not important to the respondents; indeed, a significant portion of respondents supported these measures. However, when priorities have to be established, these issues should not receive the same kind of attention that the more widely supported initiatives do. The CCPRD should focus its efforts on cooperation, land use and land acquisition before putting significant resources toward the lowest-ranking priorities. The results from these items are presented in the following table. Chesterfield County Needs Assessment 35 Management Learning Laboratories 000 $9 Table 14: Public Support for Recreation Initiatives Support Don't Don't Support Know County government partnering with private sector to 87% 6% 7% develop park facilities Regional cooperation between localities 82% 9% 9% Converting abandoned railways to trails 73% 9% 18% Increased use of local schools as community parks 67% 21% 12% Use of public funds to buy more land for parks and historic 61% 18% 21% sites Use of public funds to provide access to the James & 61% 21% 18% Appomattox Rivers Use of public funds to buy more land for conservation of 54% 26% 20% natural habitat Independent park security system 50% 20% 30% Obtaining easements on private land to increase pedestrian 43% 33% 24% linkages Areas of Emphasis One section of the questionnaire was designed to determine the relative importance of specific recreation needs there may be in the community. Fifty possible needs were listed for the respondents, and they were asked whether each was needed for the children, teens, adults and seniors in their family ("add" or "don't add"). These results can help the CCPRD prioritize its future additions in terms of what the community perceives as a need; they can also help the Parks and Recreation Department recognize areas that may be perceived as a need simply because residents are not aware of existing provisions. The items were listed alphabetically in the questionnaire but they have been divided into facilities and programs for ease of presentation and data analysis. Chesterfield County Needs Assessment 36 Management Learning Laboratories oOoaao Areas of emphasis - Facilities Thirty-two possible facilities were listed for the respondents, based on issues that surfaced in the focus group meetings. First, trails and other outdoor areas ranked at the top of the facility-related priorities, with about three-fourths of the respondents indicating they are important. The perceived need for hiking and walking trails (79%), bicycle trails (75%), riverfront access (74%), wildlife areas and open spaces (73%), playgrounds (72%), picnic facilities (71%), and jogging/fitness trails (66%) demonstrates a strong and consistent interest in outdoor recreation and appreciation for natural areas. The CCPRD should ensure ample natural and other outdoor areas for residents to enjoy, given the strong and consistent interest in and perceived need for them. Nature centers (64%) and a community center (62%) were considered a need by a majority of the respondents. Both of these facilities could accommodate some of the most popular activities listed in Table 16, such as nature programs (66%) and activities for whole families (74%). As shown in Table 2, on average, respondents visit community centers almost monthly, and nature center visits averaged 4 times in the past year. It may be useful to consider usage and perceived need together to determine whether lack of awareness of existing facilities may be causing these perceptions. Additionally, looking at possible relationships between area of residence and perceived need may point to areas that could benefit from a new facility, even if there are other similar facilities in other areas. The perceived need for a nature center and community centers should be considered alongside the usage results (Table 2) and areas of residence to determine if new facilities are needed or existing facilities can meet the need with better publicity efforts. Lighted fields (59%), botanical gardens (56%) and camping facilities (53%) were also significantly popular. These outdoor improvements could boost usage of areas already maintained by the CCPRD. With respect to fields, the significant interest in sports and athletics (Table 1) may speak to the utility of expanding the hours that such fields may be used. Botanical gardens and camping facilities can meet passive and active recreation needs by adding utility and value to areas that people may already be using. After addressing the more pressing needs, the CCPRD shouM consider the necessity of lighted fields, botanical gardens and camping facilities. Aquatic needs include boat ramps and canoe access (58%) and aquatic facilities (55%), which were considered a need by more than half of the respondents. Together, these represent a fairly consistent interest in water-related recreation, mirroring the 69% of respondents who indicated interest in outdoor aquatics (Table 1). The CCPRD should ensure adequate access to water-based recreation opportunities. Chesterfield County Needs Assessment 37 Management Learning Laboratories 00029 . Basketball courts (52%) and a regional recreation complex (52%) appear next in the ranking. Facilities of these types can often meet the recreation needs of many residents, especially if the basketball courts are conceived of as multi-use areas. However, these needs appear relatively low in the ranking and therefore should not be considered urgent. The remaining facility-related needs were considered a need by half or fewer of the respondents. Many tend to be more specialized facilities that logically would draw a smaller group of dedicated users. This does not mean that these less significant needs should be ignored, but rather they should remain lower in priority than the more pressing needs. Furthermore, additional inquiries may be made using CompuRec to get a better picture of the relative urgency of these lower-ranked needs. The need for particular special-use facilities may be well-supported among the relatively smaller proportion of residents who use them, and this may be determined by looking for possible relationships between those respondents who indicated that they use the various facilities (Table 2) and those who consider these types of facilities to be a need. The CCPRD shouM address the most l~ressing facility-related needs first, and further investigate the less urgent needs using CompuRec. The results from the facility-related needs are summarized in the following table. The numbers represent the percentage of respondents who feel that each facility should be added in Chesterfield County. Chesterfield County Needs Assessment 38 Management Learning Laboratories 00o2.9 Chesterfield County Needs Assessment Table 15: Areas of Emphasis - Facilities Hiking/walking trails 79% Bicycle trails 75% Riverfront access 74% Wildlife areas, open space 73% Playgrounds 72% Picnic facilities 71% Jogging/fitness trails 66% Nature centers 64% Community center 62% !Lighted fields 59% Boat ramps/canoe access 58% Botanical gardens 56% Aquatic facilities 55% Camping facilities 53% Basketball courts 52% Regional recreation complex 52% Skatepark/BMX 50% Baseball fields 48% Volleyball courts 47% Greenways/trail connections 47% Better signage 46% Golf course, practice range 46% Tennis courts 46% Softball fields 45% Handball/racquetball 41% Challenge rope course 38% Dedicated horse trail 38% Football fields 37% Soccer fields 36% Garden plots 35% Off-road vehicle access 31% Archery ranges 29% 39 Management Learning LabOratories 00293 Areas of emphasis - Programming In addition to facilities, eighteen items related to programming were also included in this section of the questionnaire. Results from these items can help the CCPRD recognize some of the interests of the residents, as well as which existing programs might benefit from greater publicity efforts. Consistent with the interest in historical programs (Table 1) and using land for historic sites (Table 14), three-fourths of the respondents consider a commitment to historic sites and preservation to be a need. Programs like these can draw tourists and residents alike for enjoyment purposes, but they can also engage residents if there are educational or preservation activities to accompany such efforts. The CCPRD shouM recognize the consistent interest in historic programs and preservation and provide opportunities for residents to enjoy programs and activities of these types. Activities for the whole family (74%), activities for teens (70%), and special events and festivals (67%) appear next in the ranking and are considered a need by a significant majority of respondents. Senior citizen programs (62%) are also considered a need. Together, these types of activities and events can address the recreation needs of most segments of Chesterfield County. The CCPRD should make a special effort to provide programming to meet the needs of residents of all ages, as well as families. Nature programs (66%), self-improvement (65%), cultural programs (62%), arts and crafts (60%), and camp programs (55%) reflect some of the specific interests that residents have. Such programs could be provided in new or existing community centers, and they can also help meet the need for activities in which the whole family can participate. These programs can be focused around education and/or enjoyment. The CCPRD should provide programming for specific interests and hobbies, such as nature-reIated programs and self-improvement programs. The remaining programs were considered a need by fewer than half of the respondents. As with the facility-related needs, the programs that appear at the bottom of the ranking should remain lower in priority, but they should also be investigated to determine if a smaller but very dedicated group of residents might benefit frorn adding or enhancing such programs. The results from the program-related needs are presented in the following table. Chesterfield County Needs Assessment 40 Management Learning Laboratories Table 16: Areas of Emphasis - Programming Historic sites/preservation 75% Activities for whole families 74% Activities for teens 70% Special events/festivals 67% Nature programs 66% Self-improvement programs 65% 'Cultural programs 62% Senior citizen programs 61% Arts & Crafts programs 60% Camp programs 55% Activities for disabled 49% Large gym/special events 48% Pre-school programs 47% Transportation to/from 38% Interpretive programs 34% Rockclimbing 34% Frisbee golf 22% Lacrosse/field hockey 19% Chesterfield County Needs Assessment 41 Management Learning Laboratories 000295 Green dots represent the 4000 addresses that surveys were mailed to based on a random selections from a County database. Chesterfield County Needs Assessment 42 Management Learning Laboratories 000 S6 PARKS AND RECREATION PUBLIC OPINION POLL RECREATION INTERESTS Listed below are many different categories of recreational activities that can be enjoyed year- round. For each activity, please indicate with a circle whether YOU and/or your family would have interest in the activities and how you think these activities should be funded. Interest Level How to Fund Category TypeofActivity Great Some No Tax User Interest InterestInterest Fee Indoor Aquatics Lap/fitness swim, swim lessons, open swim, hydrotherapy etc. 5 4 3 2 1 Outdoor Aquatics Boating, fishing, swimming, tubing 5 4 3 2 1 Competitive Aquatics Swimming, diving, water polo 5 4 3 2 1 Camps Summer playground, nature, adventure, special population 5 4 3 2 1 Environmental Environmental education center, nature walks, etc, 5 4 3 2 1 Equestrian Activities Horseback riding, trails, shows, riding therapy 5 4 3 2 1 Family Programs Splash parties and parent/child dances 5 4 3 2 1 Harvesting Hunting, fishing, rock/fossil hunting, pick vegetables/fruit 5 4 3 2 1 Historical Programs Restoration, tours, displays, interpretive programs 5 4 3 2 1 Hobbies Cooking, flower arranging, models, chess, ceramics, gardening 5 4 3 2 1 Indoor Fitness Exercise equipment, free weights, jogging track, aerobics, etc. 5 4 3 2 1 Outdoor Fitness Hiking, skating, running, walking, biking, fitness trails, etc. 5 4 3 2 1 Performing Arts Theater, concerts, ballet, music, etc. 5 4 3 2 1 Self-Improvement Self-defense, home improvement, home computer, yoga, etc. 5 4 3 2 1 Social Awareness Dancing, teen clubs, senior club, bridge, etc. 5 4 3 2 1 Special Events One or two day events, festivals, shows, etc. 5 4 3 2 1 Sports & Athletics Baseball, soccer, basketball, lacrosse, football, tennis, golf, etc. 5 4 3 2 1 !Travel & Tourism Trips to points of interest within 3 hour drive, etc. 5 4 3 2 1 Unstructured Open space, wildlife habitat, river access, camping 5 4 3 2 1 Other 5 4 3 2 1 AREAS OF EMPHASIS Please indicate with a circle what facilities and programs need to be added for the children, teens, adults and seniors in your ~ily. Add D~n,t Add Don' Add Don't Add Add Add Activities for disabled 1 2 Corporate/Private Parmers 1 2 Picnic facilities 1 2 Activities for whole families 1 2 Cultural Programs 1 2 Playgrounds 1 2 Activities for teens 1 2 Dedicated horse trail 1 2 Pre-school programs 1 2 Aquatic facilities 1 2 Football fields 1 2 Regional recreation complex 1 2 Archery ranges 1 2 Garden plots 1 2 I Rockclimbing 1 2 Arts and crafts programs 1 2 Golf course, practice range 1 2 Self-Improvement programs 1 2 Baseball fields 1 2 Greenways/trail connections 1 2 Senior citizen programs 1 2 Basketball courts 1 2 Handball/Racquetball courts 1 2 Skatepark/BMX 1 2 Better signage for facilities 1 2 Historic sites/preservation 1 2 Soccer fields 1 2 Bicycle trails 1 2 interpretive programs 1 2 Softball fields 1 2 Boat ramps/canoe access 1 2 Jogging/Fitness trails 1 2 Special events, festivals 1 2 Botanical garden 1 2 Lacrosse/field hockey fields I 2 Tennis courts 1 2 Riverfront access (trails, 1 2 Large gym for special events 1 2 Transportation to/from 1 2 beach, wading, fishing) facilities Camp programs 1 2 Lighted fields 1 2 Volleyball courts 1 2 Camping facilities 1 2 Nature centers 1 2 Walking trails 1 2 Challenge ropecourse 1 2 Nature programs 1 2 Wildlife areas, open space 1 2 Co~mmnity Center 1 2 Off-road vehicle access 1 2 Other 1 2 Chesterfield County Needs Assessment 43 Management Learning Laboratories 000297 FUNDING PUBLIC RECREATION Please indicate which of the following ways you prefer to fund your public recreation facilities and programs (circle all that apply). Bonds (local government borrowing) 1 'Program User Fees (participant pays for program, not 5 the taxpayers) Endowments (private donatiOns) 2 Private sponsorship (corporate, volunteer) 6 Property Tax (increase in local taxes dedicated 3 Development Impact Fees (provided by land 7 to parks and recreation) developer; per State approval) Grants ($ from state, federal, & private sources) 4 Other... 8 FA C1LITY USE The Chesterfield County Parks and Recreation Department wants to schedule recreational activities and special events when it is most convenient for you and your family. Please circle all the times when you and your family would rather attend recreation activities and if attendance at that time would require transportation to or from the recreation activit ~. Time of Use ADULTS REQUIRE TRANSPORTATION YOUTH REQUIRE TRANSPORTATION M :T W Th F Sa I Su Yes M T W Th F Sa Su Yes Example 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 5 a.m. -8 a.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 8 a.m. - 11 a.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 11 a.m. - 2p.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 2 p.m. - 5 p.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 5 p.m.- 8 p.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 8 p.m. - 11 p.m. 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 Please indicate by writing in a number approximately how many times YOU at2d/or your family visited/attended and used the following facilities in Chesterfield in the ~ast 12 months. Number Facility Number Facility I Number Facility of Visit~Private PUblic of VisitsPrivate Public of Visits Private Public Example 1 2 Community Ctr. 1 2 Playground I 2 Archery range 1 ' 2 Fitness trails 1 2 Racquet/Handball 1 2 Baseball fields I 2 Football fields 1 2 Rockclimbing I 2 Basketball courts 1 2 Golf COurse 1 2 Soccer fields 1 2 Boat/Canoe launch 1 2 Gymnasmm 1 2 Softball fields 1 2 Botanical garden 1 2 Nature trails 1 2 Swimming pool 1 2 Campground 1 2 ~Picnic areas 1 2 Tennis courts 1 2 1 2 I 2 Volleyball courts 1 2 There are some reasons why people cannot, or do not, participate in programs, or visit sites' offered by the Department. Please indicate the reasons YOU and/or family have not participated. Circle all that ,' J :~=¢. r ...... r' .................... FI"'2" Yes Yes Inconvenient location 1 LaCk ofrestrooms 1 Poor quality of program 1 Lack of maintenance/cleanliness 1 I do nothavethe time 1 The facilities are too crowded 1 Inconvenient timing 1 Safety/security concerns 1 Lack of qualified staffing 1 Not accessible for the disabled 1 Competing facilities 1 Substandard old facilities 1 Program was full or cancelled 1 Not interested in public recreation 1 Lack of transpor~a'hon 1 Parking not adequate 1 HoUrs of°Peration I Program cost too high 1 Poor customer service 1 Inconvenient registration system 1 No interest 1 Other 1 Chesterfield County Needs Assessment 44 Management Learning Lat~oratones - 000298 INFORMATION ~lBO UT PARKS AND RECREATION OPPORTUNITIES We are interested in determining the best ways of informing you about parks and recreation programs' and activities. To help us, please circle the appropriate numbers below to indicate how effective the following methods would be for keeping you informed. Very Effective Effective Not Sure Ineffective Very Ineffective Direct mail of program guide 5 4 3 2 I Flyers coming home from schools 5 4 3 2 Brochures, flyers or posters at public Ihcilities 5 4 3 2 1 Banners and marquees 5 4 3 2 1 Program inserts (program guide) 5 4 3 2 1 Newspaper ads 5 4 3 2 1 Radio announcements 5 4 3 2 1 Telephone hot line 5 4 3 2 1 Interact/e-mail 5 4 3 2 1 Word of mouth 5 4 3 2 1 Cable TV 5 4 3 2 I PERSONAL OPINIONS We would like to obtain your personal opinions about a variety of issues. Please circle the number that most closely reflects' your attitude,'. Strongly Agree! Disagree Strongly Don't Agree Disagree Know Department staff' is courteous and helpful 4 3 2 1 8 I am aware of the recreation programs and activities the Department offers 4 3 2 1 8 1 am aware of volunteer opportunities 4 3 2 I 8 I am satisfied with the recreation opportunities I receive for my tax dollars 4 3 2 I 8 I am willing to pay reasonable users fees for new recreation opportunities 4 3 2 1 8 I feel safe in the parks 4 3 2 1 8 I prefer neighborhood facilities over centralized parks 4 3 2 1 8 In general, the facilities that I have visited satisfy my needs 4 3 2 1 8 Park buildings and facilities I visit am clean and well-maintained 4 3 2 I 8 Recreation activities are primarily tailored for adults 4 3 2 1 8 Recreation activities are primarily tailored for the youth 4 3 2 1 8 Special interest groups should pay for their own facilities 4 3 2 1 8 The Department is responsive to community recreation needs 4 3 2 1 8 The Department should play an active role in historic preservation 4 3 2 1 8 The existence of well-maintained parks adds to the quality of life in the commumty 4 3 2 I 8 The parks need to be more geographically distributed 4 3 2 1 8 The quality of supervision/instruction provided by the Department is good 4 3 2 1 8 Support Don't Support Don't Know Converting abandoned railways to trails 2 1 Independent park security system 2 1 8 Obtaining easements on privaie land to increase pedestrian linkages 2 I 8 !Regional cooperation between localities 2 1 8 Increased use of local schools as community parks 2 1 8 Use of public funds to buy more land for conservation ofnatural habitat 2 1 8 Use of public funds to buy more land for parks and historic sites 2 1 8 Use of public funds to provide access to the James & Appomattox Rivers 2 1 8 Chesterfield County Needs Assessment 45 Management Learning Laboratories GENERAL INFORMATION Please help us make better decisions by providing the following information. Please remember that the individual answers will be treated with confidence. Please circle the number of the response or fill in the blank. What District do you live in? What is your race? Bermuda 1 White 1 Some other race 6 Clover Hill 2 African American/Black 2 Hispanic/Latino Dale 3 American Indian/Alaska native 3 (of any race) 7 Matoaca 4 Asian 4 Two or more races 8 Midlothian 5 Native Hawaiian/Pacific Islander 5 What is your gender? Whatis your age? Male .... 1 Female....2 18-24...1 25-34...2 35~44...3 45-54...4 55-64...5 65-69...6 70-74...7 Over 75...8 What was your household income before taxes in 2000? Under$24,999 .......... 1 $25,000 to $49,999 ..... 2 $50,000to$74,999 .... 3 $75,000 to $99,999 ....... 4 $100,000 to $124,900 ...5 OverS125,000 ........... 6 How many adults, including yourself, age 19 and above, currently live in your household? __ How many children in your household are: under age five 15 to 18 .; ages 5 to 10 __ .; ages 11 to 14__ .; ages What best describes your household: Married with children 1 Married without children 2 Single head of family 3 Living alone 4 Living with non-relatives 5 Does someone in your household need physical activity to (circle all that apply): Improve coordination/skills/strength 1 4 Loose weight 2 5 Reduce stress 3 6 Improve social interactions/team-playing skills Satisfy Doctor's orders Other How many years have you lived in Chesterfield County? Do you have any disabilities: Yes...1 No...2 Please write in any additional comments you may have: Chesterfield County Needs Assessment 46 Management Learning Laboratories 000300 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN PUBLIC INPUT APPENDIX B SESSION SUMMARY 0o0~0~_ Chesterfield County Parks and Recreation Master Plan Public Input Session Summary Date' June 6, 200] LANDMARK 000802 Chesterfield County Parks and Recreation TABLE OF CONTENTS Introduction ......................................................... Summary of Comments .................................................................................................................... 2 Midlothian District Summary of Comments ..................................................................................... 4 Clover Hill / Matoaca Districts Summary of Comments .................................................................... 7 Bermuda District Summary of Comments ........................................................................................ 11 Dale / Matoaca Districts Summary of Comments ............................................................................. 14 Matoaca District Summary of Comments ......................................................................................... 17 Attachment A Attachment B Attachment C Attachment D Attachment E May 7, 2001, Midlothian District Meeting Notes May 14, 2001, Clover Hill/Matoaca Districts Meeting Notes May 21, 2001, Bermuda District Meeting Notes May 24, 2001, Dale / Matoaca Districts Meeting Notes June 4, 2001, Matoaca District Meeting Notes Pubfic Input Session Summary Page i O00G08 Chesterfield County Parks and Recreation INTRODUCTION May 7, 2001 May 14, 2001 May 21,2001 May 24, 2001 June 4, 2001 Chesterfield County Public Input Sessions Schedule Midlothian District Meeting Clover Hill / Matoaca Districts Meeting Bermuda District Meeting Dale / Matoaca Districts Meeting Matoaca District Meeting Note: In the attached notes from each district meeting, asterisks refer to the number of votes received on each issue. Methodology The following material is a summary of the comments received during five public input sessions conducted in Chesterfield County in May and June of 2001 as an initial information-gathering step in the preparation of a Parks and Recreation Comprehensive Plan and Public Facilities Plan update. The public input sessions were held in various locations throughout the County. Complete reports on all of the comments received are provided as Attachments A through E of this document. Following the receipt of comments, each person attending the meeting was invited to place three dots on the comment charts as "votes" for what he or she considered to be the most critical issue or issues. The summary of the comments provides a listing of the issues that were voted on at each meeting, and those that emerged as the most important issues. In addition to these public meetings, County staff is conducting user group meetings with organizations and groups with recreation interests. A random citizen survey is also being conducted to determine needs and issues relative to parks and recreation. All of these data gathering elements will be analyzed and considered in the process of preparing recommendations for the Master Plan. Pubfic Input Session Summary O0030 e Chesterfield County Parks and Recreation SUMMARY OF COMMENTS Votes Received for Each Issue Area Clover Hill / Dale / Midlothian Matoaca Bermuda Matoaca Matoaca Issue Areas District Districts District Districts District Total Number of Votes Access 1 1 Adult Community Services 2 1 3 Biking 1 2 2 5 Bowling Facilities 3 3 Building Community 2 2 Community Center (w/Catering Facilities) 1 1 Determining Needs 1 4 5 Economic Development 2 2 Equine Programs 5 5 Funding 6 4 11 10 31 Greenways and Conservation (Trails) 4 3 7 Gym Facilities 6 6 Historical Significance 2 4 6 Large Event Facilities 2 3 5 Maintenance of Facilities 1 1 Multi-Generational Activities 3 3 Organized Athletics 1 10 11 Other Active Recreation 3 3 Passive Recreation 1 2 3 Physical ly Challenged Facilities 1 1 I 2 5 Public Relations 1 1 River Access - James and Appomattox 6 1 2 9 School Facilities Use 11 .5 2 18 Safety and Security 4 4 Senior Activities 3 7 4 1 4 19 Skateboarding 6 4 8 18 Specific Park Comments 2 5 4 11 Summer Programs 5 5 Swimming Facilities 4 5 6 7 22 Tennis Facilities 3 3 Wildlife 3 3 Youth Centers 3 1 4 TOTAL 14 51 50 55 55 225 Public Input Session Summary Page 2 000,305 Chesterfield County Parks and Recreation Issue Areas Receiving the Highest Votes The Issue Areas receiving the highest number of votes are as follows: Funding (31 votes) Swimming Facilities (22 votes) Senior Activities (19 votes) School Facilities Use (18 votes) Skateboarding (18 votes) Organized Athletics (11 votes) Specific Park Comments (11 votes) River Access - James and Appomattox (9 votes) Greenways and Conservation (Trails) (7 votes) Gym Facilities (6 votes) Historical Sign ificance (6 votes) Public Input Session Summary Page 3 O0030G Chesterfie/d County Parks and Recreation MIDLOTHIAN DISTRICT Summary of Comments Public Meeting- May 7, 2001 Total Attendance: 20 Major Issue Areas (Listed in order of importance as voted on at the Midlothian District Meeting) Swimming Facilities (4 votes) - No large competitive, year round facility in Richmond Metro area - Foundation for fundraising - Only hot water pool in the area is closing down (hydrotherapy) - Other water sports o Competitive Diving o Water polo - Potential community college partnership for funding - Maximum benefit for expenditure of public dollars (combined activities) · Bowling Facilities (3 votes) · Senior Activities (3 votes) - More passive Social Interaction Partnership with Richmond Senior center needed in the north to accommodate aging population there Senior athletic leagues Emphasis on senior activities is good o Including social as well as active items o Birding/nature area education Youth Centers (3 votes) Physically Challenged Facilities (1 vote) Summary of Other Issue Areas · Biking - Leisurely connections between neighborhoods and parks - Trails for mountain biking - Good trend to add bike paths along the roads · Funding Partnership with State Taxes are acceptable to pay for programs User fees - good concept Bonding acceptable - broad Grants Public Input Session Summary 000;30'7 Page Chesterfield County Parks and Recreation Scholarships, work funding, pay-for- play, golden age passports for assistance - Some uses should be partially subsidized - Athletics people are already paying fees for programs - Resident discount rates / may cause problems with City vs. County - Volunteers/youth investment in facilities - Tax deductible foundations Greenways and Conservation (Trails) - Birding - Children's nature education - Linear Parks o Possible use of power line easements / property for trails Wetlands and undeveloped areas of subdivisions used for connector trails o Attraction like Maymont Park Zoo in the county Respond to the needs / demands of citizens- put in place a responsive process to meet changing needs - clarify and communicate this process o Better serve Hispanic citizens Interpretive dance program o Better serve aging baby-boomers Walking Partnership - like Smoketree Subdivision Organized Athletics Softball fields for adults in Midlothian Other Active Recreation Plan for lacrosse and field hockey growth - need structure, can use existing soccer fields Need to predict sports of the future, so that we are ahead of the curve Running Clubs/Trails Golf driving / practice range for this part of the County · Passive Recreation - Improvements to skid pad driving demonstration area / control led opportunity for young drivers · Public Relations - Continuous information exchange o Web site expansion · River Access - James and Appomattox Rowing Club o Canoeing o Kayaking o Sculling Public Input Session Summary 000808 Page5 Chesterfield County Parks and Recreation Safety and Security - Security program put in place for trails and parks Skateboarding - Problem with skateboard damage to buildings; need appropriate location in Midlothian Village - In-line skating Specific Park Comments Rockwood Park needs better maintenance on the trail system, basketball court fence and tennis court fencing - overall it is a well-used facility Better access to trails in Pocahontas from the west and north (long vehicle travel distance to access main entrance) Public Input Session Summary 000309 Page Chesterfield County Parks and Recreation CLOVER HILL / MATOACA DISTRICTS Summary of Comments Public Meeting- May 14, 2001 Total Attendance: 35 Major Issue Areas (Listed in order of importance as voted on at the Clover Hill / Matoaca Districts Meeting) School Facilities Use (11 votes) - Update and improve schools o Manchester High School Tennis as an example - Public access - Good idea to combine parks and schools - need better access o Lower cost needed o Use for adult education o Cooking classes at schools o Would involve community in schools o Consider funding options - Shared Use o Leverage resources - Potential reuse of schools for other community use o Adaptation / reuse Senior Activities (7 votes) - Good senior programs need to be replicated throughout the County - Meeting places - Collaborate with other agencies o Ballroom dancing as an example Funding (6 votes) - Corporate Partnerships - Facilitate and encourage public / private partnerships - Yes to taxes, user fees & bonds - Proffers - cash or land Partnerships - public / public, public/private, business, civic groups, non-profits Grants Volunteer groups User fees in some cases Scholarship program for your athletics o County funded o Work for play Public Input Session Summary Page 7 oooaa, o Chesterfield County Parks and Recreation o Corporations o Foundations · Skateboarding (6 votes) Is underserved Consider liability · Greenways and Conservation (Trails) (4 votes) Regional cooperation (blueways an example) Need more greenways / trails Swift Creek access to State Park Access throughout County G ree nways B lueways Improved access Walking trails · Tennis Facilities (3 votes) More and improved Lit for nighttime use · Building Community (2 votes) Legal issues Easements Enabling / prohibiting legislation · Economic Development (2 votes) Require Developers to devote land to parks and the public Needs assessment An example is Meadow Farm Historical Significance (2 votes) Plantations Homeplaces Historical site improvements (ironworks and mine) Look at Cotton Mill area Adding canal VSU owns some Some privately owned · Large Event Facilities (2 votes) Indoor Athletics Graduations Conventions · Access (1 vote) - Adequate transportation routes · Biking (1 vote) - BMX facilities Publi~~.T Summary Pa~e ~ Chesterfield County Parks and Recreation · Community Center (w/Catering Facility) (1 vote) Community Center · OrganizedAthletics (1 vote) Golf for modest income · Physically Challenged Facilities (1 vote) - Good Policy for special populations o Need more funds to be able to consistently provide assistance · Public Relations (1 vote) - Communicate what's there - Marketing - Expanded Public Relations/ Marketing / Communication Summary of Other Issue Areas · Maintenance of Facilities · Multi-Generational Activities - All age family orientation · Passive Recreation - County fairground utilization - Community area at the mall · River Access - James and Appomattox Programs that emphasize water activities Motorboat · Specific Park Comments Eppington o Opportunity for Community Program Park · Swimming Facilities Competitive swim facility o Cooperative effort with John Tyler Community Center o Year round o Including warm water hydro- therapy o Integrate with cultural events o Serve changing population o Virginia State University Facility Teach swimming o County-wide o Opportunity to collaborate with community swim clubs · Youth Centers Teen population o Gathering areas I ncI ude organ ized activities Access critical (transportation) Public Input Session Summary O008~L~ Page g Chesterfield County Parks and Recreation Suggested Program Improvements / Miscellaneous Comments - Embrace current multi-cultural population o Asian o Hispanic Embrace a cultural perspective Parks reflecting cultural herita§e o Native American o Colonial Example Seattle Land acquisition o Multiple strate§ies for appropriate acquisition / development Personnel Resources Diversity o Types of parks - Sanitation Understanding trends o Staying power Environmental Integrity Liability Community Centers throughout the County- not just in CDBG areas More diverse program approach o Focus on community Encourage volunteerism Kids programs great, but need throughout the County Develop versatility / adaptability of facilities to allow change Link past and future Take advantage of State Park Rail to, Trail Public Input Session Summary 0 010t3,~ ~..~ Page 10 Chesterfield County Parks and Recreation BERMUDA DISTRICT Summary of Comments Public Meeting- May 21, 2001 Total Attendance: 36 Major Issue Areas (Listed in order of importance as voted on at the Bermuda District Meeting) · River Access - James and Appomattox (6 votes) More canoe launches / kayaks / rowing Create more linkages · School Facilities Use (5 votes) Lack of recreation opportunities for middle school age o After school programs needed with transportation o Possible school based after-school activities Clean up activities Recreation opportunities needed for high school and elementary · Summer Programs (5 votes) Lower cost activities Possible in neighborhood playground locations Parks & Recreation sponsored summer programs in schools and parks o Two-tier system Neighborhood /local Region /larger area Swimming Facilities (5 votes) Year-round team and individual facilities Learn to swim facilities and programs For older people (good long term activity) Hot water pool (for hydrotherapy) Partnership potential with John Tyler Community College Economic draw (meets bring money to the area) Funding (4 votes) User fees should be minimized - can exclude some people Bonds good for capital expenses o Bond referendum o Taxes for operating / user fees o Renovations should be capital expenses / bonds More / continued financial support for the economically disadvantaged youth Pubfic Input Session Summary 0003: _4 ,ag Chesterfield County Parks and Recreation · Senior Activities (4 votes) Bensley Community Center - great use by seniors More evening programs for seniors (more continuing to work) · Skateboarding (4 votes) Underserved Distribute sites throughout County (three to five locations) Long term plan for facility development - Conflicts now with joggers - Consider supervision at each facility - In-line skaters - Skate Park reduces maintenance costs for businesses and other public spaces - Biggest problem with Skate Park is liability insurance; corporate funding can help with this - Combine with bikes, etc., a family facility to help with supervision - Those who use facilities help support · Greenways and Conservation (Trails) (3 votes) - Keep greenspace - Greenways and [inear parks o Paths to connect parks / facilities Accessibility between trails and parks o Trails/linear connections · Multi-GenerationalActivities (3 votes) - Need places for - Example - Jamestown Settlement · Wildlife (3 votes) - Protect - Maintain habitat - Keep trees · Adult Community Services (2 votes) More needed in existing spaces Adult organizations can provide programming if Parks & Recreation provides space · Biking (2 votes) Bicycling should be address in the plan - BMX bicyclers · Specific Park Comments (2 votes) - Older Dale District needs more fields to be (:loser to home o In fill opportunities for park / athletic complex development - Better access / entrance to Pocahontas State Park (from north end of Park) · Determining Needs (1 vote) Public Input Session Summary 0003~.~ Page 12 Chesterfield County Parks and Recreation · Physically Challenged Facilities (1 vote) Special Needs children's playground Summary of Other Issue Areas · Access - Focus new facilities on bus routes for public access · Economic Development - Parks & Recreation facilities are an economic development area · Maintenance of Facilities - Improve quality of maintenance · Other Active Recreation - Places for Go-Carts - Lighting on soccer fields o Especially for adults o Also youth use in fall o Allow use of high school fields · Passive Recreation - Places for self-directed leisure · Public Relations Market what we have o Public relations campaign Safety and Security Vehicles get on fields Possible independent security at Park sites Possible temporary, off-season fencing of athletic fields Youth Centers Activities for youth other than teams Suggested Program lmprovements / Miscellaneous Comments More Community Centers o At least one in every major population area of County Distribute programs throughout County so less travel time Add more facilities o Adult groups sometimes can't teach / run programs due to rental cost (higher cost factor at the start) o Some people can't afford fees Increased Hispanic population o Provide services geared to them o More young children in this demographic group Focus on providing services to lower income groups - fee waivers, equal access Raise quality of programs and facilities Pubfic Input Session Summary 000316 Page 13 Chesterfield County Parks and Recreation DALE / MATOACA DISTRICTS Summary of Comments Public Meeting - May 24, 2001 Major Issue Areas (Listed in order of importance as voted on at the Dale / Matoaca Districts Meeting) · Funding (I 1 votes) No taxes No bonds Special interest groups should help pay for facilities User fees for non-residents only Expand public / private partnerships Keep costs at a lower level o Seek better return on investment · Skateboarding (8 votes) -Skate Park (like Laurel) (2) o Consider liability - Supervised - Add Skate Parks -Skate Park (but not like Laurel) (6) o Less controlled Swimming Facilities (6 votes) Multi-purpose Total Attendance: 37 Learn to swim Hydrotherapy - Cultural events - Serve all ages - Indoor / outdoor / year round Equine Programs (5 votes) - For 4H organization - General Public Access Equestrian trail connections Need more dedicated horse trails o With parking and unloading facilities Specific Park Comments (5 votes) Winterpock (southwest area of County) o Growing facilities in this area Rowing facility at Robious Landing o Facilities are heavily used Dale District may not have enough youth facilities - Improve the Boulders Concert Area Pubfic Input Session Summary Page 14 000 ? Chesterfield County Parks and Recreation Determining Needs (4 votes) Review number of parks relative to need / consider distribution Stick with original scope when new parks are acquired and developed Value to customer; add more programs Relate timing of facility development to need Accelerate projects to meet need Projected use - Cost/benefit · Large Event Facilities (3 votes) - Graduations, concerts, festivals o Indoor or outdoor facility within County · Other Active Recreation (3 votes) - Need more lighted fields on large baseball fields Skeet range / firing range needed · Physically Challenged Facilities (2 votes) - Equine program - Add more to existing parks Space access inclusion · School Facilities Use (2 votes) Use high school facilities in summer for the public · Adult Community Services (1 vote) Park for food festivals where alcohol could be served with permits and controls Need centrally located festival activity Facility for plays, concerts, food festivals o Amphitheatre o Separate children play activities from concert areas · Maintenance of Facilities (1 vote) Upkeep of existing facilities · Passive Recreation (1 vote) Social interaction Botanical garden · River Access - James and Appomattox (1 vote) Boat ramp on Appomattox for motor boats · Senior Activities (1 vote) - Add more to existing parks Pubfic Input Session Summary Page 15 000315 Chesterfield County Parks and Recreation Youth Centers (1 vote) - Too much travel to too many places (too much driving)? o One or two centrally located parks for youth sports Summary of Other Issue Areas · Greenways and Conservation (Trails) Improve trails Need more walking facilities · Safety and Security Safety Suggested Program Improvements / Miscellaneous Comments Wider variety of programs Don't pay to do something more than once Limit use of lights on athletic fields to only when in use (timer issue) Public Input Session Summary 000319 Page '16 Chesterfield County Parks and Recreation MATOACA DISTRICT Summary of Comments Public Meeting - June 4, 2001 Total Attendance: Major Issue Areas (Listed in order of importance as voted on at the Matoaca District Meeting) Funding (10 votes) Cash proffers (for funding) Public / private partnerships Regional tri-city facility User fees are ok Bonds are ok Public / public partnerships No more taxes Increase in cash proffers from developers o More for Parks & Recreation · Organized Athletics (10 votes) - Sports facilities as population grows in Matoaca o Youth and adult - Growth in sports participation - youth · Swimming Facilities (7 votes) - Learn to swim program · Gym Facilities (6 votes) - Would like to havea gym - Cardiovascular and strength training · Historical Significance (4 votes) Purchase historical sites in this area - identify · Safety and Security (4 votes) Increase security Need more supervision of activities · Senior Activities (4 votes) Want a swimming pool for the elderly Senior citizens are underserved · Specific Park Comments (4 votes) -Bigger park at Ettrick - Improve Ettrick generally o Sports facilities o Walking trails o More family activities o Exercise trails o More picnic tables Public Input Session Summary 0003 0 Page Chesterfield County Parks and Recreation o Additional picnic pavilion o Publicpool Improve entrance and circulation at Ettrick Park and parking o Underway planning Improve drainage Ettrick Park Ettrick trail linkages Drainage issue from Park to Union Grove Baptist Riverwalk along canal walks and cotton mills o Ettrick Mills (textiles) River Park trail o Keep natural Biking (2 votes) Bike trails Passive Recreation (2 votes) Arts and crafts weekend events in parks River Access - James and Appomattox (2 votes) Fishing access Paddler's access Summary of Other Issue Areas · Greenways and Conservation (Trails) - Connect neighborhoods with off-road walking paths - better connections also to schools and recreation facilities · Multi-Generational Activities - Family based community o Multi-use parks work - Larger version of diverse park · Skateboarding Skateboarders underserved In-line skaters underserved · Other Active Recreation Soccer underserved in this area · Wildlife Needs improvement · Suggested Program Improvements / Miscellaneous Comments More signs to facilities o Example- boat ramp, Eppington Pubfic Input Session Summary 00032 P ge Chesterfield County Parks and Recreation A TTA CHMENT A MA Y 7, 2001, MIDLOTHIAN DISTRICT MEETING NOTES Public Input Session Summary 0003~.~ MIDLOTHIAN DISTRICT MEETING Monday, May 7, 2001 The Honorable Edward B. Barber 7:00- 9:00 p.m. Division Instructional Center Public Input Session - Comprehensive Master Plan Citizen Attendance: 10 Groups Represented - Poseidon Swimming Virginia Boat Club Friends of Chesterfield's Riverfront Consultants: Landmark Design Group; Pros Staff: Parks and Recreation 5 Mike Golden Phil Innis Mark Askin Stuart Connock Lynell McClinton Director Assistant Director, Recreation Chief of Parks Operations Chief of Design and Construction Chief of Administration Other County Representation 2 Brad Hammer Ron Maxey Total Attendance Deputy County Administrator PRAC Member; Midlothian 20 Summary Mr. Barber held open discussion with citizens on matters of interest. Mr. Golden introduced staff and consultants and explained the purpose of meeting and background on previous master plan and trends in recreation and parks development. Mr. Connock presented overview of Parks and Recreation System in the county, since its inception in 1974. He also explained public input schedule and planning process to be used. Consultants facilitated discussion with group obtaining responses to nine (9) predetermined questions and received general input from the public. A synopsis of the responses follows: PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: MIDL©THIAN 0003Z3 1) What are the key issues that must be addressed in this masterplan? a) Need more softball fields for adults in Midlothian. b) Rockwood Park needs better maintenance on the trail system, basketball court fence and tennis court fencing. Overall it is a well-used facility. c) Need to predict sports of the future, so that we are ahead of the curve: i) Take advantage of the river. ii) Other water sports (1) Competitive Diving (2) Water polo iii) Rowing Club (1) Canoeing (2) Kayaking (3) Sculling iv) Skateboarding - Problem with skateboard damage to buildings; need appropriate location in Midlothian Village. v) In - Line Skating. vi) Plan for lacrosse and field hockey growth - need structure, can use existing soccer fields. What do you like about Chesterfield's Parks and Recreation system? a) Diversity of activities. i) Distribution of facilities. ii) Good picnic facilities. Rating on 1-10 scale (9) b) Emphasis on Senior Activities - Senior centers. i) Including social as well as active items. ii) Birding / nature area education. 3) How would you like to see Parks and Recreation facilities improved? a) Swimming facilities **** i) No large competitive, year round facility in Richmond Metro area. ii) Potential community college partnership for funding. iii) Foundation for fundraising. PARKS AND RECREATION MASTERPLAN 2 PUBLIC WORKSHOP: MIDLOTHIAN iv) Only hot water pool in the area is closing down. (Hydrotherapy) v) Maximum benefit for expenditure of public dollars (combined activities) b) Bowling*** c) Youth Centers*** d) Need more facilities for the physically challenged. * e) Senior Activities* i) More passive ii) Social Interaction iii) Senior Centers- Partnership with Richmond. f) Biking i) Leisurely connections between neighborhoods and parks. ii) Trails for mountain biking. iii) Good trend to add bike paths along the roads. g) Birding h) Greenways and Conservation Activities i) Children's Nature Education 4) What do you like about Chesterfield's Parks and Recreation programs? a) Adventure Series; Guest lectures, (Dupont Company provides sponsorship) b) Good variety c) Good group size d) Well organized e) Diversity of Activities / Facilities f) Good picnic facilities g) Good rating overall What additional programs and program improvements would you like to see offered? a) Improvements to: i) Skid pad driving demonstration area / controlled opportunity for young drivers. PARKS AND RECREATION MASTERPLAN 3 PUBLIC WORKSHOP: MIDLOTHIAN 0O03-"' ii) Better public awareness / communication / marketing. b) Running Clubs / Trails c) Walking Partnership -like Smoketree Subdivision d) Linear Parks i) Possible use of power line easements / property for trails. ii) Wetlands and undeveloped areas of subdivisions used for connector trails. iii) Security program put in place for trails and parks. iv) Attraction like Maymont Park Zoo in the county. v) Respond to the needs / demands of citizens. Put in place a responsive process to meet changing needs. Clarify and communicate this process. vi) Better access to trails in Pocahontas from the west and north (long vehicle travel distance to access main entrance). vii) Partnership with State. Are there areas in the County or segments of the population who are underserved by Parks and Recreation facilities and programs? a) Who and what are they? i) Physically challenged ii) Senior citizens - Senior center needed in the north to accommodate aging population there.** iii) Hispanic citizens (1) Interpretive dance program. iv) Ageing Baby-Boomers. Which types of Parks and Recreation facilities and programs do you want to see for yourselves, your children, your grandchildren and your parents? a) Golf driving / practice range for this part of the county. b) Continuous information exchange. i) Web site expansion. c) Senior athletic leagues. PARKS AND RECREATION MASTERPLAN 4 PUBLIC WORKSHOP: MIDLOTHIAN Are you willin.cl to pay for pro.clrams, services, and enhanced maintenance throu.clh: a) Taxes i) Taxes are acceptable. b) User Fees i) Good concept. c) Bonds i) Bonding acceptable (broad) d) Scholarships, work funding, pay-for-play, golden age passports for assistance. e) Some uses should be partially subsidized. f) Grants g) Athletics people are already paying fees for programs. h) Resident discount rates / may cause problems with city vs. county. i) Volunteers / Youth investment in facilities. j) Tax deductible foundations. SC/ck C:\My Documents\cdk\stuart\Masterplans\Comprehensive MP\rnidlothiandistrictmeeting5.8.01.doc PARKS AND RECREATION MASTERPLAN 5 PUBLIC WORKSHOP: MIDLOTHIAN Chesterfield County Parks and Recreation A TTA CHMENT B MAY 14, 2001, CLOVER HILL / MATOACA DISTRICTS MEETING NOTES Public Input SessLor),.Su_mmary CLOVER HILL/MATOACA DISTRICTS MEETING Monday, May 14, 2001 The Honorable Renny B. Humphrey- Matoaca 7:00 - 9:00 p.m. The Honorable Art Warren - Clover Hill Clover Hill Elementary School Public Input Session - Comprehensive Master Plan Citizen Attendance: 22 Groups Represented - Poseidon Swimming Observer Newspaper Consultants: Landmark Design Group; Pros Staff: Parks and Recreation 5 Mike Golden Phil Innis Greg Sager Stuart Connock, Jr. Bill Carlson Director Assistant Director, Recreation Community Recreation Manager Chief of Parks Design and Construction Athletic Manager Other County Representation 5 Brad Hammer Deputy County Administrator PRAC Master Plan Committee Dorcas Yeager- Conservation/Greenways Richard Young - Outdoor Recreation Bryan Walker PRAC Member; Bermuda Richard Worcester PRAC Member, Clover Hill Total Attendance 35 Summary Mr. Golden introduced staff and consultants and explained the purpose of meeting and background on previous master plan and. trends in recreation and parks development. He also explained public input schedule and planning process to be used. Mr. Connock presented overview of Parks and Recreation System in the County, since its inception in 1974. Consultants facilitated discussion with group obtaining responses to nine (9) predetermined questions and received general input from the public. A synopsis of the responses follows: PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL / MATOACA 00037 What are the key issues that must be addressed in this masterplan? a) Funding b) Land Acquisition c) Maintenance d) Access (Safety) i) Adequate Transportation Routes e) Personnel Resources f) Diversity i) Types of Parks g) Sanitation h) Understanding Trends i) Staying Power i) Environmental Integrity j) Liability k) Building Community i) Legal Issues ii) Easements iii) Enabling / prohibiting legislation I) Vehicle for Economic Development i) Needs Assessment m) Public Relations i) Communicate What's There ii) Marketing n) Shared Use i) Leverage Resources o) Facilitate and Encourage Public / Private Partnerships p) Regional Cooperation i) Blueways an example q) Corporate Partnerships r) Athletics s) Historical Significance i) Plantations ii) Homeplaces 2 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL / MATOACA 000330 t) Aids Economic Development i) Example Meadow Farm u) Potential Reuse of Schools for Other Community Use i) Adaptation / Reuse v) Parks Reflecting Cultural Heritage i) Native American ii) Colonial (1) Example Seattle w) Embrace a Cultural Perspective x) Embrace Current Multi-Cultural Population i) Asian ii) Hispanic y) Require Developers to Devote Land to Parks & Public z) Multiple Strategies for Appropriate Acquisition / Development 2) What do you like about Chesterfield's Parks and Recreation System? a) Diversity b) Nature Center c) Walking Trails d) Pocahontas State Park e) Distribution of Parks f) Athletic Complexes g) Playgrounds h) Tree Retention i) Good Park Design j) Maintenance and Landscaping of Schools k) Community Centers 3 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL / MATOACA OOo,. 33..l. How would you like to see the Parks and Recreation facilities improved? a) Eppington i) Opportunity for Community Program Park b) Large Event Facility i) Indoor Athletics ii) Graduations iii) Conventions c) Connections i) Greenways ii) Blueways iii) Improved Access iv) Walking Trails d) Competitive Swim Facility i) Cooperative Effod With John Tyler Community Center ii) Year Round iii) Including Warm Water Hydro-Therapy iv) Integrate With Cultural Events v) Serve Changing Population vi) Virginia State University Facility County Fairground Utilization Community Center Cooking Facility More For The Elderly i) Meeting Places ii) Collaborate With Other Agencies (1) Example Ballroom Dancing Community Centers Throughout The County - Not Just In CDBG Areas. Update And Improve Schools i) Manchester High School Tennis As Example More Public Access To School Facilities e) f) g) h) i) J) 4 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL MATOACA 4) What do you like about Chesterfield's Parks and Recreation program.~? a) Good Senior Programs Need To Be Replicated Throughout County b) Good Policy For Special Populations i) Need More Funds To Be Able To Consistently Provide Assistance c) Year - Round Activities Are Wonderful d) Fourth Of July Fireworks e) Adventure Camps 5) What additional programs would you like to see offered? a) More Diverse Program Approach i) Focus On Community b) Expanded Public Relations / Marketing / Communication c) Encourage Volunteerism d) Need More Greenways / Trails e) Programs That Emphasize Water Activities f) Teach Swimming i) County Wide ii) Opportunity To Collaborate With Community Swim Clubs g) Good Idea To Combine Parks And Schools - Need Better Access i) Lower Cost Needed ii) Use For Adult Education iii) Cooking Classes At Schools iv) Would Involve Community In Schools v) Consider Funding Options h) Kids Programs Great But Need Throughout County 5 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL MATOACA Are there areas in the County or segments of population who are under served by Parks and Recreation facilities and programs? a) Skateboarders i) Consider Liability b) BMX Facilities c) Teen Population i) Gathering Areas (1) Include Organized Activities (2) Access Critical (Transportation) d) Community Center Facility At The Malls throughout the county e) Seniors f) Golf For Modest Income g) Motorboat Water Access Which types of Parks and Recreation facilities and programs do you want to see for yourselves, your children, your grandchildren and your,parents? a) Like Historical Site Improvements (Ironworks And Mine) i) Look At Cotton Mill Area of Matoaca ii) Look at Adding Canal along Appomattox River iii) VSU Owns Some of Cotton Mills iv) Some Privately Owned. b) Develop Versatility / Adaptability Of Facilities To Allow Change. c) Link Past And Future d) More And Improved Tennis Facilities i) Lit For Nighttime Use e) Greenways i) Swift Creek Access To State Park ii) Access From Throughout County f) Take Advantage Of Pocahontas State Park g) Abandoned Rail lines To Trail System h) Multi Cultural i) All Age Family Orientation 6 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL / MATOACA 00032 1 Are you willinq to pay for proqrams~ services~ and enhanced maintenance throuqh: a) Yes To All i) Taxes, User Fees, & Bonds b) Proffers i) Cash Or Land c) Partnerships i) Public- Public ii) Public- Private, Etc iii) Business iv) Civic Groups v) Non - Profits / YMCA d) Grants e) Volunteer Groups f) User Fees In Some Cases i) More Appeal Than Increased Taxes g) Scholarship Program For Youth Athletics i) County Funded ii) Work For Play iii) Corporate sponsorship iv) Foundation sponsorship. SC/bp/stuart/comprehensivemasterplan/cloverhillmatoacaworkshopnotes 7 PARKS AND RECREATION MASTERPLAN PUBLIC WORKSHOP: CLOVERHILL / MATOACA Ct~esterfielc~ County Parl<s ancl Recreation A TTA CHMENT C MA Y 21, 2001, BERMUDA DISTRICT MEETING NOTES Pul~lic Input Sessi u BERMUDA DISTRICT MEETING Monday, May 21, 2001 The Honorable Jack McHale 7:00 - 9:00 p.m. Curtis Elementary School Public Input Session - Comprehensive Master Plan Citizen Attendance: 23 Groups Represented - Poseidon Swimming Friends of Chesterfield's Riverfront Consultants: 3 Landmark Design Group; Pros Staff: Parks and Recreation Mike Golden Phil Innis Greg Sager Bruce Dove Stuart Connock, Jr. Director Assistant Director, Recreation Community Recreation Manager Assistant Director Chief of Parks Design and Construction Other County Representation 5 Brad Hammer Deputy County Administrator Phil Cunningham Planning Commission-Bermuda District PRAC Master Plan Committee Dorcas Yeager Conservation/Greenways Bryan Walker PRAC Member; Bermuda Terry Minor PRAC Member, Clover Hill Total Attendance 36 Summary Mr. Golden introduced staff and consultants and explained the purpose of meeting and background on previous master plan and trends in recreation and parks development. He also explained public input schedule and planning process to be used. Mr. Connock presented overview of Parks and Recreation System in the County, since its inception in 1974. Consultants facilitated discussion with group obtaining responses to nine (9) predetermined questions and received general input from the public. A synopsis of the responses follows: Parks And Recreation Master Plan Public Workshop: Bermuda May 21, 2001 000337 What are the key issues concerninq Parks & Recreation? a. Determining needs * b. Raise quality of programs and facilities c. Improve quality of maintenance d. More adult community services needed in existing facilities ** i. Adult organizations can provide programming if parks & recreation provides space e. Protect wildlife *** i. Maintain habitat ii. Keep trees f. Keep greenspace * g. Focus on providing services to lower income groups i. Fee waivers ii. Equal access h. Lack of recreation opportunities for middle school age ***** i. After school programs needed with transportation ii. Possible school based after-school activities 1. Clean up activities i. Same needed for high school and elementary j. Accessibility between schools and parks i. Trails ! linear connections k. Parks & recreation sponsored summer programs in schools and parks i. Two tier system 1. Neighborhood /local 2. Region / larger area I. Activities for youth other than teams. m. Focus new facilities on bus routes for public access n. Swimming ***** i. Year- round team and individual facilities ii. Learn to swim facilities and programs iii.For older people (good long term activity) iv. Hot water pool (for hydro-therapy) v. Partnership potential with John Tyler comrnunity college. vi. Economic draw (meets bring money to the area) Parks And Recreation Master Plan Public Workshop: Bermuda May 21, 2001 2 2. What do you like about the Parks & Recreation Facilities? a. State of the Art facilities and equipment (trails, benches) b. Facilities planned/constructed to be easy for public to use. c. Good parking d. Clean restrooms e. Good trash removal f. High standard of care g. Development of historical sites i. Continue this development h. Linear park / greenways i. Bensley Community Center- great use by seniors **** j. Rivers (James & Appomattox) ** i. Create more linkages m What would you improve about the Parks & Recreation Facilities? a. Need places for multi-generational activities *** i. Example- Jamestown settlement b. Market what we have i. Public relations campaign c. Security i. Vehicles get on fields ii. Possible independent security at Park sites iii. Possible temporary, off season fencing of athletic fields d. Places for go-carts and skateboarding e. Lighting on soccer fields ii. iii. More i. Water i. Especially for adults Also fall use youth Allow use of high school fields community centers At least one in every major population area of County front access **** More canoe launches / kayaks / rowing Parks And Recreation Master Plan Public Workshop: Bermuda May 21, 2001 3 o00; , 9 What do you like about the Parks & Recreation Proqrams? a. Wonderful programs i. Low cost ii. Convenient iii. Good variety Programs are established and run by citizens that want them.(i.e, sports leagues) Time" program is excellent./housed Bensley Community Center) c. "Hang i. Variety of sports ii. Crafts iii.Speakers iv. Trips v. Three days a week at the community center Harrowgate "Fun Club" after school. How would you improve Parks & Recreation Proqrams? a. Add more- l. Adult groups sometimes can't teach / run programs due to rental cost of facility (higher cost factor at the start/ ii. Some people can't afford fees b. Summer programs ***** i. Lower cost activities ii. Possible in neighborhood playgrounds locations c. More evening programs for adults / seniors (more continuing to work) d. Distribute programs throughout County so less travel time e. Better access ! entrance to Pocahontas State Park. {from north end of Park) Parks And Recreation Master Plan Public Workshop: Bermuda May 21, 2001 4 000840 6. Who do you think is currently being underserved by Parks & Recreation Pro.qrams? Skateboarders i. ii. iii. iv. v. ***8,000 - 9,000 in the County Distribute sites throughout County (3-5 locations) Long term plan for facility development Local and regional competitions (revenue to County) Conflicts now with joggers Consider supervision at each facility b. In-line skaters c. BMX bicyclers d. Places for self-directed leisure e. More / Continued financial support for the economically disadvantaged youth f. Older Dale District needs more fields to be closer to home ** i. In fill opportunities for Park/athletic complex development g. Increased Hispanic population i. Provide services geared to them ii. More young children in this demographic group h. Parks & Recreation facilities are an economic development issue i. Special Needs Children's playground * Parks And Recreation Master Plan Public Workshop: Bermuda May 21,2001 5 = Other a. Bicycling should be addressed in plan ** b. Skate park reduces maintenance costs for businesses and other public spaces * c. Biggest problem with Skate Park is liability insurance; corporate funding can help with this. d. Combine with bikes, etc. - a family facility to help with supervision. What are your Ionq - term needs / desires? a. Greenways and linear parks ** i. Paths to connect parks / facilities = How should these pro.qrams be funded? a. User fees should be minimized - can exclude some people. ** b. Would like to see those who use facilities help to support i. Such as a skate park c. "Passport" program could subsidize those who need assistance and allow user fees. i. Base on income d. No new taxes e. Bonds good for capital expenses ** i. Bond referendum ii. Taxes for operating / user fees iii. Renovations should be capital expenses / bonds. SCIbplstuarUcomprehensivemasterplanlBermudaworkshopnotes Parks And Recreation Master Plan Public Workshop: Bermuda May 21, 2001 6 Chesterfield County ParRs and Recreation A TTA CHMENT D MA Y 24, 2001, DALE / MATO7CA DISTRICTS MEETING NOTES O00~&:3 Public Input Session Summary DALE/MATOACA DISTRICTS MEETING Thursday, May 24, 2001 The Honorable Renny B. Humphrey- Matoaca 7:00 - 9:00 p.m. The Honorable Kelly Miller - Dale Central Library: Rooms A & B Public Input Session - Comprehensive Master Plan Citizen Attendance: 2O Groups Represented - Poseidon Swimming Equestrian Groups Consultants: Landmark Design Group; Pros Staff: Parks and Recreation 6 Mike Golden Phil Innis Greg Sager Bill Carlson Bruce Dove Stuart Connock, Jr. Mark Askin Director Assistant Director, Recreation Community Recreation Manager Athletic Manager Assistant Director Chief of Parks Design and Construction Chief of Parks Operations Other County Representation 8 Brad Hammer Deputy County Administrator Sherman Litton Planning Commission Dale District PRAC Master Plan Committee Dorcas Yeager- Conservation/Greenways Richard Young - Outdoor Recreation Bryan Walker PRAC Member; Bermuda Bob Terrell PRAC Member, Dale Marsha Litton PRAC Member; School Board Dennis Harding PRAC Member; Dale District Total Attendance 37 Summary 1. Mr. Golden introduced staff and consultants and explained the purpose of meeting and background on previous master plan and trends in recreation and parks development. He also explained public input schedule and planning process to be used. Mr. Connock presented overview of Parks and Recreation System in the County, since its inception in 1974. Consultants facilitated discussion with group obtaining responses to nine (9) predetermined questions and received general input from the public. A synopsis of the responses follows: Parks And Recreation Master Plan Public Workshop: Dale/Matoaca May 24, 2001 What are the key issues concerning that must be addressed in this Master Plan? a. Cost of facilities and programs b. Skateparks c. Projected Use d. Value To Consumer * e. Cost / Benefit f. Safety g. Add More Programs To Existing Parks * i. Elderly ii. Disabled Population * iii.Wider Variety Of Programs iv. Social Interaction * h. Upkeep Of Existing Facilities * i. Relate Timing Of Facility Development To Need j. Accelerate Projects To Meet Need. k. Review number of parks relative to need / consider distribution. * I. Too much travel to too many places (too much driving?) i. One or two centrally located parks for youth sports. * m. Stick with original project scope when new parks are acquired and developed. * n. Facility for plays, concerts, food festivals i. Amphitheatre o. Separate children play activities from concert areas. i. Play parks for children ii. Separate festival area Parks And Recreation Master Plan Public Workshop: Dale/Matoaca May 24, 2001 2 000845 What do you like about Chesterfield's Parks & Recreation System? a. Some nice parks i. Rockwood is good. b. Henricus- can ride homes c. Lighting on fields d. Fitness trails ii. Improve existing * Good variety of facilities 3. How would you like to see Parks & Recreation Facilities improved? a. Need More Lighted Fields and large baseball fields * b. Improve Trails c. Need More Walking Facilities d. Control Pets in Park facilities e. Need Dedicated Horse Trails i. With Parking And Unloading Facilities f. Skeet Range / Firing Range Needed ** g. Improve The Boulders concert area h. Need Centrally Located Festival Facility i. Add Skateparks 4. What do you like about Chesterfield's Parks & Recreation Proqrams? a. Amphitheatre At Pocahontas i. Do Not Like That There Is No Alcohol Allowed In Parks What additional pro.qrams and program improvements would.you like to se~- offered? a. Park For Food Festivals Where Alcohol Could Be Served With Permits And Controls * b. Skateboard Parks i. Supervised c. Swim Facility ****** i. Multi-Purpose ii. Learn To Swim iii.Hydrotherapy Parks And Recreation Master Plan Public Workshop: Dale/Matoaca May 24, 2001 3 iv. Cultural Events v. Serve All Ages vi. Indoor / Outdoor / Year Round Community Space Access For Disabled At Low / No Cost i. Inclusion Equine Programs ***** ii. For4H organization iii. Disabled * iv. General Public Access Are there areas in the County or segments of the population who are underserved by Parks & Recreation Facilities and Proqrams? a. Winterpock (southwest area of County)** i. Growing No Facilities in this area b. Boat Ramps On Appomattox For Motor Boats * c. Dale District May Not Have Enough Youth Facilities d. Skateboarders What types of Parks & Recreations facilities and pro.qrams do you want to see for yourselves, your children, your grandchildren and your parents? a. Skate Park (Like Laurel) ** i. Consider Liability b. Use High School Facilities In Summer For The Public ** c. Rowing Facility At Robious Landing *** ii. Facilities Are Heavily Used. d. Graduations, Concerts, Festivals *** iii. Indoor Or Outdoor facility within County e. Equestrian Trail Connections Parks And Recreation Master Plan Public Workshop: Dale/Matoaca May 24, 2001 4 8. Are you willinq to pay for proqrams, services and enhanced maintenance through Taxes~ User fees, or Bonds? a. No Taxes **** b. No User Fees c. No Bonds* d. Expand Public / Private Partnerships e. Keep Costs At A Lower Level: i. Seek Better Return On Investment f. Special Interest Groups Should Help Pay For Facilities .... g. User Fees For Non - Residents Only ** 9. What other information or ideas should we hear from you? a. Don't Pay To Do Something More Than Once i. Better Planning b. Limit use of lights on athletic fields to only when in use (timer issue) c. Botanical Garden d. Skateboard Park, but not Like Laurel ****** i, Less Controlled SC/bp/stuart/comprehensivemasterplan/dalematoacaworkshopnotes Parks And Recreation Master Plan Public Workshop: Dale/Matoaca May 24, 2001 5 000348 Clqesfeffield County Parks and Recreation A TTA CHMENT E JUNE 4, 2001, MATOACA DISTRICT MEETING NOTES 0003.,~) Public Input Session Summary CHESTERFIELD - DISTRICT MEETING 6/4/01 1. What do you like about Chesterfield's Parks & Recreation System? a. Ettrick Community Center b. Would Like To Have A Gym ***** c. Want Swimming Pool For The Elderly * b. Cardiovascular And Strength Training * How would you like to see Parks & Recreation Facilities improved? a. Drainage Issue From Park to Union Grove Baptist b. Improved Drainage Ettrick Park c. Arts And Crafts Weekend Events In Parks ** d. Wildlife / Other Special Events e. Connect Neighborhoods With Off-Road Walking Paths - Better Connections Also To Schools And Recreations Facilities f. More Signs To Facilities i. Example - Boat Ramp, Eppington g. Riverwalk Along Canal Walks & Cotton Mills i. Ettrick Mills (Textiles) h. Sports Facilities As Population Grows In Matoaca ********** i. Youth And Adults i. Growth In Sports Participation - Youth j. Increase In Cash Proffers From Developers i. More For Parks And Recreation k. This Area Needs The Majority Of New Services 1. Bike Trails ** m. River Park Trail i. Keep Natural 1 of 3 000350 CHESTERFIELD - DISTRICT MEETING 6/4/01 e Are there areas in the County or segments of the population who are underserved by Parks & Recreation Facilities and Programs? a. This Area b. Senior Citizens *** c. Skateboarders d. In Line Skaters e. Soccer Underserved In This Area f. Learn To Swim Program ******* What ,types of Parks & Recreations facilities and programs do you want to see for yourselves~ your children~ your grandchildren and your parents? a. Family Based Community i. Multi-Use Parks Work b. Larger Version Of Diverse Park c. Bigger Park At Ettrick **** 5. What other information or ideas should we hear from you? a. Increase Security ** b. Need More Supervision Of Activities ** c. How Funds Will Be Dispersed d. Purchase Historical Sites In This Area - Identify **** e. Friends Of The Lower Appomattox f. Ettrick Trail Linkages g. Paddlers Access h. Fishing Access ** i. Improve Entrance And Circulation At Ettrick Park & Parking i. Underway Planning j. Improve Ettrick Park Generally i. Sports Facilities ii. Walking Trails 2 of 3 CHESTERFIELD -DISTRICT MEETING 6/4/01 iii. More Family Activities iv. Exercise Trails v. More Picnic Tables vi. Additional Picnic Pavilion vii. Public Pool Are you willing to pay for programs, services and enhanced maintenance through Taxes, User fees, or Bonds? a. No More Taxes b. User Fees Are OK c. Bonds Are OK d. Public / Private Partnerships * e. Public / Public Partnerships f. Regional Tri-City Facility g. Cash Proffers ********* 3 of 3 00035 CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN APPENDIX C NEEDS ASSESSMENT O00d,~3 ATHLETIC FACILITY LOCATION ANALYSIS To determine where athletic facilities are needed, the Department mapped the census tracts with the largest populations under 18 in 2000. This identified four hotspots, which correspond roughly to the following planning communities: Spring Run, Salisbury/Robious, Manchester/Belmont/Henning and Enon/Chester/Harrowgate. These areas were consistent with feedback from staff involved with athletic programming, who identified the Northern area, Route 360 corridor and Enon as areas of specific concern. Staff also looked at concentrations of ethnic minority populations according to the latest census figures to determine where demand for soccer fields may be highest. Communities identified with the largest concentrations of Hispanics were Bensley/Meadowbrook and Belmont/Manchester. This is consistent with discussions with Hispanic community leaders, who report the Meadowbrook/Boulders area as being a hotspot for their community. Staff also examined the number of Activity Periods available to youth, adult and public users. There are currently no public rentals available except in Matoaca, and adult activity periods are restricted to two park maintenance districts to ensure availability for youth leagues. Staff compared the number of Class I, II and IH fields that are available in each District as a percentage of the total number of elementary school children enrolled in those districts (elementary school-age children are the leading participants in department- sponsored athletic leagues). This identified deficiencies in the Rockwood and Huguenot maintenance districts. After determining which sites had potential for upgrades and new field construction, staff met with representatives from athletic leagues to determine specific sites to set as a high priority in the Facilities Plan. The leagues confirmed that the northern end of the County and the Spring Run areas were problem areas. The specific sites chosen for upgrades are as follows: District 1 Carver Middle Marguerite Christian District 2 Gates Elementary Meadowbrook High District 3 Davis Athletic Complex Bailey Bridge/Manchester High Spring Run Elementary District 4 Betty Weaver Elementary Huguenot Park James River High Midlothian Middle Monacan Athletic Complex Robious Complex 0003 ; Chesterfield County Parks and Recreation Sponsored and Co-Sponsored League Participants by Fiscal Year I I FY 95-96 FY 96-97 FY 97-98 FY 98-99 FY 99-00 FY 00-01I YOUTH SPRING BASEBALL AND SOFTBALL I 9110 9326 8810 8647 8468 86881 YOUTH FOOTBALL 2639 2613 2901 26451 24O8 2473 YOUTH FALL SOCCER 5392 5050 4610 5148 5286 5332j ADULT FALL SOCCER 946 874 898 1010 876 941J YOUTH WRESTLING 165 169 117 138 126 131] ADULT VOLLEYBALL 165 169 117 138 126 131~ INDOOR SOCCER 1873 1699 1462 1420] 2374 2087 ADULT SPRING SOFTBALL [ 3717 3266 3719 3828 4073 4039] YOUTH BASKETBALL I 3505 3484 4261 4675 4411 4006J ADULT BASKETBALL 897 845 678 645 699 7481 Participation in organized youth baseball and softball in Chesterfield has declined over the past six years, consistent with nationwide sports trends. Participation in adult softball has increased, however. Numbers have remained fairly flat with outdoor soccer, and declined for indoor soccer. Other indoor sports have also declined, due in part to competition for gym space with basketball teams, which have been growing. Participation in football has also increased. Along with extreme sports and other types of individual sports, there has been an increase in participation in groups that are not affiliated with organized sports leagues. The Amateur Athletic Union of the United States (AAU) is a competitive travel organization for numerous youth sports in Chesterfield County. Each team is totally independent of each other and new teams only need to apply to the main AAU office to officially become an AAU team. Currently there are around 20 AAU baseball teams in Chesterfield County. They begin practice around March 1 st and continue to play into almost November. They try to practice at least two times per week and travel to play tournaments on the weekends. Area AAU teams travel within the state as well as outside of the state of Virginia. AAU basketball has around 15 to 20 teams located in Chesterfield County. They begin practice in December and tournaments may continue through the summer months. They also practice during the week and travel on weekends to tournaments. AAU in Chesterfield has grown very little the last few years due to facility availability for practice and games, but statewide AAU participation in baseball has increased by 31.7% in two years. Although participation in boy's basketball has declined slightly, girl's teams have increased. AAU would like to be able to have more practice time available to them, but most coaches and players already play or coach in an established co-sponsored league. AAU would also like to have available to them the use of county facilities for tournament play. They feel that they would be able to bring large tournaments into the county that would help not only county revenue but also help with travel funds for local teams. AAU is also currently working with the Sports Backers to help develop a large sports facility in Chesterfield County, this is a long term project that currently is not funded. 000 $6 Z Z~ ....J C DEMAND ANALYSIS ALTERNATIVE ONE CHESTERFIELD COUNTY PARKS AND RECREATION PROJECTED NEEDS FOR ATHLETIC FACILITIES BASED ON PARTICIPATION RATES Population I 237,5001 259,9031 282,2321 300,487 ; ; ;~Te~ ;Te~m ye;ar S%~ Fieid~ ; Spring Baseball and Teams 701 668 600 547 Softball Youth Demand 92I 88 79 72 (51 Class I and 19 Class II) Supply 58! 70 70 70 Demand 61 59 53 48 (4 Class I, 85 Class Ill ) Supply 97 85 85 85 25% ,32 x14% Total Demand 175 167 150 137 Tbtai N~ed; ;20 ~5 ~1;8 (10 eliminated as unplayable) 13 % Use 3.84% 3.34% 2.76% 2.37% Football Youth Teams 96 106 125 139 Demand 25 28 33: 37 Supply 12 15 15 15 Demand 0 0 0 Supply 8 I0 10 10 x14% Total Demand 29 32 38 42 Total Need 25 % Use 1.01% 1.02% 1.11% 1.16% Fall Soccer Youth Teams 300 271 250 24( Demand 9 9 8 8 Supply I 3 3 3 30% Demand 44 40 37 35 Supply 68 40 40 40 70% x14% Total Demand 61 55 51 49 18 % Use 2.27% 2.05% 1.89% 1.82% Fall Soccer Adult Teams 53 48 36 28 Demand 2 2 1 1 Supply 3 4 4 4 Demand 8 7 5 4 Supply 10 10 10 10 x14% Total Demand 11 10 7 6 ~otal Need 18 % Use 0.40% 0.36% 0.27% 0.21% Adalt;;and ~0Uth Socce~;¢0mb n~d'fie d~eed ; ;; ;;; ; 0 9 Spring Softball-Adult Teams 338 367 424 477 Demand 19 20 24 27 x14% Total Demand 21 23 27 30 Supply 8 11 11 11 11 % Use 1.57% 1.55% 1.65% 1.75% 14% added to total demand reflects unaffiliated team and general public use Negative numbers indicate a surplus of fields. Assumes 95% utilization of fields at indicated teams per week. Assumes % Use will increase/decrease following a linear trend established by annual program participation totals for 5 years *Based on number of activity periods available at a facility for league play **Projected, Chesterfield County Planning Department ***These are full-size fields/currently there are 9 other sites which are not full-size that are used for football practice.' Football Associations are tied to Elementary Schools and new fields will parallel new school construction 000 $9 DEMAND ANALYSIS ALTERNATIVE ONE CHESTERFIELD COUNTY PARKS AND RECREATION PROJECTED NEEDS FOR ATHLETIC FACILITIES BASED ON PARTICIPATION RATES .... Gymnasiums Teams 26 27 24 23 Demand 3 3 2 2 x14% Total Demand 3 3 3 3 Adult Supply 5 3 3 3 12 % Use 0.13% 0.13% 0.10% 0.09% Teams 292 347 456 533 Demand 29 35 46 53 x14% Total Demand 33 40 52 61 Youth Supply 29 34 34 34 Bask~t~a!i; Total;Need;: 6 18 ' ,27 12 % Use 1.48% 1.60% 1.94% 2.13% Teams 6 5 3 2 Demand I 1 1 0 Youth Supply 1 1 1 ..... Wrestii~g ;;:;; 0 26 % Use 0.07% 0.05% 0.03% 0.01% Teams 114 107 102 102 Demand 2 2 2 2 ...... Adult Supply 2 2 2 0 6 % Use 0.29% 0.25% 0.22°/, 0.20% Teams 297 194 53 0 Demand 19 12 3 0 Youth Supply 12 12 12 8 % Use 1.00% 0.60% 0.15% 0.00% .... Flat numbers (% Use) may reflect lack of available space, for example--adults gave up space for youth basketball ..... Surplus space in high schools unavailable to P & R Dept.--use of auxilliary gyms not consistent or satisfactory ...... Youth volleyball is currently not offered in the County--only in the City-- but interest is growing in this sport. Lacrosse and cheerleading are not included in these numbers because they use facilities during off-peak hours/seasons, however, participation is increasing in these two sports, and dedicated fields/gym time may be required in the future. DISTRICT ! POTENTIAL UPGRADES BY SITE/FACILITIES Site Carver Middle Chester Middle Curtis Elem. Enon Elem. Et-trick Annex Ettrick Elem. Ettrick Park Goyne Park Harrowgate Elem Harrowgate Park Lake Chesdin Marquerite Christian Matoaca Elem. Matoaca Hiqh (current) Matoaca Middle Matoaca Park Point of Rocks Turning Point Wells Elem. Facility 1 Football/Soccer 2 Baseball 2 Multipurpose 1 Soccer I Baseball 2 Baseball/soccer/football combo 2 Baseball/soccer/football combo 2 Baseball/soccer/football combo 1 Soccer 2 Baseball 2 New Baseball 2 Soccer/Football Convert 2 baseball-football 1 Soccer N/A Masterplan Football 1 Baseball N/A 1 Football 2 Soccer 2 Baseball lights/turf 1 Soccer lights/tuff 2 Tennis rebuild/tuff Masterplan/CIP 1 Multipurpose N/A Baseball tuff improvements UDqrade Description light tuff turf/irrigation light light/tuff light/turf/irrigation light/turf/irrigation light/tuff/irrigation light light & fence construct & light construct tuff/irrigation light/turf/irrigation none various sport fields as needed for growth light/tuff/irrigation construct none light replacement light/tuff/irrigation light/tuff light/tuff/irrigation rebuild/fence construct 2 baseball construct i multipurpose l ig ht/tu ff/irrigation none tuff Notes: 1. Maximum size of most baseball/softball fields is 200'-225' radius. This is okay for girls softball. Restricts baseball to age 12 + under, generally for most leagues. 2. Additional parking required at all football fields and any CLiff to CLf]; B/S upgrades. 000 61 DISTRICT 2 POTENTIAL UPGRADES BY SITE/FACILITIES Site Bellwood Elem. Bensley Elem. Bensley Park Beulah Elem. Bird Complex Bird High Falling Creek Elem & Middle Gates Elem. Hening Elem. Hopkins Elem. Ironbridge Meadowbrook High Salem Church Elem & Middle Thomas Dale West Facility I Football I Baseball N/A I Baseball I Football/baseball 4 Baseball Football/soccer combo N/A I Multipurpose 1 Soccer i Soccer i Baseball 2 Baseball/multipurpose Tennis 3 Baseball I Soccer I Football 1'Soccer/2 baseball combo N/A 1 Soccer 4 Soccer 1 Multipurpose field soccer 1 Softball field 1 Baseball/Soccer combo I Baseball 3 Tennis 1 Soccer Uoqrade Description light/tuff/irrigation light/tuff none light light/tuff/irrigation l ight/tu ff/irrigation light/tuff/irrigation none light/tuff/irrigation/topsoil turf/irrigation light/tuff/irrigation light/tuff/fence light/tuff/irrigation surface/fence light/turf/grading light/turf/irrigation/grading light/tuff/irrigation light/tuff/irrigation none construct light light light/tuff light/turf/irrigation light/tuff light/surface/fence turf/irrigation Notes: 1. Maximum size of most baseball/softball fields is 200'-225' radius. This is okay for girls softball. Restricts baseball to age 12 + under, generally for most leagues. 2. Additional parking required at all football fields and any CLIII to CLII B/S upgrades. DISTRICT 3 POTENTIAL UPGRADES BY SITE/FACILITIES Site Facility U=arade Description Alberta Smith Elem. Crenshaw Elem. Davis Athletic Comp. Grange Hall _iacobs Elem. Manchester Middle Providence Athletic Comp. Providence Elem. Rockwood Park Spring Run Elem. Swift Creek Elem. Swift Creek Middle Woolridqe Elem. Notes: 1. ! Baseball 1 Baseball/football combo I Baseball 2 Soccer 2 Baseball Parking N/A I Baseball 1 Baseball/football/soccer combo 2 Baseball [ Soccer 1 Baseball Tennis Parking 2 Soccer Tennis 1 Baseball 1 Baseball Football 7 Baseball I Baseball N/A 2 Baseball 1 Football/Soccer I Baseball 2 Baseball/football combo light/tuff light/tuff/irrigation tuff/fence light tuff/fence add parking light/tuff light/turf/irrigation construct/light/grading light/tuff/irrigation light/fence rebuild/fence add light rebuild/fence light/tuff light/tuff light/tuff/irrigation tuff/irrigation light/tuff/fence none light/tuff light/turf/irrigation light light/tuff/irrigation Maximum size of most baseball/softball fields is 200'-225' radius. This is okay for girls softball. Restricts baseball to age 12 + under, generally for most leagues. 2. Additional parking required at all football fields and any CLIII to CLII B/S upgrades. 300363 DISTRICT 4 POTENTIAL UPGRADES BY SITE/FACILITIES Site Betty Weaver Elem. Bon Air Elem. Clover Hill Athletic Comp. Crestwood Elem. ,Evergreen Elem. Gordon Elem. Greenfield Athletic Comp. Homer Park Huguenot Park .]ames River High Midlothian High Midlothian Middle IVlonacan Athletic Comp. IVlonacan High Robious Comp. Warbro Watkins Annex Watkins Elem. Facility Multipurpose Baseball Soccer/baseball Soccer Football Baseball Multipurpose baseball/softball Football/soccer combo N/A CTP/Masterplan 2 Baseball/softball CIP/Masterplan 4 Baseball/softball CIP/Masterplan 4 Soccer Soccer Soccer Multipurpose Softball/baseball CIP - 2 Baseball Soccer Football/soccer combo Baseball Soccer Baseball Soccer N/A N/A N/A Upqrade Description light/turf/irrigate light/turf turf light/turf/irrigate light/turf/irrigate light/turf light/turf/irrigate light/turf/irrigate rlorle light construct/light construct/light/turf/i rrigate light construct/light light/turf/irrigate light/turf light/turf light/tuff/irrigate tuff/irrigation turf light/turf/irrigate light light none none none Notes: 1. Maximum size of most baseball/softball fields is 200'-225' radius. This is okay for girls softball. Restricts baseball to age 12 + under, generally for most leagues. 2. Additional parking required at all football fields and any CLI:[]: to CL[! B/S upgrades. CHESTERFIELD COUNTY PARKS AND RECREATION ACTIVITY PERIODS (APs) ASSIGNED TO YOUTH AND ADULT CO-SPONSORED BASEBALL AND SOFTBALL LEAGUES AND THOSE AVAILABLE FOR RENTAL TO THE PUBLIC Activity Periods Assigned Per Week AAU Rental-all fields per Park Field Youth AP Adult AP Public AP week District 1 Goyne 1 18 2 18 3 18 4 18 Pt. Of Recks 1 16 2 1 2 12 6~ M atoaca 1 10 8 2 10 8 ; : 3 18 Harrowgate 1 18 2 18 ;; Ettrick 1 18 2 2 10 8 3 12 6 District 2 Bensley 1 16 2 161 ; Meadowbrook 1 18 1 Ironbridge 1 18 1 2 18 3 18 4 18 5 18 6 18 7 18 8: 18 9 18 : 10 18 11 18 12 18 13 18 14 18 Bird 1 6 12 2 6 12 3 16 2 ;; 4 16 2 5 16 2 6 16 2 7 18 000365 CHESTERFIELD COUNTY PARKS AND RECREATION ACTIVITY PERIODS (APs) ASSIGNED TO YOUTH AND ADULT CO-SPONSORED BASEBALL AND SOFTBALL LEAGUES AND THOSE AVAILABLE FOR RENTAL TO THE PUBLIC District 3 Rockwood 1 18 3 2 18 ; 3 18 4 18 5 18 6 18 7 18 Manchester MS 2 18 1 Manchester HS 1 18 2 18 3 18 Bailey Bridge 1 18 SUbtOtal: : ; 216 0 0 District 4 Robious Complex 1 18 2 18 ;: : 4 18 5 18 Clover Hill 1 18 2 18 :: 3 18 4 18 Warbro 1 18 2 18 3 18 S~ bt0tal; ; :162 ; :54 ;0 Total 898 194 38 9 *AAU teams use some AP alottments (when available) from their co-sponsored affiliate Based on Lighted Fields-2 AP weeknights, 6 Sat, 2 Sun Based on Unlit Fields- 1 AP weeknights, 4 Sat, 2 Sun ooosec THE AMATEUR ATHLETIC UNION OF THE UNITED STATES, INC. VIRGINIA ASSOCIATION MEMBER SUMMARY BY SPORT Youth 99-01 Adult 99-01 Sport 1999 2000 2001 % Change 1999 2000 2001 % Change Aerobics 51 162 165 223,5% Athletics 881 689 1132 28.5% 2 2 2 0.0% Baseball 2995 3786 3943 31.7% 10 7 6 -40.0% Basketball-Boy's 5300 5090 5055 -4.6% Basketball-Girl's 4750 4810 5098 7.3% Basketball-Men's 56 69 20 -64.3% Basketball-Women's 4 123 15 275.0% Baton Twirling 3 10 121 3933.3% 1 0 0 -100.0% Biathlon 1 1 -100.0% 0 1 Chinese Martial Arts 2 Dance 35 Diving 312 236 194 -37.8% Field Hockey 5 35 39 680.0% 0 4 0 Golf 27 12 -55.6% Gymnastics 51 45 109 113.7% 0 1 0 Hockey (Ice & Roller) 6 270 Judo/Aikido 4 4 12 200.0% 14 12 6 -57.1% Jujitsu 1 Jump Rope 111 138 172 55.0% Karate 223 301 261 17.0% 76 98 93 22.4% Physique 8 0 -100.0% 166 31 -100.0% Powerlifting 41 5 10 -75.6% 41 18 7 -82.9% Softball 61 120 249 308.2% 4 0 0 -100.0% Surfing 3 7 -100.0% Swimming 2 4 197 9750.0% Taekwondo 238 333 343 44.1% 81 105 103 27.2% 'Tennis 25 Trampoline-Tumbling 1 1 Volleyball 34 11 43 26.5% 0 1 0 Volunteer 3 1 2 -33.3% Weightlifing 1 9 800.0% Wrestling 397 1868 2119 433.8% 4 13 14 250.0% TQTAL 15,502 17,666 19,616 26.5% 459 485 266 -42.0% OoOG6'Z Z w n- B$ CHESTERFIELD COUNTY PARKS AND RECREATION MASTER PLAN APPENDIX D MAINTENANCE STANDARDS 000370 ~ O0087~ 000874 0008'75 000377 000375 000379 000350 0006~,~, An Affiliate of Media General P.O. Box 85333 Richmond, Virginia 23293-0001 (804) 649-6000 Advertisi ng Affidavit (This is not a [~i~L Please pay from invoice) ate Code Description IAccount Numt 770g06 Date Ad Size TAKF NOTICRTAKR NOTICR THAT TH-F, tqOARD O 2.00 x 19 00 ATTACH Media General Operations, Publisher of THE RICHMOND TI~ES-DISPATCH This is to certify that the attached TAKF. NOTICRTA-KR NOT[C[ was published by Richmond Newspapers, Inc. in the City of Richmond, State of Virginia, on th~ following dates: HERE 07/10/2002 07/17/2002 The first insertion being given .... ~)?tl o12_o02 Sworn to and subscribed before methis -~--t Notary Public Supervisor State of Virginia City of Richmond My Commission expires THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting] Date: Jul}, 24, 2002 Item Number: 16.B. Subject: Public Hearing to Consider Adoption of an Ordinance to Collect Sheriff's Fees for: (a) Criminal and Traffic Cenvictiens, and -(b) Jail Precessing County Administrator's Comments: County Ad min ,strator:/~.~ru~-~t J Board Action Requested: Public hearing to consider an ordinance to collect two new Sheriff's fees as part of court costs in criminal and traffic convictions. Summary of Information: On June 26, 2002, the Beard veted te set a public hearing te consider adoption ef an ordinance to collect two new Sheriff's fees. The 2002 General Assembly passed legislation autherizing lecal gevernments te cellect: (1) a $5.00 Sheriff's fee frem individuals cenvicted of criminal and traffic vielations and (2) a $25.00 Sheriff's processing fee frem individuals admitted te the ceunty jail fellewing cenvictien. Va. Code ~53.1-120 was amended to allow the collection of a maximum $5.00 fee upon conviction for a criminal or traffic offense in the General District or Circuit Court. Staff recommends that the Board adopt an ordinance imposing a $5.00 fee in both courts. The fee is collected by the Clerk of the Court where the case is heard and remitted to the County Treasurer. The fees are held by the County Treasurer subject to appropriation by the Board to the Sheriff's Office for the funding of courthouse security personnel. The statute provides that this authority to impose the fees will expire on July 1, 2004. Preparer: , Steven L. Micas Attachments: Yes ~-~ No Title: County Attorney 1305:57717.2 (57718.1) # 000383 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 2 of 2 In addition, Va. Code §15.2-1613.1 provides for a maximum processing fee of $25.00 to be ordered by the Court as part of the court costs collected by the Clerk from an individual admitted to the county jail following conviction. The sums collected are likewise deposited with the County Treasurer and must be used by the Sheriff's Office to defray the costs of processing individuals into the jail. It is anticipated that the revenues collected in FY2003 from the new fees would be approximately $364,000. These revenue estimates were included in the budget adopted by the Board and would be used to offset lost State revenues. It is requested that the Board conduct a public hearing and enact the new ordinance with an effective date of August 1, 2002. 1305:57717.2 (57718.1) 4 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY ADDING SECTION 9-132 RELATING TO THE COLLECTION OF SHERIFF'S FEES AS COURT COSTS IN CRIMINAL AND TRAFFIC PROCEEDINGS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-132 of the Code qf the Coun~ of Chesterfield, 1997, as amended, added to read as follows: Sec. 9-132 Collection of processing fees for persons admitted to iaii following conviction and fees for courthouse security. (a) (i) In addition to any other fees prescribed by law, a twenty five dollar ($25.00) processing fee is hereby imposed on every_ individual admitted to the county or regional jail following conviction in a district or circuit court. (ii) This processing fee shall be ordered as a part of court costs collected by the clerk, deposited into the account of the county treasurer, and shall be appropriated to the sheriff to defray the costs of processing arrested persons into the jail. (b) (i) In addition to any other fees prescribed by law, a fee of five dollars ($5.00) is hereby imposed in each criminal and traffic case in which the defendant is convicted of a violation of any statute or ordinance. The clerks of the district and circuit courts shall charge and collect this fee as a part of the fees taxed as costs. (ii) After collection by the clerk of the court in which the case is heard, the fee shall be remitted to the county treasurer and held subject to appropriation by the Board o1' Supervisors to the sheriff's office for funding courthouse security personnel. (iii) The provisions of this subsection (b) expire on July 1, 2004. (2) That this' ordinance shall become effective on August 1, 2002. 1325:57718.1 00038 Richmond, Virginia 23293-0001 An Affiliate of Media Genera~ (804) 649-6000 Advertising Affidavit (This is ~ot a bill P~ease pay from invoice) Account Num. Q7/~ 7/20{~9 ATTN l INA ELKO BOX 40 C`HF,~TERFIF, LI') VA 23912-0040 Date Code Description Ad Size TAKE Nf3TIC`ETAKE NC)TIC, F, THAT THE BOARD O 2.00 x 24_00 S76 ~4 Media General Operations, inc. Publisher of ATTACH THE RICH MOND TIMES-DISPATCH This is to certify that the attached TAKE NF©T[CF, TAKF. NC')TICI: was published by Richmond Newspapers, Inc, in the City of Richmond, State of Virginia, on the f~floWing dates: 07/10/2002 07/17/2002 Sworn to and subscribed before NotarY Ub' state of Virginia City Of RiChmOnd ~y commissi® expires THiS iS NOT A B~E'L]P~E'~SEPAY FROM iNVOiCE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~ Date: July/24, 2002 Item Number: 16.c. Subject: PUBLIC HEARING: Request to Quitclaim a 2.855 Acre Right of Way Within Amberleigh to Amberleigh, L.L.C. County Administrator's Comments= //~..c_ ~c~ County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 2.855 acre right of way to Amberleigh, L.L.C. Summary of Information: Balzer and Associates, Inc., has requested the quitclaim of 2.855 acre right of way as shown on the attached plat. A relocated parcel of land will be dedicated to replace this portion of right of way. Staff has reviewed the request and recommends approval. District: Clover Hill Preparer: ~,.,4~ 7.J. ~'~. ~--~ Title: John W. Harmon Attachments: Yes ~-~ No Right of Way Manager VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim a 2.855 acre parcel of land to Amberleigh, L.L.C. Chesterfield County Department of Utilities Right Of Way Office Il An Affiliate of Media General Advertising Affid avit (This is not a bill Please pay from invoice) CHRSTRRFII,D CO RIGHT WAY RIGHT ~F WAY DRPT 6710 W KR AII~R ROAD CHESTERHFJ ,D VA 2'~832 P. O, Box 85333 Richmond, Virginia 23293-0001 {804) 649-6000 Account 220686 07/17/2002 Ad Size TOO x 1 07/17/2002 121 TAKER N©TICF, TH AT ON J1- If,Y 24 2002 AT 700 P 1 ~0.44 ATTACH bn Ju¢ 24, 2002, at 7:00 p,m: or as soon thereafter as mag teard the Boardof Supe~s~s of Chesterfield Count~ at its flor meeting place in the B0a~d Room of 0hes(brfield[ n.ty, Virginia. ~ill Consider the conv. eyapce (~f 2;855 acre ',el Of ~d ~eing a p.o~on oLthe' laBd' con~e, yed to thai nty by, ,D~d recorded n the~ L;lerk's Office; Uifcuit Court, st~rfield 0ounty, Virginia, in Deed Book 4159, a~ 765. . . . c0mCe~ text of the proposed conveyanc,,e ~s on [~le m the of th..e uig,ht of Wa~ Manager in Ch~sterfis d County, Vir- and may be examined by all interested parties ~ours of 8:30 am. and 5:0Op.m, Monday throtigh~_Fr_d_ay HERE Media General Operations, lnc. Publisher of THE RICHMOND TIMES-DiSPATCH Th~s is to certify that the attached TAKF, NOTICRTHAT ON .fl If. was Published by Richmond Newspapers, Inc, in the City of RichmOnd, State of Virginia, on the following dates: 07/17/2002 The first inse~ion being 9ivan .... ow17/2009 Sworn to and subscribed before Notary Public Supervisor State of Virginia City of Richmond My Commission expires {. (3-.~(- C) &, THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page I of I Meetin~l Date: July/24, 2002 Item Number: 18. Sub!ect: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments: County Administrator: Board Action Requested; Summary of Information; Motion of adjournment and notice of next scheduled meeting to be held on August 28, 2002 at 3:00 p.m. for a regularly scheduled meeting. Pret~arer: ~~ Title: Lisa H. Elko Attachments: ---]Yes No Clerk to the Board