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2011-09-21 PacketCHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ~~, Meeting Date: September 21, 2011 Item Number: 2.A. Subject: County Administrator's Report County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: The County Administrator will update the Board on the progress of various projects as requested by the Board of Supervisors. Preparers Louis G. Lassiter Attachments: ^ Yes Title: Assistant County Administrator ^ No # 000001 County Administrator's Top 40's List I. Critical Proiects/Activities 1. Airport Entrance Improvements 2. Amelia Reservoir Project 3. Community Risk Analysis/Emergency Service Coverage 4. Countywide Comprehensive Plan/Public Facilities Plan 5. Eastern Midlothian Re-development - Chippenham Square - Spring Rock - Stonebridge (formerly Cloverleaf Mall) - Streetscaping 6. Electronic Message Centers 7. GRTC Service 8. Irrigation Policies/Demand Management for Water Use 9. Mass Grading Ordinance 10. Recycling Committee Recommendations 11. Private Sewer Treatment Facility 12. Sports Quest 13. Total Maximum Daily Load (TMDL) Presentation to Board 14. Ukrops Kicker Complex/Poseidon Swimming -Stratton Property -Construction began May, 2011 15. Utilities Policies and Managed Growth II. Ongoing Proiects/Activities 1. 2011 Legislative Program -adopted 11/19/10 2. Airport Master Plan 3. Animal Welfare Issues 4. Capital Improvement Program 5. Capital Regional Collaborative Focus Group 6. Cash Proffers 7. Chesterfield Avenue Enhancements Future Phases 8. Citizen Budget Advisory Committee 9. Efficiency Studies -Countywide 10. Federal Stimulus Package - Energy Block Grant - Economic Development - Police Department - Recovery Zone Bonds 11. FinanciaUBudget Issues 12. Fort Lee Expansion 13. Hydrilla Issue 14. Joint Meetings of Board of Supervisors/School Board 15. Magnolia Green CDA 16. Meadowville Interchange -Groundbreaking 11 /2010 00~00~ Updated 8/12/11 County Administrator's Top 40's List III. 17. North American Project (at Rt. 288 and Rt. 10) 18. RMA Work Group 19. RRPDC -Large Jurisdiction Committee 20. RRPDC -Transportation Strategies Work Group (work on hold) 21. Sports Tourism Plan Implementation 22. UASI (Regional) Completed Proiects/Activities 1. Board's Appointments Process - 8/2008 2. Bow Hunting Restrictions - 2/24/2010 3. Business Climate Survey - 7/2008 4. Business Climate Survey - 4/2010 5. Business Fee Holiday (Extension) - 9/2010 6. CBLAB Discussions -12/2009 7. Census 2010/Redistricting - 6/2011 8. Chesterfield Avenue Enhancements Phase 1 - 5/2011 9. Citizen GIS - S/2010 10. Citizen Satisfaction Survey -12/2008 11. Citizen Satisfaction Survey - 12/2010 12. COPS Grants 13. DCR Erosion & Sediment Control Program - 3/11/11 14. Efficiency Studies -Fire Department and Fleet Management - 6/2008 15. Efficiency Study -Quality/Chesterfield University Consolidation - 7/2009 16. Electronic Signs -1/2010 17. Board's Emergency Notification Process 18. Employee Health Benefits -Contract Rebid - 8/2011 19. FinanciaUBudget Issues - Adoption of 2011 Budget - 4/2011 - Adoption of County CIP - 4/2011 - Adoption of School CIP - 4/2011 - Bond Issue/Refinancing - AAA Ratings Retained 20. 457 Deferred Comp Plan (Approved) 21. Hosting of Hopewell Website " 22. Impact Fees for Roads - 9/2008 23. In Focus Implementation - Phase I - 8/2008 24. In-Focus Implementation -Phase II (Payroll/HR) -12/2009 25. Insurance Service Upgrade (ISO) for Fire Department - 9/2009 26. Jefferson Davis Streetscape Project - 5/2010 27. Leadership Exchange Visits with City of Richmond 28. 2011 Legislative Program - 3/2011 29. Low Impact Development Standards 30. Meadowdale Library -11/2008 31. Midlothian Turnpike/Courthouse Road Streetscape Improvements (Towne Center) 32. Minor League Baseball (new team) - 2/2010 ~OD~~aS 2 Updated 8/12/11 County Administrator's Top 4O's List 33. Multi-Cultural Commission (Quarterly Reports due to Board) -11/2008 34. Planning Fee Structure (General Increases) - 6/2009 35. Planning Fee Structure (Reductions for In-Home Businesses) -1/2009 36. Planning Fees (Holiday for Commercial Projects) - 8/2009 37. Police Chase Policy (Regional) - 5/2010 38. Postal Zip Codes -Changes approved 4/2011, LISPS date of implementation 6/2011 39. Potential Legislation -Impact Fees/Cash Proffers -1/2009 40. Property Maintenance -Proactive Zoning Code Enforcement (countywide) - 2/2009 41. Property Maintenance -Rental Inspection Program 42. Public Safety Pay Plans Implemented (Phase I) - 9/2008 43. Redistricting 2011 Calendar/Process Report 44. Regional Workforce Investment Initiative 45. Results of Operations -11/19/2010 46. Sign Ordinance 47. Southwest Corridor Water Line - Phase I - 7/2008 48. Sports Tourism Plan -1/2010 49. Sports Tourism Program with Metropolitan Richmond Sports Backers - 8/2009 50. Streelight Policy -12/1/10 51. Ukrops Kicker Complex -soccer fields -Opened 8/2009 52. Upper Swift Creek Plan (Adopted) - 6/2008 53. Upper Swift Creek Water Quality Ordinances 54. VDOT Subdivision Street Acceptance Requirements - 7/2009 55. VRS Benefits for New Employees - 7/2010 56. Walk Through Building Permit Process -10/2009 57. Water Issues/Restrictions 58. Website Redesign - 6/2009 59. Wind Energy Systems - 3/10/2010 60. Wireless Internet Access in County Facilities - 9/2008 61. Watkins Centre 62. Woolridge Road Reservoir Crossing Project - 5/2010 ~0~0~~ Updated 8/12/11 _-_ CHESTERFIELD COUNTY ~ _ ~~. BOARD OF SUPERVISORS Page 1 of 1 ~ - - ° ~ AGENDA ~~. Meeting Date: September 21, 2011 Item Number: 5.A. Subject: Resolution Recognizing Bon Air Baptist Church for Its Outstanding Contribution in Providing Resources for Older Adult Programs County Administrator's Comments: County Administrator: Board Action ReQUest~d: Recognize Bon Air Baptist Church for providing resources for adults 50 years and older. Summary of Information: Bon Air Baptist Church has partnered with the Chesterfield County Parks and Recreation Department to provide recreational programs for the 50 and over population. Bon Air Baptist Church provides numerous classrooms, game rooms and gym space as well as assistance from their own Recreation Director and Assistant Recreation Director and numerous support staff at no cost to the county. Preparers Michael S. Golden Title: Director. Parks and Recreation Attachments: ^ Yes ~ No # 00000 RECOGNIZING BON AIR BAPTIST CHURCH FOR ITS OUTSTANDING CONTRIBUTIONS TO CHESTERFIELD COUNTY'S OLDER ADULT PROGRAMS WHEREAS, the 50 and over population is the fastest growing population in Chesterfield County, and recreation and leisure programs promote a healthy lifestyle and contribute to successful aging; and WHEREAS, Bon Air Baptist Church has partnered with Chesterfield County Parks and Recreation Department to provide recreational programs for the 50 and over population; and WHEREAS, Bon Air Baptist Church provides numerous classrooms, game rooms and gym space at no charge to the county; and WHEREAS, Bon Air Baptist Church also provides assistance from their own Recreation Director and Assistant Recreation Director and numerous support staff at no charge to the county; and WHEREAS, the partnership with Bon Air Baptist Church has served over 2,500 participants age 50 and over during the past year; and WHEREAS, the partnership with Bon Air Baptist Church has created opportunities for older adults to volunteer and the opportunities for local businesses and organizations to provide support; and WHEREAS, these opportunities afforded by the generosity of Bon Air Baptist Church have enhanced the health and well being of all participants age 50 and over. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, publicly recognizes Bon Air Baptist Church, on behalf of the citizens of Chesterfield County, for its dedication and commitment to the 50 and over population in Chesterfield County. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Bon Air Baptist Church and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 00®0~~ IA9 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: S.B. Subject: Adoption of a Resolution Recognizing Mr. Steven R. O'Leary for His Service as a Member of the Airport Advisory Board County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mr. Steven O'Leary is being recognized for his eleven years of service as a member of the Airport Advisory Board. Preparers Rob Key Title: Director, General Services Attachments: ^ Yes ^ No # ~~~~®.~ RECOGNIZING MR. STEVEN O'LEARY FOR HIS SERVICE AS A MEMBER OF THE CHESTERFIELD COUNTY AIRPORT ADVISORY BOARD WHEREAS, Mr. Steven O'Leary was originally appointed as the Dale District representative on the Chesterfield County Airport Advisory Board from July 2000 to March 2003; and WHEREAS, Mr. O'Leary moved to the Midlothian District in March 2003, and was reappointed as the Midlothian District representative, serving until July 2011; and WHEREAS, Mr. O'Leary joined us with a unique background as a professional aviation planner and provided guidance and assistance during the runway's rehabilitation, north terminal apron construction, development of the airport's rules and regulations and with the future development of the airport during the master planning process; and WHEREAS, immediately following the tragic event of September 11, 2001, Mr. O'Leary was instrumental in creating and adopting a General Aviation Security Plan for Chesterfield's airport, and the county received the governor's award for taking this initiative; and WHEREAS, Mr. O'Leary was of great assistance evaluating and developing the proposal for the Chesterfield Aviation/Science Museum and for participating in the Chesterfield County Airport's annual air shows; and WHEREAS, Mr. O'Leary provided guidance and leadership as chairman of the Airport Advisory Board for four years; and WHEREAS, the Chesterfield County Airport has been named one of the best reliever airports in the state, and during Mr. O'Leary's tenure on the Airport Advisory Board the airport has grown to be one of the most well-regarded airports in the Commonwealth of Virginia; and WHEREAS, the continuing growth in airport activities during Mr. O'Leary's tenure has had a beneficial economic impact on Chesterfield County, as recognized in a recent economic impact study conducted by the State of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, public recognizes Mr. Steven O'Leary and expresses its sincere gratitude and appreciation for his service to the county as a member of the Chesterfield County Airport Advisory Board. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. O'Leary and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~0~©®8 i IN- ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 5.C. Subiect: Recognizing Mrs. Virginia L. Hall, Buildings and Grounds, Custodial Services, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of attached resolution. Summary of Information: Mrs. Virginia Hall retired from the Department of General Services, Buildings and Grounds, on August 1, 2011, after 25 years of dedicated service to Chesterfield County. Preparers Robert Key Title: Director, General Services Attachments: ^ Yes ~ No # 0®0® RECOGNIZING MRS. VIRGINIA L. HALL UPON HER RETIREMENT WHEREAS, Mrs. Virginia L. Hall retired August 1, 2011, after providing twenty-five years of dedicated and faithful service to Chesterfield County; and WHEREAS, Mrs. Hall began her service on June 1, 1986, as a custodian, in Buildings and Grounds, Custodial Services; and WHEREAS, Mrs. Hall has faithfully served three Custodial Supervisors, Mrs. Eloise Thweatt, Mr. Gordon Smith and Mr. Jihad Rasheed, during twenty- five years; and WHEREAS, Mrs. Hall performed her duties for the citizens and employees of Chesterfield County in an outstanding manner; and WHEREAS, Mrs. Hall supported many charities, including United Way, American Heart Association Heart Walk, YMCA Bright Beginnings, Christmas Mother Program, Junior Achievement, and her co-workers in times of need. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, publicly recognizes Mrs. Virginia L. Hall and extends appreciation for her twenty-five years of dedicated service to the county, congratulates her upon her retirement, and offers best wishes for a long and happy retirement. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. Hall and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. 000010 ;~ ~ J ~ 4 r~ ,1~ ~ ~~ I~48 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 5.D. Subject: Resolution Recognizing the Chesterfield County Fair Association on the 100t'' Anniversary of its Operation and Providing an Outstanding 2011 County Fair County Administrator's Comments: County Administrator: rd Adoption of the attached resolution recognizing the Chesterfield County Fair Association on the 100t'' anniversary of its operation and providing an outstanding 2011 County Fair. Summary of Information: The Fair Association has organized and provided the citizens of Chesterfield County with a county fair since 1911. The members have been instrumental in the operation and management of the Chesterfield County Fair. The attached resolution details the organization's accomplishments. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No #®00011 RECOGNIZING THE CHESTERFIELD COUNTY FAIR ASSOCIATION FOR EXCEPTIONAL SERVICE IN OPERATING THE 2011 CHESTERFIELD COUNTY FAIR WHEREAS, the Chesterfield County Fair has long been an integral part of the history and development of Chesterfield County since 1911; and WHEREAS, the fair originally developed from the desire of farmers to display the items they had raised; and WHEREAS, the Chesterfield County Fair Association has organized, operated and managed the County Fair for 100 years; and WHEREAS, Fair Association President Julia Williams, Fair Manager G.B. Spencer and all the members of the Fair Association worked tirelessly as volunteers to manage the fair; and WHEREAS, the 2011 County Fair marked the 98"' annual fair in the organization's 100-year history, missing only two fairs due to World War II; and WHEREAS, the 2011 County Fair ran for nine days at the Chesterfield County Fairgrounds; and WHEREAS, the fair provides the citizens of Chesterfield County with entertainment, thrills, competitions, demonstrations, food and fun; and WHEREAS, the 2011 Chesterfield County Fair attracted over 40,000 attendees. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, on behalf of the residents of Chesterfield County, publicly recognizes members of the Chesterfield County Fair Association for their dedicated and unselfish commitment to the operation of the Chesterfield County Fair for the past 100 years and expresses appreciation for the provision of the County Fair to the residents of Chesterfield County. ®Q®012 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.A.1. Subject: Nomination/Appointment to the Richmond First Tee Board of Directors County Administrator's Comments: County Administrator: Board Action Regueste2i": Nominate/appoint an individual to serve as an at-large member of the Richmond First Tee Board of Directors. Summary of Information: The Richmond First Tee is a not-for-profit corporation that manages and develops the First Tee Chesterfield golf course at Harry G. Daniel Park at Iron Bridge "to provide affordable and accessible quality golf facilities and programs especially for youth." Two applications were received for appointment to the vacancy on the First Tee Board. Parks and Recreation recommends that the Board nominate and appoint Mr. Scott A. Rinaldi. Board members concur with this appointment. The term will be effective immediately and will expire on May 31, 2014. Under the existing rules of procedure, appointments to boards and committees are nominated at one meeting and appointed at the subsequent meeting unless the rules of procedure are suspended by a unanimous vote of the Board members present. Nominees are voted on in the order in which they are nominated. Preparers Michael S. Golden Title: Director of Parks and Recreation Attachments: ^ Yes ^ No ~~®0~.3 ~~`~~., ~ - -- ~ ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 21, 2011 Item Number: 8.6. Subject: Streetlight Cost Approval County Administrator's Comments: County Administrator: Board Action Requested: This item requests Board approval of a streetlight installation in the Dale District. Summary of Information: Requests for streetlights, from individual citizens or civic groups, are received in the Department of Environmental Engineering. Staff requests cost quotations from Dominion Virginia Power for each request received. When the quotations are received, staff re-examines each request and presents them at the next available regular meeting of the Board of Supervisors for consideration. Staff provides the Board with an evaluation of each request based on the following criteria: 1. Streetlights should be located at intersections and 2. A petition is required which must be signed by 75% of the residents within 200 feet of the proposed light and shall include a majority of the homeowners living at the proposed locations. CONTINUED NEXT PAGE Preparers Richard M. McElfish Title: Director Environmental Engineering Attachments: ^ Yes ~ No # pUp®1.4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued) Cost quotations from Dominion Virginia Power are valid for a period of 60 days. The Board, upon presentation of the cost quotation, may approve, defer, or deny the expenditure of funds from available District Improvement Funds for the streetlight installation. If the expenditure is approved, staff authorizes Dominion Virginia Power to install the streetlight. A denial of a project will result in its cancellation and the District Improvement Fund will be charged the design cost shown; staff will notify the requestor of the denial. Projects cannot be deferred for more than 30 days due to quotation expiration. Quotation expiration has the same effect as a denial. DALE DISTRICT: • In the vicinity of 3940 Evelake Road Cost to install streetlight: $341.01 (Design Cost: $750.00) Does not meet minimum criterion for intersection For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. ®0®01.5 STREETLIGHT REQUEST Dale District Request Received: December 2, 2009 Estimate Received: August 22, 2011 Estimate Requested: December 2, 2009 Days Estimate Outstanding: 628 NAME OF REQUESTOR: Ms. Juanita R Lewis ADDRESS: 3940 Evelake Road North Chesterfield, VA 23237 REQUESTED LOCATION: In the vicinity of 3940 Evelake Road Cost to install light: $341.01 POLICY CRITERIA: Intersection: Not Qualified Petition: Qualified Requestor Comments: "My House has been burglarized twice in recent months." Staff notes that this location is not an intersection. ®000'6 Streetlight Request Map September 21, 2011 Z ~ KINGSLAND RD Z N O ~ EVELA O ~ PILLOW BLUFF LN ~ ~C O ZN O ~ a EREGRINE R p av, ~ <2 ~ ~ J O ~ G 9~ ~O O ~4 F CNS BLUF QQ This map is a copyrighted product of N the Chestertield County GIS Office. This map shows citizen requested streetlight installations in relation to existing streetlights. Streetlight Legend Existing streetlight information was eXlStlri II ht g g obtained from the Chestertield County Environmental Engineering Department. • requested light 530 265 0 530 Feet 00©01~~ __.. _ __ ~ Q CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.1.a. Subject: Resolution Recognizing October 3-7, 2011, as "Paralegals' Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Mr. Warren requested that the attached resolution be adopted. Summary of Information: This resolution recognizes the outstanding contributions of legal assistants and paralegals in Chesterfield County and throughout the Commonwealth of Virginia and the nation. Preparers Janice Blakley Title: Clerk to the Board Attachments: ^ Yes ~ No dooo2s RECOGNIZING OCTOBER 3-7, 2011, AS "PARALEGALS' WEEK" IN CHESTERFIELD COUNTY WHEREAS, legal assistants and paralegals provide skilled and essential professional services to licensed attorneys throughout Virginia; and WHEREAS, legal assistants and paralegals receive formal education and training and gain valuable experience working under the supervision of licensed attorneys; and WHEREAS, the Virginia Alliance of Paralegals Associations (NAPA) issues educational standards and professional guidelines to ensure that legal assistants are competent and knowledgeable about their field; and WHEREAS, the research and administrative work performed by legal assistants and paralegals are essential to the ability of attorneys to provide their clients with quality legal services and representation; and WHEREAS, NAPA member organizations sponsor educational programs, seminars and forums designed to bring legal assistants together to exchange ideas and methods used in their occupation; and WHEREAS, the NAPA encourages legal assistants and paralegals to adhere to a high degree of ethical and professional conduct and proficiency by issuing a code of ethics for legal assistants and paralegals to practice. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 3-7, 2011, as "Paralegals' Week" in Chesterfield County and calls its significance to the attention of all its citizens. ~0©®19 f; I'I 4yl+l CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.1.b. Subject: Resolution Recognizing October 9-15, 2011, as "Fire Prevention Week" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Each year, the United States Fire Administration recognizes the week of October 9 as "Fire Prevention Week" to educate the community in an effort to prevent injuries and death. This year's theme is, "It's Fire Prevention Week. Protect your Family from Fire!" The Fire and EMS Department has a number of open houses and education efforts scheduled for this year's Fire Prevention Week to raise awareness in Chesterfield County. Preparers Edward L. Senter. Jr. Attachments: ^ Yes ~ No ®®~0~0 Title: Fire Chief RECOGNIZING OCTOBER 9-15, 2011, AS "FIRE PREVENTION WEEK" IN CHESTERFIELD COUNTY WHEREAS, the County of Chesterfield is committed to ensuring the safety and security of all those living in and visiting our county; and WHEREAS, fire is a serious public safety concern both locally and nationally, and homes are where people are at greatest risk to fire; and WHEREAS, cooking equipment is the leading cause of home structure fires and associated injuries, and the third leading cause of home fire deaths; and WHEREAS, cooking-related fires are the greatest fire cause in Chesterfield County; and WHEREAS, heating appliances and smoking materials are among the leading causes of all reported home fires; and WHEREAS, the winter heating season is quickly approaching and supplemental heating appliances will become more prevalent; and WHEREAS, the risk of dying in a home structure fire caused by smoking materials rises with age; and WHEREAS, working smoke alarms cut the risk of dying in reported home fires in half; and WHEREAS, Chesterfield Fire and EMS personnel are dedicated to reducing the occurrence of home fires and home fire injuries through prevention and protection education; and WHEREAS, Chesterfield County residents are responsive to public education measures and are able to take personal steps to increase their safety from fire, especially in their homes; and WHEREAS, Chesterfield County residents who have planned and practiced a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS, the 2011 Fire Prevention Week theme, "It's Fire Prevention Week. Protect your Family from Fire!" effectively serves to remind us all of the simple actions we can take to keep our homes and families safe from fire during Fire Prevention Week and year-round. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes October 9-15, 2011, as "Fire Prevention Week" throughout the county, and urges all the people of Chesterfield County to protect their homes and families by heeding the important safety messages of Fire Prevention Week 2011, and to support the many activities and efforts of Chesterfield County's Fire and Emergency Medical Services. ®®O~g ~. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.1.c.1. Subject: Resolution Recognizing Corporal R. Harvey Hevener, Police Department, Upon His Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Corporal R. Harvey Hevener will retire from the Police Department on October 1, 2011, after providing 22 years of service to the citizens of Chesterfield County. Preparers Colonel Thierry G. Dupuis Title: Chief of Police Attachments: ^ Yes ~ No # ~0®0, ~2 RECOGNIZING CORPORAL R. HARVEY HEVENER UPON HIS RETIREMENT WHEREAS, Corporal R. Harvey Hevener will retire from the Chesterfield County Police Department on October 1, 2011, after providing 22 years of quality service to the citizens of Chesterfield County; and WHEREAS, Corporal Hevener has faithfully served the county in the capacities of police officer, police detective, senior, master, career officer and corporal; and WHEREAS, during his tenure with the Chesterfield County Police Department, Corporal Hevener served diligently in the Uniform Operations Bureau, the Investigations Bureau and the Operational Support Bureau; and WHEREAS, Corporal Hevener and fellow School Resource Officers were the recipients of a Unit Citation Award in recognition of their professionalism, teamwork and dedication, and in addition to their regular duties, these officers maintained a criminal clearance rate at a level much higher than expected; and WHEREAS, while assigned as a School Resource Officer at the Chesterfield Technical Center, Corporal Hevener also served as an instructor for the Law Enforcement Program and was considered an asset to the school administration staff and a vital part to their administrative team; and WHEREAS, Corporal Hevener has received numerous letters of commendation, thanks and appreciation from the citizens of Chesterfield County for service rendered; and WHEREAS, Corporal Hevener has provided the Chesterfield County Police Department with many years of loyal and dedicated service; and WHEREAS, Chesterfield County and the Board of Supervisors will miss Corporal Hevener's diligent service. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Corporal R. Harvey Hevener, and extends on behalf of its members and the citizens of Chesterfield County, appreciation for his service to the county, congratulations upon his retirement, and best wishes for a long and happy retirement. l~0®p~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.1.c.2. Subject: Resolution Recognizing Mrs. Susan Decker, Social Services Department, Upon Her Retirement County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Mrs. Susan Decker will retire from the Chesterfield-Colonial Heights Department of Social Services on September 30, 2011, after 16 years of dedicated county service. Preparers Marsha Sharpe Title: Director of Social Services Attachments: ^ Yes ~ No ~t3®®©24 RECOGNIZING MRS. SUSAN DECKER UPON HER RETIREMENT WHEREAS, Mrs. Susan Decker began her career with seniors while employed with Lucy Corr Village as Admissions Coordinator from 1989 through 1999; and WHEREAS, Mrs. Decker was hired as an Eligibility Worker by the Chesterfield-Colonial Heights Department of Social Services on June 28, 1999; and WHEREAS, Mrs. Decker's assistance to long-term care customers and families resulted in improved services for county residents; and WHEREAS, Mrs. Decker assisted in the reorganization of the Adult Medicaid unit, and she was instrumental in its success; and WHEREAS, Mrs. Decker consistently demonstrated flexibility and willingness to meet the needs of her team throughout her tenure in the department; and WHEREAS, Mrs. Decker assisted her team in effectively responding to the unprecedented growth in the aging population and the unprecedented growth in the Adult Medicaid caseload; and WHEREAS, Mrs. Decker consistently displayed a positive attitude in her daily interactions with peers as well as customers and performed her job duties with professionalism and dedication; and WHEREAS, Mrs. Decker provided excellent customer service over the years and has shown dedication and commitment to serving the elderly and disabled adult citizens. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the outstanding contributions of Mrs. Susan Decker, expresses the appreciation of all residents for her service to the county and the City of Colonial Heights and extends its congratulations upon her retirement, as well as best wishes for a long and happy retirement. ®~®~~~ CHESTERFIELD COUNTY ~'~ BOARD OF SUPERVISORS Page 1 of 1 AGENDA 1749 Meeting Date: September 21, 2011 Item Number: 8.C.1.d. Subiect: Resolution Recognizing September 2011 as "Alcohol and Drug Addiction Recovery Month" (Recovery Month) in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: Adoption of the attached resolution. Summary of Information: Research shows that substance use and mental disorders are treatable and people should seek assistance for these conditions as they would with any other health condition. Thus, it is essential for the 22.5 million people ages 12 or older who currently suffer from a substance use disorder and the 45.1 million adults ages 18 or older living with a mental health problem, to realize that recovery is possible to improve overall health and well-being. The 22nd national campaign spreads the message that behavior health is an essential part of health and one's overall wellness, and that prevention works, treatment is effective and people can and do recover from substance use and mental disorders. For 22 years, Recovery Month has worked to improve the lives of those suffering from substance use and mental disorders by raising awareness of the disease and educating communities about the treatment and recovery resources that are available. Preparers Debbie Burcham Title: Executive Director Mental Health Support Services Attachments: ^ Yes ~ No # ~ ® ®®~i*ci RECOGNIZING SEPTEMBER 2011 AS "ALCOHOL AND DRUG ADDICTION RECOVERY MONTH" IN CHESTERFIELD COUNTY WHEREAS, behavioral health is an essential part of health and one's overall wellness; and WHEREAS, prevention works, treatment is effective, and people can and do recover from substance use and mental disorders; and WHEREAS, all people have the fundamental and inherent value to be accepted and treated with respect, human dignity, and worth; and WHEREAS, individuals should have access to fully participate in community life including economic advancement and prosperity; fair and decent housing; quality education; and positive opportunities to benefit from and contribute to material, cultural, and social progress; and WHEREAS, it is critical to educate our policymakers, friends and family members, health care providers, and businesses that substance use and mental disorders are treatable, and that people should seek assistance for these conditions with the same urgency as they would any other health condition; and WHEREAS, all Americans have the opportunity to access provisions within the Affordable Care Act and Mental Health Parity and Addictions Equity Act, aimed to improve physical and emotional health while ensuring people will receive the care they need at a reasonable cost; and WHEREAS, in 2009, 4.3 million people received treatment for a substance use disorder and 30.2 million people for a mental health problem (2009 National Survey on Drug Use and Health); and WHEREAS, substance use and mental disorders are serious public health problems, and we must continue to reach the millions more who need help; and WHEREAS, to help more people achieve long-term recovery, and learn how recovery positively benefits the nation's overall well-being, the U.S. Department of Health and Human Services, the Substance Abuse and Mental Health Services Administration, the White House Office of National Drug Control Policy, and Chesterfield's Community Services Board, Substance Abuse Services Program invite all residents of Chesterfield County to participate in "Recovery Month": Prevention Works, Treatment is Effective, People Recover. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes the month of September 2011 as "Alcohol and Drug Addiction Recovery Month" in Chesterfield County, Virginia and calls upon the people of Chesterfield to observe this month with appropriate programs, activities, and ceremonies supporting this year's theme, "Join the Voices for Recovery: Recovery Benefits Everyone." ®O~~ti~ I ~ i 41 y - .:~,b ~r. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.1.e. Subject: Resolution Recognizing September 26, 2011, as "Family Day" in Chesterfield County County Administrator's Comments: County Administrator: Board Action Requested: The Board of Supervisors is requested to adopt the attached resolution. Summary of Information: Chesterfield County will join states and localities across the nation in recognizing September 26 as "Family Day - A Day to Eat Dinner With Your Children." Family Day was established by the Center for Addiction and Substance Abuse at Columbia University. It focuses attention on research findings that show children in families that frequently eat dinner together are much less likely to use tobacco, alcohol or other drugs. Communities across the country are encouraged to recognize Family Day. Youth Planning and Development and SAFE Inc. are promoting awareness of Family Day in Chesterfield County. Preparers Jana D. Carter Attachments: ^ Yes Title: Director, Juvenile Services No ~ooo~s RECOGNIZING SEPTEMBER 26, 2011, AS "FAMILY DAY - A DAY TO EAT DINNER WITH YOUR CHILDREN" WHEREAS, the observance of "Family Day - A Day to Eat Dinner with Your Children" provides a unique opportunity for families in Chesterfield County to join one another at the dinner table as a means of strengthening family relationships; and WHEREAS, parental influence is known to be one of the most crucial factors in determining the likelihood of substance abuse by teenagers; and WHEREAS, surveys conducted by the National Center on Addiction and Substance Abuse have consistently found that children and teenagers who routinely eat dinner with their families are far less likely to use cigarettes, alcohol and illegal drugs; and WHEREAS, meal times offer opportunities for families to spend time together, providing a basic structure that strengthens and encourages lasting relationships; and WHEREAS, young people from families who have infrequent family dinners, compared to those that have frequent family dinners, are two and a half times more likely to have used tobacco and marijuana and one and a half times more likely to have consumed alcohol; and WHEREAS, the correlation between family dinners and reduced risk for teen substance abuse is well documented; and WHEREAS, Chesterfield County Youth Planning and Development and SAFE Inc., Chesterfield's substance abuse prevention coalition, are promoting the importance of family dinners to parents in Chesterfield County, Virginia; and WHEREAS, the Chesterfield County Board of Supervisors recognizes that eating dinner as a family is an important step toward raising drug-free children. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors recognizes Monday, September 26, 2011, as "Family Day - A Day to Eat Dinner With Your Children," to recognize the positive impact of strong family interaction on the well being and future success of the young people in Chesterfield County. ©~©©~ r 4 ~ - ~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.2. S u biect: Acceptance of a Grant Awarded by the Department of Motor Vehicles for the FY2012 Highway Safety Project Grant County Administrator's Comments: County Administrator: Board Action Requested: Accept and appropriate the award from the Virginia Department of Motor Vehicles, Highway Safety Project Grant in the amount of $85,253 and authorize the County Administrator to execute all documents. Summary of Information: The Chesterfield County Police Department has been awarded an $85,253 state grant from the Virginia Department of Motor Vehicles, Highway Safety Project Grant Program. The funding will be used to purchase equipment and overtime to enhance the police department's traffic safety and accident prevention efforts. The $17,050.60 in-kind match is supported through the department's existing budget. There will be minimal operating costs associated with the equipment since much of the funding will be used to replace equipment currently in operation. Preparer: Colonel Thierry G. Dupuis Preparer: Allan M. Carmody Title: Chief of Police Title: Director of Budget and Management Attachments: ~ Yes ^ No #~®©O~i4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 - AGENDA ixs Meeting Date: September 21, 2011 Item Number: 8.C.3.a. Subiect: Request for Entertainment Festival Permit for the 2011 Virginia Transplant Games County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider an entertainment festival permit for the 2011 Virginia Transplant Games to be held Saturday, October 1, 2011. Summary of Information: The Virginia Transplant Games plans to hold their 2011 festival on Saturday, October 1, 2011, from 8:00 a.m. until 5:00 p.m. The event locations are New Clover Hill High School (the main hub), 13301 Kelly Green Lane; Midlothian YMCA, 737 Coalfield Road; and King Pin Lanes, 200 North Otterdale Road. The festival's main purpose is to hold statewide games to increase the number of Virginians in the transplant donor registry. There will also be a 5K race, at which food and water will be given out. Other athletic events including basketball, swimming, bowling and track and field events will also be conducted. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86795.1 Attachments: ~ Yes ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The event will feature live music performed by House of Jam and B2B-The Jimmy Buffett Tribute Band. Three food vendors will be selling food to the general public and VIP/Volunteer tents will serve breakfast and lunch. Approximately 400-500 athletes will compete, and 1,500 spectator tickets will be offered for sale with an estimate of no more than 800 spectators at any of the venues. Sponsors for the festival include VCU and WA Medical Centers, Old Dominion Eye Center and Henrico Doctors Hospital. The applicant's plan meets the substantive requirements of the entertainment permit ordinance and the property is properly zoned. The promoter has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. An adequate special events liability insurance policy has been secured for the event. The promoter indicates that athletic restrooms will be available; the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; and music will be played in such a manner that it will not be audible beyond the property so as to constitute a nuisance to adjacent property owners. Since the event will occur on County property, staff recommends that the Board require the applicant to post a bond in the amount of $500. 0505:86795.1 ®©©0~2 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 -- AGENDA »., Meeting Date: September 21, 2011 Item Number: 8.C.3.b. Subiect: Request for Entertainment Festival Permit for ChesterFest County Administrator's Comments: County Administrator: Board Action Requested: Staff recommends that the Board consider an entertainment festival permit for ChesterFest to be held Saturday, September 24, 2011. Summary of Information: The Chester Community Association is sponsoring an arts and crafts and entertainment festival, located on the Chester Village Green just off 11801 Centre Street in Chester, on Saturday, September 24, 2011, from 10:00 a.m. until 5:00 p.m. Chesterfield County and the Village News are secondary sponsors for the festival. The festival will feature live musical performances from the Chesterfield Community Band, Cy Taggert, the Chiggers, The Drive, the Shepherds Center Senior Idol tour, and the Carey Street Ramblers. Approximately 5,000 to 7,500 people are expected to attend the festival. The festival has five food vendors. Preparers Jeffrey L. Mincks Title: County Attorney 0505:86810.1 Attachments: ~ Yes ^ No # ~D®©4~3 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The applicant's plan meets the substantive requirements of the entertainment permit ordinance, and the property is properly zoned. ChesterFest has made adequate provisions for public safety, fire prevention, medical protection, sanitation, traffic control, and security. Specifically, 1) ChesterFest will provide six port-o-potties with hand washing stations supplied by Virginia Waste Services; (2) the local Rescue Squad and Chesterfield Fire and EMS will be available for the event; (3) the Sheriff's Department will provide two off-duty deputies; (4) music will be played in such a manner that it will not be audible beyond the property or constitute a nuisance to adjacent property owners; and (5) the event is adequately insured. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require ChesterFest to post a bond. 0505:86810.1 ~®®~v4 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 2 Meeting Date: September 21, 2011 Item Number: 8.C.3.c. Subject: Request for Music/Entertainment Festival Permit for Annual Magnificent Midlothian Food Festival on Wednesday, October 5, 2011 County Administrator's Comments: County Administrator: Board Action Staff recommends that the Board grant a musical/entertainment festival permit to the Midlothian Rotary Club on Wednesday, October 5, 2011. Summary of Information: The Midlothian Rotary Club proposes to conduct its Annual Magnificent Midlothian Food Festival ("Festival") for the purpose of raising funds for charities in the Richmond Metropolitan area. Because the Festival will feature outdoor music, the Club must obtain a Musical/Entertainment Festival Permit. The Festival is planned to take place at the Westchester Commons. The Festival will be held on Wednesday, October 5, 2011 from 4:30 p.m. until 8:30 p.m. Approximately 4,000 people are expected to attend. The cost of the event is $30.00 per person. The Midlothian Rotary Club is the promoter of the Festival and the Bon Air, Brandermill, Chester, Huguenot Trail, and Powhatan Rotary Clubs assist in putting on the event. Preparers Jeffrey L. Mincks Attachments: ~ Yes Title: County Attorney 0505:868821 ^ No CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA The security and safety arrangements for the Festival have been reviewed by the County Attorney's Office and meet the substantive requirements of the County Code. These arrangements provide adequate measures to ensure public safety, fire prevention, medical protection, sanitation, traffic control, insurance coverage, relevant permits and security. The Rotary has a long history of conducting its Festival safely, in accordance with County ordinances, and with consideration for surrounding residents and businesses. Although the Board of Supervisors may require a bond to ensure compliance with the permit, the Board traditionally has not required a bond except when the event occurs on County property. Staff recommends that the Board not require a bond. 0505:86882.1 CHESTERFIELD COUNTY ,,,, ~- BOARD OF SUPERVISORS Page 1 of 1 AGENDA Meeting Date: September 21, 2011 Item Number: 8.C.4. Subject: Transfer of $6,159.35 from the Bermuda District Improvement Fund to the Police Department for Traffic Control During the Chester Kiwanis Club's Annual Christmas Parade County Administrator's Comments: County Administrator: Board Action Requested: Transfer $6,159.35 from the Bermuda District Improvement Fund to the Police Department for traffic control during the Chester Kiwanis Club's Annual Christmas Parade. Summary of Information: Supervisor Jaeckle has requested the Board to transfer $6,159.35 from the Bermuda District Improvement Fund to the Police Department to cover costs associated with providing traffic control during the Chester Kiwanis Club's Annual Christmas Parade on December 11, 2011. The Police Department has traditionally provided traffic control services for this parade and the event is conducted pursuant to a co-sponsorship agreement with the Parks and Recreation Department. Since this is a transfer of funds to a County department for the provision of a public service for an event which is co- sponsored by the County pursuant to a co-sponsorship agreement, this is a permissible use of District Improvement Funds. For information regarding available balances in the District Improvement Fund accounts, please reference the District Improvement Fund Report. Preparers Allan M. Carmody Title: Director of Budget & Management 0425:86816.1 Attachments: ^ Yes ~ No #~®®4~5 DISTRICT IMPROVEMENT FUNDS APPLICATION This application must be completed and signed before the County can consider a request for funding with District Improvement Funds. Completing and signing this form does not mean that you will receive funding or that the County can legally consider your request. Virginia law places substantial restrictions on the authority of the County to give public funds, such as District Improvement Funds, to private persons or organizations and these restrictions may preclude the County's Board of Supervisors from even considering your request. What is the name of the applicant (person or organization) making this funding request? Angie McDaniel for the Kiwanis Club of Chester 2. If an organization is the applicant, what is the nature and purpose of the organization? (Also attach organization's most recent articles of incorporation and/or bylaws to application. Kiwanis Club of Chester -Non-profit organization supporting youth and community causes in Chesterfield County 3. What is the amount of funding you are seeking? $6,159.35 4. Describe in detail the funding request and how the money, if approved, will be spent. Funds are needed to support the 2011 Chester Kiwanis Christmas Parade. Road closure estimate is $2, 275.35. Funds to cover support of Chesterfield County Police Officers is $3, 884.00 (based on last year's police support figure of $3, 384.00 and an additional $500.00 to cover any yearly cost increase). Estimate for road closure is attached and contact with the Chesterfield County Police Department is ongoing. Both functions are required by Chesterfield County in order for the Kiwanis to carry out parade activities. 5. Is any County Department involved in the project, event or program for which you are seeking funds? The 2011 Chester Kiwanis Christmas Parade will be supported by the Chesterfield County Police Department, Chesterfield County Crime Solvers, Fire Department, EMS, various youth athletic groups, the Chesten`ie/d County Parks and Recreation, school groups to include bands, bands, JROTC, drama and other educational youth groups, and select Chesterfield County and Virginia State Government Representatives. County organizations are never charged an entry fee and all are welcome. Page 1 ®®©a~~ 6. If this request for funding will not fully fund your activity or program, what other individuals or organizations will provide the remainder of the funding? The Chester Kiwanis allows a minimal amount of funding in its budget ($1, 000 annually) to assist with Parade cost. The club also sponsors refreshment booths during the parade to cover costs. The parade IS NOT a Kiwanis fund raiser. Any funds in excess of parade expenses are used in the community and for local scholarships. 7. If applicant is an organization, answer the following: Is the organization a corporation? Yes No X Is the organization non-profit? Yes X No Is the organization tax-exempt? Yes X No 8. What is the address of the applicant making this funding request? Angie McDaniel, Parade Chairman 3013 Warfield Estates Place Chester, VA 23831 9. What is the telephone number, fax number, a-mail address of the applicant? (804) 240-5611 (cell) chesterchristmasparade@hotmail. com Signature of applicant. If you are signing on behalf of an organization you must be the president, vice- president, chairman/director or vice-chairman of the organization. Signature 2011 Chester Kiwanis Christmas Parade Chairman (if signing on behalf of an organization) Angela M. McDaniel Printed Name 18 August 2011 Date Page 2 ~Q~Da~~ 'rrr~? Meeting Date: Subiect: CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA 21. 2011 Item Number: 8.C Page 1 of 3 Approval of a Change in the Terms of the Economic Development Authority Note for the Cloverleaf Mall Purchase, and Approval of a Support Agreement and Other Documents for the Financing and Redevelopment of the Mall Site County Administrator's Comments: County Administrator: The Board is requested to approve a change in the terms of the note between the Economic Development Authority and Wells Fargo, approve a support agreement between the county and Wells Fargo and authorize the county administrator to execute other documents as necessary to facilitate the financing and redevelopment of the former Cloverleaf Mall property. Summary of Information In order to facilitate the sale and redevelopment of the first phase (approximately 29 acres) of the project, staff is requesting three Board actions: 1) approve an extension of the existing line of credit with Wells Fargo that has been used to purchase the mall property; 2) approve a support agreement between the County and Wells Fargo; and 3) authorize the county administrator to execute other documents that will secure the financing to begin the project. Existing Line of Credit: The Chesterfield Economic Development Authority has an existing line of credit with Wells Fargo Bank on which it has drawn $16,596,200 to fund the acquisition of Cloverleaf Mall. Wells Fargo is willing to renew the existing line of credit for the outstanding principal amount of $16.6 million through October 1, 2012, with no change in the Preparers Allan M. Carmody Title: Director, Budget and Management Attachments: ~ Yes ^ No # ©®00~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 3 AGENDA interest rate, which will remain at LIBOR plus 60 basis points. And, as has been the case since October of 2008, Crosland remains contractually committed to paying the carrying costs on the line of credit. The Economic Development Authority approved the renewal of the line of credit at their meeting on September 15t''. Support Agreement: The pace of the Cloverleaf project has been hampered by a weak economic backdrop and its impact on financial and capital markets. Accordingly, the parameters of the project, such as the introduction of a phased redevelopment plan, have evolved over time to more realistically reflect economic conditions. At the same time, that evolution has included an expanded commitment from the principal anchor, Kroger, who is now scheduled to construct a flagship 123,000 square foot store complete with fueling station. Eager to begin, Kroger is scheduled to close soon with Crosland on the land purchase for its new store which it anticipates opening in Fall 2012. Similar to the development plan, the financial side of this transaction has also evolved over time and, in an effort to be able to proceed with the project and deliver Kroger's parcel in a timely manner, staff is requesting Board approval of a number of documents that will finalize the financing of the project. The basic structure of the financing plan remains that the Chippenham Place Community Development Authority ("CDA") would issue a bond whose debt service would be paid via incremental tax revenues generated from the project, and supported by a special assessment in the case of a tax revenue shortfall. The proposed revision to the basic structure is that the Economic Development Authority will be the maker on a new line of credit instrument with Wells Fargo, but will pass through those proceeds to the CDA. Repayment of the line of credit will occur from the CDA revenues and supported by a support agreement containing a moral obligation from the county. This proposed change provides a number of benefits to the project including a significant reduction in borrowing costs and a quicker path to demolishing the mall. Under this arrangement, the county would be agreeing to provide a layer of moral obligation similar to what it already has behind the EDA's existing line of credit except that it will be able to look to the incremental taxes and special assessments for funding. Moreover, as noted above, leveraging the new line-of-credit dramatically decreases the borrowing costs and, in turn, the risk that the moral obligation will ever be needed. ~®~©~~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 3 of 3 AGENDA Other Documents: The closing of the real estate transaction with Crosland (scheduled for next week) and the re-arrangement of the financing among the EDA, the CDA, and Wells Fargo may require the execution of several other documents on behalf of the county. Staff requests that the county administrator be authorized to execute any other documents, agreements or instruments as are necessary or desirable to effectuate the transactions described herein, subject to approval as to form by the County Attorney. 0®0©~,~0 ,~ ~r, CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 8.C.6. Subject: State Road Acceptances County Administrator's Comments: County Administrator: Board Action Requested: Adoption of resolutions for referenced state roads acceptances. Summary of Information: Clover Hill District: Maginoak Matoaca District: Foxcreek Crossing Phase III Preparers Richard M McElfish Title: Director, Environmental Engineering Attachments: ^ Yes ~ No # x00041 TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance - MAGINOAK DISTRICT: CLOVER HILL MEETING DATE: September 21, 2011 ROADS FOR CONSIDERATION: MAGINOAK CT Vicinity Map: MAGINOAK ~<< RD ~ ~~ti 5~~~ O~~ ~o~ ~'y `~2ti ~~~~~ ~~ s~ s` G~ ~ O v ~ ~ti ~PR~R~ ~ o ~ ~ OR GLP~ 2i ~ ~ >~ G~ '9 v~?~ ~ G \ citi0\ o ~ ~ '< 70 'A ~ < ~ ~ ~ ~ v0 O ~ o Z .,\ \ ~ o z' ~ \ c~ GN~EFT A N TR ~ NG~ W VIDE ~ ~ z o O c O ~ ~EG~~ ~ ~ T w _ ~ na ~ ~O ~ O m SAUNA ~R o C T pR ~~~ ~ Z ~5 m ~ C1R .r`~' ~p~ ~ GT ~ O SE,q O ~O O z Produced By Chesterflsld County qS TO: Board of Supervisors FROM: Department of Environmental Engineering SUBJECT: State Road Acceptance -Foxcreek Crossing Phase III DISTRICT: MATOACA MEETING DATE: September 21, 2011 ROADS FOR CONSIDERATION: FOXCREEK CROSSING MIDNIGHT CROSSING HEARTQUAKE TRACE PRESCOTTS LEVEL Vicinity Map: Foxcreek Crossing Phase III G~~O ~ Z 3 ~q y ~~O ~00~' O~ ~ ~.p G~ 1 ~L 0y 9 4 ~~2 ~Aa ~ HANCO KS 5 ~ ,p ~ w UARTE LN F,ysTgR M Q ti ~ U s FwS R UST ~ ~ a ~C COVE C/R F ~RE O xC U CT COpAF~'ST~~FKFOREST D 7 pR~ Qp,~~-~~ NEgRT < TRH ~ ~s'~ M p R~SFT,y'9 ~ Q ~ ,Q O OHO J0 ~~ 0 ~ ~ m 02 2~ ~ T~~ ~~ ~0 O BURNT MILLSL~ 2 tis c $ tiT s'~ kiN G c ~ q T WOO ~vQ' ~Q~' ~ ~~ 9 T O~O OT TFROq~ ~ 0 10 F 2.1 MANOR HOUSE TRL ~'O 3. FELL PONY CT 4. HEATHCLIFF CT 5. LILTING BRANCH WAY 6. WALKERS CHASE 7. THISTLEDEW MEWS 8.PRESCOTTSLEVEL 9. HIDDEN SEDGE CT 10. SOHO TURN Produced By Chesterfield County GIS - - CHESTERFIELD COUNTY _ _~', ~ BOARD OF SUPERVISORS Page 1 of 1 ~~.~ AGENDA Meeting Date: September 21, 2011 Item Number: 8.C.7.a. Subject: Request to Quitclaim a Portion of a Sixteen-Foot Water Easement Across the Property of Whitco, L.L.C. County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a 16' water easement across the property of Whitco, L.L.C. Summary of Information: Whitco, L.L.C. has requested the vacation of a portion of a 16' water easement across its property as shown on the attached plat. A new easement will be dedicated. This request has been reviewed by the Utilities Department. Approval is recommended. District: Clover Hill Preparers John W. Harmon Title: Real Property Manager Attachments: ^ Yes ~ No ~000~$ VICINITY SKETCH Request to Quitclaim a Portion of a Sixteen Foot Water Easement Across the Property of Whitco, L.L.C. 7. HOMESTE D CT ~~' ~ RED LIO CT ~~,{ S~ ,~~' ¢ 9. R LIaN ~ ~~ ~~ fl 4 .~ x l M~,f~trs ~ 16' Water Easement n to be Quitclaimed Midlc~~ian ~ ~ Y ~ Q Q ~" ~ ~- RG x ~ ~ ~ ~ ~'~ T C Sp1y Y`~`AK O r t9 p O ~ ~~ r ~p,[3 DR ~, ~ O 4 ~ ~ ~ p ~C `~ ~BRID ~ 17!` p r~~~~ ~ ~t ~~ OUP LAK$ N Chesterfield County Department of Utilities W -E S 1 Ocl -666.67 4et ~~~ V ~~ i U v p.,w~ U reo,7,, z~79~c°~°~ o ~~,~ ~cs.~~ww c>4 - E ua rn ~ ~~„ s'"- m ~ ~UU~~ y3~ ~~~o woQ~ x~ JO~T3TON 11IIlJS DB1VB z "~ ~ w c ~' ~ o ~ sTaTg ~~ ~ II II xo.IS• 5WM BMP ° `~' ~ `~ ~ ~ ~ °' 60' R/W P.B. 50, Pg. 11 ~ n n U _ _ N 7 '42" W W 260' _ Rey ~ EASEMENT ~ w y ~, a. ~ , ~ 135.39' n T 33.69 53.9J' ~~.71 / -~ W F W ~W4~Cn ~~ / 18 o ~ 0.~~CG~"..z..U Qn~i $ y: I ~3Q,~ o•Yd$2~,n 828~h~ till+' ~ I 1" ~°"I~'?Ih$~ ~~ ~~~ I ~~ ~ Iml~ ~ ^ ~~ II .1 ~~ ~ o SOT42'00'E- I N~ L - 6J.73 ~ 4~, ~ ~~ 18 °WI ~ co ~i~ $s ' Y m ~ d M ~" ~ ~y~ ` y z I I ~ rn ~ o~a ~~ 'Wiq '.~°yec I ' ~~ : ~~~ I ' ~ -°>' m 30 I $ ~ I ~ ' I ' ~ R Si ' 16~ WATER LINE EASEM `~' ~ ~ 510'S0'03'E _ ~' ~f, $ a f I ~~'~~ 68.73' ,76!~~ cc°5 0 $Sy, I ..~ ~5 ~~ _ _5,5,47 _ _ r ';_ _ 'W` ~c+ 9y.o5 -'A11P5S0 •~g rsy ~~o e ~ oe~ R ` EX. 16' WATER I1NE E75E. TD BE VACATED ~_ „~• J MER lJNE IS REMWED Im,' g ~ g m og J ~o~$ ~ ~ n II ~~ ~ I h IW ~ ~ Ig w b 2 ~ ~ '3 I=1 II Z I~i~ ^ Z m O\ ~' ~ 1~ ~ ~ / / W_ 4I ~ j a ~i ~ 9Y R A959 / g„~Nr G i° ~ ~ 8 r 5x7 .x~' X99 Ta "•~ ~ _ _ _ _ --- / 50T+/ II II 9 / E H _ ~L T 51P50b3_E= _ _ ~ SqY /\1 ~ - - 7 '~ ~ _ _ S10'S0'03"E _ 250.00' _ _ - - - - - ~ - - 103.82' - - ~ = -~ ~ CTSEWEMi ^m $ ~ IDCE'"5 .fS.60,OS 9 ~ ____ _ _ _ _ - - - .-~ - _~ _ . ~ . , -_-_ .-_- m 20 SrN~ ~B II O f - - _ N= 3709225.0 2 N= 1 7. J z mI E=11745368. ~__ ____-_ _ ______-- - _ F E ---__----- ----__ X/51. WATER USENENT oT ~N 9 ~I 062010 PG 57 O I W _ m ~ II II O RI ~ ~ ~ -- ~ ~ ~ ~ ~ I W g c ~ ory~ r~ ti0 W I=1 < ~ w ~ ~ ~ °~ a ~~ 2 _ s o '~° F x Z I 4~5 ~ W O ~ U (n 1 I .~~ ~ ~ - . A'd1 NMNIOIOM SSLO! 86S ~ad 'MSL '8'0 ;. ~ ~ I 8951 -80(-SiL ,777 A17Y39 NSV _ o ~ I a $ ~ ~~o~ I , 3 ®o®~s --~, CHESTERFIELD COUNTY ~ _ BOARD OF SUPERVISORS Page 1 of 1 ,~, AGENDA Meeting Date: September 21, 2011 Item Number: 8.C.7.b. Subject: Request to Quitclaim a Portion of a Variable Width Storm Water Management System/Best Management Practice Easement Across the Property of Colonial Heights Baptist Church County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a portion of a variable width SWM/BMP easement across the property of Colonial Heights Baptist Church Summary of Information: Colonial Heights Baptist Church has requested the vacation of a portion of a variable width SWM/BMP easement across its property as shown on the attached plat for the BMP No. 2 Relocation, Maintenance Building and Gravel Lot project. Anew easement will be dedicated. This request has been reviewed by the Environmental Engineering Department. Approval is recommended. District: Bermuda Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # ~~OO~x'7 VICINITY SKETCH Request to Quitclaim a Portion of a Variable Width Storm Water Management SystemlBest Management Practice Easement Across the Property of Colonial Heights Baptist Church N Chesterfield County Department of Utilities ~' W -E S I hct - ~ 1.E 7te t ©~O®~~ E ~ ~ _ ~ O ~ ~ ~ ~ o t OYOylrya X50 II ~ ~ ~ ~ i m ~ ~ ~ ~ `/ Q ~ " ~' a ~s ~~<n ~~~ ~. oo ~ ~ p ~ ~ 5 ~,q t~ e F Ala AMHSNYO sa~13r o~w ~~so ~~o<_ • fl 00 p W ~ ~~7~~ ° F N e~ ~~~ ~~3LL ~°z<~s I ~ w o o :~ o z~=~ »~~ aS"~ . 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Subject: Request Permission for a Proposed Fence and Portion of an Existing Concrete Driveway to Encroach Within a Sixteen-Foot Drainage Easement, Ten-Foot Common Area Easement, Twenty-Foot Sewer Easement, Ten-Foot Temporary Construction Easement and an Eight-Foot Easement Across Lot 46, Haywood Village, Section A at Charter Colony County Administrator: Grant Christiaan V. Greene and Katie B. Greene permission for a proposed fence and portion of an existing concrete driveway to encroach within a 16' drainage easement, 10' common area easement, 20' sewer easement, 10' temporary construction easement and an 8' easement across Lot 46, Haywood Village, Section A at Charter Colony, subject to the execution of a license agreement. Summary of Information: Christiaan V. Greene and Katie B. Greene have requested permission for a proposed fence and portion of an existing concrete driveway to encroach within a 16' drainage easement, 10' common area easement, 20' sewer easement, 10' temporary construction easement and an 8' easement across Lot 46, Haywood Village, Section A at Charter Colony. This request has been reviewed by county staff and Comcast Cablevision. The existing storm sewer will not be affected. Approval is recommended. District: Midlothian Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager ®©0~~ VICINITY SKETCH Request Permission for a Proposed Fence and Portion of an Existing Concrete Driveway to Encroach Within a Sixteen Foot Drainage Easement, Ten Foot Common Area Easement, Twenty Foot Sewer Easement, Ten Foot Temporary Construction Easement and an Eight Foot Easement Across Lot 46, Haywood Village, Section A at Charter Colony N Chesterfield County Department of Utilities W 'E S f Ircl - lI6.E ket 00®O~i THIS PLAT WAS PREPARED WITHOUT THE BENEFIT OF A TITLE REPORT ~h 9 AND MAY BE SUBJECT TO EASEMENTS OF RECORD WHICH ARE NOT SHOWN- ON THIS PLAT. ~ ~' ~ ~~, o '~ a THE SUBJECT PROPERTY SHOWN HEREON. APPEARS TO BE LOCATED IN Z-- a ind ZONE .'C' AS GRAPHICALLY SHOWN ON THE FLOOD INSURANCE RATE MAP d -o ~~ ~0 < COMMUNITY, PANEL NUMBER Si0035 0022B. EFFECTIVE DATE- MARCH lb, ~~~ 1983. THIS SURVEYOR MAKES NO GUARANTEES AS TO THE ACCURACY ~ '''~? ~ THE ABOVE IWFORMATION. THE LOCAL F.E.M.F1. AGENT SHOULD BE N ~ CONTACTED FOR VERIFIC UNDERGROUND POW & TELEPHONE TA OF; OTTERDALE XXX -FENCE sECTDm c ~ yj LICENSE AREA F7 -° ~w~~~~ ~°~ KEITH A SHI,It.A,DER a KEVDdMEADE DRIVE S ~" p~l~~-~~ ~~ IiC. 21J/0 STATE RQUTE 1061 p~ {~• yv~` ~ .p~,O~v ~ C50' R/W) ~y~e ,~' ~Nn¢l~^~ FENCE y (1~/ O is ~~~ c~s•Sa•aL•C 9a_00' ~ S '~A _ ~~ - r. ~ - - - - - DROP r ~~~ `~~ /~`~ I um' INLET I ~ I EASEMENNAGE (~~~ L~ ~~ i 5' AREA~~ ~ 8 x 8' I 4/sl~ . a,,ryin~~~ i ~ ' . EASEMENT 1~~ Eft I ~ I ~ a1~~F 1 I N :12. ~ x ~ I p-i ' ~ ~ C 2 1/2 .STORY > 26.8' g: LQT 4S~' ~ , BRICK S FRAME I a LICENSE AREA W/BASEMENT • ~. I ~~ +1 I ~ . o CONtRE'TE DRIVEWAY Na 14336 I nn5~~ I -~ lOD'~ COMPLETE -+ (~ 12.9' '~ ~~ ~ ~ ~ AGGREGATE AGGREGATE ~ ~ ,' " • ~ CONCRETE SIDEWALK ~ = ~~ J . I DRIVE & WALK .~.~ . ~ I ,..$8~:, LIGHT I . .i ' `,,. I POST 11 I a .~ ~ .~ .~.... I .. METERR 20 SEWER TELE. - EASEMENT M ~ PED I I---- - -1-- R/S .::. N75.50'00'W •92A0 . • .• R/F EXT7ENDED ~ C ARTER SI~E~WALK TER LANDING DRIVE LANDDVG COURT 44' R/W 6' PRIVATE PE~STRIAN Christiaan V. Greene HY SEPARATE AGREENENT)~ Katie 8. Greene EASES AINAGE 14336 Charter Landing Dr D6.9169'~G. 349 PIN: 723706820700000 ~~..~ PHYSICAL Yi?UNGBI.OOD. TYLER & IMPROVEMENTS DN ~SSOCIATIS:S, P. C. (,~ ~ CIViL ENGDVEERS, PIArRdERS HAYW~D VILLAGE 6 LAND SURVEYORS SECTIL~II A 7309. HANOVER GREEN DRIVE P.[1. BOX 517 MECHANICS~YDJJ=; Va. 23111 AT CHARTER CDL~IVY DATE+AUG. LO 2010 SCALE+ H = 30• 4IDLCTHIAN DISTRICT CHESTERFIELD CflIfNTY, VIRGINIA DRAWN BY+vuo CFIECKED 8Y+ KEITH A. SHRADER LS. PURCHASER+ GREENE, CHRISTIAN JOB No. 17,110 --- CHESTERFIELD COUNTY ~~ ,~~; BOARD OF SUPERVISORS Page 1 of 2 ii ~S~ AGENDA Meeting Date: September 21, 2011 Item Number: 8.C.9. Subject: Appropriation of Developer Contributions for the Port Walthall Drive Extension Economic Development Access Project n County Administrator: Board Action Requested: The Board is requested to appropriate an additional $43,591 in anticipated developer contributions for the Port Walthall Drive Extension Economic Development Access Project. Summary of Information: On July 27, 2011, the Board authorized the County Administrator to award a VDOT Economic Development Access Program construction contract up to $459,000 to the lowest responsive and responsible bidder and appropriated $70,000 in anticipated developer contributions for the project. The road will provide access to the property owned by Marten Transport, the developer. The county is managing the construction of the project. Funding is being provided from VDOT economic development access funds. The developer requested the county include the utility work at his expense. To meet the developer's schedule, the project was advertised July 21, 2011, with the understanding that additional funding may need to be provided by the developer to fund the utility work, which is not eligible for VDOT reimbursement. Construction bids have been received. The developer will provide an additional $43,591 to cover the cost of the utility work. Staff recommends the Board to appropriate an additional $43,591 in anticipated developer contributions for the project. Preparer: R.J.McCracken Title: Director of Transportation Preparer: Allan M. Carmody Title: Director of Budget and Management Attachments: ^ Yes ^ No ~~O~D53 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Recommendation: Staff recommends the Board: Appropriate an additional $43,591 in anticipated developer contributions for the project. District: Bermuda ®®~®~~ PORT WALTHALL DRIVE EXTENSION ECONOMIC DEVELOPMENT ACCESS PROJECT BUDGET ESTIMATED COST Preliminary Engineering* *$p Environmental /Cultural Resource Studies* *$p Right-of-Way* *$p Utility Work (Alternate Bid -Water and Sewer Lines)* *$113,591 Access Road Construction (Base Bid) $319 993 Construction Contingency $122 007 Construction Administration and Inspection $40,000 Mitigation* *$p Capital Investment Surety Cost $25,000 TOTAL: $620,591 REVENUE ESTIMATED COST VDOT Unmatched EDA Funds $482,000 VDOT Match EDA Funds $p Coun Match Industrial Access Funds $p Coun Ca ital Investment Sure Cost IAF $25,000 Develo er Match $p Develo er Contribution* *$113,591 TOTAL: $620,591 CAPITAL INVESTMENT SURETY Developer $482,000 * Developer Responsibility, Ineligible Items for VDOT Reimbursement C~®®®~S LOCATION MAP PORT WALTHALL DRIVE EXTENSION ECONOMIC DEVELOPMENT ACCESS PROJECT 0 to d ,~ Q 0 a (~ F_~ <~ t~ ~ ~ ~nr wACTHACC DRIVE ~`` / i o° I 1 T~ w ~ 't i <<` '~ \. y ] -. V~ `U~ ~ I 3. PROPOSED ACCESS ROAD 850' +/- ~..~~~ ,~ ~ , ~~ i Proposed Property ~ Line per Exhibit A \ of Purchase Agreeme PARCEL'E' MARTEN TRANSPORT SITE V ®®®~V i r i } } t i I ~3 CHESTERFIELD COUNTY ' ~ _ ,,`', ~ BOARD OF SUPERVISORS Page 1 of 1 ~~~ AGENDA Meeting Date: September 21, 2011 Item Number: 8.C.10. Subject: Approval of Right of Entry and Conveyance of a Permanent Virginia Department of Transportation Utility Easement to the Commonwealth of Virginia for the Genito Road Bridge Replacement over Swift Creek Reservoir West of Woolridge Road Project County Administrator's Comments: County Administrator: Approve a request from the Virginia Department of Transportation for right of entry and convey a permanent VDOT utility easement to the Commonwealth of Virginia on county owned right of way for the construction of the Genito Road Bridge Replacement over Swift Creek Reservoir West of Woolridge Road Project. Summary of Information: The Virginia Department of Transportation is requesting that the Board approve right of entry and convey a permanent VDOT utility easement to the Commonwealth of Virginia on county owned right of way for the construction of the Genito Road Bridge Replacement over Swift Creek Reservoir West of Woolridge Road Project. This request has been reviewed by the Transportation Department. Approval is recommended. District: Clover Hill and Matoaca Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager # 00057 VICINITY SKETCH Right of Entry and to Convey a Permanent VDOT Utility Easement to the Commonwealth of Virginia for the Genito Road Bridge Replacement over Swift Creek Reservoir West of Woolridge Road Project ~~ r ~ R fi G ~ ~'`~ ~ D .q~ ~~ VDOT Utility Easement Sao t ~~ D ~ O ~ t ~ Genito Rd SFi ~, 1 VDOT Utility Easement A Right of Entry for Temporary °~ Construction Easement c~ m z~ b °~~v~ ~ N Chesterfield County Department of Utilities 1 W -E S 1 IICi -666.67 1r'e t ~~®®~ LZI 9Z1 y~zi ~d 0 O W a Z u (7 ~ W ~ W W bZl a N m ~ ~ ~ o W ~ in bi N ~ 4l ~ V p ti P a? 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Subject: Developer Water and Sewer Contracts County Administrator's Comments: County Administrator: Board Action Reauest~d`. The Board of Supervisors has authorized the County Administrator to execute water and/or sewer contracts between County and Developer where there are no County funds involved. The report is submitted to Board members as information. Summary of Information: The following water and sewer contracts were executed by the County Administrator: 1. Contract Number: 07-0084 Project Name: NAPA Distribution Center Location: 800 Southlake Boulevard Developer: Genuine Parts Company Contractor: C. D. Hall Utilities, Incorporated Contract Amount: Water Improvements - District: Midlothian Preparer:__ William O. Wright Attachments: ~ Yes ^ No $20,900.00 Title: Assistant Director of Utilities ~ooos~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA Summary of Information: (Continued 2. Contract Number: 10-0045 Project Name: Colonial Heights Baptist Church BMP #2 Relocation, Maintenance Building and Gravel Parking Lot Location: 17201 Jefferson Davis Highway Developer: Trustees, Colonial Heights Baptist Church Contractor: RMM Enterprises Incorporated Contract Amount: Water Improvements - $48,200.00 District: Bermuda 3. Contract Number: 10-0225 Project Name: RKYSC Park Phase II Location: 5050 Ridgedale Parkway Developer: Richmond Kickers Youth Soccer Club, Inc. Contractor: Castle Equipment Corporation Contract Amount: Water Improvements - $81,903.57 District: Dale 4. Contract Number: 11-0098 Project Name: Richmond Vascular Center Location: 173 Wadsworth Drive Developer: Midlothian Plaza Associates, LLC Contractor: Petke Construction Company, Inc. Contract Amount: Water Improvements - $15,157.44 Wastewater Improvements - (Private) District: Clover Hill OOt~462 CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 9.6. Subiiect: Report on Status of General Fund Balance, Reserve for Future Capital Projects, District Improvement Funds, and Lease Purchases County Administrator's Comments: County Administrator: Board Action Requested: Acceptance of attached report. Summary of Information: Preparers James J. L. Stegmaier Title: County Administrator Attachments: ^ Yes ^ No #~~O©~~_ CHESTERFIELD COUNTY GENERAL FUND BALANCE Budgeted Ending Balances September 21, 2011 of General Fund Budgeted Expenditures* FY2008 $50,945,000 7.5% FY2009 $53,495,000 7.7% FY2010 $53,495,000 8.1 FY2011 ** $53,495,000 8.3% FY2012 $53,495,000 8.2% *Effective FY2012, the Board of Supervisors adopted a change to the financial policy ratio to raise the targeted fund balance level from 7.5 percent to 8.0 percent **Pending outcome of FY2011 audit results ®0004 CHESTERFIELD COUNTY RESERVE FOR FUTURE CAPITAL PROJECTS September 21, 2011 Board Meeting Date Description Amount Balance* FOR FISCAL YEAR 2011 BEGINNING JULY 1, 2010 4/15/2010 FY2011 Budget Addition 13,169,200 17,947,388 4/15/2010 FY2011 Capital Projects (12,962,600) 4,984,788 5/26/2010 FY2011 Part of Sports Quest funding (206,600) 4,778,188 8/25/2010 Replacement generator for the IST building (290,400) 4,487,788 8/25/2010 Replacement funding to complete projects at Clover Hill (340,000) 4,147,788 Sports Complex 11/17/2010 Renovations and Additions to the Manchester Volunteer (120,000) 4,027,788 Rescue Squad (MVRS) Project 1/0/1900 FOR FISCAL YEAR 2C 4/13/2011 FY2012 Budget Addition *Pending outcome of FY2011 audit results 0.00 0 0 13,552,500 17,580,288 ®~~~~ A z ~~ F w E-~ O ~ N N ~ 0 a a 8 F ~ a' W U ~ x~ U F A C ~ .. ~ C z a ~ 6~ ~ V ~ i R ~ C ~a C R O "C v, _ ~' b ~ Q N C 'C ~~ Q L a a w ~ O O N ~ W •C Q L ~ ~ Q i ~ O y, ~~ L ~ ~ U .~ D ~ VM1 M O ~ ~ N N ~ l ~ cn ~ ~ ~ ~ ~ 69 O ~ i ~ i ~ ~' ^~ M i i O i ~ i O ~ ~ ~ N O O O O O ~ 0 0 0 0 0 v~ v~ ~n ~n ~n M M M M M MfsA M M M M ~O M O O ~O ~ ~ 00 [~ M ~ N N ~ N b9 "O ~ ~ ~ ~ U ~ A CQ ~ ~' ~ ~ ~ .fl ~ r O U 0 L ^O 7 CC O N W W O O u r 0 0 OA C 'O C a, ®o®~~ t Prepared by Accounting Department August 31, 2011 SCHEDULE OF CAPITALIZED LEASE PURCHASES APPROVED AND EXECUTED Date Original Date Began Description Amount Ends 04/99 Public Facility Lease -Juvenile Courts Project $16,100,000 01/20 (Refinanced 10/10) O1/O1 Certificates of Participation - Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 03/03 Certificates of Participation -Building Construction, Expansion and Renovation 03/04 Certificates of Participation -Building Construction, Expansion and Renovation; Acquisition/Installation of Systems 10/04 Cloverleaf Mall Redevelopment Project 12/04 Energy Improvements at County Facilities 05/05 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 05/06 Certificates of Participation -Building Acquisition, Construction, Installation, Furnishing and Equipping; Acquisition/Installation of Systems 08/07 Certificates of Participation -Building Expansion/Renovation, Equipment Acquisition TOTAL APPROVED AND EXECUTED PENDING EXECUTION Description None 13,725,000 6,100,000 21,970,000 16,596,199 1,519,567 14,495,000 11,960,000 22,220,000 124.685.766 11/21 11 /23 Outstanding Balance 8/31/2011 $7,185,000 6,170,000 3,860,000 11 /24 15,130,000 10/11 16,596,199 12/17 965,407 11/24 9,350,000 11/24 7,945,000 11 /27 18,710,000 11 Approved Amount ©®007 i September 21, 2011 Speakers List Afternoon Session 1. Mr. Je Heimiller 2. Ms. Joan Barnes 3. Mr. Pete Stith 4. 5. Shea ICe,,r ~-a-~~~ ~arhes To the Board of Supervisors: September 21, 2011 Thank you for allowing me the opportunity to speak to you again today..I would like to begin my presentation by reading the following from the Building Inspection Department's Web Site: After my request at the July meeting for help with the serious structural defects and mold contamination in my home, it was my understanding that Mr. Dupler was going to require the Building Inspection Department to have Main Street Homes uncover the framing that was done to my home in July 2010 without a permit so that it could be properly inspected for possible remaining damage not repaired and to make sure it was framed to code.. I made this request because Mr.Dupler had sent me a copy of the permit request that Main Street was allowed to file after the fact in May 2011. I knew the permit request did not represent the actual scope of the work I observed being done to my house last summer. I was also not supplied with any drawings along with the permit request sent me by Mr. Dupler ,which are required per code to support the scope of work performed. I felt these drawings were left out purposely by Main Street, especially since they had prevented me from having a copy of the sub-contractor's inspection report they were given prior to performing the work to my roof.. Since I have documented that Main Street covered up other known leaking issues last summer that they did not repair, I felt it was only prudent to ask the county building inspection department to follow the building code to the letter regarding framing inspections. Code requires any framing to be inspected to be uncovered. Main Street also, prior to the inspection done this past August, supplied Mr. Dupler with pictures that were supposedly taken of the work in progress at my home last summer, however, as I pointed out to Mr. Dupler on August 30~`, the pictures are obviously not of my home.. The roof color is different and the shingles in are very worn which indicates the roof pictured is much older than my 3 year old roof was . The picture of the amount of framing material and sheathing removed is much less than the amount actually taken off my roof. (I have pictures of the debris removed from my roof last summer and I was the only one taking pictures while the work was done.). There also, is obviously co-axial cable running down through the ceiling of the home that Mr. Dupler was given pictures of. I do not have any co-axial cable in my bedroom at all... On August 30~', Mr. Dupler along with Roger Robertson, Rick Witt and Chris Davis came to my home to perform the required inspection of the framing done in 2010. Main Street had not been required to uncover anything. The building officials were only able to look up through a small opening in the ceiling near the edge of the roof line of my bedroom because the rest of the sheet rock in the ceiling is still in place.. They also could not inspect from the attic because the ceiling in my bedroom is vaulted so the framing is not accessible. Their inspection consisted of pictures taken by a camera they put up through the ceiling. They took moisture readings in my bedroom wall, but say there is no moisture in the wall so therefore there are no problems there, even though on July 6~, Klaus Worrell, structural engineer whose report I gave you at the last meeting, told these same county officials and I believe Ms. Durfee can attest to this, that the wall the new roof framing timbers were placed on is severely water damaged, and not structurally sound. Chunks of the framework near the floor have actually fallen out. I was told in August 2010 by Roger Robertson, when I first contacted him for help that if Main Street placed new roofing timbers on a water damaged wall, they would be made to remove the wall and rebuild it.. This has not been required of Main Street either. The building officials refuse to accept the structural engineer's opinion that the wall in my bedroom is not structurally sound. They all agreed on August 30'~ that there was nothing wrong with the wall. Mr. Dupler and the building officials also went out on my deck, climbed on a ladder and looked at my roof... They all declared they saw no holes in the shingles that were reported in the roofing inspection by Charles Wright that I gave to you at the last meeting. They saw nothing wrong with the flashing in the valley that has allowed water to come down and through the walls of my home or the vent pipe flashing, although, no one actually crawled up on the roof to inspect the vent pipes.. Mr. Dupler had emailed me on June 14~' stating he had talked to Mr. Wright and was planning to meet him at my home to see exactly what the roofer said was done incorrectly and allowing my roof to leak .. That has never happened, however. I have included a report and a pictures in your packet that I just received yesterday from a forensic architect who was at my home on August 30`~ during the inspection, and inspected the roof, moisture content, and other code violations in my home after the county building officials left. His picture of the roof clearly shows a nail hole in the top of a shingle that per his report, is 15 inches from the location of the ladder used to inspect the roof by the county. He could also see other nail holes. This corroborates Mr. Wright's roofing report The Building Officials, also went into the crawl area of my home on the 30'``.. They acknowledged in a letter dated July 19"' from Rick Witt, theconditioned crawl area was not installed to code. This code violation should have been observed during the final inspection on my home while under construction... They were unable to find any high moisture readings in the crawl and therefore deny that there is a mold problem there, even though the structural engineer has provided pictures of mold growing on floor joists. They found no moisture in the area of the bedroom where the roof had been leaking and replaced, however, that area is cantilevered out from the foundation so it is not accessible from the crawl space.. They say they can do nothing about the crawl area not meeting code because my home is past a 3 year statute of limitations.. Main Street however, I have documented through Mo1dX who did a mold remediation estimate on my home, has done mold remediation on a number of other homes on my street, some of which were past the 5 year statute of limitations of our structural warranty. I have to ask, why have they ignored my mold issues? The forensic architect also did thermal imaging on August 30~' of the foundation and found high water content in the foundation wall under my bedroom and under the area where the roofer said the valley was improperly flashed.. In fact, there has been so much water coming down that corner of the foundation, that the mortar joint in the corner has started to erode and there is a 5 inch gap where there is no mortar at all.. This is the same area where the structural engineer discovered the windows of the kitchen are not flashed properly. Code violations regarding f lashing should have been uncovered by the county during a veneer inspection while my home was under construction. The forensic architect also did moisture readings on the wall inside the kitchen of my home (pictures are included in his report). His report says there is a 32% moisture content in the sheet rock. On September 6'~ I received a letter from Rick Witt, Head of Building Inspection which read that the inspection of the work done in July 2010 has been passed and he encouraged me to work together with the builder to resolve the remaining code violations in my home.. I had tried to work with the builder for more than 3 years before coming to the county in August 2010 for help. Vernon McClure of Main Street Homes never responded to my requests for a meeting or sent anyone other than CTR Roofing, the original roofer out to inspect my home.. Of course, their conclusion was "nothing was wrong" with the shingles or flashing. It was only after I physically appeared at Vernon's office in early 2010, that he sent anyone out to even check my leaking issues.. He still however, ignored my request for a meeting and only did minimal band aid repairs.. After spending thousands of dollars on experts, mold testing, and documenting that Vernon knew there were a lot of leaking and code problems that he covered up and did not address, I have come full circle.. I still have received no help from the county with making my home a safe, code compliant home to live in. Instead, I have a home that I have to vacate to preserve my health,and that I will lose to foreclosure. I can't help but feel that I am an exception to the Building Inspection Department's responsibility to the citizens of Chesterfield.. Mr. Warren, I have been trying to reach you by email and by phone to set up a meeting with you since you are now my supervisor. Ms. Durfee has gone out of her way to try to get the Building Inspection Department to do their job prudently, but her attempts have failed. No one has done what she required in her meetings at my home . I must now look to you for your support in this matter and to keep me from being the exception to the county building inspection department's responsibilities. Thank you. _~,~unty ut c;nestect~etd, v~ ~ ~bd~xt ~3ultd~ng tnspect~on - t3uilding Inspection ~uitdinc~ Insp~etaor~ Aboat Buildilaig Inspectiton It is the U'}ity of the Deparhnent of Banding In~apecton to provide safe, node oompii~ bo>7dia~,s in Chestm5eid Ctioa®1T for every catinem and visitor. For that reasoa, we take se~ioosty oar moles is the bm'I~ng yrvoess. All of the employees of Cheateafieki County Depar>lnent of Sanding inspection welcome yon to onr web site and trust that you wi!! 5nd the answers b moat of yoar gaeations. Our deparhnent is dedicated b helping you with yoar bang project and easaring that it b bash to the comei-i Y~tai~ua nodes. 'I~e aafssba dtLe tarAai~d t;oisnty Department dBulidiorg Ikon is bo enwre eoaspWea ~ the ~areraiag ballding code+a !br tLe safety of our sesi~eeis taxi vistlorr. ~ rr,~ UU$ Technical Evaluations Architecture & Management CONSTRUCTION nrch;cech~rat ~; Colorado /Virginia /Maryland /New York /Florida FORENSICS, INC. Po sox 2219 6328 Millwood Court Springfield, VA 22152 800-421-1919 ph 87721-2929 & September 20, 2011 Ms. Joan Barnes 14664 Sailboat Circle Midlothian, VA 23112 Via Email: jbarnes@cavtel.net RE: Building Evaluation 14664 Sailboat Circle Ms. Barnes: Per your request Construction Forensics, Inc. (CFI) has undertaken a preliminary evaluation of documentation and conditions at the above residence. This letter is to serve as a preliminary report of findings and opinions which will be expanded upon further non-destructive and destructive investigations. I have reviewed the reports prepazed by various experts, consultants, contractors and suppliers regazding their findings and was present on August 30, 2011 when the County Building Department performed their inspection. As of August 30, 2011, the County Building Department declared that the final inspection of your home was performed and approved, yet recognized as late as July 19, 2011 code violations were found but was powerless to enforce the minimum life-safety codes established by the Commonwealth of Virginia due to statutory limitations as to when these code defects were found However, I believe that certain installations did not conform to code requirements, at the time of construction, and still exist based on my preliminary review. However, I will reserve final comments until destructive testing can be performed. Although remedial repair to the bay window roof in the master bedroom may have resolved some of the water intrusion issues, acknowledged by the Building Department, nothing was done by Main Street Homes with the mold issues which where a direct result of defective construction and acknowledged moisture intrusion. Failure to take swift action on this item has allowed the mold contamination to render the house uninhabitable and a health risk according to your doctor's report. The property cannot be sold without disclosure of the previous moisture issues and current mold contamination which will require an expensive dismantling and cleaning process or a significant reduction in the sale price of the home. Moisture issues still exist within the residence. During the August 30, 2011 inspection by the Building Department, it was asked of the inspectors to test the drywall areas for moisture. The response was that drywall contains moisture and therefore no reading would be valid. Technically, this is incorrect, according to ASTM Committee C11, which deals with gypsum products. While there are no technical standards for acceptable moisture content of drywall, relative readings can produce an accurate analysis of the drywall conditions. With the use of an infrared camera and a Wagner non-destructive moisture meter, I found elevated moisture levels below the widow in the breakfast azea consistent with the description of moisture stains on drywall for the master bedroom and Simonton Window's November 29, 20101etter stating that moisture related intrusion is directly a result of improper installation in failing to properly apply flashing. Simonton's observations were in the presence of Clayton Shepherd of Main Street Homes and to my knowledge the window installation defects noted by Simonton Windows has never been addressed by Main Street Homes. A report by C.L. Wright Roofing, Inc., 3/20/11, observed misplaced and exposed nails throughout the entire roof. On August 30, 2011, Building Officials observed the reaz portion of the roof from a ladder placed on the deck. Building Officials said they did not see any evidence of misplaced nails. After county officials had left the site, CFI placed a ladder in the exact location as the Building Officials and observed at least one instance of improperly placed and exposed nail within 15-inches of the ladder placement. Further evaluation of Wright Roofing's letter will be made during the testing phase to quantify the magnitude of this defect. Figure No 1: < 5°Io moisture reading at midpoint between floor and sill Figure No 1: > 32% moisture reading below window sill Installation of OSB sheathing and building wrap is a point of contention. Main Street Homes' position is that there is no code requirement for building wrap below vinyl siding as supported by the County Building Officials. Main Street Homes further claims that the installation of building wrap was an extra to the contract price of the home and that's why all other homes besides yours had building wrap. We can find no evidence that building wrap was a listed extra on your purchase documents. While the 2003 International Residential Code, Table 703.4 excludes sheathing paper below vinyl siding; our initial discussions with the International Code Council technical department leads us to believe that failure to follow manufacturer's recommended installation practices is a code violation and that the Statewide Energy Code may be violated based on Ms. Barnes' observations of air infiltration. In addition to possible code violations, documents and observations by other trades show a general failure by Main Street Homes to meet the industry standard of care in the construction of your home. CFI will be performing additional testing and evaluation of the alleged construction defects, code violations and industry standards and provide you with a full report of findings, photographs and test results, at that time. As such, we reserve the right to amend this preliminary report based on the outcome of that future evaluation process. Respectfully Submitted: Yours truly, CONSTRUCTION FORENSICS, INC. / sa-a~~ Tony L. Cummings, AIA, CSI Virginia Architectural License #8111 Exposed nail head in field of roof ,,., CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 11. Subiect: Closed Session County Administrator's Comments: County Administrator: Board Action Requested: Summary of Information: Closed session pursuant to § 2.2-3711(A)(7), Code of Virginia, 1950, as amended, for consultation with legal counsel pertaining to actual litigation in the cases of Hansen, et al. v. Stewart, et al., Stitzer, et als. v. Chesterfield County and Lent, et als. v. County of Chesterfield, and pursuant to § 2.2-3711(A)(1), Code of Virginia, 1950, as amended, relating to the performance of a specific County employee. Preparers Jeffrey L. Mincks Title: County Attorney 0425:86815.1 Attachments: ~ Yes ^ No ```~ ~s~ ~; . ~x- -.~.e. CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 1S~.A. Subject: Resolution Recognizing Cross Creek Nursery for Its Outstanding Accomplishments County Administrator's Comments: County Administrator: Board Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Cross Creek Nursery for its second consecutive "Best in Show" award at the Maymont Flower and Garden Show. Summary of Information: Cross Creek Nursery began operations in Chesterfield County in 1980, and remains in business with the same owners and second-generation family members, providing a full range of landscaping services, products and advice to customers throughout the Central Virginia area. Preparers Don Kappel Title: Director, Public Affairs Attachments: ^ Yes ~ No # +Q00069 RECOGNIZING CROSS CREEK NURSERY ON ITS OUTSTANDING ACCOMPLISHMENTS WHEREAS, Cross Creek Nursery is located at 501 Courthouse Road in Chesterfield County, Virginia; and WHEREAS, the business was started in 1974 by Gene and Diane McAuliffe as a tropical plant store called Tropical Treehouse, located in Carytown; and WHEREAS, as the business grew into several retail florist locations and an interior maintenance business, the need for greenhouse space became very important; and WHEREAS, in 1980, Cross Creek Nursery was born to help provide that required greenhouse space; and WHEREAS, today, the original owners and second-generation family members still operate Cross Creek Nursery and Landscaping, which has become a large, full-service operation that serves all of Central Virginia; and WHEREAS, Cross Creek Nursery has certified horticulturists on staff to assist customers with their landscape questions; and WHEREAS, Cross Creek Nursery offers display gardens, ponds and paths to demonstrate a variety of design possibilities; and WHEREAS, Cross Creek Nursery also has a tree farm of more than 100 acres and can provide large specimens to give landscapes a mature look; and WHEREAS, customers can shop online for sod and mulch delivery throughout Central Virginia; and WHEREAS, in 2010, Cross Creek Nursery earned "Best in Show" status at the Maymont Flower and Garden Show; and WHEREAS, in 2011, Cross Creek Nursery was again named "Best in Show" at this same event. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, publicly recognizes Cross Creek Nursery for its back-to-back "Best in Show" awards at the Maymont Flower and Garden Show, congratulates the business on its long tenure in the county and on its many accomplishments, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Cross Creek Nursery, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. Q®0®'~0 ~- r ;~ ~ - ,;~ IAf CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 Meeting Date: September 21, 2011 Item Number: 15..6. Subject: Resolution Recognizing Richmond Ice Zone Skating Champions County Administrator's Comments: County Administrator: Mr. Warren requests that the Board of Supervisors adopt the attached resolution recognizing Chesterfield County residents who have earned national recognition for excellence in figure skating. Summary of Information: "It's a Mystery" is a six-member team of Chesterfield County residents ranging in age from 5 to 21. The team performs ensemble figure-skating routines in which they solve a mystery, aided by Hanna-Barbera cartoon character, Scooby-Doo. The team took first place at the 2010 Coventry Commonwealth Games of Virginia in Charlottesville, and earned numerous medals in San Diego, California, in August 2011, at the State Games of America, a national competition similar to an Olympic experience. Participating in the same State Games of America event, solo skater Hannah Sypniewski, also a Chesterfield County resident, competed in two events and won 1St place in her Solo Artistic Preliminary in her age level. All of the skaters train at the Richmond Ice Zone, which is located in Chesterfield County, Virginia. Preparers Don Kappel Title: " Director, Public Affairs Attachments: ^ Yes ~ No ~®0®'71 RECOGNIZING RICHMOND ICE ZONE SKATING CHAMPIONS WHEREAS, a number of Chesterfield County residents are involved in skating programs at Richmond Ice Zone, located in Chesterfield County; and WHEREAS, "It's a Mystery" is a figure-skating ensemble from the county that trains at the facility; and WHEREAS, "It's a Mystery" is comprised of Lauren Page, a Monacan High School graduate who is now a student at Virginia Commonwealth University; Stefanie Page, who attends Midlothian Middle School; Kaelyn Atkinson, an Elizabeth Davis Middle School student; Kasey Atkinson, who attends Enon Elementary School; Gaston Eagles, a Manchester Middle School student; and Corrighan Eagles, who attends Jacobs Elementary School; and WHEREAS, this talented team of skaters ranges in age from 5 to 21, and performs skits in which the team's members solve a mystery in each performance, aided by Scooby-Doo, the Hanna-Barbera Productions Great Dane cartoon character; and WHEREAS, the six-member team, which is coached by member Lauren Page, took first place at the 2010 Coventry Commonwealth Games of Virginia in Charlottesville, Virginia; and WHEREAS, the team qualified to compete in the 2011 State Games of America in San Diego in August 2011, a national competition similar to an Olympic experience; and WHEREAS, at the State Games of America, coach Lauren Page, 21, led the ensemble to a first-place win, and also brought home two other first-place medals; and WHEREAS, Stefanie Page, 13, competed in two additional events and earned first-place awards in each of the Freestyle 6 events, bringing home three gold medals; and WHEREAS, Corrighan Eagles, who is 5, won first-place awards in three additional events and a third-place medal in another; and WHEREAS, Gaston Eagles, 14, received a gold medal for his participation in the ensemble event; and WHEREAS, Kasey Atkinson, 9, also received a gold medal for the ensemble skating event; and WHEREAS, Kaelyn Atkinson, 13, brought home two gold medals, one for the ensemble and one for another event; and ~®0®'72 WHEREAS, "It's a Mystery" represents Chesterfield County and the Richmond region well and the team's outstanding .athleticism and creativity reflect positively on the county and its schools; and WHEREAS, Hannah Sypniewski, a 10th grade student at the Trinity Episcopal School, is 15, and also is a Richmond Ice Zone figure skater who has been skating for six years and competes at the Preliminary level; and WHEREAS, Ms. Sypniewski also took first place at the 2010 Coventry Commonwealth Games of Virginia; and WHEREAS, Ms. Sypniewski competed in two events at the 2011 State Games of America and won 1St place in her Solo Artistic Silver Preliminary in her age level, bringing home a gold medal. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, publicly recognizes the outstanding artistry and talent of the members of "It's a Mystery" and of Hannah Sypniewski, congratulates all of these outstanding skaters on their many accomplishments, and extends best wishes for continued success. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to "It's a Mystery," and to Hannah Sypniewski, and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ®®00'73 n E~ it CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 AGENDA ITM Meeting Date: September 21, 2011 Item Number: ~S.C. Subiect: Resolution Recognizing "Christmas Mother Day" in Chesterfield County County Administrator's Comments: County Administrator: Adopt the attached resolution. Summary of Information: Mrs. Linda King has been elected Christmas Mother for 2011. She will be present at the meeting to accept the resolution. Preparers Janice Blakley Attachments: ^ Yes Title: Clerk to the Board of Supervisors No # ~~00'74 RECOGNIZING OCTOBER 11, 2011, AS "CHRISTMAS MOTHER DAY" WHEREAS, most families in Chesterfield County enjoy peace and happiness during the Christmas holidays; and WHEREAS, there are many children, elderly and the less fortunate, who do not have the means to enjoy this special time of year; and WHEREAS, the Chesterfield-Colonial Heights Christmas Mother Program has successfully provided food, gifts and clothing to many of our citizens in the past; and WHEREAS, Mrs. Linda King has been elected Christmas Mother for 2011 and requests support of all the citizens of Chesterfield County to ensure that those less fortunate may enjoy this special season of the year. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 21St day of September 2011, publicly recognizes October 11, 2011, as "Christmas Mother Day" and urges all citizens of Chesterfield County to support this worthy endeavor. AND, BE IT FURTHER RESOLVED that the Board of Supervisors publicly commends the Christmas Mother Program for its successful efforts in past years and extends best wishes for a successful 2011 season. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mrs. King and that this resolution be permanently recorded among the papers of this Board of Supervisors of Chesterfield County, Virginia. ~~~®`~s 4 ~ _ e ~i ~~~.~ v CHESTERFIELD COUNTY BOARD OF SUPERVISORS AGENDA Page 1 of 1 ~lleeting Date: September 21, 2011 Item Number: 1S~.D. Subject: Resolution Recognizing Mr. Douglas R. Sowers for His Generous Land Donation to Chesterfield County County Administrator's Comments: County Administrator: n Adoption of attached resolution recognizing Mr. Douglas R. Sowers for his donation of a 12.7-acre parcel of land at 5600 Courthouse Road. Summary of Information: The 12.7 acres donated by Mr. Sowers adjoins the Atkins Acres Community Park and could provide easy access from the property to Courthouse Road. Preparers Michael S. Golden Title: Director, Parks and Recreation Attachments: ^ Yes ~ No ~ ~ ®®~~ RECOGNIZING MR. DOUGLAS R. SOWERS FOR HIS GENEROUS DONATION Of LAND TO CHESTERFIELD COUNTY WHEREAS, Chesterfield County, Virginia has as one of its strategic goals, that of being responsible protectors of the environment; and WHEREAS, Mr. Douglas R. Sowers is an active outdoorsman and supports responsible conservation of our natural resources for the use and enjoyment of this and future generations; and WHEREAS, the county's recent acquisition of the community park site adjacent to Courthouse Road will be a significant addition to the County Park System; and WHEREAS, the 12.7-acre parcel of land along Courthouse Road and adjacent to the new community park site was undeveloped; and WHEREAS, the parcel would add conserved forest areas and allow for improved park access for future park visitors; and Whereas, Mr. Sowers approached Parks and Recreation staff offering to donate the property to the county at no cost. NOW, THEREFORE, BE IT RESOLVED that the Chesterfield County Board of Supervisors, this 215` day of September 2011, publicly recognizes the generous donation of land by Mr. Douglas R. Sowers, and expresses, on behalf of all of Chesterfield County residents, sincere appreciation for his generosity. AND, BE IT FURTHER RESOLVED that a copy of this resolution be presented to Mr. Sowers and that this resolution be permanently recorded among the papers of the Board of Supervisors of Chesterfield County, Virginia. ®®©~~~ September 21, 2011 Speaker's List Evening Session #1 (Following Presentation of Resolutions) 1. Mr. Bill Johnson 2. 3. 4. 5. Evening Session #2 (End of the Evening Agenda) 1. 2. 3. 4. 5. - CHESTERFIELD COUNTY ~ BOARD OF SUPERVISORS Page 1 of 1 " ~ AGENDA Meeting Date: September 21, 2011 Item Number: 48.A. Subject: PUBLIC HEARING: Request to Quitclaim a Ten-Foot Right of Way Designated as 6415 Iron Bridge Road County Administrator's Comments: County Administrator: Authorize the Chairman of the Board of Supervisors and the County Administrator to execute a quitclaim deed to vacate a 10' right of way designated as 6415 Iron Bridge Road. Summary of Information: Carrie Coyner has requested the vacation of a 10' right of way designated as 6415 Iron Bridge Road as shown on the attached plat. This request has been reviewed by county staff and Comcast Cablevision and public right of way in this location is not needed. Approval is recommended. DIStrICt: Dale Preparers John W. Harmon Attachments: ^ Yes ~ No Title: Real Property Manager oooo~s VICINITY SKETCH PUBLIC HEARING: Request to Quitclaim a Ten Foot Right of Way Designated as 6415 Iron Bridge Road N Chesterfield County Department of Utilities W -E S 1 Iwl - U6.6T Eet ®O®~~~ '':.ds.lec,~ '~~,yy c.~~. --~..... ..s -~•o~ ~s ~~ `~s~ 2G®. 79 .~.r.:"„'~-- ~ii ^~~ 4 ~8 9c~ts 1 { ~0 h t ~ Q` !~ ti ti ~,,,r..9~~,, } ~ ~~ ~~~ a h h ~ 1 ~~ 10' Right of Way I ~.. ~"' .:7~ ~~ y ~09~ ofd o~ ~ ~~e .~! ~o ~ ~'~~s~`.~~s .~ :1yiv~~~e./ 0'9 ~._ ®®®~~© Y Ynur ('„+nmum{c Nr'n .+(w(+er Since 1995 P.O. Rox 1616. Midlothian, Vtrginia'3I 13 • F'hunr. 180315.15-75(N) • Fax: (}NY1) 734-1269 • Emal: ~nW~,~dchc.~crtirlJob.cner.com • Imcnxr Nua~.clx~~tcrticldub,rn er.rom ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue Chesterfield County C.N:RW-Conveyance 9/14 1/20P $210.00 Right of Way The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/14/2011 Sworn to and subscribed before me this ~ r~ day of ~K,~'t't~Y~ ~X~)~" .2011. 1 ~~ l~ ~(+ Legal Affiant Jam ,Grooms Jr.. Notary Public My commission expires: February 29. 2012 Commission I.D. 7182093 (SERI,) . ~~ `'~ Gj •'•~ViEAt '~J' ~~'- .~~ l•: ~% 4 :~ 02-29•Ia %~' :T~s2093 '' y •. •• ~~R C 1N~P' •~V --, •.......- 0.. ,~. ~~''~~T~ RY oV ~ ., THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOL1. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,,, Meeting Date: September 21, 2011 Item Number: 1$.B. Subject: Public Hearing to Consider an Ordinance Amendment Relating to Electronic Message Centers and Receive Public Comment on the Electronic Message Center Sign Policy County Administrator's Comments: County Administrator: Hold a public hearing to consider amendments to Sections 19-5 and 19-633 of the County Code relating to electronic message centers (EMC) and to receive public comment on the electronic message center sign policy as recommended for revision by the Chesterfield Planning Commission. Summary of Information: A. Public Hearing on Ordinance Amendment The Planning Commission held their public hearing on the attached electronic message center (EMC) sign ordinance amendments on June 21, 2011. On a unanimous vote, the Commission recommended approval of the amendments. These amendments are as follows: 1. Sec. 19-5 relating to enforcement proposes that violations with EMC signs shall be remedied within twenty-four (24) hours of notice. The current ordinance allows up to ten (10) days to remedy a violation. Preparers Kirkland A. Turner Title: Director of Planning Attachments: ^ Yes ~ No ~ ®0081 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA 2. Sec. 19-633 (b) relating to sign permitting requires a separate sign permit for all EMC signs. 3. Sec. 19-633(d)(5) relating to sign permitting requires a designated electrical control box that serves only the EMC sign, and a photocell that provides an automatic change of illuminative brightness between sunset and sunrise. 4. Sec. 19-633(i) relates to EMC sign owners who have multiple sign violations. The proposed amendment allows the director of planning to suspend an EMC sign permit for thirty (30) days anytime the holder of an EMC permit receives two (2) notices of violation within twelve (12) months and for each notice of violation within a subsequent twelve (12) month period after each thirty (30) day suspension. During the suspension period, the EMC sign shall be disconnected from electric power. See attached ordinance amendment for Secs. 19-5 and 19-633. B. Public Comment on EMC Policy recommendations from Planning Commission The Planning Commission received public input on their recommendations to revise the EMC sign policy on June 21, 2011. The current EMC sign policy has been in effect since 2001. Citizens offering public input were generally positive about the changes recommended for the EMC sign policy. On a 4 to 1 vote, the Commission resolved to recommend approval of the amendments to the Board of Supervisors. See proposed recommendations to revise the 2001 EMC sign policy attached. Those items in bold reflect recommended changes. ~®o~~z AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-5 AND 19-633 RELATING TO ELECTRONIC MESSAGE CENTERS BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-5 and 19-633 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Sec. 19-5. Enforcement. 000 (6) If the director of planning determines that any person has violated this chapter or failed to comply with any condition of a zoning or development approval, then he shall serve upon that person a notice to comply by either: a. Delivering the notice to the person by hand; or b. Mailing the notice by first class mail to the last known address of the person. The notice shall set forth the nature of the violation or failure to comply. Upon failure of the person to remedy the violation, comply with the condition or receive an extension within ten days after the date of delivery or mailing of the notice, the person shall be subject to the penalties set forth above. With respect to violations or failures to comply involving portable signs, electronic message center signs, or the parking or display of motor vehicles, the person shall remedy the violation or comply with the condition within 24 hours of service of the notice or receive an extension, or the person shall be subject to the penalties above. 000 Sec. 19-633. General regulations. The following regulations apply to all signs, whether or not a sign permit is required, and are in addition to the regulations contained elsewhere in this article: 000 (b) A county sign permit is required for all signs in excess of eight square feet in area, unless otherwise provided in this chapter. A separate sign permit is required for all electronic message center (EMC) signs. 000 ®®Q~a~ 2723:86162.1 1 (d) An application for a sign permit shall contain: 000 (5) An EMC sign permit application shall include documentation of a designated electrical control box servicing only the EMC, and documentation of the photocel~roviding an automatic change of the illuminative brightness between sunset and sunrise. (~) ~6,) Information regarding other signs demonstrating compliance with the requirements of subsection (h) of this section; and (§} ~ The filing fee. 000 (i) Anytime the holder of an EMC permit receives two (2) notices of violation within 12 months, the director of planning can suspend the EMC sign permit for a period of up to thirt~Lys. If the EMC permit holder receives any other notices of violation within 12 months of the end of the suspension period, the director of planning can suspend the EMC sign permit for a period of up to thirty (30Lys for each additional violation. During suspension of the permit, the EMC sign shall be disconnected from electric power. ~®0®~4 2723:86162.1 2 Electronic Current EMC Policy Proposed CPC Policy Message Center (BOS adopted 2001) Recommendations Requirement Spacing between 2,000 feet. However, depending upon Delete this requirement. signs the type of business proposing a new electronic message sign, consideration (Note: The Commission is not concerned may be given to a lesser spacing (i.e., a with spacing requirements so long as business having an electronic message their recommended 30- second message sign located closer than 2,000 feet to a time remains in place to establish a static competing business desiring an message appearance.) electronic message sign.) Distance from Sign shall not be visible from R, R-TH Do not change. residentially or R-MF property or A property zoned/occupied designated on the Plan for R, R-TH or properties R-MF use. If visible, sign shall be located a minimum of 1,000 feet from such property Lines of copy 2 lines; cannot move but copy may fade Allow a maximum of 3 lines of copy. Animation Prohibited Do not change. Display color White or yellow Delete this requirement. limitation Bijou lighting Prohibited Do not change. effects Flashing/Traveling Prohibited except as allowed for each Do not change. messages electronic message sign Timing of message 10 second intervals. However, 30 second timing interval. changes depending upon special circumstances, consideration may be given to allowing changes more often than 10 seconds but no more often than 5 seconds. Sequential No limitation. Prohibited. Electronic message display messaging frames shall be complete messages and shall not require or induce drivers to watch a si n for several seconds. ®~~~aS Requirement Current Policy Proposed CPC Policy Recommendations F t di i R i t d t d d S 19 rees an ng s gn remen equ a op e un er ec. - li it ti 637 Thi it i h dl d m a ons (a). s em s now an e d i i t ti l th h th i i a m n s ra ve y roug gn perm e s t i Thi it b d rev ew. s em can e remove from P li o cy. ~,. ~ ocT~-vrrC~ Village Districts Prohibited Prohibit except allow consideration for (Midlothian, residentiaVcommercial mixed-use Chester, Bon Air developments that lack visibility for and Ettrick) tenants to a major arterial. Matoaca Village Prohibited Prohibit except allow consideration for Area residentiaUcommercial mixed-use developments that lack visibility for tenants to a major arterial. Courthouse Area Prohibited Prohibit except allow consideration for residentiaUcommercial mixed-use developments that lack visibility for tenants to a major arterial. Courthouse Road Prohibited Prohibit except allow consideration for from Hull St. and residentiaUcommercial mixed-use Midlothian Tpke. developments that lack visibility for tenants to a major arterial. Historic Districts Prohibited No change. Hull St Rd Corridor between Prohibited Prohibit except allow consideration for residentiaUcommercial mixed-use Courthouse Rd to developments that lack visibility for Chippenham Pkwy tenants to a major arterial. Route 10 between Prohibited Prohibit except allow consideration for the City/County residentiaVcommercial mixed-use limits and developments that lack visibility for Courthouse area tenants to a major arterial. Hopkins Road Prohibited Prohibit except allow consideration for Corrdor residentiaUcommercial mixed-use developments that lack visibility for tenants to a major arterial. ®©®®~~ -2- Requirement Current Policy Proposed CPC Policy Recommendations Hull Street Road Prohibited Prohibit except allow consideration for between residential/commercial mixed-use Courthouse Road developments that lack visibility for and County line tenants to a major arterial. (Amelia) Incorporation into Prohibited -However, give No change. a non-conforming consideration to allowing if the non- sign conforming sign's height and/or size is substantially reduced bringing the sign into closer conformance with Ordinance Sign Appearance No requirement. EMC signs shall be incorporated into an architecturally designed sign structure that is compatible and complimentary to the building or project it serves. Brightness No requirement. The sign shall not exceed 0.3 foot Standards candles above amb ient light as Requirements measured using a f oot candle meter at a preset distance dep ending on sign area, measured as follow s: (Note: Excessive EMC sign brightness Area of Si Measurement is another means to attract attention to a s . f}. Distance ft. sign, and can cause glare to motorists. 10 32 The recommended foot candle level for 15 39 EMC signs is 0.3 foot candles at a set 20 45 distance established by the sign size as h 25 50 s own in the adjacent chart.) 30 55 35 59 40 63 45 67 50 71 55 74 60 77 65 81 70 84 75 87 80 89 85 92 90 95 95 97 100 100 Each EMC sign shall have a photocell that automatically adjusts the brighrness according to ambient light conditions. ~~o~c~ I~ -3- ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County Board of Supervisors TA1~ IVOTIEE Take aotlce that tale Ilorasd~ of Supervisors regularly achedtrlc~d meeting Septem er 21, 2011 at 6:30 p.m in the County Public i~eetffig Room at the C~esterlidd Administration Building, Rt. 10 and Lori Road, C1>eaterfidd, Virginia w+Ill hold a .public hearing where persons affected may appear and present views to consider: An ordinance to anrard the; Gode of the Courriy of Chaterfield,=1997, as amended, by amending and re-castling Sections 19-5 and 19633 of dte Zoning Ordinance ~ g to tooie meaeage renters. The dmen wonid require . (i) violations relating to ekctronic message craters be remedied within 24 hours of service of the notice of violation or anyeatension thereof, (ii) a separate srgn for an electronic message centerpermit application requiring docamengtion of a` separately designated electrical :control boz and a photocell W provide automatic change. of brightness, and (iii) permitting suspension of an electronic message center ss~' permit when two or more notices of vIe>ation are issued for the name electronic message center sign within 12 months. The Board of S rs will aL4o-take i ~e ~mlvlfeasage Center sign ry and possible ammdments thereto. es of the full tez<ti of thedp~ce as well as proposed' ( to the ugn pollryry errs on Sk in the of the Clerk fA dre Board of Supervisors sad tle Coffity Administrator's Office. Room 30~. 9961-Lori Road, Chesterbdd, ad my be ezamined by all intetafed pasar between the hours oaf 8:30 a.m: aed 5s~? pm. Monday through Fsida~ If fredwer in6ormation is desired, piwe aoatet 1+1c Caeg Allen in the Plassairag Dep~rEmetK at 798-1072. LN: Electronic-Message-Ctrs 9-7, 1/1 OP + .8" $323.37 14 The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/07/2011 & 9/14/2011 Sworn to and subscribed before me this t~a~~ day of ~~W-~1' , 2011. C Legal Affiant J es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 Tle leaning 'is held at a public wYl to .be gab n ~ us m the access~y ~ ~e Ssolity fen reasonable acco®modarions should contact Janice Blakky, Clerk to the Board, A BILL. a< 798-1200. persona needing services for the deaf must. n the Clerk to tle Board. no later than~~ September 16, 2011. `,," (SEAL) ~' 5 : •MW EAt ~ , S' '~~1 •p l • ~ .- ~ ~ c ExpyRES ~, 7`D Q ;~ p2-29.12 _ '-7 • •4 = ~ ~:.~. ~~ 311!209 . ~ J„ •......•v0 ,. ~~''~~, A R Y ~ .~~'° ~~~~~uunu~~~~~A PLEASE PAY FROM INVOICE. THANK YOU. P.O. Box 1616, Midlothian, Virginia 23l l3 • Phone: (804) 545-7.500 • Fax: (804) 744-3269 • Email: news@chestertieldobserveccom • Internet www.chesterfieldobserver.com WHERE BUS/NESS STARTS... CHESTERFIELD CHAMBER of COMMERCE, ~ September 21, 2011 The Honorable Art Warren, Chairman Chesterfield County Board of Supervisors Chesterfield County P.O. Box 40 Chesterfield, VA 23832-0048 Dear Mr. Warren, .~~e~ ~~' ~- S The Chesterfield County Chamber of Commerce (CCCC) heartily endorses the Planning Department's recommended revisions to the Electronic Message Center Sign Policy (the "EMC Policy") and the accompanying recommended ordinance amendment relative to code compliance and permitting requirements for electronic message center (EMC) signs (the "EMC Code Amendment"). The CCCC requests that the Board of Supervisors approve the Planning Department's recommendations on the EMC Policy and the EMC Code Amendment as submitted and without further revision. The CCCC's support of the Planning Department's recommended revisions to the EMC Policy encompasses all changes recommended by the Planning Department, allowing for the consideration of EMCs for mixed-use developments in village districts. While all of the changes the Chamber hoped to achieve did not occur, we feel this recommendation shows what can be done when the citizens, businesses and administration come together for the betterment of our great county. Sincerely, ~~w~ Mark James Chairman cc: Mr. Jay Stegmaier Members, Chesterfield Board of Supervisors ~qU) ~v'aSecJ~`c z Sped ~~ ~'(o Sec. 19-588. Courthouse Area Design District: purpose and intent. The purpose is to provide standards that will encourage and enhance architectural features that are compatible with the historic structures within, and in proximity to, the Chesterfield County Courthouse Complex. VILLAGES Sec. 19-605. Purpose and intent of district. The purpose and intent is to recognize unique villages within the county, which are part of the county's cultural, architectural and historic heritage; and to maintain and reinforce the character, identity, and pedestrian scale of the villages by the establishment of special development standards within such villages. • At least one large deciduous tree shall be included in each landscaped area, in lieu of the one small tree required by section 19-519(b). • The maximum height for lampposts shall be 20 feet. • It is the intent to require the installation of street trees to increase the aesthetic appeal of the village. • New development shall be compatible with the pedestrian scale and historic village character of Ettrick; Matoaca Village. • New or remodeled buildings shall enhance an overall cohesive village character • No structure shall exceed a height of 2 % to 3 stories or 30-45 feet • SIGNS: Office & business buildings: Countywide 50 ft area, 15ft height; Village 24ft, 8ft ~v T~~ k~ ~ P ec~ I<e ~ ~ 1 U Mr. Warren; Supervisors, Mr. Stegmaier -- Good evening, My name is Jo Trout; I am the president of the Surreywood Civic Association in the Clover Hill District. I am speaking tonight in regard to the commissions proposed policy for electronic signs. While I can support most of the Commission's proposed policy, I ask the Board to adopt the 30 second messacte interval so our business corridors do not begin to look like a Las Vegas hotel strip with signs flashing every 10 seconds. I want to relate a personal electronic sign experience. Several years ago I was severely rear ended on Midlothian Turnpike as I braked for ared-light, by a driver who admitted she was looking at an electronic sign at Bethlehem Baptist church. She admitted to the Police officer saying, "She was so engrossed in watching the sign that she did not notice the traffic slowing" and she hit me so hard that the gas tank was shoved into the motor and my Jeep was left inoperable. It is also important that the Board amend the proposed policies by leaving the following existing policies in place: Prohibit electronic signs in our five distinctive, historic Villages: Midlothian, Bon Air, Ettrick, Matoaca, & Chester. The Zoning Ordinance Sec. 19-605 seeks to protect their important role as "part of the county's cultural, architectural, and historic heritage." As a result, all signs are smaller and more landscaping is required in the Villages. 2. Prohibit electronic signs in the Courthouse Area Design District. The Zoning Ordinance Sec. 19-588 purpose for the District - is to encourage architectural features that are compatible with the historic structures in the County Courthouse Complex area. I think it is obvious why such signs should not be permitted here. 3. Prohibit electronic signs on Hull Street Road between Chippenham and Courthouse Road. The Rte 360 Corridor Committee has worked for decades to enhance the eastern Hull St corridor. And this area is currently in a study for revitalization. It is, of course, left to you to determine if a proliferation of electronic signage is beneficial or detrimental. I, for one, feel we are bombarded with signs, banners, balloons, clowns, Uncle Sam and various animals all hawking to get our attention; all --while we attempt to navigate vehicles down busy business roads. A good question that needs an answer is: are Traffic signals becoming just one more flashing light? In my mind colorful flashing lights should be reserved for emergency services and law enforcement. Oh wait; we may not need them if drivers have their eyes on the road and not on flashing signs. Perhaps, the current policies should remain. Thank you for the opportunity to speak this evening. v~ ~ C ~ 'JCJ ~ ( ~ r f CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: September 21, 2011 Item Number: '18'.C. Subject: Public Hearing to Consider an Amendment to the County Code Relating to Landscape Maintenance Bonding County Administrator's Comments: County Administrator: Board Action Following the public hearing, take action on the proposed code amendment and the Commission's request for the Board to direct staff to evaluate the County's bonding requirements. Summary of Information: As directed by the Board of Supervisors, the Planning Commission held a public hearing on a proposed code amendment relating to landscape maintenance bonding. On July 19, 2011, the Commission recommended approval of the attached amendment and forwarded it to the Board for consideration. This amendment was proposed through the Evaluation of Development Regulations (Cost of Development) Project. The current ordinance requires a developer to post surety, for a one (1) year period from initial occupancy, in an amount equal to fifty (50) percent of the installation cost to cover the replacement of required landscaping which becomes unhealthy, is dying, dies or has been pollarded. Surety is not required for landscaping that has an initial cost of $1000 or less. This amendment would continue to require the posting of a one-year surety, but allow, at the developer's option, submission of a guarantee from the landscape contractor and property owner that any required landscaping which becomes unhealthy, is dying, dies or has been pollarded within the first year Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning ^ No # 1~000~8 CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA of planting will be replaced. In the instance of a warranty, should a contractor or property owner default, code enforcement can be used to bring a site into compliance as is done with landscaping issues beyond the initial year time period. At the Commission's public hearing, questions were posed as to whether the County's bonding policy requiring that an insurance company have a minimum A.M. Best rating of A and a size of VII drives up the interest rate for the insured. Further the development community indicated that very few local bonding agencies meet the requirements. According to the Department of Risk Management, the county's requirements do not impact interest rates. Rather interest rates are generally based upon the financial strength of the entity getting the bond. As a matter of note, there have been times when an entity was unable to obtain bonding from an insurance company with the A rating and VII size, and the County has under special circumstances, accepted bonds from a lesser rated insurance company. The Commission suggested that the Board may wish to consider directing staff to evaluate the bonding requirements. Staff concurs with the proposed ordinance amendment. ®~®~~ AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTION 19-518 OF THE ZONING ORDINANCE RELATING TO LANDSCAPE MAINTENANCE BONDS. BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Section 19-518 of the Code o the Count~o Chester reld, 1997, as amended, is amended and re-enacted to read as follows: Chapter 19 ZONING 000 ARTICLE VII. DEVELOPMENT STANDARDS MANUAL 000 SUBDIVISION III. LANDSCAPING 000 DIVISION 1. DEVELOPMENT STANDARDS 000 Secs. 19-518. Plant material specifications. 000 (e) Maintenance: The owner or his agent shall be responsible for the maintenance, repair and replacement of all required landscaping materials. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times. All landscaped areas shall be provided with a readily available water supply; except that in I-2 or I-3 districts, a readily available water supply shall only be required in the setback along any public right-of--way, which accommodates or is intended to accommodate through traffic. Any of the following options may be used to eliminate part or all of the requirement for water availability to plant materials: (1) Using plants specified as having a low water need in the Chesterfield County Plant Materials List, 1928:84243.1 1 ®®o (2) Plants located in stormwater management or BMP facilities, and/or (3) Provide a continuous maintenance, watering, and replacement program for plant materials with a reputable landscape maintenance company for a minimum of three years. Prior to the end of a year after completion of landscaping, each site shall be inspected by the planning department to verify that existing and/or new landscaping is in a healthy growing condition. All unhealthy, dying or dead plant materials or pollarded trees shall be replaced during the next planting season. (ii Maintenance responsibilities of required street trees within a subdivision shall be specified on the final check plan and record plat to be the responsibility of the homeowners association. Street trees shall not be removed during or after residences are constructed. Trees removed shall be replaced with a like species and in a size comparable to the on ig pal planting (f) Installation and bonding requirements: (1) All landscaping shall be installed in accordance with professionally accepted landscaping practices and procedures. Landscaped areas shall ~e be protectiel~ed from vehicular encroachment by such means as, but not limited to, wheel stops, concrete curbs or bituminous curbs. (2) ~'~"~°~'~~a°°~~:~^ ~ -~°a, ^^ A certificate of occupancy shall not be issued until either: the required landscaping is completed in accordance with the approved landscapei~rg plan. desir°~t~e--Eeet~ie~ a~tkc~eq~ed~~eapi~a or ii a form of surety satisfactory to the director of planning has been submitted in an amount equal to the costs of completing the required landscaping. This requirement shall not preclude the phasing of landscape installation as may be approved by the director of planning (3) If surety has been submitted, ~1 required landscaping shall be installed by the first planting season following ° ^~ ~ *°-~„^-~~-~~ °°~*~~°°*° ^~ ^ ~ date of issuance of the surety or the surety a°~°r:~°a ~''^~~° may be forfeited to the county. 1928:84243.1 2 ®®®®~ A 1.,.,rl~...,,.;.,.. ~ 1 grrar-rcr9~3riio.~PS°J~ + ~ +l, +' Y E Yr°R (4) To insure replacement of unhealthy dying dead or pollarded landscaping within the first year of installation for sites where the cost of required landscaping is more than $1000 (based on a landscape contractor's estimate satisfactory to the director of plannina), one of the following shall be accomplished• A form of surety1 satisfactory to the director of planning shall apse-l~e~ in an amount equal to fifty 50 percent of the cost of initial installation of required landscaping shall be submitted to the Planning Department prior to the Planning Department's approval to occupy the site. E~~e ~~ roY,l., o o«.+ ,.~ 1.,.~.a~ •~f'i2tif}~ Y ~ .,= 6i} ~y~}}~ tnl~nninb ~oY.,..+,~,o.,+ ,.~ 11 L,o.,l+l,,, ,7 a a t 4 ~~ ~ .,+o,.:.,1~ ,. „ll~..rlo,a + PPS-i~~~l~~orplxcaisrrr~-ctrr~ uu ~' ' „b.;,,l, ~l,.,ll 1.0 ..0„1.,~_ +L,~,~ + 1 +' vrr-ir-cr~mi~3 ef~»e~-~~~e~~de~€e° l~~a no~o-=~ '+• 1 •+ 1^nE~°~~»ms thrinrrat~~ m 1 ++ 1 + 1 ,7 r a, ~ J Y ~. u~ h~ off„ oa + Y + 1.,,,a~ 0 1 + >+ a .or ~~~ (ii) The landscaper and the propertv owner shall provide a guarantee, in a form acceptable to the director of planning to replace such landscaping within the first year of installation Anv transfer of propertv ownership shall be subject to the guarantee ~ uT-Tfi@ ~FlHnty m'ly 'it ikc fir +' + L.1• 1, t• r ~> > ~Y ~ep~Eel~~t-~And~e--ensus~ +>^.,+ 11 ,~~de1Pd~e~ rE~p}a~• ~ .,+..~~ on~Spc~t6i~lh~'b`e-~c~ ~~ 000 (h) Street trees: During the site and subdivision construction plan review processes, and for a TND project during the overall development plan review process, required street trees shall be shown including species and caliper, and submitted tot and approved by1 the director of planning and VDOT. 000 (~) Elf nit-1P~~ +-~m-vii@=T~-~ce~~6crnrir+rvracaa-trcca-rszcgHi~FeEl-H~ #h~rr~aairrulstr~~+ +,.oo •+1,' a l.a• 1, It 1, •~ a L 1928:84243.1 3 000 (2) That this ordinance shall become effective immediately upon adoption. 1928:84243.1 4 ®®`/®~~ Your Community Newspaper Since 1995 P.O. Boz l6 t6, Midlothian, Virginia 23 I l3 • Phvne: (804) 545-7500 • Fax: (804) 7443269 • Email: news@chesterfieldobserver.com • intemet: www.chesterfieldobserver.com ADVERTISING AFFIDAVIT Client Description Ad Size Cost (per issue) Chesterfield County LN: Landscape-Bonds 9-7, 14 1/lOP + 1.18" $334.47 Board of Supervisors TA)~ N07'ICE . Take Hotta ttiat t1Yt De~td at 9rlarvisors of (bewatiisY Caws . Vft~ia, at a y scheduled meeting on Sep/ember 21, 2011 at 6i3ti p.m. in the County • Public Meeting Room at the Chesterfield Administration Budding, Rt 10 and Lori Vuginia will hold a c persons affected may appear. and present views to consider: An Ordinance to amend the Code of the County ~ Chesterfield, 1997, as amended, 15 8 of the m~'ng Or r~dao~n 1~ landscape maintenance bonds. yVbere cost. of landscaping. is more than. 51,000, the amendment would snow, at devdopds option,. (iy~~of surety in amount of 5096 of cost or (ii) submission of a guarantee, which would race with the. had, fiom the landsape contractor. and ~operty owner that a~ landscaping Mriddi lies. is dying, becomes diseased or poDuded within the first year of planting wfil be repigced. It w+oaW also (i) delete language aflo a temporary certificate of occupancf (*CO~ prior to landscape. Planning (npermit Phasing landscape ins~llation for all ptn}ecta, not dust "larger development'projects; (iii) when surety is s°bmitted; • re9vire landscapin8 to be installed by the-first planting season fal;orving iastunce of the surety, instead of date of issuance of a temporary. CO, (iv) delete .language duplicative of other aeftiona of the ~8 ordinance, and (v) re6ornat and ~y-other language. A -.copy of the full tezt of the proposed ordinance is on 5k in the O&ce of the Cletk to the Board of S and the Coamty Adtt~aishra6o~lt(Room 304, 9901 Lass"Road, ~; and may be ~! all is between the hoara..of 5:-30 a.m. a~ 5 0~0 p.m._ Monte through Friday If further informatiou is desdred, please ceaact Ms. ~ ~ went, ~ Thr basiy it Wi at a tiiic fitcility The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/07/2011 & 9/14/2011 Sworn to and subscribed before me this off` ~ day of ~~'(/J~7`~^~,~' , 2011. ~ C Legal Affiant ~'~~.5'd~'Vt~ J s ,Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission LD. 7182093 (SEAL) ~.~``~ 6 R p ~''~•. ~+ '~ . Q ~i ~` •....,. ~i i tv~= ~ Q Ica 02-29-12 • '~ _ s -~ xi 112093 ,,. THIS IS NOT A BILL. PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 2 AGENDA ,~, Meeting Date: September 21, 2011 Item Number: 1$.D. Subject: Public Hearing to Consider an Amendment to the County Code Relating to the Encroachment of Storm Water Management and Best Management Practice (SWM/BMP) Facilities Into Buffers County Administrator's Comments: County Administrator: Following the public hearing, take action on the proposed code amendment. Summary of Information: As directed by the Board of Supervisors, the Planning Commission held a public hearing on a proposed code amendment relating to the encroachment of storm water and best management practice facilities (SWM/BMP) into buffers. On July 19, 2011, the Commission recommended denial of the attached amendment and forwarded it to the Board for consideration. The Commission indicated that the current process allowing a developer to seek reduction of required buffers from the Commission through the plans review process affords those impacted by such a proposal immediate consideration through the public process, rather than an appeal procedure as suggested through the amendment. This amendment was proposed through the Evaluation of Development Regulations (Cost of Development) Project. The attached ordinance addresses encroachment of SWM/BMP facilities in buffers. Currently, the Ordinance prohibits such encroachments unless approved by the Planning Commission during plan review. The proposed amendment would allow administrative approval of an encroachment provided it is staff's determination that the encroachment will not violate the spirit and intent of the required buffer. Further, the Ordinance allows an appeal of Preparers Kirkland A. Turner Attachments: ^ Yes Title: Director of Planning No ~~o~s~ CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 2 of 2 AGENDA the administrative decision to the Planning Commission without the necessity to pay an appeal fee. Therefore, an aggrieved person, such as an adjacent property owner, would still be able to have their concerns addressed by the Planning Commission should they so desire. An "aggrieved person" is defined as "an owner or lessee of property adjacent to the site or of property nearby the site who will be adversely affected by the approval in an immediate and substantial manner not shared by the general public." The plan review process requires notification of the plan submission to certain parties. For site and subdivision plans, property is posted to notify the public of the submission. In addition for site plans, adjacent property owners are notified of the submission by first class mail. Staff concurs with the proposed ordinance amendment. ~~©®~'u AN ORDINANCE TO AMEND THE CODE OF THE COUNTY OF CHESTERFIELD, 1997, AS AMENDED, BY AMENDING AND RE-ENACTING SECTIONS 19-25, 19-241 AND 19-521 OF THE ZONING ORDINANCE RELATING TO DEVELOPMENT STANDARDS FOR BUFFERS AND SCREENING AND FEES FOR APPEAL BE IT ORDAINED by the Board of Supervisors of Chesterfield County: (1) That Sections 19-25, 19-241 and 19-521 of the Code of the County of Chesterfield, 1997, as amended, are amended and re-enacted to read as follows: Chapter 19 ZONING ARTICLE II. AMENDMENTS TO CHAPTER/DISTRICTS DIVISION 3. APPLICATIONS, FEES AND NOTIFICATION Sec. 19-25. Fees. In addition to any other fees required by the county, fees shall be payable to the county treasurer and submitted to the planning department upon filing the following applications: Fee, Based On Application Type Office, Residential Commercial, Uses and Industrial Uses 000 26. Site plan review: appeal of decision of director of planning for decisions related to matters other than buffer encroachment by storm water or best management practices facilities 26.1 Site plan review: appeal of decision of director of planning for decisions related to buffer encroachment by storm water or best management practices facilities $400 $350 $0 $0 000 1928(25)(23 ):84244.3 ~®C3~~~i ARTICLE IV. COUNTYWIDE DEVELOPMENT STANDARDS DIVISION 6. STORMWATER MANAGEMENT AND BEST MANAGEMENT PRACTICE BASINS Sec. 19-241. Design criteria for all basins. All basins required by the director of environmental engineering as either a stormwater management facility or a Best Management Practice for water quality improvement or designed as a retention or detention facility for any new development or redevelopment of property shall conform to the following criteria: 000 (2) Perimeter yards. Basins on property located in an R, R-MF or R-TH district or upon any other property used for residential purposes, schools, child care centers, playgrounds, or within residential subdivisions shall be enclosed by a minimum of a 50-foot vegetative perimeter yard around the basin, measured from the 100-year water surface elevation or the downstream toe of the dam, whichever applies. All basins located within 100 feet of the above described uses and any pedestrian access ways (i.e. sidewalks, bicycle paths, walkways) shall be separated from such uses by a minimum of a 50-foot vegetative perimeter yard measured from the 100- year water surface elevation or the downstream toe of the dam, whichever applies. ~~"°Y~ „ i:,a'~s:~:1=1«-b~t~_Ee~e,~,. i. +~.~~ plan pr~,F-ess e.be~d--e.~ ,~tpe>-~~ise~s~~e~ , 111V L" ~; +''° ' ""'"""""° " a'`' .The perimeter yard shall be designed to provide a horizontal distance and vegetated open space between the basin and the above listed uses. 000 1928(25)(23):84244.3 ~ ~ ~ ~'~ ~ ARTICLE VII. DEVELOPMENT STANDARDS MANUAL DIVISION 1. DEVELOPMENT STANDARDS Secs. 19-521. General provisions for buffers and screening. 000 (g) The only uses permitted by right in buffers shall be landscaping and screening as permitted herein;, ~tHowever, signs;, security fencing;s utilities which run generally perpendicular through the buffer;l pedestrian walkways;, storm water or best management practices facilities or similar uses may be permitted through subdivision, site or schematic plan review, ~-r~vi~l~a +i..,+ +i.e ~+o„+ . •+i. +i. + + a subject to r „moo o ~i • both section 19-520 d and the screening topo aphy or other measures effectively accomplishing the intent of the required buffer. 000 (2) That this ordinance shall become effective immediately upon adoption. 1928(25)(23):84244.3 ~®®~~ ~ P.O. Box 1616, Midlothian, Virginia 231 13 • Phone: (804) j45-75(Hl • Fax: (804) 744-3269 • Email: news@chesterfieldobserveecom • Internet: www.chesterfieldobservercom ADVERTISING AFFIDAVIT Client Descri tion Ad Size Cost er issue Chesterfield County LN: Buffer-Screening-Fees 9-7, 14 1/1 OP + 2.g" $381.81 Board of Supervisors Take notice that the Board of Supervis of Chesterfield County, Virginia, at regularly scheduled meeting on Septeml 21, 2011 at 6:30 p.m. in the Coin Public Meeting Room at the Chesterfi~ Administration Building, Rt. 10 and L. Road, Chesterfield, Virginia will hold public hearing where persons affected m appeaz and present views to consider: '` An Ordinance to amend the Code of the County of Chesterfield, 1997, as amended, by amending and re-enacting Sections 19-25, 19-241 and 19-521 of the Zoning Ordinance relating to development standazds for buffers and screening and fees for appeal. The current zoning ordinance prohibits locating retention or detention basins in a required buffer unless an exception is obtained from thepPlanning The pmroposed amendment deletes sthis prohibition but allows administrative approval through the plan review process of an encroachment of a stormwater or best management practice facilities ("SWM/BMP") into a required buffer if screening, topography or other measures effectively accomplish the intent of the buffer. Although the current fees for an appeal by a person aggrieved by a decision of the planning director relating to site plan review are $400 for residential uses and $350 for office, commercial and industrial uses, the proposed amendment would allow a person aggrieved by the encroachment of SWM/BMP into a required buffer to appeal to the Planning Commission without paying an appeal fee. After a public hearing, the Board of Supervisors may recommend changes in the proposed amendment. Fee recommendations could range from (i) no change in the current fee schedule to (ii) no fee for appeal of this specific buffer decision and (iii) any combination in between. Legal authority for enactment of these fees, levies, increases and/or reductions includes the Chesterfield County Charter and Va. Code herein, no other new,Encreased orreduced fees aze proposed with this amendment. The Observer, Inc. Publisher of CHESTERFIELD OBSERVER This is to certify that the attached legal notice was published by Chesterfield Observer in the county of Chesterfield, state of Virginia, on the following date(s): 9/07/2011 & 9/14/2011 Sworn to and subscribed before me this _ ~p~~ day of ~-'~~~~!/- , 2011. ~~ Legal Affiant J es T, Grooms Jr., Notary Public My commission expires: February 29, 2012 Commission I.D. 7182093 The proposed amendments and information concerning documentation ~ A BILL. for the proposed fee, levy, increase and/or reduction are available for examination by the public at the County Administrator's Office, Room 304, 9901 Lori Road, ~ Chesterfield, Virginia at rhP rt,o~.,,~_~~ •~ .oFSYIEA~I~s~~s o FXPIRES o'~ - ~ ; ~ 02-29'12 ~ x~111209~ ~1i••'~,~RG1~~~''w~V. ' ~~'~~ Tq N Y °v~ •`~~ PLEASE PAY FROM INVOICE. THANK YOU. CHESTERFIELD COUNTY BOARD OF SUPERVISORS Page 1 of 1 - AGENDA Meetin Date: September 21, 2011 Item Number: 21. Subject: Adjournment and Notice of Next Scheduled Meeting of the Board of Supervisors County Administrator's Comments• County Administrator: Board Action Requested: Summary of Information: Motion of adjournment and notice of the Board of Supervisors meeting to be held on October 12, 2011, at 3:00 p.m. in the Public Meeting Room. Preparers Janice Blakley Attachments: ~ Yes Title: Clerk to the Board ^ NO # ©~~~~9~