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2011-08-24 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA ,~. Meeting Date: August 24, 2011 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title:_ Assistant County Administrator ^ No # OOO~Q~, County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 6. Electronic Message Centers 7. GRTC Service 8. Irrigation Policies/Demand Management for Water Use 9. Mass Grading Ordinance 10. Recycling Committee Recommendations 11. Private Sewer Treatment Facility 12. Sports Quest 13. Total Maximum Daily Load (TMDL) Presentation to Board 14. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 15. Utilities Policies and Managed Growth II. Ongoing Proiects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. Financial/Budget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Groundbreaking 11/2010 1 ~D~Q~~ Updated 8/12/11 County Administrator's Top 40's List III. 2 17. North American Project (at Rt. 288 and Rt. 10) 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - S/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Efficiency Studies -Fire Department and Fleet Management - 6/2008 15. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 16. Electronic Signs -1/2010 17. Board's Emergency Notification Process 18. Employee Health Benefits -Contract Rebid - 8/2011 19. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 20. 457 Deferred Comp Plan (Approved) 21. Hosting of Hopewell Website 22. Impact Fees for Roads - 9/2008 23. In Focus Implementation - Phase I - 8/2008 24. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 25. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 26. Jefferson Davis Streetscape Project - S/2010 27. Leadership Exchange Visits with City of Richmond 28. 2011 Legislative Program - 3/2011 29. Low Impact Development Standards 30. Meadowdale Library -11/2008 31. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 32. Minor League Baseball (new team) - 2/2010 OoOQ~ Updated 8/12/11 County Administrator's Top 4O's List 33. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 34. Planning Fee Structure (General Increases) - 6/2009 35. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 36. Planning Fees (Holiday for Commercial Projects) - 8/2009 37. Police Chase Policy (Regional) - 5/2010 38. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 39. Potential Legislation -Impact Fees/Cash Proffers -1/2009 40. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 41. Property Maintenance -Rental Inspection Program 42. Public Safety Pay Plans Implemented (Phase I) - 9/2008 43. Redistricting 2011 Calendar/Process Report 44. Regional Workforce Investment Initiative 45. Results of Operations -11/19/2010 46. Sign Ordinance 47. Southwest Corridor Water Line - Phase I - 7/2008 48. Sports Tourism Plan -1/2010 49. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 50. Streelight Policy -12/1/10 51. Ukrops Kicker Complex -soccer fields -Opened 8/2009 52. Upper Swift Creek Plan (Adopted) - 6/2008 53. Upper Swift Creek Water Quality Ordinances 54. VDOT Subdivision Street Acceptance Requirements - 7/2009 55. VRS Benefits for New Employees - 7/2010 56. Walk Through Building Permit Process -10/2009 57. Water Issues/Restrictions 58. Website Redesign - 6/2009 59. Wind Energy Systems - 3/10/2010 60. Wireless Internet Access in County Facilities - 9/2008 61. Watkins Centre 62. Woolridge Road Reservoir Crossing Project - 5/2010 oQQO~~ 3 Updated 8/12/11 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 2.B. Subject: County Administrator's Comments County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Mr. Jon Lugbill, Executive Director with Sportsbackers, will update the Board on the implementation of the Sports Tourism Plan for Chesterfield County and the surrounding region. Preparers Sarah C. Snead Attachments: ~ Yes Title: Deputy County Administrator ® No #000005 '~ _~ ~~ ~ _ ~~ `~~- CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: S.A. Subject: Recognition of 2011 NACo and VACo Achievement Award Winners County Administrator's Comments: County Administrator: Board Summary of Information: Annually the Board of Supervisors recognizes county departments that receive Achievement Awards from the National Association of Counties (NACo). We are proud to announce that Chesterfield County is the recipient of twelve Achievement Awards this year. Public Affairs also received two awards from the National Association of County Information Officers (NACIO). Representatives from the appropriate departments are present to receive awards (see attached). In addition, two of the NACo award recipients also received Achievement Awards from the Virginia Association of Counties (VACo) Mr. Gage Harter, Communications Director for VACo, will present the awards to representatives from the appropriate departments. Preparers Louis G. Lassiter Attachments: ^ Yes ~ No #oo00os Title: Assistant County Administrator 2011 NACo ACHIEVEMENT AWARDS Chesterfield County, Virginia 12 winners DEPARTMENT Building Inspections Richard C. Witt Interim Building Official Center for Organizational Excellence Kevin Bruny Director Circuit Court Clerk's Office Judy L. Worthington Clerk of Circuit Court Economic Development and Libraries Karen Aylward Development Manager Anna Wilson-Stillwell Librarian Environmental Engineering Lorne Field Environmental Outreach Coordinator Jerry Duffy Drainage Superintendent Fire Department Mark R. Nugent Director of Community Relations Libraries Anna Wilson-Stillwell Librarian PROJECT Neighborhood Enhancement Program Transition Acceleration: Ensuring a Solid Foundation COCO -Commonwealth Online Court Orders "My Business Starts Here" (Also VACo Award Winner) Riparian Stewardship Program The Consolidation of County BMP Facilities CommandSim Training Project El Dia de los Ninos / El Dia de los Libros (Children's DayBook Day) Summer Reading Carnival ODaOQ'~ Mental Health Support Services Dr. Asha Mishra Medical Director Skip Stanley Program Services Manager Risk Management Jim Carpenter Loss Prevention Manager A New Lease on Life: Integration of Primary Care and Behavioral Health Services Build-A-House (Also VACo Award Winner) Safety Training Program ®~~008 l r ~~ ~ _ '; ~7 ~xo_ ~ dd CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 5.B. Subiect: Resolution Recognizing Mr. Charles J. Haessig on His 90th Birthday County Administrator's Comments: County Administrator: Board Action Requested: Ms. Jaeckle requests that the Board of Supervisors adopt the attached resolution recognizing Mr. Charles J. Haessig on his 90th birthday. Summary of Information: Mr. Charles J. Haessig is a Chesterfield County resident who recently celebrated his 90th birthday. He served in the U.S. Navy aboard the U.S.S. Sacramento when Pearl Harbor, Hawaii, was attacked on December 7, 1941. This resolution recognizes his honorable wartime military service and recent birthday. Mr. Haessig is one of seven known survivors of the 1941 Pearl Harbor attack living in the region, and is the only known survivor living in Chesterfield County. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # OO(~Oa~ RECOGNIZING MR. CHARLES J. HAESSIG ON HIS 90TH BIRTHDAY and and WHEREAS, Mr. Charles J. Haessig is a Chesterfield County resident; WHEREAS, Mr. Haessig celebrated his 90th birthday on August 9, 2011; WHEREAS, on December 7, 1941, Mr. Haessig was a 20-year-old First Class Seaman serving with the U.S. Navy at Pearl Harbor, Hawaii; and WHEREAS, he was a crewman on the U.S.S. Sacramento, which was at Pearl Harbor having work done on its engine; and WHEREAS, shortly before 8 a.m. on that Sunday morning, Seaman First Class Haessig heard the roar of aircraft engines and looked up to see an aircraft flying low over the Sacramento; and WHEREAS, he suddenly saw a large red circle, the rising sun, on the aircraft, and shouted an alarm that Japanese aircraft were attacking; and WHEREAS, the sound of explosions could then be plainly heard as many of the ships in the harbor came under attack; and WHEREAS, as sailors aboard the ship scrambled to their battle stations, Seaman Haessig and another crew member ran to the ship's armory and began dragging ammunition boxes to a hoist that took the ammunition up to the ship's .50 caliber machine-gun positions; and WHEREAS, the crew of the Sacramento was credited with downing three attacking Japanese aircraft in the attack that killed approximately 2,400 sailors, Marines and soldiers; and WHEREAS, in 1942 and 1943, Mr. Haessig served as a cook aboard several other vessels; and WHEREAS, on February 18, 1944, Seaman Haessig was married while on leave in Indianapolis; and WHEREAS, Seaman Haessig went on to serve in various capacities until his discharge from the Navy on October 3, 1945; and WHEREAS, Mr. Haessig is one of seven known survivors of the 1941 Pearl Harbor attack living in the region, and is the only known survivor living in Chesterfield County; and WHEREAS, Chesterfield County is proud to have this brave veteran as a resident, and recognizes him for his honorable military service during World War II. OOOOlp NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of August 2011, publicly recognizes Mr. Charles J. Haessig on the occasion of his 90th birthday, thanks him for his courage on behalf of his U.S.S. Sacramento crew members and the nation, and extends best wishes on behalf of all Chesterfield County residents. AND, BE IT presented to Mr recorded among tY County, Virginia. FURTHER RESOLVED that a Haessig and that this e papers of this Board of copy of this resolution be resolution be permanently Supervisors of Chesterfield ooools CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS „, AGENDA Page 1 of 2 Meeting Date: August 24, 2011 Item Number: 7.A. Subject: Deferred Item - Adoption of Resolution Approving the Economic Development Authority's Issuance of Tax-Exempt Multi-Family Housing Revenue Bonds in an Amount Estimated at $25,000,000 for Acquiring, Renovating, and Equipping Colonial Ridge and Bermuda Run Apartments County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: On July 21, 2011, the Economic Development Authority ("Authority") held a public hearing and approved the issuance of its tax-exempt multi-family housing revenue bonds in an amount estimated at $25,000,000 (the "Bonds") to finance costs of acquiring, renovating and equipping (a) a 192-unit multifamily housing development known as Colonial Ridge Apartments located at 15101 Lorimer Road in Chesterfield County and (b) a 100-unit multifamily housing development known as Bermuda Run Apartments located at 2609 Mangowood Drive in the County. The state and federal tax laws require and the Authority has recommended that the Board of Supervisors approve the issuance of the Bonds. Preparers Will Davis Title: Director, Economic Development 0623:86452.1 Attachments: ^ Yes ~ No ~U40 0~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A copy of the Authority's resolution approving the proposed Bonds, a record of the public hearing and a "fiscal impact statement" with respect to the projects described above have been filed with the Board. Staff recommends that the Board adopt the attached resolution. 000013 RESOLUTION OF THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA WHEREAS, the Economic Development Authority of the County of Chesterfield (the "Authority") proposes to issue its tax-exempt multi-family housing revenue bonds in an amount estimated at $25,000,000 (the "Bonds") to finance costs of acquiring, renovating and equipping (a) a 192-unit multifamily housing development known as Colonial Ridge Apartments located at 15101 Lorimer Road in Chesterfield County, Virginia (the "County") and (b) a 100-unit multifamily housing development known as Bermuda Run Apartments located at 2609 Mangowood Drive in the County, and for the benefit of CR Apartment Associates, L.P., a limited partnership (the "Borrower"), or an affiliate thereof or a related person thereto or other similarly named entity formed by DeSola Development Associates, LLC; and WHEREAS, on July 21, 2011, the Authority held a public hearing on the issuance of the Bonds; and WHEREAS, the Authority has recommended that the Board of Supervisors of the County (the "Board"), approve the issuance of the Bonds; and WHEREAS, a copy of the Authority's resolution approving the proposed Bonds, a record of the public hearing and a "fiscal impact statement" with respect to the projects described above have been filed with the Board. BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF CHESTERFIELD COUNTY, VIRGINIA: 1. The Board hereby approves the issuance of the Bonds and the loan of the proceeds of the Bonds to the Borrower as proposed by the Authority, to the extent required by Section 147(f) of the Internal Revenue Code of 1986, as amended, and Sections 15.2-4906 of the Virginia Code of 1950, as amended. 2. Approval of the issuance of the Bonds, as required by Section 15.2-4906 of the Act and Section 147(f) of the Internal Revenue Code, does not constitute an endorsement of the Bonds or the creditworthiness of the Borrower. Pursuant to the Act, the Bonds shall provide that neither the County, nor the Authority shall be obligated to pay the principal and the premium, if any, of the Bonds or the interest thereon or other costs incident thereto except from the revenues and moneys pledged therefor, and that neither the faith or credit nor the taxing power of the Commonwealth of Virginia, the County, or the Authority shall be pledged thereto. 3. This resolution shall take effect immediately upon its adoption. ~~001~ CERTIFICATE The undersigned Clerk of the Board of Supervisors of Chesterfield County, Virginia (the "Board"), hereby certifies that the foregoing is a true, correct and complete copy of a resolution adopted by a majority vote of the members of the Board present and voting at a meeting duly called and held on , in accordance with law, and that such resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect on the date hereof. WITNESS the following signature this day of , 2011. Clerk, Board of Supervisors of Chesterfield County, Virginia (SEAL) ®0015 24190.000200 EMF_US 26093446x2 _ 2 _ CERTIFICATE OF PUBLIC HEARING AND RESOLUTION The undersigned Chairman of the Economic Development Authority of the County of Cheste~eld (the "Authority"), hereby certifies as follows: 1. A regular meeting of the Authority was duly called and held on July 21, 2011, at 3:00 o'clock p.m., in the conference room of the Chesterfield County Economic Development Department at 9401 Courthouse Road, Suite B, Chesterfield, Virginia. The meeting was open to the public. At such meeting all of the Directors of the Authority were present or absent as follows: PRESENT: John Hughes John Ruckart Carlton Miller Art Heinz ABSENT: Terri Cofer Beirne Lloyd Lenhart Harril Whitehurst 2. The Chairman announced the commencement of a public hearing on the application of CR Apartment Associates, LP, and announced that a notice of the hearing was published once a week for two consecutive weeks, the first publication being not more than 28 days nor less than 14 days prior to the hearing, in the Richmond Times-Dispatch, a newspaper having general circulation in Chesterfield County, Virginia (the "Notice"). A copy of the Notice attached to a Proof of Publication of such Notice has been filed with the records of the Authority and is attached hereto as Exhibit 1. 3. The individuals noted on Exhibit 2 appeared and addressed .the Authority. A reasonably detailed summary of their statements, together with the Fiscal Impact Statement required by the Code of Virginia of 1950, as amended, under the Industrial Development and Revenue Bond Act, are attached hereto as Exhibits 2 and 3, respectively. 4. Attached hereto as Exhibit 4 is a true, correct and complete copy of a resolution (the "Resolution") adopted at such meeting of the Authority by the following vote of the Directors present at such meeting: O®0016 Directors Vote John Hughes Aye John Ruckart Aye Carlton Miller Aye Art Heinz Aye The Resolution constitutes all formal action taken by the Authority at such meeting relating to matters referred to in the Resolution. The Resolution has not been repealed, revoked, rescinded or amended, and is in full force and effect, on the date hereof. WITNESS my hand and the seal of the ~thority this~~day of July, 2011. Chair, Economic evelopment Authority of the County of Chesterfield (SEAL) -2- ~®~0~,`~ EXHIBIT 1 iRirl~monD •~,imes-~i.~~~licxj Advertising Affidavit P.O Box 85333 Richmond, Virginia 23293-0001 t804) 649-6208 HUNTON & WILLIAMS Attn: Megan Whitlock 951 E.BYRD ST. RICHMOND, VA 23219 Account Number 3017132 Date July 14, 2011 Date Category Description Ad Size Total Cost 07ha1'1011 Meetings and Events NOl ICE OF PUBLiC HEARING BY ~i HE ECONOMIC 2 x 33 L 43i.~U NOTICE OF PUBl1C HEIi~NG BT 11~ ECONOMIC DEYEIOPIf B41 AU1110Rf iy Of TIC COUNiT OF ON PROPOSED BOND ~IANCN6 Notice k hereby giver/ tlla<the Erollomic Devebpmerd Authority of the ~y of Cflesta('wld (tlre'Ardhaiiy")will hold a pubic heady an the applicatlm of CR Apartme~s Assoaates, LP, a 6mted partretshlp (the`Borrower`)aana~nBatefhereofaardatedpersanYtllerefoa , othersimiladyllamedertityfonrledbyDeSdaDevelopm~f AssocF ates,11C, whose praldpal place of business 6 located a< 11 Tertata Drive, Newport Coast, CalTar~ 91651, fathe Autlarity fo issue, pur• suald to the Ndustrel Derelopmerd and Revenue Bald Ad (the "Act";, approtimatety 515,1,000,000 of ta>I•esempt reverare bolds to as5at the Barowa in acquii~, rerovatig artl equrypug{a) a 192~upt mu0i• family hausitg devebpmerd bawn as Colalal Rdge AParlmerrds bat• ed on 16 aces a< 15101 lorbner Road Colonial/ Heights, Yugilia 11834, ard(b) a IOO~nil rudtifamity housirrgdevebpmemtloawlras Bermuda RmApartmeris bcatedal9aaaai MargowoodDme,Cdalial heights, Yrgilia 13814, the pubOc hiring, wtuth may be cadlluled a adloumed well beheld at 310o'tbtt p,lr.on ThnsdaP,Jdy~,IOU, before the ArOhorly, n the caderence room of the Chesitrfield Coady EcorlomKpevelopmdltDeparimerdaf9101 CardrolneRoad SuiteB; Chesterfidd,Yrgda, Asregdred hy0leAcf, Ole borlldswill not pledge the aedd a ihetaxilg power d Ole Chesterfield Coud}, Yrgirlia, or theAuthaily but wRl bepayablesolelyfrom revenres dawedfrom flre Pri>jed andpkdged 011ereefae Arty person ilderened n the issl~nce of the bonds or the purpose of the proposed protect may appear to be heard. CopiF<of ttleappfip(im may be inspected at the Authority's of• fice of 9401 Courthouse Road, SuiteB, Cflesterwld, lirgnia duba busirl~s hours. ECONOMIC DEVEiOPMENTAUiHORffI' OE THE COUNiY OF Ch0:5TENFlEIG By. John R'. Hugfres; Chairman Media General Operations, Inc. Publisher of the Richmond Times-Dispatch This is to certify that the attached NOTICE OF PUBLIC HEARING was published by the Richmond Times-Dispatch, Inc. in the City of Richmond, State of Virginia, on the following dates: 07/07, 07/14/2011 The First insertion being given ... 07/07/2011 Newspaper reference: 000235020 Sworn to and subscribed before me this ~~ ~~~ ~ T ~` _ ~ _ Notary Public -~`--~ /- Supervisor State of Virginia City of Richmond My Commission expire Jc~E F.'JJHiiAKER-NOiNFY PiJBLIG ~ ~~~~ ~ County n' R~' gu Commonweal*,h t , K LP E+f =~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU ~®oOA Q EXIiIBIT 2 Summary of Statements No members of the public appeared to speak at the public hearing. oooo1s EXHIBIT 3 FISCAL IMPACT STATEMENT July 21.2011 Date CR Apartment Associates, LP Applicant Colonial Rid e A artments and Bermuda Run A aztments Facility 1. Maximum amount of financing sought 2. Estimated taxable value of the facility's real property to be constructed in the municipality 3. Estimated real property tax per yeaz using present tax rates 4. Estimated personal property tax per year using present tax rates 5. Estimated merchants' capital tax per year using present tax rates 6. a. Estimated dollaz value per year of goods that will be purchased from Virginia companies within the locality b. Estimated dollar value per year of goods that will be purchased from non-Virginia companies within the locality c. Estimated dollaz value per yeaz of services that will be purchased from Virginia companies within the locality d. Estimated dollaz value per yeaz of services that will be purchased from non-Virginia companies within the locality 7. Estimated number of regulaz employees on year round basis 8. Average annual salary per employee ~ ~ Chairman, Economi Development Authority of the County of Cheste~eld $24,000,000 N/A 120,000 0 0 40,000 not known 30,000 not known 5 38,000 0©0020 EXHIBIT 4 RESOLUTION OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD WHEREAS, there has been presented to the Economic Development Authority of the County of Chesterfield (the "Authority") the request of CR Apartment Associates, LP, a limited partnership (the "Borrower"), or an affiliate thereof or a related person thereto or other similarly named entity formed by DeSola Development Associates, LLC, for the issuance of multi-family housing revenue bonds by the Authority to finance costs of acquiring, renovating and equipping (a) a 192-unit multifamily housing development known as Colonial Ridge Apartments (the "Colonial Ridge Project") located at 15101 Lorimer Road in Chesterfield County, Virginia (the "County"), and (b) a 100-unit multifamily housing development knows as Bermuda Run Apartments (the "Bermuda Run Project," and together with the Colonial Ridge Project, the "Projects") located at 2609 Mangowood Drive in the County and occupied in part by low or moderate income persons or families, constituting a project for residential rental property meeting the requirements of Section 142(d) of the Internal Revenue Code of 1986, as amended (the "Code"), to be owned by the Borrower; and WHEREAS, the Borrower has requested the Authority to agree to issue its tax-exempt multi-family housing revenue bonds in such amount as may be necessary, now estimated at $25,000,000 (the "Bonds"); and WHEREAS, the Industrial Development and Revenue Bond Act (the "Act") authorizes the Authority to make loans for facilities used primarily for multi-family residences; and WHEREAS, a public hearing has been held as required by Section 147(f) of the Code, and by Sections 15.2-4906 and 15.2-4907 of the Act; BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE ECONOMIC DEVELOPMENT AUTHORITY OF THE COUNTY OF CHESTERFIELD: 1. It is hereby found and determined that the Borrower's expected operations of the facilities will promote safe and affordable housing in the Commonwealth of Virginia and to benefit thereby the safety, health, welfare and prosperity of the inhabitants of the Commonwealth. 2. The Authority hereby agrees to undertake the issuance of the Bonds upon terms and conditions to be mutually agreed upon between the Authority and the Borrower, and to loan ®00021 the proceeds of such Bonds (the "Loan") to the Borrower for the purpose of financing costs of the Project pursuant to a loan agreement that will provide for the repayment of the Loan in amounts sufficient to pay the principal of, premium, if any, and interest on the Bonds. The Bonds will be issued and secured pursuant to documents which will provide for the precise principal amount of the Bonds, the maturity schedule therefor, the interest rate or rates the Bonds will bear and the denomination, form and other terms of the Bonds and will secure the Bonds by an assignment of all the Authority's rights to the Loan, together with the proceeds thereof and the security therefor. The Bonds will be limited obligations of the Authority payable solely from the revenues pledged thereto. 3. At the request of the Borrower, the Authority hereby appoints Hunton & Williams LLP as bond counsel to supervise the proceedings and approve the legality of the issuance of the Bonds. 4. All costs and expenses in connection with the financing of the Projects, including the fees and expenses of bond counsel, Authority counsel and any agents or underwriters for the sale of the Bonds, shall be paid from the proceeds of the Bonds to the extent allowed by law. If for any reason the Bonds are not issued or if the proceeds thereof cannot be used to pay all such expenses, it is understood that all such costs and expenses shall be paid by the Borrower and that the Authority shall not have responsibility therefor. 5. In adopting this resolution the Authority intends to declare its "official intent" within the meaning of Treasury Regulations 1.150-2 that expenditures with respect to the Projects made prior to the issuance of the Bonds be reimbursed with proceeds of the Bonds. 6. The .Chairman of the Authority is directed to request an allocation of up to $25,000,000 of the "State Ceiling" to the Bonds, pursuant to §§ 15.2-5000 et seq. of the Code of Virginia of 1950, as amended, and applicable regulations adopted by the Virginia Department of Housing and Community Development. 7. The Authority shall perform such other acts and adopt such further proceedings as may be required to implement its undertakings as herein set forth. 8. The Authority hereby recommends that the Board of Supervisors of Chesterfield County, Virginia, approve the issuance of the Bonds for the costs of financing of the Projects pursuant to Section 147(f) of the Code and Section 15.2-4906 of the Act. 9. This resolution shall take effect immediately upon its adoption. -2- V~~V2,I~i CERTIFICATE The undersigned Chairman of the Economic Development Authority of the County of Chesterfield hereby certifies that the foregoing is a true, correct and complete copy of a Resolution adopted by a majority of the Directors of the Authority present and voting at a meeting duly called and held on July 21, 2011, in accordance with law, at which meeting a quorum was present and acting throughout, and such Resolution has not been repealed, revoked, rescinded or amended, but is in full force and effect on the date hereof. WITNESS my hand and seal of the Authority this a`~ay of July, 2011. 'y, Economic Develc(prr~nt Authority of the of Chesterfield [SEAL] 0®0023 -3- CHESTERFIELD COUNTY ` __ BOARD OF SUPERVISORS Page 1 of 2 ~n, AGENDA Meeting Date: August 24, 2011 Item Number: 8.A.1. Subject: Nomination/Appointment to the Community Criminal Justice Board County Administrator's Comments: County Administrator: Board Action Requested: It is requested that the Chesterfield County Board of Supervisors approve the following nominee for appointment to the Community Criminal Justice Board (CCJB) for a two-year term according to the adopted by-laws of the Community Criminal Justice Board. Appointments correspond to prescribed positions in the Code of Virginia. Summary of Information: The Community Criminal Justice Board (CCJB) serves the 12"' Judicial Court Circuit consisting of Chesterfield County and the City of Colonial Heights. The purpose is to provide for the development, evaluation and planning of community programs and services for the court in diverting offenders from local correctional facilities. At the June 14, 1995, meeting, the Board adopted a resolution entitled Joint Resolution Providing for the Implementation of the Comprehensive Community Corrections Act (COCA) and the Pretrial Services Act (PSA); Establishment of the Chesterfield County and City of Colonial Heights Community Criminal Justice Board; and provisions for Joint Exercise of Powers. The resolution designated the membership by position, according to the Code of Virginia. The Community Criminal Justice Board members serve for two-year staggered terms; thus ten members are typically appointed each year. Nominees Preparers Sarah C. Snead Title: Deputy County Administrator Attachments: ^ Yes ^ No # ~®~OU24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information (continued): must be approved by both the Chesterfield County Board of Supervisors and the Colonial Heights City Council. It is requested the following individual be appointed to serve a two-year appointment that began July 1, 2011, and ends June 30, 2013. Ms. Karen Diane Thomas (Colonial Heights Citizen Representative) Ms. Thomas was appointed to fill one of two Colonial Heights Citizen appointment vacancies on July 12, 2011, by the Colonial Heights City Council. Under the existing Rules of Procedure, appointments to Boards and Committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. 000025 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~, Meeting Date: August 24, 2011 Item Number: 8.A.2. Subiect: Nominations/Appointments/Reappointments to the Youth Services Citizen Board County Administrator's Comments: County Administrator: Board Nominate/appoint/reappoint members to serve on the Youth Services Citizen Board. Summary of Information: The purpose of the Youth Services Citizen Board is to advise the Board of Supervisors regarding planning and policies affecting youth development and to provide a community forum to focus on youth issues. Clover Hill District. Supervisor Warren recommends that the Board nominate and appoint Rhea George, an adult, to the Youth Services Citizen Board for a term from July 1, 2011, through June 30, 2014. Ms. George meets all eligibility requirements to fill the vacancy and has indicated her willingness to serve. Midlothian District. Supervisor Gecker recommends that the Board reappoint Scott Simmons, an adult, to the Youth Services Citizen Board for a term from July 1, 2011, through June 30, 2014. Mr. Simmons meets all eligibility requirements to fill the vacancy and has indicated his willingness to serve. Preparers Jana D. Carter Title: Director, Juvenile Services Attachments: ~ Yes ^ No 0®0026 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Under existing Rules of Procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the Rules of Procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. ~~DDi~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA .~, Meeting Date: August 24, 2011 Item Number: 8.B.1.a. Subiect: Resolution Recognizing September 5-9, 2011, as "National Payroll Week" in Chesterfield County County Administrator's Comments: County Administrator: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution recognizes the important contributions of professionals. Preparers Janice Blakley Attachments: ^ Yes ~ No Title: Clerk to the Board payroll #00028 RECOGNIZING SEPTEMBER 5-9, 2011, AS "NATIONAL PAYROLL WEEK" WHEREAS, the American Payroll Association and its 23,000 members have launched a nationwide public awareness campaign that pays tribute to the more than 156 million people who work in the United States and the payroll professionals who support the American system by paying wages, reporting worker earnings and withholding federal employment taxes; and WHEREAS, payroll professionals in Chesterfield, Virginia play a key role in maintaining the economic health of Chesterfield County, carrying out such diverse tasks as paying into the unemployment insurance system, providing information for child support enforcement, and carrying out tax withholding, reporting and depositing; and WHEREAS, payroll departments collectively spend more than $15 billion annually complying with myriad federal and state wage and tax laws; and WHEREAS, payroll professionals play an increasingly important role ensuring the economic security of American families by helping to identify noncustodial parents and making sure they comply with their child support mandates; and WHEREAS, payroll professionals have become increasingly proactive in educating both the business community and the public at large about the payroll tax withholding systems; and WHEREAS, payroll professionals meet regularly with federal and state tax officials to discuss both improving compliance with government procedures and how compliance can be achieved at less cost to both government and businesses. NOW, THEREFORE, BE IT RESOLVED that the week in which Labor Day falls has been proclaimed "National Payroll Week," the Chesterfield County Board of Supervisors hereby gives additional support to the efforts of the people who work in Chesterfield, Virginia and of the payroll profession by proclaiming September 5-9, 2011, as "National Payroll Week" in Chesterfield, Virginia. 000029 _.~ i sl mr CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.B.1.b.1. Subiect: Recognizing Lieutenant Robert F. Easter, Fire and Emergency Medical Services Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Lieutenant Robert F. Easter retired from the Fire and Emergency Medical Services Department on July 1, 2011, after 28 years of dedicated service with Chesterfield County. Preparers Edward L. Senter. Jr. Title Attachments: ^ Yes ~ No ~U00030 Fire Chief RECOGNIZING LIEUTENANT ROBERT F. EASTER UPON HIS RETIREMENT WHEREAS, Lieutenant Robert F. Easter retired from the Chesterfield Fire and Emergency Medical Services Department, Chesterfield County, on July 1, 2011; and WHEREAS, Lieutenant Easter attended Recruit School #13 in 1982 and has faithfully served the county for 28 years, starting as a firefighter at the Wagstaff, Midlothian, and Manchester Fire and EMS Stations; and WHEREAS, after being promoted to the rank of sergeant in May 1987, he served at the Manchester and Buford Fire and EMS Stations; and as a lieutenant in 1992, served at the Buford, Matoaca, Engine 24 at Manchester Volunteer Rescue, Dale, Midlothian, and Ettrick Fire and EMS Stations; and WHEREAS, Lieutenant Easter was an advanced life support provider certified as a cardiac technician and paramedic; and WHEREAS, Lieutenant Easter was recognized with an EMS Lifesave Award for his action in March 1987, when a citizen's life was saved after suffering cardiac arrest; and WHEREAS, Lieutenant Easter was recognized with an EMS Unit Citation for his action in December 2009, when a citizen's life was saved after receiving a gun shot wound; and WHEREAS, Lieutenant Easter was recognized as an effective team member at emergency scenes, a vital part of the team deployed to Florida in 1998 to battle wildfires, and a vital part of the team deployed to Louisiana in 2005 to assist in disaster recovery after Hurricanes Katrina and Rita; and WHEREAS, Lieutenant Easter participated in the ground-ladder rescue of two citizens trapped by fire in an apartment complex on Ayshire Court in extreme winter weather conditions; and WHEREAS, Lieutenant Easter served on various committees, projects, and workgroups, including the Mine Safety Appliance (MSA) Self-Contained Breathing Apparatus (SCBA) Workgroup, assisted Maintenance and Logistics with apparatus inspections at Pierce Manufacturing in Wisconsin, was a member of the design group for the Truck 9 aerial platform, and assisted with the review of maintenance procedures after the failure of the aerial ladder on Unit 147, making recommendations for improvements. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the contributions of Lieutenant Robert F. Easter, expresses the appreciation of all residents for his service to the county, and extends their appreciation for his dedicated service and their congratulations upon his retirement. 0®0031 :~. ~.~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~xs Meeting Date: August 24, 2011 Item Number: 8.B.1.b.2. Subject: Resolution Recognizing Sergeant W. Jerome Pannell, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Sergeant W. Jerome Pannell will retire from the Police Department on September 1, 2011, after providing over 27 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No #p®0032 RECOGNIZING SERGEANT W. JEROME PANNELL UPON HIS RETIREMENT WHEREAS, Sergeant W. Jerome Pannell will retire from the Chesterfield County Police Department on September 1, 2011, after providing over 27 years of quality service to the citizens of Chesterfield County; and WHEREAS, Sergeant Pannell has faithfully served the county in the capacities of police officer, investigator, detective and sergeant; and WHEREAS, during his tenure, Sergeant Pannell has served as an ID Tech, Field Training Officer, Investigations Bureau Administrative Sergeant, Uniform Operations Bureau Administrative Sergeant, and CAP (Community Action Policing) Sergeant; and WHEREAS, Sergeant Pannell was selected as the 1987 Police Officer of the Year; and WHEREAS, Sergeant Pannell was the recipient of a National Service Award for his two week deployment to Mississippi following the devastation of Hurricane Katrina, where he worked 12-hour shifts under extreme conditions, to provide assistance to those who were in dire need; and WHEREAS, due to his skills and knowledge, Sergeant Pannell was selected to lead and manage the newly created Street Drug Enforcement Unit that originated to carry out the battle against the street level drug dealers and to curb the illegal possession and use of alcohol among juveniles within the county; and WHEREAS, Sergeant Pannell has served on numerous teams and committees, including the Weapons Process Action Team, Police Quality Council, the Critical Incident Stress Management Implementation Team and the Awards Committee; and WHEREAS, Sergeant Pannell is recognized for his professional attitude and his excellent communications and human relations skills, which he has utilized within the Police Department and in assisting citizens of Chesterfield County; and WHEREAS, Sergeant Pannell has received numerous letters of commendation, thanks and appreciation during his career from the citizens of Chesterfield County for service rendered; and WHEREAS, Sergeant Pannell has provided the Chesterfield County Police Department with many years of loyal and dedicated service and consistently served as an outstanding role model during his career; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Sergeant Pannell's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Sergeant W. Jerome Pannell, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the County, congratulations upon his retirement, and best wishes for a long and happy retirement. ~OOp33 -a. ~„ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.B.1.b.3. Subiect: Resolution Recognizing Harry C. Seeberger, Utilities Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Harry C. Seeberger retired from the Chesterfield County Utilities Department on July 29, 2011, after providing 26 years of service to the citizens of Chesterfield County. District: Preparers George B. Hayes Title: Assistant Director of Utilities Attachments: ^ Yes ~ No # QD60034 RECOGNIZING MR. HARRY C. SEEBERGER UPON HIS RETIREMENT WHEREAS, Mr. Harry C. Seeberger has served the County of Chesterfield as a faithful employee of the Utilities Department since his original hiring on May 20, 1985; and WHEREAS, the expertise developed by Mr. Seeberger during his tenure as a Senior Utility Worker has enabled him to make significant contributions to the operations of the wastewater collection's section; and WHEREAS, Mr. Seeberger was instrumental in assuring the county's wastewater pumping stations operated safely and efficiently; and WHEREAS, Mr. Seeberger is to be commended for his job performance, which included on-call shifts and work during adverse weather conditions; and WHEREAS, Mr. Seeberger has willingly shared his knowledge and expertise with his colleagues to aid them in their growth and development; and WHEREAS, Mr. Seeberger has always provided the citizens of Chesterfield County with the highest level of customer service; and WHEREAS, Mr. Seeberger's positive attitude and dedication is a great reflection on Chesterfield County's workforce. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Mr. Harry C. Seeberger for his outstanding contribution, expresses the appreciation of all residents for his service to the county, and extends appreciation for his dedicated service, congratulations upon his retirement, and best wishes for a long and happy retirement. ~~Op3~ CHESTERFIELD COUNTY O BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.B.1.c. Subject: Recognizing Girl Scouts Upon Attaining the Gold Award County Administrator's Comments: County Administrator: Adoption of attached resolution. Summary of Information: Staff has received a request for the Board to adopt resolutions recognizing Ms. Rachael M. Harvey and Ms. Jasmine M. Heath, both of Troop 3102, upon attaining the Gold Award. Mr. Holland will present the resolutions and patches to Ms. Harvey and Ms. Heath at their Gold Award ceremony on August 26th. Preparers Janice Blakley Attachments: ^ Yes ~ No ~oooss Title: Clerk to the Board WHEREAS, the Girl Scouts of the United States of America is an organization serving over 2.7 million girls and was founded to promote citizenship training and personal development; and WHEREAS, after earning three interest project patches, earning the Girl Scout Gold Leadership Award, the Girl Scout Gold Career Award, and the Girl Scout Gold 4Bs Challenge Award, and designing and implementing a Girl Scout Gold Award project, the Gold Award is the highest achievement award in Girl Scouting and symbolizes outstanding accomplishments in the areas of leadership, community service, career planning, and personal development; and WHEREAS, the Girl Scout Award can only be earned by girls aged 14-18 or in grades 9-12 and is received by less than six percent of those individuals entering the Girl Scouting movement; and WHEREAS, Ms. Rachael M. Harvey and Ms. Jasmine M. Heath, both of Troop 3102, have accomplished these high standards and have been honored with the Girl Scouts of America Gold Award by the Girl Scout Commonwealth Council of Virginia, Incorporated; and WHEREAS, growing through their experiences in Girl Scouting, learning the lessons of responsible citizenship, and priding themselves on the great accomplishments of their country, Rachael and Jasmine are indeed members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Ms. Rachael M. Harvey and Ms. Jasmine M. Heath, extends congratulations on their attainment of the Gold Award, and acknowledges the good fortune of the county to have such outstanding young women as its citizens. ~®Op3~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,r. Meeting Date: August 24, 2011 Item Number: 8.B.2.a. Subiect: Set Public Hearing to Consider an Ordinance Amendment Relating to Electronic Message Centers and Receive Public Comment on the Electronic Message Center Sign Policy County Administrator's Comments: County Administrator: Set September 21, 2011, for a public hearing to consider amendments to Sections 19-5 and 19-633 of the County Code relating to electronic message centers (EMC) and to receive public comment on the electronic message center sign policy as recommended for revision by the Chesterfield Planning Commission. Summary of Information: A. Public Hearing on Ordinance Amendment The Planning Commission held their public hearing on the attached electronic message center (EMC) sign ordinance amendments on June 21, 2011. On a unanimous vote, the Commission recommended approval of the amendments. These amendments are as follows: 1. Sec. 19-5 relating to enforcement proposes that violations with EMC signs shall be remedied within twenty-four (24) hours of notice. The current ordinance allows up to ten (10) days to remedy a violation. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No ~®0~ 38 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 2. Sec. 19-633 (b) relating to sign permitting requires a separate sign permit for all EMC signs. 3. Sec. 19-633(d)(5) relating to sign permitting requires a designated electrical control box that serves only the EMC sign, and a photocell that provides an automatic change of illuminative brightness between sunset and sunrise. 4. Sec. 19-633(i) relates to EMC sign owners who have multiple sign violations. The proposed amendment allows the director of planning to suspend an EMC sign permit for thirty (30) days anytime the holder of an EMC permit receives two (2) notices of violation within twelve (12) months and for each notice of violation within a subsequent twelve (12) month period after each thirty (30) day suspension. During the suspension period, the EMC sign shall be disconnected from electric power. See attached ordinance amendment for Secs. 19-5 and 19-633. B. Public Comment on EMC Policv recommendations from Planning Commission The Planning Commission received public input on their recommendations to revise the EMC sign policy on June 21, 2011. The current EMC sign policy has been in effect since 2001. Citizens offering public input were generally positive about the changes recommended for the EMC sign policy. On a 4 to 1 vote, the Commission resolved to recommend approval of the amendments to the Board of Supervisors. See proposed recommendations to revise the 2001 EMC sign policy attached. Those items in bold reflect recommended changes. 0~-0039 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-5 AND 19-633 RELATING TO ELECTRONIC MESSAGE CENTERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5 and 19-633 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-5. Enforcement. 000 (6) If the director of planning determines that any person has violated this chapter or failed to comply with any condition of a zoning or development approval, then he shall serve upon that person a notice to comply by either: a. Delivering the notice to the person by hand; or b. Mailing the notice by first class mail to the last known address of the person. The notice shall set forth the nature of the violation or failure to comply. Upon failure of the person to remedy the violation, comply with the condition or receive an extension within ten days after the date of delivery or mailing of the notice, the person shall be subject to the penalties set forth above. With respect to violations or failures to comply involving portable signs, electronic message center signs, or the parking or display of motor vehicles, the person shall remedy the violation or comply with the condition within 24 hours of service of the notice or receive an extension, or the person shall be subject to the penalties above. 000 Sec. 19-633. General regulations. The following regulations apply to all signs, whether or not a sign permit is required, and are in addition to the regulations contained elsewhere in this article: 000 (b) A county sign permit is required for all signs in excess of eight square feet in area, unless otherwise provided in this chapter. A separate sign permit is required for all electronic message center (EMC) signs. 000 ®®~~~ 2723:86162.1 (d) An application for a sign permit shall contain: 000 (5) An EMC sign permit application shall include documentation of a designated electrical control box servicing only the EMC, and documentation of the photocell providing an automatic change of the illuminative brightness between sunset and sunrise. (~ ~ Information regarding other signs demonstrating compliance with the requirements of subsection (h) of this section; and ~} ~ The filing fee. 000 (i) Anytime the holder of an EMC permit receives two (2) notices of violation within 12 months, the director of planning can suspend the EMC sign permit for a period of up to thirt~30) days. If the EMC permit holder receives any other notices of violation within 12 months of the end of the suspension period, the director of planning can suspend the EMC sign permit for a period of up to thirt~30) days for each additional violation. During suspension of the permit, the EMC sign shall be disconnected from electric power. O'+G0041 2723:86162.1 Electronic Current EMC Policy Proposed CPC Policy Message Center (BOS adopted 2001) Recommendations Requirement Spacing between 2,000 feet. However, depending upon Delete this requirement. signs the type of business proposing a new electronic message sign, consideration (Note: The Commission is not concerned may be given to a lesser spacing (i.e., a with spacing requirements so long as business having an electronic message their recommended 30- second message sign located closer than 2,000 feet to a time remains in place to establish a static competing business desiring an message appearance.) electronic message sign.) Distance from Sign shall not be visible from R, R-TH Do not change. residentially or R-MF property or A property zoned/occupied designated on the Plan for R, R-TH or properties R-MF use. If visible, sign shall be located a minimum of 1,000 feet from such property Lines of copy 2 lines; cannot move but copy may fade Allow a maximum of a lines of copy. Animation Prohibited Do not change. Display color White or yellow Delete this requirement. limitation Bijou lighting Prohibited Do not change. effects Flashing/Traveling Prohibited except as allowed for each Do not change. messages electronic message sign Timing of message 10 second intervals. However, 30 second timing interval. changes depending upon special circumstances, consideration may be given to allowing changes more often than 10 seconds but no more often than 5 seconds. Sequential No limitation. Prohibited. Electronic message display messaging frames shall be complete messages and shall not require or induce drivers to watch a si n for several seconds. 000042 Providing a FIRST CHOICE community through excellence in public service Requirement Current Policy Proposed CPC Policy Recommendations F t di i R i d d d S 19 rees an ng s gn equ rement a opte un er ec. - limitations 637 Thi i i h dl d (a). s tem s now an e d i i i l h h h i a m n strat ve y t roug t e s gn permit i Thi i b d rev ew. s tem can e remove from .,a +i,.,* ~ o ~ „+.,,.o ~o ,, o ~,,,~~,.,. P li o cy. (~e~~~--~5-(s3 Village Districts Prohibited Prohibit except allow consideration for (Midlothian, residentiaVcommercial mixed-use Chester, Bon Air developments that lack visibility for and Ettrick) tenants to a major arterial. Matoaca Village Prohibited Prohibit except allow consideration for Area residentiaVcommercial mixed-use developments that lack visibility for tenants to a major arterial. Courthouse Area Prohibited Prohibit except allow consideration for residential/commercial mixed-use developments that lack visibility for tenants to a major arterial. Courthouse Road Prohibited Prohibit except allow consideration for from Hull St. and residentiaVcommercial mixed-use Midlothian Tpke. developments that lack visibility for tenants to a major arterial. Historic Districts Prohibited No change. Hull St Rd Corridor between Prohibited Prohibit except allow consideration for residenNaUcommercial mixed-use Courthouse Rd to developments that lack visibility for Chippenham Pkwy tenants to a major arterial. Route 10 between Prohibited Prohibit except allow consideration for the City/County residentiaVcommercial mixed-use limits and developments that lack visibility for Courthouse area tenants to a major arterial. Hopkins Road Prohibited Prohibit except allow consideration for Condor residentiaVcommercial mixed-use developments that lack visibility for tenants to a major arterial. ~~'~~43 -2- Requirement Current Policy Proposed CPC Policy Recommendations Hull Street Road Prohibited Prohibit except allow consideration for between residential/commercial mixed-use Courthouse Road developments that lack visibility for and County line tenants to a major arterial. (Amelia) Incorporation into Prohibited -However, give No change. a non-conforming consideration to allowing if the non- sign conforming sign's height and/or size is substantially reduced bringing the sign into closer conformance with Ordinance Sign Appearance No requirement. EMC signs shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building or project it serves. Brightness No requirement. The sign shall not exceed 0.3 foot Standards candles above ambient light as Requirements measured using a foot candle meter at a preset distance depending on sign area, measured as follows: (Note: Excessive EMC sign brightness is another means to attract attention to a sign, and can cause glare to motorists. The recommended foot candle level for EMC signs is 0.3 foot candles at a set distance established by the sign size as shown in the adjacent chart.) Each EMC sign shall have a photocell that automatically adjusts the brightness according to ambient light conditions. Area of Sign Measurement s . ft. Distance ,ft.) 10 32 15 39 20 45 25 50 30 55 35 59 40 63 45 67 50 71 55 74 60 77 65 81 70 84 75 87 80 89 85 92 90 95 95 97 100 100 0®0044 -3- CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ire Meeting Date: August 24, 2011 Item Number: 8.B.2.b. Subject: Set Date for Public Hearing to Consider an Amendment to the County Code Relating to Landscape Maintenance Bonding County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for September 21, 2011. Summary of Information: As directed by the Board of Supervisors, the Planning Commission held a public hearing on a proposed code amendment relating to landscape maintenance bonding. On July 19, 2011, the Commission recommended approval of the attached amendment and forwarded it to the Board for consideration. This amendment was proposed through the Evaluation of Development Regulations (Cost of Development) Project. The current ordinance requires a developer to post surety, for a one (1) year period from initial occupancy, in an amount equal to fifty (50) percent of the installation cost to cover the replacement of required landscaping which becomes unhealthy, is dying, dies or has been pollarded. Surety is not required for landscaping that has an initial cost of $1000 or less. This amendment would require either the posting of a one-year surety, or, at the developer's option, submission of a guarantee from the landscape contractor and property owner that any required landscaping which becomes unhealthy, is dying, dies or has been pollarded within the first year Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No 0045 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA of planting will be replaced. In the instance of a warranty, should a contractor or property owner default, code enforcement can be used to bring a site into compliance as is done with landscaping issues beyond the initial year time period. At the Commission's public hearing, questions were posed as to whether the County's bonding policy requiring that an insurance company have a minimum A.M. Best rating of A and a size of VII drives up the interest rate for the insured. Further the development community indicated that very few local bonding agencies meet the requirements. According to the Department of Risk Management, the county's requirements do not impact interest rates. Rather interest rates are generally based upon the financial strength of the entity getting the bond. As a matter of note, there have been times when an entity was unable to obtain bonding from an insurance company with the A rating and VII size, and the County has under special circumstances, accepted bonds from a lesser rated insurance company. The Commission suggested that the Board may wish to consider directing staff to evaluate the bonding requirements. Staff concurs with the proposed ordinance amendment. ®®oo~s AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-518 OF THE ZONING ORDINANCE RELATING TO LANDSCAPE MAINTENANCE BONDS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-518 of the Code of the County o Chesterfield. 1997, as amended, is amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL 000 SUBDIVISION III. LANDSCAPING 000 DIVISION 1. DEVELOPMENT STANDARDS 000 Secs. 19-518. Plant material specifications. 000 (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All landscaped areas shall be provided with a readily available water supply; except that in I-2 or I-3 districts, a readily available water supply shall only be required in the setback along any public right-of--way, which accommodates or is intended to accommodate through traffic. Any of the following options may be used to eliminate part or all of the requirement for water availability to plant materials: (1) Using plants specified as having a low water need in the Chesterfield County Plant Materials List, 1928:84243.1 1 0®004'7 (2) Plants located in stormwater management or BMP facilities, and/or (3) Provide a continuous maintenance, watering, and replacement program for plant materials with a reputable landscape maintenance company for a minimum of three years. Prior to the end of a year after completion of landscaping, each site shall be inspected by the planning department to verify that existing and/or new landscaping is in a healthy growing condition. All unhealthy, dying or dead plant materials or pollarded trees shall be replaced during the next planting season. (ii) Maintenance responsibilities of required street trees within a subdivision shall be specified on the final check~lan and record plat to be the responsibilitX of the homeowners association. Street trees shall not be removed during or after residences are constructed. Trees removed shall be replaced with a like species and in a size comparable to the on i~nal planting (f) Installation and bonding requirements: (1) All landscaping shall be installed in accordance with professionally accepted landscaping practices and procedures. Landscaped areas shall ~e be protectie~ed from vehicular encroachment by such means as, but not limited to, wheel stops, concrete curbs or bituminous curbs. (2) "'"°~'^~a^^ r°-', ~^ A_ certificate of occupancy shall not be issued until either: the required landscaping is completed in accordance with the approved landscapei~lg plan. `::"-°~ *'~° ° °~' ° ^*-~~^*••~° dosed--p~ie~r te-~#e-e~~ple~ie~--e€ tl~c~eq~ired--l~~d~s~pi~a or ii a form of surety satisfactory to the director of planning has been submitted in an amount equal to the costs of completing the required landscaping. This requirement shall not preclude the phasing of landscape __installation as may be approved by the director of planning: (3) If surety has been submitted. X41-1 required landscaping shall be installed by the first planting season following ° °f *° °-*~~^^*° ^r' ° date of issuance of the surety or the surety de~ss~ibed-abe~e may be forfeited to the county. ~'l~is--~egt~ire~er}~-shall ~e~-presl-tl~~= 1928:84243.1 2 V'~U~48 (4) To insure replacement of unhealth ~~d~g, dead or pollarded landscaping within the first near of installation for sites where the cost of required landscaping is more than $1000 (based on a landscape contractor's estimate satisfactory to the director of planning), one of the following shall be accomplished: A form of surety1 satisfactory to the director of planning=mil ~ls~l~e~ in an amount equal to fifty ,~ percent of the cost of initial installation of required landscaping shall be submitted to the Planning Department prior to the Plannin>? Department's ~proval to occupy the site. ~ , ., e€ sir°+., .:a°a ~ ~ '~~a°^^~~~g-~ie~te the-~i~it~iel--side a a „i.,, o n + .t,..+ i,,.,a~ 66i=°vrvcr-irsr-itvte i j=~vjvv~crrcrc-rccrciirci-ir-iccrza~cup°o ,or (ii) The landscaper and the property owner shall provide a guarantee, in a form acceptable to the director of planning, to replace such landsca~ng within the first year of installation. Anv transfer of property ownership shall be subject to the guarantee. !Gl TL,e !',.,,,.+., .... ~+ ;+~ rl;~.,«o+;,, o..+.,L.1:.,L. .. .. l;v., „F ., ~ ~ ~ „~ ~~ ~ 000 (h) Street trees: During the site and subdivision construction plan review processes, and for a TND project during the overall development plan review process, required street trees shall be shown including species and caliper, and submitted tol and approved by1 the director of planning and VDOT. 000 ~~) 9€-:mot-le~stt,.,.. ,. e o no..i,,,.o....o..+ ,.F ao.,a +,.oo~ ; o ,.oa , ,...a.,.,,.e ..,:+i, ..e,.+:,.~ i n c i Qla~ r,r.,;.,*o.,.,.,,.o ~;t,;i;+;o~ ,.F 1928:84243.1 3 00004 000 (2) That this ordinance shall become effective immediately upon adoption. 1928:84243.1 4 Q ~ o O~o CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ~~, Meeting Date: August 24, 2011 Item Number: 8.6.2.c. Subiect: Set Date for Public Hearing to Consider an Amendment to the County Code Relating to the Encroachment of Storm water Management and Best Management Practice (SWM/BMP) Facilities Into Buffers County Administrator's Comments: County Administrator: Board Action Requested: Set public hearing for September 21, 2011. Summary of Information: As directed by the Board of Supervisors, the Planning Commission held a public hearing on a proposed code amendment relating to the encroachment of storm water and best management practice facilities (SWM/BMP) into buffers. On July 19, 2011, the Commission recommended denial of the attached amendment and forwarded it to the Board for consideration. The Commission indicated that the current process allowing a developer to seek reduction of required buffers from the Commission through the plans review process affords those impacted by such a proposal immediate consideration through the public process, rather than an appeal procedure as suggested through the amendment. This amendment was proposed through the Evaluation of Development Regulations (Cost of Development) Project. The attached ordinance addresses encroachment of SWM/BMP facilities in buffers. Currently, the Ordinance prohibits such encroachments unless approved by the Planning Commission during plan review. The proposed amendment would allow administrative approval of an encroachment provided it is staff's determination that the encroachment will not violate the spirit and intent of the required buffer. Further, the Ordinance allows an appeal of Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planninct ^ No U CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA the administrative decision to the Planning Commission without the necessity to pay an appeal fee. Therefore, an aggrieved person, such as an adjacent property owner, would still be able to have their concerns addressed by the Planning Commission should they so desire. An "aggrieved person" is defined as "an owner or lessee of property adjacent to the site or of property nearby the site who will be adversely affected by the approval in an immediate and substantial manner not shared by the general public." The plan review process requires notification of the plan submission to certain parties. For site and subdivision plans, property is posted to notify the public of the submission. In addition for site plans, adjacent property owners are notified of the submission by first class mail. Staff concurs with the proposed ordinance amendment. O~OOSZ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-241 AND 19-521 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS FOR BUFFERS AND SCREENING AND FEES FOR APPEAL BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-241 and 19-521 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING ARTICLE II. AMENDMENTS TO CHAPTER/DISTRICTS DIVISION 3. APPLICATIONS, FEES AND NOTIFICATION Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Fee, Based On Application Type 000 26. Site plan review: appeal of decision of director of planning for decisions related to matters other than buffer encroachment b s~ torm water or best management practices facilities 26.1 Site plan review: appeal of decision of director of planning for decisions related to buffer encroachment by storm water or best mana eg ment practices facilities Office, Residential Commercial, Uses and Industrial Uses $400 $350 $0 $0 000 1928(25)(23):84244.3 ~~©~S~ ARTICLE IV. COUNTYWIDE DEVELOPMENT STANDARDS DIVISION 6. STORMWATER MANAGEMENT AND BEST MANAGEMENT PRACTICE BASINS Sec. 19-241. Design criteria for all basins. All basins required by the director of environmental engineering as either a stormwater management facility or a Best Management Practice for water quality improvement or designed as a retention or detention facility for any new development or redevelopment of property shall conform to the following criteria: 000 (2) Perimeter yards. Basins on property located in an R, R-MF or R-TH district or upon any other property used for residential purposes, schools, child care centers, playgrounds, or within residential subdivisions shall be enclosed by a minimum of a 50-foot vegetative perimeter yard around the basin, measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies. All basins located within 100 feet of the above described uses and any pedestrian access ways (i.e. sidewalks, bicycle paths, walkways) shall be separated from such uses by a minimum of a 50-foot vegetative perimeter yard measured from the 100- year water surface elevation or the downstream toe of the dam, whichever applies. ~a~-p~oss-~t~re-betel--~~s~pe~~sers-t~e~~ , cccrrcron-vc~m~rinri-nvr'vczvcusccriiicrnrriroarr .°`~ y::~..... ~- *~^ ' ^-a~~^~^~ ^ ~a:*~^~^. The perimeter yard shall be designed to provide a horizontal distance and vegetated open space between the basin and the above listed uses. 000 1928(25)(23 ):84244.3 2 ~~0054 i ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Secs. 19-521. General provisions for buffers and screening. 000 (g) The only uses permitted by right in buffers shall be landscaping and screening as permitted herein;_ I~However, signs;,, security fencing;, utilities which run generally perpendicular through the buffer;1 pedestrian walkways;,, storm water or best mana eg_ment practices facilities, or similar uses may be permitted through subdivision, site or schematic plan review, ' subject to both section 19-520 and the screening, topography or other measures effectively accomplishing the intent of the required buffer. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928(25)(23):842443 3 ~`~'Op55 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 3 ,,,, AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.3.a. Subiect: Request for Music/Entertainment Festival Permit from the Chesterfield County Fair Association County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Fair Association for the annual Chesterfield County Fair, subject to compliance with staff recommendations. Summary of Information: The 98th annual Chesterfield County Fair ("Fair") will be held at the fairgrounds complex from August 26 through September 3, 2011. Because the Fair includes musical events, exhibitions and rides, the Fair Association must obtain a music/entertainment festival permit. The Fair Association has subcontracted the responsibility for amusements and midway rides to Jolly Shows, a Maryland company with over 40 years of experience in providing amusements and rides throughout the Mid-Atlantic region. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86497.1 Attachments: ~ Yes ^ No # X00056 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA The Fair Association has agreed that the following health and safety requirements will remain in effect during the Fair's operation: 1. Two representatives of the Fair Association, with full authority to act on the Fair Association's behalf, must be present during all open hours of the Fair. One person from the Fair Association must be present during all set up and take down hours. 2. A performance bond for site clean up and restoration in the minimum amount of $2,500, naming the County as obligee, must be provided by either the Fair Association or its sub-contractor, Jolly Shows. 3. Public telephones must be functioning during all hours that the Fair is open and while the Fair is being set up and taken down. 4. Fair personnel must be assigned for regular and routine cleanup of public restrooms, pursuant to a written cleaning schedule which must be established and followed. Signed records must be maintained which establish that cleanups have been performed. 5. Fair Association personnel and their subcontractors must promptly comply with all County requests for action necessary to protect the County from liability for violations by the Fair Association or its agents and employees of any rights guaranteed by Constitutional, federal or state laws. 6. Fair Association personnel must properly dispose of cooking grease in accordance with the recommendations and regulations of the Health Department during and after the conclusion of the Fair. The plans for this year's Fair are consistent with plans approved by the Board in previous years. Staff has met with representatives from the Fair Association and confirmed that the plans contain adequate measures for public safety, fire prevention, medical protection, sanitation, traffic control, insurance, bonds and building and ride safety. Staff recommends the Board grant the Fair Association a music/entertainment festival permit subject to adherence to all staff recommendations and the representations contained in the Fair Association's application. The $100 entertainment permit application fee will be paid from the Board's annual budget appropriation to support the operation of the Fair. ~~UQS~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Staff will monitor compliance with the conditions of the permit prior to opening day, and for the duration of the Fair. 0505:86497.1 ~o~~~ CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 2 ».s AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.3.b. Subject: Request for Music/Entertainment Festival Permit from the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be Held April 21, 2012 County Administrator's Comments: County Administrator: Staff recommends that the Board grant a music/entertainment festival permit to the Chesterfield County Chamber of Commerce for the Celebration of the Vine Wine Festival to be held on April 21, 2012 from 11:00 a.m. to 6:00 p.m., subject to the attached conditions. Summary of Information: The Chesterfield County Chamber of Commerce ("Chamber") plans to hold the Celebration of the Vine Wine Festival on Saturday, April 21, 2012 from 11:00 a.m. until 6:00 p.m., at the courthouse green area surrounding the 1917 Historic Courthouse at the Chesterfield County Government Center, Chesterfield County, located at 10011 Ironbridge Road, Chesterfield, VA 23832. The festival, which is planned to be similar to the Chamber's three previous events at the Historical Courthouse, will again feature representatives from Virginia wineries showcasing and selling their wines. The event will feature musical performances by a live band, as well as art, crafts and food vendors. The Chamber is assuming full financial responsibility for the wine festival. The Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86402.1(86403.1) Attachments: ^ Yes ~ No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Chamber is currently seeking business sponsors to offset some of the major costs including entertainment. The festival capacity is about 5,000 people, attending throughout each day. Pre-sale tickets will be available for both tasters and non-tasters. Tickets will also be sold at the gate. The Chamber will have a contractor provide portable bathroom facilities. The Chamber is negotiating for on-site trash, recycling, and post-event clean-up and trash disposal for the event. The Chamber will have food vendors to provide food and beverages, including water which will be provided free to all attendees and participants. The vendors will obtain permits from the Health Department. The local Rescue Squad and Chesterfield Fire and EMS will be alerted of the event date and time. Adequate parking facilities are available. Cars will be parked in the Chesterfield Administration Building parking lots and adjacent parking areas. Music played at the event will be played in such a manner that it will not constitute a nuisance to adjacent property owners. Off-duty police officers are being employed to handle all security components of the event. The Chamber of Commerce carries a general $2 million liability insurance policy to insure against injury or damage. Chesterfield County is named as an additional insured. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to insure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. This will be the fourth year the Festival will be held at the Historic Courthouse. A full list of all recommended conditions for the operation of the Festival is attached. These conditions include those that were imposed last year and additional conditions to ensure that no excessive drinking takes place, booth and tents are adequately secured, and there are no pets in the Festival area. No drinking takes place after the event is officially over. Staff recommends approval of the permit request subject to the attached conditions. The Board is authorized to require applicants to post a bond sufficient to cover the costs of clean-up after the festival. Traditionally, the Board has required applicants who conduct a festival on County property to post a $1,500 bond for clean-up costs, and staff believes that amount is appropriate in this case. 0505:86402.1 (86403.1) ~~©os0 CONDITIONS FOR APPROVAL OF ENTERTAINMENT PERMIT FOR 2012 "CELEBRATION OF THE VINE" WINE FESTIVAL 1. Permit holder shall supply a minimum of 24 portable toilets, at least 4 of which are handicap accessible, for use during the Festival. These portable facilities shall be placed in locations approved by the Chesterfield Building Official. 2. No food vendor shall cook any food inside a building or trailer unless an approved fire suppression system, which has been successfully inspected within the past six months, is available on site. 3. Permit holder shall provide the Risk Manager with a Certificate of Insurance, in a form approved by the Risk Manager and County Attorney and making the County additional insured with a minimum Commercial General Limit of $2,000,000 per occurrence. 4. Permit holder shall post a cash deposit or bond with the Risk Manager in the amount of $1,500.00 against damage to County property and to insure adequate clean-up of the County premises. 5. No food vendor shall sell any food unless a permit for food vending has been issued by the Health Department. All permit applications shall be filed no later than seven days before the Festival. 6. Permit holder shall comply with all County noise ordinances and with all conditions imposed by County employees and representatives to minimize the impact of noise on neighborhoods in the vicinity of the Festival. 7. Permit holder shall provide, at its expense, the following police officers to serve during all hours while the Festival is open: One police sergeant Six police officers Two motor assistance volunteers 8. The Fire Department does not require an on-site medical station or ambulance. However, if permit holder chooses to have such a station or ambulance present, as in the past, permit holder shall provide the station or ambulance at its expense. 9. Permit holder shall supply, at its expense, a bartender for the VIP tent who shall be on duty at all times during the Festival and who shall be certified by the Virginia ABC Board as an ABC manager. Persons working at the Festival, including staff and volunteers of the Chamber of Commerce, shall refrain from drinking any alcoholic beverage while on duty. 10. The ABC permit for the event shall be obtained at least 21 days prior to the event, and a copy of it shall be provided to the County's Risk Manager at least 14 days prior to the Festival. The ABC permit shall be limited to the exact hours approved for the Festival by the Board of Supervisors. 11. There shall be no violations of the ABC permit. 12. No alcoholic beverage shall be served or consumed after the official closing time approved by the Board of Supervisors for the Festival has passed. 13. Booths shall limit all wine servings to sample sizes. 14. The permit holder and all vendors shall provide the County Risk Manager with copies of certificates of insurance in accordance with condition three at least fourteen days before the event. 15. No County vehicle shall be driven by anyone who is not a County employee. 16. All vendor tents shall be anchored or secured to the ground in a fashion acceptable to the County. 17. There shall be no dogs or other pets in the Festival area, except for service animals. 18. The County shall have the right to cancel the Festival, or any portion of the Festival, if there is both a severe storm warning and actual inclement weather, including lightning in such proximity to the festival area that it could cause a risk of bodily injury or fire, winds gusting up to 40 mph, hail, or rain in sufficient quantities to cause a flash flood warning. The event shall not be canceled for a storm of less than 30 minutes duration unless there is a flash flood warning, but it may be suspended for a storm of any duration if there is lightning in such proximity to the festival area that continuing the Festival would cause risk of injury, death or fire. 19. Failure to comply with any of the aforementioned conditions shall be grounds for revoking the permit. The permit may be revoked by the County Administrator or his designee. 0505:86403.1 ~~~OS~r CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 ;,~9 -_2 AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.3.c. Subiect: Request for a Music/Entertainment Festival Permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 17, 2011, Through October 31, 2010 County Administrator's Comments: County Administrator: The Board of Supervisors is requested to grant a music/entertainment festival permit for Chesterfield Berry Farm's Music Festival Series on Saturdays and Sundays from September 17 through October 31, 2011. Summary of Information: Chesterfield Berry Farm proposes to conduct outdoor music during the fall season on the lawns of the Chesterfield Berry Farm which is located at 26002 Pear Orchard Road, Moseley, Virginia. The music will be held on Saturdays and Sundays from September 17 through October 31, 2011. A Pumpkin Festival will be held on October 15 and 16, 2011, which will also include music. The Berry Farm opens at 9:00 a.m. Music will begin at 10:00 a.m. and end at 5:00 p.m., with all other activities ending at 6:00 p.m. Chesterfield Berry Farm is both the applicant and event promoter. The Berry Farm is currently seeking corporate sponsors to help offset the major costs of the event. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86628.1 ~Q'0~6~ Attachments: ~ Yes No # CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA All net proceeds from the music series will go to the Berry Farm. Chesterfield Berry Farm will assume full financial responsibility for the Festival and music series. The Berry Farm is currently in the process of acquiring bands for the Pumpkin Festival Weekend and for the music series. No separate admission fee will be charged for the music or pumpkin festival. It is anticipated that approximately 3,000 people will attend the festival events. The Berry Farm has facilities where food, water, and soft drinks will be available for purchase during hours of operation. Portolets remain on the location throughout the season and are serviced twice a week by Nes services. The Berry Farm has clean-up and trash disposal. There is ample parking, and off-duty police officers will assist with parking, crowd control and other security needs. Emergency medical and fire department officials have been made aware of the event and are available to render service if needed. The music/entertainment arrangements have been reviewed by the County Attorney's Office and meet the substantive requirements of the ordinance. These arrangements provide adequate measures to ensure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Berry Farm has sponsored similar festivals in the spring and fall for the past five years. All of the past events have been safely conducted in accordance with County requirements. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:86628.1 V ®~ Os~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA ~r, Meeting Date: August 24, 2011 Item Number: 8.B.3.d. Subject: Request for Music Festival Permit for Dr. Walter D. Felton's "Saturday Smiles Community Appreciation Day" Festival to be held Saturday, September 17, 2011 County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider a music festival permit for Dr. Walter D. Felton's "Saturday Smiles Community Appreciation Day" festival to be held Saturday, September 17, 2011. Summary of Information: Dr. Walter D. Felton plans to hold a festival on Saturday, September 17, 2011, from 11:00 a.m. until 3:00 p.m. The event is planned to be held outside his office area located at 10611 Greenyard Ways, Suite A, Chester, Virginia in Dale Magisterial District. The festival's main purpose is to bring awareness and introduce the dentist to the local community. The event will feature live music performed by GNO, a local band with three musicians. The event will also feature free food catered by Kim Hughes catering service,`:.a Petting zoo, children's activities such as balloons, face painting and age-appropriate creative activities, as well as oral cancer screenings. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86675.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA A raffle will be conducted by CARE (Citizens Against Residential Emergencies) and all proceeds will be donated to CARE. CARE is in the process of obtaining a permit for the raffle from the State Charitable Gaming Commission. Approximately 200 people are expected to attend the festival. The applicant has submitted a request to Chester United Methodist Church to allow use of their parking area. The applicant's plan meets the substantive requirements of the entertainment permit ordinance and the property is properly zoned. Dr. Felton has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, Dr. Felton will contract to provide two port-a-johns and one sanitizer station to supplement the office restroom facilities; the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; the Police Department does not believe off-duty police officers are necessary for this event; music will be played in such a manner that it will not be audible beyond the property so as to constitute a nuisance to adjacent property owners; and Dr. Felton has adequate liability insurance. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require the applicant to post a bond. 0505:86675.1 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: August 24, 2011 Item Number: s.6.4. Subiect: Approval of the Chesterfield County Police Department Towing Contract Fee Addendum County Administrator's Comments: County Administrator: Approval of the attached towing contract fee addendum as approved by the Chesterfield County Police Department Towing Advisory Board. Summary of Information: The Police Department contracts with towing companies to tow vehicles that are inoperable due to varying circumstances such as vehicle crashes and mechanical problems. These companies are called upon when the owner of the vehicle has no preference on a wrecker. Per Virginia Code section 46.2-1217 the Towing Advisory Board, which is appointed by the Board of Supervisors, must review and agree on any changes to the contract between the Police Department and the tow company owners. The Towing Advisory Board met and agreed on the attached fee addendum. The Towing Advisory Board and the Police Department endorse the fee addendum and request approval by the Board of Supervisors. The Towing Advisory Board proposes the attached fees based on the Producers Price Index (PPI) and the Consumers Price Index (CPI), which were recognized by the Board of Supervisors at the July 30, 2008 meeting, Agenda Item. No. 8.B.6., as an appropriate standard for future increases. The need for fee changes is also driven by the increase in fuel cost. Police Department staff members are in agreement with the proposed fee increases. Preparers Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No -Addendum D- *Nighttime rates are effective between the hours of 7:00 PM and 7:00 AM Monday- Friday, **All hours on weekends and county holidays are charged as nighttime** The County holidays include New Years Day, Lee Jackson Day, Martin Luther King Jr. Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day and the day after, Christmas Eve and Day. These are the maximum allowable charges to citizens as determined by the Chesterfield County Police Department. No other fees except those specified in the contract are permitted without approval of Chesterfield County Police Department Towing Coordinator. By signing this contract in whole (and this addendum in part), you agree to accept these fees for any Chesterfield County Police Department originated call for towing or related services under the contract. This Addendum is effective:09-O1-11 Night Services Day Weekend Holida 1. Towing Wrecked passenger vehicle, light duty pick-ups, SUVs and vans $175 $211 (glass, metal, lastic swee -u fee included). 2. Towing disabled passenger vehicle, light duty pick-ups, SUVs and vans. $85 $97 Vehicles towed to Police impound lot. 3. Traffic Infractions $121 $139 4. Towing wrecked step vans, unloaded dump trucks, delivery trucks, pick-ups with dual rear wheels, or vehicles requiring amedium-duty wrecker (glass, $242 $278 metal, lastic sweep-up fee included). 5. Towing disabled step-vans, unloaded dump trucks, delivery trucks, pick- $127 $145 ups with dual rear wheels, or vehicles requiring amedium-duty wrecker. 6. Charge for disconnecting drive shaft, transaxle, transmission, transmission linkage in order to prevent drive train damage. Multiple charges are not $48 $48 allowed. 7. Storage fee - No storage fee for the first calendar day the vehicle was towed. Fees begin at 12:01 a.m. each calendar day after the first day the $40 $40 vehicle was towed. 8. After-hour release fee -applicable from 5:01 p.m. to 6:59 a.m. Mon -Fri. $45 $45 Applicable Saturdays and Sundays and on approved holidays*. 9. DMV Title search, lien holder/owner notification fees. $85 $85- 10. One time charge per vehicle for use of winch for a vehicle with at least two wheels completely off the roadway, off the designated shoulder, or $73 $90 ', overturned. Multiple winching charges shall not be allowed. 11. Charges per mile from the `hook-up' site if the final destination is other $4 $4 than your towing storage lot. * Note: No charges are to be made for waiting at the scene of any incident. ©~a066 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: August 24, 2011 Item Number: 8.6.5. Subiect: Authorize the County Administrator to Enter Into Joint Aid Agreements with Other Localities County Administrator's Comments: County Administrator: Authorize the County Administrator, in accordance with Va. Code §15.2-1300.1, to provide aid to other localities or receive aid from other localities in situations where Chesterfield County or any other locality has not formally declared a local emergency under Virginia law. This authority includes approval by the County Administrator of joint aid agreements with other localities, subject to availability of resources. Summary of Information: In 2011, the General Assembly amended the Virginia Code to permit a locality to authorize its chief administrative officer, by resolution, to enter into joint aid agreements for the provision of aid to or receipt of aid from other localities on occasions when a local emergency has not been declared under Virginia's Emergency Services and Disaster Law. Prior to providing or receiving aid, the County Administrator must conduct an assessment of available resources and shall consider establishing terms for the supervision of personnel, the term of deployment, payment or reimbursement of costs, and verification of insurance coverage. The County Attorney believes the County Administrator has always possessed this authority, however, in light of this "new" grant of authority, Staff recommends that the Board grant this authorization to ensure compliance with Virginia Code §15.2-1300.1. Preparers Jeffrey L. Mincks Attachments: ~ Yes ^ No Title: County Attorney 30:86571.1 # ~~006'7 :~ ' f` .... Y ~! . _ _~~~ ,, g~.~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.6.6. Subiect: Authorize the Receipt and Appropriation of the Department of Health - Office of Emergency Assistance for Emergency Medical Services Gran Squad Assistance Fund Grant Program) County Administrator's Comments: County Administrator: Reau 2011 Commonwealth of Virginia, Medical Services, Financial t Program (known as the Rescue Authorize the Fire and EMS Department to receive and appropriate $77,912.50, awarded to the department through the Rescue Squad Assistance Fund Grant Program, to replace five defibrillators and authorize matching funds through the transfer of $77,912.50 from EMS Revenue Recovery funds. Summary of Information: Acceptance of the Rescue Squad Assistance Fund grant will allow the Fire and EMS Department to continue the planned replacement of older model electrocardiogram defibrillators at one-half the cost to the county. Budgeted funds for defibrillator replacement are available to cover the cost of the grant match and will be transferred from the FY12 EMS Revenue Recovery. When combined, this funding will cover the purchase of five replacement defibrillators. Preparer: Edward L. Senter, Jr. Title: Fire Chief Preparer: Allan Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No X900068 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: August 24, 2011 Item Number: 8.B.7. Subject: Transfer $2,500 from the Dale District Improvement Fund to the Parks and Recreation Department to Make Improvements to the Existing Football Field at Meadowbrook High School County Administrator: Board Action Requested: The Board is requested to transfer $2,500 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the existing football field at Meadowbrook High School. Summary of Information: Supervisor Holland has requested the Board to transfer $2,500 from the Dale District Improvement Fund to the Parks and Recreation Department to make improvements to the football field at Meadowbrook High School. The funds will be used for eight drainage pad covers to correct a safety hazard of exposed drainage areas, turf renovations to include spraying for weeds and broadleaf grasses, and two sideline player benches for the field. The County can transfer money to the Parks and Recreation Department to make capital improvements on County property for a public purpose. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director, Budget & Management 0425:86612.1 Attachments: ^ Yes ~ No #DOOOg9 Pag~ 1 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing a~ signing this form does not mean that you will receive funding or that the Counfi can legally consider your request. Virginia law places substantial restrictions c the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County`s Board of Supervisors from even considering your request. 4 _ What is the name of the applicant (person or organization) making this funding request? 2 If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application.) 3;. What is the amount of funding you are seeking? 4: Describe in detail the funding request and how the money, if approved, will be spent. Thomas E. Ferrell, Jr. $2500 To help improve the safety and appearance of our football fi®Id. We are asking for eight drainage pad covers that will be placed over the drains along the sides of the field. These drains have become more and more exposed with years c erosion and now cause a safety hazard. 5: Is any County Department involved in the project, event or program for which you are seeking funds? 6, If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide ' the remainder of the funding? £0iz0'd 989££bLb08 N/A N/A SH ~188~JHf~8Qt19W ~~~p~p LZ:00 ZiOZ-zT-Nllr Page If applicant is an organization, answer the following: Is the organization a corporation? Yes ^ No ^ Is the organization non-profit? Yes ^ No ^ Is the organization tax-exempt? Yes ^ No ^ What is the address of the applicant making this funding request? 4901 Coghill Road, Richmond, Virginia 23234 What is the telephone number; fax number, e-mail address of the applicant? Phone: 804.743.3675 ext. 213 Fax: 804.743.3686 Email: somas ferrell~ccpsnet.net Signature of applicant. If you are signing on behalf of an organization you must be the president, vice-president, chairman/ irector orvice-chairman 'i of the iza~ion.r-~, Sign'~ture ~9i~0'd 989~~bLb08 Title (if signing on behalf of an organization Thomas E. Ferrell, Jr., Ed.D. Printed Name June 10, 2011 Date O(}O©! 2 SH ~IOOdgMOQti3W LZ:OB TiOZ-ZT-Nflr --~ CHESTERFIELD COUNTY t~ _~'"} BOARD OF SUPERVISORS Page 1 of 1 ~r, " " AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.8.a. Subject: Acceptance of a Parcel of Land Along the East Line of Ironbridge Road from Wawa-#673 Ironbridge Chester, LLC County Administrator's Comments: County Administrator: Board Action Requested: Accept the conveyance of a parcel of land containing 0.0018 acres along east line of Ironbridge Road from Wawa-#673 Ironbridge Chester, LLC, and authorize the County Administrator to execute the deed. Summary of Information: It is the policy of the county to acquire right of way whenever possible through development to meet the ultimate road width as shown on the County Thoroughfare Plan. The dedication of this parcel conforms to that plan, and will decrease the right of way costs for road improvements when constructed. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No # ~~i.pp VICINITY SKETCH Acceptance of a Parcel of Land along the East Line of Ironbridge Road from Wawa~#673 Ironbridge Ghester, LLC ~ ~ m o f SP 1 ~ DR ~N • 0.0018 Acre Dedication N Chesterfield County Department of Utilities W ~~ E $ 1 I~cl -83.33 4e t ~'~0~'73 ~ ~~ ~ ~~~ ~~~~~~~ ~~~ ~ ~~~~ 0~8 ~~ ~. ~8 ~~ ~8 ~K ~~ A Orb ~` ~'-'• ~~ ,- ~~~~, ~~\\ ~ ~ ~~~ ~ ~. ~~ t n 3~~~ ~~"~~ Q ~4~~~~~ ^~~ ~~~~a~ ~~"~~~~~ ~~~ ~~ ~ +~ ~~ ~~~ y~~~~ ~~ ~a~ ~~~~ ~~ ~~~ ~ g ~~~ ~~ ~ ~~~~ F e ~_ ~, ~~r~ ~ ~// i ~ w~~~ i ~ /B~' i .. -~~ i ~ 1 ~ ~ ~ ~~-' r 1 l~ Y~~ / ~ ~ U r fi -~ a ~ ! ;~ 61 ~ ~~ 4 - o~, t ~ ~ /-1 ~~~ g ~~'' ~ ~ ~~ ' r 1ILt ~ S ~> ~' ~_9~f 1'~ ~ ~ F<a"'°~x' "'rte. r--___ ~ S lJ _~ ~ ~ _ ~_~ r ~ ~ 'T ~ ~~ ~ ~~~~ ~ Y ~ i ~~'" ``~~ ~\ S \~ ~~ ~~~ ~ ~ ~~y~~ h /~ 'p ~'^~~~ -~_ .a-~, __~-~ ~~' ~ ~l~,Lg- w Z ~~ ~~~ ~~~ ~ ~ y ~ t~~ ~~~ ~ ~~ r Q~C ~ ~ \ \~1 K ~~~U~'74 John W. Harmon CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.8.b. Subject: Acceptance of a Parcel of Land Along Cloverleaf Drive from Caswell Associates Limited Partnership County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 0.007 Cloverleaf Drive from Caswell Associates Limited Partnership, the County Administrator to execute the deed. Summary of Information: Staff requests that the Board parcel of land containing 0.007 Associates Limited Partnership. conjunction with the development Approval is recommended. District: Midlothian Preparers Page 1 of 1 acres along and authorize of Supervisors accept the conveyance of a acres along Cloverleaf Drive from Caswell This dedication is for improvements in of Stonebridge. Attachments: ^ Yes ~ No # 0000'75 Title: Real Property Manager VICINITY SKETCH Acceptance of a Parcel of Land Along Cloverleaf Drive from Caswell Associates Limited Partnership ~ ~~ -~pK~ p ~~~11A~ M ~- ~ m ~~ N J Z O }'~ ~ Z Z U.aU7 Acre Dedicahion x r 0 s OV A~ D~`fl -o Z S -o I TON D ARVIEW CT AMSTAR D N Chesterfield County Department of Utilities w -e $ I Irol -666.67 f?et V ~.7©®~V 7:19 0612 7 7 2 7 Stonebntlge Phases i & 2\owG\SneetlPlat\27727-NEW-CAS WELL-RW.tlwg ~ Plottetl on 7/13/201'1 8:59 AM ~ by Chris Mat9ton D \ I I \ I I ~ 1 I r I 1 '~ G ~ 2 I 11 • o ~ to ao ~ H ~ ~ r S° ~q~ i I ,e m ~ 8 ~ ~ a ^t m~ I ~m ~~ ff 2 y 1 rn ~' ni ~ ~ I NAN I ti r m ~ 6 r A V Z ~ ~ ~4~i v T = I I ~~DyrA ~ O H I a NH=~ ~~~3 m~~"~~ o3co I ~i"~ ~ yOA I 2 `C ~ ~°~ ~ 1 m~T~ ~~xiO Atn I S yTO I ~ ~~myS '~ g 9py~9py,, TLy 99 Qpmm 1 g d~C ~ my ` ~~ 2x IV ~ imp m o mmm~ mmm~2 I~ m m2 ~ ~_~, v ..`°zm mo~va mpAp~m$ +u ?m°:m°Og°m V$ Om T Oifi ~~ ~ ~'-. v~ ~WZ bm ff~~°° ~~ ° ° ° V< g ~U Vbba~~n ~u ~~ ______ S1°1038W _459.78' (T/EJ__ ° . ~ ______________ 1y > ----- __-- 2 _ _ m° m y ~ O '~ ~ SOf'f0'SS'W 43379'- - ~` T mA m~O D __ A ~ F~ - - - SO1'f0'S8'YY 723.01' (ROO SET 70/ _ - - - 4pp1~ m X11 ROO FWND 111 im 1 ~~ v ~ I i'°°8A~ a vmm 1 o I ~~ Z~ys ~g~gy I ?~gg~ I N` ° "~~~ I ~°m v ~~ca I ~~cm~ I ~~cAm I g ~~~ I e~<o ~~sm~ v ~ I ~ m$~ 1 I m~~ _ I m I 1 ° 1 I 1 a^ K~, I > - I I Z o ~ o~~i I I 1 7 2 ~D~ ~ ~ I ~7 I m o ~ I m im^y I aa} I °YN ~" ac~0~ ° ~P o ~ n A Z °e~s ~ 3 ~ cn -i -'NO,~rnycno NADB3 rnoo ' A~Az~G) ~~~3-IOOrr,-~o a~..~ oNx`o ti-njArnO V 3"0_o vm~3~a a ~ ~oyA~ -c rn .~, T I M M O N S G RO U P ....y ~ ,~,.~_,~.~~~TM.~W., ~ ~~.~~,..~.~.a .TME • ; ~: l ~`w ,„,~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.B.8.c. Subject: Acceptance of a Parcel of Land for the Extension of Tredegar Lake Parkway from Waterford Business Center, LC County Administrator's Comments: County Administrator: Accept the conveyance of a parcel of land containing 1.756 acres for the extension of Tredegar Lake Parkway from Waterford Business Center, LC, and authorize the County Administrator to execute the deed. Summary of Information: Staff requests that the Board of Supervisors accept the conveyance of a parcel of land containing 1.756 acres for the extension of Tredegar Lake Parkway from Waterford Business Center, LC. This dedication is for the development of a warehouse building at Waterford. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~©0.78 VICINITY SKETCH Acceptance of a Parcel of land for the Extension of Tredagar lake Parkway from Waterford Business Cerder, LC ~ pxw~ ~ 1.756 Acre Dedication ii 1 Gy o y ~ ~ ~~ ~ ~ ~~ ~~ ~ ~~ ~ VIb~TERF~R ~ ~ ~ ~ A1fILIpN ~ i~ m -o ~1Nr p R ~T C' ~ T -n ~R~~L ~~~~ ~~~ N Chesterfield County Department of Utilities i_ s 1lrc1-666.5. k4t ~ ~ C y I Pam b KB PROPERTIES LLC GP/N 7.T0-69l-8232-0'0000 0.8.8791 Pq.301 MA I I _ I ~H ABOVE RIGHT ~ $ p ig ~ C yy ~~~ /zsa IGITERFORD [AKE OR I I I I ti ~ ~ ~ ~ ~ I I I v o~ < b I I I ~~ I I ro 2 ~ p o m ~ p I I ~ a '~ ,00'O9Z 3r90.6f•YOS fl9'd ' 2 N ~ a m~ 0 I I a o` C I ~ # ~ 2 4i p ~o ? o f fSZ'41 LriS817 t~#+ 3JN! 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' I I Ql a`I t ~~7 ~ 5 Ti~~, S ~ I I \ I I otia ~ ~ enV~ ~ ~ ~ I I I I ~c ti ~ g~~~ ~ ~ I I mo$ I I ~~~ I I n ~ I I I I I I ~ ~ G ~ 3 y ~~ ~°'~ I I `r~ti I I aS'~ ~ ~ 4 I I I I 2~ , ~ ~ ~ ~ 1 ~~~~i ~ I I I ~ ~ I ~ ~ ~ { ~~ 4 ~j~ j I I yyp~ R ~ ~ ~ ~ I ~ ~$b C ~ Q ~ ~ i ~y a ~ Inl ^ ~ ~ o ~ ~ `u ~ ~~ ~ rn ~ I I I I ~I b ~ I I ' 9 p i i ~b4~ ~$ COyY I I I I w N ~! ~' I I O ~~ C7 1 I a ~• n ~ o~ ? I ^I 2 ` I I ~ n ~• ~ y °p uo q0~ m I " " I `~ I a i I I I I I ° ~ ~oo~ ~ .~ v ~, I I eo r I I I e tJ e 1l I v d ~/ Od I AYMHN~';,S9L I I i ~' 8 . ' ~ ; ;MATCH BELOW LEFT ~~ ~ a ~ ~„ ~,sr,Lrfo~' ~ I I I ~ • .~'rt6 I I I ~ ~ 0 D SL'4d SlL~O ~ 3!/1(AM 3LY L5 o N ~ /6 ~b ~~ I I I I I I _ oom 1 ~ ~ ~ ~ 4 ~ ~ COMPILED PLAT SHOWING 1.756 ACRES OF LAND TO BE DEDICATED ~~~$ ~~ ~ ~~~~ ~~`i3 ~ ~ ~ ~ ~$ ~~ m~ o0 0 a g 9 9 ~~ ~ ~ ~ ~ ~ TO THE COUNTY OF CHESTERFIELD ~ ~ ,~ i FY~ ~~ tt~ ~ $! ~ " [ ~ ~ N ~° g ¢ ~ y $ 9 ~~~~ ~ a O 1 ~ ~ ~ CLOVER HILL DISTRICT CHESTERFIELD CDUNiY, VRIGINIA 0 ~ ~ rE ~ _C ~ ~ii i . V ~~~VO CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 ~,, ~ AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.9. Subiect: Approval of Request for Right of Entry for the Coalfield Road Sidewalk from Sycamore Village Drive to Midlothian Village Shopping Center Project County Administrator's Comments: County Administrator: Board Action Requested: Approve a request from the Virginia Department of Transportation for right of entry for the construction of the Coalfield Road Sidewalk from Sycamore Village Drive to Midlothian Village Shopping Center Project. Summary of Information: The Virginia Department of Transportation is requesting that the Board approve right of entry on right of way dedicated to the county for construction of the Coalfield Road Sidewalk from Sycamore Village Drive to Midlothian Village Shopping Center Project. This request has been reviewed by the Transportation Department. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes Title: Real Property Manager No # OOU081 VICINITY SKETCH Right of Entry for the Coalfield Road Sidewalk from Sycamore Village Drive to Midlothian Village Shopping Center Project L "" ~ .4 ~' O N MI~~~rH~AN TK ~ SYCAJb1pl~E ~ gS ~J sc~ ~ ~ a m ~~~AG ~ o ~ ~ ~ x ~ Proposed Sidewalk ' o ~ ~ U . SYCAMG E VILLAGE DR ~~~¢ G ~ ~q ~ ~ 2. SYCAM E VILLAGE TER U,~, ~~~~ O G RIDGE DR 6. G VIE ~ LACE GATE DR 7 NCLA ~ GE GATE PL g. RAVE HILL 1. CHA ER ~@h~~ s 2. CHA LUFF PL 3. GHA ER WA 4. CHAR 5. WES CD VILLAGE I 6. WESTW GE' 7. WESTW~DD VIL GE I 8. WATERSTQNE DR 9. CRESCENT GRN 10. ENCLAVE DR 11. CRESCENT PARK R _ MILLWORKS XIN 9 i a ..n0~~ N T ~ 9 0 11 z 0 [~ N Chesterfield County Department of Utilities W ; - ~~E S I hcl -666.E 4et ~d~UQgZ ----., CHESTERFIELD COUNTY ~`~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: August 24, 2011 Item Number: 8.B.10. Subject: Request Permission for a Proposed Fence and Lean-to to Encroach Within a Portion of a Sixteen-Foot Easement Across Lot 20, Resubdivision of Lots 7 and 8, Block E, Brentwood County Administrator's Comments: County Administrator: Board Action Requested: Grant John H. Elms and Mary R. Elms permission for a proposed fence and lean-to to encroach within a portion of a 16' easement across Lot 20, Resubdivision of Lots 7 and 8, Block E, Brentwood, subject to the execution of a license agreement. Summary of Information: John H. Elms and Mary R. Elms have requested permission for a proposed fence and lean-to to encroach within a portion of a 16' easement across Lot 20, Resubdivision of Lots 7 and 8, Block E, Brentwood. This request has been reviewed by Environmental Engineering and Comcast Cablevision and there are no improvements in the easement. Approval is recommended. District: Dale Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No #~~~pg~ VICINITY SKETCH Request Permission for a Proposed Fence and Lean-to to Encroach Within a Portion of a Sixteen Foot Easement Across Lot 20, Resubdivision of Lots 7 and 8, Block E, Brentwood N Chesterfield County Department of Utilities W -E S I Irol - a16.E 4et ®~OO~ eoc~=t.599.~=~51g I ;y - ~~ .~. ~:~ .~ r----- x x . ,ZO .;~• LN~h-~a ;. I t - . XX -Fence wig -lean To LICENSE AREAS r ~ c~P.RT G ., ~ ~ :3 ~' ,~ . i~::rr.,~y , .:, ..~,y~K M ~ - Ij John H. Elms ~' l c Mary R. Elms ~ N 4719 Pawpans PI '~ `'~ DB.1997 PG. 1068 PIN: 779676506700000 _ u ~.-r n! 3 as MAP SHOWING THE IMPROVEMENTS ON LOT 20 BLOCK E, SECTION B, RESUBD/VISION OF LOTS 788, BLOCK E, SECTION B, BRENTWOOD IN CHESTERFIELD COUNTY VIRGINIA ~~ ~~. "~i ' , '~... ~ d~ .. ..F~~ - ._ .,_ _ _ .. ~-x. .~` _ . CERTt~tEn~-tY:dx.~:~'-~~ ___.. ~Cw~l.~,G..,:_~.....~.. •vlf~~l ihtA C~RTIFIGAT;[NO.~~ /Z~. - J'~ W: Q~CIOQr ' 'vA7>E ~~ ~ ........~ ~~~~SS 2~ yy ' ~7 '~~ b• ----..,~ CHESTERFIELD COUNTY _ BOARD OF SUPERVISORS Page 1 of 1 ,x. AGENDA Meeting Date: August 24, 2011 Item Number: 8.6.11. Subject: Conveyance of an Easement to Virginia Electric and Power Company County Administrator's Comments: County Administrator: Board Action Requested: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 20' underground easement across county properties at 521 Coalfield Road and 531 Coalfield Road to provide service to Millworks at the Green Office Park. Summary of Information: Staff recommends that the Board of Supervisors authorize the Chairman of the Board of Supervisors and the County Administrator to execute an agreement with Virginia Electric and Power Company for a 20' underground easement across the Midlothian Library property in conjunction with the Millworks at the Green Office Park. This request has been reviewed by county staff and Comcast Cablevision. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager #QGa086 VICINITY SKETCH Conveyance of an Easement to Virginia Electric and Power Company N Chesterfield County Department of Utilities ~' W i ~E S 1 Ucl - 116.E 1Pet ®OO~ I. 1 •. * c o ~ ~ • E o a > ~ L J o ~ ~ Q V ~ J .* .. l 0 b ~ ~ t ~ y 1 ~3 2 ii ' . ~ }~~i a v o i O 0 6 . f1J ~ ~ ~ ~ ov ~ ---~ 1 a `qp~ ~ ~ ~ I 9 6 W 1 I .9 i ~ a . ~ ~ r Y ~ t Q ~ ~ Q _ f ~ E ~~ ~ QJ I ~° 1 I ° ~~ l 1 ° N ' y ~ ~ ~ ~ Z , I oa 1 V C7 I t ~ o I ` ~~ tt ~ ~ am ' i d ' Z O v~ a W ~ . {{ ~ ~ 1 ~' ~ ~ w ~ l ~ ~ ~ o- ~ ~ w` . ` ~ c~ D ` ~~ l i o `` n - ~ I I ._ . i-- ~ N ^ ~ ' .. •- 1 • ~ -- i O ~ ~ U c9 S ~ l ' Z ~ `` I Q ~ _., _ , l ~ o a ,, . om ~ 1 ~~ ti ~ o ~ o 3 L. r. ~ .. ~ - ~ ~ (U >. 0 3 I -~ • ~ ~ ~ L ~ o ~ I 1 I I1 `o q ~ 1 1 I { v N ~ c ~ ~ d I 1 ~ ~ c a ` 1 ~ ct 'C tt 1 ~ C'fl ~ m3 0 ova r ~ o o o .. o~ /1 . O U~ G ~ p J C ,`a,~' ~/ awl a~~~~~V O~ C 3f ~-®0088 _- CHESTERFIELD COUNTY C~ BOARD OF SUPERVISORS Page 1 of 2 ~ AGENDA `~ Meeting Date: August 24, 2011 Item Number: 8.8.12. Su~ect: Request for Exception to County Streetlight Policy for the Genito Road/Old Hundred Road/Charter Colony Parkway Sidewalk and Streetlight Project County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to authorize an exception to the county streetlight policy for the use of non-conforming streetlights for the Genito Road/Old Hundred Road/Charter Colony Parkway Sidewalk and Streetlight Project. Summary of Information: In April 2011, the Board of Supervisors approved, as part of the revenue sharing program, a streetlight project for the Genito Road/Old Hundred Road/Charter Colony Parkway intersection. The project includes the installation of approximately 65 streetlights. After consultation with the community, staff proposes to use Dominion Virginia Power (DVP) installed and maintained streetlights in the Carlyle Acorn style with decorative, fluted poles. This style light is consistent with the existing lights in the community. DVP will design, install and maintain the streetlights for an annual fee of $289.68/light. For 65 streetlights, this is an annual cost of $18,829.20. Funding for the streetlights will be addressed during the FY13 budget process. (continued on next page) Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No # ~®0039 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) The proposed style of light for the Genito Road/Old Hundred Road/Charter Colony Parkway Sidewalk and Streetlight project does not conform to the county streetlight policy. The policy requires the Board of Supervisors to grant exceptions for the use of non-conforming streetlights. Recommendation: Staff recommends the Board of Supervisors authorize an exception to the county Streetlight Policy to allow the use of Dominion Virginia Power Carlyle Acorn streetlights on decorative, fluted poles. District: Clover Hill ®D0~0 Carlyle acorn globe Decorative, fluted pole 000091 \ ~- L~0`~ ~kEpp~~~R fp~ ~~p49 / ~ ~~~ O i GENI70 RD ~~ Streetlights ~ ~ Sidewalk N 0 a ti ~(R~ ,p~ 44~ G~~N 4 p Genito Rd/Old Hundred Rd/Charter Colony Pkwy Sidewalk and Streetlights 00002 u y~ 1749 R CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 24, 2011 Item Number: 8.8.13. Subject: Authorize the County Administrator to Execute a Health Care Contract with Anthem Blue Cross and Blue Shield and Renew a Dental Care Contract with Delta Dental Plan of Virginia for 2012 County Administrator's Comments: County Administrator: rd Action Re4uestea: The Board of Supervisors is requested to authorize the County Administrator to execute a contract with Anthem Blue Cross and Blue Shield (Anthem) and renew the county's contract with Delta Dental Plan of Virginia (Delta) for 2012 at the rates attached. Summary of Information: With the technical assistance of Wells Fargo Insurance Services, a national benefits consulting firm, County and Schools staff recently completed a Request for Proposal process for the 2012 Employee Health Program and a rate renewal process for the Dental Program. In order to continue to provide employees with quality health and dental care options, it is recommended that the county execute a new contract with Anthem and renew its current contract with Delta. Under the proposed 2012 program, employees will have the choice of three different Anthem health plans (two HMOs and a PPO) and three dental plans (basic, comprehensive and a new DHMO). There will be no increase in health care rates for 2012. Dental rates will increase 5.6%. Preparers Scott W. Zaremba Title: Director, Human Resource Programs Attachments: ^ yes ~ No #00009 .. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Members of the joint Board of Supervisors and School Board Benefits Committee were briefed on these issues on August 11, 2011, and recommend approval to the full boards. The School Board will be considering a similar agenda item on August 23, 2011. 000094 ~y~ 1749 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 3 of 3 Budget and Management Comments: This item requests that the Board authorize the County Administrator to execute a contract with Anthem and renew the county's contract with Delta Dental for calendar year 2012. The proposed rates are below the estimates included in the FY2012 adopted budget. The projected savings will contribute favorably to the FY2012 year end financial position. Preparers Allan M. Carmody Title: Director. Budget and Management ~®00'95 y w eo ~I~i1 C ^~ 2 ^~~ `- C 0 N /~ V v n oo n ~ oo ~ ~ °o ~ ~ o° o ~ °o ~ N '~ y N O N In M O N fO ~ M O N O ~ ~ O N ~ f7 S O N N 0 O y ~ ~ ~ ~ yi m m N O N O O N O <O N O S X 0 0 N U O O N O N O N O N O if N ~ ~ N n ~ N 0 ~ N 0 ~ N M ~ N ~ O ~ ~ .y ~m 0 t 0 ~ 0 O 0 ~ ~ O 0 ~ 0 ~ O O ~ M M O O O M 0 ~ 0 0 00 0 N m 6 ~ c N N ,~ o N n M , mo o N r~ M m o N m fD o N In O) y~ y~ y~ ~ ~ O U "' .y e e m L ~ o o o v m o o m ~ ~ o o m n ~"~ ~ o o c+~ ~ ~ o o ,N N 6 ~ N N ~ N ~ ~ N ~ ~ N h ~ N _ O m E 0 U m 'y ~ O ~ ~ O ~ ~ O ~ X 0 0 ~ O ~ N m N O N 0 B O N O r- ~v0j O N (O ~ ~ O N ~ c7 S O N N ~ m y~ ~ y~ y~ ~ N m m !? m ~ O a0 .~- C ~ ~ O ~ 0 0 0 ~ O iT N m 0 M O 00 ~ O 00 ~ O f") ~ O tD O N ~ N r ~ N ~ fA N '- ~ N M y~ N In ~ a O a00 O (~D ~ p O ~ ~ O a~0 O O O m ~ ~ 0 , N O p N O ~j c O N u m ~ y~ N v 7 ~ X y~ ~ 0 ~ ~ ~ O tO ~ M O fO O H I~ O O Y ~ ~ ~ N ~ O. ~ O 00 ~ O t0 7 0 0 00 ~ ~ O O O O O O O N O O N O O 0p ~ O O O N m m n ~ N 7 R ~ ~ M O ~ ^ ~/7 O to ~ M O O ( O T ~ O Q1 Y ~ ~ ~ a 2 ~ 0 O N O O N O ~ O O O O ~ O O CO O O ~ O O fO m O p O 0 00 0 N ~ C W ~ N ~ O 0 00 ~ O) ~ O _ 0 0 If M _ 0 0 M R ONE ? m y g N ~ ) ~ ~ ~ ~ f~ (O m ~ H y O N m= m N O O O O ~ ~ O ~ ~ O ~ X O 0 0 9 N m C 000 ~ N 7 N O 0 00 ~ W 0 fNO _ 0 Q) 0 M _ M O M R m R m N ~ ~ ~ 0 ~ r O 01 ~ 69 N m~ 2 N O N X 0 0 0 0 ~ ~ O ~ ~ O ONp N U ~ N M O O 00 0 0 ~ 0 0 ~ M O O m A ~ ~ ~ KY ~ to M ~ lf~ M I~ 47 m m 69 m Q CL ~ N m= 0 N 0 O N 0 X 0 0 tD 0 O 0 O 0 CO 0 to 0 O 0 O 1n oNO O O N 0 O U N m ~ 0 C1 ~ 00 01 f~ 0 O O ~ O O M ~ O M N O o m I ~ ~ ~ ~ ~ lf) f 7 ~ ~ ~ ~ 01 m ~ 2 W ~ w y ~ ~ > O 2 U U N ~ W 2 W } + w } W T + w W } + W W } W > > ~ > Z ~ Y 2 ~ > 2 ~ 2 ~ ~ O ~ ~ O ~ ~ O ~ ~ O f ~ O ~ ~ U w ~ U w ~ v w ~ U w a U w W W W W LL ®0096 P '~' _ ~~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.B.14.a. Subject: Award of Construction Contract for Huguenot Park Sports Fields Enlargement and Additional Parking County Administrator's Comments: County Administrator: Board Action Request The Board of Supervisors is requested to authorize the County Administrator to award and execute a construction contract with G.V. Layne Contracting Incorporated for Huguenot Park Sports Fields enlargement and additional parking in the amount of $ 97,000. Summary of Information: The scope of this project will include enlargement fields and new construction of 22 parking spaces. provide additional practice space and ability to pla level game or [2] games for intermediate age youth area. of two existing soccer This enlargement will y either [1] senior youth games on the same field A companion improvement under separate contract is underway to replace the 30 year old irrigation system serving these two fields for improved turf cultivation and decreased maintenance efforts. The department has worked closely with the area youth soccer league to develop the planned improvements program. This project was previously approved in the capital improvement program and sufficient is currently available in Parks' CIP. Staff recommends approval. Preparer: Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes Preparer: Allan M. Carmody Title: Director of Budget and Management ^ N° # 00009'7 F ~ 4 F I ~'~' CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of ~ Meeting Date: August 24, 2011 Item Number: 8.B.1 Y. b, Subject: Award a Construction Contract for Mary B. Stratton Park Sports Fields and Transfer and Appropriate Funds from Parks Capital Improvement Program m County Administrator: Board Action Requested`. The Board of Supervisors is requested to authorize the County Administrator to award and execute a construction contract with F. G. Pruitt, Inc. for Mary B. Stratton Park Sports Fields in the amount of $3,342,419 and appropriate and transfer needed funding from the Parks CIP and the reserve for future capital projects to the Stratton Park account. Summary of Information: The scope of this project will be new construction of two lighted synthetic turf fields, 125-car lighted parking lot, 600' entrance drive and associated site work as negotiated with the lowest bidder for Base Bid and Add Alternate One. These will be the first synthetic turf fields in the parks system and afford year-round use of the fields for co-sponsored youth and adult sports, rentals and tournament use, and will serve countywide soccer, lacrosse, field hockey and football groups. The facility's location adjacent to the Kicker's Soccer Field Complex will allow for increased sports tourism particularly for tournament programming. This will be the first phase of the Mary B. Stratton Park. The $3,342,419 total includes a $75,000 contingency. Staff recommends approval. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ^ No x;00098. ~~ _ ~, ~ ~r. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 3 Meeting Date: August 24, 2011 Item Number: 8.6.15, Subject: Approval of Additional Appropriation and Transfer of Funds for the Two/Three Story Administration Building Curtain Wall and HVAC Replacement Project and Authorization for County Administrator to Approve Additional Change Orders for the Project County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to approve an additional appropriation and transfer of funds in order to fund the Two/Three Story Administration Building Curtain Wall and HVAC Replacement Project in the amount of $660,000 for work related to interior repairs and authorize the County Administrator to execute change orders up to a maximum of $150,000 to the existing contract with United General Contractors/United Refrigeration for a portion of the additional scope of work as described below. Summary of Information: The design of this project was originally targeted primarily at the exterior elements of the building. As the early design developed it became evident that the only viable and effective solution was to replace the entire skin of the building and the existing HVAC units that are mounted to this exterior wall system, along with the deteriorated HVAC piping and all windows. The contract was competitively bid and a contract was awarded to United General Contractors/United Refrigeration of Virginia, Incorporated on November 17, 2010, in the amount of $1,467,000. Preparers Robert C. Key Title: Director of General Services Attachments: ~ Yes ^ No #000099 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA Initially, only the interior elements that are impacted by the removal of the exterior wall system were to be replaced. Limited removal of asbestos and interior finishes as required to accomplish this project was initiated in the spring of 2011. Some personnel were relocated prior to commencing the project work. While the initial project work was underway, it was decided to relocate all personnel to other facilities while completing a more extensive scope of necessary repairs due to the overall condition of the building and the presence of asbestos floor tile. Most of the interior space in the two/three story administration building has not been renovated for over 40 years. This request is for additional funding to complete changes to the interior space including removal of all of the asbestos the from the office floors and hallways of the building, cleaning ceiling grids and replacement of damaged grids, installation of new lighting where appropriate, replacement of dirty and damaged ceiling tile, cleaning of ductwork, replacement of worn out carpet and floor the with new finishes and painting most of the interior walls. There will be a portion of this work ($150,000) that will be accomplished under change orders to the general contractor, United General Contractors/United Refrigeration of Virginia, Incorporated. The balance, up to $510,000 will be used on separate county requirements contracts or will be completed with competitive quotes. In order to accomplish this work, it is further requested that the County Administrator be granted additional authority to execute change orders to United General Contractors/United Refrigeration of Virginia, Incorporated, up to a maximum of $150,000 specifically for a portion of this additional scope of work . This project is funded partially with a $1 million Energy Efficiency Conservation Block Grant (EECBG) grant. The balance of the project is county funded. The estimated cost for this additional scope of work is $660,000. 000100 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Budget and Management Comments: This item requests that the Board appropriate and transfer $660,000 for the scope of work described in the summary for the Two/Three Story Administration Building Curtain Wall and HVAC Replacement Project. Staff recommends appropriating $660,000 in interest revenue. This revenue was generated from the investment of previously sold bond proceeds. These interest earnings are limited in their use, specifically for the purposes of paying debt service. This revenue is currently on hand but not appropriated. Upon approval of the item as presented, the interest earnings would be appropriated and transferred to the general fund to cover FY2012 budgeted debt service payments. In turn, $660,000 currently budgeted for debt service payments would be transferred to this project. Preparers Allan M. Carmody Title: Director, Budget and Management ~OO1p1 _~ ~ ,i; :1~ `m- r /G CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 8.8.16. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Bermuda District: Arbor Meadows Section 2 Clover Hill District: The Sanctuary at watermill Section B Preparers Richard M McElfish Attachments: ^ Yes ~ No ~boo1az Title: Director, Environmental Engineering ~ i TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -ARBOR MEADOWS SECTION 2 DISTRICT: BERMUDA MEETING DATE: August 24, 2011 ROADS FOR CONSIDERATION: ARBOR RIDGE DR ARBOR RIDGE TER OAK ARBOR CT OAK ARBOR DR OAK ARBOR TER Vicinity Map: ARBOR MEADOWS SECTION 2 LN C'~ Z = O r r EAG(,ES CRBSS D~ ~OZ~ ~ 1. OAK ARBOR DR o rn 2. AUTUMN LANDING CT ~ ~ 3. EVERGREEN ARBOR PL 0 4. PINTAIL LANDING PL O~ n cn O 5. BEL ARBOR DR P~0 ~~ ~ ~ ~ 6. MAPLE LANDING PL OPT ~ ~~Q~ z ~ 0 7. ARBOR HIGHLANDS TER ~~ N Z 8. CEDAR LANDING TER 1 ~ ~ ~~ ~ EAU DYLANS OR IDG O-?~ SPRI GS WALK W S DR ~ O,Q DR RD ~~POO R O ARBO ~Q~ G'< Q- ~ ENGLISH SUMMER ARBORCiy ,`O OQ- ~ WELLS WAY 2 m ~V ~~ TER m qRe ~ ~ W,~~ ARBOR GREE~WALNUT ~q~0 ~ ~RO,~°~A ~ ~ AIVp°~ 'A ~ti~ o NG ~ ~ ~ ~~ ~ /y0 00~ CT ~L,9~ SQ O~ ~~ G '~Y OAKB~ N P~ '( LAND N 3 L BOR 4 c.~ O G~ '~ n ' ,~ 2 Z ~p 6,Q~Q ~ ZC < ~vG~ ~~~ ~~OQ TIRE E PL P~OQ- m ooh ~ eF<~PC OR Q ~ P~BO~Q ~ o r' o ~ L ~ ~~ ~ ~ O O ~m o a 5 9 6 B~~pGE PKWY ~ ~, ~~0~ wOODE GLEN p~ FL~\~~O ~'~ ~`rT R C Produced By Chesterfield County GIS ~001Q3 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -THE SANCTUARY AT WATERMILL SECTION B DISTRICT: CLOVER HILL MEETING DATE: August 24, 2011 ROADS FOR CONSIDERATION: PINERY WAY SAFEWINGS PL THORNCRAG LN WING HAVENPL Vicinity Map: THE SANCTUARY AT WATERMILL SECTION B Q"J U' ~ ~ 2 O I A s~~ v,{~ S 9?i D1 ~O~PNO`~r~LN s ~ t MEP ~ ~ ~° 'A SIMONSBATH DR O ~ N P~ o wA rER v~ r ~ RgCE ~ OR ~ r ~ ~ o ~ .~ rtiO,Q2 ~ ~ ~'~ ct ~ -n p ti ~~~G~L~ ~' O'Qq ~ ~G~j ~ ~ SP L ~P C~ `, FD R N ~ ~ QvNE~~ O Z _ ~ ~ ~~ O y0 ~ `~~ tiA v E N A< Q O<,A O~ ~~GPO~~ ~O ~,~9 ~~~ OC G ~~R D D R F~OJ o ~ P ~~'Li ti9<< ~9 Q- ~~, F,~ ~~ ,~ ~ Q p~~ \NP.~~FZ v ~ s9 G~ 9 r ~( ~ ~ d ~ ~,~' F O OR RON~ ~P Z ~- FO AILBOAT Z ~RV\~~ Produced By Cheakerflsld County GIS ~~01n4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: August 24, 2011 Item Number: 8.B.17. Subject: Authorization of Construction Change Orders for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project County Administrator's Comments: County Administrator: The Board of Supervisors is requested to authorize the County Administrator to execute change orders, up to $5,936,976 (the remaining project balance), for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project. Summary of Information: In January 2010, the Board of Supervisors authorized the County Administrator to award a construction contract for the Route 10 (I-95 to Ware Bottom Spring Road) Widening Project. The county is managing the joint County/VDOT/Federal Highway Administration (FHWA) project under the customary VDOT/County agreement. The 2004 Bond referendum provided $15 million for the project. An additional $305,000 in developer contributions was also provided. FHWA/VDOT have provided $15.5 million for the project. At the start of the project, staff identified the potential for large change orders and included a $3.8 million contingency in the project budget. There have been numerous instances since in which change orders have been (Continued on next page) Preparer: R.J.McCracken Preparer: Allan M. Carmody Attachments: ^ Yes Title: Director of Transportation Title: Director of Budget and Management No # f}f/p105 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (continued) necessary, including the February 2011 Board of Supervisors action that authorized the County Administrator to execute a change order, up to $250,000, to address soil conditions. In addition to the soil conditions, other major construction issues have also been encountered. Additional bridge piles have to be installed in order to achieve satisfactory bearing capacity. A box culvert has to be redesigned to address soil and underground water level conditions. The project was shut down while a safety plan was developed for driving the piles. New OSHA regulations have restricted the contractor's ability to work under overhead Dominion Virginia Power transmission lines. The contractor has had to employ different construction equipment in order to comply with the new OSHA regulations. Dominion Virginia Power lowered the transmission lines over the project, further restricting the working area. VDOT, FHWA, the contractor and county continue to work to determine the values of the change orders for these issues. The current assessment, which is still subject to change, is a $1.43 million increase in the contract. This work must be completed in order to finish the project. In accordance with county purchasing policy, to avoid delays, staff, in conjunction with VDOT and FHWA, has directed the contractor to proceed with the work required to address the construction issues. In accordance with policy, cumulative change orders over 100 of the original contract value or a single change order over $50,000 requires formal approval by the Board of Supervisors. Sufficient funds remain in the project contingency to cover the increase in the project cost (see attachment). Given the difficult working circumstances that have already been encountered, coupled with the unknown factors that remain, staff anticipates that the potential for additional work needed to complete this project in a timely fashion will be high. As a result, in order to keep the project moving, staff is requesting the Board of Supervisors to grant authority to the County Administrator to execute change orders on the Route 10 (I-95 to ware Bottom Spring Road) Project up to the full amount budgeted to address the current and possible future change orders. Should the Board approve this approach, staff will continue to advise the Board as site conditions necessitate any changes to the terms of the contract. Recommendation: Authorize the County Administrator to execute change orders, up to the full amount budgeted, for the Route 10 (I-95 to Ware Bottom Spring Road) Project. District: Bermuda G®01(16 ROUTE 10 (I-95 TO WARE BOTTOM SPRING ROAD) PROJECT BUDGET Original Budget (included $3.8 million contingency due to high risk) $ 30,794,746 Design, Right-of-Way, Utilities, Permits, Ongoing Engineering support ($ 7,632,770) Construction contract ($19.6 million original estimate) ($ 12,975,000) BALANCE AVAILABLE AT START OF CONSTRUCTION $ 10,186,976 BOS approved change order February 2011 (soil conditions) ($ 250,000) Transfer for Revenue Sharing Match (April 2011) ($ 4,000,000) BALANCE AVAILABLE FOR COMPLETION OF PROJECT CURRENT CHANGE ORDER DETAILS Administratively authorized work to date Bridge pile bearing issues Contractor claim, pile re-strikes Work associated with propane safety plan Additional bridge piles required for bearing Skunk Hollow box culvert modifications Work, equipment, delays due to OSHA regulation and power line $ 5,936,976 $ 54,000 $ 192,654 $ 69,000 $ 186,174 $ 311,580 $ 100,000 $ 148,043 Contractor delay claim $ 361,907 TOTAL $1,423,358 ®~~n~ Route 10 (I-95 to Ware Bottom Spring Road) Widening Project Ii ~9 ~ - ~ ~ - ~ _ ~ - _ ~ f a _ w Boa ua - o . ,~ t_ '~ - .~. ~ ~ I ~ - MrR1lmfYgJNle i9 AUG 3111 ~ ~ 0 600 1,200 2,400 Feet I 1 1 ~ 1 1 1 ~®0108 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 9.A. Subject: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers _ James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #~®O~(19 CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances August 24, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 ** $53,495,000 g.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of FY2011 audit results ~0®110 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS August 24, 2011 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project FOR FISCAL YEAR 2012 BEGINNING JULY 1, 2011 4/13/2011 FY2012 Budget Addition 13,552,500 17,580,288 4/13/2011 FY2012 Capital Projects (13,352,500) 4,227,788 *Pending outcome of FY2011 audit results Q z ~~ ~"~ ~.I ~z O w U ~ o N A > N °a" Or ~ d 1C/1 ~"~ W ~ ~a F 0 C CQ 'a ~ w a ~ Q u .0 C y, ee ~ O CQ ~ O R O "O ~, C ~ ~ rr Q ~ ~ N 0~0 'C ~ ~ R 0 ~~ ~.' L q R w N_ O N Q ~~ 6~ ~ O L ~ O y, ~~ L ~ R U ++ ~L y D ~ ~ ~ ~ ~ ~ N l ~ [ ~ er1 ~ ~O ~O v7 Vl i ~ O i ~ O N i i i i ~ O O O O O ~ ~ ~ ~ ~ M M M M M ~ M M M M V7 ~ 00 (~ M O ~ l ~ [~ N V'~ ~O t~ O~ 00 N N N ~--~ N 69 ~ O ~ .. L x U : A ~ ~ ~ ++ 'C ~ ~ 3 7 U L 'a 7 R O N W 4r O 6~ O u 0 0 bA C b C. p. ~~011Z Prepared by Accounting Department July 31, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Began Description Amount Ends 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 O 1 /20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities OS/OS Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 11/21 Outstanding Balance 7/31 /2011 $7,185,000 6,170,000 11/23 3,860,000 11 /24 15,130,000 10/ 11 16,596,199 12/17 965,407 11/24 9,350,000 11/24 7,945,000 11/27 18,710,000 85.911.606 Approved Amount ~'~~113 CHESTERFIELD COUNTY O BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 9.8. Subject: Report on Roads Accepted into the State Secondary System County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board No #~~0114 Report of changes to the highway system of County of Chesterfield County Report Period: 07/Ol/2011 through 07/31/2011 This document reports changes in the locality's VDOT maintained secondary system of state highways for the report period. Developer bonds held pending VDOT's acceptance of streets reported here may be released in accordance with the local ordinance. Route Street Name RW Width Mileage Local Gov. VDOT Effective (ft) Resolution Date Project: Old Creek West Section Il Type Change: Addition 5093 Farmhill Lane 50 0.04 12/15/2010 7/18/2011 Termini: From:.05m S of Dortonway Dr., (Rt 2767) To: Cul-de-sac Total Net Change in County's Mileage 0•~ For information regrading this report, contact VDOT's Residency Administrator or Central Office (Joseph Wittiams (804) 786-0974) 0019.5 Page 2 of 69 CHESTERFIELD COUNTY __~ BOARD OF SUPERVISORS Page 1 of 1 ,~, AGENDA Meeting Date: August 24, 2011 Item Number: 11. Subject: Closed Session County Administrator's Comments: County Administrator: Board Action ReQUes~d: Summary of Information: Closed session pursuant to ~ 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee. Preparers Jeffrey L. Mincks Title: County Attorney 0425:86668.1 Attachments: ~ Yes ^ No '~oo1~:s --~-°~, ii ~'i _~ ~~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 1$.A. Subiect: Resolution Recognizing Mr. Ernie Landrum for His Outstanding Volunteer Service County Administrator's Comments: County Administrator: Ms. Jaeckle and Ms. Durfee have requested that the Board of Supervisors commend and recognize Mr. Ernie Landrum for his volunteer service to the youths of Chesterfield County. Summary of Information: Mr. Ernie Landrum has been a volunteer coach for over thirty years in the Chesterfield County Quarterback League. Mr. Landrum has volunteered with more than seven different athletic associations and has been a mentor and exemplary leader for thousands of youth football participants. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No # 000~~.'7 RECOGNIZING MR. ERNIE LANDRUM FOR HIS OUTSTANDING VOLUNTEER SERVICE WITH THE CHESTERFIELD QUARTERBACK LEAGUE WHEREAS, participation in youth athletics has long been an integral part of the physical and emotional development of the youths of Chesterfield County; and WHEREAS, Mr. Ernie Landrum has for over thirty years served as a coach for the Chesterfield Quarterback League; and WHEREAS, Mr. Landrum has volunteered and coached for over seven different athletic associations; and WHEREAS, Mr. Landrum has been an assistant coach, senior coach, football coordinator and teacher to thousands of players; and WHEREAS, Mr. Landrum is known for his hard work and his commitment to youth athletics and his demonstration of steadfast commitment to good sportsmanship; and WHEREAS, Mr. Landrum has shown exemplary leadership and empowers and instills passion in youth participants and the recreation community. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24t'' day of August 2011, publicly recognizes Mr. Ernie Landrum, on behalf of the citizens of Chesterfield County, for his dedicated and unselfish commitment to the youths of Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Ernie Landrum and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®~01~,8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA lA9 Meeting Date: August 24, 2011 Item Number: 15.6. Subiect: Resolution Recognizing Mr. James E. Briggs for His Service as a Member of the Economic Development Authority of Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution recognizing Mr. James E. Briggs for his service as a member of the Economic Development Authority of Chesterfield County. Summary of Information: Mr. James E. Briggs has served on the Economic Development Authority since July 1999 as an at large member, and served as Secretary, Vice-Chairman and Chairman throughout his service. It is requested that the Board adopt the attached resolution recognizing Mr. Briggs for his service as a member of the Economic Development Authority of Chesterfield County. Preparers _ E. Wilson Davis, Jr. Title: Director, Economic Development Attachments: ^ yes ~ No #~®01'19 RECOGNIZING MR. JAMES E. BRIGGS FOR HIS SERVICE AS A MEMBER OF THE ECONOMIC DEVELOPMENT AUTHORITY OF CHESTERFIELD COUNTY WHEREAS, Mr. James E. Briggs has served with distinction as a member of the Economic Development Authority from July 1, 1999, through June 30, 2011, to include the position of Chairman from July 2010 to June 2011; and WHEREAS, Mr. Briggs played an integral role in defining the county's vision for Meadowville Technology Park; and WHEREAS, Mr. Briggs was instrumental in the acquisition of land and development of infrastructure projects and master planning for Meadowville Technology Park to facilitate the location of the park's first tenant in 2007, Northrop Grumman IT; and WHEREAS, Mr. Briggs has assisted in the acquisition of property and formulation of a redevelopment plan for Cloverleaf Mall; and WHEREAS, Mr. Briggs has provided guidance and leadership on numerous economic and community development projects for the betterment of Chesterfield County and its residents; and WHEREAS, Mr. Briggs has faithfully and diligently performed the duties assigned to him as a member of the Economic Development Authority, consistently demonstrating leadership, understanding, and commitment to the issues coming before the authority during his tenure. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of August 2011, publicly recognizes Mr. James E. Briggs, and expresses appreciation for his valuable time and commitment to Chesterfield County while serving on the Economic Development Authority of the County of Chesterfield, Virginia. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Briggs and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000120 ' tS; 4I ~`~~~: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: 1~.C. Subject: Resolution Recognizing the Last Sunday of August Through the First Saturday of September Each Year as "Great Denim Days Donation Week" in Chesterfield County County Administrator's Comments: County Administrator: uested: Mr. Warren requests that the Board of Supervisors adopt the attached resolution declaring the last Sunday of August through the first Saturday of September each year as "Great Denim Days Donation Week" in Chesterfield County. Summary of Information: "Great Denim Days Donation Week" is an annual event conducted by shopchesterfieldfirst.com, Chesterfield Towne Center, Goodwill Industries and other sponsors. It involves collecting unused or outgrown denim at each Chesterfield County public school, the Towne Center, the county government complex and other locations, with cash awards of up to $1,000 to the PTA group of the school with the most donations. This year, a total of $6,000 will be distributed among all the school PTAs. Representatives from Shop Chesterfield First, Chesterfield Towne Center and Goodwill Industries will be present to accept the resolution. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No ~®p121 RESOLUTION RECOGNIZING "GREAT DENIM DAYS DONATION WEEK" IN CHESTERFIELD COUNTY WHEREAS, Chesterfield County, Virginia, is well-known for its highly regarded public school system; and WHEREAS, Chesterfield County also has a strong and vibrant business community; and WHEREAS, Shopchesterfieldfirst.com endeavors to maintain Chesterfield County's economic vitality by educating the residents of Chesterfield County about the importance of supporting our local business establishments; and WHEREAS, sales-tax revenues from purchases in the county help to fund schools, police, fire and emergency medical services and more; and WHEREAS, Shopchesterfieldfirst.com works as an intermediary between the schools and the businesses in the county, helping to generate business for retailers and assisting members of the community with programs that benefit schools' parent/teacher associations; and WHEREAS, one such annual program is "Great Denim Days Donation Week"; and WHEREAS, Shopchesterfieldfirst.com conducts this event the last Sunday of August through the first Saturday of September; and WHEREAS, through partnerships with the Chesterfield Towne Center, Goodwill Industries and other sponsors, shopchesterfieldfirst.com has denim-collection sites at each school and at the Chesterfield Towne Center and Chesterfield County government complex; and WHEREAS, cash donations are awarded to the schools, with larger awards for the schools that collect the most denim; and WHEREAS, this denim-collection effort is a "Win-Win" for the business community and the schools, as well as for Goodwill Industries. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of August 2011, hereby recognizes the last Sunday of August through the first Saturday in September each year as "Great Denim Days Donation Week" in Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to shopchesterfieldfirst.com and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. OOOi22 t `~j_~ _~_.~~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: August 24, 2011 Item Number: tS.D. Subject: Resolution Recognizing Bon Secours St. Francis Medical Center on Its Noteworthy National Achievement County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requests that the Board of Supervisors adopt this resolution recognizing Bon Secours St. Francis Medical Center for achieving noteworthy national recognition. Summary of Information: Soliant Health has compiled a list of the 20 most beautiful hospitals in America for 2011, based on nearly 70,000 votes from the public. After tallying the votes, Soliant has announced that Bon Secours St. Francis Medical Center is its choice as the number one, most beautiful hospital in the nation for the year 2011. Mr. Mark Gordon, CEO of Bon Secours St. Francis Medical Center, will be present to accept the resolution. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # ~pp12,~ RECOGNIZING BON SECOURS ST. FRANCIS MEDICAL CENTER ON ITS NOTEWORTHY NATIONAL ACHIEVEMENT WHEREAS, Bon Secours St. Francis Medical Center is located at 13710 St. Francis Boulevard in Midlothian, Virginia; and WHEREAS, completed in 2005, St. Francis Medical Center is a state- of-the-art facility offering the latest in digital technology, including patient rooms wired for the Internet; and WHEREAS, the medical center's setting provides a restful and contemplative environment for patients, families, staff and the community; and WHEREAS, the chapel, prayer gardens, fountains and walking paths at St. Francis Medical Center are designed to enhance the spiritual aspects of healing, to fulfill the medical center's mission of bringing people and communities to health and wholeness; and WHEREAS, patients and visitors to St. Francis Medical Center often comment on its exceptionally beautiful architectural features; and WHEREAS, St. Francis Medical Center has been a welcome addition to the Richmond metropolitan region's healthcare facilities; and WHEREAS, the region's pride in the St. Francis Medical Center was recently justified with publication of Soliant Health's list of the "20 Most Beautiful Hospitals" in the United States; and WHEREAS, after nearly 70,000 votes, St. Francis Medical Center was chosen as THE most beautiful hospital in America for the year 2011; and WHEREAS, Soliant's narrative cited the medical center's Virginian- style railings, public atriums, soaring decorative bell tower and other architectural features; and WHEREAS, also cited as reasons for selection were the welcoming, extensive landscaping; and WHEREAS, Chesterfield County is extremely proud to be the home of the Bon Secours St. Francis Medical Center. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of August 2011, publicly recognizes Bon Secours St. Francis Medical Center on this noteworthy achievement, extends congratulations on its selection as the most beautiful hospital in America for the year 2011, and wishes the healthcare professionals and other employees of St. Francis Medical Center continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Bon Secours St. Francis Medical Center and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~04~24 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA IA9 Meeting Date: August 24, 2011 Item Number: 15~.E. Subject: Resolution Recognizing Boy Scouts Upon Attaining the Rank of Eagle Scout County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Staff has received requests for the Board to adopt resolutions recognizing Mr. Parker Lewis Mann, Troop 876, sponsored by Mount Pisgah United Methodist Church, Mr. Louis Randolph Milton, Troop 100, sponsored by Gillfield Baptist Church, and Mr. Robert English Snidow, Jr., Troop 1891, sponsored by Bon Air United Methodist Church, upon attaining the rank of Eagle Scout. They will be present at the meeting, accompanied by members of their families, to accept their resolutions. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No WHEREAS, the Boy Scouts of America was incorporated by Mr. William D. Boyce on February 8, 1910, and was chartered by Congress in 1916; and WHEREAS, the Boy Scouts of America was founded to build character, provide citizenship training and promote physical fitness; and WHEREAS, after earning at least twenty-one merit badges in a wide variety of skills including leadership, service and outdoor life, serving in a leadership position in a troop, carrying out a service project beneficial to their community, being active in the troop, demonstrating Scout spirit, and living up to the Scout Oath and Law, Mr. Parker Lewis Mann, Troop 876, sponsored by Mount Pisgah United Methodist Church, Mr. Louis Randolph Milton, Troop 100, sponsored by Gillfield Baptist Church, and Mr. Robert English Snidow, Jr., Troop 1891, sponsored by Bon Air United Methodist Church, have accomplished those high standards of commitment and have reached the long-sought goal of Eagle Scout which is received by only four percent of those individuals entering the Scouting movement; and WHEREAS, growing through their experiences in Scouting, learning the lessons of responsible citizenship, and endeavoring to prepare themselves for a role as leaders in society, Parker, Louis and English have distinguished themselves as members of a new generation of prepared young citizens of whom we can all be very proud. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 24th day of August 2011, hereby extends its congratulations to Mr. Parker Lewis Mann, Mr. Louis Randolph Milton and Mr. Robert English Snidow, Jr., and acknowledges the good fortune of the county to have such outstanding young men as its citizens. ~~'Oa.2$ August 24, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Bob Olsen 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. CHESTERFIELD COUNTY __ BOARD OF SUPERVISORS Page 1 of 1 ~~9 AGENDA Meeting Date: August 24, 2011 Item Number: 1~.A. Subject: Public Hearing to Consider Amendments to Chesterfield County Code Sections 14-15 and 14-16 Relating to the Discharge of Pneumatic Guns on Private Property County Administrator's Comments: County Administrator: The Board is requested to adopt the attached ordinance to amend the County Code regarding the discharge of pneumatic guns on private property. Summary of Information: On June 15, 2011, the Board voted to hold a public hearing to consider amendments to the County's pneumatic gun ordinances. Revisions to Virginia Code § 15.2-915.4, enacted by this year's General Assembly, prohibit localities from having an ordinance that would prevent the discharge of a pneumatic gun on private property, with the permission of the owner, so long as reasonable care is taken to prevent a projectile from the gun from crossing the boundary of the property. Any local ordinance that conflicts with this legislation is invalidated. The proposed ordinance amendments contain the specific language required by the statutory change. The police department does not anticipate any additional issues with respect to pneumatic gun use in the County as a result of this change. Preparers Jeffrey L. Mincks Title: County Attorney 1305:86568.1(86531.1) Attachments: ^ Yes ~ No # _ u®ua_a7 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 14-15 AND 14-16 RELATING TO DISCHARGE OF PNEUMATIC GUNS, AND PROVIDING FOR A PENALTY BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 14-1 S and 14-16 of the Code o the County o Chester zeld 1997, as amended, are amended and re-enacted to read as follows: Sec. 14-15. -Same-Discharging pneumatic guns across highways, etc. (a) No person shall discharge any pneumatic gun on or across any street, sidewalk, alley, public road or public land of the county except on a properly constructed shooting range or on other property where firearms may be discharged. Nothing in this subsection shall prohibit the use of pneumatic guns on or within private p operty with permission of the owner or legal possessor of the property when conducted with reasonable care to prevent a projectile from crossing the bounds of the property (b) Commercial or private areas designated for use a pneumatic paintball guns may be established and operated for recreational use if in compliance with all other applicable laws or regulations. Equipment designed to protect the face and ears shall be provided to participants at such recreational areas, and signs must be posted to warn against entry into the paintball area by persons who are unprotected or unaware that paintball guns are in use. (c) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $500.00. Sec. 14-16. -Same-Discharge of pneumatic guns by minors. (a) No minor shall discharge any pneumatic gun outdoors within 300 feet of the dwelling of another, a business establishment, private building, public gathering or public meeting place, unless the minor is accompanied by his parent or guardian, or otherwise supervised in accordance with this section. (b) Any minor below the age of 16 who uses pneumatic guns on private or public property shall be supervised by a parent, guardian, or other adult supervisor approved by a parent or guardian. (c) Minors the age of 16 or older may, with the written consent of a parent or guardian, use a pneumatic gun at any place designated for such use by the county or on private property with the consent of the owner. (3t3(ia_2~ 1305:86531.1 1 (d) Any minor, whether permitted by a parent or guardian to use a pneumatic gun or not, shall be responsible for obeying all laws, regulations and restrictions governing such use. (e) Training of minors in the use of pneumatic guns shall be done only under direct supervision of a parent, guardian, Junior Reserve Officers Training Corps instructor, or a certified instructor. Training of minors above the age of 16 may also be done without direct supervision if approved by the minor's instructor, with the permission of and under the responsibility of a parent or guardian, and in compliance with all requirements of this section. Ranges and instructors may be certified by the National Rifle Association, a state or federal agency that has developed a certification program, any service of the department of defense, or any person authorized by these authorities to certify ranges and instructors. (fl Nothing in this section shall prohibit the use of pneumatic guns at facilities approved for shooting ranges, on other property where firearms may be discharged or on or within private property with permission of the owner or legal possessor of the propertywhen conducted with reasonable care to prevent a projectile from crossing the bounds of thepropert~ (€g) Any person violating the provisions of this section shall be guilty of a misdemeanor punishable by a fine of not more than $500.00. (2) That this ordinance shall become effective immediately upon adoption. oooa 2~ 1305:86531.1 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Pneumatic-Guns 8-10, 17 1/lOP - 1 in. $284.02 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August 24, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons may appear and present their views concerning: An ordinance to amend Sections 14-15 and 14-16 of the Code of the County of Chesterfield, 1997, as amended, relating to the dischazge of pneumatic guns, including provisions for the dischazge of pneumatic guns on or within private property with permission of the owner if reasonable care is taken to prevent a projectile from crossing the bounds of the property, and providing for a penalty. A copy of the full text of the ordinance is on file in the Office of the Clerk to the Boazd of Supervisors and the County Administrators Office, Room 304, 9901 Lori Road, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. to 5:00 p.m. of each regulaz business day. If further information is desired, please contact the County Attorney's Office at 748-1491. The hearing is held at a public facility designed to be accessible to persons with disabilities. Any persons with questions on the accessibility of the facility or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, at 748-1200. Persons needing interpreter services for the deaf must notify the Clerk to the Boazd no later than Friday, August 19, 2011. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 8/10/2011 & 8/17/2011 Sworn to and subscribed before me this ~ ~~ day of S , 2011. ~ ~ ~~ ~GGG%'Zl~--~Y~ Legal Affiant J T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 (SEAL) EXPIRES n'~ ~ -_ ~ ~~ 02-23-12 - ~ a71@2093 • ~~~ ~ a ~~"'~~ T~ RY vv ,~~'~~* THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (804) 545-75(H) • Fax: (804) 744-3269 • Email: new~a chesterfieldobserveccom • Internet: www.chesterfieldobserveccom CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ,~, Meeting Date: August 24, 2011 Item Number: 18 B. Subject: Public Hearing to Consider Amending Section 3-41 of the County Code Relating to the Definitions of "Illegal Gambling" and "Gambling Device" County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested after public hearing to adopt the attached amendment to Section 3-41 of the County Code. Summary of Information: On June 15, 2011, the Board considered legislation enacted by the 2011 General Assembly and directed staff to schedule the attached ordinance amendment for a public hearing at this meeting. The amendment, which is mandated by law, changes the definition of "illegal gambling" and "gambling device" in the County Code to include so-called "internet sweepstakes cafes". In these "cafes", a customer purchases items of minimal value, such as internet time or vouchers. This purchase entitles the customer to points which are then used to play electronic- or internet-based games for a chance to win money. The County must change the definitions of "illegal gambling" and "gambling device" in the County Code to encompass "internet sweepstakes cafes" pursuant to the legislation enacted by the 2011 General Assembly. Staff recommends that the ordinance be adopted after the public hearing. Preparers Jeffrey L. Mincks Title: County Attorney 1928(25):86443.1 (86440.1) Attachments: ^ Yes ~ No #~V1,3~3 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 3-41 RELATING TO ILLEGAL GAMBLING BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 3-41 of the Code of the County of Chester geld 1997, as amended, is amended and re-enacted to read as follows: Chapter 3 000 AMUSEMENTS 000 Sec. 3-41. -Definitions. In this article, the following definitions apply: Gambling device includes: 000 (a) Any device, machine, paraphernalia, equipment or other thing, including books, records and other papers, which is actually used in an illegal gambling operation or activity; and (b) Any machine, apparatus, implement, instrument, contrivance, board or other thing, or electronic or video versions thereof, including, but not limited to, those dependent upon the insertion of coins or other objects for their operation, which operates, either completely automatically or with the aid of some physical act by the player or operator, in such a manner that, depending upon elements of chance, it may eject something of value or determine a prize or other thing of value to which the player is entitled, except that the return to the user of nothing more than additional chances or the right to use such machine is not deemed something of value within the meaning of this subsection, and provided that machines that only sell, or entitle the user to, items of merchandise of equivalent value that may differ from each other in composition, size, shape or color are not "gambling devices" within the meaning of this subsection. (c) Devices that indicate beforehand the definite result of one or more operations but not all the operations, and devices that also sell or deliver something of value on a basis other than chance may be "gambling devices" within the meaning of this subsection. 1928:86440.1 1 X00131 Illegal gambling: The making, placing or receipt in the county of any bet or wager of money or other thing of value, in exchange for a chance to win a prize, stake, other consideration, or thing of value, depending upon the result of any game, contest or other event, the outcome of which is uncertain or a matter of chance, whether such game, contest or event occurs or is to occur inside or outside the county. For the purposes of this definition and notwithstanding_any provision in this section to the contrary, the making, placing, or receipt of any bet or wager of money or other thing of value shall include the purchase of a product Internet access or other thing which purchase credits the purchaser with free points or other measurable units that may be (i~ risked by the purchaser for an opportunity to win additional points or other measurable units that are redeemable by the purchaser for move or ii) redeemed by the purchaser for money, and but for the free points or other measurable units with regard to clauses,~i) and (ii), the purchase of the product Internet access or other thing (a) would be of insufficient value in and of itself to_justify the purchase or (b is merely incidental to the chance to win money. 000 (2) That this ordinance shall become effective immediately upon adoption. 00p1.3Z 1928:86440.1 2 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County LN:Illegal-Gambling 8-10, 17 1/lOP - 1.4 in. $277.47 Board of Supervisors The Observer, Inc. TAKE NOTICE Take notice that the Boazd of Supervisors of Chesterfield County, Virginia, at an Publisher of adjourned meeting on Wednesday August , 24, 2011, at 6:30 p.m. in the County public Meeting Room at the Chesterfield CHESTERFIELD OBSERVER Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold a public heazing where persons may appeaz and present their views concernin This iS to certify that the attached legal notice was published by g: An ordinance to amend the Code of the Chesterfield Observer in the county of Chesterfield, state of Virginia, on County of Chesterfield, 1997, as amended, by amending and re-ena ti S the following date(s): 8/10/2011 & 8/17/2011 c ng ection 3-41 of the Amusements Ordinance re]ating to the definitions of "gambling device" and "illegal gambling" A copy of the full text of the ordinance is on file in the Office f th C Sworn to and subscribed before me this ~ ~ day of o e lerk to the Board of Supervisors and the County Administrators Offi R ~'(' 201 1 ce, oom 304, 9901 Lori Road, Chesterfield, Virginia for public examinati b , . on etween the hours of 8:30 a.m. to 5:00 p.m. of each regulaz business day. If further information is desired , please contact the County Attorney's Office at 748-1491. The hearing is held at a public facility designed to be accessible to persons with disabiliti A Legal Affiant a S T, Grooms Jr., Notary Public es. ny persons with questions on the accessibility of the faci]ity or the need for reasonable accommodations should contact Janice Blakley, Clerk to the Board, My commission expires: February 29, 2012 see LEGAL, page 29 Commission I.D. 7182093 (SEAL) from LEGAL, page 28 ~,, ,,~~' ~ ~ 0 at 748-1200. Persons needing interpreter se i f 0 ~~ '~ " -.'L1 '~' ~ Gj ,•~MViEA( jy .J' ~~': ,~ ' rv ces or the deaf must notify the Clerk to the Boazd no later than Friday, August 1 ~ Zr - G. _ v A ~ EXP IaES d, ! ~ 9, 2011. ,,{ ~y s~l~~os>> :~ = -~ ~ : l ~~;. v THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 2 „, AGENDA Meeting Date: August 24, 2011 Item Number: 1$.C. Subject: Public Hearing to Consider Amending Section 9-14 of the County Code Relating to Real Estate Assessment Procedures County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested after public hearing to adopt the attached amendment to Section 9-14 of the County Code. Summary of Information: On June 15, 2011, the Board considered legislation enacted by the 2011 General Assembly and directed staff to schedule the attached ordinance amendment for a public hearing at this meeting. The amendment, which is mandated by law, relates to residential real property assessment appeals to the Board of Equalization and/or to the Circuit Court by an owner of real property containing less than four residential units. In such cases, the real estate assessor will be required to provide written notice to the owner at least 45 days before the hearing informing him of his right to review the assessment records for the property and to have the assessor make a physical examination of the property. Furthermore, the assessor will have 15 days from a written request of the taxpayer in such an appeal to provide the assessment records or the assessor will be required to present at the hearing: (i) copies of the records, (ii) testimony to explain methodologies to determine the assessed value of the property, and (iii) testimony that states that the assessed value was arrived at in accordance with generally accepted appraisal practices. Preparers Jeffrey L. Mincks Title: County Attorney 1928.86589.1(86523) Attachments: ^ Yes ~ No # 0401.33 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The County must make these changes in order to comply with the legislation enacted by the 2011 General Assembly. Staff recommends that the attached ordinance be adopted after the public hearing. oooa.34 1928.86589.1 AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-14, OF THE FINANCE AND TAXATION ORDINANCE RELATING TO REAL ESTATE ASSESSMENT PROCEDURES BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-14 of the Code of the County of Chesterfield, 1997, as amended, is amended and re-enacted to read as follows: Chapter 9 FINANCE AND TAXATION 000 Sec. 9-14. -Real estate assessments and reassessments-Procedures. The assessor and the board of equalization shall follow the following procedures in the assessment of real estate in the county: (a) The real estate assessment office shall notify each affected taxpayer in writing on or before February 1 of any year in which the assessor makes a new or changed assessment. The notice shall be mailed to the last known address shown on the county land books. (b) Any affected taxpayer, or person with a substantial legal or equitable interest in the property involved, or any authorized representative of such persons, or any authorized representative of the county board of supervisors may file a written protest and appear before the assessor and present objections to the assessment by March 15 of the year in which the assessor makes a new or changed assessment. (c) Such person may also, after filing a written protest with and appearing before the assessor as provided in subsection (b), file a request for relief of the assessment with the board of equalization no later than April 15 of the year in which the assessor makes a new or changed assessment. The request shall be made on forms prescribed by the board of equalization and made available through the office of real estate assessments. The board of equalization of real estate assessments shall provide all those requesting relief an opportunity to be heard in person, with witnesses, and by counsel, but may also allow submissions of memoranda verified under oath. (~ In any appeal of the assessment of residential property filed by a taxpayer as an owner of real property containing less than four residential units (i) to the board of equalization pursuant to Code of Virginia ~ 58.1-3379 or (ii) to circuit court pursuant to Code of Vir ig nia & 58.1-3984, the assessor shall send the taxpayer a written notice provided for in this subsection. Such notice shall be on the first page of such notice and be in bold type no smaller than fourteen points and mailed to, or posted at the last known address of the taxpayer as shown on the current real estate tax assessment records. Notice 1928:86523.1 1 v ®~' _ ~~~aS under this subsection shall satisfy the notice requirements of Code of Vir inia § 58 1- 3331. In anappeal before the board of eaualization, such written notice may be contained in the written notice of the hearing date before the board. For all applicable assessments on or after January 1, 2012, such written notice shall: (a) be given at least 45 days prior to the hearing of the tax~a e~ppeal; (b) include a statement informing the taxpayer of his rights under Code of Virginia ~ 58.1-3331 and this section to review and obtain copies of all of the assessment records pertaining to the assessor's determination of fair market value of such real prope ;and (c) advise the taxpayer of his right to request that the assessor make a physical examination of the subect property Furthermore, in any such appeal by a taxpayer as owner of real property containin less than four residential units the assessor upon written reauest shall provide the taxpa, er or his duly authorized representative copies of the assessment records set out in subsections A, B, and C of Code of Virginia ~ 58.1-3331 pertaining to the assessor's determination of fair market value of the property under appeal In an appeal to the board of equalization, the assessor shall provide such records within 15 days of the written request. In an appeal to the circuit court any such written request by the taxpayer or his duly authorized representative shall be made following the filing of the appeal to circuit court and no later than 45 days prior to trial, unless otherwise provided by an order of the court. Provided the written request is made in accordance with Code of Virginia § 58 1- 3984 and this subsection or any applicable court order the assessor shall provide such records within 15 days of the written request. If the assessor fails to provide the assessment records set out in subsections A B and C of Code of Virginia ~ 58.1-3331 after written request as addressed above, the assessor shall present the following into evidence prior to the presentation of evidence by the taxpayer at the hearing before the board of eaualization or the circuit court as applicable• (i) copies of the assessment records maintained by the assessor under Code of Vir ing is 58.1-3331, (ii) testimony that explains the methodolo ies emplo end by the assessor to determine the assessed value of the property and (iii) testimony that states that the assessed value was arrived at in accordance with en~erall~accepted appraisal practices procedures, rules, and standards as prescribed by nationally reco mg 'zed professional appraisal organizations such as the International Association of Assessing Officers (IAAO) and applicable Virginia law re arding the valuation of property ~ {~} The board of equalization shall publish notice in a newspaper having general circulation in the county, giving the regular time and place of its hearings, and instruct the sheriff to post such a notice at the courthouse and at each voting precinct, at least ten days prior to each sitting in accordance with Code of Virginia, § 58.1-3378. ~f -Ee3 The board of equalization shall rule upon all protested assessments within 90 days from the date of hearing or by June 15, whichever occurs first. The board shall certify to the assessor all of its actions that affect assessments of real estate in the county. ~ (#~ The assessor's office shall prepare notice of the decisions of the board of equalization in triplicate and one copy shall be filed with the minutes of the board of 1928:86523.1 2 ~OQ' ,,;~ equalization, one copy shall be filed with the records of the director of real estate assessments and one copy shall be mailed, first class, to the protestant and affected taxpayer. Fg} If no one files an application for relief by April 15, the board of equalization shall be deemed to have discharged its duties. 000 (2) That this ordinance shall become effective immediately upon adoption. ~00~ .3"~ 1928:86523.1 3 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Assessment-Records 8-10, 17 1/lOP - .7 in. $288.82 Board of Supervisors The Observer, Inc. TAKE NOTICE Publisher of Take notice that the Board of Supervisors of Chesterfield County, Virginia, at an adjourned meeting on Wednesday, August CHESTERFIELD OBSERVER 24, 2011, at 6:30 p.m. in the County Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold This is to certif that the attached le al Y g notice was ublished b P Y a public heazing where persons may appear Chesterfield Observer in the county of Chesterfield, state of Virginia, on and present their views concerning: the following date(s): 8/10/2011 & 8/17/2011 An ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Section 9-14 of the Finance and Taxation Ordinance which, among other things, Sworn to and subscribed before me this ~ ~ day of would require the County Real Estate Assessor to provide written notice to taxpayers regazding certain residential 201 1 l~S real property assessments, as well as the , taxpayer's right to review and obtain copies ^, of assessment records and to request an on- site examination of the property. A copy of the full text of the ordinance is on file in the Office of the Clerk to the ~v ~ ~ ~~ ~~ Legal Affiant a es T Grooms Jr. No Public > > Board of Supervisors and the County Administrators Office, Room 304, 9901 Lori Road, Chesterfield, Virginia for public examination between the hours of 8:30 a.m. to 5:00 p.m. of each regular business day. My commission expires: February 29, 2012 If further information is desired, please contact Mr. Jonathan Davis, Director of Commission I.D. 7182093 Real Estate Assessments, at 751-4315. (SEAL) The hearing is held at a public facility desi ned to be accessible to ersons with ~~u~rr~ ~,.~~"'~ '~~.,~ ~`~ G ~ ~ ~'~ g p disabilities. Any persons with questions on ~ () , ~`' •. '~y s ' the accessibility of the facility or the need ~~ .~ .~ e., ; ~\~~11 E A(ly ~ ( : for reasonable accommodations should contact Janice Blakley, Clerk to the Boazd, ~ t,~ ~. ~ ; ~ EXPfRES ~, ~ ~ a at 748-1200. Persons needing interpreter Q ; v OZ-29"\2 services for the deaf must notify the Clerk to the Boazd no later than Friday, August ~ ~ : 93 = ti1820 ~ ~ ' 19,2011. ~'., •'•.~/R6\~``"+ ~ ~: ~ ~ ~ ~ ,~~ OTA R Y oV~ •`~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 231 13 • Phone: (8(l1) X45-75(X) • Fax: (8(>4) 744-3269 • Email: news@chesterfieldobserveccom • Internet: www.chesterfieldobserver.wm CHESTERFIELD COUNTY __~ BOARD OF SUPERVISORS Page 1 of 1 ,,.. AGENDA Meeting Date: August 24, 2011 Item Number: 18.D. Subject: Public Hearing to Consider Amendment to Chesterfield County Code Section 9-2 Relating to the Treasurer's Fee Imposed for Returned Checks County Administrator's Comments: County Administrator: Board Action Requested: The Board is requested to adopt the attached ordinance to amend increasing the Treasurer's fee for returned checks from $35 to $50. Summary of Information: On June 15, 2011, the Board voted to hold a public hearing to consider an ordinance to increase the current fee the County charges to a person passing a bad check from $35 to $50. This increase is authorized by the General Assembly's recent amendment to Virginia Code § 15.2-106. State law also lists the specific reasons for a check being dishonored which are subject to the fee. The ordinance amendment is consistent with the categories of returned checks subject to the fee as set forth in the state law. The Treasurer supports this proposed ordinance amendment. Preparers Jeffrey L. Mincks Title: County Attorney 1305:86569.1(86525.1) Attachments: ^ Yes ~ No ~00 ,~~ ~• AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 9-2 RELATING TO FEE IMPOSED FOR RETURNED CHECKS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 9-2 of the Code of the County o Chesterfield 1997, as amended, is amended and re-enacted to read as follows: Sec. 9-2. Fee imposed for returned checks. The treasurer shall collect a fee of ~S:AB $50.00 from anyone whose check for payment of any sum due to the county is returned for an~easen insufficient funds or because there is no account or the account has been closed, or because such check was returned because of a stop- payment order placed in bad faith on the check by the drawer, unless the person delivers to the treasurer cash or cash equivalent in the full amount of the returned check within five days after the check is returned. (2) That this ordinance shall become effective immediately upon adoption. ©41~13~ 1305:86525.1 ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN:Bad-Check-Fee 8-10, 17 1/20P + 1.34 $231.41 Board of Supervisors The Observer, Inc. Publisher of CHESTERFIELD OBSERVER TAKE NOTICE Take notice that the Boazd of Supervisors This is to certify that the attached legal notice was published by of Chesterfield County, Virginia, at an Chesterfield Observer in the county of Chesterfield, state of Virginia, on adjourned meeting on Wednesday, August 24, 2011, at 6:30 p.m. in the County the following date(s): 8/10/2011 & 8/17/2011 Public Meeting Room at the Chesterfield Administration Building, Route 10 and Lori Road, Chesterfield, Virginia, will hold h h bl ere persons may appear ic earing w a pu and present their views concerning: Sworn t0 and subscribed before me this (~ day Of An ordinance to amend Section 9-2 of the - Code of the County of Chesterfield, 1997, 201 1. ~ as amended, to increase the fee for passing , bad checks to the County from $35 to $50. ,~ A copy of the full text of the ordinance is on file in the Office of the Clerk to the ~~/ ~ Board of Supervisors and the County ` r Administrators Office, Room 304, 9901 U~/ Lori Road, Chesterfield, Virginia for public examination between the hours of s:3o Legal Affiant es ,Grooms Jr., Notary Public a.m. to 5:00 p.m. of each regulaz business day. If further information is desired, please contact Mr. Richard Cordle, County Treasurer, at 748-1670. My commission expires: February 29, 2012 The hearing is held at a public facility h designed to be accessible to persons wit Commission I.D. 7182093 disabilities. Any persons with questions on the accessibility of the facility or the need SEAL) for reasonable accommodations should """~. •,, °°' contact Janice Blakley, Clerk to the Board, reter Persons needin inter t 748-1200 ' • ~ f~ U C ,~ ~•~ "~ ~ '' g p . a ~ ,,,.•.. ?1 ' ' services for the deaf must nottfj' the Clerk s + ~~ c.~ ~ • Mal E Q(l 4 - to the Boazd no later than Friday, August (V ; ~ y , 19, 2011. ~ ~ : ~ EXPlRE$ Ot= ~ =•a •o :70 ~ ;" C2-29-12 r ' a71s209'~ ;~ •. NP'~.~ ~~ •y~R~ ' 1 ~. ti ' ~ .fiO O ~. T•...,....• ~ pV ~~`. ~~~' ~ ~~~. R Y ~~.: ' ~~~~,t~~ttt,~,~~~~ THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23113 • Phone: (R(11) 545-7500 • Fxx: (804) 744-3269 • Email: news@chesterfieldobserveccom • Interne[: www.ches[erfieldobserveccom CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 -- AGENDA IAf Meeting Date: August 24, 2011 Item Number: 2't. Subject: Adjournment and Notice of Next Scheduled Meeting Supervisors County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: of the Board of Motion of adjournment and notice of the Board of Supervisors meeting to be held on September 21, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board ^ No # 14U